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HomeMy WebLinkAbout08/09/2023 P&Z Combined Packet CITY OF LINO LAKES PLANNING & ZONING BOARD MEETING Wednesday, August 9, 2023 6:30 p.m. Council Chambers Please be courteous and turn off all electronic devices during the meeting. AGENDA 1. CALL TO ORDER AND ROLL CALL 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA 4. APPROVAL OF MINUTES: July 12, 2023 5. OPEN MIKE 6. ACTION ITEMS A. Milestones Addition Final Plat 7. DISCUSSION ITEMS A. Project Update 8. ADJOURN Meeting guidelines on reverse side. City of Lino Lakes Planning & Zoning Board MEETING GUIDELINES Open Mike – The purpose of a Board Meeting is to accomplish the business of the city. When presenting at a meeting please remember to be respectful and follow these guidelines: • Please address the meeting chair. • State your name and address for the record. • Please observe a 4-minute limit. • The topic must relate to city business. • Open Mike is for items not on the agenda. • A spokesperson must represent a group of five or more – groups will have 8 minutes. • The Presiding Officer may limit duplicative presentations. • Remember, the meeting is to discuss city business only. Public Hearing – Held as a separate item of business on the agenda. The public hearing segment is your opportunity to tell the Board how you feel about issues scheduled to be heard. Typically, a hearing follows these steps: • The Presiding Officer (Chair or Vice-Chair) will announce the proposal to be reviewed and ask for the staff report. The presiding Officer shall maintain strict order and etiquette at all meetings. • Staff will present their report on the proposal. • Board members will then ask City Staff questions about the proposal. • The Presiding Officer will then open up the public hearing for anyone present who wishes to comment on the proposal. This is the time for the public to make comments or ask questions about the proposal. Comments should be limited to four (4) minutes unless further time is granted by the Presiding Officer. All comments should be directed to the Board as a body and not to any individual Board Member or City Staff Member unless permission is granted by the Presiding Officer. No person shall be permitted to enter into any discussion, either directly or through a member of the Board without the permission of the Presiding Officer. • After everyone in the audience wishing to speak has given his/her comments, the Presiding Officer shall close the public hearing. • The Board will then discuss the proposal. No further public comments are allowed. • The Board will then make a recommendation(s) and/or a decision. When you are called upon for your comments, please step to the microphone at the podium and state your name and address for the record. Occasionally, the Board may continue a hearing to another meeting before taking action. Meeting Etiquette The Planning & Zoning Board must preserve order and decorum while the meeting is in session. A resident shall not, by conversation or otherwise, delay or interrupt the proceedings or the business of the Board, nor disturb any resident or Board Member while speaking or refuse to obey the orders of the Board. DRAFT MINUTES CITY OF LINO LAKES PLANNING & ZONING BOARD MINUTES 1. CALL TO ORDER AND ROLL CALL Vice Chair Root called the Lino Lakes Planning & Zoning Board meeting to order at 6:30 p.m. on July 12, 2023. 2. PLEDGE OF ALLEGIANCE 3. APPROVAL OF AGENDA The agenda was approved as presented. 4. APPROVAL OF MINUTES Mr. Kohler moved to approve the June 14, 2023 meeting minutes. Motion seconded by Mr. Evenson. Motion carried 5 – 0. 5. OPEN MIKE Mr. Root declared open mike at 6:31 p.m. Theresa O’Connell – 1000 Main Street, wanted to express her appreciation to the Board on the Blanding turtle gutters in the Watermark developments. She also discussed the placement of streetlights being on the end of the streets instead of in the cul-de-sac. She asked the Board if streetlights are required in the City, to which the Board replied yes because it serves as a safety hazard and other precautions. DATE: July 12, 2023 TIME STARTED: 6:30 P.M. TIME ENDED: 7:51 P.M. MEMBERS PRESENT: Michael Root, Perry Laden, Neil Evenson SaraJo Stewart, Patrick Kohler MEMBERS ABSENT: Isaac Wipperfurth, Nathan Vojtech STAFF PRESENT: Michael Grochala, Katie Larsen, Dana Rozan Planning & Zoning Board July 12, 2023 Page 2 DRAFT MINUTES Ms. O’Connell also discussed the dog stations at the Rice Creek Watershed District and suggested that would be a nice program for parks in Lino Lakes as well. There were no other public comments. Mr. Laden moved to close open mike. Motion seconded by Mr. Kohler. Open mike was closed at 6:36 p.m. Motion carried 5 – 0. 6. ACTION ITEMS A. Public Hearing for Watermark PUD Amendment #4 – PUD Development Stage Plan/Preliminary Plat and Land Use Plan Ms. Larsen presented the staff report. The applicant, U.S. Home, LLC, submitted a Land Use Application for Watermark PUD Amendment #4 - PUD Development Stage Plan/Preliminary Plat and Land Use Plan hereafter referred to as PUD Amendment #4. They are proposing an amendment to the north end of Watermark residential development in regards to lot sizes and housing products. The total number of housing units remains 864 and does not change. Staff, Boards, and Council provided feedback on three (3) different Concept Plans from October 2022 to April 2023. Mr. Laden asked if there would be any changes to the houses architecture. Ms. Larsen replied that there would be no changes and the houses still meet all the architectural requirements. Chair Root expressed concerns that over 55 lots are below the R2 level and asked what the tradeoff is from having smaller lots and more open space. Ms. Larsen suggested that the Board should discuss whether they prefer four more acres of open space or bigger lots. The applicant, Josh Metzer, with Lennar, presented his comments for the Watermark PUD Amendment #4 to the Board. Mr. Metzer explained that the two car villas are no longer selling, so they decided to develop smaller single-family homes to make it successful. He also said these products are unique to the Watermark development. Mr. Evenson asked for clarification between the previous plat and the amended plat, he also asked if there is more diversity than the previous plat. Planning & Zoning Board July 12, 2023 Page 3 DRAFT MINUTES Mr. Metzer agreed that there is more diversity in the amended plat. He explained that the previous plat was all two and three car-garaged villas, whereas the amendment is all single-family homes that are different sizes and lots. Chair Root opened the public hearing at 6:59 p.m. There were no public comments. Mr. Evenson made a motion to close the public hearing. Motion seconded by Mr. Kohler. The