HomeMy WebLinkAbout03-26-2018 Council Meeting PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, March 26, 2018
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Schedule Dates to Interview Law Firms
Interview set for April 9 and April 16
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Roll Call - Council Members Rafferty, Stoesz, Manthey, Maher, and Mayor Reinert were
present
Pledge of Allegiance
Open Mike / Public Comment - Kelly and Lance Dorsher, 719 77th Street, asked for
assistance in clearing up their property record in regard to an easement not recorded;
they would like to get a building permit for an addition and missing easement is
preventing issuance; staff directed to assist with the problem
Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) March 26, 2018 (Check No. 107821 through 107902) in the
amount of $460,290.69.
B) Consider approval of March 5, 2018 Work Session Minutes
C) Consider approval of March 12, 2018 Council Meeting Minutes
D) Consider approval of March 12, 2018 Closed Council Session Minutes
E) Consider approval of Resolution 18-33, Tobacco License for Lino Lakes Tobacco
Inc.
Action Taken: Motion by Maher, seconded by Rafferty, to approve
Consent Agenda Items 1A through 1E as presented was adopted
Council Agenda -2- March 26, 2018
EXPANDED AGENDA
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Resolution 18-21, Approving Enterprise and Individual
Massage Licenses
Action Taken: Motion by Maher, seconded by Manthey, to approve
Resolution No. 18-21 as presented, was adopted
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 18-27, Approving the Final Payment, 2015 Surface Water
Management Project, Diane Hankee
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 18-27 as presented was adopted
B) Great River Energy and Holly Drive East, Katie Larsen
i. Consider Resolution No. 18-29 Accepting Right-of-Way Easement
ii. Consider Resolution No. 18-30 Approving Fence Agreement
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 18-29 as presented was adopted
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 18-30 as presented was adopted
C) 2018 LaMotte Area Street and Utility Improvement Project, Diane Hankee
i. Consider Resolution No. 18-31, Receiving Petition Against a Public
Improvement
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 18-27 as presented was adopted
ii. Consider Resolution No. 18-32, Ordering the Project, Approving the Plans
& Specifications and Authorizing the Ad for Bid
Action Taken: Motion by Manthey, seconded by Stoesz, to approve
Resolution No. 18-27 as presented was adopted
Council Agenda -3- March 26, 2018
EXPANDED AGENDA
D) Consider Resolution No. 18-34, Authorizing Plans and Specifications, CR J and
Hodgson Trunk Utility Improvements, Michael Grochala
Action Taken: Motion by Stoesz, seconded by Manthey, to approve
Resolution No. 18-27 as presented was adopted; Rafferty abstained
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Motion by Manthey, seconded by Stoesz, to adjourn at 7:00 pm was adopted
Community Calendar – A Look Ahead
March 26, 2018 through April 9, 2018
Wednesday, March 28 6:30 pm, Council Chambers Environmental Board
Monday, April 2 6:00 pm, Community Room Council Work Session
Monday, April 2 6:30 pm, Council Chambers Park Board
Thursday, April 5 8:00 am, Community Room EDAC
Updated 3/23/2018
CITY COUNCIL AGENDA
Monday, March 26, 2018
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
1. Schedule Dates to Interview Law Firms
2. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
Call to Order and Roll Call
Pledge of Allegiance
Open Mike / Public Comment
Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) March 26, 2018 (Check No. 107821 through 107902) in the
amount of $460,290.69.
B) Consider approval of March 5, 2018 Work Session Minutes
C) Consider approval of March 12, 2018 Council Meeting Minutes
D) Consider approval of March 12, 2018 Closed Council Session Minutes
E) Consider approval of Resolution 18-33, Tobacco License for Lino Lakes Tobacco
Inc.
2. FINANCE DEPARTMENT REPORT
No report
3. ADMINISTRATION DEPARTMENT REPORT
A) Consider Approval of Resolution 18-21, Approving Enterprise and Individual
Massage Licenses
Council Agenda -2- March 26, 2018
4. PUBLIC SAFETY DEPARTMENT REPORT
No report
5. PUBLIC SERVICES DEPARTMENT REPORT
No report
6. COMMUNITY DEVELOPMENT REPORT
A) Consider Resolution No. 18-27, Approving the Final Payment, 2015 Surface Water
Management Project, Diane Hankee
B) Great River Energy and Holly Drive East, Katie Larsen
i. Consider Resolution No. 18-29 Accepting Right-of-Way Easement
ii. Consider Resolution No. 18-30 Approving Fence Agreement
C) 2018 LaMotte Area Street and Utility Improvement Project, Diane Hankee
i. Consider Resolution No. 18-31, Receiving Petition Against a Public
Improvement
ii. Consider Resolution No. 18-32, Ordering the Project, Approving the Plans
& Specifications and Authorizing the Ad for Bid
D) Consider Resolution No. 18-34, Authorizing Plans and Specifications, CR J and
Hodgson Trunk Utility Improvements, Michael Grochala
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar – A Look Ahead
March 26, 2018 through April 9, 2018
Wednesday, March 28 6:30 pm, Council Chambers Environmental Board
Monday, April 2 6:00 pm, Community Room Council Work Session
Monday, April 2 6:30 pm, Council Chambers Park Board
Thursday, April 5 8:00 am, Community Room EDAC
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : March 5, 2018 4
TIME STARTED : 6:00 p.m. 5
TIME ENDED : 9:45 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Maher, 7
Manthey, Stoesz and Mayor Reinert 8
MEMBERS ABSENT : None 9
10
Staff members present: City Administrator Jeff Karlson; Public Safety Director John 11
Swenson; Community Development Director Michael Grochala; City Planner Katie 12
Larsen; Public Services Director Rick DeGardner; City Engineer Diane Hankee; City 13
Clerk Julie Bartell 14
15
(Clerk’s note: Some agenda items were postponed due to inclement weather.) 16
17
1. Presentation regarding City of Roseville IT Services, Terre Heiser 18
2. 2040 Comprehensive Plan, Mixed Use Land Use Designation – Community 19
Development Director Grochala noted that staff was last directed to include the land use 20
change related to the Winter’s property as mixed use (50% residential, with density at 21
4.0-5.9 units per acre; rest of land business guided). Staff did bring that proposed change 22
to the Planning and Zoning Board where it was reviewed and the broader discussion of 23
mixed use designations occurred. Staff is seeking the council’s review of the additional 24
information that will be provided on the topic. 25
26
Kendra Lindahl reviewed the history of the Comp Plan update process to date. She 27
provided additional information on the mixed use designation, changes proposed for that 28
use, and the individual mixed use designated areas. The Powerpoint presentation is on 29
file. It included information on: 30 31 - Each mixed use area is unique; 32
- Expanded description of each mixed use area is included in the Comp Plan 33
document; 34
- May mean a mix of land uses (i.e. different types of residential); 35
- May mean a mix of land uses in a single structure; 36
- May be horizontal or vertical; 37
- Helps the city meet is affordable housing goals. 38
39
Mayor Reinert noted that he prefers to have more definition up front. It casts too broad a 40
net, knowing what can generally be done within a mixed use area but not specifics. 41
42
Community Development Director Grochala pointed out that the mixed use designation 43
currently included in the plan represents opportunity for a development that would meet 44
the city’s established goals but specific plans for such a development would have to come 45
forward for council review. 46
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
2
47
Ms. Lindahl pointed out on a map the mixed use that was included in the last update and 48
those that would be new in the proposed plan (a map comparison from 2030 Plan and 49
2040 proposed plan was included). She also pointed out that, in her experience, 50
developers don’t actually prefer a mixed use scenario (they want the quickest path to 51
approval and that designation doesn’t necessarily provide that). 52
53
Council Member Rafferty asked about the request that’s been received on the Waldoch 54
property. Mr. Grochala responded that the request relates to moving up in staging. 55 56 Ms. Lindahl then reviewed how staff proposes that the 2040 Comp Plan update is 57
scheduled to move forward to the implementation stage. Staff is requesting now that they 58
