HomeMy WebLinkAbout07-25-2022 City Council Packet Updated 7/22/2022
CITY COUNCIL AGENDA
Monday, July 25, 2022
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Determine Date for Rookery Ribbon Cutting Ceremony
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Cavegn, Ruhland, Lyden, Rafferty were present; Stoesz
was absent
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
There were no public comments
Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was approved as presented.
SPECIAL PRESENTATION
Oath of Fire Service – Firefighters Brian Kisch, Jacob Bogdanovich, and Brian Pevito
Lino Lakes Ambassadors - Update on Activities and Introduction of Candidates
1. CONSENT AGENDA
A) Consider Approval of Expenditures for July 25, 2022 (Check No. 116833 through
116903) in the Amount of $569,008.63
B) Consider Approval of July 11, 2022 Work Session Minutes
C) Consider Approval of July 11, 2022 Council Meeting Minutes
D) Consider Approval of Postage Machine Lease
E) Consider Resolution No. 22-72, Approving an Application for a Temporary On-
Sale Liquor License and Special Event Permit for the American Legion Post 566
Lino Lakes Blue Heron Days
Council Agenda -2- July 25, 2022
F) Consider Resolution No. 22-73, Approving an Application for a Special Event
Permit to Living Waters Lutheran Church Summer Outdoor Concert
G) Approve the Hiring of Part-Time Staff for The Rookery
Action Taken: Motion by Ruhland seconded by Cavegn, to approve
Consent Agenda Items 1A through 1G, as presented, was adopted
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Police Officer, John Swenson
Action Taken: Motion by Cavegn, seconded by Ruhland, to approve
the appointment of Zachary Beddow as recommended, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Approval of School Resource Officer Contract, John Swenson
Action Taken: Motion by Ruhland, seconded by Lyden, to approve
the contract as presented, was adopted
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Approval of Resolution No. 22-74 Approving Lot Combination
Variance for 6966 and 6970 Lake Drive, Katie Larsen
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Action Taken: Motion by Lyden, seconded by Cavegn, to adjourn at was
adopted
Community Calendar – A Look Ahead
July 25, 2022 through August 8, 2022
Wednesday, July 27 6:30 pm, Council Chambers Environmental Board
Monday, August 1 5:30 pm, Community Room Council Work Session – Early
Wednesday, August 3 6:30 pm, Council Chambers Park Board
Thursday, August 4 8:00 am, Community Room EDAC
Monday, August 8 6:00 pm, Community Room Council Work Session
Monday, August 8 6:30 pm, Council Chambers City Council Meeting
Updated 7/22/2022
CITY COUNCIL AGENDA
Monday, July 25, 2022
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Council Chambers (not televised)
1. Determine Date for Rookery Ribbon Cutting Ceremony
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment (in person or received in writing prior to meeting)
Setting the Agenda: Addition or deletion of agenda items
SPECIAL PRESENTATION
Oath of Fire Service – Firefighters Brian Kisch, Jacob Bogdanovich, and Brian Pevito
Lino Lakes Ambassadors - Update on Activities and Introduction of Candidates
1. CONSENT AGENDA
A) Consider Approval of Expenditures for July 25, 2022 (Check No. 116833 through
116903) in the Amount of $569,008.63
B) Consider Approval of July 11, 2022 Work Session Minutes
C) Consider Approval of July 11, 2022 Council Meeting Minutes
D) Consider Approval of Postage Machine Lease
E) Consider Resolution No. 22-72, Approving an Application for a Temporary On-
Sale Liquor License and Special Event Permit for the American Legion Post 566
Lino Lakes Blue Heron Days
F) Consider Resolution No. 22-73, Approving an Application for a Special Event
Permit to Living Waters Lutheran Church Summer Outdoor Concert
G) Approve the Hiring of Part-Time Staff for The Rookery
Council Agenda -2- July 25, 2022
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Police Officer, John Swenson
4. PUBLIC SAFETY DEPARTMENT REPORT
A) Approval of School Resource Officer Contract, John Swenson
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Approval of Resolution No. 22-74 Approving Lot Combination
Variance for 6966 and 6970 Lake Drive, Katie Larsen
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
July 25, 2022 through August 8, 2022
Wednesday, July 27 6:30 pm, Council Chambers Environmental Board
Monday, August 1 5:30 pm, Community Room Council Work Session – Early
Wednesday, August 3 6:30 pm, Council Chambers Park Board
Thursday, August 4 8:00 am, Community Room EDAC
Monday, August 8 6:00 pm, Community Room Council Work Session
Monday, August 8 6:30 pm, Council Chambers City Council Meeting
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: July 25, 2022
To: City Council
From: Rick DeGardner, Public Services Director
Re: Determine Date for Rookery Ribbon Cutting Ceremony
Background
With the Rookery Activity Center fully open, it’s time to prepare for the Grand
Opening!!
Staff proposes to hold the Grand Opening the week of September 19-24, 2022. The idea
would be to coordinate a ribbon cutting during the week (or Saturday) followed by a
large open house on Saturday, September 24 that would involve multiple activities.
Access would be free for everyone!
The Grand Opening would be the main focus of our membership push for fall. Having
the ribbon cutting and open house later in September will have more community
members focused on thinking about their outdoor workouts needing to come indoors, and
looking for indoor activities to entertain their kids and us hitting the ‘sweet spot’ for
capturing attention.
Requested Council Direction
Select a date and time for the Rookery Activity Center ribbon cutting ceremony.
