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HomeMy WebLinkAbout05-22-2023 Council Meeting Minutes COUNCIL MINUTES LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: May 22, 2023 TIME STARTED: 6:32 PM TIME ENDED: 7:01 PM MEMBERS PRESENT: Councilmembers Stoesz,Lyden,Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Community Development Director Michael Grochala; Director of Public Safety John Swenson; Human Resources Director Meg Sawyer; City Engineer Diane Hankee; City Clerk Jolleen Chaika. PUBLIC COMMENT Public Comment was opened at 6:33 PM. Mr. Rick Wagner, 169 Glenview Avenue, addressed Council with concerns regarding his membership at the Rookery. He said that when he signed up for his annual membership, he was told that his grandchildren could join him at open swim on the weekends for free. Mr. Wagner advised that he has brought his grandchildren with him to swim 15 times with no issues; however, last Sunday when they arrived he was told he would need to pay $7 per child. He said he spoke with the manager on duty who confirmed that there is no free admission but that each member is granted four(4) guest passes so he was able to utilize that option last Sunday. He later spoke with Lisa,the Rookery director, who told him that the rules state no free admission. He asked Council for information about this as he feels he was misled. Mayor Rafferty asked Mr. Wagner to provide his phone number to staff so that further follow-up could be conducted. Mr. Fred Headwater, 8105 Diane Street. He inquired if the city was still considering an apartment building in the vicinity of Lake Drive and Main Street. Mayor Rafferty advised that developer considering the project has walked away from the concept at this time. Community Development Director Michael Grochala also noted that the property remains for sale. No further public comment was received and Public Comment was closed at 6:37 PM. SETTING THE AGENDA The agenda was approved as presented with no additions or changes. 1. CONSENT AGENDA A. Consider Approval of Expenditures for May 22, 2023 (Check No. 118582 through 118656) in the Amount of$446,555.15 B. Consider Approval of May 8, 2023 Local Board of Appeal and Equalization Minutes C. Consider Approval of May 8, 2023 Work Session Minutes COUNCIL MINUTES D. Consider Approval of May 8, 2023 Council Meeting Minutes E. Resolution 23-47 Granting Local Approval of Premises Permit for FLAAA at Fiesta Mexican Grill & Bar F. Consider Approval of the Hiring of Part-Time Staff for The Rookery i) Motion to: Approve the Consent Agenda as presented RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn,Ruhland, Lyden, Stoesz,Rafferty 2. FINANCE DEPARTMENT REPORT No report was presented. 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Appointment of Parks Maintenance Worker Human Resources and Communications Manager Meg Sawyer reviewed her staff report regarding the hiring recommendation of Bryce Shannon as a Parks Maintenance Worker. i) Motion to: Approve the Appointment of Bryce Shannon as a Parks Maintenance Worker RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden,Stoesz,Ruhland,Cavegn,Rafferty 3. PUBLIC SAFETY DEPARMENT REPORT No report was presented. 5. PUBLIC SERVICES DEPARTMENT A) Consider Resolution No. 23-46,Accepting Quotes and Awarding a Construction Contract,2023 Trail Maintenance Project,Diane Hankee City Engineer Diane Hankee reviewed her staff report and recommendation to approve the resolution to repave the trail segment as highlighted in her report. She noted funding is from general fund parks budget. Two quotes were received and she recommended approval of the low quote by Bituminous Roadways, Inc. in the amount of$21,100.00. COUNCIL MINUTES i) Motion to: Approve Resolution 23-46 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn,Ruhland,Lyden,Stoesz,Rafferty B) Consider Resolution No. 23-17, Approving Contract with PlayPower LT Farmington, Inc. for Watermark Park Playground Equipment, Rick DeGardner Public Services Director Rick DeGardner reviewed his staff report and recommended approval of Resolution 23-17, approval of a contract with PlayPower LT Farmington, Inc, for the park at the Watermark Development. Director DeGardener noted that the funding for this contract is from the parks fund. Mayor Rafferty opened the floor for public comments related to the agenda item. Mr. Matt Bekel, 7300 Watermark Way, addressed Council to state that he would like to see expansion of rubber ground cover, especially to the swingset area to increase accessiblity and inclusivity. He would also like to see ramps included on the play equipment as well. Ms. Britta Kleinwolterink, 7348 Crane Drive, said that she and her husband along with their son, Levi, have lived in the Watermark neighborhood for one year. Levi is about to turn two years old and