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HomeMy WebLinkAbout04-08-2021 Charter Minutes ApprovedCharter Commission April 8, 2021 Page 1 1 APPROVED 1 CITY OF LINO LAKES 2 CHARTER COMMISSION 3 4 DATE April 8, 2021 5 TIME STARTED 6:30 p.m. 6 TIME ENDED 6:58 p.m. 7 MEMBERS PRESENT Bretoi, Dahl, Damiani, Davis, Frolik, Hausladen, 8 Nicholson, Rodriguez, Stanek, Trehus, and Vanderpoel 9 MEMBERS EXCUSED Aldentaler and Poehling 10 MEMBERS UNEXCUSED None 11 STAFF MEMBERS PRESENT City Clerk Julie Bartell 12 OTHERS PRESENT: None 13 14 OATH OF OFFICE 15 The City Clerk administered the Oath of Office to Anthony Frolik, Dean Hausladen, and Dan 16 Nicholson. 17 18 CALL TO ORDER AND ROLL CALL 19 Chair Dahl reconvened the meeting of the Lino Lakes Charter Commission at 6:34 pm on April 20 8, 2021. 21 22 PLEDGE OF ALLEGIANCE 23 Chair Dahl lead the Pledge of Allegiance. 24 25 SETTING THE AGENDA 26 Agenda was accepted as presented without additions 27 28 OPEN MIC/PUBLIC COMMENT 29 No one present opted to speak for the open mic. 30 31 Chair Dahl welcomed the three new members of the Commission. 32 33 CITY ADMINISTRATOR SARAH COTTON 34 35 A.City Update 36 Chair Dahl thanked the City Administrator for bringing Resolution 21-09 related to the Charter 37 Commission budget forward to the City Council and thanked the City Council for adopting the 38 resolution to amend the Charter Commission budget. 39 40 The City Administrator commented that she is thankful for the opportunity to introduce herself to 41 the Commission. She congratulated the newest members of the Commission for their 42 appointment and thanked them for their willingness to serve. She introduced herself and 43 provided background information on herself and her experience. She noted that prior to 44 accepting the position of City Administrator she did work for the City of Lino Lakes as the 45 Finance Director. She recognized the challenges of the past year related to COVID and how 46 Charter Commission April 8, 2021 Page 2 2 business was conducted. She commented that she has been impressed with the resiliency of the 47 Lino Lakes staff. She provided details on the $1,600,000 in relief funds that the City received in 48 2020 from the Federal government through the CARES Act including eligible expenses and the 49 timeline in which the funds had to be used. She also provided details on another relief bill that 50 has been signed and would potentially provide the City with $2,500,000 in relief funds. She 51 stated that the old YMCA building continues to be a hot topic for the community, noting that 52 ownership of the property transferred to the City on March 1, 2021. She stated that ISG has been 53 retained to evaluate potential uses and presented a preliminary report to the City Council in 54 March. She believed the final report would be available by May. She stated that the City signed 55 an agreement with the State to use the facility from April 5, 2021 through June 30, 2021 to use 56 the facility as a vaccination site. She provided an update on the long-term planning the City staff 57 and Council have been working on. She welcomed any questions the group may have. 58 59 Chair Dahl noted that if members have additional questions, they can reach out to the City 60 Administrator. She thanked the City Administrator for attending the meeting tonight to provide 61 updates. 62 63 OLD BUSINESS 64 65 A.Approval of January 14, 2021 Minutes 66 Chair Dahl noted that there was a question as to who made the motion and seconded the motion 67 to approve the minutes from the previous meeting. It was confirmed that the motion was made 68 by Commissioner Stanek and seconded by Commissioner Bretoi. 69 70 MOTION by Commissioner Stanek, seconded by Commissioner Damiani, approving the 71 meeting minutes of January 14, 2021. 72 73 Motion passed. (Trehus abstained) 74 75 B.Legal Representation (no new information) 76 Chair Dahl stated that there is no new information, and this can remain on the agenda for the July 77 meeting. 78 79 C.Open Positions on Charter Commission 80 Chair Dahl stated that information was included in the packet. She stated that the Commission 81 welcomed three new members today and one member at the last meeting, which has been good. 82 83 D.Odd Year Elections (no new information) 84 Chair Dahl commented that there is no new information on this item. She asked if the Council 85 would bring this topic back to consider this year. 86 87 The City Clerk commented that the Commission has discussed this issue a few times and the 88 previous sets of minutes were mentioned in the packet if the new members are interested in the 89 discussion that has previously occurred. She stated that the Council did not hold a lot of policy 90 discussion during 2020 because of the impacts of COVID but believed the topic would come 91 back as things settle down. 92 Charter Commission April 8, 2021 Page 3 3 93 Chair Dahl stated that perhaps there could be a reminder from the Charter Commission that they 94 are interested in the opinion of the Council on this topic. 95 96 The City Clerk confirmed that if desired, she could forward that message and attempt to have the 97 item placed on a future Council worksession. She confirmed that the desire from the 98 Commission was to gauge the opinion of the Council on the topic but not provide a 99 recommendation from the Commission. 100 101 E.Five-Year Plan Update 102 Chair Dahl noted that the City Administrator provided an update on this during her report. 103 104 NEW BUSINESS 105 106 A.Charter Commission Budget Update 107 Chair Dahl commented that she was pleased that the Charter Commission budget was increased 108 in the case funds are needed. She stated that if not used at the end of the year, the funds would 109 simply return to the general fund or contingency funds. 110 111 The City Clerk commented that at the end of the year unused funds are placed into that end of 112 the year balance and used towards budgeting for the expenses of the next year. 113 114 Chair Dahl noted that there is still a separate line item for minute taking services and therefore 115 that expense does not come out of the Charter Commission budget. 116 117 NEXT MEETING DATE 118 Chair Dahl noted the next meeting date is Thursday, July 8, 2021. 119 120 ADJOURN 121 122 MOTION by Commissioner Bretoi, seconded by Commissioner Damiani, to adjourn the meeting 123 at 6:58 p.m. Motion carried unanimously. 124 125 Drafted by: Amanda Staple, TimeSaver Off Site Secretarial, Inc. 126