get confirmation of the ten existing mixed use guided areas and the two new proposed 59
mixed use areas. 60
61
Mayor Reinert said he’d like to eliminate mixed use and discuss a more specific 62
designation. He doesn’t like to see questions marks on the map to avoid future surprises 63
for the council and residents. 64
65
Community Development Director Grochala noted the table included in the land use plan; 66
for each mixed use area, there is identification and further specifics, including a vision for 67
each of the areas. 68
69
Council Member Manthey suggested that he has a similar concern about what could 70
occur. For instance what about acreage that remains after development of a portion of a 71
mixed use area – what could happen there? He asked if the city will meet its density 72
requirements for the Met Council if changes are made in the Plan now. 73
74
Director Grochala noted the figure of 3-5 units per acre and that he always keeps that as 75
low as possible. Also noted is that density is calculated only on areas with sewer. 76
77
The mayor asked if the City will have to go higher density because of what exists now. 78
Ms. Lindahl explained that current low density (that isn’t changing) doesn’t have to 79
count. The density calculation is based on moving forward. 80
81
Mayor Reinert said he’s asked for information and wants to use that for further study. 82
His gut tells him the plan is moving toward more density and he doesn’t approve. 83
84
Council Member Stoesz asked if the City can change designations in the future or add a 85
new designation based on their decision at that time. Director Grochala explained how 86
zoning can be changed by ordinance, including by creating a mixed use based on the 87
specifics of the site. The comp plan is intended only to guide. 88
89
Mayor Reinert said he isn’t comfortable with 650 acres being a free for all. Director 90
Grochala pointed out that a big part of that is the Watermark land and then the Winter 91
property. 92
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
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93
Mayor Reinert asked that the process be slowed a month. Staff indicated that could be 94
accommodated except for changing the open house. The council concurred. 95
96
Council Member Manthey asked about the industrial designations – he only sees light 97
industrial and wonders what would be included in heavy industrial. Director Grochala 98
explained that general industrial is the heaviest use included in this City’s zoning. 99
Adjacent to residential would be light industrial with restrictions that go with that. Also 100
business campus designation was explained. Mayor Reinert suggested calling that type of 101
area a data center, a type of business that would be highly desirable. Ms. Lindahl said it’s 102
prudent to be careful not to be too limiting. Council Member Stoesz remarked that he 103
works in a data center so he understands the use; he’d like to see the city attract that type 104
of development. 105
106
Ms. Lindahl suggested that the city will communicate with those impacted by the 107
discussion of mixed use. Mayor Reinert said, since he has proposed a change, he would 108
welcome the calls of those impacted. 109
110
Council Member Stoesz asked if staff would be able to provide a map for the open house 111
where individuals could plug in their address see all information about their property. 112
Ms. Lindahl explained how the current system can be interactive. 113
114
3. 465 Ash Street Sewer Connection – City Engineer Hankee and property owner 115
Lance Unger were present. Ms. Hankee reviewed her written report outlining Mr. 116
Unger’s request to connect with City water. Since City plans don’t include municipal 117
utilities for his property any time soon, he is proposing to connect to the City of 118
Shoreview system. Ms. Hankee reviewed the research that has been done to date and 119
implications to the City. She explained that the Met Council would require a Comp Plan 120
amendment for the utility change but one that could be handled administratively. During 121
that consideration period, the City wouldn’t allow issuance of the building permit that 122
Mr. Unger seeks to build an addition. 123
124
Mr. Unger added that he has spoken with utility staff for Shoreview and determined that 125
all residents west of Hodgson are hooked up to Shoreview water and sewer. They must 126
have come to some sort of agreement and he’d like to do the same. He has a unique 127
property with quite a bit of wetland. One of the reasons that Shoreview is motivated to 128
do this hook-up is because any new septic system would have to be located in the front 129
yard and that would not be a positive change. He explained how the installation could be 130
done with minimal road intrusion. 131
132
Council Member Manthey said he doesn’t have a problem based on the information 133
provided at this point but he anticipates more information. He asked the homeowner if 134
he is prepared to cover the cost of the work. Mr. Unger said he has received estimates 135
and does have knowledge as a home builder himself; for him this connection to 136
Shoreview makes the most sense. Mr. Unger added that he is trying to remodel the home 137
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
4
and needs a building permit to do so. He showed the council his plans for the property. 138
139
Mayor Reinert suggested that the concern for the City would be interference of this 140
system in future city utilities. He’d ask the homeowner to commit to that hookup if that 141
comes to pass; it probably wouldn’t be before twenty years. Mr. Unger concurred. 142
143
On the matter of the building permit, Mayor Reinert said he sees that this must move 144
ahead in order. Mr. Unger can work on his plans but actual work should wait. Mr. 145
Grochala said he either needs to have a septic system design approved or be connected to 146
a utility in order to be issued a building permit. Mayor Reinert asked if the owner can 147
move on any areas that aren’t actually connected to the septic/sewer system. The 148
property owner offered to enter into a contract promising to install septic if the sewer, for 149
any reason, doesn’t go through. Mayor Reinert asked if staff can work with Mr. Unger 150
on the matter. Council Member Stoesz added that he’s checked out the property and can 151
testify that any improvement would be welcome on this property. 152
153
2. West Shadow Roadway Reconstruction Project – City Engineer Hankee briefly 154
overviewed that the city will be doing this project and it includes a culvert under West 155
Shadow Lake Drive, connecting Rice Lake to Reshenau Lake. This culvert is proposed to 156
be replaced as it is but currently it is blocked and a replacement wouldn’t be so there 157
could be some resulting change in the lake level. Staff has received a letter from 158
residents asking for alternative methods for controlling the water flow between the lakes, 159
especially during low water times, perhaps through damming or multiple pipes. Such an 160
idea was presented to the agencies involved and they suggested leaving the plans as is. 161
162
Resident Brian Fosse explained the possible implications of having that culvert flowing 163
back and forth between Rice and Reshenau lakes. There could also be a change in the 164
flood plain maps based on the changes. He has been disappointed in the reaction of the 165
agencies; the residents are proposing a piping solution and they think it should be 166
considered. The council asked if they could provide a message to the agencies 167
concerning the unknown impact of having the culvert open. The mayor remarked that the 168
piping solution makes sense because it provides more flow when it is needed; Council 169
Member Stoesz added that it seems like the lowest cost option as well. 170
171
Mayor Reinert requested that the agencies be invited to the next work session to hear the 172
resident’s idea of piping (there should be a model put together to explain the idea). A 173
rough cost estimate of the options would be good if that is possible. Staff will continue 174
to work on a solution. 175
176
Ms. Hankee updated the council on another matter included in the staff report, the 177
temporary by-pass road through the golf course. 178
179
3. Variance Process for Construction Activity - Public Safety Direction Swenson 180
reviewed his written report regarding the council’s request to institute a process for 181
requesting a variance to the noise regulations in the future. A possible ordinance is 182
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
5
