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Home My WebLink About11-27-2023 Council Meeting Packet CITY COUNCIL AGENDA Monday, November 27, 2023 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda 2. New Fire Apparatus Update, Dan L’Allier CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Public Comment (in person or received in writing prior to meeting): The public comment period is a time to allow members of the public to speak to Council on City matters not on the agenda. Speakers are allowed four (4) minutes and speakers shall offer comments that are courteous and respectful. Comments that are abusive, harassing, that constitute an attack on others, including City staff, or that violate privacy rights, will not be permitted. Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment.  Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A. Consider Approval of Expenditures for November 27, 2023 (Check No. 119714 through 119786) in the Amount of $620,010.47 B. Consider Approval of November 6, 2023 Work Session Minutes C. Consider Approval of November 13, 2023 Council Work Session Minutes D. Consider Approval of November 13, 2023 Canvass Board Minutes E. Consider Approval of November 13, 2023 Council Meeting Minutes F. Consider Resolution No. 23-124, Amending Rookery Membership Agreement and Code of Conduct & Policies G. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center H. Consider Approval of 3rd Quarter 2023 Financial Report 1 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Part-Time Firefighter, John Swenson B. Consider Appointment of Part-Time Firefighter, John Swenson 4. PUBLIC SAFETY DEPARTMENT REPORT A. Consider Approval of Donation of Bicycles, John Swenson 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A. Consider Resolution No. 23-125 Supporting Local Road Improvement Fund Grant Application for Otter Lake Road, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None 9. CLOSED SESSION A. Closed Session of the City Council under Minn. Stat. 13D.05, Attorney-Client Privilege to discuss pending litigation related to Aqueous Film Forming Foams Product Liability Litigation Adjournment Community Calendar – A Look Ahead November 27, 2023 through December 11, 2023  Wednesday, November 29 6:30 pm, Council Chambers Environmental Board  Monday, December 4 6:00 pm, Council Chambers City Council Work Session  Wednesday, December 6 6:30 pm, Community Room Park Board  Thursday, December 7 8:00 am, Community Room EDAC  Monday, December 11 6:00 pm, Community Room Council Work Session  Monday, December 11 6:30 pm, Council Chambers City Council Meeting 2 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 2 STAFF ORIGINATOR: Dan L’Allier, Deputy Director – Fire Division WORK SESSION DATE: November 27, 2023 TOPIC: New Fire Apparatus Update ______________________________________________________________________________ BACKGROUND During the November 13, 2023 Council Work Session the Mayor requested an update on new fire apparatus build be provided to Council at future meeting. Staff went to Custom Fire to review the fire apparatus build to date and receive an update on November 21, 2023. REQUESTED COUNCIL DIRECTION None ATTACHMENTS None 3 + Expenditures November 27, 2023 Check #119714 to #119786 $620,010.47 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting November 27, 2023 Transfer In/(Out) 11/9/2023 Payroll #23 (192,388.47) 11/9/2023 Payroll #23 Federal Deposit (55,233.35) 11/9/2023 Payroll #23 PERA (55,496.31) 11/9/2023 Payroll #23 State (12,532.66) 11/9/2023 Payroll #23 Child Support (923.22) 11/9/2023 Payroll #23 H.S.A. Bank Pretax (3,164.02) 11/9/2023 Payroll #23 TASC Pretax (941.10) 11/9/2023 Payroll #23 Mission Sq 457 Def. Comp #301596 (2,945.00) 11/9/2023 Payroll #23 Mission Sq Roth IRA #706155 (962.50) 11/9/2023 Payroll #23 MSRS HCSP #98946-01 (4,886.29) 11/9/2023 Payroll #23 MSRS Def. Comp #98945-01 (3,166.00) 11/9/2023 Payroll #23 MSRS Roth IRA #98945-01 (779.00) 11/9/2023 Transfer from FRB Money Market 1,000,000.00 11/20/2023 October Sales & Use Tax (10,231.00) 11/16/2023 Bldg Permit Surcharge (3,697.17) 11/20/2023 Election Payroll 11/17/2023 (8,033.50) 11/21/2023 Election Payroll ACH Return J Parenteau 144.00 11/24/2023 Election Payroll ACH Resent J Parenteau (144.00) 11/22/2023 Transfer from FRB Money Market 650,000.00 39 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: TIME STARTED: TIME ENDED: MEMBERS PRESENT: November 6, 2023 6:00 PM 8:25 PM Councilmembers Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch, Human Resources and Communications Manager Meg Sawyer; Public Safety Director John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen. 1. Kavan Christmas Tree Farm (1415 Ash Street) CUP for Agritourism City Planner Katie Larsen presented a request for a Conditional Use Permit (CUP) for Agritourism to operate a Christmas Tree Farm at 1415 Ash Street. The full application will be presented for full Council consideration at the next regular meeting. Present with Planner Larsen was the applicant, Steve Kavan. Planner Larsen reviewed the application, the relevant Zoning Ordinances, and confirmed that the Planning and Zoning Board reviewed the application on October 11, 2023 at which time a public hearing was held. During the public hearing, a resident from 1443 Ash Street spoke and provided general support for the project but stated some concerns for traffic impacts, signage, and property taxes. The Planning and Zoning Board unanimously recommended approval of the CUP with recommended changes as provided in Planner Larsen’s staff report. Council held discussion on the application, including signage and traffic flow. Councilmember Stoesz inquired of potential adjustments to time and date. Planner Larsen ad vised if time adjustments are needed in the future, the proposed resolution for this CUP authorizes staff to make those changes at an administrative level rather than brining back the full CUP for formal amendment by Council. Councilmember Cavegn inquired about DNR regulations related to pre-cut Christmas trees which the applicant proposes to sell on site in addition to cut-your-own trees. Mr. Kavan responded to inform Council that precut trees are indeed regulated by the DNR to prevent the spread of any invasive pests; he envisions all trees brought in from areas in Minnesota and Wisconsin but if trees are brought in from other states such as North Carolina, the DNR will conduct testing and will destroy any trees with pests. Councilmember Lyden expressed excitement for the project and encouraged the applicant to think big in regard to other uses including an event venue. 40 Mayor Rafferty inquired as to insurance requirements. Mr. Kavan confirmed he will have a liability policy. 2. 2024-2028 Financial Plan Finance Director Hannah Lynch provided a brief overview of the 2024 -2028 Finance Plan which was prepared in accordance with the City Charter. She provided information on changes to the tax rate over the next several years. She noted that staff is seeking Council acceptance of the plan on December 11, 2023 as a guiding document for the City. Mayor Rafferty commented on the increase to the street reconstruction program; he asked if there was a specific reason for the increase. Director Lynch noted that the pa yment management funding increase is tied to the overall condition index (OCI); in an attempt to make sure that OCI stays in the same range, the proposal is to increase the payment management funding to 15%. Councilmember Stoesz inquired about previous Council discussion to accept this plan at a work session and asked if that is possible. Director Lynch clarified that the Charter requires formal adoption by resolution to accept the finance plan following a public hearing. Mayor Rafferty also commented on unmarked and marked patrol vehicles as outlined in the plan; he asked how long the push for five vehicles has been underway as he recalled only four being requested in previous years. He asked staff to provide information for that in the future. Director Lynch noted that the plan includes assumptions to help with planning. Council recessed from the Work Session at 6:40 to walk to the Public Safety Department to view the kitchen area that is proposed in the plan for remodeling. The Work Session reconvened at 6:45 PM. 3. 2024 Budget and Tax Levy Finance Director Hannah Lynch presented the final 2024 budget and tax levy that will be presented for formal approval on December 11, 2023. She noted that in order to keep the levy at 14.1% and revenues equaling expenditures, the contingency in the budget did decrease from $25,000 to $5,489; she added that there is still a base budget of $75,000 in the contingency but the changes removed the ability to increase the full contingency by $25,000. No other changes were made since preliminary approval and the tax levy remains unchanged. A staff report was also included in the packet for the work session regarding public safety but the memo was provided for informational purposes only. Mayor Rafferty suggested using the one-time public safety aid to offset capital equipment and/or personnel costs. Director Lynch cautioned against using the public safety aid for the general capital equipment levy as there are continual capital equipment needs for public safety. Using one-time dollars may put the City behind in the coming years. She also stated 41 that there are no certificates of indebtedness outstanding. Councilmember Cavegn stated that he would only be in favor of using those aid dollars for one -time cost expenses, not capital. Councilmember Ruhland concurred with Councilmember Cavegn. General discussion was held on the incoming public safety aid funds. Catherine Decker, 614 Pine Street, asked of some transfers noted on the budget. Director Lynch advised she would look into the questions. Christopher Stowe, 425 Pine, inquired of the water treatment values and costs noted in the budget. He wanted to know where the differing numbers were coming from and also if houses to be served by the plant would be the only ones ta xed. 4. Public Safety Quarterly Update Public Safety Director John Swenson provided a review of third quarter public safety statistics. Discussion was held on the possibility of introduction of a mental health professional to address an increase in calls which are not necessarily a public safety matter but a mental health matter. Director Swenson advised that one consideration which may be brought before Council would be a shared contract position with Centennial Lakes and Spring Lake Park police departments via a vendor, Canvas Health. Director Swenson also mentioned planning and preparedness for a large-scale emergency event. He suggested that the City work to better prepare staff and elected officials for a future emergency. He proposed further conversations about emergency planning as well as future training. Director Swenson also provided an update on staffing in police and fire. 5. Part-Time Fire Compensation Plan Human Resources and Communications Manager Meg Sawyer advised that staff is proposing an adjustment to the part-time fire compensation plan based on direction from Council at the October work session to review similarly situated cities and to reevaluate the position description with the assistance of the City’s compensation consultant. The results of the reevaluation of the position has resulted in a staff recommendation to regrade the position to grade 130 of the Lino Lakes compensation plan; the position is currently graded at 110. She added that a $53,340 budget impact will be seen in 2024 if Council would choose to adopt staff’s recommendation to adjust the grade from 110 to 130. A formal request to adopt the change will be presented at the next regular meeting. Discussion was held on the change in grade and pay equity. Finance Director Hannah Lynch also asked that Council provide direction for budget reductions to balance the 2024 budget as the tax levy for 2024 cannot be further increased. 42 Councilmember Cavegn asked that staff bring suggestions for budget adjustments. Staff was directed to bring back recommendations at the next meeting. 6. 2024 Fee Schedule Finance Director Hannah Lynch reviewed the 2024 fee schedule which was presented for the first reading at the last regular council meeting. A question came in from Councilmember Stoesz after that meeting in regard to the proposed Water Utility Base Fee increase from $15/Quarter/REU to $20/Quarter/REU. Director Lynch provided an explanation and background on the proposed increase and advised that staff continues to re commend approval of the 2024 Fee Schedule, including the proposed water utility base fee. Councilmember Stoesz stated that his concern is with the ramp up of fees: should the fees be increased before the residents are enjoying a new water treatment plant? Director Lynch advised that an increase in the base fees are needed as a reliable revenue source to help toward the water treatment plant. She also responded to a question from Councilmember Cavegn to confirm that a stop at $25/quarter is in place which will be seen in 2025. 7. Utility Meter Reading Equipment and Customer Portal, Justin Williams 8. Council Updates on Boards/Commissions 9. Adjourn The work session concluded at 8:25 PM. These minutes were considered and approved at the regular Council Meeting on November 27, 2023. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 43 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: November 13, 2023 TIME STARTED: 6:00 PM TIME ENDED: 6:15 PM MEMBERS PRESENT: Councilmembers Stoesz, Lyden, Ruhland, Cavegn, Mayor Rafferty Staff Members Present: City Administrator Sarah Cotton; Human Resources and Communications Manager Meg Sawyer; Public Safety Director John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Jolleen Chaika. 1. Review Regular Agenda Mayor Rafferty advised that he will propose removal of Item 4A on the regular agenda so that the item can be discussed at the December work session. Mayor Rafferty requseted some clarification on several items in the expenditures report. Regarding Item 2A, the 2024 Fee Schedule, Councilmember Stoesz questioned why rates for water are increasing ahead of the new water treatment plant even being constructed. He noted he will not be voting in favor of approval of the fee schedule. Mr. Christopher Stowe, 426 Pine Street, asked Council of the water treatment plant, specifically he wanted to know where sewage is currently going. Community Development Director Michael Grochala clarified that the water treatment plant is a drinking water plant, not a sewage plant. Staff provided an overview of other staff reports for remaining agenda item. The work session concluded at 6:15 PM. These minutes were considered and approved at the regular Council Meeting on November 27, 2023. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 44 LINO LAKES CITY COUNCIL CANVASS BOARD MINUTES DATE: November 13, 2023 TIME STARTED: 6:20 PM TIME ENDED: 6:25 PM MEMBERS PRESENT: Councilmembers, Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Clerk Jolleen Chaika. 2023 Municipal Election Results: City Clerk Jolleen Chaika presented the abstract of the 2023 Municipal Election for review and consideration by the City Council, acting as the Canvassing Board pursuant to Minn. Stat. 205.185. 1.Motion to: Approve 2023 Municipal Election Abstract Returns The meeting adjourned at 6:25 PM. These minutes were considered and approved at the Regular City Council Meeting on November 27, 2023. Jolleen Chaika, City Clerk Rob Rafferty, Mayor RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 45 LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: November 13, 2023 TIME STARTED: 6:30 PM TIME ENDED: 7:20 PM MEMBERS PRESENT: Councilmembers, Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Human Resources and Communications Manager Meg Sawyer; Director of Public Safety John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Jolleen Chaika. The meeting was called to order by Mayor Rafferty at 6:30 PM. PUBLIC COMMENT Public Comment was opened at 6:31 PM. Ms. Catherine Decker, 614 Pine Street. Ms. Decker appeared before Council to advised that she is a concerned citizen and while she was not elected to serve on City Council, she is deeply committed to the community. She highlighted six actions she believes need the attention of Council. Ms. Decker implored the Council to change the status quo by collaborating with community members. Mr. Christopher Stowe, 426 Pine Street. Mr. Stowe congratulated re-elected members of Council and said that his candidacy was a test run and that he did not really campaign. He stated concerns with what he believes to be the open-checkbook policy of Council. Mr. Stowe also commented on discussion held during the 6:00 PM work session concerning a Joint Powers Agreement with Anoka County for intersection improvements. Mr. Scott Featherstone, 631 Andall Street. Mr. Featherstone expressed concern about the Nature’s Refuge North PUD and invited the Council and City staff to come out to the site to look at the property in its current state. He said it would go a long way to assure him that the City is aware of the issues he has with the development of the prop erty. He implored Council to take a look at the property. 1. Motion to: Close Public Comment at 6:39 PM. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz Cavegn, Ruhland, Rafferty 46 SETTING THE AGENDA 1. Motion to: Postpone Item 4A and move to December Work Session Agenda 1. CONSENT AGENDA A. Consider Approval of Expenditures for November 13, 2023 (Check No. 119586 through 119713) in the Amount of $1,517,460.51 B. Consider Approval of October 2, 2023 Council Work Session Minutes C. Consider Approval of October 9, 2023 Council Work Session Minutes D. Consider Approval of October 9, 2023 Council Meeting Minutes E. Consider Approval of October 23, 2023 Council Work Session Minutes F. Consider Approval of October 23, 2023 Council Meeting Minutes G. Consider Approval of Resolution No. 23-118, Authorizing Certification of Delinquent Utility Charges H. Consider Approval of State of Minnesota Voting Operations, Technology and Election Resources (Voter) Account: County/Municipality Agreement I. Consider Approval of Resolution 23-119, Approving a New Cannabinoid License i. Motion to Approve Consent Agenda Items 1A – 1I 2. FINANCE DEPARTMENT A. 2024 Fee Schedule i. Consider 2nd Reading of Ordinance 14-23, Adopting the 2024 Fee Schedule City Administrator Sarah Cotton presented the second reading of Ordinance 14-23, an ordinance to amend the City fee schedule for 2024. The first reading was considered and approved on October 23, 2023. She also noted that staff is also seeking approval of a summary publication of the ordinance. RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland, Stoesz, Lyden, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Cavegn AYES: Stoesz, Cavegn, Lyden, Ruhland, Rafferty 47 a. Motion to: Dispense of Full Reading of Ordinance 14 -23 b. Motion to: Approve 2nd Reading of Ordinance 14 -23 ii. Consider Resolution No. 23-121, Approving Summary Publication of Ordinance No. 14-23 a. Motion to: Approve Resolution 23-121 3. ADMINISTRATION DEPARTMENT A. Consider Resolution No. 23-120, Amending the Compensation Plan for the Part -Time Firefighter Position Human Resources and Communications Manager Meg Sawyer presented Resolution 23 - 120 to amend the compensation plan for the part-time firefighter position, for Council Consideration. Manager Sawyer advised that the resolution encompasses Council direction following work session discussions in October and November. The proposed amendment reflects an adjustment from job grade 110 to job grade 130. She further advised that the proposed amendment to the compensation plan will result in a $53,340 budget impact; proposals by staff to account for the budget impact were included in her staff report. i. Motion to: Push budget discussion to the next work session and approve Resolution 23-120 DISCUSSION: RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Lyden, Ruhland, Stoesz Cavegn, Rafferty RESULT: CARRIED [4-1] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Lyden, Cavegn, Rafferty NAYS: Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Lyden, Cavegn, Stoesz, Rafferty 48 Councilmember Cavegn inquired what this change will solve and added that he does not see a qualification for standard of pay for this position. He added that by passing this compensation amendment, the City will create a situation where other positions will request a similar review. Councilmember Cavegn proposed alternative motions: 1) Complete a wage study for all positions; 2) Complete a study of the fire department with the public safety aid funds. Mayor Rafferty inquired if Councilmember Stoesz wished to amend his motion; Councilmember Stoesz did not wish to amend his motion. Councilmember Ruhland inquired what changed on the job description to cause the change in grade? Manager Sawyer advised that there were not major changes to the core requirements for the position, only small tweaks were made. Councilmember Ruhland then suggested that the City contacts the consultant who completed the 2018 report related to the fire department and inquire if a discount could be given if the 2108 report was updated rather than completely redone. Councilmember Lyden stated that the focus cannot remain just on pay as the issue is greater than just that. He stated he provided a written statement to Council in August and asked that his statement again be included in the minutes as it still provides his views on this matter. He advised he supports Councilmember Cavegn’s suggestions and position on this topic. The written statement of Councilmember Lyden is attached hereto for inclusion in the record. Councilmember Cavegn then suggested that consideration of this item be pushed out until after a study is conducted. He added that if a study shows support for this change, he would vote for it. 4. PUBLIC SAFETY DEPARTMENT No report. 5. PUBLIC SERVICES DEPARTMENT No report. RESULT: CARRIED [3-2] MOVER: Stoesz SECONDER: Ruhland AYES: Ruhland, Stoesz, Rafferty NAYS Lyden, Cavegn 49 6. COMMUNITY DEVELOPMENT DEPARTMENT A. Consider Resolution No. 23-111, Approving Conditional Use Permit for Agritourism at 1415 Ash Street (Kavan Christmas Tree Farm City Planner Katie Larsen presented an application for a Conditional Use Permit (CUP) for agritourism at 1415 Ash Street. The applicant proposes a seasonal Christmas Tree Farm . Planner Larsen advised that the application has been reviewed and considered by the Planning and Zoning Board and a public hearing was held on October 11, 2023. The Planning and Zoming Board recommended approval with conditions as noted in Resolution 23-111 with a vote of 7-0. Planner Larsen reviewed the application analysis completed and staff recommendations for approval. The applicant, Mr. Steve Kavan, was present and answered questions from Councilmember Cavegn related to transport of pre-cut Christmas trees. i. Motion to: Approve Resolution 23-111 Approving a CUP for Agritourism at 1415 Ash Street B. Consider Resolution No. 23-115, Approving Summary Publication of Ordinance No. 13- 23 City Planner Katie Larsen requested that Council consider and approve summary publication of Ordinance 13-23, which was approved by Council at the October 23, 2023 meeting. She advised that summary publication is recommended due to the expense which would be incurred to publish the ordinance in its entirety. i. Motion to: Approve Resolution 23-115 approving summary publication of Ordinance 13-23 C. Consider Resolution No. 23-116, Accepting Quotes and Awarding a Construction Contract RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Ruhland, Rafferty 50 City Engineer Diane Hankee requested consideration and approval of Resolution 23 -116 to accept quotes and award the construction contract for stormwater management outlet projects at two sites within the City. She noted that funding for this project is from the Street Reconstruction Bonds and the Surfacewater Management Fund. Two quotes were received and staff recommended acceptance of the lowest quote from Winberg Companies, LLC which came in at $44,424.54. i. Motion to: Approve Resolution 23-116 Accepting Quotes and Awarding Construction Contract for stormwater Outlet Management Project D. Consider Resolution No. 23-117, Approving Joint Powers Agreement with Anoka County for Improvements at the Intersection of CSAH 14 (Main Street) and CR 53 (Sunset Avenue) Community Development Director Michael Grochala presented Resolution 23-117, approving a Joint Powers Agreement with Anoka County for improvements at the intersection of Main Street and Sunset Avenue. He noted that this intersection has been under review and studied for reconstruction for quite some time. Virtual open houses have been held by Anoka County and are still open for public comment. Director Grochala added that the total cost of the project is $2,157,278; however, a federal grant was awarded which will provide for $1,600,000 in federal funding. After application of the federal funds, the City’s estimated costs are $61,850.59; funding will be through the Municipal State Aid account. Mayor Rafferty accepted comments from the audience: Mr. Christopher Stowe, 426 Pine Street, stated that he would rather this money be spent on part-time firefighter pay. He added that a roundabout is not good for pedestrian traffic. i. Motion to: Approve Resolution 23-117 to approve JPA with Anoka County for improvements at the intersection of main and sunset 7. UNFINISHED BUSINESS RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lyden AYES: Ruhland, Lyden, Cavegn, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland, Stoesz, Lyden, Cavegn, Rafferty 51 There was no unfinished business. 8. NEW BUSINESS There was no new business. Mayor Rafferty reviewed the community calendar. After confirming there were no additional business matters to attend to, Mayor Rafferty adjourned the meeting at 7:20 PM. These minutes were considered and approved at the Regular City Council Meeting on November 27, 2023. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 52 City of Lino Lakes Work Session agenda item#7 Fire Services Discussion Councilmember Lyden/Cavegn August 7, 2023 Ladies and Gentlemen our agenda item is"Discussion of Fire Services". Specifically,on how a portion of our allotted"Public Safety Aid Dollars"from the State of Minnesota can be the used as the initial driving force to support potential collaboration discussions as it relates Fire and public safety. The spirit of these discussion is best summed up in the following quote from John F Kennedy. LET US NOT SEEK THE REPUBUCAN ANSWER OR THE DEMOCRATIC ANSWER,BUT THE RIGHT ANSWER. LET US NOT SEEK TO FIX THE BLAME FOR THE PAST.LET US ACCEPT OUR OWN RESPONSIBILITY FOR THE FUTURE." I believe everyone in this room is very appreciative of our gift from the State of Minnesota of what is called "Public Safety Aid Dollars"This is a timely,and unique opportunity to use"free"money(If there is such a thing)to save our tax payers money on an annual basis as we move forward. Although We-City staff and Councilmembers have done an excellent job of being prudent financial stewards for our Lino Lakes residents.Our most significant challenge our"Achilles' heel"as they say is the cost and other challenges of our Fire and First Responders. A word about our first responders is appropriate here.In the recent year or so social media has not always been kind to our first responders the men and women who put on the uniform.These are the men and women I respect!These are the people I hold in the highest regard! In your hour of need or your son's or daughter or the neighbor across the street these men and women in a moment come to your aid. Maybe even to save your life!Their lens is clear,their strength of purpose is keen. In your moment of need they don't ask what religion you are?They don't ask what race you are,and they don't ask if you're a Republican or Democrat. Folks,social media is not going to save you! Let us demonstrate the same laserfocus.Let our leadership demonstrate this same strength of purpose here tonight. It should be noted"loud and clear"that the challenges facing Lino Lakes are not unique.For example Lino Lakes and all of or neighboring communities have seen the same fire truck and equipment jump hundreds of thousands of dollars in the past year,We are all feeling the same"sticker shock". What I am looking for from this Council tonight is to take the all important"first"step. Specifically, I'm asking Council support to use"Public Safety Aid"dollars from the State of Minnesota to hire and independent outside consultant to explore/analyze potential collaboration models.The single goal being of strengthening everyone's service levels while reducing tax payer costs. I am not naive. I have no illusion that you don't run a marathon with one step. 53 Second John F Kennedy quote"WE CHOOSE TO GO TO THE MOON IN THIS DECADE AND DO OTHER THINGS, NOT BECAUSE THEY ARE EASY, BUT BECAUSE THEY ARE HARD." Now for whateverdirection we may or may not go,you can not get there unless you are well grounded in knowing where you are at.We need to know the true cost of Fire Services.These would include Operational, Capital, Debt Service,facilities..and others? The good news is these are all items/numbers currently in our finance director's wheelhouse.Timely as we are currently preparing for our next budget cycle. We would be asking Hannah to just compile data she already has. Let me end by stating loud and clear that the most important aspect of this conversation is centered on looking forward. In Kennedy's second quote again it said "Let us accept our own responsibility for the future"This conversation is about looking forward--it is about possibilities! For those inside these walls and for within walls that stretch across our neighboring communities let it be know in these conversations EVERYTHING IS ON THE TABLE.I repeat EVERYTHING IS ON THE TABLE! Any and all conversations will be grounded in TRUST. Lino Lakes will have no conditions or pretenses again EVERYTHING IS ON THE TABLE. In first responder speak it's time for us in this room "TO ANWSER THE CALL" Let us demonstrate our leadership with the same courage and strength of purpose of our first responders! Let's answer the call!!! Councilmember Lyden 54 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1F STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: November 27, 2023 TOPIC: Consider Resolution No. 23-124, Amending Rookery Membership Agreement and Code of Conduct & Policies VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to amend the updated Rookery Membership Agreement and Code of Conduct and Policies that was originally approved on April 11, 2022 via Resolution No. 22-36. BACKGROUND The changes recommended in the Membership Agreement and Code of Conduct & Policies relate to updates needed to conform with our current operations. The changes are outlines in the attached red-line document. RECOMMENDATION Approve Resolution 23-124. ATTACHMENTS Resolution No. 23-124 The Rookery Membership Agreement – Red-lined, dated November 21, 2023 The Rookery Activity Center Code of Conduct and Policies – Red-lined, dated November 21, 2023 55 CITY OF LINO LAKES RESOLUTION NO. 23-124 RESOLUTION AMENDING ROOKERY ACTIVITY CENTER MEMBERSHIP AGREEMENT AND CODE OF CONDUCT & POLICIES WHEREAS, the City Council originally approved the Rookery Membership Agreement and Code of Conduct & Policies on April 11, 2022 via Resolution No. 22-36; and WHEREAS, the changes recommended in the Membership Agreement and Code of Conduct & Policies relate to updates needed to conform with our current operations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes that the Rookery Membership Agreement and Code of Conduct & Policies are hereby amended. Adopted by the Council of the City of Lino Lakes this 27th day of November, 2023. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 56 MEMBERSHIP AGREEMENT MEMBERSHIP The classification of members, the amount of fees payable by the members of each class, the suspension and expulsion of members and all other matters affecting or relating to the membership shall be under the complete control of The Rookery Activity Center (herein referred to as the Center). The fees applicable to any type of membership and any other charges imposed by the Center may be amended at any time. Nondiscrimination: It shall be the policy of the Center to accept applications for membership from any individual, couple, or business of good character and reasonable credit background without regard to race, creed, color, sex or national origin. MEMBERSHIP CATEGORIES Resident – Anyone living within the city limits of Lino Lakes. Must provide proof of residency to receive resident rate (i.e. driver’s license, utility bill, or cable bill, etc.). Non-Resident – Anyone living outside the city limits of Lino Lakes. Adult - Anyone ages 18 – 61. Dual - Any 2 individuals living in the same household. Both individuals must provide proof of household. Senior – Ages 62+, must provide proof of age. Youth – Ages 18 and under; members age 14 and under require adult supervision. Household - One or two adults and dependent children age 2218 and under who are living in the same household. Dependent adults residing in the same household are also included. Parental supervision is required for children age 14 and under. Need to provide proof of all members living in the same household. Military - Active and retired military receive 10% discount on adult, dual, senior, and household membership categories; discount does not apply to daily drop-in or multi-visit passes. Discharge papers, military DD-214, or current military ID are required to receive this discount. Personal Care Attendant (PCA) – A PCA membership is available for a person who is visiting the center and sole role is to provide assistance to a member utilizing the facility. If a PCA wants to work out or use the facility, they must purchase their own membership. Child Caregiver – An Add-On membership is available for anyone age 16 and older who is caring for a child(ren) who is part of a Household membership at the Center. Individuals using this membership can only use the facilities together with the child(ren) on the Household membership. The Caregiver can drop the child(ren) off at the Nest and use the facility. This membership does not allow the Caregiver to use the facility on their own without the child(ren) present. FEES AND OTHER CHARGES Fees: The Center shall, from time to time, determine the amount and terms of payment of dues which shall be payable by the members each year. The obligation to pay dues is not dependent on the availability of all the Center’s amenities. Tournaments, construction, renovations, repairs and/or maintenance of the amenities may make it necessary for the Center to restrict use of one or more of the amenities or to temporarily close the Center which will not reduce or suspend the memberships obligation for payments or dues. Late/Returned Item Charges: A $30 fee will be assessed to accounts that are returned due to insufficient fund. This includes all payments that do not go through as a result of insufficient funds, stopped payment, or similar circumstances. Guest will be responsible for any additional chargeback fees from the issuing bank. Closed accounts or stopped payments may result in termination of membership, at Center’s discretion, but will not absolve member(s) of all other contractual obligations. Delinquent Accounts: Members failing to make payment within thirty (30) days will be classified as delinquent and will be responsible for all collection costs including attorney and other collection fees and that of any fees or add-on addendum. TERMINATION/SUSPENSION OF MEMBERSHIP The Center reserves the right at any time to terminate the membership of any member for failure to comply with any of the Rules and Regulations adopted by the Center or for conduct the Center determines to be improper or contrary to the best interests of the Center. The rules and regulations are posted on our website and are updated from time to time. The terminated member will be required to immediately return his/her membership card to the Center. The membership of any member who is thirty (30) days in arrears in his/her account to the Center may, at the discretion of the Center, be suspended or terminated by the Center without notice. CANCELLATION POLICY Membership Cancellation Notice forms must be completed and signed. ANNUAL MEMBERSHIP cancellations received prior to membership expiration date will incur 3-month termination penalty in addition to the cost of the time the membership has been active. Membership will be cancelled effective the date the form was submitted to the Center. MONTHLY MEMBERSHIPS require a full 3-month minimum commitment. After 3-months the membership can be cancelled at any time. Requests to cancel monthly memberships must be received in writing by the 20th of the month to cancel the next month’s billing. All monthly