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12-04-2023 Council Work Session Packet
CITY COUNCIL WORK SESSION AGENDA CITY OF LINO LAKES Monday, December 4, 2023 Community Room 6:00 P.M. 1.Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court, Katie Larsen 2.Natures Refuge North PUD Concept Plan, Katie Larsen 3.440 Park Court Concept Plan, Katie Larsen 4.Land Use, Java Companies Purchase Agreement, Michael Grochala 5.Utility Meter Reading Equipment and Customer Portal, Justin Williams 6.CivicPlus Update for Meeting Management, Jolleen Chaika 7.Contracting for Organizational Crisis Planning & Preparedness, John Swenson 8.Anoka County SWAT JPA, John Swenson 9.Earned Safe and Sick Time, Meg Sawyer 10.Personnel Policy Updates, Meg Sawyer 11.2024 Budget and Tax Levy, Hannah Lynch 12.Council Updates on Boards/Commissions, City Council 13.Adjourn 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 1 STAFF ORGINATOR: Katie Larsen, City Planner DATE OF WORK SESSION: December 4, 2023 TOPIC: Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court ______________________________________________________________________________ BACKGROUND At the Work Session, staff will present the December 11, 2023 Council staff report. The applicant, Lyngblomsten at Lino Lakes, LLC, submitted a Land Use Application for PUD Amendment #2 to the PUD Preliminary Plan and Final Plan. They are requesting the proposed fence along the north lot line not be required. They are also requesting a pickleball court be constructed in the southwest corner of the development. REQUESTED COUNCIL DIRECTION None. Discussion only. ATTACHMENTS 1. December 11, 2023 Council Staff Report 2 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: December 11, 2023 TOPIC: Consider Resolution No. 23-126 Approving Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration of Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court. Complete Application Date: October 17, 2023 60-Day Review Deadline:December 16, 2023 120-Day Review Deadline:February 14, 2024 Environmental Board Meeting: October 25, 2023 Park Board Meeting: N/A Planning & Zoning Board Meeting: November 8, 2023 Tentative City Council Work Session: December 4, 2023 Tentative City Council Meeting: December 11, 2023 BACKGROUND The applicant, Lyngblomsten at Lino Lakes, LLC, submitted a Land Use Application for PUD Amendment #2 to the PUD Preliminary Plan and Final Plan. They are requesting the proposed fence along the north lot line not be required. They are also requesting a pickleball court be constructed in the southwest corner of the development. This staff report provides an update of the November 8, 2023 Planning & Zoning staff report. Changes in the plans are either narratively described or shown as strikethrough (deletions) or underline (additions). This staff report is based on review the following plan sets and documents: Attachment 1: December 11, 2023 Council Staff Report 3 • PUD Amendment Application, narrative, and photos submitted by the applicant on October 16, 2023 Previous Council Action • April 8, 2019: Ordinance No. 07-19 rezoning property from GB, General Business to PUD, Planned Unit Development o Details permitted, accessory, conditional and administrative uses specific to the 20 acre site • April 8, 2019: Resolution No. 19-42 approving PUD Development Stage Plan/Preliminary Plat o Establishes development’s framework in regards to lot and yard requirements, height regulations, impervious surface and design guidelines • May 11, 2020: Resolution No. 20-44 approving PUD Development Stage Plan Amendment #1-Site Plan and Grading & Drainage Plan o This amendment omitted the clubhouse and revised the site plan and grading & drainage plans • July 26, 2021: Resolution No. 20-94 approving PUD Final Plan/Final Plat ANALYSIS North Lot Line Fence A 6ft high wood privacy fence along the north lot line (except across the wetland) is required per the approved PUD Preliminary Plan and PUD Final Plan. See attached Site Plan-North Lot Line Fence. The intent of the fence is to provide a 6ft high screen between any development (Lyngblomsten cottage homes) and adjacent, less intense, residential land uses (Rohavic Lane neighbors). Per the applicant’s narrative, Lyngblomsten would like to omit the installation of the fence because the current topography limits the effectiveness of the fence as a screening tool. Lyngblomsten spoke with the 5 property owners abutting the north lot line (258-298 Rohavic Lane). Four (4) of the property owners stated they were okay with omitting the fence. The property owner at 288 Rohavic Lane called City staff on October 17, 2023 and stated he would like the fence to be installed. Lyngblomsten is proposing to install additional landscaping in some areas. See attached Applicant’s Narrative for additional information and photos. Pickleball Court Lyngblomsten would like install one (1) pickleball court on the parcel addressed 275 Ash Street, south of the lift station. Per the applicant’s narrative, the court would be for private use by the Lyngblomsten community. The average age of their community is 83 years old. A row of 4 arborvitaes exists along the west lot line. Four (4) black hills spruce trees are proposed along the south lot line. An eight (8) foot tall chain link fence is proposed around the court. Sport courts are allowed in rural and residential zoning districts and performance standards are detailed in City Code Section 1007.043(4)(b). Although Lyngblomsten is zoned PUD, Planned Unit Development and has residential and commercial components, the sport court ordinance requirements can be used as a baseline for discussion. Staff notes the proposed pickleball court will probably be utilized more than a private residential court but not as much as a public court with multiple courts. Requirement Proposed Street Setbacka 10ft along CR J (Ash Street) 15ft along Blanchard Blvd 15ft along CR J (Ash Street) 22ft along Blanchard Blvd Side Setback (West Lot Line) 10 ft 17 ft Rear Setback (North Lot Line) 10 ft 100 ft Practice Wall 10 ft height max 30ft setback NA-no practice wall is proposed Fencing 12ft height max 10ft setback 8ft high chain link 17ft a Required street setbacks are based on the Lyngblomsten Design Guidelines for commercial building development. Sound Per Minnesota Administrative Rule 7030.0040 Noise Standards: NAC Daytime (7:00 a.m. – 10:00 p.m.) Nighttime (10 p.m. – 7 a.m.). 1-Residential L10 = 65 L50 = 60 L10 = 55 L50 = 50 During the one-hour period of monitoring, daytime noise levels cannot exceed 65 dBA for more than 10 percent of the time (six minutes) and cannot exceed 60 dBA more than 50 percent of the time (30 minutes). For reference, 60 dBA is normal speech. The property owner at 255 Ash Street (immediately west of the court) has expressed concern regarding the pickleball court and noise. The house is approximately 47ft from the lot line and the court is 17ft from the lot line for a total separation distance of 64ft. The applicant did not submit a formal noise study. Online research notes pickleball noise can range from 40 to 70 dBA at a distance of 100ft. 5 The City of Shoreview provided comments and suggested using acoustic fence buffering, screening and/or site treatment be required. Environmental Board The Environmental Board reviewed the proposal on October 25, 2023. Staff and the Board provided comments regarding tree species to plant if the north lot line fence is not required. Planning & Zoning Board The Planning & Zoning Board held a public hearing on November 8, 2023. The Board had the following general comments: North Lot Line Fence • The Board supported not requiring the fence with the condition that the landscape plan be revised by a professional landscape architect. Pickleball Court • General concern about noise • Add more trees east of court • Add code lock to gate to regulate hours and who can use the court • No lighting • Possibility of moving court north and east • How many tenants will use court? • Add acoustic panels • Should a noise study be completed? • Are there other locations on site the court could be constructed? • Against court due to location and noise concerns During the public hearing, residents had the following general comments: North Lot Line Fence • Residents at 268 Rohavic Lane, 283 Hammerly Court, 298 Rohavic, 263 Hammerly Court, 258 Rohavic Lane did not want the fence installed. • Petition signed by 12 residents along Hammerly Court opposing the fence was read. • General consensus to not require the fence with condition that additional landscaping is added. • On November 14, 2023, staff received an email from 298 Rohavic Lane suggesting a row of arborvitaes be planted along their lot line. Staff suggests Lyngblomsten reach out to the property owner prior to submitting a revised landscape plan. 6 Pickleball Court • Residents at 255 Ash Street, 255 Woodridge Lane, and 692 County Road J West do not want the pickleball court due to location and noise concerns. • 268 Hammerly Court wants court. RECOMMENDATION The Planning & Zoning Board voted 7-0 to not require fence along the north lot line with the condition that the landscape plan be revised by a landscape architect and to not allow construction of the pickleball court. Staff is requesting Council consideration of Resolution No. 23-126. ATTACHMENTS 1. Applicant’s Narrative 2. Site Plan-North Lot Line Fence 3. Site Plan-Pickleball Court 4. Aerial Map-Pickleball Court 5. Landscape Plan-Pickleball Court 6. City of Shoreview Letter dated October 26, 2023 7. Environment Coordinator Memo dated October 30, 2023 8. Resolution No. 23-126 7 North Property Line Fence: The applicant wishes to amend the PUD to omit the installa4on of a fence along the north property line. The current topography of the area limits the effec4veness of the fence as a screening tool. As the property line, that divides the Lyngblomsten townhomes from the proper4es on Rohavic Lane, runs from east to west, the majority of that topography is at a significantly lower eleva4on than the finished floor of the townhomes, making a 6’ privacy fence ineffec4ve as a screening tool. The exis4ng tree line is dense, providing a nice buffer and visual screening between the single-family homes and the new Lyngblomsten development. Proposed addi4onal plan4ngs, some on the Lyngblomsten property and some on the neighboring proper4es, are intended to be installed, as an alterna4ve to the privacy fence and a more effec4ve way to visually screen between the two uses in areas where there is less dense tree coverage. A person standing on the pa4os of the townhomes would stand several feet above the 6’ fence in most of this area. The applicant has had discussions with the property owners of 258, 268, 278, 288 and 298 Rohavic Lane. The property owner of 288 Rohavic Lane originally indicated that he prefers the fence but aOer further discussion, he is reviewing the proposed landscape addi4ons and will let us know if he finds those to be an acceptable replacement for the fence. The other four agree that addi4onal landscaping could be used as an effec4ve alterna4ve for screening, rather than using a fence. Further, a few of the property owners specifically expressed concern about the installa4on of a fence ac4ng as an unnecessary barrier for wildlife. We have aRached several photos to illustrate exis4ng condi4ons, finished floor eleva4ons in rela4on to the exis4ng grade and to show the tree buffer and landscaping that is already in place. Property line looking east Property line looking west 8 View from townhome pa4o looking north View from townhome pa4o looking north. Property line looking east 9 895896897905906906906906906906906906906906 9079079079079079 0 7907 907 907907907907907907 907908908908908 908908908 90990 9 91 0 911DENNIS LANEHAMMERLY COURTSEE L2.1 & L2.2 FORSEE L2.6 FOR N.E.GREENSPACE AREAPLANTINGSJS3PC1BP1T021DL3MA21PC1AF1PR4QA1AF3QA2QA2MA21GT3UA1UA2GD2GD2JS1HA3PV5SC5PG3CS3AG1PV14AM3AG1PV14CA5TM3HA1SH5TM1HA3CA5BP1JS3SC12JV23CS1SS3TO1CA5SH5TO23SH12AG1SC14HA3TM3PV12CC2CA14AM3MA21UA1HA1JV21SC5CA6PC1TO23PV12TT5TT3TT4PR4GD210 0 ' S I G H T T R I A N G L E30' SIGHT TRIANGLE30' SIGHT TRIANGLE 30' SIGHT TRIANGLE30' SIGHT TRIANGLEFEDC BA12345678AMNNorthCheck:Drawn:Date:Comm:LyngblomstenLyngblomstenSenior Communities1415 Almond Ave W, St Paul, MN55108Hodgson Road,Lino Lakes, MN 5501408/13/2021186024RevisionsDescriptionDateNumCOLBERG|TEWSlandscape architecture3101 East Franklin Avenue | Minneapolis MN 55406colbergtews.comPUD Submittal10/08/2018PUD Resubmittal01/14/2019PUD Resubmittal03/11/2019DD SET06/28/2019CD CHECK SET08/30/2019CD QAQC CHECK SET09/22/2019LicenseNumber:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofDateMinnesota08/13/2021Garrett A. Tews48408LANDSCAPE ARCHITECTCD SET10/04/2019PUD DEV STAGE RESUB05/11/2020CAD files, digital, and printed documents prepared by theConsultant for this project are instruments of the Consultant'sprofessional services for use solely with respect to this project.These files and documents shall not be used on other projects, foradditions to this project, or for completion of this project by otherswithout written approval by the Consultant. With the Consultant'sapproval, others may be permitted to obtain copies of the CADdrawing files for information and reference only. All intentional orunintentional revisions, additions, or deletions to these CAD files,digital, or printed documents shall be made at the full risk of thatparty making such revisions, additions or deletions and that partyshall hold harmless and indemnify the Consultant from any & allresponsibilities, claims, and liabilities.CAD FILE, DIGITAL, AND PRINTEDDOCUMENT USAGE CONDITIONSPUD DEV STAGE RESUB04/06/2021PUD DEV STAGE RESUB07/14/2021PR #208/13/2021East TownhomesPlanting PlanL2.81EAST TOWNHOMES PLANTING PLAN1" = 20'1" = 20'0102040PLANT SCHEDULE - L2.5TAGQTYCOMMON NAMEBOTANICAL NAMESIZENOTESTREESAF4SIENNA GLENMAPLEACER X FREEMANII'SIENNA'3" B+BAG3AUTUMNBRILLIANCESERVICEBERRYAMELANCHIER XGRANDIFLORA 'AUTUMNBRILLANCE'6' B+BCLUMP FORMBP2WHITESPIREBIRCHBETULA PLATYPHYLLA'WHITESPIRE'2.5" B+BSTRAIGHT LEADERCC2THORNLESSCOCKSPURHAWTHORNCRETAEGUS CRUS GALLIVAR. INERMIS1.5" B+BTREE FORMGD6ESPRESSOKENTUCKYCOFFEETREEGYMNOCLADUS DIOICUS'ESPRESSO - JFS'3" B+BSTRAIGHT LEADERGT3SKYLINEHONEYLOCUSTGLEDITSIA TRIACANTHOS'SKYCOLE'3" B+BJV-EASTER REDCEDARJUNIPERUS VIRGINIANA8' HTMA23SPRING SNOWCRABAPPLEMALUS 'SPRING SNOW'1.5" B+BTREE FORMPC3CHALET SWISSSTONE PINEPINUS CEMBRA 'CHALET'6' B+BPG3BLACK HILLSSPRUCEPICEA GLAUCA VAR.DENSATA6' B+BPR8RED PINEPINUS RESINOSA6' B+BQA5WHITE OAKQUERCUS ALBA3" B+BQB-SWAMP WHITEOAKQUERCUS BICOLOR3" B+BSTRAIGHT LEADERSR1IVORY SILKTREE LILACSYRINGA RETICULATA'IVORY SILK'2" B+BTREE FORMSHRUBSAM6IROQUOISBEAUTYCHOKEBERRYARONIA MELANOCARPA'MORTON'#5 CONTSPACING PER PLAN, 4' O.C.TYP.CS4ARCTIC FIREDOGWOODCORNUS STOLONIFERA'FARROW'#5 CONTSPACING PER PLAN, 4' O.C.TYP.DL3DWARF BUSHHONEYSUCKLEDIERVILLA LONICERA#5 CONT.SPACING PER PLAN, 4' O.C.TYP.HA8ANNABELLEHYDRANGEAHYDRANGEAARBORESCENS#5 CONT.SPACING PER PLAN, 4' O.C.TYP.JS7ARCADIAJUNIPERJUNIPERUS SABINA'ARCADIA'#5 CONTSPACING PER PLAN, 4' O.C.TYP.JV24GREY OWLJUNIPERJUNIPERUS VIRGINIANA'GREY OWL'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.SS3ASH LEAFSPIREASORBARIA SORBIFOLIA#5 CONTSPACING PER PLAN, 4' O.C.TYP.TM7TAUNTON YEWTAXUS MEDIA 'TAUNTONII'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.TO1MR. BOWLINGBALLARBORVITAETHUJA OCCIDENTALIS'BOBAZAM'#5 CONTSPACING PER PLAN, 4' O.C.TYP.TO27GOLDEN GLOBEARBORVITAETHUJA OCCIDENTALIS'GOLDEN GLOBE'#5 CONTSPACING PER PLAN, 4' O.C.TYP.TT12TECHNYARBORVITAETHUJA OCCIDENTALIS'TECHNY'6' B+BPERENNIALSCA35KARL FOERSTERFEATHER REEDGRASSCALAMAGROSTIS XACUTIFLORA 'KARLFOERSTER'#1 CONT.SPACING PER PLANPV57PRAIRIE FIRESWITCHGRASSPANICUM VIRGATUM'PRAIRIE FIRE'#1 CONT.SPACING PER PLANSC36BLUE HEAVENLITTLEBLUESTEMSCHYZACHYRIUMSCOPARIUM 'MINNBLUE A'#1 CONT.SPACING PER PLANSH22PRAIRIEDROPSEEDSPOROBOLUSHETEROLEPIS#1 CONT.SPACING PER PLAN1.REFER TO THE GENERAL NOTES.2.SEE ARCHITECTURAL AND ELECTRICAL DRAWINGS FOR LIGHTING SELECTIONS ANDELECTRICAL INFORMATION.3.SEE CIVIL FOR GRADING INFORMATION.4.SEE SHEET L300 FOR PLANTING NOTES AND DETAILS5.SEE SPECIFICATIONS FOR SOILS AND INSTALLATION REQUIREMENTS.6.SEE CIVIL EXISTING CONDITIONS PLAN FOR BENCHMARKS AND BOUNDARY INFORMATION.7.SEE ARCHITECTURAL DRAWINGS FOR BUILDING INFORMATION.8.DO NOT SCALE THE DRAWINGS. WRITTEN DIMENSIONS ARE TO BE USED FOR ALL LAYOUTWORK. IF A NECESSARY DIMENSION IS NOT SHOWN CONTRACTOR SHALL NOTIFY THELANDSCAPE ARCHITECT AND REQUEST THE INFORMATION PRIOR TO RELATED WORK.9.AT THE DISCRETION OF THE LANDSCAPE ARCHITECT, ELECTRONIC FILES ORCOORDINATES WILL BE PROVIDED TO THE CONTRACTOR FOR SITE LAYOUT/STAKING.10.FIELD VERIFY ALL MEASUREMENTS AND NOTIFY LANDSCAPE ARCHITECT OF ANYDISCREPANCIES WITH SITE CONDITIONS.11.CONTRACTOR SHALL IMMEDIATELY NOTIFY THE LANDSCAPE ARCHITECT OF ANY LAYOUTDISCREPANCIES.L2.5 PLANTING PLAN NOTESL2.4 SOD / SEEDING NOTES:AREAS TO BE SEEDED W/ TURF SEED - SEE SPECIFICATIONSAREAS TO BE SEEDED W/ NATIVE SEED MIX "A" - SEE SPECIFICATIONS2210 887 889895 895895 896896896 897 897899 900900 901902902902902903903903 903904904904 904905905905905 9059 0 5905 90690690690 6 90690 6 906 906906906 906906906 906 906 9079079079 0 7 907 907907907907908909 DENNIS LANEH A M M E R L Y C O U R T SS3TO1DL3JS1TO23HA1PC1MA2TM1HA3TO1CS3TM3MA25CC1PR3QA3JV1QA3PR1AF2QB1SEE L2.6 FOR NWGREENSPACEPLANTING PLANSEE L2.6 FOR SWPOND &GREENSPACE AREAPLANTINGSDL3TM1JS3HA1CC1SR1PC1MA21GT8GT1GT2GD4GD4QB1QB1JV3QB1MA1HA1SC5CA5AM3AG1PV14CA5DL3AG1SC14JS3CC1SC12JV3SH5SH5DL3TM1JS3CC1SC12SH5AM3TO21QA2AF2QA2MA21MA21PV5CA5SC5JS3SC12JS3SC12QA2SH14CS3CC1SH5PV5JS3AM1TM3SH12SR2DL3SC14TM3PV12AG2CA14CS3MA1GD1QA1JV2AM3TO21CA5CA14CS3GD1JV130' SIGHT TRIANGLE30' SIGHT TRI A N G L E 30' SIGHT TRIANGLE30' S I G H T T R I A N G L EFEDC BA12345678AMNNorthCheck:Drawn:Date:Comm:LyngblomstenLyngblomstenSenior Communities1415 Almond Ave W, St Paul, MN55108Hodgson Road,Lino Lakes, MN 5501408/13/2021186024RevisionsDescriptionDateNumCOLBERG|TEWSlandscape architecture3101 East Franklin Avenue | Minneapolis MN 55406colbergtews.comPUD Submittal10/08/2018PUD Resubmittal01/14/2019PUD Resubmittal03/11/2019DD SET06/28/2019CD CHECK SET08/30/2019CD QAQC CHECK SET09/22/2019LicenseNumber:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofDateMinnesota08/13/2021Garrett A. Tews48408LANDSCAPE ARCHITECTCD SET10/04/2019PUD DEV STAGE RESUB05/11/2020CAD files, digital, and printed documents prepared by theConsultant for this project are instruments of the Consultant'sprofessional services for use solely with respect to this project.These files and documents shall not be used on other projects, foradditions to this project, or for completion of this project by otherswithout written approval by the Consultant. With the Consultant'sapproval, others may be permitted to obtain copies of the CADdrawing files for information and reference only. All intentional orunintentional revisions, additions, or deletions to these CAD files,digital, or printed documents shall be made at the full risk of thatparty making such revisions, additions or deletions and that partyshall hold harmless and indemnify the Consultant from any & allresponsibilities, claims, and liabilities.CAD FILE, DIGITAL, AND PRINTEDDOCUMENT USAGE CONDITIONSPUD DEV STAGE RESUB04/06/2021PUD DEV STAGE RESUB07/14/2021PR #208/13/2021WestTownhomesPlanting PlanL2.91WEST TOWNHOMES PLANTING PLAN1" = 20'1" = 20'01020401.REFER TO THE GENERAL NOTES.2.SEE ARCHITECTURAL AND ELECTRICAL DRAWINGS FOR LIGHTING SELECTIONS ANDELECTRICAL INFORMATION.3.SEE CIVIL FOR GRADING INFORMATION.4.SEE SHEET L300 FOR PLANTING NOTES AND DETAILS5.SEE SPECIFICATIONS FOR SOILS AND INSTALLATION REQUIREMENTS.6.SEE CIVIL EXISTING CONDITIONS PLAN FOR BENCHMARKS AND BOUNDARY INFORMATION.7.SEE ARCHITECTURAL DRAWINGS FOR BUILDING INFORMATION.8.DO NOT SCALE THE DRAWINGS. WRITTEN DIMENSIONS ARE TO BE USED FOR ALL LAYOUTWORK. IF A NECESSARY DIMENSION IS NOT SHOWN CONTRACTOR SHALL NOTIFY THELANDSCAPE ARCHITECT AND REQUEST THE INFORMATION PRIOR TO RELATED WORK.9.AT THE DISCRETION OF THE LANDSCAPE ARCHITECT, ELECTRONIC FILES ORCOORDINATES WILL BE PROVIDED TO THE CONTRACTOR FOR SITE LAYOUT/STAKING.10.FIELD VERIFY ALL MEASUREMENTS AND NOTIFY LANDSCAPE ARCHITECT OF ANYDISCREPANCIES WITH SITE CONDITIONS.11.CONTRACTOR SHALL IMMEDIATELY NOTIFY THE LANDSCAPE ARCHITECT OF ANY LAYOUTDISCREPANCIES.L2.5 PLANTING PLAN NOTESPLANT SCHEDULE - L2.5TAGQTYCOMMON NAMEBOTANICAL NAMESIZENOTESTREESAF4SIENNA GLENMAPLEACER X FREEMANII'SIENNA'3"B+BAG4AUTUMNBRILLIANCESERVICEBERRYAMELANCHIER XGRANDIFLORA 'AUTUMNBRILLANCE'6' B+BCLUMP FORMCC5THORNLESSCOCKSPURHAWTHORNCRETAEGUS CRUS GALLIVAR. INERMIS1.5" B+BTREE FORMGD10ESPRESSOKENTUCKYCOFFEETREEGYMNOCLADUS DIOICUS'ESPRESSO - JFS'3" B+BSTRAIGHT LEADERGT11SKYLINEHONEYLOCUSTGLEDITSIA TRIACANTHOS'SKYCOLE'3" B+BJV10EASTER REDCEDARJUNIPERUS VIRGINIANA8' HTMA4ADAMSCRABAPPLEMALUS 'ADAMS'1.5" B+BMA28SPRING SNOWCRABAPPLEMALUS 'SPRING SNOW'1.5" B+BTREE FORMPC2CHALET SWISSSTONE PINEPINUS CEMBRA 'CHALET'6' B+BPR4RED PINEPINUS RESINOSA6' B+BQA13WHITE OAKQUERCUS ALBA3" B+BQB4SWAMP WHITEOAKQUERCUS BICOLOR3" B+BSTRAIGHT LEADERSR3IVORY SILKTREE LILACSYRINGA RETICULATA'IVORY SILK'2" B+BTREE FORMSHRUBSAM10IROQUOISBEAUTYCHOKEBERRYARONIA MELANOCARPA'MORTON'#5 CONTSPACING PER PLAN, 4' O.C.TYP.CS12ARCTIC FIREDOGWOODCORNUS STOLONIFERA'FARROW'#5 CONTSPACING PER PLAN, 4' O.C.TYP.DL15DWARF BUSHHONEYSUCKLEDIERVILLA LONICERA#5 CONT.SPACING PER PLAN, 4' O.C.TYP.HA6ANNABELLEHYDRANGEAHYDRANGEAARBORESCENS#5 CONT.SPACING PER PLAN, 4' O.C.TYP.JS19ARCADIAJUNIPERJUNIPERUS SABINA'ARCADIA'#5 CONTSPACING PER PLAN, 4' O.C.TYP.SS3ASH LEAFSPIREASORBARIA SORBIFOLIA#5 CONTSPACING PER PLAN, 4' O.C.TYP.TM12TAUNTON YEWTAXUS MEDIA 'TAUNTONII'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.TO2MR. BOWLINGBALLARBORVITAETHUJA OCCIDENTALIS'BOBAZAM'#5 CONTSPACING PER PLAN, 4' O.C.TYP.TO25GOLDEN GLOBEARBORVITAETHUJA OCCIDENTALIS'GOLDEN GLOBE'#5 CONTSPACING PER PLAN, 4' O.C.TYP.PERENNIALSCA48KARL FOERSTERFEATHER REEDGRASSCALAMAGROSTIS XACUTIFLORA 'KARLFOERSTER'#1 CONT.SPACING PER PLANPV36PRAIRIE FIRESWITCHGRASSPANICUM VIRGATUM'PRAIRIE FIRE'#1 CONT.SPACING PER PLANSC86BLUE HEAVENLITTLEBLUESTEMSCHYZACHYRIUMSCOPARIUM 'MINNBLUE A'#1 CONT.SPACING PER PLANSH47PRAIRIEDROPSEEDSPOROBOLUSHETEROLEPIS#1 CONT.SPACING PER PLANAREAS TO BE SEEDED W/ TURF SEED - SEE SPECIFICATIONSAREAS TO BE SEEDED W/ NATIVE SEED MIX "A" - SEE SPECIFICATIONSL2.5 TURF / SEEDING NOTES:TOTAL SEEDED TURF AREA FOR WEST TOWNHOMES: 48,378 SFTOTAL NATIVE SEEDED AREA FOR WEST TOWNHOMES:20,190 SF2211 Pickleball Court: Further, the applicant wishes to amend the PUD to include the installa4on of a pickleball court as shown on the aRached plans. The proposal includes a single court that would be for private use by the Lyngblomsten community. As we currently stand, Lyngblomsten has leased 52 independent living apartments, 15 townhome units, and eight memory care and assisted living apartments. The average age of our new residents is 83 years old. The court is designed to be screened from the neighbors to the west and to County Road J with landscaping and will be fully fenced. We would consider restric4ng the hours of opera4on for the pickleball court to be 8:00 AM – 8:30 PM. 12 36629FIP 54850902.03 |||||||||||||| FM FM FM FM FM FM FM FM FM FM FM FM 9"S 9"SP 13"SP 12"TR 4 8"SP6"SP A 4"TR 6 9"TR 2 11"SP 12"TR 9"TR 18"TR 10"TR 13"TR 11"SP28"TR 10"SP9"TR10"TR 12"TR 6"TR8"TR TEL TEL TETELTELTE OH OH OH 9 0 2 902 901.9 901.9 902.2 902.5 902.8 902.1 902.1 902.0 901.990 1 . 7 901.8901.8 901.3 902.0 TC 901.6 TC 901.6 TC 901.6N0°34'06"W177.02N T FM FM FM FM FM FO FOELE GAS FO FOWOODRIDGEE T T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OHT T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OH236 . 7 1 N60°16'03"E24.08 L =63.72 Δ=40°34'02" R =90.00 69.49 S71°02'23"E25.50 L=81.6 0 Δ=66°47'2 7 " R=70.0 0 N42°1 0 ' 1 0 " E3.5 1S47°48'07"E46.1499.79151.40WLWLWLWLWLWLWL WLWLWLWLWLWLWLWL WL WL WL WL S89°40'47"E 62.09 T T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OH236 . 7 1 N60°16'03"E24.08 L =63.72 Δ=40°34'02" R =90.00 69.49 S71°02'23"E25.50 L=81.6 0 Δ=66°47'2 7 " R=70.0 0 N42°1 0 ' 1 0 " E3.5 1S47°48'07"E46.1499.79151.40WLWLWLWLWLWLWL WLWLWLWLWLWLWLWL WL WL WL WL S89°40'47"E 62.09 LOT 4 DRY BASIN 4P MATCH LINE WETLAND 1 NOPARKINGNOPARKINGNOPARKINGNOPARKINGLOT 9 EXISTING 2YR HWL = 899.66 LOT 3 PROPOSED 2YR HWL = 899.70 PROPOSED 100YR HWL = 900.34 PROPOSED 10YR HWL = 900.05 MAIN BUILDING EXISTING 100YR HWL = 900.72 LOT 1LOT 6 LOT 5 LOT 20 EXISTING 10YR HWL = 900.13 LOT 13 LOT 2 LOT 15 LOT 17 LOT 12 LOT 10 LOT 16 LOT 14 LOT 7 POND 3P NORTH POND LOT 11 LOT 8 LOT 19LOT 18 GENERATOR - REFER TO ELECTRICAL PLANS. TRASH COMPACTOR - REFER TO ARCHITECTURAL PLANA1.000. DUMPSTERS - REFER TO ARCHITECTURAL PLANA1.000. REFER TO ARCHITECTURAL PLANS A1.000-A1.004 FOR LAYOUT AND DIMENSIONS REFER TO LANDSCAPING PLANS FOR JOINTING OFTHIS AREA TRASNFORMER - REFER TOELECTRICAL FOR LAYOUT AND DIMENSIONS. NORTHEAST PARKING MAIN PARKING BUILDING COLUMNS - REFER TO ARCHITECTURAL PLANS FLAGPOLE - REFER TO ARCHITECTURAL PLANS. REFER TO ARCHITECTURAL PLAN R3.200 FOR ALL TOWNHOME LAYOUT AND DIMENSIONS (TYP) NORTHWEST PARKING REFER TO ARCHITECTURAL PLAN R3.200 FOR ALL TOWNHOME LAYOUT AND DIMENSIONS (TYP) HEAVY DUTYPAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTYPAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENTHEAVY DUTY PAVEMENT HEAVY DUTYPAVEMENT MEDIUM DUTY PAVEMENT MEDIUM DUTYPAVEMENT MEDIUM DUTY PAVEMENT ACCESSIBLE SIGN (TYP) 4" PAINT STRIPE @ 3'O.C. WITH WORDS "NO PARKING" (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) RAISED MEDIAN /ISLAND RAISED MEDIAN / ISLAND RAISED MEDIAN /ISLAND RAISED MEDIAN / ISLAND CONCRETE ENTRANCE HEAVY DUTYPAVEMENT CONCRETEENTRANCE B618 B618 B618 B618 B618 B618 B618 B618 B612 B612 B612 B612 B612 "S" DESIGN "S" DESIGN "S" DESIGN "S" DESIGN VALLEY GUTTER CONCRETE PAVEMENT RETAINING WALL WITH 4' DECORATIVE METAL FENCE RETAINING WALL WITH 4' DECORATIVE METAL FENCE RETAINING WALL WITH 4' FENCE 25' WETLAND BUFFER 668 COUNTY ROAD J WEST SHOREVIEW, MN 55126 676 COUNTY ROAD J WEST SHOREVIEW, MN 55126 255 ASH STREET SAINT PAUL, MN 55126 255 WOODRIDGE LANE LINO LAKES, MN 55014 253 WOODRIDGE LANE LINO LAKES, MN 55014 251 WOODRIDGE LANE LINO LAKES, MN 55014 245 WOODRIDGE LANE LINO LAKES, MN 55014 241 WOODRIDGE LANE LINO LAKES, MN 55014 239 WOODRIDGE LANE LINO LAKES, MN 55014 233 WOODRIDGE LANE LINO LAKES, MN 55014 231 WOODRIDGE LANE LINO LAKES, MN 55014 229 WOODRIDGE LANE LINO LAKES, MN 55014 223 WOODRIDGE LANE LINO LAKES, MN 55014 221 WOODRIDGE LANE LINO LAKES, MN 55014 215 WOODRIDGE LANE LINO LAKES, MN 55014 211 WOODRIDGE LANE LINO LAKES, MN 55014 4 6 6 4 12 27 26 517 26 20 MEDIUM DUTY PAVEMENT MEDIUM DUTY PAVEMENT MEDIUM DUTYPAVEMENT ACCESSIBLE SYMBOL (TYP) RAISED MEDIAN /ISLAND (TYP) RAISED MEDIAN / ISLAND (TYP) SOUTH DEVELOPMENT PARKING RETAINING WALL WITH 4' DECORATIVE METAL FENCE BEGIN TIP OUT CURB END TIPOUT CURB BEGIN TIPOUT CURB END TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB BEGIN TIPOUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIPOUT CURB END TIP OUT CURB BEGIN TIP OUT CURB BEGIN TIP OUT CURB END TIPOUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURBEND TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB FAST FOOD BUILDING COMMERCIAL BUILDING RESTAURANT LYNGBLOMSTEN DRIVEBLANCHARD BOULEVARDDENNIS LANEHAMMERLY COURT 8' CHAIN LINK FENCE WITH MAINTENANCE STRIP 5' WIDE GATE NET POSTS PICKLE BALL COURT PAVEMENT 30.00'30.00'NOTES: 1. REFER TO SHEET C1.21, SITE PLAN NORTH, FOR NOTES. 2. REFER TO SHEET C1.31, GRADING AND DRAINAGE PLAN NORTH, FOR GENERAL NOTES. NORTHEAST PARKING TOTAL STALLS = 6 ACCESSIBLE STALLS REQUIRED = 1 ACCESSIBLE STALLS PROVIDED = 0 NORTHWEST PARKING TOTAL STALLS = 5 ACCESSIBLE STALLS REQUIRED = 1 ACCESSIBLE STALLS PROVIDED = 0 MAIN PARKING TOTAL STALLS = 77 ACCESSIBLE STALLS REQUIRED = 4 ACCESSIBLE STALLS PROVIDED = 7 SOUTH DEVELOPMENT PARKING TOTAL STALLS = 153 ACCESSIBLE STALLS REQUIRED = 6 ACCESSIBLE STALLS PROVIDED = 6 SITE STATISTICS: 0 30 60 LEGEND REFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM) PROPOSED CONCRETE WALK PROPOSED CONCRETE SLAB PROPOSED BITUMINOUS TRAIL PAVEMENT PROPOSED MEDIUM DUTY BITUMINOUS PAVEMENT PROPOSED URBAN STREET PAVEMENT PROPOSED RETAINING WALL PROPOSED DECORATIVE METAL FENCE PROPOSED TRAFFIC CONTROL SIGN PROPOSED BOLLARD PAINTED ACCESSIBLE SYMBOL PROPOSED MANHOLE (MH) PROPOSED CATCH BASIN (CB) PROPOSED FLARED END SECTION (FES) PROPOSED HYDRANT (HYD) PROPOSED GATE VALVE (GV) PROPOSED POST INDICATOR VALVE (PIV) PROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANS PROPOSED FLAGPOLE - REFER TO ARCHITECTURAL PLANS PROPOSED STREET LIGHT POLE PROPERTY LINE TRAIL WITHIN RIGHT OF WAY PROPOSED PICKLE BALL COURT PAVEMENT PROPOSED CHAN LINK FENCE WITH MAINTENANCE STRIP 1 C2.11 DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of H G F E D C B A 1 2 3 4 5 6 7 8 109 C MN Revisions Description Date Num Scale: North LYNGBLOMSTEN XXX PICKLE BALL 05/22/2023 1"=60' 05/22/2023 DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD COURTS 14115 Almond Avenue W St Paul, MN 55108 LYNGBLOMSTEN SITE PLAN OVERALL C1.21 04/03/2023CITY SUBMITTAL CITY SUBMITTAL-REV 1 05/22/2023 CITY SUBMITTAL-REV 2 08/17/2023 13 TOwner: Hoadley, Courtney 161.34 TOwner: Hoadley, Courtney 161.34 10EXCEPTION178.06 TOwner: Hoadley, Courtney 161.34 10EXCEPTION178.06168°30'19"17.00' SETBACK 22.13' SETBACK44.00'5.00'15.00'60.00'34.00'15.00'5.75' 4.00' 0 5 10 DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Revisions Description Date Num Scale: North LYNGBLOMSTEN XXX PICKLE BALL 05/22/2023 1"=10' 05/22/2023 DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD COURTS 14115 Almond Avenue W St Paul, MN 55108 LYNGBLOMSTEN PICKLE BALL GEOMETRIC PLAN C1.23 LEGEND BASELINE FOR DIMENSIONS POINT OF INTERSECTION POINT OF TANGENCY POINT OF COMPOUND CURVATURE BUILDING STOOP - REFER TO ARCHITECTURAL PLANS PROPERTY LINE PI PT PCC DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of H G F E D C B A 1 2 3 4 5 6 7 8 109 C MN Revisions Description Date Num Scale: 04/03/2023CITY SUBMITTAL CITY SUBMITTAL-REV 1 05/22/2023 CITY SUBMITTAL-REV 2 08/17/2023 14 903.1903.0903.2903.1SMH SMH RIM=901.53 INV=0.00 TC901.28TC 901.48TC 901.71T 901.2901.9901.7902.0902.0901.5901.7THSD=904.59THSD=903.06902.0902.3902.0902.3902.2902.2902.4902.3901.9902.3901.8902.5902.1902.3902.3902.3902.4902.2902.3902.9902.4902.9902.8902.8903.3903.2OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH >>>>>>> > > > >>>> > > > >>> > > > >>>>>>>>>>>>> 26.1 20.3 22.226.118.026.2 >>>G EA GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGAS >>>>>>>>>>>>>>>>>>>>>>>>>> 9 0 2 902903.1903.0903.2903.1SMH SMH RIM=901.53 INV=0.00 TC901.28TC 901.48TC 901.71T 901.2901.9901.7902.0902.0901.5901.7THSD=904.59THSD=903.06902.0902.3902.0902.3902.2902.2902.4902.3901.9902.3901.8902.5902.1902.3902.3902.3902.4902.2902.3902.9902.4902.9902.8902.8903.3903.2OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH >>>>>>> > > > >>>> > > > >>> > > > >>>>>>>>>>>>> 26.1 20.3 22.226.118.026.2 >>>G EA GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGAS >>>>>>>>>>>>>>>>>>>>>>>>>> 9 0 2 902903.1903.0903.2903.1SMH SMH RIM=901.53 INV=0.00 TC901.28TC 901.48TC 901.71T 901.2901.9901.7902.0902.0901.5901.7THSD=904.59THSD=903.06902.0902.3902.0902.3902.2902.2902.4902.3901.9902.3901.8902.5902.1902.3902.3902.3902.4902.2902.3902.9902.4902.9902.8902.8903.3903.2OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH >>>>>>> > > > >>>> > > > >>> > > > >>>>>>>>>>>>> 26.1 20.3 22.226.118.026.2 >>>G EA GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GAS GASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGAS >>>>>>>>>>>>>>>>>>>>>>>>>> 9 0 2 902255 ASH STREET SAINT PAUL, MN 55126 50.00S0°15'22"W50.00S0°15'22"W902 903 02.7 02.8 03.5 03.6 02.9 03.1 03.3 03.2 03.4 03.103.2 03.103.1 03.6 03.4 01.6 01.5 02.6 02.5 01.8 ME 02.0 ME 02.7 ME02.4 ME02.5 ME 02.5 ME 02.5 ME 02.1 ME 02.7 ME 03.7 03.6 90202.4 01.2 00.9 00.9 02.1 02.1 02.2 02.2 02.1 01.5 01.9 01.9 01.8 01.5 02.3 ME 02.4 ME 902A TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH 9 0 2 902 901.9 901.9 902.2 902.5 902.8 902.1 902.1 902.0 901.9 901.3 902.0 TC 901.6 TC 901.6 FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FO FO FO FO FO FO FO FO FO FO FO FO FO ELE ELE ELE ELE ELE ELE ELE ELE GAS GAS GAS GAS GAS GAS GAS FO FO FO FO FO FO FO FO FOWOODRIDGE Revisions Description Date Num Scale: North XXX 1"=10' DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of Revisions Description Date Num Scale: North LYNGBLOMSTEN XXX PICKLE BALL 05/22/2023 05/22/2023 DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD COURTS 14115 Almond Avenue W St Paul, MN 55108 LYNGBLOMSTEN PICKLE BALL GRADING PLAN C1.31 DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of H G F E D C B A 1 2 3 4 5 6 7 8 109 C MN Revisions Description Date Num Scale: 0 5 10 LEGEND REFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM) EXISTING CONTOUR EXISTING SPOT ELEVATION PROPOSED CONTOUR PROPOSED SPOT ELEVATION ME = MATCH EXISTING PROPOSED GRADING LIMITS PROPOSED SAND SUBBASE AT FROST FOOTED STOOPS APPROXIMATE SOIL BORING LOCATION PROPOSED MANHOLE (MH) PROPOSED CATCH BASIN (CB) PROPOSED FLARED END SECTION (FES) PROPOSED HYDRANT (HYD) PROPOSED GATE VALVE (GV) PROPOSED POST INDICATOR VALVE (PIV) FLOW ARROW PROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANS PROPERTY LINE 1 C2.11 955 954.6 909.9 908 1 C2.11 04/03/2023CITY SUBMITTAL CITY SUBMITTAL-REV 1 05/22/2023 CITY SUBMITTAL-REV 2 08/17/2023 15 36629FIP 54850 902.03 9"SP 13"SP 4"TR 6 9"TR 2 11"SP 12"TR 9"TR 10"TR 13"TR 11"SP 28"TR 10"SP 9"TR 10"TR TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL TEL FO OH OH OH OH OH OH OH OH OH9 0 2 902.1 902.1 902.0 901.9 90 1 . 7 901.3 9 0 902.0 TC TCN0°34'06"W177.02T FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FM FO FO FO FO FO FO FO FO FO FO FO FO FO FO ELE ELE ELE ELE ELE ELE ELE ELE ELE GAS GAS GAS GAS GAS GAS GAS GAS GAS FO FO FO FO FO FO FO FO FO FO FO FOWOODRIDGE T OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH T OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH T OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH HEAVY DUTY PAVEMENT 8' CHAIN LINK FENCE WITH MAINTENANCE STRIP 5' WIDE GATE NET POSTS PICKLE BALL COURT PAVEMENT 30.00'30.00'1 C2.15 2 C2.15 3 C2.15 4 C2.15 5 C2.15 0 30 60 LEGEND REFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM) PROPOSED CONCRETE WALK PROPOSED CONCRETE SLAB PROPOSED BITUMINOUS TRAIL PAVEMENT PROPOSED MEDIUM DUTY BITUMINOUS PAVEMENT PROPOSED URBAN STREET PAVEMENT PROPOSED RETAINING WALL PROPOSED DECORATIVE METAL FENCE PROPOSED TRAFFIC CONTROL SIGN PROPOSED BOLLARD PAINTED ACCESSIBLE SYMBOL PROPOSED MANHOLE (MH) PROPOSED CATCH BASIN (CB) PROPOSED FLARED END SECTION (FES) PROPOSED HYDRANT (HYD) PROPOSED GATE VALVE (GV) PROPOSED POST INDICATOR VALVE (PIV) PROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANS PROPOSED FLAGPOLE - REFER TO ARCHITECTURAL PLANS PROPOSED STREET LIGHT POLE PROPERTY LINE TRAIL WITHIN RIGHT OF WAY PROPOSED PICKLE BALL COURT PAVEMENT PROPOSED CHAN LINK FENCE WITH MAINTENANCE STRIP 1 C2.11 DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of H G F E D C B A 1 2 3 4 5 6 7 8 109 C MN Revisions Description Date Num Scale: North LYNGBLOMSTEN XXX PICKLE BALL 05/22/2023 1"=30' 05/22/2023 DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD COURTS 14115 Almond Avenue W St Paul, MN 55108 LYNGBLOMSTEN PICKLE BALL SITE PLAN C1.22 04/03/2023CITY SUBMITTAL CITY SUBMITTAL-REV 1 05/22/2023 CITY SUBMITTAL-REV 2 08/17/2023 16 886887 889895 895895895 896896896896 897 8978978988 9 99009019 0 2 9039 0 3 9049 0 4 9049059059 0 5 9 0 5 9059 06 9069 0 6 906906906906907907 907 9079 0 8 908908909909909BLANC H A R D B O U L E V A R D SEE L2.1 & L2.2 FORMAIN BUILDINGPLANTINGSSEE L2.8 & L2.9 FORTOWNHOME AREAPLANTINGSPONDMATCHLINECS13JV3JV3AF1RG26CS12RG14CS19PT3PT3QA1QA1QA1QA1JV1MATCHLINEJV1BP3AF1PG1QA3CC1PT3AF3CS7CS8CS7RG18SEE INSERT DRAWING 'A' FORAREA BELOW MATCHLINEJV4241 WOODRIDGE LANELINO LAKES, MN 55014245 WOODRIDGE LANELINO LAKES, MN 55014JV3901902902 902902902902903903SEE L2.0 FOR BOULEVARDTREE PLANTINGSMATCHLINETO28PG3QA3251 WOODRIDGE LANELINO LAKES, MN 55014253 WOODRIDGE LANELINO LAKES, MN 55014255 WOODRIDGE LANELINO LAKES, MN 55014255 ASH STREETST. PAUL, MN 55126EASEMENTPER CITYPG3TO60TO21RA31SS50INFILL THUJA OCCIDENTALIS 'HETZWINTERGREEN' ARBORVITAEEVENLY SPACED BETWEEN THOSEALREADY INSTALLED, FOR A TOTALOF 60. SPECIES, CULTIVAR, SIZE,AND CONDITION TO MATCH THOSEALREADY INSTALLED.ARBORVITAE HEDGEROW TOBE OUTSIDE 20' SETBACKFROM LIFT STATION AND 3'FROM TRANSFORMER BOX.5' TYP.20'VERIFY W/CITYEDGING PER SPECS ON ALLSHRUB / PERENNIAL BED EDGESADJACENT TO TURFEDGING PER SPECS ON ALLSHRUB / PERENNIAL BED EDGESADJACENT TO TURFTURFTURF4' HT. BLACK VINYL COATED CHAINLINK FENCE W/ 48" MATCHING GATE.6'86'-5"12'6' HT. SCREEN FENCE BY OWNERSEE L1.0SCREEN FENCE BY OWNERHT. VARIES, SEE L1.0SHRUB BED W/ ASH LEAFSPIREA AND GRO-LOWSUMAC PER CITY.SEE L2.0 FOR BOULEVARDTREE PLANTINGSPG4FEDCBA12345678AMNNorthCheck:Drawn:Date:Comm:LyngblomstenLyngblomstenSenior Communities1415 Almond Ave W, St Paul, MN55108Hodgson Road,Lino Lakes, MN 5501408/17/2023186024RevisionsDescriptionDateNumCO L B E R G | T E W Slandscape architecture3101 East Franklin Avenue | Minneapolis MN 55406colbergtews.comPUD Submittal10/08/2018PUD Resubmittal01/14/2019PUD Resubmittal03/11/2019DD SET06/28/2019CD QAQC CHECK SET 09/22/2019LicenseNumber:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofDateMinnesota08/17/2023Garrett A. Tews48408LANDSCAPE ARCHITECTCD SET10/04/2019PUD DEV STAGE RESUB 05/11/2020CAD files, digital, and printed documents prepared by theConsultant for this project are instruments of the Consultant'sprofessional services for use solely with respect to this project.These files and documents shall not be used on other projects, foradditions to this project, or for completion of this project by otherswithout written approval by the Consultant. With the Consultant'sapproval, others may be permitted to obtain copies of the CADdrawing files for information and reference only. All intentional orunintentional revisions, additions, or deletions to these CAD files,digital, or printed documents shall be made at the full risk of thatparty making such revisions, additions or deletions and that partyshall hold harmless and indemnify the Consultant from any & allresponsibilities, claims, and liabilities.CAD FILE, DIGITAL, AND PRINTEDDOCUMENT USAGE CONDITIONSPUD DEV STAGE RESUB 04/06/2021PUD DEV STAGE RESUB 07/14/2021PR #208/13/2021PR #2910/11/2022PR #34 - MONUMENT SIGN 01/09/2023PR #3905/12/2023CITY SUBMITTAL - REV 2 08/17/2023SW Pond andGreenspacePlanting PlanL2.7Scale: SEE DRAWING1" = 20'0102040SW POND & GREENSPACE PLANTING PLAN1" = 20'PLANT SCHEDULE - L2.7TAGQTYCOMMON NAME BOTANICAL NAME SIZE NOTESTREESAF 4FREEMANMAPLEACER X FREEMANII'AUTUMN BLAZE'3" B+BBP3PAPER BIRCHBETULA PAPYRIFERA 3" B+BCC 3THORNLESSHAWTHORNCRETAEGUS CRUS GALLIVAR. INERMIS1.5" B+BJV 19EASTERN REDCEDARJUNIPERUS VIRGINIANA 6' B+BPG 11BLACK HILLSSPRUCEPICEA GLAUCA 'DENSATA'8' B+BPT9QUAKING ASPENPOPULUS TREMULOIDES 2" B+BQA3 WHITE OAKQUERCUS ALBA3" B+B STRAIGHT LEADERSHRUBSCS66ISANTIDOGWOODCORNUS SERICEA 'ISANTI' #5 CONTSPACING PER PLAN, 6' O.C.TYP.RA31GRO LOWSUMACRHUS AROMATICA'GRO-LOW'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.RG58SMOOTH SUMAC RHUS GLABRA#5 CONT.SPACING PER PLAN, 6' O.C.TYP.SS50ASH LEAFSPIREASORBARIA SORBIFOLIA'SEM'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.TO109WHITE CEDAR THUJA OCCIDENTALIS6' HT.SPACING PER PLAN, 10' O.C.OFFSET ROWS1. REFER TO THE GENERAL NOTES.2. SEE ARCHITECTURAL AND ELECTRICAL DRAWINGS FOR LIGHTING SELECTIONS ANDELECTRICAL INFORMATION.3. SEE CIVIL FOR GRADING INFORMATION.4. SEE SHEET L300 FOR PLANTING NOTES AND DETAILS5. SEE SPECIFICATIONS FOR SOILS AND INSTALLATION REQUIREMENTS.6. SEE CIVIL EXISTING CONDITIONS PLAN FOR BENCHMARKS AND BOUNDARY INFORMATION.7. SEE ARCHITECTURAL DRAWINGS FOR BUILDING INFORMATION.8. DO NOT SCALE THE DRAWINGS. WRITTEN DIMENSIONS ARE TO BE USED FOR ALL LAYOUTWORK. IF A NECESSARY DIMENSION IS NOT SHOWN CONTRACTOR SHALL NOTIFY THELANDSCAPE ARCHITECT AND REQUEST THE INFORMATION PRIOR TO RELATED WORK.9. AT THE DISCRETION OF THE LANDSCAPE ARCHITECT, ELECTRONIC FILES ORCOORDINATES WILL BE PROVIDED TO THE CONTRACTOR FOR SITE LAYOUT/STAKING.10.FIELD VERIFY ALL MEASUREMENTS AND NOTIFY LANDSCAPE ARCHITECT OF ANYDISCREPANCIES WITH SITE CONDITIONS.11. CONTRACTOR SHALL IMMEDIATELY NOTIFY THE LANDSCAPE ARCHITECT OF ANY LAYOUTDISCREPANCIES.L2.7 PLANTING PLAN NOTES1TURF AREAS TO BE SEEDED. SEE SPECIFICATIONS FOR GRASS SEED MIX.AREAS TO BE SEEDED W/ NATIVE SEED MIX 'TYPE A.' SEE SPECIFICATIONS.AREAS TO BE SEEDED W/ NATIVE SEED MIX 'TYPE B.' SEE SPECIFICATIONS.L2.7 TURF / SEEDING NOTES:INSERT DRAWING 'A'17 NOPARKINGNOPARKINGNOPARKINGNOPARKING886887 889895 895895895 896896896896 897 8978978988 9 9 899 899900900 9009009019019019019019029029029029029 0 2 90 2 9029029029029029 0 2902 903903903903 90 3 9039 0 3 903 9 0 3903903 903904904904904 904904904904904904 905905905905905 9 05 9 05 905905905 905905 90590690690690690690690 6 906 906906 90 6906906 9069 0 6 906906 906 906 906906906 9 0 6 906 906 906906 9079079079079079 0 7907907907907907907 907 9079079079 0 7 907 907 907907 907 907907907907907907 907908908908908 908908908908908 908908908908908 908908908 908 908 909909 909909909 909 909909909 90990 9910 91 0910910910910 910910911BS 1INV. = 889.08 = MECH 78'-6"X DFUSINV = 889.08255 WOODRIDGE LANELINO LAKES, MN 55014253 WOODRIDGE LANELINO LAKES, MN 55014251 WOODRIDGE LANELINO LAKES, MN 55014245 WOODRIDGE LANELINO LAKES, MN 55014241 WOODRIDGE LANELINO LAKES, MN 55014239 WOODRIDGE LANELINO LAKES, MN 55014233 WOODRIDGE LANELINO LAKES, MN 55014231 WOODRIDGE LANELINO LAKES, MN 55014229 WOODRIDGE LANELINO LAKES, MN 55014223 WOODRIDGE LANELINO LAKES, MN 55014221 WOODRIDGE LANELINO LAKES, MN 55014255 ASH STREETST. PAUL, MN 55126LYNGBLOMSTEN DRIVEBLANC H A R D B O U L E V A R D DENNIS LANEHAMMERLY COURTHODGSON RD.COUNTY ROAD JHAMMERLY COURT MAIN BUILDING STORMWATERDRY BASINMONUMENT SIGNSEE ARCH.100' SIGHT TRIANGLE100' SIGHT TRIANGLE30' SIGHT TRIANGLE30' SIGHT TRIANGLE30' SIGHT TRIANGLE30' SIGHT TRIANGLETOWN CENTERCOURTYARDSEE L1.4 + L2.3MAIN BUILDING SOUTHSEE L2.2WESTTOWNHOMESSEE L2.9EAST TOWNHOMES SEE L2.8NE GREENSPACESEE L2.6SW POND +GREENSPACESEE L2.76' WOOD PRIVACY SCREEN FENCESEE DETAIL6' WOOD PRIVACY SCREEN FENCESEE DETAILEXISTINGWETLANDSTORMWATERPOND - SEE CIVLMAIN BUILDING NORTHSEE L2.1BERM AND BUFFERPLANTINGS SEE L2.6NW GREENSPACESEE L2.6FUTURE DEVELOPMENTNOT IN CONTRACT63'-9"NO FENCE585' FENCE114' NO FENCE254' FENCEBEGINNING OF PRIVACY FENCEOPENING INPRIVACY FENCEFOR WETLANDMATCHLINEMATCHLINE270' FENCE @ 8' HT.8' WOOD PRIVACY SCREEN FENCESEE DETAIL100' SIGHT TRIANGLE2' MIN. DEPTH9" DIA. CONCRETEFOOTING TYP.2x4 NOM. CEDAR RAILTOP AND BOTTOM1x6 NOM. CEDARFLAT TOP PICKETSALTERNATING SIDESNO DOG EARSMIN. 8' 4x4 NOM.CEDAR POST6' to 8' HEIGHT - SEE PLAN 3" MAX.8' O.C.GRADEVIEW OF SIDE FACINGNEW CONSTRUCTION.FINISHED FACE W/OPOSTS VISIBLE TO FACENORTH TOWARDEXISTING PROPERTIES.ALL CEDAR TO BE #2 OR BETTERWITH TIGHT KNOTS, NO HOLES,CHECKS, OR SPLITS. ALLFASTENERS TO BE HOT DIPPEDGALVANIZED OR STAINLESSRING SHANK NAILS OR SCREWS.FEDCBA12345678AMNNorthCheck:Drawn:Date:Comm:LyngblomstenLyngblomstenSenior Communities1415 Almond Ave W, St Paul, MN55108Hodgson Road,Lino Lakes, MN 5501407/14/2021186024RevisionsDescriptionDateNumCO L B E R G | T E W Slandscape architecture3101 East Franklin Avenue | Minneapolis MN 55406colbergtews.comPUD Submittal10/08/2018PUD Resubmittal01/14/2019PUD Resubmittal03/11/2019DD SET06/28/2019CD CHECK SET08/30/2019CD QAQC CHECK SET 09/22/2019LicenseNumber:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofDateMinnesota04/06/2021Garrett A. Tews48408LANDSCAPE ARCHITECTCD SET10/04/2019FINAL PLAN/ FINAL PLAT 05/11/2020NOT FORCONSTRUCTIONCAD files, digital, and printed documents prepared by theConsultant for this project are instruments of the Consultant'sprofessional services for use solely with respect to this project.These files and documents shall not be used on other projects, foradditions to this project, or for completion of this project by otherswithout written approval by the Consultant. With the Consultant'sapproval, others may be permitted to obtain copies of the CADdrawing files for information and reference only. All intentional orunintentional revisions, additions, or deletions to these CAD files,digital, or printed documents shall be made at the full risk of thatparty making such revisions, additions or deletions and that partyshall hold harmless and indemnify the Consultant from any & allresponsibilities, claims, and liabilities.CAD FILE, DIGITAL, AND PRINTEDDOCUMENT USAGE CONDITIONSFINAL PLAN/ PLAT RESUB 08/12/2020FINAL PLAN/ PLAT RESUB 08/21/2020FINAL PLAN/ PLAT RESUB 04/06/2021FINAL PLAN/ PLAT RESUB 07/14/2021Site LayoutPlanL1.01. REFER TO THE GENERAL NOTES.2. SEE ARCHITECTURAL AND ELECTRICAL DRAWINGS FOR LIGHTING SELECTIONS AND ELECTRICAL INFORMATION.3. SEE CIVIL FOR GRADING INFORMATION.4. SEE SHEET L200 FOR PLANTING NOTES AND DETAILS5. SEE SPECIFICATIONS FOR SOILS AND INSTALLATION REQUIREMENTS.6. SEE CIVIL EXISTING CONDITIONS PLAN FOR BENCHMARKS AND BOUNDARY INFORMATION.7. SEE ARCHITECTURAL DRAWINGS FOR BUILDING INFORMATION.8. DO NOT SCALE THE DRAWINGS. WRITTEN DIMENSIONS ARE TO BE USED FOR ALL LAYOUT WORK. IF A NECESSARYDIMENSION IS NOT SHOWN CONTRACTOR SHALL NOTIFY THE LANDSCAPE ARCHITECT AND REQUEST THEINFORMATION PRIOR TO RELATED WORK.9. AT THE DISCRETION OF THE LANDSCAPE ARCHITECT, ELECTRONIC FILES OR COORDINATES WILL BE PROVIDED TOTHE CONTRACTOR FOR SITE LAYOUT/STAKING.10.FIELD VERIFY ALL MEASUREMENTS AND NOTIFY LANDSCAPE ARCHITECT OF ANY DISCREPANCIES WITH SITECONDITIONS.11. CONTRACTOR SHALL IMMEDIATELY NOTIFY THE LANDSCAPE ARCHITECT OF ANY LAYOUT DISCREPANCIES.L1.0 LAYOUT PLAN NOTES1SITE PLAN1" = 50'1" = 50'0255010026' or 8' CEDAR SCREEN FENCE DETAIL1/2" = 1'-0"18 36629FIP 54850902.03 |||||||||||||| FM FM FM FM FM FM FM FM FM FM FM FM 9"S 9"SP 13"SP 12"TR 4 8"SP6"SP A 4"TR 6 9"TR 2 11"SP 12"TR 9"TR 18"TR 10"TR 13"TR 11"SP28"TR 10"SP9"TR10"TR 12"TR 6"TR8"TR TEL TEL TETELTELTE OH OH OH 9 0 2 902 901.9 901.9 902.2 902.5 902.8 902.1 902.1 902.0 901.990 1 . 7 901.8901.8 901.3 902.0 TC 901.6 TC 901.6 TC 901.6N0°34'06"W177.02N T FM FM FM FM FM FO FOELE GAS FO FOWOODRIDGEE T T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OHT T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OH2 3 6 . 7 1 N60°16'03"E24.08 L =63.72 Δ=40°34'02" R =90.00 69.49 S71°02'23"E25.50 L=81.6 0 Δ=66°47'2 7 " R=70.00 N42°10'10 "E3.51 S4 7 ° 4 8 ' 0 7 " E 46 . 1 4 99.79151.40WLWLWLWLWLWLWL WLWLWLWLWLWLWLWL WL WL WL WL S89°40'47"E 62.09 T T T HT HE T E EEEH T T E W WEWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLWLxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH OH OH OHOHOH OH OH OH OHOH OH OH OH OH OHOHOHOHOHOHOHOHOH OHOHOH OH OH OHOHOHOHOHOHOHOH OHOHOHOHOHOHHodgson RoadAsh Street (County Road J)Hodgson Roadx x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x x (C.S.A.H. No. 32)(State Trunk Hwy No.49)(FKA Hwy. 29)O H OH OH OH2 3 6 . 7 1 N60°16'03"E24.08 L =63.72 Δ=40°34'02" R =90.00 69.49 S71°02'23"E25.50 L=81.6 0 Δ=66°47'2 7 " R=70.00 N42°10'10 "E3.51 S4 7 ° 4 8 ' 0 7 " E 46 . 1 4 99.79151.40WLWLWLWLWLWLWL WLWLWLWLWLWLWLWL WL WL WL WL S89°40'47"E 62.09 LOT 4 DRY BASIN 4P MATCH LINE WETLAND 1 NOPARKINGNOPARKINGNOPARKINGNOPARKINGLOT 9 EXISTING 2YR HWL = 899.66 LOT 3 PROPOSED 2YR HWL = 899.70 PROPOSED 100YR HWL = 900.34 PROPOSED 10YR HWL = 900.05 MAIN BUILDING EXISTING 100YR HWL = 900.72 LOT 1LOT 6 LOT 5 LOT 20 EXISTING 10YR HWL = 900.13 LOT 13 LOT 2 LOT 15 LOT 17 LOT 12 LOT 10 LOT 16 LOT 14 LOT 7 POND 3P NORTH POND LOT 11 LOT 8 LOT 19 LOT 18 GENERATOR - REFER TO ELECTRICAL PLANS. TRASH COMPACTOR - REFER TO ARCHITECTURAL PLAN A1.000. DUMPSTERS - REFER TO ARCHITECTURAL PLAN A1.000. REFER TO ARCHITECTURAL PLANS A1.000-A1.004 FOR LAYOUT AND DIMENSIONS REFER TO LANDSCAPING PLANS FOR JOINTING OF THIS AREA TRASNFORMER - REFER TO ELECTRICAL FOR LAYOUT AND DIMENSIONS. NORTHEAST PARKING MAIN PARKING BUILDING COLUMNS - REFER TO ARCHITECTURAL PLANS FLAGPOLE - REFER TO ARCHITECTURAL PLANS. REFER TO ARCHITECTURAL PLAN R3.200 FOR ALL TOWNHOME LAYOUT AND DIMENSIONS (TYP) NORTHWEST PARKING REFER TO ARCHITECTURAL PLAN R3.200 FOR ALL TOWNHOME LAYOUT AND DIMENSIONS (TYP) HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENTHEAVY DUTY PAVEMENT HEAVY DUTY PAVEMENT MEDIUM DUTY PAVEMENT MEDIUM DUTY PAVEMENT MEDIUM DUTY PAVEMENT ACCESSIBLE SIGN (TYP) 4" PAINT STRIPE @ 3' O.C. WITH WORDS "NO PARKING" (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) 9'X20' STALLS (TYP) RAISED MEDIAN / ISLAND RAISED MEDIAN / ISLAND RAISED MEDIAN / ISLAND RAISED MEDIAN / ISLAND CONCRETE ENTRANCE HEAVY DUTY PAVEMENT CONCRETE ENTRANCE B618 B618 B618 B618 B618 B618 B618 B618 B612 B612 B612 B612 B612 "S" DESIGN "S" DESIGN "S" DESIGN "S" DESIGN VALLEY GUTTER CONCRETE PAVEMENT RETAINING WALL WITH 4' DECORATIVE METAL FENCE RETAINING WALL WITH 4' DECORATIVE METAL FENCE RETAINING WALL WITH 4' FENCE 25' WETLAND BUFFER 668 COUNTY ROAD J WEST SHOREVIEW, MN 55126 676 COUNTY ROAD J WEST SHOREVIEW, MN 55126 255 ASH STREET SAINT PAUL, MN 55126 255 WOODRIDGE LANE LINO LAKES, MN 55014 253 WOODRIDGE LANE LINO LAKES, MN 55014 251 WOODRIDGE LANE LINO LAKES, MN 55014 245 WOODRIDGE LANE LINO LAKES, MN 55014 241 WOODRIDGE LANE LINO LAKES, MN 55014 239 WOODRIDGE LANE LINO LAKES, MN 55014 233 WOODRIDGE LANE LINO LAKES, MN 55014 231 WOODRIDGE LANE LINO LAKES, MN 55014 229 WOODRIDGE LANE LINO LAKES, MN 55014 223 WOODRIDGE LANE LINO LAKES, MN 55014 221 WOODRIDGE LANE LINO LAKES, MN 55014 215 WOODRIDGE LANE LINO LAKES, MN 55014 211 WOODRIDGE LANE LINO LAKES, MN 55014 4 6 6 4 12 27 26 517 26 20 MEDIUM DUTY PAVEMENT MEDIUM DUTY PAVEMENT MEDIUM DUTY PAVEMENT ACCESSIBLE SYMBOL (TYP) RAISED MEDIAN / ISLAND (TYP) RAISED MEDIAN / ISLAND (TYP) SOUTH DEVELOPMENT PARKING RETAINING WALL WITH 4' DECORATIVE METAL FENCE BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURBEND TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB BEGIN TIP OUT CURB END TIP OUT CURB FAST FOOD BUILDING COMMERCIAL BUILDING RESTAURANT LYNGBLOMSTEN DRIVEBLANCHARD BOULEVARDDENNIS LANEHAMMERLY COURT 8' CHAIN LINK FENCE WITH MAINTENANCE STRIP 5' WIDE GATE NET POSTS PICKLE BALL COURT PAVEMENT 30.00'30.00'NOTES: 1. REFER TO SHEET C1.21, SITE PLAN NORTH, FOR NOTES. 2. REFER TO SHEET C1.31, GRADING AND DRAINAGE PLAN NORTH, FOR GENERAL NOTES. NORTHEAST PARKING TOTAL STALLS = 6 ACCESSIBLE STALLS REQUIRED = 1 ACCESSIBLE STALLS PROVIDED = 0 NORTHWEST PARKING TOTAL STALLS = 5 ACCESSIBLE STALLS REQUIRED = 1 ACCESSIBLE STALLS PROVIDED = 0 MAIN PARKING TOTAL STALLS = 77 ACCESSIBLE STALLS REQUIRED = 4 ACCESSIBLE STALLS PROVIDED = 7 SOUTH DEVELOPMENT PARKING TOTAL STALLS = 153 ACCESSIBLE STALLS REQUIRED = 6 ACCESSIBLE STALLS PROVIDED = 6 SITE STATISTICS: 0 30 60 LEGEND REFERENCE KEY TO SITE DETAILS DETAIL I.D NUMBER (TOP) DETAIL SHEET NUMBER (BOTTOM) PROPOSED CONCRETE WALK PROPOSED CONCRETE SLAB PROPOSED BITUMINOUS TRAIL PAVEMENT PROPOSED MEDIUM DUTY BITUMINOUS PAVEMENT PROPOSED URBAN STREET PAVEMENT PROPOSED RETAINING WALL PROPOSED DECORATIVE METAL FENCE PROPOSED TRAFFIC CONTROL SIGN PROPOSED BOLLARD PAINTED ACCESSIBLE SYMBOL PROPOSED MANHOLE (MH) PROPOSED CATCH BASIN (CB) PROPOSED FLARED END SECTION (FES) PROPOSED HYDRANT (HYD) PROPOSED GATE VALVE (GV) PROPOSED POST INDICATOR VALVE (PIV) PROPOSED BUILDING STOOP - REFER TO ARCHITECTURAL PLANS PROPOSED FLAGPOLE - REFER TO ARCHITECTURAL PLANS PROPOSED STREET LIGHT POLE PROPERTY LINE TRAIL WITHIN RIGHT OF WAY PROPOSED PICKLE BALL COURT PAVEMENT PROPOSED CHAN LINK FENCE WITH MAINTENANCE STRIP 1 C2.11 DateRegistration Number Check: Drawn: Date: Comm: I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed under the laws of the State of H G F E D C B A 1 2 3 4 5 6 7 8 109 C MN Revisions Description Date Num Scale: North LYNGBLOMSTEN XXX PICKLE BALL 05/22/2023 1"=60' 05/22/2023 DAVID A. REY MINNESOTA DAR PROFESSIONAL ENGINEER 40180 WJD COURTS 14115 Almond Avenue W St Paul, MN 55108 LYNGBLOMSTEN SITE PLAN OVERALL C1.21 04/03/2023CITY SUBMITTAL CITY SUBMITTAL-REV 1 05/22/2023 CITY SUBMITTAL-REV 2 08/17/2023 19 October 19, 2023 Map Powered By Datafi ± 1 in = 100 Ft Aerial Map-Pickleball Court Address Labels Parcels City Mask 20 88688 7 889895 895895895 896896896896 89 7 8978978988 9 99009019 0 2 9039039049 0 4 9049059059059 0 5 9059069069 0 6 906906906906907907 907 907908908908909909909BLAN C H A R D B O U L E V A R D SEE L2.1 & L2.2 FORMAIN BUILDINGPLANTINGSSEE L2.8 & L2.9 FORTOWNHOME AREAPLANTINGSPONDMATCHLINECS13JV3JV3AF1RG26CS12RG14CS19PT3PT3QA1QA1QA1QA1JV1MATCHLINEJV1BP3AF1PG1QA3CC1PT3AF3CS7CS8CS7RG18SEE INSERT DRAWING 'A' FORAREA BELOW MATCHLINEJV4241 WOODRIDGE LANELINO LAKES, MN 55014245 WOODRIDGE LANELINO LAKES, MN 55014JV3901902902 902902902902903903SEE L2.0 FOR BOULEVARDTREE PLANTINGSMATCHLINETO28PG3QA3251 WOODRIDGE LANELINO LAKES, MN 55014253 WOODRIDGE LANELINO LAKES, MN 55014255 WOODRIDGE LANELINO LAKES, MN 55014255 ASH STREETST. PAUL, MN 55126EASEMENTPER CITYPG3TO60TO21RA31SS50INFILL THUJA OCCIDENTALIS 'HETZWINTERGREEN' ARBORVITAEEVENLY SPACED BETWEEN THOSEALREADY INSTALLED, FOR A TOTALOF 60. SPECIES, CULTIVAR, SIZE,AND CONDITION TO MATCH THOSEALREADY INSTALLED.ARBORVITAE HEDGEROW TOBE OUTSIDE 20' SETBACKFROM LIFT STATION AND 3'FROM TRANSFORMER BOX.5' TYP.20'VERIFY W/CITYEDGING PER SPECS ON ALLSHRUB / PERENNIAL BED EDGESADJACENT TO TURFEDGING PER SPECS ON ALLSHRUB / PERENNIAL BED EDGESADJACENT TO TURFTURFTURF4' HT. BLACK VINYL COATED CHAINLINK FENCE W/ 48" MATCHING GATE.6'86'-5"12'6' HT. SCREEN FENCE BY OWNERSEE L1.0SCREEN FENCE BY OWNERHT. VARIES, SEE L1.0SHRUB BED W/ ASH LEAFSPIREA AND GRO-LOWSUMAC PER CITY.SEE L2.0 FOR BOULEVARDTREE PLANTINGSPG4FEDCBA12345678AMNNorthCheck:Drawn:Date:Comm:LyngblomstenLyngblomstenSenior Communities1415 Almond Ave W, St Paul, MN55108Hodgson Road,Lino Lakes, MN 5501408/17/2023186024RevisionsDescriptionDateNumCO L B E R G | T E W Slandscape architecture3101 East Franklin Avenue | Minneapolis MN 55406colbergtews.comPUD Submittal10/08/2018PUD Resubmittal01/14/2019PUD Resubmittal03/11/2019DD SET06/28/2019CD QAQC CHECK SET 09/22/2019LicenseNumber:I hereby certify that this plan, specification or report was prepared byme or under my direct supervision and that I am a duly Licensedunder the laws of the State ofDateMinnesota08/17/2023Garrett A. Tews48408LANDSCAPE ARCHITECTCD SET10/04/2019PUD DEV STAGE RESUB 05/11/2020CAD files, digital, and printed documents prepared by theConsultant for this project are instruments of the Consultant'sprofessional services for use solely with respect to this project.These files and documents shall not be used on other projects, foradditions to this project, or for completion of this project by otherswithout written approval by the Consultant. With the Consultant'sapproval, others may be permitted to obtain copies of the CADdrawing files for information and reference only. All intentional orunintentional revisions, additions, or deletions to these CAD files,digital, or printed documents shall be made at the full risk of thatparty making such revisions, additions or deletions and that partyshall hold harmless and indemnify the Consultant from any & allresponsibilities, claims, and liabilities.CAD FILE, DIGITAL, AND PRINTEDDOCUMENT USAGE CONDITIONSPUD DEV STAGE RESUB 04/06/2021PUD DEV STAGE RESUB 07/14/2021PR #208/13/2021PR #2910/11/2022PR #34 - MONUMENT SIGN 01/09/2023PR #3905/12/2023CITY SUBMITTAL - REV 2 08/17/2023SW Pond andGreenspacePlanting PlanL2.7Scale: SEE DRAWING1" = 20'0102040SW POND & GREENSPACE PLANTING PLAN1" = 20'PLANT SCHEDULE - L2.7TAGQTYCOMMON NAME BOTANICAL NAME SIZE NOTESTREESAF 4FREEMANMAPLEACER X FREEMANII'AUTUMN BLAZE'3" B+BBP3PAPER BIRCHBETULA PAPYRIFERA 3" B+BCC 3THORNLESSHAWTHORNCRETAEGUS CRUS GALLIVAR. INERMIS1.5" B+BJV 19EASTERN REDCEDARJUNIPERUS VIRGINIANA 6' B+BPG 11BLACK HILLSSPRUCEPICEA GLAUCA 'DENSATA'8' B+BPT9QUAKING ASPENPOPULUS TREMULOIDES 2" B+BQA3 WHITE OAKQUERCUS ALBA3" B+B STRAIGHT LEADERSHRUBSCS66ISANTIDOGWOODCORNUS SERICEA 'ISANTI' #5 CONTSPACING PER PLAN, 6' O.C.TYP.RA31GRO LOWSUMACRHUS AROMATICA'GRO-LOW'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.RG58SMOOTH SUMAC RHUS GLABRA#5 CONT.SPACING PER PLAN, 6' O.C.TYP.SS50ASH LEAFSPIREASORBARIA SORBIFOLIA'SEM'#5 CONT.SPACING PER PLAN, 4' O.C.TYP.TO109WHITE CEDAR THUJA OCCIDENTALIS6' HT.SPACING PER PLAN, 10' O.C.OFFSET ROWS1. REFER TO THE GENERAL NOTES.2. SEE ARCHITECTURAL AND ELECTRICAL DRAWINGS FOR LIGHTING SELECTIONS ANDELECTRICAL INFORMATION.3. SEE CIVIL FOR GRADING INFORMATION.4. SEE SHEET L300 FOR PLANTING NOTES AND DETAILS5. SEE SPECIFICATIONS FOR SOILS AND INSTALLATION REQUIREMENTS.6. SEE CIVIL EXISTING CONDITIONS PLAN FOR BENCHMARKS AND BOUNDARY INFORMATION.7. SEE ARCHITECTURAL DRAWINGS FOR BUILDING INFORMATION.8. DO NOT SCALE THE DRAWINGS. WRITTEN DIMENSIONS ARE TO BE USED FOR ALL LAYOUTWORK. IF A NECESSARY DIMENSION IS NOT SHOWN CONTRACTOR SHALL NOTIFY THELANDSCAPE ARCHITECT AND REQUEST THE INFORMATION PRIOR TO RELATED WORK.9. AT THE DISCRETION OF THE LANDSCAPE ARCHITECT, ELECTRONIC FILES ORCOORDINATES WILL BE PROVIDED TO THE CONTRACTOR FOR SITE LAYOUT/STAKING.10.FIELD VERIFY ALL MEASUREMENTS AND NOTIFY LANDSCAPE ARCHITECT OF ANYDISCREPANCIES WITH SITE CONDITIONS.11. CONTRACTOR SHALL IMMEDIATELY NOTIFY THE LANDSCAPE ARCHITECT OF ANY LAYOUTDISCREPANCIES.L2.7 PLANTING PLAN NOTES1TURF AREAS TO BE SEEDED. SEE SPECIFICATIONS FOR GRASS SEED MIX.AREAS TO BE SEEDED W/ NATIVE SEED MIX 'TYPE A.' SEE SPECIFICATIONS.AREAS TO BE SEEDED W/ NATIVE SEED MIX 'TYPE B.' SEE SPECIFICATIONS.L2.7 TURF / SEEDING NOTES:INSERT DRAWING 'A'21 22 To: Katie Larsen From: Andy Nelson Date: 10/30/23 Re: Environmental Comments/10-25-23/Lyngblomsten PUD Amend #2 Environmental Board had the following comments at the 10-25-23 EB meeting: 1. If additional trees will be planted along the north lot line, Black Hills spruce, balsam fir, and white cedar would be good choices. If white cedar is selected, a means to prevent deer browse is recommended. Environmental Memo 23 CITY OF LINO LAKES RESOLUTION NO. 23-126 APPROVING LYNGBLOMSTEN PUD DEVELOPMENT STAGE PLAN AND PUD FINAL PLAN AMENDMENT #2-NORTH LOT LINE FENCE AND PICKLEBALL COURT WHEREAS, the City received an application for PUD Development Stage Plan and Final Plan Amendment #2 for Lyngblomsten hereafter referred to as Amendment #2; and WHEREAS, on April 8, 2019 the City Council passed Resolution No. 19-42 approving the PUD Development Stage Plan/Preliminary Plat; and WHEREAS, on July 26, 2021 the City Council passed Resolution No. 20-94 approving the PUD Final Plan/Final Plat; and WHEREAS, the PUD Development Stage Plan and Final plan included a fence along the north lot line and no pickleball court was included in the approved plans; and WHEREAS, Amendment #2 proposes to omit the north lot line fence and construct a pickleball court in the southwest corner of the development; and WHEREAS, Amendment #2 consists of the following documents: • PUD Amendment Application, narrative, and photos submitted by the applicant on October 16, 2023; and WHEREAS, a public hearing was held before the Planning & Zoning Board on November 8, 2023. The Board recommended with a 7-0 vote to not require fence along the north lot line with the condition that the landscape plan be revised by a professional landscape architect. The Board also recommended with a 7-0 vote to not allow construction of the pickleball court. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that: FINDINGS OF FACT Per City Code Section 1007.024: (2) The PUD, by allowing deviation from the strict provisions of this ordinance related to setbacks, heights, lot area, width and depths, yards, etc., may be considered by the City when it would result in one or more of the following public benefits: (a) Implementation of a master plan consistent with the Planning District objectives of the Comprehensive Plan. Amendment #2 continues to implement the Hodgson Road & CR J Master Plan. 24 (b) Innovations in development that address growing demands for all styles of economic expansion, greater variety in lot size, configuration, home type, design, enhanced architectural standards, and siting of structures through the conservation and more efficient use of land in such developments. Amendment #2 does not change Lyngblomsten’s innovation in development. (c) Preservation and enhancement of desirable site characteristics such as wildlife habitat, unique natural resources, existing vegetation, natural topography, geologic features and reduction of negative impacts on the environment. The existing wetland on site will not be impacted by Amendment #2. (d) Creative use of land and related physical development which allows a phased and orderly transition of varying land uses in close proximity to each other. Amendment #2 continues to transition development from existing low density single family homes to cottage home to a senior living campus consisting of independent living, assisted living and skilled nursing facilities to restaurant and commercial use. (e) Efficient use of land resulting in smaller networks of utilities and streets thereby lowering development costs and public investments. Amendment #2 does not change the existing utility and street network. (f) Mix of land use types. Amendment #2 does not change the existing mix of land use types. (g) Provision of a housing type or target housing price that is desirable to the City. Amendment #2 does not change the Lyngblomsten housing types or target housing prices. (h) Other public benefits and values as recognized in the City’s Comprehensive Plan. BE IT FURTHER RESOLVED the requirements of Ordinance No. 07-19, Resolution No. 19- 42, Resolution No. 20-44, and Resolution No. 20-94 are still in effect; and BE IT FURTHER RESOLVED the Lyngblomsten PUD Development Stage Plan and PUD Final Plan Amendment #2 is approved as follows: 1. The fence along the north lot line is not required to be installed with the condition that additional landscaping is planted. a. The landscape plan shall be revised by a professional landscape architect and submitted to City staff for review and approval. 25 2. The pickleball court shall not be constructed. Adopted by the City Council of the City of Lino Lakes this 11th day of December, 2023. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 26 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 2 STAFF ORGINATOR: Katie Larsen, City Planner DATE OF WORK SESSION: December 4, 2023 TOPIC: Natures Refuge North PUD Concept Plan Review ______________________________________________________________________________ BACKGROUND The applicant, M/I Homes of Minneapolis/St. Paul, LLC, submitted a land use application for PUD Concept Plan review. The proposed residential development is a 108 lot single family conservation subdivision. The development contains 2 parcels totaling approximately 60 gross acres. It is located north of Natures Refuge and is called Natures Refuge North. Future land use applications may include: •Comprehensive Plan Amendment to Utility Staging Area o Move one (1) parcel (PID # 05-31-22-13-0001) from Stage 1B (2025-2030) to Stage 1A (2018-2025) •Rezone property from R-X, Rural Executive to PUD, Planned Unit Development •PUD Preliminary Plan/Preliminary Plat •PUD Final Plan/Final Plat This staff report is based on the following submittals: •Narrative prepared by M/I Homes of Minneapolis/St. Paul received October 16, 2023 •Concept Plans prepared by Carlson McCain dated October 13, 2023 •Resource Inventory Exhibit prepared by Carlson McCain dated October 11, 2023 •Wetland Buffer Exhibit prepared by Carlson McCain dated October 3, 2023 •Yield Plan prepared by Carlson McCain dated October 13, 2023 •Phasing Plan prepared by Carlson McCain dated October 3, 2023 •Net Area Exhibit prepared by Carlson McCain dated October 13, 2023 •Wetland Delineation Report prepared by Kjolhaug Environmental Services Company, Inc. dated October 14, 2023 ANALYSIS History 27 The concept of Natures Refuge was first presented to the City in 2006 as a conservation subdivision. The original site was 232 gross acres (approximately 100 acres upland and 132 acres wetlands/conservation easements) and 278 single family units were proposed. A mandatory Environmental Assessment Worksheet (EAW) was prepared because the 278 housing units exceeded the 250 housing unit Environmental Review Record (ERR) threshold. It was determined the project did not have the potential for significant environmental effects and the Council passed Resolution No. 07-06 making a Negative Declaration on the Need for an EIS. The original project did not materialize past the EAW process due to the decline in the housing market and no preliminary plat was ever submitted. A smaller phase of Natures Refuge was approved in January 2022 with 60 single family units on 95 gross acres. This proposed second phase (Natures Refuge North) proposes 108 single family units on 60 gross acres. # Lots Acres Natures Refuge 60 95 Natures Refuge North 108 60 TOTAL 168 155 Current Proposal The applicant is proposing the following mix of residential lot widths and housing unit types: Housing Type Lot Width # Units Large Single Family Lots = 80 ft 9 Single Family Lots = 65 ft 39 Single Family Villa Lots = 50 ft 60 TOTAL = 108 The development transitions the larger 80ft wide lots along the west lot line near the existing Arena Acres to the 65ft wide lots to 50ft wide villas as you move east. The villas provide a life cycle housing option with main-level living with association-maintain yards and snow removal. Wetlands and stormwater ponds are integrated throughout the development creating approximately 30 acres (50%) of open space. See the attached applicant’s narrative for a detailed description of the project. 28 Existing Conditions The site is wooded with aspens and oaks dominating the canopy. Several wetlands were delineated on site, included wetlands in the Rice Creek Watershed District Wetland Management Corridor. The site is relatively flat with elevations ranging from 904 to 908 feet mean sea level. A 100ft wide natural gas pipeline easement runs from the northeast corner to the southwest perimeter. Arena Acres to the west is a large lot (>1 acres lots) residential subdivision that was platted in 1981. Pine Oaks Addition to the east was platted in 1980 but never developed. Surrounding Zoning and Land Use Direction Zoning Current Land Use 2040 Future Land Use North R, Rural Rural Residential Urban Reserve South PUD (Natures Refuge) Single Family Residential LDR, Low Density Residential East R-1, Single Family (Pine Oaks Addition) Vacant Residential LDR, Low Density Residential West R, Rural (Arena Acres) Rural Residential Urban Reserve Comprehensive Plan and Housing Density Planning District #2 The site is located in Planning District 2 which identifies Natural Resources such as Woolan Park. The Comprehensive Plan states: “The 17 acre Woolan Park Wetland Bank, located north of Main Street and west of Lake Drive, is part of a larger 60 acre wetland complex. Opportunities to protect and restore the balance of the wetland should be evaluated with any adjacent development.” The proposed development is adjacent to this wetland complex. The site also contains other wetlands and natural resources such as existing vegetation and trees and potentially rare and endangered species. The PUD, Planned Unit Development process provides the opportunity to protect and enhance these public values (natural resources) with a conservation subdivision and development standard flexibility. Density 29 Per the City’s 2040 Comprehensive Plan the site is guided for low density sewered residential development which requires 1.6 to 3.0 units per net acre. The range of the allowed housing units is 72 to 135. The proposed net density is 2.41 units per acre which is consistent with the Comprehensive Plan’s guided land use and density range. The following chart implements Met Council’s formula for calculating net density. Gross Area (acres) 59.30 Wetlands & Water Bodies (6.05) Public Parks & Open Space 0.00 Arterial ROW 0.00 Other (Utility Transmission Easement) (3.45) Other (Wetland Buffer Area) (4.91) Net Area (acres) 44.89 # of Units 108 Gross Density (units/acre) 1.82 Net Density (units/acre) 2.41 Zoning and Land Use Current Zoning R-X, Rural Executive Current Land Use Agricultural Future Land Use per 2040 Comp Plan Low Density Residential Utility Staging Area Stage 1A (2018-2025) Stage 1B (2025-2030) Zoning Requirements and Standards The property is currently zoned R-X, Rural Executive. The R-X zoning is a holding district until municipal water and sanitary sewer are available to develop the site. The property would need to be rezoned to PUD, Planned Unit Development in order to allow for a variety of lot widths, lot sizes, and housing types. A summary of PUD public benefit vs PUD flexibility is provided at the end of this staff report. 