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HomeMy WebLinkAbout08-08-2022 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : August 8,2022 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 8:05 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Cavegn and Mayor Rafferty 11 MEMBERS ABSENT : Councilmember Ruhland 12 Staff members present: City Administrator Sarah Cotton; Human Resources and Communications 13 Coordinator Meg Sawyer; Community Development Director Michael Grochala; City Planner Katie 14 Larsen; City Engineer Diane Hankee; Director of Public Safety John Swenson; City Clerk Julie 15 Bartell 16 17 PUBLIC COMMENT 18 There were no public comments. 19 SETTING THE AGENDA 20 The agenda was approved as presented. 21 SPECIAL PRESENTATION 22 Oath of Police Service—Police Officer, Kevin Tracy 23 CONSENT AGENDA 24 Councilmember Lyden moved to approve the Consent Agenda, Items I through 1G, as presented. 25 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 26 27 ITEM ACTION 28 Consideration of Expenditures: 29 A) Consider Approval of Expenditures for August 8, 2022 Approved 3o B) Consider Approval of July 25, 2022 Council 31 Work Session Minutes Approved 32 C) Consider Approval of July 25,2022 Council 33 Minutes Approved 34 D) Consider Approval of Resolution 22-81,Lino Lakes Community 35 Festival, Lino Lakes Chain of Lakes Rotary Approved 36 E) Consider Approval of Resolution 22-82, Quad Area Community 37 Family Fun Festival Approved 38 F) Consider Approval of Resolution 22-83, City of Lino Lakes 39 Blue Heron Days Parade and Festival Approved 1 COUNCIL MINUTES APPROVED 40 G) Consider Resolution No. 22-84, Offering Support to Anoka 41 County to Expand Broadband Services in the City of Lino Lakes Approved 42 FINANCE DEPARTMENT REPORT 43 There was no report from the Finance Department. 44 ADMINISTRATION DEPARTMENT REPORT 45 3A) Consider Approval of Appointment of Building Maintenance and Custodial Supervisor— 46 Human Resources and Communications Manager Sawyer reviewed the written report that outlines 47 background and hiring process information. 48 Councilmember Stoesz remarked that he doesn't support this action and not because of the applicant 49 but because he feels the duties could be handled through a contract or elsewise. 50 Councilmember Lyden moved to approve the appointment of Michael Rowe as recommended. 51 Councilmember Cavegn seconded the motion. Motion carried on a voice vote; Councilmember 52 Stoesz voted no. 53 3B) Consider Approval of Appointment of Community Development Administrative 54 Assistant-Human Resources and Communications Manager Sawyer reviewed the written report that 55 outlines background and hiring process information. 56 Councilmember Cavegn moved to approve the appointment of Julie Whitney as recommended. 57 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 58 3C) Consider Approval of Appointment of Parks Maintenance Worker—Human Resources 59 and Communications Manager Sawyer reviewed the written report that outlines background and hiring 60 process information. 61 Councilmember Lyden moved to approve the appointment of Jason Chapman as recommended. 62 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 63 3D) Consider Approval of Appointment of Office Specialist—Human Resources and 64 Communications Manager Sawyer reviewed her written report that outlines background and hiring 65 process information. 66 Councilmember Cavegn moved to approve the appointment of Lisa Marie Neal as recommended. 67 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 68 3E) Consider Approval of Appointment of Police Sergeant—Director of Public Safety Swenson 69 reviewed the written report that recommends the appointment of Officer Matt Carlson to the positon 70 of Police Sergeant, at the step two rate of pay. This would fill a vacany left by a retirement. 71 Councilmember Lyden moved to approve the appointment of Matt Carlson as recommended. 72 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 73 3F) Consider Approval of Appointment of Fire Lieutenant—Public Safety Director Swenson 74 reviewed the written report recommending the appointment(promotion)to the position of Fire 75 Lieutenant of Brian Gustafson. He reviewed Mr. Gustafson's qualifications. 76 Councilmember Cavegn moved to approve the appointment of Brian Gustafson as recommended. 77 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 78 3G) Consider Approval of Appointment of Fire Lieutenant—Public Safety Director Swenson 79 reviewed the written report recommending the appointment(promotion)to the position of Fire 80 Lieutenant of Paul Kartman. He reviewed Mr. Kartman's qualifications. 81 Councilmember Cavegn moved to approve the appointment of Paul Kartman as recommended. 