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Home My WebLink About06-12-2023 Council Meeting Minutes COUNCIL MINUTES LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: June 12,2023 TIME STARTED: 6:31 PM TIME ENDED: 7:01 PM MEMBERS PRESENT: Councilmembers Stoesz,Lyden, Cavegn,Mayor Rafferty MEMBERS ABSENT: Councilmember Ruhland Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human Resources Director Meg Sawyer; Community Development Director Michael Grochala; Director of Public Safety John Swenson; City Planner Katie Larsen; City Clerk Jolleen Chaika. PUBLIC COMMENT Public Comment was opened at 6:32 PM. Mr. Christopher Stowe, 426 Pine Street, advised Council that he received a letter in the mail from the City Attorney requiring him to provide a response to some issues but the letter was received after the response date. He provided a copy of the letter to Council. Mr. Stowe advised that when he purchased his home in Lino Lakes at the old horse track,neighbors began complaining and the City became involved. He went through the process of obtaining a Conditional Use Pen-nit(CUP) and was told by Katie Larsen that there was no enforcement on animal units and that the max number of animals he could house was 25,though there were 35 stalls in the barn where over 50 horses used to be housed by the prior owner. He said the city adopted an animal use chart after he was already living on the property and housing his horses there. He said he jumped through hoops to get his CUP,that the city changed it multiple times and wanted to add additional conditions after it was already issued. He voiced frustration with the letter he received which asked him to consent to an inspection by May 26, a week after he received the letter. He said he has been upfront and forthcoming with the City and he doesn't understand why has happened. He stated his CUP does not include any annual inspections and he also questioned if another horse facility was being subject to annual inspections. He wanted to know if others were grandfathered in to the animal unit chart and if he is being harassed. Mayor Rafferty agreed that the letter appears to have a typo. He further stated that Community Development Director Michael Grochala would be in touch with Mr. Stowe; Director Grochala confirmed that the letter from the City Attorney did contain a typo and that a new letter is being submitted to Mr. Stowe. Mayor Rafferty reiterated that staff, specifically Director Grochala,will go through the status with him and will answer questions and concerns. Mr. Stowe also wanted to receive information about the complaints that the city has received. Mayor Rafferty said that those questions can be handled by Director Grochala as well. No further public comment was received. COUNCIL MINUTES 1) Motion to: Close Public Comment at 6:41 PM. RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland SETTING THE AGENDA The agenda was approved as presented with no additions or changes. 1. CONSENT AGENDA A. Consider Approval of Expenditures for June 12, 2023 (Check No. 118657 through 118782) in the Amount of$1,360,237.05 B. Consider Approval of May 22, 2023 Local Board of Appeal and Equalization Minutes C. Consider Approval of May 22, 2023 Work Session Minutes D. Consider Approval of May 22, 2023 Council Meeting Minutes E. Consider Approval of Resolution 23-48, Renewal of Liquor Licenses F. Consider Approval of Resolution 23-49, Renewal of Tobacco Licenses G. Consider Approval of Resolution 23-50, Renewal of Massage Enterprise and Therapist Licenses H. Consider Approval of Resolution 23-51, Renewal of Cannabinoid Licenses I. Consider Approval of Resolution 23-52,New On-Sale/Sunday Sale Liquor License for Lyngblomsten at Lino Lakes J. Consider Approval of Not Waiving Monetary Limits on Municipal Tort Liability Established by Minnesota Statute 466.04 K. Consider Approval of Resolution 23-55, Approving Capital Budget Request, Lino Lakes Inclusionary Playground L. Consider Approval of the Hiring of Part-Time Staff for The Rookery Activity Center M. Consider Approval of Resolution 23-56, Special Event Permit for Eagle Brook Church N. Consider Approval of Resolution 23-57, Establishing Juneteenth as a Recognized City Holiday COUNCIL MINUTES i) Motion to: Approve the Consent Agenda Items 1A— 1N as presented RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland 2. FINANCE DEPARTMENT REPORT A) Consider Acceptance of the 2022 Annual Audit Report Finance Director Hannah Lynch presented on 2022 Annual Audit Report and reviewed that the Auditor from Redpath and Company presented at the last work session and noted that the City's financial position as of December, 2022 was found to be presenting fairly. She highlighted that the City had received the Certificate of Achievement for Excellence in Financial Reporting in 2021 and that the City anticipates receiving the same award for 2022. Councilmember