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HomeMy WebLinkAbout03-27-2023 Council Meeting Minutes COUNCIL MINUTES 2 LINO LAKES CITY COUNCIL 3 REGULAR MEETING 4 MINUTES 5 6 DATE : March 27,2023 7 TIME STARTED : 6:30 p.m. 8 TIME ENDED : 7:40 p.m. 9 MEMBERS PRESENT : Councilmember Stoesz, Lyden, Ruhland, Cavegn, 1 0 Mayor Rafferty 11 MEMBERS ABSENT : None. 12 Staff members present: City Administrator Sarah Cotton; Finance Director/City Clerk Hannah 13 Lynch; Community Development Director Michael Grochala; City Planner Katie Larsen; City 14 Engineer Diane Hankee; Director of Public Safety John Swenson; Public Services Director Rick 15 DeGardner. 16 17 PUBLIC COMMENT 18 Bob Nelson, 6733 East Shadow Lake Drive expressed his concerns regarding safety along Black 19 Duck Drive. 20 21 Councilmember Lyden moved to close Public Comment at 6:43 p.m. Councilmember Ruhland 22 seconded the motion. Motion carried on a voice vote. 23 24 SETTING THE AGENDA 25 The agenda was approved as presented. 26 27 SPECIAL PRESENTATION 28 There was no Special Presentation. 29 30 CONSENT AGENDA 31 Councilmember Lyden moved to approve the Consent Agenda, Items 1 A through 1 G as presented. 32 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 33 34 ITEM ACTION 35 Consideration of Expenditures: 36 A) Consider Approval of Expenditures for March 27, 2023 Approved 37 (Check No. 118265 through 118352) in the Amount of$381,896.07 38 B) Consider Approval of March 6, 2023 Work Session Minutes Approved 39 C) Consider Approval of March 6, 2023 Closed Council Session Minutes Approved 40 D) Consider Approval of March 13, 2023 Work Session Minutes Approved 41 E) Consider Approval of March 13, 2023 Council Meeting Minutes Approved 42 F) Consider Approval of Application for an Exempt Permit for Lawful 43 Gambling Conducted by St. Joseph of the Lakes Catholic Church Approved 44 G) Consider Resolution 23-30, Approving a Solicitor License for Approved 45 Renewal by Anderson 46 47 FINANCE DEPARTMENT REPORT 48 No Report. 49 1 COUNCIL MINUTES 50 ADMINISTRATION DEPARTMENT REPORT 51 3A) Consider Appointment of Custodial Worker-Public Services Director DeGardner 52 reviewed the written Staff report requesting Council approval of Tracie Scott to the part-time 53 custodial worker position, up to 29 hours per week. 54 55 Councilmember Ruhland moved to approve the appointment of Tracie Scott as recommended. 56 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 57 58 PUBLIC SAFETY DEPARTMENT REPORT 59 4A) Consider Approval of City of Lexington Equipment Donation-Public Safety Director 60 Swenson reviewed the written Staff report requesting Council approval to accept a donation of 4 61 sections of 50 foot Wildland fire hose from the City of Lexington. He stated that a vendor sent the 62 incorrect hose,the City of Lexington does not have need of it, and could not return it. The 63 approimate value of the donation is $400. 64 65 Councilmember Ruhland moved to approve the acceptance of a donation as recommended. 66 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 67 68 PUBLIC SERVICES DEPARTMENT REPORT 69 5A) Consider Approval of Resolution No. 23-31,Accepting Bids and Awarding a 70 Contract,Watermark Park Irrigation System - Public Services Director DeGardner reviewed the 71 written Staff report noting the Council awarded the Watermark Park construction project at the 72 February 13 meeting. Installation of the irrigation system was bid as a separate project with three 73 bids received and the low bid from Albrecht Enterprises at$104,083 and is being recommended for 74 award. 75 76 Councilmember Stoesz asked about the water source. Mr. DeGardner replied it will be primarily 77 from a re-use pond for the majority of irrigation and municipal water will also be connected. 78 79 Councilmember Cavegn moved to approve Resolution No. 23-31 as presented. Councilmember 80 Ruhland seconded the motion. Motion carried on a voice vote. 81 82 B) Consider Approval of Resolution No. 23-32,Awarding Contracts for Watermark 83 Park Shelter-Public Services Director DeGardner reviewed the written Staff report requesting 84 Council approval of two contracts for the open air park shelter at Watermark Park. Staff is 85 recommending entering into a contract with PlayPower LT Farmington, Inc., via Sourcewell, in the 86 amount of$84,283 for a Poligon Grand Haven Gable 32' structure. 87 88 Councilmember Stoesz asked about electricity, electricity costs, and preventing people from 89 tampering with it. Mr. DeGardner shared that 4 of the 6 columns will have electrical service available 90 for those enjoying the park shelter. They are heavy-duty construction and there will be security 91 lighting in the evening. 92 93 Councilmember Ruhland asked about accessibility and whether the play area will be flat on the 94 ground. Mr. DeGardner replied in the affirmative, noting it will be ADA accessible. 95 96 Councilmember Lyden moved to approve Resolution No. 23-32 as presented. Councilmember Stoesz 97 seconded the motion. Motion carried on a voice vote. 98 99 COMMUNITY DEVELOPMENT REPORT 2 COUNCIL MINUTES 100 6A) City Code Chapter 1010: Signs—City Planner Larsen reviewed the written Staff report noting 101 tonight is the second reading of the Sign Ordinance. She noted changes to the Ordinance including 102 making it more content-neutral, easier to read and apply, and increasing dynamic signs from 20 square 103 feet to 32 square feet with an 8-second hold. 104 105 Councilmember Stoesz thinks 8 seconds makes it difficult to drive by without missing information. 