+
Expenditures
July 25, 2022
Check #116833 to #116903
$569,008.63
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting July 25, 2022 Transfer In/(Out)
7/15/2022 HAS Bank ER Contribution (Natzke) (125.00)
7/8/2022 Payroll #14 (194,282.76)
7/8/2022 Payroll #14 Federal Deposit (57,940.88)
7/8/2022 Payroll #14 PERA (51,677.18)
7/8/2022 Payroll #14 State (12,754.99)
7/8/2022 Payroll #14 Child Support (1,020.80)
7/8/2022 Payroll #14 H.S.A. Bank Pretax (4,069.40)
7/8/2022 Payroll #14 TASC Pretax (1,100.78)
7/8/2022 Payroll #14 ICMA 457 Def. Comp #301596 (4,045.00)
7/8/2022 Payroll #14 ICMA Roth IRA #706155 (905.75)
7/8/2022 Payroll #14 MSRS HCSP #98946-01 (2,079.67)
7/8/2022 Payroll #14 MSRS Def. Comp #98945-01 (3,957.00)
7/8/2022 Payroll #14 MSRS Roth IRA #98945-01 (834.00)
7/8/2022 Transfer to FRB Money Market (3,800,000.00)
7/11/2022 Transfer to 4M/PMA (1,567,235.00)
7/11/2022 Transfer to MCM (1,567,235.00)
7/13/2022 Sales & Use Tax (2,847.00)
7/15/2022 Building & Permit Surcharge (1,236.13)
7/18/2022 Debt Service Wire (220,201.88)
7/18/2022 Debt Service Wire (9,637.50)
7/18/2022 Debt Service Wire (17,347.50)
CITY COUNCIL WORK SESSION
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : July 11, 2022 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 6:25 p.m. 6
MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, 7
Cavegn and Mayor Rafferty 8
MEMBERS ABSENT : 9
Staff members present: City Administrator Sarah Cotton; Director of Public Safety John 10
Swenson; Human Resources and Communications Manager Meg Sawyer; City Clerk 11
Julie Bartell 12
1. Review Regular Agenda – 13
14
The council received an update on staffing at The Rookery. Human Resources and 15
Communications Manager Sawyer noted that staffing has gone well, only one position 16
was vacated and there will be some additional hiring required as summer-only personnel 17
moves on. 18
19
City Clerk Bartell provided an update on the upcoming election, including election judge 20
hiring. 21
22
Item 3A – Record Tech Position – Human Resources and Communications Manager 23
Sawyer reviewed her report recommending the appointment of Daniel Howell. 24
25
Not on Printed Agenda – Mayor Rafferty asked for an update on fire equipment needs. 26
Public Safety Director Swenson explained that the department has formed a committee 27
that will develop specifications for the new tenders. Recommendations, possibly ready 28
for the August work session, are forthcoming. 29
30
The Rookery Update – Administrator Cotton noted that membership is trickling in, about 31
as expected for the summer. A grand opening will be planned for September with 32
participation from the council. Improvements to the facility are pretty much done. 33
Feedback has been very good as far as improvements and there is excitement on the part 34
of former members to return to the facility. Mayor Rafferty noted that staff from across 35
the departments has helped to bring it together; he is excited to watch the project come 36
together. Councilmember Stoesz asked if there has been any rental activity and Ms. 37
Cotton remarked that there has been a couple of birthday parties as well as a wedding 38
request. All activity is expected to pick up after summer. Councilmember Lyden noted 39
that the City watches pay equity and he wonders if there is anything to report in that area; 40
Administrator Cotton remarked that she feels like pay equity numbers for the City have 41
leveled out although she isn’t familiar with how part time workers are impacting those 42
figures. 43
44
CITY COUNCIL WORK SESSION
DRAFT
2
Public Works Facility Tour – Mayor Rafferty suggested that the council tour the new 45
Hugo public works facility, sooner rather than later. Councilmember Lyden suggested 46
that, ahead of any tour, he’d like staff to provide their opinion on what is needed; where 47
updates are needed for this City. Mayor Rafferty noted his rationale for seeking an 48
improved facility. Councilmember Lyden remarked that considering finances is an 49
important element as well. 50
2. Adjourn 51
52
The meeting was adjourned at 6:25 p.m. 53
54
These minutes were considered, corrected and approved at the regular Council meeting held on 55
July 25, 2022. 56
57
58
59
60
Julianne Bartell, City Clerk Rob Rafferty, Mayor 61
62
COUNCIL MINUTES
DRAFT
1
1
LINO LAKES CITY COUNCIL 2
REGULAR MEETING 3
MINUTES 4
5
DATE : July 11, 2022 6
TIME STARTED : 6:30 p.m. 7
TIME ENDED : 6:35 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, 9
Ruhland, Cavegn and Mayor Rafferty 10
MEMBERS ABSENT : 11
Staff members present: City Administrator Sarah Cotton; Human Resources and Communications 12
Manager Meg Sawyer; Director of Public Safety John Swenson; City Clerk Julie Bartell 13
14
PUBLIC COMMENT 15
There were no public comments. 16
SETTING THE AGENDA 17
The agenda was approved as presented. 18
CONSENT AGENDA 19
Councilmember Cavegn moved to approve the Consent Agenda, Items 1A through 1G as presented. 20
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 21
22
ITEM ACTION 23
Consideration of Expenditures: 24
A) Consider Approval of Expenditures for July 11, 2022 25
(Check No. 116725 through 116832) in the Amount 26
of $701,120.93 Approved 27
B) Consider Approval of June 27, 2022 Work Session Minutes Approved 28
C) Consider Approval of June 27, 2022 Council Minutes Approved 29
D) Consider Approval of Appointment of Rookery Part-Time Staff Approved 30
E) Consider Approval of Resolution No. 22-69, Election Judge 31
Appointments Approved 32
F) Consider Approval of Resolution No. 22-70, Peddler License 33
for Daniel Chrzanowski, Edward Jones Financial Approved 34
G) Consider Approval of Separation Agreement 2022-01 Approved 35
FINANCE DEPARTMENT REPORT 36
