HomeMy WebLinkAbout09-12-2022 Council Meeting Minutes COUNCIL MINUTES
APPROVED
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2 LINO LAKES CITY COUNCIL
3 REGULAR MEETING
4 MINUTES
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6 DATE : September 12, 2022
7 TIME STARTED : 6:30 p.m.
8 TIME ENDED : 7:35 p.m.
9 MEMBERS PRESENT : Councilmember Stoesz,Lyden,
10 Cavegn and Mayor Rafferty
11 MEMBERS ABSENT : Councilmember Ruhland
12 Staff members present: City Administrator Sarah Cotton; Human Resources and Communications
13 Manager Meg Sawyer; Community Development Director Michael Grochala; City Planner Katie
14 Larsen; City Engineer Diane Hankee; Director of Public Safety John Swenson; City Clerk Julie
15 Bartell
16
17 PUBLIC COMMENT
18 There were no public comments.
19 SETTING THE AGENDA
20 The agenda was approved as presented.
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22 Councilmember Lyden noted the City Council's Code of Conduct and its language of working
23 toward the good of the City. He asked that Item 6A be held for further discussion, noting the
24 absence of one council member and the need to look at the zoning code.
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26 Councilmember Cavegn said he would support a postponement. Mayor Rafferty and
27 Councilmember Stoesz spoke against postponement. There was no further discussion on the
28 matter.
29 SPECIAL PRESENTATION
30 Oath of Police Service—Police Officer Matt Reineke
31 PROCLAMATION
32 Proclaiming the week of September 17-23 as United States Constitution Week. A proclamation
33 was presented to representative and Lino Lakes' resident Merrily Space.
34 CONSENT AGENDA
35 Councilmember Lyden moved to approve the Consent Agenda, Items I through 1H, as presented.
36 Councilmember Stoesz seconded the motion. Motion carried on a voice vote.
37
38 ITEM ACTION
39 Consideration of Expenditures:
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COUNCIL MINUTES
APPROVED
4o A) Consider Approval of Expenditures for September 12, 2022
41 (Check No. 117094 through 117199 in the Amount of
42 $1,566,041.59 Approved
43 B) Consider Approval of August 22, 2022 Council
44 Work Session Minutes Approved
45 C) Consider Approval of August 22, 2022 Council
46 Minutes Approved
47 D) Consider Approval of Acceptance of Monetary Donation
48 from Rotary Club Approved
49 E) Consider Approval of LG220 Exempt Gambling Permit for the
50 Knights of Columbus Approved
51 F) Consider Approval of Resolution 22-107,Approving a 1-4 Day
52 Temporary Liquor and LG220 Exempt Gambling Permit for the
53 Lino Lakes Lions Approved
54 G) Consider Approval of Resolution 22-108, Tobacco License for
55 Ai Afureedy, AK Smoke Zone Inc. Approved
56 H) Consider Resolution No. 22-109, Declaring Cost to Be Assessed,
57 Ordering Preparation of Assessment Role,and Calling for Hearing
58 on Proposed Assessment,2022 Weed Abatement Charges Approved
59 FINANCE DEPARTMENT REPORT
60 There was no report from the Finance Department.
61 ADMINISTRATION DEPARTMENT REPORT
62 3A) Consider Approval of Drug and Alcohol Testing and Drug-Free Workplace Act Policy
63 for Non-DOT—Human Resources and Communications Manager Sawyer reviewed her written
64 report that outlines the process that City staff will utilize to update the City's policy in recognition of
65 the recent law change relative to legal use of THC.
66 Councilmember Cavegn moved to approve the policy as recommended. Councilmember Stoesz
67 seconded the motion. Motion carried on a voice vote.
68 311) Consider Appointment of Part-Time Firefighter—Human Resources and Communications
69 Manager Sawyer reviewed her written report outlining the background and qualifications of candidate
70 Taylor Andres for the firefighter position.
71 Councilmember Lyden moved to approve the appointment of Taylor Andres as recommended.
72 Councilmember Stoesz seconded the motion. Motion carried on a voice vote.
73 PUBLIC SAFETY DEPARTMENT REPORT
74 4A) Consider Purchase of Fire Apparatus: i. Consider Approval of Contract with Custom
75 Fire; ii. Consider Resolution No. 22-103 Approving Interfund Loan—Public Safety Director
76 Swenson explained that staff is requesting council authorization to purchase two fire tender units.
77 The council and staff have discussed this purchase during the past few months, necessary because of
78 equipment failure. Earlier the council authorized the purchase of used equipment to fill the need
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COUNCIL MINUTES
APPROVED
79 while the City awaited purchase of new equipment. The process of preparing to purchase the two
80 tenders was reviewed as well as the requested action of authorizing a purchase and approval of an
81 interfund loan. If the amount authorized changes, the council will be informed.
