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Home My WebLink About10-27-2022 Charter PacketLINO LAKES CHARTER COMMISSION MEETING AGENDA 6:30 PM Thursday, October 27, 2022 Community Room, Lino Lakes City Hall 1.Call to Order and Roll Call 2.Pledge of Allegiance 3.Setting the Agenda 4.Open Mike / Public Comments 5.Lino Lakes Community Development Director Michael Grochala Written update: Road Improvements, Economic Development 6.Old Business A.Approval of April 8, 2021 minutes B.Odd Year Elections (no new information) C.Five-Year Plan Update 7.New Business A.Membership Update 8.Next regular meeting scheduled for January 12, 2023 Caroline Dahl Chair Carol Stanek Co-Secretary Memorandum To: Julie Bartell, City Clerk From: Michael Grochala, Community Development Director Date: October 27, 2022 Re: Pavement Management Update The purpose of this memo is to provide an update on the City’s Pavement Management Program. The City’s Pavement Management Program evaluates the condition of the roadways and provides recommendations for maintenance. The program involves rating of one-fourth of the City’s roadway system mileage per year and using pavement management software to project the condition of the remainder of the roadways. The City’s 2021 Overall Condition Index (OCI) Map is enclosed. A summary of the 2021 ratings are provided below: OCI Rating Miles of Road Percent of System Adequate 70-100 70.8 miles 68.1% Marginal 40-69 22.5 miles 21.6% Problem 0-39 10.7 miles 10.3% The City’s roadway system weighted average OCI is 73.55, which reflects the addition of “Adequate” roadways constructed through new development in the recent years. The “Marginal” roadway OCI is higher showing the continued need to fund the Pavement Management Program. Preservation of the Marginal roadways is critical so they do not fall into the more expensive Problem category. The pavement management program along with traffic volumes, maintenance data, and geotechnical information is used to create the City’s Roadway Capital Improvement Plan (CIP). The City’s plan recommended the need to increase funding to 10% per year. The 2022 budget includes $782,224 for pavement management. The proposed improvements included in the 2022 Street Rehabilitation Project are: Mill and Overlay (approximately 1.5 miles) – West Shadow Lake Drive (from Birch Street to Fox Road), Painted Turtle Road (from West Shadow Lake Drive to Hawthorn Road), Hawthorn Road, Hickory Place, Ironwood Circle, River Birch Place (West Shadow Lake Drive east to the cul-de-sac), White Owl Drive, Fox Circle, and Fox Road (West Shadow Lake Drive west to the cul-de-sac). Including water system repairs. Thin Overlay (approximately 3.2 miles) – Rondeau Lake Road W (from Main Street to the northern city limits), 81st Street W (from Rondeau Lake Road W to the cul-de-sac), and Rondeau Lake Road E (from Main Street to the northern city limits). Thin overlays are planned to address Problem roadways in need of reconstruction that the City cannot fund in the short term. In addition to the annual rehabilitation activities the City completes a Street Reconstruction project every 3 years. These projects are large in scope than street rehabilitation and are financed through the issuance of Street Reconstruction bonds. These bonds are paid back through property tax levies over a period of 15 years. Prior to ordering the improvement the City completes a Five Year Street Reconstruction plan that identifies the streets proposed for improvement, the estimated cost, and the proposed year for improvement. The plan is presented to the City Council at a public hearing. The plan must be approved by 2/3 vote of the City Council. The 2021 plan included the reconstruction of 4th Avenue from Main Street to Pine Street and Karth, Joyer, Talle, Gaage and Canfield streets. The City Council is currently proposing to amend the five year street plan to include reconstruction of Pheasant Run (north of Birch) in 2023. 