HomeMy WebLinkAbout04-10-2023 City Council PacketCITY COUNCIL AGENDA
Monday, April 10, 2023
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1.Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call - Lyden, Stoesz, Ruhland, Cavegn, Rafferty present.
Pledge of Allegiance
Open Mic / Public Comment (in person or received in writing prior to meeting)
No public comment was received at this time. Public Comment opened and closed at 6:31
PM.
Setting the Agenda: Addition or deletion of agenda items.
The agenda was approved as presented.
PRESENTATION
Oath of Police Service – Police Officer, Zach Beddow
1.CONSENT AGENDA
A)Consider Approval of Expenditures for April 10, 2023 (Check No. 118353
through 118445) in the Amount of $445,239.45
B)Consider Approval of March 27, 2023 Work Session Minutes
C)Consider Approval of March 27, 2023 Council Meeting Minutes
Action Taken: Motion by Ruhland, seconded by Cavegn, to approve
Consent Agenda Items 1A through 1C, as presented, was adopted
2.FINANCE DEPARTMENT REPORT
No report
3.ADMINISTRATION DEPARTMENT REPORT
A)Consider Appointment of Custodial Worker, Rick DeGardner
Council Agenda -2- April 10, 2023
Action Taken: Motion by Ruhland, seconded by Lyden, to approve the appointment
of Alana Petrucci as recommended, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Pheasant Run Reconstruction Project, Diane Hankee
i) Consider Approval of Resolution No. 23-22, Accepting Bids, Awarding a
Construction Contract
Action Taken: Motion by Cavegn, seconded by Ruhland, to approve
Resolution No. 23-22 as presented, was adopted
ii) Consider Approval of Resolution No. 23-23, Approving Construction Services
Contract with WSB & Associates
Action Taken: Motion by Cavegn, seconded by Ruhland, to approve
Resolution No. 23-23 as presented, was adopted
B) Consider Approval of Resolution 23-33, Lowering the School Zone Speed Limit
on Elm Street, Diane Hankee
Action Taken: Motion by Lyden, seconded by Stoesz, to approve Resolution
No. 23-33 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
Prior to adjournment, at 6:42 PM, Mayor Rafferty recognized Mr. Jeff Johnson,
6965 Sunrise Drive, for public comment. Mr. Johnson inquired of a reference to a
$100,000 water project that he read of in the Quad Press and asked what the
spending was about. Community Development Director provided clarification that
the money referenced is a grant from the state, not city dollars. Mayor Rafferty
noted this is a continued effort at conservation.
Adjournment
Action Taken: Motion by Ruhland, seconded by Cavegn, to adjourn at 6:48
p.m., was adopted.
Following adjournment of the regular meeting, the Council will reconvene in a Special Closed Meeting
to discuss offers for the purchase of real property.
Council Agenda -3- April 10, 2023
Community Calendar – A Look Ahead
April 10, 2023 through April 24, 2023
Wednesday, April 12 6:00 pm, Community Room Joint CC/P&Z Work Session
Monday, April 24 6:00 pm, Community Room Council Work Session
Monday, April 24 6:30 pm, Council Chambers City Council Meeting
+
Expenditures
April 10, 2023
Check #118353 to #118445
$445,239.45
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting April 10, 2023 Transfer In/(Out)
3/20/2023 Payroll ACH Return - Platzer 100.00
3/22/2023 Payroll ACH Resent Platzer (100.00)
3/23/2023 Debt Service Wire to US Bank (245,618.75)
3/24/2023 Wire from FRB Money Market 400,000.00
3/29/2023 Wire from FRB Money Market 400,000.00
3/31/2023 Payroll #07 (186,452.18)
3/31/2023 Payroll #07 Federal Deposit (51,373.75)
3/31/2023 Payroll #07 PERA (54,090.88)
3/31/2023 Payroll #07 State (11,325.97)
3/31/2023 Payroll #07 Child Support (856.06)
3/31/2023 Payroll #07 H.S.A. Bank Pretax (2,599.78)
3/31/2023 Payroll #07 TASC Pretax (1,305.70)
3/31/2023 Payroll #07 Mission Sq 457 Def. Comp #301596 (2,570.00)
3/31/2023 Payroll #07 Missin Sq Roth IRA #706155 (825.00)
3/31/2023 Payroll #07 MSRS HCSP #98946-01 (21,708.05)
3/31/2023 Payroll #07 MSRS Def. Comp #98945-01 (3,926.00)
3/31/2023 Payroll #07 MSRS Roth IRA #98945-01 (705.00)
4/7/2023 Council #03 Payroll (3,487.69)
4/7/2023 Council #04 Federal Deposit (202.30)
4/7/2023 Council #04 PERA (387.16)
4/7/2023 Council #04 State (44.08)
CITY COUNCIL WORK SESSION
DRAFT
1
LINO LAKES CITY COUNCIL 1
WORK SESSION 2
MINUTES 3
4
DATE : March 27, 2023 5
TIME STARTED : 6:00 p.m. 6
TIME ENDED : 6:25 p.m. 7
MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, Cavegn, 8
Mayor Rafferty 9
MEMBERS ABSENT : None. 10
Staff members present: City Administrator Sarah Cotton; Finance Director/City Clerk Hannah 11
Lynch; Community Development Director Michael Grochala; City Planner Katie Larsen; City 12
Engineer Diane Hankee; Director of Public Safety John Swenson; Public Services Director Rick 13
DeGardner. 14
1. Repair of Aerial 1 15