There was no report from the Finance Department. 37
ADMINISTRATION DEPARTMENT REPORT 38
COUNCIL MINUTES
DRAFT
2
3A) Consider Approval of Appointment of Streets and Stormwater Maintenance Worker – 39
Human Resources and Communications Manager Sawyer reviewed her written staff report. Staff is 40
recommending the appointment of Daniel Howell, who is currently working as a temporary in the 41
Public Works Department. 42
Councilmember Ruhland moved to approve the appointment of Danial Howell as recommended. 43
Councilmember Cavern seconded the motion. Motion carried on a voice vote. 44
3B) Consider Approval of Appointment of Records Technician - Human Resources and 45
Communications Manager Sawyer reviewed her written staff report. Staff is recommending the 46
appointment of AnnMarie Busack, at the Step 4 rate of pay. 47
Councilmember Cavegn moved to approve the appointment of AnnMarie Busack as recommended. 48
Councilmember Lyden seconded the motion. Motion carried on a voice vote. . 49
PUBLIC SAFETY DEPARTMENT REPORT 50
There was no report from the Public Safety Department. 51
PUBLIC SERVICES DEPARTMENT REPORT 52
There was no report from the Public Safety Department. 53
COMMUNITY DEVELOPMENT REPORT 54
There was no report from the Community Development Department. 55
UNFINISHED BUSINESS 56
There was no Unfinished Business. 57
58
NEW BUSINESS 59
There was no New Business. 60
61
COMMUNITY EVENTS 62
There were no events announced. 63
COMMUNITY CALENDAR 64
Community Calendar – A Look Ahead 65
July 11, 2022 through July 25, 2022 66
Wednesday, July 13 6:30 pm, Council Chambers Planning & Zoning Board 67
Monday, July 25 6:00 pm, Community Room Council Work Session 68
Monday, July 25 6:30 pm, Council Chambers City Council Meeting 69
70
ADJOURN 71
72
There being no further business, Councilmember Ruhland moved to adjourn at 6:35 p.m. 73
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 74
75
These minutes were considered and approved at the regular Council Meeting on July 25, 2022. 76
77
78
COUNCIL MINUTES
DRAFT
3
79
80
Julianne Bartell, City Clerk Rob Rafferty, Mayor 81
82
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Hannah Lynch, Finance Director
MEETING DATE: July 25, 2022
TOPIC: Postage Machine Lease
VOTE REQUIRED: 3/5
INTRODUCTION
The City owns its current postage machine and recently received the annual invoice for
standard maintenance which increased 25% from the previous year. The increase is due to the
age of the machine which prompted City staff to analyze buying vs. leasing a new machine.
BACKGROUND
The City’s current postage machine is an IN-700. It was purchased in 2016 for $3,825. An
invoice is received annually for the standard maintenance contract, meter rental, and rate
maintenance. The current annual invoice totals $1,826.31. In addition, the machine will be non-
compliant with the USPS within 2 years because of a new IMI barcode requirement which is
not present on the machine.
Quadient provided a proposal, including lease and buy options, for an iX-5 machine. The iX-5
is a smaller machine than the IN-700 which is more appropriate for the City’s postage volume.
The iX-5 also has the IMI barcode needed to be compliant with the USPS.
Leasing the iX-5 will save money over the life of the lease compared to owning the machine
and paying the increased standard maintenance every year. A lease locks in the 5-year monthly
payment, is part of the State of Minnesota negotiated pricing, and the 1st year of standard
maintenance is free which is calculated into the lease amount.
Year 1 Year 2 Year 3 Year 4 Year 5 Total
Lease 2,108.16$ 2,108.16$ 2,108.16$ 2,108.16$ 2,108.16$ 10,540.80$
Buy
Machine 3,985.00$ -$ -$ -$ -$ 3,985.00$
Meter Rental 480.00$ 480.00$ 480.00$ 480.00$ 480.00$ 2,400.00$
Maint Contract 768.00$ 806.40$ 887.04$ 1,020.10$ 1,224.12$ 4,705.65$
5,233.00$ 1,286.40$ 1,367.04$ 1,500.10$ 1,704.12$ 11,090.65$
The old machine has no salvage value and will be disposed of. Quadient will deliver and
provide training on the new iX-5 machine.
RECOMMENDATION
Staff recommends disposing of the current IN-700 Postage Machine and leasing an iX-5
Postage Machine from Quadient.
ATTACHMENTS
Quadient iX-5 Postage Machine Proposal
Prepared for:
Proposal date:
Valid until:
Submitted by:
BUSINESS CASE
iX-5 Auto Feed Mailing Machine
City of Lino Lakes
7/31/22
Brian Dykhuizen
Senior Account Executive
b.Dykhuizen@quadient.com
(320) 282-2305
7/11/22
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed
or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.
Executive Summary
Current Mailing Situation
Quadient Recommendations
New Equipment Impact
•Currently own an IN-700 mailing machine that is now a larger machine than is needed for their current volume.
•The annual maintenance continues to increase due to the age and size of the machine.
•The USPS is requiring all mailing machines to have the new IMI barcode within the next 2 years so the IN-700 will be non-
compliant.
•The machine is over 6 years old and starting to show its age.
•Quadient recommends right sizing the mailing machine to an iX-5 auto feed which is more appropriate for the volume.
•The new iX-5 has the IMI barcode needed to be compliant with the USPS.
•Quadient also recommends leasing the new machine to help control costs be locking in the monthly amount for 5 years.
•The Quadient iX-5 mailing machine is very similar to the current machine so there will be minimal disruption with the
installation.
•The new iX-5 is already manufactured with the new USPS IMI barcode requirements so there will be no down time when the
process is implemented.
•The proposed lease amount will save money over the life of the lease vs owning the current machine and paying the
increased maintenance every year.