82 Mayor Rafferty remarked that these are very important appartus in order for the City to provide fire
83 services to residents.
84 Councilmember Cavegn moved to approve the contract as recommended. Councilmember Lyden
85 seconded the motion. Motion carried on a voice vote.
86 Councilmember Cavegn moved to approve Resolution No. 22-103 as presented. Councilmember
87 Lyden seconded the motion. Motion carried on a voice vote.
88 PUBLIC SERVICES DEPARTMENT REPORT
89 5A) Consider Resolution No. 22-101, Accepting Quotes and Awarding a Construction
90 Contract, 2022 Trail Fog Seal Project—City Engineer Hankee reported that staff is prepared to
91 receive quotes and award a contract for fog sealing services on the City's trails. The cost for these
92 services is budgeted and a bid has been received. She showed a map indicating the area that will be
93 included. Councilmember Stoesz received confirmation that staff is comfortable with the only bid
94 received(it is under the original project estimate).
95 Councilmember Lyden moved to approve Resolution No. 22-101 as presented. Councilmember
96 Stoesz seconded the motion. Motion carried on a voice vote.
97 COMMUNITY DEVELOPMENT REPORT
98 6A) Kwik Trip: i. Consider Resolution No. 22-94 Approving Conditional Use Permit for Motor
99 Fuel Station; ii. Consider Resolution No. 22-95 Approving Conditional Use Permit for
100 Commercial Car Wash; iii. Consider Resolution No. 22-96 Approving Site Improvement
101 Performance Agreement—City Planner Larsen reviewed a presentation that included information on
102 the following:
103 - Land Use Application—conditional use permit and site and building plan review;
104 - Site Location and Aerial Map;
105 - Site Conditions—woods, wetlands, adjacent neighborhood;
106 - Site Plan—building is being shifted from residential as much as possible;
107 - Hour of Operation—less for car wash;
108 - Trail—connects to City's trail corridor;
109 - Building Setbacks, Architectural (exterior), Fuel Canopies, Tree Preservation Plan,
110 Landscaping, Wetland (including some conservation easements);
111 - Staff and Board Comments—Public Safety, Environmental Board, Planning and Zoning Board
112 (public hearing held—resident comments noted);
113 - Findings of Fact—based on findings, the project should move forward; all requirements are
114 being met;
115 - Findings of Fact for Car Wash.
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COUNCIL MINUTES
APPROVED
116 Mayor Rafferty asked staff to review the City's requirements under the statutory review period. Ms.
117 Larsen noted that the first 60 day period has passed(September 9th) and staff has applied for the
118 second 60 day review period. Mayor Rafferty indicated that he would support a postponement to
119 answer additional questions.
120 Mayor Lyden moved to postpone Resolution No. 22-94, Resolution No. 22-95 and Resolution No.
121 22-96 as presented. Councilmember Cavegn seconded the motion. Motion carried on a voice
122 vote.
123 6B) Belland Preliminary Plat; i. Consider Resolution No. 22-97 Approving Preliminary Plat;
124 Consider Resolution No. 22-98 Approving Conditional Use Permit for Commercial Day Care
125 Facility; ii. Consider Resolution No. 22-99 Approving Site Improvement Performance
126 Agreement; iii. Consider Resolution No. 22-100 Approving Parking Deferment Agreement—
127 City Planner Larsen reviewed a presentation that included information on the following:
128 - Site Review;
129 - Existing Site Conditions;
130 - Preliminary Plat;
131 - Ghost Plat;
132 - Site Plan; review of specifics on parking, square footage, driveway;
133 - Architectural (exterior); Landscaping.
134 - Findings of Fact;
135 - Staff and Board Comments—recommend approval.
136 Councilmember Lyden moved to approve Resolution No. 22-97, Resolution No. 22-98, Resolution
137 No. 22-99 and Resolution No. 22-100 as presented. Councilmember Cavegn seconded the motion.
138 Motion carried on a voice vote.
139 6C) Belland Farms: i. Consider Resolution No. 22-89 Approving First Amendment to
140 Development Agreement; ii. Consider Resolution No. 22-90 Agreement for Reimbursement of
141 Meter Vault Installation with MCES—City Engineer Hankee reviewed the written staff report.
142 Staff is recommending two actions related to the new trunk sewer that will be installed as part of this
143 project. The sewer work requires installation of a meter vault. The developer will be required to
144 include this installation in the project, the cost of the vault installation will be reimbursed to the City
145 by the Metropolitan Council Environmental Services Division and the City will then reimburse the
146 developer for the cost.