Director of Public Safety Swenson is asking for input on Aerial 1 noting it was in for annual 16
maintenance and inspection and a hydraulic leak was found. The estimate before the Council is 17
based on a previous repair on another unit with the same leak. They are working on getting 18
pricing from the manufacturer for the part. He spoke about the potential of a rebuild, and noted 19
this is the best estimate with information they currently have. The price would reflect shipping 20
the part back to Sweden to be re-manufactured. He explained that the City does not have an 21
aerial ladder truck right now and that they are communicating with neighboring cities for aerial 22
coverage within the City if it is needed. 23
City Administrator Cotton noted the existing budget will cover this expense, however if there are 24
additional repairs they would potentially go over-budget. 25
Mayor Rafferty spoke about past expenditures regarding this product noting there is quite a bit of 26
money the City has saved, there is a roughly $40,000 expense before the Council, and he does 27
not see any issue going forward with it. He wants to go forward in the right direction, rebuilding 28
it, certifying it properly, and for safety reasons. He does not think they are at the stage to move 29
forward with a new ladder truck right now. 30
2. Review Regular Agenda 31
32
Regular Agenda – 33
34
Item 5A, Consider Approval of Resolution No. 23-31, Accepting Bids and Awarding a 35
Contract, Watermark Park Irrigation System – Mayor Rafferty asked if this would use water 36
from the manmade pond on the property. Public Services Director DeGardner replied in the 37
affirmative noting it would also be the irrigation system for the entire park. 38
39
Item 6D, Consider Approval of Resolution No. 23-24, Approving the Delegated Contract 40
CITY COUNCIL WORK SESSION
DRAFT
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Process for Federally Funded Projects – City Engineer Hankee noted if the City were to 41
receive federal funding, they would have this contract in place and it covers requirements such as 42
equal opportunity employment, disadvantaged business work, wages, and that the City must 43
follow criteria. There is no cost to the City for this item, it is just a contract-in-place. 44
45
Item 6E, Consider Resolution No. 23-29, Authorizing 2024 Environmental and Natural 46
Resources Trust Fund Application for Water Stewardship – Community Development 47
Director Grochala noted the City is applying for a grant through the State and the previous year 48
the City went after funds to retrofit existing water meters and put the antennae on the water 49
tower for radio meter-reads. The previous year they asked for $200,000 and are now asking for 50
$100,000 with a $30,000 City share. 51
52
The meeting was adjourned at 6:25 p.m. 53
54
These minutes were considered, corrected and approved at the regular Council meeting held on 55
April 10, 2023. 56
57
58
59
60
Jolleen Chaika, City Clerk Rob Rafferty, Mayor 61
62
COUNCIL MINUTES
DRAFT
1
1
LINO LAKES CITY COUNCIL 2
REGULAR MEETING 3
MINUTES 4
5
DATE : March 27, 2023 6
TIME STARTED : 6:30 p.m. 7
TIME ENDED : 7:40 p.m. 8
MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, Cavegn, 9
Mayor Rafferty 10
MEMBERS ABSENT : None. 11
Staff members present: City Administrator Sarah Cotton; Finance Director/City Clerk Hannah 12
Lynch; Community Development Director Michael Grochala; City Planner Katie Larsen; City 13
Engineer Diane Hankee; Director of Public Safety John Swenson; Public Services Director Rick 14
DeGardner. 15
16
PUBLIC COMMENT 17
Bob Nelson, 6733 East Shadow Lake Drive expressed his concerns regarding safety along Black 18
Duck Drive. 19
20
Councilmember Lyden moved to close Public Comment at 6:43 p.m. Councilmember Ruhland 21
seconded the motion. Motion carried on a voice vote. 22
23
SETTING THE AGENDA 24
The agenda was approved as presented. 25
26
SPECIAL PRESENTATION 27
There was no Special Presentation. 28
29
CONSENT AGENDA 30
Councilmember Lyden moved to approve the Consent Agenda, Items 1A through 1G as presented. 31
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 32
33
ITEM ACTION 34
Consideration of Expenditures: 35
A) Consider Approval of Expenditures for March 27, 2023 Approved 36
(Check No. 118265 through 118352) in the Amount of $381,896.07 37
B) Consider Approval of March 6, 2023 Work Session Minutes Approved 38
C) Consider Approval of March 6, 2023 Closed Council Session Minutes Approved 39
D) Consider Approval of March 13, 2023 Work Session Minutes Approved 40
E) Consider Approval of March 13, 2023 Council Meeting Minutes Approved 41
F) Consider Approval of Application for an Exempt Permit for Lawful 42
Gambling Conducted by St. Joseph of the Lakes Catholic Church Approved 43