30 Conventional Zoning Requirements vs. PUD Guidelines Per City Code Section 1007.024(4) for PUD, Planned Unit Development, the development guidelines for land guided low density residential development are either R-1, R-1X, or R-2. The following chart is from the applicant’s narrative. It uses the R-2, Two Family Residential as the development guideline; however, the R-1, Single Family Residential requirements could be applied to the Large Single-Family Lots (80ft wide x 135ft deep). Per the subdivision ordinance, minimum lot area for urban lots shall consist of buildable land exclusive of utility transmission easements or water course easements that encumber lot development. The Large Single-Family lots (80ft wide) appear to meet to the R-1, Single Family Residential district requirements. The Single-Family Lots appear to exceed the R-2, Two Family Residential requirements except for side and corner lot setbacks. The Villa Lots require the most PUD flexibility in regards to lot width, size, and setbacks. Building Design Standards The applicant’s narrative details the requested flexibility from the City’s building design standards. General Building and Use Provisions: Single Family Detached Dwellings Per City Code Section 1007.043(2)(a): 31 3. All dwellings shall have a garage that is a minimum of 20 feet in width and has a minimum footprint of 520 square feet. The proposed Villas homes are 19.5ft wide and 400sf. R-2, Two Family Residential District These requirements would be applied to the Single Family and Villa lots. The Large Single Family lots meet the R-1 zoning requirements which do not have these garage standards. Per City Code Section 1007.092(4): (b) Garages. All single family dwellings shall have a garage and shall comply with the following: 1. Compliance with the Building Type and Construction Standards of City Code Section 1007.043(2); and 2. All garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a minimum of six (6) feet in depth, and extends across 100 percent of the front façade of the house. The garage shall then not protrude forward of the front porch, and 3. If the garage door faces the street, the length of the garage wall facing the street shall not be greater than 50 percent of the length of the entire front façade of the structure; except on houses that comply with all of the following conditions: a. The second floor living space extends over the two-car portion of the garage; and b. The garage doors are decorative and have a strip of windows; and c. Garages in excess of two (2) stalls shall be broken up so the additional stalls are recessed two (2) feet from the main garage façade; and d. Garage width does not exceed 32 feet. The applicant is requesting the garage be allowed to protrude forward of the front wall of the house and the garage wall be allowed up to 67% of the length of the entire front façade. The applicant notes similar flexibility was provided in the Watermark development. 32 The applicant submitted nine (9) single family house plans and 15 villa house plans. Each plan set then has 4 or 5 different elevation choices for a total of over 100 different house plans and elevation options. Staff Comment: 1. The R-2 zoning ordinance at the time of Watermark approval required 8ft deep porches and flexibility was provided to reduce down to 6ft. Ordinance 08-22 adopted in January 2023 changed the 8ft requirement to 6ft. The Watermark homes meet the current 6ft porch requirement. 2. PUD flexibility was allowed for 67% garage wall in Watermark for one-story, single level homes, not single family (multi-level) homes. Subdivision Ordinance Blocks and Lots The proposed development provides a mix of single family lots. The lots vary in width, depth and lot size as may be allowed per the PUD flexibility. Outlots would contain wetlands, buffers, stormwater ponds etc. Staff Comments: 1. All lots on the west side of Street A should be 80ft wide lots. 2. A protected tree buffer shall be established along the west and north lot lines. The width of the buffer should be a minimum of 25 ft wide but could be greater depending on existing trees and tree protection zones. Staff suggests this buffer be contained in an outlot owned and maintained by the HOA. 3. A ghost plat shall be submitted showing street and lot layouts north and east of the proposed development. Streets and Alleys Street A (Haywood Drive) is identified as a minor collector road in the Transportation Plan and provides a north-south corridor from CSAH 14 (Main Street) to eventually Pine Street. All proposed street right-of-way widths are 60ft and the paved surface appears to be 32ft wide. Street E shall connect to Andall Street. Arena Acres was platted in 1981 and a 60ft wide Outlot B was platted for future road connection to the east. This outlot is owned by the City. The extension will connect the neighborhoods and transportation system. This standard 33 transportation practice has been implemented throughout the City such as the Saddle Club connection to Fox Road and the St. Clair Estates connection to Hokah Drive and Sioux Lane. The Andall Street connection is supported by Lino Lakes Public Safety-Police Division and Fire Division in order to provide faster and more direct emergency response to the entire area. The connection is also supported by Public Works to provide better efficiency for street maintenance and snow plowing. This street connection is further supported by the following City Code Sections: § 1001.096 LAND REQUIREMENTS. (2) Proposed subdivisions shall be coordinated with surrounding properties and/or neighborhoods so that the city as a whole may develop efficiently and harmoniously. § 1001.100 STREETS AND ALLEYS. (3) Streets, continuous. Except for cul-de-sacs, streets shall connect with streets already dedicated in adjoining or adjacent subdivisions or provide for future connections to adjoining unsubdivided tracts, or shall be a reasonable projection of streets in the nearest subdivided tracts. The arrangement of thoroughfares and collector streets shall be considered in their relation to the reasonable circulation of traffic, to topographic conditions, to runoff of storm water, to public convenience and safety, and in their appropriate relation to the proposed uses of the area to be served. Staff Comments: 1. Street A and Street C shall be a stronger north-south collector street. 2. Street A north of the gas line easement should “T” into the collector street. 3. Street right-of-way shall be a minimum of 60 ft wide. The paved road surface widths may be reduced in the cul de sacs. 4. Cul de sacs shall not exceed 500 ft in length and bulbs shall meet City standards. 5. A traffic study shall be required. 6. Trails and sidewalks shall be incorporated throughout the development. Easements Staff Comments: 1. Standard drainage and utility easements at least 10 feet wide shall be provided along all lot lines. 2. Drainage and utility easements shall also be dedicated over stormwater management facilities. 34 3. Oversized easements for stormwater management may not be included in the minimum established lot size. 4. Conservation easements and wetland buffers shall be required over wetlands and greenway corridors. Stormwater Management and Erosion and Sediment Control The concept plan shows several stormwater management facilities, ponds, and wetlands throughout the development creating a multi-functional greenway corridor. Staff Comments: 1. Street D should be flipped to the north and a larger open space/stormwater pond created in the southeast quadrant of the site. This will result in more buffer protections to the Woolan Park wetland complex and less tree impacts and mitigation in the northeast quadrant. 2. The multi-functional greenway corridor shall incorporate trails and open space into the development. The trail shall extend from the existing trail in Natures Refuge around the north side of the pond in Outlot B, Natures Refuge and throughout Natures Refuge North and eventually connect to Andall Street. Utilities Public water, sanitary and storm sewer utilities will be installed within the development. Water and sanitary will extend north along Haywood Drive. The site is located in Sanitary Sewer District 2 (Sub-district 2K). Flow is collected southward to MCES Meter M211 and Gravity Interceptor 8361 along North Road which passes southwest through Circle Pines. PID# 05-31-22-42-0003 is located in Utility Staging Area 1A (2018-2025) and PID#05-31-22-13- 0001 is located in 1B (2025-2030). By resolution, the Council may move the one (1) parcel from Stage 1B (2025-2030) to Stage 1A (2018-2025). Municipal sanitary sewer and water also gets extended closer the Olive and Orange Street neighborhood which are smaller (<0.5 acre) lots on private septic systems and wells. Parks, Greenways and Trail Plan Per the City’s 2040 Parks, Greenways and Trails Plan, this development is within the Arena Acres and Wollan Park service areas. Arena Acres is a smaller 1 acre neighborhood park. 35 Wollan’s Park is an 18 acre open space wetland and not an active park. The Plan indicates a Future Neighborhood Park centrally located within the service area. The Park Board reviewed the concept plan on November 1, 2023. The Board recommended a 100% cash dedication in lieu of dedicating land for a neighborhood park. The cash dedication could be utilized for trails, providing leisure opportunities at Lino Lakes Elementary, and making enhancements to Arena Acres Park. Staff Comments: 1.The multi-functional greenway corridor shall incorporate trails and open space into the development. The trail shall extend from the existing trail in Natures Refuge around the north side of the pond in Outlot B, Natures Refuge and throughout Natures Refuge North and eventually connect to Andall Street. 2.A public value gained with a PUD is more fees collected through negotiated parkland dedication. Typically in a PUD, only parkland dedication and trail construction costs are credited back to the developer. The actual land costs of the 20ft wide trail corridor land is not credited back to the developer. This results in more parkland dedication fees collected by the City to be utilized in developing the park system. For example, in Natures Refuge approximately 2,350lf of trail were constructed. The approximate one (1) acre trail corridor (2,350lf x 20ft wide) is valued at approximately $50,000 that the City was able to collect and not credit back to the developer. Tree Preservation and Landscaping A Tree Preservation Plan and Landscape Plan in compliance with Section 1007.043 (17), Required Screening, Landscaping and Buffer Yards shall be submitted. Additional landscaping may be required as a condition of the PUD. Traditional/Conventional Development vs Conservation Development A traditional or conventional development uses the standard zoning district requirements that can result in a street grid development. Per City Code Section 1007.007: Subdivision Ordinance Definitions CONSERVATION DEVELOPMENT. The development pattern and technique whereby lots are arranged in closely related groups to preserve the natural amenities of the land through the creation of common open space. Per City Code Section 1001.026: 36 (4) Yield plan. If the project includes a conservation subdivision or planned unit development, the applicant shall submit a yield plan showing the maximum number of dwelling units that would be permitted given the minimum lot size and lot widths for conventional subdivisions and other requirements of the Lino Lakes Zoning and Subdivision Chapters. A conservation development is the same as a conservation subdivision. The applicant submitted a yield plan utilizing a similar street layout and 80ft wide lots. The plan generated 69 single family lots and a net density of 1.52 units per acre. This does not meet the required low density residential range of 1.6 to 3.0 units per acre. Additional lots would be required resulting in potentially greater wetland impacts. Another yield plan could have been submitted showing the maximum number of R-2 twins homes (approximately 135 units) that would be permitted using traditional zoning requirements. Attached is another example of a Traditional Development vs Conservation Development of the original 2006 Natures Refuge Concept Plan. The Traditional Development has 300 lots that extend into the wetlands, stormwater ponds, woodland areas, and open space and provides limited protection or public access to these amenities. The Conservation Development has 278 smaller lots that creates more protected accessible public open space and establishes the greenway corridor. The trail system in the conservation development is also incorporated into the greenway system vs. along the street creating a more enjoyable, safer, and valued recreational experience. The purpose of using the PUD zoning is to create a conservation development that establishes the defined public values of preserving and enhancing the on-site natural resources. The PUD also creates and enhances the greenway corridor and trails that are accessible to the public. Environmental Review Record As previously noted, in 2006 a mandatory Environmental Assessment Worksheet (EAW) was prepared for the original Natures Refuge concept because the proposed 278 housing units exceeded the 250 housing unit threshold. The EAW thoroughly analyzed potential impacts to wetlands, rare plant and animal species, floodplain, water quality, noise, traffic and archeology. It was determined the project did not have the potential for significant environmental effects and the Council passed Resolution No. 07-06 making a Negative Declaration on the Need for an EIS. The scope and size of the existing Natures Refuge and proposed Natures Refuge North (168 housing units on 155 gross acres) is smaller than the original 2006 proposal (278 housing units 37 on 232 gross acres). A revised EAW is not required because the 168 housing units do not exceed the 250 housing unit threshold. # Lots Acres Natures Refuge 60 95 Natures Refuge North 108 60 TOTAL 168 155 Wetlands Per the Wetland Delineation Report, thirteen (13) wetlands were delineated on site totaling 7.17 acres. As shown on the Wetland Buffer Exhibit: Acres Total Wetlands 7.17 Total Wetland Impacts 1.14 Wetland Buffer (Ave. 50ft) 4.24 Wetland Buffer (10ft min.) 1.32 Some of the delineated wetlands are in the Rice Creek Watershed District (RCWD) Wetland Management Corridor. Wetlands preserved on site will have to meet RCWD and City buffer requirements. Impacts will require mitigation and will be reviewed by RCWD. Floodplain There is no FEMA floodplain on site. Shoreland District The site is not located within the Shoreland Management Overlay District. Additional City and Government Agency Review Comments Lino Lakes Public Safety The Police Division supports connection to Andall Street. The connection is important for public safety response to and from the development. 38 The Fire Division also supports the Andall Street connection to improve response times to the entire area. City Engineer The City Engineer provided comments in the attached letter dated November 1, 2023. Environmental Board The Environmental Board reviewed the PUD concept plan on October 25, 2023. General comments included the need for a rare plant and animal survey, tree preservation, wetland protection and restoration. Park Board The Park Board reviewed the concept plan on November 1, 2023. The Board recommended a 100% cash dedication in lieu of dedicating land for a neighborhood park. The cash dedication could be utilized for trails, providing leisure opportunities at Lino Lakes Elementary, and making enhancements to Arena Acres Park. Since the meeting, staff reached out to the Forest Lake School Superintendent. The superintendent expressed an interest in furthering the conversation regarding a school-city partnership. Staff will continue those discussions with the school. Planning & Zoning Board The Planning & Zoning Board reviewed the PUD concept plan on November 8, 2023. The Board had the following general comments: •What are anticipated house prices? o Villa: starting $499,000 o Single Family: starting $550,000 •Why targeting older population target? o Demand for single level life cycle housing •Villas are not age-restricted •How many conservation developments has M/I Homes done? o Woodland Cove in Minnetrista, MN o Lakes in Blaine in Blaine, MN o Carmichael Ridge in Hudson, WI 39 •Are there future plans to develop Woolan Park? o Potential interpretive trail (passive park) •Keep Street D in proposed location to better preserve trees •Add trails, sidewalks and buffers throughout development •Mixed discussion on architecture standards and building design o Smaller villa garage size? o Garage in front of house? Perhaps limit the number of garages in front of house? •Four (4) access points into development good •Transition 80ft lots from current Natures Refuge •Further discussion with school regarding possible future park amenities •General support for the PUD concept plan The Board does recommend the applicant hold a neighborhood meeting prior to PUD Preliminary Plan/Preliminary Plat submittal. Carol Featherstone, 631 Andall Street, spoke. She understood development and the street connection to Andall Street would occur. She doesn’t want houses behind her and noted concern regarding traffic. PUD Preliminary Plan/Preliminary Plat The City’s review and comments on the concept plan’s relation to the Comprehensive Plan and development regulations does not grant any rights to the applicant to develop the property as depicted by the concept plan. A land use application for PUD Preliminary Plan/Preliminary Plat shall be required. The developer should have a neighborhood meeting prior to submittal of a PUD Preliminary Plan/Preliminary Plat. PUD Public Benefit vs PUD Flexibility Summary Per City Code Section 1007.024: (2)The PUD, by allowing deviation from the strict provisions of this ordinance related to setbacks, heights, lot area, width and depths, yards, etc., may be considered by the City when it would result in one or more of the following public benefits: (a)Implementation of a master plan consistent with the Planning District objectives of the Comprehensive Plan. 40 The need for a formal master plan was not identified for this area in the 2040 Comprehensive Plan. The proposed development is consistent with the 2006 EAW concept plan for low density single family residential conservation development. (b)Innovations in development that address growing demands for all styles of economic expansion, greater variety in lot size, configuration, home type, design, enhanced architectural standards, and siting of structures through the conservation and more efficient use of land in such developments. The applicant is proposing a conservation development with a mix of residential unit types on varying lot sizes. The villas provide a housing option with main-level living with association- maintain yards and snow removal which addresses life-cycle housing. (c)Preservation and enhancement of desirable site characteristics such as wildlife habitat, unique natural resources, existing vegetation, natural topography, geologic features and reduction of negative impacts on the environment. The conservation development preserves and enhances desirable site characteristics by minimizing wetland, woodland and rare plant species impacts. (d)Creative use of land and related physical development which allows a phased and orderly transition of varying land uses in close proximity to each other. The applicant is proposing single family detached lots adjacent to existing single family detached lots. The development transitions the larger 80ft wide lots along the west lot line near the existing Arena Acres to the 65ft wide lots to 50ft wide villas as you move east. (e)Efficient use of land resulting in smaller networks of utilities and streets thereby lowering development costs and public investments. The configuration of the lots preserve as many wetlands as possible and avoids a gas line easement that spans the site diagonally which results in a smaller network of utilities and streets. (f)Mix of land use types. There is no mix of land use types. (g)Provision of a housing type or target housing price that is desirable to the City. 41 The villas provide a housing option with main-level living with association-maintain yards and snow removal which addresses life-cycle housing. (h)Other public benefits and values as recognized in the City’s Comprehensive Plan. •Planning District 2 identifies Woolan Park as a natural resource that should be protected. The proposed development strategically includes a stormwater pond/open space buffer near the Woolan Park wetland complex. •A goal of the sanitary sewer plan is to provide service and capacity to developed areas of the city currently served by on-site systems. Municipal sanitary sewer and water also gets extended north which will eventually serve the Olive and Orange Street neighborhood which are smaller (<0.5 acre) lots on private septic systems and wells. •A goal of the Parks, Greenways & Trails Plan is to established greenway corridors. A multi-functional greenway corridor incorporating stormwater management, trails and open space is established with the development. Summary Public Benefit Gained: 1.Conservation development with a mix of residential house types on varying lot sizes that protects and enhances the on-site natural resources such as wetlands, woodlands, rare plant species, and open space that are accessible to the general public. 2.Main-level living with association-maintain yards and snow removal which addresses life-cycle housing 3.Preserved wetlands and established wetland buffers/conservation easements 4.Orderly transition from existing large lot single family neighborhood to smaller single family detached lots 5.Efficient use of land resulting in smaller network of utilities and streets 6.Protection of Woolan Park wetland complex 7.Extension of sanitary sewer to eventually serve Olive and Orange Street neighborhood currently served by on-site systems. 8.Establish multi-functional greenway corridor and trail system that is accessible to the public. 9.More parkland dedication fees collected Flexibility Provided: 1.Lot Sizes < 7,500 sf 2.Lot Widths < 60ft 42 3.Building Setbacks (street and side) 4.Garage sizes < 520sf 5.Garage forward of house 6.Length of garage wall > 50% structure facade Next Steps If the applicant decides to move forward with the project: 1.The applicant will hold a neighborhood meeting (if required by the Council). 2.The applicant will submit a land use application. 3.A public hearing notice will be posted in the newspaper and mailed to residents. 4.A public hearing will be held by the Planning & Zoning Board. The Board will make recommendation to the City Council. 5.The City Council will make the final decision. The date of the neighborhood meeting will be determined by the applicant. The dates of the City meetings will be determined based on when a complete land use application is submitted. REQUESTED COUNCIL DIRECTION Staff is requesting feedback from the City Council: 1.Are there other Benefits Gained or Flexibility Provided? 2.Thoughts on PUD flexibility for lot widths, lot sizes, setbacks and building & garage design standards? 3.Should the applicant be required to hold a neighborhood meeting prior to PUD Preliminary Plan/Preliminary Plat submittal? ATTACHMENTS 1.Site Location and Aerial Map 2.Applicant Narrative 3.Concept Plan with Aerial 4.Concept Plan with Wetland Buffers and Lot Sizes 5.2006 Concept Plan-Traditional vs Conservation Subdivision 6.Yield Plan 7.House Plans 8.City Engineer Memo dated November 1, 2023 9.Environmental Coordinator Memo dated October 30, 2023 10.Park Board Memo dated November 2, 2023 43 ³ Natures Refuge North Owner Information: Disclaimer: Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This is not a legal document and should not besubstituted for a title search, appraisal, survey, or for zoning verification. Date: 11/3/20231:9,600Anoka County GIS Parcel Information: Approx. Acres:Commissioner: Plat: Attachment 1: Site Location and Aerial Map 44 CONCEPT PLAN NATURES REFUGE NORTH Attachment 2: Applicant Narrative 45 INTRODUCTION M/I Homes of Minneapolis/St. Paul, LLC (M/I Homes) is submitting an application for a concept plan for a Planned Unit Development (PUD) for land north of Natures Refuge. The proposed concept plan proposes 108 lots on an approximately 59.30-acre site. ABOUT M/I HOMES M/I Homes has been in business for over 40 years and has built over 140,000 homes in 17 markets within the United States. We entered the Twin Cities Market in 2015 by purchasing Hans Hagen Homes. Hans Hagen Homes was founded over 50 years ago and was one of the largest and oldest home builders in the Minneapolis market. PLANNED UNIT DEVELOPMENT We are requesting a PUD for this development in order to provide a variety of housing types. Our development to the south, Natures Refuge, has 80-foot-wide lots, and this proposed development will provide opportunity for those who desire smaller lots with less maintenance. The villa lots will also provide a housing option with main-level living with association-maintained yards and snow removal. The City of Lino Lakes allows for development through a PUD if it results in public benefit as outlined in the City’s PUD ordinance. We believe this proposed development provides the following public benefits: •Addressing growing demands for all styles of economic expansion, greater variety in lot size, configuration, home type, design, enhanced architectural standards, and siting of structures through the conservation and more efficient use of land in such developments. As previously mentioned, the siteoffers a variety of lot sizes to accommodate the different needs and desires of our customers. Additionally, the main-level villa homes that have association-maintained yards and snow removal are popular with our senior buyers who are looking for a more care-free living lifestyle. The configuration of the lots works to preserve as many wetlands as possible and avoids a gas line easement that spans the site diagonally. •Preservation and enhancement of desirable site characteristics such as wildlife habitat, unique natural resources, existing vegetation, natural topography, geologic features and reduction of negative impacts on the environment. As mentioned, the site design works to preserve as many wetlands as possible. We believe the general requirements for a PUD are met in the following ways: •Public or common open space to meet minimum requirements established in the ordinance. The site provides approximately 30 acres of open space. •If PUD includes preservation of natural habitat, those habitats shall be permanently protected through aconservation easement or other legally binding agreement. We recorded a conservation easement and WMC Buffer Declaration in Natures Refuge and are willing to record similar documents against the open space. •Homeowners Association Required. The lots will be governed by a homeowner’s association (HOA) as further explained below. SITE PLAN The proposed development has a total of 108 lots consisting of nine 80-foot-wide single-family lots; 39 65- foot-wide single-family lots; and 60 50-foot-wide villa lots. The following table compares the proposed standards to the Two Family Residential (R-2) zoning district. The site is currently zoned Rural Executive (R-X). 46 Standard R-2 Zoning Standard Large Single- Family Lots Single-Family Lots Villa Lots Minimum Lot Size 7,500 square feet 10,000 square feet 8,500 square feet* 6,700 square feet* Minimum Lot Width 60 feet 80 feet 65 feet 50 feet Minimum Lot Depth 125 feet 138 feet 132 feet 135 feet Minimum Front Setback 25 feet 30 feet 30 feet 25 feet Minimum Side Setback 10 feet 10 feet 7.5 feet 5 feet Minimum Corner Side Setback Not specified 30 feet 20 feet 20 feet Rear Setback 25 feet 30 feet 30 feet 30 feet Impervious Surface 65% Further review needs to be done to assess if we will be asking for flexibility on this with the Preliminary PUD application. *This may change with the Preliminary PUD application There are three proposed street connections, one from the south from Natures Refuge via Haywood Drive, one to the west to an existing development and one to the east for future development. The proposed plan takes care to avoid as many wetlands as possible and contemplates a 100-foot-wide gas line easement spanning the site diagonally. GARAGE ARCHITECTURAL STANDARDS AND SIZE In addition to the flexibility in standards outlined above, we are requesting flexibility from garage requirements outlined in Sections 1007.043: R-2, Two Family Residential District and 1007.043: General Building and Use Provisions. Below outlines the standards from which we are requesting flexibility and the reasoning behind the requests. Requested Flexibility for Villa (One-Story) Lots •Standard (1007.043(2)(a)(3)): All dwellings shall have a garage that is a minimum of 20 feet in width and has a minimum footprint of 520 square feet.o Request: We are requesting a minimum garage width of 19.5 feet and a minimum footprint of 400 square feet for our villa homes. The garages on our single-family homes meet these city standards, and so we are only requesting this flexibility on the villa lots. M/I Homes understands that Lino Lakes has this regulation in order to avoid outdoor storage of extra vehicles, boats, trailers, etc., but we do not foresee this to be an issue in these homes. First, many of these The Homeowners Association that establishes the rules and regulations for this community strictly prohibits the use of garages solely for storage. It requires the parking of at least one automobile in the garage and that trailers and other recreational equipment bekept in garages when not in use. The association is responsible for the enforcement of these rules, and so enforcement by the city would not be required. The association also provides snow and lawn care, so the need for storage is reduced compared to a single-family home where there may be more than two cars and the need for storing lawnmowers, snowblowers,etc. Additionally, villa home buyers are more often than not empty nesters, snowbirds, or single owners. Therefore, it is not common for these households to have more than two cars, so there is less need for storage than a nuclear family might have. Finally, many of our villa plans have attics in the garages for additional storage. Requested Flexibility for both Villa (One-Story) and Single Family (Multi-Story) Lots •Standard (1007.092 (4)(b)(1): All garages, except side or rear loaded garages, shall not protrude forward of the front wall of the house, unless the house includes a front porch that is unenclosed, a 47 minimum of six (6) feet in depth, and extends across 100 percent of the front façade of the house. The garage shall then not protrude forward of the front porch. o Request: We are requesting that this standard be waived. M/I Homes has several elevations for each floor plan that provide enhanced architectural features that allow for visual interest throughout the community. We offer a wide variety of materials and colors to break up the façade. This is an extension of the existing Natures Refuge, and we want to create a cohesive neighborhood that will be pleasing to the homeowners. Additionally, the Watermark development was granted similar flexibility with their garages, which is appropriate when introducing different housing styles. •Standard (1007.092 (4)(b)(2): If the garage door faces the street, the length of the garage wall facing the street shall not be greater than 50 percent of the length of the entire front façade of the structure; except on houses that comply with all of the following conditions:o The second floor living space extends over the two-car portion of the garage; andoThe garage doors are decorative and have a strip of windows; andoGarages in excess of two (2) stalls shall be broken up so the additional stalls are recessed two (2) feet from the main garage façade; andoGarage width does not exceed 32 feet. Request: We are requesting that this standard be amended to allow garage walls to be up to 67% of the length of the entire front façade. M/I Homes has internal anti- monotony rules in our communities to ensure a wide variety of elevations and finishes that result in a pleasing streetscape. The garage doors will be decorative and have a strip of windows, and garages in excess of two (2) stalls will be offset by aminimum of two (2) feet. This will apply to all lots. This is also a flexibility that has been granted in the Watermark development. ELEVATIONS Example elevations of our single-family and villa product have been provided. These are just an example of the many elevations we offer. We also have anti-monotony requirements to ensure that very similar elevations are not adjacent to one another within the community to preserve visual interest. DENSITY The total site area is 59.30 acres with 6.05 acres of wetlands and 4.31 acres of wetland buffers. The planned density for this area is 1.6-3 units per acre. Netting out wetlands and wetland buffers, we are proposing a density of 2.21 units per acre, well below the maximum-allowed density. Netting out the gas line easement, which is 3.45 acres, we are at a density of 2.41 units per acre, however, the Metropolitan Council does not net out utility easements when calculating density. The wetlands and their required buffers as well as the gas line easement create a challenge in being able to meet the required minimum density without creating smaller lots. With this site plan, 80-foot lots would yield 69 lots as shown in the Yield Plan Density Exhibit, which would result in a density of 1.52 units per acre, which is below the minimum density planned for this area. RESTRICTIVE COVENANTS The development will have an HOA that will provide for the maintenance of the overall common elements in the community, including landscaping of the common areas as applicable and management of the natural resources. The HOA will also provide lawn care and snow removal for villa lots. Additionally, restrictions will 48 be placed on outdoor storage and parking (no boats, campers, or trailers) in order to keep the community looking orderly and well maintained. 49 EXAMPLE ELEVATIONS – VILLAS The Willow The Cedarwood 50 EXAMPLE ELEVATIONS – SINGLE FAMILY The Taylor The Victoria 51 WE T LAND WETLANDW E T L A N D WETLANDWETL A N D WETLANDWETLANDWETLAND2345678910111213141516171819202122232425262728293031323334353637394041424344454647481384950515253545556575859606162636465666768697071727374757677787980818283848586878889909193949596979899100101102103104105106WTLDWT LD WT LD 1071089218 EX. WETLANDWETLANDWETLANDWETLANDWETLANDS T R E E T A R E V I E W C O P Yof CONCEPT PLAN A W/ARIALREVISIONS3. 10/13/2023 Revise layout.4.5.6.DRAWN BY:ISSUE DATE:NATURES REFUGE NORTH Lino Lakes, Minnesota f:\jobs\5401 - 5420\5412-03 - natures refuge north\cad c3d\survey\layouts\5412.03 layout 3.dwgSave Date:10/13/23 FILE NO:XXX22PONDSTRE E T C STREET DSTREET BSTREET EANDALL STREETPONDPONDPONDM/I HOMES OF MINNEAPOLIS, LLC 5354 Parkdale Drive, #100 St. Louis Park, MN 55416 HAYWOOD DRIVEC#08/28/20231. 09/14/2023 Revise layout.GASLINE EASEMENTPROPOSED 100'2. 10/02/2023 Revise layout.SITE DATA NOTES LEGAL DESCRIPTION Attachment 3: Concept Plan with Aerial52 WE T LAND WETLANDW E T L A N D WETLANDWETL A N D WETLANDWETLANDWETLAND2345678910111213141516171819202122232425262728293031323334353637394041424344454647481384950515253545556575859606162636465666768697071727374757677787980818283848586878889909193949596979899100101102103104105106WTLDWT LD WT LD 1071089218 EX. WETLANDWETLANDWETLANDWETLANDWETLANDSITE DATAS T R E E T A R E V I E W C O P Yof REVISIONS1.2.3.4.5.6.DRAWN BY:ISSUE DATE:C#10/03/2023f:\jobs\5401 - 5420\5412-03 - natures refuge north\cad c3d\survey\layouts\5412.03 layout 3.dwgSave Date:10/03/23 FILE NO:XXX11POND NOTES STREET C STREET DSTREET BSTREET EANDALL STREETPONDPONDPONDWETLAND BUFFER EXHIBIT NATURES REFUGE NORTH Lino Lakes, Minnesota M/I HOMES OF MINNEAPOLIS, LLC 5354 Parkdale Drive, #100 St. Louis Park, MN 55416 HAYWOOD DRIVEGASLINE EASEMENTPROPOSED 100'WETLAND SUMMARYAttachment 4: Concept Plan with Wetland Buffers and Lot Sizes53 LINO LAKES NATURE’S REFUGE6 Traditional Development (300)Conservation Development (278) Attachment 5: 2006 Concept Plan 54 LINO LAKES NATURE’S REFUGE7 Traditional Development (300)Conservation Development (278) 55 LINO LAKES NATURE’S REFUGE8 Traditional Development (300)Conservation Development (278) 56 LINO LAKES NATURE’S REFUGE9 Traditional Development (300)Conservation Development (278) 57 WE T LAND WETLANDW E T L A N D WETLANDWETL A N D WETLANDWETLANDWETLAND234567891011121314151617181920212223242526272829303132333536373839404142434413445464748495051525354555657585960616263646566676869WTLDWT LD WT LD 18 EX. WETLANDWETLANDWETLANDWETLANDWETLANDSITE DATAS T R E E T A R E V I E W C O P Yof REVISIONS1.2.3.4.5.6.DRAWN BY:ISSUE DATE:C#10/13/2023f:\jobs\5401 - 5420\5412-03 - natures refuge north\cad c3d\survey\layouts\5412.03 layout 3 yield plan.dwgSave Date:10/13/23 FILE NO:XXX11PONDSTREET C STREET DSTREET BSTREET EANDALL STREETPONDPONDPONDCONCEPT YIELD PLAN NATURES REFUGE NORTH Lino Lakes, Minnesota M/I HOMES OF MINNEAPOLIS, LLC 5354 Parkdale Drive, #100 St. Louis Park, MN 55416 HAYWOOD DRIVEGASLINE EASEMENTPROPOSED 100' LEGAL DESCRIPTION NOTES PONDAttachment 6: Yield Plan58 XXXX 3/8"=1'-0" 1 FRONT ELEVATION A - STONE FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- A Single Family Home Attachment 7: House Plans 59 XXXX FRONT ELEVATIONBA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION B - STONE B 60 XXXX FRONT ELEVATIONCA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION C - STONE 3/4"=1'-0" 2 COLUMN DETAIL C 61 XXXX FRONT ELEVATIONDA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION D - STONE D 62 XXXX FRONT ELEVATIONEA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION E - STONE 1/2"=1'-0" 2 COLUMN DETAILS E 63 XXXX FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION A - STONE A1 64 ADD SHEETROCK TO FINISH GARAGE ALL WALLS & CEILINGS *** FIRE TAPED ONLY ***MAIN LEVEL FLOOR PLANADrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:XX 08/22/2018 -------COMMUNITYSTREET ADDRESSCITY, MNALEXANDERCUSTOMER-- -- FLOOR PLAN NOTES LEGEND FLOOR AREAS (S.F.) 1/4"=1'-0" 1 MAIN LEVEL FLOOR PLAN A4 65 XXXX Drawing No.No.Revision1Community:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416786.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: BP 09/19/18 Job # -XXFinal ApprovalDateminneapolispermits@MIHOMES.comCOMMUNITYSTREET ADDRESSCITY, MNJORDANCUSTOMER-- -- B1FRONT ELEVATIONBA 3/8"=1'-0" 1 FRONT ELEVATION B Single Family Home 66 XXXX Drawing No.No.Revision1Community:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416786.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: BP 09/19/18 Job # -XXFinal ApprovalDateminneapolispermits@MIHOMES.comCOMMUNITYSTREET ADDRESSCITY, MNJORDANCUSTOMER-- -- C1FRONT ELEVATIONCA 3/8"=1'-0" 1 FRONT ELEVATION C 67 XXXX Drawing No.No.Revision1Community:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416786.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: BP 09/19/18 Job # -XXFinal ApprovalDateminneapolispermits@MIHOMES.comCOMMUNITYSTREET ADDRESSCITY, MNJORDANCUSTOMER-- -- A1FRONT ELEVATIONAA 3/8"=1'-0" 1 FRONT ELEVATION A 2 COLUMN DETAILS 3/4"=1'-0" 68 A A A A A 3/16"=1'-0" 1 SIDE ELEVATION 3/16"=1'-0" 2 REAR ELEVATION 3/16"=1'-0" 3 SIDE ELEVATION4ROOF PLAN ROOF PLAN NOTES 1/8"=1'-0" Drawing No.No.Revision1Community:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416786.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: BP 09/19/18 Job # -XXFinal ApprovalDateminneapolispermits@MIHOMES.comCOMMUNITYSTREET ADDRESSCITY, MNJORDANCUSTOMER-- -- A2ROOF PLANAEXTERIOR ELEVATIONS69 1/4"=1'-0" 1 MAIN LEVEL FLOOR PLAN Drawing No.No.Revision1Community:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416786.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: BP 09/19/18 Job # -XXFinal ApprovalDateminneapolispermits@MIHOMES.comCOMMUNITYSTREET ADDRESSCITY, MNJORDANCUSTOMER-- -- A4MAIN LEVEL FLOOR PLANAFLOOR PLAN NOTES LEGEND FLOOR AREAS (S.F.) 70 X X X X 3/8"=1'-0" 1 FRONT ELEVATION A FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- A 71 XXXX 3/8"=1'-0" 1 FRONT ELEVATION A FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- AS 72 XXXX FRONT ELEVATIONBA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION B B 73 XXXX FRONT ELEVATIONCA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- 3/8"=1'-0" 1 FRONT ELEVATION C C 74 X X X X 3/8"=1'-0" 1 FRONT ELEVATION A FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- A1 75 XXXX 3/8"=1'-0" 1 FRONT ELEVATION A - OPT. STONE FRONT ELEVATIONAA Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- AS1 76 48" X 60" MECHANICALPAD WITH 30" CLEARSPACE AS PER CODE(HIGH EFFICIENCY FURNACE)(RETURN AIR CHASE)OPTIONAL AIR EXCHANGEROPTIONAL HUMIDIFIER ADD SHEETROCK TO FINISH GARAGE ALL WALLS & CEILINGS*** FIRE TAPED ONLY ***MAIN LEVEL FLOOR PLANADrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 01/16/2023 -------COMMUNITYSTREET ADDRESSCITY, MNALPINECUSTOMER-- -- 1/4"=1'-0" 1 MAIN LEVEL FLOOR PLAN A4 77 XXXX 3/8"=1'-0" 1 FRONT ELEVATION B - STONE Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A FRONT ELEVATIONBBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- BS 78 XXXX Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A FRONT ELEVATIONCBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- CS 3/8"=1'-0" 1 FRONT ELEVATION C - STONE 79 XXXX Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A FRONT ELEVATIONDBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- DS 3/8"=1'-0" 1 FRONT ELEVATION D - STONE 80 XXXX Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A FRONT ELEVATIONFSBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- FS 3/8"=1'-0" 1 FRONT ELEVATION F - STONE 81 XXXX Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A FRONT ELEVATIONBBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- BS1 3/8"=1'-0" 1 FRONT ELEVATION B - STONE 82 FINISH GARAGE ADD SHEETROCK TO ALL WALLS & CEILINGS *** FIRE TAPED ONLY *** W D Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:MAIN LEVEL FLOOR PLANBBP --/--/---- -------COMMUNITYSTREET ADDRESSCITY, MNHILLCRESTCUSTOMER-- -- BS4 FLOOR PLAN NOTES LEGEND FLOOR AREAS (S.F.) 1/4"=1'-0" 1 MAIN LEVEL FLOOR PLAN 83 XXXX1 3/8"=1'-0" FRONT ELEVATION - A STONE A PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- --EXTERIOR ELEVATIONASDrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A 84 XXXX1 3/8"=1'-0" FRONT ELEVATION - B STONE A Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- --EXTERIOR ELEVATIONBSB 85 XXXX 1 3/8"=1'-0" FRONT ELEVATION - C STONE A Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- --EXTERIOR ELEVATIONCSC 86 XXXX1 3/8"=1'-0" FRONT ELEVATION - D STONE A EXTERIOR ELEVATIONDSDrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- -- D 87 XXXX1 3/8"=1'-0" FRONT ELEVATION - E STONE A EXTERIOR ELEVATIONSESDrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- -- E 88 XXXX1 3/8"=1'-0" FRONT ELEVATION- A STONE A PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- --EXTERIOR ELEVATIONASDrawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:A1 89 ADD SHEETROCK TO FINISH GARAGE ALL WALLS & CEILINGS *** FIRE TAPED ONLY *** D W 1/4"=1'-0" 1 MAIN LEVEL FLOOR PLAN Drawing No.Revisions / Custom OptionsCommunity:Address:City:Sheet Title:5354 Parkdale Dr. #100St. Louis Park, MN 55416763.586.7200Lot: Block:Date ByThese plans are exclusive property of M/I Homes. Alldrawings and specifications are instruments ofservice copyrighted by M/I Homes, Inc. and must bereturned upon request. These plans are forconstruction purposes only. These plans may varyfrom model homes and marketing materials.Contractor to verify suitability of plans with owner.These plans are exclusive property of M/I Homes.Model:Elevation:Client:This drawing is intended to be printed at 22"x34". Drawing is half scale when printed at 11"x17" Date: Drawn By: Job #XXFinal ApprovalDateminneapolispermits@MIHOMES.comAddition:PFG 11/09/2020 -------COMMUNITYSTREET ADDRESSCITY, MNWILLOW IICUSTOMER-- --MAIN LEVEL FLOOR PLANAFLOOR PLAN NOTES LEGEND FLOOR AREAS (S.F.) A4 90 Memorandum To: Katie Larsen, Lino Lakes City Planner From: Kris Keller PE, WSB Diane Hankee PE, Lino Lakes City Engineer Date: November 1, 2023 Re: Natures Refuge North Concept Plan Review 023898-000 WSB’s review of the Concept Plans for the Natures Refuge North development in Lino Lakes, MN, prepared by Carlson McCain and received October 10, 2023. Our comments were made on the following documents: •Natures Refuge North Concept Plan prepared by Carlson McCain, dated October 2,2023. The following review comments should be responded to in writing by the applicant. Engineering •General The Natures Refuge North Addition is the second phase of the overall Natures Refuge development which includes 60 acres north of CSAH 14 (Main Street), west of CSAH 23 (Lake Street) and east of Wood Duck Trail. The current conceptual project proposes 48 single family houses, 60 villa lots and associated infrastructure. This property was originally part of a larger development of which an Environmental Assessment Worksheet (EAW) was prepared. The evaluation concluded that the project did not have the potential for significant environmental effects. •Grading The Natures Refuge North Addition includes site grading for the 108 units as well as extensions of Haywood Drive and three local streets that are yet to be named. •Stormwater Management Stormwater management for the Natures Refuge North Addition has not yet been proposed and will need to be submitted for preliminary plat by the applicant. It is anticipated that the development will include a storm sewer conveyance, rear yard drainage, and ponding systems, consistent with the original Natures Refuge development. The systems shall meet the City’s and Rice Creek Watershed District’s (RCWD) Stormwater Management requirements. Attachment 8: City Engineer Memo dated November 1, 2023 91 •Water Supply Water supply for the Natures Refuge North Addition has not yet been proposed and will need to be submitted for preliminary plat by the applicant. It is anticipated that the existing 16” DIP trunk main on Haywood Drive will need to be extended north through the development to the eastern boundary similar to what is shown in the City’s 2040 Comprehensive Plan. A 12” stub will need to be extended to the west towards Arena Acres and Andall Street. Otherwise, the development will include a water system with predominately 8- inch diameter ductile iron pipe (DIP) water main with 1-inch Type K copper services being extended to each lot, consistent with the original Natures Refuge development. •Sanitary Sewer Sanitary sewer collection for the Natures Refuge North Addition has not yet been proposed and will need to be submitted for preliminary plat by the applicant. It is anticipated that the existing 10- inch diameter poly-vinyl chloride (PVC) trunk main on Haywood Drive will be extended north to serve a portion of the proposed addition. The remainder of the addition will need to be evaluated by the applicant as to whether a lift station as shown in the City’s 2040 Comprehensive Plan is necessary. If necessary, the lift station will need to be oversized to accommodate the remaining sanitary sewer district 2K and a portion of 2A. Oversizing costs for the lift station will be credited by the City. The site will otherwise be served by 8- inch diameter main along with 4-inch Schedule 40 PVC service pipe to each lot. Additional sanitary sewer stubs will be extended to the west, north, and east. The proposed sanitary sewer is consistent with the with the original Natures Refuge development. •Transportation A general street layout has been proposed with the Concept Plan. The City of Lino Lakes Comprehensive Plan calls for neighborhood connections and to that end the applicant is showing a connection to Andall Street in the westerly Arena Acres neighborhood. The City’s Engineering and City Public Safety departments submit that the roadway connection to Andall Street shall be constructed. The roads stubbed to the north and east development limits will need to be evaluated for feasibility with future connections and potential wetland impacts. The Pine Oaks Addition that will be connected to in the east has been previously platted and is anticipated that it would likely be replatted as many of the conditions and requirements have changed. Trails and sidewalks Trails and sidewalks are not shown on the submitted Concept Plan. Trails and sidewalks will need to be extended through the site per the direction of the City Planner. •Wetlands and Mitigation Plan A wetlands and mitigation plan will need to be submitted, reviewed, and approved through RCWD and the City. Comments: 92 1.Note, wetland buffers meeting minimum and average requirements will be required around all wetland areas following construction. •Landscaping A Landscape Plan for Natures Refuge North Addition has not yet been submitted. One will need to be submitted and reviewed by staff and the City’s Environmental Coordinator. The Environmental Coordinator will provide separate comments. •Floodplain The Natures Refuge North Addition does not impact the existing floodplain. •Drainage and Utility Easements Roadways are proposed within right-of-way and lots include standard drainage and utility easements. Larger drainage and utility easements will be required to be provided over any utilities outside the right of way and any surface water management features •Development Agreement A development agreement will be required with the final plat. •Grading Agreement Grading agreement not required at this time. •Stormwater Maintenance Agreement The stormwater maintenance for public facilities in the Natures Refuge North Addition will be covered under the City’s Programmatic Stormwater Management Agreement after the facilities have been installed and accepted by the City. Borrow areas / Lakes area will be maintained by the HOA. •Permits Required Required permits will be determined at the time of preliminary plat submittal. Potential permits may include some of the following and others: 1.NPDES General Construction Permit 2.City of Lino Lakes Zoning Permit for Construction 3.Minnesota Pollution Control Agency Sanitary Sewer Extension Permit 4.Minnesota Department of Health 5.Rice Creek Watershed District Permit If you or the applicant have any questions regarding these comments, please contact Kris Keller at (612) 419-3083 or kkeller@wsbeng.com. You may also contact Diane Hankee at (651) 982-2430 or dhankee@linolakes.us. 93 To: Katie Larsen From: Andy Nelson Date: 10/30/23 Re: Environmental Comments/10-25-23/Natures Refuge North Environmental Board had the following comments at the 10-25-23 EB meeting: 1. A new rare plant and animal survey must be completed for the project area. 2.If rare species are found on site, design layout should be revised to avoid impacts to these species. 3.If rare species are found on site and impacts are unavoidable, include features thatminimize impacts (ex: buffers around rare plant locations for any that can bepreserved, surmountable curbs to facilitate Blanding’s turtle movement, restoration of undisturbed project areas). DNR permits may be required for any impacts to rare species. 4.Coordinate with the Rare Plant Rescue group (contact Carrie Taylor at AnokaConservation District) to allow for transport of any rare plants for which impact is unavoidable to a donor site, such as Wollan’s Park Wetland Bank in Lino Lakes. 5. A tree survey and inventory must be completed. 6.Preserve as many trees as possible, particularly along the west and north perimeters of the site to provide buffer and screening between project site andexisting residential lots. Tree protection zones in accordance with the City TreeProtection Fence Detail must be shown for all trees that are being preserved.These zones must be shown on the Tree Preservation Plan and Grading Planssubmitted at the Preliminary Plat phase. 7. Consider restoration of upland and wetland areas as a community benefit. Environmental Memo Attachment 9: Environmental Coordinator memo dated October 30, 2023 94 8.The Board has general concerns related to the extensive tree removals, wetland impacts, and potential impacts to rare plant and animal species associated with this project. Impacts to trees, wetlands, and rare plants and animals should be avoided orminimized wherever possible. 95 DATE: November 2, 2023 TO: Katie Larsen, City Planner FROM: Rick DeGardner, Public Services Director RE: Natures Refuge North Park Board Recommendation The Park Board discussed the Natures Refuge North concept plan during the November 1, 2023 Park Board meeting. The Park Board has recommended a 100% cash dedication in lieu of dedicating land for a neighborhood park. The cash dedication could be utilized for trails, providing leisure opportunities at Lino Lakes Elementary, and making enhancements to Arena Acres Park. As indicated in the 2040 Lino Lakes Comprehensive Plan, trails establishing a linear greenway should be incorporated into plans that include connectivity to the north, east, south, and west of the project site. Obviously, any improvements at Lino Lakes Elementary would require discussions with the Forest Lake School District. The Park Board feels this collaborative arrangement of sharing resources could provide tremendous benefits for the students and general public. While a majority of the potential park amenities would conceptually be located at Lino Lakes Elementary, the Park Board felt it was important to ensure Natures Refuge North connects to Andall Street to provide pedestrian access to Arena Acres Park. Opportunities to enhance Arena Acres Park include replacing the playground structure that was installed in 1999. Attachment 10: Park Board Memo dated November 2, 2023 96 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 3 STAFF ORIGINATOR: Katie Larsen, City Planner WORK SESSION DATE: December 4, 2023 TOPIC: 440 Park Court-Lino Lakes Tech Center Concept Plan Review #2 BACKGROUND At the August 7, 2023 Work Session, staff and City Council reviewed a concept plan for 440 Park Court-Lino Lakes Tech Center. The applicant, Lariat Companies, Inc., has submitted a second revised concept plan for review. The development proposes a 36,000 sf multi-tenant industrial and indoor self-storage building on the south end of the site. The north end of the site is the existing Lino Lakes Storage. This Work Session staff report provide an update to the August 7, 2023 Work Session staff report. Changes are either narratively described or shown as strikethrough (deletions) or underline (additions). Future Land Use Applications may include: •Conditional Use Permit for two (2) or more principal buildings •Site and Building Plan Review This staff report is based on the followings plan sets: •ALTA Survey prepared by E.G. Rud & Sons, Inc. dated June 8, 2023 •Revised Site Plan prepared by Amcon dated June 6, 2023 November 13, 2023 •Fire Truck Access-Site Plan prepared by Amcon dated July 12, 2023 •Site Photos prepared by Amcon dated November 13, 2023 •Floor Plan and Building Elevations prepared by Amcon dated June 6, 2023 •Response comments prepared by Amcon dated November 13, 2023 •Applicant Narrative prepared by Bruce Hellier Greg Kinney dated June 13, 2023 November 13, 2023 •Trip General Statement prepared by Traffic Impact Group, LLC dated June 13, 2023 •Wetland Delineation Report prepared by Jacobson Environmental, PLLC dated May 11, 2023 97 • Response Action Plan/Contingency Action Plan prepared by American Engineering Testing, Inc. dated August 27, 2018 ANALYSIS History On September 10, 2018, the City Council passed Resolution No. 18-103 approving a conditional use permit for the mini self-storage facility located on Phase I, the north half of the 440 Park Court site. Phase II, the south half of the site, was intended for additional mini self-storage facilities; however, in January 2023, the new zoning ordinance was adopted and mini self- storage facilities are no longer allowed in the LI, Light Industrial zoning district. The applicant is proposing to construct an industrial building with eleven (11) multi-tenant industrial units to be used by construction related businesses. The building will also have an indoor self-storage facility. See the attached applicant’s narrative for a detailed project description. Surrounding Zoning and Land Use This general area west of Lake Drive has been zoned for light industrial use since at least the 1987 zoning map. This general area east of Lake Drive has been zoned for residential use since at least the 1987 zoning map. Zoning and Land Use The subject site is zoned LI, Light Industrial. Construction related business and indoor self- storage are permitted uses; however, a conditional use permit would be needed to allow for two (2) or more principal buildings on site (existing mini-storage facilities and industrial building/storage). Staff Comments: 1. Staff recommends only permitted uses listed in the LI, Light Industrial zoning district be allowed to operate in the multi-tenant industrial building units. Conditional uses would not be allowed. a. For example, auto repair or restoration would not be allowed. 2. Indoor self-storage or storage of personal items in the multi-tenant industrial building units/bays would not be allowed. a. The intent of the units is to provide a location for smaller industrial users to operate. b. Per City Code Section 1007.001 Definitions, outdoor access to individual units is prohibited for indoor self-storage. 98 SELF-STORAGE, INDOOR. A fully enclosed, climate-controlled building that contains separate, individual and private storage spaces of varying sizes, leased or rented on an individual basis for the storage of personal property. Individual renters’ control and access individual storage spaces and each unit must be directly accessed from the interior of the building via its own access door. Outdoor access to individual units is prohibited. Ancillary retail sales of related items, such as moving supplies, and facility offices may also be included. Such facilities to be used for storage only. Site and Building Plan Review The total site is 5.74 acres. This Phase II area is approximately 2.5 acres. Per the site plan, the building has eight (8) 25’ x 60’ 26’ x 58’(1,500sf) industrial units along the north side. On the east side, there are three (3) 25’ x 40’ (1,000sf) industrial units. The building also has a 120’ x 160’ (19,200sf) 112’ x 170’ (20,250sf) indoor self-storage area. There is one (1) mechanical room. The total building is 36,000sf. The site plan shows 18 27 parking stalls. The existing stormwater pond is proposed to be expanded to the south. Total site impervious coverage is 56% which is less than the maximum 75% allowed. Access to Phase II is proposed through the Phase I mini self-storage private driveways. No additional access onto CSAH 23(Lake Drive) is allowed. An 8ft privacy fence and landscaping is shown along the east lot line. Staff Comments: 1. The site and building plan shall meet the performance standards of the City zoning ordinance. 2. The front lot line is along Park Court; therefore, the rear lot line is along the south lot line and the side lot line is along the west lot line. a. The side lot line shall be revised to 10ft. 3. Per the June 23, 2023 Lino Lakes Public Safety Memo, Deputy Director Dan L’Allier has concerns about movability of fire apparatus to the access the buildings. A turning radius study is required was submitted using Lino Lakes apparatus templates. a. The applicant submitted a turning radius plan sheet. Per the attached November 27, 2023 Public Safety Memo, the Fire Division still has concerns regarding emergency vehicle and personnel access to the building. The indoor-storage staging area also poses conflicts. 4. How do emergency vehicles access the industrial building? a. Per the applicant’s response letter, “Same entrance as the existing phase I storage buildings, from Park Court. Site access is not allowed from Lake Drive per Anoka County Access Policy (per WSB review, dated 7/ 5/ 23).” 5. How do the general public and employees access the industrial building through the locked gate of the mini self-storage? a. Per the applicant’s response letter, “Employees and people with a storage or leased space will have keycard access. Any clients visiting a business will need to contact the business for access upon entering.” 99 6. Parking spaces were revised using City ordinance which requires 2 spaces for each employee for Contractor’s Offices and 1 space for each 500 sf of gross floor area for Light Manufacturing. a. Per the applicant’s narrative, a variety of industrial uses are proposed on site other than just warehousing. b. Parking space requirements shall be re-evaluated have been revised. i. 8 stalls x 3 = 24 ii. 3 stalls x 2 = 6 iii. 10 stalls for internal storage iv. 40 stalls total required v. 27 stalls provided vi. 19 proof of parking to the west c. The revised site plan shows 19 proof of parking stalls to the west of the building; however, these stalls are not very accessible to the 11 bay tenants/customers or users of the indoor storage facility. d. If customers are proposed on site, ADA needs to be addressed. The 2 ADA stalls on the east side of the lot are not compliant because they cross over the driveway and conflict with the indoor self-storage staging area. 7. Wetlands exist along the west lot line and appear to be impacted by the proposed expanded stormwater pond. a. The revised site plan proposes a separate stormwater pond to the west of the building and does not impact the wetland. 8. More information is needed on the intended use and build out of the indoor storage. a. Per the applicant, “Vehicles/trucks park outside the building in the self-storage staging area and use carts to move items to leased storage space. The usual storage spaces are typically sized: 5’x10’, 10’x10’, 10’x20’ (most common). See attached photos.” b. The indoor self-storage staging area blocks the vehicle, pedestrian and ADA access to the 3 bays 9. The site plan shall accurately depict the actual construction of the mini self-storage facility. 10. To avoid future confusion, if the project moves forward, the project name should be changed from Tech Center since this isn’t a technology center proposal. a. Per the applicant’s response letter, “Due to the multiple small technical businesses leasing the spaces, “Tech Center” seems to be an appropriate generalization of the trades. The owner has named several of his other properties with similar tenants as “Tech Center” and would like to keep this as the project/ building name.” 11. Where will trash enclosures be located and how will they be accessed by users and trash haulers? Architectural Plans and Exterior Building Materials 100 Per the applicant’s narrative revised building elevations, the proposed exterior materials consist of rock faced block, glass smooth integral cream colored CMU, smooth flint blend (grey) colored brick, hollow metal doors, and prefinished overhead doors. Three (3) colors are shown on the elevations (red, tan and gray). Each unit has a window. The proposed building height is 18’ 2” to the top of the wall. The proposed height is less than the maximum allowed 45ft. Staff Comments 1. The building shall meet the minimum 75% exterior materials of at least two different class 1 or class 2 materials. a. To be counted as a primary material, the product must comprise at least 5% of the wall surface. b. Actual material percentages shall be provided to confirm to the proposed class 1 glass material and class 2 rock faced block material). c. The revised plans appear to meet City requirements. Is Council okay with smooth integral colored CMU? 2. Restroom facilities are required based on the tenant user examples. a. Per the revised plans, restrooms have been provided. 3. Upon further review, staff recommends the building be “flipped” so the unit and self- storage doors are facing west and not Lake Drive. This would give opportunity to create a stronger building façade along Lake Drive. a. Per the applicant, “After we evaluate the bldg. being flipped, so the 3 bays on the west side & entry to the self-storage area, vehicle maneuverability didn’t work. Plus, our client doesn’t want these 3 leased spaces that will have company signs on the back of the building and he is hoping that row of proof of parking doesn’t need to be built & can be left as green space.” b. Staff still has concerns regarding the indoor self-storage staging area blocking vehicle, pedestrian, and ADA access to the 3 bays. Emergency response would also be hindered. The Fire Department Connection (FDC) is also located in the southeast corner of the building. The 3 bays also face existing residential development. Additional Comments 1. Upon further review, staff has concerns regarding the increased mix of different users (industrial employees, customers, delivery vehicles, trash haulers, etc.) on site and potential conflicts. Staff suggests consideration that the building be designed for indoor self-storage only. This would reduce the number of required parking stalls, vehicle/pedestrian/emergency vehicle conflicts etc. An indoor self-storage facility is a less intense industrial user vs a contractor’s shop. 2. Only one (1) ground sign is allowed for the entire parcel. The “new pylon sign for Phase 2” would not be allowed. 101 3. The need for the 8ft wood privacy fence along Lake Drive shall be evaluated. 4. The building shall have an appropriate fire suppression system. 