2024 is the next scheduled major reconstruction project including Evergreen Trail on the north side of the city and Red Maple Lane on the City’s south side. Approximately 7 miles of streets have been reconstructed since 2015. Attachments 1. Mill and Overlay Project Map 2005-2021 2. Reconstruction and Reclamation Project Map 2006-2021 Sunset AveLake DrHodgson R d 24th AveMai n St Lake DrSTrappers Crossing77th St Interstate35EMarket Pl DrApollo Dr A p o lloDrAqua CirC e n tu ry T rlOld BirchStLamotteDrOtterLakeRd21st AveElmcrest Ave NMain St Eagle Ct80th St Rondeau Lak eRdWInterstate35WNordin StPine St KilldeerDrSunset AveOak Ln Blac k DuckDrCypressS tWShadowLakeDrMarilynDr Birch CtElm St P intoLnHighland D r Highland Tr l Ke l lySt Stage CoachTrlMorell DrBehmLnBirch St Baldwin Lake RdTartLak eRd Ulm e r Dr Fox Rd Elbe StCrystal CtEgret Ln 20th AveIvyRidgeLnWoodduckTrlRo binso n D r La n gerLnDianeStClearwate r C r eekDrSunflower Ln 74th St Ironwood Cir Gordon AveDe erwoodLnW h iteOakRdFawn LnCrane DrWare RdPhe asan t HillsDr21stA v eSLaca s seC tHolly DrRuf f ed Gr ouseRd Timber wolfTrlShermanLakeRdPheasan tRunSArl o Ln Laurene AveTomahawkTrlBaldEagleBlvdWLilac St L akotaTrlS i oux LnLoisLn CountyPkwyH Aqu a L n FoxCove 12th AveGlenview LnStellaLnSunrise DrW o lfCirStoneybrookDrChestnutS t G r a y HeronDr2nd AveCoyot e TrlHarrietLn 70th St F lo ra C tRavens Ct TeleL n Mustang Ct ParkCt P alominoLn20th AveGlenview Dr IvyRidgeC tRed Maple Ln Hawt horn Rd OakCt Gla d stone Dr Nan cy Dr62nd St Black Duck Dr SRohavic Ln HokahDrJames St Karth RdAppaloosaLnSavannaCtPostRd4th AveBloomCtCenterville RdLindaCt DanubeStOspreyCtJeanne DrEvergree nTrl Royal Pines Pl Rolli ngHillsD rLantern Ln Beaver Trl EShadowLakeDrW hite Pine Rd OakwoodLnMeadow CtPalm S t Lois LnNancyCt WoodchuckCir FoxtailDr Iverson Ct Marvy St 77th St Ash St Teal Ct PeltierLakeDrCedar St Cherry Ln R iv e r BirchPlJon AvePattiDrAndall St CountryLnBlackbird LnMyrtleLn 64th St Carl St M olitor Dr Olive St Gaage LnSargentCtNReilin g Rd Apple LnSandh illDr BluebillLnMaple St 81st St Woodridge Ln AenonPlWillowP o n d TrlTalle LnEnidTrl4th AveLakeview DrPhelps RdNottingham LnLinden Ln Thomas St OtterLakeDr County P kw y G W o o d lan d D rCaroleDrMeadow View TrlRondeauLakeRdELeonard Ave81st St Rice Lake DrHolly C tElmcrest Ave NJoyer LnRehbein St CountyPkwyECounty Rd J W Holly Dr Town Ce n terPkwy%&c(%&d( OTTER LAKE AMELIALAKE BALDWINLAKE WARDSLAKE SHERMANLAKE RESHANAULAKE RICE LAKE CENTERVILLELAKE MARSHANLAKE GEORGEWATCHLAKE PELTIERLAKE RONDEAULAKE CEDAR LAKE WILKINSONLAKE 2005 2006 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 0 4,250Feet¯Project Location Map Mill & Overlay Projects Lino Lakes, MN Document Path: J:\gis\city\Lino Lakes\Maps\2021MillOverlay.mxd Date Saved: 9/28/2021 11:18:43 AM1 inch = 4,250 feet Sunset AveLake DrHodgson R d 24th AveMai n St Lake DrSTrappers Crossing77th St Interstate35EMarket Pl DrApollo Dr A p o lloDrAqua CirC e n tu ry T rlOld BirchStLamotteDrOtterLakeRd21st AveElmcrest Ave NMain St Eagle Ct80th St Rondeau Lak eRdWInterstate35WNordin StPine St KilldeerDrSunset AveOak Ln Blac k DuckDrCypressS tWShadowLakeDrMarilynDr Birch CtElm St P intoLnHighland D r Highland Tr l Ke l lySt Stage CoachTrlMorell DrBehmLnBirch St Baldwin Lake RdTartLak eRd Ulm e r Dr Fox Rd Elbe StCrystal CtEgret Ln 20th AveIvyRidgeLnWoodduckTrlRo binso n D r La n gerLnDianeStClearwate r C r eekDrSunflower Ln 74th St Ironwood Cir Gordon AveDe erwoodLnW h iteOakRdFawn LnCrane DrWare RdPhe asan t HillsDr21stA v eSLaca s seC tHolly DrRuf f ed Gr ouseRd Timber wolfTrlShermanLakeRdPheasan tRunSArl o Ln Laurene AveTomahawkTrlBaldEagleBlvdWLilac St L akotaTrlS i oux LnLoisLn CountyPkwyH Aqu a L n FoxCove 12th AveGlenview LnStellaLnSunrise DrW o lfCirStoneybrookDrChestnutS t G r a y HeronDr2nd AveCoyot e TrlHarrietLn 