The City of Lino Lakes has been a customer of Quadient for over 16 years. During my meeting with Hannah Lynch, we discussed
how the mail volume has decreased because the utility bills are being outsourced. Hannah also presented the current annual
maintenance invoice, and it has increased on a yearly basis. Currently the City of Lino Lakes owns their mailing machine and pays
for the meter rental and annual maintenance. I also informed Hannah that the current mailing machine will be non-compliant
with the USPS within 2 years because of the new IMI barcode required on the meter. I agreed to provide Hannah with pricing
and information on a new machine and provide both purchase and leasing options that she could present at the July 25th meeting.
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed
or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.
Financial Considerations
Product Summary
• iX-5 Auto feed mailing machine
• 5lb. Scale
• USPS compliant meter with new IMI barcode
• NASPO – State of MN negotiated pricing
• 1
st year maintenance is free calculated into the lease amount
• Lease includes: Meter rental, maintenance and machine all in one amount
Additional Business Impact/Notes
• Includes professional installation and expert training
• Currently pay $152.20/mo. for maintenance and meter rental.
• The next yearly invoice will increase to $182.44/mo. which is more than the new lease amount will be for the 60 months.
Investment Summary: Lease Valid Until: 7/31/22
01 60-month lease $175.68/month
02 Freight, delivery & installation Included
03 Meter rental Included
04 Equipment maintenance Included
05 Software license & support Included
Total Monthly Cost $175.68/month
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed
or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.
Financial Considerations
Product Summary: Purchase
• iX-5 Auto feed mailing machine
• 5lb. Scale
• USPS compliant meter with new IMI barcode
• NASPO – State of MN negotiated pricing
• 1
st year maintenance is free
• Yearly maintenance cost subject to increase
Additional Business Impact/Notes
• Includes professional installation and expert training
• Currently pay $152.20/mo. for maintenance and meter rental.
• The next yearly invoice will increase to $182.44/mo. which is more than the new lease amount will be for the 60 months.
Investment Summary Valid Until: 7/31/22
01 iX-5 Auto feed mailing machine purchase $3,985
02 Freight, delivery & installation Included
03 Meter rental $40/mo.
04 Equipment maintenance $768/yr.
05 Software license & support Included
This document is strictly private, confidential and personal to its recipients and should not be copied, distributed
or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.
Financial Analysis
Expense Description Current Proposed
Cost Factor A $XX,XXX $XX,XXX
Cost Factor B $XX,XXX $XX,XXX
Cost Factor C $XX,XXX $XX,XXX
Cost Factor D $XX,XXX $XX,XXX
Cost Factor E $XX,XXX $XX,XXX
Total Monthly Operational Costs $XX,XXX $XX,XXX
Monthly Lease Investment $XX,XXX
Projected Monthly Savings $XX,XXX
Projected Savings Over Lease Term $XX,XXX
TITLE OF ADDITIONAL INFO SECTION
• Text 1
• Text 2
• Text 3
• Text 4
• Text 5
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This document is strictly private, confidential and personal to its recipients and should not be copied, distributed
or reproduced in whole or in part, nor passed to any third party without the express written consent of Quadient.
Product Overview
•Intuitive control panel with a color screen and shortcut
keys for your most-used rates and imprints
•Reach productivity levels as high as 110 metered letters
per minute
•Quiet inkjet printing with convenient low-ink alerts sent
automatically via email
•Safeguard your stored postage with PIN code access for
each of your operators
•Meets the latest Intelligent Mail Indicia (IMI) and
Dimensional Weighing (DIM) USPS®requirements
•Track pieces processed and postage used for 100 or more
accounts/departments
•Automatic feeding of postcards, letters or large
envelopes up to 1/2" thick
•LAN or wireless connection to refill postage instantly and
update postal rates automatically
•Dependable envelope sealing that secures the contents
of your mail pieces
•Download artwork to print onto your mail pieces – use our
free library or create your own
•Weigh platform auto-adjusts the postage amount for
extra-thick envelopes or boxed packages
•Uploads postage usage data to your Myquadient online
account for quick and easy analysis
•Integrated postage label dispenser for easy processing of
bulky letters and large envelopes
•Download postage anytime and pay for it later using
Quadient Postage Funding
iX-5 AF MAILING SYSTEM
A compact and efficient
automatic-feed mail
processing solution
Key Capabilities
Customer Quotes
Government – Quadient customers tell an independent third party what they think about us:
Quadient Leasing, the financial services arm of
Quadient, Inc., is a multi-million-dollar leasing company
that provides single-source, customized and customer-
friendly leasing programs.
Because leasing leverages technology while providing
simplified financing and cash flow forecasting, most
customers choose to lease their Quadient product
solutions. Other unique benefits of leasing with
Quadient Leasing include:
No Need to Compromise. Leasing offers you the
technology and associated productivity you require
while meeting cash flow needs. Lease term lengths
typically correspond to the useful life of hardware, so
you’re paying for the equipment as you use it rather
than all at once.
Conserve Working Capital and Credit. By leasing with
Quadient Leasing, your organization can retain
available lines of credit at other lending institutions and
preserve valuable working capital to grow and manage
your business.
Leasing Is 100% Financing. Unlike a bank loan, there is
no down payment required to lease with Quadient
Leasing. Soft costs such as meter rental, maintenance
agreements and software subscriptions can also be
included in your lease payment and fixed for the entire
term.
Overcome Budget Limitations. In situations where
active budgets would ordinarily delay or prevent new
equipment acquisitions, Quadient Leasing can
customize your lease agreement to accommodate both
current and future budgetary requirements.
Flexibility. As a Quadient customer, we provide your
organization with maximum flexibility to upgrade or
add equipment at any time in order to satisfy changes
in your business requirements.
