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Home My WebLink About01-08-2024 Council Meeting PacketEXPANDED AGENDA CITY COUNCIL AGENDA · MEETING· Monday, January 8, 2024 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Oath of Office: Mayor Rafferty, Councilmember Lyden, Councilmember Ruhland  Call to Order and Roll Call  Pledge of Allegiance  Public Comment (in person or received in writing prior to meeting): The public comment period is a time to allow members of the public to speak to Council on City matters not on the agenda. Speakers are allowed four (4) minutes and speakers shall offer comments that are courteous and respectful. Comments that are abusive, harassing, that constitute an attack on others, including City staff, or that violate privacy rights, will not be permitted. Violation of these public comment rules will result in the speaker being ruled out of order and the termination of the comment. Motion to: Close Public Comment at 6:50 PM.  Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A. Consider Approval of Expenditures for January 8, 2024 (Check No. 119859 through 120037) in the Amount of $4,420,579.18 B. Consider Approval of December 2, 2023 Work Session Minutes C. Consider Approval of December 11, 2023 Work Session Minutes RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Ruhland, Rafferty Council Agenda -2- January 8, 2024 D. Consider Approval of December 11, 2023 Council Meeting Minutes E. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center F. Consider Approval of Solicitor Permit G. Consider Approval of 2024 Annual Appointments Motion to: Approve Consent Agenda Items 1A-G 2. ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Part-Time Firefighter, John Swenson Motion to: Appoint Nicholas Fillippi as Part-time Fire Fighter B. Consider Appointment of Part-Time Firefighter, John Swenson Motion to: Appoint Tyler Moore as Part-time Fire Fighter 3. COMMUNITY DEVELOPMENT REPORT A. Consider Resolution No. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes, Katie Larsen Motion to: Approve Resolution 24-02 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Rafferty Ruhland Council Agenda -3- January 8, 2024 B. Consider Resolution No. 24-01, Approve Final Payment, CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project, Diane Hankee Motion to: Approve Resolution 24-01 C. Ordinance No. 01-24, Vacating Drainage & Utility Easement, 6049 Sargent Court North, Diane Hankee i. Public Hearing Opened at 7:00 PM. No comments received. Motion to: Close Public Hearing at 7:01 ii. Consider 1st Reading of Ordinance 01-24 Motion to: Dispense of Full Reading of Ordinance 01-24 Motion to: Approve First Reading of Ordinance 01-24 RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Ruhland, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lyden AYES: Stoesz, Lyden, Ruhland, Cavegn, Rafferty Council Agenda -4- January 8, 2024 D. Consider Resolution No. 24-04 Authorize Appraisal Services for the 2024/2025 Street Reconstruction Project, Diane Hankee Motion to: Approve Resolution 24-04 4. UNFINISHED BUSINESS None 5. NEW BUSINESS None Adjournment Adjourned at 7:04 PM. Community Calendar: A Look Ahead January 9, 2024 – January 19, 2024 • January 10, 2024, 6:30 PM: Planning & Zoning Board Meeting • January 11, 2024, 6:30 PM: Charter Commission Meeting • January 15, 2024, CITY HALL CLOSED: Martin Luther King Jr. Day RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty + Expenditures January 8, 2024 Check #119859 to #120037 $4,420,579.18 33 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting January 8, 2024 Transfer In/(Out) 12/5/2023 H.S.A. Employer Contribution (5,835.02) 12/5/2023 UB Return - Miller (260.46) 12/7/2023 UB Return - Woodside (207.03) 12/8/2023 Payroll #25 (188,724.45) 12/8/2023 Payroll #25 Federal Deposit (54,831.32) 12/8/2023 Payroll #25 PERA (55,752.54) 12/8/2023 Payroll #25 State (12,434.84) 12/8/2023 Payroll #25 Child Support (923.22) 12/8/2023 Payroll #25 H.S.A. Bank Pretax (3,497.35) 12/8/2023 Payroll #25 TASC Pretax (941.10) 12/8/2023 Payroll #25 Mission Sq 457 Def. Comp #301596 (2,945.00) 12/8/2023 Payroll #25 Mission Sq Roth IRA #706155 (962.50) 12/8/2023 Payroll #25 MSRS HCSP #98946-01 (5,560.59) 12/8/2023 Payroll #25 MSRS Def. Comp #98945-01 (3,166.00) 12/8/2023 Payroll #25 MSRS Roth IRA #98945-01 (779.00) 12/20/2023 November Sales & Use Tax (6,512.00) 12/15/2023 Bldg Permit Surcharge (1,480.48) 12/20/2023 Wire from FRB Money Market 2,315,000.00 12/22/2023 Payroll #26 (201,225.46) 12/22/2023 Payroll #26 Federal Deposit (56,872.23) 12/22/2023 Payroll #26 PERA (59,359.72) 12/22/2023 Payroll #26 State (13,232.94) 12/22/2023 Payroll #26 Child Support (923.22) 12/22/2023 Payroll #26 H.S.A. Bank Pretax (3,448.74) 12/22/2023 Payroll #26 TASC Pretax (942.50) 12/22/2023 Payroll #26 Mission Sq 457 Def. Comp #301596 (2,945.00) 12/22/2023 Payroll #26 Mission Sq Roth IRA #706155 (962.50) 12/22/2023 Payroll #26 MSRS HCSP #98946-01 (5,393.75) 12/22/2023 Payroll #26 MSRS Def. Comp #98945-01 (2,950.00) 12/22/2023 Payroll #26 MSRS Roth IRA #98945-01 (779.00) 70 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: December 4, 2023 TIME STARTED: 6:00 PM TIME ENDED: 10:40 PM MEMBERS PRESENT: Councilmembers Lyden, Stoesz, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Human Resources and Communications Manager Meg Sawyer; Public Safety Director John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; Public Works Superintendent Justin Williams; City Clerk Jolleen Chaika. 1.Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court City Planner Katie Larsen presented for discussion a second amendment for t he Lyngblomsten Planned Unit Development (PUD) to allow for removal of fence along the north line of the property and the addition of a pickleball court. She reviewed the PUD history; the pending application, including review at the Environmental Board and Planning and Zoning Board. A formal request to approve the PUD amendment will be brought forth at the December 11, 2023 Council Meeting with Resolution 23-126 to be presented for consideration. Planner Larsen detailed the public hearing which was held at the Planning and Zoning Board on November 8, 2023 and reviewed comments received from neighboring properties. Mr. Judd Felton of Grand Real Estate Advisors was on hand to speak on behalf of the application. He responded to questions of Council regarding pickleball and any potential noise concerns; he also highlighted the benefits of pickleball which is a sport that can be enjoyed at varying levels of athleticism. Mr. Christopher Stowe, 426 Pine Street, commented that the undeveloped lot shows no forethought or planning and that he also wants to know who is paying for stormwater runoff. He added that a community garden makes more sense. Council held discussion on the requested amendment and came to the consensus that omission of the fence is reasonable given that the neighboring properties were generally favorable to that request. 2.Natures Refuge North PUD Concept Plan City Planner Katie Larsen presented to Council for discussion a Planned Unit Development (PUD) Concept Plan submitted by M/I Homes for a proposed 108 lot single family subdivision to be called Natures Refuge North. She emphasized tonight’s presentation was merely a high-level 71 review as it is a concept plan and added the concept plan has been reviewed by the Environmental Board and the Planning and Zoning Board as well as staff; the applicants are seeking general feedback on the concept at this point. She further advised that if there is forward movement in the application, the recommendation from the Planning and Zoning Board is that the developer hold a neighborhood meeting. Planner Larsen provided an overview of the application, a history of the Natures Refuge project back to 2006; and also highlighted traditional versus conservation developments. She went over the PUD flexibilities being requested by the applicant. Members of the audience provided comments: Mr. Scott Featherstone, 631 Andall Street, said would like to see the backside of the homes because that will be the view he will be looking at. He commented on City Ordinance 08 -22, amending Chapter 1007 and opined that the first reading of that ordinance added a requirement a developer hold a neighborhood meeting prior to submission of a concept plan. Ms. Carol Featherstone, 631 Andall Street, thanked Mayor Rafferty for going to her property to hear their concerns. She stated she is unhappy about the proposed development and new road, though she added that they knew when they bought their property there was a potential to have a connection. She believes the development should have less homes than as proposed and that the developer would still make money. She added she would prefer no connection from Andall Street and that if the connection is developed she would like it to be