Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
10-03-2022 Council Work Session Packet
CITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, October 3, 2022 Community Room 6:00 P.M. 1. Clearwater Creek TIF Plan District 1-14, Michael Grochala, Baker/Tilley 2. Robinson Sod Farm EAW, Michael Grochala, WSB 3. Villas on Vicky, PUD Discussion, Katie Larsen, Jon Blattman 4. M/I Homes PUD Discussion, Katie Larsen, John Rask 5. Zoning Ordinance Update, Katie Larsen, Kevin Shay-Landform 6. 601 Apollo Drive Retail PDO Amendment, Katie Larsen 7. Rookery Scholarship Program, Lisa Lamey 8. Ordinance No. 03-22, Enacting Ordinance Chapter 619 Regulating Edible Cannabinoid Products, John Swenson 9. Anoka County Attorney Funding, John Swenson 10. 2023 Budget & Tax Levy, Hannah Lynch 11. Council Updates on Boards/Commissions, City Council 12. Adjourn WS – 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: October 3, 2022 To: City Council From: Michael Grochala, Community Development Director Re: Clearwater Creek Buisiness Park (Ryan), TIF Plan for District 1-14 Background The City Council reviewed a draft Tax Increment Financing plan at the September 6, 2022 City Council work session. As previously discussed Ryan Companies, US, Inc., recently entered into a purchase agreement to acquire 33 acres north of Clearwater Creek, west of I-35E. Ryan is proposing construction of 3 buildings totaling approximately 451,000 square feet of manufacturing, office and warehouse space with an estimated market value of $31,000,000. Ryan Companies has submitted a request for Tax Increment Financing (TIF) to assist with what they consider extraordinary costs associated with the site development. TIF is a tool that uses the incremental increase in taxes generated by the development to defray the costs of eligible expenditures. These include soil corrections, site fill, public utility relocations, transmission line relocation and the street improvements. Ryan Companies application identified a financial gap of $5.9 million (excluding the transmission line relocation related to an adjacent site). Staff has worked with Baker Tilly to complete an analysis of the request and development pro forma. Based on this review staff is recommending establishment of the TIF District. The Ryan Development is estimated to generate $3444,854 in increment over the full 9 year term of a district. The City would expect to retain 5% ($172,240) for administrative expenses and pooling purposes, leaving approximately $3.27 million available for project use. Staff has reviewed the extraordinary costs identified by Ryan Co.’s, along with their financial projections for development of their site and extension of 21st Avenue. Based on this review we are supportive of assistance in the amount of $2,900,000 as shown in the following table: Estimated Total TIF Eligible Costs Identified Costs Eligible Costs Extraordinary Site Costs Soil Corrections/Lime Stabilization $1,000,000 $1,000,000 Site Fill $2,500,000 $200,000 Public Utility Relocation $300,000 $300,000 Aggregate Piers $1,000,000 $1,000,000 Subtotal Extraordinary Site Costs $4,800,000 $2,500,000 Offsite 21st Ave Road Extension Removals/Sitework $300,000 $150,000 Utilities $300,000 $100,000 Paving $200,000 $100,000 Landscaping/Street Lighting $100,000 $0 A&E/Mgmt/Inspections/Contingencies $200,000 $50,000 Subtotal Offsite 21st Ave Road Extension $1,100,000 $400,000 Total Ryan Project $5,900,000 $2,900,000 This would be provided in the form of a pay as you go note. Ryan would be reimbursed on an annual basis for eligible costs incurred as increment becomes available. The Tax Increment Financing Plan for District 1-14 based on the projections above. The plan establishes the objectives, district assumptions, budget and use of funding for the district. This will form the basis for any TIF assistance with Ryan Companies should they move forward with the project. Requested Council Direction None required. Public Hearing and City Council consideration are scheduled for October 10, 2022. Attachments 1. Concept Plan 2. Draft TIF Plan 1-14 3. Baker/Tilly Analysis Memo dated October 3, 2022 Lino Lakes Spec Industrial • Concept Site Plan • 04.14.2022LEGENDEXISTING WETLAND AREA(±2.16 ACRES)FEMA - ZONE A(1% ANNUAL CHANCE FLOOD) Baker Tilly Municipal Advisors, LLC is a registered municipal advisor and wholly-owned subsidiary of Baker Tilly Virchow Krause, LLP, an accounting firm. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. Tax Increment Financing Plan for Tax Increment Financing (Economic Development) District No. 1-14 within Development District No. 1 (Clearwater Creek Industrial Development Project) City of Lino Lakes, Minnesota Lino Lakes Economic Development Authority Prepared by Baker Tilly Municipal Advisors, LLC Draft Dated: October 3, 2022 Anticipated Public Hearing: October 10, 2022 Anticipated Approval by City Council: October 10, 2022 TABLE OF CONTENTS Section Page(s) A. Definitions ................................................................................................................................... 1 B. Statutory Authorization ............................................................................................................... 1 C. Statement of Need and Public Purpose ..................................................................................... 1 D. Statement of Objectives ............................................................................................................. 2 E. Designation of Tax Increment Financing District as an Economic Development District ............................................................................................... 2 F. Duration of the TIF District ......................................................................................................... 3 G. Property to be Included in the TIF District .................................................................................. 4 H. Property to be Acquired in the TIF District ................................................................................. 4 I. Specific Development Expected to Occur Within the TIF District .............................................. 4 J. Findings and Need for Tax Increment Financing ....................................................................... 5 K. Estimated Public Costs .............................................................................................................. 6 L. Estimated Sources of Revenue .................................................................................................. 7 M. Estimated Amount of Bonded Indebtedness .............................................................................. 7 N. Original Net Tax Capacity .......................................................................................................... 8 O. Original Tax Capacity Rate ........................................................................................................ 8 P. Projected Retained Captured Net Tax Capacity and Projected Tax Increment ......................... 9 Q. Use of Tax Increment ................................................................................................................. 9 R. Excess Tax Increment ................................................................................................................ 10 S. Tax Increment Pooling and the Five-Year Rule ......................................................................... 10 T. Limitation on Administrative Expenses ...................................................................................... 11 U. Limitation on Property Not Subject to Improvements - Four Year Rule ..................................... 11 V. Estimated Impact on Other Taxing Jurisdictions ........................................................................ 12 W. Prior Planned Improvements ...................................................................................................... 12 X. Development Agreements .......................................................................................................... 13 Y. Assessment Agreements ........................................................................................................... 13 Z. Modifications of the Tax Increment Financing Plan ................................................................... 13 AA. Administration of the Tax Increment Financing Plan ................................................................. 14 AB. Financial Reporting and Disclosure Requirements .................................................................... 14 Map of the Tax Increment Financing District ........................................................................ EXHIBIT I Assumptions Report .............................................................................................................. EXHIBIT II Projected Tax Increment Report ........................................................................................... EXHIBIT III Estimated Impact on Other Taxing Jurisdictions Report ....................................................... EXHIBIT IV Market Value Analysis Report ............................................................................................... EXHIBIT V City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 1 ESTABLISHMENT OF THE TAX INCREMENT FINANCING PLAN FOR TAX INCREMENT FINANCING (ECONOMIC DEVELOPMENT) DISTRICT NO. 1-14 Section A Definitions The terms defined in this section have the meanings given herein, unless the context in which they are used indicates a different meaning: "Authority" means the Lino Lakes Economic Development Authority. "City" means the City of Lino Lakes, Minnesota; also referred to as a "Municipality". "City Council" means the City Council of the City; also referred to as the "Governing Body". "County" means Anoka County, Minnesota "Development District" means Development District No. 1 in the City, which is described in the corresponding Development Program. "Development Program" means the Development Program for the Development District. "Project Area" means the geographic area of the Development District. "School District" means Independent School District No. 12, Minnesota. "State" means the State of Minnesota. "TIF Act" means Minnesota Statutes, Sections 469.174 through 469.1794, both inclusive. "TIF District" means Tax Increment Financing (Economic Development) District No. 1-14. "TIF Plan" means the tax increment financing plan for the TIF District (this document). Section B Statutory Authorization The Development District Act authorizes the City and Authority, upon certain public purpose findings by the City Council, to establish and designate development districts within the City and to develop and administer development programs therefore to meet the needs and accomplish the public purposes specified in Section C. In accordance with the purposes set forth in Section 469.124 of the Development District Act, the City Council and Authority have established the Development District comprising the area described in Section E and have adopted this Development Program. Section C Statement of Need and Public Purpose The City Council and Authority have determined that there is a need for the City to take certain actions they deem necessary in order to encourage, ensure and facilitate development and redevelopment by the private sector of underutilized, inappropriately used and unused land located within the corporate limits of the City. Such actions are necessary in order to provide additional employment opportunities for residents of the City and the surrounding area; to improve the tax base of the City, the County and the City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 2 School District, thereby enabling them to better provide needed public services; and to improve the general economy of the City, the County and the State. Section D Statement of Objectives The Authority seeks to achieve the following objectives through the establishment of TIF District No. 1-14: 1. redevelop blighted areas as identified 2. provide employment opportunities within the community. 3. improve the tax base of Lino Lakes and the general economy of the City and State; 4. implement relevant portions of the Comprehensive Plan. The Authority’s specific purpose in establishing TIF District No. 1-14 is to aid in the construction of 3 large manufacturing/warehousing/distribution facilities that will collectively be approximately 451,000 total square feet. The Authority intends to use increment generated by the new development to assist with financing a portion of the extraordinary site improvements and soil correction costs and offsite improvements that include streets, public utilities, and public improvements to gain access to the site and maximize building size on the development parcels. Section E Designation of Tax Increment Financing District as an Economic Development District Economic development districts are a type of tax increment financing district which consist of any project, or portions of a project, which the Authority finds to be in the public interest because: (1) it will discourage commerce, industry, or manufacturing from moving their operations to another state or municipality; (2) it will result in increased employment in the state; or (3) it will result in preservation and enhancement of the tax base of the state; or (4) it satisfies the requirements of a workforce housing project as defined . The TIF District qualifies as an economic development district in that the proposed development described in this TIF Plan (see Section I) meets the criteria listed above in (2) and (3). Without establishment of the TIF District, the proposed development would not occur within the City. The proposed development will also result in increased employment and enhancement of the tax base in both the City and the State. Tax increments from an economic development district must be used to provide improvements, loans, subsidies, grants, interest rate subsidies, or other assistance in which at least 85% of the square footage of the facilities to be constructed are used for any of the following purposes: (1) manufacturing, production, or processing of tangible personal property; (2) warehousing, storage and distribution of tangible personal property, excluding retail sales; (3) research and development related to the activities listed in (1) or (2) above; City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 3 (4) telemarketing if that activity is the exclusive use of the property; (5) tourism facilities (see M.S. Section 469.174, Subd. 22); (6) space necessary for and related to the activities listed in (1) through (5) above; (7) a workforce housing project that satisfies the requirements under Minnesota Statutes, Section 469.176, subdivision 4c, paragraph (d). Tax increments from the TIF District will be used to provide financial assistance to the proposed development (see Section I), in which over 85% of the square footage of the facilities to be constructed will be used for manufacturing, production, or processing of tangible personal property and warehousing, storage and distribution of tangible personal property, excluding retail sales as listed in (1) and (2) above. In addition, the parcels to be included within the district have qualified for inclusion under the provisions of chapter 473H in the previous five calendar years before the filing of the request for certification only and therefore the project must meet the following qualifications: (1) a district in which 85 percent or more of the planned buildings and facilities (determined on the basis of square footage) are a qualified manufacturing facility or a qualified distribution facility or a combination of both; or (2) a housing district. A distribution facility means buildings and other improvements to real property that are used to conduct activities in at least each of the following categories: (i) to store or warehouse tangible personal property; (ii) to take orders for shipment, mailing, or delivery; (iii) to prepare personal property for shipment, mailing, or delivery; and (iv) to ship, mail, or deliver property. A manufacturing facility includes space used for manufacturing or producing tangible personal property, including processing resulting in the change in condition of the property, and space necessary for and related to the manufacturing activities. To be a qualified facility, the owner or operator of a manufacturing or distribution facility must agree to pay and pay 90 percent or more of the employees of the facility at a rate equal to or greater than 160 percent of the federal minimum wage for individuals over the age of 20. The proposed project will be a qualified manufacturing and distribution facility. Section F Duration of the TIF District Economic development districts may remain in existence 8 years from the date of receipt by the Authority of the first tax increment. The Authority anticipates that the TIF District will remain in existence the maximum duration allowed by law (projected to be through the year 2033, due to anticipated receipt of first increment in 2025). Modifications of this plan (see Section AA) shall not extend these limitations. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 4 Section G Property to be Included in the TIF District The TIF District is an approximate 37-acre area of land comprising of the parcels listed below that are located within the Project Area. A map showing the boundaries of the TIF District is shown in Exhibit I. Parcel ID Number Legal Description 24-31-22-31-0004 Outlot A, Clearwater Creek Business Park 24-31-22-24-0009 Outlot A, Clearwater Creek Business Center 24-31-22-24-0008 Lot 2, Block 2, Clearwater Creek Business Center 24-31-22-24-0002 That part of the Southeast Quarter of the Northwest Quarter (SE ¼ of NW ¼) of Section 24, Township 31, Range 22, described as follows, to-wit: Commencing at the Southwest corner of said Southeast Quarter of Northwest Quarter (SE ¼ of NW ¼) of Section 24, thence running East along the South line of said Southeast Quarter of Northwest Quarter (SE ¼ of NW ¼) a distance of 275 feet; thence running North parallel with the West line of said Southeast Quarter of Northwest Quarter (SE ¼ of NW ¼) a distance of 375 feet; thence West parallel with the South line of said Southeast Quarter of Northwest Quarter (SW ¼ of NW ¼) a distance of 275 feet to the West line of said Southeast Quarter of Northwest Quarter (SE ¼ of NW ¼); thence running South along the West line of said Southeast Quarter of Northwest Quarter (SE ¼ of NW ¼) a distance of 375 feet to the point of beginning; Anoka County, Minnesota. * The parcels listed above are anticipated to be replatted and will be site upon which the new industrial building development with 3 separate buildings will be built. The area encompassed by the TIF District shall also include all street or utility right-of-ways located upon or adjacent to the property described above. Section H Property to be Acquired in the TIF District The Authority may acquire and sell any or all of the property located within the TIF District. It will not be acquiring any property at this time and will not be selling the property to facilitate development. Section I Specific Development Expected to Occur Within the TIF District The proposed project is anticipated to include the construction of approximately 451,000 square feet of light industrial manufacturing, warehousing and distribution space to be constructed in 2 phases within 3 buildings – each building will be approximately 189,000, 147,000 and 115,000, respectively. Tax increment is a financing tool the Authority is planning to use for financing of a portion of the eligible costs associated with construction of the project to offset extraordinary costs. The square footage of the completed buildings will comply with the requirements of an economic development district with at least 85% being used for a qualifying purpose (industrial warehousing, distribution, manufacturing project). It is anticipated that the Authority will use the tax increment to finance a portion of the site development, soils correction, infrastructure, public improvement and other related costs that are necessary for this project to proceed. In addition, the city may use tax increment for related administrative expenses, and any other eligible expenditures associated with development of the site that may include additional necessary public improvements. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 5 Construction of the project is expected to commence in 2023 and continue in 2024 and be 100% assessed and on the tax rolls as of January 2, 2025, for taxes payable in 2026. At the time this document was prepared there were no signed construction contracts with regards to the above-described development. Section J Findings and Need for Tax Increment Financing In establishing the TIF District, the City makes the following findings: (1) The TIF District qualifies as an economic development district. See Section E of this document for the reasons and facts supporting this finding. (2) The proposed development, in the opinion of the City, would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future and the increased market value of the site that could reasonably be expected to occur without the use of tax increment financing would be less than the increase in the market value estimated to result from the proposed development after subtracting the present value of the projected tax increments for the maximum duration of the district permitted by the TIF Plan. Factual basis: Proposed development not expected to occur: The project includes the development of new large industrial buildings comprising of approximately 451,000 square feet in an undeveloped area of the City. The proposed developer of the site has submitted information to the city demonstrating that the development of this site is not financially feasible without the assistance provided in this TIF Plan. The City has determined that the proposed development would not occur but for the financial assistance provided in this TIF Plan because of the high cost of construction at the site due to the need for significant site development, soils correction and public improvement infrastructure costs necessary for development to occur. Specifically, soils correction/lime stabilization, aggregate piers, site preparation and site fill, public utility relocation and offsite road extension to allow maximum development on the site and area. Due to the high costs of investment for the proposed project, including site improvements, public improvements, soil correction, and infrastructure costs that would be incurred by the developer in conjunction with development of the project, the developer has stated that the project as proposed would not occur without the financial assistance provided by the City, as it would not be economically feasible without financial assistance. The City finds the use of tax increment necessary to finance a portion of the site improvement, public infrastructure, soil correction and infrastructure costs to facilitate development of the project and developer investment. The City anticipates providing financial assistance on a pay-as-you-go basis. Therefore, the City has determined that the proposed development would not occur but for the financial assistance provided in this TIF Plan because of the increased costs related to development within the TIF District and construction of the project. The cost of construction of the project and availability of revenues to support repayment of debt has created a financial gap that requires a level of public assistance. No higher market value expected: City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 6 The project to be constructed within TIF District No. 1-14 requires significant investment to be financially feasible. To commence construction of the new industrial project, assistance with financing a portion of those costs will be necessary. The financial assistance provided under this TIF Plan will help offset the costs of the improvements. Given the nature of this project, there is no reasonable expectation of any development occurring that would generate as much market value increase as is estimated to be generated by the proposed development by the new business. Therefore, the City has concluded that substantial development at this particular site--and hence any significant increase in market value--is not reasonably expected to occur unless the City provides tax increment assistance as described in this Tax Increment Plan. To summarize the basis for the City’s findings regarding alternative market value, in accordance with Minnesota Statutes, Section 469.175, Subd. 3(d), the City makes the following determinations: a. The City's estimate of the amount by which the market value of the site will increase without the use of tax increment financing is $0 (for the reasons described above), except some unknown amount of appreciation. b. If the proposed development to be assisted with tax increment occurs in the District, the total increase in market value would be approximately $35,960,717, including the value of the building (See Exhibit II). c. The present value of tax increments from the District for the maximum duration of the district permitted by the TIF Plan is estimated to be $2,692,001 (See Exhibit V). d. Even if some development other than the proposed development were to occur, the Council finds that no alternative would occur that would produce a market value increase greater than $33,268,716 (the amount in clause b less the amount in clause c) without tax increment assistance. (3) The TIF Plan will afford maximum opportunity, consistent with the sound needs of the City as a whole, for development of the Project Area by private enterprise. Factual basis: The proposed development is the construction of new large buildings that will be a mix of warehousing, manufacturing and distribution in the Project Area that is expected to retain existing jobs as well as create new jobs in the City, plus create new tax base for the City and the State. The development meets the City’s economic development goals in terms of tax base expansion, job retention, and wage levels. (4) The TIF Plan conforms to general plans for development of the City as a whole. Factual basis: The City Council has determined that the development proposed in the TIF Plan conforms to the City comprehensive plan. (5) The City is electing the method of tax increment computation set forth in Minnesota Statutes, Section 469.177, Subdivision 3(b) (see Section P). Section K Estimated Public Costs The estimated public costs of the TIF District are listed in the table on the following page. Such costs are eligible for reimbursement from tax increments of the TIF District. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 7 Estimated Public Costs Estimated Amount Land/Building acquisition $0 Site Improvements/Preparation costs $2,672,614 Utilities $0 Other public improvements $600,000 Construction of affordable housing $0 Administrative expenses $172,240 Total Estimated Public Costs $3,444,854 Interest expenses $0 Total Costs $3,444,854 The Authority reserves the right to administratively adjust the amount of any of the items listed above or to incorporate additional eligible items, so long as the total estimated public costs ($3,444,854) do not increase. The Authority also reserves the right to fund any of the identified costs with any other legally available revenues, such as grants and/or loans, but anticipates that such costs will be primarily financed with tax increments. Section L Estimated Sources of Revenue Estimated Sources of Revenue Estimated Amount Tax Increment revenue $3,444,854 Interest on invested funds Total $3,444,854 The Authority anticipates providing financial assistance to the proposed development through pay-as-you- go financing in which the City will provide funding to the development. As revenues are collected from the TIF District in future years, a portion will be retained by the City and the remaining funds will be provided as reimbursement for certain identified costs as necessary within the TIF District to assist with financing the public costs incurred (see Section K). The City reserves the right to finance any or all public costs of the TIF District using pay-as-you-go assistance, internal funding, general obligation or revenue debt, or any other financing mechanism authorized by law. The Authority also reserves the right to use other sources of revenue legally applicable to the Project Area to pay for such costs including, but not limited to, special assessments, utility revenues, federal or state funds, and investment income. The projected tax increment report is included as Exhibit III. Section M Estimated Amount of Bonded Indebtedness The maximum principal amount of bonds (as defined in the TIF Act) secured in whole or part with tax increment from the TIF District is $3,444,854. The Authority currently plans to finance the public costs through pay-as-you-go financing. The Authority reserves the right to issue an interfund loan or issue bonds in any form, including without limitation any interfund loan with interest not to exceed the maximum permitted under Section 469.178, subd. 7 of the TIF Act. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 8 Section N Original Net Tax Capacity The County Auditor shall certify the original net tax capacity of the TIF District. This value will be equal to the total net tax capacity of all property in the TIF District as certified by the State Commissioner of Revenue. For districts certified between January 1 and June 30, inclusive, this value is based on the previous assessment year. For districts certified between July 1 and December 31, inclusive, this value is based on the current assessment year. The Estimated Market Value of all property within the TIF District as of January 2, 2022, for taxes payable in 2023, is $699,300. Upon establishment of the TIF District, it is estimated that the original net tax capacity of the TIF District will increase as a result of the property reclassifying as commercial-industrial. Each year the County Auditor shall certify the amount that the original net tax capacity has increased or decreased as a result of: (1) changes in the tax-exempt status of property; (2) reductions or enlargements of the geographic area of the TIF District; (3) changes due to stipulation agreements or abatements; or (4) changes in property classification rates. Section O Original Tax Capacity Rate The County Auditor shall also certify the original tax capacity rate of the TIF District. This rate shall be the sum of all local tax rates that apply to property in the TIF District. This rate shall be for the same taxes payable year as the original net tax capacity. In future years, the amount of tax increment generated by the TIF District will be calculated using the lesser of (a) the sum of the current local tax rates at that time or (b) the original tax capacity rate of the TIF District. It is anticipated the request for certification of the District will occur after June 30, 2023 and the local tax rates for taxes levied in 2023 and payable in 2024 will apply. The payable 2024 rates are not available at the time of drafting of the TIF Plan. For purposes of estimating the tax increment generated by the TIF District, the sum of the local tax rates for taxes levied in 2021 and payable in 2022 of 105.106% have been used and are shown below: 2021/2022 Taxing Jurisdiction Local Tax Rate City of Lino Lakes 40.154% Anoka County 29.605% ISD 12 31.074% Other 4.273% Total 105.106% City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 9 Section P Projected Retained Captured Net Tax Capacity and Projected Tax Increment The Authority anticipates that the building construction will be completed by December 31, 2024, creating a total tax capacity for TIF District No. 1-14 of $609,740 as of January 2, 2025. The captured tax capacity as of that date is estimated to be $344,365 and the first full year of tax increment is estimated to be $361,948 payable in 2026. A complete schedule of estimated tax increment from the TIF District is shown in Exhibit III. The estimates shown in this TIF plan assume that commercial class rates remain at 1.5% of the estimated market value up to $150,000 and 2.0% of the estimated market value over $150,000 and assume 2% annual increases in market values. Each year the County Auditor shall determine the current net tax capacity of all property in the TIF District. To the extent that this total exceeds the original net tax capacity, the difference shall be known as the captured net tax capacity of the TIF District. For communities affected by the fiscal disparity provisions of Minnesota Statutes, Chapter 473F and Chapter 276A, the original net tax capacity of the TIF District shall be determined before the application of fiscal disparity. In subsequent years, the current net tax capacity shall either (a) be determined before the application of fiscal disparity or (b) exclude the product of any fiscal disparity increase in the TIF District (since the original net tax capacity was certified) times the appropriate fiscal disparity ratio. The method the Authority elects shall remain the same for the life of the TIF District, except that a single change may be made at any time from method (a) to method (b) above. The Authority elects method (b), or M.S. Section 469.177, Subdivision 3(b). The County Auditor shall certify to the Authority the amount of captured net tax capacity each year. The Authority may choose to retain any or all of this amount. It is the Authority's intention to retain 100% of the captured net tax capacity of the TIF District. Such amount shall be known as the retained captured net tax capacity of the TIF District. Exhibit II gives a listing of the various information and assumptions used in preparing a number of the exhibits contained in this TIF Plan, including Exhibit III which shows the projected tax increment generated over the anticipated life of the TIF District. Section Q Use of Tax Increment Each year the County Treasurer shall deduct 0.36% of the annual tax increment generated by the TIF District and pay such amount to the State's General Fund. Such amounts will be appropriated to the State Auditor for the cost of financial reporting and auditing of tax increment financing information throughout the state. Exhibit III shows the projected deduction for this purpose over the anticipated life of the TIF District. The Authority has determined that it will use 100% of the remaining tax increment generated by the TIF District for any of the following purposes: (1) pay for the estimated public costs of the TIF District (see Section K) and County administrative costs associated with the TIF District (see Section T); (2) pay principal and interest on tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 10 (3) accumulate a reserve securing the payment of tax increment bonds or other bonds issued to finance the estimated public costs of the TIF District; (4) pay all or a portion of the county road costs as may be required by the County Board under M.S. Section 469.175, Subdivision 1a; or (5) return excess tax increments to the County Auditor for redistribution to the City, County and School District. Tax increments from property located in one county must be expended for the direct and primary benefit of a project located within that county, unless both county boards involved waive this requirement. Tax increments shall not be used to circumvent levy limitations applicable to the City. Tax increment shall not be used to finance the acquisition, construction, renovation, operation, or maintenance of a building to be used primarily and regularly for conducting the business of a municipality, county, school district, or any other local unit of government or the State or federal government, or for a commons area used as a public park, or a facility used for social, recreational, or conference purposes. This prohibition does not apply to the construction or renovation of a parking structure or of a privately- owned facility for conference purposes. If there exists any type of agreement or arrangement providing for the developer, or other beneficiary of assistance, to repay all or a portion of the assistance that was paid or financed with tax increments, such payments shall be subject to all of the restrictions imposed on the use of tax increments. Assistance includes sale of property at less than the cost of acquisition or fair market value, grants, ground or other leases at less then fair market rent, interest rate subsidies, utility service connections, roads, or other similar assistance that would otherwise be paid for by the developer or beneficiary. Section R Excess Tax Increment In any year in which the tax increments from the TIF District exceed the amount necessary to pay the estimated public costs authorized by the TIF Plan, the Authority shall use the excess tax increments to: (1) prepay any outstanding tax increment bonds; (2) discharge the pledge of tax increments thereof; (3) pay amounts into an escrow account dedicated to the payment of the tax increment bonds; or (4) return excess tax increments to the County Auditor for redistribution to the City, County and School District. The County Auditor must report to the Commissioner of Education the amount of any excess tax increment redistributed to the School District within 30 days of such redistribution. Section S Tax Increment Pooling and the Five-Year Rule At least 80% of the tax increments from the TIF District must be expended on activities within the district or to pay for bonds used to finance the estimated public costs of the TIF District (see Section E for additional restrictions). No more than 20% of the tax increments may be spent on costs outside of the TIF District but within the boundaries of the Project Area, except to pay debt service on credit enhanced bonds. All administrative expenses are considered to have been spent outside of the TIF District. Tax increments are considered to have been spent within the TIF District if such amounts are: City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 11 (1) actually paid to a third party for activities performed within the TIF District within five years after certification of the district; (2) used to pay bonds that were issued and sold to a third party, the proceeds of which are reasonably expected on the date of issuance to be spent within the later of the five-year period or a reasonable temporary period or are deposited in a reasonably required reserve or replacement fund. (3) used to make payments or reimbursements to a third party under binding contracts for activities performed within the TIF District, which were entered into within five years after certification of the district; or (4) used to reimburse a party for payment of eligible costs (including interest) incurred within five years from certification of the district. Beginning with the sixth year following certification of the TIF District, at least 80% of the tax increments must be used to pay outstanding bonds or make contractual payments obligated within the first five years. When outstanding bonds have been defeased and sufficient money has been set aside to pay for such contractual obligations, the TIF District must be decertified. The Authority anticipates that a portion of the tax increments may be spent outside of the TIF District (including allowable administrative expenses); and the Authority reserves the right to allow for tax increment pooling from the TIF District in the future. Section T Limitation on Administrative Expenses Administrative expenses are defined as all costs of the Authority other than: (1) amounts paid for the purchase of land; (2) amounts paid for materials and services, including architectural and engineering services directly connected with the physical development of the real property in the project; (3) relocation benefits paid to, or services provided for, persons residing or businesses located in the project; (4) amounts used to pay principal or interest on, fund a reserve for, or sell at a discount bonds issued pursuant to section 469.178; or (5) amounts used to pay other financial obligations to the extent those obligations were used to finance costs described in clause (1) to (3). Administrative expenses include amounts paid for services provided by bond counsel, fiscal consultants, planning or economic development consultants, and actual costs incurred by the County in administering the TIF District. Tax increments may be used to pay administrative expenses of the TIF District up to the lesser of (a) 10% of the total tax increment expenditures authorized by the TIF Plan or (b) 10% of the total tax increments received by the TIF District. Section U Limitation on Property Not Subject to Improvements - Four Year Rule If after four years from certification of the TIF District no demolition, rehabilitation, renovation of property or other site preparation, including qualified improvement of an adjacent street, has commenced on a parcel located within the TIF District, then that parcel shall be excluded from the TIF District and the City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 12 original net tax capacity shall be adjusted accordingly. Qualified improvements of a street are limited to construction or opening of a new street, relocation of a street, or substantial reconstruction or rebuilding of an existing street. The Authority must submit to the County Auditor, by February 1 of the fifth year, evidence that the required activity has taken place for each parcel in the TIF District. If a parcel is excluded from the TIF District and the Authority or owner of the parcel subsequently commences any of the above activities, the Authority shall certify to the County Auditor that such activity has commenced, and the parcel shall once again be included in the TIF District. The County Auditor shall certify the net tax capacity of the parcel, as most recently certified by the Commissioner of Revenue, and add such amount to the original net tax capacity of the TIF District. Section V Estimated Impact on Other Taxing Jurisdictions Exhibit IV shows the estimated impact on other taxing jurisdictions if the maximum projected retained captured net tax capacity of the TIF District was hypothetically available to the other taxing jurisdictions. The Authority believes that there will be no adverse impact on other taxing jurisdictions during the life of the TIF District, since the proposed development would not have occurred without the establishment of the TIF District and the provision of public assistance. A positive impact on other taxing jurisdictions will occur when the TIF District is decertified, and the development therein becomes part of the general tax base. The fiscal and economic implications of the proposed tax increment financing district, as pursuant to Minnesota Statutes, Section 469.175, Subdivision 2, are listed below. 1. The total amount of tax increment that will be generated over the life of the district is estimated to be $3,457,300. 2. To the extent the facility in the proposed TIF District generates any public cost impacts on city- provided services such as police and fire protection, public infrastructure, and borrowing costs attributable to the district, such costs will be levied upon the taxable net tax capacity of the City, excluding that portion captured by the District. The City does not anticipate issuing tax increment revenue bonds in conjunction with this project but reserves the right to issue bonds as necessary to facilitate development. 3. The amount of tax increments over the life of the district that would be attributable to school district levies, assuming the school district’s share of the total local tax rate for all taxing jurisdictions remained the same, is estimated to be $1,022,131. 4. The amount of tax increments over the life of the district that would be attributable to county levies, assuming the county’s share of the total local tax rate for all taxing jurisdictions remained the same is estimated to be $973,811. 5. No additional information has been requested by the county or school district that would enable it to determine additional costs that will accrue to it due to the development proposed for the district. Section W Prior Planned Improvements The City shall accompany its request for certification to the County Auditor (or notice of district enlargement), with a listing of all properties within the TIF District for which building permits have been issued during the 18 months immediately preceding approval of the TIF Plan. The County Auditor shall increase the original net tax capacity of the TIF District by the net tax capacity of each improvement for which a building permit was issued. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 13 There have been no building permits issued in the last 18 months in conjunction with any of the properties within the TIF District. Section X Development Agreements If within a project containing an economic development district, more than 10% of the acreage of the property to be acquired by the Authority is purchased with tax increment bonds proceeds (to which tax increment from the property is pledged), then prior to such acquisition, the Authority must enter into an agreement for the development of the property. Such agreement must provide recourse for the Authority should the development not be completed. The Authority anticipates entering into an agreement with the Developer relating to the project. Section Y Assessment Agreements The Authority may, upon entering into a development agreement, also enter into an assessment agreement with the developer, which establishes a minimum market value of the land and improvements for each year during the life of the TIF District. The assessment agreement shall be presented to the County or City Assessor who shall review the plans and specifications for the improvements to be constructed, review the market value previously assigned to the land, and so long as the minimum market value contained in the assessment agreement appears to be an accurate estimate, shall certify the assessment agreement as reasonable. The assessment agreement shall be filed for record in the office of the County Recorder of each county where the property is located. Any modification or premature termination of this agreement must first be approved by the City, County and School District. The Authority does not anticipate entering into an assessment agreement. Section Z Modifications of the Tax Increment Financing Plan Any reduction or enlargement in the geographic area of the Project Area or the TIF District; increase in the amount of bonded indebtedness to be incurred; determination to capitalize interest on the debt if it was not part of original plan; increase in that portion of the captured net tax capacity to be retained by the Authority; increase in the total estimated public costs; or designation of additional property to be acquired by the Authority shall be approved only after satisfying all the necessary requirements for approval of the original TIF Plan. This paragraph does not apply if: (1) the only modification is elimination of parcels from the TIF District; and (2) the current net tax capacity of the parcels eliminated equals or exceeds the net tax capacity of those parcels in the TIF District's original net tax capacity, or the Authority agrees that the TIF District's original net tax capacity will be reduced by no more than the current net tax capacity of the parcels eliminated. The Authority must notify the County Auditor of any modification that reduces or enlarges the geographic area of the TIF District. The geographic area of the TIF District may be reduced but not enlarged after five years following the date of certification. City of Lino Lakes and Lino Lakes Economic Development Authority Baker Tilly Municipal Advisors, LLC Page 14 Section AA Administration of the Tax Increment Financing Plan Upon adoption of the TIF Plan, the Authority shall submit a copy of such plan to the Minnesota Department of Revenue. The Authority shall also request that the County Auditor certify the original net tax capacity and net tax capacity rate of the TIF District. To assist the County Auditor in this process, the Authority shall submit copies of the TIF Plan, the resolution establishing the TIF District and adopting the TIF Plan, and a listing of any prior planned improvements. The Authority shall also send the County Assessor any assessment agreement establishing the minimum market value of land and improvements in the TIF District and shall request that the County Assessor review and certify this assessment agreement as reasonable. The County shall distribute to the Authority the amount of tax increment as it becomes available. The amount of tax increment in any year represents the applicable property taxes generated by the retained captured net tax capacity of the TIF District. The amount of tax increment may change due to development anticipated by the TIF Plan, other development, inflation of property values, or changes in property classification rates or formulas. In administering and implementing the TIF Plan, the following actions should occur on an annual basis: (1) prior to July 1, the Authority shall notify the County Assessor of any new development that has occurred in the TIF District during the past year to ensure that the new value will be recorded in a timely manner. (2) if the County Auditor receives the request for certification of a new TIF District, or for modification of an existing TIF District, before July 1, the request shall be recognized in determining local tax rates for the current and subsequent levy years. Requests received on or after July 1 shall be used to determine local tax rates in subsequent years. (3) each year the County Auditor shall certify the amount of the original net tax capacity of the TIF District. The amount certified shall reflect any changes that occur as a result of the following: (a) the value of property that changes from tax-exempt to taxable shall be added to the original net tax capacity of the TIF District. The reverse shall also apply; (b) the original net tax capacity may be modified by any approved enlargement or reduction of the TIF District; (c) if laws governing the classification of real property cause changes to the percentage of estimated market value to be applied for property tax purposes, then the resulting increase or decrease in net tax capacity shall be applied proportionately to the original net tax capacity and the retained captured net tax capacity of the TIF District. The County Auditor shall notify the Authority of all changes made to the original net tax capacity of the TIF District. Section AB Filing TIF Plan, Financial Reporting and Disclosure Requirements The Authority will file the TIF Plan, and any subsequent amendments thereto, with the Commissioner of Revenue and the Office of the State Auditor pursuant to Minnesota Statutes, Section 469.175, subdivision 4A. The Authority will comply with all reporting requirements for the TIF District under Minnesota Statutes, Section 469.175, subdivisions 5 and 6. Exhibit I Map of Tax Increment Financing (Economic Development) District No. 1-14 Proposed Tax Increment District Clearwater Creek Business Park 0 300 600 Feet 1,200 Ü 9/7/2022 Exhibit II Assumptions Report City of Lino Lakes, Minnesota Tax Increment Financing (Economic Development) District No. 1-14 Clearwater Creek Business Park Project Draft TIF Plan Exhibits: 451,000 SF 3 Bldgs valued at $70/SF Type of Tax Increment Financing District Economic Development Maximum Duration of TIF District 8 years from 1st increment Projected Certification Request Date 01/07/23 Decertification Date 12/31/33 (9 Years of Increment) 2022/2023 Base Estimated Market Value * $699,300 PID: 24-31-22-31-0004 24-31-22-24-0009 24-31-22-24-0008 24-31-22-24-0002 Original Net Tax Capacity $13,986 Assessment/Collection Year 2023/2024 2024/2025 2025/2026 2026/2027 Base Estimated Market Value $699,300 $699,300 $699,300 $699,300 Increase in Estimated Market Value 0 18,116,700 29,637,020 31,853,746 Total Estimated Market Value 699,300 18,816,000 30,336,320 32,553,046 Total Net Tax Capacity $13,986 $375,570 $605,976 $650,311 City of Lino Lakes 40.154% Anoka County 29.605% ISD # 12 31.074% Other (61 - 36012B) 4.273% Local Tax Capacity Rate 105.106% Payable 2022 Anticipated Frozen Tax Capacity Rate 105.106% Fiscal Disparities Contribution From TIF District 42.1968% Administrative Retainage Percent (maximum = 10%) 5.00% Pooling Percent 0.00% Present Value Date & Rate 08/01/23 4.00% Net Amount to Developer 2,900,000 Notes * Base market values for parcels within district. Tax capacity calculated at 1.5%/2% class rate. Assume property will be classified as commercial/industrial upon project completion. Projections assume no future changes to class rates or tax rates, and include 2% annual market value inflator. Development includes construction commencing in 2023 and complete in 2024 Exhibit III Projected Tax Increment Report City of Lino Lakes, MinnesotaTax Increment Financing (Economic Development) District No. 1-14Clearwater Creek Business Park ProjectDraft TIF Plan Exhibits: 451,000 SF 3 Bldgs valued at $70/SFLess: Less: Retained Times: Less: Annual Less: Less:Annual Total Total Original Fiscal Captured Tax Annual State Aud. Revenue Admin. Pooling AnnualPeriod Market Net Tax Net Tax Disp. @ Net Tax Capacity Gross Tax Deduction Net of Retainage Retainage NetEnding Value * Capacity Capacity ** 42.1968% Capacity Rate *** Increment 0.360% OSA Deduction 5.00% 0.00% Revenue(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13)12/31/23 699,300 13,986 13,986 0 0 105.106% 0 0 0 0 0 012/31/24 699,300 13,986 13,986 0 0 105.106% 0 0 0 0 0 012/31/25 18,816,000 375,570 13,986 152,577 209,007 105.106% 219,679 791 218,888 10,944 0 207,94412/31/26 30,336,320 605,976 13,986 249,801 342,189 105.106% 359,662 1,295 358,367 17,918 0 340,44912/31/27 32,553,046 650,311 13,986 268,509 367,816 105.106% 386,597 1,392 385,205 19,260 0 365,94512/31/28 33,204,107 663,332 13,986 274,003 375,343 105.106% 394,508 1,420 393,088 19,654 0 373,43412/31/29 33,868,189 676,614 13,986 279,608 383,020 105.106% 402,577 1,449 401,128 20,056 0 381,07212/31/30 34,545,553 690,161 13,986 285,324 390,851 105.106% 410,808 1,479 409,329 20,466 0 388,86312/31/31 35,236,464 703,979 13,986 291,155 398,838 105.106% 419,203 1,509 417,694 20,885 0 396,80912/31/32 35,941,194 718,074 13,986 297,103 406,985 105.106% 427,766 1,540 426,226 21,311 0 404,91512/31/33 36,660,017 732,450 13,986 303,169 415,295 105.106% 436,500 1,571 434,929 21,746 0 413,183$3,457,300 $12,446 $3,444,854 $172,240 $0 $3,272,614* Total Taxable Value based on new estimated land and building value of $70/square foot for 451,000 square feet between all buildings** Original net tax capacity based on existing taxable land value of one property and calculated based on reclassification to commercial-industrial class rates*** Total Combined Local Tax Capacity Rate of City, County, School District and other taxing jurisdictions for taxes payable 2022 Exhibit IV Estimated Impact on Other Taxing Jurisdictions ReportCity of Lino Lakes, MinnesotaTax Increment Financing (Economic Development) District No. 1-14Clearwater Creek Business Park ProjectDraft TIF Plan Exhibits: 451,000 SF 3 Bldgs valued at $70/SFWithoutProject or TIF District With Project and TIF DistrictProjected Hypothetical2021/2022 2021/2022 Retained New Hypothetical Hypothetical Tax GeneratedTaxable 2021/2022 Taxable Captured Taxable Adjusted Decrease In by RetainedTaxing Net Tax Local Net Tax Net Tax Net Tax Local Local CapturedJurisdiction Capacity (1) Tax Rate Capacity (1) + Capacity = Capacity Tax Rate (*) Tax Rate (*) N.T.C. (*)City of Lino Lakes 29,439,929 40.154% 29,439,929 $415,295 29,855,224 39.595% 0.559% 164,438Anoka County 482,873,486 29.605% 482,873,486 415,295 483,288,781 29.580% 0.025% 122,843ISD # 12 47,053,418 31.074% 47,053,418 415,295 47,468,713 30.802% 0.272% 127,920 Other (2) --- 4.273% --- 415,295 --- 4.273% --- --- Totals 105.106% 104.250% 0.856% * Statement 1: If the projected Retained Captured Net Tax Capacity of the TIF District was hypothetically available to each ofthe taxing jurisdictions above, the result would be a lower local tax rate (see Hypothetical Adjusted Tax Rate above)which would produce the same amount of taxes for each taxing jurisdiction. In such a case, the total local tax ratewould decrease by 0.856% (see Hypothetical Decrease in Local Tax Rate above). The hypothetical tax that theRetained Captured Net Tax Capacity of the TIF District would generate is also shown above.Statement 2: Since the projected Retained Captured Net Tax Capacity of the TIF District is not available to the taxing jurisdictions,then there is no impact on taxes levied or local tax rates. (1) Taxable net tax capacity = total net tax capacity - captured TIF - fiscal disparity contribution, if applicable. (2) The impact on these taxing jurisdictions is negligible since they represent only 4.07% of the total tax rate. Exhibit V Market Value Analysis Report City of Lino Lakes, Minnesota Tax Increment Financing (Economic Development) District No. 1-14 Clearwater Creek Business Park Project Draft TIF Plan Exhibits: 451,000 SF 3 Bldgs valued at $70/SF Assumptions Present Value Date 08/01/23 P.V. Rate - Gross T.I. 4.00% Increase in EMV With TIF District $35,960,717 Less: P.V of Gross Tax Increment 2,692,001 Subtotal $33,268,716 Less: Increase in EMV Without TIF 0 Difference $33,268,716 Annual Present Gross Tax Value @ Year Increment 4.00% 1 2025 219,679 201,782 2 2026 359,663 317,656 3 2027 386,598 328,312 4 2028 394,509 322,145 5 2029 402,578 316,090 6 2030 410,809 310,147 7 2031 419,204 304,313 8 2032 427,767 298,585 9 2033 436,501 292,963 $3,457,326 $2,692,001 Memo To: Michael Grochala, City of Lino Lakes From: Mikaela Huot, Director Date: October 3, 2022 Subject: Financial Analysis for Tax Increment Financing (Economic Development) District No. 1-14 (Clearwater Creek Industrial Business Park Project) Executive Summary The City of Lino Lakes received development interest from two perspective developers (Ryan Companies and MSP) for the construction of approximately 578,000 square feet of light industrial buildings that would comprise of manufacturing, warehousing, and distribution space. Since initial discussions with both developers, the City received an application for financial assistance from one of the development entities – Ryan Companies (the “developer”) for the construction of approximately 451,000 square feet of light industrial speculative building space between 3 buildings. MSP had been proposing an additional 127,000 square feet of light industrial space on property south of the Ryan Companies’ site and existing Distribution Alternatives building. Since initial development interest, it was determined that the MSP site is not proceeding on the same schedule as Ryan Companies and as a result, we are proceeding only with analysis of the Ryan Companies request for assistance and subsequent establishment of an Economic Development TIF District to facilitate their planned development. The developer has identified extraordinary site development and related costs that are barriers to constructing on the project site and maximizing building size and taxable valuations. Tax increment is a financing tool the City could consider for financing of a portion of the eligible costs associated with construction of the project, subject to additional due diligence analysis to assist with determining if the project meets the but- for test and would not proceed without public financial assistance. Prior to establishing a tax increment financing district, there are findings that need to be made by the City that include: 1) determination that the project qualifies as a TIF district, 2) determination that the project as proposed would not proceed without public assistance (meeting the “but-for” test), and 3) the increased market value of the property to be developed is greater with tax increment than if no public assistance is provided. When reviewing requests for financial assistance it is important to understand how the level of financial assistance would impact the ability of the project to proceed as proposed and maximize new value created on the current project site. Review of the operating proformas based on with assistance as pay-as-you-go and with no assistance provides the range of financial feasibility for this project and what the estimated financial gap would be without assistance. To understand viability of the project and need for an appropriate level of public assistance, we provided a sensitivity analysis to the proformas with adjustments made to the total project costs (including land/building acquisition, construction costs, soft costs, developer and other related items) and corresponding funding sources, as well as projected annual lease rates and operating expenses. The purpose of the sensitivity analysis is to test the level of assistance that may be needed using those assumptions to understand if the recommended level of assistance could be consistent with the City’s objectives resulting in reduced amount from what had been requested. Based on the financial analysis and available financing assumptions, without financial assistance, the project does not appear to be feasible due to the significance of the extraordinary site development and soils correction costs. Without assistance, the projected annual and cumulative rate of return to the developer is projected to be below industry standards for this type of project. The rate of return analysis indicates that the provided financing structure would not be financially viable without one or more of the following: 1) reduction in project costs 2) additional annual cash flow, and/or 3) additional funding sources. With annual public assistance, the project is projected to achieve marketable returns by providing additional cash flow to the project. The level of public assistance is expected to have a positive impact on what the projected returns for the project could be as compared to no assistance. The purpose of this memorandum is to provide a summary of Baker Tilly’s review of the development project costs, operating pro forma and other financial information as provided by the developer to assist the City with making a determination 1) if the project as proposed would be unlikely to proceed “but-for” the requested Tax Increment Financing (TIF) assistance, and 2) if assistance was necessary, to determine an appropriate level of public assistance that could be considered. Developer Request for Assistance The developer has requested assistance that includes 90% of incremental revenues for up to 9 years related to development of the project site to support approximately $6.7M ($5.9M excluding MSP property) in TIF eligible costs. The preliminary request includes an approximate $67.1 million project funded through a combination of private debt and equity and public assistance through TIF. Typical extraordinary redevelopment costs that cannot be supported solely by the project alone could justify the need for public financial assistance and allow the project to proceed as proposed. Tax increment financing from the City provides an additional funding source to the project that allows the developer to obtain an appropriate level of upfront funding and meet minimum debt coverage and return metrics. A summary of the sources and uses of funds is illustrated in Table 1 below. Table 1: Sources and Uses of Funds Sources Amount Uses Amount First Mortgage $40,250,111 Land/Soft Costs $11,955,387 Equity $21,187,210 Site Work $13,847,328 Offsite $1,846,051 TIF * $5,727,541 Shell Construction $29,328,000 Transaction Costs $10,188,096 Total $67,164,862 Total $67,164,862 Tax increment financing has been requested as pay-as-you-go and would not be an upfront funding source. Developer would obtain separate TIF Note supported by City TIF resulting in estimated available TIF proceeds amount of approximately $5.7M as requested. Actual TIF Note amount subject to approval. Table 2: Estimated Total Tax Increment Eligible and Extraordinary Costs Identified Costs Extraordinary Costs Extraordinary Site Costs Soil Corrections/Lime Stabilization $1,000,000 $1,000,000 Site Fill $2,500,000 $200,000 Public Utility Relocation $300,000 $300,000 Aggregate Piers $1,000,000 $1,000,000 Subtotal Extraordinary Site Costs $4,800,000 $2,500,000 Offsite 21st Ave Road Extension Removals/Sitework $300,000 $150,000 Utilities $300,000 $100,000 Paving $200,000 $100,000 Landscaping/Street Lighting $100,000 $0 A&E/Mgmt/Inspections/Contingencies $200,000 $50,000 Subtotal Offsite 21st Ave Road Extension $1,100,000 $400,000 Total Ryan Project $5,900,000 $2,900,000 Extraordinary Costs $2,900,000 The range of public assistance is in part based on the financial parameters as further outlined below while considering what an appropriate level of public assistance may be for a redevelopment project while balancing the level of extraordinary costs and financial cash flow performance of the project and public policy guidelines. Considered parameters include the following: •Return on Investment: (City benefits) •Purchase price and other development costs: (reasonable ranges and supported by project) •Public to private investment: (public participation within 10% or less) •Public assistance (TIF) and private equity: (public does not exceed private equity) •Extraordinary costs: (as opposed to ‘greenfield’ or market) •Financial gap: (limit on private debt and equity) •Term of collection (district): (less than maximum term) •Other necessary public improvements: (case by case basis to be determined) Tax Increment Analysis The follow assumptions were used to estimate the amount of projected tax increment revenues (maximum term up to 9 years). •Total project area o Parcel id: 24-31-22-31-0004 (Ryan) o Parcel id: 24-31-22-24-0009 (Ryan) o Parcel id: 24-31-22-24-0008 (Ryan) o Parcel id: 24-31-22-24-0002 (Ryan) •Total estimated base value of $699,300 o Original net tax capacity $13,986 •Estimated total taxable value upon completion o 451,000 total square feet 189,000 SF (Ryan) 147,000 SF (Ryan) 115,000 SF (Ryan) o $31,570,000 (Approximately $70 per square foot) •Incremental revenues based on new building construction value •Maximum term of tax increment district o Economic Development o 9 total