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Home My WebLink About12-12-2022 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : December 12,2022 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:30 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz,Lyden, 10 Ruhland, Cavegn and Mayor Rafferty 11 MEMBERS ABSENT • . 12 Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human 13 Resources and Communications Manager Meg Sawyer; Public Services Director Rick DeGardner; 14 Community Development Director Michael Grochala; Environmental Coordinator Andrew Nelson; 15 City Engineer Diane Hankee; Director of Public Safety John Swenson; Kelsey Gelhar of WSB & 16 Associates; City Clerk Julie Bartell 17 18 PUBLIC COMMENT 19 There were no public comments. 20 SETTING THE AGENDA 21 The agenda was approved as presented. 22 SPECIAL PRESENTATION 23 Special Recognition—Retiring Anoka County Attorney Tony Palumbo 24 CONSENT AGENDA 25 Councilmember Ruhland moved to approve the Consent Agenda, Items 1A through 1G as 26 presented. Councilmember Lyden seconded the motion. Motion carried on a voice vote. 27 28 ITEM ACTION 29 Consideration of Expenditures: 30 A) Consider Approval of Expenditures for December 12, 2022 31 (Check No. 117666 through 117732) in the Amount of 32 $365,567.81 Approved 33 B) Consider Approval of November 28, 2022 Work Session Minutes Approved 34 C) Consider Approval of November 28, 2022 Council Minutes Approved 35 D) Consider Resolution No. 22-143, Establishing Polling Locations 36 for 2023 Election Approved 37 E) Consider Approval of November 28, 2022 Council Closed Session 38 Minutes Approved 1 COUNCIL MINUTES APPROVED 39 F) Consider Approval of the Hiring of Part-Time Staff for 40 The Rookery Approved 41 G) Consider Approval of December 5, 2022 Work Session Minutes Approved 42 FINANCE DEPARTMENT REPORT 43 2A) Public Hearing—2022/23 Property Tax Levy and 2023 Budget: i. Consider Resolution 44 No. 22-144, Adopting the Final 2022 Tax Levy, Collectible in 2023; ii. Consider Resolution No. 22- 45 145, Adopting the Final 2023 General Fund Operating Budget; iii. Consider Resolution No. 22-146, 46 Adopting the 2023 Rookery Activity Center Fund Budget; iv. Consider Resolution No. 22-147, 47 Adopting the 2023 Enterprise Funds Operating Budgets; v. Consider Resolution No. 22-159, 48 Adopting the 2023 Capital Equipment Fund Budget—Finance Director Lynch reviewed a PowerPoint 49 presentation that included information on the following: 50 - Budget work is in progress most of the year including five sessions of review by the council for 51 this year's budget; 52 - Tax Levy(Operating)—includes several elements; 53 - General Fund Budget 54 - Operating Levy and Debt Levy equalls Total Levy; 55 - Tax Capacity and Rate; 56 - Total Tax Rate (includes accumulation with other taxing districts); 57 - Proposed Taxes for 2023; 58 - Median Tax Comparison; 59 - Other Budget Approvals—Rookery, Capital Equipment, Enterprise Funds. 60 Mayor Rafferty opened the public hearing 61 There being no one present wishing to speak,the public hearing was closed. 62 Councilmember Lyden noted the total tax levy and asked about a comparison to previous years. Ms. 63 Lynch noted last year's tax rate (less than the current). Councilmember Lyden remarked that the 64 council has worked hard and he feels the budget before the council is conservative while meeting the 65 needs of the community. Mayor Rafferty concurred. 66 Councilmember Lyden moved to approve Resolution No. 22-144 as presented. Councilmember 67 Ruhland seconded the motion. Motion carried on a voice vote. 68 Councilmember Cavegn moved to approve Resolution No. 22-145 as presented. Councilmember 69 Ruhland seconded the motion. Motion carried on a voice vote. 70 Councilmember Stoesz moved to approve Resolution No. 22-146 as presented. Councilmember 71 Cavegn seconded the motion. Motion carried on a voice vote. 72 Councilmember Ruhland moved to approve Resolution No. 22-147 as presented. Councilmember 73 Lyden seconded the motion. Motion carried on a voice vote. 74 Councilmember Lyden moved to approve Resolution No. 22-159 as presented. Councilmember 75 Cavegn seconded the motion. Motion carried on a voice vote. 2 COUNCIL MINUTES APPROVED 76 2B) Consider Resolution No. 22-148, Committing General Fund Balance—Finance Director 77 Lynch explained that the resolution recommends that certain 2022 budgeted funds be committed to a 78 purchase of fire equipment that will occur in 2023. 