HomeMy WebLinkAbout05-07-2018 Council Work Session PacketCITY COUNCIL WORK SESSION AGENDA
CITY OF LINO LAKES
Monday, May 7, 2018
Community Room
6:00 P.M.
1. Presentation from Terre Heiser, Roseville IT
2. 49/J Development Concept, Michael Grochala
3. Environmental Board Goals, Marty Asleson
4. Public Safety Update, John Swenson
5. 2018 Street Reconstruction, Diane Hankee
a. LaMotte Dr.
b. West Shadow Lake Dr.
6. Municipal State Aid Street Fund/ 2018 Mill and Overlay Project, Diane Hankee
7. Lease Extension for New Creations Child Care & Learning Center, Jeff Karlson
8. Technology Upgrades, Jeff Karlson
9. Park Board Recommendation of 2018 Parks and Trails Capital Projects, Rick DeGardner
10. Blue Heron Days, Craft Beer Stand at Lino Park, Rick DeGardner
11. Review City Attorney Candidates, Jeff Karlson
12. Council Compensation, Jeff Karlson
13. Rice Lake Elementary Play Structure, Mayor Reinert
14. Public Works Facility Follow-up, Rick DeGardner
15. Council Updates on Boards/Commissions, City Council
16. Schedule Date for All City Board Meeting, Jeff Karlson
17. Monthly Progress Report, Jeff Karlson
18. Review Regular Agenda
19. Adjourn
WS – Item 1
WORK SESSION STAFF REPORT
Work Session Item No. 1
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Presentation from Terre Heiser, City of Roseville IT Manager
Background
Roseville IT Manager Terre Heiser will be at the work session to review the information
technology services the City of Roseville provides through Metro-INET.
In 1998, the cities of Mounds View and Roseville combined their respective email
systems into a single on premise Exchange email server. This was extended to other
government agencies that have chosen to participate in the Metro-INET group, who
currently host about 1600 mailboxes across 30 agencies.
Lino Lakes budgeted the following for Metro INET services in 2018:
1) Telephony $ 18,143
2) Core Services & Support $119,313
3) Supplemental Services $ 20,447
TOTAL $157,903
WS – Item 2
WORK SESSION STAFF REPORT
Work Session Item No. 2
Date: May 7, 2018
To: City Council
From: Michael Grochala, Community Development Director
Re: 49/J Development Concept Plan - Lyngblomsten
Background
Staff has had ongoing conversations with Richard Morris, owner of the 17 acre parcel north of
the liquor store and insurance agency, regarding potential development. This is the site that has
previously been considered for a grocery store and more recently a housing development.
The land is currently zoned GB, General Business but guided mixed use in the Comprehensive
Plan, to allow for both commercial and residential development.
The Hodgson Road & CRJ Master Planning Study was prepared for the mixed use area and
approved by the City Council in 2007. The study is available on the City website under
Community Development/City Planning/Planning Studies. The study was incorporated into the
2030 Comprehensive Plan. The plan is intended to establish a general land use design with some
specified important design elements. As noted in the comprehensive plan, future amendments of
the Plan may be appropriate to address evolving community needs, market forces, and regulatory
requirements.
The planning study assumed that approximately half of the area would develop with residential
uses at approximately 10 units per acre overall. The Comprehensive Plan allows the density to
range from 8 to 15 units per acre.
Lyngblomsten Proposal
Lyngblomsten, a senior care provider with an existing campus in St. Paul, recently inquired
about creating a new campus in Lino Lakes. While the Legacy at Woods Edge proposal did not
work out staff suggested looking at the 49 & J area as a possibility. Lyngblomsten has since
begun working to develop a concept plan for consideration. . Representatives from
Lyngblomsten and their development team will be present at the City Council work session to
discuss their development concept. Representatives will provide a background of the
organization, operational structure, and the overall development plan for the site.
The project would include a mix of detached town homes, senior independent, assisted and
skilled care residential units. The proposed plan is also incorporating a restaurant pad into the
site. The development team is currently working with a private party to own and operate the
restaurant.
As a precursor to a formal submittal the group is requesting an initial discussion with the city to
seek input on the plan and general interest in the proposal. If there is council interest in the
project moving forward the next steps would include:
1. Holding a neighborhood meeting to discuss the concept and identify issues and concerns.
2. Submittal of an application for Planned Unit Development Concept Plan review.
Economic Development Advisory Committee (EDAC)
The development team presented the concept to EDAC at their May 3, 2018 meeting.
Committee members had a number of questions related to the number of employees, unit
composition, traffic generation, affordability and occupancy rates.
The Committee felt the proposal represented a great opportunity for redevelopment of the area
and recommended the project move forward.
Requested Council Direction
The meeting will provide an opportunity to discuss the project with Lyngblomsten
representatives. Questions for the City Council to consider are:
1) Is this an appropriate use for the area? If no, why?
2) What are your areas of concern?
3) What do you like about the proposal?
4) Are there elements that need to be added?
Staff will be requesting comment from the City Council on the proposed concept.
Attachments
1. General Location Map
2. City 49 & J Master Plan (2007)
3. Lyngblomsten Concept Site Plan
4. Lyngblomsten Concept Building Elevation
Eastern Heights Location Map
March 9, 2018
Map Powered by DataLink from WSB & Associates
1 in = 376 ft
±
WETLAND
IL
TC
ALSNF
POND
CLUB
HOUSEPUTTING GREENRESTAU
RANT
15 STALLS
1
48
'
-
0
"
20
222324
25
14
13
12
30'-0"
POND
234567
8
9
10
11
15
16
17
18
19
21
26
27
28
29
30
FUTURE
COMMERCIAL MONUMENT
SIGN
5 0 '-0 "
FUTURE
PARKING
90 TOTAL STALLS
inc. 12 ADA
UN
D
E
R
G
R
O
U
N
D
PA
R
K
I
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A
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.
.62 STALLS
inc. 4 ADA
FUTURE
PARKING
5 STALLS
inc. 2 ADA
85'-0"
Lyngblomsten
Lino Lakes Site Study
May 3, 2018
Comm No: 9999EDAC
0
1" = 160'-0"
EDAC SITE PLAN1
120' 240'
UNIT COUNT
IL: 4-STORY
~100 UNITS
AL: 3-STORY
50 UNITS
SNF: 2-STORY
48 UNITS
DETACHED
TOWNHOMES:
30 UNITS
PARKING
110 TOTAL STALLS
RESTAURANT
6,000 SF
w/ 1,400 SF PATIO
PARKING:
62 STALLS
WS – Item 3
WORK SESSION STAFF REPORT
Work Session Item No. 3
Date: May 7, 2018
To: City Council
From: Marty Asleson/Environmental Board
Re: Request to have the Environmental Board 2018 Goals be placed on the
City Council Agenda for Consideration
Background
The Environmental Board annually sets goals as a part of their work program. The Board
is requesting the City Council consideration of their goals for 2018.
The goals were presented to the Council Work Session on April 2nd and were asked to
revise the list. The Environmental Board revised the goals at the April 25th
Environmental Board meeting and is now requesting the Council consideration of the
newly revised goals, and for the goals be placed on the next council agenda for adoption.
Attachments
1. Revised Environmental Board Goals
Requested Council Direction
Request the attached Revised Environmental Board Goals be placed on the City Council
Agenda for adoption.
1
Lino Lakes Environmental Board 2018 Goals
1. Promote environmental stewardship and conservation opportunities with
Lino Lakes citizens through outreach and participation in city-sponsored events.
2. Partner with Anoka County Recycling Resource Solutions to meet or exceed our
city recycling goal of 50 % (2,158 tons) of our municipal solid waste.
3. Collaborate with Rice Creek Watershed District, Vadnais Lakes Area Water
Management Organization, and city staff to promote development and practices that
renew, preserve, and restore surface water including lakes, stream and wetlands
through project review processes and public education. When possible, seek
opportunities to do likewise in existing developments.
4. The City Comprehensive Plan reflects citizen’s 2040 vision for Lino Lakes. The
values expressed in the Resource Management System portion should be used in the
review of development proposals.
5. Evaluate at least 3 past Environmental Board development projects to help inform
future Environmental Board recommendations.
6. Support the Community Garden site in conjunction with the Parks Department.
Assist with garden modifications that may be needed because of the 2017 land
sale.
7. Continue implementation of the Lino Lakes EAB Plan. Update the plan as needed
based on the 2017 identification of EAB in Lino Lakes, experience gained during
implementation, and rapidity of the spread of EAB throughout the City’s forests.
Offer residents opportunities for tree purchasing and possibly tree treatment. Obtain
interns and train them in Ash Tree Treatment. Continue treating a third of our City
boulevard trees.
8. Continue to evaluate wetland bank opportunities to support natural resource
restoration and protection.
9. Continue to monitor the Heron rookery in Peltier Lake and to support the protection
of resources in that area. Update Council on these matters. Recruit volunteers, as
needed, to help with rookery maintenance and monitoring.
10. Support and implement surface water management projects.
11. Support the maintenance of established conservation easement areas where funding
is available. Conduct education as needed for homeowners near or adjacent to these
easements.
12. Implement public education activities to promote water conservation.
WS – Item 4
WORK SESSION STAFF
REPORT Work Session Item 4
Date:
To:
From:
Re:
May 7, 2018
City Council
John Swenson, Public Safety Director
Public Safety Update
Background
Attachments
Q1 2018 Public Safety Update
Staff will be on hand to present 1st Quarter 2018 Public Safety Update. City Prosecution
and staff from Alexandra House will be in attendance to discuss our work to address the
increase in the number of domestic related assaults that occurred in 2017.
5/7/2018 10:29 AM
• Average Response Time (emergency & non-emergency) 4 minutes and 18 seconds.
• 2018 Q1 Average emergency response for medicals, 4 minutes and 15 seconds.
• 2018 Q1 Average non-emergency response for medicals, 5 minutes and 45 seconds.
• Police staff responded to all 212 medical calls for service (CFS) and POC fire staff responded to
4 medical CFS.
FIRE DIVISION
YEAR Q1 Q2 Q3 Q4 TOTAL
2018 3,857 3,857
2017 4,508 4,418 4,829 4,444 18,199
2016 3,950 3,760 4,130 4,481 16,321
CASE NUMBERS GENERATED
YEAR Q1 Q2 Q3 Q4 TOTAL
2018 212 212
2017 175 204 219 205 803
2016 151 130 170 169 620
MEDICAL CALLS FOR SERVICE
NFR'S
CODE DESCRIPTION P/FF POC P/FF POC
100 Fire 5 5 3 3
200 Overpressure Explosion, Overheat - No Fire 0 0 0 0
300 Rescue & EMS Incidents 28 21 25 25
400 Hazardous Conditions - No Fire 8 1 16 3
500 Service Call 9 5 12 9
600 Good Intent Call 10 8 5 3
700 False Alarms & False Calls 13 0 25 4
800 Severe Weather & Natural Disaster 0 0 0 0
900 Special Incident 0 0 0 0
TOTAL 73 40 86 47
P/FF = Police/Firefighter POC = Paid On Call Firefighters
* Please note no medical CFS are included in this table except motor vehicle accidents.
