HomeMy WebLinkAbout2022-152 Council Resolution CITY OF LINO LAKES
RESOLUTION NO.21-152
RESOLUTION ACCEPTING QUOTES AND AWARDING AN EMERALD ASH BORER
INJECTION PROGRAM CONTRACT
WHEREAS,pursuant to a request for quotes for an ash tree injection program for City
boulevard and private trees for 2023-2024, quotes were received and evaluated:
Rainbow Treecare City boulevard Private
Price/inch DBH $4.85 $7.25
YTS Companies,LLC. City boulevard Private
Price/inch DBH $5.75 $6.50-$10.00
WHEREAS, it appears that Rainbow Treecare is the lowest responsible bidder for City
boulevard trees, lowest in overall program cost, and has provided outreach material to support
the program; and
WHEREAS,the funding for the City boulevard tree treatments will come from the General Fund
Forestry Budget; and
NOW,THEREFORE,BE IT RESOLVED by the City Council of the City of Lino Lakes that
the Mayor and Clerk are hereby authorized and directed to enter into a contract with Rainbow
Treecare for city boulevard and private ash tree injections for 2023-2024.
BE IT FURTHER RESOLVED
Adopted by the City Council of the City of Lino Lakes this Vday ofC, 2022.
The motion for the adoption of the foregoing resolution was introduced by Councilmember
Ccxveck 1 and was duly seconded by Councilmember LyC1en and upon vote
being taken thereon,the following voted in favor thereof: Rcc f 4+r1y, C ,vt'rl,
Lien i Rutntnc\, ve
The following voted against same: lACUr
(Rob Ra_ferty,Mayor
ATTEST:
Julianne Bart , City Clerk 1
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Andy Nelson,Environmental Coordinator
MEETING DATE: December 12, 2022
TOPIC: Consider Resolution No.22-152,Accepting Quotes and Awarding
an Emerald Ash Borer Injection Program Contract
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting authorization to accept quotes and award an Emerald ash borer injection
program contract for 2023-2024.
BACKGROUND
Emerald ash borer(Agrilus planipennis,EAB) is a non-native invasive beetle that is
causing widespread ash tree mortality in much of the eastern half of the United States. Lino
Lakes is within the heavily infested area in the metro. In the next few years,the vast majority
of ash trees in the city will be killed,removed, or treated with insecticides.
The city response to EAB with respect to public trees includes removals of boulevard
ash trees,replacement of these trees with a diverse mix of species, and insecticide injections
that allow us to stagger removals over time. Options for homeowners with privately owned ash
trees include removal or treatment with insecticides.
To ensure that the City is able to hit our treatment goals for boulevard trees while also
providing a clear pathway for residents to get private trees treated at a discounted rate,an ash
tree injection program was initiated in 2021.
The Environmental Board supported the creation of this program on October 28th, 2020.
The City Council approved the program on December 7t, 2020.
The City contracted with Rainbow Tree Care in 2021 and 2022 to provide discounted
ash injections for City boulevard trees and private trees for interested homeowners. The results
of the first two years of the program are listed below.
City Cost Private trees Cost
boulevard
trees
2021 102 $8,093.25 163 $15,956.55
2022 100 $7,087.50 194 $19,160.84
Total: 202 $15,180.75 357 $35,117.39
The initial two years of the EAB injection program have been successful. The
Environmental Board recommended that the program continue for 2023-2024 at the November
30th,2022 meeting.
Staff requested bids from two companies to provide tree injection services,pending City
Council approval. The two quotes are provided below, along with example program costs that
are based upon the tree injections performed in 2022. Prices for injections are listed as a price
per inch diameter at breast height(DBH).
Quotes for injection services for 2023-2024
Rainbow Treecare City boulevard _ Private
Price/inch DBH $4.85 $7.25
YTS Companies,LLC. City boulevard Private
Price/inch DBH $5.75 $6.50-$10.00
Example program costs of the two quotes using tree injection data from 2022
City boulevard Private Total Program Cost
Rainbow Treecare $7,638.75 $23,545.10 $31,183.85
YTS Companies,LLC. $8,194.75 $23,210.82 $31,405.57
The quotes were evaluated based upon company details, qualifications of staff, fee
schedules for public and private trees, example outreach materials, overall program costs, and
references from other municipalities operating similar programs.
Staff evaluated the quotes and recommends the program continue with Rainbow Treecare
due to the following factors: the cost for public tree treatments is lower, a single price per inch
treated is provided, outreach materials were provided(YTS did not provide outreach materials),
and the overall program cost is lower.
RECOMMENDATION
Staff recommends adoption of Resolution No. 22-152, accepting quotes and awarding an
Emerald ash borer injection program contract to Rainbow Treecare for 2023-2024.
ATTACHMENTS
1. Resolution No. 22-152