70th St F lo ra C tRavens Ct TeleL n Mustang Ct ParkCt P alominoLn20th AveGlenview Dr IvyRidgeC tRed Maple Ln Hawt horn Rd OakCt Gla d stone Dr Nan cy Dr62nd St Black Duck Dr SRohavic Ln HokahDrJames St Karth RdAppaloosaLnSavannaCtPostRd4th AveBloomCtCenterville RdLindaCt DanubeStOspreyCtJeanne DrEvergree nTrl Royal Pines Pl Rolli ngHillsD rLantern Ln Beaver Trl EShadowLakeDrW hite Pine Rd OakwoodLnMeadow CtPalm S t Lois LnNancyCt WoodchuckCir FoxtailDr Iverson Ct Marvy St 77th St Ash St Teal Ct PeltierLakeDrCedar St Cherry Ln R iv e r BirchPlJon AvePattiDrAndall St CountryLnBlackbird LnMyrtleLn 64th St Carl St M olitor Dr Olive St Gaage LnSargentCtNReilin g Rd Apple LnSandh illDr BluebillLnMaple St 81st St Woodridge Ln AenonPlWillowP o n d TrlTalle LnEnidTrl4th AveLakeview DrPhelps RdNottingham LnLinden Ln Thomas St OtterLakeDr County P kw y G W o o d lan d D rCaroleDrMeadow View TrlRondeauLakeRdELeonard Ave81st St Rice Lake DrHolly C tElmcrest Ave NJoyer LnRehbein St CountyPkwyECounty Rd J W Holly Dr Town Ce n terPkwy%&c(%&d( OTTER LAKE AMELIALAKE BALDWINLAKE WARDSLAKE SHERMANLAKE RESHANAULAKE RICE LAKE CENTERVILLELAKE MARSHANLAKE GEORGEWATCHLAKE PELTIERLAKE RONDEAULAKE CEDAR LAKE WILKINSONLAKE 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2018 2019 2020 2021 0 4,250Feet¯Project Location MapReconstruction and Reclamation ProjectsLino Lakes, MN Document Path: J:\gis\city\Lino Lakes\Maps\2021ReconReclaim.mxd Date Saved: 10/11/2021 9:42:45 AM1 inch = 4,250 feet Memorandum To: Charter Commission From: Julie Bartell, City Clerk Date: October 27, 2022 Re: Economic Development Update The following is an excerpt from the 2021 Annual Report of the City’s Economic Development Agency: Overall, the City continued to see substantial development activity in 2021. 263 new residential construction permits were issued in 2021. Total building permit valuation was approximately $90,797,000. These represent both the highest residential permit numbers in over 20 years and the highest new construction valuation on record. Approximately $75 million was related to residential construction. New residential activity has slowed slightly through the first three quarters of 2022 due primarily to limited lot inventory and rising interest rates. Phases four and five of the Watermark development, north of Main Street and west of 35E, are opening up for permits so additional activity is expected through 4th quarter 2022. Additionally, two senior projects, Lyngblomsten and Northpointe Garden Estates are under construction. These multi-unit developments will add approximately 219 residential units to the housing mix when completed in 2023. Commercial development in the City continues to strengthen in 2022. New commercial projects under construction include, Associated Eye Care Clinic and Tidal Wave car wash (Main Street), Precision Tune (Lake Drive) and the Thrivent Financial office building on Hodgson Road. Plans for New Horizon Day Care, Kwik Trip, coffee shop and dental clinic where recently approved. Charter Commission April 8, 2021 Page 1 1 DRAFT 1 CITY OF LINO LAKES 2 CHARTER COMMISSION 3 4 DATE April 8, 2021 5 TIME STARTED 6:30 p.m. 6 TIME ENDED 6:58 p.m. 7 MEMBERS PRESENT Bretoi, Dahl, Damiani, Davis, Frolik, Hausladen, 8 Nicholson, Rodriguez, Stanek, Trehus, and Vanderpoel 9 MEMBERS EXCUSED Aldentaler and Poehling 10 MEMBERS UNEXCUSED None 11 STAFF MEMBERS PRESENT City Clerk Julie Bartell 12 OTHERS PRESENT: None 13 14 OATH OF OFFICE 15 The City Clerk administered the Oath of Office to Anthony Frolik, Dean Hausladen, and Dan 16 Nicholson. 17 18 CALL TO ORDER AND ROLL CALL 19 Chair Dahl reconvened the meeting of the Lino Lakes Charter Commission at 6:34 pm on April 20 8, 2021. 21 22 PLEDGE OF ALLEGIANCE 23 Chair Dahl lead the Pledge of Allegiance. 