5. Does an emergency access driveway need to be installed on the west side of the building since the proof of parking area will not be improved unless needed? Other City Ordinance and Site Performance Standards Other applicable City ordinances include but are not limited to: • Parking • Grading Plan and Stormwater Management • Public Utilities o Municipal water and sanitary sewer shall be extended to the building. • Landscaping and Tree Preservation • Signage Wetlands Per the Wetland Delineation Report dated May 11, 2023, there are 2 wetland basins on site totaling 0.53 acres. A WCA Notice of Decision approving the delineation is required. An approved wetland mitigation plan is required if the wetlands will be impacted. Staff Comments: 1. Staff does not support wetland impacts for stormwater management. a. The stormwater pond was moved to the west of the proposed building. Floodplain The site is not within a floodplain. Stormwater Maintenance Agreement A stormwater maintenance agreement may be required. Site Improvement Performance Agreement A Site Improvement Performance Agreement is required. Concept Plan The City’s review and comments on the concept plan’s relation to the Comprehensive Plan and development regulations does not grant any rights to the applicant to develop the property as depicted by the concept plan. 102 Planning & Zoning Board Comments The Board reviewed the concept plan on July 12, 2023 and had the following comments: 1.More information is needed on how the indoor storage functions and operates. 2.Only LI, Light Industrial permitted uses should be allowed in multi-tenant industrial units. 3.The multi-tenant industrial units shall not be used for personal storage. 4.Multi-tenant industrial units were a good use and generally supported. 5.Asked if there would be an onsite manager. Applicant representative stated probably not. 6.Berm along Lake Drive should continue south. 7.The zig zag pattern on the south and west elevations should be omitted. Work Session The City Council reviewed the concept plan on August 7, 2023 and had the following comments: 1.Revise site plan and architectural renderings to address P&Z and Council concerns: a.Relocate 3 east bays to the west side b.Omit “zig zag” pattern c.Higher quality building materials and aesthetics 2.Revise floor plan showing: a. Restrooms b.Indoor self-storage locker locations 3.Indoor Self-Storage a.Confirm whether vehicles will be allowed to drive in the indoor self-storage area b.Need better understanding as to how it works. Requested Council Direction Staff is requesting Council feedback on the proposed revised concept plan. 1.Is Council okay with smooth integral colored CMU? 2.Is Council okay with the project name Lino Lakes Tech Center? 3.Thoughts on indoor self-storage facility only? Attachments 1.Applicant Narrative 2.Revised Site Plan, Fire Truck Access Plan, Building Elevations, and Floor Plan 3.Indoor Storage Example Photos 4.Lino Lakes Fire Division Memo dated November 27, 2023 5.City Engineer Memo dated November 29, 2023 103 11.13.2023 Katie Larson ACIP City Planner 600 Town Center Parkway Lino Lakes, MN 55014 Re: Lino Lakes Tech Center & Storage Facility New Building Narrative Lino Lakes, Minnesota Dear Katie, Below is a brief narrative of the proposed building design, image, and material section for the proposed new Lino Lakes Tech Center and Storage Facility located at 440 Park Court. The attached application and associated materials are for the Concept Plan Review. The information is based on the enclosed Concept Site Plans, Civil Site Plan, Floor plan and Colored Exterior Elevations. BACKGROUND FOR LINO LAKES PROJECT Lariat Companies, Inc. was formed in 1989 by owner and founder, Ed Flaherty. He has a significant business background that includes starting four companies that grew to over $100M in sales. Applebee’s and Rapid Oil Change are companies that Ed started which you would recognize. As part of his investment strategy, he started Lariat as a family office and real estate company. In 1990 he purchased 40+ acres around the Eden Prairie Center. He built that out over a period of 10 years (all speculative buildings) and owns and manages seven buildings today on that land, Lariat has been a long-term owner of real estate and has mostly done speculative development as an owner and rehab/turnaround of troubled real estate. Currently, lariat owns and manages approximately 1M square feet of retail, industrial, commercial office-warehouse, and self- storage. All this real estate is in Minnesota. As a small business owner, Ed has seen the need for commercial small tenant space and is now creating a number of projects addressing this need. Most office/warehouse for lease space starts at 5,000 square feet and increases from there. That size space is too large for emerging business. Current Lariat projects include buildings in Waconia, Coon Rapids and in Chaska. There are three buildings in Waconia; one building is 12,000 square feet, one building is 9,000 square feet and a third building is 8,000 square feet. There are also two buildings in Bloomington near the Mall of America. The tenant mix in Waconia includes the following uses: plumbing contractor, manufacturer’s rep/showroom, auto restoration, environmental company, flooring distribution and installation, small parts manufacturer, on-line retailer (e-trailer), dry wall contractor, aviation equipment, repair and sales and disaster repair contractor. All these tenants, but one, came out of operating in their home and/or self-storage spaces. We also have two buildings in Bloomington which have larger bays (2,200 – 2,800 square feet). The tenant mix in these two buildings include granite showroom and fabricator, internet contractor, kitchen cabinet showroom and distributor, apparel goods wholesaler and retailer, printer, small parts manufacturer, CPA, Hispanic spice distributor, T-Shirt screen printer, overhead garage door company, photographer, industrial tool repair and distributor, HVACcontractor, audio visual contractor and distributor, and orthopedic appliance fabricator and repair. Most of these businesses in Bloomington were mature enough they just needed larger space. Lariat has developed management systems that allow us to manage these small users efficiently and effectively. Attachment 1: Applicant Narrative 104 With the “GIG” economy claiming 25% of Americans have a side business or “GIG” and the younger generation expecting to have up to a dozen jobs in a lifetime, the days of a person working for one larger company is less likely. The younger generation have unfavorable attitudes towards large companies and hence some of the impetus to the “GIG.” LINO LAKES CORE VALUES Minimize Light Pollution The nature of the project is small in height, therefore the amount of light emitted will be close to the ground with the minimum of site lighting, the amount of light spillage will be minimal. Welcoming Building This project is accessed on one level and that is the street level only, there are eleven entry doors, one for each suite. Zoning The current zoning is L1 and will not be changed. Sustainable Initiatives The building will be in full compliance with the Minnesota Energy Code requirements. Metering Each suite will have a separate gas, water, and electric meter. TRAFFIC Please see the traffic study. SIGNAGE See Site Plan- Pylon sign for phase 2. MATERIALS Building Façade -Colored smooth faced CMU, colored brick as accent, glass, hollow metal doors,& prefinished alum. Overhead doors. Roof -Rubber membraneRoof Structure -Wood trussesFloor Structure -Slab on GradeWindows -Hollow Metal or Alum.Man Doors -Hollow MetalOverhead Doors - Prefinished Aluminum Please contact me if you have any questions or need any clarifications or additional information. Sincerely Greg Kinney Amcon Construction 105 PROJECT NAME:440 PARKS STORAGE PHASE 2SITE ADDRESS: 440 PARK COURTLINO LAKES, MN 55014TOTAL PARCEL: 5.73 ACZONING:L-I LIGHT INDUSTRIALTAX PARCEL #: 17-31-22-32-0019INTENDED USE: LIGHT INDUST. STORAGEEXISTING USE: VACANT LOT, GRASS COVEREDSETBACKSREQUIREDFRONT50'SIDE15'REAR15'PARKING40 REQUIRED 27 PROVIDEDBUILDING CONTRACTORAMCON CONSTRUCTION6121 BAKER ROAD SUITE #101MINNETONKA, MN 55345CONTACT: WAYDE JOHNSONPHONE: 651-379-9016WJOHNSON@AMCONCONSTRUCTION.COMOWNER APPLICANTLARIAT COMPANIES INC.8345 CRYSTAL VIEW RD STE 200EDEN PRAIRIE, MN 55344ARCHITECTAMCON CONSTRUCTION6121 BAKER ROAD SUITE #101MINNETONKA, MN 55345GREG KINNEYCONTACT: JANICE MCMANIMONPHONE: 651-379-9011JMCMANIMON@AMCONCONSTRUCTION.COMSURVEYORE.G. RUD & SONS INC.6776 LAKE DRIVE NE, SUITE 110LINO LAKES, MN 55014CONTACT: JASON RUDPHONE: 651-361-8200WWW.EGRUD.COMSEE THE PHASE ONE SITE STUDY FOR THE HISTORY OF THE SITE, AND ANY HISTORICALLY IMPORTANT FEATURES.SEE THE WETLANDS STUDY FOR ALL DELINEATED WETLAND ON SITE.249,763 TOTAL S.F. LOTPHASE ONE 91,461 S.F.= 36% SURFACE COVERAGEPHASE TWO 49,443 S.F.= 20% SURFACE COVERAGETOTAL COVERAGE = 140,904 = 56%75% ALLOWEDPARKING REQUIREMENTS24 STALLS FOR (8), 1,500 SF NORTH SUITES10 STALLS FOR INTERNAL STORAGE6 STALLS FOR (3) 1,000 SF EAST SUITES40 STALLS TOTAL REQUIRED27 STALLS PROVIDED WITH ADDITIONAL19 PROOF OF PARKING (SHOWN DASHED)CONCEPT SITE PLAN & SITE DATAC-101 CIVIL SITE PLAN- FIRE TRUCK ACCESSSITE PHOTOSBUILDING CONCEPT FLOOR PLANCOLORED BUILDING ELEVATIONSSHEET INDEXSITE INFOREVISED CONCEPT SITE PLAN 3 1"=50'PR O P E R T Y L I N EPROPERTY LINEPROPERTY LINEPARK COURT8' W O O D P R I V A C Y F E N C E1027 PARKINGSTALLSMECHRM17CONTRACTOR ORLIGHT MANUF(8) 26'X58' BAYS1,500 SF EA12,000 SF TOTAL24 parking stallsSMALL BUSINESSINDOOR SELF STORAGE112'X170'20,250 SF TOTAL10 parking stallsCONTRACTOROR LIGHTMANUF(3) 25X40 BAYS1,000 SF EA3,000 SF TOTAL6 parking stallsTOILETSELF STORAGESTAGINGXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X XXX36,000 BUILDING SFPHASE TWO15' REAR YARD SETBACK15' S I D E Y A R D S E T B A C K EXISTINGPOND 15' SIDE YARD SETBACK PHASE ONEEXIST. BUILDINGSEXPANDEDPOND3,788 SQ. FT.PRETREATMENT2,174 SQ. FT.XXXXXX XXX X X X X X X X X X X X X X X X X X X X X X X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX902.46TRANS S T O P SI GNEXISTING BUILDINGEXISTING BUILDING899.66WATSERV SPKLR SPKLR SPKLR SPKLR (C.S.A.H N O. 23)PARK COURTLAK E D R I V E X X X X XXX X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX19 PROOF OF PARKING EXTG. PYLONSIGN FORPHASE 1NEWPYLONSIGN FORPHASE 215'50' FRONT YARD SETBACK15'50'(+19 PROOF OF PARKING)= 46 TOTAL STALLSAERIAL MAP 1"=100'PROJECTLOCATIONPHASE 2SCHWANSASMODEENEW IMAGECOATINGRESIDENTIALSINGLE FAMILYKLMBTRANSPORTATIONBLUE HERONELEMENTARYSCHOOL440 PARK COURTSTORAGEASH, BIRCH,COTTONWOODMATURE TREESASH, BIRCH,COTTONWOODMATURE TREESLOWSCRUBBRUSHPONDLOWSCRUBBRUSHZONEDL IZONING MAP© ISSUES / REVISIONS:DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING 6121 BAKER ROAD, SUITE 101 MINNETONKA, MINNESOTA 55345 PHONE: 651-379-9090 FAX: 651-379-9091 CERTIFICATION LINO LAKES TECH CENTER AND PROPOSED NEW BUILDING 440 PARK COURT, LINO LAKES, MN 55014 STORAGE FACILITYC.P.LINO LAKES TECH CENTER AND STORAGE FACILITY440 PARK COURT, LINO LAKES, MN 55014Attachment 2: Revised Site Plan, Fire Truck Access Plan, Building Elevations and Floor Plan106 XXXXXXXXXXXXXX X36,000 SF +/-15' SIDE YARD SETBACK50' F R O N T Y A R D S E T B A C K EXISTINGPONDBUILDING12,000 SF 15' REAR YARD SETBACK 8-25'X60' BAYS3 BAYS(3,000 SF)MECH RMEXPANDEDPONDPRETREATMENTXXXXX X X X X X X X XXXXXXXX8' HIGH WOODPRIVACY FENCE1936'23'170'15' 9'18'24'DRAINAGE & UTILITYEASEMENTWETLAND10' DRAINAGE & UTILITY EASEMENT810' D R A I N A G E & U T I L I T Y E A S E M E N T50.67'10TYP 74.2'18'8' 8' 8' 26.3'212'24'3'18'5.7'SECURITYFENCETYP9'9'4.5'TYP56.4'169.9'S TO P S I GNEXISTING BUILDINGEXISTING BUILDING(C.S.A .H NO . 2 3 )PARK COURTLAK E D R I V E 9030SCALE IN FEETKnow what's below. Call before you dig. RA1SITE PLAN1" = 30'C-101SITE PLANAMC23004PROJECT NO.SHEETCERTIFICATIOND E S I G NCIVIL ENGINEERING | LANDSCAPE ARCHITECTURE310 4TH AVE SOUTH, SUITE 1006MINNEAPOLIS, MN 55415www.elanlab.comp 612.260.7980f 612.260.7990123456EDCBA I hereby certify that this plan, specification or reportwas prepared by me, or under my direct supervision,and that I am a duly Licensed Professional Engineerunder the laws of the state of MINNESOTA.Stephen M. Johnston1891407/12/2023NOT FORCONSTRUCTIONREGISTRATION NO.DATEREVIEW07/12/2023LINO LAKESTECH CENTERLINO LAKES, MINNESOTAISSUEDATESHEET INDEXPROJECTAMCON6121 BAKER RD, SUITE 101MINNETONKA, MINNESOTA 55345651-379-9090LINO LAKES TECH CENTER440 PARK COURTLINO LAKES, MINNESOTA 55014OWNERZONED:L-I LIGHT INDUSTRIALSITE 249,763 SF ( 5.73 AC) EXISTING PROPOSED IMPERVIOUS 89,931 SF. (36%) 150,520 SF. (60%)(75% MAX.ALLOWANCE)BUILDING 40,682 SF. (16%) 40,682 SF. (16%)PHASE II BUILDING 36,000 SF. (14%)PARKING, WALK, & TRASH 49,249 SF. (20%) 73,838 SF. (30%)PERVIOUS AREA 159,832 SF. (64%) 99,243 SF. (40%)SETBACKS REQUIRED PROPOSEDFRONT50'56.4'SIDE10'15'REAR15'169.9'PARKING SUMMARYREQUIRED 18 STALLS (1/ 2,000 SF)PROPOSED 37 STALLS2 - 9' X 18' ACCESSIBLE STALLS27 - 9' X 18' STANDARD STALLS8 - 9' X 18' SERVICE STALLSPROJECT SUMMARY107 EAST ELEVATION1A301SCALE: 1/8" = 1'-0"NORTH ELEVATION2A301SCALE: 1/8" = 1'-0"WEST ELEVATION3A301SCALE: 1/8" = 1'-0"SOUTH ELEVATION4A301SCALE: 1/8" = 1'-0"MATERIAL TAGSMATERIAL CALCA301© ISSUES / REVISIONS:DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING 6121 BAKER ROAD, SUITE 101 MINNETONKA, MINNESOTA 55345 PHONE: 651-379-9090 FAX: 651-379-9091 CERTIFICATION LINO LAKES TECH CENTER AND PROPOSED NEW BUILDING 440 PARK COURT, LINO LAKES, MN 55014 STORAGE FACILITY 108 92345ABCDE1678CONCEPT FLOOR PLAN1A101SCALE: 3/32" = 1'-0"A101© ISSUES / REVISIONS:DESIGN/BUILD | CONSTRUCTION MANAGEMENT | GENERAL CONTRACTING 6121 BAKER ROAD, SUITE 101 MINNETONKA, MINNESOTA 55345 PHONE: 651-379-9090 FAX: 651-379-9091 CERTIFICATION LINO LAKES TECH CENTER AND PROPOSED NEW BUILDING 440 PARK COURT, LINO LAKES, MN 55014 STORAGE FACILITY 109 Attachment 3: Indoor Storage Example Photos110 November 27, 2023 Katie Larsen, In regards to the preliminary plan review of the proposed storage facility located at 440 Park Court, the Fire Department’s main concerns are the ability of fire apparatus and fire personnel access to and around the building. The apparatus turning radius model shown, appears to be very tight and two of the preliminary plans contradict each other; one model depicts fire apparatus access to the west side of the building with a parking lot and the other set of plans has a curb drawn at the northwest corner of the building, hindering fire apparatus access. Another concern is on the east side of the building, there is an unloading zone that can block fire apparatus access to the southeast corner if a vehicle is parked in the unloading zone and there is a fence on the southeast corner of the building that will require an access gate for firefighters to reach the south side of the building. Brian Finke Fire Lieutenant/Fire Inspector 651-982-2464bfinke@linolakes.us Public Safety Director John Swenson 640 TownCenterParkway• Lino Lakes,Minnesota• 55014-1182 Public Administration/Records: 651-982-2300 www.ci.lino-lakes.mn.us Attachment 4: Lino Lakes Fire Division Memo dated November 27, 2023 111 Memorandum To: Katie Larsen, Lino Lakes City Planner From: Diane Hankee PE, Lino Lakes City Engineer Date: November 29, 2023 Re: Lino Lakes Tech Center Concept Plan Review 023187-000 WSB reviewed the revised concept plans for the Lino Lakes Tech Center site in Lino Lakes, MN, received November 13, 2023. The site is 2.34 acres and located at 440 Park Court west of Lake Drive (CSAH 23). The lot has frontage along Lake Drive (CSAH 23). Comments were made on the following documents: •Lino Lakes Tech Center plans prepared by Amcon, dated November 13, 2023 •Fire Truck Access plans prepared by Amcon, dated August 2, 2023, received November 13, 2023. •Response Action Plan/Contingency Action Plan prepared by AET, dated August 27,2018, received November 13, 2023. The following review comments should be responded to in writing by the applicant. There are additional redline comments on the plan set that should be responded to as well. Not all redline comments are in the review memo. Amcon (11/13/2023) responses in red. WSB (11/29/2023) responses and new comments in blue. Engineering •Grading The plans at this time do not include a specific site grading plan for the proposed parking lot, storm water basins, and tech center. The area proposed for the Lino Lakes Tech Center has previously been identified to contain construction debris materials buried underneath the existing site. A Response Action Plan (RAP) and Contingency Construction Plan (CCP) have been drafted to include that grading of the site proposes capping or necessary removal of the debris as part of the site preparation. An expansion is proposed on the west side of the existing pond to provide treatment and storage for the site. This expansion will need to remain outside the delineated wetland. Comments: 1.Provide a grading plan meeting City requirements. Attachment 5: City Engineer Memo dated November 29, 2023 112 (Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) To be reviewed at the time of full submittal 2.The applicant shall note that site grading work shall be done in accordance with theapproved MPCA Response Action Plan (RAP) and Contingency Construction Plan(CCP). Provide updated documentation regarding the current state of the RAP.(Amcon 11/13/2023) A copy of the RAP & CCP document, dated Aug. 27, 2018 isincluded for your review. The owner did have the site cleaned up, please refer to City of Lino Lakes Permit #2021-02485. Junk & debris that had been dumped on the sitewas removed & existing concrete debris was properly recycled. •Stormwater Management The stormwater management for Lino Lakes Tech Center consists of a pond expansion on the west side of the parcel. Comments: 1.The applicant shall provide an updated Stormwater Management Reportdemonstrating the appropriate sizing and treatment for the expansion.(Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site &Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) To be reviewed at the time of full submittal •Water Supply Utilities are not proposed or shown for the site. The applicant will be required to extend water from the adjacent site. Comments: 1.Applicant to provide a utility plan for the site meeting City requirements.(Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval.(WSB 11/29/2023) To be reviewed at the time of full submittal 2.We recommend that the City Deputy Director of Public Safety-Fire Division review theproposed plan when submitted(Amcon 11/13/2023) Understood. (WSB 11/29/2023) To be reviewed at the time of full submittal •Sanitary Sewer Utilities are not proposed or shown for the site. Sanitary sewer maybe required depending on use. (Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) Based on the proposed use of bathrooms, sanitary sewer will be required to be extended along Lake Drive to the site •Transportation 113 Lino Lakes Tech Center proposes connecting to the existing storage site to the north for access off of Park Court with paved private access to each of the units throughout the site. The 2003 EAW analyzed this parcel as a light industrial user with two (2) professional office buildings totally 28,800 sf. The existing mini self-storage facility together with the Tech Center will produce less traffic than two professional office buildings and therefore, is consistent with the EAW findings. No adverse traffic impacts are anticipated and a traffic study is not required. There should be no site access off of Lake Drive per Anoka County Access Policy. Comments: 1.Vehicle access through the existing storage facility is a concern. We recommend additional evaluation.(Amcon 11/13/2023) No site access from Lake Drive is allowed per Anoka CountyAccess Policy (WSB review, dated 7/5/23), so this property is landlocked. The onlyaccess is through the existing storage buildings/ phase I entrance from Park Court. (WSB 11/29/2023) Fire vehicle turning movements provided. Turning movements fordelivery and garbage vehicle exhibits will need to be provided with full submittal. Access details for the site owners and users utilizing the current secure storageaccess should be provided with full submittal. 2.The applicant shall provide a pavement removal/replacement and site plans (Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site &Building Plan Submittal after this Concept Submittal approval.(WSB 11/29/2023) To be reviewed at the time of full submittal 3.The applicant shall note if curb & gutter will be used(Amcon 11/13/2023) Incomplete sentence from WSB review, dated 7/5/23. Curb & gutter is shown in the proposed site plan.(WSB 11/29/2023) Label curb and gutter style and identify areas of tipout curb withfull submittal •Wetlands and Mitigation Plan Wetlands are shown on the existing survey for the site. Comments: 1.The existing wetland is not in the Wetland Mapping Corridor (WMC)a.Show and call out the required minimum 10' wetland buffer size.(Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) To be reviewed at the time of full submittal •Landscaping Landscaping plans were not provided as part of the submittal. The City’s Environmental Coordinator to review landscaping and provide in-depth comments when provided (Amcon 11/13/2023) Understood, Civil & Landscape drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) To be reviewed at the time of full submittal •Floodplain 114 No floodplain impacts are proposed on site. •Drainage and Utility Easements Drainage and utility easements are required for stormwater systems. (Amcon 11/13/2023) Understood, Civil drawings will be provided for the full Site & Building Plan Submittal after this Concept Submittal approval. (WSB 11/29/2023) To be reviewed at the time of full submittal •Development Agreement A Development Agreement will be required with the final plat. •Grading Agreement Grading agreement not required at this time. •Stormwater Maintenance Agreement The stormwater facilities will be privately maintained and a Declaration for Maintenance of Stormwater Facilities will be required. Both the Rice Creek Watershed District (RCWD) and the City of Lino Lakes shall be parties to the Declaration. •Permits Required 1.NPDES General Construction Permit 2.City of Lino Lakes Zoning Permit for construction 3.Rice Creek Watershed Permit 4.Minnesota Pollution Control Agency – approved RAP and CCP 5.Anoka County Right-of-Way Permit if grading work extends into their right of way. If you or the applicant have any questions regarding these comments, please contact Kris Keller at (612) 419-3083 or kkeller@wsbeng.com. You may also contact Diane Hankee at (651) 982-2430 or dhankee@linolakes.us. 115 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 4 STAFF ORIGINATOR: Michael Grochala, Community Development Director WORK SESSION DATE: December 4, 2023 TOPIC: Java Companies Concept Plan ______________________________________________________________________________ BACKGROUND The City entered into a purchase agreement with Java Companies for the purchase of City property located, in part, at the northwest corner of Lake Drive and 77th Street and at 7685 Lake Drive. The properties total 2.24 acres. The sale is conditioned on a number of items most notably a restriction that the Property, north of the new street shall not be used for Automobile or Truck Repair, car wash or as Motor Fuel station. The agreement also includes requirements that the buyer acquire the property at 7691 Lake Drive (“Broker” property), and Buyer must acquire 7681 Lake Drive (“Hylander” property) within 36 months of closing or ownership of the 7685 remnant reverts back to the City. Since execution of the purchase agreement the buyer has worked diligently to acquire rights to the Broker and Hylander properties, identify users, and prepare an initial concept plan. Java has presented a concept for city review that includes: • Day care facility • Oil change facility • Drive thru coffee shop • Car wash (south of new street) As proposed the oil change facility would violate the restriction included within the purchase agreement. For reference the Zoning Ordinance defines both Auto Repair – Major and Minor as follows: AUTOMOBILE REPAIR-MAJOR. General repair, rebuilding or reconditioning engines, motor vehicles or trailers; collision service, including body, frame or fender straightening or repair; overall painting or paint job; vehicle steam cleaning. 116 AUTOMOBILE REPAIR-MINOR. An establishment providing goods or services related to passenger motor vehicles such as car washes; repair businesses limited to minor engine repair, fluid changing, tire service and muffler repair; and other uses of similar character, but not including uses defined as a major automobile business or automobile sales. The City Council has the authority to amend the agreement and strike that condition. However it doesn’t appear that the balance of uses proposed would substantiate such a change. Additionally, the oil change location, drive thru coffee shop and car wash properties would require a rezoning from NB, Neighborhood Business to GB, General Business or PUD, Planned Unit Development to allow for those uses. While this change would match existing zoning both north and south of the subject site, the City is not obligated at this time to make that change. REQUESTED COUNCIL DIRECTION Staff is requesting Council comments on the proposed uses and interest in modifying the agreement to strike the auto repair restriction. ATTACHMENTS 1. Site location map 2. Java Concept Plan 3. Zoning Map 117 77th St W 698 675 695 7726 7716 7722 7710 7702 7681 7713 7731 700 7691 7685 7675 MA R K E T MARILYN DRCSAH 23 (LAKE DRIVE)PL A C E D R 77TH ST W S S E E E OH OH OH OH OH OH OH OH OH OHG G GG GGGGOH OH OH OHOHS 203+00 204+00100+00101+0010 2 + 0 0 103 + 0 0 104 + 0 0 105+ 0 0 105+ 6 7 K:\017210-000\Cad\Exhibits\017210-000-C-AERIAL-PLAN.dwg 7/24/2023 9:59:34 AMN SCALE IN FEET 0 H: 40 80 FIGURE 1 WSB PROJECT NO.CITY OF LINO LAKES, MN017210-0002022 MARKET PLACE DRIVEREALIGNMENT PROJECT118 119 77th St Marilyn Dr Barbara Ln Apollo Dr Prairie View Pl Country LnUnnamed12 23 77th S t Apollo D r 23 Legend Parcels Zoning R - Rural R-1 - Single Family Residential R-1X - Single Family Executive R-4 - High Density Residential GB - General Business NB - Neighborhood Business PSP - Public Semi-Public PUD - Planned Unit Development November 29, 2023 Map Powered By Datafi ± 1 in = 500 Ft Zoning Map 120 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 5 STAFF ORIGINATOR: Justin Williams, Public Works Superintendent WORK SESSION DATE: December 4, 2023 TOPIC: Utility Meter Reading Equipment and Customer Portal ______________________________________________________________________________ BACKGROUND Staff’s current operations to obtain quarterly meter readings are done in a drive-by fashion. A radio signal is sent out to the MXU (Meter Transceiver Unit). The reading on the meter is communicated from the meter to the MXU and back to the receiver in the truck and stored for export into City utility billing software (Springbrook). Currently, the City does not offer any type of customer portal with analytics to support how the customer is using water. Staff is looking to implement a tower base station and antenna located at the Water Tower #3 (1750 Birch Street) and custom portal. This will allow for 1200 MXU radios to be read on an hourly basis, with the MXU communicating back to the base station every 4 hours. The customer portal will allow every resident with a utility account to see their use on a monthly basis. Once all MXU’s have been upgraded, the city can then reprogram the meters city-wide to move from a 1,000-gallon resolution down to a 1-gallon resolution and allow the customer to be in control of their water usage. The customer portal will have an app for ease of use. The city will also be able to detect leaks after the meter. Toilets, sinks, and irrigation systems are all common culprits of excessive water use and would be able to be detected with the implementation of this system. City staff will also benefit from implementation. Staff can expect to see reduced times to read meters, increased accuracy in annual reporting to State agencies, provide customer explanations on water bill concerns, and send updates to MXU’s and radios as updates become available. The funding source would be Sewer and Water Enterprise funds. Ongoing annual fees have been budgeted in the Water Fund earmarked as Meter Technology Upgrades. Estimated total project cost is $149,278. Annual fees of $28,871 are not to exceed 3% year over year. REQUESTED COUNCIL DIRECTION 121 2 Staff is requesting direction on implementing a tower base station and antenna located at the Water Tower #3 site, setup and implementation of a customer portal, and annual fees. ATTACHMENTS 1. Bid Proposal for Lino Lakes Customer Portal and Advanced Meter Reading Infrastructure 122 STAFF ORIGINATOR: WORK SESSION DATE: CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 6 Jolleen Chaika, City Clerk December 4, 2023 TOPIC: CivicPlus Update for City Meeting Management ______________________________________________________________________________ BACKGROUND The city currently contracts with CivicPlus for website services and has also added the Civic Rec module for recreation management services at the Rookery. An additional module available for purchase to add to our Civic Plus suite is an agenda and meeting management module, Civic Clerk. Introduction of meeting management software will provide several benefits: -Efficiency: It streamlines scheduling, agenda creation, and document sharing making administrative tasks more efficient. Further, it saves staff time by automating tasks such as meeting and packet notifications, tracking of action items, and generating reports. -Transparency: It enhances transparency by making meeting information readily accessible not only to elected and appointed officials, but also to the public, all within the already existing City of Lino Lakes website. -Record-keeping: It facilitates accurate and organized record-keeping by allowing for consistent and clear minutes which are built out directly from the agenda and notes taken by staff during a meeting. -Consistency: Because this software, if approved, will be used across all advisory boards as well as Council meetings, it will enhance consistency of agenda and minute formatting, which is lacking with the current A quote for the software module has been obtained: the cost would be $7107.00 for the first year, this price reflects a 25% current customer reduction. The renewal cost is quoted at $7345.80 for a two-year term. No budget impact is anticipated within the administration budget due position vacancies. REQUESTED COUNCIL DIRECTION Presented for Council discussion and direction as to proceed with purchase of the software module for meeting management. 123 ATTACHMENTS 1) CivicPlus Civic Clerk Brochure 2) Civic Plus Quote 124 Agenda and Meeting Management Software for Local Government 125 Local Governments Users Impacted 4,000+ 75,000+ 250+ Million CivicPlus® was founded over 20 years ago to help local governments acheive more with less. 126 Legislative automation without sacrificing control. Designed for clerks inspired by a sense of community and driven to serve. 3127 Agenda and Meeting Management Software for Local Government CivicClerk is the fastest, most intuitive way to streamline the entire agenda management process— from creating agenda items to managing live meetings and creating post-meeting follow-up tasks. It provides time-saving automation, while allowing clerks to balance such convenience with manual controls and overrides. Internal collaboration with CivicClerk is easy with customized workflows, version tracking, and built-in communication tools. CivicClerk was designed to offer configuration flexibility so the system can be scaled from the simplest agenda process to the most complex. Built-in integrations and a full suite of APIs make integrating with other internal applications easy. CivicClerk’s user-defined roadmap ensures that the product will continue to grow and adapt as transparency requirements and compliance expectations change. Unmatched Service We offer live, 24-7 emergency support tailored specifically to your organization. 128 Why CivicClerk? Part of the Integrated CivicPlus® Platform CivicClerk has the experience and expertise to help any administration, whether in a community of one thousand or one million, to transform the entire meeting management process. We know an agenda management system can’t be a one size fits all solution. Our implementation consultants will work with your staff to apply best practices to ensure that your CivicClerk solution is tailored and optimized for the needs of your administration. As your organization grows or processes and requirements change, administrators have full access to make configuration changes as needed so your solution doesn’t have to remain stagnant. Truly intuitive software shouldn’t require weeks of training or complex manuals to operate. Our CivicClerk training process is designed to get your staff comfortable navigating the system and understanding how the software fits with your specific agenda management process. A typical standard user staff training session takes less than an hour and can be attended virtually or on- site, depending on your preference. After training, your users are empowered by in-application support tools, a full online help center, as well as phone, email, and live chat support with members of the dedicated, award-winning CivicClerk® Technical Support team. Our powerful CivicPlus Platform is the foundation on which all our CivicPlus solutions are built, allowing them to work seamlessly and securely, leveraging existing data and reducing information silos so your administrative staff can collaborate efficiently. As a part of the CivicPlus Platform, administrators can take advantage of authentication using our identity provider integrations to provide a single sign-on experience for internal users. The entire system is cloud-based, eliminating the need for internal application management. CivicClerk is hosted in Microsoft’s Azure cloud service, providing a stable multi-user environment while ensuring high availability and uptime. 5129 Automate Agenda Collaboration and Distribution Flexible, Customized Templates Efficiently Manage Agenda Packets of Any Size Convenient, Anytime Agenda Modifications Your CivicClerk templates are designed and configured to reflect your community. Customized templates provide consistency and clarity to agendas, packets, staff reports, legislation, and minutes. CivicClerk compiles your items and all the legislation, memorandums, or supporting documentation into a bookmarked PDF packet quickly and easily, no matter the size of the packet. Create multiple packet versions instantly to include or exclude certain attachments for your different internal and external users. Last-minute changes to the agenda or packet can be made and published with minimal effort. Administrators choose what is published to the public, internal users, and elected or appointed officials and when the information goes out. Automated email notifications can be enabled so all users, both internal and external, know when the meeting documents are published or amended. Changes to the agenda can be made at any time by administrators without affecting global configurations or settings. Drag and drop reordering allows you to move items and automatically renumbers everything on the agenda. One touch copy and move functions allow you to duplicate or move agenda items from meeting to meeting, eliminating the need for duplicate data entry. 130 Create Agenda Items in Seconds CivicClerk’s easy-to-use item entry allows staff members to enter agenda items, upload attachments, and send through workflow with a few clicks. Configurable field types and our embedded text editor ensure that you are capturing all of the information needed for CivicClerk to generate staff reports, legislation, minutes, and other documents. Automated PDF file conversion and built-in integrations with Microsoft’s OneDrive and Google Drive simplify the inclusion of supporting documentation and attachments. 7 Automate Your Approvals Process The workflow engine in CivicClerk streamlines the routing of your agenda items, automates notifications, and gives full transparency to collaborators as it passes through the approval process. As changes are made to an item, revisions and changes are tracked and visible within the item fields and on the item timeline. In- app messaging and task assignments keep everyone in the loop and agenda prep moving forward. 131 Live Meeting Manager: Run the Meeting, Don’t Let the Meeting Run You Automated Minutes Setup Keep Up with the Meeting Action CivicClerk’s fully integrated Live Meeting Manager will automatically migrate all your agenda content. No manual pre-meeting minutes setup or agenda import is required. Move from the meeting agenda to the Live Meeting Manager module with a single click. Meetings move fast. Live Meeting Manager’s cloud-based platform allows you to move quickly through your agenda items, recording official actions and discussion, without having to wait for the system to catch up. The clean, intuitive interface gives single screen access to all your meeting controls. One-click control allows you to update your in-chamber display screens, set your video bookmarks, and queue items in the Board Portal for your elected and appointed officials. 132 Document Critical Moments of Engagement Speaker Manager Flexible Voting Automatic Video Bookmarking Display Pages Quickly record comments and discussion, roll call, motions and votes, and speakers. Speakers can be added to the discussion at any time during the live meeting, while the built-in speaker timer helps keep meetings running efficiently. Minutes takers can record motions and votes instantly in Live Meeting Manager or initiate electronic voting when desired. Motions and votes can be applied to individual agenda items or multiple agenda items as a group. Automatically timestamp agenda items to their corresponding discussion in the meeting video so those watching the recording can quickly access topics of interest. Keep meeting participants informed and engaged by displaying the current item, speaker, or vote results automatically to the constituents attending the meeting. 9133 Enable Elected and Appointed Officials to Stay Informed and Organized with Board Portal Flexible Access A Personal Meeting Repository Find What You Need–Faster Interactive Meeting Tool Your officials can choose how to access meeting content—helping them work better, faster. Efficiently deliver packets of any size by paper, email, Dropbox, OneDrive, Google Drive, or post to the Board Portal. CivicClerk is optimized for all devices including desktops, laptops, tablets, and smartphones. No separate application required. Give officials a personal, secure location to review and take notes on all meeting content including agendas, supporting documents, minutes, and media. CivicClerk automatically indexes published meeting content with Board Portal search functionality, so it is easy for officials to find information quickly. Our full- text search tool empowers officials to locate past items, attachments, minutes, and agendas by searching a keyword, date range, and more. An item summary view allows officials to see the motions, votes, and any comment or discussion on the item that was recorded in the meeting minutes in an intuitive display, preventing a manual search through full minutes documents. During live meetings, the Board Portal integrates with Live Meeting Manager to allow officials to refer to their review notes and annotations, capture notes within a dedicated field, receive visual cues as the agenda progresses from item to item, see speaker information instantly, and enter electronic votes. Chair View can also be enabled allowing the meeting presider to call speakers and advance agenda items. 134 11 Meet Transparency Requirements and Ensure Access to Essential Information with Citizen Portal Content Accessibility It’s not enough to be transparent by publishing your agendas and other meeting documents online. Your meeting content must be accessible to all members of the public. CivicClerk has a dedicated accessibility portal that gives members of the public full access to your meeting content. Closed captioning is also available with our CP Media service for live streaming and on-demand video. Content Transparency Build public trust with access to fully searchable meeting content including legislative decisions and public meeting videos. Meet municipal transparency requirements while keeping citizens engaged and informed. 135 Ad Hoc Reporting The Analytics module makes nearly every data field in the system filterable. Build, save, and export custom and ad hoc reports to ensure you can access the insights you need to inform your decision-making and make a difference in your community. 12136 Additional Integrated Modules CP Media: Live Streaming and On-Demand Video Increase citizen engagement and participation by sharing high-definition live video feeds of your meetings directly from CivicClerk and CP Media. Stream live proceedings and seamlessly integrate all video content directly into your meeting agendas. Videos feature clear bookmarking and navigation so viewers can quickly find discussions of interest. Videos can be viewed from any device with no software or application downloads necessary. Integrated closed captioning services are available. Additional fees apply. 137 Boards and Committees The CivicClerk Boards and Committees Module tracks vacancies, applications, and appointments. Interactive dashboards give you access to your Boards and Committees information. Manage rosters and generate communications using customized templates. Store system-generated communications and other important documentation at the board or individual member level. Track training and other internal requirements. Additional fees apply. 14138 139 It’s time to move your meetings forward. Ditch the stacks of paper that accumulate with every meeting and forget endless hours of copying, bookmarking, distributing and amending meeting agendas. 16140 302 South 4th Street Manhattan, KS 66502 info@civicplus.com 888-729-3407 www.civicplus.com CL-2001-060520 141 CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-47078-1 Date:8/17/2023 9:25 AM Expires On:12/31/2023 Client: LINO LAKES, MINNESOTA Bill To: LINO LAKES, MINNESOTA SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Bryan Mertz bryan.mertz@civicplus.com Net 30 QTY PRODUCT NAME DESCRIPTION PRODUCT TYPE TOTAL 1.00 CivicClerk Annual Fee CivicClerk Annual Fee - Agenda and Minutes Management Renewable USD 4,796.00 1.00 CivicClerk Year 1 Annual Fee Discount Year 1 Annual Fee Discount Renewable USD -1,199.00 1.00 Agenda & Meeting Management Select Standard Implementation Package Standard Implementation Package - OnDemand training, standard configuration, choice of pre-set meeting document templates. Up to # of Boards. USD 0.00 1.00 CivicClerk Standard Configuration CivicClerk Standard Configuration with choice of preset templates for Agenda, Item report, Minutes and Agenda Script One-time USD 1,620.00 1.00 CivicClerk Consulting (1h, virtual)1 hour Virtual Consulting One-time USD 240.00 1.00 CivicClerk Integration Hub : Third Party Integration Single third party integration for Integration Hub. Renewable USD 2,200.00 1.00 CivicClerk Year 1 Annual Fee Discount Year 1 Annual Fee Discount Renewable USD -550.00 List Price - Year 1 Total USD 8,856.00 Total Investment - Initial Term USD 7,107.00 Annual Recurring Services - Year 2 USD 7,345.80 V. PD 06.01.2015-0048 Page 1 of 3 142 Initial Term & Renewal Date 12 Months Initial Term Invoice Schedule 100% Invoiced upon Signature Date Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date Renewal Invoice Schedule Annually on date of signing Annual Uplift 5% starting in Year 2 This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legal- stuff (collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW. V. PD 06.01.2015-0048 Page 2 of 3 143 Acceptance The undersigned has read and agrees to the following Binding Terms, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date: For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus By: ___________________________________ By: ___________________________________ Name: ___________________________________ Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ ___________________________________ Mailing Address: (If different from above) ___________________________________ ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________ V. PD 06.01.2015-0048 Page 3 of 3 144 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 7 STAFF ORIGINATOR: John Swenson, Public Safety Director WORK SESSION DATE: December 4, 2023 TOPIC: Consider Contracting for Organizational Crisis Planning & Preparedness ______________________________________________________________________________ BACKGROUND At the November 13th Council Meeting, Council removed item 4A from the agenda and directed staff to place this topic on the December 4, 2023 Council Work Session. Attached the staff report from the November 13th Council meeting and the project proposal from the Axtell Group. REQUESTED COUNCIL DIRECTION Staff is seeking Council direction. ATTACHMENTS Staff report from November 13th Council meeting Project Proposal – Axtell Group 145 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: November 13, 2023 TOPIC: Consider Contracting for Organizational Crisis Planning & Preparedness VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION To ensure that elected officials and staff are properly trained to respond to and manage emergencies that occur in the Lino Lakes community, staff is proposing to hire The Axtell Group to assist in planning the City’s response to emergencies and conducting training for staff and elected officials. BACKGROUND During the Council Work Session on July 10th and November 6th, staff provided information on the need to plan for emergency events that take place in the City and train elected officials and staff on the plan and their respective roles. Staff is proposing hiring The Axtell Group to assist with planning our response to emergencies and crises occurring in the City. Attached is the project proposal submitted by The Axtell Group totaling $24,500. Staff is proposing using up to $25,000 of Minnesota Public Safety Aid. The Axtell Group has experience working through crises and consulting with local governments. Here is the link to The Axtell Group website. RECOMMENDATION Approve hiring The Axtell Group to assist with planning the City’s response to emergencies occurring within the City and provide crisis response training to elected officials and staff. ATTACHMENTS Attachment to Item 7 146 The Axtell Group Project Proposal 147 PROJECT PROPOSAL Organizational Crisis Planing & Preparedness Lino Lakes Police Department SUBMITTED BY: Todd Axtell President and CEO 612-925-7169 148 TABLE OF CONTENTS Introduction ........................................................................................... Goals & Objectives ................................................................................ Scope of the Work .................................................................................. Qualifications & Experience .................................................................. Deliverables ............................................................................................ Cost ....................................................................................................... 2 1 3 6 8 10 149 Trust. It's the single most important factor in a police department's ability to protect the peace, keep people safe and solve crimes. Without trust, agencies risk becoming nothing more than occupying forces. Trust is not free and it is not easily earned. It takes years of progressive, professional policing to build trust. It requires communication and accountability — especially during a crisis. Trust is precious and fragile. And then, just like that, trust can be destroyed in the time it takes to tweet. A social media mischaracterization. Allegations of excessive force. An officer- involved shooting. Bad things sometimes happen at good organizations. And when they do, police leaders must have the ability to quickly gather and interpret information, consider their options, make smart decisions from an informed position and communicate with the right audiences at the right times. Agencies with this ability are better positioned to reduce harm to the community and protect the public's fragile trust. Those without the ability to act on good information often find themselves thrown into a state of organizational crisis — which happens when employees and the public lose faith in the organization. Thankfully, there are ways to reduce the likelihood of an organizational crisis damaging the public's trust. The Axtell Group — with more than 150 years of public safety experience — is proud to present the following proposal for a comprehensive and actionable Organizational Crisis Response Plan to Lino Lakes public safety leaders. 1 INTRODUCTION 150 2 An agency's ability to minimize the impact of an organizational crisis depends on how well it can quickly gather facts, make informed decisions and communicate with key audiences. The proposed plan will help ensure the Lino Lakes has this ability. OBJECTIVE: Help protect the reputation of the Lino Lakes during an organizational crisis. GOALS: Mobilize speciality teams - During a crisis, each employee may have a role to play. This plan will identify and document these roles for all areas of the agency. Quickly gather and confirm facts - During a crisis, access to timely, accurate information is the lifeblood of smart decisions. This plan will establish fact gathering and fact-sharing protocols for the department. Strategic dissemination of information - This plan will help the agency develop protocols for communicating clear, concise and accurate information with employees, City partners and the community when safety and/or reputations are at risk. Engage City leaders in the response - During an organizational crisis, engaging other City leaders, whether out of courtesy or need, is critically important. This plan will establish protocols for engaging and/or informing other City leaders. The Axtell Group helps communities prepare to successfully navigate and survive organizational crisis through a well-planned and coordinated approach that prioritizes the concerns of the community, sworn and civilian staff, and City partners. GOALS & OBJECTIVES 151 SCOPE OF THE WORK BUILD CRISIS RESPONSE TEAMS A smart, actionable Organizational Crisis Response Plan is built on a foundation of effective teams, access to accurate information and solid communications protocols. The Axtell Group has successfully navigated a busy police department through an array of crises — from officer-involved shootings to staff misconduct to false allegations made against employees to officer injuries and deaths. We've also helped other agencies do the same. Each time, we use a proven formula to help ensure city leaders are making smart decisions from informed positions. We do this by helping communities do the following: The Axtell Group will work closely with Lino Lakes public safety leaders to assign employees (sworn and civilian) to teams based on roles within city departments, technical skills, community relationships and expertise: Primary Response (PR) Team: Ultimate strategic decision-making authority. Includes chief law enforcement officer, top assistant(s) and PIO. Command Response Team: Advises PR Team. Manages the timely work of the Support Team. Includes command staff. Support Team: Gathers data, confirms facts and reports to a member of the Command Response Team. Includes employees at all levels of the city, who can be activated when their knowledge or skill can aid the response. (continued on next page) 3 152 BUILD EFFICIENT FACT-FINDING SYSTEMS The Axtell Group will work closely with department leaders to review their ability to quickly gather and confirm facts, identify and respond to information gaps, and share data in a context that enables strategic decision making: Identify likely data needs: While no two crises are exactly alike, there are specific data that agency leaders commonly need. The Axtell Group will work with agency leaders to identify these data points as well as the most effective and efficient way to access them. Review data-gathering systems: The Axtell Group will review the current systems for gathering accurate information related to dynamic scenes, sensitive situations and complex issues. Revise or establish the systems: Based on the findings from the review of the data-gathering systems, The Axtell Group will work with city leadership to revise or establish systems to ensure that the right protocols in place to identify data needs, connect with the correct Crisis Team and member, and quickly find and confirm facts. Following these steps ensures that the Lino Lakes Public Safety Department has efficient and effective fact-finding systems in place to address organizational crises large and small. (continued on next page) Scope of work, continued 4 153 DEVELOP CRISIS COMMUNICATIONS PROTOCOLS The Axtell Group will work closely with city leaders to put in place communications channels the agency can use before, during and after a crisis to share critically important public safety and agency information on a regular and timely basis: Identify Key Stakeholders and Audiences: We'll work with city leaders and personnel to identify key stakeholders and audience groups and develop a comprehensive contact list for each. This information will prove critically important in sharing timely, mission-critical information during crises. Develop Internal Communications Procedures: We'll review current internal communications channels, frequency of messaging and the effectiveness of efforts to inform, educate and engage. Findings from this review will be used to develop internal communications procedures that allow for both regular, consistent information sharing and time-sensitive information during crises. Develop External Communications Procedures: In times of internal crisis, being prepared to communicate externally — to release timely and accurate public safety information, respond to data practices requests (Minnesota State Statute 13.82), correct misinformation, address rumors and/or reassure the community — matters more than ever. The Axtell Group will work with the Lino Lakes Public Safety Department to develop external communications procedures that allow the agency to publicly share critically important information in a timely and confident manner. These steps will inform the development of a comprehensive, actionable Organizational Crisis Response Plan. Scope of work, continued 5 154 The Axtell Group is a team of law enforcement and risk mitigation professionals who understand the challenges facing today's police departments, officers and leaders — they led a large, full-service police department during six of the most tumultuous years in the profession's history. Founded by Todd Axtell in 2022 after he retired as chief of police for the city of Saint Paul, Minn., The Axtell Group has quickly established itself as a strategic partner that delivers practical, effective solutions to complex problems. Always, the counsel, plans and work is grounded in industry best practices and proven, real-world experience. Todd Axtell, President and CEO Todd Axtell dedicated more than three decades of his professional career to law enforcement, retiring as chief of police for Minnesota's capital city police force in 2022. During his tenure, from 2016 to 2022, he led the agency through unprecedented levels of civil unrest, staffing shortages, the COVID-19 pandemic, officer deaths, and controversial police incidents. He is a nationally recognized expert on 21st Century Policing who consults with departments across the country on issues ranging from consent decrees to use of force to community engagement. Robert Thomasser, Chief Operating Officer Robert Thomasser retired from the Saint Paul Police Department in 2022 after a distinguished 32-year career that began with the Los Angeles County Sheriff's and ended with him serving as the Assistant Chief for his hometown police department. His focus is on operational effectiveness, operational efficiency, policy development and evolving strategies and tactics to stay ahead of emerging trends, threats and opportunities for improvement. (continued on next page) 6 QUALIFICATIONS & EXPERIENCE 155 Steve Linders, Chief Communications Officer For 25 years, Steve Linders has helped many of Minnesota's most important and venerable organizations tell their stories, build their brands and protect their reputations. He's a strategic communications professional who specializes in media relations, internal communications and crisis communications. His broad range of experience in health care, public and private education, corporate America, state government and, most recently, law enforcement gives him valuable insight into how to effectively communicate with diverse audiences. He is often called upon to coach and train new public information officers and is a sought-out strategic communications professional by organizations in the throes of crises. 7 Qualifications & Experience, continued 156 ORGANIZATIONAL CRISIS RESPONSE PLAN The Axtell Group will develop a comprehensive and actionable plan to guide the Lino Lakes Public Safety Department as it prepares for and responds to an organizational crises. The Organizational Crisis Response Plan will include the following elements: Guiding Principles for Responding to a Crisis: developed specifically for the Lino Lakes Public Safety Department, incorporating community, City and department values as well as industry best practices. Crisis Response Teams: members, roles and responsibilities, contact information, backups for each role and protocols for activating each team. Key Message Development Guide: step-by-step instructions for crafting key messages for specific audiences. List of Key Audiences: a list of names, titles, affiliations and contact information for key audience members. Dissemination and Follow Up Guide: complete communications channels list (owned and otherwise) the agency can use to share messages as well as step by-step instructions for disseminating information. Instructions for monitoring media and social media for factual errors, misinformation and opportunities to add context. (continued on next page) 8 DELIVERABLES 157 TABLE TOP EXERCISE TRAININGS Once the Organizational Crisis Response Plan is complete, The Axtell Group's team will conduct a series of table top exercises to provide different teams opportunities to test the plan in a safe, non-threatening, conversation-based environment. Primary Response Team Table Top/Talk Through - The Public Safety Department's executive team and the PIO will participate, identifying opportunities to strengthen the plan and develop the table top exercises for the Command Team and City leaders. Primary Response/Command Response Team Table Top - Members of the Primary Response Team and the Command Response Team will participate in three table top scenarios, each designed to test the plan, the team's ability to follow it and identify gaps that can be addressed before an organizational crisis occurs. Primary Response/Command Team/City Leaders Table Top: Members of the City of Lino Lakes leadership team, including the Mayor and City Council, will be invited to participate. This provides an opportunity to identify the needs of elected officials, which may not be immediately evident in the absence of a crisis. 9 Deliverables , continued 158 PROJECT COST $1,000 monthly retainer billed at a rate of $250 an hour, initially, with additional services billed at a rate of $300 an hour as-needed services billed at a rate of $350 an hour. Due to the need for many meetings and the uncertainty around scheduling, The Axtell Group anticipates this project taking approximately two months to complete — from the initial research to the review of processes to the development of the plan to the training exercises for three groups. We anticipate this project will require approximately 60 to 70 hours of team working time. COST ESTIMATE The Axtell Group recommends a total project cost of $24,500. ONGOING SUPPORT AND CRISIS COMMUNICATION COUNSEL Should the Public Safety Department require additional and ongoing crisis planning and/or crisis communications support and counsel (e.g. PIO coaching and on-call support and/or around-the-clock access to immediate crisis communications services), The Axtell Group recommends one of two options: Thank you for taking the time to read our proposal. We look forward to partnering with you and helping the Lino Lakes Public Safety Department protect the community trust it has worked so hard to build. CONTACT Todd Axtell, President and CEO 651-925-7169 ToddAxtell@theaxtellgroup.com (PROPOSED) 10 159 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 8 STAFF ORIGINATOR: John Swenson, Public Safety Director WORK SESSION DATE: December 4, 2023 TOPIC: Anoka County SWAT Joint Powers Agreement ______________________________________________________________________________ BACKGROUND The Anoka County Sheriff’s Office (ACSO) currently operates a stand-alone Special Weapons and Tactics (SWAT) Team that provides service to all of Anoka County. ACSO has not been able to staff their SWAT Team at a level that meets the Tier 1 team standards of the National Tactical Officers Association (NTOA) and the Federal Emergency Management Agency (FEMA) requirements. The ACSO is in the process of creating a multi-jurisdictional SWAT team that will meet staff requirements for Tier 1 team and will serve as a collaborative regional resource. Six Anoka County law enforcement agencies had staff apply to become members of Anoka County SWAT Team. One police officer from the Lino Lakes Public Safety Department was successful in the application and testing processes and has been extended a contingent offer to join the Anoka County SWAT Team. The ACSO will be responsible for the issuance of uniforms/equipment. The annual cost to the City of Lino Lakes will be $3,500 per SWAT operator. Additionally, there will be a small insurance fee of approximately $150 per SWAT operator (estimated insurance amount but still gathering information). Staff has included funds within the Police Division requested 2024 budget to cover one Lino Lakes police officer joining the Anoka County SWAT Team. The benefits of having Lino Lakes Public Safety Department staff being a part of the multi- jurisdictional SWAT team are numerous. The primary benefit is the enhanced tactical capability and training that this SWAT operator brings to incidents that occur in the City of Lino Lakes. The team member would additionally bring back concepts and training to keep our City of Lino Lakes police officers safer in the performance of their respective duties as well. Membership in the multi-jurisdictional team will also enhance inter-agency relationships, communications, and 160 operations. This is also an additional opportunity for City of Lino Lakes staff for career enhancement and satisfaction, as well as for recruiting new staff. The City Attorney and attorneys with the LMC Insurance Trust have reviewed the JPA and found the language to be acceptable. Attached is the Anoka County SWAT Joint Powers Agreement for your review. REQUESTED COUNCIL DIRECTION Staff plans to bring this before Council for consideration of approval at the December 11th Council meeting. ATTACHMENTS Anoka County SWAT JPA Anoka County SWAT JPA Signature Pages 161 162 163 164 165 166 167 168 169 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: County of Anoka By: Matt Look Its: County Board Chair By: Rhonda Sivarajah Its: County Administrator By: Brad Wise Its: Sheriff Approved as to Form By: _________________________________ Bryan Frantz Its: Attorney 170 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Anoka By: Phil Rice Its: Mayor By: Greg Lee Its: City Manager By: Eric Peterson Its: Chief of Police 171 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Blaine By: Tim Sanders Its: Mayor By: Michelle Wolfe Its: City Manager By: Brian Podany Its: Chief of Police 172 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Columbia Heights By: Amada Marquez Simula Its: Mayor By: Kevin Hansen Its: City Manager By: Lenny Austin Its: Chief of Police 173 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Coon Rapids By: Jerry Koch Its: Mayor By: Matt Stemwedel Its: City Manager By: Bill Steiner Its: Chief of Police 174 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Fridley By: Scott Lund Its: Mayor By: Wally Wysopal Its: City Manager By: Ryan George Its: Director of Public Safety 175 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Ramsey By: Mark E Kuzma Its: Mayor By: Brain Hagen Its: City Administrator By: Jeff Katers Its: Chief of Police 176 All parties to this agreement need not sign the same copy of the agreement. An original agreement signed by each party to this agreement shall be maintained in the Office of the Anoka County Sheriff. DATE: City of Lino Lakes By: Rob Rafferty Its: Mayor By: Sarah Cotton Its: City Administrator By: John Swenson Its: Chief of Police 177 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 9 STAFF ORGINATOR: Meg Sawyer, Human Resources and Communications Manager DATE OF WORK SESSION: December 4, 2023 TOPIC: Earned Safe and Sick Time ______________________________________________________________________________ BACKGROUND A new law passed during the 2023 legislative session (Chapter 53) that will require employers to provide all employees with earned sick and safe time (ESST) beginning January 1, 2024. Earned sick and safe time is paid leave employers must provide to employees in Minnesota that can be used for: -Care of employee or family member’s mental or physical illness, treatment, or preventative care; when determined by health authority that employee or family member is at risk of infecting others with a communicable disease. -Employee or family member’s absence due to domestic abuse, sexual assault or stalking. -Closure of employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or a public emergency. The new law applies to any employer with one or more employees and all Minnesota cities will be covered. This new law covers all employees, including part-time and temporary employees. Independent contractors, council members and elected officials are excluded from ESST. There is still pending guidance from the State regarding Paid-On Call Firefighters. Cities that provide earned sick and safe time to employees under a paid time off policy are not required to provide additional ESST, as long as the policy meets the same conditions or exceeds the minimum standard of the law. Staff is proposing implementing ESST for all part-time and temporary employees through the accrual method. Since the City’s paid time off policy exceeds the standard required by law, staff is also proposing implementing ESST into our current Paid Time Off (PTO) leave and Sick leave policy for full time employees. By incorporating ESST into our current PTO and Sick leaves, through the accrual method and carryover method, it would require no additional tracking or accrual needed and no additional ESST payout at time of separation. REQUESTED COUNCIL DIRECTION Staff is seeking Council direction for implementing Earned Safe and Sick Time for all city employees. 