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Home My WebLink About02-13-2023 Council Meeting Minutes COUNCIL MINUTES APPROVED 1 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : February 13, 2023 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:14 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, Mayor 10 Rafferty 11 MEMBERS ABSENT : Councilmember Cavegn 12 Staff members present: City Administrator Sarah Cotton; Finance Director/City Clerk Hannah 13 Lynch; Human Resources and Communications Manager Meg Sawyer; Public Services Director 14 Rick DeGardner; Community Development Director Michael Grochala; City Engineer Diane 15 Hankee; Kelsey Gelhar of WSB & Associates. 16 17 PUBLIC COMMENT 18 There were no public comments. 19 20 SETTING THE AGENDA 21 Councilmember Stoesz moved to remove item 5B from the Agenda. Councilmember Ruhland 22 seconded. Motion carried on a voice vote. 23 24 SPECIAL PRESENTATION 25 There was no Special Presentation. 26 27 CONSENT AGENDA 28 Councilmember Ruhland moved to approve the Consent Agenda, Items lA through 1G as 29 presented. Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 30 31 ITEM ACTION 32 A) Consider Approval of Expenditures for February 13, 2023 33 (Check No. 117990 through 118110) in the Amount of$794,364.28 Approved 34 B) Consider Approval of January 23, 2023 Work Session Minutes Approved 35 C) Consider Approval of January 23, 2023 Council Meeting Minutes Approved 36 D) Consider Resolution No. 23-19, Approving a Solicitor License for 37 Everlight Solar Approved 38 E) Consider Approving the Hiring of Part-Time Staff for The Rookery Approved 39 F) Consider Approving Exempt Gambling Permit for the Lino Lakes 40 Elementary School PTO Raffle Approved 41 G) Consider Approval of Appointments to Lino Lakes Advisory Board Approved 42 43 FINANCE DEPARTMENT REPORT 44 A) Public Hearing—2023-2027 Financial Plan - Finance Director Lynch 45 i. Consider Resolution No. 23-18, Accepting the 2023-2027 Financial Plan 46 1 COUNCIL MINUTES APPROVED 47 Finance Director Lynch gave a summary of her written report noting the City Council reviewed the 48 plan at their last work session and no changes have been made since that time. Staff recommends 49 holding a public hearing and considering Resolution No. 23-18. 50 51 Mayor Rafferty opened the public hearing at 6:35 p.m. There being no one present wishing to speak, 52 the public hearing was closed. 53 54 Councilmember Lyden moved to accept Resolution No. 23-18 as presented. Councilmember Ruhland 55 seconded the motion. Motion carried on a voice vote. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 A) Consider Appointment of Police Officer, Meg Sawyer—Human Resources and 59 Communications Manager Sawyer gave a summary of her written report noting the Council should 60 consider appointment of Spencer Baldwin to a vacant police officer position. She gave history and 61 background of Mr. Baldwin noting he would start the position on March 6, 2023. 62 63 Councilmember Ruhland moved to approve the appointment of Spencer Baldwin as recommended. 64 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 65 66 PUBLIC SAFETY DEPARTMENT REPORT 67 There was no report from the Public Safety Department. 68 69 PUBLIC SERVICES DEPARTMENT REPORT 70 A) Watermark Park Project, Rick DeGardner 71 i. Consider Approval of Resolution No. 23-15, Accepting Bids, Awarding a Construction 72 Contract 73 74 ii. Consider Approval of Resolution No. 23-16, Approving Construction Services Contract 75 with WSB & Associates 76 77 Public Services Director DeGardner gave a summary of his written report noting in September 2022 78 the Council approved the specifications and authorized advertiement for bids, of which 8 were 79 received. The low bid came in by Dimke Excavating and is being recommended for award with 80 funding through the dedicated parks fund. Mr. DeGardner noted WSB and Associates has submitted a 81 proposal to complete the construction services and shared about costs. Staff recommends adoption of 82 Resolutions No. 23-15 and No. 23-16. 83 84 Councilmember Stoesz moved to approve Resolutions No. 23-15 and No. 23-16 as presented. 85 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 86 87 B) Consider Approval of Resolution No. 23-17,Approving Contract with Northland Recreation 88 Inc. for Watermark Park Playground Equipment, Rick DeGardner 89 90 This item was removed from the Agenda. 