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Home My WebLink About02-12-2024 Council Meeting PacketEXPANDED AGENDA CITY COUNCIL AGENDA · MEETING· Monday, February 12, 2024 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1.Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call The meeting was called to order at 6:00 PM. All members of the Council were present. Pledge of Allegiance Public Comment (in person or received in writing prior to meeting): The public comment period is a time to allow members of the public to speak to Council on City matters not on the agenda. Speakers are allowed four (4) minutes and speakers shall offer comments that are courteous and respectful. Comments that are abusive, harassing, that constitute an attack on others, including City staff, or that violate privacy rights, will not be permitted. Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment. There was no public comment. Motion to: Close Public Comment at 6:30 PM. Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 1 Council Agenda -2- February 12, 2024 1. CONSENT AGENDA A. Consider Approval of Expenditures for February 12, 2024 (Check No. 120136 through 120243) in the Amount of $606,145.82 B. Consider Approval of January 22, 2024 Work Session Minutes C. Consider Approval of January 22, 2024 Council Meeting Minutes D. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center E. Consider Approval of Appointments to Advisory Boards/Commissions F. Consider Approval of Application for Excluded Bingo for ARCHES G. Consider Resolution No. 24-15, Adopting the Lino Lakes City Council Code of Conduct and Rules of Decorum i. Motion to: Approve Consent Agenda Items 1A -D, 1F-G with 1E removed until after a time when a meeting can be held to further discuss. 2. COMMUNITY DEVELOPMENT REPORT A. Zoning Ordinance Map Amendment, Katie Larsen i. Consider 2nd Reading of Ordinance No. 02-24 Approving Zoning Ordinance Map Amendment-Water Treatment Plant (6590 12th Avenue) Rezoning from R-1X to PSP 1. Motion to: Dispense with Full Reading of Ordinance 02-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn, Lyden, Stoesz, Ruhland, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 2 Council Agenda -3- February 12, 2024 2. Motion to: Approve Second Reading of Ordinance 02-24 ii. Consider Resolution No. 24-16 Approving Summary Publication of Ordinance No. 02-24 1. Motion to Approve Resolution 24-16, Approving Summary Publication B. Consider Resolution No. 24-11 Approving Jansen Addition Preliminary Plat, Katie Larsen i. Motion to Approve Resolution 24-11, Approving Jansen Addition Preliminary Plat C. Zoning Ordinance Text Amendment, Katie Larsen i. Consider 2nd Reading of Ordinance No. 03-24 Approving Zoning Ordinance Text Amendment-Renumeration and Codification 1. Motion to: Dispense with Full Reading of Ordinance 03-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES/ROLL CALL: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES/ROLL CALL: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 3 Council Agenda -4- February 12, 2024 2. Motion to: Approve Second Reading of Ordinance 03-24 ii. Consider Resolution No. 24-07 Approving Summary Publication of Ordinance No. 03-24 1. Motion to Approve Resolution 24-07, Approving Summary Publication D. Consider Resolution No. 24-12, Approve Final Payment, 2022 East Shadow Lake Drive Project, Diane Hankee i. Motion to Approve Resolution 24-12, Approving Final Payment 2022 E. Shadow Lake Drive Project E. 2024 Street Rehabilitation and Trunk Watermain Project, Diane Hankee i. Consider Approval of Resolution No. 24-13, Accepting Bids, Awarding a Construction Contract 1. Motion to Approve Resolution 24-13, Accepting Bids, Awarding a Construction Contract RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 4 Council Agenda -5- February 12, 2024 ii. Consider Approval of Resolution No. 24-14, Approving Construction Services Contract with WSB LLC. 1. Motion to Approve Resolution 24-14, Approving Construction Services Contract with WSB LLC. F. Consideration of Resolution No. 23-130, Approving Utility Meter Reading Equipment Hardware and Customer Portal and Analytics, Michael Grochala i. Motion to Further Postpone Consideration of Resolution 23-130 until March 11, 2024. 3. UNFINISHED BUSINESS None 4. NEW BUSINESS None Adjournment Mayor Rafferty reviewed the Community Calendar. With no further business before the Council, the meeting was adjourned by Mayor Rafferty at 6:46 PM. Community Calendar – A Look Ahead February 13, 2024 through February 23, 2024 • No meetings scheduled through February 23, 2023 • Presidents’ Day will be observed on Monday, February 19, 2024 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 5 CITY COUNCIL AGENDA · MEETING· Monday, February 12, 2024 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1.Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call Pledge of Allegiance Public Comment (in person or received in writing prior to meeting): The public comment period is a time to allow members of the public to speak to Council on City matters not on the agenda. Speakers are allowed four (4) minutes and speakers shall offer comments that are courteous and respectful. Comments that are abusive, harassing, that constitute an attack on others, including City staff, or that violate privacy rights, will not be permitted. Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment. Setting the Agenda: Addition or deletion of agenda items 1.CONSENT AGENDA A.Consider Approval of Expenditures for February 12, 2024 (Check No. 120136 through 120243) in the Amount of $606,145.82 B.Consider Approval of January 22, 2024 Work Session Minutes C.Consider Approval of January 22, 2024 Council Meeting Minutes D.Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center E.Consider Approval of Appointments to Advisory Boards/Commissions F.Consider Approval of Application for Excluded Bingo for ARCHES G.Consider Resolution No. 24-15, Adopting the Lino Lakes City Council Code of Conduct and Rules of Decorum 2.COMMUNITY DEVELOPMENT REPORT A.Zoning Ordinance Map Amendment, Katie Larsen 6 Council Agenda -2- February 12, 2024 i. Consider 2nd Reading of Ordinance No. 02-24 Approving Zoning Ordinance Map Amendment-Water Treatment Plant (6590 12th Avenue) Rezoning from R-1X to PSP *Council may vote to dispense with the full reading of the ordinance *Roll call vote is required for adoption of the ordinance ii. Consider Resolution No. 24-16 Approving Summary Publication of Ordinance No. 02-24 B. Consider Resolution No. 24-11 Approving Jansen Addition Preliminary Plat, Katie Larsen C. Zoning Ordinance Text Amendment, Katie Larsen i. Consider 2nd Reading of Ordinance No. 03-24 Approving Zoning Ordinance Text Amendment-Renumeration and Codification *Council may vote to dispense with the full reading of the ordinance *Roll call vote is required for adoption of the ordinance ii. Consider Resolution No. 24-07 Approving Summary Publication of Ordinance No. 03-24 D. Consider Resolution No. 24-12, Approve Final Payment, 2022 East Shadow Lake Drive Project, Diane Hankee E. 2024 Street Rehabilitation and Trunk Watermain Project, Diane Hankee i. Consider Approval of Resolution No. 24-13, Accepting Bids, Awarding a Construction Contract ii. Consider Approval of Resolution No. 24-14, Approving Construction Services Contract with WSB LLC. F. Consideration of Resolution No. 23-130, Approving Utility Meter Reading Equipment Hardware and Customer Portal and Analytics, Michael Grochala 3. UNFINISHED BUSINESS None 4. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead February 13, 2024 through February 23, 2024 • No meetings scheduled through February 23, 2023 • Presidents’ Day will be observed on Monday, February 19, 2024 7 + Expenditures February 12, 2024 Check #120136 to #120243 $606,145.82 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting February 12, 2024 Transfer In/(Out) 1/22/2024 Transfer from FRB Money Market 700,000.00 1/25/2024 Anoka County Tax Settlement 132,403.71 1/26/2024 PD Holiday Pay (86,883.75) 1/26/2024 Payroll PD Holiday Pay Federal Deposit (19,171.63) 1/26/2024 Payroll PD Holiday Pay PERA (36,960.19) 1/26/2024 Payroll PD Holiday Pay State (6,266.19) 2/2/2024 Council Payroll #02 (3,706.98) 2/2/2024 Council Payroll #02 Federal Deposit (209.14) 2/2/2024 Council Payroll #02 PERA (410.72) 2/2/2024 Council Payroll #02 State (45.27) 2/2/2024 Payroll #03 (199,470.51) 2/2/2024 Payroll #03 Federal Deposit (57,148.43) 2/2/2024 Payroll #03 PERA (58,324.27) 2/2/2024 Payroll #03 State (12,903.61) 2/2/2024 Payroll #03 Child Support (923.22) 2/2/2024 Payroll #03 H.S.A. Bank Pretax (3,200.24) 2/2/2024 Payroll #03 TASC Pretax (867.27) 2/2/2024 Payroll #03 Mission Sq 457 Def. Comp #301596 (3,045.00) 2/2/2024 Payroll #03 Mission Sq Roth IRA #706155 (939.23) 2/2/2024 Payroll #03 MSRS HCSP #98946-01 (5,140.49) 2/2/2024 Payroll #03 MSRS Def. Comp #98945-01 (2,985.00) 2/2/2024 Payroll #03 MSRS Roth IRA #98945-01 (779.00) 2/15/2024 Bldg Permit Surcharge (2,034.95) 2/20/2024 Sales & Use Tax (9,178.00) 46 1 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: January 22, 2024 TIME STARTED: 6:01 PM TIME ENDED: 6:22 PM MEMBERS PRESENT: Councilmembers Stoesz, Lyden, Ruhland, Cavegn, Mayor Rafferty Staff Members Present: City Administrator Sarah Cotton; Public Safety Director John Swenson; Public Safety Deputy Director Dan L’Allier; Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Jolleen Chaika. 1. Councilmember Cellular Phones City Administrator Sarah Cotton discussed with Councilmembers considering use of City- issued celluar phones in an effort to allow Councilmembers to better serve the public by having a dedicated phone number to make/receive calls to/from residents and to allow for easier access to City emails. City Administrator Cotton also highlighted that many cities are electing to issue mobile devices to Councilmembers to further protect any data or information that would be considered “not public” under the Minnesota Data Practices. She recommended each Councilmember obtain a City-issued cellular phone and encouraged Councilmembers to reach out to her to confirm interest in obtaining a City-issued cellular phone. 2. Fire Apparatus A1 Repair Public Safety Deputy Director Dan L’Allier updated Council on repairs needed to Fire Appartus A1 for replacement of the waterway which has failed. He discussed the two estimates received as outlined in the memo provided in the Council Packet. He recommended moving forward with the estimate received from Rosenbauer to construct a replacement waterway. Deputy Director L’Allier also commented that he believes with the repair, this specific truck would have at least 10 more years of use. City Administrator Sarah Cotton advised Council that the 2024 budget for fleet repairs is $66,000; and cautioned that moving forward with the repair will essentially wipe out that fund making it necessary to dip into contingency for any further fleet needs. Council agreed that while this would eat up much of the fleet repair budget, the repairs are necessary; the Council further concurred with the staff recommendation to move forward with using Rosenbauer for the repairs and directed staff to proceed. 47 2 3. Review Regular Agenda Mayor Rafferty reviewed the meeting agenda. Staff provided an overview of the staff reports for each agenda item. The work session concluded at 6:22 PM. These minutes were considered and approved at the regular Council Meeting on February 12, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 48 1 LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: January 22, 2024 TIME STARTED: 6:30 PM TIME ENDED: 6:53 PM MEMBERS PRESENT: Councilmembers, Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Director of Public Safety John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Jolleen Chaika. The meeting was called to order by Mayor Rafferty at 6:30 PM. PUBLIC COMMENT A representative of Mediation & Restorative Services, a non-profit based out of Blaine, invited Council and the community to attend their 2024 annual summit: Rebuilding Community: Developing Alternative Ways to Resolve Conflict. A flyer for the event was provided to the City Clerk and has been attached to these minutes. Christopher Stowe, 426 Pine Street. Mr. Stowe commented that the City, as the biggest business in the area, needs to work to keep costs down and pointed to expenses related to the joint project with Anoka County for a roundabout on Sunset. He added that the City is blowing through fire budgets. Mr. Stowe finished by remarking that he would like to see City Council vote to keep the historic Minnesota state flag. 1. Motion to Close Public Comment at 6:35 PM SETTING THE AGENDA The agenda was accepted as presented. 1. CONSENT AGENDA A. Consider Approval of Expenditures for January 22, 2024 (Check No. 120038 through 120135) in the Amount of $662,839.05 B. Consider Approval of January 2, 2024 Work Session Minutes C. Consider Approval of January 8, 2024 Council Special Work Session Minutes (1) RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty 49 2 D. Consider Approval of January 8, 2024 Council Special Work Session Minutes (2) E. Consider Approval of January 8, 2024 Council Work Session Minutes F. Consider Approval of January 8, 2024 Council Meeting Minutes G. Consider Approval of Resolution 24-05, Approving an Edible Cannabinoid License for Corner Express H. Consider Approval of Resolution 24-06, Appointing Election Judges for the 2024 Presidential Nominating Primary I. Consider Approval of Resolution 24-10, Approving an Edible Cannabinoid License for Eagle Liquor i. Motion to: Approve Consent Agenda Items 1A-I 2. ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Community Service Officer Public Safety Director John Swenson presented to Council a recommendation to hire Kayla McKinney as a part-time Community Service Officer. i. Motion to: Approve appointment of Kayla McKinney as PT CSO B. Consider Appointment of Community Service Officer Public Safety Director John Swenson presented to Council a recommendation to hire Adam Crowl as a part-time Community Service Officer. i. Motion to: Approve appointment of Adam Crowl as a Part-Time Community Service Officer RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lyden AYES: Ruhland, Lyden, Cavegn, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Rafferty Ruhland RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty 50 3 3. COMMUNITY DEVELOPMENT REPORT A. Consider 1st Reading of Ordinance No. 02-24, Zoning Ordinance Map Amendment-Water Treatment Plant (6590 12th Avenue) Rezoning City Planner Katie Larsen presented to Council the first reading of a proposed ordinance related to a zoning map amendment for the future wate r treatment plant at 6590 12th Avenue. The ordinance considers a rezoning from R-1X (Single Family Executive) to PSP (Public and Semi-Public) as buildings such as a water treatment plant are permitted in PSP. Planner Larsen advised that a Public Hearing was conducted at the Planning and Zoning Board on January 10, 2024. Public comments received at that hearing included questions and concerns about noise, odor, property values, landscaping, architecture, and costs. The Board recommended an Open House be held to provide more information to the community. The Board also voted 7-0 in favor of the proposed rezoning. i. Motion to: Dispense with Full reading of Ordinance 02-24 ii. Motion to: Approve First Reading of Ordinance 02-24 B. Consider 1st Reading of Ordinance No. 03-24, Zoning Ordinance Text Amendment: Renumeration and Codification City Planner Katie Larsen recommended approval of Ordinance 03-24 and provided background for the proposed Ordinance: Ordinance No. 08-22 amending City Code Chapter 1007: Zoning Code was adopted in November 2022 and went into effect in January 2023. The City is now incorporating the zoning code into the City’s online version Code of Ordinances published by American Legal Publishing. As part of the codification and to make the code easier to read, some section numbers of the zoning code are being renumbered. She advised that the content of the zoning code is not changing; this is the formalization of putting the zoning ordinance online. This is simply renumbering some of 1007 to allow for better user ease online. RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty 51 4 i. Motion to: Dispense with Full Reading of Ordinance 03-24 ii. Motion to: Approve First Reading of Ordinance 03-24 C. Vacating Drainage & Utility Easement, 6049 Sargent Court North City Engineer Diane Hankee presented, for Council consideration, the second reading of Ordinance 01-24, an ordinance to vacate a drainage and utility easement at 6049 Sargent Court North in the City of Lino Lakes. She highlighted that Council reviewed and approved the first reading on January 11, 2024. Engineer Hankee also proposed approval of Resolution 24-08, allowing for summary publication of the ordinance. i. Motion to: Dispense with Full Reading of Ordinance 01-24 ii. Motion to: Approve Second Reading of Ordinance 01-24 RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty 52 5 iii. Motion to: Approve Resolution 24-08 D. Consider Resolution No. 24-09, Approving Site Improvement Performance Agreement, Culver’s Site City Engineer Diane Hankee presented Resolution 24-09 for Council i. Motion to: Approve resolution 24-09 Mayor Rafferty reviewed the Community Calendar as presented on the Agenda. With no further business before the Council, the meeting was adjourned by Mayor Rafferty at 6:53 PM. These minutes were considered and approved at the regular Council Meeting on February 12, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 53 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1D STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: February 12, 2024 TOPIC: Approval of the Hiring of Part-Time Staff for the Rookery Activity Center VOTE REQUIRED: 3/5 _________________________________________________________________________________ INTRODUCTION The Council is being asked to approve the hiring of part-time staff for The Rookery. BACKGROUND Staff is seeking approval to hire part-time personnel to work at The Rookery. The recruiting process has identified candidates that will be a great addition to our staff at The Rookery. RECOMMENDATION Staff recommends the Council approve the hiring of the part-time personnel listed below: First Name Last Name Title Daniel Grieman Lifeguard Ryan Schuster Lifeguard Ava Swanson Lifeguard Lily Gulaid Lifeguard Carly Meuwissen Child Watch Attendant Lucy Le Child Watch Attendant Start dates vary based on position and training schedule. Please approve the above personnel for the part-time positions at The Rookery Activity Center. 54 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1E STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: Jolleen Chaika, City Clerk February 12, 2024 Board/Commission Appointments - Amended with Correction 3/5 INTRODUCTION Each year, the City Council considers the appointment of Lino Lakes residents to serve on various advisory boards and committees. BACKGROUND Openings for Lino Lakes Advisory Boards and Committees were advertised, applications were received and reviewed, and interviews were conducted by City Council. Following the interviews, the following applicants have been recommended for appointment: Planning & Zoning Board: Three (3) vacancies, six (6) applications received -Suzy Guthmueller -Nate Vojtech -Isaac Wipperfurth Park Board: Two (2) vacancies, two (2) applications received -Clark Gooder -Jason Spitzer Environmental Board: Two (2) vacancies, two (2) applications received -John Sullivan -Cassondra Cavegn Economic Development Advisory Committee: Three (3) vacancies Two (2) vacancies, five (5) applications received: -Andrew Cravero -Chris Spenner RECOMMENDATION Consider approval of appointments to the Lino Lakes Advisory Board and Committees as listed above. 1 55 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1E STAFF ORIGINATOR: Jolleen Chaika, City Clerk MEETING DATE: February 12, 2024 TOPIC: Board/Commission Appointments VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Each year, the City Council considers the appointment of Lino Lakes residents to serve on various advisory boards and committees. BACKGROUND Openings for Lino Lakes Advisory Boards and Committees were advertised, applications were received and reviewed, and interviews were conducted by City Council. Following the interviews, the following applicants have been recommended for appointment: Planning & Zoning Board: Three (3) vacancies, six (6) applications received -Suzy Guthmueller -Nate Vojtech -Isaac Wipperfurth Park Board: Two (2) vacancies, two (2) applications received -Clark Gooder -Jason Spitzer Environmental Board: Two (2) vacancies, two (2) applications received -John Sullivan -Cassondra Cavegn Economic Development Advisory Committee: Three (3) vacancies, five (5) applications received: -Andrew Cravero -Chris Spenner RECOMMENDATION Consider approval of appointments to the Lino Lakes Advisory Board and Committees as listed above. 56 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1d STAFF ORIGINATOR: Jolleen Chaika, City Clerk MEETING DATE: February 12, 2024 TOPIC: Exempt Gambling Permit: ARCHES VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Aquinas Roman Catholic Home Education Services (ARCHES) has applied for an Excluded Gambling Permit to conduct bingo at St. Joseph's Catholic Church on March 9, 2024. BACKGROUND Pursuant to Minn. Stat. 349.166, organizations are eligible to obtain an excluded permit to conduct a raffle without obtaining a full gambling license and without abiding by all provisions required by licensed organizations if: - The organization conducts lawful gambling on four or less days per year; -The organization conducting the bingo is a 501(c)(3) and the total value of prizes donated and purchased does not exceed $1,500; Further, City Ordinance, Section 611.07 requires that any organization applying for any lawful gambling permit under Minn. Stat. 349.11 through 349.23, must receive approval from City Council. Although this application is for an excluded permit for a one-time event, Council approval is still required. ARCHES meets all requirements to obtain an exempt permit. RECOMMENDATION Approve Application for Exempt Permit and authorize City Clerk to sign the same to return to the MN Gambling Control Board. 57 58 59 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1G STAFF ORIGINATOR: Sarah Cotton, City Administrator MEETING DATE: February 12, 2024 TOPIC: Lino Lakes City Council Code of Conduct and Rules of Decorum VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to consider Resolution No. 24-15, Adopting the Lino Lakes City Council Code of Conduct and Rules of Decorum. BACKGROUND In 2003, the City Council adopted Ethical Rules and Guidelines for the Council to adhere to. In 2006, these guidelines were modified into the Council Code of Conduct. Since that time, there have been various iterations of the Lino Lakes Council Code of Conduct that have been adopted by Council, the most recent in 2018. The current Code of Conduct requires that following each municipal election, the new Council shall ratify the Code of Conduct by resolution. Staff has drafted a proposed revision and update to the Code of Conduct for Council consideration. Furthermore, staff is proposing that Council consider adopting Rules of Decorum for City Council meetings. While public comment is not required at any public meeting under the Minnesota Open Meeting Law statutes, the City Charter does require that Council consider public comment at any public meeting, but that Council may place reasonable restrictions upon comments and questions. The proposed Rules of Decorum would accomplish the objectives laid out in the Charter by providing guidelines for resident participation during meetings and work sessions. Guidance would also be provided for Council to enforce the rules, resulting in more orderly and organized public meetings. The City Council reviewed the proposed Code of Conduct and Rules of Decorum at its February 5, 2024 Work Session. 60 2 RECOMMENDATION Staff recommends approval of Resolution No. 24-15, Adopting the Lino Lakes City Council Code of Conduct and Rules of Decorum. ATTACHMENTS Resolution No. 24-15 Code of Conduct Rules of Decorum w/ Sign-In Sheet 61 Lino Lakes City Council CODE OF CONDUCT Purpose To establish a code of conduct and associated remedies that Councilmembers agree to abide by in carrying out their duties as elected officials. This code of conduct does not supersede any existing or future statutory or constitutional rights, but simply outlines appropriate council expectations, behavior , and interactions with each other, city staff, citizens, and all other groups encountered as a result of city business, so as to efficiently and effectively develop and carry out the mission, vision, goals, and established policies of the city. Roles/Responsibilities Meetings – By Charter, the mayor presides over meetings of the city council. Speakers, including council members, do not speak until recognized by the mayor. Act in the Public Interest – Recognizing that service to our citizens must be our primary concern, Councilmembers shall work for the common good of the people of Lino Lakes and not for any private or personal interest. Councilmembers will treat all persons, claims, and transactions in a fair and equitable manner. Preparation – Councilmembers are expected to be prepared for city council meetings and work sessions. Agenda Preparation – The City Administrator directs preparation of draft meetin g agendas. The final agenda is determined by the City Council prior to the meeting. At the council meeting, agenda items may be added or deleted by Councilmembers per procedures established in the city code. Standards of Conduct Staff Direction – The Mayor and Councilmembers direct city staff, contract employees, and consultants only through the city administrator, as determined by majority vote. At work sessions, the Mayor will state the concerns of the Council or specific directions provided by the Council to the staff. The City Administrator will request further clarification if they feel it is required so that there is a clear understanding of what the Council’s expectations are in terms of the actions to be taken by staff. Respect for Staff Time – If a Councilmember is utilizing an inordinate amount of staff time, the City Administrator is required to bring this to the attention of the City Council for resolution. Interactions – Councilmembers shall refrain from abusive conduct, personal charges or verbal attacks upon the character or motives of other members of the City Council, boards, commissions, committees, staff, or the public. Respect for Process – Councilmember duties shall be performed in accordance with the processes and rules of order established by the City Council and in accordance with the City Charter. Use of Public Resources – Public resources not available to the general public (e.g., city staff time, equipment, supplies or facilities) shall not be used by Councilmembers for private, personal or political purposes. 62 Advocacy – Councilmembers shall speak with one voice in representing the official policie s and positions of the City Council. When presenting their personal opinions or positions, councilmembers shall take precaution to not identify themselves as a city official. Improper Influence – Councilmembers shall refrain from using their position to improperly influence the deliberations or decisions of city staff, boards, commission or committees. Positive Work Environment – Council members shall support a positive, efficient and effective environment for residents, businesses and city employees. Steward of City Funds – When a Councilmember’s service on the City Council is coming to an end by means of not seeking re-election, resignation, or the results of an election, that Councilmember shall not subject the city to unnecessary travel expenditures. Communication Sharing of Information – It is the responsibility of Councilmembers to publicly share information with all other Councilmembers when they have received it from sources outside of the public decision-making process. Whenever possible, new information or data obtained by Councilmembers will be distributed through the city administrator to other councilmembers. Request for Information – All Councilmembers shall receive the same information at the same time when deemed ready for distribution by city staff. If a Councilmember requests information in advance of other Councilmembers, the information shall be distributed to all member s of the Council. Focused Discussions – Councilmembers shall work to keep discussions and debates focused on the item under discussion without introducing extraneous or irrelevant information. Citizen Questions – When Councilmembers receive questions or concerns from citizens, staff will provide the necessary information before a response is given. Councilmembers can refer questions and concerns from citizens to the City Administrator or appropriate department director for resolution. City staff should report back to the City Council on the resolution in a timely fashion. Confidential Information – Councilmembers are subject to the Minnesota Government Data Practice Act as are city staff and, as such, shall respect and preserve the confidentiality of non-public, protected non-public, private, and confidential information provided to them concerning matters of the city. They shall neither disclose confidential information without proper legal authorization nor use such information to advance their personal, financial, or private interests. Notice of Attendance – If any Councilmember has knowledge or reason to believe there will be a large or emotionally-charged gathering of residents in attendance at an upcoming council meeting or work session, they have an obligation to inform the City Administrator as soon as they become aware of the potential situation. Conflict of Interest – In order to assure their independence and impartiality on behalf of the public good, Councilmembers or members of a board or commission shall not use their official positions to influence government decisions in which they have a financial interest or where they have an organizational responsibility or a personal relationship that would present a conflict of interest under applicable State law. Except as permitted by law, a councilmember or member of a board or commission must disclose a potential conflict of interest for the public record and refrain from participating in the discussion and vote when a 63 matter comes before that person which: (1) affects Affects the person’s financial interests or those of a business with which the person is associated, unless the effect on the person or business is no greater than on other members of the same business classification, profession , or occupation; or (2) affects Affects the financial interests of an organization in which the person participates as a member of the governing body, unless the person serves in