G) Consider Resolution 23-30, Approving a Solicitor License for Approved 44
Renewal by Anderson 45
46
FINANCE DEPARTMENT REPORT 47
No Report. 48
COUNCIL MINUTES
DRAFT
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49
ADMINISTRATION DEPARTMENT REPORT 50
3A) Consider Appointment of Custodial Worker – Public Services Director DeGardner 51
reviewed the written Staff report requesting Council approval of Tracie Scott to the part-time 52
custodial worker position, up to 29 hours per week. 53
54
Councilmember Ruhland moved to approve the appointment of Tracie Scott as recommended. 55
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 56
57
PUBLIC SAFETY DEPARTMENT REPORT 58
4A) Consider Approval of City of Lexington Equipment Donation– Public Safety Director 59
Swenson reviewed the written Staff report requesting Council approval to accept a donation of 4 60
sections of 50 foot Wildland fire hose from the City of Lexington. He stated that a vendor sent the 61
incorrect hose, the City of Lexington does not have need of it, and could not return it. The 62
approimate value of the donation is $400. 63
64
Councilmember Ruhland moved to approve the acceptance of a donation as recommended. 65
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 66
67
PUBLIC SERVICES DEPARTMENT REPORT 68
5A) Consider Approval of Resolution No. 23-31, Accepting Bids and Awarding a 69
Contract, Watermark Park Irrigation System - Public Services Director DeGardner reviewed the 70
written Staff report noting the Council awarded the Watermark Park construction project at the 71
February 13 meeting. Installation of the irrigation system was bid as a separate project with three 72
bids received and the low bid from Albrecht Enterprises at $104,083 and is being recommended for 73
award. 74
75
Councilmember Stoesz asked about the water source. Mr. DeGardner replied it will be primarily 76
from a re-use pond for the majority of irrigation and municipal water will also be connected. 77
78
Councilmember Cavegn moved to approve Resolution No. 23-31 as presented. Councilmember 79
Ruhland seconded the motion. Motion carried on a voice vote. 80
81
B) Consider Approval of Resolution No. 23-32, Awarding Contracts for Watermark 82
Park Shelter – Public Services Director DeGardner reviewed the written Staff report requesting 83
Council approval of two contracts for the open air park shelter at Watermark Park. Staff is 84
recommending entering into a contract with PlayPower LT Farmington, Inc., via Sourcewell, in the 85
amount of $84,283 for a Poligon Grand Haven Gable 32’ structure. 86
87
Councilmember Stoesz asked about electricity, electricity costs, and preventing people from 88
tampering with it. Mr. DeGardner shared that 4 of the 6 columns will have electrical service available 89
for those enjoying the park shelter. They are heavy-duty construction and there will be security 90
lighting in the evening. 91
92
Councilmember Ruhland asked about accessibility and whether the play area will be flat on the 93
ground. Mr. DeGardner replied in the affirmative, noting it will be ADA accessible. 94
95
Councilmember Lyden moved to approve Resolution No. 23-32 as presented. Councilmember Stoesz 96
seconded the motion. Motion carried on a voice vote. 97
COUNCIL MINUTES
DRAFT
3
98
COMMUNITY DEVELOPMENT REPORT 99
6A) City Code Chapter 1010: Signs – City Planner Larsen reviewed the written Staff report noting 100
tonight is the second reading of the Sign Ordinance. She noted changes to the Ordinance including 101
making it more content-neutral, easier to read and apply, and increasing dynamic signs from 20 square 102
feet to 32 square feet with an 8-second hold. 103
104
Councilmember Stoesz thinks 8 seconds makes it difficult to drive by without missing information. 105
Ms. Larsen replied it is MnDOT standard and the City can change it, however, that is what they see in 106
cities around Lino Lakes, as well. 107
108
Councilmember Cavegn moved to waive the full reading of Ordinance No. 03-23. Councilmember 109
Ruhland seconded the motion. Motion carried on a voice vote. 110
111
i. Consider 2nd Reading of Ordinance No. 01-23, Sign Ordinance Amendment 112
113
Councilmember Cavegn moved to approve the 2nd Reading and Adoption of Ordinance No. 114
01-23 as presented. Councilmember Ruhland seconded the motion. Motion carried on a roll 115
call vote: Yays, 5; Nays, none. 116
117
ii. Consider Resolution No. 23-21, Authorizing Summary Publication 118
119
Councilmember Stoesz moved to approve Resolution No. 23-21 as presented Councilmember 120
Lyden seconded the motion. Motion carried on a voice vote. 121
122
6B) Centennial Middle School Tennis Court Relocation and Parking Lot Addition - City Planner 123
Larsen reviewed the written Staff report noting the Middle School is taking an existing parking lot and 124