Q1 2018Q1 2017
Lino Lakes Public
Safety Department
QUARTERLY REPORT
2018 Q1
01/01/18 –03/31/18
POLICE DIVISION
Q1 Q2 Q3 Q4 TOTAL
2018 5 5
2017 5 8 2 2 17
2016 3 5 - 3 11
Q1 Q2 Q3 Q4 TOTAL
2018 2 2
2017 5 3 3 4 15
2016 1 2 - 5 8
MUTUAL AID GIVEN
MUTUAL AID RECEIVED
CRIMINAL OFFENSES Qtr 1 Qtr 1
Part 1 Offenses 2017 2018
Homicide 0 0
Rape 1 3
Robbery 0 0
Aggravated Assault 4 0
Total Violent Crimes 5 3
Burglary 3 2
Larceny 23 38
Auto Theft 0 1
Arson 0 0
Total Property Crimes 26 41
TOTAL PART 1 OFFENSES 31 44
Qtr 1 Qtr 1
Part 2 Offenses 2017 2018
Other Assault 24 21
Forgery/Counterfeiting 1 2
Fraud 12 22
Embezzlement 0 0
Stolen Property 4 1
Vandalism 14 6
Weapons Violations 3 1
Prostitution 0 5
Other Sex 3 1
Narc Drug Laws 59 26
Gambling 0 0
Family/Children 1 -
DWI 40 27
Liquor Laws 5 8
Disorderly Conduct 14 21
Other 25 25
TOTAL PART 2 OFFENSES 205 166
ARRESTS Qtr 1 Qtr 1
Part 1 Arrests 2017 2018
Homicide 0 0
Rape 1 1
Robbery 0 0
Aggravated Assault 4 0
Total Violent Crimes 5 1
Burglary 2 1
Larceny 12 19
Auto Theft 0 -
Arson 0 -
Total Property Crimes 14 20
TOTAL PART 1 ARRESTS 19 21
Qtr 1 Qtr 1
Part 2 ARRESTS 2017 2018
Other Assault 24 18
Forgery/Counterfeiting 0 1
Fraud 3 9
Embezzlement 0 0
Stolen Property 4 1
Vandalism 7 3
Weapons Violations 2 1
Prostitution 0 4
Other Sex 2 1
Narc Drug Laws 59 26
Gambling 0 0
Family/Children 0 0
DWI 40 27
Liquor Laws 5 8
Disorderly Conduct 14 16
Other 23 20
TOTAL PART 2 ARRESTS 183 135
YEAR Q1 Q2 Q3 Q4 TOTAL
2018 19 19
2017 23 24 31 20 99
2016 26 18 17 17 78
FELONY CASE FILE SUBMISSIONS
Q1 Notable Actions & Events
On January 6, staff led a tour of our public safety facility to a group of 7 year old boy scouts.
On January 14, staff made a school lunch visit to the Pines School.
On January 15, a Women’s Personal Safety class was presented by staff.
On January 22, staff presented a K9 demo at Lino Lakes Elementary school.
On January 25, staff presented an Impairment Awareness Training at The Tavern on Main.
On February 26, staff provided a tour of the public safety facility to Cub Scout Pack 432.
On February 26, staff participated in the 2nd annual Guns & Hoses Hockey Game.
On March 7, staff participated in the Century College Law Enforcement Education and Employment
Fair.
On March 8, staff conducted a community outreach event at Lakewood Apartments to provide
information on crime prevention strategies in multi-family housing environment.
On March 12, staff presented a talk on drugs to a Boy Scout pack.
On March 18, staff led a tour of our public safety facility to a Girl Scout Daisy Troop.
On March 24, staff participated in the Blue Heron Elementary School Carnival.
WS – Item #5
WORK SESSION STAFF REPORT
Work Session Item No. 5
Date: May 7, 2018
To: City Council
From: Diane Hankee, PE, City Engineer
Re: 2018 Roadway Reconstruction Projects
Background
LaMotte Project
The LaMotte Roadway Project bids were receive on April 25, 2018. A copy of the bid tab is
enclosed. The estimated construction cost for the project was $966,000. The low bid received
was $1,236,600, and increase of $270,600. The contractors identified the following reasons
driving the costs higher:
1. Due to the high ground water and poor soil conditions the roadway work was more
expensive. It will be difficult for trucks to access the site, only one way in, and
challenging construction staging.
2. The site conditions lead to additional costs in drying out the roadway subgrade to meet
specifications.
3. Additional time involved with utility installations. Typical dewatering may not work
requiring double crew time and bedding materials.
4. The access for residents requires considerable time and materials for maintaining the
roadway.
5. The utility contracting trade is experiencing a shortage in work force. Although the
contractor has their own utility crew, they had to sub consult the utility work on this
project.
Due to the higher cost, staff will be recommending the Council re-bid the project addressing the
issues where feasible. We will communicate to the residents the updated project schedule.
West Shadow Lake Drive Project
The West Shadow Lake Drive project includes the replacement of the plugged culvert that is the
outlet to Reshanau Lake. The City has been working with the Rice Creek Watershed District and
the Minnesota Department of Natural Resources to come up with a replacement that mimics the
historic lake levels. The proposed replacement includes a culvert and weir structure system.
To incorporate feedback and perspective from property owners along Reshanau Lake, a public
meeting was noticed and held on April 12, 2018. The purpose of the meeting was to discuss
current and recent lake levels and evaluate the proposed weir structure elevation. Comment cards
were distributed at the meeting. There were 25 responses received, a majority of which answered
that the lake levels are too high or about right in current and recent conditions. There was an
understanding that in mid-summer conditions may get too low.
Based on a review and analysis of historic lake level data, hydraulic and hydrologic modeling
information, and information provided by lake property owners, a proposed outlet design has
been developed for submittal to permitting agencies for review (6 months). The proposed outlet
design includes a weir at an elevation of 881.3, which is approximately 1-foot below the
surveyed water elevation of 882.45 at the time of the April 12, 2018 meeting.
The existing culvert will be replaced with a new unobstructed culvert at the same outfall
elevation. The proposed weir will not affect the current high or typical normal water conditions
during the wet seasons. It will however provide a minimum outlet elevation, which will meet the
goal of maintaining a lake depth suitable for recreation during dry periods.
Requested Council Direction
None at this time, project update.
Attachments
1. LaMotte Bid Tab
2. West Shadow Lake Neighborhood Meeting Presentation
5/1/2018
WSB
Project Bid Abstract
Project Name: 2018 LaMotte Area Street & Utility
Improvement Project
Client: City of Lino Lakes
Bid Opening: 04/25/2018 11:00 AM
Contract No.:
Project No.: R-010326-000
Owner: Minneapolis
Project: R-011474-000 - 2018 LaMotte Area Street & Utility Improvement Project Engineers Estimate Park Construction
Company - Mpls
Arnt Construction
Company
Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
Schedule A - Street Improvements
1 2021.501 MOBILIZATION LS 1 $28,000.00 $28,000.00 $55,800.00 $55,800.00 $51,900.00 $51,900.00
2 2101.502 CLEARING TREE 10 $350.00 $3,500.00 $435.00 $4,350.00 $400.00 $4,000.00
3 2101.507 GRUBBING TREE 10 $300.00 $3,000.00 $159.00 $1,590.00 $200.00 $2,000.00
4 2104.501 REMOVE CURB & GUTTER L F 1875 $4.00 $7,500.00 $3.00 $5,625.00 $2.00 $3,750.00
5 2104.505 REMOVE CONCRETE DRIVEWAY PAVEMENT S Y 567 $5.00 $2,835.00 $9.35 $5,301.45 $6.00 $3,402.00
6 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT S Y 653 $4.00 $2,612.00 $7.15 $4,668.95 $6.00 $3,918.00
7 2104.505 REMOVE BITUMINOUS PAVEMENT S Y 7109 $1.50 $10,663.50 $3.25 $23,104.25 $1.80 $12,796.20
8 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) L F 70 $4.00 $280.00 $5.85 $409.50 $6.00 $420.00
9 2104.523 SALVAGE SIGN EACH 5 $150.00 $750.00 $68.30 $341.50 $28.00 $140.00
10 2104.523 SALVAGE MAIL BOX EACH 32 $50.00 $1,600.00 $42.00 $1,344.00 $42.00 $1,344.00
11 2104.601 SALVAGE AND REINSTALL LANDSCAPE STRUCTURES LS 1 $5,000.00 $5,000.00 $5,400.00 $5,400.00 $1,800.00 $1,800.00
12 2105.501 COMMON EXCAVATION (EV) (P) C Y 1886 $11.00 $20,746.00 $32.00 $60,352.00 $21.16 $39,907.76
13 2105.507 SUBGRADE EXCAVATION (EV) C Y 5687 $12.00 $68,244.00 $14.60 $83,030.20 $21.16 $120,336.92
14 2105.522 SELECT GRANULAR BORROW (CV) C Y 5687 $17.50 $99,522.50 $20.40 $116,014.80 $17.94 $102,024.78
15 2105.522 SELECT GRANULAR BORROW MOD (CV) C Y 300 $24.00 $7,200.00 $38.70 $11,610.00 $17.94 $5,382.00
16 2105.601 DEWATERING LS 1 $1,000.00 $1,000.00 $200.00 $200.00 $1,200.00 $1,200.00
17 2105.604 GEOTEXTILE FABRIC TYPE V S Y 8530 $1.25 $10,662.50 $1.10 $9,383.00 $1.80 $15,354.00
18 2112.501 SUBGRADE PREPARATION RDST 23 $200.00 $4,600.00 $287.00 $6,601.00 $200.00 $4,600.00
19 2118.507 AGGREGATE SURFACING (LV); CLASS SPECIAL C Y 1013 $20.00 $20,260.00 $37.20 $37,683.60 $15.40 $15,600.20
20 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 30 $140.00 $4,200.00 $131.00 $3,930.00 $40.00 $1,200.00
Page 1
DENOTES CORRECTED FIGURE
21 2130.501 WATER MGAL 100 $30.00 $3,000.00 $26.10 $2,610.00 $0.01 $1.00
22 2211.501 AGGREGATE BASE CLASS 5 TON 2815 $16.00 $45,040.00 $20.20 $56,863.00 $12.18 $34,286.70
23 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GAL 339 $3.00 $1,017.00 $1.95 $661.05 $3.80 $1,288.20
24 2360.501 TYPE SP 9.5 WEARING COURSE MIX (2,C) TON 602 $56.00 $33,712.00 $72.70 $43,765.40 $74.00 $44,548.00
Project: R-011474-000 - 2018 LaMotte Area Street & Utility Improvement Project Engineers Estimate Park Construction
Company - Mpls
Arnt Construction
Company
Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
25 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TON 803 $54.00 $43,362.00 $69.50 $55,808.50 $69.00 $55,407.00
26 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B), 3.0" THICK S Y 712 $28.00 $19,936.00 $28.50 $20,292.00 $28.00 $19,936.00
27 2504.602 IRRIGATION SYSTEM REPAIR EACH 13 $400.00 $5,200.00 $289.00 $3,757.00 $900.00 $11,700.00
28 2505.601 UTILITY COORDINATION LS 1 $1,000.00 $1,000.00 $754.00 $754.00 $1,200.00 $1,200.00
29 2531.501 CONCRETE CURB AND GUTTER, DESIGN MOUNTABLE L F 4616 $12.00 $55,392.00 $12.10 $55,853.60 $12.00 $55,392.00
30 2531.507 6" CONCRETE DRIVEWAY PAVEMENT S Y 619 $52.00 $32,188.00 $50.50 $31,259.50 $54.00 $33,426.00
31 2540.602 MAIL BOX EACH 2 $50.00 $100.00 $28.90 $57.80 $30.00 $60.00
32 2540.602 MAIL BOX SUPPORT EACH 2 $50.00 $100.00 $52.50 $105.00 $60.00 $120.00
33 2540.602 MAIL BOX (TEMPORARY) EACH 32 $40.00 $1,280.00 $36.80 $1,177.60 $38.00 $1,216.00
34 2540.602 INSTALL MAIL BOX EACH 32 $100.00 $3,200.00 $52.50 $1,680.00 $54.00 $1,728.00
