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Home My WebLink About01-03-2023 Council Work Session PacketCITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Tuesday, January 3, 2023 Community Room 6:00 P.M. 1. Sunset/Main Street Roundabout, Michael Grochala, Anoka County 2. Organics Enclosure, Andy Nelson 3. 2023 Annual Appointments, Sarah Cotton 4. Appointments to Lino Lakes Advisory Boards, Sarah Cotton 5. Council Updates on Boards/Commissions, City Council 6. Adjourn WS – Item 1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: January 03, 2023 To: City Council From: Michael Grochala, Community Development Director Re: Main Street (CSAH 14)/Sunset Avenue (CR 53) Intersection Improvements Background Anoka County is proposing to reconstruct the intersection of Main Street and Sunset Avenue in 2024. The project is being proposed to address growing traffic volumes and safety concerns at the intersection. The proposed improvement include construction of a roundabout. A public “virtual” open house is planed from January 10 – 24th. An in- person open house is scheduled for January 25th at Sunrise Elementary School in Blaine. Representatives from Anoka County Highway Department will be present at the meeting to discuss the project and address any questions. Requested Council Direction Discussion only. Attachments 1. Roundabout Layout dated December 23, 2022 2. Preliminary Schedule SIGN SIGN SIGN SIGN SIGN SIGN SIGN SIGN SIGNSIGN SIGN SIGN MB SIGNSIGN (MAIN STREET) CSAH 14 (SUNSET AVENUE)CR 53Date: CSAH 14 & CR 54 ROUNDABOUT LAYOUT 12/23/2022 LEGEND OVALIZED ROUNDABOUT SHIFTED TO AVOID POLES ANOKA COUNTY 0 100 SCALE IN FEET EXISTING R/W PROPOSED GEOMETRICS FUTURE R/W EASEMENT DATE:12/23/2022 SUBJECT TO CHANGE PRELIMINARY PROPOSED MEDIAN / CURB PROPOSED BIT. PAVEMENT PROPOSED CONC. PAVEMENT PROPOSED CONC. WALK PROPOSED BIT. TRAIL IDTask ModeTask Name Duration Start Finish Predecessors % Complete1CSAH 14 at Sunset RAB686 daysFri 05/06/22Thu 03/21/240%2Receive Survey and DTM0 daysFri 05/06/22Fri 05/06/220%3Preliminary Design45 daysFri 05/06/22Sun 06/19/2220%430% Plans212 daysMon 06/20/22Tue 01/17/2330%530% Plans Review14 edaysTue 01/17/23Tue 01/31/2340%6PWC Item to negotiate JPA0 daysTue 01/31/23Tue 01/31/2350%760% Plans120 edaysTue 01/31/23Wed 05/31/2350%860% Plans Review21 edaysWed 05/31/23Wed 06/21/2370%9PM (If necessary)330 daysFri 05/06/22Fri 03/31/230%13Limits to R/W0 daysSat 03/18/23Sat 03/18/237SS+46 days0%14Preliminary Plat30 daysSun 03/19/23Mon 04/17/23130%15Appraisals60 daysFri 05/26/23Mon 07/24/2314FS+38 days0%16Review Appraisals15 daysTue 07/25/23Tue 08/08/23150%17Offer Letters19 daysWed 08/09/23Sun 08/27/23160%1830 Day good Faith Negotiations30 daysMon 08/28/23Tue 09/26/23170%19File for Condemnation0 daysTue 09/26/23Tue 09/26/23180%20Condemnation Hearing0 daysFri 11/10/23Fri 11/10/2319FS+45 days0%21Execute JPA0 daysMon 07/10/23Mon 07/10/236FS+160 days0%2295% Plans120 daysThu 06/22/23Thu 10/19/2380%2395% Plan Review30 daysFri 10/20/23Sat 11/18/23220%24100% Signed plans and Spec.60 daysSun 11/19/23Wed 01/17/24230%25Possession Date0 daysMon 12/25/23Mon 12/25/2319FS+90 days0%26Advertisement25 daysMon 02/05/24Thu 02/29/2425FS+15 days,24FS+18 days0%27Bid Opening0 daysThu 02/29/24Thu 02/29/24260%28Construction Can Begin0 daysThu 03/21/24Thu 03/21/2427FS+21 days0%05/0601/3103/1809/2611/1007/1012/2502/2903/21Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2Qtr 3Qtr 4Qtr 1Qtr 2202220232024TaskSplitMilestoneSummaryProject SummaryInactive TaskInactive MilestoneInactive SummaryManual TaskDuration-onlyManual Summary RollupManual SummaryStart-onlyFinish-onlyExternal TasksExternal MilestoneDeadlineProgressManual ProgressPage 1Project: CSAH 14 / Sunset RAB Date: Tue 11/22/22STIP: TBD WS – Item 2 WORK SESSION STAFF REPORT Work Session Item No. 2 Date: January 3rd, 2023 To: City Council From: Andy Nelson, Environmental Coordinator Re: Organics Enclosure Background The organics program in Lino Lakes has been growing rapidly, and has 473 participants as of December 21st, 2022. Participants currently drop their organics materials at four sites in the City. Each site has 90-gallon organics carts to accept the material. As use of these sites increases, more carts are added to accommodate the increased use. Eventually, the carts must be replaced with roll-off dumpsters in enclosures in order to keep the sites tidy while accommodating the increased use. The City has received approval for $25,000 in supplemental recycling grant funding from Anoka County to be used for an organics site enclosure. The best quote for an organics enclosure and concrete pad meeting city and hauler specifications came in at $29,198. The remaining $4,198 will be paid by SCORE grant funds for 2023. Entering into the agreement was approved by the Council in Resolution No. 22-123 on October 10th, 2022. The contract agreement required that the enclosure be fully built and functional by December 31st, 2022. After receiving comments from concerned residents near the project