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Home My WebLink About01-02-2024 Council Work Session PacketCITY COUNCIL AGENDA · WORK SESSION · Tuesday, January 2, 2024 6:00 PM. Community Room 1.424 Apollo Drive (Rice Industries) Appeal to Exterior Materials Interpretation, Katie Larsen 2.Minnesota Public Safety Aid, John Swenson 3.Sport Dome Proposal, Michael Grochala & Rick DeGardner 4.Annual Appointments, Sarah Cotton 5.Board and Commission Appointments, Jolleen Chaika 6.Adjourn 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 1 STAFF ORGINATOR: Katie Larsen, City Planner DATE OF WORK SESSION: January 2, 2024 TOPIC: 424 Apollo Drive (Rice Industries, Inc.) Appeal to Exterior Materials Interpretation ______________________________________________________________________________ BACKGROUND At the Work Session, staff will present the January 8, 2024 Council staff report. The applicant, Taylor Miller of TS Miller Company, LLC, submitted a land use application to appeal staff’s interpretation of the zoning code relating to building type and construction and exterior wall finishes. The business is Rice Industries, Inc. located at 424 Apollo Drive. REQUESTED COUNCIL DIRECTION None. Discussion only. ATTACHMENTS 1.January 8, 2024 Council Staff Report 2 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: January 8, 2024 TOPIC: Consider Resolution No. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The applicant, Taylor Miller of TS Miller Company, LLC, submitted a land use application to appeal staff’s interpretation of the zoning code relating to building type and construction and exterior wall finishes. The business is Rice Industries, Inc. located at 424 Apollo Drive. BACKGROUND History Rice Industries, Inc. is proposing to build a 13,418 sf addition to include warehouse and production space that will be serviced by two (2) new loading docks. As part of the expansion, the business has been working with the City to acquire an adjacent parcel for additional stormwater management. In October 2023, the applicant submitted a Land Use Application for Site & Building Plan Review. Staff’s review of the plans indicated the proposed exterior materials did not meet zoning code. City staff and the applicant had several meetings to discuss the issue. The applicant does not concur with staff’s interpretation and has submitted a formal Land Use Application for Appeal. Appeal City Code Section 1007.018 Variances and Appeals provides a process for the appeal of an interpretation of intent of the zoning code. The City Council serves as the Board of Adjustment and Appeals. Per City Code Section 1007.018: 3 (4) Appeal. An appeal shall only be applicable to an administrative permit, order, requirement or interpretation of intent of provisions of this ordinance. Opinions and evaluations as they pertain to the impact or result of a request are not subject to the appeal procedure. General Building and Use Provisions The existing building is tan CMU block with red band accents. The applicant is proposing to use pre-engineered Kingspan Granitstone Insulated Metal Panels (IMP’s) for the building addition. A rock face CMU base is also proposed. See attached for the Applicant’s Narrative, Product Details, Other Building examples, and Architectural Plan Set. City Code Section 1007.043(2)(d) details building type and construction standards for commercial, industrial, and institutional buildings. See attached for complete zoning code language. The following are code sections, intent, and staff’s interpretation. • City Code Section 1007.043(2)(d)1. Definitions. Architectural metal cladding. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. Intent: The intent is to allow for decorative, metal cladding systems of high quality materials and aesthetics. The architectural metal cladding could be an accent or is allowed as Class II material up to 75%. The key words architectural and decorative emphasis the intent. For example, the copper metal panels on the SMW Credit Union building (700 Apollo Drive) are an example of architectural metal cladding. The vertical painted, corrugated metal sheets seen on the applicant’s Kokoro Volleyball building example do not meet the intent of architectural metal cladding. At the June 22, 2022 and August 10, 2022 Planning & Zoning Board Meetings during the 2022 zoning ordinance update, examples of architectural metal cladding were provided which support intent. See attached. Staff’s Interpretation: The proposed Insulated Metal Panels (IMP’s) are not architectural metal cladding. • City Code Section 1007.043(2)(d)2: All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. Intent: The intent is that an existing principal building and any proposed addition would have the same or a coordinated harmonious finish treatment. 4 Staff’s Interpretation: The existing CMU principal building and proposed Insulated Metal Panel (IMP) addition do not have the same or coordinated harmonious finish treatment. Staff also notes the existing building has flat roof and the proposed addition has sloped roof with a standing seam metal roof. • City Code Section 1007.043(2)(d)3: Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete precast or poured in place panels Masonry Stucco Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director • City Code Section 1007.043(2)(d): 4. Buildings shall incorporate classes of primary material in the following manner: b. Industrial and warehouse buildings, multi-tenant office/industrial/warehouse or showroom/warehouse or other combinations. At least 75 percent of all exterior wall finishes shall be composed of at least two different class 1 or 2 materials. Class 3 materials shall not comprise more than 25 percent of the building. Intent: The intent is to define three (3) different classes of materials that allow for a variety of exterior wall finishes. The code also establishes the percentage of required exterior materials. 5 Staff’s Interpretation: The proposed Insulated Metal Panels (IMP’s) are not Class 1 materials. The rock face CMU base is a Class 2 material. The IMP’s exterior embossed stucco coating is not Class 2 masonry stucco. The IMP’s are not Class 2 architectural metal cladding. The ordinance does allow for other materials to be approved by the Community Development Director. Staff would support treating the Insulated Metal Panel (IMP) similar to Class 3 Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% per wall elevation of the building addition. • City Code Section 1007.043(2)(d)5. Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. Intent: The intent is to provide additional clarification that that buildings comprised of structural metal wall panel systems are prohibited. Staff’s Interpretation: The data sheet provided by the applicant states “Insulated Wall Panel System”. The city code states that “complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system…. are prohibited.” The data sheet also states “Granitstone Quad Core panels are suitable for new and retrofit applications across the cold storage, commercial and industrial market sectors.” The city code states, “….or similar structures common to agricultural or industrial storage uses are prohibited.” The proposed Insulated Metal Panel (IMP) is similar to a structural metal wall panel system and is prohibited. As stated above, staff would support treating the Insulated Metal Panel (IMP) similar to Class 3 Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% of the building expansion. • City Code Section 1007.043(2)(d)18. Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. Intent: The intent is to provide flexibility for existing buildings with non-conforming materials and smaller building expansions less than 50%. Staff’s Interpretation: Broken down, the code reads as “Replacement of non-conforming materials on existing buildings may use the same or superior materials as existing. Expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing.” This implies that expansions of greater than 50% of the floor area shall meet exterior wall finish code requirements. 