35 2563.601 TRAFFIC CONTROL LS 1 $3,000.00 $3,000.00 $10,000.00 $10,000.00 $1,500.00 $1,500.00
36 2564.602 INSTALL SALVAGED SIGN EACH 5 $150.00 $750.00 $158.00 $790.00 $150.00 $750.00
37 2573.502 SILT FENCE, TYPE MS L F 1000 $2.00 $2,000.00 $2.10 $2,100.00 $1.80 $1,800.00
38 2573.505 FLOTATION SILT CURTAIN TYPE STILL WATER L F 100 $3.00 $300.00 $18.90 $1,890.00 $18.00 $1,800.00
39 2573.530 STORM DRAIN INLET PROTECTION EACH 18 $150.00 $2,700.00 $118.00 $2,124.00 $100.00 $1,800.00
40 2573.533 SEDIMENT CONTROL LOG TYPE STRAW L F 1500 $2.50 $3,750.00 $3.70 $5,550.00 $2.54 $3,810.00
41 2573.533 SEDIMENT CONTROL LOG TYPE ROCK L F 50 $6.00 $300.00 $5.25 $262.50 $10.00 $500.00
42 2573.535 STABILIZED CONSTRUCTION EXIT LS 1 $1,000.00 $1,000.00 $730.00 $730.00 $1,800.00 $1,800.00
43 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL & FERT) S Y 3949 $6.50 $25,668.50 $7.80 $30,802.20 $6.76 $26,695.24
44 2575.535 WATER (TURF ESTABLISHMENT) MGAL 50 $35.00 $1,750.00 $21.00 $1,050.00 $25.00 $1,250.00
45 2575.572 RAPID STABILIZATION METHOD 4 S Y 3949 $0.75 $2,961.75 $1.05 $4,146.45 $1.46 $5,765.54
Total Schedule A - Street Improvements: $590,882.75 $770,828.85 $698,855.54
Schedule B - Drainage Improvements
46 2021.501 MOBILIZATION LS 1 $8,000.00 $8,000.00 $8,140.00 $8,140.00 $12,000.00 $12,000.00
47 2101.501 CLEARING ACRE 0.1 $3,500.00 $350.00 $1,270.00 $127.00 $12,000.00 $1,200.00
48 2101.506 GRUBBING ACRE 0.1 $3,500.00 $350.00 $424.00 $42.40 $9,000.00 $900.00
49 2104.501 REMOVE SEWER PIPE (STORM) L F 173 $7.00 $1,211.00 $17.00 $2,941.00 $8.00 $1,384.00
50 2104.509 REMOVE DRAINAGE STRUCTURE EACH 6 $400.00 $2,400.00 $457.00 $2,742.00 $185.00 $1,110.00
51 2105.501 COMMON EXCAVATION (EV) C Y 830 $12.00 $9,960.00 $21.20 $17,596.00 $21.00 $17,430.00
52 2105.511 CHANNEL AND POND EXCAVATION C Y 20 $40.00 $800.00 $102.00 $2,040.00 $21.00 $420.00
53 2105.523 COMMON BORROW (CV) C Y 23 $24.00 $552.00 $56.30 $1,294.90 $28.00 $644.00
54 2105.601 DEWATERING LS 1 $5,000.00 $5,000.00 $0.01 $0.01 $2,400.00 $2,400.00
Page 2
55 2105.603 DITCH CLEANING L F 500 $10.00 $5,000.00 $7.55 $3,775.00 $20.00 $10,000.00
56 2501.515 12" RC PIPE APRON EACH 2 $750.00 $1,500.00 $1,180.00 $2,360.00 $865.00 $1,730.00
57 2501.515 18" RC PIPE APRON EACH 1 $1,200.00 $1,200.00 $1,460.00 $1,460.00 $940.00 $940.00
Project: R-011474-000 - 2018 LaMotte Area Street & Utility Improvement Project Engineers Estimate Park Construction
Company - Mpls
Arnt Construction
Company
Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
58 2501.515 24" RC PIPE APRON EACH 1 $1,500.00 $1,500.00 $1,760.00 $1,760.00 $1,020.00 $1,020.00
59 2501.602 TRASH GUARD FOR 12" PIPE APRON EACH 2 $250.00 $500.00 $631.00 $1,262.00 $485.00 $970.00
60 2501.602 TRASH GUARD FOR 18" PIPE APRON EACH 1 $350.00 $350.00 $777.00 $777.00 $600.00 $600.00
61 2501.602 TRASH GUARD FOR 24" PIPE APRON EACH 1 $450.00 $450.00 $1,460.00 $1,460.00 $1,140.00 $1,140.00
62 2502.541 6" PERF PE PIPE DRAIN L F 830 $10.00 $8,300.00 $20.80 $17,264.00 $28.00 $23,240.00
63 2502.602 6" PVC PIPE DRAIN CLEANOUT EACH 3 $550.00 $1,650.00 $537.00 $1,611.00 $360.00 $1,080.00
64 2503.521 22" SPAN RC PIPE-ARCH SEWER CL IIA L F 120 $75.00 $9,000.00 $83.70 $10,044.00 $116.00 $13,920.00
65 2503.541 12" RC PIPE SEWER DES 3006 CL V L F 649 $38.00 $24,662.00 $35.80 $23,234.20 $53.00 $34,397.00
66 2503.541 15" RC PIPE SEWER DES 3006 CL V L F 416 $40.00 $16,640.00 $45.90 $19,094.40 $55.00 $22,880.00
67 2503.541 24" RC PIPE SEWER DES 3006 CL V L F 86 $50.00 $4,300.00 $73.20 $6,295.20 $89.00 $7,654.00
68 2506.501 CONST DRAINAGE STRUCTURE DES 48-4020 L F 27 $350.00 $9,450.00 $696.00 $18,792.00 $740.00 $19,980.00
69 2506.501 CONST DRAINAGE STRUCTURE DES 60-4020 L F 5 $550.00 $2,750.00 $783.00 $3,915.00 $845.00 $4,225.00
70 2506.501 CONST DRAINAGE STRUCTURE DES 72-4020 L F 5 $550.00 $2,750.00 $1,030.00 $5,150.00 $1,236.00 $6,180.00
71 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 12 $2,000.00 $24,000.00 $2,600.00 $31,200.00 $2,680.00 $32,160.00
72 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 2 EACH 3 $1,500.00 $4,500.00 $2,240.00 $6,720.00 $1,850.00 $5,550.00
73 2506.502 CONST DRAINAGE STRUCTURE DESIGN SPEC 3 EACH 2 $3,500.00 $7,000.00 $5,910.00 $11,820.00 $8,240.00 $16,480.00
74 2506.516 CASTING ASSEMBLY EACH 10 $500.00 $5,000.00 $750.00 $7,500.00 $640.00 $6,400.00
75 2506.522 ADJUST FRAME & RING CASTING EACH 1 $450.00 $450.00 $283.00 $283.00 $560.00 $560.00
76 2511.501 RANDOM RIPRAP CLASS III C Y 24 $80.00 $1,920.00 $191.00 $4,584.00 $104.00 $2,496.00
77 2572.607 ENGINEERED SOIL C Y 180 $35.00 $6,300.00 $79.20 $14,256.00 $160.00 $28,800.00
78 2575.502 SEED MIXTURE 33-262 LB 56 $25.00 $1,400.00 $15.80 $884.80 $12.48 $698.88
79 2575.502 SEED MIXTURE 32-241 LB 8 $25.00 $200.00 $10.50 $84.00 $19.50 $156.00
80 2575.505 SODDING, TYPE LAWN (INCL TOPSOIL & FERT) S Y 890 $6.50 $5,785.00 $7.80 $6,942.00 $6.76 $6,016.40
81 2575.523 EROSION CONTROL BLANKETS CATEGORY 3N S Y 2920 $1.50 $4,380.00 $1.70 $4,964.00 $3.20 $9,344.00
Total Schedule B - Drainage Improvements: $179,560.00 $242,414.91 $296,105.28
Schedule C - Sanitary Sewer Improvements
82 2021.501 MOBILIZATION LS 1 $12,000.00 $12,000.00 $8,140.00 $8,140.00 $9,000.00 $9,000.00
83 2104.501 REMOVE SEWER PIPE (SANITARY) L F 1183 $4.00 $4,732.00 $6.25 $7,393.75 $4.00 $4,732.00
84 2104.501 REMOVE SANITARY SERVICE PIPE L F 840 $3.00 $2,520.00 $0.89 $747.60 $3.00 $2,520.00
85 2104.509 REMOVE MANHOLE EACH 5 $800.00 $4,000.00 $687.00 $3,435.00 $230.00 $1,150.00
86 2105.515 EXPLORATORY EXCAVATION HOUR 6 $750.00 $4,500.00 $998.00 $5,988.00 $650.00 $3,900.00
87 2105.601 DEWATERING LS 1 $25,000.00 $25,000.00 $0.01 $0.01 $0.01 $0.01
88 2503.601 SANITARY SEWER BYPASS PUMPING L S 1 $15,000.00 $15,000.00 $7,880.00 $7,880.00 $0.01 $0.01
Page 3
89 2503.602 CONNECT TO EXISTING SANITARY SEWER EACH 1 $1,200.00 $1,200.00 $3,780.00 $3,780.00 $1,960.00 $1,960.00
90 2503.602 CONNECT TO EXISTING SANITARY SEWER SER EACH 21 $550.00 $11,550.00 $255.00 $5,355.00 $620.00 $13,020.00
Project: R-011474-000 - 2018 LaMotte Area Street & Utility Improvement Project Engineers Estimate Park Construction
Company - Mpls
Arnt Construction
Company
Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
91 2503.602 8"X4" PVC WYE EACH 21 $350.00 $7,350.00 $1,230.00 $25,830.00 $320.00 $6,720.00
92 2503.603 8" PVC PIPE SEWER - SDR 35 L F 1183 $45.00 $53,235.00 $52.90 $62,580.70 $84.00 $99,372.00
93 2503.603 4" PVC PIPE SEWER - SDR 26 L F 840 $35.00 $29,400.00 $8.55 $7,182.00 $40.00 $33,600.00
94 2503.603 8" CURED-IN-PLACE PIPE SYSTEM L F 1115 $32.00 $35,680.00 $26.60 $29,659.00 $28.00 $31,220.00
95 2506.516 CASTING ASSEMBLY (SANITARY) EACH 9 $600.00 $5,400.00 $931.00 $8,379.00 $300.00 $2,700.00
96 2506.602 CHIMNEY SEALS EACH 9 $250.00 $2,250.00 $188.00 $1,692.00 $300.00 $2,700.00
97 2506.603 CONSTRUCT 48" DIA SANITARY MANHOLE L F 96 $350.00 $33,600.00 $472.00 $45,312.00 $320.00 $30,720.00
Total Schedule C - Sanitary Sewer Improvements: $247,417.00 $223,354.06 $243,314.02
Alternate 1 - Trunk Watermain Improvements
98 2021.501 MOBILIZATION LS 1 $5,000.00 $5,000.00 $0.01 $0.01 $6,200.00 $6,200.00
99 2105.601 DEWATERING LS 1 $20,000.00 $20,000.00 $0.01 $0.01 $0.01 $0.01
100 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1 $1,800.00 $1,800.00 $1,120.00 $1,120.00 $2,900.00 $2,900.00
101 2504.602 HYDRANT EACH 3 $4,000.00 $12,000.00 $6,600.00 $19,800.00 $4,800.00 $14,400.00
102 2504.602 1" CORPORATION STOP EACH 14 $400.00 $5,600.00 $583.00 $8,162.00 $240.00 $3,360.00
103 2504.602 6" GATE VALVE & BOX EACH 3 $1,600.00 $4,800.00 $1,950.00 $5,850.00 $1,850.00 $5,550.00
104 2504.602 8" GATE VALVE & BOX EACH 1 $2,000.00 $2,000.00 $2,800.00 $2,800.00 $2,200.00 $2,200.00
105 2504.602 1" CURB STOP & BOX EACH 14 $500.00 $7,000.00 $721.00 $10,094.00 $260.00 $3,640.00
106 2504.603 1" TYPE K COPPER PIPE L F 560 $28.00 $15,680.00 $10.80 $6,048.00 $38.00 $21,280.00
107 2504.603 6" WATERMAIN DUCTILE IRON CL 52 L F 45 $45.00 $2,025.00 $57.00 $2,565.00 $72.00 $3,240.00
108 2504.603 8" WATERMAIN DUCTILE IRON CL 52 L F 1000 $50.00 $50,000.00 $50.90 $50,900.00 $72.00 $72,000.00
109 2504.604 POLYSTYRENE INSULATION S Y 20 $45.00 $900.00 $61.70 $1,234.00 $62.00 $1,240.00
110 2504.608 DUCTILE IRON FITTINGS LB 390 $8.00 $3,120.00 $14.90 $5,811.00 $8.00 $3,120.00
Total Alternate 1 - Trunk Watermain Improvements: $129,925.00 $114,384.02 $139,130.01
Alternate 2 - Sanitary Sewer Improvements
111 2503.602 LATERAL CONNECTION HAT EACH 17 $3,500.00 $59,500.00 $3,830.00 $65,110.00 $3,800.00 $64,600.00
Total Alternate 2 - Sanitary Sewer Improvements: $59,500.00 $65,110.00 $64,600.00
Alternate 3 - Street and Drainage Improvements
112 2104.602 REMOVE DRAINAGE STRUCTURE SPECIAL EACH 1 $1,000.00 $1,000.00 $525.00 $525.00 $650.00 $650.00
113 2105.511 POND EXCAVATION (SPECIAL 1) (LV) C Y 230 $30.00 $6,900.00 $38.30 $8,809.00 $48.50 $11,155.00
114 2105.511 POND EXCAVATION (SPECIAL 2) (LV) C Y 200 $40.00 $8,000.00 $77.00 $15,400.00 $48.50 $9,700.00
115 2331.501 JOINT ADHESIVE - MASTIC L F 4616 $0.75 $3,462.00 $0.53 $2,446.48 $1.00 $4,616.00
116 2502.541 6" PERF PE PIPE DRAIN L F 420 $14.00 $5,880.00 $20.80 $8,736.00 $28.00 $11,760.00
117 2502.602 6" PVC PIPE DRAIN CLEANOUT EACH 4 $750.00 $3,000.00 $537.00 $2,148.00 $460.00 $1,840.00
118 2571.501 CONIFEROUS TREE 10' HT B&B TREE 5 $600.00 $3,000.00 $1,790.00 $8,950.00 $980.00 $4,900.00
Page 4
119 2571.502 DECIDUOUS TREE 2.5" CAL B&B TREE 5 $600.00 $3,000.00 $1,330.00 $6,650.00 $620.00 $3,100.00
Project: R-011474-000 - 2018 LaMotte Area Street & Utility Improvement Project Engineers Estimate Park Construction
Company - Mpls
Arnt Construction
Company
Line No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price
Total Alternate 3 - Street and Drainage Improvements: $34,242.00 $53,664.48 $47,721.00
$590,882.75 $770,828.85 $698,855.54
$179,560.00 $242,414.91 $296,105.28
$247,417.00 $223,354.06 $243,314.02
$129,925.00 $114,384.02 $139,130.01
$59,500.00 $65,110.00 $64,600.00
$34,242.00 $53,664.48 $47,721.00
I hereby certify that this is an exact reproduction of bids received.