public hearing closed at 7:00 p.m. Mr. Kohler moved to approve Watermark PUD Amendment #4 – PUD Development Stage Plan/Preliminary Plat and Land Use Plan subject to conditions listed in the staff report. Motion seconded by Ms. Stewart. Motion carried 5 – 0. B. 440 Park Court-Lino Lakes Tech Center Concept Plan Review Ms. Larsen presented the staff report. The applicant, Lariat Companies Inc. submitted a Land Use Application for a Concept Plan for a proposed multi-tenant industrial and indoor self-storage building at 440 Park Court. The applicant proposes to construct a 36,000sf building on the south end of the site. The north end of the site is the existing Lino Lakes Storage. The Board discussed the possibility that customers would store personal items in the units, as well as how to enforce only permitted uses be allowed in the individual bays that was proposed. Bruce Hellier, with Amcon Construction, presented his comments for the Tech Center. Mr. Hellier clarified the building specifications and what they expect the building to be used for. He also updated the Board about the plan for Public Safety to access the facility, and ensured to send the plan to Ms. Larsen. The Board also expressed concern over where the bathroom would go. The applicants explained there is currently no bathroom plan, but if the Building Department requires one then they will make a plan for it. Wayde Johnson, with Amcon Construction, further explained that customers would have access to the bathroom in the other storage facility, but if the building code requires one then they will include one. Mr. Laden clarified that he supports the plan because he believed it is important to have a space for small businesses to start, as long as there is a way to monitor that the facility is used as intended. 7. DISCUSSION ITEMS Planning & Zoning Board July 12, 2023 Page 4 DRAFT MINUTES A. Project Updates Staff provided an update on projects. Ms. Stewart moved to adjourn the meeting. Motion seconded by Mr. Evenson. Meeting adjourned at 7:51 p.m. Respectfully submitted, Dana Rozan – Office Specialist 1 PLANNING & ZONING BOARD AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner P & Z MEETING DATE: August 9, 2023 REQUEST: Milestones Addition Final Plat CASE NUMBER: FP2023-002 APPLICANT: MEP Lino Lakes Attn: Jeremy Spaude 6004 Pelican Way College Grove, TN 37046 OWNER: Albert Carlson Trustee 2534 Stagecoach Trail S. Afton, MN 55001 REVIEW DEADLINE: Complete Application Date: July 10, 2023 60-Day Review Deadline: September 8, 2023 120-Day Review Deadline: November 7, 2023 Environmental Board Meeting: N/A Park Board Meeting: N/A Planning & Zoning Board Meeting: August 9, 2023 Tentative City Council Work Session: September 11, 2023 Tentative City Council Meeting: September 11, 2023 BACKGROUND The applicant, MEP Lino Lakes, submitted a land use application for Milestones Addition final plat. The plat creates 2 commercial lots. Lot 1 is 1.86 acres for the purpose of constructing a 16,941 sf commercial day care facility called Lil’ Explorers Childcare Center. Outlot A will be a future commercial development and a formal site plan will be reviewed at later date. This staff report is based on the following information: 2 • Milestones Addition Preliminary Plat & Civil Plan Set prepared by SISU Land Surveying & Engineering revision date July 6, 2023 • Milestones Addition Final Plat prepared by SISU Land Surveying received July 10, 2023 • Landscape Plan prepared by Midwest Landscapes dated June 12, 2023 • Title Commitment prepared by CHB Title, LLC dated June 6, 2023 Previous Council approvals: • June 12, 2023: Resolution No. 23-53 Approving Preliminary Plat • June 12, 2023: Resolution No. 23-54 Approving Conditional Use Permit for commercial daycare facility This staff report provides a comparison of the approved preliminary plat and daycare site plan and the proposed final plat and revised site plans. Changes in the plans are either narratively described or shown as strikethrough (deletions) or underline (additions). Overall, the final plat is consistent with the preliminary plat. ANALYSIS Existing Site Conditions The 4.5 acre site is located south of Apollo Drive and north of Lilac Street. The site is currently vacant commercial land with trees and long grasses. Elevations range from 906EL on the west side to 914EL on the east side of site. The soils are poorly graded sands with silt. Free water was not observed in any of the borings. Zoning and Land Use The parcel is zoned GB, General Business and allows for commercial day care facilities with an approved conditional use permit. The parcel is guided commercial per the City’s 2040 Comprehensive Plan. Current Zoning GB, General Business Existing Land Use Vacant Commercial Future Land Use per 2040 Comp Plan Commercial Utility Staging Area 1A=2018-2025 Surrounding Zoning and Land Use Direction Zoning Existing Land Use Future Land Use North GB, General Business Commercial Commercial 3 South GB, General Business Vacant Commercial Commercial East GB, General Business Commercial Commercial West GB, General Business Vacant Commercial Commercial Subdivision Ordinance Conformity with the Comprehensive Plan and Zoning Code The preliminary plat and final plat are consistent with the comprehensive plan for commercial development and zoning code requirements for GB, General Business as detailed in this staff report. Blocks and Lots The final plat contains Lot 1, Block 1 and Outlot A, Milestones Addition. Parcel Acres Purpose Lot 1, Block 1 1.86 acres Commercial day care Outlot A 2.08 acres Future commercial development Lilac Street Road Right-of-Way 0.41 acres Road right-of-way Apollo Drive Road Right-of-Way 0.17 Road right-of-way TOTAL 4.52 acres Since there is no underlying preliminary plat and development plans for Outlot A, the outlot will need to be preliminary and final platted in the future. The preliminary plat noted an overlap in the legal description with the two parcels on the northeast corner of the survey. The owner has recorded quit claim deeds of the two (2) parcels to the north property owners to eliminate the overlap. Streets and Alleys CSAH 12 (Apollo Drive) is an A-Minor Expander County road. Per the 2001 Joint Powers Agreement between Anoka County and the City of Lino Lakes, access to Apollo Drive shall be limited to four (4) access points. These four (4) access points currently exist at 579 Apollo Drive, 519 Apollo Drive, 7641 Lake Drive, and 7621 Lake Drive. No additional access points or driveway are allowed onto Apollo Drive in this section. Therefore, access to the site will be from Lilac Street. 