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Home My WebLink About04-09-2018 Council Meeting PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, April 9, 2018 *********** 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson SPECIAL CITY COUNCIL SESSION, 5:45 P.M. Community Room City Attorney Interviews CITY COUNCIL MEETING, 6:30 P.M.  Roll Call - Council Members Rafferty, Stoesz, Maher, and Mayor Reinert were present; Council Member Manthey absent  Pledge of Allegiance  Open Mike / Public Comment - none  Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) April 9, 2018 (Check No. 107902 through 107979) in the amount of $161,703.43. B) Consider Resolution No. 18-37 Extension of Time for Recording the Final Plat of SS Properties Addition C) Consider approval of March 26, 2018 Work Session Minutes D) Consider approval of March 26, 2018 Council Meeting Minutes \ Action Taken: Motion by Stoesz, seconded by Maher, to approve Consent Agenda Items 1A through 1D as presented, was adopted 2. FINANCE DEPARTMENT REPORT A) Accounting Clerk/Utility Billing Position, Sarah Cotton Action Taken: Motion by Stoesz, seconded by Rafferty, to investigate the possibility of offering residents a monthly utility bill and the option of Council Agenda -2- April 9, 2018 outsourcing, was adopted; Council Member Maher voted no. Council Member Stoesz will work with staff 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Increasing the Building Inspection Temporary Support Staff Budget, Karissa Bartholomew Action Taken: Motion by Rafferty, seconded by Maher, to approve an increase of one Temporary Inspector as recommended, was adopted B) Consider Appointment of Utilities Maintenance Worker, Karissa Bartholomew Action Taken: Motion by Maher, seconded by Stoesz, to approve hiring of Tim Paulno to the position of Utilities Maintenance Worker as recommended, was adopted C) Consider Appointment of Administrative Assistant, Karissa Bartholomew Action Taken: Motion by Rafferty, seconded by Maher, to approve hiring Kellie Schmidt to the position of Administrative Assistant as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT None 5. PUBLIC SERVICES DEPARTMENT REPORT A) Consider Resolution 18-42 Approving Contract with Northland Recreation Inc. for Birch Park Playground Equipment, Rick DeGardner Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 18-42 as presented, was adopted 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution 18-28 Request for an Advance from the Municipal State Aid Street Fund, Diane Hankee Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 18-28 as presented, was adopted B) Consider Resolution No. 18-35 Approving Preliminary Plat for Main Street Shoppes 2nd Addition, Katie Larsen Action Taken: Motion by Stoesz, seconded by Maher, to approve Resolution No. 18-35 as presented, was adopted C) Consider Resolution No. 18-36 Approving Conditional Use Permits for Contractor Shop and Office for Distinctive Elements Tile & Design (Lot 1, Block 2, Apollo Business Park No. 2), Katie Larsen Action Taken: Motion by Stoesz, seconded by Maher, to approve Resolution No. 18-36 as presented, was adopted Council Agenda -3- April 9, 2018 D) RCWD Stormwater Remediation Cost Share Grant, Michael Grochala i. Consider Resolution No. 18-38, Approving Cost Share Agreement with RCWD, LaMotte Neighborhood Biofilitration Basin. Action Taken: Motion by Stoesz, seconded by Maher, to approve Resolution No. 18-38 as presented, was adopted ii. Consider Resolution No. 18-39, Approving Cost Share Agreement with RCWD, West Shadow Lake Drive Sanitary Extension Action Taken: Motion by Stoesz, seconded by Maher, to approve Resolution No. 18-39 as presented, was adopted E) Consider Resolution No. 18-40, Authorizing Appraisal Report, NE Area Drainage Improvements, Michael Grochala Action Taken: Motion by Maher, seconded by Stoesz, to approve Resolution No. 18-40 as presented, was adopted; Rafferty abstained F) Consider Resolution No. 18-41, Approving Escrow Agreement, Individual Subsurface Treatment System Compliance, 465 Ash Street, Diane Hankee Action Taken: Motion by Maher, seconded by Stoesz, to approve Resolution No. 18-41 as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead April 9, 2018 through April 23, 2018 Wednesday, April 11 6:30 pm, Council Chambers Planning & Zoning Thursday, April 12 6:30 pm, Community Room Charter Commission Monday, April 16 6:00 pm, Community Room Special Council Session (Atty) Monday, April 23 5:30 pm, Council Work Session Community Room Monday, April 23 6:00 pm, Council Chamber Board of Appeal Monday, April 23 6:30 pm, Council Chambers City Council Meeting Updated 4/6/2018 CITY COUNCIL AGENDA Monday, April 9, 2018 *********** 6:30 p.m. (Broadcast live: http://northmetrotv.com/local- meetings/lino-lakes/) City Council: Mayor Reinert, Councilmembers Maher, Manthey, Rafferty and Stoesz City Administrator: Jeff Karlson SPECIAL CITY COUNCIL SESSION, 5:45 P.M. Community Room City Attorney Interviews CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call  Pledge of Allegiance  Open Mike / Public Comment  Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) April 9, 2018 (Check No. 107902 through 107979) in the amount of $161,703.43. B) Consider Resolution No. 18-37 Extension of Time for Recording the Final Plat of SS Properties Addition C) Consider approval of March 26, 2018 Work Session Minutes D) Consider approval of March 26, 2018 Council Meeting Minutes 2. FINANCE DEPARTMENT REPORT A) Accounting Clerk/Utility Billing Position, Sarah Cotton 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Increasing the Building Inspection Temporary Support Staff Budget, Karissa Bartholomew B) Consider Appointment of Utilities Maintenance Worker, Karissa Bartholomew C) Consider Appointment of Administrative Assistant, Karissa Bartholomew Council Agenda -2- April 9, 2018 4. PUBLIC SAFETY DEPARTMENT REPORT None 5. PUBLIC SERVICES DEPARTMENT REPORT A) Consider Resolution 18-42 Approving Contract with Northland Recreation Inc. for Birch Park Playground Equipment, Rick DeGardner 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution 18-28 Request for an Advance from the Municipal State Aid Street Fund, Diane Hankee B) Consider Resolution No. 18-35 Approving Preliminary Plat for Main Street Shoppes 2nd Addition, Katie Larsen C) Consider Resolution No. 18-36 Approving Conditional Use Permits for Contractor Shop and Office for Distinctive Elements Tile & Design (Lot 1, Block 2, Apollo Business Park No. 2), Katie Larsen D) RCWD Stormwater Remediation Cost Share Grant, Michael Grochala i. Consider Resolution No. 18-38, Approving Cost Share Agreement with RCWD, LaMotte Neighborhood Biofilitration Basin. ii. Consider Resolution No. 18-39, Approving Cost Share Agreement with RCWD, West Shadow Lake Drive Sanitary Extension. E) Consider Resolution No. 18-40, Authorizing Appraisal Report, NE Area Drainage Improvements, Michael Grochala F) Consider Resolution No. 18-41, Approving Escrow Agreement, Individual Subsurface Treatment System Compliance, 465 Ash Street, Diane Hankee 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar – A Look Ahead April 9, 2018 through April 23, 2018 Wednesday, April 11 6:30 pm, Council Chambers Planning & Zoning Thursday, April 12 6:30 pm, Community Room Charter Commission Monday, April 16 6:00 pm, Community Room Special Council Session (Atty) Monday, April 23 5:30 pm, Council Work Session Community Room Monday, April 23 6:00 pm, Council Chamber Board of Appeal Monday, April 23 6:30 pm, Council Chambers City Council Meeting 1 CITY COUNCIL AGENDA ITEM 1B STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 9, 2018 TOPIC: Consider Resolution No. 18-37 Extension of Time for Recording the Final Plat of SS Properties Addition VOTE REQUIRED: 3/5 INTRODUCTION The applicants, Scott and Shelly Carlson, are requesting a 90 day extension for recording the final plat of SS Properties Addition. This is in relation to the construction of a new All Seasons Rental building at 7932 Lake Drive. BACKGROUND On January 22, 2018, the City Council passed Resolution No. 18-03 approving the final plat for SS Properties Addition. Per Section 1001.059(3), the developer shall record the plat within 90 days after the date of approval, otherwise the approval of the final plat shall be considered void, unless the developer requests and receives an extension from the City Council. The current 90 day deadline is April 22, 2018. The applicants have requested a 90 day extension to finalize details related to financing. The new extended filing deadline would be July 21, 2018. RECOMMENDATION Staff recommends approval of Resolution No. 18-37 granting a 90 day extension until July 21, 2018 for recording the final plat and related documents for SS Properties Addition. ATTACHMENTS 1. Resolution No. 18-37 1 CITY OF LINO LAKES RESOLUTION NO. 18-37 RESOLUTION APPROVING AN EXTENSION OF TIME FOR RECORDING THE FINAL PLAT OF SS PROPERTIES ADDITION WHEREAS, review and approvals of plats are governed by Minnesota Statutes and City of Lino Lakes ordinances; and WHEREAS, the final plat for SS Properties Addition was approved by the City Council on January 22, 2018 with Resolution No. 18-03; and WHEREAS, Section 1001.059(3) states the developer shall record the plat within 90 days after the date of approval, otherwise the approval of the final plat shall be considered void, unless the developer requests and receives an extension from the City Council; and WHEREAS, the applicants, Scott and Shelly Carlson, have requested a 90 day extension to finalize details related to financing. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes the final plat and related documents for SS Properties Addition shall be recorded with Anoka County by July 21, 2018 unless an additional extension is granted by the City Council. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL WORK SESSION March 26, 2018 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 26, 2018 4 TIME STARTED : 6:00 p.m. 5 TIME ENDED : 6:25 p.m. 6 MEMBERS PRESENT : Council Member Rafferty (arrived 6:10), 7 Maher, Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : None 9 10 Staff members present: City Administrator Jeff Karlson; Community Development 11 Director Michael Grochala; City Planner Katie Larsen; City Clerk Julie Bartell 12 13 1. Schedule Dates to Interview Law Firms – Administrator Karlson noted that he 14 has provided the proposals for attorney services to the council members. The council 15 should establish a time to interview the four firms that were selected at the last work 16 session. He suggests that each interview would be a minimum of one-half hour. 17 18 The council concurred that they will do one interview on April 9 (prior to the council 19 meeting) and finish up the rest at a special session on April 16. 20 21 2. Review Regular Council Agenda of February 12, 2018 – The agenda was 22 reviewed and there were no changes. 23 24 Item 3A – Massage Therapy Licensing – City Clerk Bartell explained that staff is 25 forwarding the requests for individual and enterprise massage therapy licenses. The 26 process brings them forward for council consideration. 27 28 Item 6a – Brian Bourassa, WSB & Associates, reviewed the written report. This is the 29 final payment for the 2015 Storm Water Management Program. He explained that the 30 delay in finishing the project relates to a storm pond that did not have ice thick enough for 31 equipment until just this past winter. 32 33 Item 6B - City Planner Larsen reviewed the recommendations. The city should have this 34 easement in place because the road actually goes across Great River Energy’s property. 35 They are thus granting an easement. There is also a fence located within the right of way 36 for the easement and it is recommended that the city enter an agreement with Great River 37 Energy regarding that fence. 38 39 Item 6C – Brian Bourassa, WSB & Associates, reviewed the written report. The two 40 elements presented deal with the LaMotte Area and: a) receipt of a petition requesting 41 that there be no water main installed as part of their street reconstruction project; and b) 42 ordering the project and moving ahead without the water element. It was noted that there 43 will be one water element included (safety related) to be funded through the city’s budget. 44 45 CITY COUNCIL WORK SESSION March 26, 2018 DRAFT 2 Community Development Director Grochala noted that the sixty-day petition period 46 ended on March 23, 2018 and only this one petition was received for either the LaMotte 47 or West Shadow Lake project. 48 49 Item 6D – Community Development Director Grochala said this relates to a discussion 50 the council has heard previously. The improvement would serve properties west. It is 51 hoped to spur development, including properties that are currently routed to Shoreview’s 52 system and provide new services to a few existing properties. The cost would be planned 53 for reimbursement from future development utility fees. Mayor Reinert reviewed the 54 estimated budget, both engineering fees and the construction budget. The mayor 55 pondered why staff is wanting to spend $600,000 without a proposal. Community 56 Development Director Grochala added that he foresees the plans being available if a 57 development comes forward. Mayor Reinert remarked that it would seem to make more 58 sense to wait for a development to fund the project. More information was received from 59 Brian Bourassa of WSB & Associates. Council Member Rafferty said there’s a lot to be 60 said about being “shovel ready”; he sees that it could be favorable. Mayor Reinert asked 61 if WSB & Associates would guarantee the work (the plan) for three years; Mr. Bourassa 62 said yes with the exception of costs. Mayor Reinert remarked that the cost is what he 63 was talking about. Council Member Manthey said he can see the merit in the mayor’s 64 question (costs will only go up going forward); he added that there was a resident who 65 appeared before the council in the recent past from this area and he wonders if this could 66 possibly be a benefit to that property. 