24 25 SETTING THE AGENDA 26 Agenda was accepted as presented without additions 27 28 OPEN MIC/PUBLIC COMMENT 29 No one present opted to speak for the open mic. 30 31 Chair Dahl welcomed the three new members of the Commission. 32 33 CITY ADMINISTRATOR SARAH COTTON 34 35 A. City Update 36 Chair Dahl thanked the City Administrator for bringing Resolution 21-09 related to the Charter 37 Commission budget forward to the City Council and thanked the City Council for adopting the 38 resolution to amend the Charter Commission budget. 39 40 The City Administrator commented that she is thankful for the opportunity to introduce herself to 41 the Commission. She congratulated the newest members of the Commission for their 42 appointment and thanked them for their willingness to serve. She introduced herself and 43 provided background information on herself and her experience. She noted that prior to 44 accepting the position of City Administrator she did work for the City of Lino Lakes as the 45 Finance Director. She recognized the challenges of the past year related to COVID and how 46 Charter Commission April 8, 2021 Page 2 2 business was conducted. She commented that she has been impressed with the resiliency of the 47 Lino Lakes staff. She provided details on the $1,600,000 in relief funds that the City received in 48 2020 from the Federal government through the CARES Act including eligible expenses and the 49 timeline in which the funds had to be used. She also provided details on another relief bill that 50 has been signed and would potentially provide the City with $2,500,000 in relief funds. She 51 stated that the old YMCA building continues to be a hot topic for the community, noting that 52 ownership of the property transferred to the City on March 1, 2021. She stated that ISG has been 53 retained to evaluate potential uses and presented a preliminary report to the City Council in 54 March. She believed the final report would be available by May. She stated that the City signed 55 an agreement with the State to use the facility from April 5, 2021 through June 30, 2021 to use 56 the facility as a vaccination site. She provided an update on the long-term planning the City staff 57 and Council have been working on. She welcomed any questions the group may have. 58 59 Chair Dahl noted that if members have additional questions, they can reach out to the City 60 Administrator. She thanked the City Administrator for attending the meeting tonight to provide 61 updates. 62 63 OLD BUSINESS 64 65 A. Approval of January 14, 2021 Minutes 66 Chair Dahl noted that there was a question as to who made the motion and seconded the motion 67 to approve the minutes from the previous meeting. It was confirmed that the motion was made 68 by Commissioner Stanek and seconded by Commissioner Bretoi. 69 70 MOTION by Commissioner Stanek, seconded by Commissioner Damiani, approving the 71 meeting minutes of January 14, 2021. 72 73 Motion passed. (Trehus abstained) 74 75 B. Legal Representation (no new information) 76 Chair Dahl stated that there is no new information, and this can remain on the agenda for the July 77 meeting. 78 79 C. Open Positions on Charter Commission 80 Chair Dahl stated that information was included in the packet. She stated that the Commission 81 welcomed three new members today and one member at the last meeting, which has been good. 82 83 D. Odd Year Elections (no new information) 84 Chair Dahl commented that there is no new information on this item. She asked if the Council 85 would bring this topic back to consider this year. 86 87 The City Clerk commented that the Commission has discussed this issue a few times and the 88 previous sets of minutes were mentioned in the packet if the new members are interested in the 89 discussion that has previously occurred. She stated that the Council did not hold a lot of policy 90 discussion during 2020 because of the impacts of COVID but believed the topic would come 91 back as things settle down. 92 Charter Commission April 8, 2021 Page 3 3 93 Chair Dahl stated that perhaps there could be a reminder from the Charter Commission that they 94 are interested in the opinion of the Council on this topic. 