6 The existing building floor area is 10,000sf. The proposed addition floor area is 13,418sf which is greater than 50%. Therefore, the building expansion shall meet all exterior wall finish code requirements. In the narrative, the applicant states “Furthermore, City code does not spell out percentages or calculations of allowed materials for an addition to a building. So for example, if you have an existing building comprised of 100% Class I or II materials, does that impact the percentages that can be used for new materials on a building addition? City staff said the new addition needed to be viewed as a new, stand-alone building when it came to these percentages and no for existing building materials credit could be factored into the calculations even though this was not represented in City code.” The proposed building expansion/addition shall be treated as a standalone building. Additional Staff Comments: 1. Exterior wall finishes requirements and percentages are based per individual building elevation, not cumulative. 2. Exterior wall finish areas and percentages shall be provided per elevation for the proposed addition. 3. Building foundations not exceeding two (2) feet need not comply with the requirements for the primary wall treatments or materials. 4. Metal roofs with exposed fasteners are not allowed. RECOMMENDATION Staff does not recommend treating the proposed Insulated Metal Panels (IMP) as either Class 1 or Class 2 materials. Staff does recommend treating the proposed Insulated Metal Panel (IMP) similar to Class 3 material Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% per wall elevation of the building expansion. Council is asked to consider Resolution No. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes. ATTACHMENTS 1. Applicant’s Narrative 2. Product Details & Spec Sheet 3. Other Building Examples 4. Architectural Plan Set 5. City Code Section 1007.043(2)(d) 6. Architectural Metal Cladding Examples 7 7. Resolution No. 24-02 Appealing Intent of Exterior Wall Finishes 8 Rice Industries Facility Expansion 424 Apollo Drive Lino Lakes, MN 55014 Project NarraƟve Finding that their exisƟng facility can no longer adequately support their growing business, Rice Industries, Inc. is proposing to build a 13,300 square-foot addiƟon to include warehouse and producƟon space that will be serviced by two new loading docks. The added space will allow Rice Industries to reorganize their operaƟon to improve process efficiencies and improve traffic ﬂow within the building while also providing addiƟonal space for storage of raw materials and goods. No new processing equipment or truck traffic is expected from this construcƟon so there will be no increase in sound or noise. As part of this expansion, Rice Industries will be acquiring an adjacent parcel of land from the City of Lino Lakes which will allow them to maximize their building size and provide truck access around the whole building. Timeline and Appeal The original applicaƟon for this project was submiƩed to the City on Monday, October 9th and correspondence from City Planner KaƟe Larsen was received on Monday, October 16th looking for more informaƟon on the exterior materials for the building. On Tuesday, October 17th a Teams MeeƟng was held with City Planner KaƟe Larsen, Community Development Director Michael Gronchala, Building Official Patrick Moonen, Aaron Sundeen and Kirk Lubow from Derrick Building SoluƟons (project contractor). From that meeƟng City staff determined that the exterior material would be considered Class III materials saying it was similar to EIFS. We wanted to meet with staff face-to-face to provide more details on the wall panel material as we did not believe EIFS was he correct classiﬁcaƟon for the exterior panel and more informaƟon needed to be shared. We were able to meet at the Lino Lakes City Hall on Monday, November 6th with KaƟe Larsen and Michael Gronchala from the City and Aaron Sundeen, Kirk Lubow, Brian Hinz (architect) and Taylor Miller (owner). At that meeƟng we provided samples of EIFS, stucco and the panel being proposed for the building. We also discussed quesƟons and intent of some of the City code as it pertains to material classes, metal wall panels, and building material percentages as they relate to building addiƟons. At that meeƟng we also provided an alternaƟve design opƟon using Architectural Metal Cladding, a Class II material in the Lino Lakes building code. UlƟmately, as a result of that meeƟng, we received an email from Michael Gronchala and were told that now both our original proposed material(texture IMP) and the architectural metal cladding were not acceptable as they did not meet the intent and requirements of the City’s zoning ordinance which is wriƩen as: SecƟon 1007.043 (2)(d)5. Complete or parƟal buildings comprised of structural metal wall panel systems that act as the primary wall system, or as complete wall systems such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. 9 We were also told that architectural metal cladding was meant to be a decoraƟve accent, even though City code shows it as a Class II material with usage allowed for up to 75% of the building material. No language exists limiƟng this to an accent material. Furthermore, City code does not spell out percentages or calculaƟons of allowed materials for an addiƟon to a building. So for example, if you have an exisƟng building comprised of 100% Class I or II materials, does that impact the percentages that can be used for new materials on a building addiƟon? City staff said the new addiƟon needed to be viewed as a new, stand-alone building when it came to these percentages and no for exisƟng building materials credit could be factored into the calculaƟons even though this was not represented in City code. The reason for our appeal is we believe the code requirement pertaining to structural metal wall systems is being viewed very narrowly by staff. The product we are proposing is not similar to a pole barn or an agricultural building. Insulated metal panel buildings are commonly used in warehouse, industrial and commercial applicaƟons and are acceptable in neighboring communiƟes around Lino Lakes. 10 Kingspan Granitstone Insulated Metal Panel Beneﬁts QuesƟons have been raised by staff about the quality of the building we are proposing. Insulated metal panels (IMPs) are pre-engineered, all-in-one air, water, and vapor barrier with excellent thermal properƟes. They are premier building products on the leading edge of innovaƟon and one of the most sophisƟcated building products on the market. Among the many beneﬁts of IMPs include:  Design Flexibility - Panels are highly customizable and can be cut, shaped or bent to ﬁt speciﬁc needs. Compared to some other building materials, insulated metal panels have stronger structural capabiliƟes allowing for fewer structural supports and load-bearing capabiliƟes. VerƟcal and horizontal applicaƟons, curved surfaces, custom fabricaƟon such as stucco or texture embossing, and complex contouring are all possible with IMPs.  Energy Efficiency- Due to the design of IMPs, not only do they pass iniƟal energy code compliance tesƟng, but the envelope will conƟnue to perform for the life of the building, parƟcularly when it comes to energy efficiency. In fact, the highly efficient insulaƟon not only drives down energy costs but helps projects obtain Leadership in Energy and Environmental Design (LEED) credits. Thanks to the high insulaƟon (R values) of IMPs, owners can expect to see signiﬁcant reducƟons in heaƟng and cooling costs, as well as savings on other uƟlity bills.  Environmentally Friendly - According to the U.S. Energy InformaƟon AdministraƟon, 80% of the 5.9 million buildings in the U.S. were built before the year 2000. Many of these aging buildings lack the energy efficiency needed to help ﬁght climate change. Environmental design is becoming a priority in the construcƟon industry and building codes/regulaƟons are placing greater emphasis on sustainable, eco-friendly materials. IMPs are manufactured using recycled materials and with their high R values and low thermal conducƟvity, they can also help reduce a building’s carbon footprint.  Building Longevity - IMPs are highly durable and have long lifespans. They were originally developed in the 1930s and were called SIPs (structural insulated panels). With updates in technology and over Ɵme beƩer versions of the product have been produced. Not only can IMPs stand up to the elements beƩer than other materials, they also require minimal maintenance over Ɵme. Standard warranƟes for the exterior ﬁnish on the panels run 30 to 40 years and with proper maintenance they can last years beyond that.  