Certified By: License No. 43338
Date: April 25, 2018
Page 5
$1,017,859.75 $1,236,597.82 $1,238,274.84
Total Schedule A - Street Improvements:
Total Schedule B - Drainage Improvements:
Total Schedule C - Sanitary Sewer Improvements:
TOTAL BASE BID (SCHEDULES A+B+C):
Total Alternate 1 - Trunk Watermain Improvements:
Total Alternate 2 - Sanitary Sewer Improvements:
Total Alternate 3 - Street and Drainage Improvements:
TOTAL OF ALTERNATES (ALTERNATES 1+2+3):$223,667.00 $233,158.50 $251,451.01
Reshanau Lake Property Owner Meeting
April 12, 2018
Introductions & Purpose
Meeting Format & Length
Project Background & Goals
Existing Conditions
Process for Determining Culvert Replacement
Proposed Replacement
Schedule
Questions
City Reconstructing West Shadow Lake Drive
◦Roadway condition
◦Sink holes
◦Flooding
◦Only Access
Blocked culvert between Reshanau & Rice Lake
◦Poor underlaying soils
◦Differential settlement
◦The City received a request from residents: to allow water movement between the lakes while restricting the elevation of Reshanau when lake elevations decline
West Shadow
Lake Drive
Culvert
Roadway Reconstruction of West Shadow Lake
Drive
◦Widen for safety
◦Raise road for safety, access and structural stability
Replace culvert between Reshanau & Rice
Lake
◦Improve soils to support culvert and road
◦Minimize differential settlement
◦Lengthen to accommodate road
◦Resident, City and Agency goals are same to
maintain historic lake levels
Culvert
◦60” RCP arch
Installed in 1998
◦Connects Rice and Reshanau Lake
Typical water level submerges culvert
Normal Water Level (NWL):the normal
elevation for a waterbody, typically
determined by a fixed structural outlet
elevation.
Ordinary High Water Level (OHWL):defined by
DNR based on elevation where the natural
vegetation changes from predominantly
aquatic to predominantly terrestrial.
2-, 10-, and 100-year High Water Elevations:
predicted highest water elevations for these
return frequency storms.
◦(approx. 882.5, 883.0, 887.0)
Culvert invert elevation = 878.3
Culvert size = 60” Arch Concrete Pipe
Culvert Blockage Elevation = 880.8
Rice Lake Elev. ~ Reshanau Lake Elev.
Rice Lake Elev. Fluctuates with Rain Events
Rice Lake flood elevation overtops road
Historic water elevations in last 27 years
Historic water elevations in last 5 years
Current water elevation = 882.5
Impact of blockage
◦Runout Elevation
◦Capacity
Historic water elevations in last 27 years
Historic water elevations in last 5 years
Current water elevation = 882.5
Impact of blockage
◦Runout Elevation
◦Capacity
Historic water elevations in last 27 years
Historic water elevations in last 5 years
Current water elevation = 882.5
Impact of blockage
◦Runout Elevation
◦Capacity
No change in flood levels to 2-, 10-, and 100-yr
Normal water levels must reflect historic lake
level data
◦Some interpretation by DNR required here
Replace existing culvert with a new culvert of
similar hydraulic capacity
Construct weir upstream of culvert to
establish a “normal” (typical drawn down)
water level
We are asking for your input on preferred
lake levels
Can’t guarantee our input will have significant
impact on what DNR approves
We have comment cards for you to fill out
1.What are your observations on water level today (Current elevation 882.45)?
Too High About Right Too Low
If too high or too low, by how many inches? ____________
2.What are your observations on water levels in the last four years?
Too High About Right Too Low
(Average annual lake elevations: 2014 to 2017 ranged from 882.3 to 882.7)
Any additional thoughts on the lake levels? __________________________________
_____________________________________________________________________
Your Name__________________________
Address ____________________________
Phone ______________________________
Email ______________________________
Please mail or return to City Hall by April 18th
Please return your comment card tonight to
representative at the back from the room
Or mail back by April 18, 2018
WS – Item 6
WORK SESSION STAFF REPORT
Work Session Item No. 6
Date: May 7, 2018
To: City Council
From: Diane Hankee PE, City Engineer
Re: Municipal State Aid Street Fund/ 2018 Mill and Overlay Project
Background
State Aid
The City of Lino Lakes Municipal State Aid (MSA) funds are allocated to the City for
eligible State Aid roadway improvement projects within the City. On April 9, 2018 the
City Council approved an advance of MSA funds in the amount of $2,017,715. The City
Council requested that a discussion regarding the use of these funds be included on the
next work session agenda.
The majority of the MSA funds the City is advancing were encumbered with the I35W
Bridge project. Approximately $1,900,000 of the advance will be reserved for the
remaining debt service on this project. The rest of the advance funds will remain in the
MSA fund. The MSA funds is used for improvements on MSA roadways and collector
roadways such as Cedar Street to the east of Otter Lake Drive, and Otter Lake Drive to
the north of Main Street. The MSA fund is also used to cover the City’s cost share of
County and State projects such as the upcoming intersection improvements to Lake Drive
and Elm Street, and Centerville and County Road J.
A $150,000 of the MSA funds are being used on the 2018 Mill and Overlay of Ware
Road.
Pavement Management Program (PMP)
The unencumbered Street Maintenance Fund balance is currently $626,700. With the
addition of $150,000 in MSA funds there is a total of $776,700 available for street
maintenance projects in 2018. The non-structural maintenance portion of the PMP
“Asphalt Rejuvenator” project budget is $90,000. This leaves approximately $686,700
available for the City’s Annual mill and overlay project.
Based on the awarded contract amount the 2018 Mill and Overlay project cost is
$515,700, including a 10% contingency, administration and engineering.
Based on the planned expenditures, the Street Maintenance Fund will have a balance of
$171,000. The amount that can be change ordered into the 2018 Mill and Overlay
contract is $103,000. Options to consider for the remaining funds:
1. Advance a portion of a project from the 5 Year Mill and Overlay Plan. The plan
included the Pheasant Hills neighborhood for 2019. Pheasant Hills is in close
proximity to the existing project work in the Brandywood development. Staff
would recommend incorporating the southerly section of Timberwolf Trail, as the
budget would allow, into the 2018 project.
2. Allow funds to roll over and incorporate into 2019 Mill and Overlay project.
Requested Council Direction
Staff is requesting direction regarding the 2018 Mill and Overlay project.
WS – Item 7
WORK SESSION STAFF REPORT
Work Session Item No. 7
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Lease Extension for New Creations Child Care
Background
The owners of New Creations Child Care & Learning Center want to make
improvements in their leased facility, which includes the replacement of carpeting and
floor tiles. Before investing in these improvements, New Creations asked if the City
could extend their lease agreement for another five to ten years. This was brought up
during the March 5th work session and the Council was amenable to a ten-year lease with
an option to terminate after five years.
I called Kevin Peck of KW Commercial, who negotiated the original lease agreement in
2014. Because the market was down, the City offered News Creations reduced rates and
structured the lease to allow them to grow into the space. They are currently at $8.65 per
square foot, which is consistent with the current market area.
Asking rents in the area are in the $9-$10 range. The asking rate is usually negotiated
down. Replacing a tenant for a specialty space can take several months to a year, even in
a good market. Daycare tenants do not like to move once they are established. Keeping
a good tenant on a 10-year lease has a lot of value—financially and for stability.
Mr. Peck recommended increasing the rent by three percent every year of the lease. He
proposed starting the new lease with $9.91 per SF starting July 1, 2019, and adding three
percent annually. Peck also added the option of terminating the lease after five years
after a 12-month notice.
New Creations reviewed the proposal and accepted the terms as presented.
Requested Council Direction
Consider extending the lease.
Attachments
Draft Proposal from KW Commercial
Market Comparisons
Kevin Peck
kpeck@kwcmidwest.com www.kwcmidwest.com
direct 651.262.1030 cell 612.834.2250
3464 Washington Dr. #100, Eagan, MN 55122
April 17, 2018
Ryan Carlson
New Creations Child Care and Learning Center
620 Town Center Parkway
Lino Lakes, MN 55014
Dear Mr. Carlson:
On behalf of the owner of 620 Town Center Parkway, Lino Lakes, I am providing a proposal for your
review. We appreciate the opportunity to present this proposal to you. Please consider the following:
BUILDING NAME: Lino Lakes Civic Complex
BUILDING: 620 Town Center Parkway, Lino Lakes, MN 55014
PREMISES:
Approximately 9,138 Rentable Square Feet (SF).
TENANT New Creations Child Care and Learning Center
OWNER: City of Lino Lakes
LEASE COMMENCE: July 1, 2019.
VOICE/DATA: Tenant is solely responsible for verifying that the voice/data
access to the property is acceptable for its needs.
PARKING: Tenant will have access to the common parking area.
CONDITION OF THE PROPERTY: Owner will deliver premises in “as-is” condition. Any additional
costs are the Tenant’s sole responsibility. Tenant is solely
responsible for verifying that Premises meets all, or will cause
the Premise to meet all, requirements to operate is childcare
operations. Tenant will be allowed, at is sole cost, to install new
carpet and perform other improvements, subject to Landlord’s
written approval.
COMMON AREA MAINTENANCE (CAM) and
UTILITIES:
In addition to the net rent, Tenant shall be responsible for its pro-
rata share of CAM and utilities.
Kevin Peck
kpeck@kwcmidwest.com www.kwcmidwest.com
direct 651.262.1030 cell 612.834.2250
3464 Washington Dr. #100, Eagan, MN 55122
LEASE TERMS & RENT:
Months Sq.
Ft.