4 Lilac Street is a local road. Consistent with Anoka County access management and the August 2020 CSAH 23 Preliminary Traffic Analysis, no additional access points are allowed onto CSAH 23 (Lake Drive). Therefore, Lilac Street will not connect to CSAH 23 (Lake Drive). There are no other public roads being proposed with the development. A shared driveway from Lilac Street serving Lot 1 and Outlot A is proposed. A shared driveway agreement will be required. Easements Standard drainage and utility easements at least 10 feet wide have been provided over the lot lines and stormwater management facilities. Public Land Dedication The City will collect the following cash fee in lieu of land dedication for commercial development for final plat Lot 1, Block 1 Milestones Addition. Milestones Addition 1.86 acres x $2,600 per acre = $4,836 Site and Building Plan Review Site Plan This site and building plan review is only for Lot 1, Block 1, Milestones Addition and the proposed 16,941sf (15,210sf first floor footprint + 1,731sf second floor) commercial day care. Future development of Outlot A will require a separate land use application for preliminary plat, site & building plan review, and final plat. The building is located on the east half of the lot with parking lot in the front. A shared driveway along Lilac Street provides access to Lot 1 and Outlot A. Three (3) play areas are located adjacent to the building enclosed with a 5ft high black metal picket fence. Staff has completed a full site and building plan review of the project. The attached applicant’s narrative provides additional information. Overall, the proposed site plan and building meets ordinance and performance standard requirements unless otherwise noted. Lot Size and Setbacks The front lot line is along Lilac Street. Lot size, lot width and setback requirements are met. 5 GB Requirements Lot 1 Min. Lot Size 20,000 sf 81,022 sf Min Lot Width 100 ft 239 ft Setbacks-Street Required Proposed Principal Building-Apollo Dr. (arterial street) 40 ft 120 ft Principal Building-Lilac Street (local street) 30 ft 30 ft Accessory Building (trash enclosure) 40 ft 120 ft Parking Lot 15 ft 30 ft Setbacks-Side Yard (west and east lot line) Required Proposed Principal Building 10 ft 69 ft & 30 ft Accessory Building 10 ft 177 ft & 36 ft Parking Lot/Driveway 10 ft Shared Lot Line & 48 ft Architectural Plans and Exterior Building Materials The day care facility is two stories with exterior materials consisting of the following: Exterior Material Color (Earth Tone) LP Siding Steely Gray (gray) Manufactured Stonebrick Veneer Olde World (brick red) Wood-Grained Finish Architectural Metal Panels Golden Maple (brown) LP Siding Battens Snowbound (white) Prefinished Metal Matt Black (black) Manufactured Stone Veneer Montana Jasper (dark dray) Fiberglass Shingles Charcoal (black) Standing Seam Roof Metallic Silver (gray) 6 The exterior materials, colors, and percentages are compliant with performance standards. The building height is 33’ 8” to the top roof peak which is less than that maximum 45 ft allowed. A 150sf trash enclosure/storage area is proposed on the north side of the building. Construction details provided on Sheet A5.3 indicate painted smooth face CMU and painted rock face CMU to compliment the principal building. The swing gate is composite decking pickets that has at a minimum opaqueness of at least 80%. The trash enclosure is 6’ 2” in height and has a standing seam metal roof. The trash enclosure meets performance standards. Per Sheet A3.3, the rooftop mechanical equipment is screened by 3’4” high parapets. Per Sheet A0.2, an automatic sprinkler system shall be provided throughout the building for fire suppression. Outdoor Lighting Per City Code Section 1007.043(6)(d), no light source shall exceed 1.0 foot candle onto right of way or 0.4 foot candle onto adjacent property. Per Page M, Photometric Plan, no light sources exceed 1.0 foot candle along Apollo Drive and Lilac Street and are compliant. No light sources exceed 0.4fc along the east lot line. Light sources do max at 4.4 foot candle within the shared parking lot because a light pole is located in the island on the lot line which is acceptable for safety purposes. The parking lot light poles are 20ft tall on 3ft bases for a total height of 23 ft which is less the 45ft maximum allowed. The parking lot light fixtures are down lit and cutoff as required by city code. Decorative downlit wall mounted lights are provided on the exteriors of the building. The outdoor lighting meets performance standards. Off-Street Parking Requirements Per City Code Section 1007.044(6), day care facilities require one (1) space for each 300sf of floor area. Floor area is 10% of the gross area. Parking calculations will be based on the first floor gross area because the second floor is only being used for storage. Gross Area -10% Floor Area/300 Total Spaces Required Total Spaces Provided 15,210 sf 1,521 13,689sf/300 = 46 46 7 Sheet C1, Site Plan indicates 43 paved parking stalls and 3 ADA parking stalls for a total of 46 parking stalls. A temporary emergency vehicle turn around is being constructed on Outlot A as part of a future shared parking lot. This area will be covered by a recorded Shared Driveway and Parking Access Agreement. Grading Plan and Stormwater Management Per the City Engineer Memo dated May 3, 2023 June 1, 2023 July 28, 2023: Stormwater from the existing 4.22 acre vacant lot area drains to storm sewer along Apollo Drive (CSAH 12), which eventually drains to a city maintained pond in the northwest quadrant of the Apollo Drive (CSAH 12) and Lilac Street intersection. The project is proposed to add approximately 1.02 0.98 acres of impervious surface for the childcare facility, parking lot, and entrance drive, according to the Stormwater Management Plan. The applicant is proposing two infiltration basins to meet the runoff rates and water quality standards. A geotechnical evaluation report prepared by Chosen Valley Testing, Inc. was submitted with the application. The report included soil borings which indicated that the soils in the area consist of poorly graded sand with silt. Groundwater was not observed in the borings. The applicant used a HydroCAD model based on the Atlas 14, 24-hour storms to design the storm sewer and infiltration basins. The proposed improvements are designed to reduce site runoff rates for the 2-, 10-, and 100-year rainfall events. Runoff rates for the 10-day snow melt event were not provided at this time and are not required as basin outlets are below the 100-year HWL. Pre- and Post- Development Discharge Rates (cfs) Condition 2-Year 10-Year 100-Year 10-Day Snowmelt Existing 0.64 2.73 9.34 Not provided Proposed 0.22 1.94 8.10 Not provided Public Utilities The day care facility will be municipally served by a 21” sanitary sewer main and a 12” watermain located along Apollo Drive. The subject site is located in Utility Staging Area 1A (2018-2025) and Sanitary District 2 (Sub-District 2B). Flow from this area is collected southward to MCES Meter M211 and Gravity Interceptor 8361 along North Road which passes southwest through Circle Pines. Tree Preservation and Mitigation Standards 8 The Environmental Coordinator and Environment Board reviewed the tree preservation and landscaping requirements. The following comments are from the updated April 26, 2023 Environmental Board staff report. Additional comments are provided below in the attached May 1, 2023 June 1, 2023 memo. A tree survey was performed that identified: The applicant’s updated tree survey indicates 47 mitigation trees will be required. The Basic Use Area should include 20 feet outside of the fence on the east building perimeter as well. This reduces the total number of mitigation trees required to 34. Of the 10 trees that are categorized as “Saved”, 8 are invasive species (Siberian elm) and 2 are not on the current project site. These trees will not provide existing tree credit. 