Keep Pace with Technology. Technology advances so
rapidly that equipment can become obsolete within a
few years. Leasing allows you to regularly upgrade
systems to a state-of-the-art level, eliminating the
inefficiencies associated with owning outdated
equipment.
BACKED BY THE EXPERTS
Gartner, Forrester,
and Aspire
EXPERIENCE
A rich history of
world-class leadership
PROVEN RESULTS
96% customer
satisfaction rate
EXPERTISE
8 billion personalized
experiences annually
Benefits of Leasing
BACKED BY THE EXPERTS
Gartner, Forrester,
and Aspire
EXPERIENCE
A rich history of
world-class leadership
PROVEN RESULTS
96% customer
satisfaction rate
EXPERTISE
8 billion personalized
experiences annually
Satisfaction with Mail-Related Solutions
A 2020 survey by Init Satisfaction, an independent market research agency, found that Quadient customers are highly
satisfied with the company. Insight from 1,900 customers depicts that customers view their partnership with Quadient very
highly, with an overall satisfaction rate of 97%. They view Quadient as a trusted partner that cares about their customers.
Quadient has the products
to elevate your business.
- Tyler Fuerst, Director, RAS
Key Satisfaction Reasons:
Equipment
•Reliability
•Ease of use
Maintenance
•Speed of resolution when a problem occurs
•Professionalism of staff
Invoice
•Clarity of the invoice
Delivery & Installation
•Time between orderand installation
•Quality of user training
Customer Service
•Courtesy and responsiveness of employees
Website
•Ease of accessing “myquadient” for account information
Sales Relationship
•Frequency of contact
•Accurate assessmentof needs
•Appropriaterecommendations
The equipment helps my team perform
timely and accurate communications
to our customers.
- Facilities Manager, Enterprise Bank Company
The Quadient system makes mailing jobs much
easier to finish on time and to increase the
amount of mailings we do.
- Charleigh Nelson, Distribution Specialist, International
Business Ventures
We have gained the ability to process high
volumes of documents as well as overall cost
savings in mailing operations.
- Janet Lee Preston, Operations Supervisor, United
Parcel Service
Quadient has a very good selection of products
to choose from. Their equipment helps us get
mailings together in a neat, timely manner.
- Dave Ebert, Logistics Manager, Pittsburgh Pirates
Source: Customer satisfaction survey conducted among 1,900 MRS customers in USA, France, Benelux & UK,
Oct-Nov 2020, performed by Init Satisfaction, an independent market research agency
BACKED BY THE EXPERTS
Gartner, Forrester,
and Aspire
EXPERIENCE
A rich history of
world-class leadership
PROVEN RESULTS
96% customer
satisfaction rate
EXPERTISE
8 billion personalized
experiences annually
Service & Support
Overall Customer Satisfaction Index
Customer Care, Dispatch, Service,
Software Support & Project Mgmt.95.3%
2020 Customer Satisfaction Survey Results
Field service technicians?97.0%
Customer service department?92.1%
Project implementation team?96.2%
“We don’t call Quadient service often,
but when we do they are here and
resolve our issue in no time flat!”
Maximize productivity and efficiency
with proven customer support
With 95 years of experience and a robust
nationwide network, Quadient is the right
business partner to keep your mail and
parcel operations running smoothly.
Comprehensive support includes:
•US-Based Customer Service
Local support staff with the knowledge and
resources to answer your questions and
schedule on-site service.
•Support Options
Choose self-help, assisted help, or speak
live with trained experts.
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CITY COUNCIL
AGENDA ITEM 1E
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: July 25, 2022
TOPIC: Consider Resolution No. 22-72 Approving an Application for a
Temporary On-Sale Liquor License and Special Event Permit for
the American Legion Post 566 Lino Lakes Blue Heron Days
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
BACKGROUND:
The American Legion Post 566 has applied for a Temporary On-Sale Liquor License and a
Special Event Permit for Lino Lakes Blue Heron Days August 19th and 20th, 2022.
The American Legion will be fencing off a portion of their property for this event.
The Minnesota Alcohol and Gambling Enforcement Division requires a 1 – 4 Day Temporary
On-Sale Liquor License to allow the consumption of alcohol in an outdoor area. The applicant is
required to submit their request to the City for local approval before the application is submitted
to the state for final consideration.
The American Legion has submitted to the City an application for a Special Event Permit. The
application has been reviewed by staff, including the public safety department. The applicant
will be provided with a list of safety conditions. The applicant has agreed to comply with the
conditions and to address any other safety considerations that may arise.
Therefore, staff is presenting for city council consideration of Resolution 22-72 authorizing the
issuance of a Temporary On-Sale Liquor License and a Special Event Permit for the American
Legion Post 566.
RECOMMENDATION:
Approve Resolution No. 22-72 authorizing issuance of a 1-4 Day Temporary On-Sale Liquor
License and a Special Event Permit for the American Legion Post 566 Lino Lakes Blue Heron
Days.
ATTACHMENTS:
Resolution 22-72
CITY OF LINO LAKES
RESOLUTION NO. 22-72
APPROVING APPLICATION FOR A TEMPORARY ON-SALE LIQUOR LICENSE
AND A SPECIAL EVENT FOR THE AMERICAN LEGION FAMILY BLUE HERON
DAYS EVENTS AUGUST 19 – 20, 2022
WHEREAS, the Commander of American Legion Post 566 has submitted an application for a
special event permit; and
WHEREAS, the event plan includes live music outside from 4:00 p.m. to 8:00 p.m. on Friday,
August 19, and Saturday, August 20, 2022; and
WHEREAS, applicant has indicated that all patrons or members attending the event will receive
a proper identification check to ensure no underage alcohol service will occur; and
WHEREAS, applicant will ensure that event is compliant with City Ordinance 901.03 (4a) Public
Nuisances Affecting Peace and Safety; and
WHEREAS, proof of general liability insurance has been submitted by the American Legion to
cover all events held on their property as well as the event held on city property;
WHEREAS, the Lino Lakes Public Safety Department has the following conditions:
(1) Applicant will provide security on premise ensuring there is no violations of laws
and ordinances or disruptive behavior.