years (2025-2033) •Construction commences in 2023 and completes in 2024 o 60% assessed in January of 2024 for taxes payable in 2025 o 100% assessed in January of 2025 for taxes payable in 2026 •Tax rates, class rates and future market values remain constant o Tax rates City: 40.154% County: 29.605% School: 31.074% Other: 4.273% Total: 105.106% o Class rates 1.50% commercial/industrial first $150,000 value and 2% value above $150,000 o 2% annual market value inflator o 10% Administrative retainage Maximum is 10% Tax Increment Estimates Based on the assumptions outlined above, the projected tax increment revenues to be generated from the project are shown in the chart on the following page: Table 3: Projected Tax Increment Revenues Ryan Companies Total Building Square Footage 451,000 Total Estimated Taxable Value $31,570,000 Projected Annual Tax Increment Revenues upon Completion (Full Buildout Year 2) $358,367 Less: City withheld for Admin (5%) $17,918 Projected Annual Net Revenues (95%) Year 2 $340,449 Projected Total Gross Revenues over District Term $3,444,854 Less: City Retainage (5%) $172,240 Projected Total Net Revenues over District Term (95%) $3,272,614 Recommended Developer Assistance $2,900,000 Projected Surplus Increment 372,614 Financial Needs (Pro forma Analysis) including But-For Upon approval of a TIF district and project, the City must make several findings, including the “but for” test: that the proposed redevelopment would not reasonably be expected to occur solely through private investment within the reasonably foreseeable future. The developer has stated that but for the provision of tax increment financing, the project as proposed would not occur. Based on the developer’s stated position relative to the need for tax increment financing assistance, the City could make its “but for” finding and provide tax increment assistance. We recommend, however, that the City review the provided assumptions to consider if the project meets the but-for test and, if so, what an appropriate level and type of TIF assistance may be based on the information submitted by the developer. Following thorough evaluation of the project as provided allows the City to be prepared to make an informed “but-for” decision based on the likelihood of the project needing assistance, as well as the appropriate level of assistance. To complete this analysis, we reviewed the developer’s provided operating proforma and constructed similar ten-year project proformas, showing a result if the project received financial assistance as pay-as-you-go (reimbursement for TIF eligible costs) and showing a result if the project did not receive assistance. Our analysis of the proformas include a review of the development budget, projected operating revenues and expenditures, and the project’s capacity to support annual debt service on outstanding debt. The purpose of evaluating the operating proformas is to understand the potential cash flow performance through initial development of the project and the annual operations of the project over a 10-year period to assist with determining if the project is financially feasible and in need of public participation. Measuring project feasibility is typically accomplished by analyzing a combination of 1) projected rate of return – both annual and cumulative and 2) estimated debt coverage ratio (DCR). Rate of return analysis illustrates the projected return to the investor using the available cash flow after payment of operating expenses and debt as a measurement to the initial equity investment. Industry standards for development types indicate the level of investment a developer is willing to make based on projected returns from the project. Should the projected annual and cumulative returns fall below those standards, the project would require a reduced level of equity participation and/or increased cash flow to be feasible. Debt Coverage Ratio (DCR) is a calculation detailing the ratio by which operating income exceeds the debt payments for the project. If the DCR is greater than 1.0 it indicates the project has operating income that is greater than the debt-service payment by some margin; conversely if the DCR is less than 1.0, it indicates the project is incapable of meeting its debt-service payment and would need to seek additional revenue sources in order to pay its debt. Typical lending standards will require a DCR of greater than 1.0 as a measure of cushion in the event actual revenues and expenses are different than projected. Review of the operating proformas based on with assistance as pay-as-you-go and with no assistance provides the range of financial feasibility for this project and what the estimated gap would be without assistance. It is important to note that certain assumptions were made based on the developer’s provided information and market industry standards to understand the project performance. Adjustments made to those assumptions assist in understanding potential impacts on performance and what a required level of assistance (number of years and total amounts) may be. To understand viability of the project and need for an appropriate level of public assistance, we provided a sensitivity analysis to the proformas with adjustments made to the total project costs (including land/building acquisition, construction costs, soft costs, developer and other related construction management fees and contingency) and corresponding funding sources, as well as projected annual lease rates and operating expenses. Realizing any adjustments are all subject to market conditions. The purpose of the sensitivity analysis is to test the level of assistance that may be needed using those assumptions to understand if the recommended level of assistance could be consistent with the City’s objectives resulting in less assistance than what has been requested. Conclusion The developer has requested financial assistance for the construction of approximately 578,000 square feet of light industrial speculative building space (451,000 square feet constructed by Ryan and an additional 127,000 square feet to be constructed by MSP). The developer has identified extraordinary site development and related costs associated with constructing on the project site. Through submission of the tax increment financing request and supporting financial information, the developer has indicated that the project would not occur as proposed without financial assistance from the City due to below market rates of return. Based on the financial analysis and available financing assumptions, without financial assistance, the project would not appear to be feasible. Without assistance, the projected annual and cumulative rate of return is below industry standards for this type of project. The rate of return analysis indicates that the provided financing structure would not be financially viable without one or more of the following: 1) reduction in project costs 2) additional annual cash flow, and/or 3) additional funding sources. With annual public assistance the project is projected to achieve marketable returns. There are ranges of what would be considered market returns and are generally subject to the project type, market indicators, investor demands and financing structure. The level of public assistance is expected to have an impact on what the projected returns for the project could be. Considered parameters for level of public assistance include the following: •Return on Investment: (City benefits) •Purchase price and other development costs: (reasonable ranges and supported by project) •Public to private investment: (public participation within 10% or less) •Public assistance (TIF) and private equity: (public does not exceed private equity) •Extraordinary costs: (as opposed to ‘greenfield’ or market) •Financial gap: (limit on private debt and equity) •Term of collection (district): (less than maximum term) •Other necessary public improvements: (case by case basis to be determined) Identified Extraordinary Costs (Ryan Development) $2,900,000 The developer has requested tax increment financing from the City as a method of providing additional cash flow revenues required to achieve financial feasibility. The request is for 90% of the tax increments generated over the maximum 9-year term of the TIF District. The project will be privately financed through debt and equity and the increment would provide additional annual revenues to support a secondary TIF mortgage, enhance cash flow and increase the developer’s return. We typically review both the annual (upon stabilization) and long-term (10-15-year period) investment returns to understand financial performance and verification of need for public assistance, as well as identifying those costs considered TIF-eligible as extraordinary to the project. Due to timing for anticipated construction between the Ryan development (451,000 square feet to the north of the existing Distribution Alternatives (DA) project) and MSP development (127,000 square feet to the south of DA), two separate tax increment financing districts are anticipated to be created and certified. We are focusing solely on the Ryan development with this analysis and proposed establishment of an Economic Development Tax Increment Financing District. Thank you for the opportunity to be of assistance to the City of Lino Lakes. Please contact me at 651-368-2533 or mikaela.huot@bakertilly.com with any questions or to discuss. The information provided here is of a general nature and is not intended to address the specific circumstances of any individual or entity. In specific circumstances, the services of a professional should be sought. Baker Tilly Virchow Krause, LLP trading as Baker Tilly is a member of the global network of Baker Tilly International Ltd., the members of which are separate and independent legal entities. © 2018 Baker Tilly Virchow Krause, LLP Definition of Economic Development District MN Statutes 469.174, Subd. 12. Economic development district means a type of tax increment financing district which consists of any project, or portions of a project, which the authority finds to be in the public interest because: 1. it will discourage commerce, industry, or manufacturing from moving their operations to another state or municipality; 2. it will result in increased employment in the state; 3. it will result in preservation and enhancement of the tax base of the state; or 4. it satisfies the requirements of a workforce housing project under section 469.176, subdivision 4c, paragraph (d). MN Statutes 469.176, Subd. 4c. Revenue derived from tax increment from an economic development district may not be used to provide improvements, loans, subsidies, grants, interest rate subsidies, or assistance in any form to developments consisting of buildings and ancillary facilities, if more than 15 percent of the buildings and facilities (determined on the basis of square footage) are used for a purpose other than: 1. the manufacturing or production of tangible personal property, including processing resulting in the change in condition of the property; 2. warehousing, storage, and distribution of tangible personal property, excluding retail sales; 3. research and development related to the activities listed in clause (1) or (2); 4. telemarketing if that activity is the exclusive use of the property; 5. tourism facilities; 6. space necessary for and related to the activities listed in clauses (1) to (5); or 7. a workforce housing project that satisfies the requirements listed below. A project qualifies as a workforce housing project under this subdivision if: (1) increments from the district are used exclusively to assist in the acquisition of property; construction of improvements; and provision of loans or subsidies, grants, interest rate subsidies, public infrastructure, and related financing costs for rental housing developments in the municipality; (2) the governing body of the municipality made the findings for the project required by section 469.175, subdivision 3, paragraph (f); and (3) the governing bodies of the county and the school district, following receipt, review, and discussion of the materials required by section 469.175, subdivision 2, for the tax increment financing district, have each approved the tax increment financing plan, by resolution. The maximum term of an economic development district is eight years after receipt of first increment for a total collection term of 9 years. Projected Tax Increment Report City of Lino Lakes, Minnesota Tax Increment Financing (Economic Development) District No. 1-14 Clearwater Creek Business Park Project Draft TIF Plan Exhibits: 451,000 SF 3 Bldgs valued at $70/SF Less:Less: Retained Times:Less:Annual Less:Less: Annual Total Total Original Fiscal Captured Tax Annual State Aud. Revenue Admin.Pooling Annual Period Market Net Tax Net Tax Disp. @ Net Tax Capacity Gross Tax Deduction Net of Retainage Retainage Net Ending Value *Capacity Capacity **42.1968%Capacity Rate ***Increment 0.360%OSA Deduction 5.00%0.00% Revenue (1)(2)(3)(4)(5)(6)(7)(8)(9)(10)(11)(12)(13) 12/31/23 699,300 13,986 13,986 0 0 105.106%0 0 0 0 0 0 12/31/24 699,300 13,986 13,986 0 0 105.106%0 0 0 0 0 0 12/31/25 18,816,000 375,570 13,986 152,577 209,007 105.106% 219,679 791 218,888 10,944 0 207,944 12/31/26 30,336,320 605,976 13,986 249,801 342,189 105.106% 359,662 1,295 358,367 17,918 0 340,449 12/31/27 32,553,046 650,311 13,986 268,509 367,816 105.106% 386,597 1,392 385,205 19,260 0 365,945 12/31/28 33,204,107 663,332 13,986 274,003 375,343 105.106% 394,508 1,420 393,088 19,654 0 373,434 12/31/29 33,868,189 676,614 13,986 279,608 383,020 105.106% 402,577 1,449 401,128 20,056 0 381,072 12/31/30 34,545,553 690,161 13,986 285,324 390,851 105.106% 410,808 1,479 409,329 20,466 0 388,863 12/31/31 35,236,464 703,979 13,986 291,155 398,838 105.106% 419,203 1,509 417,694 20,885 0 396,809 12/31/32 35,941,194 718,074 13,986 297,103 406,985 105.106% 427,766 1,540 426,226 21,311 0 404,915 12/31/33 36,660,017 732,450 13,986 303,169 415,295 105.106% 436,500 1,571 434,929 21,746 0 413,183 $3,457,300 $12,446 $3,444,854 $172,240 $0 $3,272,614 * Total Taxable Value based on new estimated land and building value of $70/square foot for 451,000 square feet between all buildings ** Original net tax capacity based on existing taxable land value of one property and calculated based on reclassification to commercial-industrial class rates *** Total Combined Local Tax Capacity Rate of City, County, School District and other taxing jurisdictions for taxes payable 2022 WS – Item 2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: October 3, 2022 To: City Council From: Michael Grochala, Community Development Director Re: Robinson Farm EAW Record of Decision Background The Robinson Sod Farm Environmental Assessment Worksheet (EAW) was approved for distribution by the City Council on August 8, 2022. The document was filed with the Minnesota Environmental Quality Board (EQB) and circulated for review and comments to the required EAW distribution list. A Notice of Availability was published in the EQB Monitor on Tuesday, August 16, 2022. Notice was also provided to properties within 600 feet of the proposed project. The thirty day comment period closed on September 15, 2022. The City received a number of written comments from agencies and citizens. The City must respond to every substantive comment. Substantive comments are comments that address the accuracy and completeness of the materials contained in the EAW, potential impacts that may warrant further investigation before the project is commenced, and the need for an Environmental Impact Statement (EIS) on the proposed project. The City’s response to substantive comments received during the comment period are included in the attached draft Record of Decision document. The EAW is not meant to approve or disapprove a project, but is simply a source of information to guide other approvals and permitting decisions. Minnesota Rule 4410.177, Subpart 2 requires the City to make either a negative declaration or a positive declaration on the need for an EIS. The City shall base its decision regarding the need for an EIS on the information gathered during the EAW process and the comments received on the EAW. In doing so, the City must prepare a record of decision that includes the information supporting the decision. Minnesota Rules 4410.1700, Subp. 7 lists four criteria that shall be considered in deciding whether a project has the potential for significant environmental effects. Those criteria are: A. Type, extent, and reversibility of environmental effects; B. Cumulative potential effects. The RGU shall consider the following factors: whether the cumulative potential effect is significant; whether the contribution from the project is significant when viewed in connection with other contributions to the cumulative potential effect; the degree to which the project complies with approved mitigation measures specifically designed to address the cumulative potential effect; and the efforts of the proposer to minimize the contributions from the project; C. The extent to which the environmental effects are subject to mitigation by ongoing public regulatory authority. The RGU may rely only on mitigation measures that are specific and that can be reasonably expected to effectively mitigate the identified environmental impacts of the project; and D. The extent to which environmental effects can be anticipated and controlled as a result of other available environmental studies undertaken by public agencies or the project proposer, including other EISs. Section 5. Findings of Fact of the attached response document provides the City’s findings of fact and addresses each of the above referenced criteria. Section 6. Record of Decision concludes that an EIS is not required. Representatives from the project proposer and WSB & Associates, the City Engineer, will be present at the meeting to address any questions from the board. If the City determines that information necessary to a reasoned decision about the potential for, or significance of, one or more possible environmental impacts is lacking, but could be reasonably obtained, the RGU shall either: A. make a positive declaration and include within the scope of the EIS appropriate studies to obtain the lacking information; or B. postpone the decision on the need for an EIS, for not more than 30 days or such other period of time as agreed upon by the RGU and proposer, in order to obtain the lacking information. If the RGU postpones the decision, it shall provide written notice of its action, including a brief description of the lacking information, within five days to the project proposer, the EQB staff, and any person who submitted substantive comments on the EAW. Staff is of the opinion that no additional information is required and that any potential impacts and mitigation will be addressed through the city and other public regulatory permitting processes. Based on the information contained in the EAW, comment letters, and Findings of Fact, staff is recommending adoption of the Record of Decision. The Environmental Board will be reviewing the document on October 5, 2022. Their comments will be forwarded to the City Council for review and consideration following the Environmental Board meeting. Requested Council Direction Comment and discussion only. Council consideration to adopt the Record of Decision is on the October 10, 2022 regular City Council agenda. Attachments 1. Record of Decision. 0 October 2022 Robinson Sod Farm RESPONSE TO COMMENTS, FINDINGS OF FACT, AND RECORD OF DECISION Responsible Government Unit (RGU) City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55104 linolakes.us CITY: LINO LAKES COUNTY: ANOKA i Table of Contents Table of Contents ..................................................................................................... i Tables .................................................................................................................... iii Appendices ............................................................................................................ iii 1. INTRODUCTION ................................................................................................ 1 2. EAW NOTIFICATION, DISTRIBUTION, AND COMMENT PERIOD.......................... 1 3. COMMENTS RECEIVED ..................................................................................... 1 4. RESPONSE TO COMMENTS ............................................................................... 2 4.1 COMMENTS FROM GOVERNMENT AGENCIES ................................................................. 2 4.1.1 Minnesota State Historic Preservation Office (SHPO) – September 9, 2022 ......... 2 4.1.2 Minnesota Pollution Control Agency (MPCA) – September 13, 2022 .................... 3 4.1.3 Metropolitan Council – September 13, 2022 .......................................................... 5 4.1.4 Minnesota Department of Natural Resources – September 15, 2022 ................... 6 4.2 COMMENTS FROM THE GENERAL PUBLIC ..................................................................... 10 4.2.1 Nicki Roland Ecker – August 25, 2022 ................................................................... 10 4.2.2 Anna Jungbauer – August 25, 2022 ....................................................................... 10 4.2.3 Morgan C – August 25, 2022 .................................................................................. 11 4.2.4 Justin Carver – August 26, 2022 ............................................................................. 11 4.2.5 Mike Trudeau – August 30, 2022 ........................................................................... 11 4.2.6 Mara Lipinski – September 5, 2022 ....................................................................... 11 4.2.7 Greg and Sarah Austin – September 10, 2022 ...................................................... 12 4.2.8 Carl Street Residents – September 12, 2022 ......................................................... 13 4.2.9 Ann Rudie – September 12, 2022 .......................................................................... 18 4.2.10 Doug and Cindy Hansen – September 12, 2022 .................................................... 18 4.2.11 Steven Anderson – September 12, 2022 ............................................................... 19 4.2.12 Scott Zbikowski – September 13, 2022 ................................................................. 20 4.2.13 Lisa and Ernst Olsen – September 14, 2022 .......................................................... 21 4.2.14 Kevin and Tammy Dunrud – September 14, 2022 ................................................ 21 ii 4.2.15 Reilly Anderson – September 15, 2022 ................................................................. 22 5. FINDINGS OF FACT .......................................................................................... 23 5.1 Project description ......................................................................................................... 23 5.1.1 Proposed Project ..................................................................................................... 23 5.1.2 Site Description and Existing Conditions ................................................................ 24 5.1.3 Decision Regarding the Potential for Significant Environmental Effects ................ 24 A. Type, Extent, and Reversibility of Environmental Effects .......................................... 24 B. Cumulative Potential Effects ...................................................................................... 27 C. Extent to Which Environmental Effects are Subject to Mitigation ............................ 28 D. Extent to Which Environmental Effects can be Anticipated and Controlled ............. 29 6. RECORD OF DECISION ..................................................................................... 30 iii Tables Table 4 (in EAW). Required Permits and Approvals for the Proposed Project ...... Error! Bookmark not defined. Appendices Appendix A. Agency and Public Comments Submitted to the City of Lino Lakes Appendix B. City of Lino Lakes Resolution Finding of No Need for EIS 1 1. INTRODUCTION The Robinson project is a proposed low, medium, and high density residential development on an existing 158-acre agricultural area in the City of Lino Lakes, Anoka County, Minnesota that is located to the southeast of Sunset Avenue and 125th Ave NE (Main Street, CSAH 14). Two site plan alternatives have been developed for the project which include the PUD Concept Plan expected to consist of 557 dwelling units and the Yield Plan that is expected to consist of 707 dwelling units. These plans include single family detached homes, townhomes, and multi-family units. The project will include new roads, stormwater features, and the installation of municipal sewer and water systems. An Environmental Assessment Worksheet (EAW) was prepared pursuant to Minnesota Rules Part 4410.4430, Subp. 19. Residential Development. The EAW and the respective comments have been reviewed in accordance with Minnesota Rules 4410.1700 to determine if the project has potential for significant environmental effects. This document includes responses to comments received by the City of Lino Lakes, the Findings of Fact supporting the decision, and the Record of Decision indicating an Environmental Impact Statement (EIS) is not necessary for this project. 2. EAW NOTIFICATION, DISTRIBUTION, AND COMMENT PERIOD In accordance with Minnesota Rules 4410.1500, the EAW was completed and distributed to persons and agencies on the office of Environmental Quality Board (EQB) distribution list. The notification was published in the EQB Monitor on August 16, 2022, initiating the 30-day public comment period. A public notice and press release was submitted to the Quad newspaper, the local newspaper. The comment period ended on September 15, 2022. 3. COMMENTS RECEIVED GOVERNMENT AGENCIES: The City received comment letters from four government agencies. These include: • Minnesota State Historic Preservation Office (SHPO) – September 9, 2022 • Minnesota Pollution Control Agency (MPCA) – September 13, 2022 • Metropolitan Council – September 13, 2022 • Minnesota Department of Natural Resources – September 15, 2022 None of the comments recommended the preparation of an EIS. 2 PUBLIC COMMENTS: In addition to the government agencies, the City received 15 emails from the public. These include: • Nicki Roland Ecker – August 25, 2022 • Anna Jungbauer – August 25, 2022 • Morgan C – August 25, 2022 • Justin Carver – August 26, 2022 • Mike Trudeau – August 30, 2022 • Mara Lipinski – September 5, 2022 • Greg and Sarah Austin – September 10, 2022 • Carl Street Residents – September 12, 2022 • Ann Rudie – September 12, 2022 • Doug and Cindy Hansen – September 12, 2022 • Steven Anderson – September 12, 2022 • Scott Zbikowski – September 13, 2022 • Lisa and Ernst Olsen – September 14, 2022 • Kevin and Tammy Dunrud – September 14, 2022 • Reilly Anderson – September 15, 2022 4. RESPONSE TO COMMENTS This document responds to comments individually. It includes summaries of comments followed by responses. The complete comment letters and emails are included in Appendix A. Responses to comments are generally confined to substantive issues that “address the accuracy and completeness of the material contained in the EAW, potential impacts that may warrant further investigation before the project is commenced, and the need for an EIS on the proposed project.” (MN Rules 4410.1600). Some of the comments included general remarks or recommendations. Such comments are noted for the record and further detail of the statements or recommendations is included in Appendix A. 4.1 COMMENTS FROM GOVERNMENT AGENCIES 4.1.1 Minnesota State Historic Preservation Office (SHPO) – September 9, 2022 Comment: The Minnesota SHPO concludes that there are no properties listed in the National or State Registers of Historic Places, and no known or suspected archaeological resources located in the area that will be affected by this project. Response: This comment has been noted for the record. The SHPO was contacted as part of the EAW process and their response is included in Appendix E of the EAW. 3 4.1.2 Minnesota Pollution Control Agency (MPCA) – September 13, 2022 Permits and Approvals (Item 8) Comment: In accordance with Minnesota Statutes, the Project should include the MPCA as a regulator of all surface waters as defined by Minn. Stat. § 115.01, subd. 22 Waters of the state. Even though there may be surface waters that are determined to be US Army Corps of Engineers non-jurisdictional or exempt from the Wetland Conservation Act, all surface waters are regulated by the MPCA, and any surface water impact needs to be described in the application and may require mitigation. The scope of a Clean Water Act Section 401 Certification is limited to assuring that a discharge from a federally licensed or permitted activity will comply with water quality requirements. In addition, the applicant must also submit to the MPCA the Antidegradation Assessment in accordance with water quality standards Minn. R. 7050.0265 and should review the Antidegradation requirements in 7050.0285. The 401 Water Quality Certification becomes an enforceable component of the associated federal license or permit, issued under either Section 404 of the Clean Water Act or Section 10 of the Rivers and Harbors Act. The scope of a Clean Water Act Section 401 Certification is limited to assuring that a discharge from a federally licensed or permitted activity will comply with water quality requirements. For further information about the 401 Water Quality Certification process, please contact Bill Wilde at 651-757-2825 or william.wilde@state.mn.us. Response: As noted in the permit table of the EAW (Table 5) all necessary permits, including the Section 401 Certification, will be received prior to development of this project. Water Resources (Item 11) Stormwater Comment: • The EAW states the proposed 158-acre residential development is in a 100-year floodplain. The EAW indicates that soil remediation for the construction will be required due to predominately hydric soils on the site and stormwater ponds will be constructed in lieu of infiltrating stormwater to meet volume reduction requirements. • The EAW should consider climate risks associated with increased rainfall regarding the proposed development that could result in the potential for increased flood risk. Filling of wetlands at the site and adding large areas of impervious surfaces is likely to alter the natural hydrology and increase this risk. Efforts to reduce stormwater volume and provide more climate resiliency should be considered. The Project proposer is strongly encouraged to utilize Low Impact Development strategies such as reducing impervious surfaces through use of narrower streets and sidewalks, stormwater reuse and green infrastructure practices 4 to promote retention of stormwater on the site while also providing other environmental benefits. Response: Low Impact Development strategies will be used to the extent practicable. The PUD process allows for flexibility in pavement widths and requires higher levels of open space than conventional development. A stormwater reuse system for irrigation will be evaluated as part of the development review process and used where possible. • During construction, the MPCA National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) Construction Stormwater Permit (CSW Permit) requires preservation of the existing 50 feet of natural buffer to wetlands on the site. If the existing buffer must be encroached to complete the construction, then redundant (double) down gradient sediment controls must be utilized to protect the wetlands. Questions regarding Construction Stormwater Permit requirements should be directed to Roberta Getman at 507-206-2629 or Roberta.Getman@state.mn.us. Response: The project proposer will be designing the stormwater basins and on-site floodplain mitigation in accordance with the City and Rice Creek Watershed District requirements to account for flood risk on site. The development will obtain an NPDES/SDS CSW permit and follow the wetland buffer requirements around preserved wetlands on site. Contamination/Hazardous Materials/Wastes (Item 12) Comment: Please be aware that farmsteads have the potential for releases or threatened releases of agricultural chemicals. The Minnesota Department of Agriculture (MDA) is the regulatory agency charged with managing the response and cleanup of fertilizers and pesticides. Information regarding the MDA is available on the website at: https://www.mda.state.mn.us/pesticide-fertilizer/spills-cleanup. For questions regarding agricultural chemicals, please contact Cathy Villas-Horns with the MDA at 651-201-6697. For questions regarding waste pesticide containers, please contact Jane Boerboom with the MDA at 651-201-6540. Response: As part of the EAW process, the MDA’s What’s In My Neighborhood was reviewed as part of Item 12 – Contaminated/Hazardous Materials and did not indicate that there are any known and potential sources of agriculture chemical soil and ground water contamination on site. Additionally, a Phase I Environmental Assessment was completed as part of the developer’s due diligence of the site. Other Potential Environmental Effects (Item 20) Comment: Please note that chloride (salt) is a growing issue for lakes, streams, and groundwater around the state. Chloride can come from both de-icing salt and water softener salt. For the proposed Project, the MPCA recommends smart salting practices for de-icing streets and driveways during the winter weather months and water softening best practices be 5 used year-round. Additional resources are available at: https:// www.pca.state.mn.us/business- with-us/statewide-chloride-resources. Response: The City of Lino Lakes will use smart salting practices on the roadways throughout the development. Residents will be encouraged to implement smart salting practices on their driveways and use best salt management practices with their water softeners should they have one in their home. The project proposer can include the factsheet on Residential water softening for homeowners in the proposed development that is available on the MPCA’s statewide chloride resources website located here: Microsoft Word - UMNResidentialBMPs_Final.docx. The City provides education resources related to chloride use on its website and newsletter. 4.1.3 Metropolitan Council – September 13, 2022 Item 6 – Project Description - Forecasts Comment: Met Council indicates either of the two scenarios presented in the EAW could yield development beyond previous expectations and that allocation of the forecast to sub city zones can be revised as needed. Met Council indicates that should the subject development proceed, several hundreds of excess households would result. City staff can request a Transportation Analysis Zone allocation adjustment by contacting Council Research staff. Response: Both of the two scenarios presented are consistent with the City’s 2040 Land Use Plan and Utility Staging Plan and the projected number of households for the area. The City of Lino Lakes staff will request a Transportation Analysis Zone allocation adjustment from Met Council if this is necessary. Item 6 – Project Description - Housing Comment: Met Council states that any changes to guiding land use, including changes to percent residential and minimum allowable density, may create inconsistency with regional housing policy and impact the City’s ability to participate in Livable Communities Act Programs. Response: No change to the guiding land use is proposed. The proposed development density and land use is consistent with the City’s Comprehensive Plan and consistent with the Metropolitan Council’s guidance for “emerging suburban edge communities”. The proposed development will provide “Lifecycle” housing choices consistent with the City’s housing goals. Item 9 – Land Use – Regional Parks and Trails Comment: A planned unit of the Regional Park System – the Central Anoka County Regional trail – is immediately adjacent to the Project Site. Council encourages Integrate Properties, LLC and the City of Lino Lakes to coordinate with Anoka County prior to and during any future construction activities to ensure there are no permanent impacts to the planned regional trail as a result of either of the two site plan alternatives. 6 Response: The project proposer and the City of Lino Lakes will coordinate with Anoka County to ensure that the Central Anoka County Regional Trail is provided for with the development. The City anticipates construction of the trail along Main Street, from Sunset Avenue to the eastern project limits, concurrent with the proposed development. Item 11i – Water Resources - Groundwater Comment: The Project Site is located in the North and East Groundwater Management Area (https://www.dnr.state.mn.us/gwmp/area-ne.html) designated by the Minnesota Department of Natural Resources. Given the range of water supply challenges (quantity and quality) that exist in this part of the metro, the Council encourages the City to collaborate with state partners and/or neighboring communities when expanding or developing new water supplies in this area. Response: The City will collaborate with state partners and/or neighboring communities when expanding new water supplies in the area. The City participates as a member on the North and East Groundwater Management Area task force Item 11bii – Water Resources - Stormwater Comment: This appears to be a difficult site for intensive development due to a predominance of hydric soils, high water table, wetlands, presence of county and private ditches, and location in the 100-year flood plain. Many of the soil associations listed for the site have severe limitations for dwellings with basements and roadways. The EAW states that the project will result in 50-60 acres of impervious surface and runoff will be treated with stormwater basins. Taken together, these conditions indicate that the site is a poor candidate for the proposed development. If the proposer is determined to pursue this project, they should work closely with the City and Rice Creek Watershed District to address all these concerns before proceeding. Response: The project proposer has been working closely with the City of Lino Lakes and Rice Creek Watershed District to address the environmental concerns of the site including the high-water table, wetlands, county and private ditches, and the 100-year floodplain. The project proposer will be subject to the regulations regarding these environmental issues and will need to obtain the appropriate permit approval prior to development of the site. 4.1.4 Minnesota Department of Natural Resources – September 15, 2022 Page 6, Permits and Approvals Comment: Please include a DNR Permit to Take in the list of required permits and approvals. Protected state-listed species have been identified in the project vicinity. The need for a Permit to Take will be determined as the proposer works through the rare plant survey process. 7 Response: This has been added to the required permits and approvals table found in Section 5. Findings of Fact, C. Extent to Which Environmental Effect Area Subject to Mitigation. Page 12, Wastewater Comment. The proposed plan to add 557 and even up to 707 residential units would presumably add a comparable number of residential water softeners due to the water hardness levels of the City of Lino Lakes municipal water supply. Many Minnesota municipalities are wrestling with high chloride levels in their wastewater (See this recent study (link in letter in Appendix A) on sources of chloride in Minnesota). Chloride is one of the components of salt, which is used in forms such as sodium chloride (table salt), calcium chloride and magnesium chloride (road salts). Sodium chloride is commonly used in home water softeners and by water treatment plants to treat “hard” water. Minnesota generally has groundwater with high levels of calcium and magnesium that must be removed through softening in order to improve taste and prevent lime scale buildup in appliances, pipes and water fixtures. The majority of home water softeners use sodium chloride (NaCl) in a softening process that replaces calcium and magnesium ions with sodium, while the chloride ions are discharged in the wastewater and eventually end up in the environment. Each community needs to determine which tool is appropriate for their situation. This factsheet (link in letter in Appendix A) suggests ways for homeowners to optimize their water softener salt use, while this link (link in letter in Appendix A) provides resources for cities and examples of how other communities in Minnesota are addressing their high chloride levels. We suggest that as this development moves forward, the City of Lino Lakes consider what strategies can be used to minimize chloride use. Response: The City of Lino Lakes recognizes the importance of reducing chloride use. The City of Lino Lakes will encourage residents to implement best management practices with their water softeners. The project proposer can include the factsheet on Residential water softening for homeowners in the proposed development that is available on the MPCA’s statewide chloride resources website located here: Microsoft Word - UMNResidentialBMPs_Final.docx. The City provides education resources related to chloride use on its website and newsletter. Page 13, Post-Construction Runoff Comment. Blanding’s turtles, a protected state-listed threatened species, have been documented within the Project Site. Stormwater features may be colonized by Blanding’s turtles in the area, therefore we recommend incorporating measures to avoid impacting this species into stormwater management. In years when the stormwater features will be dredged to remove excess sediment, please draw down water levels by September 15th in order to allow turtles to find overwintering habitat elsewhere. 8 Response: The avoidance measures outlined in the NHIS letter that is included in Appendix C of the EAW will be forwarded to the project proposer and incorporated into construction notes to avoid any potential impacts to the Blanding’s turtle. Page 13, Post-Construction Runoff Comment. We recommend that BWSR-approved, weed-free, native seed mixes be used to the greatest degree possible in stormwater features in order to provide pollinator habitat. Response: The proposed stormwater features on site will utilize BWSR approved, weed- free, native seed mixes. Page 13, Post-Construction Runoff Comment. The planned increase in impervious surfaces will also increase the amount of road salt used in the Project Site. Chloride released into local lakes and streams does not break down, and instead accumulates in the environment, potentially reaching levels that are toxic to aquatic wildlife and plants. Consider promoting local business and city participation in the Smart Salting Training offered through the Minnesota Pollution Control Agency. There are a variety of classes available for road applicators, sidewalk applicators, and property managers. More information and resources can be found at this website. Many winter maintenance staff who have attended the Smart Salting training — both from cities and counties and from private companies — have used their knowledge to reduce salt use and save money for their organizations. We also encourage cities and counties to consider how they may participate in the Statewide Chloride Management Plan and provide public outreach to reduce the overuse of chloride. Here are some educational resources for residents as well as a sample ordinance regarding chloride use (link in letter in Appendix A). Response: The City of Lino Lakes will use smart salting practices on the roadways throughout the development. The City annually provides educational resources for residents on its website and in City newsletters. Page 20, Rare Features Comment. This section of the EAW lists the rare species identified in the DNR Natural Heritage Review, but does not include or discuss DNR requirements regarding these species. The statement that, “There are no state listed species within the project site” is incorrect. The Natural Heritage Review letter has concerns about two state-listed species that may occur within the site. The lack of known occurrences within the project boundary does not mean that these species do not use the area. Minnesota’s Endangered Species Statute (Minnesota Statutes, section 84.0895) and associated Rules (Minnesota Rules, part 6212.1800 to 6212.2300 and 6134) prohibit the take of threatened or endangered species without a permit. 9 • Swamp Blackberry (Rubus semisetosus), a state-listed endangered species, has been documented in the vicinity of the project. A qualified surveyor needs to conduct a botanical survey if any shrub removal is associated with the proposed project. Surveys must be conducted by a DNR approved surveyor (see attached list) and follow the standards contained in the Rare Species Survey Process and Rare Plant Guidance. Project planning should take into account that any botanical survey needs to be conducted during the appropriate time of the year, which may be limited. Please consult with the NH Review Team (Reports.NHIS@state.mn.us) regarding this process. • Blanding’s turtles (Emydoidea blandingii), a state-listed threatened species, have been documented in the vicinity of the proposed project. As such, the following avoidance measures are required: o Avoid wetland impacts during hibernation season, between October 15th and April 15th, unless the area is unsuitable for hibernation. o The use of erosion control blanket shall be limited to ‘bio-netting’ or ‘natural- netting’ types, and specifically not products containing plastic mesh netting or other plastic components. Also, be aware that hydro-mulch products may contain small synthetic (plastic) fibers to aid in their matrix strength. These loose fibers could potentially re-suspend and make their way into Public Waters. As such, please review mulch products and not allow any materials with synthetic (plastic) fiber additives in areas that drain to Public Waters. o Areas where there will be construction should be checked for turtles before the use of heavy equipment or any ground disturbance. o The Blanding’s turtle flyer must be given to all contractors working in the area. o Monitor for turtles during construction and report any sightings to the DNR Nongame Specialist, Erica Hoaglund (Erica.Hoaglund@state.mn.us). o If turtles are in imminent danger they must be moved by hand out of harm’s way, otherwise, they are to be left undisturbed. • If the above avoidance measures are not possible, please contact Samantha Bump (Samantha.Bump@state.mn.us) as further action may be needed. • For additional information, see the Blanding’s turtle fact sheet, which describes the habitat use and life history of this species. The fact sheet also provides two lists of recommendations for avoiding and minimizing impacts to this rare turtle. Please refer to both lists of recommendations and apply those that are relevant to your project. For further assistance regarding the Blanding’s turtle, please contact the DNR Regional Nongame Specialist, Erica Hoaglund. Response: The NHIS letter from the DNR is included in Appendix C of the EAW and states the information stated above about the Swamp Blackberry and Blanding’s turtles. The need for a botanical survey of Swamp Blackberry will be evaluated if shrub removal is necessary for the project and the avoidance measures will be required, forwarded to the project proposer and incorporated into construction notes to avoid any potential impacts 10 to the Blanding’s turtle. The permit for the take of endangered or threatened species has been added to the required permits and approvals table as shown below in the 5. Findings of Fact, Part C. Page 25, Dust and Odors Comment. If water for dust control is taken from a lake, river, or stream in volumes that exceed 10,000 gallons per day, or one million gallons per year, then a DNR Water Appropriations Permit will be required. Response: The water appropriations permit is called out in the Required Permits and Approvals of the Proposed Project (Table 5) table for construction dewatering. This comment will be forwarded onto the project proposer should water from a lake, river, or stream be used for dust control. 4.2 COMMENTS FROM THE GENERAL PUBLIC 4.2.1 Nicki Roland Ecker – August 25, 2022 Comment: Nicki states that she wants to know the best way to stay informed on the development. Nicki states that this development would be a devasting addition to the already under-supported schools and infrastructure. Response: The City of Lino Lakes meets with the school districts annually to discuss potential development proposals so the school districts can plan accordingly. The project is also spread across two different school districts. 4.2.2 Anna Jungbauer – August 25, 2022 Comment: Anna states that she is curious how to find out how the proposed development will impact all the city resources including roads, schools, and public safety resources. She is concerned that this massive development will impact residents currenting living in the area with issues such as school levy money and increased property taxes. Response: The City of Lino Lakes (Katie Larsen) followed up with Anna in an email on 8/25/2022 and let her know where to stay informed about the development as well as the next steps the developer may take after Council reviews the EAW in October. The impact to the existing roadways this development connects to has been extensively studied with the Traffic Study located in Appendix F of the EAW and has been reviewed by the City. Traffic impacts will be analyzed during the City re zoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. Regarding schools and school levy money, the City of Lino Lakes meets with the school districts annually to discuss potential development proposals so the school districts can plan accordingly. The project is also spread across two different school districts. 11 Additionally, the county assesses property taxes on a regular basis and there is no evidence that this proposed development will impact property taxes. 4.2.3 Morgan C – August 25, 2022 Comment: Morgan expressed concern about adding 707 units to the sod field when there are two new developments located near the elementary school and across from the sod field. Morgan is concerned that this will cause overcrowding and poses the question if there has been any thought that this could cause an increase to classroom sizes at the elementary school. Additionally, she states that the only way she would support this if there are less units proposed and a pool added that Morgan’s HOA could have access to. Response: The City of Lino Lakes meets with the school districts annually to discuss potential development proposals so the school districts can plan accordingly. The project is also spread across two different school districts. 4.2.4 Justin Carver – August 26, 2022 Comment: Justin states in an email that he has many questions and concerns with the development and wants to discuss this with Katie Larsen on the phone. Response: The City of Lino Lakes (Katie Larsen) followed up with Justin in an email on 8/29/2022 and let him know where to stay informed about the development as well as the next steps the developer may take after Council reviews the EAW in October. 4.2.5 Mike Trudeau – August 30, 2022 Comment: Mike wants to know where the single family and townhome/higher density units will be proposed for the development as he is concerned about townhome/higher density units impacting his property value. Mike lives along Robinson Drive that borders the proposed development to the south. Response: Katie Larsen addressed Mr. Trudeau’s concerns in an email exchange between August 29th and August 30th. Katie states that per the EAW, Figure 2. PUD Concept Plan shows a 557 unit development with single family homes behind Robinson Drive. Figure 3. Yield Plan shows a 707 unit development with single family homes and townhomes behind Robinson Drive. There are no apartments proposed behind Robinson Drive. Additionally, she says that as the project moves forward, the developer will submit a PUD Development Stage Plan/Preliminary Plat that will better define the project. Public hearings will be held and notices will be sent again to property owners in the area for additional comments. 4.2.6 Mara Lipinski – September 5, 2022 Comment: Mara has concern that such a large development is not wise to construct since the City of Lino Lakes has a difficult time keeping up with maintaining the current small developments in the area. Specifically, Mara is concerned that the City of Lino Lakes does not 12 mow the boulevard as often as they should, they do not maintain all trails, they don’t replace dead trees, and they rarely snow blow in the winter. Response: The City makes every effort to maintain infrastructure and open areas. Unimproved park areas and trails, such as those along Robinson Drive, are maintained on a limited basis during both summer and winter. Development of the Robinson sod farm will lead to completion of the Century Farm North Park and trail system. Increased maintenance of these areas will result from those improvements. 4.2.7 Greg and Sarah Austin – September 10, 2022 Comment: The Austin’s explained in their letter that they have concerns regarding the proposed development. These include: • There is concern that adding this development into a drainage system that already has a problem will only amplify the drainage issues. Specifically, the Austin’s are concerned that the project could conceivably change the flood status of the area and threaten existing homes, buildings, and properties in the area. • The Austin’s state that the sod farm and the surrounding wetlands and ditches are major nesting/rearing grounds for many species of migratory and local waterfowl, songbirds, deer, and predators from raptors to coyotes. They argue that the threat to their local treasures, the Rice Creek and lakes would be threatened by increased herbicide, pesticide, and salt runoff from the new development. They strongly recommend that the sod farm become an extension of the Carlos Avery wildlife area, or some other special green space or park, which are lacking and being diminished in Anoka County • There is concern about the amount of traffic added to Century Trail, Robinson Trail, and Sunset Road. The added traffic to these roads is a safety concern as this development has the potential to turn these streets into high-speed thoroughfares and become dangerous to bicycles and pedestrians. Response: • The public drainage system and most of the private drainage system on site will remain the same. The proposed development is required to meet the stormwater runoff quality and quantity requirements of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System (NPDES/SDS). Therefore, the stormwater basins on site will be designed to meet these requirements. Additionally, since the site falls within the 100 year floodplain, the development is required to follow the City and Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. These requirements will aide in controlling drainage on site to avoid impacts to the surrounding area. • The current conditions of the site include the use of agriculture fertilizers, a monoculture of sod grass, and a private and public drainage system. The proposed 13 development is expected to add open water features that currently do not exist on site and to plant native vegetation throughout the site. The open water areas can provide fly over habitat for migratory and local waterfowl and the native vegetation can provide additional wildlife habitat that currently does not exist. Thus, there is not expected to be a significant impact to wildlife species with this development. The City will require protective buffers adjacent to all water features. • A Traffic Impact Study located in Appendix F of the report extensively modeled the impact of the proposed development on the surrounding roadways. and found that the proposed development is expected to have limited impact on the study area traffic operations with no significant side-street delay or queuing issues. Traffic impacts will be further analyzed during the City rezoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. 4.2.8 Carl Street Residents – September 12, 2022 Comment 1. During the morning traffic rush there may be over 1,000 vehicles using the Carl Street and 4th Avenue intersection, per the EAW projections. Did the traffic study take into consideration the potential intersection density at 4th Avenue and Carl Street? Response: • Under forecast Year 2040 build conditions, daily traffic volumes along Carl Street are projected as follows (See Figures 11-14 in the Traffic Study in Appendix F of the EAW): • Approximately 180 daily vehicles with no proposed development connection to Carl Street • Approximately 1,480 daily vehicles with a proposed development connection to Carl Street under the PUD Concept Plan o Peak hour traffic volumes along Carl Street are expected to be significantly lower than this anticipated daily traffic volume • Approximately 1,780 daily vehicles with a proposed development connection to Carl Street under the Yield Plan o Peak hour traffic volumes along Carl Street are expected to be significantly lower than this anticipated daily traffic volume (see example below) Peak Hour Example: Under forecast Year 2040 build conditions, the Yield Plan peak hour traffic volumes along Carl Street are projected as follows (See Figure 14 in the Traffic Study in Appendix F of the EAW): • Slightly more than 150 vehicles are projected along Carl Street during the AM peak hour • Slightly more than 180 vehicles are projected along Carl Street during the PM peak hour Yes, the Traffic Impact Study in Appendix F accounts for projected traffic density with respect to intersection capacity. Under all forecast year 2025 and year 2040 build models, the 4th Avenue/Carl Street intersection is expected to function with minimal 14 delay (Level of Service A) (See Tables 8-15 in the Traffic Study in Appendix F of the EAW). Level of Service A is in compliance with industry standard practice for acceptable traffic mobility performance. Comment 2. Was a comprehensive traffic impact study conducted to evaluate the potential traffic backup on Carl Street during the busy morning and evening hours? Response: Yes, the Traffic Impact Study in Appendix F of the EAW accounts for projected vehicle queuing during the AM & PM peak hours. Under all forecast year 2025 and year 2040 build models, the industry standard 95th percentile queue (length of queue with only a five percent probability of being exceeded) on the Carl Street approach to 4th Avenue is expected to be less than 55 feet (the equivalent of 2-3 vehicles). (See the 95th percentile queues in the tables of Appendix A in the Traffic Impact Study located in Appendix F of the EAW). Comment 3. Do the Anoka County traffic projections and studies align with those from Alliant Engineering? Response: Annual average daily traffic (AADT) volumes forecast in the Anoka County Year 2040 Transportation Plan Update are comparable to daily volumes forecast under Year 2040 Build Conditions in the Traffic Impact Study. Comment 4. Did the City of Lino Lakes or Alliant Engineering take into consideration the current aquifer depletion issue taking place on the Lino Lakes border in Blaine? Response: The drawdown issue referred to is related to new high production municipal wells located in the City of Blaine and is most pronounced during the relatively infrequent condition that multiple wells are pumping simultaneously during maximum day water demand. The Robinson development area will be served by Lino Lakes municipal water system which draws water from a different aquifer on the south side of Lino Lakes. The deep irrigation well that currently serves to irrigate the sod farm will be removed with the project. Comment 5. Does the City of Lino Lakes plan to warrant the costs of the wells for current property owners near the potential project? Response: No. The City does not anticipate any impacts to offsite wells. Comment 6. Did the City of Lino Lakes or Alliant Engineering investigate the possibility for flooding due to the high-water table and the redistribution of water? Response: Alliant Engineering has prepared the required floodplain calculations and models for the proposed floodplain mitigation on site per Rice Creek Watershed requirements and submitted this to Rice Creek Watershed District for review and approval. Additionally, Alliant has prepared the required stormwater calculations for the site per Rice Creek Watershed District regulations. This has been sent to Rice Creek Watershed District for review and approval. All stormwater and floodplain calculations 15 and design will be subject to review and approval by the City Engineer, consistent with City requirements, as part of the rezoning and preliminary plat review. Comment 7. Did the City of Lino Lakes or Alliant Engineering initiate a study to determine if “Quiet Enjoyment of Life” would be impacted or violated by the proposed street connection? Response: No. There is no established City requirement or standard related to “Quiet Enjoyment of Life”. The proposed development is subject to to existing City Code requirements. The residential use of the site will be required to adhere to the city’s noise ordinances. After construction, noise levels are expected to be at or near existing levels. Comment 8. Did the City of Lino Lakes or Alliant Engineering consult Anoka County to determine property value losses if the cul-de-sac is removed? Response: A property value study is not part of the environmental assessment review. Comment 9. Does Anoka County plan to reassess property value losses and adjust home values and taxes accordingly if Carl Street is connected. Response: Anoka County assesses property on a regular basis, regardless of development. There is no information that suggests a loss in property value. Comment 10. Did the City of Lino Lakes or Alliant Engineering consult with Rice Creek Watershed District on the disruption to the waterways, ditches, and wetlands within the impact area? Response: Yes, the developer has hired a consultant to conduct the wetland delineation and wetland impact permit application of the site per the Wetland Conservation Act, Section 404 of the Clean Water Act regulations. Rice Creek Watershed District is the Local Government Unit that administers the Wetland Conservation Act and has been working closely with the consultant on reviewing any waterway, ditch, and wetland impacts from the proposed development. The wetland delineation report and permit application will need to be formally reviewed and approved by Rice Creek Watershed District, the Board of Soil and Water Resources, the U.S. Army Corps of Engineers and any other regulatory authority on the Technical Evaluation Panel. Comment 11. Many pedestrians, dog walkers, and bicyclists use the path at the end of the cul- de-sac because they feel safe on Carl Street. Children cannot bike or walk on Lilac or 4th St because they both are busy with traffic speeds far over the posted limits. Has this been taken into consideration and are the proposed traffic areas in compliance with the Local Road Research Board (LRRB)? Response: Any proposed improvements to Carl Street would include off-street pedestrian facilities. This would be evaluated as part of future land use approvals. The Local Road Research Board does not establish transportation engineering standards. Comment 12. How will the ACD-10-22 main trunk and BR2 be preserved and protected? 16 Response: The ACD-10-22 main trunk and BR2 will be protected with a minimum 20’ easement that extends out from the top of the ditch bank. Additional buffer and easement width will be evaluated as part of the rezoning and preliminary plat review. Comment 13. How will the vegetation and water conservation be enhanced in the disturbed waterways in the project boundaries? Response: The private ditches within the Project Site will have a minimum 10’ vegetated no mow buffer around them and the public drainage ditches on site will have a mimimum 20’ easement around them to protect them. A series of stormwater basins are proposed on site that are subject to stormwater requirements from the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System to pre-treat water running off from the surrounding development before it is discharged into any receiving waters. This will improve the water quality of the ditches since they currently receive direct runoff from the sod farm without any pre- treatment. Comment 14. Where in the EAW report can we find information from the MN Dept of Agriculture, the Dept of Hydrogeology or Climatology regarding the sequela of years of accumulation of fertilizers and pesticides from the sod farm land upon our disturbed soil, ground water, and well water? Response: The EAW’s purpose is to focus on the environmental impacts of the proposed development. The existing condition of the property as a sod farm is in compliance with the MN Department of Agriculture guidelines and regulations. The MN Department of Agriculture would be the regulatory agency to contact for this information. Comment 15. In 1977 the Carl Street residents were assured there would be no Carl St connection and the cul-de-sac would remain. In 1986, 2006, and now, despite the developer’s original concept plan where Carl Street is not mentioned as a variable, would you please clarify as to why Carl Street is repeatedly targeted for change, negatively affecting our property values, safety, well-being, wildlife, creek, and vegetation? Response: The Carl Street connection will be a policy decision from the City Council based on sound engineering judgment. The Carl Street connection has been identified as a through connection in several planning documents (2040 Comprehensive Plan Future Roadway System Figure 6-13, Lino Lakes 2030 Transportation Comprehensive Plan Future Roadway System Figure 6-12, 2001 Lino Lakes Transportation Plan) and right of way was platted from 4th Avenue to Sunset Avenue originally in 1977. Comment 16. The trajectory of land development leads to increased noise, cutting down of trees, causing damage and instability to wildlife, clean water, vegetation, pollinator insects, soil and other ecosystems. Will this result in the formation of “heat islands” caused by those losses and the absorption of more heat by impervious pavement including sidewalks, parking areas and adverse effects on our climate, air and water quality? 