178 2 ATTACHMENTS Earned Safe and Sick Time Presentation Department of Labor FAQs and Fact Sheet Earned Sick and Safe Time Law - League of Minnesota Cities City's Current Sick Leave and PTO Policy – Personnel Policy 179 Earned Safe & Sick Time Effective Date: January 1, 2024 180 New MN Law -Earned Sick & Safe Time A new law passed during the 2023 legislative session, Chapter 53, that will require employers to provide employees with earned sick and safe time (ESST) beginning Jan. 1, 2024. The new law applies to any employer with one or more employees and all Minnesota cities will be covered. This new law covers all employees, including part-time and temporary employees. Cities that provide earned sick and safe time to employees under a paid time off policy are not required to provide additional ESST, as long as the policy meets the same conditions or exceeds the minimum standard of the law. 181 Earned Sick & Safe Time Definitions Eligible Employees All employees, whether full-time, part-time, temporary, who work a minimum of 80 hours per year within the State of MN are eligible for ESST. Employees may begin using ESST once they have worked 80 hours within the State of Minnesota. Non-Eligible Employees Independent contractors Council members and elected officials Waiting on guidance from the State on Paid-On Call Firefighters 182 Eligible Uses for ESST An Employee May Use Earned Sick and Safe Time for: Illness: Care of employee or family member’s mental or physical illness, treatment, or preventative care; when determined by health authority that employee or family member is at risk of infecting others with a communicable disease. Safety: Employee or family member’s absence due to domestic abuse, sexual assault or stalking. Closure: Closure of employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or a public emergency. 183 Family Members Defined on ESST Child, foster child, adult child, legal ward, child for whom the employee is a legal guardian, or child to whom the employee standards or stood in loco parentis Spouse or registered domestic partner Sibling, stepsibling, or foster sibling Biological, adoptive, or foster parent, stepparent, or a person who stood in loco parentis when the employee was a minor child Grandchild, foster grandchild, or step grandchild Grandparent or step grandparent A child of a sibling of the employee (niece or nephew) A sibling of the parents of the employee (aunt or uncle) A child-in-law or sibling-in-law Any of the family members listed above of a spouse or registered domestic partner Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship AND up to one individual annually designated by the employee 184 Other Miscellaneous ESST Details An employer cannot require that an employee seek or find a replacement worker to cover hours used as ESST. ESST must be paid at the employee’s hourly rate of pay, but no lower than minimum wage. An employer cannot retaliate or discriminate against an employee for exercising their ESST rights. Group insurance coverage must be maintained while an employee is using ESST. An employee returning from leave who was using ESST is entitled reinstatement and pre-leave benefit reinstatement and seniority as if there was no interruption in service. 185 ESST Front Loading vs. Accrual Method Employers may choose between three options for ESST: 1.Accrual and Carryover Method 2.Front Loading with Pay Out and No Carryover 3.Front Loading with No Pay Out and No Carryover 186 ESST Front Loading vs. Accrual Method 1. Accrual and Carryover Method Employees begin accruing ESST from their first day of employment. ESST accrues at a rate of at least one hour for every 30 hours worked. Employees are permitted to accrue a minimum of up to 48 hours of ESST in a year (more if the employer agrees to a higher amount). Employees can carry over unused ESST into the next year. ESST is not paid out at the time of separation. Employee's accrued ESST cannot exceed 80 hours (unless the employer agrees to a higher amount). 187 ESST Front Loading vs. Accrual Method 2. Front Loading with Payout and No Carryover Method A minimum of 48 hours of ESST is provided to an employee and made available for immediate use at the start of each year. Unused ESST hours are paid out at the end of the year at the employee' s hourly rate. This method reduces the calculations and recordkeeping required for accrual by pay period; however creates an additional financial obligation. 188 ESST Front Loading vs. Accrual Method 3. Front Loading with No Pay Out and No Carryover: A minimum of 80 hours of ESST is provided to an employee and made available for immediate use at the start of each year. The ESST hours the employee did not use are not paid out at the end of the accrual year. This method reduces the calculations and recordkeeping required for accrual by pay period; however creates an indirect financial obligation. 189 What Additional ESST Responsibilities Do Employers Have? In addition to providing their employees with one hour of paid leave for every 30 hours worked, up to at least 48 hours each year, employers are required to: Include the total number of ESST hours accrued and available for use, as well as the total number of ESST hours used, on earnings statements provided to employees at the end of each pay period. Provide employees with an ESST notice by January 1, 2024 or at the start of employment, whichever is later. Provide notice in English and in an employee's primary language if that is not English, informing them about ESST. Include ESST notice in the employer’s Personnel Policy or Employee Handbook. 190 City of Lino Lakes Employee Leave Data Currently have 31 employees on Paid Time Off and Extended Illness Leave (PTO/EIL) Currently have 45 employees on Sick Leave and Vacation Leave All new AFSCME employees are required to be on PTO/EIL All new Non-Union employees are required to be on PTO/EIL LELS and 49ers employees get to choose between PTO/EIL and Sick/Vacation Leave 191 Staff Recommendations for ESST Accrual method for all employees Part-Time, Seasonal, Interns and Temporary Employees Currently don’t qualify for sick leave. Will begin accruing ESST leave at a rate of 1 hour for every 30 hours worked on 1/1/2024. Employee's accrued ESST cannot exceed 80 hours. No payout at time of separation. *still waiting on guidance on Paid-On Call Firefighters 192 Staff Recommendations for ESST Cont. Sick/Vacation Leave Employees on Sick Leave will continue to accrue sick leave at a rate of one day per month (accrue at 3.69 hours per pay period). They will be able to use their Sick Leave for all ESST eligible uses. No additional tracking or accrual needed and no additional ESST payout at time of separation. 193 Staff Recommendations for ESST Cont. Paid Time Off/Extended Illness Leave Employees on PTO leave will be able to use accrued hours for all ESST eligible uses. No additional tracking or accrual needed and no additional ESST payout at time of separation. Employee can use EIL hours only if leave is due to a certified illness or injury and after using five consecutive PTO days. Current accrual for PTO is 4.615 for employees with 0-4 years of service and 2 hours of EIL per pay period. Staff is recommending changing the PTO accrual rate. The recommended changes address equity concerns caused by the implementation of ESST for employees on Sick/Vacation Leave. 194 Example Employee –Sick/Vacation Leave Handout 195 Example Employee –PTO/EIL Leave Handout 196 Earned sick and safe time as of Jan. 1, 2024 WHAT IS SICK AND SAFE TIME? Sick and safe time is paid leave employers must provide to employees in Minnesota that can be used for certain reasons, including when an employee is sick, to care for a sick family member or to seek assistance if an employee or their family member has experienced domestic abuse. WHO IS ELIGIBLE? An employee is eligible for sick and safe time if they: •work at least 80 hours in a year for an employer in Minnesota; and •are not an independent contractor. Temporary and part-time employees are eligible for sick and safe time. Sick and safe time requirements will not apply to building and construction industry employees who are represented by a building and construction trades labor organization if a valid waiver of these requirements is provided in a collective bargaining agreement. HOW MUCH LEAVE CAN EMPLOYEES EARN? An employee earns one hour of sick and safe time for every 30 hours worked and can earn a maximum of 48 hours each year unless the employer agrees to a higher amount. AT WHAT RATE MUST THE LEAVE BE PAID? Sick and safe time must be paid at the same hourly rate an employee earns when they are working. WHAT CAN THE LEAVE BE USED FOR? Employees can use their earned sick and safe time for reasons such as: •the employee’s mental or physical illness, treatment or preventive care; •a family member’s mental or physical illness, treatment or preventive care; •absence due to domestic abuse, sexual assault or stalking of the employee or a family member; •closure of the employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or public emergency; and •when determined by a health authority or health care professional that the employee or family member is at risk of infecting others with a communicable disease. WHICH FAMILY MEMBERS ARE INCLUDED? Employees may use earned sick and safe time for their following family members: 1.their child, including foster child, adult child, legal ward, child for whom the employee is legal guardian or child to whom the employee stands or stood in loco parentis (in place of a parent); 2.their spouse or registered domestic partner; 3.their sibling, stepsibling or foster sibling; 4.their biological, adoptive or foster parent, stepparent or a person who stood in loco parentis (in place of a parent) when the employee was a minor child; 5.their grandchild, foster grandchild or step- grandchild; 6.their grandparent or step-grandparent; 7.a child of a sibling of the employee; 8.a sibling of the parents of the employee; 9.a child-in-law or sibling-in-law; 10.any of the family members listed in 1 through 9 above of an employee’s spouse or registered domestic partner; 11.any other individual related by blood or whose close association with the employee is the equivalent of a family relationship; and 12.up to one individual annually designated by the employee. — more — 197 Earned sick and safe time as of Jan. 1, 2024 WHAT ADDITIONAL SICK AND SAFE TIME RESPONSIBILITIES DO EMPLOYERS HAVE? In addition to providing their employees with one hour of paid leave for every 30 hours worked, up to at least 48 hours each year, employers are required to: • include the total number of earned sick and safe time hours accrued and available for use, as well as the total number of earned sick and safe time hours used, on earnings statements provided to employees at the end of each pay period; • provide employees with a notice by Jan. 1, 2024 — or at the start of employment, whichever is later — in English and in an employee’s primary language if that is not English, informing them about earned sick and safe time; and • include a sick and safe time notice in the employee handbook, if the employer has an employee handbook. The Minnesota Department of Labor and Industry will prepare a uniform employee notice that employers can use and will make it available in the five most common languages spoken in Minnesota. CURRENT SICK AND SAFE TIME LOCAL ORDINANCES Earned sick and safe time local ordinances already exist in the cities of Bloomington, Duluth, Minneapolis and St. Paul, Minnesota. When Minnesota’s statewide earned sick and safe time law goes into effect Jan. 1, 2024, employers must follow the most protective law that applies to their employees. Safe time To address domestic abuse, sexual assault or stalking Sick time For physical or mental health conditions, illness or injury Labor Standards • 443 Lafayette Road N. • St. Paul, MN 55155 651-284-5075 • 800-342-5354 • dli.mn.gov • dli.laborstandards@state.mn.us Notice: This is a brief summary of Minnesota law. It is intended as a guide and is not to be considered a substitute for Minnesota Statutes regarding earned sick and safe leave. Version 060723 198 Earned Sick and Safe Time Law: What Cities Need to Know Published: October 16, 2023 Updated Nov. 17, 2023 Effective Jan. 1, 2024, Minnesotaʼs earned sick and safe time (ESST) law, requires employers to provide earned sick and safe paid leave to employees who work in Minnesota. An employee is anyone who works at least 80 hours in a year for an employer in Minnesota but does not include independent contractors. Temporary and part-time employees are covered under the law. Employers must provide each employee in Minnesota with one hour of ESST for every 30 hours worked, with the ability to accumulate at least 48 hours of ESST each year. Learn more about the ESST law View a recording of the Aug. 3, 2023, webinar, “Introduction to Paid Family and Medical Leave Law and Earned Sick and Safe Time: How Cities Can Prepare” (requires a MyLMC account to access; learn how to create a new MyLMC account). Read more about the ESST law in the article, “Focus on New Laws: Earned Sick and Safe Time.” Read the Minnesota Department of Labor and Industryʼs frequently asked questions (FAQs) on earned sick and safe time. Get answers to FAQs regarding the new law on earned sick and safe time The following frequently asked questions (FAQs) are designed to provide information to cities about the earned sick and safe time law to assist local governments in making decisions to comply with the law. The League will continue to update this information as necessary. These 199 FAQs may not address all the questions that we received from members, but we will provide answers as they become available. While the state law seems to permit an employer to rename its sick leave bank to ESST, city officials should consider the following before making that decision: ESST offers broader eligible uses than most sick leave policies, such as: A more inclusive definition of family members. The ability to use ESST for closure of the employeeʼs place of business due to weather or other public emergency. An employeeʼs need to care for a family member whose school or place of care has been closed due to weather or another public emergency (Minn. Stat. § 181.9447, subd. 1(4)). Unlike most sick leave policies, the ESST law includes several anti-retaliation provisions prohibiting discipline or interference with an employeeʼs right to use ESST (Minn. Stat. § 181.9447, subd. 6). If these aspects are not part of your cityʼs sick leave or paid time off (PTO) plan, then separating 48 hours each year to ESST as a subpart of your cityʼs leave policy benefits employees by allowing them more options to use leave time than a traditional sick leave or PTO plan may provide. Not necessarily. If your cityʼs sick leave or PTO policy meets the minimum ESST earning threshold of one hour per 30 hours worked, then your city will not be required to offer additional leave hours. ESST requires employers, at a minimum, to allow the use of ESST for events that meet the eligibility criteria. Can our city rename our current sick leave policy to ESST, provided we already offers eight hours of sick leave or paid time off per month (96 hours per year)? – Does each employee receive 48 additional hours of sick leave under ESST?– 200 According to the law, as of Jan. 1, 2024, at a minimum, an employee accrues one hour of ESST for every 30 hours worked, up to a maximum of 48 hours a year. Employers may agree to a higher maximum annual accrual amount if they so choose. (Minn. Stat. § 181.9446 (a)). One way to think about it is that ESST hours are a subset of a cityʼs traditional sick leave or PTO hours offered to employees. However, those 48 ESST hours each year likely have a broader use for employees than a traditional sick or PTO plan. Tracking ESST hours is key, since the law under Minn. Statute § 181.032 requires earning statements to reflect ESST hours accrued, used, and available. The Minnesota Department of Labor and Industry emailed a Minnesota Wage and Hour Bulletin at the end of October reiterating employers will be required to include the following additional information on employee earnings statements: The total number of sick and safe time hours available for use by the employee. The total number of sick and safe time hours used by the employee in the pay period. Your city may want to talk with its payroll department or payroll so ware provider about adding an additional pay code as a subset of the traditional sick leave or PTO entry on employee pay stubs. If your city has any unions with collective bargaining agreement language regarding your cityʼs PTO leave, you should run your proposed pay stub changes by your legal counsel to ensure your communication to unions and employees makes it clear that the ESST allocation is a subcategory of your cityʼs existing leave language to meet state law requirements for 2024 and there is no loss in hours to employees. The following graphic illustrates how the ESST could be shown as a subset of a cityʼs traditional sick leave accrual on employee pay stubs. Why and how should our city track ESST? (Updated Nov. 6, 2023)– 201 Graphic: Example of tracking ESST as a separate pay code The U.S. Department of Labor guidance on the Fair Labor Standards Act notes that it does not require payment for time not worked, such as vacations, sick leave, or federal or other holidays. The Minnesota Department of Labor and Industry (DOLI) FAQs on ESST also support this. The ESST statute specifies “hours worked.” At a minimum, your city would calculate actual hours worked, including overtime hours. However, employers have the option to be more generous than the statute requires. Does vacation, comp time, or sick leave count toward hours worked when calculating ESST accrual? – Can our city implement different accrual methods – 202 The ESST law does not specifically address this, but Minnesota DOLI FAQs on ESST states, “Yes, an employer may treat part-time and full-time employees differently for purposes of ESST, so long as the employer provides all employees at least what they are entitled to under Minnesotaʼs ESST law, and as long as the law is applied in a way that does not discriminate against an employee or group of employees based on a protected class, such as race, sex or national origin.” A city may implement an ESST accrual method for full-time employees based on hours worked, while using a different method (such as front-loading 48 hours with a payout at the end of the year) for another employee group like seasonal workers, for example. While front-loading ESST may be easier from an administrative perspective, there are budgetary impacts to consider and plan for. As of Nov. 6, 2023, David Skovholt with Minnesota DOLI clarified the state does not consider elected officials as employees under the ESST law. In the Stateʼs ESST FAQs this is also referenced with “Only ʻemployeesʼ as defined in the ESST law must be provided ESST; elected officials are not considered employees under the ESST law …” View the Minnesota DOLIʼs ESST FAQs. Beyond this recent clarification, the law provides for the following employee eligibility exceptions: Those who work less than 80 hours in Minnesota in a year. Independent contractors. Federal employees. Certain airline crew employees. A conservative approach would be to have paid-on-call firefighters, EMTs, election judges, and other nontraditional employees track their time to secure reliable records to for different employee groups? Are paid-on-call re ghters, EMTs, elected of cials, and election judges eligible for ESST? (Updated Nov. 6, 2023) – 203 determine whether they have worked 80 hours in a year and, if so, award the minimum accrual rate of one hour for every 30 hours worked. For cities paying employees at longer intervals than once every 31 days in accordance with the exception for paid-on-call firefighters, first responders, and ambulance drivers and attendants (Minn. Stat. § 181.101), it may be helpful to have these personnel track their hours worked, solely for ESST purposes, and then the city could provide a monthly statement of ESST hours earned, used, and remaining to comport with the new law. Minnesota DOLI FAQs on ESST reflect that “Employers may calculate and record earned sick and safe time hours at the same frequency as the employerʼs other typical payroll practices (i.e., by pay period, whether thatʼs weekly, biweekly, monthly, or twice monthly).” The statute defines a year as a regular and consecutive 12-month period as determined by an employer and clearly communicated to each employee. Since the ESST law is in effect as of Jan. 1, 2024, your city will, at a minimum, begin counting from that date onward. All employees, including full-time, part-time, temporary, and seasonal, are eligible for ESST if they work at least 80 hours in a year, and they begin to accrue ESST at the start of employment (Minn. Stat. § 181.9446 (d)). (Refer to Minnesota DOLI FAQs on ESST.) Thus, ESST is accrued a er an employee has worked 80 hours, unless an employer wishes to be more generous than state law. Once an employee has worked 80 hours in a year, then ESST accruals begin — at a minimum rate of one hour for every 30 hours worked — going back to the first hour worked for the employer. The law provides for three methods an employer can choose to award ESST (Minn. Stat. § 181.9446 (b)(1-2)): Accrue as earned, with no payout required: One hour of ESST earned and added to the employeeʼs leave bank for every 30 hours worked; and When do ESST accruals begin?– What are the methods for awarding ESST?– 204 Employees are permitted to accrue a minimum of up to 48 hours of ESST in a year (more if the employer agrees to a higher amount); and Employees can carry over unused ESST into the next year. However, at no time can an employeeʼs accrued ESST exceed 80 hours (unless the employer agrees to a higher amount). Front-loading 48 hours with payout and no carryover: Some employers find front-loading of ESST hours a distinguishing factor when considering employer-of-choice initiatives in a tight labor market, while others may find front -loading easier for payroll recording. However, there are budget implications of front-loading 48 hours of ESST since the law requires any remaining ESST hours each year to be paid out to the employee. Employer provides a minimum of 48 hours of ESST for the year made available for immediate use at the start of each year, and Unused ESST hours are paid out at the end of the accrual year at the employeeʼs hourly rate. Front-loading 80 hours with no payout and no carryover: Employer provides a minimum of 80 hours of ESST and makes it available for immediate use at the start of each year; and No payout of unused ESST at the end of the accrual year, but cities should check with their city attorney for impacts if there is existing contractual language regarding payout of sick leave or PTO balances. Under the law, no payout of accrued ESST is required, except in the case of front-loading 48 hours of ESST hours. As indicated in the response on front loading ESST hours, in this situation any unused ESST hours are paid out at the end of the year at the employeeʼs hourly rate. Some cities have asked if an employee is not employed at year end (perhaps their work ended at the end of the season earlier in the year), does the employee still need to be paid out? While the spirit of the law seems to align with a payout even before the end of the year, League staff reached out to Minnesota DOLI representatives, and they noted the law Does ESST have to be paid out to separating employees?– 205 does not directly answer this scenario. DOLI representatives are looking into this further and will provide more information when they have an answer. The law states that an employee who returns to work for the same employer within 180 days of separation is entitled to the previously accrued ESST hours the employee had on the books prior to leaving. Therefore, your cityʼs payroll system should include a tracking mechanism to ensure any employees who leave and then return (such as seasonal employees) within the 180-day window receive their accrued ESST and unused leave balance. A Minnesota DOLI representative confirmed to League staff that an employee only has to qualify once (meaning work at least 80 hours), typically at the time of hire. For example, if a city has a part-time employee who worked 100 hours in one year (and thus qualified for ESST since they worked at least 80 hours in the city-defined 12-month period year), but worked only 70 hours the next year, the employee would still continue to earn ESST in the second year at the rate of one hour for every 30 hours worked. If you pay out ESST hours at time of termination, do hours need to be reinstated if an employee is later rehired? – Once an employees hits the 80 hours worked mark, do they need to work at least 80 hours again the next year to requalify for ESST? – Are ESST hours prorated for part-time and – 206 Yes, if calculating on an accrual basis, because under the law employees earn ESST based on the number of hours worked. The law states an employee accrues a minimum of one hour of ESST for every 30 hours worked, up to a maximum of 48 hours in a year (Minn. Stat. § 181.9446 (a)). If a city front-loads ESST hours, there are no prorated adjustments. For additional information, refer to the response on front-loading ESST hours. According to PERA representatives, ESST hours are eligible for PERA deductions, assuming the hours are used and relate to a certain pay period, similar to how PTO or vacation/sick leave hours are PERA-eligible. However, for example, if an employer front loads 48 ESST hours at the beginning of the year and then pays out any remaining ESST balance at the end of the year, that lump sum payout would be ineligible for PERA deductions, just like vacation or sick leave lump sum payouts are ineligible for PERA deductions. While each city should consult with its legal counsel to determine best next steps, labor consultants contacted by the League have noted a city is not obligated to negotiate ESST into its collective bargaining agreements. The ESST statute does not require a city to provide additional paid leave benefits if it already provides PTO that meets or exceeds, and does not conflict with, the minimum standards of the statute. seasonal employees? Is ESST subject to Public Employees Retirement Association (PERA) deductions?– Is our city obligated to negotiate new ESST bene ts in collective bargaining agreements?– 207 A potential response to unions is, “The city intends to comply with the law. We do not intend to negotiate statutory provisions into the contract.” The Minnesota DOLIʼs ESST guidance states that in addition to providing their employees with one hour of paid leave for every 30 hours worked, up to at least 48 hours each year, employers are required to: Include the total number of earned sick and safe time hours accrued and available for use, as well as the total number of earned sick and safe time hours used, on earnings statements provided to employees at the end of each pay period; Provide employees with a notice by Jan. 1, 2024 — or at the start of employment, whichever is later — in English and in an employeeʼs primary language if that is not English, informing them about earned sick and safe time; and Include a sick and safe time notice in the employee handbook, if the employer has an employee handbook. To help cities compare their current paid leave (like sick or PTO) policies, to the ESST requirements, the firm of Madden Galanter & Hansen, PLLC has compiled a document comparing ESST vs. paid leave policy (pdf). As noted in the LMC model personnel policy (doc), cities may find this tool useful to discern where enhancements to city policies are required and where city policies are richer than state law. The Minnesota DOLI has a uniform employee notice (doc) that employers can use to distribute to employees by Jan. 1, 2024, or at the start of employment, whichever is later, and will translate it to Chinese, Hmong, Somali, Spanish, Vietnamese, and additional languages. Minnesota DOLI has also created an ESST workplace poster: Access the Minnesota DOLI ESST poster for the workplace. An employer may develop its own notices as well, provided it includes all the necessary information. What notice should our city provide to employees regarding ESST? (Updated Nov. 17, 2023)– Can employers require employees to give advance – 208 Yes, if the need for ESST use is foreseeable, an employer may require advance notice of the employeeʼs intention to use ESST but must not require more than seven daysʼ advance notice. If the need for ESST is unforeseeable, an employer may require an employee to give notice as soon as practicable. An employer requiring notice of the need to use ESST must have a written policy containing reasonable procedures for employees to provide notice and must provide a written copy of the policy to employees. If a copy of the written policy has not been provided to an employee, a city may not deny the use of ESST on that basis. (Minn. Stat. § 181.9447, subd. 2.) If an employee uses ESST for more than three consecutive days, an employer may require reasonable documentation that the time off meets eligibility requirements. However, if an employee or the employeeʼs family member did not receive services from a health care professional, or if documentation cannot be obtained from a health care professional in a reasonable time or without added expense, then reasonable documentation may include a written statement from the employee indicating that the employee is using, or used, ESST. A written statement by an employee may be written in the employeeʼs first language and does not need to be notarized. (Minn. Stat. § 181.9447, subd. 3.) An employer must accept a court record or documentation signed by a volunteer or employee of a victimsʼ services organization, an attorney, a police officer, or an antiviolence counselor as reasonable documentation. Yes. An employee, in agreement with the employer, may return to work part-time during the leave without forfeiting the right to return to employment at the end of the ESST (Minn. Stat. § 181.9447, subd. 8). notice before using ESST? Can an employee work part-time while using ESST?– Can an employer require employees to use ESST 209 Yes, an employer may specify in policy that ESST is to be used first. Minnesota DOLI representatives told League staff that there is nothing in the law that precludes an employer from specifying ESST be used before regular sick leave. Your LMC Resource HR & Bene ts Department (651) 281-1200 or (800) 925-1122 hrbenefits@lmc.org before regular sick leave?–210 6.3 Sick Leave Sick leave is an authorized absence from work with pay, granted to qualified full-time and part-time employees who work at least 30 hours per week on a regular basis. Sick leave is a privilege, not a right. Employees are to use this paid leave only when they are unable to work for medical reasons and under the conditions explained below. Sick leave does not accrue during an unpaid leave of absence. •Full-time employees accumulate sick leave at a rate of one day per month. The maximumaccumulation is 960 hours. •Part-time employees regularly scheduled to work at least 30 hours per week will accrue sick leave on a pro-rated basis. •Temporary and seasonal employees will not earn or accrue sick leave. •Sick leave may be used only for days when the employee would otherwise have been at work. It cannot be used for scheduled days off. Sick leave may be used as follows: •When an employee is unable to perform work duties due to illness or disability (includingpregnancy). •For medical, dental or other care provider appointments. •To care for children on the same basis as an employee. •To take children or other immediate family members to medical, dental or other care provider appointments. •To care for an ill or injured spouse, adult child, sibling, parent, grandparent, stepparent,parent in-laws, or grandchild, but is limited to a combined total of 160 hours for theserelatives within a 12-month period. To be eligible for sick leave pay, the employee will: •Communicate with his/her immediate supervisor as soon as possible after the scheduledstart of the work day, for each day absent. •Keep his/her immediate supervisor informed of the status of the illness/injury or thecondition of the ill family member. • Submit a physician’s statement upon request. After an absence of three or more consecutive days, a physician’s statement may be required on the employee’s first day back to work, indicating the nature of the illness or medical condition and attesting to the employee’s ability to return to work and to safely perform the essential functions of the job with or without reasonable accommodation. To control abuse, an employee with a 211 pattern of frequent absences may be required to provide a physician’s statement for absences of less than three days. All work restrictions must be stated clearly on the return-to-work form. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. Sick leave may be denied for any employee required to provide a doctor’s statement until such a statement is provided. The City has the right to obtain a second medical opinion to determine the validity of an employee’s workers’ compensation or sick leave claim, or to obtain information related to restrictions or an employee’s ability to work. The City will arrange and pay for an appropriate medical evaluation when it is required by the City. Any employee who makes a false claim for sick leave will be subject to discipline up to and including termination. Sick leave will normally not be approved after an employee gives notice that he or she will be terminating employment. Exceptions must be approved by the City Administrator. [See also Deferred Compensation Section 5.4 and Severance Section 9.4 for applicability to sick leave.] 212 6.18 Personal Time Off (PTO) Leave The personal time off (PTO) program combines vacation and sick leave benefits into a single pool of paid time off benefits. PTO can be utilized for any purpose, subject only to necessary request and approval procedures consistent with City and departmental policies. A.Implementation PTO leave will be implemented for newly hired benefit-earning non-union employees and for union employees who elect to receive such paid time off benefits within a specific time period. B.Accrual Rates for Full-Time Employees Full-time employees accrue personal time off based on the schedule below. A part-time employee who works a minimum of 30 hours per week accrues PTO on a prorated basis according to the number of hours budgeted for that position. Years of Hours Earned Annual Accrual in Service Each Pay Period Hours per Year Days 0-4 4.615 120 15 5-10 6.153 160 20 11 6.461 168 21 12 6.769 176 22 13 7.076 184 23 14 7.384 192 24 15 7.692 200 25 16 8.000 208 26 17 8.307 216 27 18 8.615 224 28 19 8.923 232 29 20+9.230 240 30 PTO is accrued each pay period. The PTO year for each new employee will begin on the date of employment with the City, or if there is a change of status, on the date the employee is eligible for PTO. 213 Employees may not use personal time off until it has been credited to the employee’s bank in the payroll system. Personal leave may be used in increments of ½ hour or more. The maximum amount of personal leave that can be carried into the next year is 600 hours. C.Use of Personal Time Off This PTO policy encourages advance planning of absences from work. To ensure necessary departmental coverage, non-emergency (planned) use of PTO should be requested in advance. Employees should give their supervisor advance notice equal to the amount of requested time off. Unplanned use of PTO may require documentation and requires notice within a timely manner of your scheduled work day. Established departmental rules and requirements concerning employee absences from work will be applied. In order to allow coordination of PTO with Family Medical Leave, employees seeking to use PTO may be required to provide pertinent information as to the purpose of the time off to allow a determination of whether the time will also qualify for Family and Medical Leave. If the PTO qualifies for Family and Medical Leave, the employee must take both leaves simultaneously. Probationary employees may use no more than 24 hours of PTO during the first six months of their probationary period without the approval of the City Administrator. This provision does not apply to employees serving a probationary period following a promotion, transfer, or demotion. D. General Provisions 1.Maximum Accrual. An employee may not carry over more than 600 hours of PTO fromone year to the next unless a written request has been submitted to and approved by theCity Administrator prior to December 15. Such waiver may be considered in the event of a special circumstance. 2.Denial of PTO Leave. A department director may deny a request for planned PTO leavewhen granting such leave would result in insufficient personnel to carry out necessaryfunctions of the City. 3.Impact on Other Benefits. Employees using PTO will be considered working for the purpose of accumulating additional personal leave. The City will continue to make its contribution toward an employee’s group insurance benefits. PTO will not continue toaccrue during a suspension or while an employee is on an unpaid leave of absence. E. Conversion of Vacation Days and Sick Leave Accruals For employees who convert to the PTO plan, all accrued vacation leave (at hour for hour) and ½ of accrued sick leave (480 hours maximum) will be converted to PTO leave up to a balance of 600 hours. Unconverted sick leave will be placed into an extended illness leave bank. F. Severance Payment Upon separation, employees will be compensated for any unused PTO balance provided the employee leaves the City in good standing. G. Extended Illness Leave Regular benefit-earning employees who participate in the PTO plan will convert to the extended illness leave plan. The extended illness leave bank is designed to protect an employee’s PTO balance in the event of an illness or injury of more than one week. An employee may access extended illness leave in the event of an illness or injury, which extends beyond five work days. 214 H. Definitions of Extended Illness Leave For the purposes of this extended illness leave policy, the following terms are defined as provided below. 1.Extended illness leave is an authorized absence from duty with pay that is granted tobenefit-earning employees who have successfully completed the probationary period ofemployment with the City and who become ill or disabled for more than five work days. 2.Extended illness means a state of incapacity due to personal illness or bodily injury that requires medical treatment by a licensed physician or health care provider and preventsan employee from performing the duties of his/her position. Extended illness leave mayalso be used by an employee to provide care to a family member in accordance withMinnesota Statutes, Section 181.9413. If an employee exhausts his/her personal leave balance, extended illness leave will run concurrent with an authorized FMLA leave. 3.Extended illness leave is not a right an employee may exercise at the employee’sdiscretion. Extended illness leave will be allowed by the City only in the case of verifiednecessity and actual need. The purpose of any extended illness leave is to provideincome continuation during that period of time when the employee is unable to substantially perform the duties of his/her position. I. Extended Illness Leave Accrual Extended illness leave will be accrued from date of hire at the rate of two hours per pay period (52 hours per year to maximum of 520 hours). If an employee uses extended illness leave after attaining the full accrual of 520 hours, he/she will continue to accrue extended illness leave at two hours per pay period until reaching the maximum accrual. J. Administration of Extended Illness Leave Extended illness leave can be used only if an employee is on leave due to a certified illness or injury for five consecutive work days, except as provided below. Such extended illness leave will be administered as described below. 1. Employees may not use extended illness leave until it has been credited to the employee’s bank in the payroll system. 2.To be eligible to receive extended illness leave benefits, an employee will inform his orher department director or Administration of his or her need to take extended illnessleave. Employees are required to keep the City informed on a regular basis of their status to remain eligible for paid benefits. 3.The City reserves the right to have its own physician examine the employee periodicallyto render an opinion on whether the employee is able to return to work. If an employee isdeemed to be able to resume productive work for the City, the employee will be directedto report to an appropriate work assignment. If the employee fails to report for work as directed, paid benefits may be terminated. 4.When an employee requests extended illness leave a physician’s statement may berequired by the City prior to the employee’s return to work. The physician’s statementmust indicate the nature and length of the disability, any restrictions which the disabilityplaces upon the employee’s ability to perform the work, and attest to the employee’s 215 ability to return to work. An employee who has been asked to provide such a statement will not continue receiving benefits until he/she has complied with this provision. 5.If an employee exhausts PTO leave before the 5-day “waiting period” has beencompleted during a period of incapacity (as defined in this policy), extended illness leavewill not be granted until after the 5-day waiting period. 6.An employee who makes a false claim for extended illness leave benefits will be subject to disciplinary measures. 7.While receiving paid benefits under this section the employee will continue to accruePTO leave and receive the City’s contribution for health and dental insurance. 8. Extended illness leave balances will not be converted to any other form, such asseverance pay, a health care savings account, or paid time off. 216 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days 0‐4 3.08 10 0‐4 4.62 15 5‐10 4.62 15 5‐10 6.15 20 11 4.92 16 11 6.46 21 12 5.23 17 12 6.77 22 13 5.54 18 13 7.08 23 14 5.85 19 14 7.38 24 15 6.15 20 15 7.69 25 16 6.46 21 16 8.00 26 17 6.77 22 17 8.31 27 18 7.08 23 18 8.62 28 19 7.38 24 19 8.92 29 20+ 7.69 25 20+ 9.23 30 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days N/A 3.69 12 N/A 2.00 6.5 Application:Employee is employed by the City for 2 years and takes the following time off: Hours Event Vac/PTO 24.00 Child's School/Daycare Closed due to Bad Weather Sick/PTO 40.00 Illness/Doctor Appointments Vac/PTO 40.00 Care of Aunt Following Surgical Procedure Vac/PTO 40.00 Spring Break Vacation Vac/PTO 24.00 Summer Camping Trips Vacation/Sick PTO/EIL Balances at 12/31/Y2 Balances at 12/31/Y2 Vacation 32.16 PTO 71.98 Sick 152.00 Total 184.16 Full‐Time Employees and Part‐Time CSOs participate in either the Vacation/Sick or PTO/EIL Plan Time Off Benefits Pre‐ESST Vacation Sick PTO EIL 217 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days 0‐4 3.08 10 0‐4 4.62 15 5‐10 4.62 15 5‐10 6.15 20 11 4.92 16 11 6.46 21 12 5.23 17 12 6.77 22 13 5.54 18 13 7.08 23 14 5.85 19 14 7.38 24 15 6.15 20 15 7.69 25 16 6.46 21 16 8.00 26 17 6.77 22 17 8.31 27 18 7.08 23 18 8.62 28 19 7.38 24 19 8.92 29 20+ 7.69 25 20+ 9.23 30 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days N/A 3.69 12 N/A 2.00 6.5 Application:Employee is employed by the City for 2 years and takes the following time off: Hours Event Sick/PTO 24.00 Child's School/Daycare Closed due to Bad Weather Sick/PTO 40.00 Illness/Doctor Appointments Sick/PTO 40.00 Care of Aunt Following Surgical Procedure Vac/PTO 40.00 Spring Break Vacation Vac/PTO 24.00 Summer Camping Trips Vacation/Sick PTO/EIL Balances at 12/31/Y2 Balances at 12/31/Y2 Vacation 96.16 PTO 71.98 Sick 88.00 Total 184.16 Sick (ESST)EIL Time Off Benefits Post‐ESST w/ No Change in PTO Accrual Full‐Time Employees and Part‐Time CSOs participate in either the Vacation/Sick or PTO/EIL Plan Vacation PTO (ESST) 218 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days 0‐4 3.08 10 0‐5 6.15 20 5‐10 4.62 15 6 6.46 21 11 4.92 16 7 6.77 22 12 5.23 17 8 7.08 23 13 5.54 18 9 7.38 24 14 5.85 19 10 7.69 25 15 6.15 20 11 8.00 26 16 6.46 21 12 8.31 27 17 6.77 22 13 8.62 28 18 7.08 23 14 8.92 29 19 7.38 24 15+9.23 30 20+ 7.69 25 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days N/A 3.69 12 N/A 2.00 6.5 Application:Employee is employed by the City for 2 years and takes the following time off: Hours Event Sick/PTO 24.00 Child's School/Daycare Closed due to Bad Weather Sick/PTO 40.00 Illness/Doctor Appointments Sick/PTO 40.00 Care of Aunt Following Surgical Procedure Vac/PTO 40.00 Spring Break Vacation Vac/PTO 24.00 Summer Camping Trips Vacation/Sick PTO/EIL Balances at 12/31/Y2 Balances at 12/31/Y2 Vacation 96.16 PTO 151.96 Sick 88.00 Total 184.16 Time Off Benefits Post‐ESST w/ Change in PTO Accrual Full‐Time Employees and Part‐Time CSOs participate in either the Vacation/Sick or PTO/EIL Plan Vacation PTO (ESST) Sick (ESST)EIL 219 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days 0‐4 3.08 10 0‐4 4.62 15 5‐10 4.62 15 5‐10 6.15 20 11 4.92 16 11 6.46 21 12 5.23 17 12 6.77 22 13 5.54 18 13 7.08 23 14 5.85 19 14 7.38 24 15 6.15 20 15 7.69 25 16 6.46 21 16 8.00 26 17 6.77 22 17 8.31 27 18 7.08 23 18 8.62 28 19 7.38 24 19 8.92 29 20+ 7.69 25 20+ 9.23 30 Years of Service Hours Per Pay Period Days Years of Service Hours Per Pay Period Days N/A 3.69 12 N/A 2.00 6.5 Application:Employee is employed by the City for 2 years and takes the following time off: Hours Event Sick/ESST 24.00 Child's School/Daycare Closed due to Bad Weather Sick/ESST 40.00 Illness/Doctor Appointments Sick/ESST 40.00 Care of Aunt Following Surgical Procedure Vac/PTO 40.00 Spring Break Vacation Vac/PTO 24.00 Summer Camping Trips Vacation/Sick PTO/EIL Balances at 12/31/Y2 Balances at 12/31/Y2 Vacation 96.16 PTO 175.98 Sick 88.00 ESST 56.00 Total 184.16 Total 231.98 ESST Frontload 80.00 hours per year Time Off Benefits Post‐ESST w/ ESST Bank for PTO Plan Full‐Time Employees and Part‐Time CSOs participate in either the Vacation/Sick or PTO/EIL Plan Vacation PTO Sick (ESST)EIL 220 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 10 STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager WORK SESSION DATE: December 4, 2023 TOPIC: Personnel Policy Updates ______________________________________________________________________________ BACKGROUND Several new laws were enacted in the 2023 legislative session making changes to employment law and requiring employers to post or provide notice of the changes to employees. These changes also require the City Personnel Policy to be updated. The redlined version of the Personnel Policy is included as an attachment. The proposed changes include: 1.4 Statement of Non-Discrimination – the CROWN Act adds to the Minnesota Human Rights Act a definition of race that is inclusive of natural hair styles and textures. (Page 6) 1.7 Personal Communications and Use of Social Media – guidelines for personal communications for City employees, including interacting through social media platforms. (Page 9) 6.1 Holidays - Minnesota Stat., section 645.44, subdivision 5 adding Juneteenth as a holiday in which no public business shall be conducted. (Page 21) 6.8 Military Leave – two new sections added per Minnesota Stat. 181.947 & Minnesota Stat. 181.948 Military Leave for Family Members and Military Leave for Family Member Injured or Killed in Active Service and some language clean up. (Page 26) 6.9 Time off to Vote - Right to be Absent for Voting provision expands the right of employees to be absent from work for the time necessary to vote to include voting during the early voting period. (Page 28) 6.12 Family & Medical Leave - Pregnancy & Nursing Accommodations and Employer Retaliation law expands the reasonable pregnancy accommodations including more frequent or longer breaks. It also states that an employer cannot retaliate or discriminate against an employee for asserting nursing rights. (Page 31) 221 6.13 Pregnancy and Parental Leave - Minnesota Stat. 181.940 & Minnesota Stat. 181.941 state law requirement for cities with one or more employees. All employees are entitled to take an unpaid leave of absence under the Pregnancy and Parenting Leave Act of Minnesota. (Page 32) 6.18 Personal Time Off (PTO) Leave – change to Extended Illness Leave’s waiting period from five days to three days to align with the waiting period for the City’s worker compensation program. (Page 34) 7.2 Travel Reimbursement – Updated language per IRS guidelines and removed the Cash Advances section. (Page 38) 7.3 Cellular Phones – updated with new MN State driving laws, consistent use of the term “cellular phone” and some language clean up. (Page 40) 8.3 Conflict of Interest – updated to include expectations for city employees who have conflicting outside employment and relationships with co-workers within the city. (Page 43) 8.8 Non-DOT Drug, Alcohol and Cannabis Testing and Drug-Free Workplace Act – changes to Minnesota Stat., section 181.951 Authorized Drug and Alcohol Testing policy to include Cannabis. (Page 47) 8.11 IT Acceptable Use Policy – changes due to the City’s adopted Metro-INET Acceptable Use IT Policy to protect the security and integrity of electronic information systems. (Page 76) *Other various small changes throughout the policy for clarification and consistency. **Earned Safe and Sick Time policy will be added after council decision on implementation. REQUESTED COUNCIL DIRECTION Staff is looking for Council’s approval on the Personnel Policy changes and updates. ATTACHMENTS Personnel Policy - Redlined August 2022 222 City of Lino Lakes Personnel Policy January 2024August 2022 Previous Versions: December 2013 August 2016 April 2019 September 2020 February 2022 April 2022 August 2022 223 TABLE OF CONTENTS SECTION 1: PURPOSE AND SCOPE ................................................................................................. 5 1.1 Purpose ......................................................................................................................... 5 1.2 Scope ............................................................................................................................ 5 1.3 Applicability to Union Personnel .................................................................................. 5 1.4 Statement of Non-Discrimination ................................................................................ 6 1.5 Confidentiality / Data Practices Advisory ..................................................................... 6 1.6 Minnesota Personnel Record Review and Access Act .................................................. 9 1.7 Personal Communications and Use of Social Media .................................................... 9 SECTION 2: DEFINITIONS .............................................................................................................. 11 2.1 Definitions ................................................................................................................... 11 SECTION 3: APPOINTMENTS AND EMPLOYMENT ....................................................................... 12 3.1 Physical & Psychological Examination ........................................................................ 12 3.2 Background Investigations ......................................................................................... 12 3.3 Probationary Period.................................................................................................... 12 3.4 Work Schedule ............................................................................................................ 13 3.5 Performance Evaluations ............................................................................................ 13 3.6 Promotions ................................................................................................................. 13 3.7 Veteran’s Preference .................................................................................................. 13 3.8 Americans with Disabilities Act (ADA) ........................................................................ 14 3.9 Disciplinary Steps ........................................................................................................ 14 3.10 Grievance Procedures ................................................................................................. 15 SECTION 4: COMPENSATION........................................................................................................ 16 4.1 Position Classifications ............................................................................................... 16 4.2 Compensation Plan ..................................................................................................... 17 SECTION 5: EMPLOYEE BENEFITS ................................................................................................. 18 5.1 Health Care Benefits ................................................................................................... 18 5.2 Pre-Tax Benefits .......................................................................................................... 18 5.3 Health Insurance Continuation (COBRA) .................................................................... 18 5.4 Deferred Compensation ............................................................................................. 19 224 5.5 Long-Term Disability ................................................................................................... 19 5.6 Safety Committee ....................................................................................................... 19 5.7 Employee Wellness ..................................................................................................... 20 5.8 Employee Assistance Program (EAP) .......................................................................... 20 5.10 Post Employment Health Care Saving Account ......................................................... 20 5.11 College Savings Plan .......................................................................................................... 20 SECTION 6: LEAVES ....................................................................................................................... 21 6.1 Holidays ...................................................................................................................... 21 6.2 Vacation Leave ............................................................................................................ 21 6.3 Sick Leave .................................................................................................................... 22 6.4 Leave Donation Program ............................................................................................ 23 6.5 Workers' Compensation ............................................................................................. 25 6.6 Sick Child/School Child Leave ..................................................................................... 26 6.7 Funeral Leave .............................................................................................................. 26 6.8 Military Leave ............................................................................................................. 26 6.9 Time off to Vote .......................................................................................................... 28 6.10 Jury Duty ..................................................................................................................... 28 6.11 Serving as an Election Judge ....................................................................................... 28 6.12 Family & Medical Leave (FMLA) ................................................................................. 28 6.13 Pregnancy and Parental Leave ..................................................................................... 32 6.14 Personal Leave of Absence ......................................................................................... 33 6.15 Bone Marrow Donation Leave .................................................................................... 34 6.16 Absence without Leave .............................................................................................. 34 6.17 Severe Weather .......................................................................................................... 34 6.18 Personal Time Off (PTO) Leave ................................................................................... 34 SECTION 7: EDUCATION AND EXPENSE REIMBURSEMENT ........................................................ 38 7.1 Tuition Reimbursement .............................................................................................. 38 7.2 Travel Reimbursement ............................................................................................... 38 7.3 Mobile Phones ............................................................................................................ 40 SECTION 8: CONDUCT AND ETHICS .............................................................................................. 42 8.1 Conduct as a City Employee ....................................................................................... 42 8.2 Political Activity .......................................................................................................... 43 8.3 Conflict of Interest ...................................................................................................... 43 225 8.4 Nepotism .................................................................................................................... 45 8.5 Omnibus Child Support Enforcement Act .................................................................. 45 8.6 Workplace Harassment .............................................................................................. 46 8.7 Reporting Workplace Harassment ............................................................................. 46 8.8 Drug and Alcohol Testing – All Employees Except Public Works ............................... 47 8.9 Drug and Alcohol Testing for Commercial Drivers (DOT) ........................................... 57 8.10 Professional Appearance ............................................................................................ 75 8.11 Computer IT Acceptable Use Policy ............................................................................ 76 SECTION 9: SEPARATION FROM CITY EMPLOYMENT ................................................................. 81 9.1 Voluntary Resignation ................................................................................................ 81 9.2 Reduction in Force ...................................................................................................... 81 9.3 Termination ................................................................................................................ 81 9.4 Severance Pay ............................................................................................................. 82 SECTION 10: DISCIPLINARY HEARINGS ........................................................................................ 83 10.1 Request for Hearing .......................................................................................................... 83 10.2 Pre-Termination (Loudermill) Hearing .............................................................................. 83 10.3 Post-Discharge Hearing ..................................................................................................... 83 10.4 Veterans’ Preference Hearing ........................................................................................... 83 226 SECTION 1: PURPOSE AND SCOPE 1.1 Purpose The purpose of this policy is to establish a consistent and equitable system of personnel administration for employees of the City of Lino Lakes. Terms and conditions of employment not specifically established in this Personnel Policy shall remain solely within the discretion of the City to modify, establish, or eliminate. The City retains the full and unrestricted right to operate and manage all personnel, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial functions not specifically referred to in this policy. 1.2 Scope This handbook contains policies and procedures for supervisors and employees and does not apply to the following: • Elected officials • City attorney • Members of city boards, commissions, and committees • Consultants and contractors • Volunteers • Paid-on-call firefighters, except as specifically noted for paid-on-call firefighters • Elected officials and members of boards and commissions, unless specifically stated otherwise • Paid on call fire personnel • Consultants rendering professional services If a section in this personnel policy is held invalid by judicial or legislative action, the remainder of these policies will not be affected. 1.3 Applicability to Union Personnel The provisions of these policies and procedures shall also apply to all organized personnel who work under a collective bargaining agreement with the City. In the event of a conflict between the terms of a collective bargaining agreement and this policy, the terms of the collective 227 bargaining agreement shall take precedence. Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. 1.4 Statement of Non-Discrimination It is City policy to provide equal employment opportunity to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statutes, and local ordinances. No individual shall, on the basis of race, color, creed, religious or political affiliation or belief, national origin, sex, sexual orientation, age, marital status, disability, or status with regard to public assistance, be excluded from employment or be subjected to discrimination regarding any and all terms and conditions of City employment.The City of Lino Lakes is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay- off, disciplinary action, termination, compensation and selection for training. The City of Lino Lakes will not discriminate against any employee or job applicant on the basis of race (including traits associated with race, including, but not limited to, hair texture and hair styles such as braids, locs and twists) color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status, or membership on a local human rights commission or lawful participation in the Minnesota Medical Cannabis Patient Registry. 1.5 Confidentiality / Data Practices Advisory During the course of City employment, an employee will likely be asked to provide personal information classified by state law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either the public or to the subject of the data. The requested information will be used to evaluate the employee’s job performance, eligibility, and abilities. If the employee provides false, incomplete or misleading information, the employee may be subject to discipline. A. Types of Data • Public Data. Information about a person that must be made available to the public or to the subject of the data. • Private Data. Information that can be given to the subject of the data upon request, but is not available to the public without permission or as specifically authorized by law. • Confidential Data. Information that generally cannot be given to the public or the subject of the data. • Personnel Data. Data on individuals collected because the individual is or was an employee, an applicant for employment, performs service on a voluntary basis, acts as an 228 independent contractor with the city, or is a member of an advisory board, committee, or commission. • Summary Data. Data about a person used to develop statistics or reports are considered public information, but the data does not identify any individual. B. Public Personnel Data With the exception of undercover law enforcement personnel, the following personnel data are public: name, gross salary, salary range, gross pension, contract fee, benefits, expense reimbursements, job title, job description, education and training background, previous work experience, dates of employment, status of complaints or charges against employees, outcome of complaints or disciplinary actions, work location, work telephone number, badge number, city and county of residence. C. Access to Personnel Files Other persons or entities that are authorized by law to receive information in the employee’s personnel file are: • Employees, agents and officials of the city who have a need to know about the information in the course of their duties or responsibilities; • The person who is the subject of private data; • People who have permission from the subject of the data; • The Internal Revenue Service and Minnesota Department of Revenue; • The Immigration and Naturalization Service; • The Minnesota Department of Economic Security in any claim for reemployment benefits; • The Worker’s Compensation Court in any claim for worker’s compensation benefits; • Various insurance companies in any claim for insurance benefits; • Individuals who have obtained a court order for the information; • Participant in any litigation, mediation, veteran’s preference hearing, grievance arbitration, or other administrative proceeding that involves the employee; • Labor organizations and the Bureau of Mediation Services. D. Private Data The following personnel data are considered private data on individuals and are not accessible to the public: social security number, age, sex, marital and family status, employee’s home address and telephone number, criminal record, race and ethic data, insurance status, references, college transcripts (except for name of institution, degrees, and years attended), reference checks, medical records, psychological examinations, workers’ compensation reports, physical limitations related to job, sick leave forms, medical reports, data collected from disciplinary proceedings, opinion questionnaires, names of applicants for employment until finalists are announced, employee assistance programs and exit interview responses. Private data is accessible to the subject employee, the employee's authorized representative, the 229 immediate supervisor and department director, and other City staff persons or officials who have a legitimate need to know such data. No employee may disclose the home address, telephone number, or personal information about another employee to any third party without prior consent of the affected employee, as per the section on "Informed Consent." Employment selection instruments and answer keys to such instruments are protected non- public data, except pursuant to a valid court order. E. Access to Data • Public Data. Access shall be provided to any person, without regard to the nature of the person's interest. Access must be provided by Administration or other persons authorized by the City Administrator. Access must be provided within a reasonable time period. Interpretation shall be provided if requested. A fee may be charged for copying and mailing and for the time it takes to collect the information. • Private Data. Access to private data is available only to: (1) the subject of the data; (2) City employees who need access to the data; (3) agencies authorized by state or federal law who need access to specific data; and (4) agencies or individuals with written consent from the subject of the data. Personnel files will be maintained by the Administration Department. The City Administrator shall assure that access is provided only to the parties listed above. The identity and authority of an individual who seeks to gain access to private data must be confirmed. The time that access is available is limited to City Hall business hours. No fees shall be charged in cases where the data subject only wishes to view private data. Fees may be charged for providing copies. 