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Home My WebLink About07-10-2023 CounciL Meeting Minutes LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: July 10,2023 TIME STARTED: 6:30 PM TIME ENDED: 7:01 PM MEMBERS PRESENT: Councilmembers Stoesz, Lyden, Ruhland, Mayor Rafferty MEMBERS ABSENT: Councilmember Cavegn Staff members present: City Administrator Sarah Cotton; Human Resources Director Meg Sawyer; Community Development Director Michael Grochala; Director of Public Safety John Swenson; City Planner Katie Larsen; City Clerk Jolleen Chaika. PUBLIC COMMENT Public Comment was opened at 6:31 PM. Mr. Christopher Stowe, 426 Pine Street, addressed Council with a follow-up from his public comments in June. He said that he had emailed (Community Development Director) Mike (Grochala)with his questions about his property concerns last month and that he has asked questions about the initial letter he received (from the City Attorney) but that he is not receiving answers to his questions. Mr. Stowe expressed continued concerns about the Conditional Use Permit(CUP) attached to his property and of the animal usage chart. He mentioned history of the arena on his property as well as concerns with the 4H club that operates down the street. Mayor Rafferty asked Mr. Stowe to continue to work with Director Grochala. Ms. Ruth Castle, Ham Lake. Ms. Castle informed Council of her concerns with the privacy policy and information related to use of biometric data that she encountered as she was preparing to apply for a job with the City of Lino Lakes. She said that the Article Six of the Bill of Rights protects individuals from excessive violations of our privacy. She asked that Council vote to restrict use of biometric information for employees of Lino Lakes as she believes it to be unconstitutional. Mayor Rafferty asked Ms. Castle to further discuss this issue with Meg Sawyer, Human Resources and Communications Manager. No further public comment was received. 1. Motion to: Close Public Comment at 6:40 PM. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden,Stoesz,Ruhland,Rafferty ABSENT: Cavegn SETTING THE AGENDA No additions or changes were made to the agenda. SPECIAL PRESENTATION Lino Lakes Ambassadors—Annual Recap and Introduction of Candidates 2022—2023 Ambassadors introduced themselves and provided some information on the events they have been participating in since they were introduced as Ambassadors. They shared information on the candidacy program that is now underway and introduced the 2023 Candidates. 1. CONSENT AGENDA A. Consider Approval of Expenditures for July 10, 2023 (Check No. 118876 through 118965) in the Amount of$361,082.29 B. Consider Approval of Resolution 23-60, Approving a Special Event Permit, On-Sale Temporary License, and Cabaret License for St. Joseph's Church C. Consider Approval of Resolution 23-61, Approving a Special Event Permit for Living Waters Church D. Consider Approval of Resolution 23-70, Approving a New 3.2 Off-Sale License and Tobacco License for Kwik Trip i. Motion To: Approve Consent Agenda Items 1(A) -(D)as presented RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland,Stoesz,Lyden,Rafferty ABSENT: Cavegn 2. FINANCE DEPARTMENT REPORT No report was presented. 3. ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Community Service Officer Human Resources and Communications Manager Meg Sawyer recommended appointment of Kara McGregor as a Community Service Officer with the Public Safety Department. i. Motion To: Approve the appointment of Kara McGregor as a Community Services Officer RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland,Stoesz,Lyden,Rafferty ABSENT: Cavegn B. Consider Appointment of Accounting Clerk II Human Resources and Communication Manager Meg Sawyer recommended appointment of LeighAnne Sachi for the vacant Accounting Clerk II position. i. Motion to: Approve the appointment of LeighAnne Sachi as Accounting Clerk II RESULT: CARRIED[UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden,Stoesz,Ruhland,Rafferty ABSENT: Cavegn 4. PUBLIC SAFETY DEPARMENT REPORT No report was presented. 5. PUBLIC SERVICES DEPARTMENT No report was presented. 6. COMMUNITY DEVELOPMENT REPORT A. Bluebill Ponds Second Addition City Planner Katie Larson presented a recommendation to approve the Final Plat and Development Agreement of Bluebill Ponds Second Addition which will allow for the building of a single family home on the second addition. She highlighted the details of her staff report and noted that the Planning and Zoning Board reviewed and unanimously approved the Bluebill Ponds Second Addition on June 14, 2023. Councilmember Stoesz inquired if the original plat has been off tax rolls due to the property being a church. Planner Larsen said she believed that to be the case. i. Motion to: Approve Resolution 23-62,Approving Bluebill Ponds Second Addition Final Plat RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden,Stoesz,Ruhland,Rafferty ABSENT: Cavegn ii. Motion to: Approve Resolution 23-63,Approving Bluebill Ponds Second Addition Development Agreement RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: All in favor ABSENT: Cavegn B. Consider Resolution No. 23-68, Approving Joint Powers Agreement with City of Columbus, Scannell Properties AUAR Community Development Director Michael Grochala presented for Council consideration and approval a Joint Powers Agreement with the City of Columbus related to developer Scannell Properties, a national development company. He noted the developer is considering the possible development of approximately 325 acres located in both Lino Lakes and the City of Columbus. The project could include up to 3.5 million square feet of industrial development. The development of the industrial park requires environmental review under state law. While the location is covered, in part, by the City's I-35E Corridor Alternative Urban Area-wide Review("AUAR") document, Scannell has chosen to prepare an AUAR specific to their site. Director Grochala stated that it is anticipated that Lino Lakes will act as the Responsible Governmental Unit ("RGU") for the AUAR. The JPA establishes the process for joint review of the AUAR and responsibilities of each City. Further, each City will be responsible for their individual review costs, which shall be collected from the developer. Both Cities will participate in a pro-rata share of review costs for the required five-year updates, again borne by the developer. i. Motion to: Approve Resolution 23-68, Approving JPA with the City of Columbus. RESULT: CARRIED[UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Lyden,Ruhland, Stoesz,Rafferty ABSENT: Cavegn C. Consider Resolution No. 23-69,Approving Acquisition of Certain Real Property, Lake Drive Trunk Utility Improvements Community Development Director Michael Grochala presented a resolution to approve purchase of real property for installation of watermain. The project requires purchase of property as outlined in his staff report. i. Motion to: Approve Resolution 23-69, Approving Acquisition of Certain Real Property RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Ruhland AYES: Stoesz,Ruhland,Lyden,Rafferty ABSENT: Cavegn D. Consider Resolution No. 23-67, Approving Change Order No. 1, 2023 Pheasant Run Reconstruction Project Community Development Director Michael Grochala reviewed the bid awarded to A-1 Excavating in April and advised that the project is slated to being in the coming week; however, WSB has recommended a pre construction survey of several of the homes in the impacted area due to poor soil conditions, location of the homes to the street, and age, to identify any potential issue due to boring which will be conducted as part of the reconstruction. Braun Intertec would be engaged to complete the surveys at the cost of $29,800.00. Mayor Raffery inquired if boring could be avoided. Director Grochala said that it is necessary due to compaction. i. Motion to: Approve Resolution 23-62,Approving Change Order No. 1 RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz,Ruhland,Rafferty ABSENT: Cavegn 7. UNFINISHED BUSINESS There was no unfinished business. 8. NEW BUSINESS There was no new business. 9. COMMUNITY EVENTS Mayor Rafferty reviewed the upcoming Community Calendar. ADJOURN 1. Motion to: Adjourn RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland,Stoesz,Lyden,Rafferty ABSENT: Cavegn Meeting Adjourned at 7:01 PM. These minutes were considered and approved at the regular Council Meeting on July 24, 2023. r Jolleen Chaika, City Clerk R R fferty, Mayor