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HomeMy WebLinkAbout07-27-2015 Council Meeting Minutes COUNCIL MINUTES July 27 , 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE July 27 , 2015 6 TIME STARTED 6 : 30 p . m . 7 TIME ENDED 8 : 00 p . m . 8 MEMBERS PRESENT Council Member Stoesz , Kusterman , Rafferty , 9 Roeser , and Mayor Reinert 10 MEMBERS ABSENT none 11 12 Staff members present : City Administrator Jeff Karlson ; Brian Bourassa (for the City Engineer) ; 13 Chief of Police John Swenson ; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 Lino Lakes Ambassadors — The current Ambassadors , Tori Dobias , Erin Davis , and Asha Sivarajah , 18 announced several parade awards for the float , outlined their work for the past year and thanked the 19 council for support . This year ' s candidates were introduced . 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented . 24 25 CONSENT AGENDA 26 27 Council Member Rafferty moved to approve the Consent Agenda , Items 1 A through 1 H as presented . 28 Council Member Stoesz seconded the motion . Motion carried on a voice vote . 29 30 ITEM ACTION 31 32 Consideration of Expenditures : 33 34 July 27 , 2015 ( Check No . 101783 — 35 101894 , $ 1 , 309 , 421 . 76 ) Approved 36 37 Centennial Fire District ( Check No . 7025 - 3 8 7035 , $ 24 , 476 . 54 ) Approved 39 40 July 6 , 2015 Council work Session 41 Minutes Approved 42 43 July 13 , 2015 City Council Meeting 44 Minutes Approved 45 1 COUNCIL MINUTES July 27 , 2015 APPROVED 46 Resolution No . 15 - 74 , Special Event Permit for Tavern 47 On Main Tent Event , August 14 & 15 , 2015 Approved 48 49 Resolution No . 15 - 75 , Premise Permit for American 50 Legion Post 566 Approved 51 52 2015 Advisory Board Appointment Approved 53 54 Resolution No . 15 - 76 , Special Event and Parade/Run 55 Permit for 2015 Blue Heron Days Festival Approved 56 57 Resolution No . 15 - 77 , 14 Day Temporary On - Sale 58 Liquor License for American Legion Post 566 Approved 59 60 FINANCE DEPARTMENT REPORT 61 62 There was no report from the Finance Department . 63 64 ADMINISTRATION DEPARTMENT REPORT 65 66 3A) On - Sale and Off- Sale Liquor Regulations , Consider amendment to the City Code 67 ( concurrent with 2015 State law changes ) : 68 . 2nd i Reading and Adoption of Ordinance No . 0545 , Amending Section 701 . 02 , 69 Subdivision , to allow the off- sale of growlers on Sundays ; 70 11 . 2nd Reading and Adoption of Ordinance No . 0445 , Amending Section 701 . 09 , 71 Subdivision 3 , regarding Sunday on - sale hours 72 73 City Clerk Bartell explained that there have been some changes to on - sale and off- sale liquor 74 regulations at the state level . The changes allow cities to concur within their own regulations . The 75 council has discussed the changes at recent work sessions and a first reading of the ordinances was 76 approved at the last council meeting . 77 78 Ordinance No . 05 - 15 would allow the off- sale of growlers on Sundays . Ms . Bartell noted that the city 79 has issued one growler license to the one brewery located in Lino Lakes , Hammerheart . 80 81 Ordinance No . 04 - 15 would allow certain holders of an on - sale liquor license to begin selling at 8 : 00 82 a . m . on Sunday ( changed from the current 10 : 00 a . m . ) . 83 84 Council Member Roeser moved to waive the full reading of Ordinance No . 0545 . Council Member 85 Rafferty seconded the motion . Motion carried on a voice vote . 86 87 Council Member Roeser moved to approve the 2nd Reading and adoption of Ordinance No . 05 - 15 as 88 presented . Council Member Kusterman seconded the motion . Motion carried : Yeas , 5 ; Nays none . 89 90 2 COUNCIL MINUTES July 27 , 2015 APPROVED 91 Council Member Roeser moved to waive the full reading of Ordinance No . 0445 . Council Member 92 Rafferty seconded the motion . Motion carried on a voice vote . 93 94 Council Member Roeser moved to approve the 2nd Reading and adoption of Ordinance No . 04 - 15 as 95 presented . Council Member Kusterman seconded the motion . Motion carried : Yeas , 5 ; Nays none . 96 97 3B ) Consider Appointment of Finance Director — City Administrator Karlson explained that 98 upon the resignation of former Finance Officer Al Rolek , the city advertised to fill that position . An 99 appropriate number of applications were received and reviewed and several individuals were 100 interviewed . At this time , Mr . Karlson said , he is recommending that the council approve the hiring 101 of Sarah Cotton . He explained his recommendation to begin Ms . Cotton at the third step on the salary 102 range . 