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Home My WebLink About02-12-2024 Council Meeting Minutes LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: February 12, 2024 TIME STARTED: 6:30 PM TIME ENDED: 6:46 PM MEMBERS PRESENT: Councilmembers, Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Director of Public Safety John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; City Engineer Diane Hankee; City Clerk Jolleen Chaika. The meeting was called to order by Mayor Rafferty at 6:30 PM. PUBLIC COMMENT There was no public comment received. 1. Motion to Close Public Comment at 6:30 PM RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty SETTING THE AGENDA The agenda was accepted as presented with a suggested change by Councilmember Lyden: Removal of Item 1E for discussion at a future work session. Mayor Rafferty suggested a motion for the Consent Agenda to include this change. 1. CONSENT AGENDA A. Consider Approval of Expenditures for February 12, 2024 (Check No. 120136 through 120243) in the Amount of$606,145.82 B. Consider Approval of January 22, 2024 Work Session Minutes C. Consider Approval of January 22, 2024 Council Meeting Minutes D. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center E. Consider Approval of Appointments to Advisory Boards/Commissions F. Consider Approval of Application for Excluded Bingo for ARCHES G. Consider Resolution No. 24-15, Adopting the Lino Lakes City Council Code of Conduct and Rules of Decorum 1 i. Motion to: Approve Consent Agenda Items 1A-G; 1A -D, 1F-G with 1E removed until after a time when a meeting can be held to further discuss. RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn, Lyden, Stoesz, Ruhland, Rafferty 2. COMMUNITY DEVELOPMENT REPORT A. Zoning Ordinance Map Amendment City Planner Katie Larsen presented the second reading of Ordinance 02-24 related to a zoning map amendment for the future water treatment plant at 6590 12th Avenue. The ordinance considers a rezoning from R-1X (Single Family Executive) to PSP (Public and Semi-Public) as buildings such as a water treatment plant are permitted in PSP. Planner Larsen also requested Council consideration of a summary publication of the Ordinance. i. Motion to: Dispense with Full Reading of Ordinance 02-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty ii. Motion to: Approve Second Reading of Ordinance 02-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES/ROLL CALL: Lyden, Stoesz, Ruhland, Cavegn, Rafferty iii. Consider Resolution No. 24-16 Approving Summary Publication of Ordinance No. 02-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty 2 B. Consider Resolution No. 24-11 Approving Jansen Addition Preliminary Plat City Planner Katie Larsen presented for Council consideration a preliminary plan for a three (3) lot subdivision of an existing single-family lot. The applicant, Boulder Contracting, submitted a land use application for preliminary plat for Jansen Addition.The applicant has proposed to subdivide the existing parcel located at 523 Lois Lane into three (3) single family lots for the purpose of constructing two (2) new single-family homes. Planner Larsen highlighted the review process by the Planning and Zoning Board as well as the public hearing that was held in conjunction with the review. i. Motion to Approve Resolution 24-11,Approving Jansen Addition Preliminary Plat RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty C. Zoning Ordinance Text Amendment City Planner Katie Larsen reviewed the second reading of proposed Ordinance 03-24, an ordinance approving the renumeration and codification of Chapter 1007. Council first reviewed and approved the first reading at the January 22, 2024 Council Meeting. Based on the volume of the proposed ordinance, Planner Larsen suggested Council approval of Resolution 24-07 to allow for a summary publication of the ordinance. i. Motion to: Dispense with Full Reading of Ordinance 02-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty ii. Motion to: Approve Second Reading of Ordinance 03-24 RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES/ROLL CALL: Lyden, Stoesz, Ruhland, Cavegn, Rafferty 3 iii. Motion to Approve Resolution 24-07, Approving Summary Publication RESULT: CARRIED[UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty D. Consider Resolution No. 24-12,Approve Final Payment, 2022 East Shadow Lake Drive Project City Engineer Diane Hankee requested Council consideration and approval of the final payment on the 2022 utility project at East Shadow Lake Drive. She provided background into the project and advised that the project is now complete and the site restored. The total contract amount for the project was $529,438.11; she requested approval of the final payment in the amount of$41,240.17 to Dresel Contracting. i. Motion to Approve Resolution 24-12, Approving Final Payment 2022 E. Shadow Lake Drive Project RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Ruhland, Cavegn, Rafferty E. 2024 Street Rehabilitation and Trunk Watermain Project City Engineer Diane Hankee requested Council consideration to accept bids and award a construction contract for the 2024 Street Rehabilitation and Trunk Watermain Project. She provided background on the project, advising that on December 11, 2023, the City Council ordered the project and authorized the advertisement for bid for the 2024 Street Rehabilitation and Trunk Watermain Project. The street project is in conformance with the City's Pavement Management Program and Capital Improvement Planning. The Pavement Management Program evaluates the condition of the roadways and provides recommendations for maintenance for the City's entire network of roadways. Engineer Hankee provided the detailed areas proposed for improvement. 4 i. Motion to Approve Resolution 24-13, Accepting Bids,Awarding a Construction Contract 1 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty ii. Motion to Approve Resolution 24-14, Approving Construction Services Contract with WSB LLC. RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty F. Consideration of Resolution No. 23-130, Approving Utility Meter Reading Equipment Hardware and Customer Portal and Analytics Community Development Director Michael Grochala provided background on the December 11, 2023 Council meeting where the consideration of Resolution 23-130 was tabled until February 12, 2024. He advised that staff is continuing to work with the City Attorney to develop the previously discussed policy and he requested that Council consider further postponing this tabled item. He suggested that if Council were to further postpone until the March 11, 2024 meeting, staff could bring this item forward at the March work session for detailed discussion. i. Motion to Further Postpone Consideration of Resolution 23-130 until March 11, 2024. RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty ADJOURNMENT Mayor Rafferty reviewed the Community Calendar as presented on the Agenda. With no further business before the Council, the meeting was adjourned by Mayor Rafferty at 6:46 PM. 5 These minutes were considered and approved at the regular Council Meeting on February 26, 2024. <7 P". Jolleen Chaika, City Clerk Rob Rafferty, Mayor 6