that capacity as the City’s representative. Social Media – The City requires councilmembers Councilmembers and board or commission members to act in a prudent manner with regard to postings on social media sites. Implementation Orientation – This Code of Conduct shall be included in the regular orientation for new councilmembers. Following each election, the new council shall ratify this Code of Conduct by resolution. Compliance and Enforcement – Councilmembers are responsible for assuring that the Code of Conduct is understood and followed, and that the public can continue to have full confidence in the integrity of the Lino Lakes city government. Remedies The City Council is responsible for policing its members. When inappropriate behaviors are observed, any member of the council can intervene. If inappropriate behavior is observed, the City Council will discuss the behavior at a council work session. By direction of the council, it will be determined by majority vote whether: 1) A letter is sent to the offending councilmember stating that he/she failed to observe the Code of Conduct and requesting that the inappropriate behavior be redressed; or 2) The council member is formally sanctioned by resolution at a council meeting. Resolution 06-58 adopting this Code of Conduct was approved by the Lino Lakes City Council on April 10, 2006. This Code of Conduct was amended November 22, 2010 ,and October 8, 2018, and February ____, 2024. _________________________ Jeff ReinertRob Rafferty, Mayor ATTEST: __________________________________ Julianne BartellJolleen Chaika, City Clerk 64 CITY OF LINO LAKES CITY COUNCIL RULES OF DECORUM Members of Council. While the meeting is in session, the members must preserve order and decorum. A member of the Council or member of the public shall neither, by conversation or otherwise, delay or interrupt proceedings or the peace of the meeting nor disturb any member while speaking or refuse to obey the orders of the presiding officer. Recognition. No person or member shall address the other members without being recognized by the presiding officer. Staff. Members of the City staff shall observe the same rules of order and decorum as are applicable to the City Council. Addressing the Council. At the start of each City Council meeting, in accordance with the City of Lino Lakes Charter, the City Council shall accept comments from the public on any matter, whether on the agenda or not. Comments will not be accepted during specific agenda items unless a Public Hearing has been noticed. 1) Members of the public who wish to address the Council shall sign‐in prior to the start of each Council meeting. Sign‐in information shall include: Name, address, email/telephone, and topic of discussion. 2) The City Clerk shall retrieve the sign‐in sheet at the beginning of the meeting and shall provide the sign‐in sheet to the presiding officer who will recognize each member of the public who wishes to speak. 3) When recognized by the presiding officer, each member of the public addressing the Council shall step up to a microphone provided for the use of the public after being recognized by the presiding officer and give his/her name and address in an audible tone of voice for the records, state the subject to be discussed and state who the speaker is representing if representing an organization or other persons. 4) Unless further time is granted by a majority vote of the Council, remarks from the public shall be limited to four (4) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. 5) No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, either directly or through a member of the Council, without permission of the presiding officer. 6) No question may be asked of a Councilmember or a member of the staff without the permission of the presiding officer. 7) Speakers shall offer comments that are courteous and respectful. Comments that are abusive, harassing, that constitute an attack on others, including City staff, or that violate privacy rights, will not be permitted. Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment. 65 8) In order to expedite matters and to avoid repetitive presentations, whenever any group of persons wishes to address the Council on the same subject, it shall be proper for the presiding officer to request that a spokesperson be chosen by the group to address the Council and, in case additional matters are to be presented by any other member of said group, to limit the number of such persons addressing the Council. 9) Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment. After Motion. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration. Conduct. Any member of the Council, staff, or person indulging in personalities or making impertinent, slanderous or profane remarks or who willfully utters loud, threatening or abusive language, or engages in any disorderly conduct which would impede, disrupt or disturb the orderly conduct of any meeting, hearing or other proceeding, shall be called to order by the presiding officer and, if such conduct continues, may at the discretion of the presiding officer, be ordered barred from further audience before the Council during that meeting. Members of the Audience. No person in the audience shall engage in disorderly or disruptive conduct such as audible commentary during a meeting, hand clapping, stamping of feet, whistling, using profane language, yelling and similar demonstrations, which conduct disturbs the peace and good order of the meeting. City Council Work Sessions. The City Council Work Sessions are used by the Council and staff to discuss upcoming issues and matters requiring action by the Council and action items will be moved forward to future City Council Regular Meeting Agendas for consideration. Work sessions are for discussion by the Council and staff and, at times, for presentations by various community groups, applicants, or principal participants related to specific agenda items as determined by the majority of the Council. There is no public comment at work sessions. ENFORCEMENT OF DECORUM Warning. All persons shall, at the request of the presiding officer, be silent. If, after receiving a warning from the presiding officer, a person persists in disturbing the meeting, said officer may order this person removed from the meeting. If this person does not leave willingly, the presiding officer may call a recess and order that the person be removed by the Sergeant‐at‐Arms. Sergeant‐at‐Arms. The Lino Lakes Director of Public Safety, or such member or members of the Police Department, shall be Sergeant‐at‐Arms of the Council meetings or as asked to be present at board or committee meetings. The Chief or other Police Department representative shall carry out all lawful orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meeting. Upon instruction of the presiding officer, it shall be the duty of the Sergeant‐at‐Arms to remove from the meeting any person who intentionally disturbs the proceedings of the Council. 66 Resisting Removal. Any person who resists removal by the Sergeant‐at‐Arms may be charged with Disorderly Conduct. Motions to Enforce. Any Council member may move to require the presiding officer to enforce these rules and the affirmative vote of a majority of the Council shall require the presiding officer to do so. Adjournment. In the event that any meeting is willfully disturbed by a group or group of persons so as to render the orderly conduct of such meeting unfeasible and when order cannot be restored by the removal of individuals who are creating the disturbance, the meeting may be adjourned with the remaining business considered at the next regular meeting. Special Meetings. If the matter being addressed prior to adjournment is of such a nature as to demand immediate attention, the presiding officer may adjourn the meeting to another date. Use of Cameras and Recording Devices Limited. Cameras, cell phone cameras, electronic sound recording devices and any other mechanical, electrical or electronic recording devices may be used in the Council Chamber, but only in such a manner as will cause a minimum of interference with or disturbance of the proceedings of the Council and at the discretion of the presiding officer. 67 PUBLIC COMMENT (OPEN MIKE) SIGN IN SHEET The Lino Lakes City Council welcomes ideas or comments from the public during its Public Comment section of each regular Council Meeting. If you wish to speak during this time, you must sign in below prior to the start of the meeting. By signing in, you acknowledge you have reviewed the Rules of Decorum and are agreeing to abide by those rules. Name Address Contact (Phone or Email) Topic 68 CITY OF LINO LAKES RESOLUTION NO. 24-15 ADOPTING THE LINO LAKES CITY COUNCIL CODE OF CONDUCT AND RULES OF DECORUM WHEREAS, the City Council adopted guidelines in 1999 defining how the Council operates; and WHEREAS, in 2003 the City Council adopted a more comprehensive set of guidelines entitled the City Council Ethical Guidelines; and WHEREAS, in 2010 the City Council adopted a Code of Conduct to more efficiently and effectively develop and carry out the mission, vision, goals and established policies of the City; and WHEREAS, the Code of Conduct requires that after each municipal election, the new Council adopts the Code of Conduct by resolution. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the City Council Code of Conduct is hereby adopted. BE IT FURTHER RESOLVED by the City Council of Lino Lakes, Minnesota that the City Council Rules of Decorum are hereby adopted. Adopted by the City Council of the City of Lino Lakes this 12th day of February, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 69 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: February 12, 2024 TOPIC: Zoning Ordinance Map Amendment i.Consider 2nd Reading of Ordinance No. 02-24 Approving Zoning Ordinance Map Amendment-Water Treatment Plant (6590 12th Avenue) Rezoning from R-1X to PSP ii.Consider Resolution No. 24-16 Approving Summary Publication of Ordinance No. 02-24 VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City is rezoning the property located at 6590 12th Avenue from R-1X, Single Family Executive to PSP, Public and Semi-Public for the purpose of constructing a City water treatment plant. BACKGROUND The 2040 Comprehensive Plan identifies the need for a City water treatment plant. In June 2020, a water treatment plant feasibility study was completed which recommended the construction of a conventional gravity filtration system. The study identified the southwest intersection of Birch Street and 12th Avenue as the best location. The site is located just east of Well No. 3. and is also within a mile of Well No’s. 1, 3, 5 and 6. Trunk watermain bisects the site and raw watermain can be installed efficiently to treat these four (4) wells at this central location. In May 2023, the City Council authorized purchase of the 6 acre parcel located at 6590 12th Avenue for the purpose of constructing the water treatment plant. The deed was recorded in August 2023. The property is currently zoned R-1X, Single Family Executive and will be rezoned to PSP, Public and Semi-Public to be consistent with the construction of a public building. Tentative schedule is summer 2024 construction and 2026 operation. The City Council approved the 1st reading on January 22, 2024. 70 2 ANALYSIS This land use application is for rezoning only. An Architectural Design Committee consisting of City staff, two (2) Council members, and Oertel Architects staff have been working on the building design. Staff will complete a full site and building plan review when final plans are complete. Attached is a draft site plan and architectural rendering for reference only. Existing Site Conditions The 6 acre parcel is located at the southwest quadrant of CSAH 34 (Birch Street) and 12th Avenue. A minor subdivision was processed to subdivide this parcel from the larger parcel located at 6510 12th Avenue. Land Use and Zoning The parcel is guided low density residential per the 2040 Comprehensive Land Use Plan. Per City Code Section 1007.070(5), essential services such as a water treatment plant are permitted in any zoning district. Therefore, a water treatment plant would be allowed in any land use classification. The parcel is currently zoned R-1X, Single Family Executive and will be rezoned to PSP, Public and Semi-Public to be consistent with the construction of the water treatment plant. Public buildings such as a water treatment plant are permitted uses in the PSP district. Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North PUD Rural Residential Low Density Sewered Residential South R-1X Agricultural Low Density Sewered Residential East R-1X Single Family Residential Low Density Sewered Residential West R-1X Utility (City Wellhouse) Civic/Institutional (City Wellhouse) Findings of Fact The Findings of Fact are detailed in Ordinance No. 02-24. 71 3 RECOMMENDATION The Planning & Zoning Board held a public hearing on January 10, 2024. Public comments included questions about noise, odor, property values, landscaping, architecture and cost. The Board voted 7-0 in favor of the proposed rezoning. The Board also recommended an Open House be held. The Open House is scheduled for February 15, 2024 with more details to follow. Staff recommends approval of the 2nd reading of Ordinance No. 02-24 and summary publication. ATTACHMENTS 1.Ordinance No. 02-24 2.Resolution No. 24-16 72 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 02-24 ORDINANCE REZONING PROPERTY FROM R-1X, SINGLE FAMILY EXECUTIVE TO PSP, PUBLIC AND SEMI-PUBLIC FOR CITY WATER TREATMENT PLANT (6590 12TH AVENUE) The City Council of Lino Lakes ordains: Section 1. Findings of Fact. 1.The City is rezoning the property located at 6590 12th Avenue from R-1X, Single Family Executive to PSP, Public and Semi-Public for the purpose of constructing a City water treatment plant. 2.The Planning & Zoning Board held a public hearing on January 10, 2024. 3.Per City Code Section 1007.015 (4): (d)The Planning and Zoning Board shall hold the public hearing and consider possible adverse effects of the proposed amendment. Its judgement shall be based upon, but not limited to, the following factors: 1.The proposed action is consistent with the official City Comprehensive Plan. The proposed rezoning and future water treatment plant are consistent with the City Comprehensive Plan’s Water Supply goal to provide the City’s residents and businesses with affordable potable water that is safe and of high quality for daily consumption and fire demand. 2.The proposed action is or will be compatible with present and future land uses of the area. The proposed rezoning and future water treatment plant are compatible with present and future land uses of the area. 3.The proposed action conforms with all performance standards contained herein. The proposed future water treatment plant shall conform with all performance standards. 4.The proposed action can be accommodated with existing public services and will not overburden the City’s service capacity. The proposed future water treatment plant can be accommodated with existing public services Attachment 1: Ordinance No. 02-24 73 2 and will not overburden the City’s service capacity. 5.Traffic generation by the proposed action is within capabilities of streets serving the property as described in City Code Section 1007.020(4)(d). The proposed future water treatment plant is within the capabilities of the streets serving the property. CSAH 34 (Birch Street) is a minor arterial street. 