limited to a bike and emergency vehicle only street. Mr. Wade Hallstrom, 615 Andall Street, said he has lived at his home for 28 years. He understands the land will be developedbut is concerned about safety because of the people who come to his neighborhood to walk and bike; it is currently quiet and safe but there will be much more (vehicle) traffic. Mr. Dane Olson, 630 Andall Street, stated the new road will be in his front yard. He likes the current peace and quiet and that the addition of a street will connect their little quiet area to the giant complex. He would like it to be an emergency vehicle only street. Mr. Phillip Hallstrom, 620 Andall Street, advised he grew up across the street from where he now lives and that when he was house shopping, he was fortunate to buy a house in the same neighborhood. He is concerned about safety as a lot of people walk their pets in his neighborhood; he doesn’t mind the idea of a trail or bike connection but dislikes the idea of increase in traffic with a full connection. Mr. Christopher Stowe, 426 Pine Street, said that when the neighbors moved into the Arena Acres development (on Andall Street) in the 80’s they were told the houses (as presented in the concept plan) would be executive sites. He suggested that should be the plan. He also suggested the development should be called Nature’s Slaughter, not Nature’s Refuge (North). 72 Ms. Catherine Decker, 614 Pine Street, commented that no one respects communal property so she suggested rather than communal/open space, put the nature on the people’s property and let them be stewards of that. She wants to know if (the city) is just after the money. Lou Jungbauer, 679 Andall Street, said he was around when Mayor Rafferty and Councilmember Lyden first ran for office and believes both are out there out there fighting for the average person – he wants them to do that now. He said he moved from South Minneapolis to Lino Lakes for the lifestyle offered here. He now believes a developer wants to change that (lifestyle). Ms. Sharon Crickmer, 583 Andall Street, stated it has been difficult for her to see the impact on the wild life since development started. She is thankful for Council looking at the (concept) plan. She applauds the 25-foot buffer. Mr. John Jungbauer, 679 Andall Street, said he likes to listen to all sides and what struck him is that there were plots that weren’t in the plan. He added that the possibility of the developer working with the schools is nice, but possibilities are not guarantees. He believes the traffic will be terrible. Ms. Catherine Decker addressed Council again and inquired if the requirement of a neighborhood meeting is still in place; if so, was that not abided by? Lou Jungbauer addressed Council again to commend the work of the Council, adding that Lino Lakes is ranked high up in livability and other standards. Council held discussion on the PUD flexibilities and concerns with 50 -foot lots and narrow side setbacks. Council consensus was to see an update concept plan with a focus on 80-foot lots, ensuring a buffer to Andall Street, and increased spacing with regard to side setbacks. Council was also unanimously in favor of a neighborhood meeting should the project continue to move forward. 3. 440 Park Court Concept Plan City Planner Katie Larsen presented revised concept plan for a multi-tenant industrial and indoor storage facility at 440 Park Court. The applicant, Lariat Companies, presented a concept plan to Council in August and has revised that plan based on feedback and di rection received from Council. Planner Larsen reviewed the updated plan, including a history of the property, zoning considerations, and recommendations received from the Environmental Board and Planning and Zoning Board as well as staff recommendations. Council commented that the exterior of the building needs more dimension or additional relief to break up the perception of a wall of concrete. The consensus was also that the smooth surface CMU looked outdated and the preference was for the split-face CMU for the exterior block. Wayde Johnson with AmCon Construction was present and spoke with Council on other similar projects in the metro area by this same property owner. He also offered insight as to American 73 Disabilities Act (ADA) compliance. He advised that Council’s feedback will be incorporated into updated plans. 4. Land Use, Java Companies Purchase Agreement Community Development Director Michael Grochala presented with Mark Crowe of Java Companies. Director Grochala provided background on the sale of a parcel at Lake Drive and 77th Street to Java Companies, including conditions that were included in the sale; a notable condition was that north of a new street which will be installed, no automotive repair, car wash, or motor fuel stations would be allowed. Java has proposed a site plan for a daycare, a quick lube oil change location, a coffee drive-thru, and a car wash. As the purchase agreement sits, the proposed uses would violate the purchase agreement. Director Grochala sought Council input as to the proposed uses and inquired of Council’s interest in modifying the purchase agreement terms to allow for striking of the auto repair restriction. Mr. Crowe advised Council of the company’s vision for the development and advised that Java does not believe the oil change location to fit the definition of an auto repair business; therefore, they believe they are working within the terms of the purchase agreement. Council held discussion on converting the zoning for the parcel from Neighborhood Business (NB) to General Business (GB). Discussion was also held on the proposed car wash as Councilmembers noted that a previous application for a car wash was denied by Council, though some members have received feedback from residents about the need for a car wash in the City. The consensus of Council was that rezoning would be supported, a car wash was generally supported in the proposed area, but that Council does not support the oil change use at this time. Ms. Catherine Decker, 614 Pine Street, said that she agreed with Councilmember Cavegn’s position that it is odd to odd to approve a car wash when one was just declined. She said the only difference she can see is that Mr. Ruhland will be voting. She wants to know why he recused himself from the vote on this property? Councilmember Ruhland replied that his involvement in this was connecting parties involved in the sale of the land and that he was not compensated. He recused himself to eliminate any appearance of a conflict of interest or impropriety. Mr. Christopher Stowe, 426 Pine Street, added comments about his confusion as he believes the property sale was not “put on the open market.” 5. Utility Meter Reading Equipment and Customer Portal Public Works Superintendent Justin Williams presented for discussion implementation of a tower base station and antenna to allow for remote utility meter readings as well as a customer portal. If approved, the implementation of this would allow for 1200 MXU radios to be read on an hourly basis, with the MXU communicating back to the base station every 4 hours. The customer portal would allow residents with a utility account to see their water use on a monthly basis via an app. 74 The estimated cost for the project would be $149,278 with annual fees at approximately $27,871 (with no more than 3% increase each year). Superintendent Williams sought Council direction to proceed with the project. Council held discussion on the project, noting concerns about what the software would truly monitor. Councilmember Cavegn stated he would like to see verbiage included in the contract that the software would not be used to monitor resident’s lawn sprinkling. He also inquired if this change would result in additional costs to residents to which Superintendent Willia ms advised that there would be no additional costs to residents. Council advised they are in favor of moving forward with the purchase with the requested verbiage suggested by Councilmember Cavegn included in the contract . 