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Home My WebLink About09-26-2022 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : September 26,2022 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:00 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT 12 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human 13 Resources and Communications Coordinator Meg Sawyer; Public Safety Captain William Owens; 14 City Planner Katie Larsen; City Engineer Diane Hankee; Director of Public Safety John Swenson; 15 City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 There were no public comments. 19 SETTING THE AGENDA 20 The agenda was approved as presented. 21 CONSENT AGENDA 22 Councilmember Lyden moved to approve the Consent Agenda, Items IA through lE as presented. 23 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 24 25 ITEM ACTION 26 Consideration of Expenditures: 27 A) Consider Approval of Expenditures for September 26, 2022 28 (Check No. 117202 through 117273) in the Amount of 29 $1,332,070.15 Approved 30 B) Consider Approval of September 6, 2022 Council 31 Work Session Minutes Approved 32 C) Consider Approval of September 12, 2022 Council 33 Minutes Approved 34 D) Consider Approval of September 12, 2022 Council 35 Work Session Minutes Approved 36 E) Consider Approval of September 6, 2022 Closed Council 37 Minutes Approved 38 F) Consider Approval of Appointment of Rookery Part-Time Staff Approved 39 G) Consider Approval of Acceptance of 2022 BWC Audit Report Approved 1 COUNCIL MINUTES APPROVED 40 H) Consider Approval of Resolution No. 22-114,Appointing Election 41 Judges for the November 8, 2022 General Election Approved 42 FINANCE DEPARTMENT REPORT 43 2A) Consider Resolution No. 22-110,Adopting the Preliminary 2022 Tax Levy, Collectible in 44 2023—Finance Director Lynch noted the resolution that includes the preliminary levy amount. She 45 noted an increase in the levy relating mainly to no use of fund reserves,the increased cost of supplies, 46 parks and trails maintenance, street maintenance increases, etc.). 47 Staff is requesting aodption of the preliminary levy which can be decreased with further discussion but 48 cannot inccreased. 49 Councilmember Stoesz moved to approved Resolution No. 22-110 as presented. Councilmember 50 Cavegn seconded the motion. Motion carried on a voice vote. 51 2B) Consider Resolution No. 22-111, Setting the Date and Time for a Public Hearing for the 52 Proposed 2023 Operating Budget and 2022 Tax Levy, Collectible in 2023—Finance Director 53 Lynch explained that the City is required to hold a public hearing to hear public input on the proposed 54 budget. A date and time in December is recommended and would be approved with adoption of this 55 resoution 56 Councilmember Stoesz moved to approved Resolution No. 22-111 as presented. Councilmember 57 Ruhland seconded the motion. Motion carried on a voice vote. 58 2C) Consider Resolution No. 22-112, Canceling the 2022/2023 Debt Service Tax Levy for 59 G.O. Capital Note, Series 2016A—Finance Director Lynch noted the recommendation to cancel a 60 debt levy. This note has off-setting revenue to pay for this debt. 61 Councilmember Ruhland moved to approved Resolution No. 22-112 as presented. Councilmember 62 Stoesz seconded the motion. Motion carried on a voice vote. 63 ADMINISTRATION DEPARTMENT REPORT 64 3A) Consider Appointment of Part-Time Firefighter—Human Resources Director Sawyer 65 reviewed the written staff report outlining the qualifications of Will Ricci and recommending his 66 appointment. 67 Councilmember Lyden moved to approve the appointment of Will Ricci as recommended. 68 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 69 3B) Consider Appointment of Part-Time Firefighter—Human Resources Director Sawyer 70 reviewed the written report outlining the qualifications of Matthew Jesson Olson and recommending 71 his appointment. 72 Councilmember Cavegn moved to approve the appointment of Matthew Jessen Olson as 73 recommended. Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 74 .3A) Consider Appointment of Police Officer—Human Resources Director Sawyer noted that 75 there is one open police officer position and staff is recommending the appointment of Isaac Simon, 76 contingent upon his passing exam requirements. 77 Councilmember Lyden moved to approve the appointment of Isaac Simon as recommended. 