site during open mike at the October 24th, 2022 City Council meeting, staff was directed to reevaluate location options for the organics site. Anoka County subsequently agreed to an extension of the agreement. Under the new terms, t he site must be fully built and functional by June 1st, 2023. Failure to meet this deadline will result in losing the grant money. Staff is seeking City Council approval of a second location in Sunrise Park that should better address the concerns of nearby residents. Requested Council Direction Staff is requesting City Council direction to approve a location for an organics enclosure and move forward with construction in spring of 2023. Attachments 1. Aerial photo of Sunrise Park 2. Aerial photo of Sunrise Park building SunriseDrSunrise Park SunriseDrGlenviewLnParkview Dr GlenviewLn119.71 ft. 341.82 ft. December 21, 2022 Map Powered By Datafi ± 1 in = 80 Ft Sunrise Park Organics Locations Address Labels Parcels City Mask Proposed organics site location in Sunrise Park WS – Item 3 WORK SESSION STAFF REPORT Work Session Item No. 3 Date: January 3, 2023 To: City Council From: Sarah Cotton, City Administrator Re: Annual Appointments Background Below is the list of annual appointments the City Council considers each year. The Council will be asked to approve the 2023 appointments at the January 9, 2023, City Council meeting. 2022 2023 1. Acting Mayor Dale Stoesz Dale Stoesz 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson Barna, Guzy & Steffen Kennedy & Graven Rupp, Anderson, Squires, & Waldspurger Geck, Duea & Olson 4. Labor Services Barna, Guzy & Steffen Riley, Dettman & Kelsy BakerTilly Barna, Guzy & Steffen Riley, Dettman & Kelsy BakerTilly 5. Fiscal Agent BakerTilly BakerTilly 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Tony Cavegn (Alternate) Dale Stoesz Tony Cavegn (Alternate) 8. Vadnais Lake Watershed District Rob Rafferty Rob Rafferty 9. County Corrections Program Chris Lyden John Swenson Chris Lyden John Swenson 10. Joint Law Enforcement Council Tony Cavegn John Swenson Tony Cavegn John Swenson 11. Anoka Co. Fire Protection Council Mike Ruhland Rob Rafferty (Alternate) Mike Ruhland Rob Rafferty (Alternate) 12. City Depositories First Resource Bank LMC 4M Fund PMA Financial Network PMA Securities Moreton Capital Markets US Bank First Resource Bank LMC 4M Fund PMA Financial Network PMA Securities Moreton Capital Markets US Bank 13. City Treasurer1 Hannah Lynch Hannah Lynch 14. City Engineer WSB & Associates WSB & Associates 15. Data Practices Officer Julie Bartell Sarah Cotton 16. City Auditor Redpath & Company Redpath & Company 17. Twin Cities Gateway Sarah Cotton Dale Stoesz (Alternate) Sarah Cotton Dale Stoesz (Alternate) 18. Anoka Co./Blaine Airport Advisory Council Dean Quimby Dean Quimby 19. Hearing Officer John Swenson Rick DeGardner (Alternate) John Swenson Rick DeGardner (Alternate) 20. Local Board of Appeal & Equalization Training Mike Ruhland Rob Rafferty Mike Ruhland Rob Rafferty Chris Lyden 21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc. 1The City Council delegates the authority to make electronic funds transfers to the City Treasurer. The City Treasurer may delegate certain duties to finance staff, but shall remain responsible for the transfer program. Requested Council Direction Discuss whether any changes or modifications are needed to the 2023 appointments. Attachments None WS – Item 4 WORK SESSION STAFF REPORT Work Session Item No. 4 Date: January 3, 2023 To: City Council From: Sarah Cotton, City Administrator Re: Appointments to Lino Lakes Advisory Boards Background Openings for the City’s advisory boards and committees were advertised and applications have been received for terms expiring December 31, 2022. Attached is an outline of the applicants for each of the boards or committees. - Environmental Board – 3 seats, 3 applicants - Park Board – 3 seats, 3 applicants - Planning & Zoning Board – 3 seats, 7 applicants -EDAC – 3 seats, 4 applicants Appointment terms are 3 years with the exception of one Planning and Zoning Board seat that had a resignation; therefore, that seat is a one-year term. Requested Council Direction The Council will discuss whether to interview incumbents and/or new applicants, and establish a date to conduct interviews, if so desired. Attachments Advisory Board Applicant List 2023-2025 Advisory Board and Committee Applicants Environmental Board - 3 Seats, 3 Applicants 1. Alexander Schwartz (Incumbent) 2. Shawn Holmes (Incumbent) 3. Julia Nelson (New) Park Board – 3 Seats, 3 Applicants 1. William Kusterman (Incumbent) 2. Kellie Schmidt (New) 3. Kathy Ballering (New) Planning & Zoning - 3 Seats*, 7 Applicants *One seat is a 1-year term 1. Perry Laden (Incumbent) 2. Patrick Kohler (New) 3. Sara Jo R. Stewart (New) 4. Ken Kennedy (New) 5. Delight DeMulling (New) 6. Tom Cheesebrow (New) 7. Logan Nugent (New) EDAC – 3 Seats, 4 Applicants 1. Patrick Kohler (Incumbent) 2. Chad Wagner (Incumbent) 3. Nathan Vojtech (Incumbent) 4. Logan Nugent (New)