103 104 Counciol Member Kusterman moved to approve the appointment of Sarah Cotton as recommended 105 and contingent upon formal receipt of the background check process . Council Member Roeser 106 seconded the motion . Motion carried on a voice vote . 107 108 3C ) Consider Approval of Amendment No . 1 of the Connectivity Services Agreement with 109 Anoka County — City Administrator Karlson explained that the city has an agreement with Anoka 110 County relating to connectivity to the countywide broadband network . The amendment before the 111 council would renew the agreement through year 2020 . 112 113 Mayor Reinert noted that the council has already discussed costs and options for connectivity as well 114 as options for the city to withdraw as needed . He feels that the council should have some more 115 discussions about the system overall , but understanding the options for withdrawal from the 116 agreement , the council appears to be comfortable authorizing the renewal of the agreement . 117 118 Council Member Roeser moved to approve Amendment No . 1 of the Connectivity Agreement with 119 Anoka County . Council Member Kusterman seconded the motion . Motion carried on a voice vote . 120 121 3D ) Consider Approval of Centennial Fire District ( CFD ) Steering Committee ' s 122 Recommendation to hire Harlan Lundstrom as Fire Chief — City Administrator Karlson reviewed 123 the written report noting the review process , hiring recommendation and proposed salary . The process 124 requires that each CFD member city officially approve the hiring . 125 126 Mayor Reinert noted that the recommended candidate has another fire chief job in a town near Ely , 127 Minnesota and he is required to be there every weekend . At the work session the council discussed 128 making a departure from that other j ob a requirement for this CFD chief position . If that is a part of 129 the action , the council should clarify a deadline . 130 131 Council Member Rafferty moved to approve the CFD Steering Committee recommendation to hire 132 Harlan Lundstrom with the condition that he is not an active member of another fire department by 133 October 1 , 2015 . Council Member Stoesz seconded the motion . Motion carried on a voice vote . 134 135 3 COUNCIL MINUTES July 27 , 2015 APPROVED 136 PUBLIC SAFETY DEPARTMENT REPORT 137 138 4A) Resolution No . 15 - 78 , Approving Change Order No . 1 for the Lino Lakes Fire Station 139 Project — Police Chief Swenson noted that staff is seeking approval of a change order on the Fire 140 Station Project , with the changes being related to permit requirements of the Rice Creek Watershed 141 District (RCWD ) and Anoka County Highway Department . 142 143 Quinn Hutson , CNH Architects , further explained that the permit review process of the RCWD didn ' t 144 allow all wetland delineations to be complete at the onset when bids were developed . The changes 145 basically relate to water quality and wetland delineation . 146 147 Mayor Reinert expressed his concern about change orders . He wondered how long it took to get the 148 necessary information from the RCWD . Mr . Hutson explained that the watershed district insisted 149 upon reviewing the two projects (fire station and turn lane projects ) as one so that slowed the process . 150 151 Council Member Rafferty discussed some of the larger items included in the change order with staff 152 and consultants . There is drainage /manhole that must be installed due to high water levels right now , 153 based on the interpretation of the watershed district . Council Member Rafferty confirmed that staff 154 has worked with the changes to bring the cost as low as possible . Mr . Hutson noted that they have 155 worked it to a reduction of tens of thousands of dollars . 156 157 Council Member Stoesz asked about the possibility of using city staff to complete some of the labor 158 or providing an available manhole from stock . Mr . Hutson did not confirm that would be possible 159 based on his discussions with city staff on this topic . 