32 trees planted in open space around buildings and ponds will also qualify as mitigation trees. There an additional 2 mitigation trees required to meet the standard. Two additional trees have been added. Tree preservation and mitigation standards have not been met. Open Areas Landscape Standards Required for 40,000 square feet of open space: 16 large trees 32 large shrubs Provided: 33 large trees 56 large shrubs Open Areas Landscape Standards have been met. Buffer and Screen Standards The buffer and screen standards call for a 30-inch double triangulated row of plants for the north parking lot perimeter. There are 36 large shrubs planned for the north parking lot perimeter. These shrubs are in a double triangulated row. Buffer and Screen Standards have been met. Canopy Cover Total Trees 141 Total Trees Removed 131 Total Trees Saved 10 9 Vehicular hardscape planned: 23,000 sq. ft. Canopy cover requirement: 9,200 sq. ft. Canopy cover provided: 9,350 sq. ft. Canopy cover requirements have been met. The Preliminary Plat for Milestones Addition shows a future parking lot west of the proposed daycare facility. This would impact the placement of 4 trees currently providing canopy cover. To account for future development of Outlot A in Milestones Addition, these 4 trees have been moved to areas that will not be impacted by future construction. The tree in the north island on the west parking lot perimeter should be has been moved to the west side of the access drive at the south of the site to avoid conflicts with light pole and fire hydrant. Canopy cover standards have been met. Foundation Landscaping Staff estimated 340 linear feet of foundation that the standard will apply to. Large Trees Large Shrubs (or equivalents) Required 7 20 Provided 14 46 The foundation landscape requirements have been met. Four shrubs at the northeast building corner near Play Area C should be have been removed to prevent conflicts with Fire Department Connection at building. Sod and Ground Cover Standards All areas not otherwise improved in accordance with the approved site plans shall have a minimum depth of 4 inches of topsoil and be sodded including boulevard areas. Seed may be provided in lieu of sod in certain cases, including when the area is adjacent to natural areas or wetlands. The Turf Establishment Plan calls for Mn DOT 32-261 for the infiltration basins and Mn DOT 25-131, a low-maintenance, salt, shade, and drought tolerant mix for the rest of the turf on site. Mn DOT 32-261 should be changed to Mn DOT 33-261. Six (6) inches of topsoil are planned for all turf establishment areas. 10 Category 3 erosion control blanket is noted for the areas with steeper slopes on the east portion of the site. This should be updated to reflect the 2020 Mn DOT specifications to ensure that there is no confusion. The City requires natural net erosion blanket. Sod and ground cover standards have been met. Signage A separate Sign Permit Application with detailed sign information is required for any permanent or temporary signage. Impervious Surface Coverage The allowed maximum impervious surface coverage per lot in the GB, General Business District is 75%. Per Sheet C2.1, Site Plan, Lot 1 has 52% impervious surface and is compliant. Traffic Study In August 2020, Anoka County Highway Department completed a CSAH 23 Preliminary Traffic Analysis from Lexington Avenue to Main Street. The analysis included the intersection of CSAH 23 and Apollo Drive. The intersection currently operates at a Level of Service (LOS) D and is expected to operate the same in 2040. Per the applicant’s narrative, the daycare typically has 150 cars in the morning and 150 cars in the afternoon during pick up and drop off. Drop off/Pick Up occurs typically from 7-8:30AM and 4- 6PM. CSAH 12 (Apollo Drive) is an A-Minor Expander County road. Lilac Street west of the site is a Major Collector road. Lilac Street south of the development is a local road. The exiting road system can accommodate the traffic generated by the daycare. Staff Comments: 1. The applicant shall provided a Level of Service analysis of the Apollo Drive (CSAH 12) and Lilac Street intersection with the final plat submittals. The analysis should shall included existing and proposed conditions. Per the Traffic Impact Analysis, all movements, approaches, and intersections for the 2024 No Build and 2024 Build conditions operate at a LOS A or LOS B. As such, the proposed development adheres to the City of Lino Lakes current performance standards and traffic operations mitigation and/or improvements to the existing roadway network will not be required. The City Engineer has requested additional information. See attached July 28, 2023 memo. 2. The applicant shall be responsible for any required road improvements resulting from the Level of Service analysis. No road improvements are required. The City Engineer has requested additional information. See attached July 28, 2023 memo. 11 3. Future development of Outlot A shall require an additional traffic Level of Service analysis. 