106 Ms. Larsen replied it is MnDOT standard and the City can change it, however, that is what they see in 107 cities around Lino Lakes, as well. 108 109 Councilmember Cavegn moved to waive the full reading of Ordinance No. 03-23. Councilmember 1 to Ruhland seconded the motion. Motion carried on a voice vote. 111 112 i. Consider 2nd Reading of Ordinance No. 01-23, Sign Ordinance Amendment 113 114 Councilmember Cavegn moved to approve the 2nd Reading and Adoption of Ordinance No. 115 01-23 as presented. Councilmember Ruhland seconded the motion. Motion carried on a roll 116 call vote: Yays, 5; Nays, none. 117 118 ii. Consider Resolution No. 23-21,Authorizing Summary Publication 119 120 Councilmember Stoesz moved to approve Resolution No. 23-21 as presented Councilmember 121 Lyden seconded the motion. Motion carried on a voice vote. 122 123 6B) Centennial Middle School Tennis Court Relocation and Parking Lot Addition - City Planner 124 Larsen reviewed the written Staff report noting the Middle School is taking an existing parking lot and 125 flipping it with tennis courts. The property requires a Conditional Use Permit (CUP) for schools and 126 must come back through the public hearing process. She noted the tennis courts are in poor condition 127 and relocating them brings it closer to the other athletic fields. She shared about the project including 128 demolition and reconstruction of eight courts while adding dual-use for pickleball, parking, lighting, 129 trail reconstruction on the east side, chain link fence, and drain tiles. Ms. Larsen shared about public 130 comments received regarding potential storm water contamination of a private well and noted the 131 storm water pond actually provides water quality. Another concern was in regards to lighting of the 132 parking lot and Ms. Larsen shared that the City is under the allowance and spoke about foot candle 133 measurements. She shared that the Planning and Zoning Board recommended approval 5-0 with a 134 condition that parking lot lights be turned off at night. After the meeting Staff conferred with Public 135 Safety who recommends the lights stay on at night, although they could be dimmed, because a dark, 136 unlit parking lot poses a safety concern. 137 138 Councilmember Cavegn asked about the location of the new tennis courts and traffic safety, noting 139 tennis balls may fly into traffic on all sides. Ms. Larsen stated it is no different from the existing 140 situation. 141 142 Councilmember Cavegn asked about the route for people in a wheelchair to get to the building. Ms. 143 Larsen shared about the proposed crosswalk and striping. Councilmember Cavegn asked why the 144 handicap parking spots are so far away. Ms. Larsen replied that is for the opportunity to get to the 145 athletic field to the west. Mr. Cavegn asked if they could split them so they are equal on both sides. 146 Ms. Larsen noted the existing parking lot may have handicap stalls and they may not be marked on the 147 plans. 148 3 COUNCIL MINUTES 149 Councilmember Lyden asked if pickleball lines will be striped. Ms. Larsen replied in the affirmative. 150 She noted the players will have to manage with the tennis nets. 151 152 Mayor Rafferty asked about Lot 4 (321 Elmcrest) with a fence and line of trees and whether the fence 153 can extend to the end of the parking lot where the lights are shining. Ms. Larsen replied the Council 154 can include the addition of another section of fence with the motion. Mayor Rafferty agrees with 155 Public Safety that it is very important not to turn the lights off at night and asked about the dimming 156 prospect. Ms. Larsen replied the resolution is written that if they choose, they can dim the lights. 157 Mayor Rafferty is trying to remove the "if they choose" and asked what Councilmembers think. 158 Councilmember Lyden does not have concerns. Ms. Larsen noted these are pretty deep lots. Mayor 159 Rafferty noted if the rest of the Council is not concerned he is fine with that. 160 161 i. Consider Resolution No. 23-25,Approving Conditional Use Permit for Schools 162 163 Councilmember Lyden moved to approve Resolution No. 23-25 as presented. Councilmember 164 Ruhland seconded the motion. Motion carried on a voice vote. 165 166 ii. Consider Resolution No. 23-26, Approving Site Improvement Performance Agreement 167 168 Councilmember Ruhland moved to approve Resolution No. 23-26 as presented. 169 Councilmember Stoesz seconded the motion. Motion carried on a voice vote. 170 171 iii. Consider Resolution No. 23-27, Approving Maintenance Agreement for 172 Stormwater Management Facilities 173 174 Councilmember Cavegn moved to approve Resolution No. 23-27 as presented. 