included in the staff report. He would recommend consideration of a change in the 183
timeline to allow more time since the council only meets every two weeks. Director 184
Grochala noted that he wouldn’t foresee very many of these requests. Council Member 185
Stoesz said he requested this process consideration because he’d like the council to have 186
some control in these situations. 187
188
The council concurred that the proposal should be reviewed by the city attorney. Also 189
staff should ask about limiting the variance to commercial and not residential property. 190
191
4. Code of Conduct and Social Media Policies – Administrator Karlson reviewed 192
the proposed changes (a redlined copy that showed specific changes had been emailed to 193
the council). 194
195
Council Member Maher noted the section on advocacy and suggested a change different 196
from proposed that would be less personally intrusive, to read “when presenting their 197
personal feelings or positions, council members shall take care not to identify themselves 198
as a city official”. 199
200
Mayor Reinert noted the fourth Whereas clause, requiring adoption of the Code of 201
Conduct after elections. It hasn’t been done so perhaps it should come out. Also 202
regarding the Social Media Policy, third paragraph, it seems to indicate that the city owns 203
his website. 204
205
Mayor Reinert indicated that the council should review the proposed changes more 206
closely, provide change ideas to the administrator, and the council will discuss again. 207
208
5. Proposals for Civil Legal Services – Administrator Karlson had provided the 209
council with a summary of the RFP’s received. The council had requested a better 210
breakdown on the rates and that is provided in the report. 211
212
Mayor Reinert noted that there are eight proposals. He asked the council how they’d like 213
to proceed. 214
215
Council Member Maher commented on the Flaherty Hood hourly billing basis; she’s 216
never seen anything but a tenth of an hour. 217
218
Council Member Stoesz asked about getting a comparison of what a certain type of 219
service would cost from each. 220
221
Council Member Rafferty recalled that he had a good experience in the past dealing with 222
Attorney Jay Squires when he filled in for a period. 223
224
The council eliminated Kelly & Lem mons, Ledin, Hofstede, Troth and Fleming, Eckberg 225
Lammers, and Flaherty & Hood. 226
227
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
6
The council will interview Kennedy & Graven; Ratwik, Roszak and Maloney; Rupp, 228
Anderson, Squires & Waldspurger; and Campbell Knutson. 229
230
8. Allowance for Wider Driveways – Director Grochala reported. The matter 231
came forward after the council’s review of the resident request for a wider driveway. 232
The report includes information on where other cities are at. He noted that the City 233
hasn’t received very many variance requests or concerns about the current regulations. If 234
the council wants to amend the regulations, staff would put together an ordinance change. 235
236
Council Member Stoesz remarked that he first of all wanted to ensure that the ordinances 237
are in sync and past that he feels there is interest in the community in having wider 238
driveways. 239
240
Council Member Rafferty says he can see the merit in 45 feet. 241
242
Council Member Manthey said he thought he would be very much in support of a larger 243
allowance but, with more thought and a look at his own driveway, he can see the 244
arguments on both sides. 245
246
The Council concurred that the current regulations are fine. 247
248
6. Public Works Facility Follow-up, Rick DeGardner 249
250
7. Rice Lake Elementary Playground Equipment Project Follow-up , Rick 251
DeGardner 252
253
9. Nature’s Refuge Park Dedication – Public Services Director DeGardner 254
reviewed his written report that outlines both city communications regarding the Arena 255
Acres park facility and discussions (including by the advisory boards) on the possibility 256
of joining with the school district on some improvements at Lino Lakes Elementary park 257
facilities. 258
259
Council Member Manthey remarked that there were some emotions about the past when 260
the council reviewed this last. He is at a different place now and he has a good 261
understanding about people using school facilities and the possibility of the city 262
collaborating. 263
264
Director DeGardner noted the Park Board’s recommendation to look at a collaboration. 265
He came forward to the council with that recommendation to see about interest. 266
267
Council Member Rafferty noted that this type of proposal from a school district seems 268
unusual based on past experience and now there are actually a couple of proposals 269
coming to the city from the school district. It can’t be about what the relationship has 270
been between the city and the school district but it seems odd to have these requests. 271
272
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
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Mayor Reinert remarked that when there is a half million dollars for parks put up by the 273
council, that gets attention. 274
275
Director Grochala explained that the plans way back on Nature’s Refuge included the 276
idea of using the school district’s land. 277
278
Mayor Reinert noted the size of the school district’s budget and even just their capital 279
budget in comparison to the city’s budget. It is many millions of dollars. He wonders 280
how much other cities in the district are giving. He’d like to work with the district but 281
does it always have to involve the city’s funds. 282
283
Council Member Manthey noted that Nature’s Refuge is in the Forest Lake school 284
district. He wonders if the city would be able to go to that district and see if they are 285
willing to contribute to the project as well. 286
287
Director DeGardner explained the rationale of joining with the school district on existing 288
facilities; the money does go farther. Mayor Reinert remarked that he’s somewhat 289
concerned with setting that precedent however. Director Grochala remarked that it 290
hasn’t been a common situation. 291
292
Mayor Reinert asked if there is a way to set aside some of park dedication funds received 293
for the future of the recreation center land. Director DeGardner said it could be 294
accomplished but there are caveats. Mayor Reinert said he’d like to know that could 295
work. 296
297
The council will wait for the Park Board and Planning and Zoning Board to complete its 298
review process of Nature’s Refuge before deciding which direction to take. 299
300
8. Public Services Administrative Assistant Position – Council Member Stoesz 301
said he thought this may be a good opportunity to review the job description and 302
qualifications since t. 303
304
Director DeGardner said he is interested in filling this position. He noted that the job has 305
already been posted and applications received. A change in the process for the future 306
could be reviewed. 307
308
Council Member Rafferty remarked that the job could be reposted. No one has been 309
hired. 310
311
Council Member Manthey suggested that hopefully there are good applicants in the pool 312
that have already been submitted. 313
314
Council Member Stoesz suggested that openings in positions could be a good time for the 315
council to review the organization and see if changes are needed. 316
317
CITY COUNCIL WORK SESSION February 5, 2018
DRAFT
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Council Member Maher remarked that the best time to look at jobs is while they are filled 318
because the best information on the job comes from someone in that position. 319
320
Council Member Stoesz said perhaps the council should receive a copy of all job 321
descriptions. Although the council members probably won’t examine every one they 322
may want to see some. Questions about jobs are good. 323
324
9. Late Fees for Utility Billing, Jeff Karlson 325
10. Council Updates on Boards/Commissions, City Council 326
11. Monthly Progress Report – Administrator Karlson had left the building. Director 327
Grochala noted the matter of the lease of the day care center within the city complex; the 328
term of the lease is an issue to be considered. The tenants want to continue their lease 329
but there is the question of a five or ten year lease. 330
331
12. Review Regular Agenda – There were no changes to the council agenda. It was 332
reviewed. 333
13. Adjourn 334
335
1. The meeting was adjourned at 9:45 p.m. 336
337
These minutes were considered, corrected and approved at the regular Council meeting held on 338