membership cancellations go into effect at the end of the last paid month. MEDICAL EXAMINATION All members are strongly encouraged to have a complete physical examination by a medical doctor prior to beginning any work out program or strenuous new activity. If a proposed member has a history or family history of heart disease, he/she should consult a physician before joining the Center. MEDICAL LEAVE/LEAVE OF ABSENCE If you need to take a medical leave, we can put your membership on hold. A doctor’s signature is recommended for proof of leave time necessary. You will not be billed or required to pay for the months on medical leave but will have an extension on the membership once the leave is over. Check with the front desk for our current On Hold Policy. You are required to fill out a notice of On Hold and provide the necessary documentation and signatures as needed prior to leave. ACKNOWLEDGEMENT AND 3 DAY NOTICE This Agreement is not effective until you and an authorized representative sign and date it. You acknowledge that you received a completed copy of this Agreement and you understand that: You may cancel this Agreement at any time within 72 hours of signing this agreement, including Sundays and Holidays that the Center is open. To cancel this Agreement, mail or deliver a signed and dated notice which states that you the buyer are canceling this Agreement, or words of similar effect. Such notice shall be sent or delivered to The Rookery Activity Center, 7690 Village Dr, Lino Lakes, MN 55014. Refunds will be processed within 30 days. SEVERABILITY These provisions of this contract are severable and if any provision is determined to be illegal or unenforceable, the remaining provisions and any partially enforceable provisions shall nevertheless be enforceable. The Center’s failure to enforce any remedy or provision in this contract shall not be construed as a waiver of such remedy or provision. GOVERNING LAW This contract shall be construed in accordance with the laws of the State of Minnesota with jurisdiction and venue deemed proper in Anoka County, Minnesota. INTEGRATION-ENTIRE AGREEMENT This contract constitutes the entire and exclusive agreement between the parties and cancels and supersedes prior promises, representations, 57 understandings, and/or agreements between the parties. This agreement may be modified only by an instrument in writing signed by all parties; however, the Center or any assignee of this agreement are authorized to correct patent errors in the agreement (and other related documents). ASSUMPTION OF RISK, RELEASE & INDEMNITY Although Center facilities, equipment, services and programs are designed to provide a safe level of beneficial exercise and enjoyment, their use naturally involves the risk of injury to you, your spouse, children, guests, or other members, whether you or someone else causes it. The risks include, but are not limited to: 1) injuries arising from my use of any exercise equipment, classes or machines, 2) injuries arising from my participation in supervised or unsupervised activities and programs in, on, and around the swimming pools, water slide, gymnasium, and any other areas of the Center, 3) injuries or medical disorders resulting from exercising at the Center including, but not limited to, heart attacks, strokes, heat stress, sprains, broken bones and torn muscles or ligaments, and 4) accidental injuries within the facilities, including, but not limited to, the locker rooms, saunas, showers and dressing rooms. You agree that if you engage in any physical exercise or activity or use of any Center facility on the premises, including, but without limitation, personal, bodily or mental injury, economic loss or any damage, including theft, to you, your spouse, children, guest or anyone else using the facilities, and any loss or theft of any personal property. You agree on behalf of yourself and your children (and all your personal representatives, successors, and assigns) to release and discharge Center and any of its affiliates, employees, agents, representatives, successors, and assigns and The Rookery Activity Center, City of Lino Lakes, and its employees and officials from any and all claims or causes of action (known and unknown) arising out of the negligence, whether active or passive, of Center or its affiliates, employees, agents, representatives, successors, and assigns. This waiver and release of liability includes, without limitation, injuries which may occur as a result of your use of Center equipment or facilities, improper maintenance, negligent instruction or supervision, and you slipping and falling while in any portion of the premises for any reason, including negligent inspection or maintenance. If there is any claim by anyone based on any injury, loss or damage described here, which involves you, your spouse, your guest, or children you agree to indemnify and hold harmless Center from any loss, liability, damage or cost Center may incur due to your presence at the Center facility. You further expressly agree that the foregoing release, inclusive as permitted by law in the State of Minnesota and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full force and effect. You acknowledge that you have carefully read this waiver and release and fully understand that it is a release of liability and express assumption of risk and indemnity agreement. You are aware and agree that by executing this waiver and release, you are giving up your right to bring legal action or assert a claim against the center and city of Lino Lakes for its negligence or for any defective product on its premises. You have read and voluntarily signed the waiver and release and further agree that no oral representations, statements, or inducement apart from the foregoing written agreement have been made. RULES AND REGULATIONS I, my spouse and children acknowledge the existence and the need for Rules and Regulations including those governing the use of the Center’s equipment and facilities and participation in programs and services. All members on this account agree to comply with those Rules and Regulations and to amendments or additions to them as the Center deems necessary. Current rules and regulations can be found on our website. Registration: Members MUST check in and present their membership card or a photo I.D. each time they use the Center. Members requesting access to the Center without their membership card may be required to pay the usual daily fee. Attire and Equipment: Proper attire is required for participants using the Center. Shirts and shoes are required in all public and recreation areas. No footwear other than appropriate shoes may be worn on courts. No cut offs or any form of street apparel will be allowed in pools. Nothing shall be left in the Center overnight. Clothing or a towel is required when using the sauna. Code of Conduct: The Rookery Activity Center is a family-based facility and all patrons are expected to conduct themselves accordingly. Patrons are responsible for their children’s and/or guests’ conduct. The Rookery Activity Center staff is responsible for enforcing all established policies, If a patron or staff engages in the following behaviors or actions including, but not limited to the following: profanity, rowdy or disruptive behavior, verbal or physical harm, mischief, verbal or physical harassment and/or intimidation, menacing behavior towards patrons or staff, demonstration of sexual activity or sexual contact with patrons or staff, theft, destruction of property or trespassing, and tobacco/alcohol/drug/or other substance use or possession – disciplinary actions may result. Disciplinary action could result in being temporarily or permanently expelled from the facility and/or the loss of membership or guest privileges. Center staff will involve the Lino Lakes Police, when necessary, to enforce this policy. Damages: The cost to repair damage to the Center’s property by a member, member’s spouse and/or dependent children shall be paid by the member. The Center shall not be liable for any lost, stolen or damaged articles. Rules Inclusive: The rules contained herein are not inclusive. Amendments to the Center’s rules and regulations may be made from time to time as necessary. On all questions regarding the construction of the Center’s rules and regulations, the decision of the Center will be final. Photographs of Participant: I understand that photographs of Participants may be used in the City’s promotional or other published materials. If Participant does not wish to be photographed or included in these materials, Participant must provide written notice of the same. Print Name: Signature: Date: Other Adult member(s) on account: Print Name: Signature: Date: As individual and as parent/legal guardian of: Name(s) of minor child(ren) on account: This document is available in an alternate format upon a 3-day business request. Please contact Ben Natzke at 651-982-2469 to make a request. Examples of alternate formats may include: large print, different language, Braille, audio recording. The Rookery Activity Center is willing to provide reasonable accommodation to allow effective communication and participation in programs and activities. 58 P a g e | 1 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes The Rookery Activity Center Code of Conduct and Policies The Rookery Activity Center Policies The following policies have been adopted by the City of Lino Lakes in order to ensure a safe positive and healthy environment. Additional policies may be added as circumstances warrant. Code of Conduct The Rookery Activity Center is a family-based facility and all patrons are expected to conduct themselves accordingly. Patrons are responsible for the conduct of their children and/or guests. The Rookery Activity Center staff is responsible for enforcing all established policies. If a patron or staff engages in the following behaviors or actions including, but not limited to the following: profanity, rowdy or disruptive behavior, verbal or physical harm, mischief, verbal or physical harassment and/or intimidation, menacing behavior towards patrons or staff, demonstration of sexual activity or sexual contact with patrons or staff, theft, destruction of property or trespassing, and tobacco/alcohol/drug/or other substance use or possession – disciplinary actions may result. Disciplinary action could result in being temporarily or permanently expelled from the facility and/or the loss of membership or guest privileges. Enforcement Patrons are encouraged to contact a staff member if they witness any person(s) violating the policies or code of conduct of the facility. Staff will address the issue and document the incident. Individual(s) may be asked to leave the facility, or the police may be contacted depending on the incident, and surrounding circumstances. Management will investigate all reported incidents of a violation. All documents will be filed and used in further cases of violation. A violation of the Code of Conduct or other rules and policies of the Activity Center may result in an enforcement action ranging from a verbal warning, temporary or permanent expulsion from the facility, and/or the revocation of membership or guest privileges. Enforcement action may be dependent on severity of the violation. 1.First Violation - a verbal warning will be given, and the patron may be asked to leave the Rookery based on the severity of the violation. A written report will be filed. 2.Second Violation - The patron’s membership or guest privileges will be suspended, and the patron will be asked to leave the Rookery and not return until a staff member contacts them. A written incident report will be filed. A staff member will schedule a meeting with the patron to discuss the incident. The length of the suspension will be at the discretion of the Activity Center Manager based upon the severity of the violation and surrounding circumstances. 59 P a g e | 2 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes a. For minors under the age of 18, a parent/guardian will be notified of his/her actions. If a parent/guardian is not present, the minor may be required to wait in an assigned area while staff contacts a parent/guardian to inform them of the violation with the expectation that the parent will pick up their child. 3. Third Violation – The patron’s membership and daily privileges will be revoked, and the offender will not be allowed back into the Rookery Activity Center. Appeal of Suspension or Termination of Membership Privileges A patron whose membership privileges are suspended or revoked may appeal such a suspension or revocation to the Director of Public Services. A patron who wishes to appeal to the suspension or revocation of their membership privileges shall file a written request to appeal the suspension or revocation with the Director of Public Services within five (5) business days of the date the notice of the suspension or revocation is delivered in person, emailed, or mailed to the patron. The Director of Public Services shall hear all appeals of membership suspensions and revocations, and may uphold, modify, or overturn the suspension or revocation of the membership. General Policies: ◆ All members must check in with a valid Rookery Activity Center membership or purchase a daily pass upon entering. ◆ All children 14 years of age and under are required to have adult (16+) supervision in the building. ◆ Outside personal trainers and coaches not employed by Endurance Fitness or the Rookery Activity Center may not accept personal payment from a client for training. Staff reserves the right to remove non-employee trainers and members being trained by non-employee trainers from the facility. Trainers and coaches may inquire with Rookery Activity Center staff about renting facility space. ◆ Food and drink are only permitted on the 1st floor lobby areas and identified programs. ◆ Water in a closed container only is allowed in activity spaces; Endurance Fitness floor, gymnasium, and multipurpose rooms. ◆ All children 14 years of age and under are required to have adult supervision. ◆ Children ages 11 and under are not permitted on the Endurance Fitness floor, unless in a program specified for children. Children ages 12-15 are allowed on the Endurance Fitness Floor after completing an orientation session with an Endurance Fitness staff member and an adult is with the child. Ages 16 and up are allowed to use the fitness floor without supervision. ◆ Non-marking athletic shoes must be worn in all activity areas. Examples of prohibited shoes include, but are not limited to, cleats, sandals, stocking feet and/or hard soled shoes. ◆ Shirts must be worn at all times in public areas except for the pool, sauna and locker rooms. ◆ Please practice proper hygiene while using the Rookery Activity Center. ◆ Skateboards, roller-skates, rollerblades and non-electric scooters are not allowed to be operated in the facility. 60 P a g e | 3 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes ◆ Chewing gum is not allowed in the following activity areas; gym, Endurance Fitness floor, fitness studio, pool and multipurpose rooms. ◆ Pets, with the exception of service animals, are not allowed. Service animals are permitted on the pool deck, but not in the water. ◆ Use of recording devices (phones, cameras, video cameras, etc.) within the facility requires approval of Rookery Activity Center staff and cell phones or cameras may not be used in the locker rooms and restrooms. ◆ Taking photos of members and guests without their permission while in the Rookery is strictly prohibited. ◆ Any announcements, fliers, posters, or any other marketing materials to be displayed in The Rookery must be submitted to staff for approval. ◆ The Rookery Activity Center is not responsible for personal items damaged, lost, stolen, left on site or left in vehicle. ◆ The use and/or possession of tobacco/vaping devices/alcohol/drugs/illegal substances and paraphernalia are prohibited. ◆ Lost and Found is located at the Front DeskGuest Services Desk. Items will be held for 30 days. The Rookery Activity Center is not responsible for Lost and Found items that are being held. Towel Service: ◆ Shower towels are availableTowels for use in shower or pool areas are available to all members and guests for a fee. Members may add towel service to their monthly membership billing or pay for annual towel service. ◆ Guests may rent a towel for use in the showers or pool area at the daily fee. ◆ Towels are available at the Front DeskGuest Services Desk only and should be returned to any towel return bin located throughout the facility. If necessary, towels may be exchanged for a dry towel throughout the day. ◆ Theft, misuse or damage to towels is subject to loss of membership or guest privileges. Locker Room and Locker Usage: ◆ Any open locker is available for day use only; patrons must provide their own lock. ◆ Please keep clothing and valuables locked in lockers. The Rookery Activity Center is not responsible for lost or stolen items. ◆ Locker rental is available for a monthly or annual fee. This allows patrons to keep their lock on a locker and materials inside. The Rookery reserves the right to open and inspect the rented locker at any time. ◆ Non-rented Llockers in use after close each night will be opened and contents removed by staff. Contents will be stored for 30 days; after which the contents will be discarded. ◆ The use of electronic devices and cell phones is allowed but recording video or taking pictures is strictly prohibited in any locker room or restroom. ◆ An adult may bring a child of opposite sex, age 4 and under, into the locker room. ◆ Children ages 5 and older with an adult, and those with opposite sex children may use the All Gender locker room. 61 P a g e | 4 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes ◆ The Rookery Activity Center honors the stated gender identity of our patrons. Patrons looking for additional privacy are welcome to use the All Gender locker room located in-between the Men’s or Women’s locker room or restrooms located throughout the building. ◆ The All Gender locker room is located in-between the Men’s and Women’s locker room and is available for anyone to use. ◆ Lockers may be used for legitimate recreational purposes only. The Nest Drop-In Child Watch: •◆ Childcare is available for children agesChildren participating in this service must be at least 6 months of age and no older than to 11 years of age. ◆ Parents/guardians are required to complete an Information Card and must sign in with