230 1.6 Minnesota Personnel Record Review and Access Act The Minnesota Personnel Record Review and Access Act provide the following rights and remedies to employees regarding their personnel files: • Employees have a right to review their file, upon a written request made in good faith, once every six months while employed. • After termination, employees may review their records once annually for as long as the City maintains the record. • The City must comply with an employee’s written request to review his or his file within seven work days from date of request. • After the review, the employee may request, in writing, a copy of the record at no charge to the employee. • If the employee disputes information contained in the record and the City does not agree to remove or revise the disputed information, the employee may submit a written statement of up to five pages explaining the employee’s position. This statement will be included in the personnel file for as long as the City maintains it. • If the City violates the statute, employees may bring a civil action to compel compliance and for actual damages and costs. • The City may not retaliate against employees for asserting their rights or remedies under the statute. If the City unlawfully retaliates against an employee, the employee may bring a civil action to compel compliance and for actual damages, back pay, reinstatement, equitable relief, and attorney fees. 1.7 Personal Communications and Use of Social Media It is important for City employees to remember the personal communications of employees may reflect on the City, especially if employees are commenting on City business or commenting on issues that implicate their City employment. As City representatives, employees share in the responsibility of earning and preserving the public’s trust in the City. An employee’s own personal communications, such as on social media, can have a significant impact on the public’s belief that all City staff will carry out City functions faithfully and impartially and without regard to factors such as race, sex/gender, religion, national origin, disability, sexual orientation, or other protected categories. No personal communications (performed within one’s job duties) to members of the public must be professional at all times. The following guidelines apply to personal communications, including various forms such as social media (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: • Do not share any private or confidential information you have access to as a result of your City position. 231 • Any personal communications made on a matter of public concern must not disrupt the efficiency of the City’s operation, including by negatively affecting morale. Put another way, such public comments must not undermine any City department’s ability to effectively serve the public. Disruptive personal communications can include liking or republishing (sharing/retweeting) a social media post of another individual or entity. The City can act on the personal communication that violates this policy without waiting for the actual disruption. • Remember what you write or post cannot easily be undone. It may also be spread to a larger audience than you intended. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information or photos you would not want your boss or other employees to read, or you would be embarrassed to see in the newspaper. Keep in mind harassment, bullying, threats of violence, discrimination, or retaliation concerning a co-worker or between co-workers that would not be permissible in the workplace is not permissible online, even if it is done after hours, from home and on home computers. • The City expects its employees to be fair, courteous, and respectful to supervisors, co- workers, citizens, customers, and other persons associated with the City. Avoid using statements, photographs, video or audio that reasonably may be viewed as malicious, obscene, threatening or intimidating, disparaging, or might constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of sex, race (including traits associated with race, including, but not limited to, hair texture and hairstyles such as braids, locs and twists) national origin, age, color, creed, religion, disability, marital status, familial status, veteran status, sexual orientation, gender identity, or gender expression, status with regard to public assistance or membership or activity in a local human rights commission. • If you publish something related to City business and there is liable to be confusion whether you are speaking on behalf of the City, it would be best to identify yourself and use a disclaimer such as, “These are my own opinions and do not represent those of the City of Lino Lakes.” • City resources, working time, or official City positions cannot be used for personal profit or business interests, or to participate in personal political activity. Some examples: a building inspector could not use the City’s logo, email, or working time to promote his/her side business as a plumber; a parks employee should not access a park after hours even though he or she may have a key; a clerk, while working at City Hall, should not campaign for a friend who is running for City Council. • Personal social media account name or email names should not be tied to the City (e.g., (Lino Lakes Police Officer). 232 SECTION 2: DEFINITIONS 2.1 Definitions The following words and phrases will have the meaning as defined herein: 1. Absent without Leave. Any absence of an employee from duty, including any absence for a single day or part of a day, which is not authorized by a specific leave of absence or time off under the provisions of this policy. 2. Administrative Leave. Paid leave granted to an employee, who is the subject of an investigation, when the City Administrator determines it is in the best interest of City employees and the public that the employee be removed from duty until the investigation is complete. 3. Anniversary Date. The month and day of initial hiring or promotion of a regular full-time or regular part-time employee. 4. Child. Stepchild, biological, adopted, or foster child under 18, or under 20 if still attending secondary school. 5. Compensation Plan. A schedule of pay ranges for all job classifications within the City. 6. Computers. Includes desktops, laptops, tablets, notebooks, mobile devices, smart phones, servers, and other network equipment. 7.6. Exempt Employee. Executive, administrative, and professional employees who are exempt from overtime pay as defined by the federal Fair Labor Standards Act. 8.7. Full-Time Employee. Employees who are required to work forty (40) or more hours per week year-round in an ongoing position. 9.8. Immediate Family Member. An immediate family member shall be defined as spouse, parent, spouse's parent, child, brother, sister, brother-in-law, sister-in-law, niece, nephew, grandparent of the employee or employee’s spouse, and grandchild. 10.9. Job Classification. A position assigned to its appropriate pay range based on the duties performed and the responsibilities assumed. 11.10. Job Reclassification. A change in a class of an individual position on the basis of revisions to job duties and responsibilities, which places the position in a higher or lower pay grade. 12.11. Non-Exempt Employee. Not exempt from the provisions of the Fair Labor Standards Act and is subject to overtime pay. 13.12. Part-Time Employee. Employees who are required to work less than (40) hours per week year-round in an ongoing position. 14.13. Pay Grade. A grouping of positions considered substantially equal and are paid the same wage. 233 14. Pay Range. A schedule of minimum and maximum pay rates, which are established for each job classification. SECTION 3: APPOINTMENTS AND EMPLOYMENT 3.1 Physical & Psychological Examination An applicant or employee appointed to a position must be sufficiently healthy to satisfactorily perform the essential duties and responsibilities of the position. After a conditional offer of employment has been made, applicants may be required to undergo a physical and/or psychological examination prior to appointment to a position. The City will pay the total cost of pre-employment examinations. A medical evaluation report shall be prepared and filed in the employee’s medical file. If a medical evaluation indicates that an applicant has a mental or physical condition that causes such applicant to be considered a serious health risk, or whenever the applicant is reported to have a condition that may substantially affect the applicant’s ability to perform the essential functions of the position, the City may declare the applicant ineligible for consideration for appointment to the position. 3.2 Background Investigations Upon the request of the City Administrator or designee, the Police Department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. This applies only to finalists for City employment. The City Administrator or designee must obtain the consent of the finalists before requesting the data, but an applicant’s failure to provide consent may disqualify the applicant from an offer of employment. 3.3 Probationary Period Newly hired full-time and part-time employees will serve a one-year probationary period. During the probationary period, an employee may be transferred or dismissed at the City's sole discretion for any reason. A probationary employee cannot appeal this decision. Prior to the expiration of the probationary period, the employee's performance will be evaluated in writing by the employee's supervisor and given to the City Administrator with a recommendation that the employee be retained as a regular employee or dismissed. Vacation benefits shall accrue, but are not available until the employee has completed six months of the probationary period. 234 3.4 Work Schedule The regular work week normally consists of 40 hours. The regular 40-hour work week includes two paid 15-minute breaks each work day. All employees will be provided with one unpaid meal period of 30 minutes each work day. Payment for time worked in excess of the regular work week shall be compensated at 1½ times the regular rate of pay. This section does not apply to exempt employees. A department director, with approval from the City Administrator, may establish a modified work schedule for an employee if it benefits the City. 3.5 Performance Evaluations Employees generally receive an annual performance appraisal. The purpose of the performance review is to evaluate an employee’s performance, to communicate supervisor’s expectations, and to establish future goals and objectives. The supervisor will conduct an interview following the written evaluation. The written evaluation shall be filed in each employee's personnel file. An overall evaluation of "satisfactory performance" will be required prior to the granting of any step adjustment. 3.6 Promotions A department director and the City Administrator shall be responsible for determining whether an employee possesses the necessary qualifications for promotion to a particular position. Appropriate tests may be given to aid in this determination. Length of full-time employment with the City will be considered in promotions only when all other qualifications are equal. It shall be the policy of the City to fill vacancies by promoting current employees from within where practicable. This policy shall not be construed to preclude the City from external recruitment and selection of applicants from outside the municipal service, nor as a guarantee of promotion from within to any position for which job openings occur. All promotions shall be subject to a six-month probationary period. If the employee who has been promoted is found unsuited for the position to which promoted, such employee may be reinstated to his/her former position and rate of pay, or to another position in the same class if a vacancy exists. 3.7 Veteran’s Preference The City’s veteran’s preference program shall be in accordance with state and federal law. 235 3.8 Americans with Disabilities Act (ADA) The Americans with Disabilities Act (ADA) protects qualified individuals with a disability against employment discrimination. The term “disability” includes physical or mental impairments that substantially limit one or more major life activities, or where an individual has a record of impairment or is regarded as having impairment. 3.9 Disciplinary Steps City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules and conditions of employment. It is the policy of the City to administer disciplinary penalties without discrimination. Every disciplinary action shall be for “just cause” and the employee may use the grievance procedures as outlined in Section 3.10 of this Personnel Policy with respect to any disciplinary action that he/she believes is unjust or disproportionate to the offense committed. The City Administrator or a department director may direct an investigation into any alleged violation before any disciplinary action is taken. Any employee subject to the provisions of this policy or any other departmental policy may be terminated from City employment only for cause. The particular dismissal, demotion, or suspension shall be based on the individual facts and circumstances involved. Steps Except for severe infractions, disciplinary action will generally be progressive and follow the steps listed below: 1. Coaching. Any violation of rules and regulations will be explained to the employee by his/her supervisor, indicating the corrective action necessary to prevent recurring violations. 2. Written Reprimand. A written reprimand states that the employee is being disciplined for misconduct, describes the misconduct and past actions taken by the department director or City Administrator to correct the problem, and outlines future disciplinary action if the misconduct continues. The employee shall be given a copy of the reprimand and sign the original acknowledging that he/she has received the reprimand. The employee’s signature does not mean that he/she agrees with the reprimand. 3. Suspension without Pay. Prior to the suspension, or as soon thereafter as possible, the employee shall be notified in writing of the reason for the suspension, its duration, and further disciplinary actions should the misconduct continue. An employee may be suspended pending investigation of an allegation. A copy of each written statement shall be placed in the employee’s personnel file. If an allegation is proved to be false, the statement will be removed and the employee will receive back pay. 4. Demotion. The City Council may, upon recommendation of the City Administrator, demote an employee for just cause. The employee will be provided with a written 236 statement of the reason for the demotion. The written statement will be furnished to the employee prior to the effective date of the demotion. An employee who is demoted shall not be required to serve a probationary period in the position in which the employee is being demoted. A regular employee who is demoted for disciplinary reasons may appeal the demotion through Section 3.10 of this policy. 5. Paid Administrative Leave. Paid administrative leave is granted in conjunction with an ongoing investigation or any time the City Administrator feels it is in the best interest of employees and the public to remove an employee from active duty. 6. Discharge. The City Administrator may discharge a non-probationary employee for just cause only, subject to City Council approval. A discharged employee will be notified at termination that he/she has a right to make a written request for reason of dismissal. If requested, the City will provide reasons, in writing, within five work days. This notice will include rights contained in the veterans’ preference law, if applicable, a statement indicating that the employee may respond to the charges both orally and in writing, and that he/she may appear personally before the City Council. 3.10 Grievance Procedures The procedure established herein will be followed by an employee in presenting a grievance to the City. Failure to follow the steps within the stated time limits may result in a denial of the grievance on procedural grounds. Steps 1. An employee claiming a violation concerning the interpretation or application of a City policy shall, within 21 calendar days after such alleged violation has occurred, present the grievance in writing to the employee's immediate supervisor. Such written grievance shall set forth the nature of the grievance, the facts on which it is based, the provisions of the policy allegedly violated, and identify the remedy requested. A grievance not resolved in Step 1 shall be appealed to Step 2 within 15 calendar days after the supervisor's response in Step 1. Any grievance not appealed in writing to Step 2 by the employee within 15 calendar days shall be considered waived. 2. A grievance unresolved in Step 1 and appealed to Step 2 shall be submitted in writing to the City Administrator within 15 days. The City Administrator will give an answer to Step 2 within 15 calendar days after receipt. The written response of the City Administrator shall constitute the City's final response to the employee’s grievance. 3. If the grievance is not resolved in Step 2, and if the grievance relates to the interpretation of the City's Personnel Policy, the employee may appeal the grievance in writing to the City Council within 15 calendar days of receipt of the City Administrator's response in Step 2. Any grievance not appealed in writing to Step 3 within 15 calendar days shall be considered resolved. If appealed to the City Council, the Council may establish a date for hearing the employee's grievance. Following determination by the City Council, a written 237 response shall be provided to the employee within 15 calendar days of receipt of the written grievance. The written response of the City Council shall constitute the city's final response to the employee’s grievance. 4. Employees considered essential employees as defined by FLSA guidelines, not already covered by a collective bargaining agreement are entitled to appeal a grievance, not resolved in Step 3, to the Minnesota Bureau of Mediation Service. The employee has 15 days following receipt of the city's Step 3 answer to submit for mediation. The city will discuss and respond in writing to the Step 3 grievance at the mediation session scheduled by the Bureau of Mediation Services. If the grievance is submitted to mediation and is not resolved, it may be appealed to arbitration within 15 calendar days following the city's Step 3 answer. 5. A grievance unresolved in Step 4 and appealed to Step 5 by the employee shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The employee shall notify the city of its intention to arbitrate the grievance within 15 calendar days following the city's final Step 4 answer. If the parties are unable to agree on the selection of an arbitrator, the employee shall request a list of arbitrators to be submitted to the parties by the Bureau of Mediation Services. The selection of an arbitrator shall be made in accordance with the "Rules Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this policy. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the city and the employee, and shall have no authority to make decisions on any other issue not so submitted. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the city and the employee. SECTION 4: COMPENSATION 4.1 Position Classifications The City shall establish and maintain a position classification plan for all positions covered in this policy. Each position with the city shall be assigned to a class on the basis of duties and responsibilities, authority, and complexity of position. The class may contain more than one position. A new class may be added when a new position is created and no class exists for the new position. 238 4.2 Compensation Plan The pay of City employees will be in accordance with the salary ranges approved by the City Council. The Council may make adjustments to any or all of the salary ranges in the City’s compensation plan on an annual basis or for other pertinent reasons such as a job reclassification. Positions in the City’s job classification system are assigned a pay range or grade based on the value of the tasks performed. The annual compensation plan is applicable to full-time and part- time employees and does not include elected officials, appointed officials, temporary employees, and those covered by collective bargaining agreements. A new employee may start at any step of the salary range based on his/her qualifications and experience at the time of hire. Employees are eligible for step increases on their anniversary date in accordance with the City’s compensation plan or union wage schedules. 239 SECTION 5: EMPLOYEE BENEFITS 5.1 Health Care Benefits The City provides a combination of health care benefits, such as medical, dental, long-term disability, and life insurance. Regular full-time and part-time employees who work at least 30 hours per week on a regular basis are eligible for the health care benefit package commencing on the first of the month following date of hire. Benefits for regular part-time employees are pro- rated. Employees are responsible for participating in the cost of health care benefits pursuant to the City's annual review of participation levels. Employees who provide proof of insurance through an immediate family member, or who are eligible for Medicare, may waive insurance coverage and receive a monthly cash payment, which is established by the City Council annually. 5.2 Pre-Tax Benefits On the first day of the month following date of hire, employees are eligible to participate in the City’s Health Care and Dependent Day Care Expense Reimbursement Plan. Under this program, employees may authorize the City to deduct, before taxes, expenses associated with the following: 1. Premium Conversion. This plan allows you to automatically pay your portion of the premiums for the City’s health and dental insurance program with pre-tax dollars. 2. Health Care Flex Account. The employee may pay eligible “uncovered” medical and dental expenses with pre-tax dollars (e.g. deductibles and eyewear). 3. Dependent Day Care Flex Account. The employee may pay day care expenses with pre- tax dollars. Employees will be reimbursed for expenses incurred during the plan year, which runs from January 1 to December 31. Employees will be advised that money not spent during the plan year will be forfeited according to federal law. 5.3 Health Insurance Continuation (COBRA) The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives employees and their qualified beneficiaries the opportunity to continue health insurance coverage under the City’s health plan when a “qualifying event” would normally result in the loss of eligibility. Qualifying events include resignation, termination of employment, death of an employee, a reduction in an employee’s hours, a leave of absence, an employee’s divorce or legal separation, and a dependent child no longer meeting eligibility requirements. Under COBRA, the employee 240 or beneficiary pays the full cost of coverage at the City’s group rates plus any additional administrative fee, if applicable. The Finance Department will provide each eligible employee with a written notice describing rights granted under COBRA when the employee becomes eligible for COBRA coverage plan. The notice contains important information about the employee’s rights and obligations. 5.4 Deferred Compensation The City will provide regular full-time employees the opportunity to participate in a pre-tax retirement savings program through payroll deductions. This voluntary retirement saving plan is designed to allow tax savings for employees. Full-time employees will be permitted to receive a cash payment for 50 percent of their unused annual sick leave accrual exceeding 720 hours at the conclusion of each calendar year. The balance of the unused sick leave will be added to the employee’s sick leave bank up to the maximum accrual of 960 hours. The cash payment will be paid at the conclusion of each calendar year into the employee's designated deferred compensation plan as authorized by the City. 5.5 Long-Term Disability Long-term disability insurance is provided to regular full-time and part-time employees who work at least 30 hours per week on a regular basis. Long-term disability benefits for part-time employees are pro-rated based on the number of hours worked per week. Long-term disability benefits are available based upon the terms and conditions contained in the contract with the long-term disability insurer. Terms and benefits under the program are subject to change from time to time. 5.6 Safety Committee The City of Lino Lakes recognizes its responsibility to provide the safest conditions for its employees by ensuring all reasonable safeguards are established in the workplace. Employees are responsible for observing all safety rules and for using all available safety equipment. Employees are also responsible for reporting any unsafe condition to their supervisor. The efficiency of any municipal operation can be measured directly by its ability to control unnecessary loss. To that end, the Lino Lakes Safety Committee was established. The Safety Committee is made up of employees who meet and examine the City’s policies and procedures and review accident and injury reports. The Safety Committee also reviews and updates the City of Lino Lakes Safety Policies and Rules. 241 5.7 Employee Wellness Employees may convert accrued sick leave or PTO leave to pay for their monthly health club membership dues or online subscriptions up to a maximum of $60 per month, provided that the employee maintains a sick leave balance or PTO balance of 80 hours. Reimbursements are made on a monthly basis upon receipt of a completed form and evidence of payment to the health club. Forms are available in the Finance Department. The reimbursement is subject to federal, state and FICA tax withholdings. 5.8 Employee Assistance Program (EAP) Understanding that an employee’s personal life may affect job performance, the City has contracted with an insurance provider to offer an Employee Assistance Program. This program is available to full and part-time employees and their immediate family members. Individuals can call a toll-free number 24 hours a day any day of the year and speak with a professional counselor who will assess the personal or family issue and provide ideas for resolution. 5.10 Post Employment Health Care Saving Account The City has established a Post Employment Health Care Savings Account (HCSA) for eligible non- union employees. The purpose of this program is to allow employees to save money on a tax-free basis to pay for health-related expenses after separation from service with the City. The terms for participation are as follows: 1. Participation. All non-union employees are required to participate in the HCSA program. 2. Unused Compensation. Any unused vacation, sick leave, or personnel time off (PTO) severance pay will be contributed into the HCSA upon separation. 3. Salary Contributions. Eligible non-union employees having 25 years of PERA membership shall contribute three percent of their salary into their HCSA. Those with less than 25 years of PERA membership shall contribute two percent of their salary into the HCSA. Contributions shall be calculated and submitted each pay period. a. Years of service for PERA membership will be reflective of the employee’s date of hire with the City unless the employee provides payroll with documentation from PERA indicating additional membership years. All other terms and conditions of this plan are outlined in the plan documents. 5.11 College Savings Plan Regular full-time employees may elect to contribute to the 529 Minnesota College Savings Plan through payroll deductions. The plan has special tax advantages that are designed to help college 242 savings grow. All investment earnings and gains are income tax-free if used to pay for qualified higher education expenses. The Finance Department has more information on the 529 Minnesota College Savings Plan. SECTION 6: LEAVES 6.1 Holidays Regular full-time employees are entitled to the holidays described hereinlisted in the table below. Part-time employees who work at least 30 hours per week on a regular basis, receive a prorated amount based on the number of hours worked each week. Temporary and seasonal employees are not entitled to holiday pay. New Year’s Day Juneteenth Thanksgiving Day Martin Luther King, Jr. Day Independence Day Day after Thanksgiving President's Day Labor Day Christmas Eve Day Memorial Day Veteran’s Day Christmas Day New Year’s Eve Day When a holiday falls on a Sunday, the following Monday is considered the holiday. When a holiday falls on a Saturday, the preceding Friday is considered a holiday. In order to be eligible for paid holidays, employees must work on the day before and the day after such holiday, unless on paid leave. Rookery Activity Center employees who are required to work on a holiday recognized by the City will accrue a floating holiday to be used within 60 days of receiptthe same pay period. Use of a floating holiday outside of the pay period accrued, requires approval from the City Administrator. Accrued floating holidays are not paid out at time of separation. 6.2 Vacation Leave Paid vacation leave is available to eligible employees in accordance with the schedule below. Part-time employees who work at least 30 hours per week on a regular basis will accrue vacation leave on a prorated basis. Temporary and seasonal employees will not earn or accrue vacation leave. Probationary employees may not take vacation during their probationary period without prior approval of the department director. Years of Continuous Service Per Year Per Pay Period Start through 4th Year 80 hours 3.08 hours Beginning 5th Year 120 hours 4.62 hours Beginning 11th Year 128 hours 4.92 hours Beginning 12th Year 136 hours 5.23 hours Beginning 13th Year 144 hours 5.54 hours 243 Beginning 14th Year 152 hours 5.85 hours Beginning 15th Year 160 hours 6.15 hours Beginning 16th Year 168 hours 6.46 hours Beginning 17th Year 176 hours 6.77 hours Beginning 18th Year 184 hours 7.08 hours Beginning 19th Year 192 hours 7.38 hours Beginning 20th Year 200 hours 7.69 hours Employees may not carry over more than 240 hours of accrued vacation into the next calendar year without approval from the City Administrator. Employees may elect to use up to four weeks of accrued vacation or PTO at the end of their employment with the City, but are not eligible for holidays, leave accruals, or paid benefits during this period. 6.3 Sick Leave Sick leave is an authorized absence from work with pay, granted to qualified full-time and part- time employees who work at least 30 hours per week on a regular basis. Sick leave is a privilege, not a right. Employees are to use this paid leave only when they are unable to work for medical reasons and under the conditions explained below. Sick leave does not accrue during an unpaid leave of absence. • Full-time employees accumulate sick leave at a rate of one day per month. The maximum accumulation is 960 hours. • Part-time employees regularly scheduled to work at least 30 hours per week will accrue sick leave on a pro-rated basis. • Temporary and seasonal employees will not earn or accrue sick leave. • Sick leave may be used only for days when the employee would otherwise have been at work. It cannot be used for scheduled days off. Sick leave may be used as follows: • When an employee is unable to perform work duties due to illness or disability (including pregnancy). • For medical, dental or other care provider appointments. • To care for children on the same basis as an employee. • To take children or other immediate family members to medical, dental or other care provider appointments. • To care for an ill or injured spouse, adult child, sibling, parent, grandparent, stepparent, parent in-laws, or grandchild, but is limited to a combined total of 160 hours for these relatives within a 12-month period. To be eligible for sick leave pay, the employee will: 244 • Communicate with his/her immediate supervisor as soon as possible after the scheduled start of the work day, for each day absent. • Keep his/her immediate supervisor informed of the status of the illness/injury or the condition of the ill family member. • Submit a physician’s statement upon request. After an absence of three or more consecutive days, a physician’s statement may be required on the employee’s first day back to work, indicating the nature of the illness or medical condition and attesting to the employee’s ability to return to work and to safely perform the essential functions of the job with or without reasonable accommodation. To control abuse, an employee with a pattern of frequent absences may be required to provide a physician’s statement for absences of less than three days. All work restrictions must be stated clearly on the return-to-work form. Employees who have been asked to provide such a statement may not be allowed to return to work until they comply with this provision. Sick leave may be denied for any employee required to provide a doctor’s statement until such a statement is provided. The City has the right to obtain a second medical opinion to determine the validity of an employee’s workers’ compensation or sick leave claim, or to obtain information related to restrictions or an employee’s ability to work. The City will arrange and pay for an appropriate medical evaluation when it is required by the City. Any employee who makes a false claim for sick leave will be subject to discipline up to and including termination. Sick leave will normally not be approved after an employee gives notice that he or she will be terminating employment. Exceptions must be approved by the City Administrator. [See also Deferred Compensation Section 5.4 and Severance Section 9.4 for applicability to sick leave.] 6.4 Leave Donation Program The purpose of this program is to provide an opportunity for employees to voluntarily donate a portion of their accrued vacation, sick leave, or compensatory time to assist an employee who has exhausted paid leave due to a serious illness, injury, or impairment. A. Program Eligibility Only regular, non-probationary employees may participate in this program as a leave donor or recipient. An employee may request donated leave to care for an “immediate family” member when he or she is within one pay period of depleting all paid leave and is expected to be absent from work for more than five work days after exhausting all paid leave. To be eligible to donate leave time to another employee, the donating employee shall maintain a minimum leave balance as set forth in this policy. B. Leave Recipient Conditions 245 The terms and conditions governing the Leave Donation Program are as follows: Recipients must provide documentation to Administration from a treating physician regarding the illness or injury and the expected duration of the condition. No employee will be allowed to receive more than 400 hours of donated leave for any serious health condition. This cap is prorated for part-time employees based on full-time equivalency status. An employee is eligible to receive donated leave one time in a 12-month period. No employee who has historically maintained a minimal sick leave balance, or who has previously been warned or disciplined for abusing sick leave, will be eligible to receive donations. Nothing in this policy will be construed to limit or extend the maximum allowable absence under the Family Medical Leave Act (FMLA). C. Leave Donor Conditions Employees may donate a minimum of eight hours or a maximum of 40 hours paid leave provided they maintain a minimum balance of 80 hours of sick leave and 40 hours of vacation leave. Employees who donate leave shall adhere to the confidentiality requirement set forth within the Leave Donation Form. Donations will remain anonymous to the recipient and other employees. No provisions of this policy or its administration shall be subject to a grievance under a collective bargaining agreement. D. Administrative Procedures Eligible employees wishing to participate in this program should contact Administration and request a “Donated Leave Request Form.” If the employee is physically unable to apply, a member of the applicant’s family may apply on his or her behalf. Appropriate documentation concerning the nature, severity, and anticipated duration of the medical condition is required with the Donated Leave Request Form. If the employee is found to be eligible for donated leave, Administration will notify employees only giving the person’s name and estimated number of days needed. The notification shall not include confidential medical information. Employees wishing to donate accrued leave shall submit a Leave Donation Authorization Form to Administration. Each hour of donor leave will be credited as an hour of leave for the recipient, regardless of any differences in pay levels. Finance will subtract surrendered leave from the donor’s accrued balance and credit the donated hours to the recipient’s sick leave balance. 246 Donated leave hours will be processed in the order of the date on the Leave Donation Program Authorization Form in eight hour increments, starting with the recipient’s department. Unused donated leave in will be returned to the donor. If there are multiple donors, the excess leave will be returned on a prorated basis according to the amounts donated. Recipients will continue to accrue sick leave and vacation during the period of donated leave. The recipient’s accrued paid leave during the absence shall be utilized prior to the donated leave. E. Program Exceptions Exceptions to these requirements may be approved by the City Administrator in rare circumstances. The City Administrator shall have the right to deny or limit the donation of leave or use of donated leave if it is determined to be in the best interests of the City of Lino Lakes. F. Program Parameters The City reserves the right to modify or discontinue this policy at any time, with or without notice. No employee will be guaranteed access to donated leave and any employee may be denied based on the administrative discretion of the City of Lino Lakes. G. Confidentiality All information provided in leave donation request applications, leave donation forms, verification of medical conditions, and additional related information is confidential. 6.5 Workers' Compensation The City provides a comprehensive workers' compensation insurance program in accordance with Minnesota law. The City's policy regarding workers' compensation is as follows: 1. Workers' compensation benefits take effect after a waiting period of three calendar days following an on the job injury. Any time lost within the first three calendar days due to an injury will be paid through an employee's sick leave/PTO accrual. If no sick/PTO leave is available, any lost time will be without pay. 2. If time away from work due to the job-related injury extends beyond three calendar days, workers compensation pay will begin for those scheduled work days lost beginning on day four. If time away from work extends ten calendar days, workers’ compensation will pay the initial three-day waiting period. The City will reimburse the employee for sick/ PTO leave used during the initial waiting period. 3. All doctor appointments and long-term therapy appointments due to a work-related injury will be treated as leave without pay, with workers’ compensation paid directly to the employee. 4. The City will pay the difference between an employee's gross salary and any workers’ compensation reimbursement for up to 90 days. This difference will be paid for consecutive lost time for any time over the three-day waiting period. The City will not pay the difference for doctor or therapy appointments. 247 5. An employee who sustains a work-related injury or illness must inform their supervisor immediately. A First Report of Injury form must be filed with the City. 6. Neither the City nor its insurance carrier will be liable for the payment of workers’ compensation benefits for injuries that occur during an employee's voluntary participation in off-duty recreational, social, or athletic activities sponsored by the City. 6.6 Sick Child/School Child Leave In accordance with state law, the City provides the following leave for eligible employees. An eligible employee is any regular full-time or part-time employee who has been employed with the City for 12 months and has worked a minimum of 20 hours per week. For this section, “child” is defined as being less than 18 years of age, or under 20 years of age and attending secondary school. 1. Sick Child. City employees may use sick/PTO leave for absences due to the illness of a child in the same way that employees are able to use sick/PTO leave for their own illness. 2. School Child. City employees are granted up to 16 hours per school year to attend their child’s school conferences or classroom activities when they cannot be scheduled during non-work hours. Employees may take unpaid time or use paid leave for this purpose.may choose to use vacation or PTO leave hours for this absence but are not required to do so. 6.7 Funeral Leave Regular full-time employees shall be granted paid funeral leave of up to: (1) five days for the death of a spouse, child, or stepchild; (2) up to three days for a parent, stepparent, sibling, or grandchild of the employee or employee’s spouse; and (3) one day for a grandparent, niece, or nephew of the employee or employee’s spouse. 6.8 Military Leave Military leaves of absence and re-employment rights of employees returning from active service with the armed forces shall be subject to applicable federal and state laws. Upon return from military leave of absence, a regular employee shall be reinstated to the employee's former position or to a position of like status and pay, provided that the employee is competent to perform all duties of the position to which assigned. If the position held by the employee no longer exists, the employee shall be reinstated to a position of like status and pay, provided it is practicable and the employee is competent to perform all duties of the position. State and federal laws provide protection and benefits to city employees who are called to military service, whether in the reserves or on active duty. Such employees are entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time the employee is engaged in training or active service not exceeding a total of 15 workdays in any 248 calendar year. City compensation is in addition to the military pay for these 15 days, as per MN Attorney General’s Opinion. The leave of absence is only in the event the employee returns to employment with the city as required upon being relieved from service or is prevented from returning by physical or mental disability or other cause not the fault of the employee or is required by the proper authority to continue in military or naval service beyond the fifteen-day paid leave of absence. Employees on extended unpaid military leave will receive fifteen days paid leave of absence in each calendar year, not to exceed five years. Where possible, notice is to be provided to the city at least ten working days in advance of the requested leave. A training notice, signed orders, or battle assembly schedule are examples of typical written notification to share with the city. If an employee has not yet used his/her fifteen days of paid leave when called to active duty, any unused paid time will be allowed for the active-duty time, prior to the unpaid leave of absence. Employees returning from military service will be reemployed in the job they would have attained had they not been absent for military service and with the same seniority, status and pay, as well as other rights and benefits determined by seniority. Unpaid military leave will be considered hours worked for the purpose of PTO, vacation leave and sick leave accruals. Eligibility for continuation of insurance coverage for employees on military leave beyond fifteen days will follow the same procedures as for any employee on an unpaid leave of absence. A. Military Leave for Family Members The city will not discharge from employment or take adverse employment action against an employee because an immediate family member is in the military forces of the United States or Minnesota. Nor will the city discharge from employment or take adverse employment action against an employee because they attend departure or homecoming ceremonies for deploying or returning personnel, family training or readiness events or events held as part of official military reintegration programs. Employees may substitute paid leave if they choose to do so. Unless the leave would unduly disrupt the operations of the city, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one day’s duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. 249 B. Military Leave for Family Member Injured or Killed in Active Service Employees will be granted up to ten working days of unpaid leave whose immediate family member (defined as a person’s parent, child, grandparents, siblings or spouse) is a member of the United States armed forces who has been injured or killed while engaged in active service. The 10 days may be reduced if an employee elects to use appropriate accrued paid leave. 6.9 Time off to Vote Employees who are eligible to vote in an election have the right to be absent from work for the time necessary to appear at the employee’s polling place, cast a ballot, and return to work on the day of that election without penalty or a wage deduction. Time off to Vote includes time off to cast an early or absentee ballot in the employee’s registered polling location. 6.10 Jury Duty Regular full-time called to serve as a juror, or subpoenaed as a court witness, shall receive their regular pay as if they were working. Any compensation the employee may receive as a result of jury duty or a witness fee, excluding mileage reimbursement if provided by the court, shall be turned over to the City. Employees are expected to report to work when they are released from court during regular office hours when practicable, and to make every effort to complete the work assigned to them during the time they are serving as jurors or witnesses. 6.11 Serving as an Election Judge An employee who has been selected to be an election judge may be absent from work without penalty while serving as an election judge. In addition to a 20-day written notice, the employee will also submit a certification from the appointing authority stating the hourly compensation to be paid the employee for service as an election judge and the hours during which the employee will serve. The City will pay the difference between the employee’s regular hourly rate of pay for an eight-hour shift and the pay received for serving as an election judge. The employee may retain mileage expenses, if applicable. The city may restrict the number of employees who are absent from work to no more than 20 percent of the total work force at any single work site. Employees should check the “other allowable leave” portion of the Authorization for Time Off card, and write in “election judge.” 6.12 Family & Medical Leave (FMLA) Pursuant to the Family Medical Leave Act (FMLA), the City provides up to 12 weeks of unpaid leave to eligible employees for reasons related to medical and family care. In the case of a military caregiver leave, FMLA allows up to 26 weeks. A. Eligible Employees 250 Employees are eligible for family or medical leave if they meet all of the following conditions: • Have worked for the City for at least 12 months (or 52 weeks) prior to the date the leave is to commence. The 12 months or 52 weeks need not have been consecutive. However, the City will not consider any service 7 years prior to the employee’s most recent hire date, unless the break in service was due to a military service obligation. • Have worked at least 1,250 (on-the-clock) hours during the 12-month period preceding the start of the leave. Hours worked does not include time spent on paid or unpaid leave. B. Qualifying Events An eligible employee will be granted up to 12 weeks leave during any 12-month period for any of the following qualifying events: 1. Birth of a child or placement of a child with the employee for adoption or foster care. This entitlement expires 12 months after the birth or placement. 2. To care for a spouse, child, stepchild, or parent who has a serious health condition. This includes psychological, physical care, and sharing care duties. A child is defined as a person less than 18 years of age (or a person incapable of self-care because of a physical or mental disability) who is biological, adopted, a foster child or step child, ward of the employee, or a person with whom the employee is charged with parental rights. An eligible parent includes a biological parent or a person who was charged with parental rights, duties, and responsibilities over the employee when the employee was under the legal age, but does not include in-laws. 3. Because of a serious health condition making the employee unable to perform the essential functions of their position. “Serious health condition” is defined in Federal law 29 C.F.R. 825.116, but generally includes incapacity requiring absence from work or more than five days that also involves continuing treatment by a health care provider (also includes prenatal care). 4. A covered military member’s active duty or call to duty or to care for a covered military member. C. Notice Requirements Thirty (30) days written or verbal notice is required if the leave is foreseeable. If 30 days notice is not possible, as much notice as is practical must be given. Planned medical treatments should be scheduled so that they will not unduly disrupt the City's operations. D. Insurance Benefits Health insurance coverage will be continued at the same level and under the same terms as if the employee continued working. Arrangements for payment of the employee's portion of premiums must be made by the employee through the Finance Department. If an employee fails to return from FMLA leave for reasons other than the continuation of the serious health condition of the employee or covered family member, the City may seek reimbursement for the premiums paid for group insurance benefits during the period of unpaid leave. 251 E. Intermittent/Reduced Schedule Leave Leave requested because of a serious health condition of either a family member or the employee may be taken intermittently or on a reduced schedule if such leave is deemed to be medically necessary. Intermittent leave or a reduced schedule is not permitted for the birth, placement, or adoption of a child. F. Use of Accrued Sick Leave, Vacation, and PTO During leave, employees are required to use accrued vacation, personnel time off (PTO), or sick leave prior to taking unpaid leave unless their medical condition/injury is covered by worker’s compensation. Employees are not required to substitute compensatory time for unpaid leave. When sick, vacation, or PTO leave have been exhausted, any remaining time will be unpaid. Unpaid hours will not count towards seniority. G. Medical Certification Certification by a physician or practitioner is required for FMLA leave due to an employee’s serious health condition or that of a family member’s. The medical certification form must include the following information: (1) date that the qualifying event started; (2) duration of the qualifying event; (3) appropriate medical facts; and (4) purpose the leave is needed. Administration may request additional medical information that provides an updated status of the employee’s or family member’s serious health condition and date of return. A second opinion from another health care provider may be requested by the City. If requested, the City will pay for the cost of a second opinion and will select a health care provider not regularly associated with the City. A "Certificate of Physician or Practitioner" form can be obtained from Human Resources. H. Health Care Providers “Health care providers” are defined as doctors of medicine or osteopathy, podiatrists, dentists, clinical psychologists, optometrists, chiropractors, nurse practitioners, nurse-midwives, clinical social workers (within certain limitations), Christian Science practitioners, health care providers recognized by the City’s group health plan, and health care providers as defined above who practices and is licensed in a country other than the United States. [Refer to 29 C.F.R. 825.118 for a complete list.] I. Recertification Recertification will be required if the employee requests an extension of the original length approved by the City or if the employee's circumstances change. Recertification may also be required if there is a question as to the validity of the certification if the employee is unable to return to work due to the serious health condition. J. Fitness for Duty Certification When leave is due to an employee’s own serious health condition, a fitness for duty certification (FFD) may be required before an employee can return to work. Failure to timely provide such certification may eliminate or delay an employee’s right to reinstatement under the FMLA. K. Record Retention 252 Records on FMLA leave will be kept along with normal payroll records except that any medical record will be maintained separately in the employee's medical record file. L. Affect on Pension FMLA leave counts as continued service for purposes of retirement or pension plans. M. Reinstatement Employees returning from FMLA leave will return to their same position or an equivalent position upon return from FMLA leave (employees returning from FMLA leave due to a child with a serious health condition will be returned to the same position). An employee’s reinstatement rights are the same as they would have been had the employee not been on leave. Thus, if an employee’s position would have been eliminated or an employee would have been terminated but for the leave, the employee would not have the right to be reinstated upon return from leave. N. Notice of Intent to Return from Leave The City requires an employee on leave to report periodically on the employee’s status and intent to return to work. O. Additional Leave Employees who cannot return from an approved FMLA leave may request an extension (up to the maximum of 12 weeks allowed under FMLA). If the 12 extended FMLA weeks have already been used, the employee can request to go on a regular unpaid leave of absence subject to approval. If the unpaid leave of absence is not approved or the employee fails to request additional leave, the employee will be considered to have voluntarily resigned. If circumstances beyond the employee’s control prevented the employee from requesting additional leave, a retroactive leave request may be allowed. P. Reasonable Work Time for Nursing Mothers Nursing mothers and lactating employees will be provided reasonable paid break times (which may run concurrently with already provided break times) to express milk. The city will provide a clean, private and secure room (other than a bathroom) as close as possible to the employee’s work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting nursing rights or remedies. Q. Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy The city will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth without advice of a licensed health care provider or certified doula: 253 • More frequent or longer restroom, food, and water breaks. • Seating; and/or • Limits on lifting over 20 pounds. Additionally, an employer must provide reasonable accommodations, including, but not limited to, temporary leaves of absence, modification in work schedule or job assignments, seating, more frequent or longer break periods and limits to heavy lifting to an employee for health conditions related to pregnancy or childbirth upon request, with the advice of a licensed health care provider or certified doula, unless the employer demonstrates the accommodation would impose an undue hardship on the operation of the employer's business. In accordance with state law, no employee is required to take a leave of absence for a pregnancy nor accept a pregnancy accommodation. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting reasonable accommodations pregnancy rights or remedies. 6.13 Pregnancy and Parental Leave Employees who work 20 hours or more per week and have been employed more than 12 months are entitled to take an unpaid leave of absence under the Pregnancy and Parenting Leave Act of Minnesota. The following qualifies for pregnancy and parental leave: • Prenatal care or incapacity due to pregnancy, childbirth, or related health conditions (female employees) • The birth or adoption of a child (biological or adoptive parents) • Following the birth or adoption of a child (biological or adoptive parents) Leave may be taken for up to 12 weeks. The leave must begin within 12 months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within 12 months after the child leaves the hospital. Employees should provide as much notice as practicable for the use of parental leave. Employees are required to use accrued leave (i.e., sick leave, vacation leave, personal time off (PTO), ESST) prior to taking unpaid leave. If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently. The employee is entitled to return to work in the same position prior to commencement of the leave at the same rate of pay. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will 254 be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. The city will inform employees of their parental leave rights at the time of hire and when an employee makes an inquiry about or requests parental leave. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting parental leave rights or remedies. A. Adoptive Parents Adoptive parents will be given the same opportunities for leave as biological parents (see provisions for Parenting Leave). The leave must be for the purpose of arranging the child’s placement or caring for the child after placement. Such leave must begin before or at the time of the child’s placement in the adoptive home. 6.14 Personal Leave of Absence The City provides leaves of absence without pay to regular full-time and part-time employees who wish to take time off from work to fulfill personal obligations unrelated to family or medically-related circumstances not covered by existing law. As soon as eligible employees become aware of the need for a personal leave of absence, they should request a leave in writing from their department director. Upon an affirmative recommendation from the department director, the City Administrator may approve a personal leave that does not exceed 90 days. Personal leave of up to one year, excluding military service or disability incurred while in the service of the City, requires City Council action. The minimum period for a personal leave shall be two weeks. Requests for personal leave will be evaluated based on a number of factors, including anticipated work load requirements, reasons for the requested leave, and staffing considerations during the proposed period of absence. Vacation and sick leave accruals, seniority, and paid holidays will be suspended during the leave and will resume upon return to active employment. All City contributions towards employee insurance coverage's will cease for non-medical leaves without pay. Insurance benefits may continue if fully subsidized by the employee through COBRA. If the employee chooses not to continue insurance coverage during a non-medical leave of absence, reinstatement into the group insurance program will be subject to any conditions imposed by the insurance provider. When personal leave ends, every reasonable effort will be made to return the employee to the same position, if it is available, or to a similar available position for which the employee is qualified. However, the City cannot guarantee reinstatement in all cases. If an employee fails to report to work promptly at the expiration of the approved leave period, the City will assume the employee has resigned. 255 6.15 Bone Marrow Donation Leave A regular or probationary full-time or part-time employee who averages 20 or more hours per week who seeks to undergo a medical procedure to donate bone marrow will be granted up to 40 hours of paid leave. The city may require verification by a physician of the purpose and length of each leave requested. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting bone marrow or organ donation leave rights or remedies. 6.16 Absence without Leave Any absence of an employee from duty for one day or part of a day that is not authorized by a specific leave of absence, as provided for in Section 6.14, shall be deemed an absence without leave. Any such absence shall be without pay and may be subject to disciplinary action. Any employee absent without leave for three consecutive days shall be deemed to have voluntarily resigned. 6.17 Severe Weather On days where severe weather conditions exist, the City’s policy is to keep its offices and facilities open during regular work hours. 6.18 Personal Time Off (PTO) Leave The personal time off (PTO) program combines vacation and sick leave benefits into a single pool of paid time off benefits. PTO can be utilized for any purpose, subject only to necessary request and approval procedures consistent with City and departmental policies. A. Implementation PTO leave will be implemented for newly hired benefit-earning non-union employees and for union employees who elect to receive such paid time off benefits within a specific time period. B. Accrual Rates for Full-Time Employees Full-time employees accrue personal time off based on the schedule below. A part-time employee who works a minimum of 30 hours per week accrues PTO on a prorated basis according to the number of hours budgeted for that position. PTO is accrued each pay period. The PTO year for each new employee will begin on the date of employment with the City, or if there is a change of status, on the date the employee is eligible for PTO. Employees may not use personal time off until it has been credited to the employee’s bank in the payroll system. Personal leave may be used in increments of ½¼ hour or more. The maximum amount of personal leave that can be carried into the next year is 600 hours. 256 Years of Hours Earned Annual Accrual in Days Service Each Pay Period Hours per Year per Year 0-4 4.615 120 15 5-10 6.153 160 20 11 6.461 168 21 12 6.769 176 22 13 7.076 184 23 14 7.384 192 24 15 7.692 200 25 16 8.000 208 26 17 8.307 216 27 18 8.615 224 28 19 8.923 232 29 20+ 9.230 240 30 C. Use of Personal Time Off This PTO policy encourages advance planning of absences from work. To ensure necessary departmental coverage, non-emergency (planned) use of PTO should be requested in advance. Employees should give their supervisor advance notice equal to the amount of requested time off. Unplanned use of PTO may require documentation and requires notice within a timely manner of your scheduled work day. Established departmental rules and requirements concerning employee absences from work will be applied. In order to allow coordination of PTO with Family Medical Leave, employees seeking to use PTO may be required to provide pertinent information as to the purpose of the time off to allow a determination of whether the time will also qualify for Family and Medical Leave. If the PTO qualifies for Family and Medical Leave, the employee must take both leaves simultaneously. Probationary employees may use no more than 24 hours of PTO during the first six months of their probationary period without the approval of the City Administrator. This provision does not apply to employees serving a probationary period following a promotion, transfer, or demotion. D. General Provisions 1. Maximum Accrual. An employee may not carry over more than 600 hours of PTO from one year to the next unless a written request has been submitted to and approved by the City Administrator prior to December 15. Such waiver may be considered in the event of a special circumstance. 2. Denial of PTO Leave. A department director may deny a request for planned PTO leave when granting such leave would result in insufficient personnel to carry out necessary functions of the City. 257 3. Impact on Other Benefits. Employees using PTO will be considered working for the purpose of accumulating additional personal leave. The City will continue to make its contribution toward an employee’s group insurance benefits. PTO will not continue to accrue during a suspension or while an employee is on an unpaid leave of absence. E. Conversion of Vacation Days and Sick Leave Accruals For employees who convert to the PTO plan, all accrued vacation leave (at hour for hour) and ½ of accrued sick leave (480 hours maximum) will be converted to PTO leave up to a balance of 600 hours. Unconverted sick leave will be placed into an extended illness leave bank. EF. Severance Payment Upon separation, employees will be compensated for any unused PTO balance provided the employee leaves the City in good standing. FG. Extended Illness Leave Regular benefit-earning employees who participate in the PTO plan will convert to the extended illness leave plan. The extended illness leave bank is designed to protect an employee’s PTO balance in the event of a long-termn illness or injury of more than one week. An employee may access extended illness leave in the event of an illness or injury, which extends beyond five three work days. GH. Definitions of Extended Illness Leave For the purposes of this extended illness leave policy, the following terms are defined as provided below. 