6.CivicPlus Update for Meeting Management City Clerk Jolleen Chaika presented for discussion a proposal to add the CivicClerk module to the current CivicPlus suite used by the City which would allow for agendas, packets, and minutes to be easily accessed on the City website; it would also allow for increased staff efficiency due to streamlining agenda and packet creation and item submissions; increased transparency as the public can clearly see all updates to agendas and packets, as well as confirmation that the City is abiding by Open Meeting Law requirements. Further, it will enhance consistency in the City as the software will be used across all boards and commissions, as well s Council: formatting of agendas and minutes will no longer vary from each meeting group. Costs for implementat ion came in at $7107 for the first year with annual renewal costs at $7345.80. Due to current budgetary savings due to position vacancies, no budget impact is anticipated. Council provided direction to proceed with the purchase of the software at the next regular meeting 7.Contracting for Organizational Crisis Planning & Preparedness Public Safety Director John Swenson brought forward for discussion the organization crisis planning and preparedness plan that was previously removed from the November 13, 2023 meeting agenda for further discussion. Director Swenson proposed hiring The Axtell Group to assist with planning City responses to emergencies and crises. The project proposal submitted by The Axtell Group totals $24,500 and staff has proposed using up to $25,000 of Minnesota Public Safety Aid for the contract. Director Swenson noted The Axtell Group has experience working through crises and consulting with local governments. Director Swenson noted that planning documents will be shared with staff and Council and that the biggest deliverable would be the tabletop exercises for staff and council. Council directed staff bring that forward the agreement for adoption at the next regular meeting. 75 8. Anoka County SWAT JPA Public Safety Director John Swenson reviewed for Council discuss a proposed Joint Powers Agreement (JPA) with the Anoka County Sheriff’s Office (ACSO) which currently operates a stand- alone Special Weapons and Tactics (SWAT) Team that provides service to all of Anoka County. ACSO has not been able to staff their SWAT Team at a level that meets the Tier 1 team standards of the National Tactical Officers Association (NTOA) and the Federal Emergency Management Agency (FEMA) requirements. ACSO is in the process of creating a multi-jurisdictional SWAT team that will meet staff requirements for Tier 1 team and will serve as a collaborative regional resource; the JPA would allow for Lino Lakes Public Safety to become a member of the team along with six other agencies. Council discussed the annual costs as well as the benefits to the City. Council was generally in favor of moving forward with the JPA, but noted that they expect there to be no impact to the City’s public safety services. Mr. Christopher Stowe, 426 Pine Street, stated he is against this because he’s already paying the sheriff’s office to kick in doors on no knock warrants. He added that if (an officer) wants to be a sheriff he should go be a sheriff otherwise just be a Lino officer. 9. Earned Safe and Sick Time Human Resources and Communications Manager Meg Sawyer and Finance Director Hannah Lynch presented to Council on the new law passed during the 2023 legislative session (Chapter 53) that will require employers to provide all employees with earned sick and safe time (ESST) beginning January 1, 2024. Earned sick and safe time is paid leave employers must provide to employees in Minnesota that can be used for: - Care of employee or family member’s mental or physical illness, treatment, or preventative care; when determined by health authority that employee or family member is at risk of infecting others with a communicable disease. - Employee or family member’s absence due to domestic abuse, sexual assault or stalking. - Closure of employee’s workplace due to weather or public emergency or closure of a family member’s school or care facility due to weather or a public emergency. Staff presented several options for implementation and proposed implementing ESST for all part- time and temporary employees through the accrual method and implementing ESST into our current Paid Time Off (PTO) leave and Sick leave policy for full time employees. By incorporating ESST into the City’s current PTO and Sick leaves through the accrual method and carryover method, it would require no additional tracking or accrual needed and no additional ESST payout at time of separation. Due to lack of guidance by the state as to ESST for on-call firefighters, staff will update Council as guidance is received from lawmakers and the League of Minnesota Cities. Administrator Cotton added that local elected officials do not accrue in ESST per recent guidance by lawmakers. 76 Council held discussion was held on potential budget impacts. Director Lynch discussed that there would be minimal impact and that there is en ough flexibility in the part-time budget to navigate the first year of ESST requirements. Council concurred with staff recommendation for implementation and directed staff to bring forward a formal policy for adoption at the next regular meeting. 10.Personnel Policy Updates Human Resources and Communications Director Meg Sawyer presented suggested updates to the City’s personnel policies; all updates were provided in detail in the staff report. Council approved moving the personnel policy to the next agenda. 11.2024 Budget and Tax Levy Finance Director Hannah Lynch sought Council direction on the proposed final budget and tax levy as since the last discussion at the November Work Session, Council approved an increase in the compensation plan for part-time firefighters which has resulted in a $53,000 budget impact. Staff provided two suggested options for balancing the budget, outlined in detail in the staff report. Council discussed options and directed staff to proceed with Option 2 : Decrease the interfund loan from the Sewer Fund for the purchase of the two water tenders with Public Safety Aid. Use of $229,294 in Public Safety Aid for capital equipment. This option would not result in an increase to the tax levy in future budget years. Council Updates on Boards/Commissions No updates were provided. 12.Adjourn The work session concluded at 10:40 PM. These minutes were considered and approved at the regular Council Meeting on January 8, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 77 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: December 11, 2023 TIME STARTED: 6:00 PM TIME ENDED: 6:24 PM MEMBERS PRESENT: Councilmembers Stoesz, Lyden, Ruhland, Cavegn, Mayor Rafferty Staff Members Present: City Administrator Sarah Cotton; Finance Director Hannah Lynch; Public Safety Director John Swenson; Community Development Director Michael Grochala (6:22 PM); City Planner Katie Larsen; City Engineer Diane Hankee; Public Works Superintendent Justin Williams; City Clerk Jolleen Chaika. 1.Review Regular Agenda Mayor Rafferty reviewed the meeting agenda. Staff provided an overview of the staff reports for each agenda item. The work session concluded at 6:24 PM. These minutes were considered and approved at the regular Council Meeting on January 8, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 78 LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: TIME STARTED: TIME ENDED: MEMBERS PRESENT: December 11, 2023 6:30 PM 8:05 PM Councilmembers Stoesz, Lyden, Ruhland, Cavegn, Mayor Rafferty Staff members present: City Administrator Sarah Cotton; Human Resources and Communications Manager Meg Sawyer; Director of Public Safety John Swenson; Community Development Director Michael Grochala; City Planner Katie Larsen; Public Works Superintendent Justin Williams; City Clerk Jolleen Chaika. The meeting was called to order by Mayor Rafferty at 6:30 PM. PUBLIC COMMENT Public Comment was opened at 6:31 PM. Ms. Michelle Kasprisin, 6025 Sergeant Ct N., asked Council to consider a ban on waterfowl hunting on Otter Lake. She noted that the lake lies within Ramsey and Anoka County and that the portion within Anoka allows hunting on the lake but the same is not allowed on the Ramsey County portion of the lake. Ms. Kasprisin stated that hunters have been an issue on their property: She has experienced shotgun shells overhead; neighbors have had windows broken ; their property has been trespassed. Police respond but it is difficult for them to get to hunters on the lake. She is not opposed to hunting but this area is too close to residential properties. Mr. William Hahn, 6808 Lakeview Drive, requested that Council address issues in the area of Lakeview Drive and North Road between 7:00 – 8:00 AM in the mornings due to high schoolers using the street as a drag strip. He said is becoming dangerous and it is also noisy. He asked for additional resources and for the city to address it because it is becoming very unsafe due to the high rates of speed; he added that he sees 50-100 high schoolers daily. Mr. Ben Schuhbauer, 7020 W. Shadow Lake Drive, expressed concern and disapproval for high property tax increase for 2024. He is concerned with the increases; moved out of Ramsey County due to high taxes. Mr. Christopher Stowe, 426 Pine Street, said he started coming (to Council meetings) months ago and he wanted to let Council know that he doesn’t believe that Council is reviewing the budget and taxes. 1.Motion to: Close Public Comment at 6:39 PM. SETTING THE AGENDA The agenda was accepted as presented. 