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Home My WebLink About12-14-2016 Council Meeting Minutes COUNCIL MINUTES December 14 , 2015 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE December 14 , 2015 6 TIME STARTED 6 * 30 p . m . 7 TIME ENDED 8 : 50 p . m . 8 MEMBERS PRESENT Council Member Stoesz, Kusterman, Rafferty, 9 Roeser, and Mayor Reinert to MEMBERS ABSENT none 11 12 Staff members present : City Administrator Jeff Karlson ; Community Development Director Michael 13 Grochala; Chief of Police John Swenson ; Finance Director Sarah Cotton, City Engineer Diane 14 Hankee ; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 Carol Stanek, 6970 — 6966 Lake Drive, requested that the council allow additional time regarding a 19 code violation on her property. She has an accessory structure that is not allowed. Her husband is 20 currently deployed with U . S . military and it would be a hardship for her to move it on her own . She 21 is requesting the assistance of the Yellow Ribbon Community group in the moving effort . Mayor 22 Reinert explained that the Yellow Ribbon group is just forming in the city and he sees that this would 23 be an appropriate project for them since their goal is to assist military families . That assistance 24 should be available in spring. In the meantime the citation will be held . 25 26 SETTING THE AGENDA 27 28 The agenda was amended to move Item 4A to be discussed first and to remove Item 3B from the 29 agenda. 30 31 CONSENT AGENDA 32 Council Member Kusterman moved to approve Consent Agenda Items I through 1M, except Items 33 1G and 1H . Council Member Roeser seconded the motion . Motion carried on a voice vote . 34 Council Member Kusterman moved to approve Consent Agenda Items 1 G and 1 H as presented . 35 Council Member Roeser seconded the motion. Motion carried on a voice vote; Council Member 36 Rafferty abstained. 37 38 ITEM ACTION 39 40 Consideration of Expenditures : 41 42 December 14 , 2015 (Check No . 102712 — 43 102833 , $ 15121 , 871 . 15 ) Approved 44 1 COUNCIL MINUTES December 14 , 2015 APPROVED 45 Centennial Fire District ( Check No . 7199 - 46 722% $ 40 , 965 . 03 ) Approved 47 48 November 2 , 2015 Council Work Session Minutes Approved 49 50 November 16 , 2015 Special Council Meeting Minutes Approved 51 52 November 23 , 2105 Work Session Minutes Approved 53 54 November 23 , 2015 Council Meeting Minutes Approved 55 56 November 23 , 2105 Special Work Session Minutes Approved 57 58 November 9 , 2015 Council Meeting Minutes Approved 59 60 November 9 , 2015 Canvassing Board Minutes Approved 61 62 Resolution No . 15440 , Extension of Time for the 63 Submittal of the Planned Unit Development Final Plan/ 64 Final Plat, Century Farm North 6t" Addition Approved 65 66 Resolution No . 15 - 139 , Extension of Time for Conditional 67 Use Permit, Morrell Borrow Pit Approved 68 69 Resolution No . 15447 , Interfund Loan from the Municipal 70 Buildings and Facilities Fund to the 2005A G . O . 71 Improvement Debt Service Fund Approved 72 73 Approval of Application of Aquinas Roman Catholic 74 Home Education Services to conduct excluded bingo 75 on January 9 , 2016 at St . Joseph ' s Church Approved 76 77 FINANCE DEPARTMENT REPORT 78 79 2A) Public Hearing — 2015/16 Property Tax Levy and 2016 Budget 80 i) Consider Resolution No . 15441 , Adopting the Final 2015 Tax Levy, Collectible in 2016 ; 81 ii) Consider Resolution No . 15442, Adopting the Final 2016 General Fund Operating 82 Budget; 83 ni) Consider Resolution No . 15443 , Adopting the 2016 Water and Sewer Operating 84 Budgets ; 85 iv) Consider Resolution No . 15444 , Adopting the 2016 Recreation Fund Budget 86 Finance Director Cotton reviewed a PowerPoint presentation outling elements of the proposed tax levy 87 and 2016 budget for the City, including : 88 - amount of the proposed levy; 2 COUNCIL MINUTES December 14 , 2015 APPROVED 89 - change in the city tax levy from 2012 through 2016 ; 90 - tax rate for 2012 through 2016 (all taxing jurisdictions) ; 91 - property tax distribution ; 92 - property tax computation ; 93 - budget calendar; 94 - what is included in the budget ; 95 - the General Fund budget history; 96 - an overview of city revenues ; 97 - an overview of the city ' s Water and Sewer Operating budgets . 98 Mayor Reinert opened the Truth in Taxation public hearing. 99 There being no one present wishing to speak, the public hearing was closed . 100 101 Council Member Kusterman moved to approve Resolution No . 15 - 141 as presented. Council Member 102 Roeser seconded the motion . Motion carried on a voice vote. 103 104 Council Member Kusterman moved to approve Resolution No . 15442 as presented . Council Member 105 Roeser seconded the motion . Motion carried on a voice vote. 106 107 Council Member Roeser moved to approve Resolution No . 15 - 143 as presented . Council Member 108 Kusterman seconded the motion. Motion carried on a voice vote . 109 110 Council Member Kusterman moved to approve Resolution No . 15 - 144 as presented . Council Member 111 Roeser seconded the motion . Motion carried on a voice vote. 112 113 2B) Consider Resolution No . 