4. The City Engineer is requesting additional information related to full-build/future year analysis, que lengths, and roadway removal/reconstruction plans. Environmental Assessment Worksheet (EAW) An EAW is not required for a commercial daycare facility. Wetlands There are no wetlands on site. Shoreland District The site is not located in the Shoreland District. Floodplain There is no FEMA floodplain on site. Additional City and Government Agency Review Comments Anoka County Highway Department Anoka County Highway Department reviewed the Milestones Addition preliminary plat and provided comments in their May 22, 2023 letter. Ten (10) feet of additional road right-of-way along CSAH 12 (Apollo Drive) has been provided on the final plat. Public Safety Comments Deputy Director-Fire Division L’Allier notes the driveway and drive aisle need to be wider to accommodate emergency vehicles turning radius. The revised site plan has a wider driveway and drive aisle which are acceptable to Deputy Director L’Allier and City Engineer. The Fire Department Connection (FDC) has been relocated. Lino Lakes Public Safety Department-Police Division reviewed the preliminary plat and day care facility and had no comments. Environmental Board The Environmental Board reviewed the development proposal at their April 26, 2023 meeting and noted some with minor revisions are needed. These are summarized in the attached May 1, 2023 Environmental Coordinator memo. City Attorney 12 The City Attorney reviewed the status of title/property ownership related to the final plat and notes mortgage consent will be required if there is a mortgage against the property. Agreements Stormwater Maintenance Agreement The stormwater facilities will be privately maintained and a Declaration for Maintenance of Stormwater Facilities will be required. Development Agreement and Final Plat The applicant shall has submitted a Land Use Application for final plat after preliminary plat approval. A Development Agreement will then be prepared by the City as part of the final plat application. Site Improvement Performance Agreement A Site Improvement Performance Agreement may be required for construction of the Lil’ Explorer’s Childcare Center facility or securities may be included in the Development Agreement. Shared Driveway and Parking Access Agreement A Shared Driveway and Parking Access Agreement and exhibit shall be recorded after final plat approval detailing private maintenance responsibilities include the driveways, landscaped parking lot medians, island landscaping, lighting, and other related appurtenances. Comprehensive Plan The preliminary and final plat are consistent with the Comprehensive Plan is regards to resource management system, land use plan, housing plan, transportation plan and sanitary sewer and water supply plan. Findings of Fact-Final Plat The Planning and Zoning Board shall consider the final plat and the Community Development Department shall forward the Planning and Zoning Board recommendations to the City Council. The following requirements shall be met before consideration of the final plat by the Planning and Zoning Board: 1. The final plat shall substantially conform to the approved preliminary plat and phasing plan. The final plat substantially conforms with the revised preliminary plat. 13 2.For plats that consist solely of individual single family residential lots, final plat applications for subsequent phases shall not be approved until building permits have been issued for 40% of lots in the preceding phase. This division applies only when the preceding phase consists of 40 or more lots; and Not applicable. The final plat is for a commercial development. 3. Conditions attached to approval of the preliminary plat shall be substantially fulfilled or secured by the development agreement, as appropriate. The conditions of the preliminary plat have been substantially fulfilled. Outstanding conditions listed below need to be addressed prior to release of the final plat mylars. Securities will be required with a Development Agreement. RECOMMENDATION Staff recommends approval of the Milestones Addition final plat with the following conditions: 1. Resolution No. 23-54 approving the conditional use permit for Lil’ Explorers Childcare Center shall be recorded after the final plat has been recorded. 2.Final Plat: a.Location by section, township, range, city, county, and state shall be noted in the upper right hand corner. 3.A Shared Driveway and Parking Access Agreement shall be recorded. 4.All comments from the City Engineer Memo dated July 28, 2023 shall be addressed prior to City Council approval. ATTACHMENTS 1. City Engineer Memo dated July 28, 2023 2.Revised Preliminary Plat 3.Final Plat 178 E 9TH STREET | SUITE 200 | SAINT PAUL, MN | 55101 | 651.286.8450 | WSBENG.COMMemorandum To: Katie Larsen, Lino Lakes City Planner From: Diane Hankee PE, Lino Lakes City Engineer Date: July 28, 2023 Re: Milestones Addition & Lil Explorers Childcare Center Plan Review 022658-000 WSB reviewed the Milestones Addition preliminary plat and plans for the Lil Explorers Childcare Center site in Lino Lakes, MN, received April 10, 2023. The site is located at Lilac Street east of the intersection of Lilac Street and Apollo Drive (CSAH 12). The lot has frontage along Apollo Drive (CSAH 12) and Lilac Street. Comments were made on the following documents: Preliminary Plat for Milestones Addition prepared by Sisu Land Surveying & Engineering, revision date July 7, 2023. Lil Explorers Childcare Center site plans prepared by Sisu Land Surveying & Engineering, revision date July 6, 2023. Traffic Impact Analysis prepared by Houston Engineering, dated June 23, 2023. The following review comments should be responded to in writing by the applicant. Applicant responses (5/19/23) in Red WSB review (6/1/23) in Blue WSB review (7/28/23) in Orange Engineering Grading The plan includes site grading for the proposed parking lot, storm water basins, and childcare center. Comments: 1.(5/3/2023) Applicant to revise grading for infiltration basins so that all necessary grading and the High Water Level are within the property. Applicant shall show and label the HWL. (5/19/23) HWL is within property. A portion is on the future outlot to be developed but that is contained in a D&U easement . (5/19/23) Future development will need to meet this same requirement. 2.(5/3/2023) Applicant to review grades near structures CB-7 to CBMH-5. Staff requires that swales are graded with at least 2% slopes. Current side slopes from the contours to the rim elevations exceed 16% and staff have concerns about erosion and maintenance of the structures. Attachment 1: City Engineer Memo dated July 28, 2023 Ms. Katie Larsen 07/28/2023 Page 2 Milestones Addition & Lil Explorers Childcare Center Engineering Review (5/19/23) Side slopes are 1:4 which is a standard roadway slope. There are no concentrated flow areas. No anticipated issues. 3.(6/1/23) The applicant shall show the correct grading contours at the driveway culvert to match the FES elevations. 4.