17 Response: The current conditions of the Robinson Sod Farm include an existing sod farm agriculture area that consists of a monoculture of sod farm grass and a minimal amount of trees. Additionally, the site is currently not subject to pre-treating water through stormwater basins before the water enters the private and public drainage ditches on site. The proposed residential development will add impervious pavement areas; however, the development will be subject to the local, state, and federal water quality regulations. Among these will be to include stormwater basins to pre-treat water before it enters into any receiving waters on site thus improving water quality leaving the site, including floodplain mitigation on site, and adding landscaping including native vegetation and landscape trees to off-set the potential formation of a “heat island.” In addition the City requires placement of boulevard trees to off-set heat island effects. The City also requires tree and shrubs to be planted within all open space areas. Comment 17. Did the City of Lino Lakes or Alliant Engineering consult with the FAA regarding traffic proximity to the Lino Air Park airstrip? Response: No, and there is no requirement for that. Comment 18. Did the City of Lino Lakes or Alliant Engineering conduct a traffic analysis relevant to headlight penetration onto the Lino Air Park airstrip as this can cause temporary flash blindness? This will be a safety hazard to pilots. Response: This is not evaluated as part of the environmental process. The city does not anticipate that traffic generated by the project would create any safety hazards to the private air strip . Residential development currently abuts the airpark. Comment 19. Has the risk of increased traffic on Carl Street in proximity to the Lino Air Park been considered secondary to vehicle drivers being distracted while watching airplanes take off and land, thus not watching our children playing or residents walking or biking down Carl Street? Response: This is not evaluated as part of the environmental process. Traffic is evaluated as part of the land use approvals and uses sound engineering judgment to make decisions. Comment 20. How was a 2-day traffic study on Carl Street “valid” both in methodology and analysis assuring “statistical significance levels?” Response: The traffic data collection time periods and dates are in compliance with industry standard best practices for traffic impact studies. Comment 21. When is the Planning & Zoning commission conducting a hearing and vote on changing the Robinson property zoning from agricultural to residential? Response: The meeting will be scheduled upon the receipt of a complete land use application, which has not yet been received. 18 4.2.9 Ann Rudie – September 12, 2022 Comment. Ann lives in the Century Farm neighborhood and has concerns about the safety of young children in the neighborhood with Robinson becoming a thru street to the new development. She states that she is opposed to the project because of the traffic volume increase here. She has proposed three questions about the development: • What has the city done to study the impact of this increase in traffic? • How will the city address the ongoing water quality problem with a project of this size and will new residents be made aware of the manganese issues? • Is there a demonstrated need for more housing? Response: • As part of the EAW, a Traffic Impact Study was conducted to assess the increase in traffic in the area and is included in Appendix F of the EAW. This study was reviewed and approved by the City of Lino Lakes before it was distributed in the EAW. • The City will continue to work on seeking solutions for the high manganese levels in the drinking water and educating the public through the online “Public Water Advisory” section of the City’s website about any updates to the current water quality situation. The City is currently preparing plans and specifications for construction of a water treatment plant that will resolve the manganese issue. • Property owners have a right to development their property in accordance with the City’s Comprehensive Plan and Ordinances. The City of Lino Lake’s 2040 Comprehensive Plan provides projections for the future land use of the City and has split the site into four planned land uses. These include Low Density Residential for the west and south portions of the project and then a mix of Medium Density Residential, High Density Residential, and Planned Residential/Commercial for the central and northern parts of the project. This is based on the future projected population growth of the City and the City’s goals to provide more mixed use housing. 4.2.10 Doug and Cindy Hansen – September 12, 2022 Comment. The Hansen’s live along Carl Street and have proposed the following concerns about the development. These include: • The Robinson Sod Farm development will add to the already stressed municipal sewer and water systems. They are concerned that a negative water management outcome could occur as a result of rapid development in the City. o The Hansen’s would like assurance from the City of Lino Lakes and Council to have a prudent approach including an aggressive water management plan that can handle this addition. • This resident states they were told by the City Engineer of Lino Lakes that when they purchased their property back in 2013, there was no intention of connecting any future residential developments from the sod farm to Carl Street. 19 o Carl Street has also been used as a main walking and bike path since it is not a main thoroughfare and the traffic is limited. Additionally, there is a nature path used daily by Carl Street residents and residents from the surrounding developments. The residents are concerned that a street connection from the Robinson Sod Farm to Carl Street will destroy the nature path and traffic will endanger the humans and wildlife that utilize this area for recreation and habitat. Response: • The City of Lino Lakes requires that developers adhere to the local, state, and federal regulations related to water management. The project developer will need to obtain the necessary permits and approvals from these regulatory authorities prior to development of the site. • The Carl Street connection will be a policy decision from the City Council based on sound engineering judgment. The Carl Street connection has been identified as a through connection in several planning documents (2040 Comprehensive Plan Future Roadway System Figure 6-13, Lino Lakes 2030 Transportation Comprehensive Plan Future Roadway System Figure 6-12, 2001 Lino Lakes Transportation Plan) and right of way was platted from 4th Avenue to Sunset Avenue originally in 1977. 4.2.11 Steven Anderson – September 12, 2022 Comment. Steven states that he has concerns about the proposed development. These concerns include: • The proposed housing development will negatively impact local residents and their properties due to the drainage restructuring required for this housing proposal with buildings, paved streets, driveways, and patios. Without the water retention of the sod farm and increase runoff and potential for flooding, the project could conceivably change the flood status of the area, and threaten existing homes, buildings, and properties. • Strongly recommends that the sod farm become an extension of the Carlos Avery Wildlife area, or some other special green space or park because the proposed development will likely cause irreparable damage to wildlife in the area due to increase herbicide, pesticide, and salt runoff from the new development. • There is a current traffic problem that will evolve from the proposed project. Response: • The public drainage system and most of the private drainage system on site will remain the same. The proposed development is required to meet the stormwater runoff quality and quantity requirements of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System (NPDES/SDS). Therefore, the stormwater basins on site will be designed to meet these requirements. Additionally, since the site falls within the 100 year floodplain, the development is 20 required to follow the Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. These requirements will aide in controlling drainage on site to avoid impacts to the surrounding area. • The current conditions of the site include the use of agriculture fertilizers, a monoculture of sod grass, and a private and public drainage system. The proposed development is expected to add open water features that currently do not exist on site and to plant native vegetation throughout the site. The open water areas can provide fly over habitat for migratory and local waterfowl and the native vegetation can provide additional wildlife habitat that currently does not exist. Thus, there is not expected to be a significant impact to wildlife species with this development. • A Traffic Impact Study located in Appendix F of the report extensively modeled the impact of the proposed development on the surrounding roadways and found that the proposed development is expected to have limited impact on the study area traffic operations with no significant side-street delay or queuing issues. Traffic impacts will be further analyzed during the City rezoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. 4.2.12 Scott Zbikowski – September 13, 2022 Comment. Scott lives a half a block south of the proposed development and states that he has three main concerns: • The impact of the deletion or natural drainage/absorption into the soil since the proposed development has a relatively low elevation with poor drainage. There is great concern about the stress to drainage ditch ACD 10-22-32 since it was not designed for high density housing. The square feet of housing, driveways, streets, and sidewalks greatly effects the natural absorption of natural rainfall • The additional traffic impact this development will have on the surrounding streets. There is concern about the traffic volume onto Sunset Road and 4th Street from the development as both roads are two lanes with no sidewalks. There is a concern about safety unless these roads and those they connect to are improved prior to the development of the proposed development. • There is a safety concern that a Carl Street connection would impact the airpark by adding traffic to this area. Response: • The public drainage system and most of the private drainage system on site will remain the same. The proposed development is required to meet the stormwater runoff quality and quantity requirements of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System (NPDES/SDS). Therefore, the stormwater basins on site will be designed to meet these requirements. Additionally, since the site falls within the 100 year floodplain, the development is 21 required to follow the Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. These requirements will aide in controlling drainage on site to avoid impacts to the surrounding area. • A Traffic Impact Study located in Appendix F of the report extensively modeled the impact of the proposed development on the surrounding roadways and found that the proposed development is expected to have limited impact on the study area traffic operations with no significant side-street delay or queuing issues. Traffic impacts will be further analyzed during the City rezoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. • The city does not anticipate that traffic generated by the project would create any safety hazards to the private air strip and any potential changes would be evaluated as part of future land use approval reviews. 4.2.13 Lisa and Ernst Olsen – September 14, 2022 Comment. Lisa and Ernst provided an email and comments throughout the EAW document. There main concerns are that extending to Carl Street will destroy their existing neighborhood by adding addition traffic to their road and threatening the safety of pedestrians and wildlife. Additionally, they are concerned that their wells and mound system will be destroyed by the proposed development. • Response: The Carl Street connection will be a policy decision from the City Council based on sound engineering judgment. The Carl Street connection has been identified as a through connection in several planning documents (2040 Comprehensive Plan Future Roadway System Figure 6-13, Lino Lakes 2030 Transportation Comprehensive Plan Future Roadway System Figure 6-12, 2001 Lino Lakes Transportation Plan) and right of way was platted from 4th Avenue to Sunset Avenue originally in 1977. The City does not anticipate any impacts to the surrounding resident’s wells and mound system. 4.2.14 Kevin and Tammy Dunrud – September 14, 2022 Comment. Kevin and Tammy state in their letter that they are concerned about the following items: • Concerned that the alteration to 100 plus year drainage complexes in the area will negatively impact the established 100 year floodplain. Currently, the sod farm and surrounding drainage ditches can handle the water drainage and runoff, but with this huge development and the potential rise in the water table, will this continue to be true? • Concerned that their wood foundation home will incur water damage. Has the City of Lino Lakes or Alliant Engineering contacted the Corps of Engineers or the appropriate governing body to determine how the established 100 year floodplain will be impacted by massive water redistribution? 22 Response: • The public drainage system and most of the private drainage system on site will remain the same. The proposed development is required to meet the stormwater runoff quality and quantity requirements of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System (NPDES/SDS). Therefore, the stormwater basins on site will be designed to meet these requirements. Additionally, since the site falls within the 100 year floodplain, the development is required to follow the Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. These requirements will aide in controlling drainage on site to avoid impacts to the surrounding area. • Alliant Engineering has prepared the required floodplain calculations and models for the proposed floodplain mitigation on site per Rice Creek Watershed requirements and submitted this to Rice Creek Watershed District for review and approval. Additionally, Alliant has prepared the required stormwater calculations for the site per Rice Creek Watershed District regulations. This has been sent to Rice Creek Watershed District for review and approval. All stormwater and floodplain calculations and design will be subject to review and approval by the City Engineer, consistent with City requirements, as part of the rezoning and preliminary plat review. 4.2.15 Reilly Anderson – September 15, 2022 Comment. Reilly states that he has concern and is opposed to the proposed development. These concerns include: • The proposed housing development threatens to further fragment the habitats of birds and other wildlife within Anoka County and will add new stressors to the local environment. • As summer weather becomes increasingly extreme and unpredictable, newly constructed impervious surfaces will further stress the local aging drainage systems, threatening the homes and properties of existing area residents with flooding, many of which were built many years ago. • There is concern that the proposed new roads and feeder routes will be ineffective in mitigating the existing traffic issues in the area. The addition of the proposed high density housing will add a critical amount of new motor traffic that will exceed the local infrastructure’s ability to provide safe streets. Response: • The current conditions of the site include the use of agriculture fertilizers, a monoculture of sod grass, and a private and public drainage system. The proposed development is expected to add open water features that currently do not exist on site and to plant native vegetation throughout the site. The open water areas can provide fly over habitat for migratory and local waterfowl and the native vegetation can provide 23 additional wildlife habitat that currently does not exist. Thus, there is not expected to be a significant impact to wildlife species with this development. • The public drainage system and most of the private drainage system on site will remain the same. The proposed development is required to meet the stormwater runoff quality and quantity requirements of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA National Pollutant Discharge and State Disposal System (NPDES/SDS). Therefore, the stormwater basins on site will be designed to meet these requirements. Additionally, since the site falls within the 100 year floodplain, the development is required to follow the Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. These requirements will aide in controlling drainage on site to avoid impacts to the surrounding area. • A Traffic Impact Study located in Appendix F of the report extensively modeled the impact of the proposed development on the surrounding roadways and found that the proposed development is expected to have limited impact on the study area traffic operations with no significant side-street delay or queuing issues. Traffic impacts will be further analyzed during the City rezoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. 5. FINDINGS OF FACT 5.1 PROJECT DESCRIPTION 5.1.1 Proposed Project The Robinson project is a proposed low, medium, and high density residential development on an existing 158-acre agricultural area in the City of Lino Lakes, Anoka County, Minnesota. Two site plan alternatives have been developed for the project: • PUD Concept Plan – The PUD concept plan is expected to consist of 557 dwelling units of the following types: o 242 single family detached homes o 315 townhomes • Yield Plan – The yield plan, considered close to the maximum density allowed under future year 2040 land use plans, is expected to consist of 707 dwelling units of the following types: o 263 single family detached homes o 164 townhomes o 280 multi-family units 24 The project is located to the southeast of Sunset Avenue and 125th Ave NE (Main Street, CSAH 14). The project will include new roads, stormwater features, and the installation of municipal sewer and water systems. 5.1.2 Site Description and Existing Conditions The existing conditions present on site include sod farm agriculture that consists of a series of public and private drainage ways. The site has been used for agriculture production for decades. The majority of the site occurs in predominately hydric soil. 5.1.3 Decision Regarding the Potential for Significant Environmental Effects Minnesota Rules 4410.1700, Subp. 7 lists four criteria that shall be considered in deciding whether a project has the potential for significant environmental effects. Those criteria and the City’s findings are presented below. A. Type, Extent, and Reversibility of Environmental Effects Minnesota Rules 4410.1700, Subp (A) indicates the first factor that the City must consider is the “type, extent, and reversibility of environmental effects.” The City’s findings are set forth below. 1. Cover Types The project will convert an approximately 158-acre site consisting predominately of sod farm agriculture land to low, medium, and high density residential development, stormwater infrastructure, lawn/landscaping, and an internal roadway network. 2. Shorelands and Floodplains The majority of the site falls within the 100 year FEMA floodplain area and Rice Creek Watershed District floodplain area. The project is not within or adjacent to a wild and scenic river, critical area, agricultural preserve, or shoreland overlay district. The development is required to follow the Rice Creek Watershed District floodplain mitigation requirements and implement on-site floodplain mitigation. 3. Land Use The project is compatible with surrounding land uses and the City of Lino Lake’s 2040 Comprehensive Plan Update. The 2040 Comprehensive Plan shows the planned land use for the Project Site to be a mix of low, medium, and high residential density. 4. Geology and Soils The grading operations will disturb approximately 158 acres and require an estimated 600,000 cubic yards of grading on-site. Grading activities will construct new roads, building residential pads, and stormwater features. 5. Water Quality Compliance with stormwater requirements will minimize and mitigate potential adverse effects on receiving waters. Project construction will add impervious surface to the site 25 which consists of streets, residential homes, and driveways. Stormwater rate and volume controls will limit increases in runoff volume and associated pollutant transport. Stormwater basins are expected to mitigate potential adverse effects on water quality. 6. Wetlands and Surface Waters The wetland delineation survey was conducted in the summer of 2022 and delineated wetlands and public and private drainage ways on site. The wetland delineation report is currently under review with the Technical Evaluation Panel (TEP) which consists of Rice Creek Watershed District, the Board of Water and Soil Resources (BWSR), Anoka County Conservation District, and the Army Corps of Engineers. If any of these delineated features is impacted on site, the project proponent will need to obtain a Minnesota Wetland Conservation Act and Section 404 of the Federal Clean Water Act permit, and Section 401 Clean Water Act Water Quality Certification. 7. Wastewater The project is expected to produce normal domestic wastewater that will be typical of residential developments and will be designed within the limitations of the existing sanitary sewer system. 8. Hazardous Materials Review of the MPCA and MDA’s “What’s in my Neighborhood” (WIMN) interactive website identified 1 inactive brownfield on the Project Site and one petroleum tank release immediately to the north of the site. A Phase I and Phase II Site Assessment was conducted to analyze contamination on site and the MPCA has reviewed the site. The MPCA has issued a no action letter stating that the extent and magnitude of the release has been defined and does not pose a risk to human health or the environment. In addition to these two areas, there are 10 sites within 0.5 miles of the proposed Project Site as shown in the MPCA’s database. The MPCA’s website indicates that these sites have been properly investigated and managed. Therefore, these sites are not expected to adversely impact the Project Site. Prior to the demolition of the existing farmstead buildings, an asbestos and regulated materials (ARM) assessment will be completed and the MPCA will be notified if asbestos containing material (ACM) are identified during the ARM assessment. 9. Ecological Resources The project is expected to convert approximately 158-acres of agriculture into a residential development. The project may disperse less mobile wildlife species during the construction of the residential development, however, changes in wildlife abundance are not expected to be regionally significant. If a threatened and endangered 26 species survey is necessary for the project, it will be completed prior to construction to ensure no species are impacted. As part of the development protective buffers will be created along waterways and open space will be reestablished with native vegetation and trees, creating addition ecological benefits. 10. Historic Resources A search of the Minnesota Archaeological Inventory and Historic Structures Inventory did not identify archaeological sites or historic structures known to exist in the project vicinity. Additionally, the State Historic Preservations Office confirmed no resources present on the site. 11. Visual Resources There are no scenic views or vistas on or adjacent to the Project Site. Substantial effects on visual resources are not anticipated in conjunction with the project development. 12. Noise Local noise levels are expected to increase temporarily during project construction and will impact the nearest sensitive noise receptors including the single family residential homes that border the site to the south. Construction noise can be mitigated by restricting construction work to daytime hours. Contractors will be required to minimize noise impacts by maintaining equipment properly, including noise controls as specified by manufactures. The project will adhere to the City of Lino Lake’s noise rules and standards that indicates noise should occur within specified levels depending on land use and time of day. After construction, noise levels are expected to be at or near existing levels. Noise associated with the project will be related to residential vehicle noise. A combination of berms, landscaping, and fencing will be used to provide noise mitigation for the adjacent residential developments. Similar to construction noise, the residential use of the property will adhere to the City’s noise rules and standards. A noise study will be prepared detailing noise mitigation for the site and submitted with the preliminary plat submittal for the development. 13. Transportation A Traffic Study was completed in 2022 to analyze the PUD Concept Plan and Yield Plan. Generally, the proposed development is expected to have minimal impact on study area traffic operations. Thus, no geometric or traffic control improvements are required from an operations perspective. Traffic impacts will be further analyzed during the City rezoning and preliminary plat review process. Any traffic mitigation identified in the review will be implemented with project construction. This will include both vehicular and pedestrian improvements. 27 Operations analysis results identify a Level of Service (LOS) which indicates the quality of traffic flow through an intersection. Intersections are given a ranking from LOS A through LOS F. LOS A indicates the best traffic operation with vehicles experiencing minimal delays. LOS F indicates an intersection where demand exceeds capacity, or a breakdown of traffic flow. For through/stop intersections, a key measure of operational effectiveness is side-street LOS. The second component of the traffic operations analysis is a study of vehicular queuing, or the lineup of vehicles waiting to pass through an intersection. Based on the traffic analysis for the site, each study intersection currently operates at overall LOS B during the weekday a.m. and p.m. peak hours. In addition, no significant side-street delay or queuing issues were observed in the field or in traffic simulations. While roadway improvements are not required from a traffic operations or regional transportation system perspective, recommendations have been provided to improve the flow of traffic throughout the development and onto the main connecting streets. B. Cumulative Potential Effects Minnesota Rule 4410.1700, Subp. 7 (B) indicates that the second factor the City must consider is whether the proposed project has potentially significant cumulative effects. This includes “whether the cumulative potential effect is significant, whether the contribution from the project is significant when viewed in connection with other contributions to the cumulative potential effect; the degree to which the project complies with approved mitigation measures specifically designed to address the cumulative potential effect; and the efforts of the project proposer to minimize the contributions from the project.” The City’s findings are described below. The potential cumulative effects on public infrastructure would include impacts to the municipal water supply systems, sanitary sewer conveyance and treatment systems, stormwater management, and traffic and transportation. The City of Lino Lakes has planned for the growth and increased capacity to address these cumulative impacts as outlined in their 2040 Comprehensive Plan. Thus the cumulative effects on public infrastructure is not expected to be significant. Cumulative impacts on natural resources include the loss of agricultural land, loss of wetlands, floodplain alteration, and loss of habitat for wildlife that uses the existing sod farm. Surface water runoff from the site will be discharged prior to discharge into any receiving waters. Additionally, the site is subject to floodplain mitigation requirements due to the alteration of the 100 year floodplain. Stormwater regulations, floodplain mitigation on site, and water quality BMPs are expected to minimize cumulative impacts of post-development runoff on receiving waters. 28 C. Extent to Which Environmental Effects are Subject to Mitigation Minnesota Rule 4410.1700, Subp 7 (C) indicates that a third factor the City must consider is the “extent to which environmental effects are subject to mitigation by ongoing public regulatory authority.” The City’s findings are described in Table 1 below. Environmental effects on water quality, wetlands, and traffic are subject to additional approvals and/or mitigation through requirements of local, state, and federal regulations, ordinances, management plans, and permitting processes. Potential environmental effects associated with this project will be mitigated in accordance with applicable rules and regulations. The following permits and approvals are required for the project addressed under the EAW. Table 4 (in EAW). Required Permits and Approvals for the Proposed Project Unit of Government Types of Application Status Federal U.S. Army Corps of Engineers (USACE) Clean Water Act Section 404 Permit To be submitted State Minnesota Department of Health (MDH) Watermain Extension Permit To be submitted Minnesota Department of Natural Resources (MN DNR) Water Appropriation Permit (Construction Dewatering) To be submitted Conditional Letter of Map Revision (CLOMR) To be submitted, if necessary Permit for the Take of Endangered or Threatened Species If needed Minnesota Pollution Control Agency (MPCA) National Pollution Discharge Elimination System (NPDES)/State Disposal System (SDS) General Permit To be submitted Sanitary Sewer Extension Approval To be submitted Section 401 Water Quality Certification or Waiver To be submitted 10-day Demolition Notification If needed Local Rice Creek Watershed District Wetland Conservation Act Delineation Boundary Concurrence To be submitted Wetland Impact and Replacement Plan To be submitted Stormwater Management Plan To be submitted Erosion and Sediment Control Plan To be submitted Floodplain Alteration Permit To be submitted Public Drainage System Permit To be submitted 29 Unit of Government Types of Application Status Federal Anoka County Access Permit(s) To be submitted Right-of-Way Permit To be submitted City of Lino Lakes Rezoning and Preliminary Plat To be submitted Final Plat Approval To be submitted Municipal Water Connection Permit To be submitted Sanitary Sewer Connection Permit To be submitted Grading Permit To be submitted Building Permit To be submitted D. Extent to Which Environmental Effects can be Anticipated and Controlled Minnesota Rules 4410.1700, Subp 7 (D) indicates the final factor the City must consider is the “extent to which environmental effects can be anticipated and controlled as a result of other environmental studies undertaken by public agencies or the project proposer, including other EISs.” The City’s findings are set forth below. 1. The proposed project design, plans, EAW, related studies, and mitigation measures apply knowledge, approaches, standards, and best management practices gained from previous experience and projects that have, in general, successfully mitigated potential offsite environmental effects. 2. The EAW, in conjunction with this document, contains or references the known studies that provide information or guidance regarding environmental effects that can be anticipated and controlled. 3. Other project studies under environmental reviews in Minnesota have included studies and mitigation measures comparable to those included in this EAW. 4. There are no elements of the project that pose the potential for significant environmental effects that cannot be addressed by the project design, assessment, permitting, and development processes, and by ensuring conformance with regional and local plans. 5. The environmental effects of this development can be anticipated and controlled by the permit application and review processes of the City, Watershed District, and others. 6. The City of Lino Lakes finds that the environmental effects of the project can be adequately anticipated and controlled given the results of the environmental review and permitting process. 30 6. RECORD OF DECISION Based on the EAW, the response to comments, and the Findings of Fact, the City of Lino Lakes, the RGU for this environmental review, concludes the following: 1. The EAW was prepared in compliance with the procedures of the Minnesota Environmental Policy Act and Minnesota Rules, Parts 4410.1000 to 4410.1700 (2015); 2. The EAW satisfactorily addressed the issues for which existing information could have been reasonably obtained; 3. Based on the criteria established in Minnesota Rules 4410.1700, the project does not have the potential for significant environmental effects; 4. The City makes a “Negative Declaration,” and 5. An EIS is not required. ENVIRONMENTAL ASSESSMENT WORKSHEET // Wozniak South Residential Development PAGE 13 Appendix A AGENCY AND PUBLIC COMMENTS SUBMITTED TO THE CITY OF LINO LAKES MINNESOTA STATE HISTORIC PRESERVATION OFFICE 50 Sherburne Avenue ▪ Administration Building 203 ▪ Saint Paul, Minnesota 55155 ▪ 651-201-3287 mn.gov/admin/shpo ▪ mnshpo@state.mn.us AN EQUAL OPPORTUNITY AND SERVICE PROVIDER September 9, 2022 Katie Larsen, City Planner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 RE: EAW – Robinson Sod Farm T31 R22 S7, Lino Lakes, Anoka County SHPO Number: 2022-2393 Dear Katie Larsen: Thank you for providing this office with a copy of the Environmental Assessment Worksheet (EAW) for the above-referenced project. Based on our review of the project information, we conclude that there are no properties listed in the National or State Registers of Historic Places, and no known or suspected archaeological resources located in the area that will be affected by this project. Please note that this comment letter does not address the requirements of Section 106 of the National Historic Preservation Act of 1966 and 36 CFR § 800. If this project is considered for federal financial assistance, or requires a federal permit or license, then review and consultation with our office will need to be initiated by the lead federal agency. Be advised that comments and recommendations provided by our office for this state-level review may differ from findings and determinations made by the federal agency as part of review and consultation under Section 106. Please contact Kelly Gragg-Johnson, Environmental Review Program Specialist, at kelly.graggjohnson@state.mn.us if you have any questions regarding our review of this project. Sincerely, Sarah J. Beimers Environmental Review Program Manager September 13, 2022 Katie Larsen City Planner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 Re: Robinson Sod Farm Environmental Assessment Worksheet Dear Katie Larsen: Thank you for the opportunity to review and comment on the Environmental Assessment Worksheet (EAW) for the Robinson Sod Farm project (Project) located in Lino Lakes, Anoka County, Minnesota. The Project consists of a new residential development. Regarding matters for which the Minnesota Pollution Control Agency (MPCA) has regulatory responsibility and other interests, the MPCA staff has the following comments for your consideration. Permits and Approvals (Item 8) In accordance with Minnesota Statutes, the Project should include the MPCA as a regulator of all surface waters as defined by Minn. Stat. § 115.01, subd. 22 Waters of the state. Even though there may be surface waters that are determined to be US Army Corps of Engineers non-jurisdictional or exempt from the Wetland Conservation Act, all surface waters are regulated by the MPCA, and any surface water impact needs to be described in the application and may require mitigation. The scope of a Clean Water Act Section 401 Certification is limited to assuring that a discharge from a federally licensed or permitted activity will comply with water quality requirements. In addition, the applicant must also submit to the MPCA the Antidegradation Assessment in accordance with water quality standards Minn. R. 7050.0265 and should review the Antidegradation requirements in 7050.0285. The 401 Water Quality Certification becomes an enforceable component of the associated federal license or permit, issued under either Section 404 of the Clean Water Act or Section 10 of the Rivers and Harbors Act. The scope of a Clean Water Act Section 401 Certification is limited to assuring that a discharge from a federally licensed or permitted activity will comply with water quality requirements. For further information about the 401 Water Quality Certification process, please contact Bill Wilde at 651-757-2825 or william.wilde@state.mn.us. Water Resources (Item 11) Stormwater • The EAW states the proposed 158-acre residential development is in a 100-year floodplain. The EAW indicates that soil remediation for the construction will be required due to predominately hydric soils on the site and stormwater ponds will be constructed in lieu of infiltrating stormwater to meet volume reduction requirements. Katie Larsen Page 2 September 13, 2022 • The EAW should consider climate risks associated with increased rainfall regarding the proposed development that could result in the potential for increased flood risk. Filling of wetlands at the site and adding large areas of impervious surfaces is likely to alter the natural hydrology and increase this risk. Efforts to reduce stormwater volume and provide more climate resiliency should be considered. The Project proposer is strongly encouraged to utilize Low Impact Development strategies such as reducing impervious surfaces through use of narrower streets and sidewalks, stormwater reuse and green infrastructure practices to promote retention of stormwater on the site while also providing other environmental benefits. • During construction, the MPCA National Pollutant Discharge Elimination System/State Disposal System (NPDES/SDS) Construction Stormwater Permit (CSW Permit) requires preservation of the existing 50 feet of natural buffer to wetlands on the site. If the existing buffer must be encroached to complete the construction, then redundant (double) down gradient sediment controls must be utilized to protect the wetlands. Questions regarding Construction Stormwater Permit requirements should be directed to Roberta Getman at 507-206-2629 or Roberta.Getman@state.mn.us. Contamination/Hazardous Materials/Wastes (Item 12) Please be aware that farmsteads have the potential for releases or threatened releases of agricultural chemicals. The Minnesota Department of Agriculture (MDA) is the regulatory agency charged with managing the response and cleanup of fertilizers and pesticides. Information regarding the MDA is available on the website at: https://www.mda.state.mn.us/pesticide-fertilizer/spills-cleanup. For questions regarding agricultural chemicals, please contact Cathy Villas-Horns with the MDA at 651-201-6697. For questions regarding waste pesticide containers, please contact Jane Boerboom with the MDA at 651-201-6540. Other Potential Environmental Effects (Item 20) Please note that chloride (salt) is a growing issue for lakes, streams, and groundwater around the state. Chloride can come from both de-icing salt and water softener salt. For the proposed Project, the MPCA recommends smart salting practices for de-icing streets and driveways during the winter weather months and water softening best practices be used year-round. Additional resources are available at: https://www.pca.state.mn.us/business-with-us/statewide-chloride-resources. Katie Larsen Page 3 September 13, 2022 We appreciate the opportunity to review this Project. Please provide your specific responses to our comments and notice of decision on the need for an Environmental Impact Statement. Please be aware that this letter does not constitute approval by the MPCA of any or all elements of the Project for the purpose of pending or future permit action(s) by the MPCA. Ultimately, it is the responsibility of the Project proposer to secure any required permits and to comply with any requisite permit conditions. If you have any questions concerning our review of this EAW, please contact me by email at Karen.kromar@state.mn.us or by telephone at 651-757-2508. Sincerely, Karen Kromar This document has been electronically signed. Karen Kromar Planner Principal Environmental Review Unit Resource Management and Assistance Division KK:rs cc: Dan Card, MPCA, St. Paul Roberta Getman, MPCA, Rochester Bill Wilde, MPCA, St. Paul Cathy Villas-Horns, MDA, St. Paul Jane Boerboom, MDA, St. Paul Metropolitan Council (Regional Office & Environmental Services) 390 Robert Street North, Saint Paul, MN 55101-1805 P 651.602.1000 | F 651.602.1550 | TTY 651.291.0904 metrocouncil.org An Equal Opportunity Employer September 13, 2022 Katie Larsen, City Planner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 RE: City of Lino Lakes – Environmental Assessment Worksheet (EAW) – Robinson Sod Farm Metropolitan Council Review No. 22797-1 Metropolitan Council District No. 11 Dear Katie Larsen: The Metropolitan Council received the EAW for the Robinson Sod Farm project in the City of Lino Lakes on August 9, 2022. The proposed development consists of 158 acres with a mix of low, medium, and high density residential development located southeast of Sunset Avenue and 125th Avenue NE (CSAH 14). The EAW addresses two potential site plans for the project: the PUD Concept Plan and the Yield Plan. The PUD Concept Plan is expected to consist of 557 units with 242 single family lots and 315 townhomes and the Yield Plan is expected to consist of 707 units with 263 single family lots, 164 townhomes, and 280 multi-family units. The staff review finds that the EAW is complete and accurate with respect to regional concerns and does not raise major issues of consistency with Council policies. An EIS is not necessary for regional purposes. We offer the following comments for your consideration. Item 6 – Project Description – Forecasts (Todd Graham, 651-602-1322) Either of the two scenarios presented could yield development beyond previous expectations. The communitywide forecast for Lino Lakes continues to offer growing room. However, the allocation of the forecast to sub city zones can be revised as needed. The EAW site is the northern half of Transportation Analysis Zone #182. At this time, the City’s 2040 Comprehensive Plan expects TAZ #182 to gain +340 households and +853 population during 2020-2040. Should the subject development proceed, several hundreds of excess households would result. City staff can request a TAZ allocation adjustment by contacting Council Research staff. Item 6 – Project Description – Housing (Hilary Lovelace, 651-602-1555) Council staff note that any changes to guiding land use, including changes to percent residential and minimum allowable density, may create inconsistency with regional housing policy and impact the City’s ability to participate in Livable Communities Act Programs. Please contact Council staff with any questions. Page - 2 | September 13, 2022 | METROPOLITAN COUNCIL Item 9 – Land Use – Regional Parks and Trails (Colin Kelly, 651-602-1361) A planned unit of the Regional Parks System – the Central Anoka County Regional Trail – is immediately adjacent to the project site. Council staff encourages Integrate Properties, LLC and the City of Lino Lakes to coordinate with Anoka County prior to and during any future construction activities to ensure there are no permanent impacts to the planned regional trail as a result of either of the two site plan alternatives discussed. Item 11aii – Water Resources – Groundwater (Lanya Ross, 651-602-1803) The project site is located in the North and East Groundwater Management Area (https://www.dnr.state.mn.us/gwmp/area-ne.html) designated by the Minnesota Department of Natural Resources. Given the range of water supply challenges (quantity and quality) that exist in this part of the metro, the Council encourages the City to collaborate with state partners and/or neighboring communities when expanding or developing new water supplies in this area. Item 11bii – Water Resources – Stormwater (Joe Mulcahy, 651-602-1104) This appears to be a difficult site for intensive development due to a predominance of hydric soils, high water table, wetlands, presence of county and private ditches, and location in the 100-year flood plain. Many of the soil associations listed for the site have severe limitations for dwellings with basements and roadways. The EAW states that the project will result in 50-60 acres of impervious surface and runoff will be treated with stormwater basins. Taken together, these conditions indicate that the site is a poor candidate for the proposed development. If the proposer is determined to pursue this project, they should work closely with the City and Rice Creek Watershed District to address all these concerns before proceeding. This concludes the Council’s review of the EAW. The Council will not take formal action on the EAW. If you have any questions or need further information, please contact Katelyn Champoux, Principal Reviewer, at 651-602-1831 or via email at katelyn.champoux@metc.state.mn.us. As always, you can also contact your Sector Representative, Patrick Boylan, at 651-602-1438 or via email at patrick.boylan@metc.state.mn.us. Sincerely, Angela R. Torres, AICP, Senior Manager Local Planning Assistance CC: Tod Sherman, Development Reviews Coordinator, MnDOT - Metro Division Susan Vento, Metropolitan Council District 11 Patrick Boylan, Sector Representative Katelyn Champoux, Principal Reviewer Reviews Coordinator N:\CommDev\LPA\Communities\Lino Lakes\Letters\Lino Lakes 2022 Robinson Sod Farm EAW 22797-1.docx 1 Division of Ecological and Water Resources Transmitted by Email Region 3 Headquarters 1200 Warner Road Saint Paul, MN 55106 September 15, 2022 Katie Larsen, City Planner City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014-1182 Dear Katie Larsen, Thank you for the opportunity to review the Robinson Sod Farm Environmental Assessment Worksheet (EAW) in Anoka County. The DNR respectfully submits the following comments for your consideration: 1. Page 6, Permits and Approvals. Please include a DNR Permit to Take in the list of required permits and approvals. Protected state-listed species have been identified in the project vicinity. The need for a Permit to Take will be determined as the proposer works through the rare plant survey process. 2. Page 12, Wastewater. The proposed plan to add 557 and even up to 707 residential units would presumably add a comparable number of residential water softeners due to the water hardness levels of the City of Lino Lakes municipal water supply. Many Minnesota municipalities are wrestling with high chloride levels in their wa stewater (See this recent study on sources of chloride in Minnesota). Chloride is one of the components of salt, which is used in forms such as sodium chloride (table salt), calcium chloride and magnesium chloride (road salts). Sodium chloride is commonly used in home water softeners and by water treatment plants to treat “hard” water. Minnesota generally has groundwater with high levels of calcium and magnesium that must be removed through softening in order to improve taste and prevent lime scale buildup in appliances, pipes and water fixtures. The majority of home water softeners use sodium chloride (NaCl) in a softening process that replaces calcium and magnesium ions with sodium, while the chloride ions are discharged in the wastewater and eventually end up in the environment. Each community needs to determine which tool is appropriate for their situation. This factsheet suggests ways for homeowners to optimize their water softener salt use, while this link provides resources for cities and examples of how other communities in Minnesota are addressing their high chloride levels. We suggest that as this development moves forward, the City of Lino Lakes consider what strategies can be used to minimize chloride use. 2 3. Page 13, Post-Construction Runoff. Blanding’s turtles, a protected state-listed threatened species, have been documented within the project area. Stormwater features may be colonized by Blanding’s turtles in the area, therefore we recommend incorporating measures to avoid impacting this species into stormwater management. In years when the stormwater features will be dredged to remove excess sediment, please draw down water levels by September 15th in order to allow turtles to find overwintering habitat elsewhere. 4. Page 13, Post-Construction Runoff. We recommend that BWSR-approved, weed-free, native seed mixes be used to the greatest degree possible in stormwater features in order to provide pollinator habitat. 5. Page 13, Post-Construction Runoff. The planned increase in impervious surfaces will also increase the amount of road salt used in the project area . Chloride released into local lakes and streams does not break down, and instead accumulates in the environment, potentially reaching levels that are toxic to aquatic wildlife and plants. Consider promoting local business and city participation in the Smart Salting Training offered through the Minn esota Pollution Control Agency. There are a variety of classes available for road applicators, sidewalk applicators, and property managers. More information and resources can be found at this website. Many winter maintenance staff who have attended the Smart Salting training — both from cities and counties and from private companies — have used their knowledge to reduce salt use and save money for their organizations. We also encourage cities and counties to consider how they may participate in the Statewide Chloride Management Plan and provide public outreach to reduce the overuse of chloride. Here are some educational resources for residents as well as a sample ordinance regarding chloride use. 6. Page 20, Rare Features. This section of the EAW lists the rare species identified in the DNR Natural Heritage Review, but does not include or discuss DNR requirements regarding these species. The statement that, “There are no state listed species within the project site” is incorrect. The Natural Heritage Review letter has concerns about two state-listed species that may occur within the site. The lack of known occurrences within the project boundary does not mean that these species do not use the area. Minnesota’s Endangered Species Statute (Minnesota Statutes, section 84.0895) and associated Rules (Minnesota Rules, part 6212.1800 to 6212.2300 and 6134) prohibit the take of threatened or endangered species without a permit. Swamp Blackberry (Rubus semisetosus), a state-listed endangered species, has been documented in the vicinity of the project. A qualified surveyor needs to conduct a botanical survey if any shrub removal is associated with the proposed project . Surveys must be conducted by a DNR approved surveyor (see attached list) and follow the standards contained in the Rare Species Survey Process and Rare Plant Guidance. Project planning should take into account that any botanical survey needs to be conducted during the appropriate time of the year, which may be limited. Please consult with the NH Review Team (Reports.NHIS@state.mn.us) regarding this process. 3 Blanding’s turtles (Emydoidea blandingii), a state-listed threatened species, have been documented in the vicinity of the proposed project. As such, the following avoidance measures are required: o Avoid wetland impacts during hibernation season, between October 15th and April 15th, unless the area is unsuitable for hibernation. o The use of erosion control blanket shall be limited to ‘bio-netting’ or ‘natural- netting’ types, and specifically not products containing plastic mesh netting or other plastic components. Also, be aware that hydro-mulch products may contain small synthetic (plastic) fibers to aid in their matrix strength. These loose fibers could potentially re-suspend and make their way into Public Waters. As such, please review mulch products and not allow any materials with synthetic (plastic) fiber additives in areas that drain to Public Waters. o Areas where there will be construction should be checked for turtles before the use of heavy equipment or any ground disturbance. o The Blanding’s turtle flyer must be given to all contractors working in the area. o Monitor for turtles during construction and report any sightings to the DNR Nongame Specialist, Erica Hoaglund (Erica.Hoaglund@state.mn.us). o If turtles are in imminent danger they must be moved by hand out of harm’s way, otherwise, they are to be left undisturbed. If the above avoidance measures are not possible, please contact Samantha Bump (Samantha.Bump@state.mn.us) as further action may be needed. For additional information, see the Blanding’s turtle fact sheet, which describes the habitat use and life history of this species. The fact sheet also provides two lists of recommendations for avoiding and minimizing impacts to this rare turtle. Please refer to both lists of recommendations and apply those that are relevant to your project. For further assistance regarding the Blanding’s turtle, please contact the DNR Regional Nongame Specialist, Erica Hoaglund. For additional information, see the Blanding’s turtle fact sheet, which describes the habitat use and life history of this species. The fact sheet also provides two lists of recommendations for avoiding and minimizing impacts to this rare turtle. Please refer to both lists of recommendations for your project. 7. Page 25, Dust and Odors. If water for dust control is taken from a lake, river, or stream in volumes that exceed 10,000 gallons per day, or one million gallons per year, then a DNR Water Appropriations Permit will be required. Thank you again for the opportunity to review this document. Please let me know if you have any questions. Sincerely, 4 Melissa Collins Regional Environmental Assessment Ecologist | Ecological and Water Resources Minnesota Department of Natural Resources Phone: 651-259-5755 Email: melissa.collins@state.mn.us CC: Ian Peterson, Integrate Properties Equal Opportunity Employer From:Katie Larsen To:Nicki Roland Ecker Subject:RE: Main/Sunset Development Attachments:image002.jpg Hi Nicki, Thank you for your comments. You can learn more about the proposed Robinson Sod Farm development by reviewing the Environment Assessment Worksheet on the City’s website at https://linolakes.us/459/Public-Review-Documents. After Council review of the EAW in October, the developer may proceed forward with preliminary plat and development plans. Formal public hearings will be held during the preliminary plat process. I don’t have a schedule for that yet as it will depend on when the developer submits their application. Thank you, Katie A. Larsen, AICP City Planner 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Direct 651-982-2426 Fax 651-982-2499 klarsen@linolakes.us logo transparent copy From: Nicki Roland Ecker <nicole.r.roland@gmail.com> Sent: Thursday, August 25, 2022 11:29 AM To: Katie Larsen <KLarsen@linolakes.us> Subject: Main/Sunset Development Caution: This email originated outside our organization; please use caution. Hi Katie, how are you? I saw this article and am wondering how to stay informed about it? This would be a devastating addition to our already under-supported schools and infrastructures. We already have too fast much traffic (ie Birch. Main Main Street), a hodge podge high school building and large class sizes. We don’t want to be the next Woodbury. The houses in Northpoint (houses stacked on top of another), overcrowded CVE are exactly what we don’t want. We want land, green space and to be away from the crowded cities we moved away from. https://www.bizjournals.com/twincities/news/2022/08/24/integrate-homes-lino-lakes-eden- prairie.html Thanks for your insight & consideration in keeping Lino Lakes a desirable community for those who already live here. Nicki From:Katie Larsen To:Anna J Subject:RE: Robinson Development Attachments:image003.jpg Hi Anna, Thank you for your comments. You can learn more about the proposed Robinson Sod Farm development by reviewing the Environment Assessment Worksheet on the City’s website at https://linolakes.us/459/Public-Review-Documents. After Council review of the EAW in October, the developer may proceed forward with preliminary plat and development plans. Formal public hearings will be held during the preliminary plat process. I don’t have a schedule for that yet as it will depend on when the developer submits their application. Thank you, Katie A. Larsen, AICP City Planner 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Direct 651-982-2426 Fax 651-982-2499 klarsen@linolakes.us logo transparent copy From: Anna J <atjungbauer@gmail.com> Sent: Thursday, August 25, 2022 11:40 AM To: Katie Larsen <KLarsen@linolakes.us> Subject: Robinson Development Caution: This email originated outside our organization; please use caution. Hi Katie, I am a Lino Lakes citizen and just read in the business journal about the Robinson development. I am curious how to find out how this will impact all of our city resources adding that many homes and people. Roads, schools, public safety resources etc. Can you point me in the right direction to learn more? I hit a pay wall in the article but if I read it right there is still opportunities for this to go to public hearing and city council must approve it. Myself and some neighbors are concerned with these massive developments being put in, without the builders being on the hook for the schools for the families their developments bring and the current citizens will only have to then battle over school levy $ and increased property taxes. Thanks, Anna From:Katie Larsen To:Justin Carver Subject:RE: Robinson Sod Farm (EAW) Attachments:image003.jpg Morning Justin, You can learn more about the proposed Robinson Sod Farm development by reviewing the Environment Assessment Worksheet on the City’s website at https://linolakes.us/459/Public-Review- Documents. After Council review of the EAW in October, the developer may proceed forward with preliminary plat and development plans. Formal public hearings will be held during the preliminary plat process. I don’t have a schedule for that yet as it will depend on when the developer submits their application. If you have additional questions, certainly feel free to give me a call. Thank you, Katie A. Larsen, AICP City Planner 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Direct 651-982-2426 Fax 651-982-2499 klarsen@linolakes.us logo transparent copy From: Justin Carver <justcarve20@yahoo.com> Sent: Friday, August 26, 2022 9:09 PM To: Katie Larsen <KLarsen@linolakes.us> Subject: Robinson Sod Farm (EAW) Caution: This email originated outside our organization; please use caution. Hello Katie, My friends that live down the street from me have showed me the letter they received from The City of Lino Lakes referencing the potential new build of 707 units on the Robinson Sod Farm. I did not receive such notice. My address is 65 Century Trail. I have many questions and concerns with what I've read in this letter. Can you please call me to discuss when you're available. Justin Carver 651-307-8183 Thank you! From:Morgan C. To:Katie Larsen Cc:Nick Lahood Subject:Robison Sod Farm Date:Thursday, August 25, 2022 6:45:36 PM Caution: This email originated outside our organization; please use caution. Hi Katie, I live over on Stallion Lane. I think adding 707 units to that sod field is just outrageous when there was just 2 new developments placed by the elementary and just across the sod field. This will cause overcrowding, and has there been any thought that this could cause an increase into classroom sizes at the elementary school? The only way I would support this is if there is less units placed and a pool is added which our HOA could have access to. Thanks, Morgan and Nicholas LaHood 165 Stallion Lane Lino Lakes, MN 55014 Sent from my iPhone From:Mike Trudeau To:Katie Larsen Subject:RE: Robinson Sod farm development question Date:Tuesday, August 30, 2022 6:27:10 PM Attachments:image001.gif image002.jpg Caution: This email originated outside our organization; please use caution. Thanks Katie – that is very helpful! does not look like townhomes going in behind me, but perhaps I am reading it wrong. With increased traffic perhaps they will need another exit to the north onto main. Otherwise Robinson Drive will become a mini-highway! Thanks for your direction – appreciate it! MT Michael G Trudeau, CFP®, FIC Wealth Advisor Northstar Advisor Group Edgewater Team CA License: 4150818 6776 Lake Dr Ste 160 Lino Lakes, MN 55014 O 1-651-288-7580 C 1-651-402-9578 F 1-651-288-7599 Book a meeting with Michael G Trudeau Zoom From: Katie Larsen <KLarsen@linolakes.us> Sent: Tuesday, August 30, 2022 9:20 AM To: Mike Trudeau <Mike.Trudeau@Thrivent.com> Subject: RE: Robinson Sod farm development question Morning Mike, The letter referenced the City website. https://linolakes.us/459/Public-Review-Documents. It’s a 438 page documents but don’t be intimidated! About 400 pages are the appendices. See page 37 and 38 for the maps. Let me know if you have any questions. Thanks, Katie A. Larsen, AICP City Planner 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Direct 651-982-2426 Fax 651-982-2499 klarsen@linolakes.us logo transparent copy From: Mike Trudeau <Mike.Trudeau@Thrivent.com> Sent: Monday, August 29, 2022 5:37 PM To: Katie Larsen <KLarsen@linolakes.us> Subject: RE: Robinson Sod farm development question Caution: This email originated outside our organization; please use caution. Thank you Katie for your insight! Can you point me to where I can find the PDFs for the EAW/PUD? I would love to see the figures you are referencing below. Thanks again! Mike Michael G Trudeau, CFP®, FIC Wealth Advisor Northstar Advisor Group Edgewater Team CA License: 4150818 6776 Lake Dr Ste 160 Lino Lakes, MN 55014 O 1-651-288-7580 C 1-651-402-9578 F 1-651-288-7599 Book a meeting with Michael G Trudeau Zoom From: Katie Larsen <KLarsen@linolakes.us> Sent: Monday, August 29, 2022 2:36 PM To: Mike Trudeau <Mike.Trudeau@Thrivent.com> Subject: RE: Robinson Sod farm development question Hi Mike, Per the EAW, Figure 2. PUD Concept Plan shows a 557 unit development with single family homes behind your Robinson Drive single family homes. Figure 3. Yield Plan shows a 707 unit development with single family homes and townhomes behind Robinson Drive. There are no apartments proposed behind Robinson Drive. Take a look at the EAW concepts and you’ll get an idea as to what is being contemplated. As the project moves forward, the developer will submit a PUD Development Stage Plan/Preliminary Plat that will better define the project. Public hearings will be held and notices will be sent again to property owners in the area for additional comments. Certainly let me know if you have any more questions. Your new building seems to be coming along nicely and is looking good! Thanks, Katie A. Larsen, AICP City Planner 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Direct 651-982-2426 Fax 651-982-2499 klarsen@linolakes.us logo transparent copy From: Mike Trudeau <Mike.Trudeau@Thrivent.com> Sent: Monday, August 29, 2022 1:40 PM To: Katie Larsen <KLarsen@linolakes.us> Cc: Mike Trudeau <Mike.Trudeau@Thrivent.com> Subject: Robinson Sod farm development question Caution: This email originated outside our organization; please use caution. Hi Katie, Thank you for your help with our project off Hodgson. I know it was a lot to develop such a small parcel, but appreciate your work on it. The building is coming along nicely! So, I guess I can’t be one to complain about a development…right? I live at 87 Robinson Dr., and got the recent letter RE development of 707 units on the Robinson sod farms (right behind my house). My question is – will the plans be to include single family housing on the west side of the property, and put the town homes/higher density units on the east side? This would align with having single family abut to single family. Which would likely not harm my property value. However, if an apartment went in behind my home, I would think that would very much hurt my value. Can you give me any insight as to where in the parcel would be anticipated locations of single family/townhomes/apartments? We built in 2017 knowing this eventually would happen…but there was great concern when we got the letter, to think that an apartment could be behind us vs more nice single family homes. I would strongly encourage the city to put the single family units abutting to the single family that is currently there, and keep the higher density stuff over where the current town homes are, if that is possible. Let me know what you think, thanks so much! Mike Trudeau Michael G Trudeau, CFP®, FIC Wealth Advisor Northstar Advisor Group Edgewater Team CA License: 4150818 6776 Lake Dr Ste 160 Lino Lakes, MN 55014 O 1-651-288-7580 C 1-651-402-9578 F 1-651-288-7599 Book a meeting with Michael G Trudeau Zoom Please do not use email to request, authorize, or affect the purchase or sale of any security or insurance product or service, to send fund transfer instructions, or to effect any other transactions, as we are not authorized to accept these requests in an electronic format. Any such requests, orders, or instructions that you send will not be accepted and will not be processed. If you need immediate assistance with your brokerage account, please call 800-THRIVENT, and say "Securities Brokerage Services." Thrivent is the marketing name for Thrivent Financial for Lutherans. Insurance products issued by Thrivent. Not available in all states. Securities and investment advisory services offered through Thrivent Investment Management Inc., a registered investment adviser, member FINRA and SIPC, and a subsidiary of Thrivent. Licensed agent/producer of Thrivent. Registered representative of Thrivent Investment Management Inc. Advisory services available through investment adviser representatives only. Thrivent.com/disclosures. Thrivent Investment Management Inc. outgoing and incoming email is electronically archived and recorded and is subject to review, monitoring and/or disclosure to someone other than the recipient. ThriventDisclaimer1299457 1 Keara Fehr From:Mara Lipinski <megror04@yahoo.com> Sent:Monday, September 5, 2022 7:07 PM To:Katie Larsen Subject:Robinson Sod Farm Caution: This email originated outside our organization; please use caution. Hello Katie, I have a few comments regarding the potential development of the Robinson Sod Farm. I don't think it would be wise to create such a large development when the city of Lino Lakes has a hard time keeping up with maintaining the current small development. In fact, the city has point blank told us that they have so many trails to maintain that they forget about ours. They don't mow the boulevard as often as they should (subsection 904 states this should be less than 8 inches), they have trail over hang that isn't cut back, they don't replace dead trees (which we were informed this summer is the city's job), and they rarely snow blow in the winter (subsection 907.03, public nuisances affecting peace and safety-snow must be removed 12 hours after snowfall has stopped, the city has never done this). The pictures below are only a sampling and does not include all. 2 3 4 5 6 7 8 9 10 Thank you, Current resident Sent from Yahoo Mail on Android From:Cindy Hansen To:Katie Larsen Subject:Robinson Sod Farm EAW Date:Tuesday, September 13, 2022 2:40:02 PM Caution: This email originated outside our organization; please use caution. Doug and Cindy Hansen 296 Carl Street Lino Lakes, MN 55014 September 12, 2022 Katie Larsen City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Dear Ms. Larsen, Please accept this as public comment in response to the Environmental Assessment Worksheet for the proposed Robinson Sod Farm development. In review, the proposal is for approximately 700 municipal sewer and water systems in this development. In Lino Lakes, we already are prohibited from watering 6:00 am to 6:00 pm - 365 days a year and even tighter restrictions are in place from May through September. Just recently, the DNR gave notice to the City requesting that Lino Lakes implement a total irrigation ban. Due to high levels of manganese found in its wells, Lino Lakes was forced to shut one down and operate two wells at a lower pumping rate to service our city. With the Robinson Sod Farm development, over 700 units will be added to this already stressed system. We would like assurance that the City of Lino Lakes and Council have a prudent approach including an aggressive water management plan that can handle this addition. We were shocked to discover that Lino Lakes, as a city of this size, is just in the preliminary phase of a water treatment plant. The City of Blaine is experiencing the results of rapid development, dealing with well interference and may incurred the cost of replacing well pumps and/or drilling new wells in Blaine and Ham Lake for private well owners. We would hate to see the same outcome for the Lino Lakes taxpayers. Another Environmental Impact that must be considered is the nature path that is used daily not only by Carl Street residents but, also residents from surrounding developments. Carl Street has been a main walking and bike path for decades for people of all ages along with their pets. It is a safe zone since it is not a main thoroughfare and traffic is limited. The alternative is Lilac Street which does not have a continuous sidewalk or a bike path. Children have to ride their bikes with traffic - which is posted at 50 mph - to cross from one development to another. With the Robinson development, there is the proposed access to Carl Street and in one plan the distruction of two well established cul-de-sacs on Carl Street and making it a main thoroughfare. In developments where the City of Lino Lakes has planned for a road to be continued, they have posted signs to indicate their intent. This has not been the case on the two Carl Street cul-de-sacs. The only posted signage was put up only a few years ago with concerns of pet waste and prohibiting motorized vehicles. People are not the only ones using the Carl Street walking path. Two sets of Sandhill Cranes literally walk side by side down the middle of Carl Street and continue on the path while a pair of Bald Eagles watch from our Cottonwood tree. Endangered Monarch butterflies, bees, and hummingbirds have been thriving in my gardens and down the path as they have pollinated this area spreading milkweed, bee balm and their other favorites. Hawks circle above hunting the inhabitants of the area between the two cul-de-sacs and overflow pond. The five deer that surrounded our car on Christmas Eve surprised us all! The residents of Carl Street are aware of these activities and drive accordingly and very cautiously. If Carl Street is connected with the Robinson development or is forced to have two cul-de-sacs removed and the street connected, this path will be destroyed and traffic, including heavy trucks, will be going 50 mph endangering all living things. It has been proven that even if posted 30 mph, vehicles will be going closer to 50 mph as in the other cases in Lino Lakes. If the City forces the connection of the Robinson development with Carl Street, we can only pray that a child riding a bike or a vehicle driver will not be distracted or looking at a plane instead of watching where they are going and there is a fatality. It is our understanding that there was only a 2 day study of Carl Street. This neighborhood has data for for over 30 years. As Anoka County and the City of Lino Lakes are aware, this is a designated Air Park. This is a serious safety and environmental concern. If Carl Street access is granted, it will have a detrimental impact on the existing surrounding residential developments. As it is now, it is a nature walk. Three neighbors each mow three different areas including the path and the North side of Carl Street. We planted 5- 5 foot pine trees on the south side of the path to add to the aesthetics of this nature walkway 9 years ago. Prior to purchasing our property in 2013, the City Engineer told us that the City of Lino Lakes had no intentions of connecting any future residential development from the sod farm to Carl Street. He said that the intent was to come out directly to 4th as the 2010 posted plan showed. We continue to maintain this path without any reimbursement from the City of Lino Lakes or Anoka County. We do it for our community. We do it for those who also live outside of our Carl Street development to enjoy as they use this walking path daily. This is an “Environmental Impact” that is immeasurable and will be taken away from all if Carl Street is used as any type of access for the Robinson Sod Farm development. Acknowledgement of receiving this email would be appreciated. Sincerely, Doug and Cindy Hansen September 12, 2022 Katie Larsen, City Planner City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Dear Ms. Larsen, Below please see our questions in response to the Robinson Sod Farm Environmental Assessment Worksheet (EAW) dated August 23, 2022. 