has been diagnosed with ocular motor apraxia which effects the way his eyes move. He has worked hard in phsycial therapy and is working on walking but currently must use a walker. She said that she is here to advocate for her son and other children with similar challenges or sensory sensitivities as her son cannot play on a playground that does not have a rubber surface. She does not want to leave the city to have to find a safe, inclusive place for her son to play. Director DeGardner said that staff will be working with the company to see about expansion of the rubber surface. He also recalled that in February a discussion was held with Council regarding accessiblity and ADA standards; he said that this project exceeds the ADA standards though he realizes this does not fully make it accessible and inclusive for all children. He said that further discussions should be held regarding development of a fully inclusive playground. With the number of neighborhood parks in the city, it becomes a balance act with the budget. He said that to completely rubberize Watermark Park, the cost would be $160,000-$180,000; typically playground structures for neighborhood parks is in the $80,000-$90,000 range. He does feel that some significant improvements have been made at Watermark Park. Councilmember Stoesz noted that he would like the vendor to provide input into the color of the rubberized mulch so that the product is one that doesn't fade. Director DeGardner COUNCIL MINUTES noted that there is quite a bit of time before we get to that point but that they will get that information. Councilmember Lyden noted appreciation for staff and community members coming together to have these conversations. He also said that often times the cost of doing something right the first time for more money is a better investment. The project is slated for spring of 2024. i) Motion to: Approve Resolution 23-17 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland,Stoesz,Lyden,Cavegn,Rafferty 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 23-43, Approving Agreement for the Acquisition of Property—Water Treatment Plant Community Development Director Michael Grochala presented his staff report and noted that a purchase price has been agreed upon; execution of the purchase agreement is underway and has been signed by property owners. Mayor Rafferty thanked staff for the hard work on this project. Councilmember Lyden inquired of the size of the land for this project. Director Grochala noted that there is enough land for the plant with a little room for expansion and that this plant and the land it is to be developed on will take care of water treatment plant needs through 2040. i) Motion to: Approve Resolution 23-43 RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Lyden,Ruhland,Stoesz,Cavegn,Rafferty. B) Consider lst Reading of Ordinance No. 02-23, Amending City Code Chapter 405 Regarding Bulk Deicing Material Storage Community Development Director Michael Grochala presented the first reading of an ordinance amendment proposal to include a provision related to bulk deicing material storage and the reason for the proposed amendment. The MS4 Permit requires that this provision is included in ordinance. This was brought forward back in December to begin COUNCIL MINUTES the conversation and the draft ordinance is step one to get this in place. This action protects waterways and lakes from chloride deposits. Councilmember Stoesz asked of violation enforcement. Director Grochala noted that this provision will be under Section 405, elicite discharge; any enforcement is typically a notice to correct the violation; failure to do so would be a misdemeanor. i) Motion to: Approve First Reading of Ordinance 02-23 Amending City Code Chapter 405 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn,Ruhland,Stoesz,Lyden,Rafferty C) Consider Resolution No. 23-45,Approving Amendment to the Designated Municipal State Aid Street System City Engineer Diane Hankee reviewed her staff report and highlighted state funding that is available through Municipal State Aid Street(MSAS) sytems and noted that in order to maximize construction needs and funding, adding of additional designated MSAS streets is recommended. i) Motion to: Approve Resolution 23-45 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: All 7. UNFINISHED BUSINESS There was no unfinished business. 8. NEW BUSINESS There was no new business. 9. COMMUNITY EVENTS Mayor Rafferty reviewed the upcoming Community Calendar. ADJOURN COUNCIL MINUTES 1) Motion to: Adjourn RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lyden AYES: Ruhland, Lyden, Stoesz, Cavegn, Rafferty Meeting Adjourned at 6:59 PM. These minutes were considered and approved at the regular Council Meeting on June 12, 2023. Liv Jolleen Chaika, City Clerk ob afferty, Mayor