(2) Applicant will provide all staff and/or volunteers working this event with training
that focuses on prevention of over service of alcohol and other means to safely serve
customers.
(3) Plans for sound control and sound amplification, if any, including number, location,
and power of amplifiers and speakers; all reasonably necessary precautions shall be
taken by the applicant to insure that the sound of the assembly will not carry
unreasonably beyond the enclosed boundaries of the location of the assembly.
(4) Plans to meet the requirements of the State Fire Code, including but not limited to
the following:
i. Minimum of three 2A10BC fire extinguishers need to be on location in the
tent area;
ii. “No Smoking” signs need to be displayed throughout the area.
iii. No pyrotechnics are allowed.
iv. No parking within 20 feet of the tent. Measured from stakes.
v. Clearance to property line needed to 20 feet. Measured from stakes;
vi. Certificate of flame retardant for all panels of tent.
(5) Telephone service shall be in place sufficient to connect to emergency services.
(6) Event will end as articulated in the application.
WHEREAS, all trash and cans from the event shall be cleaned up by the next morning both
days.
WHEREAS, city staff has reviewed the Application for Permit for the festival event for
concurrence with city regulations; and
WHEREAS, the Lino Lakes Public Safety Department has conducted a background and found
no reason to deny; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
That the City Council hereby approves the applications for a Temporary On-Sale Liquor License,
and a Special Event permit.
Adopted by the Council of the City of Lino Lakes this 25th day of July, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____ and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1F
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: July 25, 2022
TOPIC: Consider Resolution No. 22-73, Approving an Application
from Living Waters Lutheran Church for their 2nd Annual
Outdoor Special Event
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
BACKGROUND:
Pastor Ivy Huston has applied for a Special Event Permit to hold a special event at Living
Waters Lutheran Church on Thursday, July 28.
Applicant has proposed to have a classic rock band covering 1960’s to 2000’s called the
Flying Train Wreck. The event will take place 5:00 p.m. to 9:00 p.m. on designated
evening.
The applicant has proposed to have food trucks at the event as well as informational
tables from ABC Preschool and the Boy Scouts.
The application has been reviewed by staff, including the Public Safety Department. The
applicant has been provided with a list of safety conditions. The applicant has agreed to
comply with the conditions and to address any other safety considerations that may arise.
The applicant has provided a Certificate of Insurance covering this event.
Therefore, staff is presenting for city council consideration of a resolution authorizing the
issuance of a Special Event Permit for Living Waters Lutheran Church.
RECOMMENDATION:
Approve Resolution No. 22-73 authorizing issuance of a Special Event Permit for a
Living Waters Lutheran Church 2nd Annual Outdoor Special Event.
ATTACHMENT:
Resolution No. 23-73
CITY OF LINO LAKES
RESOLUTION NO. 22-73
APPROVING APPLICATION FOR A SPECIAL EVENT PERMIT
FOR AN EVENT HELD AT LIVING WATERS LUTHERAN CHURCH
THURSDAY, JULY 28, 2022
WHEREAS, Pastor Ivy Huston of Living Waters Lutheran Church has submitted an application
for a special event permit; and
WHEREAS, the event plan includes live music outside from 5:00 p.m. to 9:00 p.m. July 28,
2022; and
WHEREAS, Food truck vendors are required to contact the Anoka County Environmental
Services at 763-324-4260 for permission to operate in the City; and
WHEREAS, Food truck vendors are required to provide state licensing information as well as
Anoka County Environmental Services licensing to Living Waters Lutheran Church; and
WHEREAS, Food vendors are required to be at least 20 feet from structures; and
WHEREAS, Applicant will ensure that event is compliant with City Ordinance 901.03 (4a) Public
Nuisances Affecting Peace and Safety; and
WHEREAS, Telephone service shall be in place sufficient to connect to emergency services;
and
WHEREAS, Event will end as articulated in the application; and
WHEREAS, the Public Safety Department has reviewed the application and event plans; and
WHEREAS, proof of general liability insurance has been submitted by Living Waters Lutheran
Church to cover all events held on their property;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
That the City Council authorizes issuance of a Special Event Permit to the Living Waters
Lutheran Church for the July 28, 2022.
Adopted by the Council of the City of Lino Lakes this 25th day of July, 2022.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Rob Rafferty, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1G
STAFF ORIGINATOR: Meg Sawyer, HR and Communications Manager
MEETING DATE: July 25, 2022
TOPIC: Approve the Hiring of Part-Time Staff for The Rookery
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the hiring of part-time staff for The Rookery.
BACKGROUND
As we continue to move forward with the opening of the new activity center, staff is seeking
approval to hire part-time personnel to work at The Rookery.
The recruiting process continues with interviewing and background investigations. This process
has identified candidates that will be a great addition to our staff at The Rookery.
RECOMMENDATION
Staff recommends the Council approve the hiring of the part-time personnel listed below:
First Name Last Name Position
George Atkinson Lifeguard
Tyson Bautch Lifeguard
Tyler Celotta Lifeguard
Jacob Digre Lifeguard
Jackson Driessen Lifeguard
Lily Gulaid Swim Instructor
George Huynh Lifeguard
Andrew Jensen Lifeguard
Daniel Kjonaas Lifeguard
Jenna Moffatt Swim Instructor
Alexander Persing Lifeguard
Emily Stokkleand Lifeguard
Isaiah Theisen Lifeguard
Megan Valerius Aquatics Lead
Start dates vary based on position and training schedule.
Please approve the above personnel for the part-time positions at The Rookery Activity Center.