1.CONSENT AGENDA A.Consider Approval of Expenditures for December 11, 2023 (Check No. 119787 through 119858) in the Amount of $505,986.82 B.Consider Approval of November 27, 2023 Work Session Minutes C.Consider Approval of November 27, 2023 Council Meeting Minutes D.Consider Approval of Exempt Gambling Permit for Rice Creek Trails Association E.Consider Approval of Personnel Policy Updates F.Consider Approval of Earned Safe and Sick Time G.Consider Approval of Resolution 23-129, Approving a New Tobacco License H.Consider Approval of Resolution 23-136, Approving Permits for the Centerville Lions Club Annual Fishing Contest I.Consider Approval and Acceptance of Quote for CivicPlus Civic Clerk module i.Motion to Approve Consent Agenda Items 1A – 1I 2.FINANCE DEPARTMENT A.2024 Budget and Tax Levy Finance Director Hannah Lynch provided an overview of the 2024 budget and tax levy as presented in detail in the staff report for Council’s consideration of final approval. PUBLIC HEARING opened at 6:46 PM. Mr. Christopher Stowe, 426 Pine Street, cautioned Council on high taxes due to explosive growth as seen in Blaine; he suggested the City is trying to grow too fast. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz Cavegn, Ruhland, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Cavegn AYES: Stoesz, Cavegn, Lyden, Ruhland, Rafferty 80 Catherine Decker, 614 Pine Street, opined that the tax rates are way too high and that the City is not being fiscally responsible. She added that water charges for water are not necessarily user funded; those on wells are also being charged. i.Motion to: Close Public hearing at 6:48 PM ii.Motion to: Approve Resolution No. 23-131, Adopting the Final 2024 Budget and Tax Levy B.2024-2028 Financial Plan Finance Director Hannah Lynch presented the 2024 -2028 Financial Plan as outlined in the staff report. She highlighted that this is a plan and guiding document for the city. PUBLIC HEARING opened at 6:51 PM. No public comments were received. i.Motion to: Close Public hearing closed at 6:51 PM ii.Motion to: Approve Resolution 23-132, Accepting the 2024-2028 Financial Plan C.Consider Resolution No. 23-133, Amending the Interfund Loan for Fire Apparatus RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Ruhland AYES: Stoesz, Ruhland, Lyden, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Ruhland, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lyden AYES: Ruhland, Lyden, Cavegn, Stoesz, Rafferty 81 Finance Director Hannah Lynch presented a request to amend the Interfund Loan for Fire Apparatus and advised the interfund loan was approved in 2022; the request to amend is to show the use of public safety aid. i.Motion to: Approve Resolution 23-133, Amending the Interfund Loan for Fire Apparatus D.Consider Resolution No. 23-134, Committing General Fund Balance, Hannah Lynch Finance Director Hannah Lynch advised that the 2023 General Fund Budget includes $25,667 within Fire Uniforms for 5 sets of fire turn out protective gear; delivery of this gear will not be received until January, 2024. Staff recommends committing the funds within the General Fund which will allow for use of the 2023 budgeted funds in without having a 2024 budget impact. i.Motion to: Approve Resolution 23-134, Committing General Fund Balance E.Consider Resolution No. 23-135, Amending the 2023 General Fund Budget Finance Director Hannah Lynch advised that amending the general fund is an annual practice to have a better understanding of where 2023 will end. Significant amendments were outlined in the staff report. The proposed increase to the revenue budget of $155,580 combined with the proposed decrease to the expenditure budget of $450,510 results in a budget surplus of $606,090. i.Motion to: Approve Resolution 23-135, Amending the 2023 General Fund Budget RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: Cavegn, Stoesz, Lyden, Ruhland, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Lyden, Stoesz, Cavegn, Ruhland, Rafferty 82 3.ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Utilities Maintenance Worker City Administrator Sarah Cotton requested Council approval of the appointmen t of Austin Mooney as a Utilities Maintenance Worker. i.Motion to: Approve Appointment of Austin Mooney as Utilities Maintenance Worker 3.PUBLIC SAFETY DEPARTMENT REPORT A.Consider Contracting for Organizational Crisis Planning & Preparedness, John Swenson Public Safety Director John Swenson requested approval for contract with The Axtell Group; he advised the contract will ensure that elected officials and staff are training on how to respond in emergency situations. The funding source for this is public safety aid. i.Motion to: Approve Hiring of the Axtell Group B.Consider Approval of Anoka County SWAT Joint Power Agreement, John Swenson Public Safety Director John Swenson requested formal approval of a Joint Powers Agreement with the Anoka County Sheriff’s Office which would allow the Lino Lakes Police Department to join the Anoka County Sheriff’s Office multi -jurisdictional SWAT. Mr. Christopher Stowe, 426 Pine Street, said he thinks there is a problem taking local police departments and turning them into a military (unit) and that he does not think a local police officer should be knocking down doors. He is already paying Anoka County to operate a SWAT team. RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lyden AYES: Ruhland, Lyden, Stoesz, Cavegn, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn, Lyden, Stoesz, Ruhland, Rafferty 83 i.Motion to: Approve Anoka County SWAT Joint Powers Agreement 5.PUBLIC SERVICES DEPARTMENT REPORT A.Consider Resolution 23-130, Approving Utility Meter Reading Equipment and Customer Portal Public Works Superintendent Justin Williams requested approval of resolution 23-130 to purchase utility meter reading equipment and related hardware/software. Councilmember Cavegn stated that the agreement does not include language to make it clear that the equipment will not invade user privacy as was discussed at the December 4 Work Session; as such, he would like to postpone approval until further opinion is received by the City Attorney. Council concurred with the decisi on to table the matter until further opinion could be obtained from the City Attorney. i.Motion to: Table until the February 12 Council meeting 6.COMMUNITY DEVELOPMENT REPORT A.Consider Resolution No. 23-126 Approving Lyngblomsten PUD Amendment #2-North Lot Line Fence and Pickleball Court City Planner Katie Larsen presented a second Amendment to the Lyngblomsten PUD; the resolution encompassed all This staff report is a revision to the December 4, 2023 Work Session staff report and Resolution No. 23-126 was crafted to reflect changes from Council, though Planner Larsen noted these changes do not place any specific conditions on construction of the pickleball court. She requested that if conditions related to the construction of a pickleball court are requested by the Council, that those changes be included in the motion approving the resolution. Mr. Brendon French, 6180 Linda Lane, inquired of Council how realistic is it that 83-year- old (residents) will be out playing pickleball? He asked if the court would even be used? RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Lyden, Ruhland, Cavegn, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty 84 Mr. Christopher Stowe, 426 Pine Street, said of the 83-year-old average age (of Lyngblomsten residents)– how many people will be there that will actually use the court. Ms. Catherine Decker, 614 Pine Street, asked what is the alternative at this time not having a pickleball court? Can they go to the rookery? i.Motion to: Deny PUD Amendment ii.Motion to: Approve Resolution 23-126, Approving Lyngblomsten PUD Amendment #2 with conditions for construction of pickleball court: Outdoor lighting not allowed, hours of operation for residents from 8:00 AM – 8:00 PM; access only to residents; developer to meet with engineering to push court as far east as possible; add acoustic noise abatement around entire court or as recommended by manufacturer; add continuation of vinyl fence. B.Consider Resolution No. 23-122, Order Project, Approve the Plans and Specifications and Authorize the Ad for Bid, 2024 Street Rehabilitation Project City Engingeer Diane Hankee Council approval to authorize the ad for bid for the 2024 Street Rehabilitation Project. She advised that the 2024 Street Rehabilitation Project is in conformance with the City’s Pavement Management Program and Capital Improvement Planning; all proposed improvements were detailed in the related staff report. i.Motion to: Approve Resolution 23-122, Ordering Project, Approving Plans and Specifications, and Authorizing Bid for 2024 Street Rehabilitation Project RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn, Lyden, Stoesz, Ruhland, Rafferty RESULT: CARRIED [4-1] MOVER: Ruhland SECONDER: Stoesz AYES: Ruhland, Stoesz, Cavegn, Rafferty NAYS: Lyden RESULT: FAILED FOR LACK OF A SECOND MOVER: Lyden SECONDER: NONE 85 C.Consider Resolution No. 23-123, Approve Final Payment, 2023 Street Rehabilitation Project City Engineer Diane Hankee requested approval for final payment in the amount of $47,070.94 to Bituminous Roadways for the completed 2023 Street Rehabilitation Project. i.Motion to: Approve Resolution 23-123, Approving Final Payment for 2023 Street Rehab Project D.Consider Resolution No. 23-128, Approve Final Payment, 2022 I35E Pipe Crossing Project City Engineer Diane Hankee requested approval for final payment in the amount of $510,244.05 to Bituminous Roadways for the completed 2022 I35E Pipe Crossing Project. i.Motion to: Approve Resolution 23-128, Approving Final Payment for 2022 I35E Pipe Crossing Project E.Consider Resolution No. 23-127, Approving Extension of Anoka County Regional Economic Development Memorandum of Understanding Community Development Director Michael Grochala requested Council approval of an extention to the 2018 Memorandum of Understanding (MOU) with the Anoka County Regional Economic partnership; a one (1) year extension is proposed to allow for the completion of an updated strategic plan. i.Motion to: Approve Resolution 23-127, Approving Extension of Anoka Co Reg Economic Development MOU RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Cavegn AYES: Ruhland, Cavegn, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Ruhland AYES: Cavegn, Ruhland, Lyden, Stoesz, Rafferty RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Lyden AYES: Cavegn, Lyden, Stoesz, Ruhland, Rafferty 86 7.UNFINISHED BUSINESS None 8.NEW BUSINESS None Adjournment Mayor Rafferty reviewed the community calendar. After confirming there were no additional business matters to attend to, Mayor Rafferty adjourned the meeting at 8:05 PM. These minutes were considered and approved at the Regular City Council Meeting on January 8, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 87 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1D STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: January 8, 2024 TOPIC: Approval of the Hiring of Part-Time Staff for the Rookery Activity Center VOTE REQUIRED: 3/5 _________________________________________________________________________________ INTRODUCTION The Council is being asked to approve the hiring of part-time staff for The Rookery. BACKGROUND Staff is seeking approval to hire part-time personnel to work at The Rookery. The recruiting process has identified candidates that will be a great addition to our staff at The Rookery. RECOMMENDATION Staff recommends the Council approve the hiring of the part-time personnel listed below: First Name Last Name Title Julia Zalewski Recreation Attendant Jayden Johnson Lifeguard Chase Wicklund Lifeguard Connor Herbrechtsmeyer Lifeguard Nathan Matthews Warming House Attendant Jane Boyer Aquatics Fitness Instructor Jackson Soderstrom Lifeguard Start dates vary based on position and training schedule. Please approve the above personnel for the part-time positions at The Rookery Activity Center. 88 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1F STAFF ORIGINATOR: MEETING DATE: TOPIC: Jolleen Chaika, City Clerk January 8, 2024 Consider Resolution 24-03 Approving Solicitor License VOTE REQUIRED: 3/5 ______________________________________________________________________________ BACKGROUND Renewal by Andersen, located in Cottage Grove, Minnesota has submitted a solicitor’s license application to the City Clerk’s office. The company has requested that two (2) representatives be permitted to travel through Lino Lakes’ neighborhoods going door to door offering free exterior inspections and estimates for window and door replacement to potential clients. The representatives are: Trevor Smrekar and Austin Kolden. The City has received all the necessary forms required to issue this company a license. The Lino Lakes Public Safety Department has performed the background checks and indicated no reason to deny the application. The application and all other required information can be viewed in the City Clerk’s office. RECOMMENDATION Approve Resolution 24-03 authorizing a solicitor license for Renewal by Anderson, effective 01/09/2024 – 06/09/2024. ATTACHMENTS Resolution 24-03 CITY OF LINO LAKES RESOLUTION NO. 24-01 APPROVING A SOLICITOR LICENSE FOR RENEWAL BY ANDERSEN WHEREAS, Renewal by Anderson, located in Cottage Grove, Minnesota, has applied for a solicitor license request a license to allow Trever Smrekar and Austin Kolden to solicit within the City of Lino Lakes; and, WHEREAS, Renewal by Andersen has complied with all provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license; and, WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on both individuals who will be working in Lino Lakes and no reason was found to deny the license application; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota hereby approves the request of Renewal by Andersen to solicit throughout Lino Lakes for a period six months, effective January 9, 2024 – June 9, 2024. Adopted by the City Council of the City of Lino Lakes this 8th day of January, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 90 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1G STAFF ORIGINATOR: Sarah Cotton, City Administrator MEETING DATE: January 8, 2024 TOPIC: 2024 Annual Appointments VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION/BACKGROUND Below is the list of annual appointments the City Council considers each year. RECOMMENDATION Approve 2024 appointments as listed below. 2023 2024 1. Acting Mayor Dale Stoesz Dale Stoesz 2. Legal Newspaper Quad Community Press Quad Community Press 3. Legal Services Barna, Guzy & Steffen, Ltd. Kennedy & Graven Squires, Waldspurger, & Mace, P.A. GDO Law Squires, Waldspurger, & Mace, P.A. GDO Law Barna, Guzy & Steffen, Ltd. Kennedy & Graven 4. Labor Services Barna, Guzy & Steffen, Ltd. Riley, Dettman & Kelsy Baker Tilly Squires, Waldspurger, & Mace, P.A. Barna, Guzy & Steffen, Ltd. Baker Tilly 5.Municipal Advisor Baker Tilly Ehlers 6.Assessor Anoka County Anoka County 7. North Metro Telecommunications Committee Dale Stoesz Tony Cavegn (Alternate) Dale Stoesz Tony Cavegn (Alternate) 91 8. Vadnais Lake Watershed District Rob Rafferty Rob Rafferty 9. County Corrections Program Chris Lyden John Swenson Chris Lyden John Swenson 10. Joint Law Enforcement Council Tony Cavegn John Swenson Dale Stoesz John Swenson 11. Anoka Co. Fire Protection Council Mike Ruhland Rob Rafferty (Alternate) Mike Ruhland Rob Rafferty (Alternate) 12. City Depositories First Resource Bank LMC 4M Fund PMA Financial Network PMA Securities Moreton Capital Markets US Bank First Resource Bank LMC 4M Fund PMA Financial Network PMA Securities Moreton Capital Markets US Bank 13. City Treasurer 1 Hannah Lynch Hannah Lynch 14. City Engineer WSB & Associates WSB & Associates 15. Data Practices Officer Sarah Cotton Jolleen Chaika 16. City Auditor Redpath & Company Redpath & Company 17. Twin Cities Gateway Sarah Cotton Dale Stoesz (Alternate) Sarah Cotton Dale Stoesz (Alternate) 18. Anoka Co./Blaine Airport Advisory Council Dean Quimby Dean Quimby 19. Hearing Officer John Swenson Rick DeGardner (Alternate) John Swenson Rick DeGardner (Alternate) 20. Local Board of Appeal & Equalization Training Mike Ruhland Rob Rafferty Chris Lyden Mike Ruhland Rob Rafferty Dale Stoesz 21. Secretarial Services TimeSaver, Inc. TimeSaver, Inc. 1The City Council delegates the authority to make electronic funds transfers to the City Treasurer. The City Treasurer may delegate certain duties to finance staff, but shall remain responsible for the transfer program. ATTACHMENTS None 92 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2A STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: January 8, 2024 TOPIC: Consider Appointment of Part-Time Firefighter VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Nicholas Fillipi to the Part-Time Firefighter position in the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Nicholas Fillipi for the part-time position. Fillipi has completed Firefighter 1 & 2 as well as Hazardous Materials training and certification. The starting wage for Fillipi will be $24.78 per hour which is the current starting rate for part- time firefighters. With the Council’s approval, Fillipi would start in the position on January 15, 2024. RECOMMENDATION Please approve the appointment of Fillipi to the Part-Time Firefighter position. ATTACHMENTS None 93 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2B STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: January 8, 2024 TOPIC: Consider Appointment of Part-Time Firefighter VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Tyler Moore to the Part-Time Firefighter position in the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Moore for the part-time position. Moore has completed Firefighter 1 & 2 as well as Hazardous Materials training and certification. The starting wage for Moore will be $24.78 per hour which is the current starting rate for part- time firefighters. With the Council’s approval, Moore would start in the position on January 15, 2024. RECOMMENDATION Please approve the appointment of Tyler Moore to the Part-Time Firefighter position. ATTACHMENTS None 94 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3A STAFF ORIGINATOR: Katie Larsen, City Planner MEETING DATE: January 8, 2024 TOPIC: Consider Resolution No. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION The applicant, Taylor Miller of TS Miller Company, LLC, submitted a land use application to appeal staff’s interpretation of the zoning code relating to building type and construction and exterior wall finishes. The business is Rice Industries, Inc. located at 424 Apollo Drive. BACKGROUND History Rice Industries, Inc. is proposing to build a 13,418 sf addition to include warehouse and production space that will be serviced by two (2) new loading docks. As part of the expansion, the business has been working with the City to acquire an adjacent parcel for additional stormwater management. In October 2023, the applicant submitted a Land Use Application for Site & Building Plan Review. Staff’s review of the plans indicated the proposed exterior materials did not meet zoning code. City staff and the applicant had several meetings to discuss the issue. The applicant does not concur with staff’s interpretation and has submitted a formal Land Use Application for Appeal. Appeal City Code Section 1007.018 Variances and Appeals provides a process for the appeal of an interpretation of intent of the zoning code. The City Council serves as the Board of Adjustment and Appeals. Per City Code Section 1007.018: 95 (4)Appeal. An appeal shall only be applicable to an administrative permit, order, requirement or interpretation of intent of provisions of this ordinance. Opinions and evaluations as they pertain to the impact or result of a request are not subject to the appeal procedure. General Building and Use Provisions The existing building is tan CMU block with red band accents. The applicant is proposing to use pre-engineered Kingspan Granitstone Insulated Metal Panels (IMP’s) for the building addition. A rock face CMU base is also proposed. See attached for the Applicant’s Narrative, Product Details, Other Building examples, and Architectural Plan Set. City Code Section 1007.043(2)(d) details building type and construction standards for commercial, industrial, and institutional buildings. See attached for complete zoning code language. The following are code sections, intent, and staff’s interpretation. •City Code Section 1007.043(2)(d)1. Definitions. Architectural metal cladding. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. Intent: The intent is to allow for decorative, metal cladding systems of high quality materials and aesthetics. The architectural metal cladding could be an accent or is allowed as Class II material up to 75%. The key words architectural and decorative emphasis the intent. For example, the copper metal panels on the SMW Credit Union building (700 Apollo Drive) are an example of architectural metal cladding. The vertical painted, corrugated metal sheets seen on the applicant’s Kokoro Volleyball building example do not meet the intent of architectural metal cladding. At the June 22, 2022 and August 10, 2022 Planning & Zoning Board Meetings during the 2022 zoning ordinance update, examples of architectural metal cladding were provided which support intent. See attached. Staff’s Interpretation: The proposed Insulated Metal Panels (IMP’s) are not architectural metal cladding. •City Code Section 1007.043(2)(d)2: All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. Intent: The intent is that an existing principal building and any proposed addition would have the same or a coordinated harmonious finish treatment. 96 Staff’s Interpretation: The existing CMU principal building and proposed Insulated Metal Panel (IMP) addition do not have the same or coordinated harmonious finish treatment. Staff also notes the existing building has flat roof and the proposed addition has sloped roof with a standing seam metal roof. •City Code Section 1007.043(2)(d)3: Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete precast or poured in place panels Masonry Stucco Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director •City Code Section 1007.043(2)(d): 4.Buildings shall incorporate classes of primary material in the following manner: b.Industrial and warehouse buildings, multi-tenant office/industrial/warehouse or showroom/warehouse or other combinations. At least 75 percent of all exterior wall finishes shall be composed of at least two different class 1 or 2 materials. Class 3 materials shall not comprise more than 25 percent of the building. Intent: The intent is to define three (3) different classes of materials that allow for a variety of exterior wall finishes. The code also establishes the percentage of required exterior materials. 97 Staff’s Interpretation: The proposed Insulated Metal Panels (IMP’s) are not Class 1 materials. The rock face CMU base is a Class 2 material. The IMP’s exterior embossed stucco coating is not Class 2 masonry stucco. The IMP’s are not Class 2 architectural metal cladding. The ordinance does allow for other materials to be approved by the Community Development Director. Staff would support treating the Insulated Metal Panel (IMP) similar to Class 3 Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% per wall elevation of the building addition. •City Code Section 1007.043(2)(d)5. Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. Intent: The intent is to provide additional clarification that that buildings comprised of structural metal wall panel systems are prohibited. Staff’s Interpretation: The data sheet provided by the applicant states “Insulated Wall Panel System”. The city code states that “complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system…. are prohibited.” The data sheet also states “Granitstone Quad Core panels are suitable for new and retrofit applications across the cold storage, commercial and industrial market sectors.” The city code states, “….or similar structures common to agricultural or industrial storage uses are prohibited.” The proposed Insulated Metal Panel (IMP) is similar to a structural metal wall panel system and is prohibited. As stated above, staff would support treating the Insulated Metal Panel (IMP) similar to Class 3 Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% of the building expansion. •City Code Section 1007.043(2)(d)18. Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. Intent: The intent is to provide flexibility for existing buildings with non-conforming materials and smaller building expansions less than 50%. Staff’s Interpretation: Broken down, the code reads as “Replacement of non-conforming materials on existing buildings may use the same or superior materials as existing. Expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing.” This implies that expansions of greater than 50% of the floor area shall meet exterior wall finish code requirements. 98 The existing building floor area is 10,000sf. The proposed addition floor area is 13,418sf which is greater than 50%. Therefore, the building expansion shall meet all exterior wall finish code requirements. In the narrative, the applicant states “Furthermore, City code does not spell out percentages or calculations of allowed materials for an addition to a building. So for example, if you have an existing building comprised of 100% Class I or II materials, does that impact the percentages that can be used for new materials on a building addition? City staff said the new addition needed to be viewed as a new, stand-alone building when it came to these percentages and no for existing building materials credit could be factored into the calculations even though this was not represented in City code.” The proposed building expansion/addition shall be treated as a standalone building. Additional Staff Comments: 1.Exterior wall finishes requirements and percentages are based per individual building elevation, not cumulative. 2.Exterior wall finish areas and percentages shall be provided per elevation for the proposed addition. 3.Building foundations not exceeding two (2) feet need not comply with the requirements for the primary wall treatments or materials. 