Fire-Resistant- Fire is one of most serious threats to a building enclosure and can spread quickly with devastaƟng consequences. IMPs are highly ﬁre resistant as a result of their durable composite structure. IMPs will not burn or melt even in extreme temperatures due to ﬂame retardants in the foam composiƟon. ConstrucƟon Ɵme and costs can also be reduced, as the ﬁre resistance of IMPs allows less Ɵme to be spent on installing addiƟonal ﬁre protecƟon systems.  Cost Efficiency – Design ﬂexibility and ease of installaƟon allow owners the ability to save money and Ɵme during construcƟon. Since the interior and exterior faces of the panels can act as the ﬁnished surface, and the panel provides the required thermal, ais, vapor and weather barrier for an external wall, they take the place of many separate products. This means there are fewer vendors and trades to manage during construcƟon, streamlining the process and saving on costs. 11 Building Product Comparisons The quesƟon some municipaliƟes have if they are not familiar with insulated metal panel construcƟon like the Kingspan Granitstone panel is what will the exterior of the building look like? Textured insulated metal wall panels were designed to help meet local building codes and standards to help deliver aƩracƟve and integrated designs consistent with materials such as concrete, stone, and stucco. The exterior surface of the Kingspan Granitstone panel is hard aggregated, ﬁber reinforced polymer coaƟng created with a factory stucco embossed ﬁnish. This offers an extremely durable, impact and abrasion-resistant coaƟng that can withstand severe weather condiƟons. Unlike stucco and EIFS ﬁnishes where standard warranƟes can run from 5 years up to 12 years, the Kingspan Granitstone panels carry a 20-year coaƟngs warranty which covers corrosion, chemical aƩack, ultra-violet, condensaƟon, and abrasion. They also carry a 30-year thermal warranty which guarantees the product will not vary by more than ten percent (10%) from the R-value average published as a speciﬁcaƟon of the product at its sales date. With stucco and EIFS finishes, there is always the risk of water intrusion, but Kingspan panels are weather-tight and provide a strong thermal and moisture barrier. Kingspan's engineered panel joints provide protection from wind, rain and moisture and allow aesthetic integration of a multitude of profile types. With tilt-up concrete panels and block buildings, multiple products and systems are required to meet increasing building enclosure requirements to keep water, air, and vapor out of the building envelope. This requires multiple trades and materials with a greater potential for failure points along with added costs and time that are not cost-effective. Kingspan panels are fully integrated in a high performing enclosure with a single source of responsibility. With the inherent strength, durability, and longevity of the Kingspan panels, they typically require minimal maintenance. The material does not crack or separate like stucco and EFIS, nor does it require routine caulking and painting typical with concrete buildings. This means owners are able to save on annual operating budgets as well as long-term capital replacement projects. Overall, Kingspan and other insulated metal panel buildings are a great building envelope alternative with their design flexibility, efficient construction, and long-term performance. They would be a welcome addition to your allowed building materials that would provide high- quality, attractive options for owners in both new construction and retrofit projects that are cost-effective and allow for additional economic expansion. 12 QuadCore® KS Granitstone® Wall Series Data Sheet Insulated Panels North America Superior FIRE Protection Unrivaled THERMAL Efficiency Unmatched HEALTH & WELLNESS Certification 30-Year Thermal PERFORMANCE Warranty 13 2 24” - 42” Shadowline Granitstone® Interior face Exterior face 2”-6”Product Specification Insulation core: QuadCore® Technology Profile: Exterior: Flat with Granitstone® Interior: Shadowline Embossing: Exterior: Stucco Interior: Stucco or non-embossed Gauge: Exterior: 24, 22 ga Interior: 26, 24, 22 ga Width: 24”, 30”, 36”, 42” Thickness: 2”, 2.5”, 3”, 4”, 5”, 6” Length: 8’ - 30’ Standard reveal Vertical: 1/8” or 3/8” option: Horizontal: 3/8” Orientation: Vertical or horizontal Post fabrication Transverse bends (optional): (Manufacturing limitations apply. Please contact us for detailed information) R-value: 8 per inch per ASTM C518 @ 75˚F mean temperature 9 per inch per ASTM C518 @ 35°F mean temperature Applications Granitstone® with QuadCore® high performance wall systems deliver an attractive and affordable panel choice. Granitstone® with QuadCore® panels, horizontally or vertically applied, use a patented double seal integrated joint. Standard reveals are 1/8” for vertical applications, and 3/8” for horizontal applications. Granitstone® with QuadCore® panels are suitable for new and retrofit applications across the cold storage, commercial and industrial market sectors. Design Features The foamed-in-place manufacturing process produces superior panels of consistent high quality that arrive to site ready for quick and easy installation, saving up to 50% in on-site construction time. Panels are available with optional factory- caulked side joints to save erection labor (not available for cold storage applications). Customer Options Kingspan offers a full spectrum of vibrant colors for every color scheme. The high performance coatings provide long-life pro- tection, color and gloss retention. Custom color matching is available to meet individ- ual building designs and creative freedom. QuadCore® KS Granitstone® Data Sheet Insulated Wall Panel System Class-leading performancein thermal, fire resistance and health & wellness 14 Test Procedure Results Fire FM 4880 Passed: Class 1 Fire Rating of Building Panels or Interior Finish Materials* FM 4882 Passed: Smoke Sensitive Occupancies Interior and Exterior Use* ASTM E84 Flame Spread: 25 or Less / Smoke Developed: 90 or Less CAN/ULC-S101 Fire Endurance Tests: 10 min (Fastener conditions vary depending on product thickness. Please contact technical.NA@kingspanpanels.com for detailed information.) CAN/ULC-S102 Flame Spread: 20, Smoke Developed: 45 for panel insulation core CAN/ULC-S138 Passed: Fire growth of foamed plastic insulated building panels in a full scale room configuration CAN/ULC-S134 Passed: Standard method of test for fire of exterior wall assemblies NFPA 259 Tested for potential heat of building materials NFPA 285 Passed: Standard Fire Test Method for Evaluation of Fire Propagation Characteristics of Exterior Non-Load-Bearing Wall Assemblies Containing Combustible Components Structural FM 4881 Passed. For complete wind pressure ratings please contact Kingspan Technical Services or refer to ApprovalGuide.com* ASTM E72 Vacuum chamber tested. Panel load / span and deflection tables are available Thermal ASTM C518 Transmission Air Infiltration ASTM E283 0.003 CFM/ft2 of Panel Area at 6.24 psf Water ASTM E331 No uncontrolled water penetration at 20 psf differential pressure AAMA 501.1 Dynamic water pressure testing – no sign of water leakage at 15 psf Bond Strength ASTM D1623 Panels tested for tensile bond strength of metal to foam Sample placed in an autoclave device and pressurized to 2 PSI at 218°F for 21/2 hours Skin Delamination No skin delamination with direct pull off pressure up to 1188 psf Performance Testing and Approvals Kingspan insulated panels featuring QuadCore® Technology meet specific building envelope performance criteria and requirements stipulated by US and Canadian building codes. QuadCore® KS Granitstone® Data Sheet Insulated Wall Panel System *Thickness: 2”-6”, Width: 24”-42”, Min. panel length: 8’, Min. gauge: Exterior 26 ga, Interior 26 ga. For FM compliance, systems must be installed in accordance with FM installation specifications as detailed on ApprovalGuide.com. Please contact technical.NA@kingspanpanels.com for detailed information or refer to ApprovalGuide.com. Thermal Performance at 35°F mean temperature Thickness R-Value 2 18 2.5 22.5 3 27 4 36 5 45 6 54 Thermal Performance at 75°F mean temperature Thickness R-Value 2 16 2.5 20 3 24 4 32 5 40 6 48 Contact Details DeLand, FL: 877-638-3266 Modesto, CA: 800-377-5110 www.kingspanpanels.us Care has been taken to ensure that the contents of this publication are accurate, but Kingspan Limited and its subsidiary companies do not accept