Rent per
Sq. Ft. Annual Rent
1 to 12 9,138 $8.91 $81,419.58
13 to 24 9,138 $9.18 $83,886.84
25 to 36 9,138 $9.45 $86,354.10
37 to 48 9,138 $9.74 $89,004.12
49 to 60 9,138 $10.03 $91,654.14
61 to 72 9,138 $10.33 $94,395.54
73 to 84 9,138 $10.64 $97,228.32
85 to 96 9,138 $10.96 $100,152.48
97 to 108 9,138 $11.29 $103,168.02
109 to 120 9,138 $11.63 $106,274.94
REAL ESTATE TAXES:
The property is currently tax exempt. Tenant will be responsible for
any and all real estate taxes due because of its tenancy.
OPTION TO TERMINATE:
Landlord will have an ongoing option to terminate the Lease with
no less than 12 months written notice to Tenant any time after the
61-month of this Lease. The lease can only be terminated by the
Landlord if the space will be used by the City of Lino Lakes or
another governmental agency.
NON-BINDING: The foregoing does not constitute a lease agreement and contains
only some of the basic terms and conditions that are normally
contained in a commercial lease agreement of this size and
nature. Neither Owner nor Tenant is bound to lease any portion of
the described premises unless a lease agreement, acceptable to
both parties, is executed by and delivered to both parties.
CONTINGENCY: This proposal is contingent upon mutual execution of a lease
agreement.
Thank you for the opportunity to present this proposal. If the above terms are acceptable, please have the
appropriate person sign and return this proposal. We look forward to your response.
Sincerely,
Kevin Peck
Director
KW Commercial
Agreed and Accepted by:
Ryan Carlson:
New Creations Child Care and Learning Center
WS – Item 8
WORK SESSION STAFF REPORT
Work Session Item No. 8
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Technology Upgrades
Background
Domain Name Change
Councilmember Stoesz brought up the idea changing the City’s domain name to
something like linolakes.us or linolakes.com. Checking the availability of domain
names, linolakes.com and linolakes.org are both taken.
Metro INET manages this process for nearly all the cities in the group. They manage 40+
domain names. Metro INET registers the domain names through Network Solutions, one
of many domain name registrars to choose from. Their prices are not cutthroat like
GoDaddy, but they have been around the longest, and Metro INET has access to all the
city domain names in one place to effectively manage the process.
Upgrade to Responsive Website Design
Staff has entered into an agreement with GovOffice to convert the City’s website to
Responsive Website Design package, which includes the following upgrades:
• Unlimited bandwidth & website hosting up to 2 GB of uploads
• Unlimited toll-free technical support for staff
• On training and re-training of Content Management System software
• Unlimited administrative users
• Secure SSL (Secure Sockets Layer) administrative website
• Upgrade of Content Management System that will enhance editing capabilities
• GovOffice Mobile for optimal website display on Smartphones
• Image slider
• Advanced notifications banner
• Local weather integration
• Complete navigation analysis and restructure
• Homepage setup
Requested Council Direction
Consider initiating the process for changing the City’s domain name.
WS – Item 9
WORK SESSION STAFF REPORT
Work Session Item No. 9
Date: May 7, 2018
To: City Council
From: Rick DeGardner, Public Services Director
Re: Park Board Recommendation of 2018 Parks and Trails Capital Projects
Background
As part of the City’s approved 2018 budget, the City Council designated $500,000 for
parks and trails capital projects. The City Council directed staff to seek input from the
Park Board for City Council consideration.
The Park Board had discussed this topic during their January, February, March, and April
Park Board meetings. The Park Board will finalize the list of recommended parks and
trails projects at their May meeting. Park Board Chair Pat Huelman will submit the Park
Board’s final recommendations to the City Council during the May 7th work session.
Attachments
Pat Huelman memo dated April 29 (Please note final recommendations may be modified
based on discussions during the May 7 Park Board meeting)
Requested Council Direction
City Council needs to ultimately approve list of 2018 Parks and Trails Capital Projects
for staff to proceed with implementation.
Lino Lakes Park and Recreation Advisory Board
Recommendations for 2018 Parks and Trails Capital Projects 4/29/18
1. Intro/Context
The Lino Lakes Park and Recreation Advisory Board has been tasked by the City Council to develop a
proposal for the allocation of up to $500,000 of capital funding intended for the repair, rehabilitation, and
upgrade of current recreational assets, including trails and park amenities.
2. Background on Park/Rec/Trail Funding Model
a. Past Funding Model: For the past two decades the Park and Recreation Board has relied solely on
fees derived from new developments to fund new trails and park amenities. In a growing community
where the prominent demand was to meet the needs of our new residents, this model made some sense or
at least was temporarily workable. However, as the community and its park and trail assets continued to
mature and legislation more tightly bound new development funding onto the needs of those paying the
fee, limited funds were available to meet a growing need for the repair, rehabilitation, and enhancement
of the existing parks and trail system. This funding model simply wasn’t sustainable.
b. City Council Response: The Parks and Recreation Advisory Board is so grateful that the City
Council finally recognized this ticking time bomb. Our park and trail infrastructure was aging and
beginning to show heavy wear and tear and there wasn’t a funding model to reinvest in these highly
desired and utilized assets. The only existing park and trail funding mechanism was dedicated park fees
that were required to support adjacent development and simply couldn’t be used to sustain broader
existing facilities. So the Council allocated funding for 2018 was extremely timely and greatly
appreciated. Furthermore, this Advisory Board takes this opportunity very seriously and has worked hard
to prepare a comprehensive plan that will maximize the use of these funds for the recreational enjoyment
of the entire Lino Lakes community.
c. General Funding Needs: Below are listed the categories of funding needs and sources for the
development, maintenance, repair, rehabilitation, and enhancement of our parks and trail system.
- Day-to-Day Operations: Most day to day needs are currently supported within the Public Works.
- Minor Repairs: For the past two decades, minor repairs to trails and park facilities went unfunded,
unless there was a significant safety concern. At that point it would be addressed with a special
request to the Council. In the future, it would be ideal to have a recurring budget for this purpose.
- Small Capital Expenditures: Previously there were no available funds for major repairs,
rehabilitation, and upgrades to existing trails or park features. The Park Board views this category as
a very high priority for this one-time funding opportunity.
- Medium Capital Expenditures: In the past, major replacement, renovation, or addition of new trails
or park features were simply not possible as there was no funding mechanism to support them. This
category is also considered a high priority for these one-time funds.
- Large Capital Expenditures: This category would include a major investment in an existing or new
park without dedicated park fees. A good example would be the clearing, master planning, and
development of Country Lakes Park. Though tempting, we believe the high front-end costs of land
preparation and a masterplan would simply use a large fraction of the available funding with limited
immediate benefit to the community.
- Very Large Capital Expenditures: A category that would require a very significant capital
undertaking such as the Athletic Complex remasterplan and development. Again, the sizeable pre-
development costs would demand an unreasonable share of this funding without any immediate
benefit to the community.
3. Guiding Principles
Trails: It is very clear that our trail system is highly desired in this community for both summer and
winter use. But they aren’t just for exercise or walking the dog. They should facilitate easy and safe
movement to other park, community, or business assets. And they should be designed to provide other
benefits along the way, such as a table for a conversation, a scenic overlook, butterfly gardens, workout
stations, etc.
Neighborhood Parks: Historically, this Board has held the belief that neighborhood parks, especially
those without safe parking, were developed to primarily serve those in the immediate surrounding area (¼
to ½ mile uninterrupted by major roads and other physical barriers.). These parks were not designed for
or intended as an automobile destination, except for parents with very small children or limited mobility
users. Therefore, part features and amenities should focus on the specific needs and desires of the
neighborhood being served.
Large Community Park(s): We have long believed there is a need for a larger and more developed park
that can safely and equitably serve the broader community without disruption of the “neighborhood
parks”. Since the Athletic Complex and redevelopment of a park such as Country Lakes Park into a
community-wide destination is not realistic at this time, we must find other more modest-scaled parks that
have sufficient space, facilities, access, and parking that can currently or could be easily upgraded to
serve the broader community without significant adverse neighborhood impacts. This Board believes that
as an interim measure we could do this on a geographical basis: Sunrise Park could serve the west side,
Birch Park the south side, Lino Park the north side and Clearwater Park the east side. City Hall Park
could fit this profile for the Northeast, but the current infrastructure would require a significant upgrade to
meet this broader need.
4. Setting Priorities & Guiding Principles
The Advisory Board has spent considerable time and discussion to identify key criteria that would be used
in setting priorities for this one-time dedicated funding. We continue to rally around two separate and
independent themes. But ultimately, this opportunity demands a focus on things that will have a high
“wow” factor – high visibility, solid community impact, and expanded citizen usage or participation.
Need and Demand: While we have not exhausted all the criteria within this category, our investments
will respond to the following community needs and highest demands.
- Safety of users of all ages and abilities,
- Replacement or enhancement of the most highly utilized assets,
- Adding new equipment that will address new and growing demands or user groups,
- Upgrades that will focus on term short-term needs, and
- Consideration of items that might provide a critical foundation or first step for a key future need(s).
Balance and Distribution: We also desire to makes sure our selections will be distributed across the
community and provide a balance by geographical area, recreational need, and user type.
- Facilities that individually or collectively can meet the needs of a variety of age groups,
- Provide facilities that serve both active passive and active user experiences and activities,
- Make sure facilities are geographically balanced and distributed based on user demand, and
- Consider upgrades that can meet short, medium, and long-term needs
5. Proposed Investment/Improvements
a. Trails: Lino Lakes residents have a great interest in the quantity and quality of our trail system. This
has been reaffirmed in surveys and most recently in the 2030 Comprehensive Plan preparation meetings
and activities. Therefore, the Park Board has a strong interest in maintaining and extending our trail
system.
Priority for 2018
1. Lake Drive Trail – Addition of a trail along the east side of Lake Drive between Marshan Lane and
Stagecoach Trail. This would be coordinated with an upcoming water main extension project. We
view this trail as a high priority due to safety factors and the significant number of potential users.
Estimated Cost = $75,000
2. Apollo Drive Trail – Addition of a trail along the north side of Apollo Drive from Lake Drive to
Lilac Street. This trail will provide a much better and safer access to parks and commerce for a very
large number of residents in this northwestern portion of our community. Estimated Cost = $115,000.
Still Under Consideration for 2018
1. Lilac Street Trail – This would be an extension of the Apollo Trail (listed above) westward on
Lilac. Estimated Cost = $210,000. However, the Board is considering a plan to go as far as 4th
Avenue for 2018 and continue to Lilac in 2019.
Best Held for 2019
1. 12th Avenue – This is missing trail segment along the east side of 12th Avenue south of White Oak
Road. While under consideration, the high cost and limited users lowers the priority at this time.
Estimated Cost = $150,000
Also Considered and Discussed
1. Century Farms North Trail – A representative from Behm’s Century Farms has come to two park
Boark meetings requesting consideration of an internal trail within Century Farms North Park. While
this is still under consideration, it is currently a lower priority. Estimated Cost = $65,000
b. Playground Equipment/Structures: Playground structures continue to a be a foundation of most of
our neighborhood and community parks. It is critical to start a systematic rehabilitation and replacement
plan for these facilities as they get considerable use, wear, and tear.
Priority for 2018
1. Sunrise Park – Replace existing playground equipment to meet increasing demand and use of this
location for organized and community activities. Until sufficient funding can be secured for the
Athletic Complex and/or Country Lakes Park we project expanded use, including community-wide
activities for this park such as the Annual Lino Lakes Corn Roast. Estimated Cost = $95,000
2. Birch Park – Relocate and replace the playground equipment to meet current safety and
accessibility requirements for local residents and to serve broader use for organized community uses,
including summer playground activities. Estimated Cost = $90,000 [Note: The intent is to use
$60,000 from Saddle Club Park dedication fees and the balance of $30,000 from this funding
allocation.]
Best Held for 2019
1. Lino Park – Relocate and replace the playground equipment, but this move needs to wait for
additional dollars that would facilitate a move to the new master plan. No estimate of cost at this
time.