79 Councilmember Lyden moved to approve Resolution No. 22-148 as presented. Councilmember 80 Ruhland seconded the motion. Motion carried on a voice vote. 81 2C) Consider Resolution No. 22-157,Amending the 2022 General Fund Operating Budget— 82 Finance Director Lynch explained that this is an annual process that ensures that the previous year's 83 budget is thoroughly considered. She noted the amount of reserve use that will be required to balance 84 the budget. 85 Councilmember Ruhland moved to approve Resolution No. 22-157 as presented. Councilmember 86 Cavegn seconded the motion. Motion carried on a voice vote. 87 ADMINISTRATION DEPARTMENT REPORT 88 3A) Consider 2nd Reading and Adoption of Amendments to the Lino Lakes Code of 89 Ordinances: i. Ordinance No. 05-22,Amending Chapter 701 regarding Liquor Licensing; ii. 90 Ordinance No. 06-22,Amending Chapter 602 regarding Tobacco Products—City Clerk Bartell 91 explained that the two ordinances being submitted for consideration were approved for Pt reading at 92 the last meeting. The ordinances would amend the section of the City Code that relate to liquor and 93 tobacco regulations. The amendment provides for some updating and also new language relating to 94 compliance, violations, and penalties. The new language mirrors what the council has approved for 95 the cannabinoid regulations. Staff is requesting approval of the 2nd reading and adoption of the two 96 ordinances. 97 Councilmember Lyden moved to waive the full reading of Ordinances No. 05-22 and No. 06-22 as 98 presented. Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 99 Councilmember Cavegn moved to approve the 2nd Reading and Adoption of Ordinances No. 05-22 100 and No. 06-22 as presented. Councilmember Ruhland seconded the motion. Motion carried; Yays, 101 5;Nays none. 102 iii. Consider Resolution No. 22-150 and No. 22-151 , Authorizing Summary Publication of 103 Ordinances 104 Councilmember Stoesz moved to approve Resolution No. 22-150 and No. 22-151 as presented. 105 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 106 This matter included the council recognizing the services of City Clerk Bartell upon her pending 107 retirement. The city clerk expressed her thanks for the great opportunity of serving the City. 108 3B) Consider Appointment of Community Service Officer—Human Resources and 109 Communications Manager Sawyer reviewed her written staff report recommending the appointment 110 of Justin O'Brien. The report included Mr. O'Brien's qualifications. 111 Councilmember Cavegn moved to approve the appointment of Justin O'Brien as recommended. 112 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 113 3C) Consider Resolution No. 22-155,Authorizing the Appointment of Hannah Lynch as 114 Interim City Clerk—City Administrator Cotton explained that staff is recommending the 115 appointment of Hannah Lynch to assist in carrying out the functions of City Clerk when that position 116 is vacated at the end of the year. 3 COUNCIL MINUTES APPROVED 117 Councilmember Ruhland moved to approve Resolution No. 22-155 as presented. Councilmember 118 Cavegn seconded the motion. Motion carried on a voice vote. 119 3D) Consider Resolution No. 22-156,Approving the 2023-2024 Labor Agreement with 120 LELS,Local No.260-City Administrator Cotton reviewed the written staff report requesting 121 council approval of a tentative agreement as presented. The agreement has been approved by the 122 membership. 123 Councilmember Lyden moved to approve Resolution No. 22-156 as presented. Councilmember 124 Ruhland seconded the motion. Motion carried on a voice vote 125 3E) Consider Appointment of Public Works Mechanic --Human Resources and 126 Communications Manager Sawyer reviewed her written staff report recommending the appointment 127 of Patrick Doyle. The report includes Mr. Doyle's qualifications. 128 Councilmember Lyden moved to approve the appointment of Patrick Doyle as recommended. 129 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 130 PUBLIC SAFETY DEPARTMENT REPORT 131 There was no report from the Public Safety Department. 132 PUBLIC SERVICES DEPARTMENT REPORT 133 5A) Consider Resolution No. 22-154, Order Project,Approve Plans and Specifications, and 134 Authorize Ad for Bids for Watermark Park-Centennial High School student Sam Murillo read the 135 staff report. 136 137 Public Services Director DeGardner explained that Watermark residents have been invited to 138 participate. 139 Councilmember Stoesz noted that there was a discussion about community input in the work session; 140 he is comfortable that plans are flexible enough to move forward. 