15445, Amending the 2015 General Operating Budget — Finance 114 Director Cotton explained that it is customary to present amendments to the 2015 budget at this time of 115 the year. The amendments are based on fiscal decisions made through the year. 116 117 Council Member Rafferty moved to approve Resolution No . 15 - 145 as presented . Council Member 118 Stoesz seconded the motion . Motion carried on a voice vote. 119 120 C) Consider Resolution No . 15446, Committing Specific Revenue Sources in Special Revenue 121 Funds — Finance Director Cotton explained that under the standards of the Government Accounting 122 Standards Board (GASB ) , the city should act to commit specific revenue to certain special revenue 123 funds as included within this resolution . 124 125 Council Member Rafferty moved to approve Resolution No . 15 - 146 as presented . Council Member 126 Stoesz seconded the motion . Motion carried on a voice vote . 127 128 ADMINISTRATION DEPARTMENT REPORT 129 3 COUNCIL MINUTES December 14 , 2015 APPROVED 130 3A) Public Hearing ; Consider V Reading of Ordinance No . 1345 , Approving Cable 131 Television Franchise Ordinance with CenturyLink — Mike Bradley, attorney for North Metro 132 Telecommunications , reported . He noted that the council received a full briefing on this matter at 133 their work session the previous week . Staff is now requesting, after a public hearing, that the council 134 approve the first reading of an ordinance that adds a CenturyLink franchise to the city ' s code of 135 ordinances . 136 137 Mayor Reinert explained for the citizens that if they have cable services in Lino Lakes currently they 138 are receiving those services from Comcast . This franchise will make additional services available in 139 some areas of the city. It will be a longer process for CenturyLink service availability to reach all 140 areas of the city but that is the ultimate goal . Mayor Reinert ask for more information on how the 141 new services will be communicated to residents and if there will be promotions benefiting the 142 residents . 143 144 Kristen Sersland, Government Affairs , CenturyLink, thanked the city council for the opportunity to 145 provide competition in the cable market in Lino Lakes . She offered special thanks to Council 146 Member Stoesz for his involvement in bringing forward the franchise through his work on the board 147 of North Metro Telecommunications . She briefly explained the process for communicating services 148 to the residents . 149 150 Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public 151 hearing was closed . 152 153 Council Member Stoesz moved to approve the I " Reading of Ordinance No . 13 - 15 as presented . 154 Council Member Rafferty seconded the motion . Motion carried on a voice vote . 155 156 Item 3B had been removed from the agenda. 157 158 3C) Consider I ` Reading of Ordinance No . 1445, Adding Chapter 215 to the City Code, 159 regarding Joint Powers Agreements — Administrator Karlson noted that joint powers agreements 160 are fairly common and beneficial in municipal government . The City recently experienced a 161 situation, however, where governance under the terms of a joint powers agreement caused concern of 162 unfairness for the city. This ordinance would allow the city to participate in joint powers agreements 163 only when governance is proportionate to the city' s contribution. 164 165 Mayor Reinert opened the public hearing. 166 167 Melissa Maher, 6462 Fawn Lane, noted concern about statements that the ordinance would require a 168 4/5 vote for future actions . She doesn ' t believe that is possible under the language of the city' s 169 Charter. (It was clarified that there is no 4/5 vote requirement indicated by the ordinance . ) 170 171 Michael Manthey, 819 Lois Lane, said the ordinance seems too narrow and could affect more 172 complex matters . He requests that the council be thoughtful of the impact of the ordinance before 173 approving the 2nd reading . 174 4 COUNCIL MINUTES December 14 , 2015 APPROVED 175 Dan Dobson , 299 Baldwin Circle, said he feels that the council is attempting to add language to the 176 code that would undermine future attempts to have a joint powers agreement for certain services and 177 it is not what the voters have called for. 178 179 Mayor Reinert explained that, in the case of the joint powers agreement for fire services , the city was 180 paying seventy percent of the bill but had only thirty percent of the governance . As a result some 181 issues arose and the city has now worked away from that agreement . There is a new fire department 182 in place that will ensure the future protection and services to the residents . 183 184 There being no one else wishing to speak, the public hearing was closed . 185 186 Council Member Kusterman remarked that the ordinance is appropriate in his view and makes it clear 187 that a partnership should have equal powers and that is in the best interest of the citizens . 188 189 Council Member Roeser moved to approve the I " Reading of Ordinance No . 14- 15 as presented. 