12th Avenue is a major collector street. Section 2. Amendment. The Lino Lakes City Code Chapter 1007 is hereby amended to rezone Tract A as shown on Exhibit A from R-1X, Single Family Executive to PSP, Public and Semi-Public. Section 3. Legal Description. That part of Anoka County Highway right-of-way Plat No. 11, Anoka County, Minnesota which lies within the Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota. AND ALSO That part of the following described tract: The Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, EXCEPTING ALL that part of Anoka County Highway right-of-way Plat No. 11, Anoka County, Minnesota, and EXCEPTING ALL that part of the Northeast Quarter of the Southeast Quarter of Section 28, Township 31 North, Range 22 West, Anoka County, Minnesota, described as follows: Commencing at the Northeast corner of the Northeast Quarter of the Southeast Quarter of said Section 28; thence South 89 degrees 56 minutes 28 seconds West, 835.00 feet along the Northerly line of said Northeast Quarter of the Southeast Quarter (basis for bearings); thence South 00 degrees 03 minutes 32 seconds East, 88.66 feet to the Southerly right-of-way line of County State Aid Highway No. 10 according to the Anoka County Highway right-of-way Plat No. 11, as recorded in the Anoka County Recorder's Office in and for said Anoka County, and said point also being the point of beginning; thence continuing South 00 degrees 03 minutes 32 seconds East, 207.22 feet; thence South 89 degrees 56 minutes 28 seconds West, 208.00 feet; thence North 00 degrees 03 minutes 32 seconds West, 212.27 feet to said Southerly right-of-way of County State Aid Highway No. 10; thence Easterly along said Southerly right-of way, 208.06 feet along the arc of a non-tangential curve concave to the North having a central angle of 01 degrees 02 minutes 06 seconds, a radius of 11,519.16 feet, a chord bearing of South 88 degrees 40 minutes 07 seconds East, and a chord distance of 208.06 feet to the point of beginning. Which lies easterly and northerly of the following described line: Beginning at the aforementioned point of beginning; thence South 00 degrees 03 minutes 32 74 3 seconds East, 207.22 feet; thence South 76 degrees 18 minutes 03 seconds East, 320.00 feet; thence South 70 degrees 03 minutes 01 seconds East, 556.80 feet, more or less, to the East line of said Northeast Quarter of the Southeast Quarter and said line there terminating. Section 4: Effect. This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council this ____ day of ________________, 2024. BY: ____________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 75 4 EXHIBIT A Certificate of Survey 76 MB S S S S S S S S VLT F F F F F F F F F OWNER: AGNES C. LAMOTTE & ALWIN A. LAMOTTE ADDRESS: 6510 12TH AVE PID: 28-31-22-41-0004 20 FT WIDE DRAINAGE & UTILITY EASEMENT PER DOC. NO. 2136344.003 20 NE CORNER OF THE NE 1/4 OF THE SE 1/4 OF SEC. 28, T. 31, R. 22 E L I N E O F T H E N E 1 / 4 O F T H E SE 1 / 4 O F S E C . 2 8 , T . 3 1 , R . 2 2 E L I N E O F D . E R I C K S O N 2 N D AD D I T I O N A S M O N U M E N T E D AN D W L I N E O F T H E N E 1 / 4 O F T H E SE 1 / 4 O F S E C . 2 8 , T . 3 1 , R . 2 2 N LINE OF TRAPPERS CROSSING AND S LINE OF THE NE 1/4 OF THE SE 1/4 OF SEC. 28, T. 31, R. 22 N LINE OF THE NE 1/4 OF THE SE 1/4 OF SEC. 28, T. 31, R. 22 30 FT WIDE UTILITY EASEMENT PER DOC. NO. 944368 PROPOSED TRACT A PROPOSED TRACT B OWNER: CITY OF LINO LAKES ADDRESS: 1180 BIRCH ST PID: 28-31-22-41-0003 27 5 . 0 0 S8 9 ° 5 6 ' 2 8 " W 33 . 0 0 S8 9 ° 5 6 ' 2 8 " W 30 . 0 0 S LINE OF PARCEL 40, ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT NO. 11 S MBMB S BI T U M I N O U S S U R F A C E BITUMINOUS SURFACE BITUMINOUS SURFACE BI T U M I N O U S S U R F A C E GRAVEL SURFACE GRAVEL SURFACE 15" CMP OH OH OH OH OH OH OH OH OH OH OH OH SHED RET. WALL SHED SHED SHED SHED SHED SHED SHED SHED SHED SHED SHED SHED SHED SHED HO U S E SHED HOU S E HOUSE 15 " R C P 15" CMP 15" CMP 15" CMP S76°1 8 ' 0 3 " E 3 2 0 . 0 0 S70 ° 0 3 ' 0 1 " E 5 5 6 . 8 0 S89°56'28"W 208.00 S0 0 ° 0 3 ' 3 2 " E 2 0 7 . 2 2 N0 0 ° 0 3 ' 3 2 " W 2 1 2 . 2 7 S00°03'32"E 88.66 (MEAS) S01°03'42"W (DEED) S89°56'28"W 835.00 (MEAS) N88°56'18"W (DEED) N89°21'15"W (PLAT) L=431.75 R=11519.16 Δ=2°08'51" C.=431.72 (PLAT) S89°56'28"W 659.33L=17 5.5 2 R =11519 .16 Δ =0 °5 2 '2 3 " N89°21'15"W 659.37 (PLAT) N87°12'24"W 371.00 (PLAT) L=208.06 R=11519.16 Δ=1°02'06" C.=208.06 C.BRG.=S88°40'07"E (MEAS) C.BRG.=S87°32'52"E (DEED) S0 1 ° 0 3 ' 4 2 " W ( D E E D ) N88°56'18"W (DEED) N0 1 ° 0 3 ' 4 2 " E ( D E E D ) S'LY ROW LINE OF C.S.A.H. NO. 10 PER ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT NO. 11 BI T . D R I V E W A Y L=48.17 R=11519.16 Δ=0°14'23" N87°54'41"W 227.90 S89°49'31"W 1314.52 S0 0 ° 0 9 ' 1 2 " E 13 2 3 . 0 2 N0 0 ° 0 2 ' 2 9 " E 1 3 2 0 . 3 6 N00°02'29"E 90.00 N0 0 ° 0 2 ' 2 9 " E 13 2 0 . 3 6 47 2 . 5 0 75 7 . 8 6 6.6 7.5 15 15 S89°56'28"W 140.76 76° 8 ' 7 " N 1 3 ° 5 5 ' 2 5 " W 1 9 0 . 5 5 27 5 FD PIPE FD PIPE FD PIPE FD PIPE FD PIPE FD PIPE FD PIPE FD PIPE FD PIPE FD RLS 12361 FD COUNTY MONUMENT FD COUNTY MONUMENT FD COUNTY MONUMENT FD COUNTY MONUMENT FD LEANING PIPE LIES 0.6 FEET SW OF CORNER FD LEANING PIPE LIES 0.7 FEET S OF CORNER SE CORNER OF SEC. 28, T. 31, R. 22 8 9 ° 5 3 ' 5 9 " ( M E A S ) 8 9 ° 5 5 ' 2 6 " ( P L A T ) 40 40 40 40 12 0 12 0 20 45 45 96 5 . 0 0 7.6 7.1 6.2 5.9 73 . 3 7 12 4 9 . 6 5 N00°43'19"E (PLAT) S89°56'28"W 1319.00 PROPOSED RIGHT OF WAY EASEMENT DESCRIPTION A permanent easement for right of way purposes over, under, and across the East 40.00 feet of proposed TRACT A, EXCEPT that part which lies within Anoka County Highway right-of-way Plat. No. 11, Anoka County, Minnesota. DRAFT SURVEY SCALE: SURVEY BY: DRAWN BY: CHECK BY: SHEET OF WSB PROJECT NO. I H E R E B Y C E R T I F Y T H A T T H I S S U R V E Y , P L A N , O R RE P O R T W A S P R E P A R E D B Y M E O R U N D E R M Y DI R E C T S U P E R V I S I O N A N D T H A T I A M A D U L Y LI C E N S E D P R O F E S S I O N A L L A N D S U R V E Y O R UN D E R T H E L A W S O F T H E S T A T E O F M I N N E S O T A . LI C . N O : DA T E : RE V I S I O N S NO . DA T E DE S C R I P T I O N Li n o L a k e s W a t e r T r e a t m e n t P l a n t S i t e Ci t y o f L i n o L a k e s , M i n n e s o t a CERTIFICATE OF SURVEY - LOT SPLIT 1" = 100' TH JRH Je r e m y R . H o n g a 58 0 1 3 8/ 2 3 / 2 0 2 3 021336-000 1 1 DR A F T - 2 0 2 3 - 0 8 - 2 3 0 Graphic Scale (in feet) 100 200 N 1 inch = 100 feet CERTIFICATE OF SURVEY 6510 12TH AVE, LINO LAKES, MINNESOTA N NOT TO SCALE EXISTING PROPERTY DESCRIPTION Per Property Report No. A22-09006, dated 8/31/2022, as provided by Registered Abstracters, Inc. The Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, EXCEPTING ALL that part of the Northeast Quarter of the Southeast Quarter of Section 28, Township 31 North, Range 22 West, Anoka County, Minnesota, described as follows: Commencing at the Northeast corner of the Northeast Quarter of the Southeast Quarter of said Section 28; thence North 88 degrees 56 minutes 18 seconds West, 835.00 feet along the Northerly line of said Northeast Quarter of the Southeast Quarter (basis for bearings); thence South 01 degrees 03 minutes 42 seconds West, 88.66 feet to the Southerly right-of-way line of County State Aid Highway No. 10 according to the Anoka County Highway right-of-way Plat No. 11, as recorded in the Anoka County Recorder's Office in and for said Anoka County, and said point also being the point of beginning; thence continuing South 01 degrees 03 minutes 42 seconds West, 207.22 feet; thence North 88 degrees 56 minutes 18 seconds West, 208.00 feet; thence North 01 degrees 03 minutes 42 seconds East, 212.27 feet to said Southerly right-of-way of County State Aid Highway No. 10; thence Easterly along said Southerly right-of way, 208.06 feet along the arc of a non-tangential curve concave to the North having a central angle of 01 degrees 02 minutes 06 seconds and a radius of 11,519.16 feet, the long chord of which bears South 87 degrees 32 minutes 52 seconds East, 208.06 feet to the point of beginning. SURVEY NOTES 1. The bearing system is based on the Anoka County Coordinate System, NAD83 (1996 Adjust), having an assumed bearing of N00°02'29"E for the East line of the Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22. 2. Field work was completed on 7/10/2023. PROPERTY SUMMARY 1. Subject property's address is 6510 12th Ave, Lino Lakes, MN, 55038. 2. Subject property's property identification number is 28-31-22-41-0004. 3. The gross area of the subject property is 1,696,784 Square Feet or 38.95 acres. 4.The subject property is zoned R-1X - Single Family Executive, per the City of Anoka Zoning Map, dated 1/5/2023. That part of Anoka County Highway right-of-way Plat No. 11, Anoka County, Minnesota which lies within the Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota. AND ALSO That part of the following described tract: The Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, EXCEPTING ALL that part of Anoka County Highway right-of-way Plat No. 11, Anoka County, Minnesota, and EXCEPTING ALL that part of the Northeast Quarter of the Southeast Quarter of Section 28, Township 31 North, Range 22 West, Anoka County, Minnesota, described as follows: Commencing at the Northeast corner of the Northeast Quarter of the Southeast Quarter of said Section 28; thence South 89 degrees 56 minutes 28 seconds West, 835.00 feet along the Northerly line of said Northeast Quarter of the Southeast Quarter (basis for bearings); thence South 00 degrees 03 minutes 32 seconds East, 88.66 feet to the Southerly right-of-way line of County State Aid Highway No. 10 according to the Anoka County Highway right-of-way Plat No. 11, as recorded in the Anoka County Recorder's Office in and for said Anoka County, and said point also being the point of beginning; thence continuing South 00 degrees 03 minutes 32 seconds East, 207.22 feet; thence South 89 degrees 56 minutes 28 seconds West, 208.00 feet; thence North 00 degrees 03 minutes 32 seconds West, 212.27 feet to said Southerly right-of-way of County State Aid Highway No. 10; thence Easterly along said Southerly right-of way, 208.06 feet along the arc of a non-tangential curve concave to the North having a central angle of 01 degrees 02 minutes 06 seconds, a radius of 11,519.16 feet, a chord bearing of South 88 degrees 40 minutes 07 seconds East, and a chord distance of 208.06 feet to the point of beginning. Which lies easterly and northerly of the following described line: Beginning at the aforementioned point of beginning; thence South 00 degrees 03 minutes 32 seconds East, 207.22 feet; thence South 76 degrees 18 minutes 03 seconds East, 320.00 feet; thence South 70 degrees 03 minutes 01 seconds East, 556.80 feet, more or less, to the East line of said Northeast Quarter of the Southeast Quarter and said line there terminating. PROPOSED PROPERTY DESCRIPTION - TRACT A PROPOSED PROPERTY DESCRIPTION - TRACT B That part of the following described tract: The Northeast Quarter of the Southeast Quarter of Section 28, Township 31, Range 22, Anoka County, Minnesota, EXCEPTING ALL that part of Anoka County Highway right-of-way Plat No. 11, Anoka County, Minnesota, and EXCEPTING ALL that part of the Northeast Quarter of the Southeast Quarter of Section 28, Township 31 North, Range 22 West, Anoka County, Minnesota, described as follows: Commencing at the Northeast corner of the Northeast Quarter of the Southeast Quarter of said Section 28; thence South 89 degrees 56 minutes 28 seconds West, 835.00 feet along the Northerly line of said Northeast Quarter of the Southeast Quarter (basis for bearings); thence South 00 degrees 03 minutes 32 seconds East, 88.66 feet to the Southerly right-of-way line of County State Aid Highway No. 10 according to the Anoka County Highway right-of-way Plat No. 11, as recorded in the Anoka County Recorder's Office in and for said Anoka County, and said point also being the point of beginning; thence continuing South 00 degrees 03 minutes 32 seconds East, 207.22 feet; thence South 89 degrees 56 minutes 28 seconds West, 208.00 feet; thence North 00 degrees 03 minutes 32 seconds West, 212.27 feet to said Southerly right-of-way of County State Aid Highway No. 10; thence Easterly along said Southerly right-of way, 208.06 feet along the arc of a non-tangential curve concave to the North having a central angle of 01 degrees 02 minutes 06 seconds, a radius of 11,519.16 feet, a chord bearing of South 88 degrees 40 minutes 07 seconds East, and a chord distance of 208.06 feet to the point of beginning. EXCEPT that part which lies easterly and northerly of the following described line: Beginning at the aforementioned point of beginning; thence South 00 degrees 03 minutes 32 seconds East, 207.22 feet; thence South 76 degrees 18 minutes 03 seconds East, 320.00 feet; thence South 70 degrees 03 minutes 01 seconds East, 556.80 feet, more or less, to the East line of said Northeast Quarter of the Southeast Quarter and said line there terminating. * 35E 35W BIRCH ST 12 T H AV E S CE N T E R V I L L E R D 20 T H A V E S SITE H O D G S O N RD LA K E D R MAIN ST MA I N S T SURVEYOR NOTES 1. This survey was prepared with the benefit of Property Report No. A22-09006, dated 8/31/2022, as provided by Registered Abstracters, Inc. 2. Possible encroachments along the west and south boundary lines. 3. Location, sizes and types of underground utilities shown are a combination of observed evidence. However, lacking excavation, the exact location of underground features cannot be accurately, completely, and reliably depicted. WSB, makes no guarantee that the utilities shown comprise all of the utilities in the area. Where additional or more detailed information is required, the client is advised that excavation and/or a private utility locate request may be necessary. Pursuant to MS 216.D contact Gopher State One Call at 651-454-0002 prior to any excavation. FOUND MONUMENT UNDERGROUND GASG STORM CATCH BASIN ST S FENCE UNDERGROUND ELECTRICE WATER VALVE HYDRANT FLARED END SECTION STORM MANHOLE SANITARY MANHOLE SIGN PEDESTAL LIGHT POLE BUILDING EDGE SECTION CORNER POWER POLE LEGEND METER STORM LINE SANITARY LINE DECIDUOUS TREE CONIFEROUS TREE SET MONUMENT GUY ANCHOR MB MAIL BOX CURB STOP WATER MAIN UNDERGROUND FIBER OPTICF UNDERGROUND COMMUNICATIONC OVERHEAD ELECTRICOH TREE LINE UTILITY VAULTVLT PROPOSED RIGHT OF WAY EASEMENT AREA = 18,609 Square Feet or 0.43 acres DELINEATED WETLAND AREA FEMA FLOODPLAIN AREA RCWD FLOODPLAIN AREA PROPOSED AREAS Total Area of Proposed Tract A = 388,184 Square Feet or 8.91 acres Area of Tract A within Anoka County Highway right-of-way Plat No. 11 = 114,717 Square Feet or 2.63 acres Area of Tract A excepting Anoka County Highway right-of-way Plat No. 11 = 273,467 Square Feet or 6.28 acres Area of Wetland (within Tract A excepting Anoka County Highway right-of-way Plat No. 11) = 104,981 Square Feet or 2.41 acres Area of Upland (within Tract A excepting Anoka County Highway right-of-way Plat No. 11) = 168,486 Square Feet or 3.87 acres Total Area of Proposed Tract B = 1,308,600 Square Feet or 30.04 acres Total Area of Proposed Right of Way Easement = 18,609 Square Feet or 0.43 acres K: \ 0 2 1 3 9 8 - 0 0 0 \ S u r v e y \ D r a w i n g \ E x h i b i t s \ 0 2 1 3 9 8 - 0 0 0 - V - L O T S P L I T - 6 5 1 0 1 2 T H A V E . d w g , 8 / 2 3 / 2 0 2 3 1 : 5 9 : 3 2 P M Exhibit A 77 CITY OF LINO LAKES RESOLUTION NO. 24-16 RESOLUTION APPROVING SUMMARY OF ORDINANCE NO. 02-24 FOR PUBLICATION WHEREAS, the City Council has approved the first and second readings of Ordinance No. 02-24 amending City Code Chapter 1007: Zoning Code; and WHEREAS, Ordinance No. 02-24 is lengthy and Minn. Statute 412.191 provides for a city to publish a summary of an ordinance; and WHEREAS, the City Council determines that the summary clearly informs the public of the intent and effect of the ordinance; and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the summary of Ordinance No. 02-24, attached hereto as Exhibit A, for publication according to State Law and City Charter is approved. Adopted by the City Council of the City of Lino Lakes this _________day of ______________, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk Attachment 2: Resolution No. 24-16 78 EXHIBIT A CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 02-24 REZONING PROPERTY FROM R-1X, SINGLE FAMILY EXECUTIVE TO PSP, PUBLIC AND SEMI-PUBLIC FOR CITY WATER TREATMENT PLANT (6590 12TH AVENUE) The City Council of Lino Lakes ordains: Section 1. The Lino Lakes City Code Chapter 1007: Zoning Code has been amended to rezone the property located at 6590 12th Avenue from R-1X, Single Family Executive to PSP, Public and Semi-Public. Passed by the Lino Lakes City Council on February 12, 2024. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall or on the City’s website at https://linolakes.us/163/City-Code-Zoning-Ordinances. 79 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2B STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: February 12, 2024 TOPIC: Consider Resolution No. 24-11 Approving Jansen Addition Preliminary Plat VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration of Resolution No. 24-11 approving Jansen Addition preliminary plat. Review Deadline: Complete Application Date: December 26, 2023 60-Day Review Deadline:February 24, 2024 120-Day Review Deadline:April 24, 2024 Environmental Board Meeting: December 27, 2023 Park Board Meeting: N/A Planning & Zoning Board Meeting: January 10, 2024 City Council Work Session: February 5, 2024 City Council Meeting: February 12, 2024 BACKGROUND The applicant, Boulder Contracting, submitted a land use application for preliminary plat for Jansen Addition. The applicant proposes to subdivide the existing parcel located at 523 Lois Lane into three (3) single family lots for the purpose of constructing two (2) new single family homes. The lot is 1.11 gross acres (48,510 sf). The Land Use Application is: •Preliminary Plat 80 2 o 3 lots This staff report is based on the following information: •Certificate of Survey and Resource Inventory Map prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Landscape Plan prepared by Plowe Engineering dated December 7, 2023 •Preliminary Plat prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Tree Inventory/Removals prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Civil Plan Set prepared by Plowe Engineering dated December 7, 2023 •Soil Boring Data prepared by ITCO Allied Engineering Company dated December 18, 2023 •Site Drainage Narrative and Calculations prepared by Plowe Engineering, Inc. dated December 7, 2023 Existing Site Conditions The residential lot contains an existing house, attached garage, deck, fence, and detached shed. The house was built in 1982. The Certificate of Survey indicates Zimmerman Fine Sand and Soderville Fine Sand. Groundwater was encountered at approximately 7.5 to 9 feet. Zoning Current Zoning R-1, Single Family Residential Current Land Use Rural Residential 2040 Comp Plan Land Use Low Density Sewered Residential Utility Staging Area 1A=2018-2025 Surrounding Zoning and Land Use Direction Zoning Current Land Use Future Land Use North R-1 Single Family Residential Low Density Sewered Residential South R-1 Rural Residential Low Density Sewered Residential East R-1 Single Family Residential Low Density Sewered Residential West R-1 Rural Residential Low Density Sewered Residential 81 3 ANALYSIS Density and Land Area Calculations The following chart implements Met Council’s formula for calculating net density. Gross Area (acres) 1.11 Wetlands & Water Bodies 0.00 Public Parks & Open Space 0.00 Arterial ROW 0.00 Other (Utility Transmission Easement) 0.00 Other (Wetland Buffer Area) 0.00 Net Area (acres) 1.11 # of Units 3 Gross Density (units/acre) 2.70 Net Density (units/acre) 2.70 The parcel is guided low density residential development and allows for 1.6 to 3.0 units per net acre. The proposed net density of 2.70 units per acre is consistent with the Comprehensive Plan. Zoning Requirements The parcel is zoned R-1, Single Family Residential. Lot 2 will contain the existing single family house. Lots 1 and 3 are being created for the purpose of constructing two (2) single family homes. 82 4 R-1 Requirements Lot 1 (Proposed House) Lot 2 (Existing House) Lot 3 (Proposed House) Min. Lot Size 10,800 sf 10,867 sf 19,425 sf 12,075 sfa Min. Lot Width --Corner Lot 100 ft NA NA NA --Interior Lot 80 ft 80.5 ft 84.5 ft 80.0 ft Min. Lot Depth 135 ft 135.0 ft 135.0 ft 154 ft Building Setback (ft) -From Streets Lois Lane and Arlo Lane (Both Minor Collector) 30 ft 40.0 ft 40.0 ft 40.0 ft -Rear Yard --Principal 30 ft 30.0 ft 70 ft 30.0 ft -Accessory 5 ft Future 50 ft (deck) Future -Side Yard --Principal 10 ft 10 ft 11.6 ft 10.0 ft --Accessory 5 ft 10 ft 10.6 ft 10.0 ft Impervious Surface 65% TBD w/ building permit 21.3% TBD w/ building permit a Lot Size = Gross Area – Oversized Easements = Net Area (23,835 sf – 11,760sf = 12,075 sf) The proposed lots meet zoning requirements. Building Requirements At the time of building permit, the single family houses proposed on Lots 1 and 3 will be reviewed for compliance regarding impervious surface, building footprint area, garage size, and design and construction standards. Subdivision Ordinance The legal description of the parcel is Lot 2, Block 1, Mar Don Acres and was platted in 1978. Similar residential subdivisions of Mar Don Acres lots have been approved in previous years (Cavegn Estates-2006, Hailey Manor-2007, Isabell Estates-2014 and Golden Acre-2017). 83 5 Conformity with the Comprehensive Plan and Zoning Code The preliminary plat is consistent with the comprehensive plan for low density residential development and zoning code requirements for R-1, Single Family Residential as discussed above. Blocks and Lots The preliminary plat contains Lots 1-3, Block 1, Jansen Addition. As noted above, Lot 2 contains the existing house and Lots 1 and 3 propose new single family homes. Streets and Alleys Lots 1 and 2 are served by Lois Lane which is a minor collector road. The existing road right-of- way width is 60 ft which is consistent with previously approved plats in the area. No additional road right-of-way is needed. Lot 3 is served by Arlo Lane which is a minor collector road. The existing road right-of-way width is 60 ft which is consistent with previously approved plats in the area. No additional road right-of-way is needed. Staff evaluated the need to extend the 30ft wide road right-of-way along the entire north lot line to potentially serve 511 Lois Lane and determined it wasn’t feasible. An additional 30ft of road right-of-way would be needed from 7901 Henry Lane and a public street and utilities would need to be constructed to serve the potential one (1) or two (2) additional lots that could be created at 511 Lois Lane. Easements The Mar Don Acres final plat has existing drainage and utility easements dedicated per the plat. These easements will remain in place. Standard drainage and utility easements at least ten (10) feet wide have been provided along all other lot lines. An oversized drainage and utility easement exists on Lot 3 in the rear yard over the stormwater management facility. Storm Water Management and Erosion and Sediment Control Per the December 18, 2023 RCWD CAPROC, the project includes subdivision of an area exceeding one acre, thus triggering Rule C. The single-family residential subdivision does not create a new public road nor a private road serving three or more lots; therefore, Rules C.6 and C.7 do not apply per Rule C.12(d). An infiltration basin is proposed to meet City requirements. The applicant submitted a stormwater drainage report with the application. The proposed BMP 84 6 and associated stormwater modeling is not required by the District due to the Rule C.12(d) exception and has not been reviewed as part of this application. Utilities Sanitary Sewer A 2” pressurized sanitary sewer main exists along this section of Lois Lane and laterals are stubbed to the lot line on both Lots 1 and 2. The existing house is on private septic system and shall connect to municipal sanitary sewer. The private septic system shall be removed. The new house proposed on Lot 1 will also be connected to municipal sanitary sewer. An 8” sanity sewer main exists along Arlo Lane and two (2) sets of laterals are stubbed to the lot line on Lot 3. The new house will be connected to municipal sanitary sewer. The other lateral shall be removed. Watermain An 8” watermain exists along Lois Lane and laterals are stubbed to the lot line on both Lots 1 and 2. The existing house is currently on a private well and shall connect to the municipal watermain. The private well shall be disconnected from the house. It may be used for irrigation or it shall be abandoned. The new house proposed on Lot 1 will also be connected to the municipal watermain. An 8” watermain exists along Arlo Lane and two (2) sets of laterals are stubbed to the lot line on Lot 3. The new house will be connected to the municipal watermain. The other lateral shall be removed. Public Land Dedication The proposed subdivision is within the Highland Meadow Park neighborhood service area. The development is not within the greenway system. Arlo Lane is identified as a future trail corridor that is proposed to extend from Highland Meadows Park to Woodduck Trail and eventually to 4th Avenue. The City will require cash in lieu of land dedication for the two (2) new lots. Lot 2 with the existing house will not be charged a park dedication fee. Park Dedication Fees Total # of Lots = 2 x 2024 Park Dedication Fee $3,300 = Total Due $6,600 85 7 Landscape Plan Per the December 27, 2023 Environmental Board staff report: Boulevard Trees Boulevard trees are required for all new residential subdivisions at a rate of one tree per lot frontage. The existing house has trees in the right-of-way area and will not require an additional boulevard tree. Boulevard trees are shown on the landscape plan for lots 1 and 3. The tree on Lot 1 must be moved into the right-of-way area. Boulevard tree requirements are not currently met. Tree Preservation and Mitigation Standards The purpose of these standards is to protect valuable trees and stands of vegetation while not interfering with landowners’ reasonable use and development of property. The goal is to minimize unnecessary loss of habitat, biodiversity, and forest resources and to replace removed trees in areas where tree cover is most critical. A tree survey was performed that identified: Of the 49 total trees in the inventory, 24 trees will be removed, 25 will be preserved. The 25 trees planned for preservation must have Tree Protection Zones installed in accordance with the City Tree Protection Fence Detail. 23 of the tree removals are in the Basic Use Area (BUA). 8 of these are in Environmentally Sensitive Area (ESA) and will require mitigation at a rate of one tree planted for four removed. 15 of the 23 trees in the BUA are in non-ESA and will not require mitigation. One tree planned for removal is in non-BUA and non-ESA. This tree will require mitigation at a one to one ratio. Total Trees 49 Total Trees Removed 24 Total Trees Preserved 25 Mitigation Trees Required 3 86 8 Overall, for the 24 removals, 3 mitigation trees will be required. These trees must be added to the Landscape Plan. Tree Preservation and Mitigation Standards have not been met. Open Areas Landscape Standards Open areas standards do not apply to single family residential lots. Buffer and Screen Standards The purpose of this requirement is to separate and buffer different land use types, screen roads and parking, and screen utility and loading areas. The project property and surrounding properties are zoned R1, so buffer and screen standards do not apply. Canopy Cover Canopy cover standards do not apply to single family residential development. Foundation Landscaping Foundation landscaping standards do not apply to single family residential development. Sod and Ground Cover Standards All areas not otherwise improved in accordance with the approved site plans shall have a minimum depth of 4 inches of topsoil and be sodded including boulevard areas. Seed may be provided in lieu of sod in certain cases, including when the area is adjacent to natural areas or wetlands. Mn DOT seed mix (33-261) is noted in the details for the stormwater basin. The ground cover types must be added to the Landscape Plan. Environmental Assessment Worksheet (EAW) An Environmental Assessment Worksheet is not mandated. The three (3) unattached residential units are under the 250 unattached unit threshold required for a mandatory EAW. Wetlands There are no wetlands on site. FEMA Floodplain 87 9 There is no FEMA floodplain on site. Shoreland Management Overlay The parcel is not located within a Shoreland Management Overly district. Impervious Surface Coverage The maximum allowed impervious surface coverage per lot is 65%. Lot 2 (existing house) is at 21.3% and compliant. The impervious coverage for Lot 1 and 3 will be evaluated with those individual building permits and surveys. Traffic Study A traffic study was not required for one (1) new single family lot on Lois Lane and one (1) single family lot on Arlo Lane. Both streets are minor collectors and have capacity for one (1) additional single family home on each street. Additional City and Government Agency Review Comments Public Safety Comments Lino Lakes Public Safety Department-Police Division and Fire Division reviewed the preliminary plat and had no comments. Environmental Board The Environmental Board reviewed the development proposal at their December 27, 2023 meeting and noted some minor revisions are needed. These are summarized in the attached December 28, 2023 Environmental Coordinator memo. Planning & Zoning Board The Planning & Zoning Board held a public hearing on January 10, 2024. There were no public comments. The Board recommended approval with a 7-0 vote with conditions as listed in the resolution. Agreements Stormwater Maintenance Agreement A stormwater maintenance agreement is not required since a stormwater management plan is not required per City Code Chapter 1010. 