Also Considered and Discussed
1. City Hall Park – This park has significant programming for youth sports and attending family
members would benefit from a higher quality playground structure.
c. Multi-Use Hard Courts: The Advisory Board believes there is a critical need for more multi-use hard
surfaces or courts within our Park system. We think this feature can be done in away to serve a wide
range of activities and age groups from youth to seniors, especially teenagers and younger adults looking
for more active recreational needs. This type of facility would fit nicely within an athletic complex, but
until then one of the expanded community parks should be able to support these types of hard surfaces.
Priority for 2018
1. Sunrise – Install a hard surface (possibly in the hockey rink) with striping for summer activities,
including dry land hockey training, basketball, 4-square, pickle ball, etc. Note that we are assuming
the net and hoop supports can be done in a way that won’t compromise safety of the surface. This
park hosts many organized and community events, hosts a summer playground program and has
ample parking. Estimated Cost = $40,000 to $60,000
Still Under Consideration for 2018
1. Birch – Install an independent hard court (or possibly pave and stripe the hockey rink) to better
serve southern residents. This park has some parking, a warming house, and hosts a summer
playground program. Estimated Cost = $ 30,000 to $50,000
Best Held for 2019
Lino Park – This is another ideal park for a multi-use hard court. However, it would need to wait for
additional dollars to implement the new master plan. No estimate at this time.
d. Other Park Features: There are other features that have been discussed in recent years if funding
were to become available.
Priority for 2018
1. Arena Acres – The Council and Park Board are committed to reinvesting in this park due to the
recent removal of the tennis courts. However, we need a better community consensus on what
feature(s) would best serve their current and future needs. Estimated Cost = $65,000 to $75,000
Still Under Consideration for 2018
1. Marshan Park Shelter – For the past decade there has been discussion of this feature for this park.
There are many families in this area and the park does get used for youth sports. The shelter would
provide relief from the sun or rain and a gathering spot for teams and families. However, it is not
clear that it is a high enough priority for this year’s funding. Estimated Cost = $35,000
Best Held for 2019
1. Lino Park Shelter – This is one of the city’s oldest shelters and needs to be replaced. However, it
would be best to replace this feature when sufficient funds are available to execute a broader
approach to the new master plan for this park. No estimated cost at this time.
Also Considered and Discussed
1. City Hall Park – General landscape, equipment, and parking lot upgrades. No estimated cost at this
time.
Summary of Park and Recreation Board Recommended Priorities for the 2018 Allocation
A. Trails
- Lake Drive $ 75,000
- Apollo Drive $115,000
- Lilac extension* $50,000 to $80,000
B. Playground Structures
- Sunrise Park $ 95,000
- Birch Park (matching with Saddle Club park dedication fees) $ 30,000
C. Multi-use Hard Surfaces/Courts
- Sunrise Park* $40,000 to 60,000
- Birch Park * $30,000 to 40,000
D. Other Features
- Arena Acres $65,000 to 75,000
- Marshan Park Shelter* $ 35,000
==============
Total = $535,000 to $605,000
* Still under consideration
WS – Item 10
WORK SESSION STAFF REPORT
Work Session Item No. 10
Date: May 7, 2018
To: City Council
From: Rick DeGardner, Public Services Director
Re: Blue Heron Days - Craft Beer Stand at Lino Park
Background
This item was originally presented by City Clerk Bartell during the April 2 City Council
Work Session. The concept of enhancing the food offerings and introducing the sale of
craft beer during the Blue Heron Days activities at Lino Park was discussed.
City staff was directed to attend the May work session and provide information on the
2018 Blue Heron Days activities and explain the logistics of allowing a craft beer stand.
Brian Hronski, Recreation Supervisor will be attending the work session to provide an
overview of the 2018 Blue Heron Days activities and answer questions.
Attachments
o 2018 Blue Heron Days Flyer
o April 2nd work session minutes: Item 8-Blue Heron Days, Craft Beer Stand at
Lino Park
Requested Council Direction
Provide the City Clerk direction whether to prepare an ordinance amendment to allow the
sale of alcoholic beverages on park property.
Friday, August 17, 2018
5:30pm ‐ 6:30pm — FREE Yoga in the Park with Thia Fit
7:00pm — FREE Pre‐movie Family Fun AcƟviƟes at Lino Park
Dusk — FREE Family Movie Night Featuring “Wonder” (PG) at Lino Park
Saturday, August 18, 2018
8:00am — Office Shawn Silvera 5K Memorial Run at YMCA
8:00am — SoŌball Tournament at Sunrise Park/Centennial Middle School
9:00am — Daisy Dash Family 2K at YMCA
9:30am — Splash and Dash Duathlon at YMCA
11:00am — Parade on Lake Drive
12:00pm ‐ 2:00pm — DJ Music at Lino Park
12:00pm ‐ 6:00pm — Magic Bounce Inflatables & Spin Art at Lino Park
12:00pm — The Tavern on Main PaƟo Party begins
12:30pm — Family Picnic and events begin at the Lino Lakes American Legion
1:30pm ‐ 5:45pm — FREE Balloon Twis Ɵng at Lino Park
1:00pm ‐ 5:00pm — FREE Peƫng Zoo at Lino Park
2:00pm ‐ 5:00pm — Big Prize Bingo at Lino Park
2:30pm ‐ 5:30pm — 2X4 AcousƟc Band at Lino Park
Turn page for more event informaƟon
Sunday, August 19, 2018
8:00am — SoŌball Tournament at Sunrise Park/Centennial Middle School
10:00am ‐ 5:00pm — Waldoch Farm Garden Tour/Corn feed at Waldoch Farm
4:30pm — Lino Lakes Ambassador CoronaƟon at Centennial Middle School
For more informaƟon and to register for Blue Heron Days events visit:
hƩp://www.ci.lino‐lakes.mn.us/blueherondays
QuesƟons? Contact Brian Hronski , RecreaƟon Supervisor, at
651‐982‐2446 or Brian.Hronski@ci.lino‐lakes.mn.us
Check out the Lino Lakes Park & RecreaƟon Facebook page for updates on
parks, recreaƟon, and events
www.facebook.com/LinoLakesParksAndRecreaƟon
1
WS – Item 11
WORK SESSION STAFF REPORT
Work Session Item No. 11
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Selection of City Attorney
Background
The City Council interviewed four firms for civil legal services on April 9 and April 16.
The Council directed staff to place this item on the May 7 work session for further
discussion. Below is a summary of proposals from the firms that were interviewed.
Campbell Knutson
The firm employs 15 attorneys and 10 legal assistants. Over 90% of the firm’s revenue is
generated by public sector clients. The lead attorney would be Matt Brokl. He has 12
years of experience with Campbell Knutson representing municipal clients. Brokl’s
practice areas are general municipal, land use, litigation, and real estate. He was the city
attorney for Burnsville, Monticello, and Orono prior to accepting a position as Associate
General Counsel for Buffalo Wild Wings. Since returning to Campbell Knutson to
resume his career in municipal government, he is the city attorney for Lonsdale and
Montrose.
Campbell Knutson provides city attorneys for nearly two dozen cities and one township,
which includes the following metro cities: Arden Hills, Burnsville, Chanhassen, Edina,
Elk River, Farmington, Lakeville, North St. Paul, Plymouth, and St. Louis Park.
They proposed the following rates:
Lead/Attorney/Shareholders: $155.00/hr.
Attorneys: $145.00/hr.
Legal Assistants/Law Clerks: $ 85.00/hr.
The minimum increment of time for billings is .10 hours (6 minutes).
Kennedy & Graven
Kennedy & Graven is the largest law firm in Minnesota that practices primarily local
government law. Their staff consists of 29 attorneys, 7 paralegals, and 14 support staff.
The firm practices in all major areas of municipal relating to cities. They are the
appointed city attorney in 32 cities, including Brooklyn Center, Brooklyn Park, Crystal,
2
Hopkins, Maplewood, Oakdale, Richfield, Robbinsdale, Rosemount, Shakopee and
Tonka Bay.
Kennedy & Graven proposes Andrew Biggerstaff for the role of city attorney.
Biggerstaff is the city attorney for Tonka Bay and Robbinsdale. He has less than three
years of experience as an associate attorney with Kennedy & Graven.
Kennedy proposed the following fees through 2018:
General Non-General Econ. Dev. & TIF
Attorneys: $160/hr. $180/hr. $215/hr.
Paralegals: $ 95/hr. $ 95/hr. $115/hr.
Law Clerks: $ 95/hr. $ 95/hr. $ 95/hr.
Municipal work was 95% of the firm’s billing in 2016. Minimum billing increment is six
minutes (.10 hours).
Ratwik, Roszak & Maloney
Ratwik currently has 10 attorneys and three support staff. All attorneys are experienced
in municipal law. 99 percent of its billings are to municipal clients. Joe Langel has been
Lino Lakes’ city attorney since 2010 and would continue to serve as the Lino Lakes City
Attorney. Joe has practiced municipal law for over 22 years. Joe also serves as city
attorney for the cities of Ramsey, Brainerd, Ironton, Crosby, Deerwood, Cass Lake, Clear
Lake, Breezy Point, and Federal Dam. 100 percent of Joe’s work is related to municipal
civil law.
City rates are as follows:
Normal Litigation Developer Paid
Shareholders: $145/hr. $155/hr. $205/hr.
Associates: $145/hr. $145/hr. $145/hr.
Paralegal: $ 80/hr. $ 80/hr. $ 80/hr.
Legal Secretary: No charge No charge No charge
These are the same rates the firm proposed when first retained in 2009. Ratwik has not
increased its rates the past eight years.
The minimum increment of time billed is .10/hr. (six minutes).
Rupp, Anderson, Squires & Waldspurger
The firm has 15 attorneys, which includes six shareholders and nine associate attorneys,
and five support staff. Jay Squires would serve as city attorney. Squires has been
practicing in the area of municipal law since 1989. He is currently the city attorney for
the cities of Cambridge, Hanover, Dayton, Clearwater, and Norwood Young America.
Squires previously worked for Ratwik, Roszak & Maloney and served as Lino Lakes’
contact person in Joe’s absence until moving to Rupp, Anderson, Squires & Waldsburger.
3
Rupp represents over 100 cities, counties, school districts, and joint powers entities in the
State of Minnesota.
Attorney rates are as follows:
General: $160/hr.
Litigation: $200/hr.
Third Parties: $225/hr.
Paralegals: $ 75/hr.
Law Clerks: $ 75/hr.
The hourly rates would be increased by $5 per hour annually. Billing is done for time
incurred in 1/10th increments.
Requested Council Direction
Consider selection of city attorney.
Attachments
Billing Rate Comparisons
RFP Comparisons
City Attorney Comparisons
Firm Primary Attorney
Municipal
Experience
Time Spent on
Municipal Work
General
Billing Rate
Min. Billing
Increment
Campbell Knutson Matt Brokl1 14 yrs. 100% $155/hr. .10 hours
Kennedy & Graven Andrew Biggerstaff2 3 yrs. 95% $160/hr. .10 hours
Ratwik, Roszak & Maloney Joe Langel3 22 yrs. 100% $145/hr. .10 hours
Rupp, Anderson, Squires Jay Squires4 17 yrs. 75% $160/hr.5 .10 hours
1 Brokl currently represents Lonsdale and Montrose as the lead attorney, and was the city attorney for several cities
before moving to the private sector in 2006.
2 Biggerstaff is currently the City Attorney for the cities of Tonka Bay and Robbinsdale.
3 Langel has been Lino Lakes’ City Attorney since 2010. He also serves as City Attorney in the cities of Ramsey, Brainerd,
Ironton, Crosby, Deerwood, Cass Lake, Clear Lake, Breezy Point, and Federal Dam.
4 Squires is the City Attorney for the cities of Cambridge, Hanover, Dayton, Clearwater, and Norwood Young America, and
co-lead attorney for Red Wing.
5 Hourly rates would be increased by $5 per hour annually.
RFP Billing Rate Comparisons for 2018 Legal Services
Firm
General
Billing Rate1
Associate
Attorneys
Developer or
Third Party
Legal Asst./
Paralegals
Law
Clerks
Litigation or
Arbitration
Campbell Knutson $155/hr. $145/hr. $200 - $400 hr. $85/hr. $85/hr. $155/hr.