95 96 The City Clerk confirmed that if desired, she could forward that message and attempt to have the 97 item placed on a future Council worksession. She confirmed that the desire from the 98 Commission was to gauge the opinion of the Council on the topic but not provide a 99 recommendation from the Commission. 100 101 E. Five-Year Plan Update 102 Chair Dahl noted that the City Administrator provided an update on this during her report. 103 104 NEW BUSINESS 105 106 A. Charter Commission Budget Update 107 Chair Dahl commented that she was pleased that the Charter Commission budget was increased 108 in the case funds are needed. She stated that if not used at the end of the year, the funds would 109 simply return to the general fund or contingency funds. 110 111 The City Clerk commented that at the end of the year unused funds are placed into that end of 112 the year balance and used towards budgeting for the expenses of the next year. 113 114 Chair Dahl noted that there is still a separate line item for minute taking services and therefore 115 that expense does not come out of the Charter Commission budget. 116 117 NEXT MEETING DATE 118 Chair Dahl noted the next meeting date is Thursday, July 8, 2021. 119 120 ADJOURN 121 122 MOTION by Commissioner Bretoi, seconded by Commissioner Damiani, to adjourn the meeting 123 at 6:58 p.m. Motion carried unanimously. 124 125 Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc. 126 Memorandum To: Sarah Cotton, City Administrator From: Hannah Lynch, Finance Director Date: January 12, 2021 Re: Five-Year Financial Plan Within the Lino Lakes City Charter is a provision to annually prepare a Five-Year Financial Plan. While the city has not formally adopted a plan in recent years, other financial planning documents have been kept up to date to aid in decision making. Governmental activity capital asset replacement was formalized in a Capital Equipment Plan and presented to Council in November 2020. The plan is a forecast of capital equipment to be financed with a capital tax levy through fiscal year 2030. Revenue and expenditure growth assumptions were included in the plan to provide for a forecast of the overall tax levy and tax rate above and beyond the capital equipment needs. The plan incorporates many strategic goals including: •Flat tax rate •Decreased debt •Interest savings •Financial and budgetary flexibility •Efficient use of cash reserves •Maintaining bond rating The plan allows the city to evaluate potential opportunities and risks and operate more proactively. As financial conditions change so can the plan. Business activity capital asset replacement and general operations planning will be addressed during the Utility Rate Study process in 2021. In addition to the Capital Equipment Plan, city staff maintain a Five-Year CIP which includes anticipated expenditures and funding sources for street, water, sewer, and storm water capital improvements. The Capital Equipment Plan and Five-Year CIP fulfill a majority of the requirements set forth in the charter provisions for a Five-Year Financial Plan. Lino Lakes Charter Commission 2022 Membership and Term Anthony Frolik Term expires December 31, 2023 Caroline Dahl (Chair) Term expires December 31, 2025 Carol Stanek (Co-Secretary) Term expires December 31, 2023 Dan Nicholson Term expires December 31, 2023 Dean Hausladen Term expires December 31, 2023 Donald Aldentaler Term expires December 31, 2023 John Gomez Term expires December 31, 2025 Kelli Damiani Term expires December 31, 2025 Melissa Rodriguez Term expires December 31, 2023 Mike Trehus Term expires December 31, 2025 Robert Herr Term expires December 31, 2025 Waylon Vanderpoel Term expires December 31, 2023