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Meg Sawyer, Human Resources Manager
MEETING DATE: July 2 5, 2022
TOPIC: Consider Appointment of Police Officer
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve the appointment of Zachary Beddow to a vacant Police
Officer position in the Public Safety Department.
BACKGROUND
There are currently two vacant Police Officer positions within the Public Safety Department. At
this time, staff has provided a conditional offer, and is recommending the approval of Zachary
Beddow for the position.
Beddow is currently employed as a part-time CSO for the City of Lino Lakes. Beddow
graduated from Metro State with Bachelor’s Degree in Law Enforcement. He will have met all
POST mandates by July 25, 2022.
The hourly rate of pay would be $36.66, which is the Starting Step of the union wage schedule.
The wage schedule has six steps.
With the Council’s approval, Beddow would start in the position of Police Officer on July 31,
2022.
RECOMMENDATION
Approve the appointment of Zachary Beddow for the Police Officer position.
CITY COUNCIL
AGENDA ITEM 1H
STAFF ORIGINATOR: John Swenson, Public Safety Director
MEETING DATE: July 25, 2022
TOPIC: Approval of School Resource Officer Contract
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Public Safety Department is requesting Council approval to continue the on-going
contact with Centennial School District for one Lino Lakes police officer to serve as School
Resource Officer (SRO) at the Centennial Middle School.
BACKGROUND
The City of Lino Lakes and Centennial School District has a long standing contract for SRO
services; in which the City of Lino Lakes provides one police officer during the school year to
serve as SRO at the Centennial Middle School.
The Centennial School District reimburses the City of Lino Lakes for all hours worked as SRO.
The reimbursement is based on hourly wages including all applicable benefits costs. The attached
contract is multiple year contact cover the 2022/23, 2023/24, 2024/25 school years.
RECOMMENDATION
Staff recommends approval of the SRO Contract between the City of Lino Lakes and Centennial
School District.
ATTACHMENTS
SRO Contract
Page 1 of 5
YOUTH SERVICES OFFICER
CITY OF LINO LAKES/CENTENNIAL SCHOOL DISTRICT NO. 12
SERVICE CONTRACT
This contract by and between the City of Lino Lakes (hereafter referred to as “City”) and Independent
School District #12 (hereafter referred to as “District”) is made this 25 day of July 2022, pursuant to
Minnesota Statute §471.59, and is effective June 10, 2022.
1. PURPOSE
The purpose of this contract is to create, fund, and implement the position of school liaison/school
resource officer, hereafter referred to as “SRO”, to provide services to the District and specifically
Centennial Senior High School during the School Years occurring in the contract term.
“School Year” is the number of days from September through June in which the District regularly
provides instruction and offers classes to the student body at Centennial High School. “School day”
means a day on which school is in session and general student attendance is required, including
any make-up days that are scheduled because school was canceled for any reason. School days are
identified on the District calendar. Days on which students attend summer school are not school
days.
2. SELECTION PROCESS
From application of qualified applicants for the assignment as SRO, oral interviews will be
administered by representatives from the District and Lino Lakes Police Department. Final
selection of the SRO assigned to the District is at the discretion of the City.
3. OFFICER EMPLOYED BY CITY
The City shall employ, or assign, in accordance with applicable state statutes, city policies, and
union agreements, a licensed police officer to serve as SRO for Centennial Senior High School.
The City shall assume all obligations and payments with regard to the SRO’s salary and benefits
including workers’ compensation, PERA, withholding taxes, etc. The SRO provided by the City
will carry out SRO duties beginning on the first day of the regular school year through the last day
of the regular school year, except for any days in which students are not in attendance due to a
school closure or distance learning. The SRO will maintain all rights accorded by provisions of
any applicable labor agreement during the period of assignment. Nothing in this agreement
requires the City to staff the SRO position when the City’s assigned SRO is on an authorized leave,
including training, vacation leave, sick leave, etc.
4. PAYMENTS
The District will pay the City for all SRO services, excluding additional services, as follows:
a. 2022-2023 School Year. The District will pay the City for the services the SRO
provides pursuant to this Agreement at the hourly rate of the specific SRO
Page 2 of 5
providing services, up to a maximum of $71.83 per hour. The cumulative amount
will be paid in two equal installments by January 31, 2023 and June 30, 2023.
b. 2023-2024 School Year. The District will pay the City for the services the SRO
provides pursuant to this Agreement at the hourly rate of the specific SRO
providing services, up to a maximum of to $74.24 per hour. The cumulative
amount will be paid in two equal installments on January 31, 2024 and June 30,
2024.
c. 2024-2025 School Year. The District will pay the City for the services the SRO
provides pursuant to this Agreement at the hourly rate of the specific SRO
providing services, up to a maximum of $76.73 per hour. The cumulative amount
will be paid in two equal installments on January 31, 2025 and June 30, 2025.
5. INVOICE FOR ADDITIONAL SERVICES
District administrators and school administrators may request in writing that the City assign one or
more peace officers to provide “additional services” as defined in this Agreement. The City will
make reasonable efforts to accommodate such requests. When the City assigns an officer to
provide additional services, the District will be responsible for paying the City for the hours worked
by the officer at the City’s reimbursable police services (RPS) rate. On or before January 1 of each
year, the City will provide the District with the upcoming year’s RPS rate. The City will submit an
itemized invoice to the District describing the additional services that were provided, the location
where the additional services were provided, and the costs the City incurred in providing the
additional services.