190 Council Member Kusterman seconded the motion . Motion carried on a voice vote. 191 192 PUBLIC SAFETY DEPARTMENT REPORT 193 194 4A) Consider Converting Seized Property to City Property. Public Safety Director Swenson 195 reviewed his written staff report, noting that converting seized property is allowed by city ordinance . 196 197 Council Member Rafferty moved to approve the recommendation to convert certain seized property to 198 city property. Council Member Stoesz seconded the motion . Motion carried on a voice vote. 199 200 413) Consider Authorizing a Lease with North Memorial Ambulance Service for Use of Lino 201 Lakes Fire Station # 1 and #2 - Public Safety Director Swenson explained that the lease would 202 provide access to an ambulance and its crew to one of the city ' s fire stations at all times . The 203 ambulance service provider rotates the ambulance based on service needs . There is lease revenue to 204 be received by the city. The mayor noted that ambulance services at the new station was a goal so 205 having this lease in place is good. 206 207 Council Member Kusterman moved to authorize execution of the lease as recommended. Council 208 Member Roeser seconded the motion . Motion carried on a voice vote . 209 210 4C) Consider Authorizing the Public Safety Department to contract with North Memorial 211 Ambulance for Medical Director — Public Safety Director Swenson explained that the public safety 212 department is now a medical response provider and must establish a relationship with a medical 213 provider. This contract would formalize a relationship with North Memorial . There is no cost to the 214 city. 215 216 Council Member Kusterman moved to authorize the contract as recommended . Council Member 217 Roeser seconded the motion . Motion carried on a voice vote . 218 219 4D) Public Safety Department Update — Public Safety Director Swenson provided an update : 5 COUNCIL MINUTES December 14 , 2015 APPROVED 220 - Fire Services in Lino Lakes — This morning at 7 : 00 a. m . the fire pagers for fire trained staff in 221 the city were authorized . The transition plan provides that staff will be responding to training 222 exercises this week, will be responding to locations next week, and the following will be 223 responding fully to emergencies . 224 - Training sessions are occuring at the new station, including SCBA and turn-out gear use ; 225 - Personnel — there are 32 fully trained firefighters and seven additional individuals taking the 226 final exam in a week ; there are additional individuals in the hiring process ; 227 - Transition Plan — as noted, the transition plan to Lino Lakes Fire is underway to move to 228 providing full services ; 229 - Staff is participating in a holiday drive in the next week . 230 231 PUBLIC SERVICES DEPARTMENT REPORT 232 233 There was no report from the Public Services Department , 234 235 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 236 237 6A) Consider Resolution No. 15450 , Approving the Joint Powers Agreement with Anoka 238 County for the Roundabout Construction Project at the Intersection of County State Aid 239 Highway 12 (10911 Av NE/Apollo Drive) and County Road 53 (Sunset Av) — City Engineer 240 Hankee explained some terms of the agreement, including the city ' s cost and how that will be funded 241 within the budget. The project is cooperative with Anoka County and also the City of Blaine . The 242 residents are receiving communications about the project, including more than one open house and 243 information on the construction schedule. 244 245 Council Member Kusterman moved to approve Resolution No . 15450 as presented . Council 246 Member Roeser seconded the motion . Motion carried on a voice vote. 247 248 UNFINISHED BUSINESS 249 250 There was no Unfinished Business , 251 252 NEW BUSINESS 253 254 There was no New Business . 255 256 COMMUNITY EVENTS 257 258 MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, December 19 259 from 10 : 00 a.m . to 2 : 00 p .m . See city website for a list of accepted items . 260 261 TOYS FOR JOY/CHRISTMAS COMMITTEE DROP OFF locations are located at Lino Lakes City 262 Hall and Police Department. Collection of toys and food for the upcoming holiday will serve folks 263 right here in our community. For more information , please contact Lisa Hogstad- Osterhues at 651 - 264 982 -2424 . 6 COUNCIL MINUTES December 14 , 2015 APPROVED 265 266 COMMUNITY CALENDAR 267 268 Cominun ty Calendar — A Look Ahead 269 December 15 , 2015 through December 28, 2015 270 A46. Wednesday, December 16 6 : 30 p . m . Council Chambers Environmental Board 271 4, Thursday, December 24 City Hall Closed Holiday 272 Ak Friday, December 25 City Hall Closed Holiday 273 4, Monday, December 28 5 : 30 p . m . , Community Room Council Work Session 274 Monday, December 28 6 : 00 p . m . , Council Chambers EDA Meeting 275 AL Monday, December 28 6 : 30 p .m. , Council Chambers City Council Meeting 276 277 ADJOURN 278 279 There being no further business , Council Member Rafferty moved to adjourn at 8 : 50 p . m . Council 280 Member Stoesz seconded the motion . Motion carried unanimously. 281 282 These minutes were considered and approved at the regular Council Meet3 , De ber 28 , 2015 . 283 284 285 286 287 Julia Bartell, City C rk Jeff R in , Mayor 288 7