88 10 Development Agreement and Final Plat The applicant shall submit a Land Use Application for final plat after preliminary plat approval. A Development Agreement will then be prepared by the City as part of the final plat application. Comprehensive Plan Jansen Addition is consistent with the goals and policies of the comprehensive plan in regards to land use, housing, economic development, transportation, local water management plan, sanitary sewer, water supply and parks, greenway and trails. Land Use Plan Per the 2040 Comprehensive Plan, the parcel is guided low density residential development and allows for 1.6 to 3.0 units per net acre. The proposed three (3) single family and net density of 2.70 units per acre is consistent with the Comprehensive Plan. The site is located in Planning District 2 and is guided for low density residential development. There are no specific planning recommendations for this site. Housing Plan A goal of the housing plan is to maintain existing housing stock to insure a high-quality environment in all residential neighborhoods. It is a policy to encourage in-fill housing where appropriate. Jansen Addition meets the goals of the housing plan by supporting in-fill housing. Economic Development The three (3) lot single family residential development does not negatively impact the City’s economic development plan. Transportation Plan A goal of the transportation plan is to ensure that streets are as safe as possible. Lois Lane and Arlo Lane are minor collector roads and they both have the capacity to accommodate one (1) new single family home. 89 11 Local Water Management Plan The purpose of the water management program protect, preserve, and use natural surface and groundwater storage and retention systems and prevent erosion of soil into surface water systems. Jansen Addition protects the natural surface and groundwater storage with the construction of a stormwater management infiltration basin. Erosion and sediment control practices will also be implemented. Sanitary Sewer Plan The goal of the sanitary sewer plan is to maintain the city’s residents and businesses with an affordable and safe sanitary sewer system. The existing house and two (2) new houses will be municipally served by 2” pressurized system and 8” sanitary sewer main. The existing sanitary sewer system has capacity for three (3) single family houses. Water Supply Plan A goal of the water supply plan is to provide residents and businesses with affordable potable water that is safe and of high quality for daily consumption and fire demand. The existing house and two (2) new houses will be municipally served by 8” watermain. The existing water supply system has capacity for three (3) single family houses. Parks, Greenways and Trails A goal and policy of the parks, greenways and trails plan is to continue to development and fund recreational activities in the City. The City will require cash in lieu of land dedication for the two (2) new lots. Findings of Fact Resolution No. 24-11 details the findings of fact for the Jansen Addition preliminary plat. RECOMMENDATION Staff and Boards recommend approval of the Jansen Addition preliminary plat. 90 12 ATTACHMENTS 1.City Engineer Memo dated January 4, 2024 2.Environmental Coordinator Memo dated December 28, 2023 3.Certificate of Survey, Preliminary Plat, Civil Plan Set and Landscape Plan prepared by EG Rud & Sons, Inc. and Plowe Engineering, Inc. dated December 7, 2023 4.Resolution No. 24-11 91 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | WS B E N G . C O M Memorandum To: Katie Larsen, Lino Lakes City Planner From: Kris Keller PE, WSB Diane Hankee PE, Lino Lakes City Engineer Date: January 4, 2024 Re: Jansen Addition Preliminary Plat & Civil Plan Review 024233-000 As requested by City staff, WSB reviewed the Preliminary Plat and Civil Plans for the Jansen Addition in Lino Lakes, MN, prepared by Plowe Engineering and received December 7, 2023. Our comments were made on the following documents: •Jansen Addition – Civil Plans prepared by Plowe Engineering, dated December 7, 2023. •Jansen Addition – Site Drainage Narrative and Calculations prepared by Plowe Engineering, received December 7, 2023. •Jansen Addition – Certificate of Survey prepared by EG Rud & Sons, dated December 7, 2023. •Jansen Addition – Preliminary Plat prepared by EG Rud & Sons, dated December 7, 2023. The following review comments should be responded to in writing by the applicant. There are additional redline comments on the plan set that should be responded to as well. Not all redline comments are in the review memo. Engineering •Grading The Jansen Addition grading consists of grading the original single-family lot to create three (3) single-family lots and an infiltration basin. The infiltration basin treats the rear drainage from the three lots while the remaining drainage flows to Lois Lane to the south. Comments: 1.Call out the proposed high point on the east side of Lot 1 •Adjust proposed contours to maintain minimum 2% slope where possible 2.There is an existing low area at the southeast front corner of Lot 1 •Consider coordinating with the adjacent existing property owner to fill in the low area and prevent it from backing up to the east. •Adjust grading along the eastern side lot line of Lot 1 to allow for drainage to reach the street. Attachment 1: City Engineer Memo dated January 4, 2024 92 Ms. Katie Larsen 01/04/2024 Page 2 Jansen Addition Engineering Review 3.Shift the northern limit and overflow weir of the infiltration basin to the south 10' to allow for overflow drainage to be established on this property prior to discharging to the north •Stormwater Management Stormwater management for the site consists of a proposed infiltration basin. However, based on site layout, stormwater management is not required under City ordinance. Comments on the proposed stormwater design are offered below. Pre- and Post- Development Discharge Rates (cfs) Condition 2-Year 10-Year 100-Year 10-Day Snowmelt Existing 0.61 2.01 6.17 Not required Proposed 0.51 1.00 4.46 Not required Comments: 1.To be conservative in HWL modeling, exfiltration cannot be modeled as an outflow. Please remove exfiltration on node P1 of the proposed conditions HydroCAD model and update the 100-yr HWL accordingly. 2.Permanent turf reinforcement matting such as Armormax is not allowed as a form of stabilization for BMP overflows. Riprap can be extended to cover the overflow weir. 3.While noted in the infiltration basin detail, please show silt fence around the basin on the erosion control plan sheets to ensure proper sediment control is provided. •Water Supply The proposed water will be supplied by three existing 1-inch Type K copper services extended to the lots. Comments: 1.An additional water and sanitary sewer service stubbed from Arlo Lane will need to be removed back to the main. Restoration to include; •Roadway section shall be 3.5” bit over 8” class 5 •Curb and gutter - see City standard details. 2.Show connecting the existing house (Lot 2) to the provided sanitary sewer and water service stubs with construction •Water service stub is 1" copper (Type K) 3.Abandon/seal the existing well for Lot 1 per MDH requirements with construction •Note the existing well may be left in place for non-potable irrigation use if MDH setbacks can be met from the proposed utility services (currently they do not appear to meet setback requirements). 93 Ms. Katie Larsen 01/04/2024 Page 3 Jansen Addition Engineering Review •Sanitary Sewer The proposed sanitary sewer will be supplied by an existing 4-inch diameter Schedule 40 PVC gravity service pipe (Lot 3) and two 1¼” diameter Schedule 40 PVC low pressure service pipes (Lots 1 & 2) extended to the lots from Arlo Lane and Lois Lane. Lots 1 & 2 will require E-One or approved equal grinder pump stations to connect to the City system. Comments: 1.Show septic system for existing house (Lot 2) •Remove existing septic system per Anoka County requirements with construction 2.Show connecting the existing house (Lot 2) to the provided sanitary sewer and water service stubs with construction •Sanitary sewer service stub is 1 1/4" PVC SCH 40 •Show installation of E-One or equivalent grinder pump station 3.Show existing sanitary sewer stubs to Lots 1 & 2 as 1¼” diameter Schedule 40 PVC 4.Provide a casting for the cleanout (if necessary) in the driveway •Transportation There is minimal impact to traffic or roads as this development simply splits the existing single-family lot into three smaller single family lots which will not generate significantly more traffic. •Trails and sidewalks There are no existing trails or sidewalks adjacent to the proposed development with none being proposed •Wetlands and Mitigation Plan There are no wetlands identified on the site •Landscaping The Jansen Addition Site Landscape Plan has been reviewed by staff and the City’s Environmental Coordinator. The Environmental Coordinator will provide separate comments. •Floodplain The Jansen Addition does not impact floodplain. •Drainage and Utility Easements The current drainage and utility easements are being maintained from the original single- family lot (10’ front and 30’ back; 5’ sides). Additional easements have been added around the perimeter of the smaller lots and the infiltration basin (minimum 10’ front and back; 5’ sides). 94 Ms. Katie Larsen 01/04/2024 Page 4 Jansen Addition Engineering Review •Development Agreement A development agreement will be required with the final plat. •Grading Agreement No grading agreement is required for this site. •Stormwater Maintenance Agreement No stormwater maintenance agreement is required for this site. •Permits Required 1.City of Lino Lakes Zoning Permit for Construction 2.NPDES General Construction Permit If you or the applicant have any questions regarding these comments, please contact Kris Keller at (612) 419-3083 or kkeller@wsbeng.com. You may also contact Diane Hankee at (651) 982-2430 or dhankee@linolakes.us. 95 Page 1 To: Katie Larsen From: Andy Nelson Date: 12/28/23 Re: Environmental Comments/12-27-23/Jansen Addition Preliminary Plat Environmental Board had the following comments at the 12/27/23 EB meeting: 1. Tree Protection Zones (TPZs) for the 25 trees scheduled for preservation must be shown to scale on the Grading, Drainage, and Erosion Control Plan (Sheet C1.1 and C1.2), and the Landscape Plan (Sheet L1). The TPZs must be in place prior to issuance of grading permit and will be reviewed by staff concurrently with inspection of sediment and erosion control measures. 2. Replace note on Grading, Drainage, and Erosion Control Plan about installing “Perimeter Control Devices” for tree protection with “Tree Protection Fence installed in accordance with City Tree Protection Fence Detail”. 3. The Landscape Plan (Sheet L1) note #3 mentions protecting trees to the dripline. This statement must mention protecting trees in accordance with City Tree Protection Fence Detail provided on Sheet C3.2. 4. The tree planting detail shall include comments about exposing root flare so it is visibly at grade to ensure trees are installed at proper depth, and that mulch is pulled back 3 inches from the trunk (mulch is not left touching the trunk). 5.3 mitigation trees are required. These trees must be added to the Landscape Plan (Sheet L1). 6. The boulevard tree shown for Lot 1 must be moved south into the right-of-way. Environmental Memo Attachment 2: Environmental Coordinator Memo dated December 28, 2023 96 Page 2 7. Ground cover types must be added to the Landscape Plan (Sheet L1). This includes cover type for all exposed soil areas (ex: sod for the lots, specify Mn DOT seed mix for stormwater basin). 97 Attachment 3: Certificate of Survey, Preliminary Plat, Civil Plan Set and Landscape Plan prepared by EG Rud & Sons, Inc. and Plowe Engineering, Inc. dated December 7, 2023 98 99 100 101 102 103 104 105 1 CITY OF LINO LAKES RESOLUTION NO. 24-11 APPROVING JANSEN ADDITION PRELIMINARY PLAT WHEREAS, the City received a land use application for Jansen Addition preliminary plat hereafter referred to as Development; and WHEREAS, City staff completed review of the Development based on the following submittals: •Certificate of Survey and Resource Inventory Map prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Landscape Plan prepared by Plowe Engineering dated December 7, 2023 •Preliminary Plat prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Tree Inventory/Removals prepared by EG Rud & Sons, Inc. dated December 7, 2023 •Civil Plan Set prepared by Plowe Engineering dated December 7, 2023 •Soil Boring Data prepared by ITCO Allied Engineering Company dated December 18, 2023 •Site Drainage Narrative and Calculations prepared by Plowe Engineering, Inc. dated December 7, 2023; and WHEREAS, a public hearing was held before the Planning & Zoning Board on January 10, 2024 and the Board recommended approval of the preliminary plat with a 7-0 vote. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that: FINDINGS OF FACT Per Section 1001.013, Premature Subdivision: (1)General. Any concept plan, preliminary plat or final plat deemed premature pursuant to the following criteria shall be denied by the City Council. (2)Conditions for establishing a premature subdivision. A subdivision may be deemed premature should any of the following conditions not be met. (a)Consistency with the Comprehensive Plan. Including any of the following: 1.Land use plan; 2.Transportation plan; 3.Utility (sewer and water) plans; 4.Local water management plan; 5.Capital improvement plan; and 6.Growth management policies, including MUSA allocation criteria. Attachment 4: Resolution No. 24-11 106 2 Jansen Addition is consistent with the goals and policies of the comprehensive plan in regards to land use, housing, economic development, transportation, local water management plan, sanitary sewer, water supply and parks, greenway and trails. (b) Consistency with infill policies. A proposed urban subdivision shall meet the city's infill policies: 1. The urban subdivision must be located within the Metropolitan Urban Service Area (MUSA) or the staged growth area as established by the city's Comprehensive Plan; 2. The cost of utilities and street extensions must be covered by one or more of the following: a. An immediate assessment to the proposed subdivision; b. One hundred percent of the street and utility costs are privately financed by the developer; c. The cost of regional and/or oversized trunk utility lines can be financed with available city trunk funds; and d. The cost and timing of the expenditure of city funds are consistent with the city's capital improvement plan. 3. The cost, operation and maintenance of the utility system are consistent with the normal costs as projected by the water and sewer rate study; and 4. The developer payments will offset additional costs of utility installation or future operation and maintenance. Jansen Addition is consistent with infill policies. The development is within the current Utility Staging Area 1A=2018-2025. The cost, operation and maintenance of the utility system is consistent with the normal costs projected by the water and sanitary system plans. No future utility costs are proposed. (c) Roads or highways to serve the subdivision. A proposed subdivision shall meet the following requirements for level of service (LOS), as defined by the Highway Capacity Manual: 1. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade; 2. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C; 3. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D; 4. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better; 5. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies; 6. The traffic generated from a proposed subdivision shall not require city street 107 3 improvements that are inconsistent with the Lino Lakes capital improvement plan. However, the city may, at its discretion, consider developer-financed improvements to correct any street deficiencies; 7. The LOS requirements in divisions (2)(c)1. to 4. above do not apply to the I-35W/Lake Drive or I-35E/Main St. interchanges. At city discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Department of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties that contribute to traffic at the interchange; and 8. The city does not relinquish any rights of local determination. Jansen Addition meets the requirements for level of service (LOS). Lois Lane and Arlo Lane are minor collector roads and have capacity to accommodate two (2) new single family homes. The city does not relinquish any rights of local determination. (d) Water supply. A proposed subdivision shall be deemed to have an adequate water supply when: 1. The city water system has adequate wells, storage or pipe capacity to serve the subdivision; 2. The water utility extension is consistent with the Lino Lakes water plan and offers the opportunity for water main looping to serve the urban subdivision; 3. The extension of water mains will provide adequate water pressure for personal use and fire protection; and 4. The rural subdivision can demonstrate that each of the proposed lots can be provided with a potable water supply. Jansen Addition will have an adequate water supply. The existing house and two (2) new houses will be municipally served by 8” watermain. The existing water supply system has capacity for three (3) single family houses. (e) Waste disposal systems. A proposed subdivision shall be served with adequate waste disposal systems when: 1. The urban sewered subdivision is located inside the city's MUSA or is consistent with the MUSA allocation criteria; 2. The city has sufficient MUSA and pipe capacity to serve the subdivision if developed to its maximum density; 3. The subdivision will result in a sewer extension consistent with Lino Lakes sewer plan and capital improvement plan; 4. A rural subdivision can demonstrate that each lot can be served by an adequate sanitary sewer disposal system; and 5. A rural subdivision with a proposed communal sanitary sewer or water system has an effective long range management and maintenance program with proper financing. 108 4 Jansen Addition will be served with an adequate waste disposal system. The existing house and two (2) new houses will be municipally served by 2” pressurized system and 8” sanitary sewer main. The existing sanitary sewer system has capacity for three (3) single family houses. BE IT FURTHER RESOLVED the Jansen Addition preliminary plat is not a premature subdivision; and BE IT FURTHER RESOLVED the Jansen Addition preliminary plat is approved subject to the following conditions: 1. A Land Use Application and submittals are required for final plat after City Council approval of preliminary plat. 2. The existing house on proposed Lot 2, Block 1, Jansen Addition shall connect to municipal watermain and municipal sanitary sewer. 3. The private septic system located on proposed Lot 2, Block1, Jansen Addition shall be removed. 4. The private well located on proposed Lot 2, Block1, Jansen Addition shall be capped if it cannot be used for private irrigation. 5. The new houses on proposed Lots 1 and 3, Block 1, Jansen Addition shall connect to municipal watermain and municipal sanitary sewer main. BE IT FURTHER RESOLVED the following items shall be addressed at the time of final plat submittal: 1. Comments from City Engineer Memo dated January 4, 2024 shall be addressed. 2. Comments from Environmental Coordinator Memo dated December 28, 2023 shall be addressed. 3. Sheet S1, Certificate of Survey: a. Under Building Setbacks: i. Collector street shall be revised to minor collector street. ii. 40ft shall be revised to 30ft. b. The location of the private septic system shall be shown. 4. Sheet S2, Preliminary Plat: a. Under Area, the gross density and net density shall be revised to match staff report. b. Under Building Setbacks: i. Collector street shall be revised to minor collector street. ii. 40ft shall be revised to 30ft. c. All Building Setbacks (BLDSB) shall be revised accordingly. d. The impervious surface percentage shall be provided for Lot 2. BE IT FURTHER RESOLVED the following items shall be addressed prior to release of final plat mylars: 109 5 1. The existing shed shall be removed. 2. The existing fence shall be relocated onto proposed Lot 2, Block 1, Jansen Addition. a. An approved zoning permit is required to relocate the existing fence. BE IT FURTHER RESOLVED the following items shall be addressed prior to issuing building permits for with Lot 1 or Lot 3, Block 1, Jansen Addition: 1. The existing house on proposed Lot 2, Block 1, Jansen Addition shall connect to municipal watermain and municipal sanitary sewer. 2. Proof that the private septic system on Lot 2, Block 1, Jansen Addition has been properly removed shall be submitted to the City upon completion. 3. If removed, proof that the private well located on Lot 2, Block 1, Jansen Addition has been properly capped shall be submitted to the City upon completion. Adopted by the City Council of the City of Lino Lakes this _________day of ______________, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 110 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: February 12, 2024 TOPIC: Zoning Ordinance Text Amendment i.Consider 2nd Reading of Ordinance No. 03-24 Approving Zoning Ordinance Text Amendment-Renumeration and Codification ii. Consider Resolution No. 24-07 Approving Summary Publication of Ordinance No. 03-24 VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City is renumbering and codifying the zoning ordinance. BACKGROUND Ordinance No. 08-22 amending City Code Chapter 1007: Zoning Code was adopted in November 2022 and went into effect in January 2023. The City is incorporating the zoning code into the City’s online version Code of Ordinances published by American Legal Publishing. As part of the codification and to make the code easier to read, some section numbers of the zoning code are being renumbered. The content of the zoning code is not changing. The 1st reading of the ordinance was approved by Council on January 22, 2024. Minn. Statute 412.191 provides for a city to publish a summary of an ordinance. The summary is detailed in Resolution No. 03-24. A full printed copy of the ordinance is available at City Hall or on the City’s website at https://linolakes.us/163/City-Code-Zoning-Ordinances. RECOMMENDATION Staff recommends approval of the above noted ordinance and resolution. 111 2 ATTACHMENTS 1. Ordinance No. 03-24 2. Resolution No. 24-07 112 1st Reading: Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 03-24 ORDINANCE AMENDING CITY CODE CHAPTER 1007 RELATED TO RENUMERATION AND CODIFICATION The City Council of Lino Lakes ordains: Section 1. Findings. The City Council finds that the zoning ordinance text amendment protects the public health, safety, comfort, convenience and general welfare of the residents of the community. Section 2. Amendment. The Lino Lakes City Code Chapter 1007 is hereby amended as follows: CURRENT CITY CODE CHAPTER 1007 AMENDED CITY CODE CHAPTER 1007 §1007.000 TITLE AND APPLICATION 1007.000 Title and application §1007.001 RULES AND DEFINITIONS 1007.001 Rules and definitions §1007.015 AMENDMENTS: TEXT AND MAP. 1007.015 Amendments: text and map. §1007.016 CONDITIONAL USE PERMITS 1007.016 Conditional use permits §1007.017 INTERIM USE PERMITS 1007.017 Interim use permits §1007.018 VARIANCES AND APPEALS. 1007.018 Variances and appeals. §1007.019 ADMINISTRATION: ADMINISTRATIVE PERMITS AND APPROVALS. 1007.019 Administration: administrative permits and approvals. §1007.020 SITE AND BUILDING PLAN REVIEW 1007.020 Site and building plan review §1007.021 DUTIES OF CITY STAFF. 1007.021 Duties of city staff. §1007.022 CERTIFICATE OF OCCUPANCY 1007.022 Certificate of occupancy §1007.023 ENFORCEMENT AND PENALTIES 1007.023 Enforcement and penalties §1007.024 PLANNED UNIT DEVELOPMENT (PUD) 1007.024 Planned unit development (PUD) §1007.025 ENVIRONMENTAL REVIEW 1007.025 Environmental review §1007.040 PURPOSE 1007.040 Purpose §1007.041 NON-CONFORMING USES AND STRUCTURES 1007.041 Non-conforming uses and structures §1007.042 GENERAL PARCEL, LOT AND YARD PROVISIONS 1007.042 General parcel, lot and yard provisions 113 2 §1007.043 GENERAL BUILDING AND USE PROVISIONS 1007.043 General building and use provisions §1007.044 OFF-STREET PARKING 1007.044 Accessory buildings, structures and uses §1007.045 OFF-STREET LOADING SPACES 1007.045 Refuse and recycling §1007.046 PRIVATE STREETS 1007.046 Outdoor lighting §1007.047 RELOCATED STRUCTURES 1007.047 Environmental Provisions §1007.048 HOME OCCUPATION PERMITS 1007.048 Outdoor storage §1007.049 ACCESSORY APARTMENTS 1007.049 Screening, landscaping, buffer yards and tree preservation §1007.050 DRAINAGE 1007.050 Fences and retaining walls §1007.051 EARTH MOVING AND LAND RECLAMATION 1007.051 Submission of permit and site plan §1007.052 FARMING OPERATIONS 1007.052 Off-street parking §1007.053 ADULT USES 1007.053 Off-street loading spaces §1007.054 ANTENNAS 1007.054 Private streets §1007.055 ACCESSORY OUTDOOR DINING AREAS 1007.055 Relocated structures §1007.056 BATCH PLANTS 1007.056 Home occupation permits §1007.057 OPT OUT OF MINN. STAT. 462.3593 1007.057 Accessory apartments §1007.058 COMMERCIAL STABLES 1007.058 Drainage §1007.059 AGRITOURISM 1007.059 Earth moving and land reclamation §1007.060 WIND ENERGY CONVERSION SYSTEM (WECS) 1007.060 Farming operations §1007.061 SOLAR ENERGY SYSTEM 1007.061 Adult uses §1007.062 MODEL HOMES WITH TEMPORARY REAL ESTATE OFFICES 1007.062 Antennas §1007.063 TEMPORARY STRUCTURES 1007.063 Accessory outdoor dining areas §1007.064 MOTOR FUEL STATIONS 1007.064 Batch plants §1007.065 AIR PARK HANGAR AND ACCESS PERFORMANCE STANDARDS 1007.065 Opt out of Minn. Stat. 462.3593 §1007.066 RURAL CLUSTER DEVELOPMENT. 1007.066 Commercial stables 1007.067 Agritourism 1007.068 Wind energy conversion system 114 3 (WECS) 1007.069 Solar energy systems 1007.070 Model homes with temporary real estate offices 1007.071 Temporary structures 1007.072 Motor fuel stations 1007.073 Air park hangar and access performance standards 1007.074 Rural cluster development §1007.070 GENERAL ZONING DISTRICT PROVISIONS 1007.090 General zoning district provisions §1007.080 R, RURAL DISTRICT 1007.100 R, Rural District §1007.081 R-X, RURAL EXECUTIVE DISTRICT 1007.101 R-X, Rural Executive District §1007.090 R-1, SINGLE FAMILY RESIDENTIAL DISTRICT 1007.110 R-1, Single Family Residential District §1007.091 R-1X, SINGLE FAMILY EXECUTIVE RESIDENTIAL DISTRICT. 1007.111 R-IX, Single Family Executive Residential District §1007.092 R-2, TWO FAMILY RESIDENTIAL DISTRICT 1007.112 R-2, Two Family Residential District §1007.093 R-3, MEDIUM DENSITY RESIDENTIAL DISTRICT. 1007.113 R-3, Medium Density Residential district §1007.094 R-4, HIGH DENSITY RESIDENTIAL DISTRICT 1007.114 R-4, High Density Residential District §1007.095 R-5, HIGH DENSITY RESIDENTIAL AND BUSINESS DISTRICT. 1007.115 R-5, High Density Residential and Business District §1007.096 R-6, MANUFACTURED HOME PARK DISTRICT 1007.116 R-6, Manufactured Home Park District §1007.110 NB, NEIGHBORHOOD BUSINESS DISTRICT 1007.130 NB, Neighborhood Business District §1007.111 LB, LIMITED BUSINESS DISTRICT 1007.131 LB, Limited Business District §1007.112 GB, GENERAL BUSINESS DISTRICT 1007.132 GB, General Business District §1007.120 LI, LIGHT INDUSTRIAL DISTRICT 1007.140 LI, Light Industrial District §1007.121 GI, GENERAL INDUSTRIAL DISTRICT 1007.141 GI, General Industrial District §1007.122 BC, BUSINESS CAMPUS DISTRICT 1007.142 BC, Business Campus District §1007.130 PSP, PUBLIC AND SEMI-PUBLIC DISTRICT 1007.150 PSP, Public and Semi-Public District §1007.131 PUD, PLANNED UNIT DEVELOPMENT 1007.151 PUD, Planned Unit 115 4 DISTRICT Development Adopted by the Lino Lakes City Council this ____ day of ________________, 2024. BY: ____________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 116 CITY OF LINO LAKES RESOLUTION NO. 24-07 RESOLUTION APPROVING SUMMARY OF ORDINANCE NO. 03-24 FOR PUBLICATION WHEREAS, the City Council has approved the first and second readings of Ordinance No. 03-24 amending City Code Chapter 1007: Zoning Code; and WHEREAS, Ordinance No. 03-24 is lengthy and Minn. Statute 412.191 provides for a city to publish a summary of an ordinance; and WHEREAS, the City Council determines that the summary clearly informs the public of the intent and effect of the ordinance; and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the summary of Ordinance No. 03-24, attached hereto as Exhibit A, for publication according to State Law and City Charter is approved. Adopted by the City Council of the City of Lino Lakes this _________day of ______________, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 117 EXHIBIT A CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 03-24 ORDINANCE AMENDING CITY CODE CHAPTER 1007: ZONING CODE The City Council of Lino Lakes ordains: Section 1. The Lino Lakes City Code Chapter 1007: Zoning Code has been amended to renumber sections for codification and to make the code easier to read. The content of the zoning code is not changing. Passed by the Lino Lakes City Council on February 12, 2024. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall or on the City’s website at https://linolakes.us/163/City-Code-Zoning-Ordinances. 118 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2D STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: February 12, 2024 TOPIC: Consider Resolution No. 24-12, Approving Payment No. 4 and Final, 2022 East Shadow Lake Drive Project VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting council consideration to finalize the 2022 East Shadow Lake Drive Utility Project. BACKGROUND On April 25, 2022 the City Council passed resolution 22-38, awarding the contract for the 2022 East Shadow Lake Drive Utility Project to Dresel Contracting, Inc. in the amount of $547,438.11. The project has been completed and the site has been restored. The final contract amount is $529,164.58 for the 2022 East Shadow Lake Drive Utility Project. The project is funded through the City’s Sewer Operating Fund. RECOMMENDATION Approve Resolution No. 24-12, Approving Payment No. 4 and Final, 2022 East Shadow Lake Drive Utility Project in the amount of $41,240.17 to Dresel Contracting, Inc. ATTACHMENTS 1.Resolution 24-12 2.Pay Request No. 4 & Final 119 CITY OF LINO LAKES RESOLUTION NO. 24-12 APPROVING PAYMENT NO. 4 AND FINAL FOR THE 2022 EAST SHADOW LAKE DRIVE PROJECT WHEREAS, on April 25, 2022, the City Council passed resolution 22-38, awarding the contract for the 2022 East Shadow Lake Drive Utility Project to Dresel Contracting, Inc. in the amount of $547,438.11; WHEREAS, a complete summary of costs are detailed in Payment No. 4 (Final) where the final amount for the 2022 East Shadow Lake Drive Utility Project was $529,164.58; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 4 (Final) is approved for a final payment amount of $41,240.17 for the 2022 East Shadow Lake Drive Utility Project. Adopted by the Council of the City of Lino Lakes this 12th day of February, 2024. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 120 February 6, 2024 121 122 123 124 125 126 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2E STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: February 12, 2024 TOPIC: 2024 Street Rehabilitation and Trunk Watermain Project i.Consider Resolution No. 24-13, Accepting bids, Awarding Construction Contract ii.Consider Resolution No. 24-14, Approving Construction Services Contract with WSB LLC VOTE REQUIRED: 3/5 ___________________________________________________________________ INTRODUCTION Staff is requesting Council’s consideration to accept bids, award a construction contract, and approve a construction services contract for the 2024 Street Rehabilitation and Trunk Watermain Project. BACKGROUND On December 11, 2023, the City Council ordered the project and authorized the advertisement for bid for the 2024 Street Rehabilitation and Trunk Watermain Project. The street project is in conformance with the City’s Pavement Management Program and Capital Improvement Planning. The Pavement Management Program evaluates the condition of the roadways and provides recommendations for maintenance for the City’s entire network of roadways. The proposed improvements are as follows: Mill and Overlay (approximately 1.7 miles) – Black Duck Circle (from Black Duck Drive to cul-de-sac), Black Duck Drive (from Black Duck Circle to Birch Street), Black Duck Court (from Black Duck Drive to cul-de-sac), Beaver Circle (from Deerwood Lane to cul-de-sac), Deerwood Circle (from Deerwood Lane to cul-de-sac), Deerwood Lane (cul-de-sac), Linda Lane (from Hodgson Road to 62nd St Trail Crossing), Linda Court (from Linda Lane to cul- de-sac), and Linda Circle (from Linda Lane to cul-de-sac), and Linda Ave (from Linda Lane to Ware Road). Mill and Overlay Bid Alternate: Aspen Lane (from Killdeer Drive to cul-de-sac) 127 The City’s Water Treatment Plant feasibility study identified the need for a new trunk watermain and a raw water supply line along Black Duck. Accordingly, in addition to the roadway project, the City will be installing trunk watermain improvements along Black Duck Drive. This will include directionally drilling 12” diameter watermain along the northern portion of Black Duck Drive. It will also include directional drilling 16” raw watermain along the southern portion of Black Duck Drive and under Birch Street. Throughout the project gate valves will be replaced if they have not been previously repaired. Bids were received on Tuesday, February 6, 2024. A total of 5 bids were received and are summarized in the following table: Contractor Base Bid Alternate 1 - Aspen Lane Base Bid and Alternate 1 Park Construction Company $1,833,691.20 $41,419.51 $1,875,110.71 Bituminous Roadways, Inc. $2,113,118.00 $37,020.50 $2,150,138.50 Northdale Construction Co., Inc. $2,158,358.16 $53,589.38 $2,211,947.54 Minger Construction Co., Inc. $2,340,757.45 $49,981.34 $2,390,738.79 Meyer Contracting, Inc. $2,391,611.28 $47,385.07 $2,438,996.35 The low bid was submitted by Park Construction Company in the base bid amount of $1,833,691.20 and alternate amount of $41,419.51 for a total project cost of $1,875,110.71 which is within the planned budget and is being recommended for award. Park Construction successfully completed the County’s 2019 Birch Street Roundabout Reconstruction Project. The estimated total project cost including soft costs and contingencies is $2,225,000.00. Funding for the project is through the Pavement Management Fund, Stormwater Utility Fund, Trunk Water Fund and Water Operating Fund. The substantial completion date which includes the first lift of paving is September 30, 2024 and the final completion date for this project is May 31, 2025. WSB LLC has submitted a proposal to complete the construction services for the 2024 Street Rehabilitation and Trunk Watermain Project in the amount of $149,860.00. RECOMMENDATION Staff recommends adoption of Resolution No. 24-13, Accepting the Bid and Awarding a Construction Contract for 2024 Street Rehabilitation and Trunk Watermain Project in the amount of $1,875,110.71 to Park Construction Company, and adoption of Resolution No. 24- 14, Approving the Construction Services Contract with WSB LLC. for the 2024 Street Rehabilitation and Trunk Watermain Project, in the amount of $149,860.00. 128 ATTACHMENTS 1. Resolutions 24-13 and 24-14 2. Project Map 3. Bid Summary 4. WSB Proposal 129 CITY OF LINO LAKES RESOLUTION NO. 24-13 ACCEPT BID AND AWARDING A CONSTRUCTION CONTRACT 2024 STREET REHABILITATION AND TRUNK WATERMAIN PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the 2024 Street Rehabilitation and Trunk Watermain Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement; and Contractor Base Bid Alternate 1 - Aspen Lane Base Bid and Alternate 1 Park Construction Company $1,833,691.20 $41,419.51 $1,875,110.71 Bituminous Roadways, Inc. $2,113,118.00 $37,020.50 $2,150,138.50 Northdale Construction Co., Inc. $2,158,358.16 $53,589.38 $2,211,947.54 Minger Construction Co., Inc. $2,340,757.45 $49,981.34 $2,390,738.79 Meyer Contracting, Inc. $2,391,611.28 $47,385.07 $2,438,996.35 WHEREAS, it appears that Park Construction Company is the lowest responsible bidder; and WHEREAS, the City Council finds that it would be in the best interest of the city to proceed with the project, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Park Construction Company in the amount of $1,875,110.71 by the name of the City of Lino Lakes for the construction of the 2024 Street Rehabilitation and Trunk Watermain Project according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. 130 Adopted by the Council of the City of Lino Lakes this 12th day of February, 2024. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 131 CITY OF LINO LAKES RESOLUTION NO. 24-14 APPROVING THE CONSTRUCTION SERVICES CONTRACT 2024 STREET REHABILITATION AND TRUNK WATERMAIN PROJECT WHEREAS, pursuant to the City Council awarding a construction contract to Park Construction Company in the amount of $1,875,110.71, on February 12, 2024; and WHEREAS, WSB LLC has submitted a proposal to complete the construction services for the 2024 Street Rehabilitation and Trunk Watermain Project in the amount of $149,860.00; and WHEREAS, the City Council finds that it would be in the best interests of the City to proceed with the construction oversight and administration, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, the Mayor and Clerk are hereby authorized and directed to enter into a contract with WSB LLC, in the name of the City of Lino Lakes for the construction services of the 2024 Street Rehabilitation and Trunk Watermain Project. Adopted by the Council of the City of Lino Lakes this 12th day of February, 2024. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 132 RESERVE REGIONAL PARK CI R C L E P I N E S Court TrailerBaldwin Lake Rice Lake Reshanau Lake Wards Lake CITY OF LINO LAKES 600 TOWN CENTER PARKWAY LINO LAKES, MN 55014 (651) 982-2400 PROJECT LOCATION K: \ 0 2 3 8 3 9 - 0 0 0 \ C a d \ P l a n \ 0 2 3 8 3 9 - 0 0 0 - C - T I T L - P L A N . d w g 1/ 3 0 / 2 0 2 4 2 : 3 6 : 4 2 P M 2024 STREET REHABILITATION AND TRUNK WATER PROJECT CITY OF LINO LAKES, MINNESOTA BITUMINOUS SURFACING, CONCRETE CURB & GUTTER, TRUNK WATERMAINCONSTRUCTION PLAN FOR LOCATED ON BLACK DUCK DR PROJECT LOCATION MAP COUNTY:ANOKA SECT 28,29,30 TWP 31N, RNG 22W PROJECT LOCATION THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA." GOPHER ONE CALL TICKET NUMBER: 233401622, 233401621, 233601613, 233401620, 233401619, 233401618, 233401617, 233401616, 23341614, 233401615 UTILITY COORDINATION MEETING HELD ON: 12/13/2023 APPROVED BYSHEET NO.DATE PLAN REVISIONS ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT. THIS PLAN SET CONTAINS 31 SHEETS I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. LICENSE NUMBER:DATE:01/12/2024 43338 DIANE L. HANKEE, P.E. SHEET 31 OF WSB PROJ. NO. 023839-000 BLACK DUCK CIR 1 THIS PLAN SET HAS BEEN PREPARED FOR: A CALL TO GOPHER STATE ONE (651-454-0002) IS REQUIRED A MINIMUM OF 48 HOURS PRIOR TO PERFORMING ANY EXCAVATION. EXCAVATION NOTICE SYSTEM GOVERNING SPECIFICATIONS UTILITY INFORMATION N SCALE IN FEET 0 H: 1000 2000 HORIZONTAL DATUM: VERTICAL DATUM: PLAN SET INDEX THIS WORK SHALL BE DONE IN ACCORDANCE WITH THE 2024 EDITION OF THE CITY OF LINO LAKES "GENERAL SPECIFICATIONS AND STANDARD DETAIL PLATES FOR STREET AND UTILITY CONSTRUCTION." THE 2020 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION "STANDARD SPECIFICATIONS FOR CONSTRUCTION" 2020 SHALL GOVERN. ALL TRAFFIC CONTROL DEVICES SHALL CONFORM TO THE LATEST EDITION OF THE MINNESOTA MANUAL ON UNIFORM TRAFFIC CONTROL DEVICES, INCLUDING THE LATEST FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE LAYOUTS. BLACK DUCK CT ASPEN LANE DEERWOOD CIR BEAVER CIR LINDA AVENUE LINDA CT LINDA CIR SEE GENERAL LAYOUT FOR STREET CONSTRUCTION LIMITS "BID ALTERNATE" LINDA LANE F G EXISTING PLAN SYMBOLS PROPERTY LINES/RIGHT-OF-WAY DRAINAGE & UTILITY EASEMENT TREE LINE SIGN DECIDUOUS TREE SHRUB CONIFEROUS TREE EXISTING UTILITY SYMBOLS FIBER OPTIC LINE GAS LINE COMMUNICATIONS PEDESTAL POWER POLE ELECTRIC BOX CATCH BASIN STORM APRON CCOMMUNICATION LINE EELECTRIC POWER LINE ||WATER MAIN > >> SANITARY SEWER STORM SEWER GATE VALVE HYDRANT SANITARY SEWER MANHOLE STORM SEWER MANHOLE E ST S OEOVERHEAD ELECTRIC OCOVERHEAD COMMUNICATION 2 ADDENDUM NO. 211-23-24 133 PROJECT: OWNER: City of Lino Lakes, MN WSB PROJECT NO.: 023839-000 Bids Opened: Tuesday, February 6, 2024, at 10:00 am Contractor Bid Security (5%) Base Bid Alternate 1 - Aspen Lane Base Bid and Alternate 1 1 Park Construction Company X $1,833,691.20 $41,419.51 $1,875,110.71 2 Bituminous Roadways, Inc.X $2,113,118.00 $37,020.50 $2,150,138.50 3 Northdale Construction Co., Inc. X $2,158,358.16 $53,589.38 $2,211,947.54 4 Minger Construction Co., Inc. X $2,340,757.45 $49,981.34 $2,390,738.79 5 Meyer Contracting, Inc.X $2,391,611.28 $47,385.07 $2,438,996.35 Engineer's Opinion of Cost $1,935,642.68 $40,805.50 $1,976,448.18 Denotes corrected figure Veronica Kubicek, Project Manager BID TABULATION SUMMARY I hereby certify that this is a true and correct tabulation of the bids as received on February 6, 2024. 2024 Street Rehabilitation and Trunk Water Main Project K:\023839-000\Admin\Construction Admin\Bidding\023839-000 Bid Summary 020624 134 \\metro-inet\linolakes\Shared\Community Development\Projects\Capital Improvement Projects\2024 Street Rehabilitation Project\Staff Reports\20240212 CC Award Project\5. 023839-000 Construction Services Proposal.docx 17 8 E 9 T H S T R E E T | SU I T E 2 0 0 | SA I N T P A U L , M N | 55 1 0 1 | 65 1 . 2 8 6 . 8 4 5 0 | WS B E N G . C O M February 7, 2024 Mr. Michael Grochala Community Development Director City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal for Construction Services for 2024 Street Rehabilitation and Trunk Watermain Project WSB Project No. R-023839-000 Dear Mr. Grochala: WSB & Associates, Inc. is pleased to provided a proposal for construction services associated with the 2024 Street Rehabilitation and Trunk Watermain Project. This construction services proposal would be subsequent to the City Council awarding the construction contract. The project includes a mill and overlay of the following streets: Black Duck Circle (from Black Duck Drive to cul-de-sac), Black Duck Drive (from Black Duck Circle to Birch Street), Black Duck Court (from Black Duck Drive to cul-de-sac), Beaver Circle (from Deerwood Lane to cul-de-sac), Deerwood Circle (from Deerwood Lane to cul-de-sac), Deerwood Lane (cul-de-sac), Linda Lane (from Hodgson Road to 62nd St Trail Crossing), Linda Court (from Linda Lane to cul-de-sac), Linda Circle (from Linda Lane to cul-de-sac), Linda Ave (from Linda Lane to Ware Road), and the alternate on Aspen Lane (from Killdeer Drive to cul-de-sac). In addition to the roadway rehabilitation, the City will be installing trunk water main improvements along Black Duck Drive. This will include directionally drilling a 12” diameter water main along the northern portion of Black Duck Drive. It will also include directional drilling 16” raw water main along the southern portion of Black Duck Drive. Throughout the entire street project, gate valves will be replaced if they have not been previously repaired. Scope of Engineering Services WSB is pleased to provide professional construction engineering services for the 2024 Street Rehabilitation and Trunk Watermain Project including contract administration, construction observation, construction staking, and public notice and weekly updates for project stakeholders. Below is a detailed description of the engineering services and WSB’s proposed approach. I. Construction Services a. Project Management/Contract Administration Contract Administration includes holding meetings with the contractor & City of Lino Lakes (preconstruction & weekly construction), processing monthly quantities for pay vouchers, and communicating with residents on a regular basis. b. Construction Observation WSB will provide an experienced engineering specialist whose responsibilities will include communicating with the Contactor as an agent of the City, calculating and keeping track of daily construction quantities and costs, contact and meet with residents as necessary, and work with the Contractor to assist with a quality constructed product. c. Construction Staking (Survey) 135 Mr. Michael Grochala February 7, 2024 Page 2 \\metro-inet\linolakes\Shared\Community Development\Projects\Capital Improvement Projects\2024 Street Rehabilitation Project\Staff Reports\20240212 CC Award Project\5. 023839-000 Construction Services Proposal.docx WSB will provide Surveying staff as necessary to provide field staking for necessary utility alignments, elevations, and any necessary curbing or structure related information during construction. WSB will collect as-built information as necessary once construction is completed. Proposed Fee WSB will complete the scope of work the project discussed herein on hourly basis for a not-to- exceed amount of $149,860.00. Tasks not shown are considered outside of the scope of services. If additional work is necessary, we will prepare a detailed scope of work and include it as an addendum to this agreement. This letter represents our complete understanding of the 2024 Street Rehabilitation and Trunk Watermain Project and the proposed scope of services. If you agree with the scope of services and proposed fee, please sign in the appropriate space below and return one copy to us. If you have any questions about this proposal, please feel free to call me at 763-287-8536. Sincerely, Mark Erichson Brian Bourassa Mark Erichson Client Representative Director ACCEPTANCE: The City of Lino Lakes hereby accepts the WSB proposal of $149,860.00 for services outlined in this letter. City of Lino Lakes Name Title Date 136 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2F STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: February 12, 2024 TOPIC: Consideration of Resolution No. 23-130, Approving Utility Meter Reading Equipment hardware and Customer Portal and Analytics Software VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration to postpone action on Resolution 23-130 until the March 11, 2024 regular City Council meeting. BACKGROUND On December 11, 2023 the City Council discussed the purchase of utility meter reading equipment hardware and customer portal and analytics software. The item was tabled to the February 12, 2024 regular meeting to allow time for development of a policy regarding use of the data as it relates to code enforcement. Staff is developing the policy in cooperation with the City Attorney. Staff is also reevaluating the software application and requesting that the item be postponed until the March 11, 2024 regular City Council meeting. The item will also be placed on the March 4, 2024 work session for discussion. RECOMMENDATION Motion the postpone consideration of Resolution No. 23-130 until March 11, 2024. ATTACHMENTS 1.Resolution No. 23-130. 137 CITY OF LINO LAKES RESOLUTION NO. 23-130 APPROVING UTILITY METER READING EQUIPMENT AND CUSTOMER PORTAL WHEREAS, a tower base station and antenna located at the Water Tower #3 (1750 Birch Street) will be installed. WHEREAS, cloud storage and analytic software will support a customer portal and be available to all residents on the city water system. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the installation, cloud storage and analytic software be approved for installation and use. Adopted by the City Council of the City of Lino Lakes this 11th day of December, 2023. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 138