82 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 83 311) Consider Approval of Appointment of Police Officer Position—Public Safety Director 84 Swenson reviewed the written report recommending the appointment of Jared Zimmerman to a vacant 85 police officer position. He reviewed the applicant's education and qualifications. 86 Councilmember Lyden moved to approve the appointment of Jared Zimmerman as recommended. 87 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 88 PUBLIC SAFETY DEPARTMENT REPORT 89 4A) Consider Approval of Sale of Decommissioned Fire Apparatus (All)-Public Safety 90 Director Swenson reviewed the written staff report. This piece of equipment has been offered for sale 91 and staff is recommending sale of the equipment to the highest bidder. 92 Councilmember Stoesz asked if the Public Works Department was given the opportunity to look at 93 this equipment to see if it could be of use for their work. Director Swenson remarked that, with a 94 broken frame,the equipment does have much appropriate use. 95 Councilmember Cavegn moved to approve the sale recommended. Councilmember Lyden seconded 96 the motion. Motion carried on a voice vote. 97 PUBLIC SERVICES DEPARTMENT REPORT 98 5A) Consider Approval of Resolution No. 22-86,Approving Change Order No.2,Water 99 Tower No.2 Rehabilitation Project—City Engineer Hankee reviewed the written report. The 100 change order is a credit; she reviewed the changes. 101 Councilmember Cavegn moved to approve Resolution No. 22-86 as presented. Councilmember 102 Stoesz seconded the motion. Motion carried on a voice vote. 103 COMMUNITY DEVELOPMENT REPORT 104 6A) Consider Approval of Resolution No. 22-85 Authorizing Distribution for Public Comment 105 of Robinson Sod Farm EAW—Community Development Director Grochala reviewed information as 106 follows: 107 - Project location(size of development and number of units requires an EAW); 108 - Definition and Purpose of EAW; 109 - Includes two plans (yield plan, PUD concept); 110 - Predefined steps for an EAW are complete and document is ready for distribution; process of 111 review outlined. 112 Councilmember Lyden moved to approve Resolution No. 22-85 as presented. Councilmember 113 Cavegn seconded the motion. Motion carried on a voice vote. 114 6B) Consider Approval of Resolution No. 22-74 Approving Lot Combination Variance for 115 6966 and 6970 Lake Drive—City Planner Larsen reviewed a PowerPoint presentation that included 116 information on the following: 3 COUNCIL MINUTES APPROVED 117 - Background—variance from lot combination requirements; 118 - Site Location—two lots; 119 - Property History—structure approvals in the past; plans to sell one lot; 120 - City Zoning Requirements—implication of zoning ordinance on these properties (lots); 121 - City Ordinances—Noted ordinances on Nonconforming Uses and Structures,Lot of Record; 122 Shoreland Ordinance (that are the basis of the request for variance); 123 - DNR Comments—no comments; 124 - Variance Criteria and Findings of Fact—council can grant exceptions under certain criteria; 125 Planning and Zoning Board did approve the variance request(findings noted); 126 - Conditions—recommended by the Planning and Zoning Board (reviewed). 127 The council discussed the size of the lots around these two (they are smaller); the council received 128 confirmation that the other lots have structures on them. 129 Mayor Rafferty asked for clarification that if the lot is sold, it is buildable. Ms. Larsen noted, 130 regarding building on the second lot, there isn't an issue from a zoning perspective but there are 131 building code and other requirements that are standard that must be met. 132 Carol, Bob and Kennedy Stanek told the council that they don't disagree with the presentation. They 133 have requests, if the variance is granted. Namely,they would like a change that allows them to keep 134 the horses on the land until the date of sale rather than the listing as they intend to move the animals to 135 a farm elsewhere. They would intend to move everything prior to the final sale date. 136 Staff did not object to the requested change. 137 Mr. Stanek noted the shoreland buffer declaration and staff clarified how the buffer was calculated(it is 138 not an official calculation). Mr. Stanek asked if shoreland declaration area requirements 139 (approximately 200 feet) have changed—they bought the property and the land was mowed to the 140 lakeshore. Staff explained that with the action and review, staff recommends that the buffer area be 141 clarified and put into condition. Mr. Stanek explained how the previous owners reenforced the shore; 142 it's been a long standing situation with the shoreline. When asked, Mr. Stanek explained his rationale 143 for requesting less of a shoreland buffer—it's a yard area that they have used but not overused. 144 Councilmember Lyden noted the deliniation of lower to higher ground; he wouldn't have a problem 145 with following that line. Staff clarified that this is the same formula used with previous development 146 proposals along lakes. Councilmember Stoesz suggested that the language indicate that the buffer 147 will be based on a shoreline survey. 