Kennedy & Graven $160/hr. $160/hr. $215/hr. $95/hr.2 $95/hr. $180/hr.
Ratwik, Roszak & Maloney $145/hr. $145/hr. $205/hr.3 $80/hr. n/a4 $155/hr.5
Rupp, Anderson, Squires $160/hr.6 $160/hr. $225/hr. $75/hr. $75/hr. $200/hr.
1 Lead Attorney/Shareholders
2 $115/hr. for economic development, redevelopment & tax increment matters.
3 Associates are billed at $145/hr.
4 There is no charge for legal secretaries.
5 Associates are billed at $145/hr.
6 Hourly rates would be increased by $5 per hour annually.
WS – Item 12
WORK SESSION STAFF REPORT
Work Session Item No. 12
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Council Compensation
Background
Staff recently received a salary survey comparing salaries of mayors and
councilmembers. When comparing the city council’s salaries with cities of comparable
size, Lino Lakes is considerably below average. The mayor and councilmembers last
received a raise in 2008-2010. Staff felt it was time to bring this to the attention of the
council for consideration of an ordinance establishing salary increase, which would take
effect January 1, 2020.
There is also some confusion about whether the Canvassing Board and Board of Appeal
and Adjustment meetings are counted as a regular special meeting or should be
considered additional compensation similar to EDA meetings.
Requested Council Direction
Staff is looking for direction from the Council.
Attachments
2018 City Council Salary Survey
Chapter 203: Council Compensation
Ordinance No. 14-07
WS – Item 13
WORK SESSION STAFF REPORT
Work Session Item No. 13
Date: May 7, 2018
To: City Council
From: Jeff Karlson, City Administrator
Re: Rice Lake Elementary Playground Structure
Background
Mayor Reinert met with Superintendent Brian Dietz and Rice Lake Elementary Principal
Bryan Carlson last Wednesday and will be proposing a resolution for Council
consideration.
WS – Item 14
WORK SESSION STAFF REPORT
Work Session Item No. 14
Date: May 7, 2018
To: City Council
From: Rick DeGardner, Public Services Director
Re: Public Works Facility Follow-up
Background
This item was discussed at the February work session and was also included on the
March 5th work session agenda, but was tabled.
During the February work session, the City Council directed staff to provide the
following information, which is attached:
• Cost breakdown of Hugo Public Works facility
• Plans and specifications for the Hugo Public Works Facility
• An estimate of how large a building is needed to store the city’s vehicles and
equipment
Requested Council Direction
This information is provided for further discussion.
Attachments
A. City of Hugo Public Works Facility Fund Breakdown, (2004-2005)
B. Plans and Specifications for the Hugo Public Works Facility - Title Sheet (T1)
and Site Layout (C1), February 2, 2004
C. Inside Storage Analysis for the City’s vehicles and equipment
INSIDE STORAGE ANALYSIS FOR CITY'S VEHICLES AND EQUIPMENT
EXISTING VEHICLES AND EQUIPMENT (EXCLUDING TRAILERS)
Space Name Quantity Size Area (SF)Total (SF)
Large Spaces 9 18 x 36 648 5,832
Medium Spaces 37 12 x 24 288 10,656
General Equipment Storage 1 3,000 3,000
Circulation 1 8,500-10,800 8,500-10,800
TOTAL 28,000-30,300
EXISTING INSIDE STORAGE
Streets Shed 1 18 x 36 648 648
Parks Shed 1 22 x 76 1,672 1,672
TOTAL 2,320
ADDITIONAL STORAGE NEEDED 25,680-27,980*
*Does not include vehicle wash bay
28-Feb-18
Item #17
Monthly Progress Report
May 7, 2018
Item Last Action Taken Staff Status
Digital Scanning Project 8/7/17 – City Clerk provided a written
report of what has been completed
Julie Staff is utilizing a volunteer to
augment the process
White Bear Lake Restoration
Assn. v. Dept. of Natural
Resources (DNR)
3/23/18 – A letter was sent to the DNR
Commissioner objecting to the City’s
amended Water Appropriation Permit,
which imposed several new conditions
arising out of the Ramsey County Court
Order
Jeff A bipartisan bill addressing
the judge’s orders for WBL
has passed the Environment &
Natural Resources
Committees in the House and
Senate
Upgrade of HD Audio/Visual
Equipment in Council
Chambers and Control Room
4/23/18 – Another project manager was
assigned to complete punch list items
Jeff Legs will be installed under
the dais, chalk will be
replaced, and trim work on
podium will be finished
Culvert Maintenance ACD
10-22-32
7/5/17 – Staff was directed to monitor the
culvert and to work with the RCWD on a
longer term solution
Mike RCWD cleaned the culvert.
Staff continues to monitor it.
Labor Negotiations Update AFSCME – City gave union “last, best
final offer”
Local 49 – Final offer was made, but no
further action has been taken
LELS 299 (Police Officers) – Both sides
submitted final positions for arbitration
LELS 260 (Sergeants) – Filed for
mediation
Jeff AFSCME will vote on the
City’s final offer
LELS 299 – Arbitrator has
been assigned; no date yet
LELS 260 – Mediation
scheduled for June 20th
Employment Update The following positions have been
posted: police officer and second PT
bldg. Inspector
Jeff Selection process is underway
for following positions:
Sergeant and Accounting
Clerk-Utility Billing
2019 INFORMATION TECHNOLOGY SERVICES
CITY OF ROSEVILLE / METRO-INET INFORMATION TECHNOLOGY SERVICES COLLABORATIVE05/07/2018
Partnerships
31 Entities in Metro-INET security domain
24 Municipal Agencies (Cities)
4 Watershed Districts
2 Fire Service Agencies
1 Township
Population Base ~ 297,000 Residents
16 “Ad Hoc” Agencies for Single Services
The Numbers
~1,900 User Accounts
Full-time Staff
Council/Commission Members
Volunteers/Interns/Part-time
Contractors
214 Connected Buildings – In 3 Counties
591 Switches, Routers, Firewalls and Wireless APs
The Numbers
~1,350 Microsoft Windows Computers
~850 Standard Desktops and Workstations
~ 400 Windows Tablets and Notebooks
~100 Mobile CPU/Ruggedized for Police/Fire
106 Microsoft Windows Servers
20 Shared Application Servers
Metro-INET –A Shared IT Department
All IT staff is available to all entities
All labor costs are a shared responsibility
20 Staff – Total Personnel Budget
$2,111,690
Goals and Objectives
Maximize benefits of shared IT Department
Agencies participate in a single security and operating
domain.
Work collectively with stakeholders to identify all
operating costs.
Provide an equitable distribution of labor costs and
shared equipment/software costs.
Accommodate change (increase/decrease in service units)
Distributing Labor Costs
User Support
User account is identified by a Windows User or Device
Client Access License (CAL)
Each unique individual access to network requires a
User CAL
Device CALs required for processes (not applied to a
person, but device)
Adding Contractors and Council/Commissions can
add up!
User Support
Setting up new users
Removing users
General Service Desk Assistance
Operating costs cover annual
User/Device license
User Support Cost
2019 Charge - $10.05/month
2018 Charge - $10.05/month
2019 Units – 1,927 (Unaudited)
2018 Units – 1,927
Computer Support
Setup and deployment of new computers
Decommission and disposal of computers
Updating computer equipment assets
Support desktop operating system and client
application support
Operating cost covers antivirus/malware client
license for computer
Computer Support
2019 Charge - $70.80/month
2018 Charge - $67.30/month
Change Annual Labor Charge
+ $1.80 – Step/COLA, Unit Change
Change – Operating Charge
+ $1.60 – Change Service Desk Software
2019 Units – 1,312
2018 Units – 1,351
Removed (43) IT Staff Computers from
Roseville Account
Labor Operating Total
66.80$ 3.90$ 70.70$
65.00$ 2.30$ 67.30$
1.80$ 1.60$ 3.40$
2.8% 69.6%5.1%
1,052,501$ 61,448$ 1,113,949$
1,051,548$ 61,207$ 1,112,755$
953$ 241$ 1,195$
Unit Cost Change
A2_Computer Support
Monthly Charge
2019 Recovered
2018
2019
Budget +/-
2019 Budget
Exchange EMail
Manage Exchange Email servers and Systems
Setup/remove Exchange Mailboxes
Provide information for Email Data Requests
Backup/restore function for Email
Operating cost covers Proofpoint Spam/AV,
Exchange User License
Exchange EMail
Labor Operating Total
5.20$ 3.70$ 8.90$
5.20$ 3.00$ 8.20$
-$ 0.70$ 0.70$
0.0% 23.3%8.5%
103,709$ 73,793$ 177,502$
97,862$ 73,793$ 171,655$
5,847$ -$ 5,847$
Unit Cost Change
2018
A3_Exchange Email
Monthly Charge
2019
2019 Recovered
Budget +/-
2019 Budget
2019 Charge - $8.90/month
2018 Charge - $8.20/month
Change – Operating Charge
+ $0.70 – Proofpoint Mail Protection
Server Support
Provides daily support of 150 Windows Servers
Support over 30 server applications
Provide remote access/assistance to software
vendors (e.g. InCode, Springbrook, SCADA)
Manage the Private Cloud Infrastructure
Manage the Storage Area Network (SAN)
Network Systems Support
Support of network access devices
o VPN/Firewall Routers
o Complex Switches (Layer 3) – Switches that connect networks
o Simple Switches (Layer 2) – Switches that connect devices
Includes Point-to-Point Wireless Bridges
o Wireless Access Points (Wi-Fi)
Network Systems Support (cont.)
Support of Internet connections, mobile
wireless
VPN/Remote Access Support
Data Centers/Power Conditions/Cooling
Cisco IP Voice and related
communications
Network Systems Support
2019 Charge – No Changes
2019 Service Unit Change
+ 394 Units * $6.70 = $2,639/mo.