staff, record the current date, time, name of child(ren), age of child(ren), and anticipated location in the facility. •◆ Parents must sign each child in and out of the room and show a picture ID. ◆ The parent/guardian who signed in the child(ren) and must remain in the facility at all times. ◆ Children may only be in the childcare area for a maximum of 2.5 hours per day. •◆ For the well-being of all children using the Nest, sick children will not be permitted. • The same parent needs to drop off and pick up the child and must stay on premises while the child is in the child watch area. ◆ Parents will be contacted if your child needs a diaper change and will not be assisted in restroom use.or toileting assistance. ◆ Staff may contact the parent at any time regarding the status of his or her child(ren). For example, the parent may be contacted if the child(ren) is inconsolable, displaying inappropriate behavior, or seems to be ill. ◆ No other person may pick up the child except for the parent who signed in the child(ren). When picking up the child(ren), the parent must sign out with the staff. ◆ Families of children not picked up by closing time are subject to a late fee. ◆ Snacks and food are not permitted. Drinks in closed and labeled containers are allowed. Premixed bottles that do not require heating are also allowed. ◆ Children whose behavior is unruly, negatively affects other children, or threatens the safety of the group may be asked to leave. Parents will be contacted to remove their child. If unacceptable behavior is chronic, the child may lose eligibility to participate at The Nest. ◆ Staff are not permitted to administer medication. ◆ Staff are not responsible for lost, stolen or damaged items. ◆ The parent/guardian will always be contacted in an emergency situation. ◆ If an evacuation of the facility were necessary during The Nest hours, parents report directly to The Nest to collect child(ren) and evacuate per the staff’s direction. • 62 P a g e | 5 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes • Children will not be permitted snacks or food while in the child watch area, water in a closed and labeled container is allowed. Facility Policies and Guidelines Fitness Area: ◆ Children ages 9 and under are not permitted on the Endurance Fitness floor, unless in a program specified for children. ◆ Children ages 10-15 are allowed on the Endurance Fitness Floor after completing an orientation session with an Endurance Fitness staff before being allowed on the fitness equipment. • Children 10-11 years of age are only permitted to use the cardio equipment (excluding the stair climber) and yoga/stretching mats. They must be accompanied by an adult (16+) at all times after completing an orientation. • Children 12-14 years of age must be accompanied by an adult (16+) at all times after completing an orientation. • Children 15 years of age are allowed to use the fitness floor without supervision after completing an orientation. ◆ Children 16 years and up are allowed to use the fitness floor without supervision. ◆ Proper work out attire is recommended and appropriate shoes (closed-toed sneakers or tennis shoes) and a shirt must be worn at all times. ◆ Clean, dry shoes must be worn on all fitness equipment. ◆ Please wipe down machines and equipment after use. ◆ Chewing gum is not allowed. ◆ Outside personal trainers not employed by Endurance Fitness may not accept personal payment from a client for training. Staff reserves the right to remove non-employee trainers and members being trained by non-employee trainers from the facility. ◆ Personal items such as backpacks, bags and purses must be kept in a locker. Staff is not responsible for lost or stolen items. Lockers are available in the locker rooms on the 1st floor. ◆ Beverages must be in a closed, non-glass container. ◆ Chalk is not allowed. ◆ Food, gum, juice and soda are not allowed. ◆ Children ages 11 and under are not permitted on the Endurance Fitness floor, unless in a program specified for children. ◆ Children ages 12-15 are allowed on the Endurance Fitness Floor after completing an orientation session with an Endurance Fitness certified personal trainer before being allowed on the fitness equipment. ◆ Children 12-13 must be accompanied by an adult at all times after completing an orientation. ◆ Children ages 14 -15 are allowed to use the fitness floor without supervision after completing an orientation. ◆ Children 16 years and up are allowed to use the fitness floor without supervision. 63 P a g e | 6 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes ◆ Please follow all manufacture guidelines on all equipment. ◆ All equipment must be used in the manner for which it is designed. Do not attempt to modify equipment. ◆ No foul language or horseplay is allowed in the fitness center. ◆ Cell phones are allowed but recording video or taking pictures is not allowed. ◆ Taking photos of members and guests without their permission on the fitness floor is strictly prohibited. ◆ Please keep phones on silent or vibrate, refrain from loud phone conversations, and keep conversations to a minimum. ◆ All audio and media content must be played using s personal listening device. ◆ All equipment must be used in the manner for which it is designed. Do not attempt to modify equipment. ◆ Standing on benches or equipment frames is prohibited. Fitness Studios: ◆ No gum or beverages, with the exception of water in a closed, non-glass container, is permitted in the studio at any time. ◆ Clean, dry shoes must be worn while in the studio. ◆ Children ages 10 and up are welcome to join in basic group fitness with a parent, provided they do not disrupt the class. Instructors have the right to excuse a child and parent if it is deemed a disruption to class or unsafe. ◆ Class participants must be at least 15 years old for BodyPump. ◆ Cell phones should be placed on vibrate in studios while class in in session. ◆ Please be discrete if entering after a class has begun. Please wait for a previous class to finish before entering the studio for the next class. ◆ Taking photos of members and guests without their permission in the studio is strictly prohibited. ◆ Members are not permitted to use the stereo, microphones or any other media equipment located in the studio. Pool: General: ◆ Any person using a public pool must take a cleansing shower using warm water and soap, and thoroughly rinse off all soap before entering the pool enclosure. A user leaving the pool to use the toilet must take a second cleansing shower before returning to the pool enclosure. A person who exercises, applies lotion, or uses a sauna or steam room must shower before using the pool. ◆ Proper swimwear is required at all times. ◆ Children 14 years of age and under must be accompanied by an adult. ◆ A person under the influence of alcohol or exhibiting erratic behavior shall not be permitted in the pool area. ◆ Food, drinks, and chewing gum are prohibited. ◆ Please adhere to the designated activities scheduled in the pool at all times - See Pool Schedule. ◆ Individuals of any age who appear to lack adequate swimming skills may be required, by a lifeguard, to pass a skills test to enter the pool. ◆ The pool will close earlier than the facility closing – see Pool Schedule for times. ◆ No person with or suspected of having a communicable disease, which 64 P a g e | 7 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes could be transmitted through use of the pool, shall work at or use any public pool. ◆ A person with any considerable area of exposed subepidermal tissue, open blisters, or cuts must be warned that these may become infected and should be advised not to use the public pool. ◆ Spitting, spouting water from the mouth, and blowing the nose in the pool is prohibited. ◆ No running, boisterous or rough play, except supervised water sports, is permitted in the pool area or locker rooms. ◆ Glassware and similar materials with a tendency to shatter on impact is not allowed in the pool enclosure area or locker rooms. ◆ Diving is not allowed. ◆ Domestic animals are not permitted in the pool enclosure, showers, or dressing rooms. ◆ All Pool Staff reserve the right to remove any member or guest from the pool if exhibiting behavior that is believed to be unsafe or inappropriate. Pool: Children: ◆ Children ages 0-4 must have accompanying adult within arm’s reach when in the water. ◆ Children age 5-10 may swim in the Splash Pool unaccompanied, accompanying adult must remain in the pool area and directly supervise children. Children may take a swim test to gain access to the Lap Pool (green wristband). ◆ Children age 11-14 may use the Splash Pool or Lap Pool with accompanying adult in the facility. Must wear green wristband. ◆ Children requiring the use of diapers during their normal daily activities must wear approved swim diapers with tight elastic opening while using the pool. ◆ Use of recording devices (phones, cameras, video cameras, etc.) within the facility requires approval of the lifeguarding staff. ◆ Children ages 0-5 must have accompanying adult within arm’s reach when in the water. ◆ Children age 6-10 may take a swim test to be in the water unaccompanied, accompanying adult must remain in the pool area and directly supervise children. ◆ Children age 11-14 may use the pool with accompanying adult in the facility ◆ Young or inexperienced swimmers may use properly fitted coast guard approved life jackets while under direct supervision. Direct supervision is defined as an adult within arm’s length of the child or non-swimmer. No outside inflatables such as arm bands, baby floats, etc. are allowed. ◆ Lifejackets may not be worn on the slide or while demonstrating skills for the swim test. Sauna: ◆ Must be 16 years of age or older to enter. ◆ Elderly persons, pregnant women, persons using prescription medications, and persons suffering from heart disease, diabetes or high blood pressure should consult a physician before using the sauna. 65 P a g e | 8 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes ◆ Must have a barrier (clothing or a towel) between skin and surface of the sauna. ◆ Persons should not spend more than 15 minutes in one session, as excessive exposure can be harmful. ◆ For health reasons, exercise and grooming is not permitted in the sauna. ◆ Notify staff members immediately with safety concerns. ◆ People with open wounds or infectious diseases are not permitted. ◆ Oils, creams, cosmetic products, air fresheners are not to be used in the sauna. ◆ No glass bottles or containers permitted in the sauna. ◆ The sauna may be closed periodically without notice for necessary cleaning. ◆ DO NOT pour any water on the rocks, walls, floor, or anywhere else in the sauna. Gymnasium: ◆ Children 10 and under must have an adult (16+) in the gym with them. ◆ Children age 11-14 may use the gym with accompanying adult (16+) in the facility. ◆ Non-marking athletic shoes must be worn in all activity areas. Examples of prohibited shoes include, but are not limited to, cleats, sandals, stocking feet and/or hard soled shoes. ◆ Shirts must be worn at all times. ◆ Personal items such as backpacks, bags and purses must be kept in a locker. Staff is not responsible for lost or stolen items. Lockers are available in the locker rooms. ◆ Outside personal trainers and coaches not employed by Endurance Fitness or the Rookery Activity Center may not accept personal payment from a client for training. Staff reserves the right to remove non-employee trainers and members being trained by non-employee trainers from the facility. Trainers and Coaches may inquire with Rookery Activity Center staff about renting gym space. ◆ Staff reserves the right to determine all gym use and inappropriate behavior by users. ◆ Please refrain from: ▪ Dunking, slamming or hanging on nets. ▪ Running or bouncing balls in the hallways. ▪ Spitting, rough housing, wrestling, fighting or pushing. ▪ Swearing, abusive, or inappropriate gestures. ◆ The use of portable stereos and/or speakers is not permitted in the gymnasium. ◆ Please adhere to the designated activities scheduled in the gymnasium at all times. ◆ Please see the rental policies and procedures for private rentals of the gym. Daily Guest PassesAdmission: ◆ Daily Guest Admission passes will be available at a cost of $10 for adult residents, $7 for youth residents (18 and under), $12 for adult non-residents, and $8 for youth non-residents. “Youth” is considered 18 years of age and younger. Prices do not include tax. 66 P a g e | 9 Approved April 11, 2022Amended November, 27, 2023 City of Lino Lakes ◆ Guests are required to be 15 years of age or older to enter the facility by themselveswithout adult supervision. Guest 14 years of age and younger require adult supervision in the building and are subject to age requirements of each program space. ◆ Guests will have access to basic fitness classes and open recreation areas but must enroll and pay the additional fees for any premium programs or services to attend. ◆ The daily pass admission is good for one entry to the facilityentire day. Guests may purchase daily admission and return later that same day if they desire (must show proof of purchase).; guests may not exit the facility and re-enter at a later time. ◆ Guests are required to abide by all code of conduct and facility policies while on the premises and must sign the guest book at the Guest Services Desk agreeing to the Rookery Activity Center Code of Conduct and Policies. 67 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1G STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: November 27, 2023 TOPIC: Approval of the Hiring of Part-Time Staff for the Rookery Activity Center VOTE REQUIRED: 3/5 _________________________________________________________________________________ INTRODUCTION The Council is being asked to approve the hiring of part-time staff for The Rookery. BACKGROUND Staff is seeking approval to hire part-time personnel to work at The Rookery. The recruiting process has identified candidates that will be a great addition to our staff at The Rookery. RECOMMENDATION Staff recommends the Council approve the hiring of the part-time personnel listed below: First Name Last Name Title Lucas Her Lifeguard Skyler Moser Lifeguard Vera Payne Custodial Worker Lainie Houck Recreation Attendant Sarah Silbernagel Aquatics Lead Abdisa Bullo Lifeguard Start dates vary based on position and training schedule. Please approve the above personnel for the part-time positions at The Rookery Activity Center. 68 CITY COUNCIL AGENDA ITEM 1H STAFF ORIGINATOR: Hannah Lynch, Finance Director MEETING DATE: November 27, 2023 TOPIC: 3rd Quarter 2023 Financial Report VOTE REQUIRED: 3/5 BACKGROUND Staff has reconciled all bank and investment accounts through September 30, 2023. The Quarterly Financial Report contains unaudited information as follows: • Investments Summary • Cash Balance by Fund • General Fund Budget to Actual • Rookery Activity Center Fund Budget to Actual • Water Fund Budget to Actual • Sewer Fund Budget to Actual • Storm Water Fund Budget to Actual Each Budget to Actual analysis provides a summary of significant activity. Full general ledger detail can be found on pages 10-24. RECOMMENDATION Consider approval of the 3rd Quarter 2023 Financial Report. ATTACHMENTS 3rd Quarter 2023 Financial Report 69 3rd Quarter 2023 Financial Report 70 City of Lino Lakes Investments Summary For the Quarter Ended September 30, 2023 Portfolio Characteristics YTD Performance Market Value $47,370,671 Interest Earnings $810,782 Number of Investments 145 Unrealized Gain (Loss) $280,255 Average Maturity (Date)3/25/2026 Average Maturity (Years)2.40 Yield To Maturity (YTM)5.60% 49% 26% 17% 8% Sector Distribution Municipal Bonds Certificates of Deposit Cash/Money Market Government/Agency Securities $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000 $9,000,000 $10,000,000 2023 2024 2025 2026 2027 2028 Cash Flow Distribution 71 City of Lino Lakes Cash Balance by Fund For the Quarter Ended September 30, 2023 Cash Balance 101 General Fund 6,230,541$ 202 Rookery Activity Center (646,323) 203 Economic Development Authority 240,795 204 Cable TV & Communications 271,776 205 Blue Heron Days 7,250 207 State Narcotics Forfeiture 30,437 208 DUI Forfeitures 63,927 209 Forfeitures - Other 1,653 210 Federal Forfeiture - Treasury 32,819 211 K9 Unit 14,200 213 American Rescue Plan Funds 211,861 301 Closed Bond 463,415 315 Certificates of Indebtedness 365,439 332 2007A G.O. T.I.F Bonds 141,977 333 2009A G.O. Improvement Note 15,654 335 2012A G.O. Bonds 145,679 336 2013A G.O. Improvement Bonds 271,027 337 2014A G.O. Improvement Bonds 304,332 338 2015A G.O. Bonds 542,052 339 2015 EDA Lease Revenue Bonds 211,581 340 2016A G.O. Capital Note 107 341 2016A G.O. Utility Revenue Bonds 258,730 342 2016B G.O. Improvement Bonds - 343 2016C Tax Abatement Bonds 148,257 344 2018A G.O. Bond 1,358,792 345 2020A G.O. Utility Revenue Bonds 223,069 346 2021A G.O. Street Reconstruction Bonds 98,072 401 Building and Facilities 1,123,104 402 Capital Equipment Replacement 189,362 403 Office Equipment Replacement 44,350 405 Dedicated Parks 1,541,391 406 Area & Unit Trunk 8,920,225 417 T.I.F District 1-10 124,484 418 T.I.F District 1-11 168,220 419 T.I.F District 1-12 247,103 420 Municipal State Aid (MSA)3,717,551 421 Pavement Management (322,887) 422 Surface Water Management 1,888,163 423 Street Reconstruction 580,251 425 Park & Trail Improvements 185,404 430 T.I.F District 1-13 753 484 Comp Plan Updates (1,729) 487 Pheasant Run Reconstruction 154,843 601 Water Operating 5,411,028 602 Sewer Operating 9,043,673 603 Storm Water Operating 384,774 801 Contractor Deposits 2,823,771 810 Foxborough Environmental & Stewardship 125,762 811 Preserve Environmental & Stewardship 13,955 47,370,671$ Fund 72 City of Lino Lakes General Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 Percent Received or Expended Budget Actuals Variance - Based on Annual Thru Thru Favorable Budget Thru Budget 09/30/2023 09/30/2023 (Unfavorable) 09/30/2023 Revenues Property Taxes 9,734,585$ 7,300,939$ 5,081,211$ (2,219,728)$ *69.6 % Special assessments - - 777 777 - Licenses and Permits 1,103,401 827,551 829,831 2,280 100.3 Intergovernmental Revenue 687,417 515,563 698,806 183,243 (1) 135.5 Charges For Services 292,422 219,317 210,896 (8,420) 96.2 Fines & Forfeits 101,100 75,825 62,421 (13,404) 82.3 Investment Income 30,000 22,500 145,401 122,901 (2) 646.2 Miscellaneous Revenue 208,491 156,368 167,909 11,541 107.4 Transfers In 20,000 15,000 20,000 5,000 133.3 Total Revenues 12,177,416 9,133,062 7,217,252 (1,915,810) 79.0 Expenditures Mayor & Council 104,155 78,116 67,789 10,327 86.8 Administration 682,512 511,884 411,425 100,459 80.4 Elections 20,750 15,563 5,002 10,561 32.1 Charter Administration 7,463 5,597 159 5,438 2.8 Finance 686,582 514,937 531,265 (16,329) 103.2 Legal Consultants 138,000 103,500 116,813 (13,313) 112.9 Economic Development 125,284 93,963 60,008 33,955 (3)63.9 Planning & Zoning 174,211 130,658 105,191 25,467 80.5 Engineering 96,354 72,266 57,741 14,524 79.9 Community Development 202,022 151,517 151,342 174 99.9 Police 4,768,078 3,576,059 3,365,785 210,274 94.1 Fire 959,909 719,932 681,971 37,960 94.7 Building Inspections 503,763 377,822 369,365 8,457 97.8 Streets 998,965 749,224 703,103 46,120 93.8 Fleet Management 664,251 498,188 582,743 (84,555) 117.0 Government Buildings 572,410 429,308 470,515 (41,208) 109.6 Parks 1,013,940 760,455 573,433 187,022 (4)75.4 Recreation - - - - - Environmental 60,364 45,273 30,570 14,703 67.5 Solid Waste 82,214 61,661 79,359 (17,698) (5) 128.7 Forestry 82,189 61,642 62,171 (530) 100.9 Other 234,000 175,500 - 175,500 (6)- Total Expenditures 12,177,416 9,133,062 8,425,754 707,308 92.3 Revenues Over (Under) Expenditures -$ -$ (1,208,502)$ (1,208,502)$ * Property tax settlements are received from Anoka County in July (with 70% advance in June) and December. Item Explanation of items with variance greater than $15,000 and percentage less than 80% or greater than 120% (1) Favorable variance due to Municipal State Aid (MSA) for street maintenance and Police State Aid received in full. Aside from MSA, which is $8K under the annual budget, all intergovernmental revenues should end the year at or above budget. (2) Interest rates are favorable and surpassing budget expectations. See Investments Summary for Portfolio YTM. 73 City of Lino Lakes General Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 (3) Favorable variance due to Economic Development Intern vacancy and lodging tax remittance. August and September lodging tax was remitted to the Twin Cities Gateway in Quarter 4 (timing difference). (4) Favorable variance due to contracted services budget which is seasonal in nature. Projects in the 2023 budget included Chip Seal Sunrise Park Parking Lots, North Pointe Pickle Ball Court Painting, and Trail Repair. Those projects were completed, but were not paid until Quarter 4 (timing difference). (5) Unfavorable variance due to the construction of the organics enclosure at Marshan Park. The enclosure was not a budgeted expense, but $25K of the $30K total expense is covered by an Anoka County grant. (6) Contingency does not get any expenditures coded to it, instead that budget is allocated to other line items with budget amendments as needed. 