148 149 Staff is recommending that the delination be based on an actual survey. Mayor Rafferty asked if this 150 could be taken out of the variance now and this part be brought back. Staff clarified that the graphic 151 shown is an estimate and the resolution is presented with the requirement for a survey to make final 152 determinations. The Staneks concurred and asked for a date for compliance (November 1, 2022 was 153 set). 154 Councilmember Stoesz moved to approve Resolution No. 22-74 as amended to change a condition 155 requirement from the time of listing to the time of closing and requiring completion of the shoreline 156 survey by November 1, 2022. Motion carried on a voice vote. 4 COUNCIL MINUTES APPROVED 157 6C) Otter Crossing 2"d Addition: i. Consider Resolution No. 22-76 Approving Final Plat; 158 ii.Consider Resolution No. 22-77 Approving Development Agreement—City Planner Larsen 159 reviewed a PowerPoint presentation that included information on: 160 - Land Use Application—final plat; 161 - Site Location; 162 - Preliminary Plat(one change—more right of way along Otter Lake Road); 163 - Final Plat(consistant with preliminary); 164 - Agreement; 165 - Findings of Fact; 166 - Planning and Zoning recommends approval. 167 Councilmember Lyden moved to approve Resolution No. 22-76 and Resolution No. 22-77 as 168 presented. Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 169 6D) Watermark 5tn Addition: i. Consider Resolution No. 22-78 Approving PUD Final 170 Plan/Final Plat; ii. Consider Resolution No. 22-79 Approving Development Agreement and Planned 171 Unit Development Agreement; iii. Consider Resolution No. 22-80 Approving Open Space Easement 172 —City Planner Larsen reviewed a PowerPoint presentation that included information on: 173 - WaterMark Additions Map; 174 - HOA Club House Plan; rendering shown; 175 - Watermark Park; includes shared driveway and parking lot; 176 - Plat Phases—250 lots remaining; 177 - Agreement—open space, HOA; 178 - PUD Final Plan; 179 - Planning and Zoning has approved. 180 Councilmember Stoesz asked if there can be a contigency that requires completion of the clubhouse 181 prior to additonal approvals; Ms. Larsen confirmed that is included. 182 Councilmember Stoesz moved to approve Resolution No. 22-78, Resolution No. 22-79 and 183 Resolution No. 22-80 as presented. Councilmember Lyden seconded the motion. Motion carried on a 184 voice vote. 185 6E) Consider Approval of Resolution No.22-71, Order Project,Approve the Plans and 186 Specifications and Authorize the Ad for Bid,2022 I35E Pipe Crossing Project—City Engineer 187 Hankee reviewed her written report. This item relates to the Peltier drainage project and a crossing 188 element of that project. She noted the project cost and funding source as well as the work that is 189 included. 190 Councilmember Stoesz asked if there could be a video (perhaps through North Metro TV) of the 191 project work; it's something that isn't seen often. Ms. Hankee said that could be explored but she 192 expects there could be some safety issues. 193 Councilmember Stoesz moved to approve Resolution No. 22-71 as presented. Councilmember 194 Cavegn seconded the motion. Motion carried on a voice vote. 5 COUNCIL MINUTES APPROVED 195 6F) Consider Approval of Resolution No. 22-75,Approving Payment No. 9 and Final,NE 196 Drainage Area Improvement Project—City Engineer Hankee reviewed the written report requesting 197 approval of final payment for the portion of the drainage project that has already been completed. The 198 total project cost was noted. 199 Councilmember Cavegn moved to approve Resolution No. 22-75 as presented. Councilmember 200 Lyden seconded the motion. Motion carried on a voice vote. 201 UNFINISHED BUSINESS 202 There was no Unfinished Business. 203 204 NEW BUSINESS 205 There was no New Business. 206 207 COMMUNITY EVENTS 208 There were no events announced. 209 COMMUNITY CALENDAR 210 Community Calendar—A Look Ahead 211 August 8,2022 through August 22,2022 212 213 4- Tuesday,August 9 7:00 am—8:00 pm Primary Election Day 214 A- Wednesday,August 10 6:30 pm,Council Chambers Planning&Zoning Board 215 4- Monday,August 22 6:00 pm,Community Room Council Work Session 216 4� Monday,August 22 6:30 pm,Council Chambers City Council Meeting 217 218 ADJOURN 219 220 There being no further business, Councilmember Lyden moved to adjourn at 8:05 p.m. 221 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 222 223 Following adjournment of the regular council meeting,the City Council reconvened for a special 224 work session to discuss the 2023 Budget(see separate packet) 225 226 These minutes were considered and approved at the regular Council Meeting on August 22, 2022. 227 228 229 230 231 e Bartell, City Jerk ob Rafferty, Mayor 232 6