67 68 The meeting was adjourned at 6:25 p.m. 69 70 These minutes were considered, corrected and approved at the regular Council meeting held on 71 April 9, 2018. 72 73 74 75 76 Julianne Bartell, City Clerk Jeff Reinert, Mayor 77 78 COUNCIL MINUTES March 26, 2018 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : March 26, 2018 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:00 p.m. 6 MEMBERS PRESENT : Council Member Rafferty, Maher, 7 Manthey, Stoesz and Mayor Reinert 8 MEMBERS ABSENT : 9 10 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 11 Grochala; City Planner Katie Larsen; and City Clerk Julie Bartell 12 13 PUBLIC COMMENT 14 15 Kelly and Lance Dorsher, 719 77th Street, addressed the council. They are remodeling and adding 16 on. The proposed addition encroaches into the front yard setback. However, a portion of the street 17 right-of-way in front of their house was vacated by the City in 1999. If the ROW is added to their 18 property they will meet the setback requirement. The legal description (land they own) was not 19 amended when the vacation took place. Staff was directed to help them get the situation corrected. 20 21 SETTING THE AGENDA 22 23 The agenda was approved as presented. 24 25 CONSENT AGENDA 26 27 Council Member Maher moved to approve the Consent Agenda, Items 1A through 1E, as presented. 28 Council Member Rafferty seconded the motion. Motion carried on a voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 March 26, 2018 (Check No. 107821 – 35 107902, $460,290.69) Approved 36 37 March 5, 2018 Council Work Session Minutes Approved 38 39 March 12, 2018 Council Minutes Approved 40 41 March 12, 2018 Closed Council Session Minutes Approved 42 43 Resolution No. 18-33, Tobacco License for Lino 44 Lakes Tobacco, Inc. Approved 45 COUNCIL MINUTES March 26, 2018 DRAFT 2 46 FINANCE DEPARTMENT REPORT 47 48 There was no report from the Finance Department. 49 50 ADMINISTRATION DEPARTMENT REPORT 51 52 3A) Consider Approval of Resolution No. 18-21, Approving Enterprise and Individual 53 Massage Licenses - City Clerk Bartell reported that the council recently adopted an ordinance 54 providing for licensing the practice of massage therapy. This includes licensing of businesses and 55 individual therapists. At this time there are four massage businesses that have applied for enterprise 56 and/or individual licensing and have met the requirements to be licensed. They are: Heather’s 57 Healing Hands, Allure Salon, Bear Hugs and Self Essential Therapeutic Massage. Their application 58 process is complete, the related license fees have been paid and staff recommends adoption of 59 Resolution No. 18-21 authorizing issuance of the licenses. 60 61 Council Member Maher moved to approve Resolution No. 18-21 as presented. Council Member 62 Manthey seconded the motion. Motion carried on a voice vote. 63 64 PUBLIC SAFETY DEPARTMENT REPORT 65 66 There was no report from the Public Safety Department. 67 68 PUBLIC SERVICES DEPARTMENT REPORT 69 70 There was no report from the Public Services Department. 71 72 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 73 74 6A) Consider Resolution No. 18-27, Approving the Final Payment, 2015 Surface Water 75 Management Project – Brian Bourassa, WSB & Associates (City’s engineering consultant) reviewed 76 the written staff report. The action requested would approve the final payment for the city’s storm 77 water management project. He reviewed the areas that were covered within this project. This was 78 the 2015 project and the reason it took some time to finish it is because of the amount of ice on a 79 pond in the project wasn’t thick enough to hold equipment for a few years. The project has come in 80 within the original estimate and staff is recommending final payment. 81 82 Council Member Manthey moved to approve Resolution No. 18-27 as presented. Council Member 83 Stoesz seconded the motion. Motion carried on a voice vote. 84 85 6B) Great River Energy and Holly Drive East: i. Consider Resolution No. 18-29 Accepting 86 Right-of-Way Easement; ii. Consider Resolution No. 18-30 Approving Fence Agreement – City 87 Planner Larsen reviewed her written report outlining two recommendations: a) the accept an 88 easement that is being granted to the City by Great River Energy over a portion of the property that 89 they own on Holly Drive, necessary because a portion of the roadway runs through their private 90 COUNCIL MINUTES March 26, 2018 DRAFT 3 property; and b) execution of a fence agreement since a portion of their fence is located within said 91 easement. 92 93 Council Member Manthey moved to approve Resolution No. 18-29 as presented. Council Member 94 Stoesz seconded the motion. Motion carried on a voice vote. 95 96 Council Member Manthey moved to approve Resolution No. 18-30 as presented. Council Member 97 Stoesz seconded the motion. Motion carried on a voice vote. 98 99 6C) 2018 LaMotte Area Street and Utility Improvement Project; i. Consider Resolution No. 100 18-31, Receiving Petition Against a Public Improvement; ii. Consider Resolution No. 18-32, 101 Ordering the Project, Approving the Plans & Specifications and Authorizing the Ad for Bid – 102 Brian Bourassa, WSB & Associates (City engineering consultant firm) reviewed the written report. 103 The first action is recognition of the receipt of a petition against the water main portion of the 104 LaMotte project. The street reconstruction project for LaMotte is going ahead as proposed. He 105 noted a portion of water main that will be installed (for safety reasons) at city cost. 106 107 Mayor Reinert explained that most cities don’t like to reconstruct roads without including sewer and 108 water. In this city, however, the residents called for a different strategy – people know what they 109 need and that may be a road and not water and/or sewer for instance. In this case the residents of 110 LaMotte have indicated overwhelmingly that they do not want water added to this project. 111 112 Mr. Bourassa added that, as the council is aware, there is another street reconstruction project 113 proposed in the West Shadow Lake Drive area. He noted that there was no petition received so sewer 114 and water will remain a part of that project. 115 116 Council Member Stoesz received additional information on the water for fire services that would be 117 included. 118 119 Council Member Manthey remarked that he is glad to see the system worked so that residents will get 120 what they want. 121 122 Council Member Manthey moved to approve Resolution No. 18-31 as presented. Council Member 123 Stoesz seconded the motion. Motion carried on a voice vote. 124 125 Council Member Manthey moved to approve Resolution No. 18-32 as presented. Council Member 126 Stoesz seconded the motion. Motion carried on a voice vote. 127 128 6D) Consider Resolution No. 18-34, Authorizing Plans and Specifications, CR J and 129 Hodgson Trunk Utility Improvements Community Development Director Grochala reviewed the 130 staff report that recommends authorization to prepare plans and specifications for a utility 131 improvement project in the vicinty of County Road J and Hodgson Road. He reviewed the area using 132 an aerial view, noting the proposed location of a lift station and the area it would serve. WSB & 133 Associates’ proposal to complete the plans and specifciations was noted as well as the proposed cost. 134 135 COUNCIL MINUTES March 26, 2018 DRAFT 4 Mayor Reinert noted the council’s work session discussion. This is a forward looking proposal, in 136 part to attract development to the area. He had some questions about the wisdom of funding it prior 137 to development plans but has come to agree with the concept. 138 139 Council Member Stoesz moved to approve Resolution No. 18-34 as presented. Council Member 140 Manthey seconded the motion. Motion carried on a voice; Council Member Rafferty abstained from 141 voting. 142 143 UNFINISHED BUSINESS 144 145 There was no Unfinished Business. 146 147 NEW BUSINESS 148 149 There was no New Business. 150 151 COMMUNITY EVENTS 152 153 LINO LAKES ELEMENTARY SCHOOL CARNIVAL will be held Saturday, April 7 from 11:00 154 a.m. -3:00 p.m. 155 156 COMMUNITY CALENDAR 157 158 Community Calendar – A Look Ahead 159 March 26, 2018 through April 9, 2018 160 Wednesday, March 28 6:30 pm, Council Chambers Environmental Board 161 Monday, April 2 6:00 pm, Community Room Council Work Session 162 Monday, April 2 6:30 pm, Council Chambers Park Board 163 Thursday, April 5 8:00 am, Community Room EDAC 164 165 ADJOURN 166 167 There being no further business, Council Member Manthey moved to adjourn at 7:00 p.m. Council 168 Member Stoesz seconded the motion. Motion carried on a voice vote. 169 170 These minutes were considered and approved at the regular Council Meeting, April 9, 2018. 171 172 173 174 175 Julianne Bartell, City Clerk Jeff Reinert, Mayor 176 177 CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR: Sarah Cotton, Finance Director MEETING DATE: April 9, 2018 TOPIC: Accounting Clerk/Utility Billing Position VOTE REQUIRED: 3/5 BACKGROUND Councilmember Rafferty has requested that this item be placed on the agenda for discussion by the Council. The Accounting Clerk/Utility Billing position became vacant when Lynn Francis retired on March 23rd. The position was posted on Monday, March 19, 2018, and will close on Tuesday, April 10, 2018. This position is responsible for maintaining a customer database of approximately 5,100 utility accounts. The City of Lino Lakes bills customer accounts on a quarterly basis, with 1/3 of the city being billed each month. The clerk is responsible for calculating, generating, printing, and mailing the monthly billings. This position is also responsible for setting up all new accounts, based on information received from the Building and Utilities Department(s), current or future residents, and/or title companies. The Utility Billing Clerk schedules final meter readings and prepares final billings. The clerk is responsible for the daily cash receipting process for utility billing; including the daily reconciliation to the general ledger system. Any delinquent accounts are reviewed on a monthly basis, with late fees applied, and collection notices sent, as appropriate. This position is heavily focused on customer service. The clerk responds to several customer inquiries a day regarding utility accounts. This position is responsible for researching and resolving any customer issues based on established policies and procedures. The clerk is responsible for the annual winter re-averaging of all sewer charges and the annual certification process for delinquent utility accounts. The clerk is responsible for maintaining and preparing any audit work papers associated with the utility billing process. Finally, this position is responsible for the maintenance of the cities Fixed Asset System. The clerk processes any additions, dispositions, transfers, and depreciation of assets. The clerk also prepares any audit work papers associated with the Fixed Asset process. RECOMMENDATION No specific action is requested of the council at this time. ATTACHMENTS Accounting Clerk/Utility Billing Job Description 1 POSITION DESCRIPTION TITLE: Accounting Clerk/ Utility Billing REPORTS TO: Finance Director DEPARTMENT: Finance STATUS: Full-time/ Non-Exempt/ AFSCME JOB POINTS: 169 POSITION SUMMARY The primary objectives of this position are to perform a variety of utility billing services including billing, collections, customer maintenance, and reporting. This position also maintains the city’s fixed asset records and works heavily with the public, both in-person, and via telephone and e-mail. ESSENTIAL DUTIES & RESPONSIBILITIES 1. Prepares quarterly utility bills utilizing Radio Read system; initiates calculation of bills; generates and mails bills; receives and receipts payments; coordinates meter monitoring and readings; prepares required periodic reports; initiates collection procedures, as required; prepares annual certification lists of delinquent accounts for the city council. 2. Responds to customer inquiries regarding utility bills; researches information and resolves problems based on established policies and procedures. 3. Maintains utility billing system, including customer records and utility account balances, and performs periodic interface of utility information to financial management system. 4. Maintains the city’s fixed asset records through the automated fixed asset system; inventory and tag newly acquired assets. 5. Prepares annual audit work papers related to utility billing and fixed assets. 6. Provides backup support for the Finance/Administration and Building departments during times of absence. 7. Performs other general accounting procedures as directed by the Finance Director. 8. Performs other duties as assigned or apparent. Note:These examples are intended only as illustrative of various types of work performed, and are not all-inclusive. The City reserves the right to add, modify, change or rescind work assignments. 2 REQUIRED KNOWLEDGE AND ABILITIES 1. Ability to learn and work in specialized software applications for utility billing and other areas. 2. Computer skills that include knowledge of Microsoft Office (Word, Excel, Outlook, etc.) 3. Ability to make 10-key calculations. 4. Ability to make basic mathematical computations. 5. Ability to prioritize a work schedule and to work independently. 6. Ability to communicate effectively and professionally with co-workers and members of the public. 7. Ability to develop and maintain effective working relationships with co-workers and members of the public. MINIMUM QUALIFICATIONS 1. Two-year degree in Accounting or Business, or closely related field. 