March 26, 2018. 339
340
341
342
343
Julianne Bartell, City Clerk Jeff Reinert, Mayor 344
345
COUNCIL MINUTES March 12, 2018
DRAFT
1
CITY OF LINO LAKES 1
MINUTES 2
3
DATE : March 12, 2018 4
TIME STARTED : 6:30 p.m. 5
TIME ENDED : 6:55 p.m. 6
MEMBERS PRESENT : Council Member Rafferty, Maher, 7
Manthey, Stoesz and Mayor Reinert 8
MEMBERS ABSENT : 9
10
Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11
Grochala; Director of Public Safety John Swenson; City Engineer Diane Hankee; Human Resources 12
Manager Karissa Bartholomew and City Clerk Julie Bartell 13
14
PUBLIC COMMENT 15
16
No one was present to address the council regarding a matter not on the agenda. 17
18
SETTING THE AGENDA 19
20
The agenda was approved as presented. 21
22
CONSENT AGENDA 23
24
Council Member Stoesz moved to approve the Consent Agenda, Items 1A through 1F. Council 25
Member Manthey seconded the motion. Motion carried on a voice vote. 26
27
ITEM ACTION 28
29
Consideration of Expenditures: 30
31
March 12, 2016 Check No. 107770 through 107820, 32
in the amount of $285,466.60 Approved 33
34
Consider approval of February 26, 2018 Work Session 35
Minutes Approved 36
37
Consider approval of February 26, 2018 Council Meeting 38
Minutes Approved 39
40
Consider approval of February 26, 2018 Closed Council 41
Session Minutes Approved 42
43
Consider Resolution No. 18-25, Peddler License for 44
Pro Star Tree Care Approved 45
COUNCIL MINUTES March 12, 2018
DRAFT
2
Consider approval of Advisory Board Appointments Approved 46
47
FINANCE DEPARTMENT REPORT 48
49
There was no report from the Finance Department. 50
51
ADMINISTRATION DEPARTMENT REPORT 52
53
3A) Consider Temporary Increase of Office Specialist Hours – Human Resources Manager 54
Barthlomew reviewed the written report. Staff is recommending an increase in the hours for this 55
position based on a vacancy and related increased work load in the department. There would be no 56
budgetary impact because of the vacancy. 57
58
Council Member Maher asked if the hourly rate of pay would change and Ms. Barthlomew said there 59
would be no wage adjustment based on this action. 60
61
Council Member Rafferty received information on the impact to benefits. 62
63
Council Member Rafferty moved to approve the temporary increase of hours for the Office Special 64
position as recommended. Council Member Maher seconded the motion. Motion carried on a voice 65
vote. 66
67
PUBLIC SAFETY DEPARTMENT REPORT 68
69
4A) Consider Hiring of Police Officer – Public Safety Director Swenson reviewed his written 70
report recommending that the council approve the hiring of one police officer. Based on an extensive 71
interview and review process, staff is recommending hiring Austin Reihm for this vacant position. 72
The department remains within their approved budget. 73
74
Council Member Manthey moved to approve the hiring of Austin Reihm as recommended. Council 75
Member Stoesz seconded the motion. Motion carried on a voice vote. 76
77
PUBLIC SERVICES DEPARTMENT REPORT 78
79
There was no report from the Public Services Department. 80
81
COMMUNITY DEVELOPMENT DEPARTMENT REPORT 82
83
6A) Consider Resolution No. 18-24 Ordering the Project, Approving the Plans & 84
Specifications and Authorizing the Ad for Bid, 2018 Mill and Overlay Project – City Engineer 85
Hankee reviewed the written report. Staff is recommending authorization for certain actions relative 86
to the 2018 Mill and Overlay Project. Ms. Hankee reviewed the criteria for ranking streets to be 87
included in the program and the roadways that will be included in this year’s project. She reviewed 88
the project schedule culminating in the project work in August/September. 89
90
COUNCIL MINUTES March 12, 2018
DRAFT
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Council Member Stoesz asked if there could be any economies by bundling the work with other cities 91
and Ms. Hankee said that staff has investigated that type of joint effort but hasn’t seen the benefit to 92
the City. 93
94
Council Member Rafferty moved to approve Resolution No. 18-24 as presented. Council Member 95
Maher seconded the motion. Motion carried on a voice vote. 96
97
6B) Consider Resolution No. 18-26 Objecting Amendments to Water Appropriations Permit 98
1985-6168 – City Engineer Hankee reviewed the written staff report outlining staff’s work to draft an 99
objection to the amendment proposed to the city’s water appropriations permit. Other communities 100
impacted are considering the same type of action to reserve future rights. She reviewed the elements 101
that would be considered for objection. 102
103
Council Member Maher asked if other cities have appealed the actions and Ms. Hankee said yes, 104
noting White Bear Township. 105
106
Community Development Director Grochala explained that staff recommends this action to keep the 107
city’s options open. The city will be looking carefully at the order for any impacts or concerns and 108
then decide if objections are appropriate. 109
110
Mayor Reinert explained the background that brings the city to this point. A lawsuit was brought by a 111
few property owners on White Bear Lake and there is a resulting legal determination. The City has a 112
small area included in the impacted area, shouldn’t be included in the ramifications. 113
114
Council Member Manthey commented that he supports this action because the information received 115
about the lawsuit indicated that communities received limited information and involvement and he 116
hopes this action will guarantee that the city will be heard. 117
118
Council Member Manthey moved to approve Resolution No. 18-26 as presented. Council Member 119
Stoesz seconded the motion. Motion carried on a voice vote. 120
121
UNFINISHED BUSINESS 122
123
There was no Unfinished Business. 124
125
NEW BUSINESS 126
127
There was no New Business. 128
129
COMMUNITY EVENTS 130
131
MONTHLY RECYCLE DAY will be held at Lino Park (7850 Lake Drive) on Saturday, March 17 132
from 10:00 a.m. to 2:00 p.m. Please see the city website for updated pricing. 133
134
COUNCIL MINUTES March 12, 2018
DRAFT
4
BOY SCOUT TROOP 236 will be holding a pancake breakfast and silent auction at St. Joe’s Church 135
on Sunday, March 18 from 8:30 a.m. to 12:00 p.m. 136
137
COMMUNITY CALENDAR 138
139
Community Calendar – A Look Ahead 140
March 12, 2018 through March 26, 2018 141
Wednesday, March 14 6:30 pm, Council Chambers Planning & Zoning Board 142
Monday, March 26 6:00 pm, Community Room Council Work Session 143
Monday, March 26 6:30 pm, Council Chambers City Council Meeting 144
145
ADJOURN 146
147
There being no further business, Council Member Manthey moved to adjourn at 6:55 p.m. Council 148
Member Stoesz seconded the motion. Motion carried unanimously. 149
150
These minutes were considered and approved at the regular Council Meeting, March 26, 2018. 151
152
153
154
155
Julianne Bartell, City Clerk Jeff Reinert, Mayor 156
157
CLOSED COUNCIL SESSION March 12, 2018
DRAFT
1
1
CITY OF LINO LAKES 2
MINUTES 3
CLOSED COUNCIL SESSION 4
5
DATE : March 12, 2018 6
TIME STARTED : 6:57 p.m. 7
TIME ENDED : 7:40 p.m. 8
MEMBERS PRESENT : Council Members Rafferty, Manthey, 9
Maher, Stoesz and Mayor Reinert 10
MEMBERS ABSENT : none 11
12
Staff present: Jeff Karlson, City Administrator; Karissa Bartholomew, Human Resources 13
Manager 14
15
Mayor Reinert called the meeting to order at 6:57 p.m. in the Council Work Room at 16
Lino Lakes City Hall. Before the meeting was closed, Mayor Reinert read a statement on 17
the purpose of the meeting. The meeting was closed as a session of the city council 18
pursuant to the Open Meeting Law for the purpose of discussing labor negotiations. 19
20
The meeting was recorded and the recording will be maintained as required in the Office 21
of the City Clerk. 22
23
The meeting was adjourned at 7:40 p.m. 24
25
These minutes were considered, corrected and approved at the regular Council meeting held on 26
March 26, 2018. 27
28
29
30
31
Julianne Bartell, City Clerk Jeff Reinert, Mayor 32
33
CITY COUNCIL
AGENDA ITEM 1E
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: March 26, 2018
TOPIC Consider Approving Resolution 18-33,
New Tobacco License for Lino Lakes Tobacco Inc.
VOTE REQUIRED: Simple Majority (3/5 Vote Required)
INTRODUCTION
Avni Istrefaj has applied for a tobacco license for Lino Lakes Tobacco Inc. This is a new
business which is located at 701 Apollo Drive, Unit 110. The tobacco license will expire on
June 30, 2018 with all other tobacco licenses in the City. Staff has been working with the
license holders to put in place all requirements to allow for Council consideration at this time.