flipping it with tennis courts. The property requires a Conditional Use Permit (CUP) for schools and 125
must come back through the public hearing process. She noted the tennis courts are in poor condition 126
and relocating them brings it closer to the other athletic fields. She shared about the project including 127
demolition and reconstruction of eight courts while adding dual-use for pickleball, parking, lighting, 128
trail reconstruction on the east side, chain link fence, and drain tiles. Ms. Larsen shared about public 129
comments received regarding potential storm water contamination of a private well and noted the 130
storm water pond actually provides water quality. Another concern was in regards to lighting of the 131
parking lot and Ms. Larsen shared that the City is under the allowance and spoke about foot candle 132
measurements. She shared that the Planning and Zoning Board recommended approval 5-0 with a 133
condition that parking lot lights be turned off at night. After the meeting Staff conferred with Public 134
Safety who recommends the lights stay on at night, although they could be dimmed, because a dark, 135
unlit parking lot poses a safety concern. 136
137
Councilmember Cavegn asked about the location of the new tennis courts and traffic safety, noting 138
tennis balls may fly into traffic on all sides. Ms. Larsen stated it is no different from the existing 139
situation. 140
141
Councilmember Cavegn asked about the route for people in a wheelchair to get to the building. Ms. 142
Larsen shared about the proposed crosswalk and striping. Councilmember Cavegn asked why the 143
handicap parking spots are so far away. Ms. Larsen replied that is for the opportunity to get to the 144
athletic field to the west. Mr. Cavegn asked if they could split them so they are equal on both sides. 145
COUNCIL MINUTES
DRAFT
4
Ms. Larsen noted the existing parking lot may have handicap stalls and they may not be marked on the 146
plans. 147
148
Councilmember Lyden asked if pickleball lines will be striped. Ms. Larsen replied in the affirmative. 149
She noted the players will have to manage with the tennis nets. 150
151
Mayor Rafferty asked about Lot 4 (321 Elmcrest) with a fence and line of trees and whether the fence 152
can extend to the end of the parking lot where the lights are shining. Ms. Larsen replied the Council 153
can include the addition of another section of fence with the motion. Mayor Rafferty agrees with 154
Public Safety that it is very important not to turn the lights off at night and asked about the dimming 155
prospect. Ms. Larsen replied the resolution is written that if they choose, they can dim the lights. 156
Mayor Rafferty is trying to remove the “if they choose” and asked what Councilmembers think. 157
Councilmember Lyden does not have concerns. Ms. Larsen noted these are pretty deep lots. Mayor 158
Rafferty noted if the rest of the Council is not concerned he is fine with that. 159
160
i. Consider Resolution No. 23-25, Approving Conditional Use Permit for Schools 161
162
Councilmember Lyden moved to approve Resolution No. 23-25 as presented. Councilmember 163
Ruhland seconded the motion. Motion carried on a voice vote. 164
165
ii. Consider Resolution No. 23-26, Approving Site Improvement Performance Agreement 166
167
Councilmember Ruhland moved to approve Resolution No. 23-26 as presented. 168
Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 169
170
iii. Consider Resolution No. 23-27, Approving Maintenance Agreement for 171
Stormwater Management Facilities 172
173
Councilmember Cavegn moved to approve Resolution No. 23-27 as presented. 174
Councilmember Lyden seconded the motion. Motion carried on a voice vote. 175
176
6C) Consider Approval of Resolution No. 23-28, Accepting Quotes and Awarding a 177
Construction Contract, 2023 Seal Coat and Crack Fill Project – City Engineer Hankee reviewed 178
the written Staff report noting the neighborhoods and road the City is looking at this year. The project 179
is funded through the Pavement Management Fund and the overall budget is $100,000. Tonight, a 180
low quote was received from Allied Blacktop Company in the amount of $91,387.10 and Staff is 181
looking for approval to award that construction contract. 182
183
Councilmember Stoesz asked if the private roads in the area have plans to update those roads at the 184
same time as the City and whether there is communication regarding the project. Ms. Hankee noted 185
the City has not had communication with them but she can work on that contact. 186
187
Councilmember Cavegn moved to approve Resolution No. 23-28 as presented. Councilmember 188
Ruhland seconded the motion. Motion carried on a voice vote. 189
190