6. DUTIES OF OFFICER
The list of basic duties and work schedule of the SRO shall include, but not necessarily be limited
to, the following:
• protecting persons who are present on school property or at a school sponsored
event or activity;
• protecting real and personal property;
• deterring and addressing truancy;
• serving as a role model for students, parents, and community members;
• conferring with students, parents, and community members for the purpose of
deterring or addressing criminal behavior on school property or at a school
sponsored event or activity;
• identifying and advising on security vulnerabilities in the District’s schools;
• visiting and inspecting high delinquency areas on school property;
• being present and visible on school property;
• deterring all forms of criminal activity on school property and at school sponsored
events and activities;
• serving as a resource for school officials regarding the prevention of criminal
activity on school property and at school sponsored events and activities;
• serving as a mentor and resource for students;
Page 3 of 5
• giving presentations to students and staff that are designed to promote safety or to
deter, decrease, or otherwise address drug use or other potential criminal activity by
students;
• investigating and otherwise addressing criminal activity that has occurred, is alleged
to have occurred, may have occurred, or is expected to occur on school property or
at a school sponsored event or activity;
• conducting searches of students, student lockers, student backpacks, school
property, and student vehicles as authorized by law, including but not limited to
pursuant to a properly issued search warrant.
• conducting searches of students, student lockers, student backpacks, school
property, and student vehicles at the request of a school official when the school
official has reasonable grounds to believe the search will result in the discovery of
drugs, a weapon, or any other item that is unlawful for a student to possess on
school property, or the discovery of other evidence establishing that a student has
committed a crime that has a direct nexus to school property or a school sponsored
event or activity;
• recovering lost or stolen property;
• enforcing all criminal laws on school property and at school sponsored events and
activities;
• apprehending and prosecuting criminals, including suspected criminals;
• responding to emergencies including, but not limited to, medical emergencies and
situations involving a threat of violence or harm to property or to any person who is
on school property or is at a school sponsored event or activity;
• attending trainings provided by the District;
• meeting and collaborating with school administrators and District administrators to
develop and work toward mutually agreed upon goals; and
• other tasks as assigned by the City.
In the absence of exigent circumstances, the SRO may not interview a student on school property
about criminal activity or potential criminal activity unless: (a) the officer is conducting a
maltreatment of minor investigation; (b) the crime has occurred, is alleged to have occurred, may
have occurred, is occurring, or is reasonably expected to occur in the near future on school
property or at a school sponsored event or activity; or (c) the officer has obtained prior written
permission from the building principal and from the student’s parent or guardian or the student, if
the student is eighteen (18) years of age or older. In addition, the SRO may not participate in
recommending or determining student discipline or in investigating incidents of student
discipline which do not involve potential criminal activity.
7. CLOTHING, EQUIPMENT, AND SUPPLIES
The City shall provide any required clothing, uniforms, vehicle, and necessary equipment and
supplies for the SRO to perform law enforcement duties. The District shall provide the SRO with
work space, a telephone, and supplies necessary at the Centennial High School for the officer to
perform SRO duties.
Page 4 of 5
8. LEVELS OF SERVICE
The SRO may have to respond to emergency calls within the boundaries of the City, attend training,
appear in court, and perform special duties as assigned by the City while fulfilling the requirements
of this contract. Time in excess of eight hours per day shall be paid according to the officer’s union
contract, providing such additional time has been approved in advance by the City and the District.
Blanket approvals will not be accepted. Scheduled adjustments are allowed so long as they are
agreed upon by the SRO and the District, and that they are completed within the framework of the
pay period in which they occur.
9. ADMINISTRATIVE RESPONSIBILITIES
Law enforcement services rendered to the District shall be at the sole discretion of the City.
Standards of performance, discipline of the SRO assigned, and other internal matters shall be under
the authority of the City. If the assigned SRO were to have difficulties in the school setting, both
the school administration and the Chief of Police (or designee) would work with the officer. If the
assigned SRO’s work in the school were still deemed unsatisfactory by the District or the City, the
assigned SRO would be replaced. The Chief of Police (or designee) would work with the District
to select a suitable replacement.
10. SCHOOL CALENDAR
The District shall provide the City with a school calendar, which shall reflect the school days
making up the School Year.
11. TERMINATION
Either party may terminate this agreement upon ninety (90) days written notice of such termination.
All payment due hereunder shall be prorated in the event of such termination.
12. INDEMNIFICATION BY CITY
The SRO is a City employee. The City shall indemnify, hold harmless, and defend the District, its
elected officials and employees against any and all liability, loss, costs, damages, expenses, claims
or actions which the District, its officers and employees may hereafter sustain, incur or be required
to pay arising out of or by reason of any negligent or willful act or omission of the City, its agents
or employees, in the execution, performance, or failure to adequately perform the City’s obligations
pursuant to this contract. Nothing herein shall be deemed a waiver by either party of the limitations
on liability set forth in Minnesota Statutes, Chapter 466.
13. INDEMNIFICATION BY DISTRICT
To the extent permitted by law, the District shall indemnify, hold harmless, and defend the City,
its officers, elected officials and employees against any and all liability, loss, costs, damages,
expenses, claims or actions which the City, its officers, elected officials and employees may
hereafter sustain, incur, or be required to pay arising out of or by reason of any negligent or willful
act or omission of the District, its agents or employees, in the District’s obligations pursuant to this
contract. Nothing herein shall be deemed a waiver by either party of the limitations on liability set
forth in Minnesota Statutes, Chapter 466.
Page 5 of 5
14. TERM OF CONTRACT
The term of this contract shall be effective June 10, 2022, through and including June 9, 2025.
Pursuant to this contract, the City shall provide an SRO to the District in accordance with the terms
articulated within this contract, for School Years 2022-2023, 2023-2024, and 2024-2025.
IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day and year last
written below.
CITY OF LINO LAKES CENTENNIAL SCHOOL DISTRICT #12
Rob Rafferty Date Jeff Holmberg Date
Mayor Superintendent of Schools
John Swenson Date Suzanne Guthmueller Date
Public Safety Director School Board Chair
Sue Linser Date
School Board Clerk