4.Metal roofs with exposed fasteners are not allowed. Work Session Staff reviewed the appeal land use application at the January 2, 2024 Council Work Session. The Council agreed to categorize the proposed Insulated Metal Panel (IMP) as a Class 3 material. The Council also wanted to see a more coordinated harmonious finish treatment between the existing building and proposed addition. RECOMMENDATION Staff does not recommend treating the proposed Insulated Metal Panels (IMP) as either Class 1 or Class 2 materials. Staff does recommend treating the proposed Insulated Metal Panel (IMP) similar to Class 3 material Exterior Insulation and Finish System (EIFS). The material would be limited to no more than 25% per wall elevation of the building expansion. Council is asked to consider Resolution No. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes. ATTACHMENTS 99 1.Applicant’s Narrative 2.Product Details & Spec Sheet 3.Other Building Examples 4.Architectural Plan Set 5.City Code Section 1007.043(2)(d) 6.Architectural Metal Cladding Examples 7.Resolution No. 24-02 Appealing Intent of Exterior Wall Finishes 100 Rice Industries Facility Expansion 424 Apollo Drive Lino Lakes, MN 55014 Project NarraƟve Finding that their exisƟng facility can no longer adequately support their growing business, Rice Industries, Inc. is proposing to build a 13,300 square-foot addiƟon to include warehouse and producƟon space that will be serviced by two new loading docks. The added space will allow Rice Industries to reorganize their operaƟon to improve process efficiencies and improve traffic ﬂow within the building while also providing addiƟonal space for storage of raw materials and goods. No new processing equipment or truck traffic is expected from this construcƟon so there will be no increase in sound or noise. As part of this expansion, Rice Industries will be acquiring an adjacent parcel of land from the City of Lino Lakes which will allow them to maximize their building size and provide truck access around the whole building. Timeline and Appeal The original applicaƟon for this project was submiƩed to the City on Monday, October 9th and correspondence from City Planner KaƟe Larsen was received on Monday, October 16th looking for more informaƟon on the exterior materials for the building. On Tuesday, October 17th a Teams MeeƟng was held with City Planner KaƟe Larsen, Community Development Director Michael Gronchala, Building Official Patrick Moonen, Aaron Sundeen and Kirk Lubow from Derrick Building SoluƟons (project contractor). From that meeƟng City staff determined that the exterior material would be considered Class III materials saying it was similar to EIFS. We wanted to meet with staff face-to-face to provide more details on the wall panel material as we did not believe EIFS was he correct classiﬁcaƟon for the exterior panel and more informaƟon needed to be shared. We were able to meet at the Lino Lakes City Hall on Monday, November 6th with KaƟe Larsen and Michael Gronchala from the City and Aaron Sundeen, Kirk Lubow, Brian Hinz (architect) and Taylor Miller (owner). At that meeƟng we provided samples of EIFS, stucco and the panel being proposed for the building. We also discussed quesƟons and intent of some of the City code as it pertains to material classes, metal wall panels, and building material percentages as they relate to building addiƟons. At that meeƟng we also provided an alternaƟve design opƟon using Architectural Metal Cladding, a Class II material in the Lino Lakes building code. UlƟmately, as a result of that meeƟng, we received an email from Michael Gronchala and were told that now both our original proposed material(texture IMP) and the architectural metal cladding were not acceptable as they did not meet the intent and requirements of the City’s zoning ordinance which is wriƩen as: SecƟon 1007.043 (2)(d)5. Complete or parƟal buildings comprised of structural metal wall panel systems that act as the primary wall system, or as complete wall systems such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. Attachment 1: Applicant's Narrative 101 We were also told that architectural metal cladding was meant to be a decoraƟve accent, even though City code shows it as a Class II material with usage allowed for up to 75% of the building material. No language exists limiƟng this to an accent material. Furthermore, City code does not spell out percentages or calculaƟons of allowed materials for an addiƟon to a building. So for example, if you have an exisƟng building comprised of 100% Class I or II materials, does that impact the percentages that can be used for new materials on a building addiƟon? City staff said the new addiƟon needed to be viewed as a new, stand-alone building when it came to these percentages and no for exisƟng building materials credit could be factored into the calculaƟons even though this was not represented in City code. The reason for our appeal is we believe the code requirement pertaining to structural metal wall systems is being viewed very narrowly by staff. The product we are proposing is not similar to a pole barn or an agricultural building. Insulated metal panel buildings are commonly used in warehouse, industrial and commercial applicaƟons and are acceptable in neighboring communiƟes around Lino Lakes. 102 Kingspan Granitstone Insulated Metal Panel Beneﬁts QuesƟons have been raised by staff about the quality of the building we are proposing. Insulated metal panels (IMPs) are pre-engineered, all-in-one air, water, and vapor barrier with excellent thermal properƟes. They are premier building products on the leading edge of innovaƟon and one of the most sophisƟcated building products on the market. Among the many beneﬁts of IMPs include: Design Flexibility - Panels are highly customizable and can be cut, shaped or bent to ﬁt speciﬁc needs. Compared to some other building materials, insulated metal panels have stronger structural capabiliƟes allowing for fewer structural supports and load-bearing capabiliƟes. VerƟcal and horizontal applicaƟons, curved surfaces, custom fabricaƟon such as stucco or texture embossing, and complex contouring are all possible with IMPs. Energy Efficiency- Due to the design of IMPs, not only do they pass iniƟal energy code compliance tesƟng, but the envelope will conƟnue to perform for the life of the building, parƟcularly when it comes to energy efficiency. In fact, the highly efficient insulaƟon not only drives down energy costs but helps projects obtain Leadership in Energy and Environmental Design (LEED) credits. Thanks to the high insulaƟon (R values) of IMPs, owners can expect to see signiﬁcant reducƟons in heaƟng and cooling costs, as well as savings on other uƟlity bills. Environmentally Friendly - According to the U.S. Energy InformaƟon AdministraƟon, 80% of the 5.9 million buildings in the U.S. were built before the year 2000. Many of these aging buildings lack the energy efficiency needed to help ﬁght climate change. Environmental design is becoming a priority in the construcƟon industry and building codes/regulaƟons are placing greater emphasis on sustainable, eco-friendly materials. IMPs are manufactured using recycled materials and with their high R values and low thermal conducƟvity, they can also help reduce a building’s carbon footprint. Building Longevity - IMPs are highly durable and have long lifespans. They were originally developed in the 1930s and were called SIPs (structural insulated panels). With updates in technology and over Ɵme beƩer versions of the product have been produced. Not only can IMPs stand up to the elements beƩer than other materials, they also require minimal maintenance over Ɵme. Standard warranƟes for the exterior ﬁnish on the panels run 30 to 40 years and with proper maintenance they can last years beyond that. Fire-Resistant- Fire is one of most serious threats to a building enclosure and can spread quickly with devastaƟng consequences. IMPs are highly ﬁre resistant as a result of their durable composite structure. IMPs will not burn or melt even in extreme temperatures due to ﬂame retardants in the foam composiƟon. ConstrucƟon Ɵme and costs can also be reduced, as the ﬁre resistance of IMPs allows less Ɵme to be spent on installing addiƟonal ﬁre protecƟon systems. Cost Efficiency – Design ﬂexibility and ease of installaƟon allow owners the ability to save money and Ɵme during construcƟon. Since the interior and exterior faces of the panels can act as the ﬁnished surface, and the panel provides the required thermal, ais, vapor and weather barrier for an external wall, they take the place of many separate products. This means there are fewer vendors and trades to manage during construcƟon, streamlining the process and saving on costs. 