BACKGROUND
City policy requires a background investigation on the applicant (Avni Istrefaj) which was
submitted to the Public Safety Department. The background has been completed and there is no
reason to deny the license at this time.
The applicant has completed the necessary documentation and paid the fee that is required for
the license. No license will be released until all requirements are met.
RECOMMENDATION
Adopt Resolution 18-33, approving new tobacco license for Lino Lakes Tobacco Inc., to run
concurrent with all tobacco licenses through June 30, 2018.
ATTACHMENTS
Resolution 18-33
CITY OF LINO LAKES
RESOLUTION NO. 18-33
APPROVING TOBACCO LICENSE FOR LINO LAKES TOBACCO INC.
WHEREAS, the licensing period for tobacco licenses in the City of Lino Lakes is one
year, commencing on July 1 and ending on June 30 the following year; and
WHEREAS, the City Council is required to approve all tobacco licenses; and
WHEREAS, city staff has reviewed the application that has been submitted and verified
that licensing requirements are met; and
WHEREAS, the Public Safety Department has completed the required background
investigations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino
Lakes, Minnesota:
The City of Lino Lakes hereby approves the new tobacco licenses for Lino Lakes
Tobacco, Inc. 701 Apollo Drive, Suite 110.
Adopted by the Council of the City of Lino Lakes this 26th day of March 2018.
The motion for the adoption of the foregoing resolution was introduced by Council
Member_____________ and was duly seconded by Council Member _____________
and upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Lisa Hogstad-Osterhues, Deputy City Clerk
MEETING DATE: March 26, 2018
TOPIC: Consider Approval of Resolution No. 18-21,
Approving Enterprise and Individual Massage Licenses
VOTE REQUIRED: 3/5
BACKGROUND
The City of Lino Lakes has recently approved regulations that license the practice of massage
therapy in the City.
At this time there are four massage businesses that have applied for enterprise and/or individual
licensing and have met the requirements to be licensed. They are: Heather’s Healing Hands,
Allure Salon, Bear Hugs and Self Essential Therapeutic Massage.
Under city policy, applicants applying for the enterprise or individual massage licenses are
required to undergo a background investigation. The Lino Lakes Public Services Department
performs the investigations and reports any information that would make applicants ineligible
for the license. The background investigations have been completed and the Public Safety
Department reports no reason to deny the licenses.
Licensees are required to provide identification, to submit verification of proof of accreditation,
work comp insurance if applicable as well as pay appropriate fees. No license will be released
until all requirements are met.
RECOMMENDATION
Adopt Resolution 18-21 approving a massage licenses for enterprise and individual licenses for
a period of March 1, 2018 through June 30, 2018.
ATTACHMENTS
Resolution 18-21
Exhibit A - 2018 Massage Enterprise and Individual License List
CITY OF LINO LAKES
RESOLUTION NO. 18-21
Approving Massage Enterprise and Individual Licenses
WHEREAS, the City Council has recently approved regulations that license the practice of
massage therapy in the City.
WHEREAS, the licensing period for Massage Enterprise and Individual Licenses in the City of
Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year;
WHEREAS, City staff has reviewed the applications that have been submitted and verified that
local licensing regulations are met;
WHERAS, the Lino Lakes Public Service Department has conducted the required background
investigations for license renewals and has found no reason to deny;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
The City of Lino Lakes hereby approves the massage enterprise and individual licenses on
Attachment A with said approval contingent upon applicants meeting all city and state
requirements for said licenses.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____________ and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
EXHIBIT A
2018 Massage Enterprise and Individual License List
Applicant License Type Background Required
forms
Fees License #
Heather’s Healing Hands
7094 Lake Drive
Lino Lakes, MN 55014
Heather Lewis - Owner
Hhhmassages.gmail.com
Sara Thornbloom - Employee
verbenarags@gmail.com
1 Enterprise
2 Individual
X X Pro-rated 2018-0001
Allure Salon
6511 Ware Road
Lino Lakes, MN 55014
Kristina Mohlin – Owner
Ashley Bohr - Employee
Ashley.bohr@yahoo.com
1 Enterprise
1 Individual
X X Pro-rated 2018-0002
Bear Hugs
7094 Lake Drive
Lino Lakes, MN 55014
Matt Cates
Matthewcates4@gmail.com
1 Enterprise
1 Individual
X X Pro-rated 2018-0003
Self Essential Therapeutic
Massage
Shauna Stelter
7771 Lake Drive
Lino Lakes, MN 55014
slscmt@yaho.com
1 Enterprise
1 Individual
X X Pro-rated 2018-0004
All approvals are contingent upon the applicant(s) meeting all state and local requirements.
All approvals are for the period of March 1, 2018 through June 30, 2018
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Diane Hankee, City Engineer
MEETING DATE: March 26, 2018
TOPIC: Consider Resolution No. 18-27, Approving Final Payment, 2015
Surface Water Management Project
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting council action to make the final payment for the 2015 Surface Water
Management Project.
BACKGROUND
The 2015 Surface Water Management Project included culvert outfall cleaning or repair, and
sediment removal from the stormwater pond off of Whitetail Trail. The culvert work was
completed and paid for in 2015 however the pond excavation was delayed in 2015 and 2016 due
to lack of ice. With better ice conditions this winter and some dewatering, the contractor was able
to successfully complete the excavation project.
The original construction contract was in the amount of $58,522.72. The payment earned by the
contractors for this project is $53,437.99. After previous partial payments, the final amount due to
Olson’s Excavating Service is $17,894.50 and $6754.00 to Blake Drilling Company, Inc. This
project was within budget and funded through the annual Public Service – Stormwater
Maintenance budget.
RECOMMENDATION
Approve Resolution No. 18-27, Approving Final Payment, 2015 Surface Water Management
Project in the amount of $17,894.50 to Olson’s Excavating Service and $6754.00 to Blake
Drilling Company, Inc.
ATTACHMENTS
1. Resolution 18-27
2. Pay Request No. 5 & Final
CITY OF LINO LAKES
RESOLUTION NO. 18-27
APPROVING FINAL PAYMENT FOR THE 2015 SURFACE WATER MANAGEMENT
PROJECT
WHEREAS, pursuant to resolution 15-155 of the Council adopted on December 28, 2015,
awarding the contract for the 2015 Surface Water Management Project to Olson’s Excavating
Service.
WHEREAS, a complete summary of costs are detailed in the Final Payment documents;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes the final
payment is approved in the amount of $53,437.99.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
S:\Community Development\Engineering\Streets\Holly Drive East\Staff Reports
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: March 26, 2018
TOPIC: Great River Energy and Holly Drive East
i. Consider Resolution No. 18-29 Accepting Right-
of-Way Easement
ii. Consider Resolution No. 18-30 Approving Fence
Agreement
VOTE REQUIRED: 3/5
INTRODUCTION
Great River Energy is granting a Right-of-Way Easement to the City over a portion of their
property located west of Holly Drive East. A Fence Agreement is required as it relates to their
existing fence in the easement area.
BACKGROUND
In 2017, Great River Energy purchased 3 parcels west of Holly Drive East (PID#34-31-22-21-
0001, 34-31-22-24-0002 and 34-31-22-32-0003). A portion of the paved road surface of Holly
Drive East extends onto PID# 34-31-22-21-0001 and provides access to 1381 Holly Drive. The
Right-of-Way Easement grants the City a perpetual easement for roadway purposes and
clarifies any prescriptive rights. The easement is 50 feet by 120 feet and covers the northeast
corner of the parcel as shown on Exhibit A of the Easement.
Great River Energy owns and maintains a fence and gate located within the Right-of-Way
Easement. The Fence Agreement details responsibilities of each party regarding the fence.