6D) Consider Approval of Resolution No. 23-24, Approving the Delegated Contract 191
Process for Federally Funded Projects - City Engineer Hankee reviewed the written Staff report 192
noting the agreement would be between MnDOT and the City and is enacted should the City receive 193
COUNCIL MINUTES
DRAFT
5
federal funding on a project. It outlines equal employment, disadvantaged business, prevailing wages, 194
that they would be required to meet. 195
196
Councilmember Cavegn moved to approve Resolution No. 23-24 as presented. Councilmember Lyden 197
seconded the motion. Motion carried on a voice vote. 198
199
6E) Consider Resolution No. 23-29, Authorizing 2024 Environmental and Natural 200
Resources Trust Fund Application for Water Stewardship – Community Development Director 201
Grochala reviewed the written Staff report noting the City provides treated water to approximately 202
17,000 residents and over 200 businesses. He shared about the aquafer that the City draws water from, 203
noting decreasing levels of White Bear Lake, and that the DNR has identified Lino Lakes as an area of 204
specific concern where groundwater resources are at risk of overuse and degrading quality. He shared 205
about typical pumping volumes and trying to change customer habits and use comsumption through 206
education and timely information. The City applied the previous year for a grant and was 207
unsuccessful; this year they have scaled back a bit and are reapplying this year for installation of a 208
tower antennae, base station for Citywide continuous data collection, and the acquisition of the 209
software for analytics in the customer portal. 210
211
Mayor Rafferty asked about odd/even watering days and how the program is working. Mr. Grochala 212
replied it is intended to help with fire use so everyone is not on the system at the same time and it 213
spreads out the use. He noted there are still people who water too much. He noted the new system will 214
help with system alerts comparing usage from the previous year, and there have been extreme events 215
where someone went south for the winter and the City did not find out until water started coming out 216
of the basement. This type of software will assist in the customer and City getting those alerts. 217
218
Mayor Rafferty asked about people in continual violation of the odd/even day, and stated the City is 219
hanging door hangers and noted they are finding people if they are just not paying attention. Mr. 220
Grochala replied in the affirmative noting the City may have to take stronger action in curbing that 221
use. He shared about restrictions when White Bear Lake gets below a certain level and noted at some 222
point the City may need to impose restrictions and they need to help people to be aware of the need to 223
comply with requirements the City faces. He noted groundwater is not being replenished as fast as 224
they are being pulled out and it is something people need to be cognizant of. 225
226
Councilmember Ruhland asked regarding people who winter in the south, is the City able to remotely 227
shut off their water in case of a leak. Mr. Grochala replied he is not 100% certain but stated the City 228
could be notified and if the owner could not be reached, the City could shut off at the curb-stop. 229
230
Councilmember Cavegn moved to approve Resolution No. 23-29 as presented. Councilmember 231
Ruhland seconded the motion. Motion carried on a voice vote. 232
233
UNFINISHED BUSINESS 234
There was no Unfinished Business. 235
236
NEW BUSINESS 237
There was no New Business. 238
239
COMMUNITY EVENTS 240
There were no events announced. 241
242
COUNCIL MINUTES
DRAFT
6
COMMUNITY CALENDAR 243
244
Community Calendar – A Look Ahead 245
March 27, 2023 through April 10, 2023 246
Wednesday, March 29 6:30 pm, Council Chambers Environmental Board 247
Monday, April 3 6:00 pm, Community Room Council Work Session 248
Wednesday, April 5 6:30 pm, Council Chambers Park Board 249
Thursday, April 6 :00 am, Community Room EDAC 250
Monday, April 10 6:00 pm, Community Room Council Work Session 251
Monday, April 10 6:30 pm, Council Chambers City Council Meeting 252
253
ADJOURN 254
255
There being no further business, Councilmember Ruhland moved to adjourn at 7:40 p.m. 256
Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 257
258
These minutes were considered and approved at the regular Council Meeting on April 10, 2023. 259
260
261
262
263
Jolleen Chaika, City Clerk Rob Rafferty, Mayor 264
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager
MEETING DATE: April 10, 2023
TOPIC: Consider Appointment of Custodial Worker
VOTE REQUIRED: 3/5
INTRODUCTION
The City Council is being asked to approve the appointment of Alana Petrucci to the part-time
Custodial Worker position within the Public Services department.