1. During the morning traffic rush there may be over 1,000 vehicles using the Carl Street and 4 th Avenue intersection, per the EAW projections. Did the traffic study take into consideration the potential intersection density at 4th Avenue and Carl Street? 2. Was a comprehensive traffic impact study conducted to evaluate the potential traffic backup on Carl Street during the busy morning and evening hours? 3. Do the Anoka County traffic projections and studies align with those from Alliant Engineering? 4. Did the City of Lino Lakes or Alliant Engineering take into consideration the current aquifer depletion issue taking place on the Lino Lakes border in Blaine? 5. Does the City of Lino Lakes plan to warrant the costs of the wells for current property owners near the potential project? 6. Did the City of Lino Lakes or Alliant Engineering investigate the possibility for flooding due to the high-water table and the redistribution of water? 7. Did the City of Lino Lakes or Alliant Engineering initiate a study to determine if “Quiet Enjoyment of Life” would be impacted or violated by the proposed street connection? 8. Did the City of Lino Lakes or Alliant Engineering consult Anoka County to determine property value losses if the cul-de-sac is removed? 9. Does Anoka County plan to reassess property value losses and adjust home values and taxes accordingly if Carl Street is connected. 10. Did the City of Lino Lakes or Alliant Engineering consult with Rice Creek Watershed District on the disruption to the waterways, ditches, and wetlands within the impact area? 11. Many pedestrians, dog walkers, and bicyclists use the path at the end of the cul-de-sac because they feel safe on Carl Street. Children cannot bike or walk on Lilac or 4 th St because they both are busy with traffic speeds far over the posted limits. Has this been taken into consideration and are the proposed traffic areas in compliance with the Local Road Research Board (LRRB)? 12. How will the ACD-10-22 main trunk and BR2 be preserved and protected? 13. How will the vegetation and water conservation be enhanced in the disturbed waterways in the project boundaries? 14. Where in the EAW report can we find information from the MN Dept of Agriculture, the Dept of Hydrogeology or Climatology regarding the sequela of years of accumulation of fertilizers and pesticides from the sod farm land upon our disturbed soil, ground water, and well water? 15. In 1977 the Carl Street residents were assured there would be no Carl St connection and the cul- de-sac would remain. In 1986, 2006, and now, despite the developer’s original concept plan where Carl Street is not mentioned as a variable, would you please clarify as to why Carl Street is repeatedly targeted for change, negatively affecting our property values, safety, well-being, wildlife, creek, and vegetation ? 16. The trajectory of land development leads to increased noise, cutting down of trees, causing damage and instability to wildlife, clean water, vegetation, pollinator insects, soil and other ecosystems. Will this result in the formation of “heat islands” caused by those losses and the absorption of more heat by impervious pavement including sidewalks, parking areas and adverse effects on our climate, air and water quality? 17. Did the City of Lino Lakes or Alliant Engineering consult with the FAA regarding traffic proximity to the Lino Air Park airstrip? 18. Did the City of Lino Lakes or Alliant Engineering conduct a traffic analysis relevant to headlight penetration onto the Lino Air Park airstrip as this can cause temporary flash blindness? This will be a safety hazard to pilots. 19. Has the risk of increased traffic on Carl Street in proximity to the Lino Air Park been considered secondary to vehicle drivers being distracted while watching airplanes take off and land, thus not watching our children playing or residents walking or biking down Carl Street? 20. How was a 2-day traffic study on Carl Street “valid” both in methodology and analysis assuring “statistical significance levels?” 21. When is the Planning & Zoning commission conducting a hearing and vote on changing the Robinson property zoning from agricultural to residential? Please acknowledge that this letter is received in its entirety and entered into the record. Please provide a timeline in which we can expect a response to our questions. Regards, Carl Street Families, Lino Lakes residents From:Katie Larsen To:Keara Fehr; Alison Harwood Subject:FW: Robinson Sod Farm project Date:Monday, September 12, 2022 4:25:12 PM From: Ann Rudie <lukerudie@gmail.com> Sent: Monday, September 12, 2022 4:03 PM To: Katie Larsen <KLarsen@linolakes.us> Subject: Robinson Sod Farm project Caution: This email originated outside our organization; please use caution. I live in the Century Farm development and have concerns about the safety of the young children in my neighborhood with Robinson becoming a thru street to the new development. The quiet surroundings and variety of wildlife make this a great place to live. This will certainly change with this massive project. What has the city done to study the impact of this increase in traffic? How will the city address the ongoing water quality problem with a project of this size and will new residents be made aware of the manganese issue? Lexington Cove, Nature's Refuge, Oakwood Ponds and the townhomes near the Kwik Trip on Lexington south of County 14 are all new. Is there a demonstrated need for more housing? I'm opposed to this project because of the traffic volume increase. Ann Rudie CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. From:Cindy Hansen To:Katie Larsen Subject:Robinson Sod Farm EAW Date:Tuesday, September 13, 2022 2:40:02 PM Caution: This email originated outside our organization; please use caution. Doug and Cindy Hansen 296 Carl Street Lino Lakes, MN 55014 September 12, 2022 Katie Larsen City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Dear Ms. Larsen, Please accept this as public comment in response to the Environmental Assessment Worksheet for the proposed Robinson Sod Farm development. In review, the proposal is for approximately 700 municipal sewer and water systems in this development. In Lino Lakes, we already are prohibited from watering 6:00 am to 6:00 pm - 365 days a year and even tighter restrictions are in place from May through September. Just recently, the DNR gave notice to the City requesting that Lino Lakes implement a total irrigation ban. Due to high levels of manganese found in its wells, Lino Lakes was forced to shut one down and operate two wells at a lower pumping rate to service our city. With the Robinson Sod Farm development, over 700 units will be added to this already stressed system. We would like assurance that the City of Lino Lakes and Council have a prudent approach including an aggressive water management plan that can handle this addition. We were shocked to discover that Lino Lakes, as a city of this size, is just in the preliminary phase of a water treatment plant. The City of Blaine is experiencing the results of rapid development, dealing with well interference and may incurred the cost of replacing well pumps and/or drilling new wells in Blaine and Ham Lake for private well owners. We would hate to see the same outcome for the Lino Lakes taxpayers. Another Environmental Impact that must be considered is the nature path that is used daily not only by Carl Street residents but, also residents from surrounding developments. Carl Street has been a main walking and bike path for decades for people of all ages along with their pets. It is a safe zone since it is not a main thoroughfare and traffic is limited. The alternative is Lilac Street which does not have a continuous sidewalk or a bike path. Children have to ride their bikes with traffic - which is posted at 50 mph - to cross from one development to another. With the Robinson development, there is the proposed access to Carl Street and in one plan the distruction of two well established cul-de-sacs on Carl Street and making it a main thoroughfare. In developments where the City of Lino Lakes has planned for a road to be continued, they have posted signs to indicate their intent. This has not been the case on the two Carl Street cul-de-sacs. The only posted signage was put up only a few years ago with concerns of pet waste and prohibiting motorized vehicles. People are not the only ones using the Carl Street walking path. Two sets of Sandhill Cranes literally walk side by side down the middle of Carl Street and continue on the path while a pair of Bald Eagles watch from our Cottonwood tree. Endangered Monarch butterflies, bees, and hummingbirds have been thriving in my gardens and down the path as they have pollinated this area spreading milkweed, bee balm and their other favorites. Hawks circle above hunting the inhabitants of the area between the two cul-de-sacs and overflow pond. The five deer that surrounded our car on Christmas Eve surprised us all! The residents of Carl Street are aware of these activities and drive accordingly and very cautiously. If Carl Street is connected with the Robinson development or is forced to have two cul-de-sacs removed and the street connected, this path will be destroyed and traffic, including heavy trucks, will be going 50 mph endangering all living things. It has been proven that even if posted 30 mph, vehicles will be going closer to 50 mph as in the other cases in Lino Lakes. If the City forces the connection of the Robinson development with Carl Street, we can only pray that a child riding a bike or a vehicle driver will not be distracted or looking at a plane instead of watching where they are going and there is a fatality. It is our understanding that there was only a 2 day study of Carl Street. This neighborhood has data for for over 30 years. As Anoka County and the City of Lino Lakes are aware, this is a designated Air Park. This is a serious safety and environmental concern. If Carl Street access is granted, it will have a detrimental impact on the existing surrounding residential developments. As it is now, it is a nature walk. Three neighbors each mow three different areas including the path and the North side of Carl Street. We planted 5- 5 foot pine trees on the south side of the path to add to the aesthetics of this nature walkway 9 years ago. Prior to purchasing our property in 2013, the City Engineer told us that the City of Lino Lakes had no intentions of connecting any future residential development from the sod farm to Carl Street. He said that the intent was to come out directly to 4th as the 2010 posted plan showed. We continue to maintain this path without any reimbursement from the City of Lino Lakes or Anoka County. We do it for our community. We do it for those who also live outside of our Carl Street development to enjoy as they use this walking path daily. This is an “Environmental Impact” that is immeasurable and will be taken away from all if Carl Street is used as any type of access for the Robinson Sod Farm development. Acknowledgement of receiving this email would be appreciated. Sincerely, Doug and Cindy Hansen September 12, 2022 Steven L Anderson 7795 Clydesdale Circle Lino Lakes, MN 55014 Re: Robinson Sod Farm EAW To Whom It May Concern; As a local resident who has witnessed the consequences of the overstressed drainage system in the area (flooded yards and buildings, neighbor conflicts, expensive private drainage systems, etc) I can attest to the fragility of this area in regards to development. The Carlos Avery and its fragile and complex water system is close by, and our local ditch system was designed many years ago to allow development on a limited scale. The drainage restructuring required for this housing proposal with many buildings, paved streets, driveways, patios, etc will negatively impact local residents and their properties. Without the water retention of the sod farm and the increased runoff and potential for flooding, the project could conceivably change the flood status of the area, and threaten existing homes, buildings and properties that were built decades ago. My second objection, but by no means the lesser, is the environmental impact. The sod farm and the surrounding wetlands and ditches are major nesting/rearing grounds for many species of migratory and local waterfowl, songbirds, deer and predators from raptors to coyotes. The area has been a resting spot for migrating trumpeter and tundra swans, terns, bitterns and more. The Audubon Society’s IBA (Important Bird Area) map of Carlos Avery includes the sod farm and the entire Rice Creek Chain of Lakes as one of the most important bird sanctuaries in the midwest. I also argue that our local treasures, Rice Creek and the chain of lakes would be irreparably damaged by the increased herbicide, pesticide, and salt runoff from the new development. Not only the quality of life of animals, but of the existing human residents will be compromised. I strongly recommend that the sod farm become an extension of the Carlos Avery, or some other special green space or park, which are sorely lacking and being diminished at a rapid pace in Anoka county. Lastly there is the traffic problem that has developed in recent years, and the one that will evolve from the proposed project; from quiet neighborhoods our community streets have been turned into high-speed thoroughfares too dangerous to allow bicycles and pedestrians. Other than condemning property, removing sidewalks and widening these streets, there is no remedy with the existing situation: never mind with hundreds more housing units on the way. After careful thought and discussion, I remain deeply opposed to the proposed housing development on the sod farm. Please consider utilizing this property as an investment in our future, and keep it a community green space for all of us. Thank you, Steven L Anderson Scott Zbikowski 7765 Clydesdale Circle Lino Lakes, MN 55014 Re: Robinson Sod Farm EAW To Whom It May Concern; I am located approximately one half block south of the proposed Robinson Sod Farm Development. I have three main concerns over the proposed development as follows: 1. The impact of the deletion of natural drainage/absorption into the soil. Being that the proposed development has a relatively low elevation with poor drainage. There is great concern that drainage ditch ACD 10-22-32 will be greatly stressed. The Anoka County Rice Creek Water Shed area, ditch ACD 10-22-32, including the proposed Robinson Sod Farm Development is over 100 years old. It was not designed for high density housing. The square feet of housing, driveways, streets and sidewalks greatly effects the natural absorption of natural rainfall. 2. Additional traffic impact. The addition of 707 housing units using two automobiles per household making only one trip per day adds a minimum of 2,828 (2 vehicles x 707 x out going trip x incoming trip) vehicle movements per day onto our existing roadway system. Departing to the north onto County Road 14 (Main Street) is a two lane road with no sidewalks. Assuming that the majority of the traffic will be heading south each day from the development toward the cities, the main roads to be used to exit the area will be County Rd 53, (Sunset Road), or 4th Street. Both roads are two lane roads with no sidewalks. This is a great safety concern for our area. Departing south (on the west side of development) on County Road 53 routes all the traffic through the already busy single lane rounabout to 109th to Lexington to 35W. South (on the east side) routes the traffic onto 4th street to CR 153 (Lilac St) to Apollo Drive to Lake Drive to 35W. Three of these roads are 2 lane with no sidewalks. This is a terrible safety concern unless all above roads are to be improved prior to the proposed Robinson Sod Farm Development. 3. I am a member of the Lino Lakes Airpark Association located approximately 1 block to the south of the proposed development. The airpark has been here since the 1950’s. It was improved in the late 70’s and again improved in 2005/2006. It is an active runway in what was and is in a rural area. Carl Street and ditch ACD 10-22-32 has served as a low density boundary on the north side of our airpark. There must be no access from the development onto Carl Street. Carl Street has two dead ends and must remain that way to minimize traffic next to the airpark. No connection to Carl Street and no connection of east to west dead ends of Carl Street. This is a must for safety concerns of our airpark. Please take into consideration the above drainage and safety concerns of the existing area. Thank you, Scott Zbikowski From:Katie Larsen To:Keara Fehr; Alison Harwood Cc:Michael Grochala Subject:FW: EAW Sod Farm Date:Wednesday, September 14, 2022 4:53:39 PM Attachments:Final-EAW_Robinson-Sod-Farm_892022.pdf From: Lisa Olsen <olsenlisa@comcast.net> Sent: Wednesday, September 14, 2022 4:48 PM To: Katie Larsen <KLarsen@linolakes.us> Subject: EAW Sod Farm Caution: This email originated outside our organization; please use caution. Dear Katie, I’ve made some comments on the EAW that I am attaching. Also, I wanted you to please add Ernie and Lisa Olsen to the signatures that were sent previously by the residents of Carl Street. We were a little late in responding to them so our names didn’t get added to the list. We feel strongly that extending Carl Street will absolutely destroy our existing neighborhood and does not seem like a responsible thing for the city to do to the residents currently living here. We currently get about 2 or 3 cars a day on our end of Carl Street – imagine going to 2500 trips per day. This road means a lot to the people living here as well as residents on the other side of 4th Avenue who walk here daily with their children and pets. Also, there’s an abundance of wildlife that crosses the road. Please don’t destroy our neighborhood. We are also concerned about our wells and mound system being destroyed. This is a mostly retired neighborhood and we can’t afford the cost if our wells and mounds are ruined. Please take extra caution in this. Again, please don’t extend Carl Street. Respectfully, Lisa and Ernest Olsen 306 Carl Street CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 2 4. Reason for EAW Preparation: (Check One) Required Discretionary ☐EIS Scoping ☐Citizen petition ☒Mandatory EAW ☐RGU discretion ☐Proposer initiated If EAW or EIS is mandatory give EQB rule category subpart number(s) and name(s): 4410.4300 Subp 19. Residential Development 5. Project Location County: Anoka City/Township: Lino Lakes PLS Location (¼, ¼, Section, Township, Range): NE ¼ and NW ¼ of the NW ¼ of Section 7, Township 31, Range 22; NW ¼ and SW ¼ of the NE ¼ of Section 7, Township 31, Range 22 Watershed (81 major watershed scale): Mississippi River – Twin Cities GPS Coordinates: Approximately 45⁰ 11’ 39.82”N, 93⁰ 07’ 57.33”W Property ID: 07-31-22-22-0001, 07-31-22-21-0001, 07-31-22-12-0001, 07-31-22-13-0001, 07-31-22-22-0002 6. Project Description a. Provide the brief project summary to be published in the EQB Monitor, (approximately 50 words). The Robinson project is a proposed low, medium, and high density residential development on an existing 158-acre agricultural area in the City of Lino Lakes, Anoka County, Minnesota. Two site plan alternatives have been developed for the project: • PUD Concept Plan – The PUD concept plan is expected to consist of 557 dwelling units of the following types: o 242 single family detached homes o 315 townhomes • Yield Plan – The yield plan, considered close to the maximum density allowed under future year 2040 land use plans, is expected to consist of 707 dwelling units of the following types: o 263 single family detached homes o 164 townhomes o 280 multi-family units See Appendix A, Figures 2 and 3 for the PUD concept plan and yield plan. 12 3 45 Summary of Comments on Title Page: 5 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Number: 3 Author: Subject: Highlight Date: Indeterminate Number: 4 Author: Date: Indeterminate This many multi-family units will make this area into a high crime zone. Please don't do this! Number: 5 Author: Date: Indeterminate ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 3 The project is located to the southeast of Sunset Avenue and 125th Ave NE (Main Street, CSAH 14). The project will include new roads, stormwater features, and the installation of municipal sewer and water systems (Appendix A, Figure 1). b. Give a complete description of the proposed project and related new construction, including infrastructure needs. If the project is an expansion include a description of the existing facility. Emphasize: 1) construction, operation methods and features that will cause physical manipulation of the environment or will produce wastes, 2) modifications to existing equipment or industrial processes, 3) significant demolition, removal or remodeling of existing structures, and 4) timing and duration of construction activities. The proposed project includes the construction of a new single-family and multi-family residential housing development. This includes a range in units from the PUD concept plan of 557 units to the Yield plan of 707 units which are made up of single-family lots (55’, 65’, and 75’ wide), row townhomes, rowhomes, and structured multi-family housing that will be associated with public access roads and private driveways. The proposed unit count on the site falls within the density range for the property provided in the City of Lino Lakes 2040 Comprehensive Plan. The project site is comprised of five parcels which are summarized below (Table 1). Table 1. Parcels within the Project Site for Residential Development Parcel ID Parcel Size (Acres) Current Use Project Details 07-31-22-22-0001 37.51 Agriculture No existing infrastructure 07-31-22-21-0001 39.84 Agriculture No existing infrastructure 07-31-22-12-0001 39.79 Agriculture Existing farmstead to be removed 07-31-22-13-0001 39.91 Agriculture No existing infrastructure 07-31-22-22-0002 1.44 Residential Existing residence to remain Roadway access into the development will occur through Main Street and Sunset Ave as dictated by Anoka County. Other roadway access points have been provided to the property through the Century Farm development to the south at Cardinal Way, Robinson Drive, Century Trail, and Carl Street. Additionally, a pedestrian trail has been stubbed to the property from Century Farm Addition to the south, just west of the Cardinal Way Street connection to encourage recreational use. The development will create substantial stormwater basin areas that will be an amenity to the various housing types proposed within the project. The main Anoka County ditch system (ACD-10-22- 23 Main Trunk and Br2) will be preserved and protected while the newly created stormwater basins will provide for stormwater management goals and infrastructure improvements. The entire site will be mass graded in one phase to allow for the creation of the stormwater basins. Development of the neighborhood clusters with utilities and streets will be completed in multiple phases based on market demand. The developer will be responsible for site grading, utilities, sanitary sewer, water supply, roadway infrastructure, stormwater, and erosion control. Management of the site will fall to the individual owners and homeowner’s association once construction is completed on site. Please don't make Carl Street into an access point. This will absolutely destroy our neighborhood. This is currently a rural road. 1 23 4 Page: 6 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Please don't make Number: 3 Author: Date: Indeterminate Carl Street into an access point. This will absolutely destroy our neighborhood. This is currently a rural road. Number: 4 Author: Date: Indeterminate This is going to destroy the water table and impact our well and mound systems. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 4 Mass grading is anticipated to begin winter 2023 with the first phase of utilities and streets completed by July 2023. Home construction is anticipated to begin July 2023 with a full build out of the community taking place over four to five years depending on market conditions. c. Project magnitude: Table 2a. Project Magnitude Data – PUD Concept Plan (557 Units) Total Project Acreage 158 acres Linear project length 16,000 linear feet public roadway 6,800 linear feet private roadway Number and type of residential units: PUD Concept Plan 45 75-feet wide Single Family Lots 117 65-feet wide Single Family Lots 80 55-feet wide Single Family Lots 191 Row Townhomes 124 Back-to-back & Row Townhomes 557 total residential units Commercial building area (in square feet) N/A Industrial building area (in square feet) N/A Institutional building area (in square feet) N/A Other uses – specify (in square feet) Stormwater ponds: 840,708 Lake: 270,072 Structure height(s) Back-to-back townhomes will be three stories tall (2 stories above a garage). Row townhomes will be two or three stories tall. Structured multi family housing will be two stories tall. Single Family Homes will be one or two stories tall. Table 3b. Project Magnitude Data – Yield Plan (707 Units) Total Project Acreage 158 acres Linear project length 13,600 linear feet public roadway 14,700 linear feet private roadway Number and type of residential units: Yield Plan 148 80-feet wide Single Family Lots 386 Row Townhomes 172 Back-to-back & Row Townhomes 1 Existing Home on New Lot 707 total residential units Commercial building area (in square feet) N/A Industrial building area (in square feet) N/A Institutional building area (in square feet) N/A Other uses – specify (in square feet) Stormwater ponds: 932,184 Structure height(s) Back-to-back townhomes will be three stories tall (2 stories above a garage). Row townhomes will be two or three stories tall. Structured multi family housing will be two stories tall. Single Family Homes will be one or two stories tall. 3 story structures are going to make our one or one and a half story homes look bad. 1 2 3 45 6 7 8 910 11 12 Page: 7 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Number: 3 Author: Date: Indeterminate Number: 4 Author: Date: Indeterminate Number: 5 Author: Date: Indeterminate 3 story structures are going to make our one or one and a half story homes look bad. Number: 6 Author: Date: Indeterminate Number: 7 Author: Date: Indeterminate Number: 8 Author: Date: Indeterminate Number: 9 Author: Date: Indeterminate Number: 10 Author: Date: Indeterminate Multi-family not mentioned above in type of residential units. Townhomes are bad enough; don't add multi-family housing to this neighborhood. Number: 11 Author: Date: Indeterminate Number: 12 Author: Date: Indeterminate ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 5 d. Explain the project purpose; if the project will be carried out by a governmental unit, explain the need for the project and identify its beneficiaries. The purpose of the proposed project is to develop a residential neighborhood in the City of Lino Lakes. Based on the City of Lino Lakes’ 2040 Comprehensive Plan, the City has designated this area of the community for future residential growth to meet the projected housing demands of current and future residents. It is the intent of the developer to create a low density, medium, and high residential neighborhood that contributes to the city’s housing goals and objectives. e. Are future stages of this development including development on any other property planned or likely to happen? ☐ Yes ☒ No If yes, briefly describe future stages, relationship to present project, timeline and plans for environmental review. There are no future stages of this development that are planned or likely to occur. f. Is this project a subsequent stage of an earlier project? ☐ Yes ☒ No If yes, briefly describe the past development, timeline and any past environmental review. The project is not a subsequent stage of an earlier project. 7. Cover Types Estimate the acreage of the site with each of the following cover types before and after development: Table 4. Land Cover of the Project Site Before and After (Yield Plan) the Proposed Development Land Cover Type Before (acres) After (acres) – Yield Plan Cropland 130 0 Residential 0 74 Grassland 1 0 Stormwater basin 0 21 Wooded/forested 0 0 Wetlands1 16 8 Lawn/Landscaping2 2 34 Facility Operation 3 0 Road Right-of-Way 6 20 Public Trail 0 1 TOTAL 158 158 1 Wetlands are calculated from the National Wetland Inventory (NWI). A wetland delineation has not been conducted on site yet. The mapped NWI features overlap with the private and public drainage features present on site. 2 The lawn/landscaping acreage after development does not reflect the lawn associated with each residential home. This is included in the residential cover type See Appendix A, Figures 4 and 5 for a graphic representation of this data. Wildlife preserve should be considered 1 2 3 4 5 6 789 10 Page: 8 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Number: 3 Author: Date: Indeterminate Number: 4 Author: Date: Indeterminate Number: 5 Author: Date: Indeterminate Number: 6 Author: Subject: Highlight Date: Indeterminate Number: 7 Author: Date: Indeterminate Number: 8 Author: Date: Indeterminate Number: 9 Author: Date: Indeterminate Number: 10 Author: Date: Indeterminate Wildlife preserve should be considered ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 7 9. Land Use a. Describe: i. Existing land use of the site as well as areas adjacent to and near the site, including parks, trails, prime or unique farmlands. The existing land use on site is sod farm agriculture. Anoka County Ditch 10-22-32’s main trunk and branch 2 run through the site. The site is surrounded by agriculture, rural residential, single- family residential, multi-family residential, and undeveloped land. The closest parks to the project include: • Parks less than 1 mile from the project site include: o Century Farm North Park (undeveloped): 500 feet to the south o Behm’s Park: 2000 feet to the south o Highland Meadows Park: 0.5 mile to the east • Parks within approximately 1 mile of the project include: o Blaine’s Lochness Park: southwest o Blaine Wetland Sanctuary: southwest o Lino Park: east o Rice Creek Chain of Lakes Regional Park Reserve: southeast o Blaine Lexington Athletic Complex: southwest There is a city trail that stubs into the south end of the property. The majority of the site is not considered prime farmland or soils of statewide importance based on the USDA NRCS Web Soil Survey. Further discussion about soils within the project site is provided in Item 10. ii. Plans. Describe planned land use as identified in comprehensive plan (if available) and any other applicable plan for land use, water, or resources management by a local, regional, state, or federal agency. The site is split up into four planned land uses based on the City of Lino Lake’s 2040 Comprehensive Plan. The planned land use for the west and south ends of the site is Low Density Residential (1.6 – 3.0 units per acre). The planned land use for the central and northern end of the project is a mix of Medium Density Residential (4.0 – 6.0 units per acre), High Density Residential (6.0 – 8.0 units per acre), and Planned Residential / Commercial (8.0 – 10.0 units per acre) with opportunities for neighborhood scale retail, service, and office uses (Appendix A, Figure 6; City of Lino Lakes, 2020). The site is required to meet the requirements of the surface water management plans of the City of Lino Lakes, Rice Creek Watershed District, and the MPCA NPDES General Permit. Stormwater basins are incorporated throughout the development. what assurance do we have that our wells and mound systems won't be affected? Will this be developed?12 3 Page: 10 Number: 1 Author: Date: Indeterminate Will this be developed? Number: 2 Author: Date: Indeterminate Number: 3 Author: Date: Indeterminate what assurance do we have that our wells and mound systems won't be affected? ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 11 The National Hydrography Map (NHD) identifies ditches throughout the property that correspond with the NWI riverine features identified on site and the Anoka County ditch. The Minnesota Pollution Control Agency (MPCA) Impaired Waters Map does not identify any impaired waterways or basins within the project site and within 1 mile of the project site. ii. Groundwater – aquifers, springs, seeps. Include: 1) depth to groundwater; 2) if project is within a MDH wellhead protection area; 3) identification of any onsite and/or nearby wells, including unique numbers and well logs if available. If there are no wells known on site or nearby, explain the methodology used to determine this. Groundwater levels vary across the site. In the soil boring testing locations, groundwater ranged from approximately 5 to 10 feet below the soil surface. However, it should be noted that the observation periods for the borings were relatively short, and project planning can expect groundwater levels to fluctuate based on seasonal and annual factors such as flooding, irrigation, precipitation, freeze/thaw, and surface drainage modifications. Based on the MN DNR Minnesota Spring Inventory, there are no springs or seeps located within the project site. The project site is not located within a MDH wellhead protection area. The project site is within 0.5 mile of the Minnesota correctional facility – Lino Lakes drinking water supply management area (DWSMA) and within approximately 1.5 mile of the City of Blaine’s (East) DWSMA. There are two wells located on site. Their unique well numbers are 231862 and 444819 (Appendix A, Figure 11; Appendix B). See Table 6 below for more information on the wells. On site wells will be sealed in accordance with MDH requirements. Table 7. Water Wells Located Within the Project Site Well No. Surface Elevation (ft) Use Depth (ft) Cased Depth (ft) Depth to Static Water Level (ft) Aquifer Within Project Site? 231862 900 N/A 720 196 N/A Multiple Yes 444819 899 Domestic 200 185 45 Jordan Yes * Data was taken from the MDH’s Well Index (https://mnwellindex.web.health.state.mn.us/) b. Describe effects from project activities on water resources and measures to minimize or mitigate the effects in Item b.i. through Item b.iv. below. i. Wastewater - For each of the following, describe the sources, quantities and composition of all sanitary, municipal/domestic and industrial wastewater produced or treated at the site. 1) If the wastewater discharge is to a publicly owned treatment facility, identify any pretreatment measures and the ability of the facility to handle the added water and waste loadings, including any effects on, or required expansion of, municipal wastewater infrastructure. 1 2 Page: 14 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Nearby wells on Carl Street are not mentioned, but are definitely present and in jeopardy. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 15 Lino Lakes residential water demand from 2016 to 2020 was 65 gallons per person per day of water. Based on a three person household, it is estimated that the PUD Concept Plan will use approximately 108,615 gallons per day of water and the Yield Plan will use approximately 137,865 gallons per day of water. Measures to avoid, minimize, or mitigate environmental effects of groundwater consumption include many approaches that will result in a reduction of overall water demand. These include utilization of smart irrigation technology, water conservation, water use efficiency improvements, limitations on irrigation, stormwater reuse for irrigation, low water use landscaping, and use of low flow fixtures. iv. Surface Waters 1) Wetlands - Describe any anticipated physical effects or alterations to wetland features such as draining, filling, permanent inundation, dredging and vegetative removal. Discuss direct and indirect environmental effects from physical modification of wetlands, including the anticipated effects that any proposed wetland alterations may have to the host watershed. Identify measures to avoid (e.g., available alternatives that were considered), minimize, or mitigate environmental effects to wetlands. Discuss whether any required compensatory wetland mitigation for unavoidable wetland impacts will occur in the same minor or major watershed, and identify those probable locations. An on-site field wetland delineation has not been completed at this time, but will occur during the summer of 2022. Any wetlands identified within the project site are regulated at the state level by the Wetland Conservation Act (WCA) which is administered by the Minnesota Board of Water and Soil Resources (BWSR). Rice Creek Watershed District is the WCA Local Government Unit (LGU) where the project site is located. At the federal level, wetlands are regulated under Section 401/404 of the Federal Clean Water Act (CWA) that is administered by the MPCA (Section 401 Certification) and the U.S. Army Corps of Engineers (Section 404 Permit). There are no MN DNR public waters, public water wetlands, or public watercourses within the project. Thus, an MN DNR public waters permit will not be necessary for this project site. Potential Impacts to Wetlands on Site Based on the potential PUD and yield concept plans, it is possible that permanent wetland fill could occur on site. The permanent wetland fill could potentially be eight acres in size; however, this estimate is only based on desktop mapping from the Minnesota National Wetland Inventory and is subject to change based on the wetland delineation that is still in progress and needs to be approved. Based on the results of the field wetland delineation, the concept plan may need to be altered to avoid and minimize wetland impact where feasible. An Approved Jurisdictional Determination (AJD) will likely be obtained, if necessary, from the Army Corps of Engineers once the delineation is finalized and impacts are known on site. The sod farm currently has a lot of wildlife and migratory bird population. This needs to be considered. 1 Page: 18 Number: 1 Author: Date: Indeterminate The sod farm currently has a lot of wildlife and migratory bird population. This needs to be considered. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 18 An asbestos and regulated materials (ARM) assessment will be completed prior to the demolition of the farmstead and an a 10-day demolition notification will be made to the MPCA/MDH if asbestos containing material (ACM) is identified during the ARM assessment. If ACM and/or other regulated solid waste is identified during the ARM assessment requiring removal, generated solid waste will be disposed of at an MPCA permitted landfill. In addition to the brownfield and tank release identified, there are 10 sites within 0.5 miles of the proposed project site as shown in the MPCA's database (Appendix A, Figure 12; Table 7). Six are construction stormwater permits associated with residential development or drainage improvement, and four are associated with petroleum tanks, hazardous waste, and underground tanks. Information on the MPCA’s website indicates that these sites have been properly investigated and managed. Therefore, these sites are not expected to adversely affect the project site. The Minnesota Department of Agriculture’s (MDA) What’s in My Neighborhood database indicates that there are no sites within 0.5 miles of the project site. Table 8. What’s in My Neighborhood Sites within 0.5 Miles of the Project Site Site ID Type Name Status Within Project Site 107252 Aboveground tanks, underground tanks, brownfields* Robinson Landscaping Active, Inactive* Yes 226150 Construction stormwater Century Farm North 7th Active No, within 0.5 miles 157490 Construction stormwater Morell Borrow Pit Active No, within 0.5 miles 212682 Construction stormwater Century Farm North 6th Addition Active No, within 0.5 miles 141380 Construction stormwater Anoka County Ditch 10-22-32 Maintenance 3 Inactive No, within 0.5 miles 191075 Petroleum remediation, leak site Caroll Busch Residence Inactive No, within 0.5 miles 107177 Underground tanks Goldade Richard J Inactive No, within 0.5 miles 21238 Hazardous waste generator, minimal quantity, petroleum remediation*, leak site* A & L Sod Inc Active, Inactive* No, within 0.5 miles 224787 Construction stormwater Level Street NE Improvement project Inactive No, within 0.5 miles 228696 Construction stormwater CSAH 14 from Lexington to Opal Street Active No, within 0.5 miles 139362 Hazardous waste Blaine House Demo Inactive No, within 0.5 miles Source: MPCA’s “What’s in My Neighborhood” Database https://pca-gis02.pca.state.mn.us/wimn2/index.html 1 2 3 Page: 21 Number: 1 Author: Date: Indeterminate Number: 2 Author: Subject: Highlight Date: Indeterminate Number: 3 Author: Date: Indeterminate ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 20 c. Project related generation/storage of hazardous wastes - Describe hazardous wastes generated/stored during construction and/or operation of the project. Indicate method of disposal. Discuss potential environmental effects from hazardous waste handling, storage, and disposal. Identify measures to avoid, minimize or mitigate adverse effects from the generation/storage of hazardous waste including source reduction and recycling. During construction, the project will follow the NPDES permit requirements and city ordinances to avoid and minimize effects from the storage of hazardous waste. Generation of small quantities of household hazardous waste will occur when residents are living on the property. Anoka County provides free recycling and disposal of hazardous wastes at the Household Hazardous Waste Facility located in the nearby city of Blaine. 13. Fish, Wildlife, Plant Communities, and Sensitive Ecological Resources (Rare Features) a. Describe fish and wildlife resources as well as habitats and vegetation on or in near the site. The habitats and vegetation present on site primarily consist of agriculture. Parcel 1 of the project site also consists of landscaped lawn and mature deciduous trees around the existing residential property. Based on desktop analysis, there are private and public ditches that run throughout the property. Additionally, there are potentially farmed wetland features present on site. Therefore, there is potential habitat available for fish species on the project site. Due to the disturbed nature of the project site, common wildlife species adapted to agriculture and suburban environments, such as white-tailed deer, songbirds, and small mammals (squirrels, rabbits, raccoons), are likely to occur within the project site. b. Describe rare features such as state-listed (endangered, threatened or special concern) species, native plant communities, Minnesota County Biological Survey Sites of Biodiversity Significance, and other sensitive ecological resources on or within close proximity to the site. Provide the license agreement number (LA-____) and/or correspondence number (ERDB _____________) from which the data were obtained and attach the Natural Heritage letter from the DNR. Indicate if any additional habitat or species survey work has been conducted within the site and describe the results. State The MN DNR NHIS database was queried (License agreement # 181676) to determine whether known locations of rare plant, animal species, or other significant natural features are known to occur within an approximate one-mile radius of the project site. A MN DNR NHIS concurrence request letter was sent to the MN DNR to concur with the findings of the NHIS database query. The MN DNR issued their NHIS review letter in May 2022 and their findings are described in Appendix C. The NHIS review identified eight vegetation species and one reptile species occurring within one mile of the site. There are no state listed species within the project site. These species include: coyote, moles, fox, blue heron, sandhill crane, beaver, woodchucks, turkey, skunk, eagles, turkey vulturesmuskrats, turtles, falcon, owls, crows, garter snake, 1 2 Page: 23 Number: 1 Author: Date: Indeterminate coyote, moles, fox, blue heron, sandhill crane, beaver, woodchucks, turkey, skunk, eagles, turkey vultures Number: 2 Author: Date: Indeterminate muskrats, turtles, falcon, owls, crows, garter snake, ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 24 15. Visual a. Describe any scenic views or vistas on or near the project site. Describe any project related visual effects such as vapor plumes or glare from intense lights. Discuss the potential visual effects from the project. Identify any measures to avoid, minimize, or mitigate visual effects. The existing views from the site include agriculture, residential development, wetlands, open field, and forested areas. This project will not create any unusual visual impacts. The visual effect will transition views from predominately open flat agriculture land to single family homes and townhomes, public access roads, and stormwater basins. The project will not include intense lighting that will cause glare and the residential developments will not produce vapor plumes. The outdoor lighting along the streets will be strategically placed to benefit the residents as they navigate the development and will not direct any light towards sensitive areas. Landscape plantings will be included in the development per the City of Lino Lakes landscape ordinance. This will include tree and shrubs plantings along portions of the site’s perimeter. The landscape plantings will help soften the visual transition between the open space and residential developments adjacent to the site. 16. Air a. Stationary source emissions - Describe the type, sources, quantities and compositions of any emissions from stationary sources such as boilers or exhaust stacks. Include any hazardous air pollutants, criteria pollutants, and any greenhouse gases. Discuss effects to air quality including any sensitive receptors, human health or applicable regulatory criteria. Include a discussion of any methods used assess the project’s effect on air quality and the results of that assessment. Identify pollution control equipment and other measures that will be taken to avoid, minimize, or mitigate adverse effects from stationary source emissions. The proposed residential subdivision will generate small sources of stationary source emissions through home heating and cooling through natural gas and electricity. This will result in direct and indirect sources of stationary greenhouse gas emissions (GHG) at a small quantity. Emissions are expected to be similar to those of the single-family and multi-family residential units adjacent to the site. The Minnesota Environmental Quality Board (EQB) is currently working on a pilot program to understand how to integrate GHG quantification and assessment into the Environmental Review documents. However, the requirements and methods are not required for the document yet. Thus, the GHG for this document will be qualitative. The primary GHG’s are carbon dioxide (CO2), nitrous oxide (N20), methane (CH4), sulfur hexafluoride (SF6), and two classes of compounds called hydrofluorocarbons (HFCs) and perfluorocarbons (PFCs). Carbon dioxide is the most abundant GHG and has the largest effect on the climate. Emissions are reported as carbon dioxide equivalent (CO2-e) tons and are stated in terms that reflect their global warming potential (GWP) (MPCA, 2021). The visual effects from Carl Street will transition from seeing wildlife and having a rural atmosphere to 3 story high buildings, totally devastating the view 1 Page: 27 Number: 1 Author: Date: Indeterminate The visual effects from Carl Street will transition from seeing wildlife and having a rural atmosphere to 3 story high buildings, totally devastating the view ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 26 17. Noise Describe sources, characteristics, duration, quantities, and intensity of noise generated during project construction and operation. Discuss the effect of noise in the vicinity of the project including 1) existing noise levels/sources in the area, 2) nearby sensitive receptors, 3) conformance to state noise standards, and 4) quality of life. Identify measures that will be taken to minimize or mitigate the effects of noise. The existing noise levels and sources in the area are those typical of residential development and agriculture farming. The nearest noise receptors to the site are single family residential homes and a sod farm. The nearest noise receptors will experience noise levels during construction that are elevated in comparison to existing noise levels. Grading and excavation activities on site will require heavy construction equipment. Noise levels will temporarily increase during construction of the site then return to existing levels during operation consistent with the zoned residential purpose of the property. Noise levels on site will vary depending on where construction is occurring on site, time of operation, and distance between receptors and construction equipment. Construction noise can be mitigated by restricting construction work to daytime hours. Contractors will be required to minimize noise impacts by maintaining equipment properly, including noise controls as specified by manufactures. The project will adhere to the City of Lino Lake’s noise rules and standards that indicates noise should occur within specified levels depending on land use and time of day. After construction, noise levels are expected to be at or near existing levels. Noise associated with the project will be related to residential vehicle noise. A combination of berms, landscaping, and fencing will be used to provide noise mitigation for the adjacent residential developments. Similar to construction noise, the residential use of the property will adhere to the City’s noise rules and standards. A noise study will be prepared detailing noise mitigation for the site and submitted with the preliminary plat submittal for the development. 18. Transportation a. Describe traffic-related aspects of project construction and operation. Include: 1) existing and proposed additional parking spaces, 2) estimated total average daily traffic generated, 3) estimated maximum peak hour traffic generated and time of occurrence, 4) indicate source of trip generation rates used in the estimates, and 5) availability of transit and/or other alternative transportation modes. Alliant completed a Traffic Impact Study for the residential development (See Appendix F). The Traffic Study analyzes the traffic impacts of the proposed development by estimating trips generated by the project and evaluating the potential need for transportation or roadway improvements for the development. 1) The majority of the proposed development site is currently undeveloped agricultural land with no parking spaces, though one business is present with a limited supply of parking. The proposed development will consist of approximately 707 residential dwelling units (149 single-family If Carl Street is extended, noise and traffic levels will be untolerable for current Carl Street residents.1 2 3 Page: 29 Number: 1 Author: Date: Indeterminate If Carl Street is extended, noise and traffic levels will be untolerable for current Carl Street residents. Number: 2 Author: Date: Indeterminate Number: 3 Author: Date: Indeterminate Traffic noise will be terrible if you extend access to Carl Street. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 27 detached homes and 558 townhomes). Assuming two parking spaces per dwelling unit, the proposed additional parking supply is approximately 1,400 spaces, primarily in the form of attached garages. 2) The proposed development is expected to generate approximately 5,656 daily vehicle trips when fully constructed and occupied. 3) The proposed development is expected to generate approximately 476 vehicle trips during the daily peak hour when fully constructed and occupied. The daily peak hour is the p.m. peak hour, which is expected to occur at some point within the 4:00-6:00 p.m. timeframe. 4) The Institute of Transportation Engineers Trip Generation Manual, 11th Edition, was used to estimate the trip generation potential for the proposed development. 5) Currently, the project area is not served by scheduled transit routes. Metro Mobility and Transit Link are shared-ride, curb-to-curb minibus or van services which do serve the project area. Weekday express bus service to downtown Minneapolis and the University of Minnesota campus currently originates from the 95th Avenue park-and-ride along I-35W in nearby Blaine. Weekday express bus service is also available to downtown Saint Paul and currently originates from the County Road 14 park-and-ride in eastern Lino Lakes. While these transit services will be available to future residents of the proposed development, they are not expected to have a significant impact on vehicular ingress and egress at the development site. Connections to sidewalks and trails are available through the adjacent Century Farm North residential neighborhood. Continued growth of the residential sidewalk and trail network will also occur within the proposed development. Trails will be extended through the west and southeast portions of the proposed development as well as along Robinson Drive and Century Trail. A future trail is planned along Main Street. b. Discuss the effect on traffic congestion on affected roads and describe any traffic improvements necessary. The analysis must discuss the project’s impact on the regional transportation system. If the peak hour traffic generated exceeds 250 vehicles or the total daily trips exceeds 2,500, a traffic impact study must be prepared as part of the EAW. Use the format and procedures described in the Minnesota Department of Transportation’s Access Management Manual, Chapter 5 (available at: http://www.dot.state.mn.us/accessmanagement/resources.html) or a similar local guidance. The anticipated vehicular trip generation for the proposed development exceeds 250 peak hour trips and 2,500 daily trips. Therefore, a traffic impact study was prepared for the proposed development. • The Robinson Property residential development is proposed to be constructed on approximately 157 acres of agricultural land located in the southeast quadrant of the Main Street/Sunset Avenue intersection in Lino Lakes, MN. The traffic impacts of proposed development trips on surrounding study intersections were analyzed for year 2025 and year 2040 conditions. The following conclusions are offered for consideration: • Results of the existing traffic operations analysis indicate that all study intersections currently operate at overall LOS A during the weekday a.m. and p.m. peak hours. In addition, no side-street delay or queuing issues were observed in the field or traffic simulations. Carl Street currently gets only about 10 vehicle trips per day - this new level would be intolerable. 1 2 3 4 5 Page: 30 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate Carl Street currently gets only about 10 vehicle trips per day - this new level would be intolerable. Number: 3 Author: Date: Indeterminate Number: 4 Author: Date: Indeterminate Number: 5 Author: Date: Indeterminate Please don't include access to Carl Street - it will DESTROY our rural neighborhood. It's impossible to comprehend going from 3 cars a day to 2500 a day. ENVIRONMENTAL ASSESSMENT WORKSHEET // Robinson Sod Farm PAGE 28 • Results of the year 2025 and year 2040 no build traffic operations analysis indicate that all study intersections are expected to operate at overall LOS A during the weekday a.m. and p.m. peak hours. In addition, no side-street delay or queuing issues were observed in traffic simulations. • Results of the year 2025 and year 2040 build traffic operations analysis indicate that all study intersections are expected to operate at overall LOS B or better during the weekday a.m. and p.m. peak hours. In addition, no side-street delay or queuing issues were observed in traffic simulations. • The proposed development is expected to have limited impact on study area traffic operations or the regional transportation system. Therefore, no geometric or traffic control improvements are required from an operations perspective. c. Identify measures that will be taken to minimize or mitigate project related transportation effects. While roadway improvements are not required from a traffic operations or regional transportation system perspective, the following recommendations should be considered: • Dedicated eastbound right-turn and westbound left-turn lanes are proposed at the Main Street/North Access (Century Trail) intersection. A dedicated northbound right-turn lane is proposed at the Sunset Avenue/West Access intersection. A dedicated southbound left-turn lane is proposed at the Sunset Avenue/Robinson Drive intersection. While these turn lanes are not required from an operations perspective, they would be expected to provide a safety benefit in minimizing the potential for rear-end crashes. • Caution should be exercised when placing development signing and/or landscaping near proposed site accesses so as to not create a new sight obstruction. • Turning movements should be reviewed to ensure design vehicles such as school buses and garbage trucks have adequate accommodations to negotiate internal proposed development roadways. • Establish appropriate traffic control at proposed development internal roadway intersections consistent with local jurisdiction policies to minimize driver confusion and the potential for conflicts. See Appendix F for the Traffic Study. There will be a huge impact to Carl Street residents if Carl Street is made accessible. It is currently a dead-end road. What measures will be taken for Carl Street? 