responsibility for errors or for information that is found to be misleading. Suggestions for, or description of, the end use or application of products or methods of working are for information only and Kingspan Limited and its subsidiaries accept no liability in respect thereof. ® Kingspan, the Lion Device, and QuadCore are Registered Trademarks of the Kingspan Group plc in the US, Canada and other countries. All rights reserved. © Kingspan Insulated Panels Inc. Caledon, ON: 866-442-3594 Langley, BC: 877-937-6562 www.kingspanpanels.ca For the product offering in other markets please contact your local sales representative or visit www.kingspanpanels.com To ensure you are viewing the most recent and accurate product information, please visit www.kingspanpanels.com Issue 4: 09/2022 15 Costco Wholesale locaƟons; 955 Blue GemƟan Road, Eagan MN & 7070 Tamarack Road, Woodbury, MN Dakota Truck; 21450 Humboldt Court, Lakeville, MN Interstate Company; 21568 Highview Avenue, Lakeville, MN 16 Versa Ɵle Vehicles; 17136 Adelmann Street SE, Prior Lake, MN Open Road RV Center; 3880 Chelsea Road, MonƟcello, MN Nuss Truck & Equipment; 3499 Chelsea Road, MonƟcello, MN 17 Troy Condo Garages; 3557 Newcastle Drive, Hudson, WI Kokoro Volleyball; 11055 39th St. N, Lake Elmo, MN Central AutomoƟve; 14819 59th St. N, SƟllwater, MN 18 =2 5 °06 '55" R =7 9 9 .00 3 5 0.2 4 =2°45'51" CH.BRG.=4 R=2646.48 127.68 APOLLO BUSINESS PARK 1LOOK2LOOK3 EASE LOOKLOOK6LOOK7 E A S E27LOOKL O O K 32LOOK4 2 L OOK 43LOOK8 9 4 . 9 F NDI P C A P P E D1501892.78TRAV1502895.33TRAV1503895.26TRAVCBFLCBFLVALTCOR894.9 USWESTMARKER CBFLTCTCTCTCGLGLECON-EBITGLTOP893.3CIM893.1SETPKI NV-WI NV-SWINV-NINV-S INV-E 2000894.86CHK-PT1500TC-CBCB-FLECONECONECONECONECON-PADECON-PADEB-COREB-CORECONECONECONHATCHHATCHHCCOLUMN-CORCOLUMN-CORCOLUMN-CORCOLUMN-CORCOLUMN-CORECONTCFNDIPCAPPED892.8DOWN-SPOUT892.8STRIPE892.8STRIPE892.8STRIPE892.9STRIPEHATCHHATCHHATCHHATCHMETAL-STEPMETAL-STEPMETAL-STEPMETAL-STEP897.0DOOR892.9TRUCK-STALL892.9TRUCK-STALL897.0GAR-FLRECON-EBIT897.0DOORTC-CORTC-COR896.7DOWN-SPOUTTCTC894.7STRIPEGEGESETIP-41578-PT4894.7STRIPE894.7STRIPE894.6STRIPE894.5STRIPE460.00LC470.00LOOK893.3FNDIPCAPPED893.6SETIP41578INV-SWINV-NINV-SINV-E1714893.74CHK- FL896.6896.1898.4894.9897.7897.4897.1896.8896.9896.9894.7894.6894.7894.0893.5893.1893.28 9 3 .5 893.7 893.8 8 9 3.98 94.78 9 5 . 1894.7894.3893.8 8 9 4 .0 8 9 3 .9 893.7 893.6893.3893.2893.0892.8894.6894.3894.2894.3894.5896.0895.7894.8894.9895.3895.1894.9894.8894.7894.5893.7895.7895.5895.4895.3895.1894.9894.7894.5894.2893.8893.6893.8893.8893.5892.98 9 2.7892.8892.5892.68 9 2.6892.5894.4894.3895.0894.4893.88 9 5 . 0 894.4894.1895.3895.3894.9894.6894.1894.0893.9893.6893.3892.7893.4893.4892.0892.1892.1891.7891.8891.4 891.7891.8891.9892.3891.68 9 1 . 6891.6891.8891.3891.0893.5892.0892.3893.0893.7894.3894.4893.8893.8893.3893.5892.8893.0892.4892.6893.7893.2893.8894.0883.8884.1884.6886.48 8 8 . 9 8 9 0 . 4888.9886.9885.8884.4884.5883.9883.9884.2883.9897.9897.7897.4895.8894.4894.6894.7893.5892.0891.6890.3 893.0 893.5 893.5 893.48 9 4 . 1 894.7 894.7894.8894.98 9 5 . 3 895.3895.5896.0895.8895.4895.6896.2 896.0895.6896.0895.6895.5895.5896.0895.5896.28 9 6.2896.2896.2896.1895.98 9 5. 8895.9895.58 9 6 . 4896.3895.2895.1894.9894.8894.8894.6894.5894.4894.2895.0895.1896.6896.5896.7896.8897.0897.08 9 5 .8895.7895.6895.4895.2895.1895.28 9 5 . 5 896.0895.8895.48 9 6.0892.3892.5892.6892.7893.08 9 3.2 893.4 893.5893.5 893.5893.7893.9894.1894.4894.78 9 6.0897.58 9 5 . 9 896.8896.88 9 7 . 1 896.8897.2897.28 9 7.2 897.0896.7895.78 9 5.1 895.2894.8 894.589 4.0 893 .8893.0894.3895.0895.1 895.1895.3895.2895.3893.3892.7895.4895.0895.7895.8895.2892.5891.78 9 1 . 6892.3893.9894.8895.0894.9895.2895.8894.8894.9894.9894.6894.4893.2891.6891.5892.8893.9894.5894.8894.7894.2894.2893.78 9 3 . 4 891.8891.8896.7886888892894884894 89038.969.8100.278.4A P O L L O D R I V E (C .S .A .H .N O .12) S23°01'44"W 347.44 3030DRAINAGE EASEMENTFENCE LIES ONOR NEAR LOT LINES57°35'05"E206.02S49°48'48"E295.14 PID:17-31-22-23-0021 OWNER:LINO LAKES CITY OFADDRESS: 0 PID:17-31-22-23-0018 OWNER:SGJB FUNDING LLCADDRESS: 450 Apol l o Dri veOUTLOT B(203.37 DESC.)VAULTCATCH BASINFL=893.8INV (N)=884.18INV (E)=888.26INV (S)=888.18INV (SW)=882.34CATCH BASINFL=892.91INV (W)=889.26RIPRAPCATCH BASINFL=892.25CATCH BASINFL=894.83POINT "A""LINE A""LINE B"N O RT H W E STERLY LIN E O F O UTLO T BCURBCUT INTERSTATE HIGHWAY NO. 35W ECH.BRG.=36°07'12" CH.=176.79 (SPIRAL CURVE)SGVCSGCCEXISTING BUILDING 10,000 SF ADDITION 13,418 SF OH DOOROH DOORNEW OH DOORNEW OH DOOROH DOORAPOLLO DRIVE 5 EXISTING PARKING STALLS 8 EXISTING PARKING STALLS 3 NEW PARKING STALLS (9' X 20') EXISTING BITUMINOUSNEW BITUMINOUS CURB TO BE REMOVED EXISTING BITUMINOUS NEW BITUMINOUS CURB TO BE REMOVED NEW BITUMINOUS B U I L D I N G S E T B A C K (5 0 ') P A R K I N G S E T B A C K (1 5 ') P R O P E R T Y L I N E 25' WIDE NEW DRIVE, TYP. NEW SIDEWALK, MATCH EXISTING SIDEWALK WIDTH EXISTING SIDEWALK NEW SIDEWALK PREVIOUS PROPERTY LINE PARKING / BUILDING SETBACK (10') DRAINAGE EASEMENT 4TH AVENUEINTERSTATE HIGHWAY NO. 35W SITE AREA ANALYSIS SITE AREA:133,526 SF EXIST. BLDG. AREA: 10,000 SF EXIST. ENTRY AREA: 117 SF NEW ADDITION AREA: 13,418 SF TOTAL BUILDING AREA: 23,535 SF OTHER SITE IMPERV. AREA: 41,467 SF TOTAL IMPERVIOUS AREA: 65,002 SF PERCENTAGE OF SITE: 48.68% PARKING ANALYSIS OFFICE: 1 SPACE PER 200 SF REQUIRED 1,812 SF OF OFFICE 9 PARKING SPACES REQUIRED WAREHOUSE: 1 SPACE PER 2,000 SF REQUIRED 19,098 SF OF WAREHOUSE 10 PARKING SPACES REQUIRED LIGHT MANUFACTURING: 1 SPACE PER 500 SF REQUIRED 1,741 SF OF L. MANUFACTURING 3 PARKING SPACES REQUIRED TOTAL SPACES REQUIRED: 22 EXISTING SPACES:16 REMOVED SPACES: 3 ADDED SPACES: 3 ADDITIONAL REQUIRED: 6 (SHOWN AS POTENTIAL FUTURE SPACES) NOTE EXISTING SURVEY SHOWN UNDER SITE PLAN FOR REFERENCE. SEE CIVIL FOR NEW GRADING PLAN. VERIFY EXTENT OF EXISTING BITUMINOUS AND CURBING REMOVALS WITH CIVIL DRAWINGS.VAN ACCESS.STALL3 EXISTING PARKING STALLS TO BE REMOVED CURB TO BE REMOVED APPROX. LOCATION OF FIRE DEPARTMENT CONNECTION (FDC) - VERIFY 6 POTENTIAL FU TU R E PARKIN G STALLS (9' X 20') POTENTIAL FUTURE SIDEWALK SEE CIVIL PROJECT NO. © 2023 Copyright Studio EA, LLC. All rights reserved. STUDIO EA 76 Coulee Road Hudson, WI 54016 715.386.8303 WeAreStudioEA.com PERMIT SET A1.1 ARCHITECTURAL SITE PLAN 424 APOLLO DRIVELINO LAKES, MN 55014RICE INDUSTRIES23-5000 1" = 20'-0"1 SITE PLAN NRELEASE DATE PERMIT SET 2023-09-29 CERTIFICATION I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONS AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA DATE NAME SIGNATURE NUMBER: 46295 Nathan W Burt 2023-09-29 19 FIRST FLOOR100' - 0"T.O. EXIST. CMU124' - 0"T.O. ROOF (LOW)123' - 9"T.O. ROOF (HIGH)126' - 2"NEW CONSTRUCTIONEXISTING BUILDINGFIRST FLOOR100' - 0"T.O. EXIST. CMU124' - 0"T.O. ROOF (HIGH)126' - 2"KINGSPAN GRANITSTONE INSULATED WALL PANEL ROCK FACE CMUALUMINUM WINDOWEXISTING CMUBUTLER METAL ROOF TRIMNEW CONSTRUCTIONEXISTING BUILDINGFIRST FLOOR100' - 0"T.O. ROOF (LOW)123' - 9"T.O. ROOF (HIGH)126' - 2"© 2023 Copyright Studio EA, LLC. All rights reserved.STUDIO EA| 76 coulee road, hudson, wi 54016 | WeAreStudioEA.com | 715.386.83031/8" = 1'-0"RICE INDUSTRIES EXTERIOR ELEVATIONS12-11-20231/8" = 1'-0"2EAST ELEVATION 1/8" = 1'-0"1WEST ELEVATION 1/8" = 1'-0"3SOUTH ELEVATION 1/8" = 1'-0"4NORTH ELEVATIONNEW CONSTRUCTION MATERIAL PERCENTAGESROCK FACE CMU21%ALUMINUM WINDOW 4%KINGSPAN GRANITSTONE 75% 20 FIRST FLOOR 100' - 0" L AN WAREHOUSE 100 1/4" / 12" FJ T.O. ROOF (LOW) 123' - 9" T.O. ROOF (HIGH) 126' - 2" MIXING 101 A4.1 6 SIM. FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" 146 WAREHOUSE 100 A4.1 3 4 A4.1 5 3 24.15.9 1.1 FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" 6 5.9 EXISTING ROOF AND EXTERIOR WALL BUTLER ROOF TRIM TO EXISTING PARAPET CONNECTION DETAILS BY MFR., TYP. CUT DOWN EXIST. PARAPET AS REQUIRED. METAL BUILDING COLUMN, SIZE AND SPACING VARIES. SEE STRUCT. AND MFR. PLANS METAL ROOF ASSEMBLY: STANDING SEAM METAL PANEL W/ THERMAL BLOCKS BATT INSULATION, R-34 MIN. VAPOR BARRIER LINER NEW HEADER - SEE STRUCT. EXISTING SLAB AND FOUNDATION WALL NEW COILING DOOR - SEE PLANS CONCRETE SLAB - SEE STRUCTURAL FIRST FLOOR 100' - 0" L A4.1 5 LOADING DOCK SEAL - VERIFY MODEL W/ OWNER LOADING DOCK BUMPER - VERIFY MODEL W/ OWNER LOADING DOCK LEVELER - VERIFY MODEL W/ OWNER OVERHEAD DOOR PRE-ENGINEERED METAL BUILDING WALL ASSEMBLY: BUTLER TEXTUREWALL INSULATED METAL PANEL, R-19 MIN. METAL