Labor Operating Total
5.70$ 1.00$ 6.70$
5.70$ 1.00$ 6.70$
-$ -$ -$
0.0% 0.0% 0.0%
406,022$ 71,232$ 477,254$
390,368$ 68,000$ 458,368$
15,655$ 3,232$ 18,887$
Unit Cost Change
A5_Network Systems Support
2019
2019 Recovered
Budget +/-
Monthly Charge
2019 Budget
2018
Cost Example –Lino Lakes Fire Stations
WAN/Internet
External Cost Recovery Only (No Labor)
o Internet Access from multiple providers (Hurricane, CenturyLink,
Comcast)
o Fiber charges for wide area network (Zayo WAN, North St Paul,
Anoka County)
o Cross connect charges at 511 to ISPs
o Network equipment at 511 building
WAN/Internet
Labor Operating Total
$ - 5.00$ 5.00$
$ - 2.80$ 2.80$
-$ 2.20$ 2.20$
0.0% 78.6% 78.6%
-$ 173,940$ 173,940$
$ - 161,362$ 161,362$
-$ 12,578$ 12,578$
Unit Cost Change
A6_WAN/Internet
Monthly Charge
2019
2019 Recovered
Budget +/-
2018
2019 Budget
2019 Charge – $5.00/Unit
2018 Charge - $2.80/Unit
Change – Operating Charge
+ $2.20 – Verisign DDoS Service
$40,000 Annual Charge
2019 Summary -Core Services
Labor Operating Total
2019 Recovered $ 2,138,325 $ 443,210 $ 2,581,535
2019 Budget $ 2,111,690 $ 417,923 $ 2,529,613
Budget +/- $ 26,635 $ 25,287 $ 51,922
2018 Recovered 2,117,306$ 366,194$ 2,483,500$
Change ($) 21,019$ 77,016$ 98,035$
Change (%) 1.0% 21.0% 3.9%
Change Summary
Supplemental Services
Adobe and Other Managed Software Subscriptions
NetMotion/VPN Service
Laserfiche
Milestone Video Management Service
Arbitrator Public Safety Video System
Facility Wi-Fi
Private Cloud – Virtual Server Licensing and Storage Costs
S2 Card Access
Cisco SmartNet
Fiber Infrastructure (Locates and Maintenance)
2019 Budget Summary
Metro-INET Shared Services
2019 Total - $3,291,100
2018 Total - $3,110,753
Change - $180,347 (5.0%)
Preliminary Budget Calculation – May 15, 2018
2019 Budget Summary
Top 10 Contributors
AgencyID Agency Total 2019 Total Personell FTE Core Services
Supplemental
Services IP Telephony
RV Roseville 725,168$ 490,896$ 4.6 83,889$ 99,756$ 50,626$
ANO Anoka 265,815$ 197,344$ 1.9 34,351$ 18,298$ 15,822$
OAK Oakdale 238,175$ 194,802$ 1.8 33,245$ 10,128$ -$
NSP North St. Paul 228,458$ 146,032$ 1.4 27,941$ 37,222$ 17,264$
LL Lino Lakes 167,684$ 108,752$ 1.0 20,909$ 19,386$ 18,636$
SA Saint Anthony 149,902$ 96,511$ 0.9 19,411$ 15,804$ 18,176$
FL Forest Lake 138,698$ 93,418$ 0.9 15,875$ 20,446$ 8,960$
MV Mounds View 115,881$ 76,722$ 0.7 12,621$ 19,307$ 7,231$
STF Saint Francis 108,762$ 78,380$ 0.7 11,845$ 10,349$ 8,188$
VH Vadnais Heights 102,210$ 70,124$ 0.7 13,990$ 9,262$ 8,834$
2019 Budget Summary
Bottom 10 Contributors
CCW Coon Creek Watershed 28,715$ 25,297$ 0.2 2,475$ 943$ -$
CV Centerville 24,537$ 17,227$ 0.2 4,009$ 1,330$ 1,971$
LEX Lexington 19,206$ 16,751$ 0.2 2,165$ 290$ -$
NO North Oaks 16,923$ 11,509$ 0.1 2,382$ 748$ 2,284$
LAU Lauderdale 16,612$ 11,930$ 0.1 2,170$ 1,379$ 1,133$
VLM Vadnais Lakes Watershed 13,767$ 10,830$ 0.1 978$ 870$ 1,089$
CFD Centennial Fire 11,305$ 7,532$ 0.1 1,146$ 1,352$ 1,276$
LCFD Little Canada Fire 10,487$ 7,106$ 0.1 1,622$ 259$ 1,502$
BV Birchwood Village 5,707$ 3,981$ 0.0 618$ 347$ 760$
GL Gem Lake 4,465$ 2,800$ 0.0 760$ 145$ 760$
5/8/2018 1
Hodgson Road & County Road J:
Senior living community and vibrant commercial
development at the Gateway to Lino Lakes
May 7, 2018
5/8/2018 2
About Lyngblomsten
1912 -
today
Steadfast. Solid.
5/8/2018 3
About Lyngblomsten
Continuum of Care
Community
Services
Senior
Housing Healthcare
Independent Living
Assisted Living
Enrichment
Supportive Services
Short-term rehab
Long-term care
Specialty care
Dignity, Purpose & Meaning :: “Author Your Life”
5/8/2018 4Community Continuum
About Lyngblomsten
Development Team
Owner/Operator:Lyngblomsten
Development Consultant:Grand Real Estate Advisors
Architect:Wold Architects & Engineers
Property
•Gateway to Lino Lakes
•17+ acre site
•Development long
envisioned for mixed use
with commercial and
residential while guided
for density of 8 –15
units/acre.
What are we proposing?
•Purchase the 17 acre site and pursue conversations with
the other neighboring land owners.
•Create a continuum-of-care senior living campus
o Independent living apartments (100 units)
o Assisted living apartments (50 units)
o Long-term skilled nursing care (48 units)
o Detached townhomes (30 units)
o Amenities, such as chapel, café, exercise facility,
life enrichment center, etc.
Site Plan
•Preserve site assets
o Mature trees
o Existing wetlands
o Amenity ponds
o Storm water management
o Work with county on RoW requirements
•Connectivity
o Walking and bike paths connected to trails
o Connecting sidewalk
o New street creates circulation network
o Building at intersection
Rendering
•Materials: Design objectives include
quality and sustainable materials that will
be built to last while complimenting the
natural beauty of the site.
•Articulate architecture on all facades
•Vertical elements as focal feature
•Changes in height
•Changes in materials and color
•Building density provides effective
transition from lower profile townhomes
to higher density to the south and east.
Renderings from Hodgson
Townhomes
•Detached townhomes
•Landscaped buffer
•Cottage style
•Recessed garages
•Club house and other site amenities
Mixed Use
•Create vibrant commercial corner to serve as the
gateway to Lino Lakes
•High quality architecture and landscaping, new
housing units and jobs, restaurant anchored
commercial to serve as catalyst for future
development
•Considerable employment center
•Neighborhood oriented retail users including
community restaurant.
Demand
•Demand study was commissioned in September 2017 for a
primary market area (PMA) consisting of Lino Lakes, Centerville, Circle
Pines, Lexington and Blaine (east of Lexington and Interstate 35W)
•PMA has income levels above Metro Area average.
•The senior population (65+) in the PMA has grown by 59.2% since
2010. Adults age 75+ are the primary target for senior housing with
services; this population increased by 30% in the last decade in the
Lino Lakes area.
•Senior between the ages of 75 –84 have an 81% home ownership
rate, well above the metro average.
•The demand study shows a need for 152 independent senior housing
units, 57 assisted living units and 40 memory care units by 2022.
•Materials: Design objectives include quality and sustainable materials that will be built to
last while complimenting the natural beauty of the site.
Lyngblomsten:
•Summary
•Provide a gateway project that the community will be proud of
•Fulfill an unmet need for more senior housing
•Promote future development
•Create significant tax base
•Include a desired neighborhood restaurant
Lino Lakes Public Safety
One Vision. One Mission.
John Swenson
Public Safety Director
Quarterly Update
Ending 3/31/2018
One Vision. One Mission.
The mission of the Lino Lakes Public Safety Department
is to collaborate with the community to provide:
•a healthy and safe community;
•a focus on prevention;
•a commitment to life safety;
•aggressive pursuit of criminals;
•respectful communication;
•encouragement for volunteerism.
One Vision. One Mission.
First Quarter Statistics
One Vision. One Mission.
Average Response Time (emergency & non-emergency) 4 minutes, 18 seconds
One Vision. One Mission.
•Average emergency response for medicals, 4 minutes, 15 seconds
•Average non-emergency response for medicals, 5 minutes and 45 seconds.
•Police staff responded to all 212 medical calls for service (CFS) and POC fire
staff responded to 4 medical CFS.
One Vision. One Mission.
NFR'S
CODE DESCRIPTION P/FF POC P/FF POC
100 Fire 5 5 3 3
200 Overpressure Explosion, Overheat - No Fire 0 0 0 0
300 Rescue & EMS Incidents 28 21 25 25
400 Hazardous Conditions - No Fire 8 1 16 3
500 Service Call 9 5 12 9
600 Good Intent Call 10 8 5 3
700 False Alarms & False Calls 13 0 25 4
800 Severe Weather & Natural Disaster 0 0 0 0
900 Special Incident 0 0 0 0
TOTAL 73 40 86 47
P/FF = Police/Firefighter POC = Paid On Call Firefighters
* Please note no medical CFS are included in this table except motor vehicle accidents.
FIRE DIVISION
Q1 2018Q1 2017
One Vision. One Mission.
One Vision. One Mission.
CRIMINAL OFFENSES Qtr 1 Qtr 1
Part 1 Offenses 2017 2018
Homicide 0 0
Rape 1 3
Robbery 0 0
Aggravated Assault 4 0
Total Violent Crimes 5 3
Burglary 3 2
Larceny 23 38
Auto Theft 0 1
Arson 0 0
Total Property Crimes 26 41
TOTAL PART 1 OFFENSES 31 44
One Vision. One Mission.
One Vision. One Mission.
ARRESTS Qtr 1 Qtr 1
Part 1 Arrests 2017 2018
Homicide 0 0
Rape 1 1
Robbery 0 0
Aggravated Assault 4 0
Total Violent Crimes 5 1
Burglary 2 1
Larceny 12 19
Auto Theft 0 -
Arson 0 -
Total Property Crimes 14 20
TOTAL PART 1 ARRESTS 19 21
One Vision. One Mission.
Qtr 1 Qtr 1
Part 2 ARRESTS 2017 2018
Other Assault 24 18
Forgery/Counterfeiting 0 1
Fraud 3 9
Embezzlement 0 0
Stolen Property 4 1
Vandalism 7 3
Weapons Violations 2 1
Prostitution 0 4
Other Sex 2 1
Narc Drug Laws 59 26
Gambling 0 0
Family/Children 0 0
DWI 40 27
Liquor Laws 5 8
Disorderly Conduct 14 16
Other 23 20
TOTAL PART 2 ARRESTS 183 135
One Vision. One Mission.
YEAR Q1 Q2 Q3 Q4 TOTAL
2018 19 19
2017 23 24 31 20 99
2016 26 18 17 17 78
FELONY CASE FILE SUBMISSIONS
One Vision. One Mission.
1st Quarter Notable Events
One Vision. One Mission.
1st Quarter Notable Events
On January 6, staff led a tour of our public safety facility to a group of 7
year old boy scouts.
On January 14, staff made a school lunch visit to the Pines School.
On January 15, a Women’s Personal Safety class was presented by staff.
On January 22, staff presented a K9 demo at Lino Lakes Elementary
school.
On January 25, staff presented an Impairment Awareness Training at The
Tavern on Main.
On February 26, staff provided a tour of the public safety facility to Cub
Scout Pack 432.
One Vision. One Mission.
•On February 26, staff participated in the 2nd annual Guns & Hoses Hockey
Game.
•On March 7, staff participated in the Century College Law Enforcement
Education and Employment Fair.
•On March 8, staff conducted a community outreach event at Lakewood
Apartments to provide information on crime prevention strategies in multi-
family housing environment.
•On March 12, staff presented a talk on drugs to a Boy Scout pack.
•On March 18, staff led a tour of our public safety facility to a Girl Scout Daisy
Troop.
•On March 24, staff participated in the Blue Heron Elementary School Carnival.
Q1 Notable Department Events –Continued
One Vision. One Mission.
2018 Areas of Focus:
•Continue fire prevention programs
•Implementation of body worn camera technology
•Continue training all police staff on crisis intervention
and de-escalation techniques
•Research medical calls for service response
•Develop domestic assault strategies to reduce
community impacts
One Vision. One Mission.
Community Impact Reduction Strategies
Domestic Violence-Related Improvement Project
One Vision. One Mission.
One Vision. One Mission.
One Vision. One Mission.
One Vision. One Mission.
One Vision. One Mission.
Notable Increase
•There was a 162% increase (16 to 42) from 2016 to 2017 in cases where
either mental health or substance use was reported.
One Vision. One Mission.
Overall Goal –Affecting Change in Families in
Domestic-Violence Related Cases
Goal 1 –Improve Police Handling of Cases.
To accomplish this, City Prosecutors will work with LLPD regarding:
•Collection of evidence and early transmission of complete evidence
packet, including AV, to prosecutors.
•Report Notations: Alcohol / chemical use, physical size difference
between victim and defendant, demeanor, 911 call summary,
independent witnesses identification, defendant’s admissions.
One Vision. One Mission.
Overall Goal –Affecting Change in Families in
Domestic-Violence Related Cases
Goal 2 –Keep Victims Safe through Involvement of Victim
Advocates
LLPD and City Prosecutors will work with Alexandra House
advocates to:
•Increase early involvement between victims and victim advocate.
•Improve ongoing contact with victims and encourage willingness
of victims to attend pretrials to provide input to prosecutors and to
testify at trial. In cases without other admissible evidence victim
involvement is critical to successful resolution of the case.
One Vision. One Mission.
Overall Goal -Affecting Change in Families in
Domestic-Violence Related Cases
Goal 3 –Insist that Offenders Address Underlying Issues as a
Condition to Resolution of Cases.
To accomplish this goal, City Prosecutors will require conditions during
pretrial release hearing and probation in every case that address
underlying issues, including:
•Chemical dependency evaluations and compliance with
recommendations.
•Mental health intervention and counseling.
•Domestic abuse counseling.