1 2 3 Page: 31 Number: 1 Author: Date: Indeterminate Number: 2 Author: Date: Indeterminate There will be a huge impact to Carl Street residents if Carl Street is made accessible. It is currently a dead-end road. Number: 3 Author: Date: Indeterminate What measures will be taken for Carl Street? September 14, 2022 Katie Larsen, City Planner City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014-1182 Dear Ms. Larsen, We understand there has been an Environmental Assessment Worksheet (EAW) submitted for the Robinson Sod Farm dated August 23, 2022. We are writing to express major concerns about this environmental proposal from a personal property perspective. Our house located at 314 Carl Street is directly across from the proposed development. In 2003, when the previous owners began building the house, they installed a wood foundation which was approved by the Lino Lakes inspector. With a wood foundation, you must be diligent to keep it dry and since 2003, there have been absolutely no issues with the foundation in terms of moisture. Before we purchased the home in 2020, we hired a structural engineer to go over the foundation with a fine tooth comb. He found NO issues which are documented in our survey results, but he could not stress enough the importance of keeping water away from our foundation. Upon the review of the EAW and our wood foundation, we are bringing forth the following concerns: We are concerned that the alteration of 100 plus year drainage complexes in the area will negatively impact the established 100 year floodplain. In other words, right now, the sod farm and surrounding drainage ditches can handle the water drainage and runoff, but with this huge development and the potential rise in the water table, will that continue to be true? We are concerned that our wood foundation home will incur water damage which would be detrimental. We understand this has already happened to homes in Blaine with the new development off of Lexington and 109th. There are also other homes with wood foundations nearby. Along with moisture in the home comes potential health risks associated with black mold. I am currently a cancer patient and I do not need any additional potential health risks in my life. Has the City of Lino Lakes or Alliant Engineering contacted the Corp of Engineers or the appropriate governing body to determine how the established 100 year floodplain will be impacted by massive water redistribution? Please acknowledge that this letter is received in its entirety and entered into the record. Please provide a timeline in which we can expect a response to our questions. Regards, Kevin and Tammy Dunrud 314 Carl Street Lino Lakes, MN 55014 September 15, 2022 Reilly S Anderson 7795 Clydesdale Circle Lino Lakes, MN 55014 Re: Robinson Sod Farm Development To Whom It May Concern; I am writing to express my concern and opposition to the proposed Robinson Sod Farm Development. As a local resident, I cherish the green spaces and wildlife the local area has to offer. I frequently see migratory waterfowl, turtles, and predatory birds that use the sod farm as a habitat corridor and nesting area. In fact, the sod farm is included in the Audobon Society’s Important Bird Map, and currently acts as additional sanctuary for wildlife outside of Carlos Avery Wildlife Management Area. Going forward with the proposed housing development threatens to further fragment the habitats of birds and other wildlife within Anoka county, and will add new stressors to the local environment. As summer weather becomes increasingly extreme and unpredictable, newly constructed impervious surfaces will further stress the local aging drainage systems, threatening the homes and properties of existing area residents with flooding, many of which were built many years ago. Furthermore, the already out-of-control issue of high volume, high speed local traffic raises major concerns as to how traffic will be managed in the area. This relatively quiet part of Lino Lakes is already turning into a more hazardous and congested area, with commuters racing through the neighborhoods. The proposed new roads and feeder routes will be ineffective in mitigating this problem. In recent years, the neighborhood has become dangerous for bicyclists and pedestrians- a simple trip to the mailbox is treacherous. The addition of this proposed high density housing will add a critical amount of new motor traffic that will exceed the local infrastructure’s ability to provide safe streets. After review of the EAW and careful discussion with others in the neighborhood, I am opposed to the proposed development and believe that preserving the farm is in the best interest of the city, its residents and the local environment. Please consider the needs of current residents near the Robinson Sod Farm and oppose this development which will serve to benefit big money investors and realtors, instead of our families and environment. Sincerely, Reilly Anderson 32 Appendix B CITY OF LINO LAKES RESOLUTION FINDING OF NO NEED FOR EIS Robinson Sod Farm Development Environmental Assessment Worksheet City of Lino Lakes City Council Work Session October 3, 2022 Environmental Assessment Worksheet (EAW) Process •Relevant Terms •EQB: Environmental Quality Board •EAW: Environmental Assessment Worksheet •EIS: Environmental Impact Statement •RGU: Responsible Government Unit (City of Lino Lakes) •LGU: Local Government Unit Environmental Assessment Worksheet (EAW) Process •What is an EAW •State environmental review document •Standard 20 questions about basic project analysis •Purpose: •Determine if EIS is needed •Determine if significant environmental impact exists •Inform future permitting •Does not approve or deny a project Environmental Assessment Worksheet (EAW) Process Mandatory EAW Identified –MR4410.4300, Subp 19 residential development RGU completes EAW EAW distributed for 30-day comment period (August 16 –September 15) RGU responds to comments, develops Findings RGU makes determination on need for EIS Environmental review process is completed if no EIS needed Environmental Assessment Worksheet (EAW) Process •Topics covered in an EAW •Land Use and Cover Types •Permits •Geology and Grading •Water Resources •Habitat •Contamination •Water and Sewer Infrastructure •Transportation •Historic Properties •Visual •Air and Noise •Cumulative Potential Effects Project Background •Two Development Alternatives •Yield Plan (707 Unit) –Consistent with Comprehensive Plan •263 single family detached homes •164 townhomes •280 multi-family homes •PUD Concept Plan (557 Units) •242 single family detached homes •315 townhomes •EAW evaluated Yield Plan as the most dense/impactful Yield Plan (707 Units) PUD Concept Plan (557 Units) Comments Received •Governmental Agencies •MN State Historic Preservation Office •MN Pollution Control Agency •Metropolitan Council •MN Department of Natural Resources •Members of Public •15 emails •No comments suggested the need for an EIS Comment Overview •Land Use •Transportation Analysis Zone allocation adjustment •Housing densities •Regional parks and trails •Water Resources •Climate resiliency •Stormwater drainage and flooding •Low impact development •Wetland buffers and sediment control •Permits •Groundwater management Comment Overview •Ecological Resources/Habitat •Protected species surveys and best management practices •Native seed mixes •Wildlife resources •Contamination •Potential for agricultural contamination (fertilizer/pesticides) •Chloride contamination and salting/de-icing practices •Manganese contamination Comment Overview •Historic Properties •No archaeological sites or historic properties identified •Traffic/Transportation •Traffic impacts •Carl Street connection •Pedestrian connections Comment Overview •Other comments •School enrollment/classroom sizes and funding •Lino Air Park impacts •Property values •Infrastructure maintenance •Public hearing schedule Findings Four Criteria Considered when deciding if a Project has the potential for significant environmental effects: 1.Type, extent, and reversibility of environmental effects. •The EAW identified the potential for impacts to the following resources: •Cover types •Water resources (floodplains, wetlands, stormwater, wastewater) •Soils •Contamination •Ecological resources/habitat •Noise •Transportation •Impacts to these resources are not expected to be significant. Findings 2.Cumulative potential effects: •City of Lino Lakes has planned for the growth and increased capacity of public infrastructure such as water supply, sanitary sewer conveyance and treatment, stormwater management, and traffic and transportation and impacts to these systems are not expected to be significant. •Cumulative impacts to ecological resources will be controlled via existing regulatory oversight and impacts to these resources are not expected to be significant. Findings 3.Extent to which environmental effects are subject to ongoing public regulatory authority. •Compliance with established regulatory requirements related to water resources, water quality, and ecological resources will minimize and/or mitigate potential adverse impacts to these resources. •Traffic impacts will be further analyzed during the city’s normal review process and traffic mitigation will be implemented during construction. Findings 4.Extent to which environmental effects can be anticipated and controlled as a result of other available environmental studies •Other projects under environmental review in Minnesota have included studies and mitigation measures similar to those found in this study. •No elements of the proposed project pose potential for significant environmental effects that cannot be addressed by normal review and conformance with existing regulatory processes. Findings •Based on the criteria established by Minnesota Rule, the potential for significant environmental impact does not exist. Environmental Assessment Worksheet (EAW) Process Mandatory EAW Identified –MR4410.4300, Subp 19 residential development RGU completes EAW Environmental Board Meeting –EAW Overview (July 27, 2022) City Council Work Session–EAW Distribution Approval (August 1, 2022) City Council Meeting–EAW Distribution Approval (August 8, 2022) Public Notification of EAW Availability (August 12, 2022 Mailing; August 16, 2022 Public Notice) EAW distributed for 30-day comment period (August 16 –September 15) RGU responds to comments, develops Findings Environmental Board to review comment responses make recommendation on EIS need decision (October 5, 2022) RGU makes determination on need for EIS (October 10, 2022) Environmental review process is completed if no EIS needed Questions •Alison Harwood (WSB) –Lino Lakes consultant •Ian Peterson (Integrate Properties, LLC) - developer •Keara Fehr (Alliant) –developer consultant WS – Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: October 3, 2022 To: City Council From: Katie Larsen, City Planner Re: Villas on Vicky PUD Concept Plan Review Background At the August 1, 2022 and September 6, 2022 Work Sessions, staff presented the Villas on Vicky PUD Concept Plans. This latest plan proposes the following: • 17 single family lots • Net density is 4.06 which meets the minimum medium density requirement of 4-6 units per net acre. • Vicky Lane realigned with Kelly Street • Varying lots widths from 43ft to 58ft • Varying lot depths from 125ft to 168ft • Varying garage sizes from 22’ x 22’ and 24’ x 22’ • 26ft wide private drive • Two (2) areas for on-street parking (private drive is 28ft wide in these areas) • Setbacks o 25ft front o 6.5ft sides o 26-30ft rear • HOA owned and maintained common courtyard area with potential community gardens, benches, street lights, and wild grasses. • Privacy fence near Lot 1, 16 and 17. Requested Council Direction Council is asked to provide additional comments to the developer regarding the revised PUD Concept Plan in regards to lot widths and depths, garage sizes, courtyard area, etc. Attachments 1. PUD Concept Plan dated September 25, 2022 Total number of units 17 Road width Primary width 26' and 28' wide at parking stall locations Parking 13 parking stalls off lots Lot depths Minimum of 125' with all other lots surpassing the 125' min Setbacks 25' front 6'6" sides 26'-30' rear Density 4.91 - .44 open space - .30 ROW 4.19 17units =4.06 REVISION TABLE DATE DESCRIPTION P-1-2 SHEET: 17 UNIT PLAN DATE: 4247 117th Ave. NE Blaine MN. 55449 763.242.3706 hedberghomes@hedberghomes.com Plan DATE: PAGE TITLE Label Title P-1 17 Unit plan P-2 Landscape Concept Developer:Builder: 4247 117th Ave. NE Blaine MN. 55449 763.242.3706 hedberghomes@hedberghomes.com Lic# 1698 9/25/2022 Site location: 30'0 30 60 90BLDSBBLDSBBLDSB BLDSB BLDSB BLDSBBLDSB40'2 2 '2 2 '6 2 'G 40' 22' 22' 62' 40' 22' 22' 62' G 42' 24' 22' 62' G 42' 24' 22' 62' G 36' 22' 22' 62' 4 2 ' 2 4 ' 2 2 ' 6 2 '42'24'22'62'40' 22' 22' 62' G 42' 24' 22' 62' G 42' 24' 22' 62' 64' 36' 22' G 22' G 40' 22'22' 62' G 42' 24'22' 62' PRIVATE DRIVE LAKE DRIVE VICKY LANE S 1 INCH = 30 FEET 1 4 '1 4 '40' 62' G 42' 24'22' 62'G40'22'22'62'28' SETBACK S 3+00R=52.213' 30' SETBACK EX FYDT 5+00 PATIO 6+00 7+0026' SETBACK10'10' 4+00 25' SETBACK PATIO 53' @ wide setback PATIO 0+00 1+00 2+00 1+00 13' 13' 27'' SETBACK 8 55' 3+00 4+00 PATIO 58'6 BLDSBBLDSBBLDSBBLDSB BLDSBBLDSBBLDSBBLDSBBLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB BLDSB 10' 53'-9 @ setback 55' @ wide setback 6 Parking( 28' w) PRIVATE DRIVE 8+00 8+12 G05G05 10' 5 Parking ( 28' w) 58'-644'-2 54'-6 @ setback 55' 51'-10 11/16"r=114'-10 11/16" 2+00 LOT SIZES LOT # SQ. ' 1 12538 2 6828 3 7261 4 7341 5 7143 6 7391 7 9920 8 13537 9 10191 10 10640 11 8859 12 7360 13 7556 14 8762 15 7078 16 6859 17 8669 40'SETBACK40' 53' PATIO 1 3 6 4 7 5 9 11 10 12 14 13 16 15 17 53' 55' 55' 53' 53' 58' 6 51'-7 @ setback 51'-10' @ setback 128'-4139'139'-3131'-10128'125'1 6 8 '-3 19'-755' 55' 58' 6 146'-2 52'-875'-10148'-10 125'-570'-1159'128'-5125'126'-7129'-96 8'5 8'-6 BLDSB BLDSB 25' 70'125'-11128'-458'-11 BLDSB BLDSB 53'-2 130'-690 '-5 127'-126'26'26'ROWROWROWROW19,044 sq.' +/- (Basin removed from footage) 13,462 sq.' +/- 25' Setback 25' 25' Setback BLDSB BLDSB BLDSB 56' @ setback 50' @ setback B L D S B 51'-7 @ setback G 36' 24' 22' 62' 2 Parking (28' w) 49'-5 @ setbackBLDSBBLDSB BLDSB 43'-10 @ setback 2 30'0 30 60 90 264'-8 3/4"44'-1 3/16"r=89'-2 1/16"167'-7 3/8"40'-11 7/16"r=35'-0 13/16"29'-7 1/2"154'-9 1/8"550'-11 3/16"273'-11 15/16"298'-11 1/2" 4 0 '2 2 '2 2 '6 2 'G 40' 22' 22' 62' 40' 22' 22' 62' G 42' 24' 22' 62' G 42' 24' 22' 62' G 36' 22' 22' 62' 4 2 ' 2 4 ' 2 2 ' 6 2 '42'24'22'62'40' 22' 22' 62' G 42' 24' 22' 62' G 42' 24' 22' 62' 64' 36' 22' G 22' G 40' 22'22' 62' G 42' 24'22' 62' PRIVATE DRIVE LAKE DRIVE VICKY LANE S 1 INCH = 30 FEET PRIVACY FENCE PRIVACY FENCE Boxwoods Boxwoods Boxwoods 40' 62' Boxwoods G 42' 24'22' 62'G40'22'22'62'S PATIO PATIO PATIO 8 PATIO Size of basins to be determined by Engineer PRIVACY FENCE PRIVATE DRIVE G05G05 40'Basin Mail box Community garden Wild grass area Wild grass area Wild grass area Bench TYPE OF EVERGREENSPATIO Street light 1 3 6 4 7 5 9 11 10 12 14 13 16 15 17 ROWROWROW25' G 36' 24' 22' 62' Community garden Bench Street light PRIVACYFENCE BLDSB Hard surface path Hard surface path Potential basin 2 Landscape Concept 1 in = 30 ft Landscape Concept 1 in = 30 ft REVISION TABLE DATE DESCRIPTION P-2-2 SHEET: LANDSCAPE CONCEPT DATE: 4247 117th Ave. NE Blaine MN. 55449 763.242.3706 hedberghomes@hedberghomes.com Plan DATE: PAGE TITLE Label Title P-1 17 Unit plan P-2 Landscape Concept Developer:Builder: 4247 117th Ave. NE Blaine MN. 55449 763.242.3706 hedberghomes@hedberghomes.com Lic# 1698 9/25/2022 Site location: Villas on VickyPUD Concept Plan Review Council Work Session October 3, 2022 2 PUD Concept Plan •17 single family detached townhome villas •Down from 23 •Net Density = 4.06 upa •Private Drive = 26ft wide •2 off-street parking areas •Vicky Ln aligns with Kelly •Lot Width =43 to 58 ft •Lot Depth = 125-168 ft •Varying Garage Sizes •22’ x 22’ and 24’ x 22’ •Setbacks = •25ft front •6.5ft sides •26-30ft rear •HOA courtyard open space •Gardens, benches Council Additional Comments•Revised PUD Concept Plan •Lot widths and depths •Garage sizes •Open space and courtyard area, etc. •General support for developer to move to PUD/preliminary plat process? 3 Unused Slides 4 5 Revised PUD Concept Plan •Reduced # lots •23 -21 •Perimeter lots = •50ft wide •Privacy fence in some locations Staff Comments1.Vicky Lane is a public street and shall be 30ft wide back to back. 2.No on-street parking shall be allowed on the private drive. 3.On-street parking on the realigned section of Vicky Lane shall be evaluated by the City. 4.The private drive shall be owned and fully maintained by an HOA. 6 Staff Comments4.No additional parking spaces are provided on site. 5.A traffic study shall be required. 6.Southbound turn lanes from CSAH 23 (Lake Drive) onto Vicky Lane shall be evaluated. 7.Northbound turn lanes from CSAH 23 (Lake Drive) onto Vicky Lane shall be evaluated in the future in conjunction with reconstruction of CSAH 23. 8.Concerns regarding smaller lots and reduced setbacks in regards to site and yard drainage 7 8 Zoning Requirements •All PUD’s starts with conventional zoning district as baseline. •Property guided MDR may be zoned R-2 or R-3 •R-2 Two -Family Residential •Single Family Lots •Two Family Lots •Twin homes •R-3 Medium Density Res •Townhomes up to 8 units R-2 Single Family Requirements R-2 Two Family Requirements R-3 Townhomes Proposed Villas on Vicky Min. Lot Size 7,500sf 7,500sf 24,000sf base lot 5,358sf to 11,066sf Min. Lot Width 60ft 50ft 100ft base lot 40ft to 53ft Min. Lot Depth 125ft 135 ft (double frontage) 125ft 135 ft (double frontage) NA 114ft to 120ft Building Setback (feet) -From Local Streets 25ft 25ft 30ft 25ft to 33ft from curb -From Collector or Arterial Streets 40ft 40ft 40ft 40ft -Rear --Principal 25ft 25ft 30ft 25-30ft -Accessory 5ft 5ft 5ft 5ft -Side --Principal 10ft 10ft 10ft 6.5ft --Accessory 5ft 5ft 5ft None Staff Comments1.As proposed, the PUD concept plan is most comparable to the R-2 Single Family requirements. PUD flexibility would be required for lot sizes, lot widths, lot depth, side setbacks and housing products. 2.An additional 10ft of street right-of-way is required along CSAH 23 (Lake Drive). 3.Lot 1, Block 1 will not meet the 40ft setback requirement after additional street right-of-way along CSAH 23 (Lake Drive) is dedicated. 4.Landscape buffer and screening are required along all perimeters of the lot. 5.The impervious surface of the entire development cannot exceed 50%. 9 10 PUD Requirements •Property could be zoned PUD •Staff Comments: 1.The applicant would need to provide a public benefit in order to be considered for PUD zoning. 1.Examples could be open space, higher architectural & building standards etc. 2.No open space is provided. PUD Requirements Proposed Villas on Vicky Private Roadways 26ft wide 26ft wide Open Space 50%0% Setbacks, Periphery Front & Side = Baseline Zoning Varies 25ft-30ft Setback, Front 25ft back of curb 25ft back of curb Building Separation 10ft 13ft 11 Building Design Standards •Slab on grade •Optional second floor level •Dedicated storm room •1,400 sf + floor plan •Garage = 20’ 2” x 21’ 7” •Measured inside wall •Varying building elevations and colors •12’ x 12’ patio 12 13 Single Car Garage Staff Comments1.More detailed information will be required to fully analyze each housing product. 2.Building design standards of the R-2 zoning district shall be used as the starting baseline for each housing product in regards to floor area, utility area, garages etc. 3.Houses do not appear to meet the minimum R-2 floor area requirements of 1,010sf less garage area plus additional 100sf for units without basements. 14 Staff Comments4.The garages do not appear to meet the minimum R-2 requirements in regards to garage forward of house and length of garage wall. 5.The garages do not appear to meet the proposed 22’ x 24’ garage size zoning requirements. 6.The applicant also submitted a house plan with a single car garage which staff does not support. 7.Side yard patio doors exiting into a reduced 6.5ft side setback would not be allowed because there is no room for a sidewalk, patio or deck. 15 16 Parks, Greenways & Trail System •Park Service Area •Highland Meadow •Future trail proposed along west and east side CSAH 23 (Lake Dr.) •Stormwater pond cannot interfere with future trail •Cash in lieu of land dedication Tree Preservation & Landscaping •Landscape buffer and screen required around perimeter of site Additional Comments•Anoka County •Extend the southbound CSAH 23 right turn lane to the new location of Vicky Lane. •An additional 10 feet of right way along CSAH 23 as well along with right of access outside of Vicky Lane. 17 Additional Comments•Lino Lakes Public Safety •Police Division recommends dedicated northbound and southbound turn lanes from Lake Drive onto Vicky Lane. •Fire Division recommends no parking on the private street. Vicky Lane would need to be wider to allow parking. Hydrant locations will also need to be reviewed. 18 Additional Comments•Environmental Board: June 29, 2022 •General comments included the need for landscape buffer and screening, opening space, trail and a more diverse mix of native plants. •Planning & Zoning Board: July 13, 2022 •General comments supported the single level villas housing product •Need open space •additional public benefits would be needed for PUD zoning 19 PUD Development Stage Plan•Disclaimer: City’s review and comments on the concept plan’s relation to the Comprehensive Plan and development regulations does not grant any rights to the applicant to develop the property as depicted by the concept plan. •Land use application for PUD Development Stage Plan/Preliminary Plat shall be required. •Developer should have a neighborhood meeting prior to submittal of a PUD Development Stage Plan/Preliminary Plat. 20 Recommendation•Staff has overall concerns regarding the number of single family detached housing products, smaller lots, side yard setbacks and drainage etc. •A more compatible housing product for this site could be the R-2 two family or R-3 townhome product. 21 22 Medium Density Examples •2 and 3 unit products in Highland Meadows East 2nd Addition on Nancy Court •4 unit products in Highland Meadows West on Marilyn Drive and Oak Lane. •Staff is requesting feedback from City Council. 23 Site Location & Aerial Map •4.91 acre parcel •Vacant rural residential •Surrounding Land Use •Single Family •Larger Single Family •Commercial •Zoning = R-1 •CSAH 23 (Lake Drive) •Minor Arterial •Vicky Lane •Local Street •Realignment of Vicky Lane and Kelly Street required 24 2040 Comprehensive Plan •Guided Medium Density Residential •4.0 to 6.0 units per acre •Proposed 5.12 upa within medium density range •Note: only Lake Dr ROW can be subtracted Gross Area (acres)4.91 Wetlands & Water Bodies 0.00 Public Parks & Open Space 0.00 Arterial ROW (0.42) Other (Utility Transmission Easement)0.00 Other (Wetland Buffer Area)0.00 Net Area (acres)4.49 # of Units 23 Gross Density (units/acre)4.68 Net Density (units/acre)5.12 WS – Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: October 3, 2022 To: City Council From: Katie Larsen, City Planner Re: M/I Homes PUD Discussion-Leibel Property Background John Rask, Vice President of Land for M/I Homes, will be presenting information regarding a proposed PUD residential development of the Leibel property. The 125 acre site is located west of Watermark and east of Peltier Lake and consists of three (3) different land use categories (low density, medium density, and high density). The medium density (4-6 units/acre) and high density (6-8 units per acre) land use guidance typically provides for an attached townhomes product. Prior to formalizing their concept plan M/I Homes is seeking guidance from the City Council on it’s receptiveness to incorporating a smaller single family lot into the product mix in these areas. This would allow for a greater variety of product types within the area while still meeting density requirements. Staff is supportive of the request provided the following are taken into consideration: 1. Lot depths are a minimum 125’. 2. Lots front on a publically dedicated road. 3. Maintenance provisions are provided for drainage/landscaping between lots. 4. Building architecture provides for a variety of facades and minimizes garage projection in front of house e.g. 2nd floor or front porch extended with garage. Requested Council Direction Staff is requesting Council direction to consider 40 ft. wide single family lots as an alternative to attached townhome product types in medium and high density areas. Attachments 1. Site Location and Future Land Use Map 2. M/I Homes Narrative 0 1,000 2,000500 Feet IJ54 §¨¦35E Eden CirEden CirHarriet Ln Harriet LnGordon AveGordon AveOO lldd MMiillll RR dd Johanna Cir Johanna Cir D e er P a s s D r D e er P a s s D r Itasca CirItasca CirPPeellttiieerrLLaakkeeDDrrEEmmiillyyCCiirr BBrriiaannDDrrOld Mill CtOld Mill Ct WWaatteerrmmaarrkk WW aa yyCCrraanneeDDrrLaramee LnLaramee Ln Revoir StRevoir St DDiiaammoo nn ddLLnnForest LnForest LnPP ee lltt ii eerrCCiirr77th St E77th St E Rehbein StRehbein St 20th Ave20th AvePELTIER LAKE (2-4)OHWL 884.7FIRM BFE -888FIS BFE - 887.7 Site Location & Future Land Use Map-Leibel Property µ Legend Future Land Use 2040 (Stantec)Future Land Use 2040 (Stantec) Mixed Residential Town Center Business Campus Office Residential Signature Gateway District Planned Commercial / Residential Permanent Rural Urban Reserve Low Density Sewered Residential Medium Density Residential High Density Residential Commercial Mixed Use Industrial Civic/Institutional Park and Open Space Private Airfield Right-of-Way Open Water I-35W The Leibel Property Site 1 WS – Item #5 WORK SESSION STAFF REPORT Work Session Item No. 5 Date: October 3, 2022 To: City Council From: Kendra Lindahl and Kevin Shay, Landform Re: Zoning Ordinance Text Amendment Review BACKGROUND On March 8, 2021, the City Council authorized Landform to update the City’s Zoning Ordinance and Zoning Map. This is one of the steps required to implement the 2040 Comprehensive Plan that was adopted by the City Council on November 9, 2020. On May 12, 2021, the P&Z Board kicked off this effort with a discussion of Planned Unit Developments (PUD). The P&Z had a robust discussion about the purpose and intent of PUDs and provided direction to staff about desired changes to the ordinance. On June 9, 2021, the P&Z Board reviewed the first draft of the changes to the general provisions section. P&Z provided input to staff about the proposed revisions to the ordinance. On August 11, 2021, the P&Z Board reviewed the first draft of the Planned Unit Development section of the ordinance. The P&Z provided feedback regarding the proposed changes to the ordinance. On October 4, 2021, staff provided an update on the project at the Council work session. On October 13, 2021, the P&Z Board reviewed the first draft of the zoning district sections of the ordinance. The P&Z provided feedback about the proposed changes and provided input on other potential changes to the ordinance. On November 10, 2021, the P&Z Board reviewed driveway width, impervious surface area, brew pub locations, garage area, side yard setbacks and porch depth to provide and input and recommendations on changes to the ordinance. On January 12, 2022, the P&Z Board reviewed the administrative section and provided input on the proposed changes to clean up and refine the section. On February 9, 2022, the P&Z Board reviewed the new zoning districts, agritourism and liquor uses to provide input and recommendations on changes to the ordinance. 2 On March 30, 2022, the P&Z Board held a work session to review the draft zoning map changes and provided feedback on the proposed changes. On April 13, 2022, the P&Z Board received an update on some key items including indoor storage, agritourism, mead, garage size and the urban transition (now called future urban development) district. On June 22, 2022, the P&Z Board discussed rural clusters, the future urban development district and architecture standards. On July 13, 2022, the P&Z Board reviewed updated information on rural clusters and architecture standards and provided input. On August 10, 2022, the P&Z Board reviewed the full draft of the zoning ordinance and provided input. PLANNING AND ZONING BOARD REVIEW The Planning and Zoning Board held a public hearing and reviewed the full zoning ordinance at their September 14th meeting. There were no public comments. The Planning and Zoning Board recommended approval of the draft zoning ordinance with the following changes (these changes are not present in the version posted on the website): 1. Change minimum garage size from proposed 528 sf to 520 sf 2. Change to allow restaurants to be optional to hotel in the Business Campus District instead of being required. 3. Add language to motor fuel stations limiting the noise levels for gas station pump screens and the public address systems to be consistent with the noise standards in Section 1007.043(10). 4. Add language in the GB, LI and GI to allow wineries and tasting rooms in the districts where breweries and distilleries are allowed. o Definitions for cocktail room and tasting room will also be added 5. Change “meeting minutes” to “meeting summary” for the neighborhood meeting requirement as part of a PUD. 6. Add Section 1007.066 (Rural Cluster) reference to the exemption for lots under 10 acres in the General Parcel, Lot and Yard Provisions Section of the ordinance. 7. Modify the standards to prohibit fabric as a screening material for fences except on public recreational facilities or private sport courts. 8. Add the word “commercial” to the purpose statement for the BC zoning, allowing it to be located on land guided commercial on the land use plan. 9. Fix two typos within the ordinance. ANALYSIS A clean version of zoning ordinance is available on the City’s website at https://linolakes.us/459/Public-Review-Documents. Due to the number of changes present in the 3 document a redline version is difficult to follow but is available from city staff. The changes to the ordinance were done to eliminate unnecessary language and inconsistencies in the document, better reflect City goals and makes the ordinance easier to read and understand. Administration The changes to the administration sections eliminates unnecessary language and inconsistencies in the document. The majority of the text changes are to add language to maintain consistency in the purpose, process and requirements for each of the different sections. The Environmental Review Section 1007.025 is new and outlines the process that the City will use when completing the environmental reviews required by Minnesota Statutes and Minnesota Rules 4410. It is simply intended to notify developers that they are responsible for the City cost to prepare the documents and explains the City review process. This codifies the process that the City has followed in the past. Zoning Districts The key changes to the rural, residential, business, industrial, and public and semi-public districts (Sections 1007.080 – 1007.130) include: 1. Changes to all districts: a. Remove Planned Unit Development (PUD) as a conditional use. Currently the ordinance provides an option to apply for a PUD by conditional use permit or a rezoning to PUD. The new code will require all PUDs to be rezoned to PUD. b. Add essential service as a use by administrative permit. Essential services consist of overhead telephone, gas, electrical, communication, water or sewer transmission, distribution, collection, supply or disposal systems including poles, wires, mains, drains, sewers, pipes, conduits, cables, fire alarm boxes, police call boxes, traffic signals, hydrants and other similar equipment used to serve the public. 2. Changes to rural: a. Remove garage requirement from districts because it is addressed in general provisions. The twin home/townhouse requirement for garage has been added to the single family standards. b. Add Agritourism as a conditional use in the R, Rural District. Agritourism would include any commercial enterprise that links agricultural production and/or processing with tourism in order to attract visitors onto a farm, ranch, or other agricultural business for the purposes of entertaining and/or educating. The definition was added to Section 1007.001. 4 c. Remove bicycle racing arenas as a conditional use in the R, Rural District. d. Include rural cluster developments as a permitted use in R and R-X. Cluster development has been added a definition as, “A form of residential development that groups buildings or lots to provide common open space.” 3. Changes to residential: a. Remove garage requirement from districts because it is addressed in general provisions as noted in the rural district. b. Amended the R-2 district day care facilities to be consistent with State Statute. 4. Changes to business: a. Delete central business and shopping center zoning districts. The zoning districts were deleted to reduce the number of individual business districts. b. Delete drive-through language from restaurants, brewpubs and service businesses. The drive-throughs are currently limited to the districts that allow them as an accessory use. 5. Changes to industrial: a. Include indoor self-storage as a permitted use in light and general industrial districts. Indoor self-storage is defined as, “A fully enclosed building that is climate controlled containing separate, individual and private storage spaces of varying sizes, leased or rented on an individual basis for the storage of personal property; where individual renters control and access individual storage spaces; each unit must be directly accessed from the interior of the building via its own access door. Outdoor access to individual units is prohibited. Ancillary retail sales of related items, such as moving supplies, and facility offices may also be included. Such facilities to be used for storage only” b. Remove mini self-storage as a conditional use in the general industrial district. It is still permitted in the GI district. Mini self-storage is defined as, “An enclosed storage facility containing independent, fully enclosed bays that are leased to individuals exclusively for the storage of household goods or personal belongings.” 6. Changes to public and semi-public: a. Delete the Rural Business Reserve District. The Rural Business Reserve District was intended to be a holding zone for commercial and industrial zoning districts and is no longer needed with the rural and future urban development accomplishing the same task. 5 New Zoning Districts The Future Urban Development (FUD) zoning district is a new zoning district that is intended as a holding zone to preserve areas where urban services are planned, but not yet available. This was identified in the implementation plan as goal #3 of the land use section of the 2040 Comprehensive Plan as an action that would allow for the orderly development of land planned for urban services. The FUD district is the same as the Rural (R) zoning district except it has a larger (20-acre) minimum lot size to preserve the land for development. The holding zone would apply until municipal sewer and water are available and a landowner/ developer makes application for development. At that time the City may rezone the property consistent with its designation on the future land use plan map, provided that the development does not result in the premature extension of public utilities, facilities or services. The Business Campus (BC) zoning district is for the land in eastern Lino Lakes that was designated Business Campus in the 2040 Comprehensive Plan. The intent is to provide for multi- use buildings, business offices, wholesale showrooms, and related uses in an environment which provides a high level of amenities. The district will serve primarily as employment centers, with office, service, research and development, data centers and light industrial uses. Other uses would include those that support the businesses and their employees, such as convenience retail or services, hotels, restaurants, daycare facilities, banks or other financial institutions. The development standards included in the district are the same as the light industrial district with only the list of uses being different. This district is not currently shown on the zoning map but as land develops within the commercial, business campus or industrial land use the properties will be rezoned. Staff has added the commercial land use option since the P&Z saw the last draft of this section. There are areas in the City where land guided commercial may be appropriate for this BC zoning designation and staff wants to provide this additional option. The development would be required to request a rezoning to BC, which give the City a high level of discretion in determining appropriateness of the district. The High Density Residential and Commercial (R-5) zoning district is intended to provide a setting for multiple family housing and commercial in areas that have good thoroughfare access. The R-5 district shall correspond to the Planned Residential/Commercial land use category in the 2040 Comprehensive Plan future land use map. The uses allowed within the district are a combination of uses found in the High Density Residential (R-4) district and the General Business (GB) district, with the development standards reflecting those district standards as well. This district is not currently shown on the zoning map but as land develops within the planned residential/commercial land use the properties will be rezoned. Agritourism Agritourism is a new use that has been added as a conditional use to the Rural (R) and Future Urban Development (FUD) districts. Agritourism is defined as “any commercial enterprise that links agricultural production and/or processing with tourism in order to attract visitors onto a farm, ranch, or other agricultural business for the purposes of entertaining and/or educating.” By allowing agritourism as a CUP we can address the effects of the use to ensure the site’s 6 agriculture and surrounding properties are not affected by the operations and activities of the use. An example of the use is Waldoch Farm. The agritourism standards are in located in the general provisions section of the zoning ordinance similar to other conditional uses with substantial conditions. Rural Clusters Staff has drafted a rural cluster ordinance that will allow cluster developments as a permitted use on parcels located in the Rural (R) and Rural Executive (R-X) districts, which are guided Low Density Residential on the full build land use map and staged in the post-2040 area on the staging plan. The rural cluster ordinance will allow 8 units per 40 acres when utilizing individual septic systems and 12 units per 40 acres when utilizing community septic. Staff is recommending the density bonuses as a tool to provide landowners with additional development opportunities while preserving land for future development with urban services. Performance standards for the rural cluster ordinance will be adopted as part of the general provisions section to ensure that the rural cluster preserves the higher quality natural resources and can transition effectively to urban services when they become available. The performance standards used for the rural cluster ordinance are very similar to the existing rural planned unit development language found in the Zoning Ordinance, which has now been deleted. Some of the language referenced into the draft ordinance is from the conservation subdivision section which is being removed from the Subdivision Ordinance as part of the update and the standards are being utilized as part of the new rural cluster ordinance. The standards that have changed from the rural planned unit development include: Open space is no longer taken in perpetuity but is instead held until the subject property gains access to municipal sanitary sewer and water services. The density has been increased by four units per 40 acres for both the base density and bonus density. Standards have been included for maintenance, management and replacement of community septic systems. Open space is now required to include a minimum of 25 percent upland area. Residential lots must be large enough to support a primary and secondary septic system. Included cluster development definition and added number of units required to be considered a cluster. Liquor Standards The current ordinance allows brewer taprooms accessory to a malt liquor beverage production and bottling facility in the Light Industrial (LI) and General Industrial (GI). We have updated the General Business (GB), Light Industrial (LI) and General Industrial (GI) districts to include a broader range of uses related to alcoholic beverages such as, brew pub, brewer taproom, microbrewery/small brewer, microdistillery/small distillery and winery/cider mill (which includes meadery). The uses are defined as: 7 Brew Pub - A restaurant that conducts the retail sale of malt liquor brewed on the premise and licensed under Minnesota Statute section 340A.301, subdivision 6(d). Areas used exclusively for brewing operations shall not exceed 25 percent of the total floor area. Included within this use is the off-sale of malt liquor produced on site in refillable growlers pursuant to Minnesota Statutes section 340A.301, subdivision 7(b). (No change from existing ordinance) Brewer Taproom - Facility on the premises of, or adjacent to, a malt liquor beverage production facility / brewery intended for the on-sale and consumption of malt liquor produced by the brewer pursuant to Minnesota Statute section 340A.301, subdivision 6b. A brewer taproom may include a restaurant. (No change from existing ordinance) Microdistilleries - is a distillery operated within the state producing premium, distilled spirits in total quantity not to exceed 40,000 proof gallons in a calendar year, which distillery is licensed under Minnesota Statutes section 340A. (New definition) Small Brewer - is a brewer licensed under section Minnesota Statutes section 340A.301, Subdivision 6, clause (c), (i), or (j) who also holds a retail license to sell off-sale malt liquor at its licensed premises which has been produced and packaged by the brewer. (New definition) The ordinance is drafted to allow for the following: GB District; Permitted use o Brew pub (new) o Microdistillery with cocktail room (new) o Small brewer with brewer taproom (new) LI District; Permitted accessory use o Brewer taproom accessory to malt liquor beverage production (no change) o Cocktail room accessory to distilled spirits production (new) GI District; Permitted accessory use o Brewer taproom accessory to malt liquor beverage production (no change) o Cocktail room accessory to distilled spirits production (new) General Provisions City staff prepared a summary of Zoning Ordinance changes to the General Provisions section needed to comply with State Law, eliminate inconsistencies in the document, better reflect City goals and make the ordinance easier to read and understand. The changes to the section include: 8 1. The non-conforming use section has been revised for compliance with the 2009 changes to MN Statute §462.357, Subd.1e. 2. The word “quadraminium” is not commonly used and has been replaced with the word townhouse. 3. Provided a consistent standard across districts for garage sizes. Garages are intended to provide space to store vehicles and other equipment. The intent is to provide enough space within the garage and other accessory structures to contain all equipment in addition to the vehicles. The existing minimum standard is 20 feet wide with a total size of 440 square feet for single family, two family and townhomes. The draft ordinance has increased the minimum size to 528 square feet. 4. Accessory buildings. Added language to note that no building permit is be required for detached accessory buildings containing 200 sq. ft. in gross floor area or less to be consistent with MN State Building Code. Such buildings will still require a Zoning Permit to ensure compliance with Code standards. Additionally, we have added a section to allow one detached accessory building under 120 square feet by right, which will not be counted against the total number of allowed accessory structures in the district. 5. Added standards for carports. 6. Includes revised architecture standards which break down the classes of materials into three classes for use on the building. 7. Added definitions to the landscape standards. The landscape section has not been updated, but will be updated at a later date by city staff. 8. The Curb Cut/Driveway Width within rural and residential zoning districts was changed from 26 feet in width to 28 feet. 9. Reviewed the parking standards and reformatted as a table to make it easier to read. Modified some parking calculations to be consistent with current practices. 10. Added standards for private drives as a new Section 1007.046. This provides standards for private drives to distinguish them from public streets, provide clear standards and ensure that the homeowners association maintains them in perpetuity. 11. Changed the earth moving and land reclamation activities allowed by Section 1007.051 from a conditional use permit (which runs with the land) to an interim use permit (which includes a sunset clause). 12. Added new language for Wind Energy Conversion System (WECS) as Section 1007.060. this provides standards to allow WECS as an accessory use. 9 13. Added standards for solar energy systems as Section 1007.061. 14. Added language for Model Homes and Temporary Real Estate Offices by administrative permit as a new Section 1007.062. These are common for large developments and this provides consistent standards. 15. Added language for Temporary Structures as a new Section 1007.063 for emergency use. This is typically a short term need when a structure is damaged and uninhabitable. It allows a temporary structure while the original structure is being rebuilt. 16. Added performance standards for motor fuel stations as Section 1007.064. PUD The following is a list of changes made to the PUD section of the ordinance. 1. Eliminated the PUD by conditional use permit and requires them all to be done as a rezoning to the PUD zoning district. The rezoning to PUD creates a negotiated zoning district unique to the individual project and gives the City a higher level of discretion than a conditional use permit. 2. Modifying the purpose and intent to be clearer and more concise. 3. Expanding the list of desired public benefits to be evaluated with PUDs. 4. Created a table to identify base development guidelines by zoning district along with a reference to the base general provision standards. While staff historically has included this base zoning reference as part of the analysis and noted this district in the staff report, this change will provide more clarity. 5. Deleting unnecessary general requirements covered under other sections of the Zoning or Subdivision Ordinance. 6. Moving rural residential PUD requirements to the rural cluster section to allow it by right. These subdivisions will allow clustering of homes on smaller lots than would typically be allowed in exchange for preservation of at least 50% of the area as open space and compliance with additional conservation development standards. 7. Modifying the open space performance standards to clarify how it is calculated and designed in urban residential PUDs. 8. Creating a subsection for mixed-use PUD requirements which references the residential, commercial and industrial PUD sections. 9. Creating an additional requirement for commercial and industrial PUDs to have harmonious and integrated design for all buildings in the development. 10 10. Added a requirement that the developer hold a neighborhood meeting prior to submittal of a PUD concept plan application. 11. Streamlined the submittal requirements to eliminate unnecessary requirements and referencing standards from other sections of City Code rather than repeating the standards. 12. Updating submittal procedures to match current city process. 13. Creating a process for plan modifications or amendments to a PUD. 14. Created a list of all existing planned development overlays (PDO’s) to become PUDs along with all existing PUDs. The ordinance will be amended with future PUDs to add the PUD reference to Section 1007.131. Additional Considerations 1. Currently the ordinance states, “Chain link fences shall not include slates.” Staff would like to also include fabric as a prohibited material except for use on public recreational facilities or private sport courts. SUMMARY This report is intended to provide a comprehensive list of all the significant changes that been made as part of the Zoning Ordinance update. The Zoning Ordinance will be presented at the November 14th meeting for the first reading and the November 28th meeting for the second reading. RECOMMENDATION No action is required. The Council should provide feedback on any of the proposed changes. ATTACHMENTS 1. None WS – Item 6 WORK SESSION STAFF REPORT Work Session Item No. 6 Date: October 3, 2022 To: City Council From: Katie Larsen, City Planner Re: 601 Apollo Drive Retail, Marketplace PDO Amendment #3 Background At the Work Session, staff will present the October 10, 2022 Council staff report. The applicant, Java Lino Retail, LLC, submitted a Land Use Application for two (2) separate commercial buildings (a 4,200 sf dental clinic and a 2,240 sf coffee shop) and a drive thru ATM on one (1) lot located at 601 Apollo Drive. Per the Marketplace Planned Development Overlay (PDO) Design Guidelines Ordinance No. 03-05 and site plan, this lot is to be developed as a bank. An amendment to the ordinance is required to change the site use from a bank to the proposed uses. Requested Council Direction None, discussion only. Attachments 1. October 10, 2022 Council Staff Report 1 CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: October 10, 2022 TOPIC: 601 Apollo Drive Retail i. Consider 1st Reading of Ordinance No. 04-22, Marketplace PDO Amendment #3 ii. Consider Resolution No. 22-115 Approving Marketplace PDO Amendment #3 for Site & Building Plans iii. Consider Resolution No. 22-116 Approving Site Improvement Performance Agreement (To Follow) VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting consideration of the above noted ordinance and resolutions. Complete Application Date: August 16, 2022 60-Day Review Deadline: October 15, 2022 Environmental Board Meeting: August 31, 2022 Park Board Meeting: N/A Planning & Zoning Board Meeting: September 14, 2022 City Council Work Session: October 3, 2022 City Council Meeting: October 10, 2022 BACKGROUND The applicant, Java Lino Retail, LLC, submitted a Land Use Application for two (2) separate commercial buildings (a 4,200 sf dental clinic and a 2,240 sf coffee shop) and a drive thru ATM on one (1) lot located at 601 Apollo Drive. Per the Marketplace Planned Development Overlay (PDO) Design Guidelines Ordinance No. 03-05 and site plan, this lot is to be developed as a bank. An amendment to the ordinance is required to change the site use from a bank to the proposed uses. This staff report is based on the followings plan sets: • ALTA Survey prepared by Design Tree dated April 18, 2022 • Site and Civil Plans prepared by Design Tree dated July 29, 2022 2 • Final Stormwater Management Study prepared by Design Tree dated July 29, 2022 • Architectural Plans prepared by Lampert Architects dated August 19, 2022 • Landscape Plans prepared by Plan-Type dated August 10, 2022 • Photometric Plan prepared by Viking Electric dated July 28, 2022 • Applicant Narrative prepared by Java Companies dated July 29, 2022 This Council staff report provides edits to the September 14, 2022 Planning & Zoning staff report. Changes are either narratively described or shown as strikethrough (deletions) or underline (additions). ANALYSIS History Lino Lakes Marketplace is a master planned shopping/retail center approved in 2001. The development includes Target and Kohl’s, the four (4) Apollo Drive retail buildings, Subway and those commercial buildings and lots along Lake Drive. Ordinance No. 16-01 and amended by Ordinance No. 03-05 regulates site plan and design guidelines for the development. The design guidelines detail requirements for building composition, materials, lighting, signage, landscaping and building elevations. Per the Marketplace Site Plan, the subject site is shown as a future 4,500 sf bank. Per the Marketplace Planned Development Overlay (PDO) Design Guidelines Ordinance No. 03-05, substantial departures from the approved plans require an amendment to the ordinance. The following is a summary of Marketplace PDO amendments: • Ordinance No. 16-01: Original PDO establishing Marketplace Design Guidelines • Ordinance No. 03-05: PDO Amendment #1-Site Plan & Retail Architectural Standards • Ordinance No. 03-20: PDO Amendment #2-Amend Building Plans for Retail B Building (617 Apollo Drive) • Ordinance No. 04-22: PDO Amendment #3-Amend Site Plan for 601 Apollo Drive Zoning and Land Use The subject site is zoned GB, General Business with a PDO, Planned Development Overlay as established by Ordinance No. 16-01 and amended by Ordinance No. 03-05. The proposed dental clinic, coffee shop, and drive-thru ATM are permitted commercial uses. Current Zoning GB, General Business w/ PDO Existing Land Use Vacant Commercial Future Land Use per CP Commercial Utility Staging Area 1A=2018-2025 Surrounding Zoning and Land Use 3 Direction Zoning Existing Land Use Future Land Use North GB-General Business Commercial Commercial East GB-General Business Commercial Commercial South GB-General Business Commercial Commercial West GB-General Business Commercial Commercial Subdivision Ordinance The lot is an existing platted lot and is not being further subdivided. Streets and Alleys CSAH 23 (Lake Drive) is an A-Minor Reliever road and Apollo Drive and Market Place Drive are local roads. One access to the site is off of the private street (also referred to as Market Place Drive) and aligns with the private street between 609 Apollo Drive (Subway) and 617 Apollo Drive (Eagle Liquors & MC Tap). Easements A 10ft wide drainage and utility easement was dedicated on the Lino Lakes Market Place 2nd Addition plat along the south and west lot lines. A 14ft wide drainage and utility easement was also dedicated over the east lot line. The east lot line extends to the center of the private street. Public Land Dedication Park dedication fees were paid with the original Lino Lakes Market Place plat. No additional public land dedication or fees are required. Site and Building Plan Review The Lino Lakes Marketplace PDO Design Guidelines are the regulating zoning and performance standards for the subject site. Existing ALTA Survey The 1.32 acre site is legally described as Lot 2, Block 1, Lino Lakes Market Place 2nd Addition. The site has been graded and is pad ready. A private street provides access to the lot. There is a 15ft wide pedestrian and bicycle trail easement along CSAH 23/Lake Drive. The monument sign for Target and Kohls is located in the southwest corner of the site. Sidewalk exists along the south and east lot lines. 4 Several private Declarations and Operation and Easement Agreements encumber the property. A Third Amendment to the Operation and Easement Agreement between Target, Prior Lake, and Kohl’s has been drafted by the applicant and shall be recorded. The Amendment changes the site plan to allow for the proposed retail buildings (dentist, coffee shop and ATM). Site Plan Per applicant’s narrative, “The Lino Retail project will consist of a 4,200 square foot dental clinic, 2,240 square foot coffee shop and a drive thru ATM.” The two (2) buildings and drive thru ATM are proposed on the one (1) lot. The parking lot is located north and east of the buildings. A drive thru lane extends around the buildings and adjacent to CSAH 23 (Lake Drive). The PDO, Planned Development Overlay zoning provides flexibility to allow for multiple buildings on one (1) lot. The two (2) buildings have 10ft of separation. A small outdoor dining/patio area is proposed to the east of the coffee shop. Staff Comments: 1. All plan sheets shall be signed by licensed professional. 2. All one-way drive aisles and drive thru lanes shall be a minimum 12ft wide. 3. All two-way drive aisles and drive thru lanes shall be a minimum 24ft wide. 4. A sidewalk shall be stubbed from the east lot line to the parking lot. 5. The line shown between the buildings shall be removed to avoid confusion that it appears to be a lot line. 6. The trash enclosure shall be located to the northeast corner of the site to be consistent with 625 Apollo Drive (Dairy Queen) and 633 Apollo Drive (Discount Tire). 7. The building setback line along Apollo Drive shall be changed to 30ft. 8. An administrative permit is required for any accessory outdoor dining. Overall, the proposed site plan meets the Marketplace Design Guidelines and performance standard requirements unless otherwise noted. Lot Size and Setbacks MP Design Guideline Requirements 601 Apollo Retail Setbacks-Street Required Proposed Principal Building-CSAH 23 (arterial) 40 ft 46 ft Parking Lot 15 ft 15ft Principal Building-Apollo Dr (local) 30 ft 65 ft Parking Lot 15 ft 15 ft Principal Building-Private Streeta 30 ft 100 ft 5 Parking Lota 15 ft 25 ft Setbacks-North Lot Line Required Proposed Principal Building 10 ft 160-200 ft Accessory Building (attached trash enclosure) 5 ft TBD ft Parking Lot/Driveway 10 ft 60 -210 ft aSetbacks are measured from the lot line which is the centerline of the private street. This is consistent with the Marketplace Design Guidelines. Setback requirements are met. Architectural Plans and Exterior Building Materials Exterior materials and colors consist of matte black prefinished metal flashing, storm grey EIFS, morning mist EIFS, glen-gery light grey brick accents, dark shadow and oak block and awnings. Green awnings on the coffee shop provide brand identity. The color palette combines the tan /beige colors of the existing Marketplace retail buildings with more modern grey and dark colors, similar to 609 Apollo Drive (Subway). City ordinance allows for stucco or EIFS on no more than 30% of the primary front building elevation and no more than 60% of any side or rear building elevation. The Marketplace Design Guidelines also allows for EIFS but does not specify %. The primary front elevations face east and have 29.4% & 17.6& stucco. The rear west elevations face north towards Lake Drive and both have 19.3% stucco. The south elevations have 21.1% and 35.4% stucco and the north elevations have 24.8% and 35.4% stucco. The buildings have a 2ft high oak colored block base. The two (2) different grey color EFIS bands create the building tops. The materials and percentages are compliant with City zoning ordinance performance standards and the Marketplace Design Guidelines. The building height is 19’ 4” which is less than the maximum 45’ allowed. The trash enclosure is 6’8” in height and has 8” rockface concrete block and color to match building. The gate is constructed of vertical composite wood siding and swing gate with minimum 80% opacity. The trash enclosure meet performance standards. The mechanical equipment is located inside the buildings. The building will be sprinkled for fire suppression. Staff Comments 1. The buildings shall include a more defined cornice similar to Discount Tire or Dairy Queen. 6 a. The Planning & Zoning Board did not recommend a more defined cornice. Outdoor Lighting Per Section 1007.043(6)(d), no light source shall exceed 1.0 foot candle onto right of way or 0.4 foot candle onto adjacent property. Page M, Photometric Site Plan shows all foot candle measurements meet requirements. Light fixtures on both the building and 20’ high light poles are down lit and cutoff as required by city code. Off-Street Parking Requirements Per City Code Section 1007.044(6): (l) Office Buildings, Veterinary Hospitals, Professional Offices and Medical Clinics. Three (3) spaces plus at least one (1) space for each two hundred (200) square feet of floor area. For the 4,200sf dentist office with 3,780sf floor area: Three (3) spaces + (3,780/200) = 22 spaces required. (r) Restaurants, Cafes, Private Clubs Serving Food and/or Drinks, Bars, On-Sale Nightclubs. Ten (10) spaces for each one thousand (1,000) square feet of dining room, plus one (1) space for each employee of the maximum work shift. For the 2,240sf coffee shop with 1,120sf of dining room and 6 employees: (10 spaces x (1,120/1,000)) + 6 = 17 spaces required. A total of 39 spaces are required. The site has 41 spaces plus 2 ADA spaces for a total of 43 spaces. Parking requirements are met for both the dentist office and coffee shop. Accessory Uses: Drive Through Service Facilities Per City Code Section 1007.112(7): (b) Drive-through service facilities: 1. Not less than one hundred twenty (120) feet of segregated automobile stacking must be provided for the single service lane. Where multiple service lanes are provided, the minimum automobile stacking may be reduced to sixty (60) feet per lane. Over 300ft of automobile stacking space is provided. 7 2. The stacking lane and its access must be designed to control traffic in a manner to protect the buildings and will not interfere with on-site traffic circulation or access to the required parking space. The stacking lanes and access are designed to control traffic. 3. No part of the public street or boulevard may be used for stacking of automobiles. No part of the public street is used for stacking. 4. The stacking lane, order board intercom, and window placement shall be designed and located in such a manner as to minimize glare to adjacent premises, particularly residential premises, and to maximize maneuverability of vehicles on the site. Glare is minimized and there are no adjacent residential premises. 5. The drive-through window and its stacking lanes shall be screened from view of adjoining residential zoning districts and public street rights-of-way. There are no adjoining residential zoning districts and the stacking lanes are screened from street right-of-way. 6. A lighting and photometric plan will be required that illustrates the drive-through service lane lighting and shall comply with §1007.043 (6) of this Ordinance. A lighting and photometric plan have been submitted and they meet zoning ordinance requirements. Grading Plan and Stormwater Management Per the Final Stormwater Management Study prepared by Design Tree dated July 29, 2022, the existing site is currently undeveloped with no existing structures or infrastructure. Runoff from the site flows east and discharges into the existing storm sewer located in Market Place Drive right-of-way. The site consists mostly of soils classified as Hydrologic Soil Group “A” which are considered to have high infiltration rates when thoroughly wet. A series of porous pavement and storm sewer pipe BMP’s have been proposed that meet the City’s and the RCWD’s rules and regulations for water quality volume and rate control. Public Utilities The buildings will be municipally served by an 8” sanitary sewer main and an 8” watermain located along Market Place Drive. Tree Preservation and Mitigation Standards 8 Per the August 31, 2022 Environmental Board staff report: A Master Landscape Plan for the retail area bounded by Lake Drive to the west, 77th Street to the north, and Apollo Drive to the south was approved with conditions in August of 2001. A revision submitted in October of 2001 incorporated the required changes and became the approved final landscape plan for the area. The landscape plan submitted for the 601 Apollo Drive Retail project should thus be measured against the approved Master Landscape Plan from 2001, rather than strictly adhering to current ordinance. The submitted landscape plan is an improvement upon the Master Landscape Plan in several respects. • The 2001 plan called for 34 large tree equivalents and 29 large shrub equivalents. The current submittal calls for 47 large tree equivalents and 110 large shrub equivalents. • The ash trees (Fraxinus pennsylvanica) called for on the south perimeter have been replaced with lindens (Tilia Americana) and sycamores (Plantanus x acerifolia ‘Morton Circle’). • The current plan calls for additional trees on the borders shared with Lake Drive, the property to the north, and Apollo Drive. This provides buffer and screening, which will improve the aesthetics of this corner lot. • There are more trees in the parking lot islands to provide additional canopy cover and shading of the vehicular hardscape area. • Numerous shrubs have been added in the foundation landscape area. • Diversity of plant species has increased significantly as compared to the 2001 landscape plan. Landscape requirements have been met. Sod and Ground Cover Standards All areas not otherwise improved in accordance with the approved site plans shall have a minimum depth of 4 inches of topsoil and be sodded including boulevard areas. Seed may be provided in lieu of sod in certain cases, including when the area is adjacent to natural areas or wetlands. Mn DOT seed mix 25-151 will be used for temporary stabilization. Permanent stabilization will be sod. Signage A separate sign permit application shall be submitted to the City and approved prior to signage installation. Signage shall be compliant with the Marketplace Design Guidelines. Impervious Surface Coverage 9 The allowed impervious surface coverage in the GB, General Business District is 75%. The proposed impervious surface coverage 66.8% and is compliant. Traffic Study A traffic study is not required. CSAH 23 (Lake Drive) is an A-Minor Reliever and has capacity for the retail traffic. The site is part of a master planned development. Environmental Assessment Worksheet An environmental assessment is not required for the retail development. Wetlands There are no wetlands on site. Shoreland Management Overlay District The site is not within the shoreland district. Floodplain There is no FEMA floodplain on site. Additional City and Government Agency Review Comments Anoka County Highway Department Anoka County Highway Department received the plans and did not have any comments. Public Safety Comments The Fire Division is requesting a hydrant in front of the business with the drive through. They are also requesting the FDC be located on this side of the business as well. The Police Division had no issues that needed to be addressed. Environmental Board The Environmental Board recommended approval of the development proposal at their August 31, 2022 meeting. Planning & Zoning Board The Planning & Zoning Board held a public hearing on September 14, 2022. There were no public comments. The Board recommend approval with a 5-0 vote with the following revisions: 10 1. The buildings do not need a more defined cornice. 2. Any future changes in use on this lot (Lot 2, Block 1, Lino Lakes Market Place 2nd Addition) shall be consistent with the permitted uses, accessory uses, and conditional uses listed in the City’s GB, General Business zoning district. Agreements Stormwater Maintenance Agreement The stormwater facilities on the site will be privately maintained and a Declaration for Maintenance of Stormwater Facilities will be required. Development Agreement and Final Plat The lot is not being subdivided; therefore, a development agreement is not required. Site Improvement Performance Agreement A Site Improvement Performance Agreement will be prepared by the City and shall be executed. Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by the construction of stormwater management BMP’s such as curb, gutter, and porous pavement. Land Use Plan The Comprehensive Plan guides this property for commercial use. The proposed retail development is consistent with commercial land use. Housing Plan The goals and policies of Housing Plan are not negatively impacted by the retail development. Transportation Plan Goals of the Transportation Plan are to ensure that streets are as safe as possible and to reduce unnecessary traffic. CSAH 23 (Lake Drive) is an A-Minor Reliever road and has structural capacity to handle the traffic volume of the retail development. Sanitary Sewer and Water Supply Plan The building will be municipally served by an 8” sanitary sewer main and an 8” watermain located along Market Place Drive. 