74 City of Lino Lakes Rookery Activity Center Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 Percent Received or Expended Budget Actuals Variance - Based on Annual Thru Thru Favorable Budget Thru Budget 09/30/2023 09/30/2023 (Unfavorable) 09/30/2023 Revenues Property Taxes 325,000$ 243,750$ 162,500$ (81,250)$ *66.7 % Intergovernmental Revenue - - 6,620 6,620 - Charges For Services 1,414,843 1,061,132 789,091 (272,041) (1)74.4 Miscellaneous Revenue 82,978 62,234 45,651 (16,582) (2)73.4 Total Revenues 1,822,821 1,367,116 1,003,862 (363,253) 73.4 Expenditures Personal Services 1,313,172 984,879 936,789 48,090 95.1 Supplies 89,100 66,825 44,331 22,494 (3)66.3 Services & Charges 305,503 229,127 219,094 10,034 95.6 Contractual Services 282,030 211,523 147,956 63,566 (4)69.9 Total Expenditures 1,989,805 1,492,354 1,348,170 144,184 90.3 Revenues Over (Under) Expenditures (166,984)$ (125,238)$ (344,307)$ (219,069)$ * Property tax settlements are received from Anoka County in July (with 70% advance in June) and December. Item Explanation of items with variance greater than $15,000 and percentage less than 80% or greater than 120% (1) Annual Membership Fees and Enrollment Fees have favorable variances. Annual Membership Fees have surpassed the annual budget by $10K. Enrollment Fees are just above the budget thru 9/30/2023. Unfavorable variances include Monthly Membership Fees and Daily Use Fees which are 52% of the annual budget. Rentals, Retail, Locker Rental, and Towel Service also have unfavorable variances with actuals at 15% of the annual budget. Endurance Fitness (EF) revenue is 26% of the annual budget. Those revenues are shared in accordance with the Professional Management Services Agreement so when revenues are under budget the corresponding expense for remittance to Endurance Fitness will also be under budget. (2) Renew Active/One Pass reimbursements are 47% of the annual budget. These are reimbursements from UnitedHealthcare or Medicare/Medicaid for eligible memberships. (3) Maintenance supplies is driving the favorable variance. Supplies include cleaning and building maintenance parts and supplies. (4) As noted in (1) above, Endurance Fitness (EF) revenue is 26% of the annual budget. Those revenues are shared in accordance with the Professional Management Services Agreement so when revenues are under budget the corresponding expense for remittance to Endurance Fitness will also be under budget. The remittance is within the Cont Srvs - Fitness Provider account. 75 City of Lino Lakes Water Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 09/30/2023 09/30/2023 09/30/2022 (Unfavorable) Revenues Penalties & Interest -$ -$ 46$ 23$ 24$ Water Hook Up Charge 41,250 30,938 22,250 28,270 (6,020) Other Grants - - 4,895 - 4,895 Water Meter Sales 50,000 37,500 72,147 61,113 11,034 Irrigation Controller Sales 5,000 3,750 3,715 3,420 295 Interest On Investments 50,000 37,500 88,824 (287,035) 375,859 (1) Change in FV of Investments - - 32,555 - 32,555 (1) Miscellaneous Revenue 1,800 1,350 2,335 919 1,416 Refunds & Reimbursements - - 247 10,894 (10,647) Flat Water Charge 441,420 331,065 320,493 215,643 104,850 (2) Water Sales 1,308,841 981,631 1,212,728 929,385 283,343 (2) Penalty 22,000 16,500 30,636 20,809 9,826 Sale of Fixed Assets - - 977 - 977 Total Revenues 1,920,311 1,440,233 1,791,847 983,441 808,406 Expenditures Personal Services 403,260 302,445 238,817 233,861 (4,956) Supplies 357,000 267,750 300,273 250,919 (49,354) (3) Services & Charges 316,587 237,440 285,742 250,188 (35,554) (4) Contractual Services 65,495 49,121 9,689 7,007 (2,682) Capital Outlay - - 41,284 1,049,841 1,008,557 (5) Transfers Out 980,020 735,015 - - - Total Expenditures 2,122,362 1,591,772 875,804 1,791,816 916,012 Revenues Over (Under) Expenditures (202,051)$ (151,538)$ 916,043$ (808,375)$ 1,724,418$ Item Explanation of items with variance greater than $20,000 (1) Interest rates are favorable and surpassing budget expectations. See Investments Summary for Portfolio YTM. In 2023, a change in accounting practice occurred and the change in fair value of investments is broken out from interest earnings. Due to rising interest rates in 2022, unrealized losses on investments were greater than interest earnings. (2) Increase in water rates combined with an increase in accounts. The Flat Water Charge increased from $10/Quarter/REU in 2022 to $15/Quarter/REU in 2023 due to the planned construction of a Water Treatment Plant. In addition, there were 5,708 accounts in Q3 2023 compared to 5,545 in Q3 2022. (3) Water Meters and Chemicals are driving the unfavorable variance. Water Meters are within the annual budget and are purchased as needed to meet new construction needs. In 2022, Water Meters were hard to get as supply chains were still interrupted from the COVID-19 Pandemic. Chemicals are over the annual budget, but the 2024 annual budget is increasing to accommodate. The unfavorable variances are partially offset by a favorable variance in Maintenance Supplies. (4) Municipal Attorney and Engineer have unfavorable variances due to the expenses incurred in 2023 for the DNR Water Appropriation Permit Contested. Insurance and Electricity are also higher in 2023. (5) Variance from prior year due to timing of capital projects and purchases. The Water Tower #2 Rehabilitation Project wrapped up in 2023 and a Towable Generator (50% charged to Sewer) budgeted for in 2022 was purchased in 2023. In the prior year, a Utilities vehicle (50% charged to Sewer) was replaced along with project costs incurred for the Water Tower #2 Rehabilitation. 76 City of Lino Lakes Sewer Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 09/30/2023 09/30/2023 09/30/2022 (Unfavorable) Revenues Penalties & Interest -$ -$ 47$ 23$ 24$ Sewer Hook Up Charge 33,000 24,750 18,630 23,060 (4,430) Other Grants - - 51,953 - 51,953 (1) Interest On Investments 80,000 60,000 154,252 (463,198) 617,450 (2) Change in FV of Investments - - 55,422 - 55,422 (2) Sewer Sales 1,827,010 1,370,258 1,496,390 1,405,917 90,473 (3) Penalty 26,000 19,500 29,123 21,383 7,740 Sale of Fixed Assets 500 375 977 - 977 Total Revenues 1,966,510 1,474,883 1,806,793 987,185 819,608 Expenditures Personal Services 416,456 312,342 249,766 242,133 (7,632) Supplies 62,000 46,500 8,726 51,783 43,058 (4) Services & Charges 302,177 226,633 258,995 184,766 (74,229) (5) Contractual Services 1,248,109 936,082 1,031,020 910,322 (120,698) (6) Capital Outlay 35,000 26,250 5,570 202,875 197,306 (7) Operating Transfers 225,420 169,065 - - - Total Expenditures 2,289,162 1,716,872 1,554,076 1,591,880 37,804 Revenues Over (Under) Expenditures (322,652)$ (241,989)$ 252,718$ (604,695)$ 857,413$ Item Explanation of items with variance greater than $20,000 (1) Grant received from Met Council Environmental Services for inflow/infiltration in 2023. (2) Interest rates are favorable and surpassing budget expectations. See Investments Summary for Portfolio YTM. In 2023, a change in accounting practice occurred and the change in fair value of investments is broken out from interest earnings. Due to rising interest rates in 2022, unrealized losses on investments were greater than interest earnings. (3) Increase in sewer rates combined with an increase in accounts. (4) Favorable variance due to pump replacements in 2022 which did not occur in 2023. (5) Unfavorable variance due to professional services within budget in current year but expenses incurred for cleaning and televising sewer lines and lift station upgrades and repairs. (6) Met Council Environmental Services Sewer Charges increased 7% in 2023. Also contributing to the variance is Contracted Services for Manhole Rehabilitation. Both of these items were budgeted in 2023. (7) Variance from prior year due to timing of capital projects and purchases. The East Shadow Lake Drive Inflow & Infiltration Project wrapped up in 2023 and a Towable Generator (50% charged to Water) budgeted for in 2022 was purchased in 2023. In the prior year, a Utilities vehicle (50% charged to Water) was replaced along with project costs incurred for East Shadow Lake Drive. 77 City of Lino Lakes Storm Water Fund Budget to Actual (Unaudited) For the Quarter Ended September 30, 2023 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 09/30/2023 09/30/2023 09/30/2022 (Unfavorable) Revenues Penalties & Interest -$ -$ 2$ -$ 2 Interest On Investments - - 5,747 (3,125) 8,872 Change in FV of Investments - - 1,569 - 1,569 Penalty - - 9,411 3,564 5,847 Storm Water Utility 536,470 402,353 421,680 366,429 55,251 (1) Total Revenues 536,470 402,353 438,408 366,868 71,540 Expenditures Personal Services 195,385 146,539 95,067 85,156 (9,910) Supplies 24,000 18,000 - 11,467 11,467 Services & Charges 45,305 33,979 37,906 15,930 (21,977) (2) Contractual Services 227,500 170,625 166,945 11,794 (155,152) (2) Capital Outlay 44,280 33,210 - - - Total Expenditures 536,470 402,353 299,918 124,347 (175,571) Revenues Over (Under) Expenditures -$ -$ 138,490$ 242,522$ (104,032)$ Item Explanation of items with variance greater than $20,000 (1) In 2022 the City Council approved the establishment of a Storm Water Utility to fund the operation and management of the City's Storm Water Infrastructure. The fee for single family residential is $12 per quarter. The fee for multi-family residential, commercial, institutional, and industrial properties is $175 per acre of impervious per quarter. Residents currently not connected to city water and sewer received an annual storm water utility bill. (3)Municipal Engineer and Contracted Services account for costs in relation to the annual Storm Water Maintenance Project. Prior to the implementation of the Storm Water Utility, maintenance project costs were accounted for in the Storm Water Maintenance Fund which was supported by property taxes. 78 General Ledger Budget to Actual User: hannah.lynch Printed: 11/17/2023 12:04:33 PM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101 General Fund Taxes 101-000-3010-000 Current Taxes -9,694,085.00 -7,270,563.75 -5,037,891.47 -2,232,672.28 101-000-3020-000 Delinquent Taxes -40,000.00 -30,000.00 -19,574.31 -10,425.69 101-000-3050-000 Tax Increment Collections 0.00 0.00 -21,566.94 21,566.94 101-000-3150-000 Penalties & Interest -500.00 -375.00 -2,178.27 1,803.27 Taxes -9,734,585.00 -7,300,938.75 -5,081,210.99 -2,219,727.76 Special Assessments 101-000-3110-000 Current Assessments 0.00 0.00 -777.28 777.28 Special Assessments 0.00 0.00 -777.28 777.28 Licenses & Permits 101-000-3201-000 Liquor License - Bar -32,000.00 -24,000.00 -42,200.00 18,200.00 101-000-3202-000 Liquor License - Beer -1,000.00 -750.00 0.00 -750.00 101-000-3203-000 Off Sale Liquor License -2,000.00 -1,500.00 -1,600.00 100.00 101-000-3204-000 Sunday Liquor License -1,900.00 -1,425.00 -1,800.00 375.00 101-000-3205-000 Club Liquor License -300.00 -225.00 -500.00 275.00 101-000-3208-000 Investigation Fee -1,000.00 -750.00 -3,463.50 2,713.50 101-000-3209-000 Garbage Removal License -2,000.00 -1,500.00 -2,155.00 655.00 101-000-3210-000 Temporary Consumption Permi -300.00 -225.00 -50.00 -175.00 101-000-3211-000 Tobacco License -600.00 -450.00 -691.70 241.70 101-000-3212-000 Cannabinoid License 0.00 0.00 -616.69 616.69 101-000-3213-000 Contractor's License -15,691.00 -11,768.25 -6,725.00 -5,043.25 101-000-3215-000 Rental Housing License -5,834.00 -4,375.50 -8,116.50 3,741.00 101-000-3219-000 Dance -35.00 -26.25 -35.00 8.75 101-000-3220-000 Fireworks License -200.00 -150.00 -200.00 50.00 101-000-3222-000 Massage License -1,000.00 -750.00 -1,141.40 391.40 101-000-3223-000 Peddler's License -2,500.00 -1,875.00 -1,000.00 -875.00 101-000-3225-000 Lodging Tax -85,000.00 -63,750.00 -64,300.00 550.00 101-000-3250-000 Building Permits -552,135.00 -414,101.25 -340,215.10 -73,886.15 101-000-3251-000 Plan Inspection Fee -228,326.00 -171,244.50 -197,868.87 26,624.37 101-000-3252-000 Erosion Control Permit -31,200.00 -23,400.00 -14,080.00 -9,320.00 101-000-3253-000 Plumbing Permit -31,710.00 -23,782.50 -22,102.00 -1,680.50 101-000-3254-000 Heating & Air Conditioning -64,593.00 -48,444.75 -71,186.96 22,742.21 101-000-3255-000 Septic Plumbing Permit -5,577.00 -4,182.75 -4,290.00 107.25 101-000-3256-000 Septic System Permit -7,000.00 -5,250.00 -4,500.00 -750.00 101-000-3259-000 Fence Permit -4,700.00 -3,525.00 -5,313.00 1,788.00 101-000-3260-000 Dog License -1,250.00 -937.50 -632.00 -305.50 101-000-3262-000 Sign Permit -926.00 -694.50 -1,060.00 365.50 101-000-3263-000 Road Overweight Permit 0.00 0.00 -150.00 150.00 101-000-3264-000 Underground Utility Permit -18,624.00 -13,968.00 -29,141.15 15,173.15 101-000-3266-000 Miscellaneous Permits -6,000.00 -4,500.00 -4,697.00 197.00 Licenses & Permits -1,103,401.00 -827,550.75 -829,830.87 2,280.12 Intergovernmental Revenues 101-000-3314-000 TZD Safe Roads Grant -25,000.00 -18,750.00 -31,563.74 12,813.74 101-000-3341-000 Market Value Credit -3,500.00 -2,625.00 0.00 -2,625.00 101-000-3345-000 Municipal State Aid (MSA)-275,000.00 -206,250.00 -266,516.00 60,266.00 101-000-3346-000 Police State Aid -260,000.00 -195,000.00 -299,202.69 104,202.69 101-000-3348-000 Other State Revenue 0.00 0.00 -3,291.09 3,291.09 101-000-3349-000 Fire State Aid -21,703.00 -16,277.25 0.00 -16,277.25 101-000-3351-000 Other Fire Aid -20,000.00 -15,000.00 -30,998.50 15,998.50 101-000-3360-000 Solid Waste (Anoka County)-82,214.00 -61,660.50 -67,233.51 5,573.01 Intergovernmental Revenues -687,417.00 -515,562.75 -698,805.53 183,242.78 Charges for Service 101-000-3265-000 Land Use Administration Fee -10,023.00 -7,517.25 -11,509.00 3,991.75 GL - Budget to Actual (11/17/2023 - 12:04 PM)Page 1 79 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-000-3404-000 Sales Of Supplies (MapsEtc)-100.00 -75.00 -261.68 186.68 101-000-3405-000 Assessment Searches -9,000.00 -6,750.00 -4,500.00 -2,250.00 101-000-3409-000 Election Filing Fees 0.00 0.00 -25.00 25.00 101-000-3414-000 SACSurcharge Fee -5,000.00 -3,750.00 -3,691.62 -58.38 101-000-3417-000 Aerial Map Fee -12,000.00 -9,000.00 -90.00 -8,910.00 101-000-3420-000 Police Reports -800.00 -600.00 -754.50 154.50 101-000-3422-000 Police Other Revenues -165,000.00 -123,750.00 -114,472.64 -9,277.36 101-000-3433-000 Public Works Fees -7,500.00 -5,625.00 -10,423.81 4,798.81 101-000-3470-000 Other Park Revenues -4,000.00 -3,000.00 -5,138.00 2,138.00 101-000-3492-000 EngineeringPlanning Fees -28,999.00 -21,749.25 -22,530.08 780.83 101-000-3494-000 Investment Management Fees -50,000.00 -37,500.00 -37,500.03 0.03 Charges for Service -292,422.00 -219,316.50 -210,896.36 -8,420.14 Fines & Forfeits 101-000-3510-000 Fines & Forfeits -100,000.00 -75,000.00 -61,820.89 -13,179.11 101-000-3512-000 Driving Diversion Prog (DDP)-1,100.00 -825.00 -600.00 -225.00 Fines & Forfeits -101,100.00 -75,825.00 -62,420.89 -13,404.11 Investment Income 101-000-3620-000 Interest On Investments -30,000.00 -22,500.00 -101,412.44 78,912.44 101-000-3621-000 Chg in Fair Value of Invest 0.00 0.00 -43,988.36 43,988.36 Investment Income -30,000.00 -22,500.00 -145,400.80 122,900.80 Miscellaneous Revenues 101-000-3350-000 Circle Pines Gas Franchise -55,000.00 -41,250.00 -51,407.43 10,157.43 101-000-3640-000 Building Rents -200.00 -150.00 -125.00 -25.00 101-000-3720-000 ContributionsDonations 0.00 0.00 -1,000.00 1,000.00 101-000-3730-000 Refunds & Reimbursements -30,000.00 -22,500.00 -15,654.92 -6,845.08 101-000-3740-000 Lease Revenue -121,291.00 -90,968.25 -98,506.91 7,538.66 101-000-3800-000 Cash OverShort 0.00 0.00 -2.00 2.00 101-000-3810-000 Miscellaneous Revenue -2,000.00 -1,500.00 0.00 -1,500.00 101-000-3910-000 Sale of Fixed Assets 0.00 0.00 -1,213.00 1,213.00 Miscellaneous Revenues -208,491.00 -156,368.25 -167,909.26 11,541.01 Other Financing Sources 101-000-3920-000 Operating Transfers -20,000.00 -15,000.00 -20,000.00 5,000.00 Other Financing Sources -20,000.00 -15,000.00 -20,000.00 5,000.00 101 General Fund -12,177,416.00 -9,133,062.00 -7,217,251.98 -1,915,810.02 