(6/1/23) The applicant shall install a concrete comme rcial driveway entrance at Lilac Street. The City standard detail plate shall be added to plans. Stormwater Management Stormwater from the existing 4.22 acre vacant lot area drains to storm sewer along Apollo Drive (CSAH 12), which eventually drains to a city maintained pond in the northwest quadrant of the Apollo Drive (CSAH 12) and Lilac Street intersection . The project is proposed to add approximately 0.98 acres of impervious surface for the childcare facility, parking lot, and entrance drive, according to the Stormwater Management Plan. The applicant is proposing two infiltration basins to meet the runoff rates and water quality standards. A geotechnical evaluation report prepared by Chosen Valley Testing, Inc. was submitted with the application. The report included soil borings which indicated that the soils in the area consist of poorly graded sand with silt. Groundwater was not observed in the borings. The applicant used a HydroCAD model based on the Atlas 14, 24-hour storms to design the storm sewer and infiltration basins. The proposed improvements are designed to reduce site runoff rates for the 2-, 10-, and 100-year rainfall events. Runoff rates for the 10-day snow melt event were not provided at this ti me and are not required as basin outlets are below the 100-year HWL. Pre- and Post- Development Discharge Rates (cfs) Condition 2-Year 10-Year 100-Year 10-Day Snowmelt Existing 0.64 2.73 9.34 Not provided Proposed 0.22 1.94 8.10 Not provided Comments: 1.(5/3/2023) See Comment 1 under Grading regarding infiltration basin location and grading. 2.(5/3/2023) Applicant to call out surface material being used in play areas . If an impervious surface is proposed, update the impervious surface calculations shown on sheet C1 and used in SWMP calculations and modeling. A map highlighting impervious surface would help clarify these areas. (5/19/23) Play areas are pervious artificial turf. A note will be added in the SWMP. 3.(5/3/2023) Applicant shall revise location of STMH -8 so that it is within the property. Private structures shall not be placed in the right-of-way. (5/19/23) Structure moved Ms. Katie Larsen 07/28/2023 Page 3 Milestones Addition & Lil Explorers Childcare Center Engineering Review 4.(5/3/2023) The City of Lino Lakes does not allow roof drains to be connected directly to storm sewer. Roof drains need to have a 6-inch air gap before draining to the storm sewer. Applicant to provide detail on plans. (5/19/23) Note of 6” gap added 5.(5/3/2023) Infiltration rate testing is needed to ensure sufficient infiltration capacity is present in site soils. Double ring infiltrometer or modified Phillip- Dunne testing is recommended to determine these rates. Testing must be completed prior to final plat appro val. (5/19/23) Testing is scheduled (5/19/23) This comment remains open until testing results are provided. 6.(5/3/2023) Applicant to verify the constructability of CBMH-4. The pipes proposed to come in at an acute angle may require a large diameter drainage structure to ensure sufficient concrete is provided betwee n pipe openings. (5/19/23) The CB will be sized as necessary 7.(5/3/2023) Applicant to provide riprap at the FES-5 inlet to the north infiltration basin. (5/19/23) Riprap added 8.(5/3/2023) Applicant to provide a bioroll weir at FES-5 for sediment control. (5/19/23) added 9.(5/3/2023) Applicant to provide silt fence around FES-6 until final stabilization has been achieved to minimize risk of sediment loading to City stormwater infrastructure. (5/19/23) added 10.(5/3/2023) Applicant to provide silt fence around infiltration basin s until final stabilization has been achieved to maintain infiltration capacity. (5/19/23) Compost logs will be added in lieu of silt fence because they function better in this application and it avoids future impacts of silt fence removal. 11.(5/3/2023) Applicant to revise vegetated filter strip pretreatment for the south infiltration basin in accordance with MN Stormwater Manual design standards. This primarily entails providing a strip at l east 3-ft wide and with a slope of 2- 6% along the impervious areas flowing to the basin. (5/19/23) Added strip 12.(5/3/2023) Applicant to provide a sump on CMBH-5 to provide pretreatment prior to discharge to the north infiltration basin. (5/19/23) Sump added 13.(5/3/2023) Modeled curve numbers of disturbed pervious areas must be revised to account for the effects of soil compaction. Per City and Watershed standards, B soil pervious areas must be revised to have a curve number of 74. (5/19/23) revised 14.(5/3/2023) Please clarify the drainage areas map. Drainage areas 2.2 is shown but not referenced anywhere else in the SWMP. Additionally, the scale bar on the proposed conditions drainage area map is unclear. (5/19/23) Removed 2.2 from map 15.(5/3/2023) Exfiltration cannot be included in the modeling of the proposed basins in HydroCAD. (5/19/23) Exfiltration removed. 16.(5/3/2023) The outlet pipe for the north infiltration basin must be updated to reflect the inverts shown in the plans. Ms. Katie Larsen 07/28/2023 Page 4 Milestones Addition & Lil Explorers Childcare Center Engineering Review (5/19/23) Adjusted in new design 17.(5/19/23) Applicant to revise storm sewer to comply with City minimum pipe diameter of 15”. Water Supply There is existing 12-inch diameter ductile iron pipe (DIP) water main along Apollo Drive (CSAH 12) and two separate 4-inch diameter DIP water stubs extend to the property. The applicant is proposing to connect into the water main along Apollo Drive (CSAH 12) and extend 8-inch diameter DIP through the site. There are proposed 6-inch diameter DIP service stubs to the childcare property and the future bui ldings. Comments: 1.(5/3/2023) The 8-inch diameter DIP and any fittings or connections to the water main shall conform to City of Lino Lakes Standard Specifications and CEAM standards (current versions). (5/19/23) There is a note on the plans indicating this 2.(5/3/2023) Applicant shall extend the 8-inch diameter DIP to the right-of-way of Lilac Street. (5/19/23) extended (5/19/23) In coordination with the fire department , the applicant shall move the southerly hydrant to the end of the 8 inch diameter mainline water at Lilac Street. The mainline with hydrant shall end near the easement line, north of the culvert and powerline. 3.(5/3/2023) Applicant to revise the location of the Fire Department Connection (FDC) so that it accessible and not within a fenced in play area. Applicant to verify that a hydrant is within 100 ft of the new FDC location and accessible from the parking lot being installed with the Lil Explorers site improvements . Revisions to the FDC location and hydrant location should be approved by Deputy Director of Public Safety – Fire Division, Dan L’Allier. (5/19/23) FDC moved out of play area Hydrant clearly shown within 100 feet of FDC 4.(5/3/2023) Applicant shall connect to existing water main in Apollo Drive (CSAH 12) via a wet tap. (5/19/23) Note added 5.(5/3/2023) Applicant to revise location of the curb stop. The curb stop shall be in an area that is accessible to City Public Works staff and shall be within an easement that is contiguous with the easement over the 8-inch diameter water main (see comment 1 under the Drainage and Utility Easements section). (5/19/23) Curb stop moved closer to 8” main. Will be in future drive aisle of parking lot. 6.