GIRTS AS REQ'D. BY MFR. INSULATION AT GIRTS SHOWN PER MFR. SPEC. SEE MFR. DRAWINGS METAL ROOF ASSEMBLY: STANDING SEAM METAL PANEL W/ THERMAL BLOCKS BATT INSULATION, R-34 MIN. VAPOR BARRIER LINER PREFINISHED BUTLER GUTTER / DOWNSPOUT DRAINAGE SYSTEM 1/4" / 12" M METAL BUILDING COLUMN, SIZE AND SPACING VARIES. SEE STRUCT. AND MFR. PLANS GRADE - SEE CIVIL SEE STRUCTURAL BOLLARD - SEE PLANS FIRST FLOOR 100' - 0" VERIFY W/ DOCK LEVELER MFR. LEVELER MFR.VERIFY W/ DOCKFOUNDATION WALL - SEE STRUCT. STEEL ANGLE - SEE STRUCT. DOCK BUMPER - VERIFY MODEL W/ OWNER POURED CONC. PIT FLOOR AND WALLS - SEE STRUCT. DOCK LEVELER - VERIFY MODEL W/ OWNER STEEL ANGLE BEYOND STEEL ANGLE - SEE STRUCT. POURED CONC. FLOOR SLAB - SEE STRUCT. RIGID INSULATION RIGID INSULATION, EXTEND 4' HORIZONTALLY FIRST FLOOR 100' - 0" BUTLER WALL SYSTEM TO FLOOR SLAB CONNECTION DETAILS BY MFR., TYP. 2" RIGID INSULATION, R-10 MIN. CONC. FOUNDATION WALL AND FOOTINGS - SEE STRUCT. GRADE GRANULAR FILL - SEE STRUCT. COLUMN PIER AND FOUNDATION BEYOND - SEE STRUCT. PROJECT NO. © 2023 Copyright Studio EA, LLC. All rights reserved. STUDIO EA 76 Coulee Road Hudson, WI 54016 715.386.8303 WeAreStudioEA.com PERMIT SET A4.1 SECTIONS AND DETAILS 424 APOLLO DRIVELINO LAKES, MN 55014RICE INDUSTRIES23-5000 1/8" = 1'-0"1 BUILDING SECTION 1/8" = 1'-0"2 BUILDING SECTION 1/2" = 1'-0"3 W ALL SECTION @ EXISTING 1/2" = 1'-0"4 WALL SECTION @ DOCK DOOR 1" = 1'-0"5 DETAIL @ DOCK LEVELER 1" = 1'-0"6 TYP. FOUNDATION RELEASE DATE PERMIT SET 2023-09-29 CERTIFICATION I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONS AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA DATE NAME SIGNATURE NUMBER: 46295 Nathan W Burt 2023-09-29 21 CITY CODE • Section 1007.043 General Building and Use Provisions. (2) Building Type and Construction. (d) Commercial, Industrial, and Institutional. All buildings constructed on land within commercial, industrial, public and semi-public zoning districts, and all institutional buildings (such as public, education, and religious buildings) in residential and rural zoning districts shall conform with the following: 1. Definitions. For the purpose of this section, the following definitions shall apply: ARCHITECTURAL METAL CLADDING. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. ARCHITECTURAL REVEALS. A groove or a step in a panel face generally used to create a desired architectural effect. 2. All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. 3. Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete Masonry Stucco 22 precast or poured in place panels Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director 4. Buildings shall incorporate classes of primary material in the following manner: a. Commercial, public, educational and religious buildings. At least 50 percent of all exterior wall finishes shall be composed of at least three class 1 materials. Class 3 materials shall not comprise more than 25 percent exterior wall finishes. b. Industrial and warehouse buildings, multi-tenant office/industrial/warehouse or showroom/warehouse or other combinations. At least 75 percent of all exterior wall finishes shall be composed of at least two different class 1 or 2 materials. Class 3 materials shall not comprise more than 25 percent of the building. c. To be counted as a primary material, the product must comprise at least five (5) percent of the exterior wall surface. 5. Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. 6. Commercial, public, educational and religious buildings shall have a well- defined base, middle and top. The base should appear visually distinct from the middle and top part (cornice) of the building through the use of a change in building materials, color, window shape or size, an intermediate cornice line, sign band, an awning, or similar techniques. A cap shall include the area from the top floor to the roof of the building and shall include a cornice, roof overhang, and change of color or material to differentiate it from the middle section of the building. Flashing shall not be considered a cap. 7. Any wall facing a public right-of-way shall not have an uninterrupted length exceeding 100 feet without including at least two of the following: change in plane, change in texture or masonry pattern, two (2) class 1 materials, windows in a manner that is impactful to the design, or an equivalent element that subdivides the wall into human scale proportions. 8. Buildings may be constructed of primarily one (1) class 1 material if the design meets or exceeds the intent of this section. 23 9. A distinctively different color of brick may be considered as a second class 1 material. However, minor blended color variations shall not be considered as a separate material. 10. Earth tone colors of exterior materials shall be required. “Earth tone colors” shall be defined as any various soft colors like those found in nature in soil, vegetation, etc. Such colors are limited to various shades or tints of brown, black, gray, tan, beige, brick red, green, blue, or white. 11. The building walls may contain up to 10% contrasting colors. Contrasting colors shall be those colors not defined as earth tones. 12. All buildings with a sloped roof shall have a minimum 12 inch roof overhang and enclosed soffit. 13. All buildings with sloped roofs shall be covered with shingles or tiles or a standing seam metal roof. 14. All mechanical equipment, such as air handling units located anywhere on the property, including rooftop equipment, shall be screened from ground level view from adjacent streets, public rights of way, and adjacent properties. 15. Where a site abuts a residential property, the location of air handling and other equipment must take into account the potential for noise and other impacts on the residential property. 16. Building foundations not exceeding two (2) feet need not comply with the requirements for the primary wall treatments or materials. 17. Garage doors, window trim, and flashing shall not constitute required materials that make up exterior finish of a building for purposes of this section. 18. Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. (As Amended Ordinance No. 13-23, October 23, 2023) 24 Multi -Tenant Office, Industrial and Warehouse Buildings 25 Non-Compliant Examples 26 Changes to Commercial/Industrial Provisions: •Breaks existing allowed material types into classes of primary material for use with building design. •Adds wood as an approved material. 5 Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel EIFS Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete precast or poured in place panels Masonry Stucco Thin Brick Veneer Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director 27 9 28 CITY OF LINO LAKES RESOLUTION NO. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes WHEREAS, the City Council acting as the Board of Adjustment and Appeals received a land use application for appeal regarding interpretation of intent of City Code Section 1007.043(2)(d) relating to Building Type and Construction-Exterior Wall Finishes; and WHEREAS, the applicant is proposing to use Insulated Metal Panels (IMP’s) for a building addition at 424 Apollo Drive and staff does not believe the proposed exterior materials meet the zoning code intent or requirements; and WHEREAS, City Code Section 1007.043(2)(d) details the following: • City Code Section 1007.043(2)(d)1. Definitions. Architectural metal cladding. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. • City Code Section 1007.043(2)(d)2: All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. • City Code Section 1007.043(2)(d)3: Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete Masonry Stucco 29 precast or poured in place panels Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director • City Code Section 1007.043(2)(d)5. Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. • City Code Section 1007.043(2)(d)18. Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the proposed Insulated Metal Panels (IMP) do not meet the city code intent or requirements. BE IT FURTHER RESOLVED the proposed Insulation Metal Panels (IMP) could be treated similar to Class 3 material Exterior Insulation and Finish System (EIFS). Adopted by the City Council of the City of Lino Lakes this _________day of ______________, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 30 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 2 STAFF ORIGINATOR: John Swenson, Public Safety Director WORK SESSION DATE: January 2, 2024 TOPIC: Minnesota Public Safety Aid ______________________________________________________________________________ BACKGROUND During the December 11, 2023 Regular Council meeting, Council requested an update on the Public Safety Aid. The 2023 Tax Omnibus bill approved by the Minnesota legislature provides $300 million in December 2023 to townships, cities, counties, and tribal governments for public safety purposes. The Minnesota Department of Public Safety must determine and notify each government entity the amount of public safety aid the entity will receive by August 1, 2023. The funds must be disbursed to the entities no later than December 26, 2023. Based on the funding formula included in the legislation we anticipate that Lino Lakes will receive approximately $929,294 in public safety aid. Senator Gustafson, who was chief author of this legislation in the Senate, has previously provided information on what this public safety aid can be used for. Here is that information: •Money to provide public safety, including but not limited to community violence prevention and intervention programs, community engagement, mental health crisis responses, victim services, training programs, first responder wellness, or to pay other personnel or equipment costs. •Proceeds may not be used for employer contributions to the public employee’s police and fire fund if the entity received police state aid in the year immediately prior, or any costs associated with alleged wrongdoing or misconduct. •Proceeds may not be used for the purchase of an armored or tactical vehicle •Proceeds may not be used for the purchase of tear gas, chemical munitions, or substantially similar items •Proceeds may not be used for construction, reconstruction, remodeling, expansion, or improvement of a police station, including related facilities. For purposes of this clause, "related facilities" includes access roads, lighting, sidewalks, and utility components on or adjacent to the property on which the police station is located that are necessary for safe access to and use of the building. 31 Staff first provided the Council information on Public Safety Aid at the July 10, 2023 Council Work Session with recommended uses for these funds. The full staff report is attached for your review. Council has previous allocated public safety aid funds for the following uses: 1. During the Council meeting on September 11, 2023, Council authorized the uses of up to $200,000 for the purchase of a digital mobile evidence system (body worn and squad cameras) and up to $156,230 for the purchase of fire suppression and rescue equipment for placement on the new fire apparatus. 2. During the Council meeting on December 11, 2023, Council authorized the uses of up to $25,000 for organizational crisis planning and preparedness training and $229,294 to reduce the interfund loan amount for the purchase of two new pieces of fire apparatus. The total for all of the allocated public safety funds to date is $610,525 and these uses align with the staff recommendation at the July 10, 2023 Council meeting. At the July 10, 2023 Council meeting, staff also recommended allocating up to $300,000 to create retention and recruitment incentives for fire and police staff and allocation up to $100,000 to expand the employee wellness programming for fire personnel. To date staff has not been authorized to develop potential retention and recruitment incentives. The employee wellness programming for fire staff has been funded through a FEMA Assistance to Firefighters grant that was awarded to the Public Safety Department on September 25, 2023; therefore, the $100,000 of public safety aid funding is no longer needed for wellness programing within the Fire Division. Of the $929,294 certified Minnesota public safety aid funding there is $318,769 that has not be allocated for an allowable use. REQUESTED COUNCIL DIRECTION Staff is requesting further direction from Council regarding the remaining $318,769 in Minnesota Public Safety Aid. ATTACHMENTS Minnesota Public Safety Aid Staff Report July 10, 2023 32 WS – Item 2 WORK SESSION STAFF REPORT Work Session Item 2 Date: July 10, 2023 To: City Council From: John Swenson, Public Safety Director Re: Minnesota Public Safety Aid Background The 2023 Tax Omnibus bill approved by the Minnesota legislature provides $300 million in December 2023 to townships, cities, counties, and tribal governments for public safety purposes. The Minnesota Department of Public Safety must determine and notify each government entity the amount of public safety aid the entity will receive by August 1, 2023. The funds must be disbursed to the entities no later than December 26, 2023. Based on the funding formula included in the legislation we anticipate that Lino Lakes will receive approximately $929,294 in public safety aid. Senator Gustafson, who was chief author of this legislation in the Senate, has previously provided information on what this public safety aid can be used for. Here is that information:  Money to provide public safety, including but not limited to community violence prevention and intervention programs, community engagement, mental health crisis responses, victim services, training programs, first responder wellness, or to pay other personnel or equipment costs.  Proceeds may not be used for employer contributions to the public employee’s police and fire fund if the entity received police state aid in the year immediately prior, or any costs associated with alleged wrongdoing or misconduct.  Proceeds may not be used for the purchase of an armored or tactical vehicle  Proceeds may not be used for the purchase of tear gas, chemical munitions, or substantially similar items  Proceeds may not be used for construction, reconstruction, remodeling, expansion, or improvement of a police station, including related facilities. For purposes of this clause, "related facilities" includes access roads, lighting, sidewalks, and utility components on or adjacent to the property on which the police station is located that are necessary for safe access to and use of the building. The decision related to the use of these one-time public safety dollars will affect the 2024, and possibly the 2025, Public Safety budgeting process; therefore staff is seeking Council direction on proposed uses of these funds. 33 Staff is recommending that we establish a budget for these funds as follows: Digital Evidence (In-squad Camera and Body Worn Camera (BWC) with supporting infrastructure): Staff is proposing allocating up to $200,000.00 for the replacement of all in-squad and BWCs to include the backend servers as well as other required infrastructure. Our current system is nearing its end of life and we are experiencing a higher rate of failures with our cameras. The software platform, Panasonic Arbitrator, will no longer be supported by the vendor in December 2024. As part of the Capital Replacement Plan, we are scheduled to replace our digital evidence system in 2025. If we do not use the Public Safety Aid funds for the replacement of our digital evidence system, we will need to budget $30,500 in the 2024 budget to cover the immediate replacement needs for the failing components. Use of the Public Safety Aid funds for this purchase would enable the removal of the Digital Evidence replacement from the 2025 Capital Replacement Plan, which is currently budgeted at $150,000. Public Safety Wellness: In the fall of 2022, the Public Safety Department engaged with Provicta to enhance our employee wellness programing to:  Improve individual employee health and wellness.  Reduce the number of work related injuries.  Reduce the costs for work related injuries sustained by employer.  Utilize a data driven approach to wellness program in the Public Safety Department.  Expand one-on-one programming to all Public Safety Department staff. The large group wellness training are conducted as part of our Public Safety Department meetings and are available to all staff. The one-on-one wellness programming started in January 2023 and has improved employee wellness amongst our police staff. At this time, the one-on-one wellness offerings are only available to our police staff because of the restriction on use of forfeiture dollars, which is the funding mechanism for these offerings to police staff. In order to provide the one-on-one wellness offerings to all Public Safety staff, I propose using up $100,000 of the Public Safety Aid to fund this important wellness programming. Organizational Crisis Planning & Preparedness: Staff is proposing to allocate up to $25,000 to engage with Axtell Group to develop an organizational crisis response plan and conduct a series of table top exercises across the organization. 