175 Councilmember Lyden seconded the motion. Motion carried on a voice vote. 176 177 6C) Consider Approval of Resolution No. 23-28,Accepting Quotes and Awarding a 178 Construction Contract, 2023 Seal Coat and Crack Fill Project—City Engineer Hankee reviewed 179 the written Staff report noting the neighborhoods and road the City is looking at this year. The project 180 is funded through the Pavement Management Fund and the overall budget is $100,000. Tonight, a 181 low quote was received from Allied Blacktop Company in the amount of$91,387.10 and Staff is 182 looking for approval to award that construction contract. 183 184 Councilmember Stoesz asked if the private roads in the area have plans to update those roads at the 185 same time as the City and whether there is communication regarding the project. Ms. Hankee noted 186 the City has not had communication with them but she can work on that contact. 187 188 Councilmember Cavegn moved to approve Resolution No. 23-28 as presented. Councilmember 189 Ruhland seconded the motion. Motion carried on a voice vote. 190 191 6D) Consider Approval of Resolution No. 23-24,Approving the Delegated Contract 192 Process for Federally Funded Projects - City Engineer Hankee reviewed the written Staff report 193 noting the agreement would be between MnDOT and the City and is enacted should the City receive 194 federal funding on a project. It outlines equal employment, disadvantaged business,prevailing wages, 195 that they would be required to meet. 196 197 Councilmember Cavegn moved to approve Resolution No. 23-24 as presented. Councilmember Lyden 198 seconded the motion. Motion carried on a voice vote. 4 COUNCIL MINUTES 199 200 6E) Consider Resolution No. 23-29, Authorizing 2024 Environmental and Natural 201 Resources Trust Fund Application for Water Stewardship—Community Development Director 202 Grochala reviewed the written Staff report noting the City provides treated water to approximately 203 17,000 residents and over 200 businesses. He shared about the aquafer that the City draws water from, 204 noting decreasing levels of White Bear Lake, and that the DNR has identified Lino Lakes as an area of 205 specific concern where groundwater resources are at risk of overuse and degrading quality. He shared 206 about typical pumping volumes and trying to change customer habits and use comsumption through 207 education and timely information. The City applied the previous year for a grant and was 208 unsuccessful; this year they have scaled back a bit and are reapplying this year for installation of a 209 tower antennae, base station for Citywide continuous data collection, and the acquisition of the 210 software for analytics in the customer portal. 211 212 Mayor Rafferty asked about odd/even watering days and how the program is working. Mr. Grochala 213 replied it is intended to help with fire use so everyone is not on the system at the same time and it 214 spreads out the use. He noted there are still people who water too much. He noted the new system will 215 help with system alerts comparing usage from the previous year, and there have been extreme events 216 where someone went south for the winter and the City did not find out until water started coming out 217 of the basement. This type of software will assist in the customer and City getting those alerts. 218 219 Mayor Rafferty asked about people in continual violation of the odd/even day, and stated the City is 220 hanging door hangers and noted they are finding people if they are just not paying attention. Mr. 221 Grochala replied in the affirmative noting the City may have to take stronger action in curbing that 222 use. He shared about restrictions when White Bear Lake gets below a certain level and noted at some 223 point the City may need to impose restrictions and they need to help people to be aware of the need to 224 comply with requirements the City faces. He noted groundwater is not being replenished as fast as 225 they are being pulled out and it is something people need to be cognizant of. 226 227 Councilmember Ruhland asked regarding people who winter in the south, is the City able to remotely 228 shut off their water in case of a leak. Mr. Grochala replied he is not 100% certain but stated the City 229 could be notified and if the owner could not be reached, the City could shut off at the curb-stop. 230 231 Councilmember Cavegn moved to approve Resolution No. 23-29 as presented. Councilmember 232 Ruhland seconded the motion. Motion carried on a voice vote. 233 234 UNFINISHED BUSINESS 235 There was no Unfinished Business. 236 237 NEW BUSINESS 238 There was no New Business. 239 240 COMMUNITY EVENTS 241 There were no events announced. 242 243 COMMUNITY CALENDAR 244 245 Community Calendar—A Look Ahead 246 March 27,2023 through April 10,2023 2474. Wednesday, March 29 6:30 pm, Council Chambers Environmental Board 248 4 Monday, April 3 6:00 pm, Community Room Council Work Session 5 COUNCIL MINUTES 249 4, Wednesday, April 5 6:30 pm, Council Chambers Park Board 250 Thursday, April 6 :00 am, Community Room EDAC 251 Ak Monday, April 10 6:00 pm, Community Room Council Work Session 252 Monday, April 10 6:30 pm, Council Chambers City Council Meeting 253 254 ADJOURN 255 256 There being no further business, Councilmember Ruhland moved to adjourn at 7:40 p.m. 257 Councilmember Cavegn seconded the motion. Motion carried on a voice vote. 258 259 These minutes were considered and approved at the regular Council Meeting on April 10, 2023. 260 261 262 �� 263 1 r L` i 264 Jolleen Chaika, City Clerk 'ob afferty, ayor 6