(5/3/2023) Applicant is responsible for verifying water suppression needs for the building. (5/19/23) To be addressed by others Sanitary Sewer There is existing 21-inch diameter polyvinyl chloride (PVC) sanitary sewer located along Apollo Drive (CSAH 12) and two separate 6-inch diameter PVC water stubs extend to the property. Ms. Katie Larsen 07/28/2023 Page 5 Milestones Addition & Lil Explorers Childcare Center Engineering Review The applicant is proposing to connect into one of the existing service stubs and extend the 6-inch diameter PVC to serve the proposed childcare center. Comments: 1.(5/3/2023) Applicant to revise sanitary sewer layout so that SMH-1 is within the property. Private structures shall not be placed in the right-of-way. (5/19/23) Moved out of right of way 2.(5/3/2023) Clean outs are required every 100 f eet along sanitary services. (5/19/23) NA in current design 3.(5/3/2023) Applicant to show potential future location of the service for the southernmost future building. (5/19/23) added (5/19/23) Applicant to confirm that the future service grades will be sufficient. Transportation The project is located east of the intersection of Apollo Drive (CSAH 12) and Lilac Street, with frontage along both Apollo Drive (CSAH 12) and Lilac Street. Apollo Drive is a County State Aid Highway and is identified as an A-Minor Arterial Expander in the 2040 Comprehensive Plan. Lilac Street is a local road adjacent to the property and a minor collector roadway west of Apollo Drive (CSAH 12). Both Apollo Drive (CSAH 12) and Lilac Street can handle the traffic volume and loads from the proposed childcare center. Future development of Outlot A may require a traffic study. Access to Apollo Drive (CSAH 12) is restricted per the Joint Powers Agreement with Anoka County. The applicant is proposing an entrance drive on Lilac Street and a parking lot for the childcare center. Future drive lanes and parking areas are shown on the preliminary plat and site plans, but are not planned to be constructed with the childcare center. Comments: 1.(5/3/2023) Applicant to provide a Level of Service analysis of the Apollo Drive (CSAH 12) and Lilac Street intersection with the final plat submittals. The analysis should include existing and proposed conditions. (5/19/23) Provided by others (5/19/23) Comment will remain until an analysis is provided. 2.(5/3/2023) Applicant to verify pavement section and materials to be used on Apollo Drive (CSAH 12) with Anoka County. (5/19/23) Will be addressed in county right of way permit along with traffic control plans prepared by others (5/19/23) Comment will remain until the information is provided. 3.(5/3/2023) Applicant to submit any traffic control plans and coordinate any closures of Apollo Drive (CSAH 12) with Anoka County. (5/19/23) Will be coordinated by county right of way permit (5/19/23) Comment will remain until the information is provided. 4.(5/3/2023) Public Safety staff have concerns about the radius and width of the entrance drive and the ability for their vehicles to turn around to exit the lot. Applicant to refer to Dan L’Allier’s April 25th email detailing the concerns. (5/19/23) Radius flattened and entrance widened Ms. Katie Larsen 07/28/2023 Page 6 Milestones Addition & Lil Explorers Childcare Center Engineering Review 5.(5/3/2023) Handicap stalls, access aisles, and the route from the parking stalls to the building, including the pedestrian ramp, shall all be ADA compliant and meet state building code requirements. Applicant to submit detailed plans showing the grading in these areas. (5/19/23) Ramps will be ADA compliant. Elevations shown in plans 6.(5/3/2023) Staff recommend that all sidewalks are 5-ft in width. (5/19/23) No comment 7.(7/28/2023) The applicant should include a future year analysis based their future development and the city’s land use plan. 8.(7/28/2023) With a large portion of the traffic (50%) to and from the north on Apollo Drive, que lengths, including background traffic, should be provided/ evaluated for the west to north bound right turn movement from Lilac Street to Apollo Drive and for the south to east bound left turn movement from Apollo Drive to Lilac Street. 9.(7/28/2023) The applicant shall show the roadway removals /reconstruction on the plans for both Apollo Drive and Lilac Street. Wetlands and Mitigation Plan There are no known existing wetlands on the site . Landscaping Landscaping plans were provided as part of the submittal. The City’s Environmental Coordinator to review landscaping and provide in-depth comments. Comments: 1.(5/3/2023) Staff recommend adjusting landscaping so that no trees are planted over utility pipes. Trees are not allowed to be planted within the HWL of the infiltration basins. 2.(5/3/2023) Applicant to show the locations of the proposed utilities on the landscape plan. (5/19/23) Comment will remain until the information is provided. 3.(5/3/2023) Applicant to review need for inlet protection along Apollo Drive (CSAH 12). 4.(5/3/2023) Applicant to rectify difference between seeding shown on Sheet L1 and detail on Sheet C8. It is unclear if the north infiltration basin will have seeding or not. (5/19/23) The north infiltration basin will be seeded with MnDOT seed mix 33 - 261. The landscaping plan supersedes the turf establishment plan. I can eliminate the turf establishment plan from the civil plans if it will be less confusing. (5/19/23) That clarification is enough, no need to remove the turf establishment plan sheet. Floodplain There are no existing floodplains on the site. Ms. Katie Larsen 07/28/2023 Page 7 Milestones Addition & Lil Explorers Childcare Center Engineering Review Drainage and Utility Easements The Milestones Addition preliminary plat creates two lots (Lot 1 Block 1 and Outlot A) on the existing property. Per City Code, the City requires 10-ft wide drainage and utility (D&U) easements along plat boundaries and along lot lines. Drainage and utility easements are proposed over the two infiltration basins and along the lot lines. The applicant is proposing to dedicate 33 feet of right-of-way along Lilac Street. Comments: 1.(5/3/2023) Applicant to provide a D&U easement at least 20 f eet in width over the 8-inch diameter water main. The easement shall also encompass the curb stop for the childcare center building. (5/19/23) Easement added 2.