1. Extended illness leave is an authorized absence from duty with pay that is granted to benefit-earning employees who have successfully completed the probationary period of employment with the City and who become ill or disabled for more than five three work days. 2. Extended illness means a state of incapacity due to personal illness or bodily injury that requires medical treatment by a licensed physician or health care provider and prevents an employee from performing the duties of his/her position. Extended illness leave may also be used by an employee to provide care to a family member in accordance with Minnesota Statutes, Section 181.9413. If an employee exhausts his/her personal leave balance, extended illness leave will run concurrent with an authorized FMLA leave. 3. Extended illness leave is not a right an employee may exercise at the employee’s discretion. Extended illness leave will be allowed by the City only in the case of verified necessity and actual need. The purpose of any extended illness leave is to provide income continuation during that period of time when the employee is unable to substantially perform the duties of his/her position. HI. Extended Illness Leave Accrual Extended illness leave will be accrued from date of hire at the rate of two hours per pay period (52 hours per year to maximum of 520 hours). If an employee uses extended illness leave after 258 attaining the full accrual of 520 hours, he/she will continue to accrue extended illness leave at two hours per pay period until reaching the maximum accrual. IJ. Administration of Extended Illness Leave Extended illness leave can be used only if an employee is on leave due to a certified illness or injury for five three consecutive work days, except as provided below. Such extended illness leave will be administered as described below. 1. Employees may not use extended illness leave until it has been credited to the employee’s bank in the payroll system. 2. To be eligible to receive extended illness leave benefits, an employee will inform his or her department director or Administration of his or her need to take extended illness leave. Employees are required to keep the City informed on a regular basis of their status to remain eligible for paid benefits. 3. The City reserves the right to have its own physician examine the employee periodically to render an opinion on whether the employee is able to return to work. If an employee is deemed to be able to resume productive work for the City, the employee will be directed to report to an appropriate work assignment. If the employee fails to report for work as directed, paid benefits may be terminated. 4. When an employee requests extended illness leave a physician’s statement may be required by the City prior to the employee’s return to work. The physician’s statement must indicate the nature and length of the disability, any restrictions which the disability places upon the employee’s ability to perform the work, and attest to the employee’s ability to return to work. An employee who has been asked to provide such a statement will not continue receiving benefits until he/she has complied with this provision. 5. If an employee exhausts PTO leave before the 5-day “waiting period” has been completed during a period of incapacity (as defined in this policy), extended illness leave will not be granted until after the 5-day waiting period. 6. An employee who makes a false claim for extended illness leave benefits will be subject to disciplinary measures. 7. While receiving paid benefits under this section the employee will continue to accrue PTO leave and receive the City’s contribution for health and dental insurance. 8. Extended illness leave balances will not be converted to any other form, such as severance pay, a health care savings account, or paid time off. 259 SECTION 7: EDUCATION AND EXPENSE REIMBURSEMENT 7.1 Tuition Reimbursement The City provides financial support to employees for educational courses taken at accredited academic institutions to enhance their professional development and to improve their job skills. This policy is an IRS tax-exempt program. Full-time, non-probationary employees are eligible for this program. Eligibility for reimbursement of courses will be based on relevancy to the employee’s current position and the availability of budgeted funds. The City may reimburse eligible employees upon presentation of the final grades in accordance with the following schedule: Grade of “A” ..................50% of tuition Grade of “B” ..................50% of tuition Grade of “C” ..................50% of tuition Grade of “D” ..................0% of tuition Grade of “F” ...................0% of tuition Grade of Pass or Fail …..50% of tuition for “passing” In the event that an eligible employee receives a grade of “incomplete,” no refund will be forthcoming until a final grade is earned. When the requisite course is completed and a final grade is issued, the employee will be reimbursed in accordance with the above schedule. A maximum of $2,000 per calendar year will be reimbursed for tuition, books, and student fees. As a condition of this program, the employee must agree to pay back 100% of the amount reimbursed for the 12-month period preceding the employee’s termination date if the employee voluntarily resigns with the City of Lino Lakes. Eligible employees who receive assistance from other sources are eligible for reimbursement only if the cost of the tuition exceeds the amount of assistance received. No reimbursement will be made without prior approval from the employee’s department director and the City Administrator. 7.2 Travel Reimbursement Employees who are authorized to travel for work-related purposes may be reimbursed for the actual cost of travel, meals, lodging, and other reasonable and necessary expenses. Eligible City employees include regular full-time and part-time employees and elected or appointed officials. It is the City’s policy to prepay registration or out-of-state transportation costs whenever possible. A. Approvals and Advances 260 Employees traveling overnight or outside the state must obtain prior approval by the department director, City Administrator, or City Council, whichever is applicable. Cash advances to defray expenses during authorized travel and conference attendance prior to the submission of an expense voucher must be approved by the City Council and shall be in an amount commensurate with expected needs. Requests for a travel advance should be made no later than seven days prior to departure. Unused travel advances must be returned to the City within five days after returning to work. B. Transportation Employees who use a personal vehicle for City business will be compensated for each business mile driven at the IRS maximum rate for mileageStandard Mileage Rate. Business miles exclude commuting miles. Commuting miles are the distance an employee typically travels from their primary residence to their primary workplace and back. Commuting miles are not eligible for mileage reimbursement.Transportation to and from work is not eligible for mileage reimbursement. Employees traveling outside the state will be reimbursed only for an economy class airline ticket. Automobile travel may be authorized in lieu of commercial transportation, but the total cost, including meals and lodging while traveling, shall not exceed the cost of a single round-trip economy class airline ticket to the conference location. The cost of a rental car may be reimbursable with prior approval of the City Administrator if transportation is necessary to and from the conference or if there is a cost savings to the City. Reasonable expenses for taxi and transfer service, hotel gratuity, parking, and other related travel expenses will be reimbursed with a proper receipt. Employees are responsible for accurately documenting mileage and travel expense claims. C. Meals Meals are reimbursable while attending conferences, seminars, training sessions, or meetings of professional organizations, when a meal is not included in the registration fee for the event. Meals are reimbursable for overnight or out-of-state travel, which are not included in the registration fee for any event. Expenses for meals, including sales tax and gratuity, will be reimbursed according to the maximum The maximum daily per diem for meals is $50.00, including gratuities. The per diem guidelines for meals are as follows: $10.00 for breakfast, $15.00 for lunch, and $25.00 for dinner. No reimbursement will be made for alcoholic beverages. Submission of a receipt is required. Any reimbursement which exceeds the per diem maximums defined must be approved by the City Administrator. The City will not reimburse for alcoholic beverages. D. Lodging The City will only reimburse for a single hotel accommodation rate, which is conveniently located near the conference. Lodging the night before the beginning of a conference is reimbursable. Lodging for conferences within the seven-county Twin Cities metropolitan area will not be reimbursed. Employees shall pay any additional costs for spouse and children. 261 E. Expenses and Reports All travel expense vouchers must be submitted to the Finance Department within 30 days of the conference, seminar, or meeting. Expense receipts must accompany the voucher upon submission. Expenses not accompanied by a receipt will not be reimbursed. 7.3 Mobile Cellular Phones This policy is intended to define acceptable and unacceptable uses of City issued cellular phones. Its application is to ensure cellular phone usage is consistent with the best interests of the city without unnecessary restriction of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure city employees exercise the highest standards of propriety in their use.The City of Lino Lakes recognizes that cell phones and smart phone devices are tools needed to efficiently conduct City business. Issuance of a City-owned mobile phone or the payment of a mobile phone stipend serves a public purpose in providing employees with the ability to more effectively perform job-related duties in providing service to residents. The City Administrator or department director will determine which positions require a mobile phone and whether the needs are best served through issuance of a City-owned mobile phone or through a City-paid monthly stipend for using their personal mobile phones. An employee who has been provided a City-owned mobile device must have it available during business hours, emergency responses, and other times as required. Cellularuse. Cellular phones are intended for the use of city employees in the conduct of their work for the city. Supervisors are responsible for the cellular phones assigned to their employees and will exercise discretion in their use. Nothing in this policy will limit supervisor discretion to allow reasonable and prudent personal use of such phones or equipment provided: • Its use in no way limits the conduct of work of the employee or other employees. • No personal profit is gained, or outside employment is served. • All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. Employees whose job responsibilities include regular or occasional driving and who are issued a cellular phone for business use are expected to refrain from using their phone while driving. Safety must come before all other concerns. Regardless of the circumstances and in accordance with Minnesota law, employees are required to use hands-free operations or pull off into a parking lot and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands-free equipment will be provided with city-issued phones to facilitate the provisions of this policy. 262 • Reading/sending text messages, making or receiving phone calls, emailing, video calling, scrolling/typing, accessing a webpage, or using non-navigation applications while driving is strictly prohibited. o In accordance with State law, there is an exception to hands free cell phone operations to obtain emergency assistance to report a traffic accident, medical emergency or serious traffic hazard or prevent a crime from being committed. There is also a state law exception for authorized emergency vehicles while in the performance of official duties. • Employees who are charged with traffic violations resulting from the use of their cellular phone while driving will be solely responsible for all liabilities that result from such actions. See above “City Driving Policy” for more information on reporting driver’s license restrictions”. A monthly stipend of $30 will be provided to employees who use their personal smart phonemobile phone and need to remotely access network information make or receive work calls and respond to email while out of the office. The reimbursement is considered a de minimis benefit and not taxable. Employees who are provided a monthly stipend are responsible for all costs associated with the purchase, maintenance, replacement, and upgrade of their mobile devicecellular phone and for the cost of personal cellular phone service agreements. A City-owned cellular phone or City-paid monthly stipend for use of a personal cellular phone is a working condition fringe benefit and not taxable. 263 SECTION 8: CONDUCT AND ETHICS 8.1 Conduct as a City Employee Chapter 204 of the Lino Lakes City Code outlines a Code of Conduct that applies to all “elected, appointed, and hired officials and employees of the City.” Public officials and employees hold office for the benefit of the public. Elected officials and employees are expected to support and uphold the objectives of the electorate and the policies that support those objectives. Standards of conduct are as follows: A. Disclosure of Confidential Information No person covered by this code shall, without proper legal authorization, disclose confidential information concerning the property, government, or affairs of the City, nor shall a person use such information to advance their own financial or private interests or for any other person. B. Gifts Employees are prohibited from soliciting or accepting any gift or gratuity for more than $5.00 from any interested person, whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form. Any “interested person” is any person who has a direct financial or economic interest in a decision that a City employee is authorized to make. C. Private Interests No person covered by this code shall appear on behalf of another’s private interest before the council or a committee, commission or agency of the City, nor shall he or she represent another private interest in any action or proceeding against the interest of the City in which the City is a party. D. Privileges Persons covered by this code are prohibited from using their position to secure special privileges or exemptions. E. City Property No person covered by this code shall request or permit the use of city-owned vehicles, equipment, materials, or property for personal convenience or profit unless provided in City policy for use by officials or employees in the conduct of official business. F. Equal Treatment No person covered by this code shall grant any special consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen. 264 8.2 Political Activity State law prohibits the City from imposing or enforcing limitations on the political activities of City employees beyond those established by state law. Employees are not prohibited from participating in local election campaigns or seeking appointment to public office. No City employee or official may use their official authority or influence to compel a person to apply for membership in or become a member of a political organization, to pay or promise to pay a political contribution, or to take part in a political activity. An employee elected to a public office may be required to resign or take a leave of absence if the duties of the elected office interfere with the employee’s duties as a City employee. 8.3 Conflict of Interest The credibility of municipal government is based upon the confidence citizens have in how public employees and officials render fair and impartial services to all citizens without regard to personal interest or political influence. City employees and officials must avoid any activity that suggests a conflict of interest between their private interests and City responsibilities. When an employee believes the potential for a conflict of interest exists, it shall be the employee’s responsibility to avoid the situation. A. Outside Employment The potential for conflicts of interest is lessened when individuals employed by the city of Lino Lakes regard the city as their primary employment responsibility. All outside employment is to be reported to the employee’s immediate supervisor. If a potential conflict exists based on this policy or any other consideration, the supervisor will consult with the city administrator. Any city employee accepting employment in an outside position determined by the city administrator to be in conflict with the employee’s city job will be required to resign from the outside employment or may be subject to discipline up to and including termination. For the purpose of this policy, outside employment refers to any non-city employment or consulting work for which an employee receives compensation, except for compensation received in conjunction with military service or holding a political office or an appointment to a government board or commission compatible with city employment. The following is to be considered when determining if outside employment is acceptable: • Outside employment must not interfere with a full-time employee’s availability during the city’s regular hours of operation or with a part-time employee’s regular work schedule. • Outside employment must not interfere with the employee’s ability to fulfill the essential requirements of his/her position. • The employee must not use city equipment, resources or staff in the course of the outside employment. 265 • The employee must not violate any city personnel policies as a result of outside employment. • The employee must not receive compensation from another individual or employer for services performed during hours for which he/she is also being compensated by the city. Work performed for others while on approved vacation or compensatory time is not a violation of policy unless that work creates the appearance of a conflict of interest. • No employee will work for another employer, or for his/her own business, while using paid sick leave from the city for those same hours. • Departments may establish more specific policies as appropriate, subject to the approval of the City Administrator. City employees are not permitted to accept outside employment that creates either the appearance of or the potential for a conflict with the development, administration or implementation of policies, programs, services or any other operational aspect of the city. B. Relationships within the City The City of Lino Lakes strongly believes that a work environment where employees maintain clear boundaries between employee personal and work interactions is necessary for effective city operations. Although this policy does not prevent the development of friendships or romantic relationships between co-workers, it does establish boundaries as to how relationships are conducted during working hours and within the working environment. Individuals in supervisory or managerial roles, and those with authority over others’ terms and conditions of employment, are subject to more stringent requirements under this policy due to their status, their access to sensitive information, and their ability to affect the employment of individuals in subordinate positions. This policy does not preclude or interfere with the rights of employees protected by the National Labor Relations Act or any other applicable statute concerning the employment relationship. • During working time and in working areas, employees are expected to conduct themselves in an appropriate workplace manner that does not interfere with others or with overall productivity. • During nonworking time, such as lunches, breaks, and before and after work periods, employees engaging in personal exchanges in non-work areas should observe an appropriate workplace manner to avoid offending other workers or putting others in an uncomfortable position. • Employees are strictly prohibited from engaging in physical contact that would in any way be deemed inappropriate in the workplace by a reasonable person while anywhere on city premises, whether during working hours or not. • Employees who allow personal relationships with co-workers to adversely affect the work environment will be subject to disciplinary action. Failure to change behavior and maintain expected work responsibilities is viewed as a serious disciplinary matter. 266 • Employee off-duty conduct is generally regarded as private, as long as such conduct does not create problems within the workplace. An exception to this principle, however, is romantic or sexual relationships between supervisors and subordinates. • Any supervisor, manager, or other City official in a sensitive or influential position within the City of Lino Lakes must disclose the existence of a romantic or sexual relationship with another co-worker. Disclosure may be made to the individual’s immediate supervisor or Human Resources. The City Administrator will review the circumstances to determine whether any conflict of interest exists. • When a conflict-of-interest or potential risk is identified due to a City’s official’s relationship with a co-worker, the City will work with the parties involved to consider options for resolving the problem. The initial solution may be to make sure the parties no longer work together on matters where one is able to influence the other or take action for the other. Matters such as hiring, firing, promotions, performance management, and financial transactions are examples of situations that may require reallocation of duties to avoid any actual or perceived reward or disadvantage. In some cases, other measures may be necessary, such as transfer of one or both parties to other positions or departments. If one or both parties refuse to accept a reasonable solution, such refusal will be deemed a voluntary resignation. • Failure to cooperate with the City Administrator to resolve a conflict or problem caused by a romantic or sexual relationship between co-workers or among managers, supervisors or others in positions of authority in a mutually agreeable fashion may be deemed insubordination and result in disciplinary action up to and including termination. • The provisions of this policy apply regardless of the sexual orientation of the parties involved. • Any concerns about this policy should be addressed to the City Administrator or Human Resources. 8.4 Nepotism Employment with the City is based on merit and ability. Whenever possible, no appointment will be made to an immediate family member of an elected official or employee of the City if the appointment is inconsistent with City policy. This provision does not apply to marital status, as protected under the Minnesota Human Rights Act. Family members eligible for employment with the City may be hired only if they will not be working directly for or supervising a relative, or will not occupy a position in the same line of authority within the organization. 8.5 Omnibus Child Support Enforcement Act The City of Lino Lakes complies with the guidelines established in the Omnibus Child Support Enforcement Act. Within 15 days of being hired, the City will submit certain information about 267 the new employee to the Department of Human Services. Individuals are also required to voluntarily disclose information regarding court-medical support obligations. 8.6 Workplace Harassment The City of Lino Lakes is committed to creating and maintaining a comfortable and productive work environment free of harassment and discrimination. Employees must be free to exercise their duties without fear of verbal or physical intimidation or duress. The city realizes the seriousness of harassment and expresses its earnest desire to prevent the occurrence of such incidents. Title 7 of the Federal Civil Rights Act of 1964 and Chapter 363 of Minnesota State Statutes prohibit discrimination and harassment in the workplace. It is the policy of the City of Lino Lakes to maintain an environment that is free from offensive conduct, harassment, and discrimination based on race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance. It shall be a violation of this policy for any employee, agent, officer, council member or other City official to engage in offensive or harassing verbal or physical conduct of a sexual nature or regarding race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance. The City will investigate all complaints of offensive, harassing, or violent conduct of a sexual nature to the extent evidence is available to verify the alleged harassment or any related retaliation. Sexual Harassment Prevention It is the City’s goal to provide employees with a workplace free from sexual harassment and conduct that leads to claims of sexual harassment. Because sexual harassment is sometimes difficult for employees to recognize, the following definition, as defined by the Equal Employment Opportunity Commission (EEOC), is provided: Sexual or gender-based offensive conduct or harassment includes unwelcome physical or verbal conduct directed at an individual because of gender, unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct, or communication of a sexual nature when: (1) it’s a condition of hiring or promotion; (2) it becomes a factor in an employee’s job duties or assignment; or (3) it creates an intimidating, hostile, or offensive environment in which to work. 8.7 Reporting Workplace Harassment Any person who believes he or she has been the victim of offensive conduct of a sexual nature or harassment based on race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance, should report the alleged conduct immediately to the appropriate person, such as the department director or City Administrator. 268 In addition to notifying management, the employee is also urged to document any further harassment or reprisals that occur after the complaint is made. The City encourages the reporting party or complainant to use the report form available from the City Administrator’s office or available from the department director, but oral reports are considered complaints as well. Depending on the nature of the complaint, the City may take immediate steps, at its discretion, to protect the complainant and other employees or members of the public pending the completion of an investigation. 8.8 Drug, and Alcohol and Cannabis Testing – All Employees Except Public Works (Non-DOT) The City of Lino Lakes (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City of Lino Lakes does not intend to intrude into the private lives of its employees, but strongly believes that a drug- and alcohol-free workplace is in the best interest of employees and the public alike. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The City of Lino Lakes’ Drug, Alcohol and Cannabis Testing Non-DOT policy has been established for the purpose of providing a safe workplace for all. City employees and applicants required to hold a commercial driver’s license by the United States Department of Transportation (“DOT”) for their job will be tested under the City’s Policy on Controlled Substance and Alcohol Testing for Commercial Drivers (the “DOT Policy”). All other employees and job applicants offered employment with the city must undergo testing as described by this policy. To ensure the policy is clearly communicated to all employees and applicants to whom offers of employment have been made, and to comply with state law, employees and applicants are required to review this policy and sign the “policy acknowledgement.” A job applicant will also acknowledge in this form that he/she understands that passing the drug test is a requirement of the job. Persons Subject to Testing and Circumstances under Which Testing May Be Required Under this policy, the city may test any applicant to whom an offer of employment has been made and may test employees for alcohol and/or drugs, including cannabis, under the following circumstances with a properly accredited or licensed testing laboratory, in accordance with Minn. Stat. § 181.953, subdivision 1. (1) Pre-Employment Testing: 269 Every job applicant offered employment with the City receives the offer conditioned upon successful completion of an alcohol and/or drug test, or cannabis test, if applicable, among other conditions. The city will not request or require a job applicant to undergo cannabis testing related to “lawful consumable products” pursuant to Minn. Stat. § 181.938, including alcohol, cannabis, lower-potency hemp edibles, and hemp-derived consumer products, except with respect to the categories of positions listed below in the definition of “Drug” or if otherwise required by state or federal law. If the job offer is withdrawn based on alcohol and/or drug test results, the City will inform the applicant of the reasons for the withdrawal. A failure of the alcohol and/or drug test, a refusal to take the test, or failure to meet other conditions of the offer will result in a withdrawal of the offer of employment even if the applicant’s provisional employment has begun. A negative or positive dilute test result (following a second collection), which has been confirmed, will also result in immediate withdrawal of an offer of employment to an applicant. Part-time, temporary and seasonal employees are not subject to this policy except for those designated by the hiring department as safety-sensitive positions. (2) Reasonable Suspicion Testing: Consistent with Minn. Stat. § 181.951, subd. 35, employees will be subject to alcohol and/or drug testing, including cannabis testing when reasonable suspicion exists to believe that the employee: • Is under the influence of alcohol or a drugs, or cannabis; or • Has violated written work rules prohibiting the use, possession, sale or transfer of drugs or alcohol, or cannabis, while working, while on city property, or while operating city vehicles, machinery or any other type of equipment; or • Has sustained a personal injury as defined in Minn. Stat. § 176.011, subd. 16 or has caused another employee to sustain an injury or; • Has caused a work-related accident or was operating or helping to operate machinery, equipment, or vehicles involved in a work-related accident. Reasonable suspicion may be based upon, but is not limited to, facts regarding appearance, behavior, speech, breath, odor, possession, proximity to or use of alcohol or drugs or containers or paraphernalia, poor safety record, excessive absenteeism, impairment of job performance, or any other circumstances that would cause a reasonable employer to believe that a violation of the City’s policies concerning alcohol, or drugs or cannabis may have occurred. These observations will be reflected in writing on a Reasonable Suspicion Record Form. For off-site collection, employees will be driven to the employer-approved medical facility by their supervisor or a designee. For an on-site collection service, the employee will remain on site and be observed by the supervisor or designee. The medical facility or on-site collection service will take the urine or blood sample and will forward the sample to an approved laboratory for testing. 270 Pursuant to the requirements of the Drug-Free Workplace Act of 1988, all city employees, as a condition of continued employment, will agree to abide by the terms of this policy and must notify Human Resources of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. If required by law or government contract, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. (3) Treatment Program Testing: In accordance with Minn. Stat. § 181.951, subd. 6., the City may request or require an employee to undergo drug, and alcohol or cannabis testing if the employee has been referred by the City for chemical dependency treatment or evaluation or is participating in a chemical dependency treatment program under an employee benefit plan. In such a case, the employee may be requested or required to undergo drug or alcohol testing, including cannabis testing, without prior notice during the evaluation or treatment period and for a period of up to two years following completion of any prescribed chemical dependency treatment program. (4) Routine Physical Examination Testing: The City may request or require an employee to undergo drug and/or alcohol testing —but not cannabis testing, except for the categories of positions listed above for which cannabis is considered a drug or unless otherwise required by state of federal law – as part of a routine physical examination. The City, in accordance with Minn. Stat. § 181.951, subd. 3, will request or require this type of testing no more than once annually, and the employee will be provided with at least two weeks’ written notice that the test will be required as part of the physical examination. (5) Random Testing: In accordance with Minn. Stat. § 181.951, subd. 4, the City may require an employee to submit to random drug, alcohol, and cannabis testing, if the employee is in a safety-sensitive position. Right of Refusal: Employees and job applicants have the right to refuse to submit to an alcohol, and/or drug or cannabis test under this policy. However, such a refusal will subject an employee to immediate termination. If an applicant refuses to submit to applicant testing, any conditional offer of employment will be withdrawn. Any intentional act or omission by the employee or applicant that prevents the completion of the testing process constitutes a refusal to test. An applicant or employee who substitutes, or attempts to substitute, or alters, or attempts to alter a testing sample is considered to have refused to take a drug, and/or alcohol or cannabis test. In such a case, the employee is subject to immediate termination of employment, and in the case of an applicant, the job offer will be immediately withdrawn. 271 Refusal on Religious Grounds: An employee or job applicant who, on religious grounds, refuses to undergo drug and/or alcohol testing, including cannabis testing, of a blood sample will not be considered to have refused testing, unless the employee or job applicant also refuses to undergo drug, alcohol or cannabis testing of a urine sample. Cost of Required Testing: The City will pay for the cost of all drug, and/or alcohol or cannabis testing requested or required of all job applicants and employees, except for confirmatory retests. Job applicants and employees are responsible for paying for all costs associated with any requested confirmatory retests. Prohibition against Drugs and Alcohol Use and Possession of Alcohol or Drug(s): Employees are prohibited from the use, possession, transfer, transportation, manufacture, distribution, sale, purchase, solicitation to sell or purchase, or dispensation of alcohol, drugs, including cannabis, or drug paraphernalia while on duty; is on City premises; while operating any City vehicle, machinery, or equipment; or when performing any City business, except (1) pursuant to a valid medical prescription used as properly instructed; (2) the use of over-the- counter drugs used as intended by the manufacturer; or (3) when necessary for approved law enforcement activity. Besides having a zero-tolerance policy for the use or possession of alcohol, illegal drugs, or misused prescription drugs on the worksite, we also prohibit the use, possession of, impairment by any cannabis or medical cannabis products (e.g., hash oils, edibles or beverages containing cannabinoids, or pills) on the worksite by a person working as an employee at the City or while “on call” and subject to return to work. Having a medical marijuana card, patient registry number, and/or cannabis prescription from a physician does not allow anyone to use, possess, or be impaired by that drug here. Likewise, the fact that cannabinoids may be lawfully purchased and consumed in some circumstances does not permit anyone to use, possess, or be impaired by them here. The federal government still classifies cannabis as an illegal drug, even though some states, including Minnesota, have decriminalized its possession and use in certain circumstances. There is no acceptable concentration of marijuana metabolites in the blood or urine of an employee who operates our equipment or vehicles or who is on one of our worksites. Applicants and employees are still subject to being tested under our drug and alcohol testing policy. And employees are subject to being disciplined, suspended, or terminated after testing positive for cannabis if the employee used, possessed, or was impaired by cannabis, including medical cannabis, while on the premises of the place of employment or during the hours of employment. While Impaired of Alcohol, or Drug(s) or Cannabis: Employees are prohibited from being under the influence of alcohol or drugs, including cannabis, or having a detectable amount of an illegal drug in the blood or urine when reporting 272 for work; while on duty; is on the City’s premises; while operating any city vehicle, machinery, or equipment; or when performing any City business, except (1) pursuant to a valid medical prescription used as properly instructed; or (2) the use of over-the-counter drug used as intended by the manufacturer. Driving While Impaired: A conviction of driving while impaired in a city-owned vehicle at any time during business or non-business hours, or in an employee-owned vehicle while conducting city business, may result in discipline, up to and including discharge. Criminal Drug Convictions: Any employee convicted of any criminal drug statute must notify his or her supervisor and Human Resources in writing of such conviction no later than five days after such conviction. Within 30 days after receiving notice from an employee of a drug-related conviction, the City will take appropriate personnel action against the employee up to and including discharge or require the employee to satisfactorily participate in a drug abuse assistance or rehabilitation program as an alternative to termination. In the event notice is not provided to the supervisor and the employee is deemed to be incapable of working safely, the employee will not be permitted to work and will be subject to disciplinary action, including dismissal from employment. In accordance with the Federal Drug-Free Workplace Act of 1988, if the City is receiving federal grants or contracts of over $25,000, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. Failure to Disclose Lawful Drugs: Employees taking a lawful drug, including prescription and over-the-counter drugs or cannabis, which may impair their ability to perform their job responsibilities or pose a safety risk to themselves or others, must advise their supervisor of this before beginning work. It is the employee’s responsibility to seek out written information from his/her physician or pharmacist regarding medication and any job performance impairment and relay that information to his/her supervisor. In the event of such a disclosure, the employee will not be authorized to perform safety-sensitive functions. Review and Notification of Test Results Notification of Negative Test Results: In the case of job applicants and in accordance with Minn. Stat. § 181.953, Human Resources will notify a job applicant of a negative drug result within three days of receipt of result by the City, and the hiring process will resume. In accordance with Minn. Stat. § 181.953, subd. 3, a laboratory must report results to the City within three working days of the confirmatory test result. A “Negative Test Results Notification” form will be sent to the job applicant, and the job applicant may request a copy of the test result report from Human Resources. In the case of current employees and in accordance with Minn. Stat. § 181.953, Human Resources will notify the employee of a negative drug and/or alcohol result within three days of 273 receipt of result by the City. A “Negative Test Results Notification” form will be sent to the employee, and he or she may request a copy of the test result report from Human Resources. Notification of Positive Test Results: In the event of a confirmed positive blood or urine alcohol and/or drug, or cannabis test result, the City will notify the employee of a positive drug and/or alcohol result within three days of receipt of the result. Human Resources will send to the employee or job applicant a “Positive Test Results Notification” letter containing further instructions. The employee or job applicant may contact Human Resources to request a copy of the test result report if desired. In accordance with Minn. Stat. § 181.953, subd. 3, a laboratory must report results to the City within three working days of the confirmatory test result. Right to Provide Information after Receiving Test Results: Within three working days after notice of a positive drug, or alcohol or cannabis test result on a confirmatory test, the employee or job applicant may submit information to the City to explain the positive result. In accordance with Minn. Stat. § 181.953, subd. 10, if an employee submits information either before a test or within three working days after a positive test result that explains the positive test result, (such as medications the employee is taking), the City will not take an adverse employment action based on that information unless the employee has already been under an affirmative duty to provide the information before, upon, or after hire. Right to Confirmatory Retest: A job applicant or employee may request a confirmatory retest of the original sample at the job applicant’s or employee’s own expense after notice of a positive test result on a confirmatory test. Within five working days after notice of the confirmatory test result, the job applicant or employee must notify the City in writing of the job applicant’s or employee’s intention to obtain a confirmatory retest. Within three working days after receipt of the notice, the City will notify the original testing laboratory that the job applicant or employee has requested the laboratory to conduct the confirmatory retest or transfer the sample to another qualified laboratory licensed to conduct the confirmatory retest. The original testing laboratory will ensure the control and custody procedures are followed during transfer of the sample to the other laboratory. In accordance with Minn. Stat. § 181.953, subd. 3, the laboratory is required to maintain all samples testing positive for a period of six months. The confirmatory retest will use the same drug and/or alcohol threshold detection levels as used in the original confirmatory test. In the case of job applicants, if the confirmatory retest does not confirm the original positive test result, the City’s job offer will be reinstated, and the City will reimburse the job applicant for the actual cost of the confirmatory retest. In the case of employees, if the confirmatory retest does not confirm the original positive test result, no adverse personnel action based on the original confirmatory test will be taken against the employee, the employee will be reinstated with any lost wages or salary for time lost pending the outcome of the confirmatory retest result, and the City will reimburse the employee for the actual cost of the confirmatory retest. 274 Access to Reports: In accordance with Minn. Stat. § 181.953, subd. 10, an employee will have access to information contained in his or her personnel file relating to positive test results and to the testing process, including all information gathered as part of that process. Dilute Specimens: A negative or positive dilute test result (following a second collection) which has been confirmed will subject an employee to immediate termination. Consequences for Employees Engaging in Prohibited Conduct Job Applicants: The City’s conditional offer of employment will be withdrawn from any job applicant who refuses to be tested or tests positive for illegal drugs as verified by a confirmatory test. Employees: • No Adverse Action without Confirmatory Test. The City will not discharge, discipline, discriminate against, or request or require rehabilitation of an employee based on a positive test result from an initial screening test that has not been verified by a confirmatory test. • Suspension Pending Test Result. The City may temporarily suspend a tested employee with or without pay or transfer that employee to another position at the same rate of pay pending the outcome of the requested confirmatory retest, provided the City believes that it is reasonably necessary to protect the health or safety of the employee, co-employees, or the public. The employee will be asked to return home and will be provided appropriate arrangements for return transportation to his or her residence. In accordance with Minn. Stat. § 181.953, subd. 10, an employee who has been suspended without pay will be reinstated with back pay if the outcome of the requested confirmatory retest is negative. Discipline and Discharge: Confirmatory Positive Test Result: The City will not discharge an employee for a first confirmatory positive test unless the following conditions have been met: • The City has first given the employee an opportunity to participate in either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate, as determined by the City after consultation with a certified chemical use counselor or physician trained in the diagnosis and treatment of chemical dependency. Participation by the employee in any recommended substance abuse treatment program will be at the employee’s own expense or pursuant to the coverage under an employee benefit plan. The certified chemical use counselor or physician trained in the diagnoses and 275 treatment of chemical dependency will determine if the employee has followed the rehabilitation program as prescribed; and • The employee has either refused to participate in the counseling or rehabilitation program or has failed to successfully complete the program, as evidenced by withdrawal from the program before its completion or by a refusal to test or positive test result on a confirmatory test after completion of the program. Other Misconduct: Nothing in this policy limits the right of the City to discipline or dismiss an employee on grounds other than a positive confirmatory test result, including conviction of any criminal drug statute for a violation occurring in the workplace or violation of other City personnel policies. Emergency Call Back to Work Provisions: If an employee is called out for a City emergency and he or she reports to work and is suspected of being under the influence of drugs, or alcohol, or cannabis he or she will not be subject to the testing procedures of this policy but may be subject to discipline and will not be allowed to work. Appropriate arrangements for return transportation to the employee’s residence will be made. It is the sole responsibility of the employee who is under the influence of alcohol, and/or drugs, or cannabis and who is called out for a city emergency, to notify his or her supervisor of this information and advise if he or she is unable to respond to the emergency call back. Non-Discrimination The City of Lino Lakes policy on work-related substance abuse is non-discriminatory in intent and application; however, in accordance with Minn. Stat., ch. 363, disability does not include conditions resulting from alcohol or other drug or cannabis abuse which prevents an employee from performing the essential functions of the job in question or constitutes a direct threat to property of the safety of individuals. Furthermore, the City will not retaliate against any employee for asserting his or her rights under this policy. City’s Employee Assistance Program The City has in place a formal employee assistance program (EAP) to assist employees in addressing serious personal or work-related problems at any time. The City’s EAP provides confidential, cost-free, short-term counseling to employees and their families. Employees who may have an alcohol or other drug abuse problem are encouraged to seek assistance before a problem affects their employment status. Employee assistance program services are available by contacting Human Resources at hr@linolakes.us. Policy Contact for Additional Information If you have any questions about this policy or the City’s drug and alcohol testing procedures, you may contact your immediate supervisor, Human Resources, or the City Administrator to obtain additional information. 276 By this policy, the City of Lino Lakes has established a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace and its policy of maintaining a drug-free workplace. Each City employee will receive a copy of this policy and will be required to read it. Definitions Alcohol: Means the intoxicating agent in beverage alcohol or any low molecular weight alcohols such as ethyl, methyl, or isopropyl alcohol. The term includes but is not limited to beer, wine, spirits, and medications such as cough syrup that contain alcohol. Alcohol use or usage: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. Applicant: Means a person applying for a job with the city. Cannabis: Means cannabis and its metabolites, including cannabis flower, cannabis products, lower-potency hemp edibles, and hemp-derived consumer products. Cannabis testing: Mean analysis of a body component sample according to the standards established under one of the programs listed in Minn. Stat. § 181.953, subd.1, for the purpose of measuring their presence or absence of cannabis in the sample tested. City: Means the City of Lino Lakes. City premises: Means, but is not limited to, all city job sites and work areas. For the purposes of this policy, city premises also includes any other locations or modes of transportation to and from those locations while in the course and scope of employment of the city. City vehicle: Means any vehicle which employees are authorized to use solely for city business when used at any time; or any vehicle owned or leased by the city when used for city business. Collection site: Means a place designated by the city where job applicants and employees present themselves for the purpose of providing a specimen of their breath, urine, and/or blood to be analyzed for the presence of drugs and alcohol. Confirmatory test: Means a drug and/or alcohol test on a sample to substantiate the results of a prior drug and/or alcohol test on the same sample, and that uses a method of analysis allowed under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Drug: Includes any “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4, and also includes all cannabinoids, including those that are lawfully available for public consumption that do not otherwise qualify as being a “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4. Cannabis and its metabolites are considered a “drug” for positions in the following categories, regardless of the kind of testing involved: safety sensitive positions; peace 277 officer positions; firefighter positions; positions requiring face-to-face care, training, education, supervision, counseling or medical assistance to children, vulnerable adults or patients receiving treatment, examination or emergency care for a medical, psychiatric or mental condition; positions requiring a commercial driver's license or requiring the employee to operate a motor vehicle for which state or federal law requires drug or alcohol testing; positions funded by a federal grant; or other positions for which state or federal law requires testing of a job applicant or employee.Drug: Includes any “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4, and also includes all cannabinoids, including those that are lawfully available for public consumption that do not otherwise qualify as being a “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4. Drug and/or alcohol testing, and drug and/or alcohol test: Mean analysis of a body component sample according to the standards established under one of the programs listed in Minn. Stat. § 181.953, subd.1, for the purpose of measuring their presence or absence of drugs, alcohol, or their metabolites in the sample tested. "Drug and alcohol testing," "drug or alcohol testing," and "drug or alcohol test" do not include cannabis or cannabis testing, unless stated otherwise. Drug paraphernalia: Has the meaning set forth in Minn. Stat. § 152.01, subd. 18. Employee: Means a person who performs services for compensation for the city and includes independent contractors except where specifically noted in this policy. Initial screening test: Means a drug, and/or alcohol or cannabis test that uses a method of analysis under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Job applicant: Means a person who applies to become an employee of the city and includes a person who has received a job offer made contingent on the person passing drug testing. Positive test result: Means a finding of the presence of alcohol, drugs, cannabis or their metabolites that exceeds the cutoff levels established by the city. Minimum threshold detection levels are subject to change as determined in the city’s sole discretion. Random selection basis: Means a mechanism for selection of employees that (1) results in an equal probability that any employee from a group of employees subject to the selection mechanism will be selected, and (2) does not give an employer discretion to waive the selection of any employee selected under the mechanism. Reasonable suspicion: Means a basis for forming a belief based on specific facts and rational inferences drawn from those facts. Safety-sensitive position: Means a job, including any supervisory or management position, in which an impairment caused by drug, and/or alcohol and/or cannabis usage would threaten the health or safety of any person. 278 Under the influence: Means (1) the employee tests positive for alcohol or, drugs, or cannabis or (2) the employee’s actions, appearance, speech, and/or bodily odors reasonably cause the city to conclude that the employee is impaired because of illegal drug use or alcohol use. 8.9 Drug and Alcohol Testing for Commercial Drivers (DOT) The City of Lino Lakes (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City is concerned about providing a safe workplace for its employees, and while the City does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. In response to regulations issued by United States Department of Transportation (“DOT”), the City has adopted this Policy on Alcohol and Controlled Substances for employees who hold a commercial driver’s license (CDL) to perform their duties. The City also has a separate Policy on Controlled Substance and Alcohol Testing for employees not covered by DOT regulations. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the City to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the “Certificate of Receipt” portion. Because changes in applicable law and the City’s practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the City will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. This policy does not in any way affect or change the status of any at-will employee. Any revisions to the Federal Omnibus Transportation Employee Testing Act will take precedent over this policy to the extent the policy has not incorporated those revisions. 279 Persons Subject to Testing & Types of Tests All employees are subject to testing who job duties include performing “safety-sensitive duties” on City vehicles that: 1. Have a gross combination weight rating or gross combination weight of 26,001 pounds or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or 2. Have a gross vehicle weight rating or gross vehicle weight of 26,0001 or more pounds whichever is greater; or 3. Are designed to transport 16 or more passengers, including the driver; or 4. Are of any size and are used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR part 172, subpart F). Firefighters are not covered under this DOT policy. The Federal Highway Administration (FHWA) has granted states the option of waiving CDL requirements for firefighters. Since the state of Minnesota is one that gives firefighters the option of obtaining either a CDL or a non- commercial license, the state has exercised the option not to require CDLs. Therefore, 49 CFR Part 382 is not applicable to City firefighters. The following functions are considered safety-sensitive: • all time waiting to be dispatched to drive a commercial motor vehicle • all time inspecting, servicing, or conditioning a commercial motor vehicle • all time driving at the controls of the commercial motor vehicle • all other time in or upon a commercial motor vehicle • all time loading or unloading a commercial motor vehicle, attending the same, giving or receiving receipts for shipments being loaded or unloaded, or remaining in readiness to operate the vehicle • all time repairing, obtaining assistance, or attending to a disable commercial motor vehicle. The City may test any applicant to whom a conditional offer of employment has been made and any driver for controlled substance and alcohol under any of the following circumstances: 280 Pre-Employment Testing All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety-sensitive function for the City. A driver may not perform safety-sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer (“MRO”) indicating a verified negative test result. In addition to pre-employment controlled substance testing, applicants will be required to authorize in writing former employers to release alcohol test results of .04 or greater, positive controlled substance test results, refusals to test, other violations of drug and alcohol testing regulations, and completion of return to duty requirements within the preceding three years. The City will contact the candidate’s DOT regulated previous and current employers within the last three years for drug and alcohol test results as referenced above, and review the testing history if feasible before the employee first performs safety-sensitive functions for the city. The City will also conduct a limited query of the Federal Motor Carrier Safety Administration’s Clearinghouse for all candidates. In addition, at least once a year, the City will conduct a limited query of the Clearinghouse for each currently employed CDL driver. If the limited query reveals that the Clearinghouse has information about resolved or unresolved drug and alcohol program violations by a candidate or current employee, he or she will be asked to provide electronic consent to a full query of the Clearinghouse (unless he or she has previously provided electronic consent). In the event a full query of the Clearinghouse reveals unresolved violation information for a candidate or current employee, the driver will not be permitted to perform safety-sensitive functions, including the operation of a Commercial Motor Vehicle and, in the case of a candidate, may have their conditional offer of employment rescinded or, in the case of a current employee, may be subject to discipline. Post-Accident Testing As soon as practicable following an accident involving a commercial motor vehicle operating on a public road, the City will test each surviving driver for controlled substances and alcohol when the following occurs: • The accident involves a fatality or • The driver receives a citation for a moving traffic violation from the accident and an injury is treated away from the accident scene or • The driver receives a citation for a moving traffics violation from the accident and a vehicle is required to be towed from the accident scene. The following chart summarizes when DOT post-accident testing needs to be conducted: 281 Type of accident involved Citation issued to the DOT covered CDL driver? Test must be performed by the City i. Human fatality YES YES NO YES ii. Bodily injury with immediate medical treatment away from the scene YES YES NO NO iii. Disabling damage to any YES YES motor vehicle requiring tow NO NO away A driver subject to post-accident testing must remain readily available or the driver will be deemed to have refused to submit to testing. This requirement to remain ready for testing does not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post – Accident Controlled Substance Testing Drivers are required to submit a urine sample for post-accident controlled substance testing as soon as possible. If the driver is not tested within thirty-two (32) hours after the accident, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not promptly administered. Post- Accident Alcohol Testing Drivers are required to submit to post-accident alcohol testing as soon as possible. After an accident, consuming alcohol is prohibited until the driver is tested. If the driver is not tested within two (2) hours after the accident, the City will prepare and maintain on file a record stating why the test was not administered within that time. If eight hours have elapsed since the accident and the driver has not submitted to an alcohol test, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not administered. The City may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of controlled substances if: • The tests are conducted by federal, state, or local officials having independent authority for the test, and • The tests conform to applicable federal, state, or local testing requirements, and • The test results can be obtained by the City. Whenever such a test is conducted by a law enforcement officer, the driver must contact the City and immediately report the existence of the test, providing the name, badge number, and telephone number of the law enforcement officer who conducted the test. 282 Random Testing Every driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each driver who is notified of selection for random testing must cease performing safety-sensitive functions and report to the designated test site immediately. It is mathematically possible drivers may be selected be picked and tested more than once, and others not at all. If a driver is selected for a random test while he or she is absent, on leave or away from work, that driver may be required to undergo the test when he or she returns to work. Federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of drivers for controlled substance each year, and to test at a rate of at least ten percent (10%) of its average number of drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing When a supervisor has reasonable suspicion to believe a driver has engaged in conduct prohibited by federal law or this policy, the City will require the driver to submit to an alcohol and/or controlled substance test. The City’s determination that reasonable suspicion exists to require the driver to undergo an alcohol test will be based on “specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver.” In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance and conduct of a driver which are indicative of the use of alcohol or controlled substance. These observations leading to an alcohol or controlled substance test, will be reflected in writing and signed by the supervisor who made the observations. The record will be retained by the City. The person who makes the determination that reasonable suspicion exists to conduct testing, will not be the person conducting the testing, which shall instead be conducted by another qualified person. Alcohol testing is authorized only if the observations are made during, just before, or just after the driver has ceased performing such functions. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a 283 record stating the reasons the alcohol test was not administered, and will cease attempts to conduct the alcohol test. Notwithstanding the absence of a reasonable suspicion test, no driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the City permit the driver to perform or continue to perform safety-sensitive functions until (1) an alcohol test is administered and the driver’s alcohol concentration is less than .02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return-to-Duty Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policy and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers for a first positive test result. Should the City consider reinstatement of a DOT covered driver, the driver must undergo a Substance Abuse Professional (“SAP”) evaluation and participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP determines if the driver has completed the education/treatment as prescribed. The employee is responsible for paying for all costs associated with the return-to-duty test. The controlled substance test will be conducted under direct observation. Follow-Up Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers. Should the City reinstate a driver following a determination by a Substance Abuse Professional (SAP) that the driver is in need of assistance in resolving problems associated with alcohol use and/or use of controlled substance, the City will ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow-up testing will be directed by the SAP and will consist of at least six (6) tests in the first twelve (12) months following the driver’s return to duty. Follow-up testing will not exceed sixty (60) months from the date of the driver’s return to duty. The SAP may terminate the requirement for follow-up testing at any time after the first six tests have been administered, if the SAP determines such test is no longer necessary. The employee is responsible for paying for all costs associated with follow-up tests. 284 Follow-up alcohol testing will be conducted only when the driver is performing safety-sensitive functions, or immediately prior to or after performing safety-sensitive functions. Cost of Required Testing The City will pay for the cost of pre-employment, post-accident, random, and reasonable suspicion controlled substance and alcohol testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re-tests, return- to-duty, and follow-up testing. Required Prior Controlled Substance and Alcohol Checks for Applicants The City will conduct prior drug and alcohol checks of applicants for employment to drive a commercial motor vehicle. Applicants must execute a consent form authorizing the City to obtain the required information. The City will obtain (pursuant to the applicant’s written consent) information on the applicant’s alcohol test with a concentration result of 0.04 or greater, positive controlled substance test results, and refusals to be tested within the preceding three (3) years which are maintained by the applicant’s previous employers. The City will obtain all information concerning the applicant which is maintained by the applicant’s previous employers within the preceding three (3) years pursuant to DOT and FMCSA controlled substance and alcohol testing regulations. The City will review such records, if feasible, prior to the first time a driver performs safety-sensitive functions. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of City policy. Under the Influence of Alcohol When Reporting for Duty or While on Duty No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home and placed on vacation/PTO leave for hours missed from work. On-Duty Use of Alcohol No driver may use alcohol while performing safety-sensitive functions. Pre-Duty Use of Alcohol No driver may perform safety-sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four hours they are to notify their supervisors before performing any safety-sensitive functions. Alcohol Use Following an Accident 285 No driver required to take a post-accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. Refusal to Submit to a Required Alcohol or Controlled Substance Test No applicant or driver may refuse to submit to pre-employment, post-accident, random, reasonable suspicion or follow-up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause disqualification from performing safety-sensitive functions, and may appear on the driver’s permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements, the City will report a driver’s refusal to submit to a DOT test for drug or alcohol use to the Clearinghouse within three business days. If an applicant refuses to submit to pre- employment controlled substance testing, any applicable conditional offer will be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver: • Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing. • Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. • Fails to report for testing within a reasonable period of time, as determined by the City. • Fails to remain at a testing site until testing is complete. • In the case of directly observed or monitored collection, fails to permit observation or monitoring. • Fails or declines to take a second test as required by the City and/or collector. • Fails to undergo a medical examination as directed by the City pursuant to federal law. • Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process. • Engages in conduct that clearly obstructs the test process. Altering or Attempting to Alter a Urine Sample or Breath Test A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. 286 Controlled Substance Use No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the City immediately after receiving any such advice. Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city’s workplace. The City also prohibits the use, possession of, impairment by any cannabis or medical cannabis products (e.g., hash oils or pills) on the worksite by a person working as an employee at the City or while “on call” and subject to return to work. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety-sensitive duties for the City. Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing No driver may report for duty, remain on-duty or perform a safety-sensitive function if the driver tests positive for controlled substance. In addition to the conduct prohibited by applicable DOT and FMCSA regulations, the City also maintains other applicable policies regarding drug and alcohol that are applicable to all employees. For specifics regarding those requirements, refer to the City’s policy for non-DOT related drug and alcohol policy. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets and will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form (“CCF”) which drivers providing a sample will sign as well. Alcohol Testing Employees will be tested for alcohol just before, during, or immediately following performance of a safety-sensitive function. If a driver is also taking a DOT controlled substance test, generally speaking, the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non-evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”) at a collection site. An alcohol test usually takes 287 approximately 15 minutes if the result is negative. If a driver’s first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. All confirmation tests will be conducted in a location that affords privacy to the driver being tested, unless unusual circumstances (e.g., when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a “negative” test result. If the driver attempts and fails to provide an adequate amount of breath, he/she will be referred to a physician to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the City by the collection site staff. Controlled Substance Testing The City will use a “split urine specimen” collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner to ensure the driver’s privacy. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the sample is provided the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or “primary,” and B, or “split”) with identifying labels and security seals affixed to both. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS-certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically-acceptable manner for a minimum 365-day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the driver to drink up to 40 ounces of fluid, distributed reasonably over a period of up to three hours, or until the driver has provided a sufficient urine specimen, whichever occurs first. If the driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The driver must then obtain, within five calendar days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen. If the licensed physician concludes the driver has a medical condition, or with a high degree of probability could have, precluded the driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the driver to have engaged in a refusal to test, and will take appropriate disciplinary action under this policy. 288 The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If the initial result is positive or non-negative, a “confirmatory retest” will be conducted on the primary specimen. If the confirmatory re-test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Review of Test Results The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders, and is responsible for receiving and reviewing laboratory results of the controlled substances test as well as evaluating medical explanations for certain drug test results. Prior to making a final decision to verify a positive test result, the MRO will give the driver or the job applicant an opportunity to discuss the test result, typically through a phone call. The MRO, or a staff person under the MRO’s supervision, will contact the individual directly, on a confidential basis, to determine whether the individual wishes to discuss the test result. If the employee or job applicant wishes to discuss the test result: • The individual may be required to speak and/or meet with the MRO, who will review the individual’s medical history, including any medical records provided. • The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result. If the employee or job applicant, believes a mistake was made at the collection site, at the labor, on a chain-of-custody form, or that the drug test results are caused by lawful substance use, the employee should tell the MRO. • If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results; and • A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO upholds the positive, adulterated or substituted drug determination, that test result will be provided to the City. There is no opportunity to explain a positive alcohol test provided in the DOT regulations. The driver can request the MRO to have the split specimen (the second “B” container) tested at the driver’s expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the 289 employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee’s failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Employees The City will notify a driver of the results of random, reasonable suspicion, and post-accident tests for controlled substance if the test results are verified positive, and will inform the driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Right to Confirmatory Retest Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or driver may request through the MRO a re-analysis (confirmatory retest) of the driver’s split specimen. Action required by federal regulation as a result of a positive controlled substance test (e.g., removal from safety-sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Dilute Specimens Dilute Negatives Creatinine concentration of specimen is equal to or greater than 2 mg/dL, but less than or equal to 5 mg/dL. If the City receives information that a driver has provided a dilute negative specimen, the City will direct a recollection, pursuant to the MRO’s direction, under direct observation. Note: City can choose only to require retesting for dilute negatives where the Creatinine concentration of specimen is greater than 5 mg/dL for pre-employment testing, reasonable suspicion, post-accident, or random testing or for all of these tests. Consequences for Drivers Engaging in Prohibited Conduct Job Applicants Any applicable conditional offer of employment will be withdrawn from a job applicant or employee seeking a transfer who refuses to be tested or tests positive for controlled substance pursuant to this policy. Employees Drivers who are known to have engaged in prohibited behavior with regard to alcohol misuse or use of controlled substance, as defined earlier in this policy, are subject to the following consequences: 290 • Removal from Safety-Sensitive Functions No driver may perform safety-sensitive functions, including driving a commercial motor vehicle, if the driver has engaged in conduct prohibited by federal law. No driver who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 may perform or continue to perform safety-sensitive functions for the City, including driving a commercial motor vehicle, until the start of the driver’s next regularly scheduled duty, but not less than twenty-four (24) hours following administration of the test. If a driver tests positive under this policy, or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety sensitive duties and escorted home; the driver should not drive home, but be escorted to his or her home. The driver will then be placed on vacation/PTO, for hours missed from work. • Notification of Resources Available The City will advise each driver who has engaged in conduct prohibited by federal law or who has a positive alcohol or controlled substance test of the resources available to the driver, in evaluating and resolving problems associated with the misuse of alcohol and use of a controlled substance, including the names, addresses, and telephone numbers of Substance Abuse Professionals and counseling and treatment programs. The City will provide this SAP listing in writing at no cost to the driver. • Discipline The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. • Evaluation, and Return to Duty Testing Should the City wish to consider reinstatement of a driver who engaged in conduct prohibited by federal law and/or who had a positive alcohol or controlled substance test, the driver must undergo a SAP evaluation, participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP will determine what assistance, if any, the driver needs in resolving problems associated with alcohol misuse and controlled substance use and will ensure the driver properly follows any rehabilitation program and submits to unannounced follow-up alcohol and controlled substance testing. • Follow-Up Testing 291 If the driver passes the return-to-duty test, he/she will be subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency for such follow-up testing will be as directed by the SAP and will consist of at least six tests in the first twelve months. These tests will be conducted under direct observation. • Refusal to test All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. • Responsibility for Cost of Evaluation and Rehabilitation Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by a Substance Abuse Professional) recommended or required by the City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. • Reporting to the FMCSA’s CDL Drug and Alcohol Clearinghouse In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements, the City will report the following information to the Clearinghouse within three business days: A DOT alcohol confirmation test result with an alcohol concentration of 0.04 or greater; A negative DOT return-to-duty test result; The driver’s refusal to submit to a DOT test for drug or alcohol use; An “Actual knowledge” violation; and A report that the driver successfully completed all DOT follow-up tests as ordered by an SAP. Loss of CDL License for Traffic Violations in Commercial and Personal Vehicles Effective August 1, 2005, the FMCSA established strict rules impacting when CDL license holders can lose their CDL for certain traffic offenses in a commercial or personal vehicle. Employees are required to notify their supervisor immediately if the status of their CDL license changes in anyway. Maintenance and Disclosure of Records Except as required or authorized by law, the City will not release driver’s information that is contained in records required to be maintained by this policy or FMCSA and DOT regulations. Beginning in 2020, the city will be required to query and report to the agency’s Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse prior to hiring new drivers, will conduct annual checks of existing CDL-drivers, and will report certain violations of the DOT drug and alcohol testing program for holders of CDLs. In addition, a driver is entitled, upon written 292 request, to obtain copies of any records pertaining to the driver’s use of alcohol or a controlled substance, including any records pertaining to his or her alcohol or controlled substance tests. Policy Contact for Additional Information If you have any questions about this policy or the City’s controlled substance and alcohol testing procedures, you may contact human resources to obtain additional information. Definitions Accident: Means an occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term “accident” does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823; 49 C.F.R. § 382.303(a); 49 C.F.R. § 382.303(f). Alcohol Concentration (or Content): Means the alcohol on a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. 49 C.F.R. § 382.107. Alcohol Use: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. § 382.107. Applicant: Means a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Breath Alcohol Technician or BAT: Means an individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device (EBT). 49 C.F.R. § 40.3. City: Means City of Lino Lakes. City Premises: Means all job sites, facilities, offices, buildings, structures, equipment, vehicles and parking areas, whether owned, leased, used or under the control of the City. Collection Site: 293 Means a place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. § 40.3. Commercial Motor Vehicle: Means a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle (1) has a gross combination weight rating or gross combination weight of 26,001 or more pounds, whoever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or (2) has a gross vehicle weight rating or gross vehicle weight of 26,001 or more pounds, whichever is greater; or (3) is designed to transport sixteen (16) or more passengers, including the driver; or (4) is of any size and is used in the transportation of materials found to be in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulation. (49 C.F.R. part 172, subpart F) § 382.107. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. Confirmation (or Confirmatory) Test: For alcohol testing means a second test, following a positive non-evidential test, following a positive non-evidential (e.g., saliva) screening test or a breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, “Confirmation (or Confirmatory) Test” means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. Controlled Substance: Means those substances identified in 49 C.F.R. § 40.85. Marijuana, amphetamines, opioids, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 (C.F.R. § 382.107; 49 C.F.R. § 40.85. Department of Transportation or DOT: Means the United States Department of Transportation. DHHS: Means the Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. § 40.3. Disabling Damage: Means damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could 294 have been driven, but would have been further damaged if so driven. Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. Driver: Means any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent owner-operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Drug: Has the same meaning as “controlled substance.” Employee seeking a transfer: Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. Evidential Breath Testing Device or EBT: Means a device approved by the National Highway Traffic Safety Administration (“NHTSA”) for the evidential testing of breath and placed on NHTSA’s “Conforming Products List of Evidential Breath Measurement Devices.” 49 C.F.R. § 40.3. Federal Motor Carrier Safety Administration or FMCSA: Means the Federal Motor Carrier Safety Administration of the United States Department of Transportation. Medical Review Officer or MRO: Means a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by a controlled substance testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result together with his or her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 Performing (a Safety-Sensitive Function): Means any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety-sensitive functions. 49 C.F.R. § 382.107. Positive Test Result: Means a finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable law. 295 Reasonable Suspicion: Means a belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the work day that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. Safety-Sensitive Function: Means all time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety- sensitive functions include: • All time at a city plant, terminal, facility, or other property, or on any public property, • waiting to be dispatched, unless the driver has been relieved from duty by the employer; • All time inspecting equipment as required by 49 C.F.R. § 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; • All time spent at the driving controls of a commercial motor vehicle in operation; • All time, other than driving time, in or upon any commercial motor vehicle; • All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and • All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. Screening Test (also known as Initial Test): In alcohol testing, mean an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in her or her system. Screening tests may be conducted by utilizing a non-evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”). In controlled substance testing, “Screening Test” means an immunoassay screen to eliminate “negative” urine specimens form further consideration. 49 C.F.R. § 382.107. Substance Abuse Professional” or “SAP”: Means a licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Controlled Substance Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substance-related disorders. 49 C.F.R. § 40.281. 296 8.10 Professional Appearance Personal appearance should be appropriate to the nature of the work and contacts with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. Dress needs vary by function. Employees who spend a portion of the day in the field need to dress in a professional manner appropriate to their jobs. Dress for Your Day The City of Lino Lakes Dress for Your Day policy allows for non-uniformed employees to use their best judgment when deciding what to wear to work every day, with some basic guidelines. The idea is that each employee should consider what their workday looks like and dress accordingly. For example, employees are allowed to wear casual clothing on workdays when they do not have council meetings, work sessions, conferences, or meetings with residents or other outside third parties. Employees are still expected to wear clothing appropriate for an office environment, and traditional business attire is always acceptable. There may be days when special visitors are expected at city facilities and all staff may be required to forgo Dress for Your Day and required to wear business casual attire. These days will be announced in advance so employees can plan accordingly. In all instances clothing must be neat, clean, not ripped, heavily frayed or worn, and not expose an excessive amount of skin. The following are examples of clothing and shoe choices that are never acceptable, but it is not an exhaustive list. When in doubt, consult with Human Resources. • Clothing and/or accessories that include offensive/inappropriate images or words, including images/words that are discriminatory or sexual • Sweatpants, sweatshirts, yoga pants and other exercise apparel • Leggings unless combined with a skirt, dress or top that reaches at least mid-thigh • Beach wear and shorts • Overalls • Very short skirts or dresses • Clothing and accessories with writing or large logos (unless city or affiliated business organization logo) • Spaghetti-strap tops or dresses unless covered by a jacket or sweater (at all times) • Tank tops, halter tops, crop tops or any clothing showing midriffs • Sheer or revealing clothing 297 • Hats or caps (excluding public services and building inspectors) • Sports jerseys (unless part of a planned employee event/theme day) • House slippers Employees are allowed to wear jeans that are clean, not faded, free of rips, tears, fraying and not excessively tight or revealing. Employees are allowed to wear tasteful sneakers that are clean, well kept, and in good condition. Employees are allowed to wear dress sandals that are professional, clean, well kept, and in good condition. Beach flip flops are not allowed. Employees who need an accommodation associated with a protected status such as religion or disability should speak with Human Resources to obtain approval to deviate from this policy. 8.11 IT Acceptable Computer Use Policy The City has adopted Metro-INET’s Acceptable Use Policy to protect the security and integrity of electronic information systems. In addition to the terms of Metro-INET’s Acceptable Use Policy, the following terms apply to all City employees. All technology systems are the property of the City of Lino Lakes and/or Metro-INET. This includes, but is not limited to, all hardware, software, programs, applications, templates, documents, internal and external email messages, internet logs, and data files developed or stored on technology systems owned or leased by the City or Metro-INET. The City reserves the right to inspect, monitor, access, and retrieve any data, messages, settings, files, or other components of City or Metro-INET technology at any time without an employee’s consent. Users should have no expectation of privacy in the use of City or Metro-INET technology. This includes personal email messages, files, Internet logs, or other data.A. Purpose and Scope This policy serves to protect the security and integrity of the City’s electronic communications and information systems by educating employees about appropriate and safe use of technology resources. This policy applies to all individuals granted access to the City’s network and information systems. This policy includes all City-owned computers, as well as those connected to the City’s network. B. Securing Desktop and Notebook Computers Users will ensure reasonable physical safeguards to maintain desktop and notebook computer and peripheral equipment in such a way to avoid inadvertent disclosure of City information. When leaving a desktop or notebook computer unattended, users shall apply the "Lock Workstation" feature where systems allow. 298 Unattended computers shall be secured from viewing by password protected screen savers, which should be set to automatically activate after a period of non-use. The period of non-use shall be for no more than 60 minutes. Desktop computer users shall store confidential and sensitive information on a network drive (shared directory on the City network) and not the user’s hard drive. Computers and monitors shall be turned off at the end of each workday unless you are instructed otherwise. Additional security requirements may be required for computers containing data governed by other applicable state and federal laws, including law enforcement data and data associated with the Health Insurance Portability and Accountability Act (HIPAA). C. Physical Security Measures Physical security measures shall be used to secure notebooks, computer media, and other forms of information storage media containing confidential or sensitive information. Mobile notebook computers actively connected to the network or information systems must not be left unattended. Notebook computers left in a vehicle shall not be visible except in police, utility department, or fire emergency vehicles where the device is mounted to the vehicle console. If possible, the notebook should be stored in a locked trunk. Weather conditions should be considered when leaving electronic equipment in a vehicle for long periods of time. Unattended vehicles shall be locked at all times. Mobile notebook computers, computer media, and any other forms of removable storage should be stored in a secure location. Other information storage media containing confidential data shall be stored in a secure location or locked cabinet when not in use. D. Peripheral Equipment Peripheral equipment (e.g. printers, faxes, copiers) that store, produce, and transfer confidential or sensitive information, shall be protected from inadvertent or unauthorized access. Documents containing confidential or sensitive information should be cleared from printers and copiers immediately. E. Passwords User identification (name) and authentication (password) shall be required to access the operating system of all desktop and notebook computers. Employees may not share account or password information with another person. Internet accounts are to be used only by the assigned use of the account for authorized purposes. Attempting to obtain another user’s password is strictly prohibited. Users are required to change or obtain a new password if they have reason to believe that any unauthorized person has obtained their password. Users are required to take all necessary precautions to prevent unauthorized access to Internet services. Supervisors are required to report immediately to IT staff when an employee resigns or is terminated. Employees are required to contact IT staff when they suspect their login ID has been compromised or when someone else has obtained their password. 299 Employees are responsible for maintaining computer passwords by following these guidelines: Passwords must be a minimum of eight alphanumeric characters in length and be “complex.” For a password to be complex it must contain three of the following four categories: English upper case letters, English lower case letters, numbers, or non-alphabetic characters found on the keyboard (e.g. !, #, $, %). Passwords should not be stored in any location on or near your computer. The computer system will prompt employees to update passwords every 90 days. A password cannot be reused until after 10 change cycles. Password protection of any document is prohibited unless authorized by IT staff and the appropriate department director. This applies to any document stored on any drive (local or network), which includes diskettes, CDs, DVDs, flash drives, or any other storage device owned by the City. Any document found with unauthorized password protection will be deleted. F. Unauthorized Software Individual users are prohibited from installing or downloading software applications or executable files to any City-owned computer without prior authorization from IT staff. G. Viruses Desktop and notebook computer users shall not write, compile, copy, knowingly propagate, execute, or attempt to introduce any computer code designed to self-replicate, damage, or otherwise hinder the performance of any computer system. Suspected viruses should be reported immediately to IT staff. Viruses shall not be deleted without assistance unless instructed by the IT staff. H. Monitoring The City of Lino Lakes reserves the right to inspect any data, emails, settings, or any other components of a City-owned computer at any time without an employee’s consent. By using a City-owned computer, employees consent to any monitoring that may take place. An audit may result in the removal of hardware and software and further disciplinary action if any user is not complying with this policy. No Expectation of Privacy All technology systems are the property of the City of Lino Lakes. This includes, but is not limited to, all hardware, software, programs, applications, templates, documents, internal and external email messages, internet logs, and data files developed or stored by City-owned or leased technology systems. The City reserves the right to access and retrieve any data, messages, or files without prior employee consent. Users should have no expectation of privacy in the use of City technology. This includes personal email messages and Internet logs. J. Licensing To ensure license compliancy, all software must be purchased by and licensed to the City. Development. Any software programs developed for use by the City becomes the property of the City. Software programs may not be sold or distributed without prior approval. City-Owned Software. City-owned software may not be loaded on non-City owned equipment without prior approval. 300 Copyright Laws. City users are required to abide by software copyright law and licensing agreements. If there is any question about the legality of the software and documentation, it should be directed to IT staff. K. Electronic Mail The City provides employees with individual email accounts for work-related use. Employees are encouraged to use email to further the goals and objectives of the City. An employee’s personal email may be considered “public” data and may not be protected by privacy laws. Personal email may also be monitored without notice to the employee. All email messages will be deleted from the electronic mail system 120 days after receipt. If retention of any message is warranted beyond that period, the message should be moved to a permanent storage area stored, and maintained in accordance with the City’s Data Practices Policy and Records Retention Schedule. The following policies pertain to emails of both business and personal content: • Use extreme caution when communicating confidential or sensitive information via email. A good rule is to not communicate anything that you would not feel comfortable being made public. • Do not correspond by email on confidential communications (e.g., letters of reprimands, correspondence with attorneys, medical information). • Do not open email attachments or links from an unknown sender. Attachments are the primary source of computer viruses and should be treated with extreme caution. Delete junk or “spam” email without opening it if possible. L. Internet Use The City provides Internet access for employees to acquire and share information and to participate in educational and professional development activities. Employees should minimize unnecessary network traffic that might interfere with the ability of others to make effective use of this shared network resource. Use of the Internet through City computers is a privilege which may be revoked at any time for abusive conduct. Users are responsible for adhering to this policy when accessing the Internet. Failure to adhere to this policy puts the City and the individual at risk for legal and financial liabilities, potential embarrassment, and other consequences. The City retains the right to monitor any employee’s use of the Internet without prior notice. The City may limit Internet activity in order to ensure the most efficient use of this resource. M. Inappropriate Use of Email and the Internet Use of the Internet and email in a manner that is not consistent with the mission of the City, misrepresents the City, or violates any City policy, is strictly prohibited. Internet use at the City will comply with all federal and state laws, City policies, and any contract. The City allows limited personal use of email and Internet resources for communicating with family and friends, independent learning, and public service as long as it does not interfere with staff productivity, preempt City business, or consume City resources. 301 The City prohibits the use of mass unsolicited mailings, access for non-employees to City resources or network facilities, competitive commercial activity, and the dissemination of chain letters. N. Failure to Comply Violations of this policy will be treated like other allegations of wrongdoing in the City in accordance with established procedures. Violations of this policy will be treated like other allegations of wrongdoing in the City in accordance with established procedures. Violations of this policy may subject the violator to one or more of the following: Temporary or permanent revocation of network access and other equipment access. Termination of employment. Legal action according to applicable laws and contractual agreements. 302 SECTION 9: SEPARATION FROM CITY EMPLOYMENT 9.1 Voluntary Resignation An employee wishing to leave City service in good standing must give two weeks written notice. Written resignations are considered effective upon receipt by the City. Failure to provide proper written notice may be cause for denying severance pay and future employment with the City. Unauthorized absences from work for a period of three consecutive work days may be considered a voluntary resignation not in good standing. 9.2 Reduction in Force The City may lay off employees whenever such action is necessary based on budget considerations, shortage of work, or organizational changes. A two-week written notice of the layoff shall be given. Termination due to a reduction in force will be considered a final separation from that position. Human Resources will provide benefits counseling and answer any questions regarding separation payment for each employee affected by a reduction in force. An employee affected by a reduction in force will be eligible for one week of severance pay for each year of employment with the City up to a maximum of 12 weeks’ severance pay following an employee’s last day of employment with the City. Qualifications and job performance shall be the determining factor for lay-offs. 9.3 Termination Any employee subject to the provisions of this personnel policy may be discharged by the City for just cause only. Evidence of the following may be sufficient cause for termination, demotion, or other disciplinary action: 1. Incompetence or misconduct in the performance of duties. 2. Violation of any lawful regulation or administrative order, or an act of insubordination that results or reasonably might be expected to result in loss or injury to the City or to the public. 3. Unsatisfactory conduct in job performance resulting from being under the influence of alcohol or drugs. 4. Use of offensive conduct of language towards the public, municipal officers, or employees. 5. Carelessness or negligence in the handling, control, or use of City property or unauthorized use of City property. 6. Inducing or attempting to induce an officer or employee of the City to commit an unlawful act or to act in violation of a regulation or order. 303 7. Dishonesty in the performance of duties. 8. Conviction of a crime directly related to the employee’s position with the City. 9. Making false or misleading statements while conducting City business, or falsifying timesheets, reports, records, or documents. 10. Excessive tardiness or absenteeism, or abuse of leave. The particular dismissal, demotion or suspension shall be based on the facts and circumstances involved. The City may take disciplinary action while pursuing criminal prosecution against an employee. 9.4 Severance Pay Employees who have completed 10 years of service with the City and who leave employment in good standing shall receive severance pay equaling one-half of unused sick leave hours at their current hourly rate of pay. The maximum amount of severance pay shall be limited to 480 hours. 304 SECTION 10: DISCIPLINARY HEARINGS 10.1 Request for Hearing When a regular full-time for part-time employee is dismissed or demoted for disciplinary reasons, the employee will be entitled to a hearing pursuant to this section of the Personnel Policy. If the employee is exonerated and reinstated to his or her former position, the rights of the employee will be retroactive to the effective date of the disciplinary action. 10.2 Pre-Termination (Loudermill) Hearing The Loudermill hearing, which serves as an initial check on the employment decision, will be conducted in accordance with federal law as provided in Cleveland Board of Education v. Loudermill. The employee will be given an opportunity to respond to the charges and present reasons to the City Council why the discharge should not occur. Probationary employees are not entitled to such a hearing. 10.3 Post-Discharge Hearing For a post-discharge hearing, the employee must first submit a written request to the City Administrator within 15 calendar days after receiving written notice of the discharge. The hearing before the City Council will be held no later than 10 calendar days from the date City Administrator’s receipt of the written request for a hearing. If an employee is not satisfied with the decision of the City Council after the hearing, he or she may within seven calendar days submit the matter to a final hearing to be held by of board of three arbitrators: one appointed by the City Administrator, one by the employee, and the third selected by the two previously designated. By mutual agreement, the employee and the City Administrator may elect to appoint a single arbitrator through the Bureau of Mediation Services. The cost of the hearing shall be divided between the employee and the City. 10.4 Veterans’ Preference Hearing A discharge hearing for a veteran employed with the City will be in accordance with state and federal law. Any veteran who has been notified of the intent to discharge from City employment will be notified in writing of such intent to discharge and of the veteran’s right to request a 305 hearing within 60 days of receipt of notice. The failure of the veteran to request a hearing within the provided 60-day period will constitute a waiver of the right to a hearing and all other available legal remedies for reinstatement. If a veteran is a member of a labor union whose collective bargaining agreement provides for binding arbitration, the veteran may take advantage of both hearing processes. 306 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 11 STAFF ORIGINATOR: Hannah Lynch, Finance Director WORK SESSION DATE: December 4, 2023 TOPIC: 2024 Budget and Tax Levy ______________________________________________________________________________ BACKGROUND Council approved Resolution No. 23-120, Amending the Compensation Plan for the Part-Time Firefighter Position on November 13, 2023 without direction on the budget impact. The 2024 budget impact of Resolution 23-120 is approximately $53,340. Staff provided the following in regards to the budget impact in the November 13, 2023 staff report: BUDGET IMPACT The estimated 2024 budget impact for the City will be $53,340. The City’s proposed final tax levy is at the maximum amount for 2024. If Part-Time Firefighter compensation is increased by approximately $53,340 something else in the 2024 budget has to decrease by the same amount. Staff recommends decreasing two line items within the 2024 Fire Department budget: 1. Small Tools ($18,750) a. The reduction would mean that some equipment that was planned to be replaced or added in 2024 would not be purchased. 2. Training and Tuition ($12,800) a. The reduction would result in the elimination of all elective and staff development training opportunities; such as conferences, supervisor training, or new certification courses. Please note, decreasing Small Tools and Training and Tuition are a temporary fix to obtain a balanced 2024 budget. In future budget years, those lines items will have to increase and will result in an increased tax levy. For the remainder of the budget impact ($21,790) staff recommends two options: 1. Decrease the General Fund contingency by $21,790 to a balance of $58,699. This is another temporary fix to obtain a balanced 2024 budget. In future budget years the contingency may need to increase and will result in an increased tax levy. 2. Decrease the interfund loan from the Sewer Fund for the purchase of the two water tenders with Public Safety Aid. Use of $229,294 in Public Safety Aid for capital 307 equipment is in line with staff’s July 10, 2023 recommendation. The decrease in the interfund loan balance would result in a decreased tax levy each year for the next 10 years. This option would not result in an increase to the tax levy in future budget years. REQUESTED COUNCIL DIRECTION The attached budget document is the same one that was reviewed at the November 6, 2023 Work Session. The increase to Part-Time Firefighter compensation has not yet been added to the budget document. Staff is looking for Council’s direction on how the budget should be balanced with the increase in Part-Time Firefighter compensation. ATTACHMENTS 2024 Budget and Tax Levy – Proposed Final 308 2024 ANNUAL BUDGET Proposed Final – November 6, 2023 MINNESOTA 309 THIS PAGE LEFT INTENTIONALLY BLANK 310 Adopted Proposed $ % 2023 2024 Change Change Tax Levy Operating Levy 11,319,531 12,833,204 1,513,673 13.37% Debt Levy 1,574,384 1,287,724 (286,660) -18.21% Total Tax Levy 12,893,915 14,120,928 1,227,013 9.52% General Fund Budget Revenues Property Taxes 9,734,585 10,404,384 669,799 6.88% Other Taxes 140,000 185,000 45,000 32.14% Business Licenses and Permits 66,360 72,225 5,865 8.84% Non-Business Licenses and Permits 952,041 1,025,190 73,149 7.68% Intergovernmental 687,417 692,622 5,205 0.76% Charges for Services 413,913 456,325 42,412 10.25% Fines and Forfeits 101,100 76,000 (25,100) -24.83% Investment Earnings 30,000 30,000 - 0.00% Miscellaneous 32,000 32,000 - 0.00% Use of Reserves - - - 0.00% Transfer From Other Funds 20,000 170,000 150,000 750.00% Total Revenues 12,177,416 13,143,746 966,330 7.94% Expenditures Administration 1,639,462 1,766,798 127,336 7.77% Community Development 822,638 923,264 100,626 12.23% Public Safety 6,231,750 6,667,261 435,511 6.99% Public Services 3,249,566 3,555,934 306,368 9.43% Other 234,000 230,489 (3,511) -1.50% Total Expenditures 12,177,416 13,143,746 966,330 7.94% Tax Rate 34.974% 36.007% CITY OF LINO LAKES 2023-2024 BUDGET SUMMARY 311 Adopted Adopted Adopted Proposed 2021 2022 2023 2024 $ Change % ChangeOperating Levy Fund General Fund 101 8,306,254 8,748,619 9,694,085 10,369,384 675,299 6.97% Rookery Activity Center 202 - - 325,000 500,000 175,000 53.85% Blue Heron Days (1)205 - 10,000 - 10,000 10,000 0.00% Capital Equipment Replacement (2)402 - 150,000 325,000 600,000 275,000 84.62% Capital Fire Water Tender Replacement 402 - - - 248,820 248,820 100.00% Office Equipment Replacement (1)403 25,000 25,000 25,000 25,000 - 0.00% Street Maintenance (1)421 711,113 782,224 860,446 990,000 129,554 15.06% Storm Water Maintenance (1)424 130,000 - - - - 0.00% Park and Trail Improvements (1)425 60,000 75,000 90,000 90,000 - 0.00% Total Operating Levy 9,232,367 9,790,843 11,319,531 12,833,204 1,513,673 13.37% Debt Levy Final Levy Year PurposeCertificate of Indebtedness 2018 2021 Police/Fleet Capital Equipment 106,050 - - - - *** Certificate of Indebtedness 2019 2022 Police/Fleet Capital Equipment 140,307 139,493 - - - #DIV/0! Certificate of Indebtedness 2020 2023 Police/Fleet Capital Equipment 105,929 106,042 106,299 - (106,299) (100.00%) G.O. Bond 2012A (3)2023 Main St/Lake Dr & Birch St/Ware Rd Traffic Signals/Refund 2003A Series Bonds (Elm Street, Twilight Acres Water Main, Century Farm Lift Station)175,896 178,794 176,109 - (176,109) (100.00%)G.O. Bond 2015A (3)2030 Shenandoah Area Street Reconstruction Improv 219,227 216,497 223,532 219,857 (3,675) (1.64%) G.O. Bond 2015A - Abatement Portion 2026 Birch Street Sanitary Sewer Ext & Turn Lanes 47,696 51,372 50,427 54,732 4,305 8.54% EDA Lease/Revenue Bond 2015 2035 Fire Station #2 316,877 316,300 320,815 319,765 (1,050) (0.33%) G.O. Tax Abatement Refunding Bond 2016C 2022 City's Participation in YMCA Project 313,567 325,054 - - - #DIV/0! G.O Bond 2018A 2033 West Shadow Lake Dr & LaMotte Area Street Reconstruction Improv/Lake Dr Watermain/Trl 483,899 485,212 485,737 485,475 (262) (0.05%) G.O Bond 2021A 2031 4th Ave, Joyer Ln, Karth Rd, Talle Ln, Canfield Rd, and Gaage Ln Street Reconstruction Improv - 209,680 211,465 207,895 (3,570) (1.69%) Total Debt Levy 1,909,448 2,028,444 1,574,384 1,287,724 (286,660) (18.21%) Total Levy 11,141,815 11,819,287 12,893,915 14,120,928 1,227,013 9.52% (1) Levied in General Fund and transferred to respective funds prior to 2022. Shown separately for comparison purposes. (2) Pay-As-You-Go capital equipment funding (Certificates of Indebtedness issued in prior years). (3) Levy result of Voter-Approved Referendum. CITY OF LINO LAKES 2024 PROPOSED TAX LEVY 2023-2024 312 Actual Actual Actual Proposed 2021 2022 2023 2024 Taxable Market Value 2,435,156,410 2,587,650,762 3,287,882,335 3,544,111,404 * Annual % Change 5.90% 6.26% 27.06% 7.79% Actual Actual Actual Proposed 2021 2022 2023 2024 Total Tax Capacity Value 26,491,445 27,908,349 35,452,015 38,937,906 * Less FD Contribution in Value (1,537,086) (1,643,524) (1,502,577) (1,820,393) Less Captured Value for Tax Increment (845,716) (783,140) (1,041,739) (1,402,012) * Total Net Tax Capacity Value 24,108,643 25,481,685 32,907,699 35,715,501 Annual % Change 6.28% 5.70%29.14%8.53% Total Levy 11,141,815 11,819,287 12,893,915 14,120,928 Less FD Distribution (1,472,118) (1,587,612) (1,384,776) (1,260,837) Total Net Levy for Tax Rate 9,669,697 10,231,675 11,509,139 12,860,091 Annual % Change 6.92% 5.81%12.49%11.74% City Tax Capacity Rate 40.109% 40.154% 34.974% 36.007% *Preliminary Estimate from Anoka County - Updated 9/5/2023 CITY OF LINO LAKES 2024 PROPOSED TAX CAPACITY RATE 313 Actual Actual Adopted Proposed 2021 2022 2023 2024 ADMINISTRATION 5.000 5.000 5.000 5.000 FINANCE 3.100 2.600 2.600 2.600 ECONOMIC DEVELOPMENT - - - 1.000 PLANNING & ZONING 1.000 1.000 1.000 1.000 COMMUNITY DEVELOPMENT 2.000 1.700 1.700 1.700 ENVIRONMENTAL 0.375 0.300 0.300 0.300 SOLID WASTE 0.250 0.200 0.200 0.200 FORESTRY 0.375 0.250 0.250 0.250 POLICE 32.550 33.050 33.050 33.050 FIRE 1.950 6.950 6.950 6.950 BUILDING INSPECTIONS 3.500 4.500 4.500 4.500 STREETS 6.250 6.150 6.250 6.250 FLEET 2.200 2.450 2.550 2.550 GOVERNMENT BUILDINGS - - 0.150 0.150 PARKS 4.950 5.350 5.600 5.600 RECREATION - 0.100 - - TOTAL GENERAL FUND 63.500 69.600 70.100 71.100 ROOKERY ACTIVITY CENTER FUND - 7.500 7.000 7.000 WATER FUND 3.250 4.050 4.050 4.050 SEWER FUND 3.250 4.050 4.050 4.050 STORM WATER FUND - 1.800 1.800 1.800 GRAND TOTAL 70.000 87.000 87.000 88.000 Personnel are shown as Full Time Equivalents (FTE) PERSONNEL TOTALS CITY OF LINO LAKES 314 Base Adjustments $% Actual Actual Adopted Budget Requested Proposed Increase/ Increase/ 2021 2022 2023 2024 2024 2024 Decrease Decrease Property Taxes 9,280,146 8,759,777 9,734,585 9,734,585 669,799 10,404,384 669,799 6.88% Other Taxes 125,570 152,971 140,000 140,000 45,000 185,000 45,000 32.14% Special Assessments 185 000000*** Business Licenses and Permits 25,397 28,894 66,360 66,360 5,865 72,225 5,865 8.84% Non-Business Licenses and Permits 1,317,407 1,247,111 952,041 952,041 73,149 1,025,190 73,149 7.68% Intergovernmental 626,278 700,740 687,417 687,417 5,205 692,622 5,205 0.76% Charges for Services 451,693 479,721 413,913 413,913 42,412 456,325 42,412 10.25% Fines and Forfeits 73,206 61,141 101,100 101,100 (25,100) 76,000 (25,100) (24.83%) Investment Earnings (50,817) (163,143) 30,000 30,000 0 30,000 0 0.00% Miscellaneous 62,305 55,049 32,000 32,000 0 32,000 0 0.00% Other Financing Sources 0 40,000 20,000 20,000 150,000 170,000 150,000 750.00% TOTAL REVENUES 11,911,370 11,362,261 12,177,416 12,177,416 966,330 13,143,746 966,330 7.94% CITY OF LINO LAKES 2024 PROPOSED GENERAL FUND REVENUE 315 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Number 2021 2022 2023 2024 2024 2024 Budget Detail Property Taxes Current Taxes 101-000-3010-000 9,146,333 8,702,091 9,694,085 9,694,085 675,299 10,369,384 Levy for General Operations Delinquent Taxes 101-000-3020-000 98,537 31,359 40,000 40,000 (10,000) 30,000 Prior Year(s) Delinquencies Excess Tax Increments 101-000-3050-000 23,653 20,448 0 0 0 0 Tax Forfeits 101-000-3060-000 0 302 0 0 0 0 Penalties & Interest 101-000-3150-000 11,623 5,577 500 500 4,500 5,000 9,280,146 8,759,777 9,734,585 9,734,585 669,799 10,404,384 Other Taxes Lodging Tax 101-000-3225-000 57,950 72,907 85,000 85,000 0 85,000 Twin Cities Gateway Pass-Through Circle Pines Gas Franchise 101-000-3350-000 67,620 80,064 55,000 55,000 45,000 100,000 125,570 152,971 140,000 140,000 45,000 185,000 Special Assessments Current Assessments 101-000-3110-000 185 0 0 0 0 0 18500 0 00 Business Licenses and Permits Liquor License - Bar 101-000-3201-000 (391) 3,720 32,000 32,000 10,000 42,000 License to Sell Liquor for On-Premises Consumption Liquor License - Beer 101-000-3202-000 97 0 1,000 1,000 (1,000) 0 License to Sell Beer for On-Premises Consumption Off-Sale Liquor 101-000-3203-000 1,600 1,600 2,000 2,000 (600) 1,400 License to Sell Packaged Liquor for Off-Premises Consumption Sunday Liquor License 101-000-3204-000 142 190 1,900 1,900 (100) 1,800 License to Sell Liquor for On-Premises Consumption on Sunday Club Liquor License 101-000-3205-000 0 0 300 300 200 500 Beer Permit 101-000-3206-000 0 28 0 0 0 0 Investigation Fee 101-000-3208-000 423 1,223 1,000 1,000 2,000 3,000 Fee to Perform Background Investigation for License Applicants Garbage Removal License 101-000-3209-000 1,930 2,200 2,000 2,000 0 2,000 Annual License to Collect Refuse in the City Temporary Consumption Permit 101-000-3210-000 250 200 300 300 0 300 Tobacco License 101-000-3211-000 650 650 600 600 0 600 Annual License to Sell Tobacco in the City Cannabinoid License 101-000-3212-000 0 0 0 0 600 600 Contractor's License 101-000-3213-000 11,891 11,280 15,691 15,691 (3,801) 11,890 Rental Housing License 101-000-3215-000 5,871 5,991 5,834 5,834 66 5,900 Dance License 101-000-3219-000 70 105 35 35 0 35 Fireworks License 101-000-3220-000 400 200 200 200 0 200 Massage License 101-000-3222-000 800 902 1,000 1,000 0 1,000 Peddlers License 101-000-3223-000 1,665 605 2,500 2,500 (1,500) 1,000 License for Door-to-Door Sales 25,397 28,894 66,360 66,360 5,865 72,225 Non-Business Licenses and Permits Building Permits 101-000-3250-000 699,892 628,685 552,135 552,135 36,000 588,135 Value-Based Fee-Covers the Cost of Inspec. & Code Compl. Plan Inspection Fees 101-000-3251-000 387,910 364,451 228,326 228,326 29,999 258,325 65% of Bldg Permit Fee to Cover Cost of Plan Review Erosion Control Permits 101-000-3252-000 42,400 22,720 31,200 31,200 800 32,000 Plumbing Permits 101-000-3253-000 51,170 49,994 31,710 31,710 2,000 33,710 Mechanical Permits 101-000-3254-000 92,612 105,910 64,593 64,593 4,602 69,195 Septic Plumbing Permit 101-000-3255-000 5,580 5,410 5,577 5,577 103 5,680 Septic System Permit 101-000-3256-000 8,300 7,750 7,000 7,000 100 7,100 Fence Permit 101-000-3259-000 7,933 7,590 4,700 4,700 300 5,000 Dog License 101-000-3260-000 1,145 967 1,250 1,250 (250) 1,000 Sign Permit 101-000-3262-000 100 1,145 926 926 99 1,025 Road Overweight Permit 101-000-3263-000 0 0 0 0 0 0 Underground Utility Permit 101-000-3264-000 14,528 36,161 18,624 18,624 (604) 18,020 Miscellaneous Permits 101-000-3266-000 5,837 16,328 6,000 6,000 0 6,000 1,317,407 1,247,111 952,041 952,041 73,149 1,025,190 Intergovernmental TZD Safe Roads Grant 101-000-3314-000 29,163 25,537 25,000 25,000 0 25,000 Office of Traffic Safety (OTS) Grant Funding Local Government Aid 101-000-3340-000 0 0 0 0 0 0 Market Value Homestead Credit 101-000-3341-000 3,500 6,556 3,500 3,500 0 3,500 Municipal State Aid 101-000-3345-000 246,536 276,074 275,000 275,000 0 275,000 For Maintenance of City-Designated State-Aid Roads Police State Aid 101-000-3346-000 246,117 258,907 260,000 260,000 0 260,000 Aid for Police Retirement Plan and POST Training Other State Revenue 101-000-3348-000 0 30,386 0 0 0 0 Fire State Aid 101-000-3349-000 0 21,703 21,703 21,703 2 21,705 Other Fire Aid 101-000-3351-000 32,242 13,408 20,000 20,000 0 20,000 Fire Training/Ed Anoka County Solid Waste 101-000-3360-000 68,721 68,169 82,214 82,214 5,203 87,417 SCORE Grant for Recycling Efforts Other Anoka County Revenue 101-000-3364-000 0 0 0 0 0 0 626,278 700,740 687,417 687,417 5,205 692,622 CITY OF LINO LAKES 2024 PROPOSED GENERAL FUND REVENUE 316 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Number 2021 2022 2023 2024 2024 2024 Budget Detail CITY OF LINO LAKES 2024 PROPOSED GENERAL FUND REVENUE Charges for Services Land Use Fee 101-000-3265-000 15,989 19,240 10,023 10,023 202 10,225 Sale of Supplies 101-000-3404-000 57 12 100 100 (75) 25 Assessment Searches 101-000-3405-000 11,420 7,940 9,000 9,000 (1,000) 8,000 Election Filing Fees 101-000-3409-000 20 0 0 0 0 0 Return Check Fee 101-000-3413-000 30 0 0 0 0 0 SAC/Surcharge Fee 101-000-3414-000 8,447 9,298 5,000 5,000 1,000 6,000 Aerial Map Fee 101-000-3417-000 24,660 23,670 12,000 12,000 8,000 20,000 Police Reports 101-000-3420-000 725 797 800 800 0 800 Police Other Revenues 101-000-3422-000 173,767 184,795 165,000 165,000 25,000 190,000 Public Works Fees 101-000-3433-000 3,749 4,902 7,500 7,500 500 8,000 Other Park Revenues 101-000-3470-000 4,042 6,399 4,000 4,000 1,000 5,000 Administrative Charge - Bonds 101-000-3490-000 0 0 0 0 0 0 Engineering/Planning Charges 101-000-3492-000 44,385 53,911 28,999 28,999 5,001 34,000 Investment Management Charge 101-000-3494-000 50,000 50,000 50,000 50,000 0 50,000 Building Rents 101-000-3640-000 250 200 200 200 0 200 Bldg Lease Revenue 101-000-3740-000 114,154 118,557 121,291 121,291 2,784 124,075 New Creations Child Care 451,693 479,721 413,913 413,913 42,412 456,325 Fines and Forfeits Fines & Forfeits 101-000-3510-000 72,206 61,041 100,000 100,000 (25,000) 75,000 Driving Diversion Program (DDP) 101-000-3512-000 1,000 100 1,100 1,100 (100) 1,000 73,206 61,141 101,100 101,100 (25,100) 76,000 Investment Earnings Interest on Investments 101-000-3620-000 (50,817) (163,143) 30,000 30,000 0 30,000 Change in Fair Value of Investments 101-000-3621-000 0 0 0 0 0 0 Included in Interest on Investments in 2021 and 2022 (50,817) (163,143) 30,000 30,000 0 30,000 Miscellaneous Donations 101-000-3720-000 0 200 0 0 0 0 Refunds & Reimbursements 101-000-3730-000 59,468 52,769 30,000 30,000 0 30,000 Miscellaneous Revenue 101-000-3810-000 2,837 2,080 2,000 2,000 0 2,000 62,305 55,049 32,000 32,000 0 32,000 Other Financing Sources Use of Fund Reserves 101-000-3900-000 0 0 0 0 150,000 150,000 Transfer to Capital Equipment Replacement Fund Sale of Fixed Assets 101-000-3910-000 0 0 0 0 0 0 Transfer From Other Funds 101-000-3920-000 0 40,000 20,000 20,000 0 20,000 $20K from Cable TV/Communications Fund 0 40,000 20,000 20,000 150,000 170,000 Total Revenues 11,911,370 11,362,261 12,177,416 12,177,416 966,330 13,143,746 317 THIS PAGE LEFT INTENTIONALLY BLANK 318 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Mayor and Council 4343 Newsletter Newsletter design and printing 1,215$ Mayor and Council 4452 Subscriptions/Dues League of MN Cities (LMC) dues 890$ Elections 44xx Personal Services Primary & General Election in 2024 - increased Election Judge hours (expansion of absentee balloting) 30,050$ Elections 4340 Printing & Publishing Reduction in ballot printing cost - not a municipal election (1,800)$ Charter 4300 Professional Services Charter Commission Directed Expenses increase per MN Statute 410.06 (0.07% of 2023 general property tax levy) 1,457$ Finance 4308 Auditor General fund portion of annual audit. No single audit anticipated in 2024. (3,000)$ Finance 4310 Other Consultants Metro-INET services, programs & support 41,305$ Finance 4310 Other Consultants Springbrook financial software annual maintenance 1,405$ Finance 4342 Truth in Taxation Budget public hearing notices mailed by Anoka County 320$ Economic Development 41xx Personal Services Elimination of Economic Development Intern position with addition of Community Development Specialist FTE (27,852)$ Economic Development 4200 Office Supplies EDAC meeting supplies 180$ Economic Development 4330 Travel & Tuition Annual Training and Conference 50$ Engineering 4410 Contracted Services Bluebeam software annual maintenance 109$ Engineering 4410 Contracted Services Aerial photography - annual service by Anoka County 1,000$ Community Development 41xx Personal Services Addition of Community Development Specialist FTE 88,204$ Community Development 4330 Travel & Tuition Addition of Community Development Specialist FTE 700$ Community Development 4410 Contracted Services Bluebeam software annual maintenance 109$ Community Development 4410 Contracted Services Addition of Community Development Specialist FTE 1,243$ Community Development 4452 Subscription & Dues Addition of Community Development Specialist FTE 700$ Environmental 41xx Personal Services Maximum hourly rate of pay increase to $19/hour for seasonals, temporaries, and interns 1,956$ Environmental 4330 Travel and Tuition Wetland delineation training course 400$ Environmental 4410 Contracted Services Bluebeam software annual maintenance 109$ Solid Waste 41xx Personal Services Maximum hourly rate of pay increase to $19/hour for seasonals, temporaries, and interns 3,271$ Solid Waste 4343 Newsletter Solid waste grant funds cover portion of the newsletter related to recycling 2,000$ Building Inspections 4240 Small Tools Tools for 3 inspectors and gas for monitor calibration 100$ Police 4213 Youth Programs Police Explorer annual registrations and lodging 1,610$ Police 4240 Small Tools Level 3 ballistic shield 9,502$ Police 4240 Small Tools Price increases for computers and SWAT equipment 2,600$ Police 4300 Professional Services 13 POST license renewals (every 3 years), employee mental health price increase, state required biennial Body Work Camera (BWC) audit 2,930$ Police 4321 Telephone Additional cellphone line 1,400$ Police 4330 Travel & Tuition Outside training and POST mandated training price increases, addition of LMC Patrol online training 3,505$ Police 4360 Insurance Police liability insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-9%. An 8% increase has been assumed. 3,530$ Police 4370 Uniforms Uniform allowance increase per union contracts, additional CSO uniforms 1,758$ Police 4410 Contracted Services Police RMS, Leads Online, Lexipol, Vector, and Archive Social price increases, equipment repairs (radio, computer, etc.) 11,102$ Police 4452 Subscription & Dues Additional memberships for Criminal Intelligence Association and property evidence 244$ Fire 4300 Professional Services MN FF Licensure for Duty Crew and employee mental health prices increases 1,865$ Fire 4321 Telephone Additional cellphone line 600$ Fire 4330 Travel & Tuition Purchase of training aids and increase in training fees 2,800$ Fire 4410 Contracted Services Anoka County Fire Protection increase for PSDS system and fire RMS, Archive Social, every 3 year FIT assessment, price increases 10,516$ Streets 41xx Personal Services Maximum hourly rate of pay increase to $19/hour for seasonals, temporaries, and interns. 15,782$ Streets 4223 Street Signs Multi-year street name sign change-out project 3,000$ 2024 BASE BUDGET ADJUSTMENTS CITY OF LINO LAKES GENERAL FUND 319 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Streets 4224 Patching Materials Asphalt cost has increased significantly in recent years (75% increase since 2014). Additionally, a public works initiative to increase thin overlays in-house with paver unit is dependent on an increase to asphalt budget. 37,500$ Streets 4228 Salt/Sand Salt cost per state bid has increased 74% since 2014. Increase is necessary to ensure an adequate supply of salt coinciding with increased lane miles and rising costs. 32,500$ Streets 4385 Street Lights Increase to reflect actual electric expenditures incurred 13,000$ Streets 4410 Contracted Services Contracted curb work, crack filling, striping/crosswalks and tree work rates have increased 23,500$ Streets 4452 Subscription & Dues Decrease to reflect actual expenditures incurred. Previous recertification fees moved to Storm Water Fund. (3,500)$ Fleet 4221 Shop Parts Shop part price increases and increased scope of repairs 5,000$ Fleet 4300 Professional Services Increase to reflect actual expenditures incurred 5,700$ Fleet 4300 Professional Services PreCise Truck GPS and analytic hardware 10,500$ Fleet 4321 Telephone Annual PreCise GPS service 1,920$ Fleet 4363 Auto Insurance Auto insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-10%. An 8% increase has been assumed ($3,194). An additional assumption of three $1,000 deductibles ($3,000) has been added based on an historical average. 720$ Fleet 4370 Uniforms Uniform allowance for 2.0 FTE (compared to previous 1.5 FTE in 2020) 190$ Fleet 4410 Contracted Services Price increases for fire vehicle repairs and inspections 6,000$ Fleet 4452 Subscription & Dues Decrease to reflect actual expenditures incurred. Previous Cartegraph Fleet Management fees allocated to various departments within professional services. (4,500)$ Government Buildings 41xx Personal Services Maximum hourly rate of pay increase to $19/hour for seasonals, temporaries, and interns 1,791$ Government Buildings 4321 Telephone Increase in the price of phone and internet service 1,136$ Government Buildings 4322 Postage Increase in the price of postage 500$ Government Buildings 4361 Insurance General liability, property, and excess liability insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-9%. An 8% increase has been assumed. 26,520$ Government Buildings 4381 Electricity Increase to account for trending amounts in 2021 and 2022 28,500$ Government Buildings 4410 Contracted Services Elimination of contracted building cleaning service (75,000)$ Government Buildings 4452 Subscriptions & Dues Increase to account for actual expenditures incurred for newspaper subscription 200$ Parks 41xx Personal Services Maximum hourly rate of pay increase to $19/hour for seasonals, temporaries, and interns. Increase in hours to accommodate additional seasonal worker. 24,134$ Parks 4382 Utilities Increase to account for actual expenditures incurred for irrigation at city parks 15,000$ Others 4905 Contingency Increase to account for unknowns 5,489$ Others 4910 Operating Transfers Transfer to Capital Equipment Replacement Fund as identified in 2024-2027 Financial Plan 150,000$ Total 2024 Adjustments Requested 523,665$ Increase in General Fund Base Budget 442,664$ Increase in Non-Property Tax General Fund Revenues (141,030)$ Use of General Fund Reserves (150,000)$ Increase in Rookery Activity Center 175,000$ Increase in Blue Heron Days Levy 10,000$ Increase in Capital Equipment Levy 275,000$ Increase in Capital Fire Water Tender Levy 248,820$ Increase in Pavement Management Levy 129,554$ Decrease in Existing Debt (286,660)$ Total 2024 Tax Levy Increase 1,227,013$ 320 REQUEST FOR PERSONAL SERVICE CHANGES Department: Community Development Supervisor: Michael Grochala Position Title: Community Development Specialist Budget Impact: $88,204 Justification for change: Since 2012 3.0 FTE’s have been eliminated from the Community Development Department through attrition or elimination resulting from budget cuts. The Associate Planner, Economic Development Coordinator and Natural Resource Specialist positions were vacated and not refilled. Duties and responsibilities where absorbed by remaining staff, assisted by the addition of a part time internship position. The Community Development Specialist position is intended to provide a supporting role to existing staff, provide redundancy in key professional areas and fill gaps in existing services/functions. Responsibilities will include: •Assist with zoning administration/code enforcement •Assist with Economic Development activities including EDAC support and BusinessRetention and Expansion program development •Environmental Plan review and educational programming including water conservationefforts •City Code updates •Housing Maintenance program development Costs: Salary Range = $56,160 – $70,720 Travel/Tuition = $700 Dues = $700 Software Bluebeam/Esri = $1,243 Budget impact would be partially offset by elimination of the Economic Development internship position ($27,852). 