78 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 79 PUBLIC SAFETY DEPARTMENT REPORT 2 COUNCIL MINUTES APPROVED 80 4A) Consider Acceptance of 2023 TZD Grant—Captain Owens reviewed the written staff 81 report. Staff is seeking authorization to accept this annual grant. The program itself works toward a 82 common goal of reducing and eventually eliminating preventable traffic deaths on Minnesota 83 roadways. In Anoka County, participating departments come together to provide certain services 84 related to the goals. Currently the City of Lino Lakes is acting as administrator for the program 85 which is handled on a rotating schedule. 86 Councilmember Cavegn moved to approve the acceptance of the grant funds as recommended. 87 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 88 4B) Consider Donation of Bicycles—Public Safety Director Swenson noted that the department 89 has several unclaimed and unneeded bicycles which they would like to donate to Bikes for Kids, a 90 charitable organization. 91 Councilmember Lyden moved to approve the donation as recommended. Councilmember Stoesz 92 seconded the motion. Motion carried on a voice vote. 93 PUBLIC SERVICES DEPARTMENT REPORT 94 There was no report from the Public Services Department. 95 COMMUNITY DEVELOPMENT REPORT 96 6A)Kwik Trip: i. Consider Resolution No. 22-94 Approving Conditional Use Permit for Motor 97 Fuel Station; ii. Consider Resolution No. 22-95 Approving Conditional Use Permit for 98 Commercial Car Wash; iii. Consider Resolution No. 22-96 Approving Site Improvement 99 Performance Agreement—City Planner Larsen reviewed a presentation that included information on 100 the following: 101 - Land Use Application—commercial retail convenience store; 102 - Site—Location and conditions; 103 - Site Plan—building, access, car wash hours limited; fuel dispenser location, trail extension; 104 - Architectural; Canopy; 105 - Planning and Zoning Board-review and approval; 106 - Council action requested. 107 Councilmember Stoesz asked if there will be limitations imposed on delivery hours. Ms. Larsen 108 remarked that there are no formal limitations but staff would anticipate standard delivery hours. 109 Councilmemer Lyden noted that he will be a dissenting vote on this. He feels the need to represent 110 the citizens of the City and he doesn't think a gas station is needed. Also pro-business means 111 primarily supporting current businesses (two of the area gas stations are family run businesses that fear 112 they will not survive if this facility opens), gas stations are polluters and that will be the case with this 113 development(articles shown that support that premise). He also noted that Rice Lake is very close 114 and could be impacted. He'd rather wait five years to have the right business at this site than to have 115 the wrong one that will exist for 60 years. He thinks this is a terrible idea. 116 117 Mayor Rafferty said he appreciates Councilmember Lyden comments. 3 COUNCIL MINUTES APPROVED 118 119 Councilmember Lyden moved to deny. Motion lost for lack of a second. 120 Councilmember Stoesz moved to approve Resolution No. 22-94, Resolution No. 22-95, and 121 Resolution No. 22-96 as presented. Councilmember Ruhland seconded the motion. Motion 122 carried on a voice vote; Councilmember Lyden voted no. 123 6B) Consider Resolution 22-113,Approving Payment No. 4 and Final,2021 Surface Water 124 Maintenance Project—City Engineer Hankee noted that the project was approved and completed. 125 She noted the amount charged by the contractor, a portion of which was withheld pending completion 126 of two areas of the project. Staff recommends that the remainder now be paid. 127 128 Mayor Rafferty asked if this was a situation where supply chain delays caused the project delay and 129 Ms. Hankee said no, it is seasonal work. 130 Councilmember Lyden moved to approved Resolution No. 22-113 as presented. Councilmember 131 Ruhland seconded the motion. Motion carried on a voice vote. 132 UNFINISHED BUSINESS 133 There was no Unfinished Business. 134 135 NEW BUSINESS 136 There was no New Business. 137 138 COMMUNITY EVENTS 139 October 1 —American Legion Octoberfest. 140 Grand Opening of The Rookery—was held on September 25. 141 COMMUNITY CALENDAR 142 Community Calendar—A Look Ahead 143 September 26,2022 through October 10,2022 144 4. Monday, October 3 6:00 pm, Community Room Council Work Session 145 41 Wednesday, October 5 6:00 pm, Council Chambers Park Board 146 4. Thursday, October 6 8:00 am, Community Room EDAC 147 Monday,October 10 6:00 pm, Community Room Council Work Session 148 Monday,October 10 6:30 pm, Council Chambers City Council Meeting 149 15o ADJOURN 151 152 There being no further business, Councilmember Lyden moved to adjourn at 7:00 p.m. 153 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 154 155 These minutes were considered and approved at the regular Council Meeting on October 10, 2022 156 157 158 159 �=`�— • 160 Juliarrne arte"Cily lerk ob Ra ferty, Mayor 4