11 The existing sanitary sewer and water supply system have capacity for the retail development. Finding of Fact Ordinance No. 04-22 and Resolution No. 22-115 detail the finding of fact. RECOMMENDATION Staff and Boards recommend approval of the Marketplace PDO Amendment #3 and site plan & building plan review for 601 Apollo Drive Retail ATTACHMENTS 1. Site Location and Aerial Map 2. Civil Site Plan 3. Architectural Plan Set & Exterior Materials 4. Ordinance No. 04-22 5. Resolution No. 22-115 6. Resolution No. 22-116 7. Site Improvement Performance Agreement (To Follow) 0 100 20050 Feet 609609 717717 76417641 625625 601601 709709 76217621 701701 APOLLO DRAPOLLO DR AAPPOOLLLLOODDRR Site Location & Aerial Map601 Apollo Dr Retail µCSAH 23 (Lake Drive)Market Place Drive THIS DRAWING AND THE INFORMATION THEREIN IS THE PROPERTY OF DESIGN TREE ENGINEERING INC. USE BY THE HOLDER OR DISCLOSURE TO OTHERS WITHOUT THE PERMISSION OF DESIGN TREE ENGINEERING INC. IS PROHIBITED. IT CONTAINS PROPRIETARY AND CONFIDENTIAL INFORMATION OF DESIGN TREE ENGINEERING INC. REPRODUCTION OF THE MATERIAL HEREIN WITHOUT WRITTEN ERMISSION OF DESIGN TREE ENGINEERING INC. VIOLATES THE COPYRIGHT LAWS OF THE UNITED STATES AND WILL SUBJECT THE VIOLATORS TO LEGAL PROSECUTION. COPYRIGHT @ 2022 BY DESIGN TREE ENGINEERING I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. DRAWING NO. DRAWN BY: CHECKED BY: PROJECT NO.: NO.DATE DESCRIPTION DATE:LICENSE #: PRINTED NAME:JEREMY E. ANDERSON 44223 10921005 APOLLO DRIVE RETAIL 601 APOLLO DR. LINO LAKES, MN 55014 07/29/22 RJK JEA PARKING INFORMATION PARKING STALLS 41 STALLS ACCESSIBLE STALLS 2 STALLS TOTAL STALLS 43 STALLS PROPERTY INFORMATION TOTAL PROPERTY AREA 1.324 AC DISTURBED AREA 1.2 ±AC EXISTING IMPERVIOUS AREA 0.121 AC PROPOSED IMPERVIOUS AREA 0.934 AC NET INCREASE IMPERVIOUS AREA 0.813 AC PROPOSED SITE LEGEND LIGHT DUTY BITUMINOUS PAVEMENT POROUS BITUMINOUS PAVEMENT CONCRETE PAVEMENT CONCRETE SIDEWALK CURB AND GUTTER TIPPED CURB AND GUTTER PAINTED DIRECTIONAL ARROW PAINTED ACCESSIBLE PARKING SYMBOL 0'20'40' NOTES: 1.ALL DIMENSIONS SHOWN ARE TO FLOW LINE, CENTERLINE OF FENCE, EDGE OF PAVEMENT, OR EXTERIOR FACE OF BUILDING, UNLESS OTHERWISE NOTED. 2.CONTRACTOR SHALL VERIFY ALL PLAN AND DETAIL DIMENSIONS PRIOR TO CONSTRUCTION. 3.ALL INTERIOR PARKING STALL STRIPING SHALL BE 4" AND YELLOW IN COLOR. 4.ACCESSIBLE PARKING STALL STRIPING, ACCESS AISLE, AND SYMBOL SHALL BE PAINTED IN ACCORDANCE WITH LOCAL AUTHORITY REQUIREMENTS. 5.ALL CURB AND GUTTER SHALL BE B612 UNLESS OTHERWISE NOTED. 6.CONTRACTOR SHALL MAINTAIN FULL ACCESS TO ADJACENT PROPERTIES DURING CONSTRUCTION AND TAKE ALL PRECAUTIONS NECESSARY TO AVOID PROPERTY DAMAGE TO ADJACENT PROPERTIES. 7.ALL SITE WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE RECOMMENDATIONS OF THE GEOTECHNICAL ENGINEER. 8.GOPHER STATE ONE CALL DAMAGE PREVENTION SYSTEM FOR BURIED UTILITIES. 1-800-252-1166. 1 2 B612 CURB AND GUTTER ADA PEDESTRIAN RAMP (SEE DETAILS) PARKING STRIPING TRASH ENCLOSURE CONCRETE SIDEWALK ATM (SEE ARCHITECTURAL) SITE FURNITURE (SEE ARCHITECTURAL) REPLACE CONCRETE SIDEWALK, CURB, AND BITUMINOUS PAVEMENT AS NEEDED FOR UTILITY CONNECTIONS 7" STEP AT STOOP EDGE 8' WIDE CURB CUT SPLASH BLOCK FOR ROOF DRAINS 3 4 5 KEY NOTES: SITE PLAN C201LAKE DRIVEMARKET PLACE DRIVEAPO L L O D R I V E40'-0" BUILDING SETBACK30'-0" BUILDING SETBACK10'- 0 " B U I L D I N G & P A R K I N G S E T B A C K 15'-0" PARKING SETBACK15'-0 " P A R K I N G S E T B A C K 15'-0" PARKING SETBACKPR O P O S E D B U I L D I N G A4,2 0 0 S F PR O P O S E D B U I L D I N G B2,2 4 0 S F R15.50 R29.50 R10. 0 0 R15.50R5.50 R5 . 5 8 R5.50 R5.50 R5.50R18.50R41.50R5.50 R10.50 R18.5 0 R3. 5 0 R5.50 R24.5 0 R5.50 R5 . 5 0 23.0023. 0 0 11. 5 0 11. 5 0 7.0011.0011.0015. 6 7 15. 6 7 10.6710.6710.004.6718. 0 0 (TY P )9.00(TYP)9.0018. 0 0 (TY P )9.00(TYP)25.0018.00(TYP)18.00(TYP)9.0 0 (TY P ) 9.0 0 (TY P )23.006.3318. 0 0 4.3325.508.8 7 6.0 8 24. 0 0 1911 6 7 46. 1 7 46. 1 7 7.5 0 3.8 3 9.009.007.5 0 26. 5 0 1 1 1 3 3 4 5 5 22.886 7 6 7 2 8 8 9 9 9 9 10 10 11 11 11 11 1 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 04-22 MARKETPLACE PDO AMENDMENT #3 FOR SITE AND BUILDING PLANS FOR 601 APOLLO DRIVE RETAIL The City Council of Lino Lakes ordains: Section 1: Finding of Fact 1. The City received a Land Use Application to amend the Marketplace Planned Development (PDO) Design Guidelines Ordinance No. 03-05. 2. Ordinance No. 03-05 regulates site plan and design guidelines for the Marketplace development and states under Special Provisions #4 that substantial departures from the approved plans will require an amendment to the Planned Development Overlay (PDO). 3. Per the Marketplace PDO Site Plan, the subject site is a future bank. 4. The applicant is proposing to construct a dental clinic, coffee shop, and ATM drive-thru that will require modifications to the site plan and building elevations. 5. The Planning and Zoning Board held a public hearing on September 14, 2022 and recommended approval the PDO Amendment #3 and the site and building plans. 6. Per City Zoning Ordinance Section 1007.015(5), the Planning and Zoning Board shall consider possible adverse effects of the proposed ordinance amendment. Its judgement shall be based upon, but not limited to, the following factors: (a) The proposed action has been considered in relation to the specific policies and provisions of and has been found to be consistent with the official City Comprehensive Plan. The proposed retail development is consistent with the official City Comprehensive Plan. (b) The proposed use is or will be compatible with present and future land uses of the area. The proposed retail development is compatible with present and future land uses. (c) The proposed use conforms with all performance standards contained herein. The proposed retail development conforms with all performance standards with revisions 2 as noted in this staff report. (d) The proposed use can be accommodated with existing public services and will not overburden the City’s service capacity. The proposed retail development can be accommodated with the existing public services and will not overburden the City’s service capacity. The development will be municipally served by an 8” sanitary sewer main and an 8” watermain located along Market Place Drive. (e) Traffic generation by the proposed use is within capabilities of streets serving the property. Traffic generated by the proposed retail development is within capabilities of the streets serving the property. Goals of the Transportation Plan are to ensure that streets are as safe as possible and to reduce unnecessary traffic. CSAH 23 (Lake Drive) is an A-Minor Reliever road and has structural capacity to handle the traffic volume of the retail development. Section 2: Amendment Ordinance No. 03-05 of the City of Lino Lakes is hereby amended to include the following plans subject to the revisions detailed in Resolution No. 22-115: • Site and Civil Plans prepared by Design Tree dated July 29, 2022 • Architectural Plans prepared by Lampert Architects dated August 19, 2022 • Landscape Plans prepared by Plan-Type dated August 10, 2022 • Photometric Plan prepared by Viking Electric dated July 28, 2022 Section 3: Legal Description The subject site is legally described as Lot 2, Block 1, Lino Lakes Market Place 2nd Addition. Section 4: Development Regulations Development of the subject site shall be in substantial conformance with the plans noted under Section 2 above. Section 5: Zoning Regulations Any future changes in use on this lot (Lot 2, Block 1, Lino Lakes Market Place 2nd Addition) shall be consistent with the permitted uses, accessory uses, and conditional uses listed in the City’s GB, General Business zoning district. Section 6: Effect 3 This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. The other provisions of Ordinance No. 03-05 are still in effect. Adopted by the Lino Lakes City Council this 24th day of October, 2022. The motion for the adoption of the foregoing ordinance was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Rob Rafferty, Mayor ATTEST: Julianne Bartell, City Clerk 1 CITY OF LINO LAKES RESOLUTION NO. 22-115 APPROVING MARKETPLACE PDO AMENDMENT #3 FOR SITE AND BUILDING PLANS FOR 601 APOLLO DRIVE RETAIL WHEREAS, the City received a Land Use Application to amend the Marketplace Planned Development (PDO) Design Guidelines Ordinance No. 03-05; and WHEREAS, Ordinance No. 03-05 regulates site plan and design guidelines for the Marketplace development and states under Special Provisions #4 that substantial departures from the approved plans will require an amendment to the Planned Development Overlay (PDO); and WHEREAS, per the Marketplace PDO Site Plan, the subject site is a future bank; and WHEREAS, the applicant is proposing construct a dental clinic, coffee shop, and ATM drive-thru that will require modifications to the site plan and building elevations; and WHEREAS, the subject site is legally described as Lot 2, Block 1, Lino Lakes Market Place 2nd Addition; and WHEREAS, the Planning & Zoning Board held a public hearing on September 14, 2022 and recommended approval of the PDO Amendment #3 and the site and building plans. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following findings: FINDINGS OF FACT (a) The proposed development application must be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: 1. Land Use Plan. 2. Transportation Plan. 3. Utility (Sewer and Water) Plans. 4. Local Water Management Plan. 5. Capital Improvement Plan. 6. Policy Plan 7. Natural Environment Plan. 2 The proposed retail development is consistent with the City’s Comprehensive Plan in regards to the land use plan, transportation plan, utility plans, local water management plan, capital improvement plan, policy plan and natural environment plan. (b) The proposed development application is compatible with present and future land uses of the area. The proposed retail development is compatible with present and future land uses. (c) The proposed development application conforms to performance standards herein and other applicable City Codes. The proposed retail development conforms with all performance standards with minor revisions required as detailed in this resolution. (d) Traffic generated by a proposed development application is within the capabilities of the City when: 1. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. 2. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. 3. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. 4. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. 5. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. 6. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. 7. The LOS requirements in paragraphs 1. to 4. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to 3 determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties that contribute to traffic at the interchange. 8. The City does not relinquish any rights of local determination. The traffic generated by the proposed retail development are within the capabilities of the streets serving the property and meet LOS requirements. The City will not relinquish any rights of local determination. (e) The proposed development shall be served with adequate and safe water supply. The proposed development will be served with adequate and safe water supply. (f) The proposed development shall be served with an adequate or safe sanitary sewer system. The proposed development will be served with adequate and safe sanitary sewer. (g) The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. No City funds are being expended for this development. (h) Development shall be permitted only in such a manner that the maximum number of trees shall be preserved. It shall be the duty of the person seeking approval to demonstrate that there are no feasible or prudent alternatives to the cutting of trees on the site. The proposed retail development does not propose any tree removal. There are no trees on site. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the site and building plan for 601 Apollo Drive Retail subject to the following conditions: 1. A Third Amendment to the Operation and Easement Agreement between Target, Prior Lake, and Kohl’s shall be recorded. 2. A Site Improvement Performance Agreement is required. 3. A Declaration for Maintenance of Stormwater Facilities in favor of RCWD and the City shall be recorded. 4 4. A separate sign permit application shall be submitted and approved by the City prior to signage installation. Signage shall be compliant with the Marketplace Design Guidelines. 5. An administrative permit is required for any accessory outdoor dining. 6. Any future changes in use on this lot (Lot 2, Block 1, Lino Lakes Market Place 2nd Addition) shall be consistent with the permitted uses, accessory uses, and conditional uses listed in the City’s GB, General Business zoning district. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves PDO Amendment #3 and the site and building plans for 601 Apollo Drive Retail subject to the following comments being addressed prior to issuance of a building permit: 1. All comments from the City Engineer letter dated September 7, 2022 shall be addressed. 2. All comments from the Environmental Coordinator letter dated September 1, 2022 shall be addressed. 3. All plan sheets shall be signed by licensed professional. 4. Recorded copies of the following documents shall be provided to the City: a. Third Amendment to the Operation and Easement Agreement b. Declaration for Maintenance of Stormwater Facilities 5. A Site Improvement Performance Agreement shall be executed and securities in place. 6. Sheet C201 and Sheet A1, Site Plan: a. All one-way drive aisles and drive thru lanes shall be a minimum 12ft wide. b. All two-way drive aisles and drive thru lanes shall be a minimum 24ft wide. c. A sidewalk shall be installed from the east sidewalk to the parking lot to provide pedestrian access to the buildings. d. The line shown between the buildings shall be removed. e. The trash enclosure shall be located to the northeast corner of the site to be consistent with 625 Apollo Drive (Dairy Queen) and 633 Apollo Drive (Discount Tire). f. The building setback line along Apollo Drive shall be changed to 30ft. Adopted by the Council of the City of Lino Lakes this 10th day of October, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: 5 ______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 22-116 RESOLUTION APPROVING SITE IMPROVEMENT PERFORMANCE AGREEMENT WITH JAVA LINO RETAIL, LLC WHEREAS, the City has completed review of the site and building plans for 601 Apollo Drive Retail; and WHEREAS, the legal description of the property is Lot 2, Block 1, Market Place 2nd Addition after recording of the final plat; and WHEREAS, City Code Section 1007.020(5)(d) requires the execution of a site performance agreement prior to issuance of a building permit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Site Improvement Performance Agreement between the City of Lino Lakes and Java Lino Retail, LLC is hereby approved and the Mayor and City Clerk are authorized to execute such agreements on behalf of the City. Adopted by the Council of the City of Lino Lakes this 10th day of October, 2022. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 601 Apollo Drive Retail Council Work Session October 3, 2022 Land Use Application •Marketplace PDO Amendment #3 •Amend Ordinance No. 03-05 Marketplace Planned Development Overlay (PDO) Design Guidelines •Change lot use from bank to retail development •Site & Building Plan Review •Dental clinic •Coffee shop •Drive thru ATM 2 3 Existing Conditions •601 Apollo Drive •1.32 acre site •Graded & pad ready •Marketplace is master planned retail center approved 2001 •Market Place Drive is private street •Design Guidelines •Building composition •Materials •Lighting •Signage •Landscaping •Zoning = GB w/ PDO 4 Current Marketplace PDO Site Plan •July 2005 •4,500 sf bank •Several private Declarations and Operation & Easement Agreements encumber the property. •A Third Amendment to the Operation and Easement Agreement shall be recorded 5 Site Plan •4,200 sf dental clinic •2,240 sf coffee shop •Outdoor patio •Drive thru ATM •2 drive thru lanes •10ft building separation •Setbacks Required Proposed •Lake Dr: 40ft 46ft •Apollo 30 65 •Marketplace 30 100 •North lot line 10 160 •Parking Spaces •Dental Office requires 22 •Coffee Shop requires 17 •Total required = 39 •Proposed = 43 6 Exterior materials •Matte black prefinished metal flashing •Storm grey & morning mist EIFS •Glen-gery light grey brick accents •Dark shadow and oak block •Black and Green awnings •Green awnings on the coffee shop provide brand identity. •Color palette combines tan colors of existing Market Place retail buildings with modern grey and dark colors •Site plan and exterior material requirements met Additional City & Agency Comments•Anoka County: reviewed preliminary plat and had no comments •Fire Division: add hydrant and FDC in front of coffee shop •Police Division: reviewed and no comments •Environment Board: August 31, 2022 recommended approval 7 Planning & Zoning Board•Planning & Zoning Board held a public hearing on September 14, 2022. •There were no public comments. •Board recommend approval with a 5-0 vote with the following revisions: •The buildings do not need a more defined cornice. •Any future changes in use on this lot (Lot 2, Block 1, Lino Lakes Market Place 2nd Addition) shall be consistent with the permitted uses, accessory uses, and conditional uses listed in the City’s GB, General Business zoning district. 8 Findings of Fact•Ordinance No. 04-22 and Resolution No. 22-115 detail the finding of fact.Council Consideration •Consider 1st Reading of Ordinance No. 04-22, Marketplace PDO Amendment #3 •Consider Resolution No. 22-115 Approving Marketplace PDO Amendment #3 for Site & Building Plans •Consider Resolution No. 22-116 Approving Site Improvement Performance Agreement 9 Unused slides 10 11 EFIS Zoning Ordinance •No more than 30% EFIS or stucco on primary front elevation •No more than 60% on side or rear elevation Proposed = •East Primary Elevation •29.4% & 17.6% stucco •West Rear Elevation •19.3% stucco •South Side Elevation •21.1% and 35.4% stucco •North Side Elevation •24.8% and 35.4% stucco •2ft high oak colored block base •2 different grey color EFIS bands create building tops •Building Height = 19’4”< 45’ 12 •Trash enclosure is 6’8” •8” rockface concrete block and color to match building •Gate is constructed of vertical composite wood siding and swing gate with minimum 80% opacity •Building exterior materials meet ordinance requirements for material types, color and % •Market Place Design Guidelines also met •Need more defined cornice 13 Stormwater Management •High infiltration soils •Porous pavement and storm sewer pipes BMP’s provide stormwater management •Drainage to pond near Target •City Engineer & RCWD reviewed •Meets water quality volume and rate control Public Utilities •8” sanitary sewer main and 8” watermain located along Market Place Drive 14 Landscaping •Env Coordinator and Env Board reviewed •Market Place Master Landscape Plan regulates landscaping for development •Proposed: •47 large tree •110 large shrub •Parking lot island plantings •Foundation plantings •Proposed landscaping exceeds required Market Place landscape plan •Impervious: 66.8% < 75% allowed 2001 Market Place- Master Landscape Plan •34 large tree •29 large shrubs Comprehensive Plan•Resource Management System Plan •Stormwater management BMP’s (curb, gutter, porous pavement) •Land Use Plan •Retail development is consistent with commercial development •Housing Plan and Transportation System •Not negatively impacted •Sanitary Sewer Plan and Water Supply Plan •System has capacity for retail development 15 WS – Item 7 WORK SESSION STAFF REPORT Work Session Item 7 Date: October 3, 2022 To: City Council From: Lisa Lamey, Rookery Activity Center Manager Re: Rookery Scholarship Program Background The Rookery Activity Center has received a few inquiries about offering a scholarship program for membership or programs. The former Parks and Recreations department previously offered a scholarship to families that qualified for free/reduced lunches from the school district. The department subsidized program fees for families based on request. The Rookery Activity Center feels that having a scholarship program is important to be more inclusive and expand the number of the members of the community that could utilize a Rookery membership or programming that may not be able to afford the current prices. A scholarship program will also give The Rookery the ability to be able to advertise in the school districts. Often times, school districts require the programs or organizations be accessible for all students to in order to be eligible to be sent out to the students. This would significantly increase the amount of families that would be exposed to The Rookery and the programs that we offer. The Rookery Staff has drafted a proposal for a short-term and long-term option to offer a scholarship program. The short-term plan includes the following 1. Allocate $5000 from the current Rookery budget to a dedicated account that would provide the funding for a scholarship programming. 2. Identify areas/programs where we can raise money to supplement the scholarship fund. a. At the Grand Opening Celebration, ducks were sold for the rubber duck water slide race at $1. We raised $79 to be added to the scholarship fund. 3. Create opportunities for members or non-members to donate to the fund (non- taxable donation). a. Create a tab on the CivicRec registration system that would allow anyone to donate any dollar to the fund. 4. Supply application form for interested applicants with eligibility criteria and levels of available scholarships. The long-term goal is to find a local 501c3 organization to partner with to be able to offer the scholarship program as tax deductible for donations and future development. program for that for a short-term option now and long-term option for development. Requested Council Direction Staff will be prepared to answer any questions about the proposed scholarship plan and seek direction for moving forward with the short-term plan. Attachments Scholarship Application Form First Name _______________________________________________ Last Name ___________________________________________________ Address ________________________________________ City ____________________________State ________ Zip Code ____________ Cell Phone _____________________________ Email __________________________________________________________________________ Scholarship Program Application Form Questions If you have any questions please list in this box. Scholarships Available Please circle the scholarship you are applying for • 50% off Program Registration • 25% off Membership Fees City of Lino Lakes residents and the surrounding community who are unable to pay the full fees for The Rookery Activity Cente r membership or programs may apply to receive a scholarship for reduced rates. Individuals requesting assistance will be re- quired to show proof to meet the eligibility guidelines and will be asked to pay a portion of the fees. Funds are available o n a first -come, first-serve basis. Individual may apply for a scholarship once per year for membership funds and once per 6 months for program funds. Eligibility Requirements - If you currently participate in any of the following programs, you are eligible to apply for a scholarship. Please provide documentation of participation in the program . • Supplemental Nutrition Assistant Program (SNAP) form • Nutrition Services - reduced lunch form from School District • Anoka County General Assistance • Minnesota Supplemental Aid For Office Use Only: Scholarship Application Received - Date________________ ❑ Received Eligibility Yes ❑ No ❑ Scholarship Awarded: Type: __________________________________________________ Amount # _________________________ Authorized by ________________________________________________________Date _____________________ (Rookery Activity Center Staff) WS – Item 8 WORK SESSION STAFF REPORT Work Session Item No. 8 Date: October 3, 2022 To: City Council From: John Swenson, Public Safety Director Re: Ordinance No. 03-22, Enacting Ordinance Chapter 619 Regulating Edible Cannabinoid Products Background During the 2022 Minnesota Legislative Session, Minnesota Statute 151.72 was changed regarding the sale of certain cannabinoid (CBD) products. This law took effect on July 1, 2022. The new law amends the scope of sale of any product that contains cannabinoids extracted from hemp and that is an edible cannabinoid product or is intended for human or animal consumption. Previously adopted MN law authorized a product containing non-intoxicating cannabinoids to be sold, but the authority to sell edible CBD products was unclear. The new law expands the authority to include non-intoxicating cannabinoids, including edible cannabinoid products, provided they do not contain more than 0.3% of any THC. An edible cannabinoid product also cannot exceed more than five milligrams of any THC in a single serving, or more than a total of 50 milligrams of any THC per package. Given the significances of this law change and the lack of stakeholder involvement in the legislative process resulting in this law change, staff has not had an opportunity to properly research this topic, gather stakeholder input, and develop potential licensing or zoning requirements; therefore, staff requested Council enact a one-year moratorium on the sale, testing, manufacturing, and distribution of edible cannabinoid products for no more than one year at the August 22, 2022 Council Meeting. During the Council discussion on August 22, 2022, Council elected to enact a 120-day moratorium on the sale, testing, manufacturing and distribution of edible cannabinoid products with Resolution number 22-91. In order to have an ordinance in place prior to the moratorium expires Council must enact an ordinance prior to December 20, 2022. Below is a timeline for ordinance adoption that meets December 20, 2022 deadline: 1st Reading, October 10 2nd Reading October 24 Publication November 1 Effective December 1 Ordinance adoption requires two readings at least two weeks apart. Ordinance becomes effective after adoption, publication and elapse of 30 days. Staff has researched the recently enacted MN Statute 151.72, reviewed ordinance enacted in other Cities, participated in meetings and discussion through League of Minnesota Cities and worked with City Attorney Jay Squires to develop this ordinance. This work has resulted in the attached Ordinance number 03-22 adding Ordinance 619 Regulating Edible Cannabinoid Products in the City of Lino Lakes. Staff recommends moving forward the first reading of this proposed ordinance at the October 10, 2022 Council Meeting. Attachments Ordinance No. 03-22 CITY OF LINO LAKES ORDINANCE NO. 03-22 REGULATING EDIBLE CANNABINOID PRODUCTS BY ADDING A NEW CHAPTER 619 TO THE LINO LAKES CODE OF ORDINANCEs, ENTITLED EDIBLE CANNABINIOD PRODUCTS The City Council of Lino Lakes ordains: Section 1. That Section 600 of the Lino Lakes Code of Ordinances be amended by adding a new Chapter 619 to read as follows: CHAPTER 619. EDIBLE CANNABINOID PRODUCTS. 619.01. Purpose. The City of Lino Lakes recognizes that many persons under the age of 21 years purchase or otherwise obtain, possess, and use Edible Cannabinoid Products. Sales, possession, and use of Edible Cannabinoid Products by persons under 21 is a violation of State and Federal Laws. Further, the City of Lino Lakes recognizes the consumption of Edible Cannabinoid Products preceding the operation of a motor vehicle results in a danger to public safety in the form of intoxicated drivers. This Chapter is intended to regulate the sales and possession of Edible Cannabinoid Products by persons under 21 and limit the impact on public safety from intoxicated individuals. 619.02. Application of Chapter 601. The provisions of Chapter 601 shall apply to the issuance of licenses hereunder. 619.03. Definitions. Except as other provided or clearly implied by context all terms shall be given their commonly accepted definitions. Within this Chapter, the following terms shall have the definitions given to them: CONVICTED. Any disposition of a criminal charge that is not a dismissal or acquittal. EDIBLE CANNABINOID PRODUCT. A product that is intended to be eaten or consumed as a beverage by humans and contains a cannabinoid in combination with food ingredients and comports with all of the requirements of Minnesota Statute 151.72 or its progeny. PRIMARY PLACE OF BUSINESS. The physical location where the edible cannabinoid product will be sold; the primary place of business must be a permanent building with a mailing address. SCHOOL. A public or nonpublic elementary or secondary school. SELL. Sell, give away, barter, deliver, exchange, distribute or dispose of to another or to offer or agree to perform any of the aforementioned. VENDING MACHINE. Any mechanical, electric or electronic, or other type of device which dispenses a product upon the insertion of money, tokens, or other form of payment directly into the machine by the person seeking to purchase the product. PERSON. Individuals, partnerships, corporations, or any other legal entity. 619.04. License Required. No person shall directly or indirectly deal in, sell, or offer for sale any Edible Cannabinoid Product in the City without first obtaining a license under this Chapter and paying the associated fees. 619.05. Ineligible for License. No license under this Chapter will be issued to or held by: (1) Any person which holds a license under Chapter 700, entitled Liquor and Beer, except for a license holder under that chapter that is a Brewer Taproom as defined by that chapter. (2) Any person whose primary place of business will be within 1000 feet of a school or church. (3) Any person manufacturing Edible Cannabinoid Product on the same premises as the retail sales; unless retail sales are conducted in a separate area of the premises with a separate entrance/exit from the manufacturing operation. (4) Any person who does not have a primary place of business. No door to door sales or pop-up vendors of Edible Cannabinoid Product is allowed. (5) Any person who has been convicted of a violation of Minnesota Statutes Chapter 152. (6) Any person who has been convicted of illegal acts involving alcohol, tobacco, or Minnesota Statute 151.72. (7) Any person under the age of 21. 619.06. Application for License. An application for a license under this chapter shall be made to the City Clerk in writing on a form provided by the City. (1) Application Form. The application must include the following: (a) Applicant’s full name and date of birth. (b) Applicant’s residence address and telephone number. (c) Applicant’s primary place of business address and telephone number. (d) Name of applicant’s business. (e) Kind of business being conducted or to be conducted. (f) Whether the applicant has been charged within the preceding five years of violating any Federal, State, or local laws relating to the sale of tobacco, vaping products, alcohol, or THC products and the circumstances which lead to any charge. (g) Such other information as required by the City. (h) Proof of liability insurance. (2) Application Fee. The license fee shall be paid in full before the application for a license is accepted. All fees shall be paid into the general fund of the City. Upon rejection of any application for a license or withdrawal of the application for approval, the fee shall be refunded to the applicant, less costs for processing. 619.07. Fee. Application and license fees for licenses issued pursuant to this Chapter shall be established from time to time by ordinance of the City Council. Fees shall be sufficient to cover the costs of investigating and issuing a license and the anticipated expenses and costs of enforcing this Chapter. Fees shall be prorated on a monthly basis and the commencement of a license period may be stayed until the purpose for which the license is granted begins. 619.08. Issuance. The City Council may either approve or deny the license, or it may delay action for a reasonable period of time as necessary to complete any investigation of the application or the applicant it deems necessary. If the City Council shall approve the license, the City Clerk shall issue the license to the applicant. 619.09. Term of License. Each license shall be issued for a period of one year, except, that if the application is made during the license year, a license may be issued for the remainder of the year for a pro-rata fee with any unexpired fraction of a month being counted as one month. Every license shall expire on the last day of June. 619.10. Renewals. The request for a renewal shall be made at least 30 days, but no more than 60 days, before the expiration of the current license. The issuance of a license pursuant to this Chapter shall be considered a privilege and not an absolute right of the applicant and shall not entitle the holder to an automatic renewal of the license. 619.11. Prohibited Acts. A license holder or anyone acting under the license holders’ authority, express or implied, may not do the following: (1) Sell an Edible Cannabinoid Product to any individual who is not at least 21 years of age. (2) Allow an Edible Cannabinoid Product to be consumed at their primary place of business. (3) Sell any product which does not comply with Minnesota Statute 151.72 or its progeny. (4) Allow any person under the age of 18 to sell an Edible Cannabinoid Product. (5) Sell an Edible Cannabinoid Product through any vending machine. (6) Provide delivery services for an Edible Cannabinoid Product. (7) Sell Edible Cannabinoid Product’s through internet sales. 619.12. Compliance Checks. All licensed premises shall be open to inspection by the City Police or other authorized City official during regular business hours. From time to time, but at least once per year, the City shall conduct compliance checks by engaging persons at least 17 years of age, but less than 21 years of age, to enter each licensed premises to attempt to purchase Edible Cannabinoid Products. Prior written consent from a parent or guardian is required for any person under the age of 18 to participate in a compliance check. Persons used for the purpose of compliance checks shall be supervised by City designated law enforcement officers or other designated City personnel. No persons used in compliance checks shall attempt to use a false identification misrepresenting the person's age, and all persons lawfully engaged in a compliance check shall answer all questions about the person's age asked by the licensee or his or her employee and shall produce any identification, if any exists, for which he or she is asked. Nothing in this Section shall prohibit compliance checks authorized by State or Federal laws for educational, research, training purposes or required for enforcement of a particular State or Federal law. 619.13. Licensee Responsibility. All licensees under this Chapter shall be responsible for the actions of their employees in regard to the sale of Edible Cannabinoid Products on the licensed premises, and the sale of such an item by an employee shall be considered a sale by the license holder. Nothing in this Section shall be construed as prohibiting the City from also subjecting the clerk to whatever penalties are appropriate under this Chapter, State or Federal law, or other applicable law or regulation. Licensees must comply with all other state and local laws and ordinances. 619.14. Days and Hours. No sale of Edible Cannabinoid Products may be made: (1) On Sundays, except between the hours of 11:00 a.m. and 6:00 p.m. (2) Before 8:00 a.m. on Monday through Saturday; (3) After 10:00 p.m. on Monday through Saturday; (4) On Thanksgiving Day; (5) On December 25; (6) After 8:00 p.m. on December 24. 619.15. Violations and Penalty. (1) Administrative Civil Penalties—Individuals. If a person who is not a licensee is found to have violated this article, the person shall be charged an administrative penalty as follows: (a) First Violation. The Council shall impose a civil fine not to exceed $50.00. (b) Second Violation within 12 months. The Council shall impose a civil fine not to exceed $100.00. (c) Third Violation within 12 months. The Council shall impose a civil fine not to exceed $150.00. (2) Same—Licensee. If a licensee or an employee of a licensee is found to have violated this article, the licensee shall be charged an administrative penalty as follows: (a) First Violation. The Council shall impose a civil fine of $500.00 and suspend the license for not less than 1 day. (b) Second Violation within 36 Months. The Council shall impose a civil fine of $1,000.00 and suspend the license for not less than 3 consecutive days. (c) Third Violation within 36 Months. The Council shall impose a civil fine of $2,000.00 and suspend the license for not less than 10 consecutive days. (d) Fourth Violation within 36 Months. The Council shall revoke the license for at least one year. (3) Administrative Penalty Procedures. Notwithstanding anything to the contrary in this section: (a) Any of the administrative civil penalties set forth in this section that may be imposed by the Council, (b) If one of the foregoing penalties is imposed by an action of the Council, no penalty shall take effect until the licensee or person has received notice (served personally or by mail) of the alleged violation and of the opportunity for a hearing before the Council, and such notice must be in writing and must provide that a right to a hearing before the Council must be requested within 10 business days of receipt of the notice or such right shall terminate. (4) Misdemeanor Prosecution. Nothing in this section shall prohibit the City from seeking prosecution as a misdemeanor for any alleged violation of this article. Section 2. That Section 601.05, Subdivision 2, of the Lino Lakes Code of Ordinances entitled Background Checks be amended as follows: (2) Criminal history license background investigations. The Lino Lakes Police Department is hereby required, as the exclusive entity within the city, to do a criminal history background investigation on the applicants for the following licenses within the city: (a) Liquor; (b) Tobacco; (c) Cabaret; (d) Lawful gambling; (e) Special event; (f) Peddler, solicitor, transient merchant; (g) Taxicab; (h) Pawnbroker, precious metal dealers, secondhand good dealers; (i) Adult uses (sexually-oriented businesses); (j) Massage therapists and therapeutic massage businesses; and (k) Edible Cannabinoid Products. Section 3. Amendment of Fee Schedule Approved Pursuant to § 404.04 Ordinance No. 07-20 (The 2022 Fee Schedule) is hereby amended to include the following rates effective January 1, 2022: Business & Miscellaneous Cannabinoid Product Sales $ 200 per year Section 4. Effective Date This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this ____ day of ________________ 2022. The motion for the adoption of the foregoing ordinance was introduced by Councilmember _____________and was duly seconded by Councilmember ___________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ____________________________ Rob Rafferty, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk WS – Item 9 WORK SESSION STAFF REPORT Work Session Item No. 9 Date: October 3, 2022 To: City Council From: John Swenson, Public Safety Director Re: Anoka County Attorney Funding Background The Public Safety Department and the Anoka County Attorney’s Office have a long- standing partnership providing public safety services to the Lino Lakes community. As part of this partnership we regularly meet with Anoka County Attorney Tony Palumbo to discuss avenues to provide better services to our community and provide better work product to the County Attorney’s office to hold criminal offenders accountable. Through our partnership with the Anoka County Attorney’s Office we have secured forfeiture funds from the County Attorney’s office in amount of $42,000 for the purchase of Mobile Field Force (MFF) equipment, less lethal munition systems, and unmanned aerial vehicles. Attached is letter dated September 9, 2022 with further details. There will be no additional 2022 or 2023 budgets requests related to the purchase of this equipment. No Council action is needed. Attachments Letter to Anoka County Attorney Tony Palumbo dated 9.9.2022 WS – Item 10 WORK SESSION STAFF REPORT Work Session Item No. 10 Date: October 3, 2022 To: City Council From: Hannah Lynch, Finance Director Re: 2023 Budget & Tax Levy Background The Preliminary 2023 Budget & Tax Levy was adopted by Council on September 26, 2022. Budget work sessions can continue to be scheduled until final adoption on December 12, 2022. The following updates have been made since adoption of the preliminary budget: • Personnel wages & benefits (net decrease of $18,775 in the General Fund) o Assumptions surrounding previously vacant positions that have since been filled have been updated. o Health insurance premiums were finalized. The employer’s share increased 2.1% compared to the previous assumption of 7.5%. o Dental insurance premiums were finalized. The employer’s share increased 13.5% compared to the previous assumption of 1.0%. o The assumption surrounding workers compensation insurance premiums increased slightly from 5.0% to 10.0%. In addition, an increase in the experience modification/multiplier is anticipated for the 2023-2024 renewal. • Property & casualty insurance (net decrease of $20,520 in the General Fund) Personnel and insurance were also updated throughout the Rookery Activity Center, Water, Sewer, and Storm Water funds. Requested Council Direction Staff is prepared to discuss the draft budget and tax levy with the City Council during the budget work session on Monday, October 3rd. Attachments 2023 Proposed Budget Summary 2023 Draft Budget and Tax Levy 8/8/2022 9/6/2022 9/26/2022 10/3/2022 Proposed Proposed Preliminary Proposed $ % 2023 2023 2023 2023 Change Change Tax Levy Operating Levy 11,092,673 11,092,673 11,392,673 11,353,392 (39,281) -0.35% Debt Levy 1,574,384 1,574,384 1,574,384 1,574,384 - 0.00% Total Tax Levy 12,667,057 12,667,057 12,967,057 12,927,776 (39,281) -0.30% General Fund Budget Revenues Property Taxes 9,507,727 9,507,727 9,807,727 9,768,446 (39,281) -0.40% Business Licenses and Permits 151,360 151,360 151,360 151,360 - 0.00% Non-Business Licenses and Perm 952,041 952,041 952,041 952,041 - 0.00% Intergovernmental 687,431 687,431 687,431 687,417 (14) 0.00% Charges for Services 292,422 292,422 292,422 292,422 - 0.00% Fines and Forfeits 101,100 101,100 101,100 101,100 - 0.00% Investment Earnings 30,000 30,000 30,000 30,000 - 0.00% Miscellaneous 208,491 208,491 208,491 208,491 - 0.00% Use of Reserves 176,000 176,000 - - - #DIV/0! Transfer From Other Funds 20,000 20,000 20,000 20,000 - 0.00% Total Revenues 12,126,572 12,126,572 12,250,572 12,211,277 (39,295) -0.32% Expenditures Administration 1,635,218 1,635,218 1,635,218 1,634,999 (219) -0.01% Community Development 832,240 832,240 832,240 822,638 (9,602) -1.17% Public Safety 6,279,149 6,279,149 6,279,149 6,273,456 (5,693) -0.09% Public Services 3,269,965 3,269,965 3,269,965 3,246,184 (23,781) -0.73% Other 110,000 110,000 234,000 234,000 - 0.00% Total Expenditures 12,126,572 12,126,572 12,250,572 12,211,277 (39,295) -0.32% Tax Rate 33.873% 34.073% 34.979% 34.861% CITY OF LINO LAKES 2022 PROPOSED BUDGET SUMMARY 2023 ANNUAL BUDGET Budget Work Session – October 3, 2022 MINNESOTA Adopted Proposed $ % 2022 2023 Change Change Tax Levy Operating Levy 9,790,843 11,353,392 1,562,549 15.96% Debt Levy 2,028,444 1,574,384 (454,060) -22.38% Total Tax Levy 11,819,287 12,927,776 1,108,489 9.38% General Fund Budget Revenues Property Taxes 8,789,119 9,768,446 979,327 11.14% Business Licenses and Permits 143,175 151,360 8,185 5.72% Non-Business Licenses and Permits 889,627 952,041 62,414 7.02% Intergovernmental 668,512 687,417 18,905 2.83% Charges for Services 292,172 292,422 250 0.09% Fines and Forfeits 101,100 101,100 -0.00% Investment Earnings 30,000 30,000 -0.00% Miscellaneous 211,057 208,491 (2,566) -1.22% Use of Reserves 500,000 - (500,000)-100.00% Transfer From Other Funds 40,000 20,000 (20,000) -50.00% Total Revenues 11,664,762 12,211,277 546,515 4.69% Expenditures Administration 1,580,437 1,634,999 54,562 3.45% Community Development 773,124 822,638 49,514 6.40% Public Safety 5,912,366 6,273,456 361,090 6.11% Public Services 3,052,085 3,246,184 194,099 6.36% Other 346,750 234,000 (112,750) -32.52% Total Expenditures 11,664,762 12,211,277 546,515 4.69% Tax Rate 40.154% 34.861% CITY OF LINO LAKES 2022-2023 BUDGET SUMMARY 1 Adopted Adopted Adopted Proposed 2020 2021 2022 2023 $ Change % Change Operating Levy Fund General Fund 101 7,440,756 8,306,254 8,748,619 9,727,946 979,327 11.19% Summer Playground Program (1)201 11,500 - - - - 0.00% Rookery Activity Center 202 - - - 325,000 325,000 0.00% Blue Heron Days (1)205 10,000 - 10,000 - (10,000) (100.00%) Capital Equipment Replacement (2)402 - - 150,000 325,000 175,000 116.67% Office Equipment Replacement (1)403 25,000 25,000 25,000 25,000 - 0.00% Street Maintenance (1)421 661,500 711,113 782,224 860,446 78,222 10.00% Storm Water Maintenance (1)424 130,000 130,000 - - - 0.00% Park and Trail Improvements (1)425 90,000 60,000 75,000 90,000 15,000 20.00% Total Operating Levy 8,368,756 9,232,367 9,790,843 11,353,392 1,562,549 15.96% Debt Levy Final Levy Year Purpose Certificate of Indebtedness 2015B 2020 Fire Capital Equipment 214,216 - - - - *** Certificate of Indebtedness 2017 2020 Police/Fleet Capital Equipment 111,353 - - - - *** Certificate of Indebtedness 2018 2021 Police/Fleet Capital Equipment 107,100 106,050 - - - *** Certificate of Indebtedness 2019 2022 Police/Fleet Capital Equipment 140,119 140,307 139,493 - (139,493) (100.00%) Certificate of Indebtedness 2020 2023 Police/Fleet Capital Equipment - 105,929 106,042 106,299 257 0.24% G.O. Bond 2012A (3)2023 Main St/Lake Dr & Birch St/Ware Rd Traffic Signals/Refund 2003A Series Bonds (Elm Street, Twilight Acres Water Main, Century Farm Lift Station)178,080 175,896 178,794 176,109 (2,685) (1.50%) G.O. Bond 2015A (3)2030 Shenandoah Area Street Reconstruction Improv 222,692 219,227 216,497 223,532 7,035 3.25% G.O. Bond 2015A - Abatement Portion 2026 Birch Street Sanitary Sewer Ext & Turn Lanes 48,536 47,696 51,372 50,427 (945) (1.84%) EDA Lease/Revenue Bond 2015 2035 Fire Station #2 317,297 316,877 316,300 320,815 4,515 1.43% G.O. Tax Abatement Refunding Bond 2016C 2022 City's Participation in YMCA Project 301,571 313,567 325,054 - (325,054) (100.00%) G.O Bond 2018A 2033 West Shadow Lake Dr & LaMotte Area Street Reconstruction Improv/Lake Dr Watermain/Trl 481,799 483,899 485,212 485,737 525 0.11% G.O Bond 2021A 2031 4th Ave, Joyer Ln, Karth Rd, Talle Ln, Canfield Rd, and Gaage Ln Street Reconstruction Improv - - 209,680 211,465 1,785 0.85% Total Debt Levy 2,122,762 1,909,448 2,028,444 1,574,384 (454,060) (22.38%) Total Levy 10,491,518 11,141,815 11,819,287 12,927,776 1,108,489 9.38% (1) Levied in General Fund and transferred to respective funds prior to 2022. Shown separately for comparison purposes. (2) Pay-As-You-Go capital equipment funding (Certificates of Indebtedness issued in prior years). (3) Levy result of Voter-Approved Referendum. CITY OF LINO LAKES 2023 PROPOSED TAX LEVY 2022-2023 2 Actual Actual Adopted Actual Proposed 2020 2021 2022 2022 2023 Taxable Market Value 2,299,471,394 2,435,156,410 2,591,670,167 2,587,650,762 3,295,834,164 * Annual % Change 10.40% 5.90% 6.43% 6.26% 27.37% Total Tax Capacity Value 24,887,837 26,491,445 27,950,000 27,908,349 35,555,319 * Less FD Contribution in Value 1,486,924 1,537,086 1,643,524 1,643,524 1,502,577 Less Captured Value for Tax Increment 717,399 845,716 783,368 783,140 941,019 * Total Net Tax Capacity Value 22,683,514 24,108,643 25,523,108 25,481,685 33,111,723 Annual % Change 9.28% 6.28% 5.87%5.70%29.94% Actual Actual Adopted Actual Proposed 2020 2021 2022 2022 2023 Total Levy 10,491,518 11,141,815 11,819,287 11,819,287 12,927,776 Less FD Distribution 1,447,780 1,472,118 1,587,612 1,587,612 1,384,776 Total Net Levy for Tax Rate 9,043,738 9,669,697 10,231,675 10,231,675 11,543,000 Annual % Change 4.19% 6.92% 5.81%5.81%12.82% City Tax Capacity Rate 39.870%40.109%40.088%40.154%34.861% *Preliminary values from Anoka County CITY OF LINO LAKES 2023 PROPOSED TAX CAPACITY RATE 3 September Base Adjustments $% Actual Actual Adopted YTD Budget Requested Proposed Increase/ Increase/ 2020 2021 2022 2022 2023 2023 2023 Decrease Decrease Property Taxes 8,342,664 9,280,146 8,789,119 4,678,865 8,789,119 979,327 9,768,446 979,327 11.14% Special Assessments 0 185 000000*** Business Licenses and Permits 94,758 83,347 143,175 65,394 143,175 8,185 151,360 8,185 5.72% Non-Business Licenses and Permits 877,693 1,317,407 889,627 874,992 889,627 62,414 952,041 62,414 7.02% Intergovernmental 617,816 626,278 668,512 352,613 668,512 18,905 687,417 18,905 2.83% Charges for Services 273,285 337,289 292,172 234,813 292,172 250 292,422 250 0.09% Fines and Forfeits 76,811 73,206 101,100 40,724 101,100 0 101,100 0 0.00% Investment Earnings 122,482 (50,817) 30,000 (172,610) 30,000 0 30,000 0 0.00% Miscellaneous 191,069 244,328 211,057 157,264 211,057 (2,566) 208,491 (2,566) (1.22%) Other Financing Sources 380,560 0 540,000 40,000 0 20,000 20,000 (520,000) (96.30%) TOTAL REVENUES 10,977,138 11,911,370 11,664,762 6,272,053 11,124,762 1,086,515 12,211,277 546,515 4.69% CITY OF LINO LAKES 2023 PROPOSED GENERAL FUND REVENUE 4 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Property Taxes Current Taxes 101-000-3010-000 8,292,860 9,146,333 8,748,619 4,660,678 8,748,619 979,327 9,727,946 Levy for General Operations Delinquent Taxes 101-000-3020-000 49,225 98,537 40,000 16,009 40,000 0 40,000 Prior Year(s) Delinquencies Excess Tax Increments 101-000-3050-000 0 23,653 0 0 0 0 0 Tax Forfeits 101-000-3060-000 0 0 0 81 0 0 0 Penalties & Interest 101-000-3150-000 578 11,623 500 2,097 500 0 500 8,342,664 9,280,146 8,789,119 4,678,865 8,789,119 979,327 9,768,446 Special Assessments Current Assessments 101-000-3110-000 0 185 0 0 0 0 0 0 185 0 0 0 0 0 Business Licenses and Permits Liquor License - Bar 101-000-3201-000 25,133 (391) 32,000 3,720 32,000 0 32,000 License to Sell Liquor for On-Premises Consumption Liquor License - Beer 101-000-3202-000 750 97 1,000 0 1,000 0 1,000 License to Sell Beer for On-Premises Consumption Off-Sale Liquor 101-000-3203-000 2,483 1,600 2,000 1,600 2,000 0 2,000 License to Sell Packaged Liquor for Off-Premises Consumption Sunday Liquor License 101-000-3204-000 3,883 142 1,900 190 1,900 0 1,900 License to Sell Liquor for On-Premises Consumption on Sunday Club Liquor License 101-000-3205-000 250 0 300 0 300 0 300 Beer Permit 101-000-3206-000 0 0 0 28 0 0 0 Investigation Fee 101-000-3208-000 810 423 1,000 1,223 1,000 0 1,000 Fee to Perform Background Investigation for Liquor License Apps Garbage Removal License 101-000-3209-000 1,740 1,930 1,700 2,200 1,700 300 2,000 Annual License to Collect Refuse in the City Temporary Consumption Permit 101-000-3210-000 0 250 300 200 300 0 300 Tobacco License 101-000-3211-000 700 650 600 650 600 0 600 Annual License to Sell Tobacco in the City Contractor's License 101-000-3213-000 12,230 11,891 16,291 6,945 16,291 (600) 15,691 Rental Housing License 101-000-3215-000 5,422 5,871 5,934 4,674 5,934 (100) 5,834 Dance License 101-000-3219-000 0 70 35 105 35 0 35 Fireworks License 101-000-3220-000 100 400 200 200 200 0 200 Massage License 101-000-3222-000 916 800 1,100 902 1,100 (100) 1,000 Peddlers License 101-000-3223-000 2,900 1,665 2,500 605 2,500 0 2,500 License for Door-to-Door Sales Lodging Tax 101-000-3225-000 37,441 57,950 76,315 42,151 76,315 8,685 85,000 94,758 83,347 143,175 65,394 143,175 8,185 151,360 Non-Business Licenses and Permits Building Permits 101-000-3250-000 453,039 699,892 515,731 441,762 515,731 36,404 552,135 Value-Based Fee-Covers the Cost of Inspec. & Code Compl. Plan Inspection Fees 101-000-3251-000 240,977 387,910 202,771 251,224 202,771 25,555 228,326 65% of Bldg Permit Fee to Cover Cost of Plan Review Erosion Control Permits 101-000-3252-000 26,400 42,400 29,600 15,840 29,600 1,600 31,200 Plumbing Permits 101-000-3253-000 38,884 51,170 31,710 36,417 31,710 0 31,710 Mechanical Permits 101-000-3254-000 73,547 92,612 66,093 82,821 66,093 (1,500) 64,593 Septic Plumbing Permit 101-000-3255-000 5,750 5,580 5,577 3,230 5,577 0 5,577 Septic System Permit 101-000-3256-000 9,750 8,300 6,867 5,500 6,867 133 7,000 Fence Permit 101-000-3259-000 5,360 7,933 4,478 5,658 4,478 222 4,700 Dog License 101-000-3260-000 1,190 1,145 1,250 732 1,250 0 1,250 Sign Permit 101-000-3262-000 125 100 926 1,070 926 0 926 Underground Utility Permit 101-000-3264-000 18,939 14,528 18,624 26,871 18,624 0 18,624 Miscellaneous Permits 101-000-3266-000 3,731 5,837 6,000 3,867 6,000 0 6,000 877,693 1,317,407 889,627 874,992 889,627 62,414 952,041 Intergovernmental TZD Safe Roads Grant 101-000-3314-000 0 29,163 25,000 10,836 25,000 0 25,000 Office of Traffic Safety (OTS) Grant Funding Local Government Aid 101-000-3340-000 0 0 0 0 0 0 0 Market Value Homestead Credit 101-000-3341-000 5,377 3,500 4,000 0 4,000 (500) 3,500 Municipal State Aid 101-000-3345-000 272,021 246,536 250,000 276,074 250,000 25,000 275,000 For Maintenance of City-Designated State-Aid Roads Police State Aid 101-000-3346-000 263,430 246,117 260,000 24,356 260,000 0 260,000 Aid for Police Retirement Plan and POST Training Other State Revenue 101-000-3348-000 10,707 0 10,000 29,620 10,000 (10,000)0 Fire State Aid 101-000-3349-000 0 0 21,703 0 21,703 0 21,703 Other Fire Aid 101-000-3351-000 3,780 32,242 20,000 11,728 20,000 0 20,000 Fire Training/Ed Anoka County Solid Waste 101-000-3360-000 62,502 68,721 77,809 0 77,809 4,405 82,214 SCORE Grant for Recycling Efforts Other Anoka County Revenue 101-000-3364-000 0 0 0 0 0 0 0 617,816 626,278 668,512 352,613 668,512 18,905 687,417 CITY OF LINO LAKES 2023 PROPOSED GENERAL FUND REVENUE 5 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail CITY OF LINO LAKES 2023 PROPOSED GENERAL FUND REVENUE Charges for Services Land Use Fee 101-000-3265-000 18,164 15,989 10,023 16,900 10,023 0 10,023 Sale of Supplies 101-000-3404-000 63 57 100 12 100 0 100 Assessment Searches 101-000-3405-000 9,640 11,420 9,000 6,400 9,000 0 9,000 Election Filing Fees 101-000-3409-000 20 20 0 0 0 0 0 Return Check Fee 101-000-3413-000 30 30 0 0 0 0 0 SAC/Surcharge Fee 101-000-3414-000 5,225 8,447 8,000 6,429 8,000 (3,000) 5,000 Materials for Resale 101-000-3416-000 0 0 0 0 0 0 0 Aerial Map Fee 101-000-3417-000 9,540 24,660 12,000 14,310 12,000 0 12,000 Police Reports 101-000-3420-000 526 725 800 507 800 0 800 Police Other Revenues 101-000-3422-000 138,315 173,767 165,000 117,419 165,000 0 165,000 Included TZD Safe Roads Grant prior to 2021 Public Works Fees 101-000-3433-000 8,265 3,749 7,500 5,750 7,500 0 7,500 Other Park Revenues 101-000-3470-000 143 4,042 750 5,499 750 3,250 4,000 Administrative Charge - Bonds 101-000-3490-000 0 0 0 0 0 0 0 Engineering/Planning Charges 101-000-3492-000 33,354 44,385 28,999 28,254 28,999 0 28,999 Investment Management Charge 101-000-3494-000 50,000 50,000 50,000 33,333 50,000 0 50,000 273,285 337,289 292,172 234,813 292,172 250 292,422 Fines and Forfeits Fines & Forfeits 101-000-3510-000 76,111 72,206 100,000 40,624 100,000 0 100,000 Driving Diversion Program (DDP) 101-000-3512-000 700 1,000 1,100 100 1,100 0 1,100 76,811 73,206 101,100 40,724 101,100 0 101,100 Investment Earnings Interest on Investments 101-000-3620-000 83,333 (50,817) 30,000 (172,610) 30,000 0 30,000 Includes Unrealized Gain (Loss) on Investments Change in Fair Value of Investments 101-000-3621-000 39,149 0 0 0 0 0 0 122,482 (50,817) 30,000 (172,610) 30,000 0 30,000 Miscellaneous Circle Pines Gas Franchise 101-000-3350-000 50,142 67,620 55,000 46,718 55,000 0 55,000 Other Solid Waste 101-000-3361-000 14 0 0 0 0 0 0 Building Rents 101-000-3640-000 0 250 0 200 0 200 200 Donations 101-000-3720-000 0 0 500 200 500 (500)0 Refunds & Reimbursements 101-000-3730-000 29,501 59,468 35,000 11,837 35,000 (5,000) 30,000 Bldg Lease Revenue 101-000-3740-000 110,384 114,154 118,557 96,228 118,557 2,734 121,291 Miscellaneous Revenue 101-000-3810-000 1,027 2,837 2,000 2,080 2,000 0 2,000 191,069 244,328 211,057 157,264 211,057 (2,566) 208,491 Other Financing Sources Use of Fund Reserves 101-000-3900-000 0 0 500,000 0 0 0 0 Sale of Fixed Assets 101-000-3910-000 560 0 0 0 0 0 0 Transfer From Other Funds 101-000-3920-000 380,000 0 40,000 40,000 0 20,000 20,000 $20K from Cable TV/Communications Fund 380,560 0 540,000 40,000 0 20,000 20,000 Total Revenues 10,977,138 11,911,370 11,664,762 6,272,053 11,124,762 1,086,515 12,211,277 6 September Base Adjustments $% Actual Actual Adopted YTD Budget Requested Proposed Increase/ Increase/ DEPT#DESCRIPTION 2020 2021 2022 2022 2023 2023 2023 Decrease Decrease ADMINISTRATION 401 MAYOR AND COUNCIL 82,571 90,924 93,373 84,362 93,010 11,145 104,155 10,782 11.55% 402 ADMINISTRATION 625,479 545,472 653,362 440,009 658,929 19,120 678,049 24,687 3.78% 403 ELECTIONS 54,003 16,445 34,550 17,653 34,550 (13,800) 20,750 (13,800) (39.94%) 404 CABLE TV 1,269 (2) 00 0000*** 405 CHARTER ADMINISTRATION 148 302 7,463 0 7,463 0 7,463 0 0.00% 407 FINANCE 630,191 666,793 653,689 492,441 627,082 59,500 686,582 32,893 5.03% 414 LEGAL CONSULTANTS 119,360 119,890 138,000 83,915 138,000 0 138,000 0 0.00% TOTAL ADMINISTRATION 1,513,022 1,439,824 1,580,437 1,118,380 1,559,034 75,965 1,634,999 54,562 3.45% COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 67,244 115,285 113,669 51,530 116,984 8,300 125,284 11,615 10.22% 416 PLANNING AND ZONING 131,074 134,705 168,116 91,615 174,211 0 174,211 6,095 3.63% 417 ENGINEERING 110,152 114,139 97,365 48,891 97,365 (1,011) 96,354 (1,011) (1.04%) 418 COMMUNITY DEVELOPMENT 203,204 231,344 196,508 131,906 202,022 0 202,022 5,514 2.81% 461 ENVIRONMENTAL 47,140 48,674 59,620 36,524 60,494 (130) 60,364 744 1.25% 462 SOLID WASTE ABATEMENT 55,093 58,096 77,809 39,053 82,214 0 82,214 4,405 5.66% 463 FORESTRY 58,653 75,478 60,037 100,123 62,189 20,000 82,189 22,152 36.90% TOTAL COMMUNITY DEVELOPMENT 672,560 777,721 773,124 499,642 795,479 27,159 822,638 49,514 6.40% PUBLIC SAFETY 420 POLICE PROTECTION 3,874,098 4,013,620 4,562,016 3,151,935 4,718,320 63,213 4,781,533 219,517 4.81% 421 FIRE PROTECTION 514,564 558,785 886,099 600,201 939,914 39,028 978,942 92,843 10.48% 422 BUILDING INSPECTIONS 348,427 400,905 464,251 288,051 509,316 3,665 512,981 48,730 10.50% TOTAL PUBLIC SAFETY 4,737,089 4,973,310 5,912,366 4,040,187 6,167,550 105,906 6,273,456 361,090 6.11% PUBLIC SERVICES 430 STREETS 847,628 971,377 1,033,976 681,970 985,296 13,000 998,296 (35,680) (3.45%) 431 FLEET MANAGEMENT 380,468 530,373 588,940 518,295 612,369 51,625 663,994 75,054 12.74% 432 GOVERNMENT BUILDINGS 477,011 529,687 544,520 432,886 570,265 1,475 571,740 27,220 5.00% 450 PARKS 582,178 1,083,192 842,211 462,992 829,754 182,400 1,012,154 169,943 20.18% 451 RECREATION 101,154 34,745 42,438 37,866 0 0 0 (42,438) (100.00%) TOTAL PUBLIC SERVICES 2,388,439 3,149,374 3,052,085 2,134,009 2,997,684 248,500 3,246,184 194,099 6.36% OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS 931,500 951,113 346,750 286,750 60,000 174,000 234,000 (112,750) (32.52%) TOTAL OTHERS 931,500 951,113 346,750 286,750 60,000 174,000 234,000 (112,750) (32.52%) TOTAL GENERAL FUND EXPENDITURES 10,242,609 11,291,342 11,664,762 8,078,968 11,579,747 631,530 12,211,277 546,515 4.69% CITY OF LINO LAKES 2023 PROPOSED GENERAL FUND EXPENDITURES 7 DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT Mayor and Council 4343 Newsletter Newsletter design and printing 10,475$ Mayor and Council 4452 Subscriptions/Dues League of MN Cities (LMC) Dues 670$ Administration 4300 Professional Services Transfer expense to Contracted Services (1,100)$ Administration 4321 Telephone Employee Cell Phone Stipends 720$ Administration 4410 Contracted Services Benefit Administration, Shredding, HR Software, Website Maintenance 19,500$ Elections 4101 Salaries Election Judges (15,000)$ Elections 4340 Printing & Publishing Election ballot printing 1,200$ Finance 4308 Auditor Single Audit due to ARPA Expenditures 5,500$ Finance 4310 Other Consultants Metro-iNet JPA Services, Programs & Support and Springbrook Maintenance 46,380$ Finance 4342 Truth in Taxation TnT notices mailed by Anoka County 120$ Finance 4410 Contracted Services Anoka County Assessing Services JPA 7,500$ Economic Development 4330 Travel/Tuition Annual Econ Dev Conference 50$ Economic Development 4900 City Marketing Pass Through Lodging Tax Remittance (offset - revenue increased $8,685)8,250$ Engineering 4300 Professional Services WSB hourly services & traffic counts 1,000$ Engineering 4410 Contracted Services WSB Retainer 989$ Engineering 4410 Contracted Services Biennial aerial photo cost share (3,000)$ Environment 4321 Telephone Mobile Hot Spots (330)$ Environment 4452 Subscriptions/Dues Tree Organization Memberships and MN Dept of Ag Annual Registry 200$ Forestry 4410 Contracted Services Tree Removal and Replacement - Emerald Ash Borer 20,000$ Police 41xx Personnel Additional CSO 16,748$ Police 41xx Personnel PT Temporary Background Investigators 16,793$ Police 4211 Maintenance Supplies Ammunition cost increase, 40 MM launchers supplies and 3,750$ Police 4213 Youth Program Based on previous years actual expenses (1,400)$ Police 4214 Crime Prevention/Safety Based on previous years actual expenses (1,000)$ Police 4240 Small Tools Computers and 40 MM launchers 18,400$ Police 4360 Insurance LMCIT Police Liability Insurance Coverage 7,902$ Police 4370 Uniforms Uniform Allowance COLA 495$ Police 4410 Contracted Services Video Redaction Software, Annual FIT Tests 1,525$ Fire 4200 Office Supplies Office supply needs for additional staff 600$ Fire 4213 Youth Program Reducing previous allocation of funds (700)$ Fire 4240 Small Tools 2 Computers, 2 Alerting and Radio Systems for Fire Stations , 2 Water Rescue Systems for Engines 25,000$ Fire 4300 Professional Services Licensure and employee wellness for additional staff 2,160$ Fire 4322 Postage POC Direct Mailing Recruitment 500$ Fire 4330 Travel/Tuition Fire Inc training, additional supervisor training for newly promoted employees 1,950$ Fire 4340 Printing & Publishing POC recruitment materials 500$ Fire 4370 Uniforms Turn out gear cost increase, Duty Crew turnover 11,800$ Fire 4410 Contracted Services Schedule of engine testing (2,912)$ Fire 4452 Subscriptions/Dues Anoka County Fire Protection Council & Metro Fire Chief's cost 130$ Building Inspections 4200 Office Supplies Reducing previous allocation of funds (500)$ Building Inspections 4300 Professional Services Technology subscriptions, maintenance, updates for permitting and plan review 1,000$ Building Inspections 4410 Contracted Services Contracted Building Inspections 2,970$ Building Inspections 4452 Subscriptions/Dues Professional organization costs and inspector licensing 195$ Streets 4228 Salt/Sand Price increases in salt/sand 10,000$ Streets 4330 Travel/Tuition Equipment/plow operation training 3,000$ Fleet 4212 Vehicle Fuel Price increases in fuel 50,000$ Fleet 4330 Travel/Tuition Automotive technology classes/training 1,000$ Fleet 4360 Insurance LMCIT Auto Insurance Coverage (875)$ Fleet 4410 Contracted Services Maintenance and repair of fire vehicles and equipment 6,500$ 2023 BASE BUDGET ADJUSTMENTS CITY OF LINO LAKES 8 DEPARTMENT ACCT #NAME DESCRIPTION AMOUNT 2023 BASE BUDGET ADJUSTMENTS Fleet 5000 Capital Outlay Annual Skid Steer trade-in (5,000)$ Government Buildings 4383 Heat Price increases in natural gas 6,000$ Government Buildings 4361 Insurance LMCIT General Liability, Property, and Excess Liability Insurance (4,525)$ Parks 4211 Maintenance Supplies Foxborough Development Boardwalk Replacement 5,000$ Parks 4370 Uniforms Additional parks maintenance employee 400$ Parks 4330 Travel/Tuition Safety and maintenance training, certified playground inspector 1,000$ Parks 4410 Contracted Services Rice Lake Elementary Replace Full Basketball Court 40,000$ Parks 4410 Contracted Services Sunrise Parks Parking Lots Chip Seal 54,000$ Parks 4410 Contracted Services North Pointe Park Pickle Ball Courts Painting 7,000$ Parks 4410 Contracted Services Country Lakes Lane Trail Repair 75,000$ Others 4905 Contingency Unsettled labor contracts and other uncertainties 174,000$ Total 2023 Adjustments Requested 631,530$ General Fund Base Budget Changes 347,797$ * Increase in Rookery Activity Center Levy 325,000$ Decrease in Blue Heron Days Levy (10,000)$ Increase in Capital Equipment Levy 175,000$ Increase in Pavement Management Levy 78,222$ Increase in Parks and Trails Improvement Levy 15,000$ Decrease in Existing Debt (454,060)$ Total 2023 Tax Levy Increase 1,108,489$ *General Fund Base Budget Change Detail: General Fund Expenditure Base Budget Increase 201,735$ General Fund Use of Reserves (net operating transfers out) Decrease 213,250$ General Fund Revenues (excluding property taxes) Increase (87,188)$ General Fund Transfers From Other Funds Decrease 20,000$ 9 Actual Actual Adopted Proposed 2020 2021 2022 2023 ADMINISTRATION 4.000 5.000 5.000 5.000 FINANCE 3.100 3.100 3.100 2.600 (1) PLANNING & ZONING 1.000 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 2.000 1.700 1.700 ENVIRONMENTAL 0.375 0.375 0.300 0.300 SOLID WASTE 0.250 0.250 0.200 0.200 FORESTRY 0.375 0.375 0.250 0.250 POLICE 30.550 32.550 32.550 33.050 (2) FIRE 1.950 1.950 6.950 6.950 BUILDING INSPECTIONS 3.500 3.500 4.000 4.500 (1) STREETS 6.500 6.250 5.900 6.250 (3) FLEET 1.500 2.200 2.200 2.550 (3) GOVERNMENT BUILDINGS - - - 0.150 (3) PARKS 5.200 4.950 5.900 5.600 (3) RECREATION 0.200 - 0.500 - (3) TOTAL GENERAL FUND 60.500 63.500 69.550 70.100 ROOKERY ACTIVITY CENTER FUND - - 8.650 7.000 (3) WATER FUND 3.250 3.250 3.850 4.050 (3) SEWER FUND 3.250 3.250 3.850 4.050 (3) STORM WATER FUND - - 1.750 1.800 (3) GRAND TOTAL 67.000 70.000 87.650 87.000 Personnel are shown as Full Time Equivalents (FTE) (1) 50% of Office Specialist allocation moved from Finance to Building Inspections (2) Addition of 0.5 FTE CSO (3) Reallocation of Public Services Director, Superintendent, and Administrative Assistant PERSONNEL TOTALS CITY OF LINO LAKES 10 MAYOR AND COUNCIL (101-401)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 42,695 44,112 46,858 34,844 46,458 0 46,458 PERA 4121-000 2,175 2,206 2,343 1,742 2,323 0 2,323 SOCIAL SECURITY 4122-000 629 640 679 505 674 0 674 LIFE & DISABILITY INSURANCE 4133-000 0000000 WORKER'S COMPENSATION 4151-000 70 72 203 80 265 0 265 45,569 47,029 50,083 37,171 49,720 0 49,720 SUPPLIES OFFICE SUPPLIES 4200-000 0 0 0 20 0 0 0 Signature stamps, name plates, special meeting expenses 00020000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 200 0 4,000 0 4,000 0 4,000 Strategic Planning/Goal Setting Facilitator TRAVEL & TUITION 4330-000 550 0 1,500 1,012 1,500 0 1,500 LMC Conference, Elected Officials Conference PRINTING & PUBLISHING 4340-000 0 31 200 0 200 0 200 Meeting Notices NEWSLETTER 4343-000 15,953 20,443 13,000 23,142 13,000 10,475 23,475 Spring/Summer, Fall & Winter Newsletters 16,703 20,474 18,700 24,154 18,700 10,475 29,175 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 103 000000 SUBSCRIPTIONS & DUES 4452-000 18,356 18,627 19,090 19,107 19,090 670 19,760 League of MN Cities, MN Mayors Association CITY MARKETING 4900-000 1,840 4,794 5,500 3,910 5,500 0 5,500 Flowers, Plaques & Awards, Employee Appreciation, Lino Lakes Ambassadors 20,299 23,421 24,590 23,017 24,590 670 25,260 TOTAL MAYOR AND COUNCIL 82,571 90,924 93,373 84,362 93,010 11,145 104,155 CITY OF LINO LAKES 100% Mayor 4 - 100% Councilmembers 11 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 401 FUND: 101 NAME:MAYOR AND COUNCIL B-1 & B-2 TOTAL $11,145 TOTAL B1 CHANGES $11,145 1 Account #:4343 Amount (neg if decrease)$10,475 NEWSLETTER Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4452 Amount (neg if decrease)$670 SUBSCRIPTIONS/DUES Description of Adjustment: Benefits if done: Implications if not done: Loss of membership benefits provided by the LMC. Budget increase to reflect the cost of design and printing three newsletters annually. The recreation department was eliminated in the 2020 budget and provided for a portion of the funding for the newsletter. The City will be able to continue producing three newsletters annually. Design Cost = $80/pg. x 16 pages = $3,840 annually. Printing/Publishing Cost = Approx. 