BACKGROUND
Staff has completed the recruitment process, provided a conditional offer, and is recommending
the approval of Alana Petrucci for the part-time position.
The hourly rate of pay would be $23.00, which is the top of the pay range for the part-time
custodial worker.
With Council’s approval, Petrucci would start in the position on April 11, 2023.
RECOMMENDATION
Please approve the appointment of Alana Petrucci to the part-time Custodial Worker position.
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Diane Hankee PE, City Engineer
MEETING DATE: April 10, 2023
TOPIC: Pheasant Run Reconstruction Project
i. Consider Resolution No. 23-22, Accepting bids, Awarding
Construction Contract
ii. Consider Resolution No. 23-23, Approving Construction
Services Contract with WSB & Associates
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting Council’s consideration to accept bids, award a construction contract, and
approve a construction services contract for the Pheasant Run Reconstruction Project.
BACKGROUND
On February 13, 2023, the City Council ordered the project and authorized the advertisement for
bid for the Pheasant Run Reconstruction Project. The project is located on Pheasant Run north of
Birch Street. The reconstruction includes new curb and gutter, new pavement, and storm sewer
replacement. Utility work will also include replacing and rehabilitating the existing sanitary sewer
along Pheasant Run, and upsizing the existing potable water main from 6-inch to 12-inch diameter
pipe along Pheasant Run and up to Captain’s Place and looping back in at Black Duck Drive.
Bids were received on Tuesday, April 4, 2023. A total of 8 bids were received and are
summarized in the following table:
The low bid was submitted by A-1 Excavating, LLC. in the amount of $886,886.00 which is
within the planned budget and is being recommended for award.
Contractor Total Base Bid
A-1 Excavating, LLC $886,886.00
Northdale Construction Co. $893,877.95
T.A. Schifsky & Sons, Inc. $898,590.53
Kuechle Underground, Inc. $977,286.82
Miller Excavating, Inc. $1,133,333.34
Meyer Contracting, Inc. $1,146,274.01
Dresel Contracting, Inc. $1,337,522.15
Forest Lake Contracting, Inc. $1,398,768.00
The budget for the Pheasant Run Reconstruction Project, including soft costs and contingencies,
is $1,270,000.00. Funding for the project is from the 2021 Street Reconstruction Bonds, the
Water and Sewer Operating Funds, the Trunk Water Fund, and the Street Reconstruction Fund.
The completion date for this project is November 30, 2023.
WSB and Associates has submitted a proposal to complete the construction services for the
Pheasant Run Reconstruction Project in the amount of $64,900.00.
RECOMMENDATION
Staff recommends adoption of Resolution No. 23-22, Accepting the Bid and Awarding a
Construction Contract for the Pheasant Run Reconstruction Project in the amount of
$886,886.00 to A-1 Excavating, LLC., and adoption of Resolution No. 23-33. Approving the
Construction Services Contract with WSB for the Pheasant Run Reconstruction Project, in the
amount of $64,900.00.
ATTACHMENTS
1. Resolutions 23-22 & 23-23
2. Project Map
3. Bid Tabulation
4. WSB Proposal
CITY OF LINO LAKES
RESOLUTION NO. 23-22
ACCEPTING BASE BID AND AWARDING A CONSTRUCTION CONTRACT
PHEASANT RUN RECONSTRUCTION PROJECT
WHEREAS, pursuant to an advertisement for bids for the construction of the Pheasant Run
Reconstruction Project, bids were received, opened and tabulated according to law, and the
following bids were received complying with the advertisement; and
WHEREAS, it appears that A-1 Excavating, LLC is the lowest responsible bidder; and
WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with
the project,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes:
1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with A-1
Excavating, LLC in the amount of $886,886.00 by the name of the City of Lino Lakes for
the construction of the Pheasant Run Reconstruction Project according to the plans and
specifications approved by the City Council and on file in the office of the City Clerk.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid
Bonds made with their bids, except that the deposits of the successful bidder and the next
two lowest bidders shall be retained until a contract has been signed.