160 161 Mayor Reinert wondered if the city could negotiate with the watershed district since their delay is a 162 factor . He also asked if there are other changes coming . Mr . Hutson explained an outstanding item 163 relating to ground softness but there ' s no cost understood with that as yet . 164 165 Council Member Roeser noted his concern that this type of water management can have an adverse 166 impact on businesses and others . The bottom line is that this was a farm Feld before development of 167 the fire station so it had no planned drainage at all . 168 169 Council Member Kusterman asked if there is any ability to mediate on the requirements . Mr . Hutson 170 explained that the watershed district is a quasi - government agency that is charged by the government 171 to regulate water . There may be an appeal process . He added that it isn ' t unusual to get feedback 172 from the watershed district on projects . This one relates mainly to the timeline since all the 173 information wasn ' t available from them right away . 174 175 The council confirmed that the cost of the change order falls within the prof ect contingency . 176 177 Council Member Rafferty moved to approve Resolution No . 15 - 78 as presented . Council Member 178 Stoesz seconded the motion . Motion carried on a voice vote . 179 180 6B ) Public Safety Department Update — Chief Swenson updated the council as follows : 4 COUNCIL MINUTES July 27 , 2015 APPROVED 181 - Fire Station Pro j ect — there have been two other change order requests that were declined by 182 staff based on further research . Onn the road change , there may be some alleviation of the 183 situation by dryer weather . He noted that staff is being very diligent in keeping costs down . oject itself is taking shape , with the roof mostly in and floors being poured . 184 The pr 185 - Fire Personnel — there are currently 19 fully trained staff members , 13 currently in training 186 who will finish August 26 , additional hires to start training on August 24 , and six new 187 candidates in the process . 188 - Equipment — Engine 21 is being outfitted with new hoses and the other engine will follow 189 very soon . One engine will be at the Corn Fest and Night to Unite events . The engines are 190 performing well as part of the training program . 191 - Policy Manual — is being rolled out . 192 193 PUBLIC SERVICES DEPARTMENT REPORT 194 195 There was no report from the Public Services Department . 196 197 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 198 6A) 2015 Mill and Overlay Project , County Road J Coordination with Ramsey County — 199 Brian Bourassa , representing the city engineer , explained that staff is seeking direction on a proposed 200 coordination agreement . The improvement project was going to be funded through a cost sharing 201 agreement with Ramsey County but due to changes in what the County can fund , staff is proposing a 202 change to the funding structure as explained in the staff report . 203 Council Member Rafferty moved to authorize coordination as proposed by staff. Council Member 204 Stoesz seconded the motion . Motion carried on a voice vote . 205 206 UNFINISHED BUSINESS 207 208 There was no Unfinished Business , 209 210 NEW BUSINESS 211 212 There was no New Business . 213 214 COMMUNITY EVENTS 215 216 FAMILY CORN ROAST & COMMUNITY NIGHT will be held Thursday , July 30th , from 5 : 30 — 217 8 : 00 p . m . at Sunrise Park . For more information call 651 - 982 - 2440 . 218 219 NIGHT TO UNITE Will be held in neighborhoods across Lino Lakes on Tuesday , August 4th from 220 5 : 00 - 9 : 00 p . m . 221 222 ST . JOESEPH FESTIVAL will be held at St . Joseph ' s Church ( 171 Elm Street) on Saturday , August 223 8th and Sunday August 9th 5 COUNCIL MINUTES July 27 , 2015 APPROVED 224 225 COMMUNITY CALENDAR 226 227 Community Calendar — A Look Ahead 228 July 27 , 2015 through August 10 , 2015 229 230 - Monday , Aug . 3 6 : 00 pm , Community Room Council Work Session 231 AV Monday , Aug . 3 6 : 30 pm , Council Chambers Park Board 232 - Thursday , Aug . 6 8 : 00 am , Community Room EDAC 233 234 ADJOURN 235 236 There being no further business , Council Member Rafferty moved to adjourn at 8 : 00 p . m . Council 237 Member Stoesz seconded the motion . Motion carried unanimously . 238 239 These minutes were considered and approved at the regular Council Meeting , August 10 , 2015 . 240 241 242 "O:i ",apt 243 244 Julianne B ell , City CIA Jeff Reinert , Mayor 245 6