GL - Budget to Actual (11/17/2023 - 12:04 PM)Page 2 80 General Ledger Budget to Actual User: hannah.lynch Printed: 11/17/2023 3:15:49 PM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101 General Fund 401 MayorCouncil 101-401-4101-000 Salaries - MayorCouncil 46,458.00 34,843.50 34,843.50 0.00 101-401-4121-000 PERA 2,323.00 1,742.25 1,742.22 0.03 101-401-4122-000 FICA MayorCouncil 674.00 505.50 515.25 -9.75 101-401-4151-000 Worker's Compensation 265.00 198.75 92.00 106.75 101-401-4300-000 Professional Services 4,000.00 3,000.00 0.00 3,000.00 101-401-4330-000 TravelTuition-MayorCouncil 1,500.00 1,125.00 0.00 1,125.00 101-401-4340-000 Advertising 200.00 150.00 112.80 37.20 101-401-4343-000 Newsletter - MayorCouncil 23,475.00 17,606.25 7,635.50 9,970.75 101-401-4452-000 SubscriptionsDues 19,760.00 14,820.00 20,034.00 -5,214.00 101-401-4900-000 Marketing & Education 5,500.00 4,125.00 2,813.73 1,311.27 401 MayorCouncil 104,155.00 78,116.25 67,789.00 10,327.25 402 Administration 101-402-4101-000 Salaries - Administration 501,184.00 375,888.00 295,568.45 80,319.55 101-402-4108-000 Wellness Program-Admin 720.00 540.00 0.00 540.00 101-402-4121-000 PERA 37,589.00 28,191.75 23,389.46 4,802.29 101-402-4122-000 FICA Admin 38,341.00 28,755.75 22,619.90 6,135.85 101-402-4123-000 Def Comp Employer Contribution 1,604.00 1,203.00 0.00 1,203.00 101-402-4131-000 Health Insurance 26,927.00 20,195.25 9,600.00 10,595.25 101-402-4133-000 Life Insurance 1,153.00 864.75 643.60 221.15 101-402-4134-000 Dental Insurance 3,062.00 2,296.50 255.25 2,041.25 101-402-4151-000 Workers Compensation 4,152.00 3,114.00 3,869.00 -755.00 101-402-4300-000 Professional Services-Admin 13,900.00 10,425.00 12,750.77 -2,325.77 101-402-4310-000 Other Consultant-Admin 9,000.00 6,750.00 3,397.50 3,352.50 101-402-4321-000 Telephone 1,080.00 810.00 810.00 0.00 101-402-4330-000 TravelTuition-Admin 8,500.00 6,375.00 5,086.12 1,288.88 101-402-4340-000 Advertising-Admin 2,500.00 1,875.00 2,180.26 -305.26 101-402-4410-000 Contracted Services-Admin 29,800.00 22,350.00 28,420.93 -6,070.93 101-402-4452-000 SubscriptionsDues-Admin 3,000.00 2,250.00 2,834.17 -584.17 402 Administration 682,512.00 511,884.00 411,425.41 100,458.59 403 Elections 101-403-4101-000 Salaries - Elections 11,000.00 8,250.00 0.00 8,250.00 101-403-4122-000 FICA Elections 100.00 75.00 0.00 75.00 101-403-4151-000 Workers Compensation 150.00 112.50 158.00 -45.50 101-403-4200-000 Office Supplies-Elections 1,000.00 750.00 0.00 750.00 101-403-4340-000 Advertising-Elections 2,000.00 1,500.00 135.36 1,364.64 101-403-4410-000 Contracted Services-Elections 6,500.00 4,875.00 4,708.40 166.60 403 Elections 20,750.00 15,562.50 5,001.76 10,560.74 405 Charter 101-405-4300-000 Professional Services-Charter 1,000.00 750.00 159.00 591.00 101-405-4300-999 Professional Services-Charter 6,463.00 4,847.25 0.00 4,847.25 405 Charter 7,463.00 5,597.25 159.00 5,438.25 407 Finance 101-407-4101-000 Salaries - Finance 237,715.00 178,286.25 167,516.84 10,769.41 101-407-4102-000 Overtime - Finance 0.00 0.00 302.03 -302.03 101-407-4108-000 Wellness Program-Finance 720.00 540.00 0.00 540.00 101-407-4121-000 PERA 17,829.00 13,371.75 13,249.06 122.69 101-407-4122-000 FICA Finance 18,185.00 13,638.75 12,579.18 1,059.57 101-407-4131-000 Health Insurance 26,164.00 19,623.00 15,078.65 4,544.35 101-407-4133-000 Life Insurance 628.00 471.00 404.44 66.56 101-407-4134-000 Dental Insurance 1,592.00 1,194.00 727.35 466.65 101-407-4151-000 Workers Compensation 1,969.00 1,476.75 1,813.00 -336.25 101-407-4200-000 Office Supplies-Finance 1,000.00 750.00 289.11 460.89 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 1 81 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-407-4300-000 Professional Services-Finance 0.00 0.00 280.00 -280.00 101-407-4308-000 Auditor 20,500.00 15,375.00 22,774.50 -7,399.50 101-407-4310-000 Other Consultant-Finance 247,600.00 185,700.00 193,251.74 -7,551.74 101-407-4330-000 TravelTuition-Finance 6,000.00 4,500.00 753.73 3,746.27 101-407-4340-000 Advertising-Finance 1,100.00 825.00 1,091.04 -266.04 101-407-4342-000 Truth In Taxation 2,180.00 1,635.00 2,295.26 -660.26 101-407-4345-000 Payment Processing 2,000.00 1,500.00 772.42 727.58 101-407-4410-000 Contracted Services-Finance 100,000.00 75,000.00 97,030.00 -22,030.00 101-407-4452-000 SubscriptionsDues-Finance 1,400.00 1,050.00 1,057.00 -7.00 407 Finance 686,582.00 514,936.50 531,265.35 -16,328.85 414 Legal Consultants 101-414-4301-000 Consultants Municipal Atto 30,000.00 22,500.00 37,076.48 -14,576.48 101-414-4303-000 Consultants Criminal Attor 108,000.00 81,000.00 79,737.00 1,263.00 414 Legal Consultants 138,000.00 103,500.00 116,813.48 -13,313.48 415 Economic Development 101-415-4106-000 Temporaries - Econ Dev 25,636.00 19,227.00 8,936.25 10,290.75 101-415-4121-000 PERA 0.00 0.00 64.20 -64.20 101-415-4122-000 FICA Econ Dev 1,961.00 1,470.75 683.63 787.12 101-415-4151-000 Workers Compensation 212.00 159.00 193.00 -34.00 101-415-4200-000 Office Supplies-Econ Dev 0.00 0.00 96.35 -96.35 101-415-4300-000 Professional Services-Econ Dev 15,350.00 11,512.50 3,755.00 7,757.50 101-415-4330-000 TravelTuition-Econ Dev 350.00 262.50 350.00 -87.50 101-415-4340-000 Advertising-Econ Dev 300.00 225.00 0.00 225.00 101-415-4452-000 SubscriptionsDues-Econ Dev 725.00 543.75 570.00 -26.25 101-415-4900-000 Marketing 80,750.00 60,562.50 45,360.00 15,202.50 415 Economic Development 125,284.00 93,963.00 60,008.43 33,954.57 416 Planning & Zoning 101-416-4101-000 Salaries - P&Z 99,863.00 74,897.25 73,872.00 1,025.25 101-416-4121-000 PERA 7,490.00 5,617.50 5,814.54 -197.04 101-416-4122-000 FICA P&Z 7,640.00 5,730.00 5,424.31 305.69 101-416-4131-000 Health Insurance 8,064.00 6,048.00 6,047.73 0.27 101-416-4133-000 Life Insurance 265.00 198.75 196.07 2.68 101-416-4134-000 Dental Insurance 612.00 459.00 459.36 -0.36 101-416-4151-000 Workers Compensation 827.00 620.25 822.00 -201.75 101-416-4200-000 Office Supplies-P&Z 200.00 150.00 0.00 150.00 101-416-4300-000 Professional Services-P&Z 7,950.00 5,962.50 5,301.24 661.26 101-416-4330-000 TravelTuition-P&Z 1,450.00 1,087.50 1,015.00 72.50 101-416-4331-000 Stipend P&Z Board 6,600.00 4,950.00 2,850.00 2,100.00 101-416-4340-000 Advertising-P&Z 250.00 187.50 67.68 119.82 101-416-4410-000 Contracted Services-P&Z 32,300.00 24,225.00 3,321.50 20,903.50 101-416-4452-000 SubscriptionsDues-P&Z 700.00 525.00 0.00 525.00 416 Planning & Zoning 174,211.00 130,658.25 105,191.43 25,466.82 417 Engineering 101-417-4300-000 Professional Services-Engineer 45,500.00 34,125.00 24,457.25 9,667.75 101-417-4410-000 Contracted Services-Engineer 50,854.00 38,140.50 33,284.11 4,856.39 417 Engineering 96,354.00 72,265.50 57,741.36 14,524.14 418 Comm Dev 101-418-4101-000 Salaries - Comm Dev 155,453.00 116,589.75 114,734.10 1,855.65 101-418-4108-000 Wellness Program-Comm Dev 504.00 378.00 0.00 378.00 101-418-4121-000 PERA 11,659.00 8,744.25 9,033.69 -289.44 101-418-4122-000 FICA Comm Dev 11,892.00 8,919.00 8,765.35 153.65 101-418-4123-000 Def Comp Employer Contribution 257.00 192.75 0.00 192.75 101-418-4131-000 Health Insurance 10,584.00 7,938.00 8,747.82 -809.82 101-418-4133-000 Life Insurance 419.00 314.25 253.50 60.75 101-418-4134-000 Dental Insurance 1,041.00 780.75 459.36 321.39 101-418-4151-000 Workers Compensation 1,488.00 1,116.00 1,425.00 -309.00 101-418-4200-000 Office Supplies-Comm Dev 100.00 75.00 44.98 30.02 101-418-4300-000 Professional Services-Comm Dev 7,000.00 5,250.00 6,513.25 -1,263.25 101-418-4330-000 TravelTuition-Comm Dev 900.00 675.00 334.24 340.76 101-418-4410-000 Contracted Services-Comm Dev 0.00 0.00 109.00 -109.00 101-418-4452-000 SubscriptionsDues-Comm Dev 725.00 543.75 922.00 -378.25 418 Comm Dev 202,022.00 151,516.50 151,342.29 174.21 420 Police 101-420-4101-000 Salaries - Police 3,106,463.00 2,329,847.25 2,055,762.27 274,084.98 101-420-4102-000 Overtime - Police 76,600.00 57,450.00 100,249.55 -42,799.55 101-420-4106-000 Temporaries - Police 15,600.00 11,700.00 13,860.00 -2,160.00 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 2 82 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-420-4108-000 Wellness Program-Police 1,440.00 1,080.00 0.00 1,080.00 101-420-4121-000 PERA 532,026.00 399,019.50 395,032.90 3,986.60 101-420-4122-000 FICA Police 66,420.00 49,815.00 44,074.71 5,740.29 101-420-4123-000 Def Comp Employer Contribution 3,604.00 2,703.00 1,651.97 1,051.03 101-420-4131-000 Health Insurance 315,337.00 236,502.75 216,005.73 20,497.02 101-420-4133-000 Life Insurance 7,703.00 5,777.25 5,094.18 683.07 101-420-4134-000 Dental Insurance 19,324.00 14,493.00 11,992.37 2,500.63 101-420-4151-000 Workers Compensation 316,726.00 237,544.50 298,988.00 -61,443.50 101-420-4200-000 Office Supplies-Police 8,100.00 6,075.00 3,496.66 2,578.34 101-420-4211-000 Maintenance Supplies-Police 19,200.00 14,400.00 15,140.51 -740.51 101-420-4213-000 Youth Program 1,700.00 1,275.00 2,254.85 -979.85 101-420-4214-000 Crime Prevention 6,400.00 4,800.00 4,664.56 135.44 101-420-4240-000 Small ToolsEquip-Police 33,400.00 25,050.00 6,218.02 18,831.98 101-420-4300-000 Professional Services-Police 8,740.00 6,555.00 6,059.80 495.20 101-420-4321-000 Telephone-Police 23,360.00 17,520.00 15,002.50 2,517.50 101-420-4322-000 Postage-Police 1,000.00 750.00 52.57 697.43 101-420-4330-000 TravelTuition-Police 45,250.00 33,937.50 32,066.27 1,871.23 101-420-4360-000 Insurance 60,720.00 45,540.00 60,033.00 -14,493.00 101-420-4370-000 Uniforms-Police 38,265.00 28,698.75 26,866.06 1,832.69 101-420-4381-000 Electricity-Police 420.00 315.00 290.51 24.49 101-420-4386-000 Police Reserves 2,000.00 1,500.00 125.26 1,374.74 101-420-4410-000 Contracted Services-Police 56,830.00 42,622.50 48,734.43 -6,111.93 101-420-4452-000 SubscriptionsDues-Police 1,450.00 1,087.50 2,068.00 -980.50 420 Police 4,768,078.00 3,576,058.50 3,365,784.68 210,273.82 421 Fire 101-421-4101-000 Salaries - Fire 276,214.00 207,160.50 206,504.71 655.79 101-421-4102-000 Overtime - Fire 2,000.00 1,500.00 94.39 1,405.61 101-421-4102-421 Overtime - Fire Stipend 0.00 0.00 407.62 -407.62 101-421-4103-000 Part-time Wages - Fire 184,013.00 138,009.75 97,302.62 40,707.13 101-421-4104-000 Paid On Call Firefighters 83,000.00 62,250.00 71,787.09 -9,537.09 101-421-4109-000 Fire Stipend 9,850.00 7,387.50 0.00 7,387.50 101-421-4109-421 Fire Stipend 0.00 0.00 5,231.52 -5,231.52 101-421-4121-000 PERA 63,870.00 47,902.50 44,961.92 2,940.58 101-421-4121-421 PERA 0.00 0.00 1,112.55 -1,112.55 101-421-4122-000 FICA Fire 25,162.00 18,871.50 16,308.21 2,563.29 101-421-4122-421 FICA Fire Stipend 0.00 0.00 69.55 -69.55 101-421-4131-000 Health Insurance 25,633.00 19,224.75 19,224.90 -0.15 101-421-4133-000 Life Insurance 688.00 516.00 446.05 69.95 101-421-4134-000 Dental Insurance 1,501.00 1,125.75 666.27 459.48 101-421-4151-000 Workers Compensation 83,585.00 62,688.75 86,654.00 -23,965.25 101-421-4200-000 Office Supplies-Fire 1,600.00 1,200.00 362.79 837.21 101-421-4211-000 Maintenance Supplies-Fire 7,675.00 5,756.25 4,983.02 773.23 101-421-4213-000 Youth Program 1,000.00 750.00 195.60 554.40 101-421-4214-000 Fire Prevention 3,000.00 2,250.00 1,963.72 286.28 101-421-4240-000 Small ToolsEquip-Fire 37,500.00 28,125.00 32,801.99 -4,676.99 101-421-4300-000 Professional Services-Fire 7,660.00 5,745.00 3,205.00 2,540.00 101-421-4321-000 Telephone-Fire 3,850.00 2,887.50 2,827.02 60.48 101-421-4322-000 Postage-Fire 1,000.00 750.00 0.00 750.00 101-421-4330-000 TravelTuition-Fire 40,000.00 30,000.00 33,113.52 -3,113.52 101-421-4340-000 Advertising-Fire 1,000.00 750.00 0.00 750.00 101-421-4370-000 Uniforms-Fire 61,500.00 46,125.00 16,993.60 29,131.40 101-421-4410-000 Contracted Services-Fire 37,088.00 27,816.00 33,133.78 -5,317.78 101-421-4452-000 SubscriptionsDues-Fire 1,520.00 1,140.00 1,620.00 -480.00 421 Fire 959,909.00 719,931.75 681,971.44 37,960.31 422 Building Inspections 101-422-4101-000 Salaries - Building 348,075.00 261,056.25 256,830.91 4,225.34 101-422-4108-000 Wellness Program-Bldg Insp 720.00 540.00 0.00 540.00 101-422-4121-000 PERA 26,106.00 19,579.50 20,220.36 -640.86 101-422-4122-000 FICA Building 26,628.00 19,971.00 19,161.97 809.03 101-422-4131-000 Health Insurance 43,112.00 32,334.00 31,858.74 475.26 101-422-4133-000 Life Insurance 929.00 696.75 685.87 10.88 101-422-4134-000 Dental Insurance 2,756.00 2,067.00 1,607.94 459.06 101-422-4151-000 Workers Compensation 3,407.00 2,555.25 3,147.00 -591.75 101-422-4200-000 Office Supplies-Building 1,500.00 1,125.00 866.79 258.21 101-422-4240-000 Small ToolsEquip-Bldg 150.00 112.50 934.79 -822.29 101-422-4300-000 Professional Services-Bldg 6,000.00 4,500.00 4,611.00 -111.00 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 3 83 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-422-4321-000 Telephone-Building Inspections 2,200.00 1,650.00 1,354.95 295.05 101-422-4330-000 TravelTuition-Bldg 3,300.00 2,475.00 1,660.00 815.00 101-422-4370-000 Uniforms-Building 1,140.00 855.00 160.00 695.00 101-422-4410-000 Contracted Services-Bldg 37,220.00 27,915.00 26,265.00 1,650.00 101-422-4452-000 SubscriptionsDues-Bldg Insp 520.00 390.00 0.00 390.00 422 Building Inspections 503,763.00 377,822.25 369,365.32 8,456.93 430 Streets 101-430-4101-000 Salaries - Streets 466,965.00 350,223.75 308,805.47 41,418.28 101-430-4102-000 Overtime - Streets 14,000.00 10,500.00 5,237.62 5,262.38 101-430-4105-000 On CallStandby 5,000.00 3,750.00 13,831.22 -10,081.22 101-430-4106-000 Temporaries - Streets 29,920.00 22,440.00 19,887.50 2,552.50 101-430-4121-000 PERA 36,447.00 27,335.25 25,790.32 1,544.93 101-430-4122-000 FICA Streets 39,465.00 29,598.75 24,895.38 4,703.37 101-430-4123-000 Def Comp Employer Contribution 326.00 244.50 0.00 244.50 101-430-4131-000 Health Insurance 48,179.00 36,134.25 33,489.06 2,645.19 101-430-4133-000 Life Insurance 1,299.00 974.25 835.28 138.97 101-430-4134-000 Dental Insurance 3,828.00 2,871.00 2,294.23 576.77 101-430-4151-000 Workers Compensation 48,986.00 36,739.50 45,424.00 -8,684.50 101-430-4211-000 Maintenance Supplies-Streets 12,000.00 9,000.00 6,881.40 2,118.60 101-430-4223-000 Street Signs 12,000.00 9,000.00 5,686.35 3,313.65 101-430-4224-000 Patching Materials 50,000.00 37,500.00 33,899.81 3,600.19 101-430-4228-000 SaltSand 65,000.00 48,750.00 70,436.55 -21,686.55 101-430-4229-000 GravelMisc 7,000.00 5,250.00 1,600.82 3,649.18 101-430-4240-000 Small ToolsEquip-Streets 4,000.00 3,000.00 2,445.39 554.61 101-430-4300-000 Professional Services-Streets 12,450.00 9,337.50 4,564.00 4,773.50 101-430-4321-000 Telephone-Streets 1,000.00 750.00 915.07 -165.07 101-430-4330-000 TravelTuition-Streets 5,000.00 3,750.00 2,053.00 1,697.00 101-430-4370-000 Uniforms-Streets 2,600.00 1,950.00 887.53 1,062.47 101-430-4385-000 Street Lights-Streets 82,000.00 61,500.00 63,232.89 -1,732.89 101-430-4410-000 Contracted Services-Streets 47,000.00 35,250.00 30,010.56 5,239.44 101-430-4415-000 Rental Equipment 1,000.00 750.00 0.00 750.00 101-430-4452-000 SubscriptionsDues-Streets 3,500.00 2,625.00 0.00 2,625.00 430 Streets 998,965.00 749,223.75 703,103.45 46,120.30 431 Fleet 101-431-4101-000 Salaries - Fleet 197,752.00 148,314.00 148,026.01 287.99 101-431-4102-000 Overtime - Fleet 2,000.00 1,500.00 1,417.05 82.95 101-431-4121-000 PERA 14,981.00 11,235.75 11,517.47 -281.72 101-431-4122-000 FICA Fleet 15,281.00 11,460.75 10,987.99 472.76 101-431-4123-000 Def Comp Employer Contribution 326.00 244.50 0.00 244.50 101-431-4131-000 Health Insurance 30,460.00 22,845.00 12,358.41 10,486.59 101-431-4133-000 Life Insurance 569.00 426.75 377.06 49.69 101-431-4134-000 Dental Insurance 1,562.00 1,171.50 1,120.40 51.10 101-431-4151-000 Workers Compensation 7,730.00 5,797.50 8,311.00 -2,513.50 101-431-4200-000 Office Supplies-Fleet 0.00 0.00 77.01 -77.01 101-431-4211-000 Maintenance Supplies-Fleet 9,300.00 6,975.00 8,800.52 -1,825.52 101-431-4212-000 Vehicle Fuel 160,000.00 120,000.00 131,527.43 -11,527.43 101-431-4221-000 Shop Parts 65,000.00 48,750.00 71,020.24 -22,270.24 101-431-4240-000 Small ToolsEquip-Fleet 7,000.00 5,250.00 3,969.43 1,280.57 101-431-4300-000 Professional Services-Fleet 44,300.00 33,225.00 30,989.20 2,235.80 101-431-4321-000 Telephone-Fleet 0.00 0.00 39.00 -39.00 101-431-4330-000 TravelTuition-Fleet 1,500.00 1,125.00 1,571.48 -446.48 101-431-4363-000 Auto Insurance 39,920.00 29,940.00 44,684.26 -14,744.26 101-431-4370-000 Uniforms-Fleet 570.00 427.50 370.10 57.40 101-431-4410-000 Contracted Services-Fleet 60,000.00 45,000.00 93,979.18 -48,979.18 101-431-4452-000 SubscriptionsDues-Fleet 6,000.00 4,500.00 1,600.00 2,900.00 431 Fleet 664,251.00 498,188.25 582,743.24 -84,554.99 432 Government Buildings 101-432-4101-000 Salaries - Gov't Bldgs 23,379.00 17,534.25 17,234.85 299.40 101-432-4103-000 Part-time Wages - Gov't Bldgs 0.00 0.00 17,307.50 -17,307.50 101-432-4106-000 Temporaries - Gov't Bldgs 8,330.00 6,247.50 9,594.00 -3,346.50 101-432-4121-000 PERA 1,753.00 1,314.75 2,596.71 -1,281.96 101-432-4122-000 FICA Gov't Bldgs 2,426.00 1,819.50 3,291.10 -1,471.60 101-432-4123-000 Def Comp Employer Contribution 326.00 244.50 0.00 244.50 101-432-4131-000 Health Insurance 1,210.00 907.50 907.20 0.30 101-432-4133-000 Life Insurance 68.00 51.00 29.79 21.21 101-432-4134-000 Dental Insurance 92.00 69.00 68.94 0.06 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 4 84 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-432-4151-000 Workers Compensation 1,072.00 804.00 2,213.00 -1,409.00 101-432-4200-000 Office Supplies-Govt Buildings 10,000.00 7,500.00 6,744.76 755.24 101-432-4211-000 Maintenance Supplies-Govt Bldg 35,000.00 26,250.00 17,020.59 9,229.41 101-432-4211-500 Maintenance Supplies-PW Bldg 0.00 0.00 2,890.40 -2,890.40 101-432-4211-501 Maintenance Supplies-Fire #1 0.00 0.00 485.95 -485.95 101-432-4211-502 Maintenance Supplies-Fire #2 0.00 0.00 463.34 -463.34 101-432-4211-503 Maintenance Supplies-Civ Comp 0.00 0.00 1,633.12 -1,633.12 101-432-4240-000 Small ToolsEquip-Govt Bldg 2,400.00 1,800.00 21,196.24 -19,396.24 101-432-4240-501 Small ToolsEquip-Fire #1 0.00 0.00 109.99 -109.99 101-432-4300-000 Professional Services-Govt Bld 59,000.00 44,250.00 1,844.00 42,406.00 101-432-4300-500 Professional Services-PW Bldg 0.00 0.00 9,081.50 -9,081.50 101-432-4300-501 Professional Services-Fire #1 0.00 0.00 5,089.06 -5,089.06 101-432-4300-502 Professional Services-Fire #2 0.00 0.00 536.86 -536.86 101-432-4300-503 Professional Services-Civ Comp 0.00 0.00 11,912.02 -11,912.02 101-432-4321-000 Telephone-Govt Buildings 6,864.00 5,148.00 635.91 4,512.09 101-432-4321-500 Telephone-PW Bldg 0.00 0.00 134.06 -134.06 101-432-4321-502 Telephone-Fire Station #2 0.00 0.00 3,339.44 -3,339.44 101-432-4321-503 Telephone-Civic Complex 0.00 0.00 571.73 -571.73 