7,700 newsletters x $0.85/newsletter $19,635 annually. The City would have to further limit the number of pages, therefore content, included in each publication, or produce less than three newsletters annually. Increase in League of Minnesota Cities (LMC) membership dues. Maximum dues schedule increase of 3.5%. Continued access to LMC services including advocacy, education, training, policy development, risk management, legal, and other services. 12 ADMINISTRATION (101-402)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 437,027 414,555 480,789 325,170 501,184 0 501,184 OVERTIME 4102-000 377 000000 TEMPORARIES 4106-000 13,226 11,131 16,500 7,410 0 0 0 WELLNESS PROGRAM 4108-000 476 0 720 0 720 0 720 PERA 4121-000 28,661 31,590 37,297 25,728 37,589 0 37,589 SOCIAL SECURITY 4122-000 29,228 32,145 38,043 25,470 38,341 0 38,341 ICMA EMPLOYER 4123-000 0 1,739 1,970 1,725 1,604 0 1,604 HEALTH INSURANCE 4131-000 17,511 19,161 22,249 16,387 22,464 0 22,464 LIFE & DISABILITY INSURANCE 4133-000 1,187 1,338 1,277 848 1,153 0 1,153 DENTAL INSURANCE 4134-000 1,764 1,079 2,696 899 3,062 0 3,062 VEHICLE ALLOWANCE 4135-000 1,650 000000 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 2,466 2,147 3,161 2,950 4,152 0 4,152 533,573 514,884 604,702 406,585 610,269 0 610,269 SUPPLIES OFFICE SUPPLIES 4200-000 24 500000 24500000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 19,029 9,410 15,000 11,787 15,000 (1,100) 13,900 Drug/Alcohol Testing, Pre-employment Assessments, Training, Web Consulting LABOR CONSULTANTS 4310-000 55,651 2,684 9,000 1,247 9,000 0 9,000 Labor Relations, Employment Law, Contract Negotiations, Arbitration TELEPHONE 4321-000 360 540 360 765 360 720 1,080 Cell Phone Reimbursement TRAVEL & TUITION 4330-000 2,572 4,302 8,500 7,093 8,500 0 8,500 LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Tuition Reimbursement PRINTING & PUBLISHING 4340-000 380 1,101 2,500 1,543 2,500 0 2,500 Legal Publications, Employment Ads, etc. 77,991 18,036 35,360 22,435 35,360 (380) 34,980 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 11,654 9,951 10,300 8,831 10,300 19,500 29,800 Gov Office Website, American Legal Online City Code, Document Destruction, TASC, NeoGov SUBSCRIPTIONS & DUES 4452-000 2,237 2,596 3,000 2,159 3,000 0 3,000 MAMA, ICMA, MCMA, MCFOA, MPELRA, IPMA-HR, TCHRA, Chain of Lakes Rotary 13,891 12,548 13,300 10,989 13,300 19,500 32,800 TOTAL ADMINISTRATION 625,479 545,472 653,362 440,009 658,929 19,120 678,049 CITY OF LINO LAKES 100% City Administrator 100% Human Resources and Communications Manager 100% Communications Specialist* 100% City Clerk 100% Deputy City Clerk *$20,000 Transfer from the Cable TV/Communication Fund (previously $40,000 in 2022) 13 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 402 FUND: 101 NAME:ADMINISTRATION B-1 & B-2 TOTAL $19,120 TOTAL B1 CHANGES $19,120 1 Account #:4300 Amount (neg if decrease)($1,100) PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4321 Amount (neg if decrease)$720 TELEPHONE Description of Adjustment: Benefits if done: Implications if not done: Transferred Expense to Contracted Svcs (4410) Monthly cell phone stipend ($30 per month per the Personnel Policy) for HR and Communications Manager and Communications Specialist who use their personal mobile phones to conduct City business. The HR Manager and Communications Specialist need to remotely access network information and respond to emails, texts, and phone calls while out of the office. 14 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 402 FUND: 101 NAME:ADMINISTRATION 3 Account #:4410 Amount (neg if decrease)$19,500 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Annual Increase in Contracted Service Fees $400 TASC - Plan Administration Fees - Increased Participation in FSA (Health and Dependent Care) $100 Shred-It - Document Destruction $1,100 Optum - Transferred Expense from Professional Svcs (4300) $400 NeoGov - 5% Annual Increase per Contract - Job Posting, Applicant Tracking, Interview Scheduling Software $17,500 CivicEngage - Increased Website Hosting, Maintenance and Support Cost - The City replaced and modernized its website in 2021 by moving from Gov Office to CivicPlus. Gov Office was not able to host the CivicRec Mgmt software. 15 ELECTIONS (101-403)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 45,490 9,936 26,000 12,175 26,000 (15,000) 11,000 PERA 4121-000 243 60 0 38 0 0 0 SOCIAL SECURITY 4122-000 795 56 100 47 100 0 100 WORKER'S COMPENSATION 4151-000 163 23 150 30 150 0 150 46,691 10,076 26,250 12,290 26,250 (15,000) 11,250 SUPPLIES OFFICE SUPPLIES 4200-000 1,104 373 1,000 745 1,000 0 1,000 Supplies for Elections 1,104 373 1,000 745 1,000 0 1,000 OTHER SERVICES AND CHARGES TRAVEL & TUITION 4330-000 138 0 0 139 0 0 0 PRINTING & PUBLISHING 4340-000 345 1,781 800 54 800 1,200 2,000 Election Ballots (Odd years - City pays cost of municipal election ballots) 483 1,781 800 193 800 1,200 2,000 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 1,048 4,215 6,500 4,425 6,500 0 6,500 Voting Equipment System per Anoka County Agreement, Election Polling Site Supervisor (Centennial) 1,048 4,215 6,500 4,425 6,500 0 6,500 CAPITAL OUTLAY EQUIPMENT 5000-000 4,677 000000 4,677 000000 TOTAL ELECTIONS 54,003 16,445 34,550 17,653 34,550 (13,800) 20,750 CITY OF LINO LAKES Primary and General Election Judges (Even Years) General Election Judges (Odd Years) 16 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 403 FUND: 101 NAME:ELECTIONS B-1 & B-2 TOTAL $1,200 TOTAL B1 CHANGES $1,200 1 Account #:4340 Amount (neg if decrease)$1,200 ADVERTISING (PRINTING/PUBLISHING) Description of Adjustment: Benefits if done: Implications if not done: Elections Ballots - The City pays for ballot printing for local election (odd years). 17 Form B-3 REQUEST FOR PERSONAL SERVICE CHANGES Department: Administration Supervisor: Sarah Cotton Position Title: City Administrator Budget Impact: $ (15,000) Justification for change: Odd year – local election only. Election judges needed for one election only. 18 CABLE TV (101-404)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES TEMPORARIES 4106-000 561 000000 PERA 4121-000 42 000000 SOCIAL SECURITY 4122-000 43 000000 WORKER'S COMPENSATION 4151-000 3 (2)00000 649(2)00000 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 620 000000 620000000 TOTAL CABLE TV 1,269 (2)00000 CITY OF LINO LAKES 19 CHARTER ADMINISTRATION (101-405)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300-000 148 302 1,000 0 1,000 0 1,000 Time Savers - Minutes PROF SERVICES - CHARTER COMM 4300-999 0 0 6,463 0 6,463 0 6,463 Charter Commission Directed Expenses 148 302 7,463 0 7,463 0 7,463 TOTAL CHARTER ADMINISTRATION 148 302 7,463 0 7,463 0 7,463 CITY OF LINO LAKES 20 FINANCE (101-407)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 203,175 241,458 254,127 169,054 237,715 0 237,715 OVERTIME 4102-000 0 0 0 464 0 0 0 TEMPORARIES 4106-000 0000000 WELLNESS PROGRAM 4108-000 0 345 720 203 720 0 720 PERA 4121-000 15,003 18,014 19,060 13,122 17,829 0 17,829 SOCIAL SECURITY 4122-000 14,589 17,570 19,441 12,317 18,185 0 18,185 ICMA EMPLOYER CONTRIBUTION 4123-000 0000000 HEALTH INSURANCE 4131-000 33,725 33,882 34,078 23,653 26,164 0 26,164 LIFE & DISABILITY INSURANCE 4133-000 741 881 695 449 628 0 628 DENTAL INSURANCE 4134-000 1,124 1,213 1,672 876 1,592 0 1,592 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 1,317 1,262 1,616 1,600 1,969 0 1,969 269,675 314,624 331,409 221,740 304,802 0 304,802 SUPPLIES OFFICE SUPPLIES 4200-000 467 280 1,000 987 1,000 0 1,000 Payroll & Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms 467 280 1,000 987 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 3,750 373 0 500 0 0 0 AUDITOR 4308-000 14,621 17,668 15,000 14,666 15,000 5,500 20,500 General Fund portion of Independent Annual Audit OTHER CONSULTANTS 4310-000 227,451 236,251 201,220 154,133 201,220 46,380 247,600 Metro-iNet Services, Programs & Support (Includes Cisco Telephone), Springbrook License Subscription, OPG-3 CCP TRAVEL & TUITION 4330-000 1,428 1,995 6,000 747 6,000 0 6,000 MNGFOA Conference, Continuing Professional Education, Other Training, Tuition Reimbursement PRINTING & PUBLISHING 4340-000 1,074 1,012 1,100 887 1,100 0 1,100 Publish Budget and Financial Reports TRUTH IN TAXATION 4342-000 1,874 2,010 2,060 2,079 2,060 120 2,180 City Share of Property Specific Notices PAYMENT PROCESSING 4345-000 0 473 2,000 673 2,000 0 2,000 Credit Card Processing Fees and Other Finance Charges 250,199 259,783 227,380 173,685 227,380 52,000 279,380 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 108,516 90,810 92,500 94,937 92,500 7,500 100,000 Assessing Services - Anoka County - Based on Number of Parcels, Classification, and (Un)/Improved SUBSCRIPTIONS & DUES 4452-000 1,335 1,297 1,400 1,092 1,400 0 1,400 MNGFOA Membership, GFOA Membership, Certificate of Achievement Program, MN Board of Accountancy, MNCPA Membership, MCFOA Membership 109,851 92,107 93,900 96,029 93,900 7,500 101,400 TOTAL FINANCE 630,191 666,793 653,689 492,441 627,082 59,500 686,582 85% Finance Director 100% Accountant 75% Accounting Clerk II CITY OF LINO LAKES 21 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 407 FUND: 101 NAME:FINANCE B-1 & B-2 TOTAL $59,500 TOTAL B1 CHANGES $59,500 1 Account #:4308 Amount (neg if decrease)$5,500 AUDITOR Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4310 Amount (neg if decrease)$46,380 OTHER CONSULTANTS Description of Adjustment: Benefits if done: Implications if not done: A single audit will be required in 2023 for 2022 ARPA expenditures. Redpath charges an additional $5,500 for a single audit in addition to the fee for the annual financial audit. A governmental organization with federal expenditures in excess of $750,000 is required by law to have a single audit performed. Metro-iNet JPA Services, Programs & Support increased 22% ($45,035) and Springbrook Maintenance has increased 5% ($1,345). Metro-iNet expense increased across the board for all members from 2022 to 2023. Cost drivers include: • Inflation from vendor increases • Updated compensation to attract new employees and retain current employees in the competitive IT job market • Increased Security through staffing and technology purchases • Staffing increases to meet service needs and organizational changes; prepare for new opportunities and innovations; support the new hybrid and remote workforce • Allow for more consistent off-hour support • Increased administrative costs as an independent organization Continued IT and financial software functionality and support. 22 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 407 FUND: 101 NAME:FINANCE 3 Account #:4342 Amount (neg if decrease)$120 TRUTH IN TAXATION Description of Adjustment: Benefits if done: Implications if not done: 4 Account #:4410 Amount (neg if decrease)$7,500 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Assessment services contract with Anoka County. Service charges are based on the number of parcels, property classification, and improvement status. Improved residential parcels are the driver behind the increase. The increase represents getting the budget to actuals as well as anticipating for more growth in improved residential parcels. Joint Powers Agreement was approved in December 2017 which covered 2019 through 2023 assessment services. Increased number of parcels in which a Truth in Taxation notice must be mailed. Anoka County administers the Truth in Taxation Statutes and the cost was $0.75 per parcel for 2020 notices and $0.77 per parcel for 2021 notices. With the presumed addition of 160 parcels per year and increase to $0.79 per parcel, the City's cost will total $2,180 for 2022 notices to be paid in 2023. M.S. 275.065, Subd. 4, states that the cost for administering TNT is to be apportioned to the taxing jurisdictions on the basis of one-third allocation to the county, one-third to the cities and towns and one-third allocated to school districts. 23 LEGAL CONSULTANTS (101-414)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail OTHER SERVICES AND CHARGES MUNICIPAL ATTORNEY 4301-000 24,474 15,286 30,000 5,226 30,000 0 30,000 Consulting Attorney to City Council & Staff CRIMINAL ATTORNEY 4303-000 94,886 104,604 108,000 78,689 108,000 0 108,000 Consulting Services for Criminal Prosecutions 119,360 119,890 138,000 83,915 138,000 0 138,000 TOTAL LEGAL CONSULTANTS 119,360 119,890 138,000 83,915 138,000 0 138,000 CITY OF LINO LAKES 24 ECONOMIC DEVELOPMENT (101-415)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0000000 TEMPORARIES 4106-000 9,098 22,285 22,620 5,393 25,636 0 25,636 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 0 1,663 0 50 0 0 0 SOCIAL SECURITY 4122-000 696 1,705 1,730 413 1,961 0 1,961 HEALTH INSURANCE 4131-000 0000000 LIFE & DISABILITY INSURANCE 4133-000 0000000 DENTAL INSURANCE 4134-000 0000000 REEMPLOYMENT INSURANCE 4141-000 97 000000 WORKER'S COMPENSATION 4151-000 57 122 144 139 212 0 212 9,948 25,775 24,494 5,994 27,809 0 27,809 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 20,519 33,403 15,350 4,573 15,350 0 15,350 Marketing Materials/Proposal Assistance - $4,500 BRE Program Assistance - 10 hrs @ $175/hr Pre Application Assistance - 40 hrs @ $190/hr ACRED Contribution - $1,500 TRAVEL & TUITION 4330-000 0 208 300 315 300 50 350 Econ Workshops/EDAM Annual Conference PRINTING & PUBLISHING 4340-000 0 0 300 59 300 0 300 Marketing Brochure - Notices - Advertising 20,519 33,611 15,950 4,947 15,950 50 16,000 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 762 000000 SUBSCRIPTIONS & DUES 4452-000 445 845 725 545 725 0 725 EDAM, Sensible Land Use Coalition, Chamber of Commerce, Memberships CITY MARKETING 4900-000 35,570 55,054 72,500 40,043 72,500 8,250 80,750 Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau 36,777 55,899 73,225 40,588 73,225 8,250 81,475 TOTAL ECONOMIC DEVELOPMENT 67,244 115,285 113,669 51,530 116,984 8,300 125,284 CITY OF LINO LAKES Temporaries: Intern (29 hrs/wk @ $17/hr) 25 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 415 FUND: 101 NAME:ECONOMIC DEVELOPMENT B-1 & B-2 TOTAL $8,300 TOTAL B1 CHANGES $8,300 1 Account #:4330 Amount (neg if decrease)$50 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4900 Amount (neg if decrease)$8,250 CITY MARKETING Description of Adjustment: Benefits if done: Implications if not done: Increase to cover costs of annual economic development conference Provides networking and professional development opportunities for economic development Staff would not be able to participate in regional and state economic development events The City receives lodging tax and remits 95% to the MN Metro Tourism Board. Revenue is expected to return to 2018 & 2019 levels so the corresponding pass through expense will increase. Net impact is $435 in more General Fund revenue (101-000-3225-000). 26 PLANNING AND ZONING (101-416)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 89,054 91,016 95,025 65,794 99,863 0 99,863 OVERTIME 4102-000 0000000 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 6,623 6,794 7,127 5,196 7,490 0 7,490 SOCIAL SECURITY 4122-000 6,563 6,698 7,269 4,799 7,640 0 7,640 HEALTH INSURANCE 4131-000 7,461 7,461 7,849 6,457 8,064 0 8,064 LIFE & DISABILITY INSURANCE 4133-000 328 337 253 189 265 0 265 DENTAL INSURANCE 4134-000 529 540 539 449 612 0 612 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 500 524 604 624 827 0 827 111,058 113,369 118,666 83,508 124,761 0 124,761 SUPPLIES OFFICE SUPPLIES 4200-000 0 159 200 0 200 0 200 Public/Advisory Meeting Supplies 0 159 200 0 200 0 200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 5,731 7,054 7,950 1,574 7,950 0 7,950 Legal Assistance - Ordinance Updates, GIS Mapping Updates - FEMA/Zoning/Other TRAVEL & TUITION 4330-000 130 130 1,450 119 1,450 0 1,450 Workshops - $250 MnAPA Conference - $500 P&Z Workshops (7 Members) - $400 Misc Mileage - $150 Computer Training - $150 STIPEND 4331-000 4,500 5,975 6,600 2,675 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs PRINTING & PUBLISHING 4340-000 0 287 250 0 250 0 250 Maps, Non-Chargeable Hearing Notices 10,361 13,445 16,250 4,368 16,250 0 16,250 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 9,003 7,078 32,300 3,045 32,300 0 32,300 Ord Updates/Zoning Codification (exp incurred in Fund 484 Comp Plan Update) - $20,000 Permit Works Annual Maintenance - $2,400 ArcGIS & Blue Beam Annual Maintenance - $600 Misc Deliveries/Other - $300 Consultant Services - Small Area Plans - 60 hrs @ $150/hr SUBSCRIPTIONS & DUES 4452-000 653 653 700 694 700 0 700 APA Membership, Misc Reference Materials 9,656 7,731 33,000 3,739 33,000 0 33,000 TOTAL PLANNING AND ZONING 131,074 134,705 168,116 91,615 174,211 0 174,211 CITY OF LINO LAKES 100% Planner 27 ENGINEERING (101-417)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 44,133 48,469 44,500 16,751 44,500 1,000 45,500 Traffic Counts - $3,500 Engineering Consultant (Hourly) - $42,000 44,133 48,469 44,500 16,751 44,500 1,000 45,500 CONTRACTUAL SERVICES ENGINEERING CONSULTANT 4410-000 66,019 62,660 49,365 29,140 49,365 989 50,354 Engineering Consultant (Retainer) - $91,556 CD (55%) - $50,354 Sewer Utility (15%) - $13,734 Water Utility (15%) - $13,734 Storm Utility (15%) - $13,734 CONTRACTED SERVICES 4410-000 0 0 3,500 3,000 3,500 (3,000) 500 ArcGIS Annual Maintenance - $500 66,019 62,660 52,865 32,140 52,865 (2,011) 50,854 CAPITAL OUTLAY EQUIPMENT 5000-000 0 3,010 00000 0 3,010 00000 TOTAL ENGINEERING 110,152 114,139 97,365 48,891 97,365 (1,011) 96,354 CITY OF LINO LAKES 28 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 417 FUND: 101 NAME:ENGINEERING B-1 & B-2 TOTAL ($1,011)TOTAL B1 CHANGES ($1,011) 1 Account #:4300 Amount (neg if decrease)$1,000 PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4410 Amount (neg if decrease)$989 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4410 Amount (neg if decrease)($3,000) CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Reduction for biennial aerial photo cost share completed in 2022. Reduction in proposed 2023 expenditures. Increase in engineering (hourly) services and traffic counts. Cover increasing number of resident requests and fee based services related to traffic reviews, private utility permits and engineering studies. 2% Increase in WSB & Associates Retainer Fee Maintain current level of City Engineering Services to meet increasing demands, new home construction and resident/business requests for assistance Scale back on engineering hours, reduce resident/business services. 29 COMMUNITY DEVELOPMENT (101-418)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 160,764 183,780 151,496 100,408 155,453 0 155,453 OVERTIME 4102-000 101 127 00000 WELLNESS PROGRAM 4108-000 312 480 720 0 504 0 504 PERA 4121-000 11,852 13,723 11,362 7,960 11,659 0 11,659 SOCIAL SECURITY 4122-000 12,388 13,881 11,589 7,612 11,892 0 11,892 ICMA EMPLOYER CONTRIBUTION 4123-000 2,397 0 46 0 257 0 257 HEALTH INSURANCE 4131-000 9,196 11,061 10,369 8,503 10,584 0 10,584 LIFE & DISABILITY INSURANCE 4133-000 521 579 409 241 419 0 419 DENTAL INSURANCE 4134-000 397 539 917 404 1,041 0 1,041 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 880 928 875 1,136 1,488 0 1,488 198,808 225,099 187,783 126,264 193,297 0 193,297 SUPPLIES OFFICE SUPPLIES 4200-000 48 30 100 125 100 0 100 48 30 100 125 100 0 100 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 3,383 5,318 7,000 4,670 7,000 0 7,000 DataLink (GIS) Annual Service and Maintenance - $5,000 Mapping and Database Design - $2,000 TRAVEL & TUITION 4330-000 130 149 900 145 900 0 900 Seminars, Conference, Training & Mileage PRINTING & PUBLISHING 4340-000 133 46 00000 3,646 5,513 7,900 4,815 7,900 0 7,900 CONTRACTUAL SERVICES SUBSCRIPTIONS & DUES 4452-000 702 702 725 702 725 0 725 APA/AICP Membership 702 702 725 702 725 0 725 TOTAL COMMUNITY DEVELOPMENT 203,204 231,344 196,508 131,906 202,022 0 202,022 CITY OF LINO LAKES 70% Community Development Director 100% Administrative Assistant 30 ENVIRONMENTAL (101-461)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 26,629 28,952 24,237 16,718 25,525 0 25,525 OVERTIME 4102-000 0 0 500 0 0 0 0 TEMPORARIES 4106-000 6,753 5,264 15,600 9,270 15,300 0 15,300 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 1,975 2,159 1,855 1,339 1,914 0 1,914 SOCIAL SECURITY 4122-000 2,551 2,608 3,086 1,972 3,123 0 3,123 ICMA EMPLOYER CONTRIBUTION 4123-000 0000000 HEALTH INSURANCE 4131-000 2,798 2,798 2,355 1,937 2,419 0 2,419 LIFE & DISABILITY INSURANCE 4133-000 97 108 76 49 79 0 79 DENTAL INSURANCE 4134-000 198 202 162 135 184 0 184 WORKER'S COMPENSATION 4151-000 166 159 219 280 420 0 420 41,168 42,250 48,090 31,701 48,964 0 48,964 SUPPLIES OFFICE SUPPLIES 4200-000 84 000000 MAINTENANCE SUPPLIES 4211-000 775 442 700 0 700 0 700 Chemicals, Seed, etc. (Includes Blue Heron Rookery Supplies) SMALL TOOLS 4240-000 187 303 300 66 300 0 300 Sprayers, Soil Probes, etc. 1,046 744 1,000 66 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 128 982 1,000 188 1,000 0 1,000 Ecologist, Hydrologist - Environmental Reviews/Research & Development, Resource Management Planning TELEPHONE 4321-000 556 380 730 233 730 (330) 400 Staff Cell Phone TRAVEL & TUITION 4330-000 248 717 1,100 1,243 1,100 0 1,100 Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Erosion Control Cert State STIPEND 4331-000 2,950 3,600 6,600 2,150 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs 3,882 5,679 9,430 3,813 9,430 (330) 9,100 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 919 0 1,000 919 1,000 0 1,000 ArcGIS Annual Maintenance SUBSCRIPTIONS & DUES 4452-000 125 0 100 26 100 200 300 Professional Memberships - ISA, MWPA, Tree Care 1,044 0 1,100 945 1,100 200 1,300 TOTAL ENVIRONMENTAL 47,140 48,674 59,620 36,524 60,494 (130) 60,364 CITY OF LINO LAKES 30% Environmental Coordinator Temporaries: 900 hrs @ $17/hr 31 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 461 FUND: 101 NAME:ENVIRONMENTAL B-1 & B-2 TOTAL ($130)TOTAL B1 CHANGES ($130) 1 Account #:4321 Amount (neg if decrease)($330) TELEPHONE Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4452 Amount (neg if decrease)$200 SUBSCRIPTIONS/DUES Description of Adjustment: Benefits if done: Implications if not done: Increased individual training and recertification course costs. Employee may miss opportunities for job specific growth. Eliminating mobile wi-fi costs. Wi-fi provided by smart phone hot spot. Decreased expenditures Budget exceeds proposed expenditures Allows for memberships to ISA and MSA tree organizations, Mn Wetland Professionals Association and Mn Dept of Ag annual registry (tree work). Discounted trainings, study materials, and recertifications for tree and wetland organizatins. Dept of Ag registry is a state requirement. 32 SOLID WASTE ABATEMENT (101-462)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 17,753 19,301 16,158 11,146 17,017 0 17,017 OVERTIME 4102-000 0 0 1,600 0 1,600 0 1,600 TEMPORARIES 4106-000 10,423 12,891 22,620 9,782 25,636 0 25,636 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 2,023 1,602 1,332 1,193 1,396 0 1,396 SOCIAL SECURITY 4122-000 2,153 2,456 3,089 1,590 3,385 0 3,385 ICMA EMPLOYER 4123-000 0000000 HEALTH INSURANCE 4131-000 1,865 1,865 1,570 1,292 1,613 0 1,613 LIFE & DISABILITY INSURANCE 4133-000 65 72 55 33 58 0 58 DENTAL INSURANCE 4134-000 132 135 108 90 122 0 122 WORKER'S COMPENSATION 4151-000 192 154 257 272 367 0 367 34,606 38,476 46,789 25,397 51,194 0 51,194 SUPPLIES OFFICE SUPPLIES 4200-000 437 713 1,100 909 1,100 0 1,100 Recycling Day Supplies, Corn Roast Trash Bags MAINTENANCE SUPPLIES 4211-000 191 000000 628 713 1,100 909 1,100 0 1,100 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 0 125 0 0 0 TRAVEL & TUITION 4330-000 0 669 220 317 220 0 220 Association of Recycling Managers Workshops PRINTING & PUBLISHING 4340-000 5,298 2,202 7,000 2,327 7,000 0 7,000 Notices for Recycling Days, Earth Day, Etc. 5,298 2,870 7,220 2,769 7,220 0 7,220 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 14,560 16,036 22,700 9,978 22,700 0 22,700 Recycling & Earth Day Vendors, Organics Service 14,560 16,036 22,700 9,978 22,700 0 22,700 TOTAL SOLID WASTE ABATEMENT 55,093 58,096 77,809 39,053 82,214 0 82,214 Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) grant. CITY OF LINO LAKES 20% Environmental Coordinator Overtime: Recycle Days Equipment Operators & Staff Assistance Temporaries: Intern (29 hrs/wk @ $17/hr) 33 FORESTRY (101-463)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 26,629 28,952 20,197 13,932 21,271 0 21,271 OVERTIME 4102-000 0000000 TEMPORARIES 4106-000 0000000 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 1,975 2,158 1,515 1,130 1,595 0 1,595 SOCIAL SECURITY 4122-000 2,041 2,234 1,545 1,053 1,627 0 1,627 ICMA EMPLOYER 4123-000 0000000 HEALTH INSURANCE 4131-000 2,798 2,798 1,962 1,614 2,016 0 2,016 LIFE & DISABILITY INSURANCE 4133-000 97 108 65 41 68 0 68 DENTAL INSURANCE 4134-000 198 202 135 112 153 0 153 WORKER'S COMPENSATION 4151-000 1,149 1,251 988 1,474 1,829 0 1,829 34,887 37,704 26,407 19,356 28,559 0 28,559 SUPPLIES MAINTENANCE SUPPLIES 4211-000 3,230 513 3,000 1,664 3,000 0 3,000 Fertilizers, Staking Material, EAB Chemicals - Treat 100 Ash Annually - 3 Yr Cycle SMALL TOOLS 4240-000 0 98 250 329 250 0 250 3,230 611 3,250 1,993 3,250 0 3,250 OTHER SERVICES AND CHARGES UNIFORMS 4370-000 229 373 380 373 380 0 380 229 373 380 373 380 0 380 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 20,307 36,790 30,000 78,213 30,000 20,000 50,000 Damaged/Diseased Tree Removal/Oakwilt Control - $7,500 Emerald Ash Borer Tree Replacement Program - $35,000 Blvd Tree Replacement - $7,500 RENTED EQUIPMENT 4415-000 0 0 0 188 0 0 0 20,307 36,790 30,000 78,401 30,000 20,000 50,000 TOTAL FORESTRY 58,653 75,478 60,037 100,123 62,189 20,000 82,189 CITY OF LINO LAKES 25% Environmental Coordinator 34 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 463 FUND: 101 NAME:FORESTRY B-1 & B-2 TOTAL $20,000 TOTAL B1 CHANGES $20,000 1 Account #:4410 Amount (neg if decrease)$20,000 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Increase in contracted services to address ongoing Emerald Ash Borer impact on ash trees including removal and replacement. Increased kill rate as pest spreads through city is outpacing our current funding levels. Complexity of many removals are outside scope of what our in-house crews can safely remove increasing reliance of contracted services. Potential property damage from dead or weakened trees that have not been removed. 35 POLICE (101-420)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 2,495,757 2,654,929 3,058,939 1,951,035 3,081,129 25,334 3,106,463 OVERTIME 4102-000 90,731 148,513 90,000 87,575 90,000 (13,400) 76,600 TEMPORARIES 4106-000 0 0 0 11,524 0 15,600 15,600 WELLNESS PROGRAM 4108-000 287 720 2,027 240 1,440 0 1,440 PERA 4121-000 426,532 462,953 529,572 365,015 530,126 1,900 532,026 SOCIAL SECURITY 4122-000 47,787 53,429 62,552 41,236 63,289 3,131 66,420 ICMA EMPLOYER 4123-000 9,854 4,174 3,226 4,133 3,604 0 3,604 HEALTH INSURANCE 4131-000 454,566 293,827 342,502 237,153 328,792 0 328,792 LIFE & DISABILITY INSURANCE 4133-000 8,427 9,020 8,112 5,015 7,703 0 7,703 DENTAL INSURANCE 4134-000 12,286 12,970 17,554 11,130 19,324 0 19,324 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 102,129 118,816 170,369 208,498 315,750 976 316,726 3,648,358 3,759,351 4,284,853 2,922,555 4,441,157 33,541 4,474,698 SUPPLIES OFFICE SUPPLIES 4200-000 6,572 6,702 8,100 4,364 8,100 0 8,100 Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper Rolls MAINTENANCE SUPPLIES 4211-000 9,980 14,140 15,450 14,487 15,450 3,750 19,200 Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence Supplies, N95 Masks YOUTH PROGRAMS 4213-000 865 541 3,100 2,295 3,100 (1,400) 1,700 Supplies, Youth Safety Camp, Firearms Safety Camp, Snowmobile Safety, Explorers, Junior Citizen's Academy CRIME PREVENTION/SAFETY 4214-000 2,711 4,212 7,400 2,178 7,400 (1,000) 6,400 Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERT SMALL TOOLS 4240-000 13,121 13,569 15,000 5,989 15,000 18,400 33,400 Tasers, Computers & Peripherals, Equipment Replacement, 2023 - 40 MM Launchers 33,249 39,164 49,050 29,313 49,050 19,750 68,800 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 3,781 6,913 8,740 7,623 8,740 0 8,740 Critical Incident Debriefing, POST License Renewal, Employee Mental Health Program TELEPHONE 4321-000 21,513 22,116 23,360 15,381 23,360 0 23,360 Cell Phones, Mobile Hot Spot, Cell Stipend POSTAGE 4322-000 869 908 1,000 514 1,000 0 1,000 TRAVEL & TUITION 4330-000 25,978 43,697 45,250 38,460 45,250 0 45,250 Anoka Chief, Century Slot Program, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9, Conference, EMR Training, Tuition Reimbursement INSURANCE 4360-000 46,450 51,868 52,818 52,897 52,818 7,902 60,720 Police Liability Insurance UNIFORMS 4370-000 33,709 35,248 37,770 30,092 37,770 495 38,265 Officers, Sergeants, Admin., Unused Uniform Allowance, Ballistic Vests, Replacement Uniforms, CSO ELECTRICITY 4381-000 408 409 420 278 420 0 420 Emergency Siren Electricity RESERVES 4386-000 834 1,726 2,000 283 2,000 0 2,000 Uniforms, Equipment, Training, Supplies 133,541 162,886 171,358 145,529 171,358 8,397 179,755 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 43,685 48,078 55,305 53,325 55,305 1,525 56,830 RMS - JLEC, 800 MHz Contract, State of MN CJDN, Emergency Sirens, LEXIPOL, Target Solutions, Shredding, Otter Lake Animal Hospital, Video Redaction Subscription, DETOX Dakota County, Metro Sales, Schedule Anywhere, 3SI Security, Midwest Radar SUBSCRIPTIONS & DUES 4452-000 1,066 1,041 1,450 1,213 1,450 0 1,450 Professional Memberships & Subscriptions: IACP, MCPA, AMEM, Col Rotary, Press Publications, MACIA, PLEAA, Tri- County, FBI NA, PERF 44,751 49,119 56,755 54,538 56,755 1,525 58,280 CAPITAL OUTLAY EQUIPMENT 5000-000 14,199 3,10000000 14,1993,10000000 TOTAL POLICE DEPARTMENT 3,874,098 4,013,620 4,562,016 3,151,935 4,718,320 63,213 4,781,533 CITY OF LINO LAKES 85% Public Safety Director 100% Deputy Director Police 85% Public Safety Captain 5 - 100% Sergeants 20 - 100% Patrol Officers 2 - 100% Records Techs 3 - 0.5 FTE Community Service Officers 85% Administrative Assistant 100% Investigative Assistant Overtime: Patrol, Court, Training, Special Events, DWI Enforcement Temporaries: Background Investigators 36 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 420 FUND: 101 NAME:POLICE PROTECTION B-1 & B-2 TOTAL $29,672 TOTAL B1 CHANGES $29,672 1 Account #:4211 Amount (neg if decrease)$3,750 MAINTENANCE SUPPLIES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4213 Amount (neg if decrease)($1,400) YOUTH PROGRAM Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4214 Amount (neg if decrease)($1,000) PREVENTION/SAFETY Description of Adjustment: Benefits if done: Implications if not done: Price of ammunition and simunition increased; less lethal munitions and training supplies for 40 MM launchers utilized as a less lethal tool and civil disturbance response Firearms and scenario based training would continue at current level; police officer would have less lethal response option that is currently not available Firearms and scenario based training would be reduced and police officer would not have 40MM less lethal tool available for use Based on previous years actual expenses requested budget is being reduced. Based on previous years actual expenses requested budget is being reduced. 37 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 420 FUND: 101 NAME:POLICE PROTECTION 4 Account #:4240 Amount (neg if decrease)$18,400 SMALL TOOLS Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4360 Amount (neg if decrease)$7,902 INSURANCE Description of Adjustment: Benefits if done: Implications if not done: 6 Account #:4370 Amount (neg if decrease)$495 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: Officer would not be able to operating in a efficient & effective manner because computers will be slow, unable to handle new version of software or out of service awaiting repair; less lethal options would be limited. LMCIT police liability insurance coverage. LMCIT suggests cities allow for possible rate increases in the range of 5 to 10% in part to account for inflationary considerations, towards the higher end for members with police liability or excess liability limits as the reinsurance market for excess limits is a bit in flux. Assumption is built from known premium through August 2023 and a 10% increase for renewal. The uniform allowance contract language increases annually based on cost of living increases. Utilizing a 5 year replacement schedule for Toughbook mobile computers 3 computers are needed (LLPDM 801 (2018), 802 (2018), 803 (2018)) at $4,800 each for a total $14,400. Purchase of two 40 MM launcher (2,000 each for a total of $4,000) for improved less lethal options and civil disturbance response. Computers used by patrol would be updated and continue to enable department to utilize Toughbooks for mobile (in squad) and desktop computing. 40 MM launcher is a better less lethal option that enables officer to utilize the tool in more scenarios. City will remain in compliance of current labor agreements. City would be out of compliance of current labor agreements. 38 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 420 FUND: 101 NAME:POLICE PROTECTION 7 Account #:4410 Amount (neg if decrease)$1,525 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Staff will no longer utilize Zoom which equates to $2400 reduction. The increase stems from video redaction software that is used to ensure that protected data is not released when responding to data requests for squad camera and body worn camera systems($2580); the OSHA requirement to have all employee respirator questionnaires reviewed by a doctor prior to employee completing annual FIT test ($500); Dakota County CJN ($130); Allina medication direction fee ($100); Vector ($190); and Lexipol ($425). Staff would be more efficient in responding to data requests involving video and City would remain compliant with OSHA requirements on employee respirator safety. Staff would not be able to respond to data requests involving video within state law mandates and we would not be in compliance with OSHA requirements. 39 Form B-3 REQUEST FOR PERSONAL SERVICE CHANGES Department: Public Safety Department – Police Division Supervisor: Public Safety Director John Swenson Position Title: Community Service Officer Budget Impact: $ 16,748.00 Justification for change: Staff discussed the addition of a 0.5 FTE Community Service Officer (CSO) with Council at the June 6, 2022 Council Work Session. Attached is the staff report from that Work Session with complete details on the personal change in the Police Division 2023 Budget. The updated cost, EBC revenue and general fund obligation are listed below: Total Estimated CSO compensation - $30,148.00 Revenue from EBC for Traffic Management - $13,400.00 Estimated General Fund Obligation - $16,748.00 40 Form B-3 REQUEST FOR PERSONAL SERVICE CHANGES Department: Police Safety Dept. – Police Division Supervisor: Captain Owens Position Title: Part-time Temporary Background Investigator Budget Impact: $16,793 Justification for change: During the November 1, 2021 Council Work Session staff proposed hiring part-time temporary background investigators to conduct pre-employment background checks on police and fire candidates for employment. Council was supportive of the proposal and two part-time background investigators were hired in early 2022 and completed 20 pre-employment investigations. There has been significant increase in the number of employment background investigations (Police and Fire) our full-time Police Investigators have been required to complete. These types of investigations are extremely detailed and time-consuming investigations to complete and impacts our Investigators ability to complete their criminal investigative workload. Prior to utilizing part-time background investigators we experienced delays in completing background investigations that led to loss of some candidates for employment. Utilizing these part-time investigators during the first half of 2022 has resulted in completion of background investigations in timely manner with no negative impact on the service levels crimes victims received for our full-time police investigators. Given the success in using the part-time investigators in early 2022, staff would like to continue this practice in 2023 and beyond. 41 WS – Item 6 WORK SESSION STAFF REPORT Work Session Item 6 Date: June 6, 2022 To: City Council From: John Swenson, Public Safety Director Re: Community Service Officer Staffing Background During the preparation of 2022 Budget with Council, it was decided to fund a third .5 Community Service Officer (CSO) until we filled our vacant 28th police officer position. One of our current CSOs will complete all POST mandates by mid-summer and staff is planning to seek authorization to promote this CSO to Police Officer once this candidate meets all POST requirements. This promotion would bring our CSO staff back to two .5 CSO positions. Since March 12, 2022 we have utilized the CSO position to assist with traffic management at Eagle Brook Church (EBC) during the Saturday and Sunday services. The Police Division has been providing traffic management assistance at EBC since it began conducting services in Lino Lakes and this is a requirement of the EBC Conditional Use Permit that was approved by the Council in 2004. It should be noted that EBC reimburses the City for all expenses (personnel, infrastructure, administrative oversight) incurred by the City to provide this service. The staffing demands of providing police officers to conduct traffic management at EBC have been significant over the years and has created challenges related to filling overtime slots for this detail. For the entire year of 2021 there were a total of 371 overtime shifts that were posted. Of those 371 overtime shifts we had to initiate the overtime forcing process 62 times or 16% of the time. Of those 62 initiated forcing processes 51 (82%) of those stemmed from EBC traffic management. The overtime forcing process is initiated when posted overtime shifts are not filled by police staff. Since utilizing the CSO position at EBC we have been able to reduce the number of police overtime shifts from 2 to 1 shift for traffic management per day on the weekends. This has resulted in a drop in the number of times we have had to initiate forcing of overtime for police personnel to fill EBC overtime shifts since March 12, 2022 (2 as of 5.31.2022). 42 In order to continue with utilizing a CSO to assist with traffic management at EBC on the weekends, staff is recommending that we continue with three .5 CSO positions in the Police Division personnel budget. This recommendation is a permanent addition of one .5 position over the approved 2021 adopted budget. Based on the 2022 approved compensation plan, the total compensation cost of a .5 CSO position is $29,291 for an entire year. As previously noted the third .5 CSO position funding for 2022 was funded in the Adopted 2022 City Budget through June, 2022. If Council is supportive of continuing with the third CSO position the estimated total compensation costs for the remainder of 2022 would be $12,204.60. Since utilizing CSOs for traffic management at EBC we have billed EBC for this service consistent with billing for police personnel. The CSO billable rate is $43.00 per hour which covers the hourly personnel costs, vehicle, and administrative oversight. If we continue to utilize CSO for the remainder of 2022 for traffic management at EBC the total estimated revenue to the City will be $11,904. 7.1.2022 to 12.31.2022 2023 * Estimated Total Compensation 12,204.60$ $ 30,170.00 EBC Revenue 6,966.00$ $ 13,818.00 General Fund Obligation 5,238.60$ $ 16,352.00 * This estimate is a calculated using worst case 3% increase for all lines The general fund financial obligation of $5,238.60 for CSO coverage from July 1 through December 31, 2022 would be funded with funding available in the 2022 Police Division personnel budget. These available funds stem from position vacancies within the Police Division in 2022. If we continue with the third .5 CSO position, staff will include this position as a 2023 budget request. Authorizing a third .5 CSO would: Provide CSO staff on weekends relieving some call load volume from police officers on weekends as is practice during the week. Continue to provide CSO traffic management coverage at EBC relieving some of the overtime demands on police officers. Further enhance the CSO position as a feeder system for future police officer positions. Staff is seeking Council direction. Attachments 43 FIRE (101-421)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 269,859 293,581 250,574 206,058 276,214 0 276,214 OVERTIME 4102-000 2,073 1,387 3,000 188 2,000 0 2,000 PART-TIME WAGES 4103-000 0 0 127,547 48,703 184,013 0 184,013 PAID ON CALL FIREFIGHTERS 4104-000 0 0 83,000 45,601 83,000 0 83,000 WELLNESS PROGRAM 4108-000 0 0 1330000 FIRE STIPEND 4109-000 36,060 18,971 16,057 7,453 9,850 0 9,850 PERA 4121-000 37,160 35,893 56,343 36,436 63,870 0 63,870 SOCIAL SECURITY 4122-000 11,533 12,666 20,593 12,740 25,162 0 25,162 ICMA EMPLOYER 4123-000 84 0 00000 HEALTH INSURANCE 4131-000 21,522 22,047 34,309 19,662 25,633 0 25,633 LIFE & DISABILITY INSURANCE 4133-000 657 667 701 429 688 0 688 DENTAL INSURANCE 4134-000 768 804 1,231 645 1,501 0 1,501 REEMPLOYMENT INSURANCE 4141-000 0 0 00000 WORKER'S COMPENSATION 4151-000 39,280 41,290 70,646 58,575 102,618 0 102,618 418,995 427,307 664,134 436,489 774,549 0 774,549 SUPPLIES OFFICE SUPPLIES 4200-000 680 901 1,000 1,637 1,000 600 1,600 Paper, Toner/Printer Cartridges, Business Cards, Pens MAINTENANCE SUPPLIES 4211-000 2,177 5,824 7,675 2,470 7,675 0 7,675 Foam, Saw Blades, Floor Dry, Batteries, N95 Masks YOUTH PROGRAM 4213-000 0 0 1,700 0 1,700 (700) 1,000 Safety Camp FIRE PREVENTION 4214-000 2,210 1,271 3,000 2,593 3,000 0 3,000 Citizen Academy, Marketing Materials SMALL TOOLS 4240-000 12,643 15,601 12,500 9,169 12,500 25,000 37,500 Rescue Tool Replacement, Ropes, Wildland Tools, 2023 - Computers, Water Rescue Systems, Fire Station Alerting Systems 17,710 23,597 25,875 15,869 25,875 24,900 50,775 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 2,852 5,082 5,500 4,954 5,500 2,160 7,660 FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug Exam, Employee Mental Health Program TELEPHONE 4321-000 2,180 2,172 3,850 1,786 3,850 0 3,850 Cell Phones, Mobile Hot Spot, Cell Stipend, Air Cards POSTAGE 4322-000 115 13 500 1,333 500 500 1,000 TRAVEL & TUITION 4330-000 18,964 39,604 38,050 24,629 38,050 1,950 40,000 Fire Inc., Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial Training PRINTING & PUBLISHING 4340-000 307 0 500 500 500 500 1,000 Marketing Materials UNIFORMS 4370-000 16,953 28,624 97,700 79,383 49,700 11,800 61,500 New Hire Turn-out & Wildland Fire Gear, Misc Uniform Items, Turn-out Gear Replacement 41,371 75,495 146,100 112,585 98,100 16,910 115,010 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 35,157 30,605 40,000 34,118 40,000 (2,912) 37,088 Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, Aerial Service, LEXIPOL, Target Solutions, Accessory Svc for Fans, Generators, Extraction, and Saws, Alex Air Compressor Annual Maintenance & Test, Transunion Backgrounds, Motorola 800 MHz Contract SUBSCRIPTIONS & DUES 4452-000 1,331 1,781 1,390 1,140 1,390 130 1,520 MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn 36,488 32,386 41,390 35,258 41,390 (2,782) 38,608 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 8,6000000 0 0 8,600 0 0 0 0 TOTAL FIRE DEPARTMENT 514,564 558,785 886,099 600,201 939,914 39,028 978,942 CITY OF LINO LAKES 15% Public Safety Director 100% Deputy Director Fire 15% Public Safety Captain 15% Administrative Assistant 100% Fire Lieutenant/Fire Inspector Part-time Daytime Duty Crew Firefighters - 12 hr shifts, 5 days/week Paid-On-Call Firefighters - Calls/Training Drills/Command Stipends Stipend: Cross-trained Fire/Rescue 44 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 421 FUND: 101 NAME:FIRE PROTECTION B-1 & B-2 TOTAL $39,028 TOTAL B1 CHANGES $39,028 1 Account #:4200 Amount (neg if decrease)$600 OFFICE SUPPLIES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4213 Amount (neg if decrease)($700) YOUTH PROGRAM Description of Adjustment: Benefits if done: Implications if not done: Staff has not been able to utilize all of the funds budgeted for youth programming. Funding level would reflect staffs ability to provide this service to community. We have experienced an increase in the need for office supplies with implementation of the duty crew and more staff. Would have proper resources to support Fire Division operations. Would not have office supplies to support Fire Division operations. 45 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 421 FUND: 101 NAME:FIRE PROTECTION 3 Account #:4240 Amount (neg if decrease)$25,000 SMALL TOOLS Description of Adjustment: Benefits if done: Implications if not done: 4 Account #:4300 Amount (neg if decrease)$2,160 PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4322 Amount (neg if decrease)$500 POSTAGE Description of Adjustment: Benefits if done: Implications if not done: Additional postage is needed to conduct direct mail Paid On-Call FF recruitment effort. Would be able to conduct a direct mailing POC FF recruitment effort Would not be able to conduct a direct mailing POC FF recruitment effort. Replace two computers (LLFDM 502 (2015) & LLFDM 801 (2018)) $3,000 ($1,500 each); purchase two alerting and radio systems for Fire Station #1 & Fire Station #2 ($5,500 ea. Station total $11,000); purchase two water rescue system for station engines ($5,000 ea. total of $10,000). Funding increase of $1,000 to cover the cost increases for tools repair/replacement. Computers that are 8 and 5 years old would be replaced; ensure fire staff are continuously aware of public safety radio traffic; water rescue tool that is no longer manufactured would be replaced with new re-usable tool. Staff would be utilizing inefficient old computers, staff would miss emergency calls for service while in the fire station; staffs ability to conduct safe and effective water rescue operations The additional costs stem from additional fire staff FF licensure and additional employee wellness cost for the mental health programing for Check Up from the Neck Up (CUFTNU). All fire staff would be able to participate in the CUFTNU program and would meet State of MN FF license CUFTNU would not be available to all fire staff and FF would not have FF license 46 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 421 FUND: 101 NAME:FIRE PROTECTION 6 Account #:4330 Amount (neg if decrease)$1,950 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 7 Account #:4340 Amount (neg if decrease)$500 ADVERTISING (PRINTING/PUBLISHING) Description of Adjustment: Benefits if done: Implications if not done: 8 Account #:4370 Amount (neg if decrease)$11,800 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: The cost of turn-out gear increased by $500 per set and staff is planning for PT FF turnover which would require the purchase of turn-out annually for new PT staff turnover at cost of $11,800 FF would have OSHA compliant turn-out gear. FF would not have OSHA compliant turn-out gear POC FF recruitment materials would be outdated and PT FF materials could not be developed. The will be price increase for Fire Inc for live fire training, auto extraction training, and auto fire suppression training. Additional supervisor training for new promoted supervisors. Staff would continue to receive high quality fire training and fire supervisors would get quality training. Reduction in the quantity and quality of the fire training. As part of the POC FF recruitment effort staff will continue to produce and update recruiting material and develop part- time recruiting materials. Staff would be able to enhance POC FF recruiting material and develop PT FF recruiting materials. 47 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 421 FUND: 101 NAME:FIRE PROTECTION 9 Account #:4410 Amount (neg if decrease)($2,912) CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: 10 Account #:4452 Amount (neg if decrease)$130 SUBSCRIPTIONS/DUES Description of Adjustment: Benefits if done: Implications if not done: The non-destruct test on A21 does not occur in 2023 (reduction of $1,600); only one annual aerial test is needed (reduction of $2,000); ACFPC cost sharing reduction ($1,000) which resulted in a total reduction of $4,600. There is price increases totaling $1,688 (ground ladder testing ($185); SCBA flowing testing ($340); Active 911 ($96); Lexipol ($162); air compressor annual testing ($65); Nardini fire extinguisher testing ($30); AED & Cardiac monitor testing ($60); new OSHA required medical evaluation of FIT questionnaire ($600); new Allina medical direction ($150). Anoka County Fire Protection Council & Metro Fire Chiefs cost increased. Staff could continue to have access to various collaborative resources in Anoka County and through the Metro Fire Chiefs group. Would lose access to fire record management system, fire arson investigation, fire academy, & technical rescue. 48 BUILDING INSPECTIONS (101-422)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 253,885 262,856 320,509 194,363 350,218 0 350,218 OVERTIME SALARIES 4102-000 0 4,230 500 201 0 0 0 TEMPORARIES 4106-000 0 1,200 00000 WELLNESS PROGRAM 4108-000 450 399 720 0 720 0 720 PERA 4121-000 18,855 19,920 24,076 15,363 26,266 0 26,266 SOCIAL SECURITY 4122-000 18,875 19,701 24,557 13,991 26,792 0 26,792 ICMA EMPLOYER 4123-000 0000000 HEALTH INSURANCE 4131-000 29,072 35,430 40,708 33,959 49,840 0 49,840 LIFE & DISABILITY INSURANCE 4133-000 949 1,005 861 557 934 0 934 DENTAL INSURANCE 4134-000 1,058 1,101 2,157 1,124 2,756 0 2,756 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 1,283 1,401 1,798 2,105 3,425 0 3,425 324,427 347,244 415,886 261,662 460,951 0 460,951 SUPPLIES OFFICE SUPPLIES 4200-000 2,149 801 2,000 835 2,000 (500) 1,500 Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code Books SMALL TOOLS 4240-000 1,552 169 150 241 150 0 150 3,701 971 2,150 1,076 2,150 (500) 1,650 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 4,175 4,735 5,000 5,738 5,000 1,000 6,000 Permit Works Annual Maintenance & Assistance TELEPHONE 4321-000 2,243 2,328 2,200 1,365 2,200 0 2,200 Inspections Cell Phones & Wi-Fi TRAVEL & TUITION 4330-000 2,064 3,097 3,300 961 3,300 0 3,300 Staff Training & Mileage, SSTS Cert UNIFORMS 4370-000 811 982 1,140 452 1,140 0 1,140 Building Inspections Staff 9,293 11,142 11,640 8,516 11,640 1,000 12,640 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 10,891 41,549 34,250 16,667 34,250 2,970 37,220 Large Format Scanning - $500 Back-Up Inspection Services - $36,720 SUBSCRIPTIONS & DUES 4452-000 115 0 325 130 325 195 520 AMBO - $200, 10K Lakes Chapter - $125, Inspector Certs 11,006 41,549 34,575 16,797 34,575 3,165 37,740 TOTAL BUILDING INSPECTIONS 348,427 400,905 464,251 288,051 509,316 3,665 512,981 CITY OF LINO LAKES 100% Building Official 2 - 100% Building Inspectors 100% Building Permit Technician 50% Office Specialist 49 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 422 FUND: 101 NAME:BUILDING INSPECTIONS B-1 & B-2 TOTAL $3,665 TOTAL B1 CHANGES $3,665 1 Account #:4200 Amount (neg if decrease)($500) OFFICE SUPPLIES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4300 Amount (neg if decrease)$1,000 PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4410 Amount (neg if decrease)$2,970 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Covers increase in technology subscriptions, maintenance, and updates/modifications for permitting and plan review. Continue to provide online permitting, electronic plan review, and maintain permitting and plan review software. Reduction in ability to provide electronic plan review and online permitting. Reflects reduction in proposed expenditures for 2023. Reduction in expenditures Increase in contracted building inspection services to maintain customer service levels. Provides supplemental support during peak construction periods as needed. Provide high quality and timely inspection services with 48 hour response times. Extended inspection wait times during peak periods. 50 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 422 FUND: 101 NAME:BUILDING INSPECTIONS 4 Account #:4452 Amount (neg if decrease)$195 SUBSCRIPTIONS/DUES Description of Adjustment: Benefits if done: Implications if not done: Employees would not obtain required professional certification and/or miss opportunities for job specific growth. Increase to cover professional organization costs and inspector licensing. Maintain required professional certifications, and provide job specific member organization resources. 51 STREETS (101-430)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 403,170 430,104 420,534 294,153 466,965 0 466,965 OVERTIME 4102-000 11,172 9,875 14,000 7,522 14,000 0 14,000 ON CALL/PAGER 4105-000 5,169 6,222 5,000 14,333 5,000 0 5,000 TEMPORARIES 4106-000 544 17,102 30,000 36,329 29,920 0 29,920 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 31,914 34,437 32,965 25,055 36,447 0 36,447 SOCIAL SECURITY 4122-000 31,244 34,682 35,919 25,416 39,465 0 39,465 ICMA EMPLOYER CONTRIBUTION 4123-000 1,743 0 577 101 326 0 326 HEALTH INSURANCE 4131-000 46,362 37,944 38,235 34,346 47,510 0 47,510 LIFE & DISABILITY INSURANCE 4133-000 1,551 1,608 1,154 854 1,299 0 1,299 DENTAL INSURANCE 4134-000 2,628 2,292 3,182 1,870 3,828 0 3,828 REEMPLOYMENT INSURANCE 4141-000 0 0 0 845000 WORKER'S COMPENSATION 4151-000 30,813 32,866 35,860 38,975 48,986 0 48,986 566,309 607,132 617,426 479,799 693,746 0 693,746 SUPPLIES MAINTENANCE SUPPLIES 4211-000 8,560 9,772 12,000 7,886 12,000 0 12,000 Boulevard & Median Maintenance Materials: Geo-fabric, Fertilizers, Pesticides, Irrigation Components, Erosion Prevention and Sediment Control Products, Grass Seed/Sod. Construction Materials: Lumber, Plywood, Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete, Grout, Bentonite, Stakes/Lathe. Equipment Wear Items: Street Sweeper Center Brooms and Gutter Brooms, Plow Blades/Cutting Edges, Ditch Mower Blades, Saw Blades. Safety Items: High Visibility Vests, Shirts, Eye Protection, Ear Protection, Insect Repellent, Sunscreen, Hardhats, Chainsaw PPE. Any Products or Parts Intended for Streets Maintenance and Equipment Electrical Cords, Batteries, Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing Supplies, Fittings STREET SIGNS 4223-000 14,361 9,028 12,000 5,963 12,000 0 12,000 Traffic Regulatory Signs, Parking Signs, Warning Signs, Construction Signs, Work Zone Signs, Public Awareness Signs, School Signs, Trail Signs, Reflective Tape/Sheeting, Barricades, Traffic Cones, Sign Posts, Hardware, Any Materials and Supplies Purchased Specifically for the Construction or Maintenance of Signs & Barricades PATCHING MATERIALS 4224-000 32,718 47,459 50,000 12,329 50,000 0 50,000 Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk), Asphalt Emulsion (tack), Crack Fill Material, Detackifier (for Crack Fill Operations) SALT/SAND 4228-000 57,304 66,733 55,000 56,499 55,000 10,000 65,000 Regular Road Salt, Treated Road Salt, Bagged Sidewalk Salt, Sand used for Snow and Ice Management, Any Materials and Supplies Purchased Specifically to Facilitate the use of Salt (Brine or Solid) for Snow and Ice Management GRAVEL AND MISCELLANEOUS 4229-000 1,166 253 7,000 5,138 7,000 0 7,000 Class V, Sand (not for Winter Operations), Rock, Chip Rock, Rip-rap, Topsoil, Compost, Mulch, and Woodchips SMALL TOOLS 4240-000 4,150 1,442 4,000 1,840 4,000 0 4,000 Rakes, Snow Shovels, Flat Shovels, Spades, Loots, Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power Tools, Tool Boxes & Containers, Jacks, Trailer Jacks, Winches, Chains/Binders, Ratchet Straps, Ladders, Chainsaws, Chainsaw Sharpeners, Weed Whips, Manual/Electric/Gas Engine Pumps, Locks 118,259 134,686 140,000 89,655 140,000 10,000 150,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 10,500 9,000 12,450 12,300 12,450 0 12,450 Consulting, Engineering, Hazardous Waste Recycling, Cartegraph TELEPHONE 4321-000 556 990 1,000 774 1,000 0 1,000 TRAVEL & TUITION 4330-000 1,972 1,752 2,000 0 2,000 3,000 5,000 Staff Training & Mileage UNIFORMS 4370-000 2,075 2,190 2,600 562 2,600 0 2,600 STREET LIGHTS 4385-000 80,049 78,528 82,000 66,185 82,000 0 82,000 Electricity & Repair of City-Owned Street Lights 95,151 92,461 100,050 79,820 100,050 3,000 103,050 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 67,143 117,398 47,000 31,957 47,000 0 47,000 Patching/Spray Patching, Dead Deer Removal, Signal Maintenance, Contract Median and Round-A-Bout Maintenance RENTED EQUIPMENT 4415-000 478 1,386 1,000 739 1,000 0 1,000 Traffic Control Sign Rental, Crack Fill Kettle, Rented Skid Steer/Toolcat Attachments, Tools, Vehicles, Equipment SUBSCRIPTIONS & DUES 4452-000 286 308 3,500 0 3,500 0 3,500 Professional Memberships & Journals (including State/County Contract) Purchasing Membership 67,908 119,092 51,500 32,696 51,500 0 51,500 CAPITAL OUTLAY EQUIPMENT 5000-000 0 18,007 125,0000000 0 18,007 125,0000000 TOTAL STREETS 847,628 971,377 1,033,976 681,970 985,296 13,000 998,296 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 70% Streets Supervisor 5 - 100% General Maintenance Workers 20% Administrative Assistant Overtime: Snowplowing, Street Repairs, Unforeseen Emergencies Temporaries: 1,760 hrs @ $17/hr 52 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 430 FUND:101 NAME:STREETS B-1 & B-2 TOTAL $13,000 TOTAL B1 CHANGES $13,000 1 Account #:4228 Amount (neg if decrease)$10,000 SALT/SAND Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4330 Amount (neg if decrease)$3,000 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: increase in versatility, confidence and safety in operations Increase salt budget to keep pace with vendor/market increases helps to ensure adequate supply increases risk of insufficient supply increase budget for additional staff training in the areas of equipment/plow operation, freshers, etc. 53 FLEET MANAGEMENT (101-431)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 96,522 157,839 163,887 116,403 198,094 0 198,094 OVERTIME 4102-000 2,645 1,989 2,000 1,964 2,000 0 2,000 TEMPORARIES 4106-000 0000000 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 7,354 11,892 12,442 9,323 15,007 0 15,007 SOCIAL SECURITY 4122-000 6,986 11,023 12,690 7,874 15,307 0 15,307 ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 570 101 326 0 326 HEALTH INSURANCE 4131-000 15,259 23,777 25,323 22,011 29,791 0 29,791 LIFE & DISABILITY INSURANCE 4133-000 366 573 455 334 570 0 570 DENTAL INSURANCE 4134-000 794 1,187 1,186 971 1,562 0 1,562 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 3,317 4,683 5,422 6,244 7,747 0 7,747 133,243 212,962 223,975 165,225 270,404 0 270,404 SUPPLIES MAINTENANCE SUPPLIES 4211-000 2,184 5,272 9,300 6,990 9,300 0 9,300 Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40), Vehicle Washes ($7,300 - 2 Times/Month Apr-Oct, 4 Times/Month Nov-Mar) FUELS 4212-000 71,854 109,070 110,000 154,831 110,000 50,000 160,000 Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment) SHOP PARTS 4221-000 54,129 61,583 65,000 38,313 65,000 0 65,000 All Replacement Parts to Repair Vehicles, All Maintenance Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's, Gear Lubes, Coolants, etc.) SMALL TOOLS 4240-000 4,941 4,568 7,000 4,059 7,000 0 7,000 New and/or Replacement Tools for the Shop (Hand tools, Battery Powered Tools, Specialty Tools, etc.) 133,108 180,493 191,300 204,192 191,300 50,000 241,300 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 15,168 41,967 44,300 40,292 44,300 0 44,300 Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, Repairs, Cartegraph TELEPHONE 4321-000 0 72 0 16000 TRAVEL & TUITION 4330-000 0 0 500 48 500 1,000 1,500 Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars) AUTO INSURANCE 4363-000 42,342 44,620 40,795 41,266 40,795 (875) 39,920 Insurance for Entire Fleet, Including Police & Fire UNIFORMS 4370-000 570 760 570 70 570 0 570 58,080 87,419 86,165 81,691 86,165 125 86,290 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 50,427 43,320 53,500 67,186 53,500 6,500 60,000 Maintain and Repair Fire Equipment SUBSCRIPTIONS AND DUES 4452-000 1,600 1,500 6,000 0 6,000 0 6,000 Fleet Mgmt Update, ALLData Online Repair Manual Subscription 52,027 44,820 59,500 67,186 59,500 6,500 66,000 CAPITAL OUTLAY EQUIPMENT 5000-000 4,010 4,680 28,000 0 5,000 (5,000)0 4,010 4,680 28,000 0 5,000 (5,000)0 TOTAL FLEET MANAGEMENT 380,468 530,373 588,940 518,295 612,369 51,625 663,994 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 100% Mechanic 100% General Maintenance Worker/Mechanic 20% Administrative Assistant Overtime: Emergency Repairs, Snowplowing 54 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 431 FUND: 101 NAME:FLEET MANAGEMENT B-1 & B-2 TOTAL $51,625 TOTAL B1 CHANGES $51,625 1 Account #:4212 Amount (neg if decrease)$50,000 VEHICLE FUEL Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4330 Amount (neg if decrease)$1,000 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4360 Amount (neg if decrease)($875) INSURANCE Description of Adjustment: Benefits if done: Implications if not done: LMCIT Auto Insurance Coverage. LMCIT expects overall auto rates to remain relatively stable, but suggest allowing for 5 to 10% increases for auto rates to account for the potential for inflationary considerations. Assumption is built from known premium through August 2023 and a 10% increase for renewal. More repairs may need to be sent out for repair instead of taking care of them "in house". Increase fuel budget to adjust for current fuel prices. Sending fleet employees to more classes/training to stay up to date on current automotive technology. Keeps the fleet employees up to date on the newest technologies and allows more work to be done "in house" instead of sending it out. It will also allow the fleet employees to be faster and more efficient at diagnosing and repairing complex repairs. 55 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 431 FUND: 101 NAME:FLEET MANAGEMENT 4 Account #:4410 Amount (neg if decrease)$6,500 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:5000 Amount (neg if decrease)($5,000) CAPITAL OUTLAY Description of Adjustment: Benefits if done: Implications if not done: Annual Skid Steer trade-in program is being re-evaluated. If the program is brought back in the future it will be accounted for in the Capital Equipment Replacement Fund. Increase Contracted Services for the maintenance and repair of fire vehicles and equipment. Reflects a realistic cost of the maintenance, repairs and certification of fire equipment of an older fleet of fire vehicles. Trucks being placed out of service or inoperable. 56 GOVERNMENT BUILDINGS (101-432)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 2,120 2,080 2,080 1,120 23,379 0 23,379 OVERTIME SALARIES 4102-000 232000000 TEMPORARIES 4106-000 0 0 8,400 6,930 8,330 0 8,330 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 173 156 156 90 1,753 0 1,753 SOCIAL SECURITY 4122-000 175 153 802 611 2,426 0 2,426 ICMA EMPLOYER CONTRIBUTION 4123-000 00003260326 HEALTH INSURANCE 4131-000 00005400540 LIFE & DISABILITY INSURANCE 4133-000 000068068 DENTAL INSURANCE 4134-000 000092092 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 113 121 803 328 1,072 0 1,072 2,813 2,510 12,241 9,079 37,986 0 37,986 SUPPLIES OFFICE SUPPLIES 4200-000 8,614 9,830 10,000 7,560 10,000 0 10,000 Supplies for Office Operations MAINTENANCE SUPPLIES 4211-000 33,463 26,281 35,000 23,725 35,000 0 35,000 Replacement Parts, Janitorial Supplies, Landscaping Materials SMALL TOOLS 4240-000 3,123 1,888 2,400 6,545 2,400 0 2,400 45,200 37,999 47,400 37,831 47,400 0 47,400 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 64,483 57,259 59,000 29,045 59,000 0 59,000 Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring TELEPHONE 4321-000 7,081 7,300 6,864 5,503 6,864 0 6,864 Telephone & Internet Service Charges POSTAGE 4322-000 3,837 4,977 5,000 3,798 5,000 0 5,000 TRAVEL & TUITION 4330-000 0 0 0 479000 INSURANCE 4361-000 118,952 131,357 138,315 125,409 138,315 (4,525) 133,790 General Liability, Property, Excess Liability ELECTRICITY 4381-000 89,136 110,958 96,500 78,991 96,500 0 96,500 For all City Facilities UTILITIES 4382-000 13,833 14,365 21,000 14,219 18,000 0 18,000 Water & Sewer Service HEAT 4383-000 35,144 45,031 48,000 38,221 48,000 6,000 54,000 Civic Complex & Other City Facilities SANITATION 4384-000 16,159 14,044 12,000 9,183 15,000 0 15,000 Refuse Collection for City Complex & Other City Facilities 348,626 385,292 386,679 304,849 386,679 1,475 388,154 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 80,281 97,679 98,000 80,784 98,000 0 98,000 Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance, Cleaning Services SUBSCRIPTIONS & DUES 4452-000 91 344 200 344 200 0 200 Newspaper 80,371 98,023 98,200 81,128 98,200 0 98,200 CAPITAL OUTLAY EQUIPMENT 5000-000 0 5,86300000 05,86300000 TOTAL GOVERNMENT BUILDINGS 477,011 529,687 544,520 432,886 570,265 1,475 571,740 CITY OF LINO LAKES 15% Public Services Director Boiler Tech Endorsement Temporaries: 490 hrs @ $17/hr 57 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 432 FUND: 101 NAME:GOVERNMENT BUILDINGS B-1 & B-2 TOTAL $1,475 TOTAL B1 CHANGES $1,475 1 Account #:4361 Amount (neg if decrease)($4,525) INSURANCE Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4383 Amount (neg if decrease)$6,000 HEAT Description of Adjustment: Benefits if done: Implications if not done: Increase heating budget to adjust for rise in natural gas prices LMCIT Insurance Coverage (General Liability, Property, and Excess Liability). Liability - LMCIT suggests cities allow for possible rate increases in the range of 5 to 10% in part to account for inflationary considerations, towards the higher end for members with police liability or excess liability limits as the reinsurance market for excess limits is a bit in flux. Property - LMCIT suggests given the reinsurance uncertainty and increasing inflation, for budgeting purposes cities may want to allow for a 3 to 8% increase for property coverage rates on average. Assumption is built from known premium through August 2023 and a 10% increase for renewal. 