2. One year of accounting experience. 3.OR three years of experience in customer billing (experience must be within the last five years). PREFERRED QUALIFICATIONS 1. Two years of customer service experience. 2. One year of municipal accounting experience. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statute and local ordinances. PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential duties of this job. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, feel, operate objects, tools or keyboards, speak intelligibly, hear, and read. The employee is frequently required to stand, walk, and reach hands and arms. The employee must frequently move, turn, lift and carry objects weighing up to 50 pounds. Examples of lifting and carrying include, but are not limited to, paper, file storage boxes, electronic equipment, and books. Specific vision abilities required for this job include close vision and the ability to adjust focus. 3 CONDITIONS OF EMPLOYMENT: 1. Must comply with organizational and departmental policies. EXPECTED HOURS OF WORK: This is a full-time position. Normal work hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. It is the policy of the City of Lino Lakes to provide equal employment opportunities to all persons. All employment policies and practices shall be non-discriminatory in compliance with federal laws, state statutes. Revised: 03/19/2018 CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager MEETING DATE: April 9, 2018 TOPIC: Increase Building Inspection Temporary Support Staff Budget VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to increase the building inspection temporary support staff budget by $20,721 and for approval to employ a second temporary part-time building inspector. BACKGROUND For 2018, the City budgeted $18,720 for temporary assistance with building inspections. This amount was to cover one part-time temporary building inspector for six months. The need for temporary assistance has been a direct result of roofing and siding damage incurred in the June 2017 storms. Inspections are pending for nearly 1,700 residential properties from permits issued in 2017, and staff is already seeing an influx in 2018 permits. Staff is anticipating another 2,700 roofing and siding related permits in 2018. These are in addition to increasing development related permits, plan review, rental licensing, fire inspections and code enforcement activities. Current full time staffing levels include the Building Official, Building/Fire Inspector. The budgeted temporary building inspector has been hired on to assist with completing 2017 inspections. However, staff will be unable to keep up without additional help, even with the temporary building inspector. Staff is requesting that the Council approve an increase of $20,721 to the building inspections support staff budget to cover the costs of a second temporary building inspector. Increasing the budget will allow for a second part-time building inspector to work 24 hours a week, for a six month period, and cover additional supplies needed. The cost for bringing in a second temporary building inspector will be offset by Building Permit Revenue. RECOMMENDATION Approve an increase to the building inspection temporary support staff budget by $20,721 to allow for a second temporary building inspector. CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager MEETING DATE: April 9, 2018 TOPIC: Appointment of Utilities Maintenance Worker VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Tim Paulno for a fourth Utilities Maintenance Worker position in the Public Services Department. BACKGROUND The City Council approved, as part of the 2018 budget, the addition of a fourth utilities maintenance worker within the Public Services Department. At this time, staff has completed the recruitment process, provided a conditional offer, and is recommending approval of Mr. Tim Paulno for the Utilities Maintenance Worker position. Mr. Paulno has six years of experience in municipal utilities with the City of Shoreview, and over 16 years of experience in water and sewer installation and repair in the private sector. Paulno would come to the City holding all required water and sewer licenses, along with additional licensures in septic system installation and pipe laying. The hourly rate of pay would be $27.16, which is considered step 3/ base pay of the union contract. With the Council’s approval, Mr. Paulno would begin employment with the City on April 16th. RECOMMENDATION Approve the appointment of Tim Paulno for the Utilities Maintenance Worker position. CITY COUNCIL AGENDA ITEM 3C STAFF ORIGINATOR: Karissa Bartholomew, Human Resources Manager MEETING DATE: April 9, 2018 TOPIC: Appointment of Administrative Assistant VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to approve the appointment of Kellie Schmidt for the vacant Administrative Assistant position in the Public Services Department. BACKGROUND This position was advertised following the resignation of previous Administrative Assistant, Heather Robinson. At this time, staff has completed the recruitment process, provided a conditional offer, and is recommending approval of Ms. Kellie Schmidt for the Administrative Assistant position. Kellie Schmidt has roughly four years of office experience in various support staff roles, and over three years of experience as a community volunteer and event coordinator. The hourly rate of pay would be $20.61, which is considered step 1 of the union pay scale. With the Council’s approval, Ms. Schmidt would begin employment with the City on April 16th. RECOMMENDATION Approve the appointment of Kellie Schmidt for the Administrative Assistant position. CITY COUNCIL AGENDA ITEM 5A STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE: April 9, 2018 TOPIC: Consider Resolution 18-42 Approving Contract with Northland Recreation Inc. for Birch Park Playground Equipment VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve a contract with Northland Recreation Inc. in the amount of $60,000 for the design and equipment of the Birch Park Playground Project. BACKGROUND The playground at Birch Park was installed in 1998 and is need of replacement. The Park Board and staff are recommending the Birch Park playground equipment be replaced as part of the 2018 Parks and Trails Capital Projects that will be fully presented at the May 7 work session for City Council consideration. This particular project is more complex than a typical playground equipment replacement project. Staff is recommending relocating the playground area adjacent to the park shelter. The existing large playground structure is located in the lowest area of the park. Placing engineered wood fiber (for safety surfacing and accessibility) in a low area may create occasionally soggy conditions and will degrade more rapidly. While installing the new playground equipment adjacent to the park shelter is a more suitable location for park layout, visibility, and drainage, the new location is more challenging due to the space constraints, elevation changes (ie. two-tiered playground), and existing trees. These factors create some design challenges that will require extra effort to ensure a successful project. Therefore, staff is recommending entering into a contract with Northland Recreation, Inc. to provide the design and equipment for the Birch Park Playground Project via the National Joint Powers Alliance (NJPA). Staff worked with Northland Recreation, Inc. during our most recent park improvement project at NorthPointe Park (playground equipment and park shelter). The NJPA is a public corporation serving as a municipal contracting agency for government and education agencies. NJPA serves member agencies under the legislative authority established and granted by Minnesota Statute 123A.21. This agreement fulfills the competitive solicitation and contract process required of governmental agencies. Recommended funding is from the Dedicated Parks Fund. The City collected $62,064 from the Saddle Club development that was designated for improvements at Birch Park. Recent agencies that have contracted with Northland Recreation, Inc. via the NJPA include the Anoka County Parks Department, Anoka-Hennepin School District, and the City of Plymouth. RECOMMENDATION Staff is recommending approval of Resolution No. 18-42. CITY OF LINO LAKES RESOLUTION NO. 18-42 APPROVING CONTRACT WITH NORTHLAND RECREATION INC. FOR BIRCH PARK PLAYGROUND EQUIPMENT WHEREAS, The playground equipment at Birch Park was installed in 1998 and is need of replacement; and WHEREAS, The Park Board and staff are recommending the Birch Park playground equipment be replaced; and WHEREAS, The National Joint Powers Alliance (NJPA) is a public corporation serving as a municipal contracting agency for government and education agencies. The NJPA serves member agencies under the legislative authority established and granted by Minnesota Statute 123A.21. This fulfills the competitive solicitation and contract process required of governmental agencies; and WHEREAS, Staff is recommending entering into a contract with Northland Recreation, Inc. in the amount of $60,000 to provide the design and equipment for the Birch Park Playground Project via the NJPA. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That staff is authorized to enter into a contract with Northland Recreation, Inc. in the amount of $60,000 to provide the design and equipment for the Birch Park Playground Project via the National Joint Powers Alliance (NJPA). 2. Funding is from the Dedicated Parks Fund. The City collected $62,064 from the Saddle Club development that was designated for improvements at Birch Park. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee PE, City Engineer MEETING DATE: April 9, 2018 TOPIC: Consider Resolution 18-28 Request for an Advance from the Municipal State Aid Street Fund VOTE REQUIRED: 3/5 INTRODUCTION BACKGROUND The City of Lino Lakes receives its share of the gas tax through the Municipal State Aid (MSA) program. The City’s annual construction allotment of MSA funds is currently at $783,592.00. These funds are to be used on improvements to the City’s MSA designated roadways. The MSA roadways in the City are higher volume roadways. In the past the City of Lino Lakes has completed the construction of Municipal State Aid street projects. These projects were in excess of funds available in the City’s State Aid construction account. The City has the opportunity to advance these funds verses waiting until the time when they would be paid through our annual construction allotment, approximately 3 yrs. The amount eligible to the City for past construction projects is $2,017,715.15. RECOMMENDATION Staff recommends adoption of Resolution 18-28 Requesting an Advance from the Municipal State Aid Street Fund for the City of Lino Lakes, Minnesota. ATTACHMENTS 1. Resolution CITY OF LINO LAKES RESOLUTION NO. 18-28 REQUESTING AN ADVANCE FROM THE MUNICIPAL STATE AID STREET FUND FOR THE CITY OF LINO LAKES, MINNESOTA WHEREAS, the City of Lino Lakes has completed the construction of Municipal State Aid street projects which required State Aid funds in excess of funds available in the City’s State Aid Construction Account, and; WHEREAS, the advance is based on the following determination of estimated expenditures: Account Balance as of April 9, 2018 $0.00 Less estimated disbursements: Project # 210-020-004 $1,549,326.47 Project #210-020-007 $ 63,112.82 Project #210-114-001 $ 405,275.86 Total Estimated Disbursements $2,017,715.15 Advance Amount $2,017,715.15 WHEREAS, repayment of the funds so advanced will be made in accordance with the provisions of Minnesota Statutes 162.14, Subd. 6 and Minnesota Rules, Chapter 8820.1500, Subp. 10b, and; WHEREAS, the City of Lino Lakes acknowledges advance funds are released on a first-come- first-served basis and this Resolution does not guarantee the availability of funds. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes: The Commissioner of Transportation is hereby being requested to approve this advance for financing of past approved Municipal State Aid street projects which have been constructed in the City of Lino Lakes and have been paid short in the amount up to $2,017,715.15 or five times the City’s annual construction allotment. The City of Lino Lakes authorizes repayments from subsequent accruals to the Municipal State Aid Street Construction Account from future year's allocations until fully repaid. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 1 CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 9, 2018 TOPIC: Consider Resolution No. 18-35 Approving Preliminary Plat for Main Street Shoppes 2nd Addition VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of the preliminary plat for Main Street Shoppes 2nd Addition. Complete Application Date: February 9, 2018 60-Day Review Deadline: April 10, 2018 120-Day Review Deadline: June 9, 2018 Environmental Board Meeting: February 28, 2018 Park Board Meeting: NA Planning & Zoning Board Meeting: March 14, 2018 City Council Work Session: April 2, 2018 City Council Meeting: April 9, 2018 BACKGROUND The applicant, CM Properties 14, LLC, is creating one 1.35 acre parcel for the purpose of constructing a 9,000 sf commercial retail building. The name of the preliminary plat is Main Street Shoppes 2nd Addition. The Land Use Application is for the following: • Preliminary Plat o Lot 1 and Outlot A, Main Street Shoppes 2nd Addition • Site Plan Review o Commercial retail building This staff report is based on the following information: 2 • Narrative, prepared by applicant • 2/9/2018: Plan set, prepared by Carlson McCain • 2/7/2018: RCWD CAPROC, prepared by Rice Creek Watershed District • 1/5/2018: Stormwater Management Plan, prepared by Carlson McCain • Title Insurance Commitment, prepared by First American Title ANALYSIS Existing Site Conditions Main Street Shoppes 2nd Addition is the second phase of Main Street Shoppes that was platted and developed in 2013. The proposed new lot (Lot 1) is immediately east of McDonald’s that is located in the northeast corner of Otter Lake Road and CSAH 14 (Main Street). The site is currently vacant commercial land that is being used for agricultural, row crops. The soils are sandy lean clay and hydrologic group D. Elevations range from 910 feet on the north end and 923 feet along CSAH 14 (Main Street). A 12 foot permanent easement per Anoka County Highway Right-of-Way plat No. 65 exists along CSAH 14 (Main Street). A private drive from Otter Lake Road extends east across the north boundary of Lot 1, Block 1, Main Street Shoppes (McDonald’s site) and is covered by a Declaration of Driveway Easement Doc. #2626405. This private road will be extended to serve to new retail site and the declaration shall be amended. Wetlands exist on the north end of Outlot A and a 66 foot wide Minnesota Pipeline Easement Doc. # 302553 bisects the northeast corner of the outlot. Zoning and Land Use The parcel is zoned GB, General Business and allows for retail business as a permitted use. Current Zoning GB, General Business Current Land Use Vacant Commercial Future Land Use per CP Commercial Utility Staging Area 1A=2008-2015 Surrounding Zoning and Land Use Direction Zoning Existing Land Use Future Land Use North R-BR Rural Business Reserve Agricultural Commercial South LI Light Industrial Industrial Industrial East GB General Business Agricultural Commercial West GB General Business Agricultural Commercial 3 Subdivision Ordinance The Main Street Shoppes 2nd Addition preliminary plat proposes to subdivide the existing Outlot A, Main Street Shoppes into one 1.35 acre lot and one 15.19 acre outlot. Conformity with the Comprehensive Plan and Zoning Code The preliminary plat is consistent with the comprehensive plan for commercial development and zoning code requirements for GB, General Business as detailed below Blocks and Lots The proposed preliminary plat contains Lot 1, Block 1 and Outlot A, Main Street Shoppes 2nd Addition. The outlot is for future development, stormwater management facilities and wetlands. Parcel Acres Lot 1, Block 1 1.35 Outlot A 15.19 TOTAL 16.54 Staff suggests the preliminary plat provide for Lot 1, Lot 2 and Outlot A. Lot 2 would be the remaining parcel abutting CSAH 14 (Main Street) immediately to the east. The final plat could be submitted as Lot 1, Outlot A (Lot 2) and Outlot B (balance of site to the north). When the applicant is ready to develop Outlot A, they would only need to submit a final plat consistent with the preliminary plat. Streets and Alleys The front lot line is along CSAH 14 (Main Street). The rear lot line is along the private drive. No public street improvements are required. A private drive from Otter Lake Road extends east across the north boundary of Lot 1, Block 1, Main Street Shoppes (McDonald’s site) and is covered by a Declaration of Driveway Easement Doc. #2626405. This private road will be extended the full length of the lot to serve to new retail development and the declaration shall be amended to include this addition. Easements Standard drainage and utility easements at least 10 feet wide have been provided along all lot lines. An additional 13 foot wide drainage and utility easement is provided along the north lot line. It ties into the existing easement platted along Lot 1, Main Street Shoppes and covers the public utilities along the private drive. A 12 foot permanent easement per Anoka County Highway Right-of-Way plat No. 65 exists along CSAH 14 (Main Street) for trail and drainage purposes. 4 Public Land Dedication The City will collect a cash fee with the final plat of $3,240 in lieu of land dedication for commercial development. Main Street Shoppes 2nd Addition 1.35 acres x $2,400 per acre $3,240 Preliminary Plat Plan Sheet: 1. Staff suggests Lot 1, Lot 2 and Outlot A be shown on the preliminary plat. 2. The preliminary plat shall note the Comprehensive Plan Land Use is guided Commercial. 3. The Declaration of Driveway Easement Doc. #2626405 shall be amended to include Lot 1, Main Street Shoppes 2nd Addition and shall be submitted with the final plat application for review. Site and Building Plan Review Site Plan The applicant is proposing to construct a 9,000 sf commercial retail building on Lot 1, Main Street Shoppes 2nd Addition. The site plan indicates a drive-through service on the east side of the building which is allowed as an accessory use in the GB, General Business district. The site plan appears to provide an area on the northeast corner of the building for accessory outdoor dining or seating facility. This will require an Administrative Permit to be submitted by the future tenant. The Site Plan Review Worksheet provides details related to setbacks, building type and exterior materials, performance standards, landscaping, parking and drive-through. Overall, the proposed commercial building meets ordinance requirements unless otherwise noted. Off-Street Parking Requirements Sheet A1 indicates 5 potential tenant spaces (4 retail and 1 restaurant/drive-through). Per Section 1007.044(6), retail stores require 1 space per 200 sf of floor area and restaurants require 10 stalls per 1,000 sf of dining room + 1 stall per employee. This would require 28 retail parking stalls and 16 restaurant parking stalls for a total of 44 stalls required. The site plan provides 50 parking stalls so this requirement is met. It should be noted that any retail space proposed for any use other than retail (i.e. restaurant) shall meet the parking requirement ordinance. Sheet C3, Preliminary Site Plan: 1. The 12 foot permanent easement per Anoka County Highway Right-of-Way plat No. 65 shall be shown on the plan sheet. 5 2. The setbacks along CSAH 14 (Main Street) shall be measured from the 12 foot permanent easement per Anoka County Highway Right-of-Way plat No. 65. Upon further review of the 12 foot easement, it has been determined the easement is for trail and drainage purposes and not roadway purposes. Therefore, the setback shall be measured from the lot line. 3. The parking stall calculations provided on the Site Plan Worksheet shall be shown on the plan sheet. 4. To provide pedestrian connectivity to the proposed and future commercial development, a 5 foot wide sidewalk shall be provided along the east property line and connect to the trail along CSAH 14 (Main Street). Upon further review, a 5 foot wide sidewalk shall be provided along the east property line from the trail along CSAH 14 (Main Street) to a point far enough north to provide access to the front façade of the building. 5. The concrete walk in front of the building shall be a minimum of 5 feet wide. Architectural Plans and Exterior Building Materials The building is single story with exterior materials consisting of brink, stone, EIFS, glass, decorative rockface CMU, metal cornice and canvas awnings. The building height is 24’. A color palette was not provided but the color rendering indicates brick red, brown and tan earth tones. The ordinance allows for stucco or EIFS on no more than 30% of the primary front building elevation and no more than 60% of any side or rear building elevation. The front and rear elevations have 29% EIFS and the sides have 15% and 10%. The materials and percentages are compliant. Sheet A1, Exterior Elevations: 1. Mechanical equipment location and screening details shall be provided. 2. A color and material palette shall be provided. Grading Plan and Stormwater Management Per the Stormwater Management Plan dated January 5, 2018, in the fall of 2013, a McDonald’s restaurant was constructed in the southwest corner of the site. The site was permitted for construction by Rice Creek Watershed District (RCWD) under Permit Number 13-029. The project resulted in the creation of 1.060 acres of impervious surface. To manage stormwater from this site, a stormwater pond was constructed and an irrigation reuse system was installed. MFC Properties Corporation plans on developing the adjacent site to the east of the McDonald’s into a commercial building with associated parking and drive areas. During construction, approximately 1.5 acres will be disturbed. The proposed construction will result in the creation of 1.142 acres of impervious surface. To manage stormwater from the proposed 6 site, storm sewer will be used to collect stormwater from the newly created impervious surfaces. The storm sewer will be connected to the storm sewer installed for the McDonalds site. The existing stormwater pond will provide treatment for the proposed added impervious surfaces, and the irrigation re-use system will be expanded to meet RCWD permit requirements. A RCWD CAPROC for Permit #18-009 was issued on February 14, 2018. Public Utilities The new retail building will be municipally served by an 8” PVC sanitary sewer and an 8” DIP watermain located along the private drive that extend from Otter Lake Road. Landscaping and Tree Preservation Plan Canopy cover calculations have been provided indicating 12,660 sf of canopy coverage required. Sheet L1 shows 25 large trees and 1 medium tree that provide 17,950 sf of coverage. These requirements are met. Foundation plantings are shown on Plan Sheet L1. Foundation plantings are required along both the front façade and rear elevations of the building. The landscape plan only provides plantings along the rear so the plans shall be revised to include the appropriate number of trees and shrubs along each elevation. Open area calculations indicate 13,822 sf of open area. This requires 7 large trees and 21 large shrubs. Twenty-eight (28) equivalent large trees and 63 equivalent large shrubs are provided. These requirements are met. Section 1007.043 (17)(f) requires landscape screening between a parking lot and public right of way. This is required along the private drive and CSAH 14 (Main Street). Screening has been provided along the private drive but not along CSAH 14 (Main Street) and the plans shall be revised. Sheet L.1, Site Landscape Plan: 1. The landscaping tables and calculations for canopy cover, foundation landscaping and open areas as provided on the Site Plan Worksheet shall be shown on the plan sheet. 2. Plan sheet shall be revised to include foundation plantings (trees and shrubs) along both the front façade and rear elevation in compliance with the ordinance. 3. Plan sheet shall be revised to include landscape screen/buffer along CSAH 14 (Main Street). a. Extra attention shall be made along the section near the trash enclosure. 4. Symbol letters and quantities shall be shown near the proposed plantings. 5. Irrigation is required for all grass and landscaped areas and shall be noted on the plan. 7 Signage A comprehensive sign plan for the entire building and site is required for multi-occupancy business buildings. The comprehensive sign plan shall be submitted with the sign permit application for all wall and monument signs. Impervious Surface Coverage/Shoreland District The allowed impervious surface coverage in the GB, General Business District is 75%. The proposed 75% post-development impervious surface coverage is compliant. Pre-Development Post-Development Impervious 0 sf (0%) 44,192 sf (75%) Pervious 58,906 sf (100%) 14,714 sf (25%) TOTAL AREA 58,906 sf (100%) 58,906 sf (100%) Traffic Study A formal traffic study is not required. The I-35E Corridor AUAR analyzed traffic impacts for commercial development along this entire corridor. The proposed retail building is consistent with AUAR Land Use Scenarios #1, #2 and #3 for commercial development. ITE Trip Generation standards estimate 330 trips per day for this size of commercial development. Otter Lake Road and CSAH 14 (Main Street) are A Minor Reliever and A Minor Collector roads, respectively, and have structural capacity to handle these volumes. Wetlands Wetlands exist on the north end of Outlot A and were delineated in October 2010 as part of the original Main Street Shoppes plat. A 10’ feet wide drainage & utility easement covers the wetland. There are no wetland impacts due to the construction of the new retail building. Floodplain There is no FEMA floodplain on site. Anoka County Highway Department Anoka County Highway Department provided comment on February 14, 2018 and notes that no additional right-of-way is required and that ACHD Engineering Plan Review process will apply. Environmental Board The Environmental Board reviewed the development proposal at their February 28, 2018 meeting. In general, comments were positive with minor revisions required. 8 Stormwater Maintenance Agreement The RCWD CAPROC dated February 14, 2018 notes the existing Declaration for Maintenance Stormwater Management Facilities shall be amended. Final Plat and Development Agreement A final plat of Main Street Shoppes 2nd Addition was submitted with the preliminary plat application. The City requires the preliminary plat and final plat be processed as two separate land use applications so the final plat was deemed incomplete. The applicant shall submit a Land Use Application for final plat after preliminary plat approval. A Development Agreement will be required and will be prepared by the City as part of the final plat application. Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by the construction of stormwater management BMP’s such as curb, gutter, stormwater pond and water re-use irrigation system. Land Use Plan The Comprehensive Plan guides this property for commercial use. The proposed retail building is consistent with commercial land use. Housing Plan The goals and policies of Housing Plan are not negatively impacted by the commercial retail development. Transportation Plan Goals of the Transportation Plan are to ensure that street and roads are as safe as possible and to reduce unnecessary traffic. Otter Lake Road and CSAH 14 (Main Street) are A Minor Reliever and A Minor Collector roads, respectively, and have structural capacity to handle the traffic volume of the commercial retail building. Sanitary Sewer and Water Supply Plan The new retail building will be municipally served by an 8” PVC sanitary sewer and an 8” DIP watermain located along the private drive that extend from Otter Lake Road. The existing sanitary sewer and water supply system have capacity for the new development. 9 Planning and Zoning Board The Planning & Zoning Board held a public hearing on March 14, 2018. One neighboring property owner spoke in favor of the development. Findings of Fact Council Resolution No. 18-35 details the preliminary plat findings of fact. RECOMMENDATION Staff and the Planning & Zoning Board recommend approval of Resolution No. 18-35 approving the preliminary plat. ATTACHMENTS 1. Aerial Map 2. Preliminary Plat-Main Street Shoppes 2nd Addition 3. Color Rendering Exterior Elevations 4. Site Plan 5. Resolution No. 18-35 0 300 600150 Feet IJ84 71107110 23732373 OO TTTTEE RR LL AA KK EE RRDD 24TH AVE 24TH AVE 24TH AVE 24TH AVE OTTER LAKE RD OTTER LAKE RD Aerial MapMain Street Shoppes 2nd Addition µ OWNER: OW N E R : OWNER: OW N E R : BENCHMARKS VICINITY MAP Thomas R. BalluffName: Signature: Date:1/25/18 License #:40361 I hereby certify that this survey, plan or report was prepared by me or under my direct supervision and that I am a duly Licensed Land Surveyor under the laws of the State of Minnesota. SITE DATA MAIN STREET SHOPPES 2ND ADDITION Know what's below. before you dig.Call R LEGEND of PR E L I M I N A R Y P L A T MF C P R O P E R T I E S CO R P O R A T I O N 34 7 0 W a s h i n g t o n D r i v e , S u i t e 1 0 2 Ea g a n , M N , 5 5 1 2 2 REVISIONS 1. 2/8/18-Revise Easements 2. 3. 4. 5. 6. DRAWN BY: ISSUE DATE: bjs 1/25/18 MA I N S T R E E T S H O P P E S 2 N D A D D I T I O N Li n o L a k e s , M N f: \ j o b s \ 7 2 0 1 - 7 2 2 0 \ 7 2 0 1 - m a i n s t r e e t s h o p p e s l i n o l a k e s \ c a d c 3 d \ s u r v e y \ p r e l i m i n a r y \ 7 2 0 1 _ p r e . d w g Sa v e D a t e : 02 / 0 8 / 1 8 FILE NO:1602 38 9 0 P h e a s a n t R i d g e D r i v e N E , S u i t e 1 0 0 , B l a i n e , M N 5 5 4 4 9 Ph o n e : 7 6 3 - 4 8 9 - 7 9 0 0 F a x : 7 6 3 - 4 8 9 - 7 9 5 9 EN V I R O N M E N T A L ◦ E N G I N E E R I N G ◦ S U R V E Y I N G 2 1 SETBACK DATA EASEMENTS ARE SHOWN THUS: PROPOSED DRAINAGE AND UTILITY MAIN STREET NO PARKING f: \ j o b s \ 7 2 0 1 - 7 2 2 0 \ 7 2 0 1 - m a i n s t r e e t s h o p p e s l i n o l a k e s \ c a d c 3 d \ e n g i n e e r i n g \ 7 2 0 1 _ s i t e . d w g Sa v e D a t e : 01 / 1 8 / 1 8 C3 of 7 PR E L I M I N A R Y S I T E P L A N MF C P R O P E R T I E S C O R P . 34 6 0 W a s h i n g t o n D r i v e , S u i t e 1 0 0 Ea g a n , M N 5 5 1 2 2 REVISIONS DRAWN BY: DESIGNED BY: ISSUE DATE: JTR JTR 01/05/18 MA I N S T R E E T S H O P P E S PH A S E 2 Li n o L a k e s , M i n n e s o t a Joseph T. Radach, P.E.Name: Signature: Date:01/05/18 License #:45889 I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota 38 9 0 P h e a s a n t R i d g e D r . N E # 1 0 0 , B l a i n e , M N Ph o n e : 7 6 3 - 4 8 9 - 7 9 0 0 F a x : 7 6 3 - 4 8 9 - 7 9 5 9 EN V I R O N M E N T A L ◦ E N G I N E E R I N G ◦ S U R V E Y I N G Know what's below. before you dig.Call R NO PARKING 1 CITY OF LINO LAKES RESOLUTION NO. 18-35 APPROVING PRELIMINARY PLAT FOR MAIN STREET SHOPPES 2ND ADDITION WHEREAS, the City received a land use application for preliminary plat for Main Street Shoppes 2nd Addition hereafter referred to as “Development”; and WHEREAS, City staff completed a review of the Development based on the following: • Narrative, prepared by applicant • 2/9/2018: Plan set, prepared by Carlson McCain • 2/7/2018: RCWD CAPROC, prepared by Rice Creek Watershed District • 1/5/2018: Stormwater Management Plan, prepared by Carlson McCain • Title Insurance Commitment, prepared by First American Title; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 14, 2018 and the Board recommended approval of the Development. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT Per Subdivision Ordinance Section 1001.013, Premature Subdivision: (1) General. Any concept plan, preliminary plat or final plat deemed premature pursuant to the following criteria shall be denied by the City Council. (2) Conditions for establishing a premature subdivision. A subdivision may be deemed premature should any of the following conditions not be met. (a) Consistency with the Comprehensive Plan. Including any of the following: 1. Land use plan; 2. Transportation plan; 3. Utility (sewer and water) plans; 4. Local water management plan; 5. Capital improvement plan; and 6. Growth management policies, including MUSA allocation criteria. Main Street Shoppes 2nd Addition is consistent with the goals and policies of the comprehensive plan in regards to resource management, land use, housing, transportation and utilities. The development is also consistent with the local water management plan, capital improvement plans and growth management policies. (b) Consistency with infill policies. A proposed urban subdivision shall meet the city's infill policies: 2 1. The urban subdivision must be located within the Metropolitan Urban Service Area (MUSA) or the staged growth area as established by the city's Comprehensive Plan; 2. The cost of utilities and street extensions must be covered by one or more of the following: a. An immediate assessment to the proposed subdivision; b. One hundred percent of the street and utility costs are privately financed by the developer; c. The cost of regional and/or oversized trunk utility lines can be financed with available city trunk funds; and d. The cost and timing of the expenditure of city funds are consistent with the city's capital improvement plan. 3. The cost, operation and maintenance of the utility system are consistent with the normal costs as projected by the water and sewer rate study; and 4. The developer payments will offset additional costs of utility installation or future operation and maintenance. Main Street Shoppes 2nd Addition is consistent with infill policies. The development is within the current Utility Staging Area 1A=2008-2015. The cost of utility and private drive extensions are being privately financed by the developer. The cost, operation and maintenance of the utility system are consistent with the normal costs projected by the water and sanitary system plans. No future utility costs are proposed. (c) Roads or highways to serve the subdivision. A proposed subdivision shall meet the following requirements for level of service (LOS), as defined by the Highway Capacity Manual: 1. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade; 2. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C; 3. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D; 4. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better; 5. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies; 6. The traffic generated from a proposed subdivision shall not require city street improvements that are inconsistent with the Lino Lakes capital improvement plan. However, the city may, at its discretion, consider developer-financed improvements to correct any street deficiencies; 7. The LOS requirements in divisions (2)(c)1. to 4. above do not apply to the I-35W/Lake Drive or I-35E/Main St. interchanges. At city discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Department of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan 3 also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties that contribute to traffic at the interchange; and 8. The city does not relinquish any rights of local determination. Main Street Shoppes 2nd Addition meets the requirements for level of service (LOS). The I-35E Corridor AUAR analyzed traffic impacts for commercial development of this entire corridor. The proposed retail building is consistent with the AUAR Land Use Scenarios #1, #2 and #3 for commercial development. Otter Lake Road and CSAH 14 (Main Street) are A Minor Reliever and A Minor Collector roads, respectively, and have structural capacity to handle the traffic volume of the commercial retail building No street improvements are proposed that are inconsistent with the City’s capital improvement plan. The city does not relinquish any rights of local determination. (d) Water supply. A proposed subdivision shall be deemed to have an adequate water supply when: 1. The city water system has adequate wells, storage or pipe capacity to serve the subdivision; 2. The water utility extension is consistent with the Lino Lakes water plan and offers the opportunity for water main looping to serve the urban subdivision; 3. The extension of water mains will provide adequate water pressure for personal use and fire protection; and 4. The rural subdivision can demonstrate that each of the proposed lots can be provided with a potable water supply. Main Street Shoppes 2nd Addition will have an adequate water supply. An 8” DIP watermain along the private drive extending from Otter Lake Road will serve the development. The City’s water supply system has capacity to accommodate the commercial development. (e) Waste disposal systems. A proposed subdivision shall be served with adequate waste disposal systems when: 1. The urban sewered subdivision is located inside the city's MUSA or is consistent with the MUSA allocation criteria; 2. The city has sufficient MUSA and pipe capacity to serve the subdivision if developed to its maximum density; 3. The subdivision will result in a sewer extension consistent with Lino Lakes sewer plan and capital improvement plan; 4. A rural subdivision can demonstrate that each lot can be served by an adequate sanitary sewer disposal system; and 5. A rural subdivision with a proposed communal sanitary sewer or water system has an effective long range management and maintenance program with proper financing. Main Street Shoppes will be served with an adequate waste disposal system. The development is within the current Utility Staging Area 1A=2008-2015 and will be served by an 8” PVC sewer main along the private drive extending from Otter Lake Road. The sanitary sewer system has capacity to accommodate the commercial development. BE IT FURTHER RESOLVED by the City Council of The City of Lino Lakes hereby establishes that Main Street Shoppes Addition2nd Addition is not a premature subdivision; and 4 BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes hereby approves the preliminary plat for Main Street Shoppes 2nd Addition subject to the following conditions: 1. All comments from the City Engineer letter dated March 2, 2018 shall be addressed. 2. All comments from the Environmental Coordinator letter dated March 12, 2018 shall be addressed. 3. All comments from the Anoka County Highway Department letter dated February 14, 2018 shall be addressed. 4. Preliminary Plat Plan Sheet: a. Staff suggests Lot 1, Lot 2 and Outlot A be shown on the preliminary plat. b. The preliminary plat shall note the Comprehensive Plan Land Use is guided Commercial. c. The Declaration of Driveway Easement Doc. #2626405 shall be amended to include Lot 1, Main Street Shoppes 2nd Addition and shall be submitted with the final plat application for review. 5. Sheet C3, Preliminary Site Plan: a. The 12 foot permanent easement per Anoka County Highway Right-of-Way plat No. 65 shall be shown on the plan sheet. b. The parking stall calculations provided on the Site Plan Worksheet shall be shown on the plan sheet. c. To provide pedestrian connectivity to the proposed and future commercial development, a 5 foot wide sidewalk shall be provided along the east property line from the trail along CSAH 14 (Main Street) to a point far enough north to provide access to the front façade of the building. d. The concrete walk in front of the building shall be a minimum of 5 feet wide. 2. Sheet A1, Exterior Elevations: a. Mechanical equipment location and screening details shall be provided. 3. Sheet L.1, Site Landscape Plan: a. The landscaping tables and calculations for canopy cover, foundation landscaping and open areas as provided on the Site Plan Worksheet shall be shown on the plan sheet. b. Plan sheet shall be revised to include foundation plantings (trees and shrubs) along both the front façade and rear elevation in compliance with the ordinance. c. Plan sheet shall be revised to include landscape screen/buffer along CSAH 14 (Main Street). i. Extra attention shall be made along the section near the trash enclosure. d. Symbol letters and quantities shall be shown near the proposed plantings. e. Irrigation is required for all grass and landscaped areas and shall be noted on the plan. 4. A comprehensive sign plan for the entire building and site is required. 5. The applicant shall submit a Land Use Application for final plat after preliminary plat approval. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon 5 vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk 1 CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: April 9, 2018 TOPIC: Consider Resolution No. 18-36 Approving Conditional Use Permits for Contractor Shop and Office for Distinctive Elements Tile & Design (Lot 1, Block 2, Apollo Business Park No. 2) VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration of a conditional use permit for a contractor shop for Distinctive Elements Tile and Design. Complete Application Date: February 16, 2018 60-Day Review Deadline: April 17, 2018 120-Day Review Deadline: June 16, 2018 Environmental Board Meeting: February 28, 2018 Park Board Meeting: N/A Planning & Zoning Board Meeting: March 14, 2018 Tentative City Council Work Session: N/A Tentative City Council Meeting: April 9, 2018 BACKGROUND The applicant, Patrick Bland, Distinctive Elements & Tile Design, LLC, plans to purchase a vacant 0.82-acre lot on Apollo Drive south of Lilac Street (PID 17-31-22-21-0017) for the purpose of constructing a 3,024-sq. ft. tile storage area and workshop. The family owned and operated tile installation business has been serving Lino Lakes and the surrounding areas for the last six years. The applicant states that the business has grown, and so they n eed a shop and supply warehouse for installation supplies and an office area for potential client meetings and business office purposes. The shop is a family owned business, and they currently have no employees except for the family members. The narrative states that the current plan for growth is limited to 1-2 additional employees. The Land Use Application is for the following: • Site Plan 2 • Conditional Use Permit for a Contractor Shop and Office This staff report is based on the following information: • 2/7/2018: Plan Sheets A1, A2 & L1 prepared by Lampert Architects • 2/12/2018: Plan Sheets C1 & C2 prepared by Rehder & Associates • 1/25/2018: Boundary Survey prepared by Rehder & Associates • 2/12/2018: Storm Water Management Calculations, prepared by Rehder & Associates • 2/12/2018: Vicinity Map, prepared by Lampert Architects • 7/31/17: Copy of Purchase Agreement ANALYSIS Existing Site Conditions The proposed site for the future tile workshop is located on Apollo Drive south of Lilac Street on a 0.83-acre vacant parcel. The vacant property was platted in 1996 and is legally described as Lot 1, Block 2, Apollo Business Park No. 2. The property is generally flat and does not have any wetlands or other unique features. However, staff notes that there are trees that provide screening on the north and west boundaries of the property. Properties surrounding the site are generally used for industrial / business uses. Land Use and Zoning The subject property is guided Industrial and zoned GB, General Business. A summary of the zoning and land use is shown in the following table: Current Zoning GB, General Business Current Land Use Vacant Future Land Use per CP Industrial Utility Staging Area Stage 1A (2008-2015) The surrounding properties are guided and zoned as follows: Direction Zoning Current Land Use Future Land Use North GB, General Business Industrial Industrial East LI, Light Industrial, PDO, Planned Development Overlay Industrial Industrial South LI, Light Industrial, PDO, Planned Development Overlay Industrial Industrial West GB, General Business Industrial Industrial 3 Contractor shops and offices are allowed in the GB, General Business District with approval of a Conditional Use Permit. While typically staff would recommend that the property be rezoned to LI-Light Industrial to make the zoning consistent with the future Land Use designation, the property owner asked to keep the existing zoning. Since the proposed use is consistent with the existing zoning district and with the guided use and surrounding uses, rezoning the property is not required at this time. While the applicant is not specifically requesting a rezoning at this time, state law does require that that the zoning map be brought into conformance within nine months of adoption of a comprehensive plan (Minnesota Stat. §453.858) and the City will likely rezone the property as part of the 2040 Comprehensive Plan implementation in 2019 Site and Building Plan Review The applicant is proposing a 3,024-sq.ft. 22½-foot tall (measured as the average height of gables) contractor shop on a 35,962-sq. ft. parcel. The plans show that there is room for future expansion (1,200 sq. ft) of the shop on the south side of the building and a potential showroom (576 sq. ft.) on the north side of the building, which, if constructed would bring the total building area to 4,800 sq. ft. The proposed initial construction and future phases comply with the required building height, building setbacks, lot size and lot widths with the GB, General Business District, however, the site plan shows that they do not comply with the parking lot setbacks. The applicant will be required to revise plans to bring them into compliance with the GB, General Business District standards. Comments: 1. Plan sheets shall be revised to bring site layout into compliance with the required setbacks for the GB, General Business District. After further review, the setbacks would not need to be revised. The setback along a collector road in a GB, General Business district is 40 feet. The submitted plans provide a 50 foot setback which is consistent with industrial zoning districts. As discussed above, the property will likely be rezoned in the future to be consistent with the comprehensive plan. 2. Sheet A2: a. Height of building and accessory storage building and measurements shall be included on plan sheet. Access Access to the site is provided on the northeast corner of the site from Apollo Drive, which is a County Highway. Plans have been sent to Anoka County for review and comment. The site has limited options for access and the applicant will need to work with Anoka County to ensure that site lines are compatible with adjacent parcels and access drives for properties across the street. Comments: 1. Review of plans by Anoka County is required, prior to building permit. 4 Parking and Drive Aisles The plans show five parking stalls on the east side of the building, and four garage stalls are provided on the north side of the building. Contractor offices, shops and yards are required to provide two parking spaces per employee. The shop has two family members that typically work in the office. The plans show that future buildout could include a showroom that would be open to the public. The proposed initial buildout would comply with the required parking standards. If the showroom were constructed the applicant will need to provide enough parking to satisfy the parking requirements for retail sales and service businesses with 50% or more of gross floor area devoted to storage, warehouse, or industry per Sec. 1007.43 (6) (11) (q) of the Zoning Ordinance. The parking stalls and drive aisles do not appear to comply with the required stall length and drive aisle width as measured from the face of curb. Staff has included a condition that the plans be revised to demonstrate compliance with 1007.044 (3) (h) 1 of the Zoning Ordinance. Comments: 1. Sheet A1 should be updated to demonstrate that additional parking that satisfies Sec. 1007.44 (6) (11) (q) of the Zoning Ordinance could be provided for the proposed additions. 2. Plan sheets shall be revised to demonstrate compliance with 1007.044 (3) (h) 1 of the Zoning Ordinance. Trash Enclosure Sec. 1007.043 (5) provides standards for screening of refuse and recyclable material storage. The applicant is proposing a fully screened trash enclosure in the northwest portion of the site with materials that appear to match the building that comply with the Zoning Ordinance. Lighting Sheet L1 of the applicant’s plans show that a 20-foot tall light pole will be located on the north edge of the property across from the proposed parking area. Sec. 1007.043 (6) (f) provides intensity and design standards; however, additional information is needed from the applicant to show that proposed lighting complies with these standards. Sec. 1007.043 (6) (e) requires the light fixture to be setback a minimum 5 feet from the side or interior lot line. However, it does not appear that the proposed location of the light complies with this standard and staff has included a condition that the applicant demonstrates compliance. Comments: 1. A lighting plan showing compliance with intensity standards and fixture cut sheet shall be provided to staff for review and approval. 2. Sheet L1 shall be updated to show compliance with light fixture setbacks. Architectural Plans and Exterior Building Materials 5 Section 1007.043(2)(d) provides architectural standards for commercial, industrial, and institutional developments. The applicant has provided color elevations of the proposed building generally showing tan materials of glass EFIS, rock face block veneer, and prefinished metal flashing. The proposed materials and design meet the required architectural standards of the zoning ordinance. Plans show a transformer pad located south of the trash enclosure, however, no landscaping or screening has been proposed by the application. Section 1007.043(2)(d) 8 requires that all mechanical equipment be screened from view from adjacent streets, public rights-of-way, and adjacent properties. Since the transformer could potentially be seen from Apollo Drive, staff has included a condition that the applicant provides screening or demonstrates that the transformer box cannot be seen from Apollo Drive. Comments: 1. A color and material palette for the principal building shall be provided. 2. Sheet A2: a. Mechanical equipment screening details shall be provided or the applicant shall demonstrate that the transformer box cannot be seen from Apollo Drive. Grading Plan and Stormwater Management Plans show a proposed ponding area on the eastern portion of the site along Apollo Drive. The survey shows a drainage and utility easement along the north and west property lines, but was not provided along the right-of-way for Apollo Drive. This easement should have been provided with the property was platted and staff is requiring that a 10-foot easement along Apollo Drive be provided. The applicant received a RCWD CAPROC for Permit #18-022 on March 28, 2018. Comments: 1. The applicant shall provide a 10-foot drainage and utility easement along Apollo Drive, and shall record an exhibit demonstrating compliance at Anoka County. 2. Plans shall be revised to address comments from the City Engineering Memo dated March 2, 2018. Public Utilities The property is served by a 12” water main watermain located along Apollo Drive and sewer. The Distinctive Elements development is proposed to be served by extending the existing 6- inch diameter DIP water service from the property line to the east side of the proposed building. There is an existing 21-inch PVC trunk sanitary sewer located along Apollo Drive. The Distinctive Elements development is proposed to be served by extending the existing 6-inch PVC sanitary service from the property line to the east side of the proposed building. The proposed sanitary sewer conforms to the City’s Comprehensive Plan. 6 Comments: 1. Plans shall be revised to address comments from the City Engineering Memo dated March 2, 2018. Tree Preservation Applicants with significant trees on their site are required to provide a tree survey and tree preservation plan. From aerial photos, it appears that there may be significant trees on the site. Therefore, staff has requested that the applicant provide a tree survey and tree preservation plan demonstrating compliance with Sec. 1007.43 (18) (j) of the Zoning Ordinance. Comments: 1. The applicant shall provide a tree survey and tree preservation plan demonstrating compliance with Sec. 1007.43 (18) (j) of the Zoning Ordinance. Upon further review, the tree survey requirement can be waived if significant trees will only be removed within the basic use area and the basic use area is not an environmental sensitive area (ESA). Trees being removed are within the basic use area and there are no environmental sensitive areas on site, therefore; the tree survey requirement is waived. Landscaping Section 1007.43 (17) of the Zoning Ordinance provides standards for canopy coverage, foundation landscaping, buffering and tree preservation. Canopy cover calculations indicate that 6 large trees are required to satisfy standards for canopy coverage. Landscape plans (Sheet L1) propose 6 large trees within less than 7’ of vehicular hardscape edge and one large tree within 7’-12’ of vehicular hardscape edge, which complies with canopy coverage standards. Five additional coniferous trees are also provided. The plans show a future drive lane along the east side of the building to accommodate growth and additional parking areas for growth will be required. The applicant shall meet canopy coverage requirements at the time of future drive land expansion. The proposed building would require 15 large shrubs to satisfy the required foundation landscaping standards. Plans show three small shrubs, six medium shrubs and eight large shrubs. The applicant will need to revise the plans to provide three additional large shrubs or the equivalent substitution of smaller landscape materials allowed under Section 1007.43 (17) (d) 6. Section 1007.043(17) (e) of the Zoning Ordinance requires that open areas including stormwater management areas and areas that are not located within the foundation landscape zone, vehicular hardscape area or the building footprint are required to provide landscaping. On plans provided by the applicant, open area calculations indicate that there is 19,272 sq. ft. of open area; however, it is not clear what is being calculated as open areas on the plans. Plans should be revised to identify open areas and revise plans to ensure that adequate landscaping is provided. 7 Section 1007.043 (17)(f) requires landscape screening between a parking lot and a public right- of-way or sidewalk. Due to the irregularly shaped lot, the parking lot is visible from the street. The applicant is proposing eight burning bush trees near the entrance of the site, and staff recommends re-locating these bushes to screen the parking areas to provide adequate screening of the parking. Comments: 1. Sheet LS1.1 and LS1.2 Landscape Plan: a. All landscape calculations shall be shown on the plan set. b. Canopy Coverage: i. The chart from Section 1007.043(17)(c)3 shall be completed and shown on plan sheet. c. Foundation Landscape: i. The chart from Site Plan Worksheet shall be completed and shown Plan Sheet LS1.2. ii. Size (small, medium, large) of each tree and shrub shall be indicated. iii. Plans shall be revised to provide the required foundation landscaping. d. Open Area Standards: i. Sheet LS1.1 shall clearly indicate the area being calculated as open area and the trees and shrubs counted towards compliance. Plans shall be revised as necessary to comply with the ordinance standards. e. Buffer and Screen Standards: i. Plan Sheet L1 shall be updated to screen the parking lot from Apollo Drive. This could be accomplished by relocating the eight burning bush trees. 