Great River Energy is ultimately responsible for maintenance costs of the fence. The City
would be responsible for relocation costs if future road improvements to Holly Drive required
the fence to be removed or relocated.
RECOMMENDATION
Staff recommends approval of Resolution No. 18-29 and Resolution No. 18-30.
ATTACHMENTS
1. Site Location Map
2. Resolution No. 18-29
3. Resolution No. 18-30
141014106415641514001400
13811381
12121212
CEDAR LAKEOHWL 892.9
15051505
14251425
13701370
14741474
13901390
14051405
14301430
14511451
64346434
HOLLY DRHOLLY DR
HOLLY DRHOLLY DR
0 300 600150Feet
3/20/18
Site Location Map
Great River Energy Parcel Ü
50' x 120'ROW Easem ent(no t to scale)
CITY OF LINO LAKES
RESOLUTION NO. 18-29
RESOLUTION ACCEPTING RIGHT-OF-WAY EASEMENT
FROM GREAT RIVER ENERGY OVER A PORTION OF HOLLY DRIVE EAST
WHEREAS, Great River Energy owns PID #34-31-22-21-0001 located west of Holly Drive
East; and
WHEREAS, a portion of the paved road surface of Holly Drive East extends onto this parcel
and provides access to 1381 Holly Drive; and
WHEREAS, the City wishes to obtain a perpetual easement for roadway purposes and clarify
any prescriptive rights; and
WHEREAS, Great River Energy has provided the City with a Right-of-Way Easement.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes
hereby accepts the Right-of-Way Easement from Great River Energy.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 18-30
RESOLUTION APPROVING FENCE AGREEMENT WITH GREAT RIVER ENERGY
WHEREAS, Great River Energy owns PID #34-31-22-21-0001 located west of Holly Drive
East; and
WHEREAS, Great River Energy granted a right-of-way easement to the City via Resolution
No. 18-29; and
WHEREAS, Great River Energy owns and maintains a fence and gate located with the right-
of-way easement; and
WHEREAS, Great River Energy and the City wish to detail the responsibilities of each party
regarding the fence with a Fence Agreement.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes
hereby approves the Fence Agreement between Great River Energy and the City.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6C
STAFF ORIGINATOR: Diane Hankee, City Engineer
MEETING DATE: March 26, 2018
TOPIC: 2018 LaMotte Area Street and Utility Improvement Project
i. Consider Resolution No. 18-31, Receiving Petition
Against a Public Improvement
ii. Consider Resolution No. 18-32, Ordering the Project,
Approving the Plans & Specifications and
Authorizing the Ad for Bid
VOTE REQUIRED: 3/5 Vote Required
INTRODUCTION
Staff is requesting Council consideration to receive the petition against extending municipal water
service, order the project, approve the plans and specifications, and authorize advertisement for bid
for the 2018 LaMotte Area Street and Utility Improvement Project.
BACKGROUND
The 2018 LaMotte Area Street and Utility improvement project includes full street reconstruction
with two feet of subgrade conditioning, six inches of aggregate base, and three and one-half inches
of bituminous paving. The sanitary sewer main and service laterals will be replaced along
LaMotte Drive; sewer rehabilitation consisting of short-liners and manhole repairs will be
completed on LaMotte Circle.
As a part of the LaMotte area project, the City considered extending municipal water service to the
area. In following the process prescribed by the City’s Charter, a public hearing was held on
January 22, 2018. The City’s Charter requires a period of 60-days to elapse after the public
hearing before any further action can be taken by Council. Within the 60-day period, an adequate
certified petition was received by the City against a public improvement for the municipal water
service improvements.
The proposed municipal water service improvements have been removed from the project. For
public safety, the project does include a short section of trunk watermain along LaMotte Drive to
the neighborhood park to provide improved fire protection to the neighborhood. The trunk
watermain extension will not be assessed to the adjacent property owners.
The schedule for this project is as follows:
City Council Order Project, Approves Plans and Specifications Mar. 26, 2018
City Council Authorizes Ad for Bids Mar. 26, 2018
City Open Bids April 26, 2018
City Council Awards Contract May 14, 2018
Construction Begins June, 2018
Substantial Completion Sept./Oct., 2018
Final Completion June, 2019
The project cost estimate is $1,463,000 which includes, construction, engineering and
administrative costs associated with the project.
RECOMMENDATION
Staff recommends the City Council receive the petition against extending municipal water service,
order the project, approve the plans and specifications, and authorize advertisement for bid for the
2018 LaMotte Area Street and Utility Improvement Project.
ATTACHMENTS
1. Resolution No. 18-31
2. Resolution No. 18-32
3. Petition
4. Plan Title Sheet/Location Map
CITY OF LINO LAKES
RESOLUTION NO. 18-31
RESOLUTION RECEIVING PETITION AGAINST PUBLIC IMPROVEMENT FOR
THE LAMOTTE AREA WATERMAIN PROJECT
WHEREAS, the City is reconstructing the roadways and repairing the sanitary sewer within the
LaMotte area in 2018. As part of the project extending municipal water was considered. A public
hearing on the preliminary assessment to the benefitting property owners was held on January 22,
2018; and
WHEREAS, the City Charter requires a period of 60-days to elapse after the public hearing upon
which certified petitions against, and in favor of may be submitted; and
WHEREAS, the City received an adequate certified petition, within the prescribed 60-day period,
against a public improvement with respect to the municipal water service extension.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota received a certified petition against the LaMotte Area Watermain Project. The City
does not plan to construct the proposed Watermain Project or assessing for the improvements.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 18-32
RESOLUTION ORDERING THE PROJECT, APPROVING PLANS AND
SPECIFICATIONS, AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE
2018 LAMOTTE AREA STREET AND UTILITY IMPROVEMENT PROJECT
WHEREAS, the City Engineer has prepared plans and specifications for the 2018 LaMotte Area
Street and Utility Improvement Project and has presented such plans and specifications to the City
Council for approval;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes,
Minnesota:
Orders the 2018 LaMotte Area Street and Utility Improvement Project and approves the plans and
specifications, a copy of which is on file at City Hall. The City Engineer is directed to advertise
for bids, and provide bidding administration.
The City clerk shall prepare and cause to be inserted in the official paper and in Finance and
Commerce an advertisement for bids for the making of such improvement under such approved
plans and specifications. The advertisement shall be published for two weeks, shall specify the
work to be done, shall state that bids will be received by the Clerk, at which time they will be
publicly opened at the City Hall by the City Clerk and Engineer, will then be tabulated, and will be
considered by the Council at 6:30 p.m. on May 14, 2018, in the Council chambers of the City Hall.
Any bidder whose responsibility is questioned during consideration of the bid will be given an
opportunity to address the Council on the issue of responsibility. No bids will be considered
unless sealed and filed with the Clerk and accompanied by a cash deposit, cashier’s check, bid
bond or certified check payable to the Clerk for five (5) percent of the amount of such bid.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
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2018 LAMOTTE AREA STREET & UTILITY
CITY OF LINO LAKES
SANITARY SEWER, STORM SEWER AND STREET IMPROVEMENTSCONSTRUCTION PLAN FOR
PROJECT LOCATION MAP
F/O
UGT
G
EXISTING PLAN SYMBOLS
PROPERTY LINES/RIGHT-OF-WAY
UTILITY EASEMENT
TREE LINE
SIGN
DECIDUOUS TREE
SHRUB
CONIFEROUS TREE
EXISTING UTILITY SYMBOLS
FIBER OPTIC CABLE
UNDERGROUND TELEPHONE
GAS LINE
CATV VAULT
POWER POLE
ELECTRIC BOX
CATCH BASIN
STORM APRON
CND
CTV
OH
UNDERGROUND CABLE
CABLE TV
OVERHEAD COMMUNICATIONS LINE
UGE
OHE
UNDERGROUND POWER
OVERHEAD POWER
UGEUNDERGROUND ELECTRIC
OHTOVERHEAD TELEPHONE
WATER MAIN
SANITARY SEWER
STORM SEWER
GATE VALVE
HYDRANT
SANITARY SEWER MANHOLE
STORM SEWER MANHOLE ST
s
COUNTY:ANOKA
PROJECT LOCATION
THE SUBSURFACE UTILITY INFORMATION IN THIS PLAN IS UTILITY QUALITY LEVEL D. THIS UTILITY QUALITY LEVEL WAS DETERMINED ACCORDING TO THE
GUIDELINES OF CI/ASCE 38-02, ENTITLED "STANDARD GUIDELINES FOR THE COLLECTION AND DEPICTION OF EXISTING SUBSURFACE UTILITY DATA."