Lyden asked Director Lynch to provide a brief overview of the health of the financial situation and fund balance. Director Lynch confirmed that there is a healthy fund balance. Mayor Rafferty commended finance staff for the hard work put in to achieve a successful audit. i) Motion to: Approve 2022 Annual Audit Report RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lyden AYES: All in favor ABSENT: Ruhland 3. ADMINISTRATION DEPARTMENT REPORT A) Consider First Reading of Ordinance No. 03-23,Adjusting the Salaries of the Mayor and Councilmembers City Administrator Sarah Cotton presented an ordinance amendment to adjust Council salaries, effective January 1, 2024; it was noted that the increase is consistent with city employee 2023-2024 increases. COUNCIL MINUTES i) Motion to: Approve First Reading of Ordinance Number 03-23 RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland B) Consider Appointment of Streets Maintenance Worker Human Resources and Communication Manager Meg Sawyer presented a recommendation to approve appointment of Michael Laske as streets maintenance worker. i) Motion to: Approve the Appointment of Michael Laske to the Streets Maintenance Worker position RESULT: CARRIED[UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland C) Consider Appointment of Utilities Maintenance Worker, Meg Sawyer Human Resources and Communication Manager Meg Sawyer presented a recommendation to approve appointment of Michael Lockman as utilties maintenance worker. i) Motion to: Approve the Appointment of Michael Lockman to the Utilities Worker Position RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland D) Consider Appointment of Part-Time Fire Fighter, Meg Sawyer Human Resources and Communication Manager Meg Sawyer presented a recommendation to approve appointment of Gabrielle Streater as a part time firefighter. COUNCIL MINUTES i) Motion to: Approve the Appointment of Gabrielle Streater to the Part- Time Firefighter Position RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland 3. PUBLIC SAFETY DEPARMENT REPORT No report was presented. 5. PUBLIC SERVICES DEPARTMENT No report was presented. 6. COMMUNITY DEVELOPMENT REPORT A) Milestones Addition and Lil' Explorers Childcare Center City Planner Katie Larson presented a recommendation to approve the Preliminary Plat and Conditional Use Permit(CUP) for the proposed Milestones Addition and new commercial daycare at that location. She noted that the plat is consistent with ordinance and planning; that the CUP meets performance standards, set backs, and other requirements. Planner Larson advised that a traffic study is pending; any recommendations from the study will be included in the CUP. Councilmember Lyden asked of garbage enclosure and its location,noting that he feels it is unfortunate that the garbage truck needs to go past the entire building to get to the enclosure area. Planner Larsen said there are no requirements stating it needs to be in another area and that the designed called for that location.. Councilmember Stoesz asked of the day care center hours. Andrea Barnes, representative from Lil' Explorers Day Care was present and advised that, to begin, the operational hours will be from 6:30 AM—6:00 PM. Councilmember Lyden raised his concerns with the garbage enclosure location with Ms. Barnes. She stated at other locations, the gabage enclosure is usually located in a similar area to allow for staff to get in and out quickly without dragging trash bags over the floors throughout the facility; and further that no issues have been raised in the other facilities. i) Motion to: Approve Resolution 23-53,Approving Preliminary Plat RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland COUNCIL MINUTES ii. Motion to: Approve Resolution 23-54, Conditional Use Permit for Commercial Day Care Facility RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: All in favor ABSENT: Ruhland B) Consider Second Reading of Ordinance No. 02-23,Amending City Code Chapter 405 Regarding Bulk Deicing Material Storage Community Development Director Michael Grochala presented the second reading of an ordinance amendment proposal to include a provision related to bulk deicing material storage and the reason for the proposed amendment. i) Motion to: Approve Second Reading of Ordinance 02-23 Amending City Code Chapter 405 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn,Lyden,Stoesz,Rafferty ABSENT: Ruhland 7. UNFINISHED BUSINESS There was no unfinished business. 8. NEW BUSINESS There was no new business. 9. COMMUNITY EVENTS Mayor Rafferty reviewed the upcoming Community Calendar. ADJOURN 1) Motion to: Adjourn RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn,Lyden, Stoesz,Rafferty COUNCIL MINUTES Meeting Adjourned at 7:01 PM. These minutes were considered and approved at the regular Council Meeting on June 26, 2023. .:('` .1\44 t. 11:1-1( Jolleen Chaika, City Clerk Rob 4o y, Mayor