141 Councilmember Ruhland moved to approve Resolution No. 22-154 as presented. Councilmember 142 Cavegn seconded the motion. Motion carried on a voice vote. 143 COMMUNITY DEVELOPMENT REPORT 144 6A) Consider Approval of Resolution No. 22-152,Approving Emerald Ash Borer Injection 145 Program Contract-Environmental Coordinator Nelson reviewed his written report that included the 146 elements of the program and a recommendation that the program continue. The Environmental Board 147 has recommended continuation. 148 Councilmember Stoesz asked if staff sees effectiveness in going forward with injections. Mr.Nelson 149 said the injection is very effective if done properly; he commented on the difference of scale for an 150 individual injecting their tree versus the City injecting lots of public trees in perpetuity. 151 Councilmember Cavegn moved to approve Resolution No. 22-152 as presented. Councilmember 152 Lyden seconded the motion. Motion carried on a voice vote 153 6B) Consider Approval Of Resolution No.22-153,Approving Ash Tree Removal Contract- 154 Environmental Coordinator Nelson reviewed his written report that included recommendations on the 155 removal of certain ash trees. Staff has received quotes for the work. 4 COUNCIL MINUTES APPROVED 156 Councilmember Lyden moved to approve Resolution No. 22-153 as presented. Councilmember 157 Ruhland seconded the motion. Motion carried on a voice vote 158 6C) Consider Approval of Resolution No.22-149, Order Project,Approve the Plans and 159 Specifications and Authorize the Ad for Bid,2023 Street Rehabilitation Project—Kelsey Gelhar, 160 WSB &Associates, reviewed a map that included information on the following: 161 - Location of 2023 Street Rehabilitation Project; 162 - Project element details. 163 Ms. Gelhar reviewed the proposed schedule. 164 Mayor Rafferty asked if there are any soil issues anticipated and Ms. Gelhar said there is some 165 anticipation of that and staff is planning accordingly. 166 Councilmember Stoesz asked if there will be any trail rehab projects that could they be combined for 167 efficiency? Ms. Gelhar explained why those projects are done somewhat separately. 168 Councilmember Lyden moved to approve Resolution No. 22-149 as presented. Councilmember 169 Ruhland seconded the motion. Motion carried on a voice vote. 170 6D) Consider 1st Reading Ordinance No. 10-22,Amending Chapter 1011, Stormwater, 171 Erosion and Sediment Control Requirements- Community Development Director Grochala 172 reviewed a presentation that included information on the following: 173 - Cities are required to adopt regulations; 174 - Proposal to amend City Code to meet requirements (adopting watershed district requirements); 175 - Review of section changes; 176 - Wetland (buffer) language is new to the Lino Lakes Code. 177 Councilmember Lyden moved to approve the 1st Reading of Ordinance No. 10-22 as presented. 178 Councilmember Cavegn seconded the motion. Motion carried on a voice vote 179 6E) Consider Resolution No. 22-158, Supporting Ramsey County Interstate 35E/County 180 Road J Corridors of Commerce Grant Application—Community Development Director Grochala 181 reviewed his written staff report requesting City Council consideration to support the Ramsey County 182 2022-2023 Corridors of Commerce grant application to MnDOT for the Interstate 35E/County Road 183 interchange project. 184 Councilmember Ruhland moved to approve Resolution No. 22-158 as presented. Councilmember 185 Cavegn seconded the motion. Motion carried on a voice vote 186 UNFINISHED BUSINESS 187 There was no Unfinished Business. 188 189 NEW BUSINESS 190 There was no New Business. 191 192 COMMUNITY EVENTS 193 There were no events announced. 5 COUNCIL MINUTES APPROVED 194 COMMUNITY CALENDAR 195 Community Calendar—A Look Ahead 196 December 12,2022 through December 27,2022 197 Tuesday, December 27 6:00 pm, Community Room Council Work Session 198 Tuesday, December 27 6:30 pm, Council Chambers City Council Meeting 199 200 ADJOURN 201 202 There being no further business, Councilmember Stoesz moved to adjourn at 7:30 p.m. 203 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 204 205 Note: Economic Development Authority Meeting followed the Regular City Council Meeting. 206 207 These minutes were considered and approved at the regular Council Meeting on January 9, 2023. 208 209 210 211 b)(61,0\01k 212 Hannah Lynch, City erk i/1 j.olt" ft-A• ittPe.• Rob Rafferty, Mayor 6