58 PARKS (101-450)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 342,918 348,684 419,795 222,092 435,548 0 435,548 OVERTIME 4102-000 1,476 781 2,000 305 2,000 0 2,000 TEMPORARIES 4106-000 16,322 27,536 42,000 29,636 57,265 0 57,265 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 25,581 26,090 31,635 17,683 32,816 0 32,816 SOCIAL SECURITY 4122-000 26,653 27,999 35,480 18,567 37,853 0 37,853 ICMA EMPLOYER 4123-000 1,082 1,618 1,719 1,413 2,638 0 2,638 HEALTH INSURANCE 4131-000 35,143 28,245 45,866 22,357 45,234 0 45,234 LIFE & DISABILITY INSURANCE 4133-000 1,332 1,292 1,154 627 1,194 0 1,194 DENTAL INSURANCE 4134-000 2,199 2,130 3,182 1,548 3,430 0 3,430 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 12,927 13,423 19,730 20,944 37,376 0 37,376 465,633 477,797 602,561 335,172 655,354 0 655,354 SUPPLIES MAINTENANCE SUPPLIES 4211-000 16,204 33,318 73,000 44,231 42,000 5,000 47,000 Engineered Wood Fiber, Fencing & Netting, Trees, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, Lumber, Dog Waste Bags, 2023 - Materials to Repair Foxborough Boardwalk 200' ($15,000) SMALL TOOLS 4240-000 0 1,333 3,000 5,589 3,000 0 3,000 Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips 16,204 34,650 76,000 49,820 45,000 5,000 50,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 23,084 13,323 7,150 4,531 7,150 0 7,150 Cartegraph, Engineering TELEPHONE 4321-000 907 802 2,000 460 2,000 0 2,000 Cell Phones, iPads TRAVEL & TUITION 4330-000 773 1,167 2,000 862 2,000 1,000 3,000 Certification Training, Seminars, Computer Training, Mileage STIPEND - PARK COMM 4331-000 1,575 3,206 2,750 950 2,750 0 2,750 Board Members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgs UNIFORMS 4370-000 1,517 1,520 1,500 631 1,500 400 1,900 ELECTRICITY 4381-000 2,961 3,162 3,500 2,405 3,500 0 3,500 Park Buildings and Shelters, Security Lighting, Hockey Rink Lights UTILITIES (WATER/SEWER) 4382-000 23,665 43,268 25,000 13,015 25,000 0 25,000 Sewer, Water, Irrigation HEAT 4383-000 3,463 4,359 5,000 3,394 5,000 0 5,000 SANITATION 4384-000 936 1,215 1,800 789 1,800 0 1,800 Trash/Recycling 58,882 72,021 50,700 27,036 50,700 1,400 52,100 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 41,015 128,896 112,250 46,897 78,000 176,000 254,000 Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/Maint, Irrigation Systems, 2023 - Replace RLE Basketball Court ($40,000), Chip Seal Sunrise Park Parking Lots ($54,000), North Pointe Pickle Ball Court Painting ($7,000), Country Lakes Lane Trail Repair ($75,000) RENTED EQUIPMENT 4415-000 380 281 500 134 500 0 500 SUBSCRIPTIONS & DUES 4452-000 65 111 200 106 200 0 200 Professional Memberships & Subscriptions 41,460 129,289 112,950 47,137 78,700 176,000 254,700 CAPITAL OUTLAY EQUIPMENT 5000-000 0 369,434 0 3,826000 0 369,434 0 3,826000 TOTAL PARKS 582,178 1,083,192 842,211 462,992 829,754 182,400 1,012,154 CITY OF LINO LAKES 40% Public Services Director 100% Parks Supervisor 4 - 100% General Maintenance Workers 20% Administrative Assistant Temporaries: Summer Seasonal Staff (2,470 hrs @ $17/hr) Winter Warming House Attendants (1,175 @ $13/hr) 59 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 450 FUND: 101 NAME:PARKS B-1 & B-2 TOTAL $182,400 TOTAL B1 CHANGES $182,400 1 Account #:4211 Amount (neg if decrease)$5,000 MAINTENANCE SUPPLIES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4370 Amount (neg if decrease)$400 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: Budget adjustment to accommodate the addition of a parks maintenance worker. Accurate budget reflected in the budget line item A line item adjustment may be required to balance the line item budget. Requesting additional $5,000 for the replacement of materials for approximately 200 feet of boardwalk in the Foxborough development. Total cost is estimated to be $15,000, but $10,000 can be absorbed in the base budget. Labor to be supplied by parks maintenance staff. Provide a safe boardwalk. Boardwalk was installed in 2008. Boardwalk may potentially fail, currently leaning badly. Existing materials of the boardwalk are beginning to crack and rot. 60 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 450 FUND: 101 NAME:PARKS 3 Account #:4330 Amount (neg if decrease)$1,000 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 4 Account #:4410 Amount (neg if decrease)$176,000 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Safety and maintenance training. Certified playground inspector. Increased quality and safety in the playgrounds. Staff development, safety and skill development. Maintain current level of service. Potential liability without certifications for playground inspections. Remove and replace full court basketball at RLE. Removal of existing court, replacement with new bituminous, color surfacing and resetting south goal ($40,000). Chip seal Sunrise Park Parking Lots ($54,000) North Pointe Park Pickle Ball Court painting ($7,000) Country Lakes Lane Trail repair ($75,000) Potential injuries or lawsuits. Full bituminous replacement will be needed years ahead of time with a much larger cost. Pickle Ball court will require extensive surface repairs if not properly maintained. Existing court was built in 2004 and is beyond repair with many large cracks making it unsafe for user. New court surface and goal will allow for a safe and level activity area. Chip sealing is generally practiced maintenance in roads, trails and parking lot. Chip sealing will extend the useful life of the parking lot extending time between bituminous replacement. Pickle Ball court at NorthPointe Park will remain in good, playable condition. Country Lakes Lane Trail was installed in 1995 and is in need of repair. 61 RECREATION (101-451)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 70,828 0 22,713 13,433 0 0 0 OVERTIME 4102-000 0000000 TEMPORARIES 4106-000 8,189 0 15,855 6,140 0 0 0 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 3,787 0 0 1,003 0 0 0 SOCIAL SECURITY 4122-000 5,698 0 2,950 1,474 0 0 0 ICMA EMPLOYER 4123-000 176 0 0 203 0 0 0 HEALTH INSURANCE 4131-000 6,417 0 0 1,300 0 0 0 LIFE & DISABILITY INSURANCE 4133-000 173 0 0 32 0 0 0 DENTAL INSURANCE 4134-000 309 0 0 79 0 0 0 REEMPLOYMENT INSURANCE 4141-000 0 0 0 13,665 0 0 0 WORKER'S COMPENSATION 4151-000 983 0 920 513 0 0 0 96,559 0 42,438 37,840 0 0 0 SUPPLIES OFFICE SUPPLIES 4200-000 0000000 MAINTENANCE SUPPLIES 4211-000 0000000 0000000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 34,745 00000 TELEPHONE 4321-000 72 0 0 26 0 0 0 TRAVEL & TUITION 4330-000 0000000 PRINTING & PUBLISHING 4340-000 0000000 NEWSLETTER - PROGRAM SCHEDULE 4343-000 4,223 000000 4,295 34,745 0 26 0 0 0 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0000000 SUBSCRIPTIONS & DUES 4452-000 300 000000 300000000 TOTAL RECREATION 101,154 34,745 42,438 37,866 0 0 0 CITY OF LINO LAKES 62 OTHERS (101-499)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail CONTINGENCY 4905-000 0 0 60,000 0 60,000 174,000 234,000 Operating Contingency OPERATING TRANSFERS 4910-000 931,500 951,113 286,750 286,750 0 0 0 TOTAL OTHERS 931,500 951,113 346,750 286,750 60,000 174,000 234,000 SUMMARY BY CATEGORY PERSONAL SERVICES 6,982,969 7,203,586 8,328,187 5,617,829 8,799,772 18,541 8,818,313 SUPPLIES 373,979 454,475 539,425 432,601 508,425 109,150 617,575 OTHER SERVICES AND CHARGES 1,302,191 1,451,687 1,482,025 1,102,269 1,434,025 96,322 1,530,347 CONTRACTUAL SERVICES 629,084 826,386 806,775 635,694 772,525 238,517 1,011,042 CAPITAL OUTLAY 22,886 404,094 161,600 3,826 5,000 (5,000) - OTHERS 931,500 951,113 346,750 286,750 60,000 174,000 234,000 TOTAL EXPENDITURES 10,242,609 11,291,342 11,664,762 8,078,968 11,579,747 631,530 12,211,277 CITY OF LINO LAKES 63 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 499 FUND: 101 NAME:CONTINGENCY/TRANSFERS/OTHERS B-1 & B-2 TOTAL $174,000 TOTAL B1 CHANGES $174,000 1 Account #:4905 Amount (neg if decrease)$174,000 CONTINGENCY Description of Adjustment: Benefits if done: Implications if not done: Increase in contingency due to unsettled labor contracts and unknown insurance rates. Also covers unforeseen increases in supplies and services expenditures in the current inflationary environment. Budget is better adaptable to unforeseen circumstances. Actual expenditures may be in excess of revenues. 64 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Description Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Property Taxes General Property Tax 202-000-3010-000 00000325,000 325,000 00000325,000 325,000 Intergovernmental Other Federal Revenue 202-000-3319-000 0 0 500,000 0000American Rescue Plan Act (ARPA) Funds Other Grants 202-000-3372-000 0 0 0 4,485 0 0 0 0 0 500,000 4,485 0 0 0 Charges For Services Return Check Fee 202-000-3413-000 0000000 Annual Membership Fees 202-000-3470-000 0 0 61,374 73,891 61,374 75,844 137,218 Monthly Membership Fees 202-000-3471-000 0 0 260,653 123,099 260,653 475,460 736,113 Daily Use Fees 202-000-3472-000 0 0 11,453 11,698 11,453 56,215 67,668 EF Basic Classes/Programs 202-000-3473-000 0 0 1,000 0 1,000 (1,000)0 EF Personal & Specialty Train 202-000-3474-000 0 0 29,600 15,029 29,600 80,400 110,000 EF Spinning Classes 202-000-3475-000 0 0 8,500 0 8,500 16,500 25,000 Gym Rentals 202-000-3476-000 0 0 11,667 0 11,667 3,333 15,000 Pool Rentals 202-000-3477-000 0 0 21,240 0 21,240 8,760 30,000 Room Rentals 202-000-3478-000 0 0 500 825 500 6,000 6,500 Birthday Party Rentals 202-000-3479-000 0 0 10,000 1,330 10,000 (10,000)0 Accounted for in Program Revenue in 2023 Retail Sales 202-000-3480-000 0 0 3,500 0 3,500 3,000 6,500 Enrollment Fees 202-000-3481-000 0 0 11,750 7,956 11,750 3,070 14,820 Locker Rental 202-000-3482-000 000009,000 9,000 $15/locker - 25 in each locker room Program Revenue 202-000-3485-000 0 0 41,096 12,988 41,096 99,136 140,232 Swim Lessons, Youth Programming, Gym Programs, Adult/Family Programs, Community Programs, Birthday Parties Child Watch 202-000-3485-601 0 0 6,160 553 6,160 (5,160) 1,000 Towel Service 202-000-3485-602 0 0 4,363 587 4,363 14,132 18,495 0 0 482,856 247,957 482,856 834,690 1,317,546 Investment Earnings Interest On Investments 202-000-3620-000 0000000Includes Unrealized Gain/Loss on Investments 0000000 Miscellaneous Refunds & Reimbursements 202-000-3730-000 0000000 Silver Sneakers 202-000-3731-000 0 0 17,234 2,882 17,234 16,998 34,232 Renew Active/One Pass 202-000-3732-000 0 0 16,684 3,744 16,684 32,062 48,746 Cash Over (Short) 202-000-3800-000 0 0 0 (22) 0 0 0 Miscellaneous Revenue 202-000-3810-000 0000000 0 0 33,918 6,604 33,918 49,060 82,978 Other Operating Transfers 202-000-3920-000 0000000 0000000 Total Revenues 0 0 1,016,774 259,046 516,774 1,208,750 1,725,524 CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER FUND (202) 2023 PROPOSED BUDGET 65 THE ROOKERY ACTIVITY CENTER (202-451)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 0 433,606 210,055 515,968 0 515,968 OVERTIME 4102-000 0000000 PART-TIME 4103-000 0 0 270,000 155,758 270,000 225,000 495,000 TEMPORARIES 4106-000 0 0 0 3,803 0 0 0 WELLNESS PROGRAM 4108-000 0000000 PERA 4121-000 0 0 42,645 19,200 48,822 8,438 57,260 SOCIAL SECURITY 4122-000 0 0 53,826 26,290 60,127 17,212 77,339 ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 0 1,015 0 0 0 HEALTH INSURANCE 4131-000 0 0 67,176 28,225 79,024 0 79,024 LIFE & DISABILITY INSURANCE 4133-000 0 0 1,234 555 1,395 0 1,395 DENTAL INSURANCE 4134-000 0 0 3,028 1,164 4,287 0 4,287 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 0 0 22,633 6,838 23,267 5,934 29,201 0 0 894,148 452,903 1,002,890 256,584 1,259,474 SUPPLIES OFFICE SUPPLIES 4200-000 0 0 5,500 3,828 5,500 0 5,500 Supplies for Office Operations MAINTENANCE SUPPLIES 4211-000 0 0 46,500 8,077 46,500 0 46,500 Janitorial Supplies CHEMICALS 4222-000 0 0 5,250 1,184 5,250 1,950 7,200 Pool Chemicals RESALE ITEMS 4235-000 000005,000 5,000 Purchases for Retail Sales SMALL TOOLS 4240-000 0 0 9,000 9,147 9,000 1,000 10,000 Tools, Cleaning Equipment, CPR Mannequins, Gym Equipment 0 0 66,250 22,236 66,250 7,950 74,200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 5,000 13,446 5,000 5,000 10,000 Repair/Calibration of HVAC System, Repairs in Building, Safety Systems Monitoring MUNICIPAL ATTORNEY 4301-000 0 0 3,333 0 3,333 (3,333)0 MUNICIPAL ENGINEER 4304-000 0000000 OTHER CONSULTANT 4310-000 0 0 2,750 1,594 2,750 55,029 57,779 Metro-iNet Services, Computer Programs & Support, CivicRec License Subscription, WheniWork Scheduling Software TELEPHONE 4321-000 0 0 2,750 1,444 2,750 0 2,750 POSTAGE 4322-000 0 0 0 154 0 2,500 2,500 TRAVEL & TUITION 4330-000 0 0 3,000 4,336 3,000 0 3,000 PRINTING & PUBLISHING 4340-000 0 0 667 139 667 0 667 PAYMENT PROCESSING 4345-000 0 0 38,997 4,679 38,997 0 38,997 INSURANCE 4361-000 0 0 10,000 14,372 10,000 16,290 26,290 General Liability & Property Insurance UNIFORMS 4370-000 0 0 2,000 1,599 2,000 850 2,850 ELECTRICITY 4381-000 0 0 88,000 44,428 88,000 0 88,000 UTILITIES 4382-000 0 0 10,920 7,301 10,920 0 10,920 Water & Sewer Service HEAT 4383-000 0 0 55,750 18,669 55,750 0 55,750 SANITATION 4384-000 0 0 6,000 4,572 6,000 0 6,000 Refuse Collection 0 0 229,167 116,731 229,167 76,336 305,503 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 0 12,500 13,772 12,500 0 12,500 Copier Maintenance, Rug Service, Cleaning Services, Pest Control, Healthy Contributions CONT SRVS - FITNESS PROVIDER 4411-000 0 0 172,775 114,112 172,775 68,455 241,230 Endurance Fitness Monthly Fee and Share of Program Revenue SPECIAL PROJECTS 4418-000 0 0 8,750 0 8,750 0 8,750 Scholarship/Financial Aid SUBSCRIPTIONS & DUES 4452-000 0 0 500 447 500 500 1,000 MARKETING 4900-000 0 0 11,000 5,231 11,000 0 11,000 0 0 205,525 133,561 205,525 68,955 274,480 CAPITAL OUTLAY EQUIPMENT 5000-000 0000000 0000000 TOTAL ROOKERY ACTIVITY CENTER 0 0 1,395,090 725,431 1,503,832 409,825 1,913,657 CITY OF LINO LAKES 100% Activity Center Manager 100% Aquatic Supervisor 2 - 100% Activity Center Coordinator 100% HR Assistant 100% Bldg Custodial/Maintenance Supervisor 100% Bldg Custodial/Maintenance Worker Part-time: Aquatics Fitness Instructor, Aquatics Lead, Child Watch Attendant, Custodial Worker, Guest Services Representative, Lifeguard, Manager On Duty, Recreation Attendant 66 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 451 FUND: 202 NAME:ROOKERY ACTIVITY CENTER B-1 & B-2 TOTAL $153,241 TOTAL B1 CHANGES $153,241 1 Account #:4222 Amount (neg if decrease)$1,950 CHEMICALS Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4235 Amount (neg if decrease)$5,000 RESALE ITEMS Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4240 Amount (neg if decrease)$1,000 SMALL TOOLS Description of Adjustment: Benefits if done: Implications if not done: Based on projected full 12 months operating budget, Portable Speaker system Based on projected full 12 months operating budget for the pools Supplies that will be made available for purchase 67 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 451 FUND: 202 NAME:ROOKERY ACTIVITY CENTER 4 Account #:4300 Amount (neg if decrease)$5,000 PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4301 Amount (neg if decrease)($3,333) MUNICIPAL ATTORNEY Description of Adjustment: Benefits if done: Implications if not done: 6 Account #:4310 Amount (neg if decrease)$55,029 OTHER CONSULTANTS Description of Adjustment: Benefits if done: Implications if not done: Based on projected full 12 months operating budget - HVAC System repairs, electrician, building repairs Metro-iNet JPA Services, Programs & Support ($26,800) based on proportion of Rookery FTEs, Civic Rec, WheniWork, Digi Aquatics software, Ellis contract fees and certifications, AQ Fitness trainings and certifications, LGI Certification Delete base budgeted amount for attorney fees 68 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 451 FUND: 202 NAME:ROOKERY ACTIVITY CENTER 7 Account #:4322 Amount (neg if decrease)$2,500 POSTAGE Description of Adjustment: Benefits if done: Implications if not done: 8 Account #:4361 Amount (neg if decrease)$16,290 INSURANCE Description of Adjustment: Benefits if done: Implications if not done: Postage for mailers LMCIT Insurance Coverage (General Liability, Property, and Excess Liability). Liability - LMCIT suggests cities allow for possible rate increases in the range of 5 to 10% in part to account for inflationary considerations, towards the higher end for members with police liability or excess liability limits as the reinsurance market for excess limits is a bit in flux. Property - LMCIT suggests given the reinsurance uncertainty and increasing inflation, for budgeting purposes cities may want to allow for a 3 to 8% increase for property coverage rates on average. Assumption is built from known premium through August 2023 and a 10% increase for renewal. The biggest driver of the increase in the premium through August 2023 is due to property premiums more than doubling during the last renewal due to inflation in the replacement cost value. 69 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 451 FUND: 202 NAME:ROOKERY ACTIVITY CENTER 9 Account #:4370 Amount (neg if decrease)$850 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: 10 Account #:4411 Amount (neg if decrease)$68,455 CONT SRVS - FITNESS PROVIDER Description of Adjustment: Benefits if done: Implications if not done: 11 Account #:4452 Amount (neg if decrease)$500 SUBSCRIPTIONS/DUES Description of Adjustment: Benefits if done: Implications if not done: Endurance Fitness Agreement Subscription and Dues for Rookery staff Apparel for full time and part time Rookery staff 70 Form B-3 REQUEST FOR PERSONAL SERVICE CHANGES Department: Public Services Supervisor: Rick DeGardner Position Title: Rookery – Part Time staff Budget Impact: $256,584 The part time staff line item reflects the costs associated with staffing the Rookery Activity Center for a full 12-month period. Positions include front desk opener, guest services staff, child watch, aquatics, rec attendant, and custodial. Staff will continue to be diligent in minimizing the level of part time staff needed to properly and safely provide the programs and services at the Rookery Activity Center. 71 Personal Contract Program Revenue Services Supplies Services Total Net +/- 3485 41xx 4200 4410 603 Swim Lessons Winter Group Swim Lessons 35,793 8,821 500 9,321 26,472 Winter Private Swim 3,000 1,800 1,800 1,200 Summer Group Swim 41,062 9,029 9,029 32,033 Summer Private Swim 3,400 2,500 2,500 900 Fall Group Swim Lessons 39,524 8,997 500 9,497 30,027 Fall Private Swim 3,200 2,300 2,300 900 125,979 33,447 1,000 - 34,447 91,532 604 Youth Programming Out of School Time 10,000 5,000 300 5,300 4,700 Kid Create Paint 2,000 150 150 1,850 Kids Night Out 5,000 3,000 400 3,400 1,600 Letters to Santa 350 - 100 100 250 Summer Camp 40,000 25,000 6,500 31,500 8,500 Other Programs 5,000 1,000 750 1,750 3,250 62,350 34,150 8,050 - 42,200 20,150 605 Gym Programs Adult Leagues 4,000 950 100 1,050 2,950 Kids Sports 3,000 750 250 1,000 2,000 Other Programs 1,500 250 250 1,250 8,500 1,950 350 - 2,300 6,200 606 Adult/Family Programs Aquatic Special Events 2,450 800 2,000 800 3,600 (1,150) Valentine's Dance 2,000 200 200 1,800 4,450 1,000 2,000 800 3,800 650 607 Active Adult Programs AARP Classes 850 - 850 Card Games - 500 500 (500) 850 - 500 - 500 350 608 Community Programs CPR Training Classes 2,600 1,000 1,000 2,000 600 Adult Day Trips 4,800 4,000 4,000 800 Secret Holiday Shop 3,000 200 1,250 1,450 1,550 Misc. Programs 5,000 500 1,000 1,500 3,000 2,000 15,400 1,700 2,000 6,750 10,450 4,950 609 Birthday Parties - Birthday Parties 20,000 2,600 1,000 3,600 16,400 20,000 2,600 1,000 - 3,600 16,400 GRAND TOTALS 237,529 74,847 14,900 7,550 97,297 140,232 CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER NET PROGRAM REVENUE Expenditures 72 Department Description Amount Police Primary Response Vehicle (Replaces Vehicle # 302)60,610 Primary Response Vehicle (Replaces Vehicle # 303)60,610 Primary Response Vehicle (Replaces Vehicle # 382)60,610 Admin Response Vehicle (Replaces Vehicle #397)51,000 Total Police 232,830$ Fleet John Deere Tractor (Replaces #119)20,000 1 Ton Truck w/ Dump Box and Plow (Replaces #214)87,000 Zero Turn Mower (Replaces #405)17,000 Dump Truck w/ Plow (Replaces #200)305,000 Total Fleet 429,000$ Grand Total 661,830$ 2023 Capital Equipment Replacement City of Lino Lakes 73 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Property Taxes General Property Tax 402-000-3010-000 0 0 150,000 75,000 150,000 175,000 325,000 0 0 150,000 75,000 150,000 175,000 325,000 Investment Earnings Interest on Investments 402-000-3620-000 12,775 (2,348)0 (20,387)0 0 0 Includes Unrealized Gain/Loss on Investments 12,775 (2,348)0 (20,387)0 0 0 Miscellaneous Contributions/Donations Police 402-000-3623-420 0 0 0 20,000 0 0 0 Donation Restricted for Police Equipment Use Contributions/Donations Fire 402-000-3623-421 0 0 0 100,000 0 0 0 Donation Restricted for Fire Equipment Use Refunds & Reimbursements 402-000-3730-000 0 2,371 0 22 0 0 0 Miscellaneous Revenue 402-000-3810-000 0 0 0 2,439 0 0 0 0 2,371 0 122,461 0 0 0 Other Financing Sources Use of Fund Reserves 402-000-3900-000 00000271,750 271,750 General Fund 2022 Reserves for 2023 Purchase of Plow Truck Sale of Fixed Assets 402-000-3910-000 15,365 140,120 0 43,433 0 66,964 66,964 Transfer From Other Funds 402-000-3920-000 0 0 271,750 271,750 0 0 0 Transfer from General Fund Bond Proceeds 402-000-3930-000 294,235 000000Certificates of Indebtedness 309,600 140,120 271,750 315,183 0 338,714 338,714 Total Revenues 322,375 140,143 421,750 492,257 150,000 513,714 663,714 CITY OF LINO LAKES 2022 PROPOSED BUDGET CAPITAL EQUIPMENT REPLACEMENT FUND (402) 74 Capital Equipment Replacement September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail SUPPLIES SMALL TOOLS 402-420-4240-420 0 0 0 19,070 0 0 0 Spend of Police Donation SMALL TOOLS 402-421-4240-421 0 0 0 10,589 0 0 0 Spend of Fire Donation 0 0 0 29,659 0 0 0 CAPITAL OUTLAY POLICE EQUIPMENT 402-420-5000-000 104,902 154,719 173,040 49,002 0 232,830 232,830 FIRE EQUIPMENT 402-421-5000-000 0 50,713 2,000 0000 FLEET EQUIPMENT 402-431-5000-000 261,688 263,850 97,000 32,705 0 429,000 429,000 366,590 469,282 272,040 81,707 0 661,830 661,830 TOTAL CAPITAL EQUPMENT REPLACEMENT 366,590 469,282 272,040 111,366 0 661,830 661,830 CITY OF LINO LAKES 75 FORM B-2 2023 CAPITAL OUTLAY REQUEST DEPARTMENT #: 420 FUND: 402 NAME:POLICE PROTECTION TOTAL REQUESTS =$232,830 1 Account #:5000 Amount (not incl disposal proceeds)$60,610 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$6,164 2 Account #:5000 Amount (not incl disposal proceeds)$60,610 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): N Est'd disposal proceeds (if "R")$6,800 Purchase 2023 Chevrolet Tahoe Police package for use as primary response vehicle. Vehicle #302 - 2016 Ford Explorer with 118,278 (6.13.2022) See attached memos Cost includes all emergency equipment, build out and graphics. Purchase 2023 Chevrolet Tahoe Police package for use as primary response vehicle. See attached memos Cost includes all emergency equipment, build out and graphics. Vehicle #303 - 2016 Ford Explorer with 103,049 (6.13.2022) 76 FORM B-2 2023 CAPITAL OUTLAY REQUEST DEPARTMENT #: 420 FUND: 402 NAME:POLICE PROTECTION 3 Account #:5000 Amount (not incl disposal proceeds)$60,610 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): N Est'd disposal proceeds (if "R")$5,000 4 Account #:5000 Amount (not incl disposal proceeds)$51,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$0 See attached memos Purchase 2023 Chevrolet Tahoe Police package for use as admin response vehicle. Vehicle will be removed form the Police fleet and repurposed for general city use. Vehicle #397 - 2015 Ford Explorer with 103,310 (6.13.2022) Cost includes vehicle, all emergency equipment, and build out. See attached memos Cost includes all emergency equipment, build out and graphics. Purchase 2023 Chevrolet Tahoe Police package for use as primary response vehicle. Vehicle #382 - 2013 Ford Explorer with 100,296 (6.13.2022) 77 #302 #302 is a 2016 Ford Police Interceptor Utility that was built in March of 2016. It currently has a little over 118,000 miles. The Public Safety Department has put just over 14,000 miles on #302 in the last year. If replaced this time next year, it would be 7 years old and likely have just over 132,000 miles when taken out of service. Delaying the replacement of this vehicle an additional year would likely lead to the vehicle having close to 150,000 miles before being taken out of service. This is not a scenario that I would feel comfortable recommending. #302 has a total cost per mile of 30 cents per mile. Based on the age and mileage of this vehicle, it would be my second priority for replacement in Public Safety for 2023. #302 has worn out bushings on various suspension components which is understandable considering the 118,000 miles that it has accumulated in patrol. This vehicle does not have any current major repairs needed but its high mileage and high total cost per mile make it likely to need more expensive repairs in the future. 78 #303 #303 is a 2016 Ford Police Interceptor Utility. It was built in March of 2016. This vehicle currently has just over 103,000 miles. The Public Safety Department has put roughly 12,000 miles on this vehicle in the last year. If replaced this time next year, #382 would likely have around 115,000 miles when taken out of service. If delayed a year it will likely be just under 130,000 miles before it is replaced. #303 has a total cost per mile of 27 cents. This would be my third priority for replacement in 2022. One of the axle seals on the rear differential is leaking and in need of replacement. 79 It has a small leak from the PTU (Power Takeoff Unit). It is currently a fairly minor leak but if it needs to be replaced in the future it will be around $2,500. The front edge of the aluminum hood is starting to corrode and the paint will soon start flaking off. This is something that will continue to get worse. If the vehicle is going to be left in the fleet we should try to get a price on a new hood. 80 CIP Request 2023 (Police) #382 #382 is a 2013 Ford Police Interceptor Sedan. It was built in April of 2012 and currently has just over 100,000 miles. This vehicle was purchased in 2012 during our transition away from the Ford Crown Victoria. This is the last vehicle left from that purchase year and the only remaining Police Interceptor Sedan left in the fleet. In recent years this vehicle has been driven by mostly reserve officers which has kept the annual mileage relatively low. If approved for replacement next year, this vehicle will have been in service for over 11 years by the time its replacement is ready in late 2023. #382’s toal cost per mile (maintenance, repairs, fuel) is 33 cents, which is the highest of any of the police vehicles. #382 would be my first priority for replacement in the police fleet for 2023. #382 has substantial rust on the rear bumper support. 81 Both rear struts are leaking and in need of replacement. The underside of the vehicle body is showing considerable rust. 82 The bushings for the front lower control arms are in rough shape. Both front lower control arms should be replaced. The engine has a small coolant leak, most likely from the water pump. Replacing the water pump is a costly and time consuming repair that requires removing the engine. 83 #397 #397 is a 2015 Ford Police Interceptor Utility. It was built in February of 2015. It currently has around 104,000 miles. This vehicle is Kyle Leibel’s admin vehicle. He seems to be averaging around 14,000 miles per year. If replaced this time next year, #397 would likely have around 118,000 miles when taken out of service. If kept in service for an additional year it would likely be around 132,000 miles before being taken out of service. As an admin car it doesn’t see nearly the abuse that the patrol vehicles receive. Its total cost per mile (maintenance, repairs & fuel) is 17 cents per mile, which is considerably less than the three patrol vehicles that were also inspected. This vehicle is my fourth priority for replacement in the police fleet for 2023. #397 has an issue directly above the windshield where the paint has come off and rust is starting to form. We should try to get an estimate on getting this issue repaired in the near future. It also has an issue with rear tire wear that is scheduled to be repaired in the next couple of weeks. No other issues were found during the inspection. 84 FORM B-2 2023 CAPITAL OUTLAY REQUEST DEPARTMENT #: 431 FUND: 402 NAME:FLEET MANAGEMENT TOTAL REQUESTS =$429,000 1 Account #:5000 Amount (not incl disposal proceeds)$20,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$10,000 2 Account #:5000 Amount (not incl disposal proceeds)$87,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$18,000 #119 2001 John Deere Tractor LV 4100. Used in the maintenance and grooming of baseball fields. Tractor #119 is 22 years old and is due for replacement as outlined in the CIP. #119 has 2,178 hours of use and is starting to show age. This is the primary tractor used in ball field maintenance. Other than general service and maintenance to the tractor a new purchase would not contribute to any additional expenses. Truck #214 is 14 years old and has become due for replacement as outlined in the CIP. The truck has 41,000 miles on it and has been used in plowing operations for the last 13 winters. Requested purchase vehicle is a 1 ton regular cab dump box with a plow. Truck #214 is a 2008 1 Ton Chevy Regular Cab Dump box Truck used in the Parks division of public works. The truck has 41,000 miles. No additional maintenance will be required. 85 FORM B-2 2023 CAPITAL OUTLAY REQUEST DEPARTMENT #: 431 FUND: 402 NAME:FLEET MANAGEMENT 3 Account #:5000 Amount (not incl disposal proceeds)$17,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$5,000 4 Account #:5000 Amount (not incl disposal proceeds)$305,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N):Y Replacement (R) or New (N): R Est'd disposal proceeds (if "R")$16,000 Replacement vehicle is a Mack Dump Truck with a front plow, belly plow and rear mounted wing used for the clearing of snow on city streets and hauling material in the summer months. Unit to be replaced, unit #200 was purchased in 2007 and now has 79,000 miles. Unit #200 has been up for replacement in previous budget cycles and is on the CIP for replacement in 2023. A new dump truck will provide greater reliability, safety and vision from the cab while driving. Parts and hoses on this unit have become rusted to the point of leaking and replacement costs are increasing as the plow truck is aging. No additional maintenance required. Requesting to purchase a replacement zero turn 60 inch riding mower for the maintenance of the parks and trail systems. New unit will replace unit #405. Unit 405 is a 2015 with 1,000 hours of use. Current mower #405 is up for replacement on the CIP. Replacement will result in fewer breakdowns and added safety features. The unit up for replacement has had increased repairs due to usage and age. No additional expenses. 86 2023 Budget John Deere 4100 Compact Tractor W/ AƩachments $20,000 This compact tractor has been used in the Parks Dept. for over 20 years and has been a workhorse in the maintenance and prepa- ration of ball fields, grooming, seeding, ferti- lizing and aerating the turf and park grass areas. Thus far this machine has been relia- ble. With almost 2200 hours of use the trac- tor has served its purpose and is at the end of its life cycle in the current Capital Im- provement Plan. The Parks Department is seeking replacement for a comparable tractor with a groomer and tiller. The new purchase will require no additional maintenance or upkeep and will still carry the same work load of grooming ballfields and maintaining the turf and grass ar- eas. With the addition of a tiller the city will be able to maintain weeded areas as well as prepare new sites for seed. 87 2023 Budget 1 Ton Regular Cab W/ Dump Box and Plow $87,000 Truck #214 is a 2008 Chevy 1 Ton dump box with a plow. This truck is used in park maintenance, hauling wood- chips, dirt, sand, garbage and plowing cul-de-sacs, parking lots and roads. This is an im- portant vehicle because of the versatility in being able to haul, dump, plow and tow. Unit #214 is up for replace- ment in the capital equipment replacement schedule with it already passing a normal re- placement schedule timeline. The Parks Department is re- questing Unit #214 be replaced with a comparable vehicle. A 1 ton dump box with plow is being requested for purchase to meet the growing needs of the parks department. The dump box will be made of aluminum and stain- less steel to prevent rust and in- creasing durability. There would be no increase in maintenance or cost to purchasing a replace- ment 1 ton with dump box and plow. 88 2023 Budget Ferris 60” Zero Turn Mower $17,000 Unit #405 is a 2015 Ferris 60” zero turn mower used for trim mowing in the grounds keeping operations. The mower has 1,050 hours of mowing time and is starting require more and more repairs beyond preventative maintenance. Unit #405 is an important piece of equipment in the upkeep of all of the parks in Lino Lakes and mowing is delayed when the mower is in for repairs. The Parks Department is seeking replacement of unit #405 with a slightly up- graded but comparable model of a Ferris zero turn mower. The upgrade is due to this model is no longer made. The purchase of a new mower will provide a re- liable piece of equipment for the maintenance of the many miles of city trails and the turf and lawn at city parks and facilities. There have been many additions to the mowing schedule, North Pointe Park, Tower Park, the Rookery and soon Watermark Park. These additions provide a need for a reliable mower to stay on the growing mowing schedule. 89 2023 BUDGET REPLACEMENT FOR VEHICLE #200 Single Axle Dump Truck $305,000 Vehicle #200 is a 2007 Sterling L8500 dump truck. This is our oldest and most oŌen used plow truck. This truck will be 16 years old in 2023 which exceeds the anƟcipated useful life of a dump truck, which is cur- rently set for 13 years. All of those years of spreading salt has taken a toll on the truck’s components. The safety support stand for the hydraulic dump box has completely rusted through. It is meant to support and keep the box from potenƟally crushing somebody that is working on the truck if the hydraulics for the dump box were to fail. This is used while the box is up in the air and the truck is being worked on. 90 The valve box that contains the expensive hydraulic valves for all of the snow plow hydraulics is extremely rusty and has holes in it. These holes allow dirt, debris and salt to get on to the expensive hydraulic components. The metal is too rusty to aƩempt to weld/repair and the enƟre valve box would need to be replaced. This is an underside view of the hydraulic hoses going in to the valve box. All of the hose fiƫngs that are crimped on to the hoses are very rusty and could fail at any Ɵme. Any one of these hoses rupturing would not be a costly repair but it would likely mean a decent amount of downƟme in what could likely be a snow emergency. These plow trucks are relied on heavily during snow events and the city takes much longer to plow when even a single large plow truck goes down for repair. The leŌ rear brake shield has completely rusted off of the truck and the right side is not too far behind. This is not a serious failure but it is an example of the amount of rust and cor- rosion that this vehicle sees on an annual ba- sis. 91 Here are a couple pictures of more extremely rusted components on Vehicle #200. The first picture is of a steel frame pocket that has completely rusted through. The second picture is a picture of the air tank that stores the compressed air that runs the air brakes. The Diesel fuel tank was patched/ repaired several years ago but the rust conƟnues to worsen. It will likely need replaced in the near future. The engine oil pan was in poor condiƟon and replaced in 2022 at a cost approaching $3,000. 92 Vehicle #200 was ordered back in 2007 with a single direcƟon highway plow. This plow works fine for plowing highways but it lacks the flexibility to push snow forward and clean cul-de-sacs effecƟvely. It does not carry/push snow forward or allow the driver to put snow to their leŌ hand side. The oth- er four large plow trucks all have reversible plows that allow a lot more flexibility for the driver in neighborhoods, cul-de-sacs and streets lined with parked cars. These are the reversible plows that the city owns for the other four plow trucks. In addiƟon to winter operaƟons, this vehicle would also be used in street sweeping, asphalt patching op- eraƟons, and general hauling operaƟons throughout the year. 93 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Operating Revenue Penalties & Interest 601-000-3150-000 141 762 0 23 0 0 0 Water Hook-Up Charge 601-000-3248-000 43,260 68,770 41,250 26,270 41,250 0 41,250 Other Grants 601-000-3372-000 42,152 000000 Water Meter Sales 601-000-3406-000 72,825 134,559 78,260 57,858 78,260 (28,260) 50,000 Irrigation Controller Sales 601-000-3407-000 0 4,750 5,000 3,240 5,000 0 5,000 Interest on Investments 601-000-3620-000 100,912 (34,068) 50,000 (210,399) 50,000 0 50,000 Includes Unrealized Gain/Loss on Investments Change in Fair Value of Investments 601-000-3621-000 48,711 000000 Miscellaneous Revenue 601-000-3714-000 982 1,698 2,500 919 2,500 (700) 1,800 Refunds and Reimbursements 601-000-3730-000 0 0 0 10,829 0 0 0 Flat Water Charge 601-000-3850-000 0 0 287,680 201,149 287,680 153,740 441,420 Quarterly Base Fee - $5/quarter YoY Increase Water Sales 601-000-3855-000 1,210,916 1,450,985 1,268,772 775,955 1,268,772 40,069 1,308,841 Volume Charges - 4.0% YoY Increase Water Penalties 601-000-3858-000 13,435 21,766 22,000 20,809 22,000 0 22,000 Sale of Capital Assets 601-000-3910-000 0 14,506 00000 1,533,333 1,663,729 1,755,462 886,653 1,755,462 164,849 1,920,311 Other Sources Use of Reserves 0 0 1,409,645 0 0 186,410 186,410 0 0 1,409,645 0 0 186,410 186,410 Total Operating Revenue & Other Sources 1,533,333 1,663,729 3,165,107 886,653 1,755,462 351,259 2,106,721 CITY OF LINO LAKES WATER OPERATING FUND (601) 2023 PROPOSED BUDGET 94 WATER (601-494)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 207,181 223,966 276,285 163,416 288,152 0 288,152 OVERTIME 4102-000 8,659 7,267 7,000 4,945 7,000 0 7,000 ON CALL 4105-000 5,163 6,222 5,000 (344) 5,000 0 5,000 TEMPORARIES 4106-000 5,746 6,291 9,900 3,611 9,860 0 9,860 WELLNESS PROGRAM 4108-000 0 0 0 27 72 0 72 PERA 4121-000 15,406 17,128 21,621 12,893 22,511 0 22,511 FICA/MEDICARE 4122-000 15,994 17,206 22,811 12,544 23,716 0 23,716 ICMA EMPLOYER 4123-000 132 0 428 101 145 0 145 PENSION EXPENSE 4125-000 16,489 (20,087)00000 HEALTH INSURANCE 4131-000 25,742 43,199 37,844 18,272 43,576 0 43,576 LIFE & DISABILITY INSURANCE 4133-000 762 816 871 446 911 0 911 DENTAL INSURANCE 4134-000 1,630 1,690 2,076 1,274 2,481 0 2,481 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 4,808 5,278 7,311 7,404 10,480 0 10,480 307,711 308,974 391,147 224,588 413,904 0 413,904 SUPPLIES OFFICE SUPPLIES 4200-000 4,407 2,341 2,500 1,235 2,500 0 2,500 Utility Billing Forms, Computer and General Supplies MAINTENANCE SUPPLIES 4211-000 26,602 36,658 45,000 38,770 45,000 0 45,000 Fire Hydrants, Hydrant Hoses, Flushing Equipment, Gate Valves, Hardware for Repairs, Replacement Plumbing Supplies, Heaters, Dehumidifiers, Locate Paint and Flags, Gravel, Rock, Sand, Property Maintenance Supplies FUELS 4212-000 10,000 10,000 10,000 0 10,000 2,000 12,000 METERS 4215-000 74,483 95,479 80,000 76,913 80,000 70,000 150,000 New/Replacement Meters, New/Replacement MXU'S, Irrigation Meters, Commercial Meters, Meter Technology Upgrades IRRIGATION CONTROLLERS 4216-000 61,029 18,999 20,000 19,799 20,000 0 20,000 CHEMICALS 4222-000 111,420 139,837 125,000 110,768 125,000 0 125,000 Polyphosphate, Fluoride, Chlorine, Chemical Pumps, Chemical Containment, Reagents for Water Sampling SMALL TOOLS 4240-000 2,336 5,958 2,500 3,435 2,500 0 2,500 Wrenches, Drills, Saws 290,276 309,271 285,000 250,919 285,000 72,000 357,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 147,980 183,834 100,300 94,657 100,300 0 100,300 Water Main Breaks, Well/Tower Maintenance, Scada Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing, Cartegraph, DNR Appropriations MUNICIPAL ATTORNEY 4301-000 0 1,180 0 4,137 0 0 0 MUNICIPAL ENGINEER 4304-000 27,309 24,325 25,000 14,171 25,000 0 25,000 OTHER CONSULTANT 4310-000 10,999 11,602 24,375 19,031 24,375 (7,828) 16,547 Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephone) TELEPHONE 4321-000 5,056 3,434 5,000 2,564 5,000 0 5,000 Cellular Phones, Well House Land Line Back-up POSTAGE 4322-000 4,859 5,706 5,500 2,935 5,500 0 5,500 Utility Billing Postage, Postage Meter Charge, Certified Mail, General Shipping TRAVEL & TUITION 4330-000 1,000 1,740 3,000 1,000 3,000 1,500 4,500 PRINTING & PUBLISHING 4340-000 3,598 4,549 10,000 3,238 10,000 0 10,000 Consumer Confidence Reports, Mass Mailing PAYMENT PROCESSING 4345-000 0 0 9,262 6,238 9,262 1,738 11,000 INSURANCE 4360-000 9,514 10,111 11,850 16,303 11,850 14,990 26,840 AUTO INSURANCE 4363-000 783 941 960 951 960 40 1,000 UNIFORMS 4370-000 833 744 760 411 760 140 900 Clothing Allowance ELECTRICITY 4381-000 76,731 100,877 90,000 76,502 90,000 0 90,000 Well House Lighting and Pump Usage UTILITIES (WATER/SEWER) 4382-000 6,021 5,973 15,000 4,727 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections HEAT 4383-000 2,496 1,999 5,000 2,469 5,000 0 5,000 Well House Heating 297,177 357,015 306,007 249,333 306,007 10,580 316,587 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 19,463 19,131 9,258 6,369 9,258 55,237 64,495 Gopher One-Call, Monthly Lab Testing, Utility Statement Processing, 2023 - Well House 3 Exterior Upgrades ($40,000) and Well 5 New Roof ($12,500) SUBSCRIPTIONS & DUES 4452-000 760 1,556 1,000 638 1,000 0 1,000 AWWA, Water Operators Licenses 20,223 20,687 10,258 7,007 10,258 55,237 65,495 DEPRECIATION ASSET DEPRECIATION 4510-000 616,893 625,544 783,605 0 605,000 (605,000) 0 Annual Depreciation Expense - Water Infrastructure & Equip 616,893 625,544 783,605 0 605,000 (605,000) 0 OTHER OPERATING TRANSFERS 4910-000 127,357 322,933 407,680 0 441,420 538,600 980,020 Flat Water Charge Transferred to Area and Unit Fund ($441,420) Water Fund Portion of 2023 Street Reconstruction ($205,600), 2023 Street Rehab Program ($125,000), WTP Trunk Water Upgrade ($208,000) 127,357 322,933 407,680 0 441,420 538,600 980,020 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 1,765,015 1,049,841 0 0 0 0 0 1,765,015 1,049,841 0 0 0 TOTAL WATER FUND 1,659,638 1,944,424 3,948,712 1,781,688 2,061,589 71,417 2,133,006 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director 12.5% Accounting Clerk II 50% Accounting Clerk I 25% Office Specialist Temporaries: 580 hrs @ $17/hr 95 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 494 FUND: 601 NAME:WATER OPERATING B-1 & B-2 TOTAL $71,417 TOTAL B1 CHANGES $71,417 1 Account #:4212 Amount (neg if decrease)$2,000 VEHICLE FUEL Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4215 Amount (neg if decrease)$70,000 METERS Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4310 Amount (neg if decrease)($7,828) OTHER CONSULTANT Description of Adjustment: Benefits if done: Implications if not done: Increase in meter sales and stock of meters and radios for repairs and replacements ($20,000). Matching grant funds for to update radio read technology ($50,000). Accommodate growth and meter and radio failure. With out meters the city can not bill for water sales. Updated radio read technology allows real time reading capabilites in the future. Unable to bill for water sales, will not be an accurate budget figure, over spend in budget line item. Not updating radio read technology prohibits more frequent reads. Increase fuel budget to adjust for current fuel prices. Decreased allocation in Metro-iNet JPA Services, Programs & Support ($7,978) to Water, Sewer, and Storm Water based on proportion of FTEs in each department. Springbrook Maintenance has increased 5% ($150). Continued IT and financial software functionality and support. 96 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 494 FUND: 601 NAME:WATER OPERATING 4 Account #:4330 Amount (neg if decrease)$1,500 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4345 Amount (neg if decrease)$1,738 PAYMENT PROCESSING Description of Adjustment: Benefits if done: Implications if not done: 6 Account #:4360 Amount (neg if decrease)$14,990 INSURANCE Description of Adjustment: Benefits if done: Implications if not done: Employees will be better prepared with skills, education and safety. Continue current level of operations and skill set. Credit card and ACH processing fees due to new customers and existing customers utilizing electronic payment methods. Cost of accepting credit card and ACH utility billing payments. LMCIT Insurance Coverage (General Liability, Property, and Excess Liability). Liability - LMCIT suggests cities allow for possible rate increases in the range of 5 to 10% in part to account for inflationary considerations, towards the higher end for members with police liability or excess liability limits as the reinsurance market for excess limits is a bit in flux. Property - LMCIT suggests given the reinsurance uncertainty and increasing inflation, for budgeting purposes cities may want to allow for a 3 to 8% increase for property coverage rates on average. Assumption is built from known premium through August 2023 and a 10% increase for renewal. The biggest drivers of the increase in the premium through August 2023 is due to: -Property premiums more than doubling during the last renewal due to inflation in the replacement cost value -Total budgeted expenditures higher in the Water Fund in 2022 compared to 2021 Increase opportunities for employee training and safety. 97 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 494 FUND: 601 NAME:WATER OPERATING 7 Account #:4363 Amount (neg if decrease)$40 AUTO INSURANCE Description of Adjustment: Benefits if done: Implications if not done: 8 Account #:4370 Amount (neg if decrease)$140 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: 9 Account #:4410 Amount (neg if decrease)$55,237 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: Increase is an adjustment to accommodate 5 maintenance employees. Reflects and accurate budget. Fund will have a negative balance. Increase needed to cover estimated costs of utility locates, monthly water testing, and utility statement processing ($2,737). Well 3 siding, gutters, soffit and fascia replacement. Landscaping around the building ($40,000). Well 5 Roof Replacement ($12,500). Well 3 was constructed in 1996. In the 26 years the well house has been in service it has not had any exterior work done on the building. The well house has hail damage, in need of new gutters and landscaping work to increase curb appeal as this is a high visibility city owned building. Well 5 was installed in 2005. The roof is 17 years old. LMCIT Auto Insurance Coverage. LMCIT expects overall auto rates to remain relatively stable, but suggest allowing for 5 to 10% increases for auto rates to account for the potential for inflationary considerations. Assumption is built from known premium through August 2023 and a 10% increase for renewal. 98 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 494 FUND: 601 NAME:WATER OPERATING 10 Account #:4510 Amount (neg if decrease)($605,000) DEPRECIATION Description of Adjustment: Benefits if done: Implications if not done: 11 Account #:4910 Amount (neg if decrease)$538,600 OPERATING TRANSFERS Description of Adjustment: Benefits if done: Implications if not done: Transfers to capital project funds to cover Water's portion of the following infrastructure projects: 2023 Street Reconstruction ($205,600), 2023 Street Rehab Program ($125,000), WTP Trunk Water Upgrade ($208,000). Removing depreciation from the budget since it is a non-cash expense. Capital expenditures are budgeted for when the expense occurs. Cash impact of the requested budget is more transparent. When a rate study is performed depreciation is factored out to analyze the cash balance of the fund. 99 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Operating Revenue Current Assessments 602-000-3110-000 708 708 00000 Delinquent Assessments 602-000-3120-000 0000000 Penalties & Interest 602-000-3150-000 141 762 0 23 0 0 0 Sewer Hook-Up Charge 602-000-3249-000 35,187 56,597 33,000 21,460 33,000 0 33,000 Interest on Investments 602-000-3620-000 157,998 (52,696) 80,000 (326,032) 80,000 0 80,000 Includes Unrealized Gain/Loss on Investments Change in Fair Value of Investments 602-000-3621-000 76,343 000000 Refunds and Reimbursements 602-000-3730-000 0 15,276 0 22 0 0 0 Sewer Sales 602-000-3856-000 1,750,010 1,793,546 1,762,586 1,296,731 1,762,586 64,424 1,827,010 2.5% YoY Increase Sewer Penalties 602-000-3858-000 17,185 25,151 26,000 21,383 26,000 0 26,000 Sale of Capital Assets 602-000-3910-000 0 14,506 0 0 0 500 500 Operating Transfers 602-000-3920-000 83,821 000000 2,121,392 1,853,849 1,901,586 1,013,586 1,901,586 64,924 1,966,510 Other Sources 0 Use of Reserves 0 0 70,299 0 0 315,321 315,321 0 0 70,299 0 0 315,321 315,321 Total Operating Revenue & Other Sources 2,121,392 1,853,849 1,971,885 1,013,586 1,901,586 380,245 2,281,831 CITY OF LINO LAKES SEWER OPERATING FUND (602) 2023 PROPOSED BUDGET 100 SEWER (602-495)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 207,180 223,966 276,285 163,416 288,152 0 288,152 OVERTIME 4102-000 8,659 7,266 7,000 4,945 7,000 0 7,000 ON CALL 4105-000 5,163 6,222 5,000 (344) 5,000 0 5,000 TEMPORARIES 4106-000 5,746 6,290 9,900 3,611 9,860 0 9,860 WELLNESS PROGRAM 4108-000 0 0 0 27 72 0 72 PERA 4121-000 15,407 17,128 21,621 12,893 22,511 0 22,511 FICA/MEDICARE 4122-000 15,993 17,206 22,811 12,545 23,716 0 23,716 ICMA EMPLOYER 4123-000 132 0 428 101 145 0 145 PENSION EXPENSE 4125-000 18,808 (20,087)00000 HEALTH INSURANCE 4131-000 25,742 43,199 37,844 18,272 43,576 0 43,576 LIFE & DISABILITY INSURANCE 4133-000 763 817 871 445 911 0 911 DENTAL INSURANCE 4134-000 1,630 1,690 2,076 1,274 2,481 0 2,481 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 10,865 10,444 16,536 15,676 23,765 0 23,765 316,087 314,141 400,372 232,860 427,189 0 427,189 SUPPLIES OFFICE SUPPLIES 4200-000 4,231 2,243 2,500 1,235 2,500 0 2,500 Utility Billing Forms, Computer and General Supplies MAINTENANCE SUPPLIES 4211-000 16,759 26,513 45,000 47,326 45,000 0 45,000 Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair Supplies, Check Valves, Gate Valves, Road Repair Materials FUELS 4212-000 10,000 10,000 10,000 0 10,000 2,000 12,000 SMALL TOOLS 4240-000 2,254 5,835 2,500 3,222 2,500 0 2,500 Valve Keys, Locators, Wrenches, Plumbing Tools 33,244 44,591 60,000 51,783 60,000 2,000 62,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 184,009 166,803 165,300 53,463 165,300 0 165,300 Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer Line Cleaning/Camera, Sycom, Generator Maintenance/Inspection, Pump Repair/Service, Sewer Line Breaks, Cartegraph MUNICIPAL ENGINEER 4304-000 23,749 23,541 25,000 45,676 25,000 0 25,000 OTHER CONSULTANTS 4310-000 10,999 11,602 24,375 19,031 24,375 (7,828) 16,547 Springbrook License Subscription - UB Module, Metro-iNet Services, Programs & Support (Includes Cisco Telephone) TELEPHONE 4321-000 1,603 1,122 1,500 1,255 1,500 0 1,500 Cellular Phones, Lift Stations POSTAGE 4322-000 4,837 5,443 5,000 2,935 5,000 0 5,000 Utility Billing Postage TRAVEL & TUITION 4330-000 1,000 1,000 3,000 1,680 3,000 1,500 4,500 OSHA Compliance Safety Training PRINTING & PUBLISHING 4340-000 0 532 500 479 500 0 500 PAYMENT PROCESSING 4345-000 0 0 9,262 6,238 9,262 1,738 11,000 INSURANCE 4360-000 15,500 17,627 17,540 18,454 17,540 4,590 22,130 AUTO INSURANCE 4363-000 783 941 960 951 960 40 1,000 UNIFORMS 4370-000 765 744 760 411 760 140 900 Clothing Allowance ELECTRICITY 4381-000 31,682 32,548 32,000 23,875 32,000 0 32,000 Power to Run Lift Station Pumps and Controls UTILITIES (WATER/SEWER) 4382-000 13,949 12,069 15,000 8,687 15,000 0 15,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections HEAT 4383-000 1,537 1,536 1,800 1,256 1,800 0 1,800 Natural Gas for On-site Generators 290,413 275,508 301,997 184,390 301,997 180 302,177 CONTRACTUAL SERVICES MCES TREATMENT CHARGES 4405-000 1,035,391 988,488 1,087,743 906,449 1,087,743 77,806 1,165,549 MCES Sewer Treatment Costs CONTRACTED SERVICES 4410-000 11,333 14,123 5,758 3,630 5,758 75,802 81,560 Gopher One-Call, Utility Statement Processing, 2023 - Sanitary Sewer Lining Project RENTED EQUIPMENT 4415-000 329000000 SUBSCRIPTIONS & DUES 4452-000 295 124 1,000 243 1,000 0 1,000 Sewer Operators Licenses, APWA Membership 1,047,348 1,002,735 1,094,501 910,322 1,094,501 153,608 1,248,109 DEPRECIATION ASSET DEPRECIATION 4510-000 512,771 550,018 574,323 0 574,323 (574,323) 0 Annual Depreciation Expense - Sewer Infrastructure & Equip 512,771 550,018 574,323 0 574,323 (574,323) 0 OTHER OPERATING TRANSFERS 4910-000 00000225,420 225,420 Sewer Fund Portion of 2023 Street Reconstruction 00000225,420 225,420 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 115,015 202,875 0 35,000 35,000 Lift 2 Generator Replacement $35,000 0 0 115,015 202,875 0 35,000 35,000 TOTAL SEWER FUND 2,199,863 2,186,993 2,546,208 1,582,230 2,458,010 (158,115) 2,299,895 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director 12.5% Accounting Clerk II 50% Accounting Clerk I 25% Office Specialist Temporaries: 580 hrs @ $17/hr 101 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 465 FUND: 602 NAME:SEWER OPERATING B-1 & B-2 TOTAL ($158,115)TOTAL B1 CHANGES ($193,115) 1 Account #:4212 Amount (neg if decrease)$2,000 VEHICLE FUEL Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4310 Amount (neg if decrease)($7,828) OTHER CONSULTANT Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4330 Amount (neg if decrease)$1,500 TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: Increase opportunities for employee training and safety. Employees will be better prepared with skills, education and safety. Continue current level of operations and skill set. Increase fuel budget to adjust for current fuel prices. Decreased allocation in Metro-iNet JPA Services, Programs & Support ($7,978) to Water, Sewer, and Storm Water based on proportion of FTEs in each department. Springbrook Maintenance has increased 5% ($150). Continued IT and financial software functionality and support. 102 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 465 FUND: 602 NAME:SEWER OPERATING 4 Account #:4345 Amount (neg if decrease)$1,738 PAYMENT PROCESSING Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4360 Amount (neg if decrease)$4,590 INSURANCE Description of Adjustment: Benefits if done: Implications if not done: Cost of accepting credit card and ACH utility billing payments. LMCIT Insurance Coverage (General Liability, Property, and Excess Liability). Liability - LMCIT suggests cities allow for possible rate increases in the range of 5 to 10% in part to account for inflationary considerations, towards the higher end for members with police liability or excess liability limits as the reinsurance market for excess limits is a bit in flux. Property - LMCIT suggests given the reinsurance uncertainty and increasing inflation, for budgeting purposes cities may want to allow for a 3 to 8% increase for property coverage rates on average. Assumption is built from known premium through August 2023 and a 10% increase for renewal. The biggest driver of the increase in the premium through August 2023 is due to property premiums more than doubling during the last renewal due to inflation in the replacement cost value. Credit card and ACH processing fees due to new customers and existing customers utilizing electronic payment methods. 103 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 465 FUND: 602 NAME:SEWER OPERATING 6 Account #:4363 Amount (neg if decrease)$40 AUTO INSURANCE Description of Adjustment: Benefits if done: Implications if not done: 7 Account #:4370 Amount (neg if decrease)$140 UNIFORMS Description of Adjustment: Benefits if done: Implications if not done: 8 Account #:4405 Amount (neg if decrease)$77,806 MCES TREATMENT CHARGES Description of Adjustment: Benefits if done: Implications if not done: LMCIT Auto Insurance Coverage. LMCIT expects overall auto rates to remain relatively stable, but suggest allowing for 5 to 10% increases for auto rates to account for the potential for inflationary considerations. Assumption is built from known premium through August 2023 and a 10% increase for renewal. Increase is an adjustment to accommodate 5 maintenance employees. Reflects and accurate budget. Fund will have a negative balance. Met Council Municipal Wastewater Charge. The fee is based on the portion of wastewater flow discharged from the community to the regional system in the past year (2021) multiplied by the regional wastewater charge for the next year (2023). Year-to-year changes are affected by growth, water conservation, and inflow and infiltration. 104 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 465 FUND: 602 NAME:SEWER OPERATING 9 Account #:4410 Amount (neg if decrease)$75,802 CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: 10 Account #:4510 Amount (neg if decrease)($574,323) DEPRECIATION Description of Adjustment: Benefits if done: Implications if not done: 11 Account #:4910 Amount (neg if decrease)$225,420 OPERATING TRANSFERS Description of Adjustment: Benefits if done: Implications if not done: Increase needed to cover estimated costs of utility locates and utility statement processing ($802). Sanitary Sewer Lining Project ($75,000). Removing depreciation from the budget since it is a non-cash expense. Capital expenditures are budgeted for when the expense occurs. Transfers to capital project funds to cover Sewer's portion of the following infrastructure project: 2023 Street Reconstruction ($225,420). Cash impact of the requested budget is more transparent. When a rate study is performed depreciation is factored out to analyze the cash balance of the fund. 105 FORM B-2 2023 CAPITAL OUTLAY REQUEST DEPARTMENT #: 495 FUND: 602 NAME:SEWER OPERATING TOTAL REQUESTS =$35,000 1 Account #:5000 Amount (not incl disposal proceeds)$35,000 CAPITAL OUTLAY Description (include unit # if applicable): Justification and affect on productivity: Additional expenses if purchased: Item(s), if any, replaced (if applicable, include unit #, year, mileage, and LTD maint costs): In Capital Improvement Plan (Y or N): N Replacement (R) or New (N): R Est'd disposal proceeds (if "R") $500 Lift station 2 generator. Services 2 lift station pumps and panel to maintain sewage flow during power interruptions. Lift Station #2 Generator, Unknown year, approximately 600 hours of use and increasing daily. Lift station 2 generator is over 20 years old and is showing signs of inconsistent operation and at times is unable to handle the loads of the pumps. Continued ongoing maintenance will be needed for a new generator. The maintenance performed is a part of a service contract and would not contribute to any additional expenses. 106 September Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2020 2021 2022 2022 2023 2023 2023 Budget Detail Operating Revenue Interest on Investments 603-000-3620-000 0 0 0 (733) 0 0 0 Includes Unrealized Gain/Loss on Investments Storm Water Penalties 603-000-3858-000 0 0 0 3,564 0 0 0 Storm Water Fee 603-000-3859-000 0 0 583,000 344,374 583,000 (46,530) 536,470 0 0 583,000 347,205 583,000 (46,530) 536,470 Other Sources 0 Use of Reserves 0000000 0000000 Total Operating Revenue & Other Sources 0 0 583,000 347,205 583,000 (46,530) 536,470 CITY OF LINO LAKES STORM WATER OPERATING FUND (603) 2023 PROPOSED BUDGET 107 STORM WATER (603-496)September Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2020 2021 2022 2022 2023 2023 2023 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 0 136,793 61,403 150,293 0 150,293 OVERTIME 4102-000 0 0 0 1,362 0 0 0 ON CALL 4105-000 0000000 TEMPORARIES 4106-000 0000000 WELLNESS PROGRAM 4108-000 000072072 PERA 4121-000 0 0 10,259 4,708 11,272 0 11,272 FICA/MEDICARE 4122-000 0 0 10,465 4,709 11,497 0 11,497 ICMA EMPLOYER 4123-000 0 0 285 101 145 0 145 PENSION EXPENSE 4125-000 0000000 HEALTH INSURANCE 4131-000 0 0 20,516 2,552 7,596 0 7,596 LIFE & DISABILITY INSURANCE 4133-000 0 0 417 166 466 0 466 DENTAL INSURANCE 4134-000 0 0 944 270 1,102 0 1,102 REEMPLOYMENT INSURANCE 4141-000 0000000 WORKER'S COMPENSATION 4151-000 0 0 8,364 3,869 12,719 0 12,719 0 0 188,043 79,140 195,162 0 195,162 SUPPLIES OFFICE SUPPLIES 4200-000 0000000 MAINTENANCE SUPPLIES 4211-000 0 0 17,000 11,467 17,000 0 17,000 FUELS 4212-000 0 0 4,000 0 4,000 0 4,000 SMALL TOOLS 4240-000 0 0 3,000 0 3,000 0 3,000 0 0 24,000 11,467 24,000 0 24,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 7,000 0 7,000 (2,000) 5,000 Public Education, Consultant Services MUNICIPAL ENGINEER 4304-000 0 0 35,000 14,501 35,000 2,000 37,000 Retainer ($13,734), Project Development ($23,266) OTHER CONSULTANTS 4310-000 0 0 8,550 6,413 8,550 (8,550) 0 Metro-iNet Services, Programs & Support TELEPHONE 4321-000 0 0 350 13 350 0 350 POSTAGE 4322-000 0 0 955 764 955 0 955 Annual Utility Billing Postage TRAVEL & TUITION 4330-000 0 0 2,500 637 2,500 (800) 1,700 PRINTING & PUBLISHING 4340-000 0000000 PAYMENT PROCESSING 4345-000 0 0 9,262 0 9,262 (9,262) 0 INSURANCE 4360-000 0 0 0 14 0 40 40 Property Insurance AUTO INSURANCE 4363-000 0 0 260 0 260 0 260 UNIFORMS 4370-000 0000000 ELECTRICITY 4381-000 0000000 UTILITIES (WATER/SEWER) 4382-000 0 0 0 348 0 0 0 HEAT 4383-000 0000000 0 0 63,877 22,691 63,877 (18,572) 45,305 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 0 237,993 11,454 237,993 (10,993) 227,000 Sweeping/Repairs, SWMP (Ditch, Pipe, Pond) Cleaning, Annual Utility Statement Processing ($300) RENTED EQUIPMENT 4415-000 0000000 SUBSCRIPTIONS & DUES 4452-000 0 0 500 340 500 0 500 0 0 238,493 11,794 238,493 (10,993) 227,500 DEPRECIATION ASSET DEPRECIATION 4510-000 0000000 0000000 OTHER OPERATING TRANSFERS 4910-000 0000000 0000000 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 68,587 0 58,953 (14,450) 44,503 Capital Equipment Reserve 0 0 68,587 0 58,953 (14,450) 44,503 TOTAL SEWER FUND 0 0 583,000 125,093 580,485 (44,015) 536,470 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 10% Public Works Superintendent 30% Streets Supervisor 25% Environmental Coordinator 1 - 100% General Maintenance Worker 108 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 496 FUND: 603 NAME:STORM WATER OPERATING B-1 & B-2 TOTAL ($44,015)TOTAL B1 CHANGES ($44,015) 1 Account #:4300 Amount (neg if decrease)($2,000) PROFESSIONAL SERVICES Description of Adjustment: Benefits if done: Implications if not done: 2 Account #:4304 Amount (neg if decrease)$2,000 MUNICIPAL ENGINEER Description of Adjustment: Benefits if done: Implications if not done: 3 Account #:4310 Amount (neg if decrease)($8,550) OTHER CONSULTANTS Description of Adjustment: Benefits if done: Implications if not done: Decreased allocation in Metro-iNet JPA Services, Programs & Support to Water, Sewer, and Storm Water based on proportion of FTEs in each department. Storm water is using the existing utility billing infrastructure for water and sewer. More funds available for storm water projects. Adjustment to reflect planned expenditures Budget reflects projected 2023 needs for community education and annual asset management software licensing. Budget line item will overstate projected funding needs. Increase represents a reallocation of utility funding to reflect planned engineering services including pond assessments and annual surface water management plans and construction admin. Adjustment more accurately reflects programmed engineering services. Reduction in planned improvement projects and pond assessments. 109 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 496 FUND: 603 NAME:STORM WATER OPERATING 4 Account #:4330 Amount (neg if decrease)($800) TRAVEL/TUITION Description of Adjustment: Benefits if done: Implications if not done: 5 Account #:4345 Amount (neg if decrease)($9,262) PAYMENT PROCESSING Description of Adjustment: Benefits if done: Implications if not done: 6 Account #:4360 Amount (neg if decrease)$40 INSURANCE Description of Adjustment: Benefits if done: Implications if not done: LMCIT Street Sweeper Premium. Equipment less than $250,000 is covered in aggregate by the policy, but since the Street Sweeper's value is slightly over that threshold a specific premium is paid. Reduction to reflect planned expenditures. Budget reflects projected 2023 needs for staff training Budget line item will overstate projected funding needs. Credit card and ACH processing fees due to new customers and existing customers utilizing electronic payment methods is covered by water and sewer. Storm water is using the existing utility billing infrastructure for water and sewer. More funds available for storm water projects. 110 FORM B-1 2023 ADJUSTMENTS TO BASE BUDGET DEPARTMENT #: 496 FUND: 603 NAME:STORM WATER OPERATING 7 Account #:4410 Amount (neg if decrease)($10,993) CONTRACTED SERVICES Description of Adjustment: Benefits if done: Implications if not done: 8 Account #:5000 Amount (neg if decrease)($14,450) CAPITAL OUTLAY Description of Adjustment: Benefits if done: Implications if not done: Budget adjustment to reflect available funding for capital outlay based on projected revenues. Allows for continued contribution to equipment replacement funding while prioritizing annual stormwater maintenance funding. Would need to reduce scope of annual maintenance project or other higher priority storm water utility line items. Budget adjustment to reflect available funding for annual maintenance projects and contracted services based on projected revenues. 111