Adopted by the Council of the City of Lino Lakes this 10th day of April, 2023.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
Contractor Total Base Bid
A-1 Excavating, LLC $886,886.00
Northdale Construction Co. $893,877.95
T.A. Schifsky & Sons, Inc. $898,590.53
Kuechle Underground, Inc. $977,286.82
Miller Excavating, Inc. $1,133,333.34
Meyer Contracting, Inc. $1,146,274.01
Dresel Contracting, Inc. $1,337,522.15
Forest Lake Contracting, Inc. $1,398,768.00
_______________________________
Rob Rafferty, Mayor
The following voted against same:
ATTEST:
________________________
Jolleen Chaika, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 23-23
APPROVING THE CONSTRUCTION SERVICES CONTRACT
PHEASANT RUN RECONSTRUCTION PROJECT
WHEREAS, pursuant to the City Council awarding a construction contract to A-1 Excavating,
LLC in the amount of $886,886.00, on April 10, 2023; and
WHEREAS, WSB and Associates has submitted a proposal to complete the construction
services for the Pheasant Run Reconstruction Project in the amount of $64,900.00; and
WHEREAS, the City Council finds that it would be in the best interests of the city to proceed with
the construction oversight and administration,
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the
Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB, in the name
of the City of Lino Lakes for the construction services of Pheasant Run Reconstruction Project.
Adopted by the Council of the City of Lino Lakes this 10th day of April, 2023.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Jolleen Chaika, City Clerk
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PROJECT:
OWNER:
City of Lino Lakes
WSB PROJECT NO.:
021412-000
Bids Opened: Tuesday, April 4, 2023, at 10:00 am
Contractor Bid Security (5%) Total Base Bid
1 A-1 Excavating, LLC X $886,886.00
2 Northdale Construction Co.X $893,877.95
3 T.A. Schifsky & Sons, Inc.X $898,590.53
4 Kuechle Underground, Inc.X $977,286.82
5 Miller Excavating, Inc.X $1,133,333.34
6 Meyer Contracting, Inc.X $1,146,274.01
7 Dresel Contracting, Inc.X $1,337,522.15
8 Forest Lake Contracting, Inc.X $1,398,768.00
Engineer's Opinion of Cost $954,625.00
Denotes corrected figure
Paul Hornby, Sr. Project Manager
BID TABULATION SUMMARY
I hereby certify that this is a true and correct tabulation of the bids as received on April 4, 2023.
Pheasant Run Reconstruction Project
K:\021412-000\Admin\Construction Admin\Bidding\021412-000 Bid Summary 040423
\\metro-inet\linolakes\Shared\Community Development\Projects\Capital Improvement Projects\Pheasant Run Reconstruction\Staff Reports\20230410 CC Award
Project & Construction Services\5. Construction Services Proposal Pheasant Run.docx 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COM April 5, 2023
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: Proposal for Construction Services for Pheasant Run Reconstruction Project
WSB Project No. R-021142-000
Dear Mr. Grochala:
WSB & Associates, Inc. is providing a proposal for construction services associated with
the Pheasant Run Reconstruction Project. This construction services proposal would be
subsequent to the City Council awarding the construction contract.
The Pheasant Run Reconstruction Project is summarized as follows:
Utility Work – Replace and rehabilitate the existing sanitary sewer along Pheasant
Run and adjacent to Captain’s Place. Upsize the existing potable water main from 6
to 12 inch diameter along Pheasant Run, up to Captain’s Place and loop back in at
Blackduck Drive. Replace the existing storm sewer.
Street Reconstruction – Construct a street section that meets current city standards
and install new curb and gutter.
Scope of Engineering Services
WSB is pleased to provide professional construction engineering services for the
Pheasant Run Reconstruction Project including contract administration, construction
observation, construction staking, and public involvement with project stakeholders.
Below is a detailed description of the engineering services and WSB’s proposed
approach.