34 The Axtell Group will work with staff to identify key stakeholders within the Public Safety Department, other City Departments, and elected officials. Roles and responsibilities would be created for stakeholders as they relate to the individuals’ role in the crisis response. The development of a crisis response plan will serve as a guide for staff and elected officials when such an event occurs. In order to ensure staff and elected officials are familiar with the crisis response plan and their role, a series of table top exercises will be conducted across the identified stakeholders. Fire Equipment for New Tenders: In September 2022, we entered into a contract to purchase two Tenders from Custom Fire and we anticipate that the new Tenders will be delivered in late 2023 or early 2024. In order to fully equipment these two new Tenders, equipment will need to be purchased totaling $156,280. Staff proposes to fund some of this purchase with proceeds from the sale of our current Tender 1 and Tender 2. Given the age of Tender 1 and Tender 2, staff does not believe that the proceeds from the sale of these Tenders will cover the cost of the new equipment. Staff proposes allocating up to $75,000 for the purchase of needed equipment for the new Tenders. Public Safety Personnel Retention & Recruitment: The Public Safety Department continues to experience staffing difficulties within both the Police and Fire Divisions. We have not been fully staffed with police and fire staff for several years and the number of applicants for police and fire positions continues to be low. These staffing challenges are wide spread throughout the Twin Cities metro area as well as throughout our nation. Staff proposes dedicating up to $300,000 to establish a Public Safety Retention & Recruitment program that focuses on a long-term strategy to retain current staff as well as recruitment initiatives that will enhance our pool of public safety applicants. Staff is currently researching options for this retention and recruitment programing that is authorized under current law and will achieve the retention of public safety staff long- term and recruit top talent. Future Public Safety Capital Equipment Funding: If members of Council are supportive of the proposed funding level detailed in this report, that would leave approximately $229,294 to offset future Public Safety Capital Equipment purchases. As more precise costs are determined for the proposed usages contained in this staff report, the amount available for future Public Safety Capital Equipment purchases will likely increase. Staff is seeking Council direction. 35 Attachments None 36 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 3 STAFF ORIGINATOR: Michael Grochala, Community Development Director WORK SESSION DATE: January 2, 2024 TOPIC: Sports Dome Proposal ______________________________________________________________________________ BACKGROUND The City has been approached by a private development group interested in partnering with the community to construct a domed athletic facility. The group is led by sports facility developer SFDMG LLC. SFDMG currently manages two domes in the Twin Cities including Lakeville (School District) and West St. Paul (City). ISG, Inc. is an architectural/engineering firm experienced in multi-sport facility development. Yeadon Domes is a dome manufacturer, located in the Minnesota. The project would include the construction of an approximately 92,000 square foot facility containing a full size soccer/multi-sport turf field and two basketball courts that would also accommodate pickle ball. Site planning would also include the possibility of a future medical partner building. After reviewing potential locations the development group has focused their interest in the future City Recreational Complex property, located at Birch and Centerville. The master plan for the site contemplated the development of soccer/multi-purpose fields and can easily accommodate the proposed facility. Initial discussions have revolved around the concept of a long term (20 year) land lease at a nominal rate. In return the City would obtain a set number of programmable hours for use of the facility. The development group would be responsible for construction of the field, dome and appurtenant facilities, such as the parking lot. Other considerations would include the extension of road and utilities to service the site. Staff would anticipate City maintenance of the road and parking lot. Should the City Council find it beneficial to consider the request, additional items would be evaluated including but not limited to: •naming rights •Insurance requirements •property tax implications 37 • advertising space The group is interested in moving forward with a project as soon as possible with the objective of construction in 2024 and operation in 2025. Given the timetable for consideration and approvals it is likely that the schedule slides to a spring 2025 construction start and opening in fall of 2025. If the City Council is interested in pursuing this opportunity staff would work with the City Attorney and development group to prepare an agreement for consideration. REQUESTED COUNCIL DIRECTION 1. Is the City Council interested in pursuing an agreement for the dome facility? 2. If interested, are there specific public benefit options the City Council would wish to consider in addition to facility use and infrastructure improvements? ATTACHMENTS 1. City Recreational Complex Master Plan, December 2018 2. Proposed Concept Plan, December 2023 38 39 40 41 42 WETWETWETWETWETWETWETWETWETWETWETWET WET WET WET WETWETWETWETWETWETWETWET WET WETWET WETWET WETWETWETWETWETWETWET W E T OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHL OHLII>>>>>>I II I IIIIIIIIIIII>>>>>>>>>I I I I I I I I X X X X X X X X BIRCH STREET CENTERVILLE ROAD910920908912914916918922920 918922924924 92 4 924 9 2 4 9 2 6 9289209209 2 2 924926920 91 2 914 916918922 924910910920920912912914914916 916918918910920904906908912914916918922910904906908912XXXXXXX X X X X XXXXXXXXXXXXXXXXXXXXXXX X X X X X XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX X X X X X X XXXXXXXXXXXXXXXXXXXXX X X X X X XXX X X X X X X X910906908912914916912912 ISGInc.com CAD FILE NAME Architecture + Engineering + Environmental + Planning LINO LAKES_CONCEPT DWG LOCATION: S:\PROJECTS\PROJECTS WITHOUT NUMBER\_SPORTS + RECREATION\-- DOMES\LINO LAKES DOME\CAD FILES\LINO LAKES_CONCEPT.DWG SAVED BY: MEGAN.ANDRE N0 SCALE IN FEET 100 200 ATHLETIC COMPLEX SITE CONCEPT Sheet Number 1 of 1 ISG PROJECT NO. YR-PROJ. NO LINO LAKES, MN - 12/21/2023 PARKINGPARKING 110 STALLS DOME MECHANICAL BASKETBALL + PICKLEBALL STORMWATER MANAGEMENT AREA FUTURE ROAD CONNECTION ROADWAY CONNECTION PEDESTRIAN TRAIL WATER TOWER EXISTING PICKLEBALL EXISTING TENNIS FIRE STATION EXISTING PARKING - 21 STALLS NORTHERN STATES POWER COMPANY EASEMENT 210' X 330' SOCCER FIELD PLAZA SPACE FIRE ACCESS LANE 4,500 SF ACCESSORY BUILDING RESTROOMS, STORAGE, VEHICLE ACCESS, OFFICE 97,750 SF DOME 240' X 360' MULTI-USE FIELD 40' H NETTING (TYP) 240' X 360' MULTI-USE FIELD SPECTATOR SEATING SPECTATOR SEATING POTENTIAL FUTURE MEDICAL PARTNER BUILDING 8,000 SF MOWED PEDESTRIAN TRAIL FUTURE (4) 220' SOFTBALL FIELDS POTENTIAL UTILITY EXTENSION ROUTE POTENTIAL PLAYGROUND 43 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 4 STAFF ORIGINATOR: Sarah Cotton, City Administrator WORK SESSION DATE: January 2, 2024 TOPIC: Annual Appointments ______________________________________________________________________________ BACKGROUND Below is the list of annual appointments the City Council considers each year. The Council will be asked to approve the 2024 appointments at the January 8, 2024, City Council meeting. 2023 2024 1. Acting Mayor Dale Stoesz Dale Stoesz 2.Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen, Ltd. Kennedy & Graven Squires, Waldspurger, & Mace, P.A. GDO Law Squires, Waldspurger, & Mace, P.A. GDO Law Barna, Guzy & Steffen, Ltd. Kennedy & Graven 4. Labor Services Barna, Guzy & Steffen, Ltd. Riley, Dettman & Kelsy Baker Tilly Squires, Waldspurger, & Mace, P.A. Barna, Guzy & Steffen, Ltd. Baker Tilly 5.Municipal Advisor Baker Tilly Ehlers 6. Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Tony Cavegn (Alternate) Dale Stoesz Tony Cavegn (Alternate) 8. Vadnais Lake Watershed District Rob Rafferty Rob Rafferty 9. County Corrections Program Chris Lyden John Swenson Chris Lyden John Swenson 44 10. Joint Law Enforcement Council Tony Cavegn John Swenson Tony Cavegn John Swenson 11. Anoka Co. Fire Protection Council Mike Ruhland Rob Rafferty (Alternate) Mike Ruhland Rob Rafferty (Alternate) 12. City Depositories First Resource Bank LMC 4M Fund PMA Financial Network PMA Securities Moreton Capital Markets US Bank First Resource Bank PMA Financial Network/Securities, LLC 4M Moreton Capital Markets US Bank 13. City Treasurer1 Hannah Lynch Hannah Lynch 14. City Engineer WSB & Associates WSB & Associates 15. Data Practices Officer Sarah Cotton Jolleen Chaika 16. City Auditor Redpath & Company Redpath & Company 17. Twin Cities Gateway Sarah Cotton Dale Stoesz (Alternate) Sarah Cotton Dale Stoesz (Alternate) 18. Anoka Co./Blaine Airport Advisory Council Dean Quimby Dean Quimby 19. Hearing Officer John Swenson Rick DeGardner (Alternate) John Swenson Rick DeGardner (Alternate) 20. Local Board of Appeal & Equalization Training Mike Ruhland Rob Rafferty Chris Lyden Rob Rafferty Dale Stoesz 21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc. 1The City Council delegates the authority to make electronic funds transfers to the City Treasurer. The City Treasurer may delegate certain duties to finance staff, but shall remain responsible for the transfer program. REQUESTED COUNCIL DIRECTION Discuss whether any changes or modifications are needed to the 2024 appointments. ATTACHMENTS None 45 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 5 STAFF ORIGINATOR: Jolleen Chaika, City Clerk WORK SESSION DATE: January 2, 2024 TOPIC: Board and Commission Appointment ______________________________________________________________________________ BACKGROUND Residents appointed to serve on boards and commissions for the City of Lino Lakes serve three- year terms. As of January 1, 2024, there are the following vacancies on the listed advisory boards: -Economic Development Advisory Commission: Three vacancies o Applications for reappointment received from incumbent members Cravero and Jeffrey-Schwartz o Applications for appointment received from three residents -Environmental Board: Three vacancies o Application for reappointment received from one incumbent member -Park Board: Two vacancies o Application for reappointment received from one incumbent member o Application received for appointment from one resident -Planning and Zoning Board: Three vacancies o Applications received for reappointment from incumbent members Stewart and Wipperfurth o Applications for appointment received from three residents REQUESTED COUNCIL DIRECTION Staff is seeking Council direction as to next steps for appointment or reappointment of advisory board members. ATTACHMENTS 2024 Advisory Board Applications (unredacted copies of the applications are on file with the clerk's office for review by Council) 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 A good understanding of how bestCity of Lino Lakes Department of Administration 600 Town Center Parkway Lino Lakes, MN 55014 651-982-2400 · linolakes.us City Board and Commission Application, 2023 Please select the board(s) or Commission(s) which you wish to serve on: __X__ Planning and Zoning Board ___ Economic Development Authority Commission ____Environmental Board ___ Park & Recreation Board Name Nathan Vojtech Phone Street Address City Lino Lakes State MN Zip 55014 Email Address Number of years/months resident of Lino Lakes 13 years 2 months Property you own in Lino Lakes, if any (other than Residence) If you are appointed to a City Board or Commission, your Employer and phone number for the purpose of this appointment will be City Hall. If you have other work, please complete the following. Employer Northern Therapy and Psychological Services Work Phone Position Title/Occupation Owner/Therapist Educational Background: MoundsView HighSchool graduated 1996 Century community College graduated A.A. 1999 Mankato State University graduated Bachelors of Science 2002 University of Wisconsin Stout graduated Masters of Marriage and Family Therapy 2006 Minnesota School of Professional Psychology graduated Doctors of Psychology 2013 Volunteer, Civic, Professional and Community Activities: EDAC Lino Lakes over 8 years Cub Scout Pack Leader 3 years Anoka County Mental Health Wellness Campaign 4 years Anoka county Children's Mental Health Advisory and Coordination Council 3 years Lino Lakes American Legion Sons of the American Legion 4 years Professional Designations/Awards/Honors/Previous Government Service: LMFT Board Approved Supervisor Please describe why you are interested in serving on a board or commission and what you hope to accomplish if appointed: I really enjoy being a part of the process that maintains the high standards in Lino Lakes and makes our city a great place for the residents. Working on instituting the comprehensive plan these last several years has really opened my eyes to how much work and detail is necessary to maintain our city’s integrity, character, and overall appeal. I would like to continue serving on the Planning and Zoning Board in order to continue to make our city well coordinated and ensure that each decision made for new and existing residents and businesses is well-thought-out, appropriate, and has the best intentions for our residents overall. What unique qualities, perspectives, and life experiences would you bring to this board/commission and the City? I have a very open mind and attempt to consider all perspectives of the decisions I make. I think I have a good balance of bigger city and small-town experiences that suit our cities character and changing environment quite well. I also try to take into account past data, current feelings, and future visions into the decisions I make. Please indicate what (if any) evenings you are not available for meetings. ___ Mon ___Tue ____Wed ____Thurs ____Fri Does the current meeting schedule of the board/commission you are interested work for you? __X__Yes ____No Please list three references (do not include the Mayor or Councilmembers) Name Address Phone Email Address My personal cell phone was recently hacked and obtaining this information is rather difficult for me currently, these can be available upon request. How did you hear about the position? If someone recommended you to apply, may we contact them? If so, please provide their contact information. Current Member. Important Information About Your Application - Data Privacy Notice Minnesota law requires that you be informed of the purpose and intended use of the information you are providing on this application. Per Minnesota Statute 13.601, subd. 3a, your name, address, occupation, education, training, civic affiliations, qualifications, experience, and veteran status are available to anyone who requests the information. This information will be used to identify you as an applicant, enable us to contact you when additional information is required, send you notices, and assess your qualifications for appointment. This data is not legally required, but refusal to supply the information requested may affect the City Council’s ability to accurately evaluate your application. Should you be appointed to a City of Lino Lakes Board or Commission, your residential address and either a phone number or email address where you can be reached will also become public information (per Minnesota Statute 13.601, subd. 3b). The purpose is to list contact information for Board/Commission members on a public roster. Please select which of the following you will allow listed on a public roster (you must select either email or phone number). ___ Email ___Phone Number __X__ Both By typing my name or handwriting my signature, I certify that I have read and understand the Data Privacy Notice and certify that the statements in this application are true and correct to the best of my knowledge: Signature: Nathan Vojtech Date: 12/30/2023 Return completed application to: City of Lino Lakes Attn: City Clerk 600 Town Center Parkway Lino Lakes, MN 55014 Or email completed application to: jchaika@linolakes.us