321 Base Adjustments $% Actual Actual Adopted Budget Requested Proposed Increase/ Increase/ DEPT#DESCRIPTION 2021 2022 2023 2024 2024 2024 Decrease Decrease ADMINISTRATION 401 MAYOR AND COUNCIL 90,924 106,237 104,155 107,169 2,105 109,274 5,119 4.91% 402 ADMINISTRATION 545,472 650,970 682,512 712,764 0 712,764 30,252 4.43% 403 ELECTIONS 16,445 36,374 20,750 20,750 28,250 49,000 28,250 136.14% 405 CHARTER ADMINISTRATION 302 191 7,463 7,463 1,457 8,920 1,457 19.52% 407 FINANCE 666,793 621,219 686,582 708,810 40,030 748,840 62,258 9.07% 414 LEGAL CONSULTANTS 119,890 117,340 138,000 138,000 0 138,000 0 0.00% TOTAL ADMINISTRATION 1,439,826 1,532,331 1,639,462 1,694,956 71,842 1,766,798 127,336 7.77% COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 115,285 89,317 125,284 125,757 (27,622) 98,135 (27,149) (21.67%) 416 PLANNING AND ZONING 134,705 130,356 174,211 181,529 0 181,529 7,318 4.20% 417 ENGINEERING 114,139 99,888 96,354 96,354 1,109 97,463 1,109 1.15% 418 COMMUNITY DEVELOPMENT 231,344 187,960 202,022 217,726 90,956 308,682 106,660 52.80% 461 ENVIRONMENTAL 48,674 50,394 60,364 63,058 2,465 65,523 5,159 8.55% 462 SOLID WASTE ABATEMENT 58,096 61,290 82,214 82,146 5,271 87,417 5,203 6.33% 463 FORESTRY 75,478 109,054 82,189 84,515 0 84,515 2,326 2.83% TOTAL COMMUNITY DEVELOPMENT 777,721 728,259 822,638 851,085 72,179 923,264 100,626 12.23% PUBLIC SAFETY 420 POLICE PROTECTION 4,013,620 4,460,383 4,768,078 5,019,096 38,181 5,057,277 289,199 6.07% 421 FIRE PROTECTION 558,785 848,628 959,909 1,057,125 15,781 1,072,906 112,997 11.77% 422 BUILDING INSPECTIONS 400,905 420,178 503,763 536,978 100 537,078 33,315 6.61% TOTAL PUBLIC SAFETY 4,973,310 5,729,189 6,231,750 6,613,199 54,062 6,667,261 435,511 6.99% PUBLIC SERVICES 430 STREETS 971,377 1,021,982 998,965 1,024,231 121,782 1,146,013 147,048 14.72% 431 FLEET MANAGEMENT 530,373 724,128 664,251 678,531 25,530 704,061 39,810 5.99% 432 GOVERNMENT BUILDINGS 529,687 580,010 572,410 640,434 (16,353) 624,081 51,671 9.03% 450 PARKS 1,083,192 740,757 1,013,940 1,042,645 39,134 1,081,779 67,839 6.69% 451 RECREATION 34,745 45,093 0 0000#DIV/0! TOTAL PUBLIC SERVICES 3,149,374 3,111,970 3,249,566 3,385,841 170,093 3,555,934 306,368 9.43% OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS 951,113 321,750 234,000 75,000 155,489 230,489 (3,511) (1.50%) TOTAL OTHERS 951,113 321,750 234,000 75,000 155,489 230,489 (3,511) (1.50%) TOTAL GENERAL FUND EXPENDITURES 11,291,344 11,423,499 12,177,416 12,620,081 523,665 13,143,746 966,330 7.94% CITY OF LINO LAKES 2024 PROPOSED GENERAL FUND EXPENDITURES 322 MAYOR AND COUNCIL (101-401)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 44,112 46,458 46,458 49,286 0 49,286 PERA 4121-000 2,206 2,323 2,323 2,464 0 2,464 SOCIAL SECURITY 4122-000 640 674 674 715 0 715 LIFE & DISABILITY INSURANCE 4133-000 000000 WORKER'S COMPENSATION 4151-000 72 81 265 269 0 269 47,029 49,536 49,720 52,734 0 52,734 SUPPLIES OFFICE SUPPLIES 4200-000 0 20 0000 0200000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 4,000 4,000 0 4,000 Strategic Planning/Goal Setting Facilitator TRAVEL & TUITION 4330-000 0 1,012 1,500 1,500 0 1,500 LMC Conference, Elected Officials Conference PRINTING & PUBLISHING 4340-000 31 129 200 200 0 200 Meeting Notices NEWSLETTER 4343-000 20,443 30,726 23,475 23,475 1,215 24,690 Spring/Summer, Fall & Winter Newsletters 20,474 31,867 29,175 29,175 1,215 30,390 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 000000 SUBSCRIPTIONS & DUES 4452-000 18,627 19,107 19,760 19,760 890 20,650 League of MN Cities, MN Mayors Association CITY MARKETING 4900-000 4,794 5,707 5,500 5,500 0 5,500 Flowers, Plaques & Awards, Employee Appreciation, Lino Lakes Ambassadors 23,421 24,814 25,260 25,260 890 26,150 TOTAL MAYOR AND COUNCIL 90,924 106,237 104,155 107,169 2,105 109,274 CITY OF LINO LAKES 100% Mayor 4 - 100% Councilmembers 323 ADMINISTRATION (101-402)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 414,555 495,424 501,184 532,813 0 532,813 OVERTIME 4102-000 000000 TEMPORARIES 4106-000 11,131 14,540 0000 WELLNESS PROGRAM 4108-000 0 0 720 0 0 0 PERA 4121-000 31,590 34,315 37,589 39,961 0 39,961 SOCIAL SECURITY 4122-000 32,145 35,673 38,341 40,760 0 40,760 ICMA EMPLOYER 4123-000 1,739 1,725 1,604 0 0 0 HEALTH INSURANCE 4131-000 19,161 19,987 26,927 22,853 0 22,853 LIFE & DISABILITY INSURANCE 4133-000 1,338 1,088 1,153 1,175 0 1,175 DENTAL INSURANCE 4134-000 1,079 944 3,062 3,062 0 3,062 VEHICLE ALLOWANCE 4135-000 000000 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 2,147 3,280 4,152 4,360 0 4,360 514,884 606,976 614,732 644,984 0 644,984 SUPPLIES OFFICE SUPPLIES 4200-000 5 11 0000 5110000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 9,410 18,243 13,900 13,900 0 13,900 Drug/Alcohol Testing, Pre-employment Assessments, Training, Web Consulting LABOR CONSULTANTS 4310-000 2,684 2,279 9,000 9,000 0 9,000 Labor Relations, Employment Law, Contract Negotiations, Arbitration TELEPHONE 4321-000 540 1,035 1,080 1,080 0 1,080 Cell Phone Reimbursement TRAVEL & TUITION 4330-000 4,302 7,688 8,500 8,500 0 8,500 LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Tuition Reimbursement PRINTING & PUBLISHING 4340-000 1,101 2,313 2,500 2,500 0 2,500 Legal Publications, Employment Ads, etc. 18,036 31,558 34,980 34,980 0 34,980 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 9,951 10,037 29,800 29,800 0 29,800 CivicPlus Website, American Legal Online City Code, Document Destruction, TASC, NeoGov, Optum SUBSCRIPTIONS & DUES 4452-000 2,596 2,388 3,000 3,000 0 3,000 MAMA, ICMA, MCMA, MCFOA, MPELRA, IPMA-HR, TCHRA, SHRM, Chain of Lakes Rotary, Dropbox, Notary 12,548 12,425 32,800 32,800 0 32,800 TOTAL ADMINISTRATION 545,472 650,970 682,512 712,764 0 712,764 CITY OF LINO LAKES 100% City Administrator 100% Human Resources and Communications Manager 100% Communications Specialist* 100% City Clerk 100% Deputy City Clerk *$20,000 Transfer from the Cable TV/Communication Fund 324 ELECTIONS (101-403)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 9,936 30,321 11,000 11,000 30,000 41,000 PERA 4121-000 60 38 0 0 50 50 SOCIAL SECURITY 4122-000 56 47 100 100 0 100 WORKER'S COMPENSATION 4151-000 23 145 150 150 0 150 10,076 30,551 11,250 11,250 30,050 41,300 SUPPLIES OFFICE SUPPLIES 4200-000 373 1,006 1,000 1,000 0 1,000 Supplies for Elections 373 1,006 1,000 1,000 0 1,000 OTHER SERVICES AND CHARGES TRAVEL & TUITION 4330-000 0 284 0000 PRINTING & PUBLISHING 4340-000 1,781 108 2,000 2,000 (1,800) 200 Election Ballots (Odd years - City pays cost of municipal election ballots) 1,781 392 2,000 2,000 (1,800) 200 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 4,215 4,425 6,500 6,500 0 6,500 Voting Equipment System per Anoka County Agreement 4,215 4,425 6,500 6,500 0 6,500 CAPITAL OUTLAY EQUIPMENT 5000-000 000000 000000 TOTAL ELECTIONS 16,445 36,374 20,750 20,750 28,250 49,000 CITY OF LINO LAKES Primary and General Election Judges (Even Years) General Election Judges (Odd Years) 325 CHARTER ADMINISTRATION (101-405)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300-000 302 191 1,000 1,000 0 1,000 Time Savers - Minutes PROF SERVICES - CHARTER COMM 4300-999 0 0 6,463 6,463 1,457 7,920 Charter Commission Directed Expenses 302 191 7,463 7,463 1,457 8,920 TOTAL CHARTER ADMINISTRATION 302 191 7,463 7,463 1,457 8,920 CITY OF LINO LAKES 326 FINANCE (101-407)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 241,458 239,279 237,715 258,774 0 258,774 OVERTIME 4102-000 0 464 0000 TEMPORARIES 4106-000 000000 WELLNESS PROGRAM 4108-000 345 203 720 0 0 0 PERA 4121-000 18,014 17,727 17,829 19,408 0 19,408 SOCIAL SECURITY 4122-000 17,570 17,464 18,185 19,796 0 19,796 ICMA EMPLOYER CONTRIBUTION 4123-000 000000 HEALTH INSURANCE 4131-000 33,882 28,456 26,164 24,715 0 24,715 LIFE & DISABILITY INSURANCE 4133-000 881 591 628 659 0 659 DENTAL INSURANCE 4134-000 1,213 1,034 1,592 1,592 0 1,592 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 1,262 1,508 1,969 2,086 0 2,086 314,624 306,726 304,802 327,030 0 327,030 SUPPLIES OFFICE SUPPLIES 4200-000 280 987 1,000 1,000 0 1,000 Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms 280 987 1,000 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 373 500 0000 AUDITOR 4308-000 17,668 14,666 20,500 20,500 (3,000) 17,500 General Fund Portion of Independent Annual Audit OTHER CONSULTANTS 4310-000 236,251 196,225 247,600 247,600 42,710 290,310 Metro-INET Services, Programs & Support, Springbrook Financial Software Annual Maintenance, OPG-3 CCP TRAVEL & TUITION 4330-000 1,995 1,756 6,000 6,000 0 6,000 MNGFOA Conference, Continuing Professional Education, Other Finance Trainings, Tuition Reimbursement PRINTING & PUBLISHING 4340-000 1,012 1,064 1,100 1,100 0 1,100 Publish Budget and Financial Reports TRUTH IN TAXATION 4342-000 2,010 2,079 2,180 2,180 320 2,500 City Share of Property Specific Notices PAYMENT PROCESSING 4345-000 473 1,037 2,000 2,000 0 2,000 Credit Card Processing Fees and Other Finance Charges 259,783 217,327 279,380 279,380 40,030 319,410 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 90,810 94,937 100,000 100,000 0 100,000 Assessing Services - Anoka County - Based on Number of Parcels, Classification, and (Un)/Improved SUBSCRIPTIONS & DUES 4452-000 1,297 1,242 1,400 1,400 0 1,400 MNGFOA Membership, GFOA Membership, Certificate of Achievement Program, MN Board of Accountancy, MNCPA Membership, MCFOA Membership 92,107 96,179 101,400 101,400 0 101,400 TOTAL FINANCE 666,793 621,219 686,582 708,810 40,030 748,840 85% Finance Director 100% Accountant 75% Accounting Clerk II CITY OF LINO LAKES 327 LEGAL CONSULTANTS (101-414)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2023 Budget Detail OTHER SERVICES AND CHARGES MUNICIPAL ATTORNEY 4301-000 15,286 12,264 30,000 30,000 0 30,000 Consulting Attorney to City Council & Staff CRIMINAL ATTORNEY 4303-000 104,604 105,076 108,000 108,000 0 108,000 Consulting Services for Criminal Prosecutions 119,890 117,340 138,000 138,000 0 138,000 TOTAL LEGAL CONSULTANTS 119,890 117,340 138,000 138,000 0 138,000 CITY OF LINO LAKES 328 ECONOMIC DEVELOPMENT (101-415)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 0 0 400 0 400 TEMPORARIES 4106-000 22,285 9,352 25,636 25,636 (25,636)0 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 1,663 50 0 20 0 20 SOCIAL SECURITY 4122-000 1,705 715 1,961 1,967 (1,961)6 HEALTH INSURANCE 4131-000 000000 LIFE & DISABILITY INSURANCE 4133-000 000000 DENTAL INSURANCE 4134-000 000000 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 122 85 212 259 (255)4 25,775 10,202 27,809 28,282 (27,852) 430 SUPPLIES OFFICE SUPPLIES 4200-000 0000180180EDAC Meeting Supplies 0000180180 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 33,403 8,785 15,350 15,350 0 15,350 Marketing Materials/Proposal Assistance - $4,500 BRE Program Assistance - 10 hrs @ $175/hr Pre Application Assistance - 40 hrs @ $190/hr ACRED Contribution - $1,500 TRAVEL & TUITION 4330-000 208 315 350 350 50 400 Econ Workshops/EDAM Annual Conference PRINTING & PUBLISHING 4340-000 0 59 300 300 0 300 Marketing Brochure - Notices - Advertising 33,611 9,159 16,000 16,000 50 16,050 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 000000 SUBSCRIPTIONS & DUES 4452-000 845 695 725 725 0 725 EDAM, Sensible Land Use Coalition, Chamber of Commerce, Memberships CITY MARKETING 4900-000 55,054 69,261 80,750 80,750 0 80,750 Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau 55,899 69,956 81,475 81,475 0 81,475 TOTAL ECONOMIC DEVELOPMENT 115,285 89,317 125,284 125,757 (27,622) 98,135 CITY OF LINO LAKES EDA Board Stipends 329 PLANNING AND ZONING (101-416)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 91,016 95,035 99,863 105,686 0 105,686 OVERTIME 4102-000 000000 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 6,794 7,115 7,490 7,926 0 7,926 SOCIAL SECURITY 4122-000 6,698 7,010 7,640 8,085 0 8,085 HEALTH INSURANCE 4131-000 7,461 7,849 8,064 8,453 0 8,453 LIFE & DISABILITY INSURANCE 4133-000 337 253 265 265 0 265 DENTAL INSURANCE 4134-000 540 539 612 612 0 612 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 524 615 827 1,052 0 1,052 113,369 118,416 124,761 132,079 0 132,079 SUPPLIES OFFICE SUPPLIES 4200-000 159 0 200 200 0 200 Public/Advisory Meeting Supplies 159 0 200 200 0 200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 7,054 3,275 7,950 7,950 0 7,950 Legal Assistance - Ordinance Updates, GIS Mapping Updates - FEMA/Zoning/Other TRAVEL & TUITION 4330-000 130 119 1,450 1,450 0 1,450 Workshops - $250 MnAPA Conference - $500 P&Z Workshops (7 Members) - $400 Misc Mileage - $150 Computer Training - $150 BOARD STIPEND 4331-000 5,975 4,775 6,600 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs PRINTING & PUBLISHING 4340-000 287 32 250 250 0 250 Maps, Non-Chargeable Hearing Notices 13,445 8,201 16,250 16,250 0 16,250 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 7,078 3,045 32,300 32,300 0 32,300 Ord Updates (exp in Fund 484 Comp Plan Update) - $20,000 Permit Works Annual Maintenance - $2,400 ArcGIS & Blue Beam Annual Maintenance - $610 Misc Deliveries/Other - $290 Consultant Services - Small Area Plans - 60 hrs @ $150/hr SUBSCRIPTIONS & DUES 4452-000 653 694 700 700 0 700 APA Membership, Misc Reference Materials 7,731 3,739 33,000 33,000 0 33,000 TOTAL PLANNING AND ZONING 134,705 130,356 174,211 181,529 0 181,529 CITY OF LINO LAKES 100% Planner 330 ENGINEERING (101-417)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 48,469 44,991 45,500 45,500 0 45,500 Traffic Counts - $3,500 Engineering Consultant (Hourly) - $42,000 48,469 44,991 45,500 45,500 0 45,500 CONTRACTUAL SERVICES ENGINEERING CONSULTANT 4410-000 62,660 54,897 50,354 50,354 0 50,354 Engineering Consultant (Retainer) - $91,556 CD (55%) - $50,354 Sewer Utility (15%) - $13,734 Water Utility (15%) - $13,734 Storm Utility (15%) - $13,734 CONTRACTED SERVICES 4410-000 0 0 500 500 1,109 1,609 ArcGIS Annual Maintenance - $500 Bluebeam Annual Maintenance - $109 Aerial Photo - $1,000 62,660 54,897 50,854 50,854 1,109 51,963 CAPITAL OUTLAY EQUIPMENT 5000-000 3,010 00000 3,010 00000 TOTAL ENGINEERING 114,139 99,888 96,354 96,354 1,109 97,463 CITY OF LINO LAKES 331 COMMUNITY DEVELOPMENT (101-418)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 183,780 145,467 155,453 168,775 67,978 236,753 OVERTIME 4102-000 127 00000 WELLNESS PROGRAM 4108-000 480 504 504 504 0 504 PERA 4121-000 13,723 10,910 11,659 12,658 5,098 17,756 SOCIAL SECURITY 4122-000 13,881 11,076 11,892 12,911 5,201 18,112 ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 257 0 0 0 HEALTH INSURANCE 4131-000 11,061 10,795 10,584 10,973 8,453 19,426 LIFE & DISABILITY INSURANCE 4133-000 579 325 419 432 185 617 DENTAL INSURANCE 4134-000 539 494 1,041 1,042 612 1,654 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 928 955 1,488 1,706 677 2,383 225,099 180,526 193,297 209,001 88,204 297,205 SUPPLIES OFFICE SUPPLIES 4200-000 30 176 100 100 0 100 30 176 100 100 0 100 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 5,318 6,161 7,000 7,000 0 7,000 DataLink (GIS) Annual Service and Maintenance - $5,000 Mapping and Database Design - $2,000 TRAVEL & TUITION 4330-000 149 214 900 900 700 1,600 Seminars, Conference, Training & Mileage PRINTING & PUBLISHING 4340-000 46 161 0000 5,513 6,536 7,900 7,900 700 8,600 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 00001,352 1,352 Bluebeam Annual Maintenance, ESRI SUBSCRIPTIONS & DUES 4452-000 702 722 725 725 700 1,425 APA/AICP Membership 702 722 725 725 2,052 2,777 TOTAL COMMUNITY DEVELOPMENT 231,344 187,960 202,022 217,726 90,956 308,682 CITY OF LINO LAKES 70% Community Development Director 100% Community Development Specialist 100% Administrative Assistant 332 ENVIRONMENTAL (101-461)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 28,952 24,236 25,525 27,751 0 27,751 OVERTIME 4102-000 000000 TEMPORARIES 4106-000 5,264 11,228 15,300 15,300 1,800 17,100 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 2,159 1,832 1,914 2,081 0 2,081 SOCIAL SECURITY 4122-000 2,608 2,687 3,123 3,293 138 3,431 ICMA EMPLOYER CONTRIBUTION 4123-000 000000 HEALTH INSURANCE 4131-000 2,798 2,355 2,419 2,536 0 2,536 LIFE & DISABILITY INSURANCE 4133-000 108 66 79 84 0 84 DENTAL INSURANCE 4134-000 202 162 184 184 0 184 WORKER'S COMPENSATION 4151-000 159 228 420 429 18 447 42,250 42,794 48,964 51,658 1,956 53,614 SUPPLIES OFFICE SUPPLIES 4200-000 000000 MAINTENANCE SUPPLIES 4211-000 442 0 700 700 0 700 Chemicals, Seed, etc. (Includes Blue Heron Rookery Supplies) SMALL TOOLS 4240-000 303 66 300 300 0 300 Sprayers, Soil Probes, etc. 744 66 1,000 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 982 447 1,000 1,000 0 1,000 Ecologist, Hydrologist - Environmental Reviews/Research & Development, Resource Management Planning TELEPHONE 4321-000 380 349 400 400 0 400 Staff Cell Phone TRAVEL & TUITION 4330-000 717 1,243 1,100 1,100 400 1,500 Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Wetland Delineation Training BOARD STIPEND 4331-000 3,600 4,525 6,600 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs 5,679 6,564 9,100 9,100 400 9,500 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 919 1,000 1,000 109 1,109 ArcGIS Annual Maintenance - $1,000 Bluebeam Annual Maintenance - $109 SUBSCRIPTIONS & DUES 4452-000 0 51 300 300 0 300 Professional Memberships - ISA, MWPA, Tree Care 0 970 1,300 1,300 109 1,409 TOTAL ENVIRONMENTAL 48,674 50,394 60,364 63,058 2,465 65,523 CITY OF LINO LAKES 30% Environmental Coordinator Temporaries: Seasonal Position 333 SOLID WASTE ABATEMENT (101-462)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 19,301 16,157 17,017 18,500 0 18,500 OVERTIME 4102-000 0 0 1,600 0 0 0 TEMPORARIES 4106-000 12,891 16,554 25,636 25,636 3,016 28,652 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 1,602 1,711 1,396 1,388 0 1,388 SOCIAL SECURITY 4122-000 2,456 2,485 3,385 3,376 231 3,607 ICMA EMPLOYER 4123-000 000000 HEALTH INSURANCE 4131-000 1,865 1,570 1,613 1,691 0 1,691 LIFE & DISABILITY INSURANCE 4133-000 72 44 58 61 0 61 DENTAL INSURANCE 4134-000 135 108 122 122 0 122 WORKER'S COMPENSATION 4151-000 154 210 367 352 24 376 38,476 38,839 51,194 51,126 3,271 54,397 SUPPLIES OFFICE SUPPLIES 4200-000 713 922 1,100 1,100 0 1,100 Recycling Day Supplies, Corn Roast Trash Bags MAINTENANCE SUPPLIES 4211-000 000000 713 922 1,100 1,100 0 1,100 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 000000 TRAVEL & TUITION 4330-000 669 398 220 220 0 220 Association of Recycling Managers Workshops PRINTING & PUBLISHING 4340-000 2,202 2,327 7,000 7,000 0 7,000 Notices for Recycling Days, Earth Day, Etc. NEWSLETTER 4343-000 0 1,739 0 0 2,000 2,000 2,870 4,464 7,220 7,220 2,000 9,220 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 16,036 17,065 22,700 22,700 0 22,700 Recycling & Earth Day Vendors, Organics Service 16,036 17,065 22,700 22,700 0 22,700 TOTAL SOLID WASTE ABATEMENT 58,096 61,290 82,214 82,146 5,271 87,417 Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) grant. CITY OF LINO LAKES 20% Environmental Coordinator Temporaries: Recycling Intern 334 FORESTRY (101-463)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 28,952 20,197 21,271 23,125 0 23,125 OVERTIME 4102-000 000000 TEMPORARIES 4106-000 000000 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 2,158 1,540 1,595 1,734 0 1,734 SOCIAL SECURITY 4122-000 2,234 1,523 1,627 1,769 0 1,769 ICMA EMPLOYER 4123-000 000000 HEALTH INSURANCE 4131-000 2,798 1,962 2,016 2,113 0 2,113 LIFE & DISABILITY INSURANCE 4133-000 108 54 68 73 0 73 DENTAL INSURANCE 4134-000 202 135 153 153 0 153 WORKER'S COMPENSATION 4151-000 1,251 1,160 1,829 1,918 0 1,918 37,704 26,571 28,559 30,885 0 30,885 SUPPLIES MAINTENANCE SUPPLIES 4211-000 513 2,655 3,000 3,000 0 3,000 Fertilizers, Staking Material, EAB Chemicals - Treat 100 Ash Annually - 3 Yr Cycle SMALL TOOLS 4240-000 98 329 250 250 0 250 611 2,984 3,250 3,250 0 3,250 OTHER SERVICES AND CHARGES UNIFORMS 4370-000 373 373 380 380 0 380 373 373 380 380 0 380 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 36,790 78,938 50,000 50,000 0 50,000 Damaged/Diseased Tree Removal/Oakwilt Control - $7,500 Emerald Ash Borer Tree Replacement Program - $35,000 Blvd Tree Replacement - $7,500 RENTED EQUIPMENT 4415-000 0 188 0000 36,790 79,126 50,000 50,000 0 50,000 TOTAL FORESTRY 75,478 109,054 82,189 84,515 0 84,515 CITY OF LINO LAKES 25% Environmental Coordinator 335 POLICE (101-420)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 2,654,929 2,952,116 3,106,463 3,276,864 0 3,276,864 OVERTIME 4102-000 148,513 121,915 76,600 100,000 0 100,000 TEMPORARIES 4106-000 0 11,524 15,600 15,600 0 15,600 WELLNESS PROGRAM 4108-000 720 1,003 1,440 1,500 0 1,500 PERA 4121-000 462,953 498,793 532,026 565,743 0 565,743 SOCIAL SECURITY 4122-000 53,429 61,470 66,420 69,586 0 69,586 ICMA EMPLOYER 4123-000 4,174 4,133 3,604000 HEALTH INSURANCE 4131-000 293,827 294,892 315,337 320,891 0 320,891 LIFE & DISABILITY INSURANCE 4133-000 9,020 6,789 7,703 7,876 0 7,876 DENTAL INSURANCE 4134-000 12,970 13,381 19,324 19,324 0 19,324 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 118,816 193,324 316,726 334,877 0 334,877 3,759,351 4,159,340 4,461,243 4,712,261 0 4,712,261 SUPPLIES OFFICE SUPPLIES 4200-000 6,702 6,085 8,100 8,100 0 8,100 Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper Rolls MAINTENANCE SUPPLIES 4211-000 14,140 15,419 19,200 19,200 0 19,200 Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence Supplies, N95 Masks YOUTH PROGRAMS 4213-000 541 2,856 1,700 1,700 1,610 3,310 Supplies, Youth Safety Camp, Firearms Safety Camp, Snowmobile Safety, Explorers, Junior Citizen's Academy CRIME PREVENTION/SAFETY 4214-000 4,212 3,869 6,400 6,400 0 6,400 Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERT SMALL TOOLS 4240-000 13,569 30,520 33,400 33,400 12,102 45,502 Tasers, Computers & Peripherals, Equipment Replacement 39,164 58,749 68,800 68,800 13,712 82,512 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 6,913 11,626 8,740 8,740 2,930 11,670 Critical Incident Debriefing, POST License Renewal, Employee Mental Health Program TELEPHONE 4321-000 22,116 23,015 23,360 23,360 1,400 24,760 Cell Phones, Mobile Hot Spot, Cell Stipend POSTAGE 4322-000 908 809 1,000 1,000 0 1,000 TRAVEL & TUITION 4330-000 43,697 45,325 45,250 45,250 3,505 48,755 Anoka Chief, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9 Conference, EMR Training, Tuition Reimbursement, LMC Patrol INSURANCE 4360-000 51,868 52,897 60,720 60,720 3,530 64,250 Police Liability Insurance UNIFORMS 4370-000 35,248 40,231 38,265 38,265 1,758 40,023 Uniform Allowance (Officers, Sergeants, Admin), CSO Uniforms, Ballistic Vests, Replacement Uniforms ELECTRICITY 4381-000 409 417 420 420 0 420 Emergency Siren Electricity RESERVES 4386-000 1,726 2,297 2,000 2,000 0 2,000 Uniforms, Equipment, Training, Supplies 162,886 176,617 179,755 179,755 13,123 192,878 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 48,078 64,102 56,830 56,830 11,102 67,932 RMS - JLEC, 800 MHz Contract, State of MN CJDN, Emergency Sirens, LEXIPOL, Target Solutions, Shredding, Otter Lake Animal Hospital, Video Redaction Subscription, DETOX Dakota County, Metro Sales, Schedule Anywhere, 3SI Security, Midwest Radar SUBSCRIPTIONS & DUES 4452-000 1,041 1,575 1,450 1,450 244 1,694 Professional Memberships & Subscriptions: IACP, MCPA, MN Criminal Intelligence Association, MAPET, MACIA, PLEAA, Tri-County, FBI NA, PERF 49,119 65,677 58,280 58,280 11,346 69,626 CAPITAL OUTLAY EQUIPMENT 5000-000 3,10000000 3,10000000 TOTAL POLICE DEPARTMENT 4,013,620 4,460,383 4,768,078 5,019,096 38,181 5,057,277 CITY OF LINO LAKES 85% Public Safety Director 100% Deputy Director Police 85% Public Safety Captain 5 - 100% Sergeants 20 - 100% Patrol Officers 2 - 100% Records Techs 3 - 0.5 FTE Community Service Officers 85% Administrative Assistant 100% Investigative Assistant Overtime: Patrol, Court, Training, Special Events, DWI Enforcement Temporaries: Background Investigators 336 FIRE (101-421)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 293,581 263,467 276,214 294,952 0 294,952 OVERTIME 4102-000 1,387 257 2,000 500 0 500 PART-TIME WAGES 4103-000 0 102,779 184,013 198,493 0 198,493 PAID ON CALL FIREFIGHTERS 4104-000 0 101,647 83,000 137,000 0 137,000 WELLNESS PROGRAM 4108-000 0 0 0 0 0 0 FIRE STIPEND 4109-000 18,971 10,047 9,850 10,234 0 10,234 PERA 4121-000 35,893 52,920 63,870 68,006 0 68,006 SOCIAL SECURITY 4122-000 12,666 20,606 25,162 30,698 0 30,698 ICMA EMPLOYER 4123-000 0 0 0 0 0 0 HEALTH INSURANCE 4131-000 22,047 24,430 25,633 26,378 0 26,378 LIFE & DISABILITY INSURANCE 4133-000 667 575 688 709 0 709 DENTAL INSURANCE 4134-000 804 775 1,501 1,501 0 1,501 REEMPLOYMENT INSURANCE 4141-000 0 0 0 0 0 0 WORKER'S COMPENSATION 4151-000 41,290 60,752 83,585 84,261 0 84,261 427,307 638,255 755,516 852,732 0 852,732 SUPPLIES OFFICE SUPPLIES 4200-000 901 1,637 1,600 1,600 0 1,600 Paper, Toner/Printer Cartridges, Business Cards, Pens MAINTENANCE SUPPLIES 4211-000 5,824 3,052 7,675 7,675 0 7,675 Foam, Saw Blades, Floor Dry, Batteries, N95 Masks YOUTH PROGRAM 4213-000 0 1,360 1,000 1,000 0 1,000 Safety Camp FIRE PREVENTION 4214-000 1,271 3,150 3,000 3,000 0 3,000 Citizen Academy, Marketing Materials SMALL TOOLS 4240-000 15,601 12,462 37,500 37,500 0 37,500 Rescue Tool Replacement and Repairs, Computers 23,597 21,661 50,775 50,775 0 50,775 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 5,082 5,879 7,660 7,660 1,865 9,525 FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug Exam, Employee Mental Health Program TELEPHONE 4321-000 2,172 2,775 3,850 3,850 600 4,450 Cell Phones, Mobile Hot Spot, Cell Stipend, Air Cards POSTAGE 4322-000 13 1,333 1,000 1,000 0 1,000 TRAVEL & TUITION 4330-000 39,604 38,024 40,000 40,000 2,800 42,800 Fire Inc., Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial Training PRINTING & PUBLISHING 4340-000 0 500 1,000 1,000 0 1,000 Marketing Materials UNIFORMS 4370-000 28,624 99,450 61,500 61,500 0 61,500 New Hire Turn-out & Wildland Fire Gear, Misc Uniform Items, Turn-out Gear Replacement 75,495 147,961 115,010 115,010 5,265 120,275 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 30,605 39,396 37,088 37,088 10,516 47,604 Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, Aerial Service, LEXIPOL, Vector, Accessory Svc for Fans, Generators, Extraction, and Saws, Alex Air Compressor Annual Maintenance & Test, Transunion Backgrounds, Motorola 800 MHz Contract, Archive Social SUBSCRIPTIONS & DUES 4452-000 1,781 1,355 1,520 1,520 0 1,520 MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn 32,386 40,751 38,608 38,608 10,516 49,124 CAPITAL OUTLAY EQUIPMENT 5000-000 000000 000000 TOTAL FIRE DEPARTMENT 558,785 848,628 959,909 1,057,125 15,781 1,072,906 CITY OF LINO LAKES 15% Public Safety Director 100% Deputy Director Fire 15% Public Safety Captain 15% Administrative Assistant 100% Fire Lieutenant/Fire Inspector Part-time Daytime Duty Crew Firefighters - 12 hr shifts, 5 days/week Paid-On-Call Firefighters - Calls/Training Drills/Command Stipends Stipend: Cross-trained Fire/Rescue 337 BUILDING INSPECTIONS (101-422)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 262,856 291,149 348,075 376,353 0 376,353 OVERTIME SALARIES 4102-000 4,230 201 0000 TEMPORARIES 4106-000 1,200 00000 WELLNESS PROGRAM 4108-000 399 400 720 0 0 0 PERA 4121-000 19,920 21,664 26,106 28,227 0 28,227 SOCIAL SECURITY 4122-000 19,701 21,253 26,628 28,791 0 28,791 ICMA EMPLOYER 4123-000 000000 HEALTH INSURANCE 4131-000 35,430 41,904 43,112 44,204 0 44,204 LIFE & DISABILITY INSURANCE 4133-000 1,005 769 929 977 0 977 DENTAL INSURANCE 4134-000 1,101 1,416 2,756 2,756 0 2,756 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 1,401 2,034 3,407 3,640 0 3,640 347,244 380,790 451,733 484,948 0 484,948 SUPPLIES OFFICE SUPPLIES 4200-000 801 1,706 1,500 1,500 0 1,500 Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code Books SMALL TOOLS 4240-000 169 3,429 150 150 100 250 Gas Monitors (including calibration) 971 5,135 1,650 1,650 100 1,750 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 4,735 6,478 6,000 6,000 0 6,000 Permit Works Annual Maintenance & Assistance TELEPHONE 4321-000 2,328 2,083 2,200 2,200 0 2,200 Inspections Cell Phones & Wi-Fi TRAVEL & TUITION 4330-000 3,097 1,060 3,300 3,300 0 3,300 Staff Training & Mileage, SSTS Cert UNIFORMS 4370-000 982 985 1,140 1,140 0 1,140 Building Inspections Staff 11,142 10,606 12,640 12,640 0 12,640 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 41,549 23,467 37,220 37,220 0 37,220 Large Format Scanning - $500 Back-Up Inspection Services - $36,720 SUBSCRIPTIONS & DUES 4452-000 0 180 520 520 0 520 AMBO - $200, 10K Lakes Chapter - $125, Inspector Certs 41,549 23,647 37,740 37,740 0 37,740 TOTAL BUILDING INSPECTIONS 400,905 420,178 503,763 536,978 100 537,078 CITY OF LINO LAKES 100% Building Official 2 - 100% Building Inspectors 100% Building Permit Technician 50% Office Specialist 338 STREETS (101-430)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 430,104 418,333 466,965 488,150 0 488,150 OVERTIME 4102-000 9,875 11,162 14,000 12,000 0 12,000 ON CALL/PAGER 4105-000 6,222 6,074 5,000 6,000 0 6,000 TEMPORARIES 4106-000 17,102 36,329 29,920 29,920 13,400 43,320 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 34,437 33,785 36,447 37,961 0 37,961 SOCIAL SECURITY 4122-000 34,682 34,914 39,465 41,009 1,025 42,034 ICMA EMPLOYER CONTRIBUTION 4123-000 0 101 326000 HEALTH INSURANCE 4131-000 37,944 43,265 48,179 50,293 0 50,293 LIFE & DISABILITY INSURANCE 4133-000 1,608 1,145 1,299 1,348 0 1,348 DENTAL INSURANCE 4134-000 2,292 2,296 3,828 3,828 0 3,828 REEMPLOYMENT INSURANCE 4141-000 0 8450000 WORKER'S COMPENSATION 4151-000 32,866 37,152 48,986 49,172 1,357 50,529 607,132 625,401 694,415 719,681 15,782 735,463 SUPPLIES MAINTENANCE SUPPLIES 4211-000 9,772 9,050 12,000 12,000 0 12,000 Boulevard & Median Maintenance Materials: Geo-fabric, Fertilizers, Pesticides, Irrigation Components, Erosion Prevention and Sediment Control Products, Grass Seed/Sod. Construction Materials: Lumber, Plywood, Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete, Grout, Bentonite, Stakes/Lathe. Equipment Wear Items: Street Sweeper Center Brooms and Gutter Brooms, Plow Blades/Cutting Edges, Ditch Mower Blades, Saw Blades. Safety Items: High Visibility Vests, Shirts, Eye Protection, Ear Protection, Insect Repellent, Sunscreen, Hardhats, Chainsaw PPE. Any Products or Parts Intended for Streets Maintenance and Equipment Electrical Cords, Batteries, Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing STREET SIGNS 4223-000 9,028 7,967 12,000 12,000 3,000 15,000 Traffic Regulatory Signs, Parking Signs, Warning Signs, Construction Signs, Work Zone Signs, Public Awareness Signs, School Signs, Trail Signs, Reflective Tape/Sheeting, Barricades, Traffic Cones, Sign Posts, Hardware, Any Materials and Supplies Purchased Specifically for the Construction or Maintenance of Signs & Barricades PATCHING MATERIALS 4224-000 47,459 62,698 50,000 50,000 37,500 87,500 Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk), Asphalt Emulsion (tack), Crack Fill Material, Detackifier (for Crack Fill Operations) SALT/SAND 4228-000 66,733 57,021 65,000 65,000 32,500 97,500 Regular Road Salt, Treated Road Salt, Bagged Sidewalk Salt, Sand used for Snow and Ice Management, Any Materials and Supplies Purchased Specifically to Facilitate the use of Salt (Brine or Solid) for Snow and Ice GRAVEL AND MISCELLANEOUS 4229-000 253 5,482 7,000 7,000 0 7,000 Class V, Sand (not for Winter Operations), Rock, Chip Rock, Rip-rap, Topsoil, Compost, Mulch, and Woodchips SMALL TOOLS 4240-000 1,442 1,883 4,000 4,000 0 4,000 Rakes, Snow Shovels, Flat Shovels, Spades, Loots, Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power Tools, Tool Boxes & Containers, Jacks, Trailer Jacks, Winches, Chains/Binders, Ratchet Straps, Ladders, Chainsaws, Chainsaw Sharpeners, Weed Whips, Manual/Electric/Gas Engine Pumps, Locks 134,686 144,101 150,000 150,000 73,000 223,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 9,000 12,300 12,450 12,450 0 12,450 Consulting, Engineering, Hazardous Waste Recycling, Cartegraph TELEPHONE 4321-000 990 1,147 1,000 1,000 0 1,000 TRAVEL & TUITION 4330-000 1,752 2,945 5,000 5,000 0 5,000 Staff Training & Mileage UNIFORMS 4370-000 2,190 1,880 2,600 2,600 0 2,600 STREET LIGHTS 4385-000 78,528 88,760 82,000 82,000 13,000 95,000 Electricity & Repair of City-Owned Street Lights 92,461 107,032 103,050 103,050 13,000 116,050 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 117,398 55,609 47,000 47,000 23,500 70,500 Patching/Spray Patching, Dead Deer Removal, Signal Maintenance, Contract Median and Round-A-Bout Maintenance RENTED EQUIPMENT 4415-000 1,386 739 1,000 1,000 0 1,000 Traffic Control Sign Rental, Crack Fill Kettle, Rented Skid Steer/Toolcat Attachments, Tools, Vehicles, Equipment SUBSCRIPTIONS & DUES 4452-000 308 0 3,500 3,500 (3,500)0 119,092 56,348 51,500 51,500 20,000 71,500 CAPITAL OUTLAY EQUIPMENT 5000-000 18,007 89,1000000 18,00789,1000000 TOTAL STREETS 971,377 1,021,982 998,965 1,024,231 121,782 1,146,013 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 70% Streets Supervisor 5 - 100% General Maintenance Workers 20% Administrative Assistant Overtime: Snowplowing, Street Repairs, Unforeseen Emergencies Temporaries: Seasonal Positions 339 FLEET MANAGEMENT (101-431)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 157,839 168,525 197,752 219,874 0 219,874 OVERTIME 4102-000 1,989 2,326 2,000 3,000 0 3,000 TEMPORARIES 4106-000 000000 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 11,892 12,213 14,981 16,716 0 16,716 SOCIAL SECURITY 4122-000 11,023 10,901 15,281 17,050 0 17,050 ICMA EMPLOYER CONTRIBUTION 4123-000 0 101 326000 HEALTH INSURANCE 4131-000 23,777 24,672 30,460 17,561 0 17,561 LIFE & DISABILITY INSURANCE 4133-000 573 420 569 622 0 622 DENTAL INSURANCE 4134-000 1,187 1,083 1,562 1,562 0 1,562 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 4,683 6,178 7,730 8,556 0 8,556 212,962 226,419 270,661 284,941 0 284,941 SUPPLIES OFFICE SUPPLIES 4200-000 000000 MAINTENANCE SUPPLIES 4211-000 5,272 10,297 9,300 9,300 0 9,300 Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40), Vehicle Washes ($7,300 - 2 Times/Month Apr-Oct, 4 Times/Month Nov-Mar) FUELS 4212-000 109,070 191,879 160,000 160,000 0 160,000 Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment) SHOP PARTS 4221-000 61,583 55,911 65,000 65,000 5,000 70,000 All Replacement Parts to Repair Vehicles, All Maintenance Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's, Gear Lubes, Coolants, etc.) SMALL TOOLS 4240-000 4,568 10,395 7,000 7,000 0 7,000 New and/or Replacement Tools for the Shop (Hand tools, Battery Powered Tools, Specialty Tools, etc.) 180,493 268,482 241,300 241,300 5,000 246,300 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 41,967 55,890 44,300 44,300 16,200 60,500 Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, Repairs, Cartegraph, 2024 - Installation of Precise GPS and Analytic Hardware ($10,500) TELEPHONE 4321-000 72 20 0 0 1,920 1,920 GPS Service for Pace Controls TRAVEL & TUITION 4330-000 0 248 1,500 1,500 0 1,500 Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars) AUTO INSURANCE 4363-000 44,620 43,266 39,920 39,920 720 40,640 Insurance for Entire Fleet, Including Police & Fire UNIFORMS 4370-000 760 673 570 570 190 760 87,419 100,097 86,290 86,290 19,030 105,320 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 43,320 107,045 60,000 60,000 6,000 66,000 Maintain and Repair Fire Equipment SUBSCRIPTIONS AND DUES 4452-000 1,500 1,500 6,000 6,000 (4,500) 1,500 ALLData Online Repair Manual Subscription 44,820 108,545 66,000 66,000 1,500 67,500 CAPITAL OUTLAY EQUIPMENT 5000-000 4,680 20,5850000 4,68020,5850000 TOTAL FLEET MANAGEMENT 530,373 724,128 664,251 678,531 25,530 704,061 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 2 - 100% Mechanic 20% Administrative Assistant Overtime: Emergency Repairs, Snowplowing 340 GOVERNMENT BUILDINGS (101-432)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 2,080 1,720 23,379 25,184 0 25,184 OVERTIME SALARIES 4102-000 000000 PART-TIME WAGES 4103-000 0 0 0 53,820 0 53,820 TEMPORARIES 4106-000 0 6,930 8,330 8,330 1,550 9,880 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 156 129 1,753 5,925 0 5,925 SOCIAL SECURITY 4122-000 153 654 2,426 6,681 119 6,800 ICMA EMPLOYER CONTRIBUTION 4123-000 0 0 326000 HEALTH INSURANCE 4131-000 0 0 1,210 1,268 0 1,268 LIFE & DISABILITY INSURANCE 4133-000 0 0 68 73 0 73 DENTAL INSURANCE 4134-000 0 0 92 92 0 92 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 121 674 1,072 5,307 122 5,429 2,510 10,107 38,656 106,680 1,791 108,471 SUPPLIES OFFICE SUPPLIES 4200-000 9,830 10,192 10,000 10,000 0 10,000 Supplies for Office Operations MAINTENANCE SUPPLIES 4211-000 26,281 30,129 35,000 35,000 0 35,000 Replacement Parts, Janitorial Supplies, Landscaping Materials SMALL TOOLS 4240-000 1,888 6,874 2,400 2,400 0 2,400 37,999 47,195 47,400 47,400 0 47,400 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 57,259 53,136 59,000 59,000 0 59,000 Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring TELEPHONE 4321-000 7,300 7,440 6,864 6,864 1,136 8,000 Telephone & Internet Service Charges POSTAGE 4322-000 4,977 5,079 5,000 5,000 500 5,500 TRAVEL & TUITION 4330-000 0 4790000 INSURANCE 4361-000 131,357 132,613 133,790 133,790 26,520 160,310 General Liability, Property, Excess Liability ELECTRICITY 4381-000 110,958 121,019 96,500 96,500 28,500 125,000 For all City Facilities UTILITIES 4382-000 14,365 20,338 18,000 18,000 0 18,000 Sewer, Water, Irrigation HEAT 4383-000 45,031 56,423 54,000 54,000 0 54,000 Civic Complex & Other City Facilities SANITATION 4384-000 14,044 11,655 15,000 15,000 0 15,000 Refuse Collection for City Complex & Other City Facilities 385,292 408,181 388,154 388,154 56,656 444,810 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 97,679 114,163 98,000 98,000 (75,000) 23,000 Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance SUBSCRIPTIONS & DUES 4452-000 344 364 200 200 200 400 Newspaper 98,023 114,527 98,200 98,200 (74,800) 23,400 CAPITAL OUTLAY EQUIPMENT 5000-000 5,86300000 5,86300000 TOTAL GOVERNMENT BUILDINGS 529,687 580,010 572,410 640,434 (16,353) 624,081 CITY OF LINO LAKES 15% Public Services Director Boiler Tech Endorsement Part-Time: Custodial Maintenance Temporaries: Seasonal Position 341 PARKS (101-450)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 348,684 340,035 435,548 464,222 0 464,222 OVERTIME 4102-000 781 1,128 2,000 2,000 0 2,000 TEMPORARIES 4106-000 27,536 29,780 57,265 57,265 20,815 78,080 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 26,090 25,465 32,816 34,967 0 34,967 SOCIAL SECURITY 4122-000 27,999 27,056 37,853 40,046 1,593 41,639 ICMA EMPLOYER 4123-000 1,618 1,413 2,638000 HEALTH INSURANCE 4131-000 28,245 30,906 47,020 43,757 0 43,757 LIFE & DISABILITY INSURANCE 4133-000 1,292 898 1,194 1,263 0 1,263 DENTAL INSURANCE 4134-000 2,130 1,939 3,430 3,430 0 3,430 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 13,423 19,830 37,376 38,895 1,726 40,621 477,797 478,450 657,140 685,845 24,134 709,979 SUPPLIES MAINTENANCE SUPPLIES 4211-000 33,318 74,253 47,000 47,000 0 47,000 Engineered Wood Fiber, Fencing & Netting, Trees, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, Lumber, Dog Waste Bags SMALL TOOLS 4240-000 1,333 5,589 3,000 3,000 0 3,000 Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips 34,650 79,842 50,000 50,000 0 50,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 13,323 8,867 7,150 7,150 1,000 8,150 Cartegraph, Engineering, Electrical TELEPHONE 4321-000 802 675 2,000 2,000 (1,000) 1,000 Cell Phones, iPads TRAVEL & TUITION 4330-000 1,167 1,948 3,000 3,000 0 3,000 Certification Training, Seminars, Computer Training, Mileage BOARD STIPEND 4331-000 3,206 2,100 2,750 2,750 0 2,750 Board Members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgs UNIFORMS 4370-000 1,520 1,520 1,900 1,900 0 1,900 ELECTRICITY 4381-000 3,162 3,293 3,500 3,500 0 3,500 Park Buildings and Shelters, Security Lighting, Hockey Rink Lights UTILITIES (WATER/SEWER) 4382-000 43,268 35,305 25,000 25,000 15,000 40,000 Irrigation HEAT 4383-000 4,359 4,803 5,000 5,000 0 5,000 SANITATION 4384-000 1,215 991 1,800 1,800 0 1,800 Trash/Recycling 72,021 59,502 52,100 52,100 15,000 67,100 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 128,896 117,438 254,000 254,000 0 254,000 Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/Maint, Irrigation Systems RENTED EQUIPMENT 4415-000 281 (147) 500 500 0 500 SUBSCRIPTIONS & DUES 4452-000 111 106 200 200 0 200 Professional Memberships & Subscriptions 129,289 117,397 254,700 254,700 0 254,700 CAPITAL OUTLAY EQUIPMENT 5000-000 369,434 5,5660000 369,434 5,5660000 TOTAL PARKS 1,083,192 740,757 1,013,940 1,042,645 39,134 1,081,779 CITY OF LINO LAKES 40% Public Services Director 100% Parks Supervisor 4 - 100% General Maintenance Workers 20% Administrative Assistant Temporaries: Summer Seasonal Positions Winter Warming House Attendants 342 RECREATION (101-451)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 17,591 0000 OVERTIME 4102-000 000000 TEMPORARIES 4106-000 0 8,250 0000 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 0 1,275 0000 SOCIAL SECURITY 4122-000 0 1,950 0000 ICMA EMPLOYER 4123-000 0 203 0000 HEALTH INSURANCE 4131-000 0 1,390 0000 LIFE & DISABILITY INSURANCE 4133-000 0 38 0000 DENTAL INSURANCE 4134-000 0 88 0000 REEMPLOYMENT INSURANCE 4141-000 0 13,665 0000 WORKER'S COMPENSATION 4151-000 0 608 0000 0 45,058 0000 SUPPLIES OFFICE SUPPLIES 4200-000 000000 MAINTENANCE SUPPLIES 4211-000 000000 000000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 34,745 00000 TELEPHONE 4321-000 0 35 0000 TRAVEL & TUITION 4330-000 000000 PRINTING & PUBLISHING 4340-000 000000 NEWSLETTER - PROGRAM SCHEDULE 4343-000 000000 34,745 35 0000 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 000000 SUBSCRIPTIONS & DUES 4452-000 000000 000000 TOTAL RECREATION 34,745 45,093 0000 CITY OF LINO LAKES 343 OTHERS (101-499)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail CONTINGENCY 4905-000 0 0 234,000 75,000 5,489 80,489 Operating Contingency OPERATING TRANSFERS 4910-000 951,113 321,750 0 0 150,000 150,000 Transfer Reserves to Capital Equipment Replacement TOTAL OTHERS 951,113 321,750 234,000 75,000 155,489 230,489 SUMMARY BY CATEGORY PERSONAL SERVICES 7,203,588 7,974,957 8,784,452 9,386,117 137,336 9,523,453 SUPPLIES 454,475 631,337 617,575 617,575 91,992 709,567 OTHER SERVICES AND CHARGES 1,451,687 1,488,994 1,530,347 1,530,347 166,126 1,696,473 CONTRACTUAL SERVICES 826,386 891,210 1,011,042 1,011,042 (27,278) 983,764 CAPITAL OUTLAY 404,094 115,251 - - - - OTHERS 951,113 321,750 234,000 75,000 155,489 230,489 TOTAL EXPENDITURES 11,291,344 11,423,499 12,177,416 12,620,081 523,665 13,143,746 CITY OF LINO LAKES 344 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Description Number 2021 2022 2023 2024 2024 2024 Budget Detail Property Taxes General Property Tax 202-000-3010-000 0 0 325,000 325,000 175,000 500,000 0 0 325,000 325,000 175,000 500,000 Intergovernmental Other Federal Revenue 202-000-3319-000 0 500,000 0000American Rescue Plan Act (ARPA) Funds Other Grants 202-000-3372-000 0 7,935 0000 0 507,935 0000 Charges For Services Return Check Fee 202-000-3413-000 000000 Annual Membership Fees 202-000-3470-000 0 60,966 137,218 137,218 70,782 208,000 Monthly Membership Fees 202-000-3471-000 0 217,629 736,113 736,113 (80,913) 655,200 Daily Use Fees 202-000-3472-000 0 25,638 67,668 67,668 12,932 80,600 EF Basic Classes/Programs 202-000-3473-000 000000 EF Personal & Specialty Train 202-000-3474-000 0 25,470 110,000 110,000 (35,000) 75,000 EF Spinning Classes 202-000-3475-000 0 0 25,000 25,000 0 25,000 Gym Rentals 202-000-3476-000 0 1,200 15,000 15,000 (10,000) 5,000 Pool Rentals 202-000-3477-000 0 2,560 30,000 30,000 (15,000) 15,000Room Rentals 202-000-3478-000 0 1,585 6,500 6,500 1,000 7,500Birthday Party Rentals 202-000-3479-000 0 4,825 0000Accounted for in Program Revenue Beginning in 2023Retail Sales 202-000-3480-000 0 137 6,500 6,500 (3,500) 3,000 Enrollment Fees 202-000-3481-000 0 14,001 14,820 14,820 15,180 30,000 Locker Rental 202-000-3482-000 0 193 9,000 9,000 (4,500) 4,500 Towel Service 202-000-3483-000 0 1,099 18,495 18,495 (11,495) 7,000 Child Watch 202-000-3484-000 0 763 1,000 1,000 500 1,000 Non-Member Daily Fees Program Revenue 202-000-3485-000 0 39,678 237,529 237,529 12,491 250,020 See Program Budget Detail 0 395,744 1,414,843 1,414,843 (47,523) 1,366,820 Investment Earnings Interest On Investments 202-000-3620-000 000000 Change in Fair Value of Investments 202-000-3621-000 000000 000000 Miscellaneous Refunds & Reimbursements 202-000-3730-000 0 15 0000 Silver Sneakers 202-000-3731-000 0 13,755 34,232 34,232 7,868 42,100 Renew Active/One Pass 202-000-3732-000 0 13,664 48,746 48,746 4,254 53,000 Cash Over (Short)202-000-3800-000 0 58 0000 Miscellaneous Revenue 202-000-3810-000 000000 0 27,492 82,978 82,978 12,122 95,100 Other Operating Transfers 202-000-3920-000 0 20,626 0000 0 20,626 0000 Total Revenues 0 951,797 1,822,821 1,822,821 139,599 1,961,920 CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER FUND (202) 2024 PROPOSED BUDGET 345 THE ROOKERY ACTIVITY CENTER (202-451)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 370,709 517,067 556,367 0 556,367 OVERTIME 4102-000 0 452 0000 PART-TIME 4103-000 0 299,936 569,847 500,000 0 500,000 TEMPORARIES 4106-000 0 3,803 0000 WELLNESS PROGRAM 4108-000 000000 PERA 4121-000 0 34,198 57,343 60,478 0 60,478 SOCIAL SECURITY 4122-000 0 49,593 77,423 80,812 0 80,812 ICMA EMPLOYER CONTRIBUTION 4123-000 0 1,015 0000 HEALTH INSURANCE 4131-000 0 40,365 56,575 58,057 0 58,057 LIFE & DISABILITY INSURANCE 4133-000 0 903 1,398 1,495 0 1,495 DENTAL INSURANCE 4134-000 0 1,569 4,287 4,287 0 4,287 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 0 12,367 29,232 29,858 0 29,858 0 814,910 1,313,172 1,291,354 0 1,291,354 SUPPLIES OFFICE SUPPLIES 4200-000 0 11,285 5,500 5,500 1,500 7,000 General and Office Supplies, Coffee, Pool Wristbands, Aquafit Equipment, Nest Toys PROGRAM SUPPLIES 4205-000 0 4,753 14,900 14,900 9,162 24,062 See Program Budget Detail MAINTENANCE SUPPLIES 4211-000 0 22,735 46,500 46,500 (2,200) 44,300 Cleaning Supplies, Paper Products, Soap, Pool/Sauna Parts and Pumps, Water Filters, Air Filters, Paint and Hardware, Water Fountains, Miscellaneous Building Supplies CHEMICALS 4222-000 0 5,527 7,200 7,200 4,800 12,000 Pool Testing Supplies, Chlorine, Acid, Bicarbonate RESALE ITEMS 4235-000 0 139 5,000 5,000 (2,500) 2,500 T-shirts, Lanyards, Locks, Diapers, Goggles, Swim Caps, Toothpaste, Deodorant, Shampoo, Socks, and Earbuds SMALL TOOLS 4240-000 0 15,710 10,000 10,000 (1,000) 9,000 Tools, Equipment, and Furniture 0 60,149 89,100 89,100 9,762 98,862 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 30,887 10,000 10,000 10,000 Repair/Calibration of HVAC and Electrical Systems, Safety Systems Monitoring OTHER CONSULTANT 4310-000 0 4,204 57,779 57,779 1,221 59,000 Metro-INET Services, Programs & Support, CivicRec Annual Maintenance, WheniWork Scheduling Software TELEPHONE 4321-000 0 2,572 2,750 2,750 2,650 5,400 Emergency Phone Services, Cell Phone Stipends POSTAGE 4322-000 0 154 2,500 2,500 (2,000) 500 TRAVEL & TUITION 4330-000 0 4,963 3,000 3,000 3,000 6,000 MRPA Annual Conference, Mileage Reimbursement, Professional Development/Training, Lifeguard & Instructor Certifications PRINTING & PUBLISHING 4340-000 0 597 667 667 (667)0 PAYMENT PROCESSING 4345-000 0 13,103 38,997 38,997 (8,997) 30,000 Credit Card and Healthy Contribution Processing Fees INSURANCE 4361-000 0 14,372 26,290 26,290 4,168 30,458 General Liability & Property Insurance UNIFORMS 4370-000 0 1,901 2,850 2,850 (850) 2,000 ELECTRICITY 4381-000 0 74,474 88,000 88,000 0 88,000 UTILITIES 4382-000 0 12,677 10,920 10,920 3,080 14,000 Water & Sewer Service HEAT 4383-000 0 30,434 55,750 55,750 0 55,750 SANITATION 4384-000 0 5,363 6,000 6,000 0 6,000 Refuse Collection 0 195,701 305,503 305,503 1,605 307,108 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 17,122 12,500 12,500 1,500 14,000 Copier Maintenance, Rug Service, Pest Control, Annual Inspections (Alarm, Elevator, Fire Extinguishers), Irrigation Service CONT SRVS - FITNESS PROVIDER 4411-000 0 162,802 241,230 241,230 (26,250) 214,980 Endurance Fitness Monthly Fee and Share of Program Revenue CONT SRVS - PROGRAMS 4412-000 0 2,635 7,550 7,550 (1,200) 6,350 See Program Budget Detail RENTAL EQUIPMENT 4415-000 000000 SPECIAL PROJECTS 4418-000 0 5,000 8,750 8,750 (3,750) 5,000 Scholarship/Financial Aid SUBSCRIPTIONS & DUES 4452-000 0 1,486 1,000 1,000 1,000 2,000 MRPA Membership, Pool Certification Fee MARKETING 4900-000 0 16,091 11,000 11,000 0 11,000 0 205,136 282,030 282,030 (28,700) 253,330 CAPITAL OUTLAY EQUIPMENT 5000-000 000000 000000 TOTAL ROOKERY ACTIVITY CENTER 0 1,275,896 1,989,805 1,967,987 (17,333) 1,950,654 CITY OF LINO LAKES 100% Activity Center Manager 100% Aquatic Supervisor 2 - 100% Activity Center Coordinator 100% HR Assistant 100% Bldg Custodial/Maintenance Supervisor 100% Bldg Custodial/Maintenance Worker Part-time: Aquatics Fitness Instructor, Aquatics Lead, Child Watch Attendant, Custodial Worker, Guest Services Representative, Lifeguard, Manager On Duty, Recreation Attendant, Program Staff 346 Personal Contracted Program Revenue Services Supplies Services Total Net +/- Swim Lessons Winter Group Swim Lessons 36,016 8,235 612 - 8,847 27,169 Winter Private Swim 1,100 285 - - 285 815 Spring Group Swim Lessons 23,518 5,314 300 - 5,614 17,904 Spring Private 1,100 285 - - 285 815 Summer Group Swim 32,571 7,379 300 - 7,679 24,892 Summer Private Swim 4,215 855 - - 855 3,360 Fall Group Swim Lessons 29,900 6,764 300 - 7,064 22,836 Fall Private Swim 1,100 285 - - 285 815 129,520 29,402 1,512 - 30,914 98,606 Youth Programs School Out Programs 8,000 4,000 800 - 4,800 3,200 Other Programs 12,000 4,000 1,500 1,000 6,500 5,500 20,000 8,000 2,300 1,000 11,300 8,700 Gym Programs Adult Pickleball Lessons 8,000 960 200 - 1,160 6,840 Pickleball Leagues 2,400 500 - - 500 1,900 Other Adult Programs 1,500 250 100 - 350 1,150 Preschool Programs 2,200 672 200 - 872 1,328 Other Kids Sports 1,500 350 150 - 500 1,000 15,600 2,732 650 - 3,382 12,218 Aquatics Programs Aquatic Special Events 3,000 1,000 2,000 - 3,000 - 3,000 1,000 2,000 - 3,000 - Active Adult Programs AARP Classes 1,500 - - 1,200 1,200 300 Adult Day Trips 2,500 - 200 2,200 2,400 100 Lunch and Learn 500 - 200 - 200 300 Card Games - - 500 - 500 (500) 4,500 - 900 3,400 4,300 200 Community Programs CPR Training Classes 1,200 600 400 - 1,000 200 Secret Holiday Shop 5,000 400 3,500 450 4,350 650 Valentine's Dance 1,200 400 300 - 700 500 Misc. Programs 5,000 500 1,000 1,500 3,000 2,000 12,400 1,900 5,200 1,950 9,050 3,350 Birthday Parties - Birthday Parties 25,000 4,000 5,000 - 9,000 16,000 25,000 4,000 5,000 - 9,000 16,000 Summer Camps - Summer Camps 40,000 25,000 6,500 31,500 8,500 40,000 25,000 6,500 - 31,500 8,500 GRAND TOTALS 250,020 72,034 24,062 6,350 102,446 147,574 Expenditures CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER 2024 PROGRAM BUDGET DETAIL 347 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Water 4222 Chemicals Increase chemicals budget to accommodate price increases, increased water usage, and to match trends for 2021 and 2022 actuals. 30,000$ Water 4300 Professional Services Moving water fund portion of annual audit to 601-494-4308-000 (7,000)$ Water 4300 Professional Services DNR Appropriations Permit increase per 2023 Legislative Session 10,000$ Water 4301 Municipal Attorney Ongoing legal costs with DNR Appropriations Permit 5,000$ Water 4308 Auditor Water fund portion of annual audit broken out from 601-494-4300- 000 7,000$ Water 4310 Other Consultant Metro-INET services, programs & support 2,582$ Water 4310 Other Consultant Springbrook financial software annual maintenance 157$ Water 4322 Postage Postage price increases for utility billing statement mailing 500$ Water 4340 Printing & Publishing Decrease to reflect actual cost of water quality report (5,000)$ Water 4345 Payment Processing Increase to reflect actual cost of credit card processing fees 2,000$ Water 4360 Insurance General liability, property, and excess liability insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-9%. An 8% increase has been assumed. 238$ Water 4363 Auto Insurance Auto insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-10%. An 8% increase has been assumed. (47)$ Water 4370 Uniforms Uniform allowance for 6.0 FTE 240$ Water 4381 Electricity Increase to accommodate increased water usage and to match trends for 2021 and 2022 actuals. 30,000$ Water 4382 Utilities Decrease to reflect actual cost of water service provided to Lino Lakes residents by Blaine, Shoreview, and Centennial Utilities (6,000)$ Water 4910 Operating Transfers Increase in flat water charge transferred to Area and Unit Fund 160,340$ Water 4910 Operating Transfers Water fund portion of 2024 Street Reconstruction Project 130,000$ Water 5000 Capital #503 Truck Replacement 37,500$ Water 5000 Capital #525 Utilities Truck with Crane 75,000$ Water 5000 Capital Towable Generator 45,000$ Total Water Fund 2024 Adjustments Requested 517,510$ Sewer 4240 Small Tools/Equipment Replacement of Lift Station #8 Pumps and Mixer 2 pumps x $11,000 = $22,000 1 mixer = $6,200 28,200$ Sewer 4300 Professional Services Moving water fund portion of annual audit to 602-495-4308-000 (10,000)$ Sewer 4300 Professional Services Accomplish greater amount of sewer mainline cleaning and televising. It is recommended that 1/5 of the city sewer lines are cleaned per year. 30,000$ Sewer 4308 Auditor Sewer fund portion of annual audit broken out from 602-495-4300- 000 10,000$ Sewer 4310 Other Consultant Metro-INET services, programs & support 2,582$ Sewer 4310 Other Consultant Springbrook financial software annual maintenance 157$ Sewer 4321 Telephone Increase to reflect actual cost of lift station telephone/internet services 500$ Sewer 4322 Postage Postage price increases for utility billing statement mailing 1,000$ Sewer 4345 Payment Processing Increase to reflect actual cost of credit card processing fees 2,000$ Sewer 4360 Insurance General liability, property, and excess liability insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-9%. An 8% increase has been assumed. 6,504$ Sewer 4363 Auto Insurance Auto insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-10%. An 8% increase has been assumed. (47)$ Sewer 4370 Uniforms Uniform allowance for 6.0 FTE 240$ Sewer 4381 Electricity Increase to accommodate increased water usage and to match trends for 2021 and 2022 actuals. 6,000$ Sewer 4382 Utilities Decrease to reflect actual cost of water service provided to Lino Lakes residents by Blaine, Shoreview, and Centennial Utilities. Large decrease in connections to Shoreview in 2023 with new Lyngblomsten lift station. (3,000)$ CITY OF LINO LAKES ENTERPRISE FUNDS 2024 BASE BUDGET ADJUSTMENTS 348 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Sewer 4405 MCES Treatment Chrgs Met Council Municipal Wastewater Charge. The fee is based on the portion of wastewater flow discharged from the community to the regional system in the past year (2022) multiplied by the regional wastewater charge for the next year (2024). Year-to-year changes are affected by growth, water conservation, and inflow and infiltration. 125,629$ Sewer 5000 Capital #503 Truck Replacement 37,500$ Sewer 5000 Capital #525 Utilities Truck with Crane 75,000$ Sewer 5000 Capital Towable Generator 45,000$ Total Sewer Fund 2024 Adjustments Requested 357,265$ Storm Water 4321 Telephone Decrease to reflect actual cost of cell phone stipend (330)$ Storm Water 4360 Insurance General liability, property, and excess liability insurance premium. LMCIT suggests cities allow for possible rate increases in the range of 5-9%. An 8% increase has been assumed. 55$ Storm Water 4363 Auto Insurance Decrease to reflect no additional vehicle purchased for Storm Water employee (260)$ Storm Water 4370 Uniforms Increase to reflect uniform allowance of 1.0 FTE 380$ Storm Water 5000 Capital Adjust Capital Equipment Reserve to show savings for future capital equipment purchases 9,179$ Total Storm Water Fund 2024 Adjustments Requested 9,024$ 349 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Number 2021 2022 2023 2024 2024 2024 Budget Detail Operating Revenue Penalties & Interest 601-000-3150-000 762 139 0000 Water Hook-Up Charge 601-000-3248-000 68,770 37,030 41,250 41,250 0 41,250 Other Grants 601-000-3372-000 0 0 0000 Water Meter Sales 601-000-3406-000 134,559 80,900 50,000 50,000 50,000 100,000 Irrigation Controller Sales 601-000-3407-000 4,750 3,690 5,000 5,000 0 5,000 Interest on Investments 601-000-3620-000 (34,068) (246,188) 50,000 50,000 0 50,000 Change in Fair Value of Investments 601-000-3621-000 0 0 0000 Miscellaneous Revenue 601-000-3714-000 1,698 1,199 1,800 1,800 0 1,800 Refunds and Reimbursements 601-000-3730-000 0 10,894 0000 Flat Water Charge 601-000-3850-000 0 288,630 441,420 441,420 160,340 601,760 Quarterly Base Fee - $5/quarter YoY Increase Water Sales 601-000-3855-000 1,450,985 1,389,467 1,308,841 1,308,841 141,692 1,450,533 Volume Charges - 4.0% YoY Increase Water Penalties 601-000-3858-000 21,766 33,363 22,000 22,000 12,000 34,000 Sale of Capital Assets 601-000-3910-000 14,506 0 0000 1,663,729 1,599,124 1,920,311 1,920,311 364,032 2,284,343 Other Sources Use of Reserves 0 0 202,051 0 0 0 0 0 202,051 0 0 0 Total Operating Revenue & Other Sources 1,663,729 1,599,124 2,122,362 1,920,311 364,032 2,284,343 CITY OF LINO LAKES WATER OPERATING FUND (601) 2024 PROPOSED BUDGET 350 WATER (601-494)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 223,966 228,337 285,610 298,975 0 298,975 OVERTIME 4102-000 7,267 6,928 7,000 7,000 0 7,000 ON CALL 4105-000 6,222 6,074 5,000 6,000 0 6,000 TEMPORARIES 4106-000 6,291 3,755 9,860 9,880 0 9,880 WELLNESS PROGRAM 4108-000 0 99 72 72 0 72 PERA 4121-000 17,128 17,132 22,321 23,398 0 23,398 FICA/MEDICARE 4122-000 17,206 17,459 23,521 24,622 0 24,622 ICMA EMPLOYER 4123-000 0 101 145000 PENSION EXPENSE 4125-000 (20,087) 15,1900000 HEALTH INSURANCE 4131-000 43,199 22,330 35,939 31,506 0 31,506 LIFE & DISABILITY INSURANCE 4133-000 816 579 905 941 0 941 DENTAL INSURANCE 4134-000 1,690 1,544 2,481 2,481 0 2,481 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 5,278 7,391 10,406 10,503 0 10,503 308,974 326,919 403,260 415,378 0 415,378 SUPPLIES OFFICE SUPPLIES 4200-000 2,341 1,348 2,500 2,500 0 2,500 Utility Billing Forms, Computer and General Supplies MAINTENANCE SUPPLIES 4211-000 36,658 39,458 45,000 45,000 0 45,000 Fire Hydrants, Hydrant Hoses, Flushing Equipment, Gate Valves, Hardware for Repairs, Replacement Plumbing Supplies, Heaters, Dehumidifiers, Locate Paint and Flags, Gravel, Rock, Sand, Property Maintenance Supplies FUELS 4212-000 10,000 10,000 12,000 12,000 0 12,000 METERS 4215-000 95,479 116,959 150,000 150,000 0 150,000 New/Replacement Meters, New/Replacement MXU'S, Irrigation Meters, Commercial Meters, Meter Technology Upgrades IRRIGATION CONTROLLERS 4216-000 18,999 19,799 20,000 20,000 0 20,000 CHEMICALS 4222-000 139,837 154,190 125,000 125,000 30,000 155,000 Polyphosphate, Fluoride, Chlorine, Chemical Pumps, Chemical Containment, Reagents for Water Sampling SMALL TOOLS 4240-000 5,958 3,603 2,500 2,500 0 2,500 Wrenches, Drills, Saws 309,271 345,357 357,000 357,000 30,000 387,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 183,834 120,528 100,300 100,300 3,000 103,300 Water Main Breaks, Well/Tower Maintenance, Scada Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing, Cartegraph, DNR Appropriations Permit MUNICIPAL ATTORNEY 4301-000 1,180 5,691 0 0 5,000 5,000 MUNICIPAL ENGINEER 4304-000 24,325 20,346 25,000 25,000 0 25,000 AUDITOR 4308-000 00007,0007,000Water Fund Portion of Independent Annual Audit OTHER CONSULTANT 4310-000 11,602 24,375 16,547 16,547 2,739 19,286 Metro-INET Services, Programs & Support, Springbrook Financial Software Annual Maintenance - UB Module TELEPHONE 4321-000 3,434 3,700 5,000 5,000 0 5,000 Cellular Phones, Well House Land Line Back-up POSTAGE 4322-000 5,706 5,075 5,500 5,500 500 6,000 Utility Billing Postage TRAVEL & TUITION 4330-000 1,740 2,009 4,500 4,500 0 4,500 PRINTING & PUBLISHING 4340-000 4,549 3,238 10,000 10,000 (5,000) 5,000 Water Quality Report PAYMENT PROCESSING 4345-000 0 11,303 11,000 11,000 2,000 13,000 INSURANCE 4360-000 10,111 16,303 26,840 26,840 238 27,078 AUTO INSURANCE 4363-000 941 951 1,000 1,000 (47) 953 UNIFORMS 4370-000 744 751 900 900 240 1,140 Clothing Allowance ELECTRICITY 4381-000 100,877 117,240 90,000 90,000 30,000 120,000 Well House Lighting and Pump Usage UTILITIES (WATER/SEWER) 4382-000 5,973 7,217 15,000 15,000 (6,000) 9,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections HEAT 4383-000 1,999 2,952 5,000 5,000 0 5,000 Well House Heating 357,015 341,679 316,587 316,587 39,670 356,257 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 19,131 9,327 64,495 11,995 0 11,995 Gopher One-Call, Monthly Lab Testing, Utility Statement Processing SUBSCRIPTIONS & DUES 4452-000 1,556 638 1,000 1,000 0 1,000 AWWA, Water Operators Licenses 20,687 9,965 65,495 12,995 0 12,995 DEPRECIATION ASSET DEPRECIATION 4510-000 625,544 789,1060000Annual Depreciation Expense - Water Infrastructure & Equip 625,544 789,1060000 OTHER OPERATING TRANSFERS 4910-000 322,933 573,283 980,020 441,420 290,340 731,760 Flat Water Charge Transferred to Area and Unit Fund ($601,760), Water Fund Portion of 2024 Street Reconstruction ($130,000) 322,933 573,283 980,020 441,420 290,340 731,760 CAPITAL OUTLAY EQUIPMENT 5000-000 0 1,206,321 0 0 157,500 157,500 #503 Truck Replacement ($37,500), #525 Utilities Truck with Crane ($75,000), #526 Towable Generator ($45,000) 0 1,206,321 0 0 157,500 157,500 TOTAL WATER FUND 1,944,424 3,592,630 2,122,362 1,543,380 517,510 2,060,890 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director 12.5% Accounting Clerk II 50% Accounting Clerk I 25% Office Specialist Temporaries: Seasonal Positions 351 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Number 2021 2022 2023 2024 2024 2024 Budget Detail Operating Revenue Current Assessments 602-000-3110-000 708 00000 Delinquent Assessments 602-000-3120-000 000000 Penalties & Interest 602-000-3150-000 762 139 0000 Sewer Hook-Up Charge 602-000-3249-000 56,597 29,860 33,000 33,000 0 33,000 Interest on Investments 602-000-3620-000 (52,696) (398,835) 80,000 80,000 0 80,000 Change in Fair Value of Investments 602-000-3621-000 000000 Refunds and Reimbursements 602-000-3730-000 15,276 22 0000 Sewer Sales 602-000-3856-000 1,793,546 1,892,537 1,827,010 1,827,010 152,422 1,979,432 2.5% YoY Increase Sewer Penalties 602-000-3858-000 25,151 29,741 26,000 26,000 4,000 30,000 Sale of Capital Assets 602-000-3910-000 14,506 0 500 500 (500) 0 Operating Transfers 602-000-3920-000 000000 1,853,849 1,553,464 1,966,510 1,966,510 155,922 2,122,432 Other Sources 0 Use of Reserves 0 0 322,652 0 275,833 275,833 0 0 322,652 0 275,833 275,833 Total Operating Revenue & Other Sources 1,853,849 1,553,464 2,289,162 1,966,510 431,755 2,398,265 CITY OF LINO LAKES SEWER OPERATING FUND (602) 2024 PROPOSED BUDGET 352 SEWER (602-495)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 223,966 228,338 285,610 298,975 0 298,975 OVERTIME 4102-000 7,266 6,928 7,000 7,000 0 7,000 ON CALL 4105-000 6,222 6,074 5,000 6,000 0 6,000 TEMPORARIES 4106-000 6,290 3,755 9,860 9,880 0 9,880 WELLNESS PROGRAM 4108-000 0 99 72 72 0 72 PERA 4121-000 17,128 17,133 22,321 23,398 0 23,398 FICA/MEDICARE 4122-000 17,206 17,459 23,521 24,622 0 24,622 ICMA EMPLOYER 4123-000 0 101 145000 PENSION EXPENSE 4125-000 (20,087) 15,1900000 HEALTH INSURANCE 4131-000 43,199 22,330 35,939 31,506 0 31,506 LIFE & DISABILITY INSURANCE 4133-000 817 578 905 941 0 941 DENTAL INSURANCE 4134-000 1,690 1,544 2,481 2,481 0 2,481 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 10,444 15,729 23,602 23,839 0 23,839 314,141 335,258 416,456 428,714 0 428,714 SUPPLIES OFFICE SUPPLIES 4200-000 2,243 1,319 2,500 2,500 0 2,500 Utility Billing Forms, Computer and General Supplies MAINTENANCE SUPPLIES 4211-000 26,513 54,204 45,000 45,000 0 45,000 Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair Supplies, Check Valves, Gate Valves, Road Repair Materials FUELS 4212-000 10,000 10,000 12,000 12,000 0 12,000 SMALL TOOLS 4240-000 5,835 3,390 2,500 2,500 28,200 30,700 Valve Keys, Locators, Wrenches, Plumbing Tools, 2024 - Lift Station #8 Pumps and Mixer 44,591 68,913 62,000 62,000 28,200 90,200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 166,803 116,948 165,300 165,300 20,000 185,300 Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer Line Cleaning/Camera, Sycom, Generator Maintenance/Inspection, Pump Repair/Service, Sewer Line MUNICIPAL ATTORNEY 4301-000 000000 MUNICIPAL ENGINEER 4304-000 23,541 18,278 25,000 25,000 0 25,000 AUDITOR 4308-000 000010,00010,000Sewer Fund Portion of Independent Annual Audit OTHER CONSULTANTS 4310-000 11,602 24,375 16,547 16,547 2,739 19,286 Metro-INET Services, Programs & Support, Springbrook Financial Software Annual Maintenance - UB Module TELEPHONE 4321-000 1,122 1,789 1,500 1,500 500 2,000 Cellular Phones, Lift Stations POSTAGE 4322-000 5,443 5,075 5,000 5,000 1,000 6,000 Utility Billing Postage TRAVEL & TUITION 4330-000 1,000 2,701 4,500 4,500 0 4,500 OSHA Compliance Safety Training PRINTING & PUBLISHING 4340-000 532 0 500 500 0 500 PAYMENT PROCESSING 4345-000 0 11,303 11,000 11,000 2,000 13,000 INSURANCE 4360-000 17,627 19,454 22,130 22,130 6,504 28,634 AUTO INSURANCE 4363-000 941 951 1,000 1,000 (47) 953 UNIFORMS 4370-000 744 751 900 900 240 1,140 Clothing Allowance ELECTRICITY 4381-000 32,548 36,256 32,000 32,000 6,000 38,000 Power to Run Lift Station Pumps and Controls UTILITIES (WATER/SEWER) 4382-000 12,069 12,834 15,000 15,000 (3,000) 12,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections HEAT 4383-000 1,536 1,898 1,800 1,800 0 1,800 Natural Gas for On-site Generators 275,508 252,613 302,177 302,177 45,936 348,113 CONTRACTUAL SERVICES MCES TREATMENT CHARGES 4405-000 988,488 1,087,739 1,165,549 1,165,549 125,629 1,291,178 MCES Sewer Treatment Costs CONTRACTED SERVICES 4410-000 14,123 5,063 81,560 81,560 0 81,560 Gopher One-Call, Utility Statement Processing, Sanitary Sewer Lining Project ($75,000) RENTED EQUIPMENT 4415-000 000000 SUBSCRIPTIONS & DUES 4452-000 124 243 1,000 1,000 0 1,000 Sewer Operators Licenses, APWA Membership 1,002,735 1,093,045 1,248,109 1,248,109 125,629 1,373,738 DEPRECIATION ASSET DEPRECIATION 4510-000 550,018 597,7130000Annual Depreciation Expense - Sewer Infrastructure & Equip 550,018 597,7130000 OTHER OPERATING TRANSFERS 4910-000 0 0 225,420000 0 0 225,420000 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 35,000 0 157,500 157,500 #503 Truck Replacement ($37,500), #525 Utilities Truck with Crane ($75,000), #526 Towable Generator ($45,000) 0 0 35,000 0 157,500 157,500 TOTAL SEWER FUND 2,186,993 2,347,542 2,289,162 2,041,000 357,265 2,398,265 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director 12.5% Accounting Clerk II 50% Accounting Clerk I 25% Office Specialist Temporaries: Seasonal Positions 353 Base Adjustments Account Actual Actual Adopted Budget Requested Proposed Number 2021 2022 2023 2024 2024 2024 Budget Detail Operating Revenue Interest on Investments 603-000-3620-000 0 (895) 0 0 3,000 3,000 Change in Fair Value of Investments 603-000-3621-000 000000 Storm Water Penalties 603-000-3858-000 0 5,342 0 0 10,000 10,000 Storm Water Fee 603-000-3859-000 0 480,727 536,470 536,470 0 536,470 0 485,174 536,470 536,470 13,000 549,470 Other Sources 0 Use of Reserves 000000 OPERATING TRANSFERS 0 76,620 0000 0 76,620 0000 Total Operating Revenue & Other Sources 0 561,794 536,470 536,470 13,000 549,470 CITY OF LINO LAKES STORM WATER OPERATING FUND (603) 2024 PROPOSED BUDGET 354 STORM WATER (603-496)Base Adjustments Object Actual Actual Adopted Budget Requested Proposed Description Code 2021 2022 2023 2024 2024 2024 Budget Detail PERSONAL SERVICES SALARIES 4101-000 0 124,652 150,293 150,060 0 150,060 OVERTIME 4102-000 0 2,7720000 ON CALL 4105-000 000000 TEMPORARIES 4106-000 000000 WELLNESS PROGRAM 4108-000 0 72 72 72 0 72 PERA 4121-000 0 7,515 11,272 11,255 0 11,255 FICA/MEDICARE 4122-000 0 9,582 11,497 11,480 0 11,480 ICMA EMPLOYER 4123-000 0 101 145000 PENSION EXPENSE 4125-000 0 6,6630000 HEALTH INSURANCE 4131-000 0 6,393 7,819 12,789 0 12,789 LIFE & DISABILITY INSURANCE 4133-000 0 254 466 465 0 465 DENTAL INSURANCE 4134-000 0 387 1,102 1,102 0 1,102 REEMPLOYMENT INSURANCE 4141-000 000000 WORKER'S COMPENSATION 4151-000 0 6,596 12,719 12,138 0 12,138 0 164,987 195,385 199,361 0 199,361 SUPPLIES OFFICE SUPPLIES 4200-000 000000 MAINTENANCE SUPPLIES 4211-000 0 11,467 17,000 17,000 0 17,000 FUELS 4212-000 0 4,000 4,000 4,000 0 4,000 SMALL TOOLS 4240-000 0 0 3,000 3,000 0 3,000 0 15,467 24,000 24,000 0 24,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300-000 0 0 5,000 5,000 0 5,000 Public Education, Consultant Services MUNICIPAL ENGINEER 4304-000 0 32,780 37,000 37,000 0 37,000 Retainer ($13,734), Project Development ($23,266) OTHER CONSULTANTS 4310-000 0 8,5510000 TELEPHONE 4321-000 0 17 350 350 (330) 20 Allocated Cell Phone Stipend POSTAGE 4322-000 0 764 955 955 0 955 Annual Utility Billing Postage TRAVEL & TUITION 4330-000 0 1,712 1,700 1,700 0 1,700 PRINTING & PUBLISHING 4340-000 000000 PAYMENT PROCESSING 4345-000 000000 INSURANCE 4360-000 0 14 40 40 55 95 Mobile Property Insurance AUTO INSURANCE 4363-000 0 0 260 260 (260) 0 UNIFORMS 4370-000 0 114 0 0 380 380 Uniform Allowance ELECTRICITY 4381-000 000000 UTILITIES (WATER/SEWER) 4382-000 0 3480000 HEAT 4383-000 000000 0 44,300 45,305 45,305 (155) 45,150 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410-000 0 26,383 227,000 227,000 0 227,000 Sweeping/Repairs, SWMP (Ditch, Pipe, Pond) Cleaning, Annual Utility Statement Processing ($300) RENTED EQUIPMENT 4415-000 000000 SUBSCRIPTIONS & DUES 4452-000 0 340 500 500 0 500 0 26,723 227,500 227,500 0 227,500 DEPRECIATION ASSET DEPRECIATION 4510-000 000000 000000 OTHER OPERATING TRANSFERS 4910-000 000000 000000 CAPITAL OUTLAY EQUIPMENT 5000-000 0 0 44,280 44,280 9,179 53,459 Capital Equipment Reserve 0 0 44,280 44,280 9,179 53,459 TOTAL STORM WATER FUND 0 251,477 536,470 540,446 9,024 549,470 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director 10% Public Works Superintendent 30% Streets Supervisor 25% Environmental Coordinator 1 - 100% General Maintenance Worker 355