I.Construction Services
a.Project Management/Contract Administration
Contract Administration includes holding meetings with the contractor & City
of Lino Lakes (preconstruction & weekly construction), processing monthly
quantities for pay vouchers, and communicating with residents on a regular
basis. Weekly resident email updates will be provided during construction.
b.Construction Observation
WSB will provide an experienced engineering specialist whose
responsibilities will include communicating with the Contactor as an agent of
the City, calculating and keeping track of daily construction quantities and
Mr. Michael Grochala
April 5, 2023
Page 2
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Project & Construction Services\5. Construction Services Proposal Pheasant Run.docx
costs, contact and meet with residents as necessary, and work with the
Contractor to assist with a quality constructed product.
c.Construction Staking (Survey)
WSB will provide Surveying staff as necessary to provide field staking for
necessary utility alignments, elevations, and any necessary curbing or
structure related information.
Proposed Fee
WSB will complete the scope of work the project discussed herein on hourly basis for a
not-to-exceed amount of $64,900.00. Tasks not shown are considered outside of the
scope of services. If additional work is necessary, we will prepare a detailed scope of
work and include it as an addendum to this agreement.
This letter represents our complete understanding of the Pheasant Run Reconstruction
Project and the proposed scope of services. If you agree with the scope of services and
proposed fee, please sign in the appropriate space below and return one copy to us.
If you have any questions about this proposal, please feel free to call me at 763-287-
8536.
Sincerely,
Mark Erichson
Brian Bourassa Mark Erichson
Client Representative Director
ACCEPTANCE:
The City of Lino Lakes hereby accepts the WSB proposal of $64,900.00 for services
outlined in this letter.
City of Lino Lakes
Name
Title
Date
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Diane Hankee, PE City Engineer
MEETING DATE: April 10, 2023
TOPIC: Consider Resolution 23-33, Lowering the School Zone Speed
Limit on Elm Street
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting Council approve the resolution lowering the school zone speed limit on Elm
Street from 30 mph to 20 mph.
BACKGROUND
The City was contacted by representatives of Independent School District 12 to discuss safety
improvements associated with access to Centennial Middle School and Blue Heron Elementary
School. The school representatives asked the City to evaluate the school zone speed limit. The
existing speed limit on Elm Street is 35 mph. Elm Street has an existing school zone speed limit set
between Lake Drive and Snow Owl Lane at 30 mph.
Per Minnesota Department of Transportation (MnDOT) the 85th percentile speed is used to
determine speed limits for roads. The reasoning is that most drivers are reasonable and do not want
to get in an accident, but do want to get to their destination as quickly as possible. Therefore, a
speed at which 85 percent of people drive is figured to be the highest safe speed for that road. Based
on traffic speed data collected the 85th percentile speed on Elm Street is 36 mph. During school drop
off and pick up times the 85th percentile speed varies between 32 and 34 mph.
MnDOT’s Guide to Establishing Speed Limits in School Zones provides parameters for setting the
speed limits. In school zones, a City has the authority to reduce the speed limit based on Minnesota
Statute, Section 169.14, Subd. 5a - Speed Zoning in School Zone. Based on the existing speed on
Elm Street being 35 mph the and our engineering review of the area it is recommended that the
school zone speed limit be reduced from 30mph to 20 mph on Elm Street.
RECOMMENDATION
Staff is recommending approval of Resolution No. 23-33, lowering the school zone speed limit
on Elm Street.
ATTACHMENTS
1. Resolution No. 23-33
2.Project Location Map
CITY OF LINO LAKES
RESOLUTION NO. 23-33
RESOLUTION LOWERING THE SCHOOL ZONE SPEED LIMIT ON ELM STREET
WHEREAS, the existing speed limit on Elm Street is 35 miles per hour (mph); and
WHEREAS, Elm Street has an existing school zone speed limit set between Lake Drive and
Snow Owl Lane of 30 mph; and
WHEREAS, the City was contacted by representatives of the Independent School District 12 to
discuss traffic safety associated with access to Centennial Middle School and Blue Heron
Elementary School which included the school zone speed limit; and
WHEREAS, the City has the authority to reduce the speed limit based on Minnesota Statute,
Section 169.14, Subd. 5a - Speed Zoning in School Zone, and based on the Minnesota
Department of Transportation (MnDOT) Guide to Establishing Speed Limits in School Zones; and
WHEREAS, the school zone speed limit signs shall conform to the Minnesota Manual of
Uniform Traffic Control Devices; and
WHEREAS, the City based on engineering review and in coordination with Independent School
District 12 finds it in the best interest to lower the school zone speed limit from 30 mph to 20 mph.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes
hereby establishes the Elm Street school zone speed limit at 20 mph from Lake Drive to Snow
Owl Lane.
Adopted by the Council of the City of Lino Lakes this 10th day of April, 2023.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Jolleen Chaika, City Clerk
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