(5/3/2023) Applicant to work with Anoka County on right-of-way width along Apollo Drive (CSAH 12). (5/19/23) Additional right of way provided Development Agreement A Development Agreement will be required with the final plat. Grading Agreement Grading agreement not required. Stormwater Maintenance Agreement The stormwater facilities will be privately maintained and a Declaration for Maintenance of Stormwater Facilities will be required. Both the Rice Creek Watershed District (RCWD) and the City of Lino Lakes shall be parties to the Declaration. The City can provide a templ ate of the Declaration for the applicant to use. Permits Required 1.NPDES General Construction Permit 2.City of Lino Lakes Zoning Permit for Grading 3.Minnesota Department of Health Plan Review for Watermain 4.MPCA Sanitary Sewer Extension Permit 5.Anoka County Right-of-Way Permit 6.Rice Creek Watershed District Permit If you or the applicant have any questions regarding these comments, please contact Diane Hankee at (651) 982-2430 or dhankee@linolake.us. Preliminary Plat12580 Christian Dr.Chaska, MN 55318612-418-6828LAND SURVEYING& ENGINEERINGJeremy Spaude612-501-1493EXISTING PROPERTY DESCRIPTIONLOT INFORMATIONLIL X DEVELOPERLil Explorers Childcare CenterLino Lakes, MN202302MILESTONES ADDITIONPLAT/LOT INFORMATIONPRELIMINARY PLAT FORWETLANDS551010ENGINEER/SURVEYORFLOODPLAINGRADINGSTORMWATERLANDSCAPING PLANLIGHTING PLANTREE PRESERVATIONUTILITIESSOILSCOMPREHENSIVE PLANSHARED DRIVEWAY ACCESSTRAFFIC STUDYPARKING CALCULATIONSRICE CREEK WATERSHED DISTRICTANOKA COUNTY HIGHWAY DEPT.Attachment 2: Revised Preliminary Plat MILESTONES ADDITIONLAND SURVEYINGsisu551010KNOW ALL PERSONS BY THESE PRESENTS: That MEP Lino Lakes L.L.C. a Minnesota limited liability company, owner of the following described property situated inthe County of Anoka, State of Minnesota, to wit:That part of Lot 16 Auditor's Subdivision No. 134 lying East of the West 660 feet thereof and lying Southerly of a line parallel with and 50 feet Southeasterly andSoutherly of the following described line as measured at right angles thereto: Commencing at the South 1/4 corner of Section 8, Township 31, Range 22; thence Westalong the South line of said Section 836.79 feet to the point of beginning of said line; thence Northeasterly 1124.51 feet along the arc of a nontangential curve concaveto the Southeast, having a central angle of 78 degrees 42 minutes 57 seconds and a radius of 818.51 feet, the long chord of which bears North 67 degrees 05 minutes31 seconds East 1038.14 feet; thence South 73 degrees 33 minutes East 221.71 feet more or less to the centerline of Lake Drive and said line there terminating, AnokaCounty, Minnesota.EXCEPT That part of the Southwest Quarter of the Southeast Quarter of Section 8, Township 31, Range 22, Anoka County, Minnesota, described as follows:Commencing at the northwest corner of said Southwest Quarter of the Southeast Quarter; thence easterly along the northerly line of said Quarter Quarter Section191.075 feet; thence Southwesterly to the point of intersection of the west line of said Quarter Quarter Section and the northwesterly line of Lot 12, Auditor's SubdivisionNo. 134; thence northerly on the westerly line of said Quarter Quarter Section 1005.6 feet, more or less to the point of beginning. The above described tract also beingknown as a part of Lot 16 "Auditor's Subdivision No. 134", according to the duly recorded plat thereof on file and of record in the Office of the County Recorder in and forAnoka County, Minnesota.ALSO EXCEPT That part of the Southwest Quarter of the Southeast Quarter of Section 8, Township 31, Range 22, Anoka County, Minnesota, lying west of thenorthwesterly line of Lots 3 to 13 of Auditor's Subdivision No. 134 extended to the northerly line of said Southwest Quarter of the Southeast Quarter. Above describedtract also being known as a part of Lot 16, of Auditor's Subdivision No. 134, EXCEPT That part of the Southwest Quarter of the Southeast Quarter of Section 8,Township 31, Range 22, Anoka County, Minnesota, described as follows:Commencing at the northwest corner of said Southwest Quarter of the Southeast Quarter; thence easterly along the northerly line of said Quarter Quarter Section191.075 feet; thence southwesterly to the point of intersection of the west line of said Quarter Quarter Section and the northwesterly line of Lot 12, Auditor'sSubdivision No. 134; thence northerly on the westerly line of said Quarter Quarter Section 1005.6 feet, more or less, to the point of beginning.Has caused the same to be surveyed and platted as MILESTONES ADDITION, and does hereby dedicate to the public for public use the public ways and the drainage andutility easements as shown on this plat. Also dedicating to the County of Anoka the right of access onto County State Aid Highway No. 12 as shown on this plat.In witness whereof said MEP Lino Lakes L.L.C. a Minnesota limited liability company, has caused these presents to be signed by its proper officer thisdayof , 20 .MEP Lino Lakes L.L.C.Jennifer Schultz, MemberSTATE OFCOUNTY OFThis instrument was acknowledged before me thisday of, 20, by Curtiss Kallio.(Signed)(Printed)Notary Public,County, MinnesotaMy Commission ExpiresCITY COUNCIL, CITY OF LINO LAKES, MINNESOTAThis plat of MILESTONES ADDITION was approved and accepted by the City Council of the City of Lino Lakes, Minnesota at a regular meeting thereof heldthis day of , 20 , and said plat is in compliance with the provisions of Minnesota Statutes, Section 505.03, Subd. 2.City Council, City of Lino Lakes, MinnesotaBy:Mayor By:ClerkCOUNTY SURVEYORI hereby certify that in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved thisday of, 20 .By:David M. ZieglmeierAnoka County SurveyorCOUNTY AUDITOR/TREASURERPursuant to Minnesota Statutes, Section 505.021, Subd. 9, taxes payable for the year 20on the land hereinbefore described have been paid. Also, pursuant toMinnesota Statutes, Section 272.12, there are no delinquent taxes and transfer entered thisday of , 20 .Property Tax AdministratorBy:DeputyCOUNTY RECORDER/REGISTRAR OF TITLESCounty of Anoka, State of MinnesotaI hereby certify that this plat of MILESTONES ADDITION was filed in the Office of the County Recorder/Registrar of Titles for public record on thisday of, 20 , at o’clock M. and was duly recorded as Document Number .County Recorder/Registrar of TitlesBy:DeputySTATE OFCOUNTY OFThis instrument was acknowledged before me thisday of, 20, by Jennifer Schultz, Member of MEP Lino Lakes L.L.C., aMinnesota limited liability company, on behalf of the company.(Signed)(Printed)Notary Public,County, MinnesotaMy Commission ExpiresSURVEYOR’S CERTIFICATEI Curtiss Kallio do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota;that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monumentsdepicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01,Subd. 3, as of the date of this certificate are shown and labeled on this plat; and all public ways are shown and labeled on this plat.Dated thisday of, 20 .Curtiss Kallio, Licensed Land SurveyorMinnesota License No. 26909Attachment 3: Final Plat