147 Councilmember Cavegn asked for an explanation—what is a meter vault. Engineer Hankee
148 explained that is provided as a flow monitor and informs subsenquent charges.
149 Councilmember Stoesz moved to approve Resolution No. 22-89 and Resolution No. 22-90 as
150 presented. Councilmember Lyden seconded the motion. Motion carried on a voice vote.
151 6D) Consider Approval of Resolution No. 22-102,Accepting Quotes and Awarding a
152 Construction Contract, 2022 Surface Water Maintenance Project—City Engineer Hankee
153 reviewed the written staff report. Staff is prepared to accept a quote and award a contract for this
154 year's surface water maintenance program. The City has a statutory obligation to provide this type of
155 maintenance. The program is funded through the City's budget.
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APPROVED
156 Councilmember Stoesz confirmed that the work is done in winter for better access and that area
157 residents will be notified ahead of work.
158
159 Councilmember Cavegn asked which ponds will be impacted. Ms. Hankee said three ponds are
160 planned this year—Fox and West Shadow Lake Drive, White Birch and Birch St, and one in the
161 Clearwater Creek neighborhood. Community Development Director Grochala explained that ponds in
162 the City are evaluated and this program developed based on findings.
163 Councilmember Lyden moved to approve Resolution No. 22-102 as presented. Councilmember
164 Cavegn seconded the motion. Motion carried on a voice vote
165 6E) Consider Resolution No. 22-105, Approving Joint Powers Agreement with Anoka
166 County, Reconstruction of CSAH 49 (Hodgson Road) and CSAH 32 (County Road J)—
167 Community Development Director Grochala showed a map of the area proposed to be improved.
168 With approval of the Lyngblomsten project in the area and the need for roadway improvements related
169 to that project, a stimulus was created to put together a wider joint project for this interesection
170 (county and other cities included). The estimated cost is about $4 million; the City's share is
171 $871,000 of which Lyngblomsten will pay most. The City's ultimate share will be funded through the
172 City's Municipal State Aid(MSA) account. Any additional landscaping/streetscaping would be extra.
173 He reviewed the elements of the proposed joint powers agreement.
174
175 Councilmember Lyden asked if this a first phase or is it being planned to serve for the long term. Mr.
176 Grochala explained that there is a concept that an additional lane could be added to the roundabout.
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178 Mayor Rafferty and Councilmember Cavegn noted their work session questions about the extension of
179 the trail to Rohavic Lane. Mr. Grochala said staff is investigating extending the trail plan north but it
180 necessitates acquiring additional easement.
181 Councilmember Cavegn moved to approve Resolution No. 22-105 as presented. Councilmember
182 Stoesz seconded the motion. Motion carried on a voice vote
183 6F) Consider Resolution No. 22-106,Authorize Professional Services Agreement with WSB
184 and Associates, Gateway Design Plan- Community Development Director Grochala recalled the
185 Planning and Zoning Board's recommendation that the City master plan for a gateway project at the
186 City's six recognized gateway areas. He noted that three of the six areas are already within planned
187 improvement areas. He explained what the agreement proposed would include.
188
189 Councilmember Stoesz asked that plans include lighting so the gateways are visible after dark.
190 Councilmember Lyden said he appreciates this coming forward and he is excited for gateways to this
191 City.
192 Councilmember Lyden moved to approve Resolution No. 22-106 as presented. Councilmember
193 Stoesz seconded the motion. Motion carried on a voice vote
194 UNFINISHED BUSINESS
195 There was no Unfinished Business.
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197 NEW BUSINESS
198 There was no New Business.
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COUNCIL MINUTES
APPROVED
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200 COMMUNITY EVENTS
201 The Rookery Open House on September 24"was announced.
202 COMMUNITY CALENDAR
203 Community Calendar—A Look Ahead
204 September 12,2022 through September 26,2022
205
206 Ak Wednesday, September 14 6:30 pm, Council Chambers Planning&Zoning Board
207 *6 Monday, September 26 6:00 pm, Community Room Council Work Session
208 4. Monday, September 26 6:30 pm, Council Chambers City Council Meeting
209
21 o ADJOURN
211
212 There being no further business, Councilmember Cavegn moved to adjourn at 7:35 p.m.
213 Councilmember Stoesz seconded the motion. Motion carried on a voice vote.
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215 These minutes were considered and approved at the regular Council Meeting on September 26,
216 2022.
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220
221 Julianne Aartell, City Clerld Rafferty, Mayor
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