GOPHER ONE CALL TICKET NUMBER: 180390646
UTILITY COORDINATION MEETING HELD ON: 2/15/2018
APPROVED BYSHEET NO.DATE
PLAN REVISIONS
ALL APPLICABLE FEDERAL, STATE, AND LOCAL LAWS AND ORDINANCES
WILL BE COMPLIED WITH IN THE CONSTRUCTION OF THIS PROJECT.
I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER
MY DIRECT SUPERVISION, AND THAT I AM A DULY LICENSED PROFESSIONAL
ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA.
LICENSE NUMBER:DATE:03/26/2018 45782
JAMES L. STREMEL, PE
WSB
SHEET
45
OFWSB PROJ. NO. 10326-000
LAMOTTE DRIVE
LAMOTTE CIRCLE
1
THIS PLAN SET HAS BEEN PREPARED FOR:
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
(651) 982-2400
A CALL TO GOPHER STATE ONE (651-454-0002)
IS REQUIRED A MINIMUM OF 48 HOURS PRIOR
TO PERFORMING ANY EXCAVATION.
EXCAVATION NOTICE SYSTEM
PLAN SET INDEX
GOVERNING SPECIFICATIONS
UTILITY INFORMATION
IMPROVEMENT PROJECT
THE 2016 EDITION OF THE MINNESOTA DEPARTMENT OF TRANSPORTATION
"STANDARD SPECIFICATIONS FOR HIGHWAY CONSTRUCTION." SHALL GOVERN.
ALL TRAFFIC CONTROL DEVICES AND SIGNING SHALL CONFORM TO THE LATEST EDITION
MN MUTCD INCLUDING THE FIELD MANUAL FOR TEMPORARY TRAFFIC CONTROL ZONE
THE CITY OF LINO LAKES GENERAL SPECIFICATIONS & STANDARD DETAIL PLATES
WATERMAIN AND SANITARY SEWER SHALL BE CONSTRUCTED IN ACCORDANCE WITH
FOR STREET & UTILITY CONSTRUCTION.
THE CITY ENGINEER'S ASSOCIATION OF MINNESOTA STANDARD UTILITIES
SPECIFICATIONS (2013).
LAYOUTS, ALL TRAFFIC CONTROL DEVICES SHALL HAVE RETROREFLECTIVE SHEETING.
CITY COUNCIL
AGENDA ITEM 6D
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: March 26, 2018
TOPIC: Consider Resolution 18-34, Authorize the Preparation of Plans
and Specifications, 2018 CRJ/CSAH 49 (Hodgson Road)
Trunk Utility Improvements
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration to authorize the Preparation of Plans and
Specifications for the 2018 County Road J and Hodgson Trunk Utility Improvements.
INTRODUCTION
The CRJ and CSAH 49 (Hodgson Road) area has been a priority for redevelopment for nearly
two decades. One continuing impediment to redevelopment is the lack of public sewer and water
infrastructure to serve the area. The area is currently serviced by onsite wells and septic systems
with the exception of the liquor store and insurance agency which receive sanitary service from
the City of Shoreview. Shoreview does not have the capacity to service the area.
Additionally, the water main servicing the Woodridge Estates area, located to the west, is
currently a dead end. The city’s water plan identifies the need to loop this system to the east to
improve water pressure in the area.
The proposed improvements includes construction of a sanitary sewer lift station in the vicinity of
the 49 Club property. The lift station would be sized to serve approximately 50 acres both east and
west of Hodgson Road. Water main and a sanitary force main would be extended from Woodridge
Lane to the location of the lift station. Future private development would extend these facilities to
the north and east. Consideration will also be given to connecting an existing sewer lateral serving
12 homes on County Road J. This service is currently provided by Shoreview.
This item was discussed at the January 8, 2018 City Council work session. The Council directed
staff to bring back a proposal for consideration. The project would serve as both an investment in
the redevelopment of the area and an upgrade of existing facilities while reducing dependence on
Shoreview for sanitary service.
WSB and Associates, the City Engineer, have submitted a proposal to complete the land acquisition,
plans and specifications, the land acquisition and provide bid documents, for an amount not to
exceed $46,502.00 based actual time spent on the project. Funding for the project is proposed from
the City’s Trunk Unit and Area fund.
RECOMMENDATION
Staff is recommending approval of Resolution No. 18-34, Authorizing the Preparation of Plans
and Specifications for the 2018 CRJ/Hodgson Road Trunk Utility Improvements.
ATTACHMENTS
1. Service Area Map
2. Resolution No. 18-34
3. WSB Proposal
Shoreview Sanitary Sewer Connection
Approximate Lift Station Service Area
Site Location Map
Legend
Address Labels
Sewer Gravity Mains
Water Mains March 21, 2018
Map Powered by DataLink from WSB & Associates
1 in = 400 ft
±
CITY OF LINO LAKES
RESOLUTION NO. 18-34
RESOLUTION AUTHORIZING PREPARATION OF PLANS AND SPECIFICATIONS
CRJ & CSAH 49 (HODGSON ROAD) TRUNK UTILITY IMPROVEMENTS
WHEREAS, The City of Lino Lakes 2030 Comprehensive Plan identifies trunk water main
improvements to strengthen the City’s municipal water system and sanitary improvements to
service areas of the City; and
WHEREAS, the extension of municipal sanitary sewer and water facilities will aid in promoting
redevelopment of the area, will provide for future connection of existing businesses, allow for
upgrades to the existing water system and provide for the opportunity to remove connections to
the City of Shoreview system; and
WHEREAS, WSB and Associates, the City Engineer, has submitted a proposal to prepare plans
and specifications.
NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lake
that:
1. The preparation of the Plans and Specifications for the 2018 CRJ & CSAH 49
(Hodgson Road) Trunk Utility Improvements are hereby authorized.
2. WSB and Associates are designated as the engineer for this improvement and directed
to prepare plans and specifications for an amount not to exceed $46,502.00.
Adopted by the Council of the City of Lino Lakes this 26th day of March, 2018.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
engineering planning environmental construction 701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Equal Opportunity Employer
wsbeng.com
S:\Community Development\Projects\Capital Improvement Projects\2018 CRJ Hodgson Trunk Utility Improvements\Staff Reports\20180326 CC\4. 20180205 WSB proposal for 49&J Design and Bidding Services.doc
March 26, 2018
Mr. Michael Grochala
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
Re: 49 & J Water and Sewer Extension
City of Lino Lakes, MN
Dear Mr. Grochala:
The City of Lino Lakes is requesting assistance with the design and bidding of the 49 & J Water
and Sewer Extension Project. The project includes the extension of water and sewer and a
sanitary sewer lift station. The sewer and water would be directionally drilled approximately
600 feet from Woodridge Lane to the 49 and J site and lift station installed on the site. This
project also includes the easement acquisition of three parcels.