101-432-4322-000 Postage-Gov't Buildings 5,000.00 3,750.00 4,500.00 -750.00 101-432-4361-000 Building Insurance 133,790.00 100,342.50 140,365.00 -40,022.50 101-432-4381-000 Electricity-Gov't Bldgs 96,500.00 72,375.00 0.00 72,375.00 101-432-4381-500 Electricity-Public Works Bldg 0.00 0.00 8,058.59 -8,058.59 101-432-4381-501 Electricity-Fire Station #1 0.00 0.00 5,570.11 -5,570.11 101-432-4381-502 Electricity-Fire Station #2 0.00 0.00 10,369.21 -10,369.21 101-432-4381-503 Electricity-Civic Complex 0.00 0.00 54,749.40 -54,749.40 101-432-4382-000 Utilities-Gov't Bldgs 18,000.00 13,500.00 16,709.13 -3,209.13 101-432-4383-000 Heat-Gov't Buildings 54,000.00 40,500.00 0.00 40,500.00 101-432-4383-500 Heat-Public Works Bldg 0.00 0.00 8,077.05 -8,077.05 101-432-4383-501 Heat-Fire Station #1 0.00 0.00 3,626.38 -3,626.38 101-432-4383-502 Heat-Fire Station #2 0.00 0.00 6,651.16 -6,651.16 101-432-4383-503 Heat-Civic Complex 0.00 0.00 19,841.11 -19,841.11 101-432-4384-000 Sanitation-Gov't Bldgs 15,000.00 11,250.00 19.71 11,230.29 101-432-4384-500 Sanitation-Public Works Bldg 0.00 0.00 3,046.43 -3,046.43 101-432-4384-501 Sanitation-Fire Station #1 0.00 0.00 922.79 -922.79 101-432-4384-502 Sanitation-Fire Station #2 0.00 0.00 1,629.84 -1,629.84 101-432-4384-503 Sanitation-Civic Complex 0.00 0.00 4,033.85 -4,033.85 101-432-4410-000 Contracted Services-Govt Bldg 98,000.00 73,500.00 1,998.44 71,501.56 101-432-4410-500 Contracted Services-PW Bldg 0.00 0.00 6,082.23 -6,082.23 101-432-4410-501 Contracted Services-Fire #1 0.00 0.00 5,478.97 -5,478.97 101-432-4410-502 Contracted Services-Fire #2 0.00 0.00 4,628.94 -4,628.94 101-432-4410-503 Contracted Services-Civic Comp 0.00 0.00 26,970.80 -26,970.80 101-432-4452-000 SubscriptionsDues-Gov't Bldgs 200.00 150.00 254.00 -104.00 432 Government Buildings 572,410.00 429,307.50 470,515.20 -41,207.70 450 Parks 101-450-4101-000 Salaries - Parks 435,548.00 326,661.00 309,100.86 17,560.14 101-450-4102-000 Overtime - Parks 2,000.00 1,500.00 1,524.01 -24.01 101-450-4106-000 Temporaries - Parks 57,265.00 42,948.75 45,311.50 -2,362.75 101-450-4121-000 PERA 32,816.00 24,612.00 23,239.26 1,372.74 101-450-4122-000 FICA Parks 37,853.00 28,389.75 24,596.75 3,793.00 101-450-4123-000 Def Comp Employer Contribution 2,638.00 1,978.50 1,466.42 512.08 101-450-4131-000 Health Insurance 47,020.00 35,265.00 30,963.27 4,301.73 101-450-4133-000 Life Insurance 1,194.00 895.50 766.43 129.07 101-450-4134-000 Dental Insurance 3,430.00 2,572.50 2,317.45 255.05 101-450-4151-000 Workers Compensation 37,376.00 28,032.00 33,759.00 -5,727.00 101-450-4211-000 Maintenance Supplies-Parks 47,000.00 35,250.00 38,222.30 -2,972.30 101-450-4240-000 Small ToolsEquip-Parks 3,000.00 2,250.00 75.02 2,174.98 101-450-4300-000 Professional Services-Parks 7,150.00 5,362.50 11,355.79 -5,993.29 101-450-4321-000 Telephone-Parks 2,000.00 1,500.00 477.81 1,022.19 101-450-4330-000 TravelTuition-Parks 3,000.00 2,250.00 1,532.40 717.60 101-450-4331-000 Stipend Park Board 2,750.00 2,062.50 1,675.00 387.50 101-450-4370-000 Uniforms-Parks 1,900.00 1,425.00 739.68 685.32 101-450-4381-000 Electricity-Parks 3,500.00 2,625.00 2,215.54 409.46 101-450-4382-000 Utilities-Parks 25,000.00 18,750.00 27,088.77 -8,338.77 101-450-4383-000 Heat-Parks 5,000.00 3,750.00 3,408.58 341.42 101-450-4384-000 Sanitation-Parks 1,800.00 1,350.00 870.68 479.32 101-450-4410-000 Contracted Services-Parks 254,000.00 190,500.00 11,962.92 178,537.08 101-450-4415-000 Rental Equipment 500.00 375.00 688.82 -313.82 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 5 85 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 101-450-4452-000 SubscriptionsDues-Parks 200.00 150.00 75.00 75.00 450 Parks 1,013,940.00 760,455.00 573,433.26 187,021.74 451 Recreation 101-451-4101-000 DON'T USE Salaries - Rec 0.00 0.00 0.00 0.00 101-451-4106-000 DON'T USE Temps - Recreation 0.00 0.00 0.00 0.00 101-451-4121-000 PERA 0.00 0.00 0.00 0.00 101-451-4122-000 DON'T USE FICA 0.00 0.00 0.00 0.00 101-451-4321-000 Telephone-Recreation 0.00 0.00 0.00 0.00 451 Recreation 0.00 0.00 0.00 0.00 461 Environmental 101-461-4101-000 Salaries - Environmental 25,525.00 19,143.75 18,814.28 329.47 101-461-4106-000 Temporaries - Environmental 15,300.00 11,475.00 272.00 11,203.00 101-461-4121-000 PERA 1,914.00 1,435.50 1,482.53 -47.03 101-461-4122-000 FICA Environmental 3,123.00 2,342.25 1,450.33 891.92 101-461-4131-000 Health Insurance 2,419.00 1,814.25 1,814.40 -0.15 101-461-4133-000 Life Insurance 79.00 59.25 50.66 8.59 101-461-4134-000 Dental Insurance 184.00 138.00 137.79 0.21 101-461-4151-000 Workers Compensation 420.00 315.00 385.00 -70.00 101-461-4211-000 Maintenance Supplies-Env 700.00 525.00 0.00 525.00 101-461-4240-000 Small ToolsEquip-Env 300.00 225.00 39.95 185.05 101-461-4300-000 Professional Services-Env 1,000.00 750.00 1,262.25 -512.25 101-461-4321-000 Telephone-Environmental 400.00 300.00 211.33 88.67 101-461-4330-000 TravelTuition-Env 1,100.00 825.00 996.33 -171.33 101-461-4331-000 Stipend Environmental Board 6,600.00 4,950.00 2,450.00 2,500.00 101-461-4410-000 Contracted Services-Env 1,000.00 750.00 1,028.00 -278.00 101-461-4452-000 SubscriptionsDues-Env 300.00 225.00 175.00 50.00 461 Environmental 60,364.00 45,273.00 30,569.85 14,703.15 462 Solid Waste 101-462-4101-000 Salaries - Solid Waste 17,017.00 12,762.75 12,543.30 219.45 101-462-4102-000 Overtime - Solid Waste 1,600.00 1,200.00 0.00 1,200.00 101-462-4106-000 Temporaries - Solid Waste 25,636.00 19,227.00 15,904.75 3,322.25 101-462-4121-000 PERA 1,396.00 1,047.00 1,721.65 -674.65 101-462-4122-000 FICA Solid Waste 3,385.00 2,538.75 2,169.79 368.96 101-462-4131-000 Health Insurance 1,613.00 1,209.75 1,209.60 0.15 101-462-4133-000 Life Insurance 58.00 43.50 33.82 9.68 101-462-4134-000 Dental Insurance 122.00 91.50 91.89 -0.39 101-462-4151-000 Workers Compensation 367.00 275.25 313.00 -37.75 101-462-4200-000 Office Supplies-Solid Waste 1,100.00 825.00 845.89 -20.89 101-462-4330-000 TravelTuition-Solid Waste 220.00 165.00 0.00 165.00 101-462-4340-000 Advertising-Solid Waste 7,000.00 5,250.00 2,564.83 2,685.17 101-462-4343-000 Newsletter - Solid Waste 0.00 0.00 194.69 -194.69 101-462-4410-000 Contracted Services-So. Waste 22,700.00 17,025.00 41,765.58 -24,740.58 462 Solid Waste 82,214.00 61,660.50 79,358.79 -17,698.29 463 Forestry 101-463-4101-000 Salaries - Forestry 21,271.00 15,953.25 15,678.81 274.44 101-463-4121-000 PERA 1,595.00 1,196.25 1,235.65 -39.40 101-463-4122-000 FICA Forestry 1,627.00 1,220.25 1,191.10 29.15 101-463-4131-000 Health Insurance 2,016.00 1,512.00 1,511.91 0.09 101-463-4133-000 Life Insurance 68.00 51.00 42.22 8.78 101-463-4134-000 Dental Insurance 153.00 114.75 114.84 -0.09 101-463-4151-000 Workers Compensation 1,829.00 1,371.75 1,685.00 -313.25 101-463-4211-000 Maintenance Supplies-Forestry 3,000.00 2,250.00 697.20 1,552.80 101-463-4240-000 Small ToolsEquip-Forestry 250.00 187.50 183.65 3.85 101-463-4370-000 Uniforms-Forestry 380.00 285.00 301.75 -16.75 101-463-4410-000 Contracted Services-Forestry 50,000.00 37,500.00 39,529.35 -2,029.35 463 Forestry 82,189.00 61,641.75 62,171.48 -529.73 499 Other 101-499-4905-000 Contingency 234,000.00 175,500.00 0.00 175,500.00 499 Other 234,000.00 175,500.00 0.00 175,500.00 101 General Fund 12,177,416.00 9,133,062.00 8,425,754.22 707,307.78 GL - Budget to Actual (11/17/2023 - 03:15 PM)Page 6 86 General Ledger Budget to Actual User: hannah.lynch Printed: 11/20/2023 1:03:16 PM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 202 The Rookery Activity Center Taxes 202-000-3010-000 Current Taxes -325,000.00 -243,750.00 -162,500.00 -81,250.00 Taxes -325,000.00 -243,750.00 -162,500.00 -81,250.00 Intergovernmental Revenues 202-000-3372-000 Other Grants 0.00 0.00 -6,620.00 6,620.00 Intergovernmental Revenues 0.00 0.00 -6,620.00 6,620.00 Charges for Service 202-000-3470-000 Annual Membership Fees -137,218.00 -102,913.50 -147,793.54 44,880.04 202-000-3471-000 Monthly Membership Fees -736,113.00 -552,084.75 -376,575.09 -175,509.66 202-000-3472-000 Daily Use Fees -67,668.00 -50,751.00 -40,998.00 -9,753.00 202-000-3473-000 EF Basic ClassesPrograms 0.00 0.00 0.00 0.00 202-000-3474-000 EF Personal & Specialty Train -110,000.00 -82,500.00 -17,670.20 -64,829.80 202-000-3475-000 EF Spinning Classes -25,000.00 -18,750.00 -1,836.93 -16,913.07 202-000-3476-000 Gym Rentals -15,000.00 -11,250.00 -735.00 -10,515.00 202-000-3477-000 Pool Rentals -30,000.00 -22,500.00 -3,363.25 -19,136.75 202-000-3478-000 Room Rentals -6,500.00 -4,875.00 -3,332.00 -1,543.00 202-000-3480-000 Retail -6,500.00 -4,875.00 -1,084.49 -3,790.51 202-000-3481-000 Enrollment Fees -14,820.00 -11,115.00 -12,987.00 1,872.00 202-000-3482-000 Locker Rental -9,000.00 -6,750.00 -1,205.50 -5,544.50 202-000-3483-000 Towel Service -18,495.00 -13,871.25 -2,555.50 -11,315.75 202-000-3484-000 Child Watch -1,000.00 -750.00 -966.00 216.00 202-000-3485-603 Swim Lessons -125,979.00 -94,484.25 -98,035.80 3,551.55 202-000-3485-604 Youth Programs -22,350.00 -16,762.50 -3,885.00 -12,877.50 202-000-3485-605 Gym Programs -8,500.00 -6,375.00 -4,224.00 -2,151.00 202-000-3485-606 AdultFamily Programs -4,450.00 -3,337.50 -6,715.40 3,377.90 202-000-3485-607 Active Adult Programs -850.00 -637.50 -1,639.00 1,001.50 202-000-3485-608 Community Programs -15,400.00 -11,550.00 -768.00 -10,782.00 202-000-3485-609 Birthday Parties -20,000.00 -15,000.00 -17,574.98 2,574.98 202-000-3485-610 Summer Camps -40,000.00 -30,000.00 -45,146.74 15,146.74 Charges for Service -1,414,843.00 -1,061,132.25 -789,091.42 -272,040.83 Miscellaneous Revenues 202-000-3731-000 Silver Sneakers -34,232.00 -25,674.00 -22,592.50 -3,081.50 202-000-3732-000 Renew ActiveOne Pass -48,746.00 -36,559.50 -22,974.30 -13,585.20 202-000-3800-000 Cash OverShort 0.00 0.00 -84.26 84.26 Miscellaneous Revenues -82,978.00 -62,233.50 -45,651.06 -16,582.44 202 The Rookery Activity Center -1,822,821.00 -1,367,115.75 -1,003,862.48 -363,253.27 GL - Budget to Actual (11/20/2023 - 01:03 PM)Page 1 87 General Ledger Budget to Actual User: hannah.lynch Printed: 11/20/2023 1:15:26 PM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal YTD Bgt Var 202 The Rookery Activity Center Personal Services 202-451-4101-000 Salaries - RAC 517,067.00$ 387,800.25$ 336,932.29$ 50,867.96$ 202-451-4102-000 Overtime - RAC -$ -$ 868.84$ (868.84)$ 202-451-4103-000 Part-time Wages - RAC 495,000.00$ 371,250.00$ 375,331.45$ (4,081.45)$ 202-451-4103-601 Part-time Wages RAC Child Wa -$ -$ -$ -$ 202-451-4103-603 Part-time Wages RAC Swim Less 33,447.00$ 25,085.25$ 34,138.50$ (9,053.25)$ 202-451-4103-604 Part-time Wages RAC Youth Prog 9,150.00$ 6,862.50$ -$ 6,862.50$ 202-451-4103-605 Part-time Wages RAC Gym Prog 1,950.00$ 1,462.50$ 172.00$ 1,290.50$ 202-451-4103-606 Part-time Wages RAC A/F Prog 1,000.00$ 750.00$ 1,195.25$ (445.25)$ 202-451-4103-608 Part-time Wages RAC Comm Prog 1,700.00$ 1,275.00$ -$ 1,275.00$ 202-451-4103-609 Part-time Wages RAC Birthdays 2,600.00$ 1,950.00$ 1,710.90$ 239.10$ 202-451-4103-610 Part-time Wages RAC Summer Cam 25,000.00$ 18,750.00$ 25,390.25$ (6,640.25)$ 202-451-4121-000 PERA RAC 57,343.00$ 43,007.25$ 39,197.64$ 3,809.61$ 202-451-4121-601 PERA RAC Child Watch -$ -$ -$ -$ 202-451-4121-603 PERA RAC Swim Less -$ -$ 507.74$ (507.74)$ 202-451-4121-606 PERA RAC A/F Prog -$ -$ 34.39$ (34.39)$ 202-451-4121-610 PERA RAC Summer Camp -$ -$ 104.74$ (104.74)$ 202-451-4122-000 FICA RAC 77,423.00$ 58,067.25$ 53,209.01$ 4,858.24$ 202-451-4122-601 FICA RAC Child Watch -$ -$ -$ -$ 202-451-4122-603 FICA RAC Swim Less -$ -$ 2,626.15$ (2,626.15)$ 202-451-4122-605 FICA RAC Gym Prog -$ -$ 14.06$ (14.06)$ 202-451-4122-606 FICA RAC A/F Prog -$ -$ 91.45$ (91.45)$ 202-451-4122-609 FICA RAC Birthdays -$ -$ 132.04$ (132.04)$ 202-451-4122-610 FICA RAC Summer Camp -$ -$ 1,955.17$ (1,955.17)$ 202-451-4131-000 Health Insurance 56,575.00$ 42,431.25$ 36,950.79$ 5,480.46$ 202-451-4133-000 Life Insurance 1,398.00$ 1,048.50$ 901.48$ 147.02$ 202-451-4134-000 Dental Insurance 4,287.00$ 3,215.25$ 2,143.83$ 1,071.42$ 202-451-4141-000 Reemployment Insurance -$ -$ 26.96$ (26.96)$ 202-451-4151-000 Workers Compensation 29,232.00$ 21,924.00$ 23,154.00$ (1,230.00)$ Personal Services 1,313,172.00$ 984,879.00$ 936,788.93$ 48,090.07$ Supplies 202-451-4200-000 Office Supplies-RAC 5,500.00$ 4,125.00$ 3,815.51$ 309.49$ 202-451-4200-603 Office Supplies RAC Swim Less 1,000.00$ 750.00$ 776.01$ (26.01)$ 202-451-4200-604 Office Supplies RAC Youth Prog 1,550.00$ 1,162.50$ 134.28$ 1,028.22$ 202-451-4200-605 Office Supplies RAC Gym Prog 350.00$ 262.50$ 321.26$ (58.76)$ 202-451-4200-606 Office Supplies RAC A/F Prog 2,000.00$ 1,500.00$ 542.42$ 957.58$ 202-451-4200-607 Office Supplies RAC ActAd Prog 500.00$ 375.00$ 136.67$ 238.33$ 202-451-4200-608 Office Supplies RAC Comm Prog 2,000.00$ 1,500.00$ 63.91$ 1,436.09$ 202-451-4200-609 Office Supplies RAC Birthdays 1,000.00$ 750.00$ 481.43$ 268.57$ 202-451-4200-610 Office Supplies RAC Summer Cam 6,500.00$ 4,875.00$ 3,150.19$ 1,724.81$ 88 202-451-4200-805 Office Supplies RAC Misc Prog -$ -$ 5,372.73$ (5,372.73)$ 202-451-4211-000 Maintenance Supplies-RAC 46,500.00$ 34,875.00$ 17,863.56$ 17,011.44$ 202-451-4222-000 Chemicals 7,200.00$ 5,400.00$ 7,845.36$ (2,445.36)$ 202-451-4235-000 Resale Items 5,000.00$ 3,750.00$ 979.58$ 2,770.42$ 202-451-4240-000 Small Tools/Equip-RAC 10,000.00$ 7,500.00$ 2,848.42$ 4,651.58$ Supplies 89,100.00$ 66,825.00$ 44,331.33$ 22,493.67$ Services & Charges 202-451-4300-000 Professional Services-RAC 10,000.00$ 7,500.00$ 12,169.76$ (4,669.76)$ 202-451-4310-000 Other Consultant 57,779.00$ 43,334.25$ 43,477.84$ (143.59)$ 202-451-4321-000 Telephone- RAC 2,750.00$ 2,062.50$ 2,888.61$ (826.11)$ 202-451-4322-000 Postage-RAC 2,500.00$ 1,875.00$ -$ 1,875.00$ 202-451-4330-000 Travel/Tuition-RAC 3,000.00$ 2,250.00$ 6,587.62$ (4,337.62)$ 202-451-4340-000 Advertising-RAC 667.00$ 500.25$ 420.00$ 80.25$ 202-451-4345-000 Payment Processing 38,997.00$ 29,247.75$ 15,202.65$ 14,045.10$ 202-451-4361-000 Building Insurance-RAC 26,290.00$ 19,717.50$ 26,839.00$ (7,121.50)$ 202-451-4370-000 Uniforms-RAC 2,850.00$ 2,137.50$ 1,521.00$ 616.50$ 202-451-4381-000 Electricity-RAC 88,000.00$ 66,000.00$ 66,070.39$ (70.39)$ 202-451-4382-000 Utilities-RAC 10,920.00$ 8,190.00$ 11,568.61$ (3,378.61)$ 202-451-4383-000 Heat-RAC 55,750.00$ 41,812.50$ 29,415.58$ 12,396.92$ 202-451-4384-000 Sanitation-RAC 6,000.00$ 4,500.00$ 2,932.49$ 1,567.51$ Services & Charges 305,503.00$ 229,127.25$ 219,093.55$ 10,033.70$ Contractual Services 202-451-4410-000 Contracted Services-RAC 12,500.00$ 9,375.00$ 8,035.89$ 1,339.11$ 202-451-4410-604 Contracted Services RAC Youth -$ -$ 980.00$ (980.00)$ 202-451-4410-605 Contracted Srvs RAC Gym Prog -$ -$ 520.00$ (520.00)$ 202-451-4410-606 Contracted Services RAC Adult 800.00$ 600.00$ -$ 600.00$ 202-451-4410-607 Contracted Srvs RAC ActAd Prog -$ -$ 4,080.00$ (4,080.00)$ 202-451-4410-608 Contracted Srvs RAC Comm Prog 6,750.00$ 5,062.50$ (2,920.00)$ 7,982.50$ 202-451-4410-610 Contracted Srvs Summer Camp -$ -$ 3,195.72$ (3,195.72)$ 202-451-4411-000 Cont Srvs - Fitness Provider 241,230.00$ 180,922.50$ 118,608.92$ 62,313.58$ 202-451-4415-000 Rental Equipment -$ -$ 681.75$ (681.75)$ 202-451-4418-000 Special Projects 8,750.00$ 6,562.50$ -$ 6,562.50$ 202-451-4452-000 Subscriptions/Dues-RAC 1,000.00$ 750.00$ 1,239.98$ (489.98)$ 202-451-4900-000 Marketing 11,000.00$ 8,250.00$ 13,533.85$ (5,283.85)$ Contractual Services 282,030.00$ 211,522.50$ 147,956.11$ 63,566.39$ 202 The Rookery Activity Center 1,989,805.00$ 1,492,353.75$ 1,348,169.92$ 144,183.83$ 89 General Ledger Budget to Actual User: hannah.lynch Printed: 11/22/2023 9:55:06 AM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal One Year Prior Actual 601 Water Operating 601-000-3150-000 Penalties & Interest 0.00 0.00 -46.15 -22.56 601-000-3248-000 Water Hook Up Charge -41,250.00 -30,937.50 -22,250.00 -28,270.00 601-000-3372-000 Other Grants 0.00 0.00 -4,894.62 0.00 601-000-3406-000 Water Meter Sales -50,000.00 -37,500.00 -72,147.19 -61,112.85 601-000-3407-000 Irrigation Controller Sales -5,000.00 -3,750.00 -3,715.00 -3,420.00 601-000-3620-000 Interest On Investments -50,000.00 -37,500.00 -88,824.41 287,034.50 601-000-3621-000 Chg in Fair Value of Invest 0.00 0.00 -32,554.60 0.00 601-000-3714-000 Miscellaneous Revenue -1,800.00 -1,350.00 -2,335.00 -919.00 601-000-3730-000 Refunds & Reimbursements 0.00 0.00 -246.73 -10,893.74 601-000-3850-000 Flat Water Charge -441,420.00 -331,065.00 -320,492.75 -215,642.81 601-000-3855-000 Water Sales -1,308,841.00 -981,630.75 -1,212,727.76 -929,384.85 601-000-3858-000 Penalty -22,000.00 -16,500.00 -30,635.94 -20,809.47 601-000-3910-000 Sale of Fixed Assets 0.00 0.00 -976.87 0.00 601 Water Operating -1,920,311.00 -1,440,233.25 -1,791,847.02 -983,440.78 602 Sewer Operating 602-000-3150-000 Penalties & Interest 0.00 0.00 -46.58 -22.55 602-000-3249-000 Sewer Hook Up Charge -33,000.00 -24,750.00 -18,630.00 -23,060.00 602-000-3372-000 Other Grants 0.00 0.00 -51,953.00 0.00 602-000-3620-000 Interest On Investments -80,000.00 -60,000.00 -154,251.96 463,198.02 602-000-3621-000 Chg in Fair Value of Invest 0.00 0.00 -55,422.14 0.00 602-000-3856-000 Sewer Sales -1,827,010.00 -1,370,257.50 -1,496,389.82 -1,405,917.15 602-000-3858-000 Penalty -26,000.00 -19,500.00 -29,123.00 -21,383.23 602-000-3910-000 Sale of Fixed Assets -500.00 -375.00 -976.88 0.00 602 Sewer Operating -1,966,510.00 -1,474,882.50 -1,806,793.38 -987,184.91 603 Storm Water Operating 603-000-3150-000 Penalties & Interest 0.00 0.00 -1.72 0.00 603-000-3620-000 Interest On Investments 0.00 0.00 -5,746.94 3,124.93 603-000-3621-000 Chg in Fair Value of Invest 0.00 0.00 -1,569.16 0.00 603-000-3858-000 Penalty 0.00 0.00 -9,411.29 -3,564.21 603-000-3859-000 Storm Water Utility -536,470.00 -402,352.50 -421,680.32 -366,428.90 603 Storm Water Operating -536,470.00 -402,352.50 -438,409.43 -366,868.18 GL - Budget to Actual (11/22/2023 - 09:55 AM)Page 1 90 General Ledger Budget to Actual User: hannah.lynch Printed: 11/22/2023 9:56:58 AM Period 01 - 09 Fiscal Year 2023 Account Number Description Budget YTD Budget End Bal One Year Prior Actual 601 Water Operating Personal Services 601-494-4101-000 Salaries - Water 285,610.00 214,207.50 172,371.79 171,346.12 601-494-4102-000 Overtime - Water 7,000.00 5,250.00 4,791.40 5,105.72 601-494-4105-000 On CallStandby 5,000.00 3,750.00 0.00 -344.35 601-494-4106-000 Temporaries - Water 9,860.00 7,395.00 4,812.75 3,610.50 601-494-4108-000 Wellness Program-Water 72.00 54.00 0.00 26.77 601-494-4121-000 PERA 22,321.00 16,740.75 14,021.14 13,477.53 601-494-4122-000 FICA Water 23,521.00 17,640.75 13,402.94 13,141.54 601-494-4123-000 Def Comp Employer Contribution 145.00 108.75 0.00 101.49 601-494-4131-000 Health Insurance 