2. Irrigation is required for all grass and landscaped areas. 3. Seed mix details are required for stormwater ponds. Signage A separate Sign Permit Application shall be required for all walls signs and monument signs. Impervious Surface Coverage The allowed impervious surface coverage is 75% for GB, General Business. The plans show that 68% of the lot will be impervious surface. However, future buildout of the site will increase impervious surface coverage. The applicant should consider reviewing calculations for the proposed construction as well as future phases on their site plan so they understand future development options. Pre-Development Post-Development Impervious 0 sq. ft. (100%) 11,880 sq. ft (32%) Pervious 35,962 sq. ft. (0%) 24,082 sq. ft. (68%) TOTAL AREA 0 sq. ft. 35,962 sq. ft. 8 Conditional Use Permit Per Section 1007.112(8) of the GB, General Business District, a conditional use permit for a contractor shop and office is required for this project. The conditional use permit findings of fact are detailed in Resolution No. 18-36. Comprehensive Plan Resource Management System The Resource Management System Plan goal of preserving surface water quality is supported by the construction of stormwater management BMP’s such as curb, gutter and retention and infiltration basins. Land Use Plan The Comprehensive Plan guides this property for industrial use. The proposed business is consistent with industrial land uses. The use proposed is permitted in the LI, Light Industrial zoning district and permitted in the GB, General Business Zoning District with a conditional use permit. Housing Plan The goals and policies of Housing Plan are not impacted by the construction of Distinctive Elements Tile & Design. Transportation Plan Goals of the Transportation Plan are to ensure that street and roads are as safe as possible and to reduce unnecessary traffic. Distinctive Elements Tile & Design does not change the level of service along Apollo Drive. Sanitary Sewer and Water Supply Plan The proposed building will be served by a 21” PVC sanitary sewer and a 12” DIP watermain located along Apollo Drive. The existing sanitary sewer and water supply system have capacity for the new development. Wetlands There are no wetlands on site. Floodplain There are no floodplains located on site. 9 Anoka County Highway Department Staff has distributed materials to Anoka County Highway Department and is waiting their comments. Stormwater Maintenance Agreement A Declaration of Stormwater Maintenance is required and shall include the City of Lino Lakes as party to the agreement. Site Improvement Performance Agreement A Site Improvement Performance Agreement is required. RECOMMENDATION The Planning & Zoning Board held a public hearing on March 14, 2018. There were no public comments. The Board recommended with a 4-0 vote with conditions as noted in the staff report. Staff and the Board recommend approval of Resolution No. 18-36 approving a conditional use permit for a contractor shop and office for Distinctive Elements Tile & Design (Lot 1, Block 2, Apollo Business Park No. 2) ATTACHMENTS 1. Aerial Map 2. Color Rendering 3. Sheet A1.1 Site Development Plan 4. Resolution No. 18-36 0 300 600150 Feet §¨¦I-35W 700700 725725 579579 501501 75057505 576576 518518 76017601 510510 500500 454454 484484 502502 610610 591591 76417641 715715 625625 601601 499499 501501 670670 75257525 515515 640640 524524 524524 524524 524524 475475 475475 475475 609609 550550 705705 76217621 AA PP OO LLLLOO DDRR TTOOWWNN CCEENNTTEERR PPKK WW YY LILAC STLILAC ST Aerial MapDistinctive ElementsTile & Design µ 1 CITY OF LINO LAKES RESOLUTION NO. 18-36 RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR CONTRACTOR SHOP AND OFFICE (LOT 1, BLOCK 2, APOLLO BUSINESS PARK NO. 2) WHEREAS, the City received an application for a conditional use permit for a contractor shop and office for Distinctive Elements Tile & Design hereafter referred to as “Development”; and WHEREAS, the property is zoned GB, General Business and allows for such use with a conditional use permit; and WHEREAS, the legal description of the subject property is Lot 1, Block 2, Apollo Business Park No. 2; and WHEREAS, City staff has completed a review of the proposed Development based on the following plans: • 2/7/2018: Plan Sheets A1, A2 & L1 prepared by Lampert Architects • 2/12/2018: Plan Sheets C1 & C2 prepared by Rehder & Associates • 1/25/2018: Boundary Survey prepared by Rehder & Associates • 2/12/2018: Storm Water Management Calculations, prepared by Rehder & Associates • 2/12/2018: Vicinity Map, prepared by Lampert Architects; and WHEREAS, a public hearing was held before the Planning & Zoning Board on March 14, 2018, and the Board recommended approval of the conditional use permit. NOW, THEREFORE BE IT RESOLVED by The City Council of The City of Lino Lakes hereby makes the following: FINDINGS OF FACT 1. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan including: a. Land Use Plan. b. Transportation Plan. c. Utility (Sewer and Water) Plans. d. Local Water Management Plan. 2 e. Capital Improvement Plan. f. Policy Plan. g. Natural Environment Plan. Distinctive Elements Tile & Design is consistent with the official City Comprehensive Plan, which guides the site for industrial uses. Construction-related businesses are consistent with intended industrial land uses. The development is also consistent with the goals and policies of the comprehensive plan in regards to resource management, transportation, utilities and local water management plan. 2. The proposed development application is compatible with present and future land uses of the area. Distinctive Elements Tile & Design is compatible with present and future land uses of the area. Land uses surrounding the subject site are guided for commercial and industrial use. 3. The proposed development application conforms to performance standards herein and other applicable City Codes. Distinctive Elements Tile & Design will conform to all performance standards with required revisions. 4. Traffic generated by a proposed development application is within the capabilities of the City when: a. If the existing level of service (LOS) outside of the proposed subdivision is A or B, traffic generated by a proposed subdivision will not degrade the level of service more than one grade. b. If the existing LOS outside of the proposed subdivision is C, traffic generated by a proposed subdivision will not degrade the level of service below C. c. If the existing LOS outside of the proposed subdivision is D, traffic generated by a proposed subdivision will not degrade the level of service below D. d. The existing LOS must be D or better for all streets and intersections providing access to the subdivision. If the existing level of service is E or F, the subdivision developer must provide, as part of the proposed project, improvements needed to ensure a level of service D or better. e. Existing roads and intersections providing access to the subdivision must have the structural capacity to accommodate projected traffic from the proposed subdivision or the developer will pay to correct any structural deficiencies. 3 f. The traffic generated from a proposed subdivision shall not require City street improvements that are inconsistent with the Lino Lakes Capital Improvement Plan. However, the City may, at its discretion, consider developer-financed improvements to correct any street deficiencies. g. The LOS requirements in paragraphs a. to d. above do not apply to the I- 35W/Lake Drive or I-35E/Main St. interchanges. At City discretion, interchange impacts must be evaluated in conjunction with Anoka County and the Minnesota Dept. of Transportation, and a plan must be prepared to determine improvements needed to resolve deficiencies. This plan must determine traffic generated by the subdivision project, how this traffic contributes to the total traffic, and the time frame of the improvements. The plan also must examine financing options, including project contribution and cost sharing among other jurisdictions and other properties, that contribute to traffic at the interchange. h. The City does not relinquish any rights of local determination. Traffic generated by Distinctive Elements Tile & Design is within capabilities of the streets serving the property. CSAH 12 / Apollo Drive is a minor expander street. 5. The proposed development shall be served with adequate and safe water supply. Distinctive Elements Tile & Design will have an adequate water supply. A 12” DIP watermain along Apollo Drive will serve the development. The City’s water supply system has capacity to accommodate the commercial development. 6. The proposed development shall be served with an adequate and safe sanitary sewer system. Distinctive Elements Tile & Design will be served with an adequate waste disposal system. The development is within the current Utility Staging Area 1A=2008-2015 and will be served by an 21” PVC sewer main along Apollo Drive. The sanitary sewer system has capacity to accommodate the development. 7. The proposed development shall not result in the premature expenditures of City funds on capital improvements necessary to accommodate the proposed development. No City funds are being expended on this project. 8. The proposed development will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. 4 Distinctive Elements Tile & Design is an allowed use within the GB, General Business District with an approved conditional use permit. The project will not generate excessive traffic, noise, smoke, fumes, glare or odors. 9. The proposed development will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. There are no natural, scenic or historic features of major importance on the existing site. BE IT FURTHER RESOLVED by The City Council of Lino Lakes in addition to the administrative requirements of a conditional use permit, the following specific performance standards of Section 1007.112(8)(e), Contractor shops and offices are also being met: 1. All outside storage is prohibited. The storage of contractor equipment and materials must be completely inside. The applicant has not proposed any outside storage of materials. 2. When abutting a residential land use, a buffer area with screening and landscaping in compliance with §1007.043 (17) of this Ordinance is provided. The project site is not abutting a residential land use; therefore, this standard does not apply. BE IT FURTHER RESOLVED by The City Council of the City of Lino Lakes hereby approves the conditional use permit for a contractor shop and office for Distinctive Elements Tile & Design located at Lot 1, Block 2, Apollo Business Park No. 2 subject to the following conditions: 1. All comments from the City Engineer letter dated March 2, 2018 shall be addressed. 2. All comments from the Environmental Coordinator letter dated March 12, 2018 shall be addressed. 3. Sheet A2: a. Height of building and accessory storage building and measurements shall be included on plan sheet. 4. Review of plans by Anoka County is required prior to building permit. 5. Sheet A1 should be updated to demonstrate that additional parking that satisfies Sec. 1007.44 (6) (11) (q) of the Zoning Ordinance could be provided for the proposed additions. 6. Plan sheets shall be revised to demonstrate compliance with 1007.044 (3) (h) 1 of the Zoning Ordinance. 7. A lighting plan showing compliance with intensity standards and fixture cut sheet shall be provided to staff for review and approval. 8. Sheet L1 shall be updated to show compliance with light fixture setbacks. 5 9. A color and material palette for the principal building shall be provided. 10. Sheet A2: a. Mechanical equipment screening details shall be provided or the applicant shall demonstrate that the transformer box cannot be seen from Apollo Drive. 11. The applicant shall provide a 10-foot drainage and utility easement along Apollo Drive, and shall record an exhibit demonstrating compliance at Anoka County. 12. Sheet LS1.1 and LS1.2 Landscape Plan: a. All landscape calculations shall be shown on the plan set. b. Canopy Coverage: i. The chart from Section 1007.043(17)(c)3 shall be completed and shown on plan sheet. c. Foundation Landscape: i. The chart from Site Plan Worksheet shall be completed and shown Plan Sheet LS1.2. ii. Size (small, medium, large) of each tree and shrub shall be indicated. iii. Plans shall be revised to provide the required foundation landscaping. d. Open Area Standards: i. Sheet LS1.1 shall clearly indicate the area being calculated as open area and the trees and shrubs counted towards compliance. Plans shall be revised as necessary to comply with the ordinance standards. e. Buffer and Screen Standards: i. Plan Sheet L1 shall be updated to screen the parking lot from Apollo Drive. This could be accomplished by relocating the eight burning bush trees. 13. Irrigation is required for all grass and landscaped areas. 14. Seed mix details are required for stormwater ponds. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member_______________ and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: 6 ______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6D STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: April 9, 2018 TOPIC: RCWD Stormwater Remediation Cost-Share Grant i. Consider Resolution No. 18-38, Approving Cost-Share Agreement with RCWD, LaMotte Neighborhood Biofiltration Basin. ii. Consider Resolution No. 18-39, Approving Cost-Share Agreement with RCWD, West Shadow Lake Drive Sanitary Extension. VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting City Council consideration to approve Cost-Share Agreements with the Rice Creek Watershed District (RCWD) for the LaMotte and West Shadow Lake Area Improvement Projects. Background The City Council authorized preparation of plans and specifications for the LaMotte Area and West Shadow Lake Area Improvement Project on August 14, 2017. As part of the design and permitting process the City applied for grant funding through the RCWD 2018 Urban Stormwater Remediation Cost-Share (USWR) Program. The City was awarded $39,500 for the LaMotte Project and $47,500 for the West Shadow Lake project. Both projects include infrastructure improvements that implement the Peltier/Centerville and Anoka Chain of Lakes Total Maximum Daily Load (TMDL) water quality standards. The LaMotte project includes the construction of a biofiltration basin (rain garden) and the West Shadow Lake project proposes the extension of sanitary sewer. The RCWD has requested acceptance of the funding by May 18, 2018. The project must be completed by December 31, 2020. RECOMMENDATION Staff is recommending approval of Resolution No. 18-38 and Resolution No. 18-39. ATTACHMENTS 1. Resolution No. 18 – 38 2. RCWD Cost Share Agreement – LaMotte 3. Resolution No. 18-39 4. RCWD Cost Share Agreement – West Shadow Lake CITY OF LINO LAKES RESOLUTION NO. 18-38 RESOLUTION APPROVING RICE CREEK WATERSHED DISTRICT COST-SHARE AGREEMENT LAMOTTE NEIGHBORHOOD WHEREAS, the City of Lino Lakes is proposing to construct street and stormwater improvements in the LaMotte Neighborhood; and WHEREAS, the Rice Creek Watershed District (RCWD) has a cost-share program for the improvement and remediation of stormwater management systems in developed urban environments; and WHEREAS, the RCWD has awarded the City funding in the amount, not to exceed, $39,500 for the LaMotte Neighborhood improvements. NOW, THEREFORE, BE IT RESOLVED by the City Cou ncil of the City of Lino Lakes hereby approves the Cost-Share Agreement with the Rice Creek Watershed District and authorizes the Mayor and City Clerk to execute the agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY OF LINO LAKES RESOLUTION NO. 18-39 RESOLUTION APPROVING RICE CREEK WATERSHED DISTRICT COST-SHARE AGREEMENT WEST SHADOW LAKE DRIVE NEIGHBORHOOD WHEREAS, the City of Lino Lakes is proposing to construct street, stormwater and utility improvements in the West Shadow Lake Drive neighborhood; and WHEREAS, the Rice Creek Watershed District (RCWD) has a cost-share program for the improvement and remediation of stormwater management systems in developed urban environments; and WHEREAS, the RCWD has awarded the City funding in the amount, not to exceed, $47,500 for the West Shadow Lake Drive Neighborhood improvements. NOW, THEREFORE, BE IT RESOLVED by the City Cou ncil of the City of Lino Lakes hereby approves the Cost-Share Agreement with the Rice Creek Watershed District and authorizes the Mayor and City Clerk to execute the agreement on behalf of the City. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk CITY COUNCIL AGENDA ITEM 6E STAFF ORIGINATOR: Michael Grochala,. Community Development Director MEETING DATE: April 9, 2018 TOPIC: Consider Resolution No. 18-40, Authorizing Professional Services Agreement with WSB, NE 35E Area Drainage Area Appraisals VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to retain WSB & Associates to prepare appraisals for land acquisition related to the NE Area Drainage Improvements BACKGROUND The Northeast Lino Lakes Drainage Improvement Project is in the northeast area of Lino Lakes bounded by Main Street to the south, the City of Hugo to the east, Peltier Lake to the west, and Rehbein Street to the north. The site is approximately 1,350 acres and is largely agricultural or undeveloped within the City of Lino Lakes. The City Council approved the submittal of the Comprehensive Stormwater Management Plan (CSMP) for this area to the Rice Creek Watershed District (RCWD) in November. A revised document addressing RCWD comments was resubmitted in March of 2018. Phase 1 of the proposed improvements includes the construction of a channel from 20th Avenue North to Peltier Lake. This channel would impact three properties. Acquisition of either fee title or drainage easements will be required to construct the project. For planning purposes, staff is proposing to obtain appraisals on the property to determine potential acquisition costs. This would also be available for discussions with property owners. The City Council discussed this item at the January 2, 2018 work session and directed staff to obtain a proposal from WSB. WSB has prepared a proposal including appraisal and survey services for the amount of $16,450.00. Funding for the study is proposed from the City’s Surface Water Management Fund. This fund was established through development fees to cover costs associated with the administration, planning and improvement of the local surface water management system. RECOMMENDATION Staff is recommending approval of Resolution No. 18-40. ATTACHMENTS 1. Resolution No. 18-40 2. Preliminary Alignment 3. WSB Proposal CITY OF LINO LAKES RESOLUTION NO. 18-40 AUTHORIZING PROFESSIONAL SERVICES AGREEMENT WITH WSB & ASSOCIATES 35E AREA DRAINAGE PROJECT APPRAISAL SERVICES WHEREAS, the City is considering the need to construct drainage improvements to serve land lying north of Main Street between the City of Hugo and Peltier Lake; and WHEREAS, Phase 1 of the improvement will require acquisition of property for the construction of said improvements; and WHEREAS, The City is proposing to obtain land appraisals to assist with planning for the project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That staff is authorized to enter into an agreement with WSB & Associates for Appraisal and Survey Services in the amount of $16,450.00. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _____________and was duly seconded by Council Member _____ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _____________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk SALO TRUSTEE BERNICE & SALO TRUSTEE JAMES LEIBEL HAL L LA K E DR I V E PE L T I E R 20 T H A V E K: \ 0 2 0 2 9 - 7 9 0 \ C a d \ P l a n \ N E A r e a 6 - 2 2 - 1 6 F i n a l . d w g No r t h e a s t L i n o L a k e s Co m p r e h e n s i v e S t o r m w a t e r Ma n a g e m e n t P l a n Ci t y o f L i n o L a k e s , M N Building a legacy – your legacy. 540 Gateway Boulevard Burnsville, MN 55337 Tel: 952‐737‐4660 Fax: 763‐541‐1700 Equal Opportunity Employer wsbeng.com March 20, 2018 Mr. Michael Grochala City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: Proposal for Professional Services – Appraisal and Survey Services Northeast Drainage Project City of Lino Lakes, MN Dear Mr. Grochala: Per your request, WSB and Associates is submitting this proposal for professional services related to the acquisition of easements on three parcels for the City of Lino Lakes’ Northeast Drainage Project. Scope of Services The proposed scope for appraisal and survey services includes the following: 1. Project Management - WSB & Associates, Inc. will coordinate with the survey team and sub-consultant providing the title reports and the appraisers ensuring these tasks are completed in a timely manner to maintain the project schedule. 2. Survey – WSB staff will provide legal descriptions, parcel sketches and staking for the easement areas for the project. 3. Meeting Landowners – At the direction of the City of Lino Lakes, WSB will meet with landowners up to two times to go over the appraisals and discuss the project. Sub-Consultant: 1. Title Reports – O & E Reports will be provided for the three parcels impacted as part of the project. If the City elects to purchase title commitments and the insurance for these commitments, that would be a cost paid directly by the City and is not included as part of this estimate. 2. Appraisals – Insight Realty Advisors, Inc. will prepare an appraisal report valuing the fee of the three parcels. 3. Review Appraisals – Kelly Lindstrom will provide review appraisals for the three parcels. FEE PROPOSAL The cost to provide the scope of services outlined in this proposal is an estimated fee of $16,450.00. Our proposed fee for each of the tasks is as follows: WSB Professional Services Project Management ................................................................. $ 600.00 Survey Services (legal descriptions, parcel sketches, staking easement areas)……………… ..................................... $ 3,600.00 Meeting with Landowners ......................................................... $ 2,000.00 Total Estimate for WSB Professional Services $ 6,200.00 Sub-Consultant Services Title Work ................................................................................ $ 500.00 Appraisals .................................................................................. $ 7,500.00 Review Appraisals ..................................................................... $ 2,250.00 Total Estimate for Professional Services ...................................... $16,450.00 March 20, 2018 Page 2 Summary If this proposal is acceptable to you, please have the City block of this letter signed and return a copy to WSB. Receipt of an executed copy will be WSB’s authorization to proceed. We sincerely appreciate the opportunity to continue to work with the City of Lino Lakes and look forward to assisting the City with the completion of this project. If you have any questions, please call me at 651-286-8455. Sincerely, WSB & Associates, Inc. Benjamin Barker Right of Way Specialist ACCEPTED BY: City of Lino Lakes, MN Name Title Date CITY COUNCIL AGENDA ITEM 6F STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: April 9, 2018 TOPIC: Consider Resolution No. 18-41, Approving Escrow Agreement for Individual Subsurface Treatment System Compliance for 465 Ash Street VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council consideration to approve an escrow agreement for Individual Subsurface Treatment System (ISTS) Compliance for 465 Ash Street. BACKGROUND The property owner of 465 Ash Street, Lino Lakes, MN has requested to connect to the City of Shoreview’s municipal utilities. They recently purchased the property which has an existing home on it, and they are planning on constructing an addition. The home has a non-compliant septic system. The property owner prefers to connect to municipal utilities and feels it is more cost effective than an onsite septic. The City of Lino Lakes does not currently have municipal utilities available along the 400 block of Ash Street. The closest Lino Lakes municipal utilities are located within Ware Road. Ash Street (CSAH 32) is a border road with the City of Shoreview and under the jurisdiction of Anoka County and Ramsey County. The City of Shoreview has municipal utilities along the south side of the roadway. The City of Lino Lakes Comprehensive Plan future land use has the area including 465 Ash Street guided as low density residential. This area is within Stage 2 of the utility staging plan. There are two parcels next to 465 Ash Street that also contain significant wetlands and are not likely going to be developed with municipal utilities. These parcels are 415 Ash Street and 435 Ash Street. Serving these three parcels with municipal utilities through the City of Shoreview has been reviewed. If municipal utility service is requested prior to Lino Lakes systems being in place, then these 3 properties could be served by Shoreview’s municipal utility systems. The proposed utility connection requires that the property be changed to Stage 1 of the City of Lino Lakes utility staging. City staff is processing a Comprehensive Plan amendment concurrent to a Joint Powers Agreement with the City of Shorwview. RECOMMENDATION Approval of Resolution No. 18-41, Approving Escrow Agreement for Individual Subsurface Treatment System Compliance for 465 Ash Street. ATTACHMENTS 1. Resolution 18-41 2. Escrow Agreement CITY OF LINO LAKES RESOLUTION NO. 18-41 APPROVING ESCROW AGREEMENT FOR INDIVIDUAL SUBSURFACE TREATMENT SYSTEM COMPLIANCE FOR 465 ASH STREET WHEREAS, Property Owner of 465 Ash Street in Lino Lakes has requested a building permit and does not have a compliant Individual Subsurface Treatment System (ISTS). To obtain a building permit Owner is required to have a compliant ISTS or connect to municipal utilities; and WHEREAS, The City of Lino Lakes does not currently have municipal utilities available in this area, and the City of Shoreview has municipal utilities in the area. The Owner requested to connect to the City of Shoreview’s municipal utilities; and WHEREAS, Joint Powers Agreement and a Comprehensive Plan amendment are required to facilitate Owner’s connection to the City of Shoreview’s municipal system. These items are concurrently being processed; and WHEREAS, Lino Lakes and the Owner wish to enter into an escrow agreement whereby the City holds the value of an ISTS system in escrow and the City issues a building permit. Once a compliant connection is approved by the Cities of Lino Lakes and Shoreview the escrow may be released; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes the Escrow Agreement for Individual Subsurface Treatment System Compliance for 465 Ash Street is approved. Adopted by the Council of the City of Lino Lakes this 9th day of April, 2018. The motion for the adoption of the foregoing resolution was introduced by Council Member _______________and was duly seconded by Council Member ________________ and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: _______________________________ Jeff Reinert, Mayor ATTEST: ________________________ Julianne Bartell, City Clerk