The estimated construction cost of the project is $585,000.00. Based on the discussions with
staff, WSB would perform the following tasks:
1. Acquisition Services
WSB staff will review and verify title information, meet with the landowners, and
prepare minimum damage acquisition reports for three parcels. Our staff will prepare the
offer package, the memorandum of agreement, and easement agreements. We will
present the offer, and negotiate to reach a settlement for acquiring the easements on
behalf of the City of Lino Lakes.
WSB staff will provide legal descriptions, parcel sketches, and staking for the easement
areas for the project.
Sub-Consultant Title Reports:
O & E Reports will be provided for the three parcels impacted as part of the project. If
the City elects to purchase title commitments and the insurance for these commitments,
that would be a cost paid directly by the City and is not included as part of this estimate.
Mr. Michael Grochala
March 26, 2018
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Assumptions:
• Three parcels will be impacted by project.
• Acquisition services are estimated through the title and possession date of May 1,
2018. If additional negotiation services are required past the title and possession
date, they will be provided at our hourly fee if our contract amount has been
reached.
• No Right of Way Certificate #1 is needed.
City Tasks:
• City Attorney will provide template of conveyance and mortgage release
documents.
• Record conveyance documents
• Review MDAs and approve Authorization to Present Offers
2. Preliminary and Final Design
WSB will provide the resources, experience, and knowledge to deliver the preliminary
design and final design for this project. Our scope of services for this phase is outlined
below:
• Sanitary sewer and watermain design
• Lift station design including
o design flow calculation,
o peaking factors determination in accordance with MCES planning
guidelines,
o pump design and selection,
o wet well sizing, and
o vehicle access for operation and maintenance
• Electrical design including
o motor control, alarm and wiring
o SCADA integration in accordance with the City’s standards and
o onsite generator with an automatic transfer switch.
• Geotechnical evaluation with subsurface exploration
• Provide topographic survey
• Collect private and public Utility Data using GSOC
• Prepare Opinion of Probable Cost
• Prepare plans and/or maps indicating the project alignment
Assumptions:
• We propose to complete 2 standard penetration test borings for this project.
The boring near the lift station will be drilled to a depth of about 30 feet,
Mr. Michael Grochala
March 26, 2018
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while the boring on Woodridge Lane will be drilled to a depth of about 15
feet. In the penetration test borings, we will sample soils at 2 ½ foot intervals
to the borings termination depth. If unsuitable soils (organic soils, etc…) are
encountered at the proposed boring termination depth(s), it may be necessary
to extend the borings into more competent materials. This will allow us to
better evaluate potential construction issues. An additional charge of $20 per
lineal foot will be assessed for borings extended beyond their proposed
termination depths. If the added work requires an additional mobilization to
the site it will be charged at $300 per day.
3. Prepare Permits, Specifications, and Bidding Documents
WSB will assist the City in obtaining approvals from governmental authorities having
jurisdiction over the project if it is determined that they are needed. WSB will assist the
City in preparing permit applications and/or approval requests and will assist the City
with submitting the applications/approval requests to the appropriate regulatory agencies.
Permit applications and/or agency review submittals are anticipated for: MPCA, MCES,
RCWD, and MDH.
WSB will develop the final project plans/maps and specifications based on the agency
review comments. This task will include an internal QA/QC review of the final plans,
quantities, and specifications.
Upon completion of permitting and agency review and approval, a final set of
construction documents will be prepared for bidding.
WSB will print, assemble, and submit the final contract documents to the City and
request authorization to advertise the project for bidding. WSB will receive and respond
to bidder inquiries concerning the plans, specifications, and intent of the project. Logs of
all inquiries will be kept and maintained to document inquiries. WSB will attend the
project bid opening with the City.
WSB will review the low bidder’s bid proposal, contractor’s and subcontractor’s
personnel proposed for the project and relative experience, quality and availability of
equipment, performance on similar projects, references, nature and extent of other similar
contracts, whether or not the contractor or subcontractors have ever been denied contract
award, and any other information that would affect the ability of the contractor to
perform the work.
The engineering fee to complete the 49 & J Water and Sewer Extension
Project is $46,502.00 (not to exceed).
This letter represents our understanding of the 49 & J Water and Sewer Extension Project and the
proposed scope of services. If you are in agreement with the scope of services and proposed fee,
please sign in the appropriate space below and return one copy to us.
Mr. Michael Grochala
March 26, 2018
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If you have any questions about this proposal, please feel free to call me at 612-360-1298.
Sincerely,
WSB & Associates, Inc.
Diane Hankee, PE
Associate
Attachment
ACCEPTED BY:
The City of Lino Lakes hereby accepts the WSB proposal for services outlined in this letter.
City of Lino Lakes
Name
Title
Date
49 & J Water and Sewer Extension
City of Lino Lakes
Anoka County
Base Estimated Hours
Senior
Associate /Project Project Engineering 2-Person Office Total
Drilling Crew RLS Manager Engineer Specialist Survey Crew Technician Hours Cost
Task Description
1
A.General Info Ltr, Field Title Report, Min Damage Report 6 36 24 10 8 84 11,736.00$
B.Offer Negotiations 4 4 2 2 12 1,654.00$
C.Title Work O & E Reports (See Subconsultant Services)
Subtotal 10 40 26 10 10 96 13,390.00$
2
A. Preliminary Design
1.Subsurface Exporation (15' & 30' Deep Bore Holes)24 24 3,840.00$
2.Design Flow Calculation 2 4 6 720.00$
3.Pump Capacity Review 1 4 5 550.00$
4.Wet Well Sizing 1 4 5 550.00$
5.Sewer Forcemain and Watermain 2 4 6 720.00$
6.Preliminary Cost Estimate 1 4 5 550.00$
B.Final Plans
1.Site Layout 2 5 8 8 23 3,287.00$
2.Lift Station Profiles 2 6 6 14 1,732.00$
3.Sewer Forcemain and Watermain 4 4 6 14 1,882.00$
4.Constructon Details 2 6 6 14 1,732.00$
5.Plan Preparation 2 15 24 41 5,053.00$
6.Electrical (See Subconsultant Services)
C.SWPPP Plan -$
1.Prepare Plan 2 2 176.00$
2.Prepare report 2 2 190.00$
Subtotal 24 19 58 50 8 2 161 20,982.00$
3
A.Permits
1.RCWD Wtrshd District 2 6 2 10 1,086.00$
2.MPCA Sewer Extension 3 3 285.00$
3.MDH Watermain Extension 2 2 190.00$
4.MCES Sewer Connection 2 2 190.00$
B.Specifications 2 4 8 14 1,424.00$
C.Bidding Administration -$
1.Advertise bids 2 2 4 530.00$
2.Create/Distribute Bid Package 1 2 3 360.00$
3.Respond to RFIs from prospective bidders 1 2 3 360.00$
4.Project Meetings 1 2 3 360.00$
5.Bid Opening/Tabulate results 1 1 2 265.00$
6.Letter of Award recommendation to City 2 2 190.00$
7.Prepare Notice of Award and Contract 2 2 190.00$
Subtotal 10 30 10 50 5,430.00$
Total Hours 24 10 69 114 50 18 22 307
Hourly Costs 160.00 152.00 170.00 95.00 137.00 172.00 88.00
Total Direct Labor Costs $3,840.00 $1,520.00 $11,730.00 $10,830.00 $6,850.00 $3,096.00 $1,936.00 $39,802.00
Subconsultant Service - O&E Reports for 3 Parcels $450.00
Subconsultant Service - Electrical (Barr Engineering)$6,250.00
TOTAL PROJECT COST $46,502.00
Budgeted Hours
Preliminary and Final Design
Acquisition Services 3 parcels
Prepare Permits, Specifications and Bidding Documents