91 92 COMMUNITY DEVELOPMENT REPORT 93 A) Phelps Road Stockpile, Kelsey Gelhar 94 i. Consider Resolution No. 23-10, Approving Interim Use Permit for Earth Moving and 95 Stockpiling 2 COUNCIL MINUTES APPROVED 96 ii. Consider Resolution No. 23-11, Approving Site Performance Agreement 97 98 Kelsey Gelhar of WSB and Associations gave a presentation on screen regarding the Phelps Road 99 location. The Applicant's proposal is to stockpile suitable fill material and altogether the stockpiles too would be 4.81 acres in area, 14-15 feet high, with about 71,000 cubic yards of material. She showed lot plans on screen noting the Planning and Zoning Board held a public hearing, there were no public 102 comments, and the Board recommended approval with a 5-0 vote. 103 104 Councilmember Ruhland asked if there were comments from the Environmental Board. Ms. Gelhar 105 replied Environmental Coordinator Nelson reviewed it and had comments about seed type and erosion 106 control, and construction access. 107 108 Councilmember Stoesz asked about drainage on the property and whether it would drain towards main 109 street. Ms. Gelhar noted the drainage moves south and the Applicant is not changing where it is 110 going, but rather starting at a higher point. 111 1 1 2 Mark Smith, 2120 Otter Lake Drive, noted there are no immediate plans for development, however 113 there is a concept of two office/warehouse buildings and another tenant looking to expand. He noted 114 they are getting ready for when someone has a need. 115 116 Councilmember Stoesz moved to approve Resolutions No. 23-10 and No. 23-11 as presented. 117 Councilmember Ruhland seconded the motion. Motion carried on a voice vote. 118 119 B) 2023 Street Rehabilitation Project, Diane Hankee 120 i. Consider Approval of Resolution No. 23-12, Accepting Bids, Awarding a 121 Construction Contract 122 123 ii. Consider Approval of Resolution No. 23-13,Approving Construction Services 124 Contract with WSB & Associates 125 126 City Engineer Hankee gave a summary of her written report noting the City Council authorized bids 127 for the 2023 project in December. She spoke about the proposed streets in the Black Duck 128 neighborhood and showed maps on screen. The low bid came in from Bituminous Roadways and is 129 within budget with a proposed completion date of October 31, 2023. A construction services proposal 130 from WSB and Associates is also included in consideration tonight. 131 132 Councilmember Lyden asked about communication on the project. Ms. Hankee replied the City has 133 sent mailings to those affected, the project is also on the City website, and she noted they will work 134 with school buses after school has started regarding the road project. She shared funding sources for 135 the project coming from the pavement management fund and the water operating fund. 136 137 Councilmember Stoesz moved to approve Resolution No. 23-12 and No. 23-13 as presented. 138 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 139 140 C) Consider Approval of Resolution No. 23-14, Order Project, Approve the Plans and 141 Specifications and Authorize the Ad for Bid, Pheasant Run Reconstruction Project, Diane 142 Hankee 143 3 COUNCIL MINUTES APPROVED 144 City Engineer Hankee gave a summary of her written report noting in October the City Council 145 approved a revision to the street reconstruction plan to add the Pheasant Run cul-de-sac which is in 146 very poor condition. The City is proposing to replace or rehabilitate the sanitary sewer line, upsize the 147 watermain, improve the roadway street section, add new curb and gutter, and upgrade the existing 148 pond to current standards. 149 150 Councilmember Stoesz asked about upsizing the watermain from 6 to 12 inch diameter. Ms. Hankee 151 replied it is partially due to the overall water system modeling and needs, as well as connection 152 between wells and future water treatment. 153 154 Councilmember Lyden moved to approve Resolution No. 23-14 as presented. Councilmember 155 Ruhland seconded the motion. Motion carried on a voice vote. 156 157 UNFINISHED BUSINESS 158 There was no Unfinished Business. 159 160 NEW BUSINESS 161 There was no New Business. 162 163 COMMUNITY EVENTS 164 There were no events announced. 165 166 COMMUNITY CALENDAR 167 168 Community Calendar-A Look Ahead 169 February 13,2023 through February 27,2023 170 A6 Monday, February 20 CITY HALL CLOSED President's Day Holiday 171 Wednesday,February 22 6:30 pm,Council Chambers Environmental Board 172 Monday,February 27 6:00 pm,Community Room Council Work Session 173 44. Monday, February 27 6:30 pm, Council Chambers City Council Meeting 174 175 ADJOURN 176 177 There being no further business, Councilmember Ruhland moved to adjourn at 7:14 p.m. 178 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 179 180 These minutes were considered and approved at the regular Council Meeting on March 13, 2023. 181 182 183haANA ` ` 184 Hannah Lynch, City Cle ob R ferty, Mayor 4