35,939.00 26,954.25 17,197.22 18,272.33 601-494-4133-000 Life Insurance 905.00 678.75 458.59 445.62 601-494-4134-000 Dental Insurance 2,481.00 1,860.75 1,435.50 1,274.12 601-494-4151-000 Workers Compensation 10,406.00 7,804.50 10,326.00 7,404.00 Personal Services 403,260.00 302,445.00 238,817.33 233,861.39 Supplies 601-494-4200-000 Office Supplies-Water 2,500.00 1,875.00 2,414.31 1,234.84 601-494-4211-000 Maintenance Supplies-Water 45,000.00 33,750.00 9,744.24 38,769.55 601-494-4212-000 Vehicle Fuel 12,000.00 9,000.00 0.00 0.00 601-494-4215-000 Water Meters 150,000.00 112,500.00 109,383.37 76,912.99 601-494-4216-000 Irrigation Controllers 20,000.00 15,000.00 29,878.17 19,798.90 601-494-4222-000 Chemicals 125,000.00 93,750.00 148,451.18 110,767.54 601-494-4240-000 Small ToolsEquip-Water 2,500.00 1,875.00 401.46 3,435.12 Supplies 357,000.00 267,750.00 300,272.73 250,918.94 Services & Charges 601-494-4300-000 Professional Services-Water 100,300.00 75,225.00 91,602.72 94,657.09 601-494-4301-000 Municipal Attorney 0.00 0.00 14,411.86 4,137.00 601-494-4304-000 Municipal Engineer 25,000.00 18,750.00 21,920.33 14,170.82 601-494-4308-000 Auditor 0.00 0.00 6,760.50 0.00 601-494-4310-000 Other Consultant-Water 16,547.00 12,410.25 13,181.86 19,030.69 601-494-4321-000 Telephone-Water 5,000.00 3,750.00 2,614.24 2,564.39 601-494-4322-000 Postage-Water 5,500.00 4,125.00 3,511.00 2,934.53 601-494-4330-000 TravelTuition-Water 4,500.00 3,375.00 2,184.50 1,000.00 601-494-4340-000 Advertising-Water 10,000.00 7,500.00 2,260.12 3,238.07 601-494-4345-000 Payment Processing 11,000.00 8,250.00 8,498.22 6,967.61 601-494-4360-000 Insurance 26,840.00 20,130.00 26,107.00 16,303.00 601-494-4363-000 Auto Insurance 1,000.00 750.00 954.00 951.00 601-494-4370-000 Uniforms-Water 900.00 675.00 486.69 535.97 601-494-4381-000 Electricity-Water 90,000.00 67,500.00 83,811.88 76,501.90 601-494-4382-000 Utilities-Water 15,000.00 11,250.00 5,181.59 4,727.07 601-494-4383-000 Heat-Water 5,000.00 3,750.00 2,255.30 2,468.66 Services & Charges 316,587.00 237,440.25 285,741.81 250,187.80 Contractual Services 601-494-4410-000 Contracted Services-Water 64,495.00 48,371.25 8,990.76 6,368.87 601-494-4452-000 SubscriptionsDues-Water 1,000.00 750.00 698.12 637.87 Contractual Services 65,495.00 49,121.25 9,688.88 7,006.74 Capital Outlay 601-494-5000-000 Capital Outlay 0.00 0.00 41,283.50 1,049,840.91 Capital Outlay 0.00 0.00 41,283.50 1,049,840.91 Operating Transfers 601-494-4910-000 Operating Transfers 980,020.00 735,015.00 0.00 0.00 Operating Transfers 980,020.00 735,015.00 0.00 0.00 GL - Budget to Actual (11/22/2023 - 09:56 AM)Page 1 91 Account Number Description Budget YTD Budget End Bal One Year Prior Actual 601 Water Operating 2,122,362.00 1,591,771.50 875,804.25 1,791,815.78 602 Sewer Operating Personal Services 602-495-4101-000 Salaries - Sewer 285,610.00 214,207.50 172,371.77 171,346.56 602-495-4102-000 Overtime - Sewer 7,000.00 5,250.00 4,791.30 5,105.59 602-495-4105-000 On CallStandby 5,000.00 3,750.00 0.00 -344.35 602-495-4106-000 Temporaries - Sewer 9,860.00 7,395.00 4,812.75 3,610.50 602-495-4108-000 Wellness Program-Sewer 72.00 54.00 0.00 26.77 602-495-4121-000 PERA 22,321.00 16,740.75 14,020.81 13,477.73 602-495-4122-000 FICA Sewer 23,521.00 17,640.75 13,402.59 13,142.02 602-495-4123-000 Def Comp Employer Contribution 145.00 108.75 0.00 101.49 602-495-4131-000 Health Insurance 35,939.00 26,954.25 17,197.08 18,271.99 602-495-4133-000 Life Insurance 905.00 678.75 457.91 444.91 602-495-4134-000 Dental Insurance 2,481.00 1,860.75 1,435.50 1,274.12 602-495-4151-000 Workers Compensation 23,602.00 17,701.50 21,276.00 15,676.00 Personal Services 416,456.00 312,342.00 249,765.71 242,133.33 Supplies 602-495-4200-000 Office Supplies-Sewer 2,500.00 1,875.00 2,374.33 1,234.85 602-495-4211-000 Maintenance Supplies-Sewer 45,000.00 33,750.00 5,641.73 47,326.38 602-495-4212-000 Vehicle Fuel 12,000.00 9,000.00 0.00 0.00 602-495-4240-000 Small ToolsEquip-Sewer 2,500.00 1,875.00 709.45 3,221.87 Supplies 62,000.00 46,500.00 8,725.51 51,783.10 Services & Charges 602-495-4300-000 Professional Services-Sewer 165,300.00 123,975.00 141,514.59 53,463.06 602-495-4301-146 Municipal Attorney 0.00 0.00 192.50 0.00 602-495-4304-000 Municipal Engineer 25,000.00 18,750.00 9,768.84 11,818.06 602-495-4304-146 Municipal Engineer 0.00 0.00 6,188.00 33,858.00 602-495-4308-000 Auditor 0.00 0.00 10,366.10 0.00 602-495-4310-000 Other Consultant-Sewer 16,547.00 12,410.25 13,181.85 19,030.69 602-495-4321-000 Telephone-Sewer 1,500.00 1,125.00 929.61 1,254.56 602-495-4322-000 Postage-Sewer 5,000.00 3,750.00 3,286.64 2,934.52 602-495-4330-000 TravelTuition-Sewer 4,500.00 3,375.00 2,828.04 1,680.00 602-495-4340-000 Advertising-Sewer 500.00 375.00 0.00 0.00 602-495-4345-000 Payment Processing 11,000.00 8,250.00 8,498.27 6,967.62 602-495-4360-000 Insurance 22,130.00 16,597.50 25,587.00 18,454.00 602-495-4363-000 Auto Insurance 1,000.00 750.00 954.00 951.00 602-495-4370-000 Uniforms-Sewer 900.00 675.00 486.69 535.97 602-495-4381-000 Electricity-Sewer 32,000.00 24,000.00 25,415.79 23,875.48 602-495-4382-000 Utilities-Sewer 15,000.00 11,250.00 8,496.33 8,686.68 602-495-4383-000 Heat-Sewer 1,800.00 1,350.00 1,300.44 1,256.25 Services & Charges 302,177.00 226,632.75 258,994.69 184,765.89 Contractual Services 602-495-4405-000 MCES Sewer Charges 1,165,549.00 874,161.75 971,290.40 906,449.10 602-495-4410-000 Contracted Services-Sewer 81,560.00 61,170.00 59,072.64 3,629.78 602-495-4452-000 SubscriptionsDues-Sewer 1,000.00 750.00 656.95 243.09 Contractual Services 1,248,109.00 936,081.75 1,031,019.99 910,321.97 Capital Outlay 602-495-5000-000 Capital Outlay 35,000.00 26,250.00 31,250.00 44,139.90 602-495-5000-146 Capital Outlay - 2022 ESLD 0.00 0.00 -25,680.23 158,735.51 Capital Outlay 35,000.00 26,250.00 5,569.77 202,875.41 Operating Transfers 602-495-4910-000 Operating Transfers 225,420.00 169,065.00 0.00 0.00 Operating Transfers 225,420.00 169,065.00 0.00 0.00 602 Sewer Operating 2,289,162.00 1,716,871.50 1,554,075.67 1,591,879.70 603 Storm Water Operating Personal Services 603-496-4101-000 Salaries - Storm 150,293.00 112,719.75 68,239.35 66,608.17 603-496-4102-000 Overtime - Storm 0.00 0.00 1,373.78 1,400.63 603-496-4108-000 Wellness Program 72.00 54.00 0.00 0.00 603-496-4121-000 PERA 11,272.00 8,454.00 5,593.35 5,100.89 603-496-4122-000 FICA Storm Water 11,497.00 8,622.75 5,179.88 5,088.04 603-496-4123-000 Def Comp Employer Contribution 145.00 108.75 0.00 101.49 GL - Budget to Actual (11/22/2023 - 09:56 AM)Page 2 92 Account Number Description Budget YTD Budget End Bal One Year Prior Actual 603-496-4131-000 Health Insurance 7,819.00 5,864.25 2,684.31 2,551.77 603-496-4133-000 Life Insurance 466.00 349.50 175.18 166.38 603-496-4134-000 Dental Insurance 1,102.00 826.50 183.69 269.72 603-496-4151-000 Workers Compensation 12,719.00 9,539.25 11,637.00 3,869.00 Personal Services 195,385.00 146,538.75 95,066.54 85,156.09 Supplies 603-496-4211-000 Maintenance Supplies-Storm 17,000.00 12,750.00 0.00 11,467.16 603-496-4212-000 Vehicle Fuel 4,000.00 3,000.00 0.00 0.00 603-496-4240-000 Small ToolsEquip-Storm 3,000.00 2,250.00 0.00 0.00 Supplies 24,000.00 18,000.00 0.00 11,467.16 Services & Charges 603-496-4300-000 Professional Services-Storm 5,000.00 3,750.00 0.00 0.00 603-496-4304-000 Municipal Engineer 37,000.00 27,750.00 36,491.50 14,500.86 603-496-4321-000 Telephone-Storm 350.00 262.50 13.50 12.75 603-496-4322-000 Postage-Storm 955.00 716.25 841.05 764.41 603-496-4330-000 TravelTuition-Storm 1,700.00 1,275.00 500.00 637.48 603-496-4360-000 Insurance 40.00 30.00 60.00 14.00 603-496-4363-000 Auto Insurance 260.00 195.00 0.00 0.00 Services & Charges 45,305.00 33,978.75 37,906.05 15,929.50 Contractual Services 603-496-4410-000 Contracted Services-Storm 227,000.00 170,250.00 166,580.49 11,454.16 603-496-4452-000 SubscriptionsDues-Storm 500.00 375.00 364.95 339.75 Contractual Services 227,500.00 170,625.00 166,945.44 11,793.91 Capital Outlay 603-496-5000-000 Capital Outlay 44,280.00 33,210.00 0.00 0.00 Capital Outlay 44,280.00 33,210.00 0.00 0.00 603 Storm Water Operating 536,470.00 402,352.50 299,918.03 124,346.66 GL - Budget to Actual (11/22/2023 - 09:56 AM)Page 3 93 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: November 27, 2023 TOPIC: Consider Appointment of Part-Time Firefighter VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Ella Schnackenberg to the Part- Time Firefighter position in the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Schnackenberg for the part-time position. Schnackenberg has completed Firefighter 1 & 2 as well as Hazardous Materials training and certification. The starting wage for Schnackenberg will be $23.88 per hour which is the Starting step for part- time firefighters. With the Council’s approval, Schnackenberg would start in the Part-Time Firefighter position on December 4, 2023. RECOMMENDATION Please approve the appointment of Ella Schnackenberg to the Part-Time Firefighter position. ATTACHMENTS None 94 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3B STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: November 27, 2023 TOPIC: Consider Appointment of Part-Time Firefighter VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Samuel Sampey to the Part-Time Firefighter position in the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Samuel Sampey for the part-time position. Sampey has four years of full-time fire experience in North Carolina. He has completed Firefighter 1 & 2 as well as Hazardous Materials training and certification. The starting wage for Sampey will be $25.21 per hour which is Step 2 for part-time firefighters. With the Council’s approval, Sampey would start in the Part-Time Firefighter position on December 4, 2023. RECOMMENDATION Please approve the appointment of Samuel Sampey to the Part-Time Firefighter position. ATTACHMENTS None 95 STAFF ORIGINATOR: CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 4A John Swenson, Public Safety Director MEETING DATE: November 27, 2023 TOPIC: Donation of Seized Property VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City of Lino Lakes Ordinance 213.07 authorizes the Public Safety Department to dispose of unclaimed property in a manner authorized by a majority vote of the City Council. BACKGROUND As part of the continued management of police division property and evidence room, staff identified the below listed bicycles for disposal: Serial Make Model Description 61802045323 UNKNOWN UNKNOWN SPRAY PAINTED RED SD13A0610312 HYPER SPINNER BLACK W/ PEGS TY21F016 HYPER HAVOC GREY / BLACK C726433213C1 JCPENNEY UNKNOWN YELLOW 98TD616293 MAGNA DOUBLE DEVIDE SILVER - NO SEAT UNKNOWN SPECIALIZED HARD ROCK BLUE SNXDS21L05771 SCHWINN MOUNTAIN SILVER / RED RECOMMENDATION Authorize the Public Safety Department to donate the listed bicycles to the non-profit Bikes for Kids. ATTACHMENTS None 96 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: November 27, 2023 TOPIC: Consider Resolution 23-125 Supporting Local Road Improvement Program Grant Application, Otter Lake Road Improvements VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration to support a Local Road Improvement Program grant application for the extension of Otter Lake Road. BACKGROUND The extension of Otter Lake Road, north of Main Street, is identified in the City’s 2040 Comprehensive Plan as an arterial roadway providing access to the City’s commercial and industrial corridor along I-35E. Planning for the corridor has been underway since the late 2000’s. The City completed the Otter Lake Road Master Plan in December of 2022. The plan identified a preferred alignment for the roadway connecting to 24th Avenue. The City Council authorized the preparation of plans and specifications on August 14, 2023 for Phase 1, linking Otter Lake Road to 24th Avenue/Elmcrest. The project is proposed for construction in 2025. The estimated cost, included in the City’s Capital Improvement Plan, is $8.4 million for road, utilities and stormwater management improvements. As part of project development, staff is evaluating potential outside funding sources. The Minnesota Department of Transportation (MnDOT) administers the Local Road Improvement Program (LRIP). This program provides funding assistance to local agencies for construction, reconstruction, or reconditioning projects. The maximum grant amount is $1.5 million. The grant application requires a supporting resolution from the local government submitting the application. Staff is also expecting letters of support from adjacent communities along with Anoka and Washington Counties. 97 RECOMMENDATION Staff is recommending approval of Resolution No. 23-125. ATTACHMENTS 1. Resolution No. 23-125. 2. Otter Lake Road Preliminary layout 98 CITY OF LINO LAKES RESOLUTION NO. 23-125 SUPPORT FOR LOCAL ROAD IMPROVEMENT PROGRAM GRANT APPLICATION WHEREAS, the City of Lino Lakes has applied to the Commissioner of Transportation for a grant from the Minnesota State Transportation Fund for Local Road Improvement; and WHEREAS, the Commissioner of Transportation has given notice that $102.967 million in Local Road Improvement Program (LRIP) funding is available, with a cap of $1.5 million for each project; and WHEREAS, LRIP funds can be used on reasonable elements associated with roadway construction however other costs, including but not limited to: consultant engineering and inspection, utility construction, as well as construction costs above the LRIP award will need to have alternate funding sources; and WHEREAS, the extension of Otter Lake Road between County State Aid Highway (CSAH) 14/Main St and 24th Ave N/Elmcrest Ave (hereafter referred to as “the project”) is identified in the City of Lino Lakes 2040 Comprehensive Plan and Anoka County 2040 Transportation Plan; and WHEREAS, the project is included in the I-35E Corridor Final Alternative Urban Areawide Review (AUAR), which was last updated in 2020; and WHEREAS, the project is included in the Metropolitan Council’s functional classification map as a planned major collector; and WHEREAS, post-2040 traffic volumes are projected to increase to 11,100 on Otter Lake Rd south of CSAH 14 and to 10,000 on 24th Ave N north of the project area; and WHEREAS, the project will extend Otter Lake Rd to the north and create a frontage road system of major collector roadways parallel to I-35E to manage traffic and support anticipated development; and WHEREAS, the project will allow for full access across CSAH 14 that is not provided by the adjacent north-south roadways on the east side of I-35E; and WHEREAS, the project will further the city’s economic development efforts along I-35E, including supporting the Minnesota Technology Corridor; and WHEREAS, the project is a route of regional significance due to its inclusion in economic development plans and connection to CSAH 14 and I-35E; and WHEREAS, the project will benefit the residents of Lino Lakes and Hugo in the counties of Anoka and Washington, respectively. 99 NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the City supports the construction of the project, agrees to maintain such improvements, and supports submittal of the LRIP grant application. BE IT FURTHER RESOLVED that the City of Lino Lakes does hereby agree to the terms and conditions of the grant consistent with Minnesota Statutes, section 174.52 and will pay any additional amount by which the cost exceeds the estimate, and will return to the Minnesota State Transportation Fund any amount appropriated for the project but not required. The proper city officers are authorized to execute a grant agreement and any amendments thereto with the Commissioner of Transportation concerning the above-referenced grant. Adopted by the City Council of the City of Lino Lakes this 27th day of November, 2023. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 100 MAIN STREETROSEMARY WAYHERI TAGE PARKWAYE MP R E S S AVE NUE NLINO LAKES HUGO Legend ROADWAY SHOULDERS (PAVED) CURB SIDEWALK CONSTRUCTION LIMITS WETLAND BOUNDARY PARCEL LINES SCALE IN FEET 0 50 100 INTERSTATE 35 K:\015120-000\Cad\Layout\015120-000_loAll.dgn AND THE NEW CONNECTION TO ELMCREST REMOVING ELMCREST BETWEEN HERITAGE 101 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 9A STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: November 27, 2023 TOPIC: Closed Session of the City Council under Minn. Stat. 13D05, Attorney-Client Privilege to discuss pending litigation related to Aqueous Film Forming Foams Product Liability Litigation VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting the City Council to close the meeting to meet with its attorney regarding the City’s options in the case of In re: Aqueous Film Forming Foams Product Liability Litigation, Court File MDL No. 18-mn-2873, of which the City has been identified as a potential class settlement member. BACKGROUND This fall, many public drinking water systems in Minnesota received notice of class action settlements related to PFAS (perfluoralkyl and polyfluoroalkyl substances, often described as forever chemicals) alleged to be caused by 3M and DuPont products. The Settlement Class consists of each of the following: (a) All Public Water Systems in the United States of America that draw or otherwise collect from any Water Source that, on or before June 30, 2023, was tested or otherwise analyzed for PFAS and found to contain any PFAS at any level; AND (b) All Public Water Systems in the United States of America that, as of June 30, 2023, are (i) subject to the monitoring rules set forth in UCMR 5 (i.e., “large” systems serving more than 10,000 people and “small” systems serving between 3,300 and 10,000 people), or (ii) required under applicable state or federal law to test or otherwise analyze any of their Water Sources or the water they provide for PFAS before the UCMR 5 Deadline. 102 Lino Lakes, along with approximately 218 Minnesota public drinking water systems, was identified as a potential class member. Based on the definition of the Settlement Class, public water systems that contain any level of PFAS may be included in the Settlement Class along with public water systems that do not have any PFAS but are required to undergo PFAS testing under the UCMR 5 Deadline. The City’s drinking water meets all Safe Drinking Water Act standards; and trace amounts of PFAS detected are significantly below current Minnesota Department of Health (MDH) health- based guidance values. RECOMMENDATION Staff is requesting that the meeting be closed pursuant to Minn. Stat. Sec. 13D.05, Subd. 3(b) to meet with the City Attorney to discuss options regarding the case. ATTACHMENTS None. 103