103 Building Product Comparisons The quesƟon some municipaliƟes have if they are not familiar with insulated metal panel construcƟon like the Kingspan Granitstone panel is what will the exterior of the building look like? Textured insulated metal wall panels were designed to help meet local building codes and standards to help deliver aƩracƟve and integrated designs consistent with materials such as concrete, stone, and stucco. The exterior surface of the Kingspan Granitstone panel is hard aggregated, ﬁber reinforced polymer coaƟng created with a factory stucco embossed ﬁnish. This offers an extremely durable, impact and abrasion-resistant coaƟng that can withstand severe weather condiƟons. Unlike stucco and EIFS ﬁnishes where standard warranƟes can run from 5 years up to 12 years, the Kingspan Granitstone panels carry a 20-year coaƟngs warranty which covers corrosion, chemical aƩack, ultra-violet, condensaƟon, and abrasion. They also carry a 30-year thermal warranty which guarantees the product will not vary by more than ten percent (10%) from the R-value average published as a speciﬁcaƟon of the product at its sales date. With stucco and EIFS finishes, there is always the risk of water intrusion, but Kingspan panels are weather-tight and provide a strong thermal and moisture barrier. Kingspan's engineered panel joints provide protection from wind, rain and moisture and allow aesthetic integration of a multitude of profile types. With tilt-up concrete panels and block buildings, multiple products and systems are required to meet increasing building enclosure requirements to keep water, air, and vapor out of the building envelope. This requires multiple trades and materials with a greater potential for failure points along with added costs and time that are not cost-effective. Kingspan panels are fully integrated in a high performing enclosure with a single source of responsibility. With the inherent strength, durability, and longevity of the Kingspan panels, they typically require minimal maintenance. The material does not crack or separate like stucco and EFIS, nor does it require routine caulking and painting typical with concrete buildings. This means owners are able to save on annual operating budgets as well as long-term capital replacement projects. Overall, Kingspan and other insulated metal panel buildings are a great building envelope alternative with their design flexibility, efficient construction, and long-term performance. They would be a welcome addition to your allowed building materials that would provide high- quality, attractive options for owners in both new construction and retrofit projects that are cost-effective and allow for additional economic expansion. 104 QuadCore® KS Granitstone® Wall Series Data Sheet Insulated Panels North America Superior FIRE Protection Unrivaled THERMAL Efficiency Unmatched HEALTH & WELLNESS Certification 30-Year Thermal PERFORMANCE Warranty Attachment 2: Product Details & Spec Sheet 105 2 24” - 42” Shadowline Granitstone® Interior face Exterior face 2” - 6 ” Product Specification Insulation core: QuadCore® Technology Profile: Exterior: Flat with Granitstone® Interior: Shadowline Embossing: Exterior: Stucco Interior: Stucco or non-embossed Gauge: Exterior: 24, 22 ga Interior: 26, 24, 22 ga Width: 24”, 30”, 36”, 42” Thickness: 2”, 2.5”, 3”, 4”, 5”, 6” Length: 8’ - 30’ Standard reveal Vertical: 1/8” or 3/8” option: Horizontal: 3/8” Orientation: Vertical or horizontal Post fabrication Transverse bends (optional): (Manufacturing limitations apply. Please contact us for detailed information) R-value:8 per inch per ASTM C518 @ 75˚F mean temperature 9 per inch per ASTM C518 @ 35°F mean temperature Applications Granitstone® with QuadCore® high performance wall systems deliver an attractive and affordable panel choice. Granitstone® with QuadCore® panels, horizontally or vertically applied, use a patented double seal integrated joint. Standard reveals are 1/8” for vertical applications, and 3/8” for horizontal applications. Granitstone® with QuadCore® panels are suitable for new and retrofit applications across the cold storage, commercial and industrial market sectors. Design Features The foamed-in-place manufacturing process produces superior panels of consistent high quality that arrive to site ready for quick and easy installation, saving up to 50% in on-site construction time. Panels are available with optional factory- caulked side joints to save erection labor (not available for cold storage applications). Customer Options Kingspan offers a full spectrum of vibrant colors for every color scheme. The high performance coatings provide long-life pro- tection, color and gloss retention. Custom color matching is available to meet individ- ual building designs and creative freedom. QuadCore® KS Granitstone® Data Sheet Insulated Wall Panel System Class-leading performancein thermal, fire resistance and health & wellness 106 Test Procedure Results Fire FM 4880 Passed: Class 1 Fire Rating of Building Panels or Interior Finish Materials* FM 4882 Passed: Smoke Sensitive Occupancies Interior and Exterior Use* ASTM E84 Flame Spread: 25 or Less / Smoke Developed: 90 or Less CAN/ULC-S101 Fire Endurance Tests: 10 min (Fastener conditions vary depending on product thickness. Please contact technical.NA@kingspanpanels.com for detailed information.) CAN/ULC-S102 Flame Spread: 20, Smoke Developed: 45 for panel insulation core CAN/ULC-S138 Passed: Fire growth of foamed plastic insulated building panels in a full scale room configuration CAN/ULC-S134 Passed: Standard method of test for fire of exterior wall assemblies NFPA 259 Tested for potential heat of building materials NFPA 285 Passed: Standard Fire Test Method for Evaluation of Fire Propagation Characteristics of Exterior Non-Load-Bearing Wall Assemblies Containing Combustible Components Structural FM 4881 Passed. For complete wind pressure ratings please contact Kingspan Technical Services or refer to ApprovalGuide.com* ASTM E72 Vacuum chamber tested. Panel load / span and deflection tables are available Thermal ASTM C518 Transmission Air Infiltration ASTM E283 0.003 CFM/ft2 of Panel Area at 6.24 psf Water ASTM E331 No uncontrolled water penetration at 20 psf differential pressure AAMA 501.1 Dynamic water pressure testing – no sign of water leakage at 15 psf Bond Strength ASTM D1623 Panels tested for tensile bond strength of metal to foam Sample placed in an autoclave device and pressurized to 2 PSI at 218°F for 21/2 hours Skin Delamination No skin delamination with direct pull off pressure up to 1188 psf Performance Testing and Approvals Kingspan insulated panels featuring QuadCore® Technology meet specific building envelope performance criteria and requirements stipulated by US and Canadian building codes. QuadCore® KS Granitstone® Data Sheet Insulated Wall Panel System *Thickness: 2”-6”, Width: 24”-42”, Min. panel length: 8’, Min. gauge: Exterior 26 ga, Interior 26 ga. For FM compliance, systems must be installed in accordance with FM installation specifications as detailed on ApprovalGuide.com. Please contact technical.NA@kingspanpanels.com for detailed information or refer to ApprovalGuide.com. Thermal Performance at 35°F mean temperature Thickness R-Value 2 18 2.5 22.5 3 27 4 36 5 45 6 54 Thermal Performance at 75°F mean temperature Thickness R-Value 2 16 2.5 20 3 24 4 32 5 40 6 48 Contact Details DeLand, FL: 877-638-3266 Modesto, CA: 800-377-5110 www.kingspanpanels.us Care has been taken to ensure that the contents of this publication are accurate, but Kingspan Limited and its subsidiary companies do not accept responsibility for errors or for information that is found to be misleading. Suggestions for, or description of, the end use or application of products or methods of working are for information only and Kingspan Limited and its subsidiaries accept no liability in respect thereof. ® Kingspan, the Lion Device, and QuadCore are Registered Trademarks of the Kingspan Group plc in the US, Canada and other countries. All rights reserved. © Kingspan Insulated Panels Inc. Caledon, ON: 866-442-3594 Langley, BC: 877-937-6562 www.kingspanpanels.ca For the product offering in other markets please contact your local sales representative or visit www.kingspanpanels.com To ensure you are viewing the most recent and accurate product information, please visit www.kingspanpanels.com Issue 4: 09/2022 107 Costco Wholesale locaƟons; 955 Blue GemƟan Road, Eagan MN & 7070 Tamarack Road, Woodbury, MN Dakota Truck; 21450 Humboldt Court, Lakeville, MN Interstate Company; 21568 Highview Avenue, Lakeville, MN Attachment 3: Other Building Examples 108 Versa Ɵle Vehicles; 17136 Adelmann Street SE, Prior Lake, MN Open Road RV Center; 3880 Chelsea Road, MonƟcello, MN Nuss Truck & Equipment; 3499 Chelsea Road, MonƟcello, MN 109 Troy Condo Garages; 3557 Newcastle Drive, Hudson, WI Kokoro Volleyball; 11055 39th St. N, Lake Elmo, MN Central AutomoƟve; 14819 59th St. N, SƟllwater, MN 110 =2 5 °06 '55" R =7 9 9 .00 3 5 0.2 4 =2°45'51" CH.BRG.=4 R=2646.48 127.68 APOLLO BUSINESS PARK 1LOOK 2L O O K 3 EASE LOOK LOOK 6LOOK 7 E A S E 2 7L O O K L O O K 3 2L O O K 4 2 L O O K 4 3 L O O K 8 9 4 . 9 F N D I P C A P P E D 1 5 0 1 8 9 2 . 7 8 T R A V 1 5 0 2 8 9 5 . 3 3 T R A V 1 5 0 3 8 9 5 . 2 6 T R A V C B F L C B F L V A L T C O R 894.9 USWESTMARKER CBFL T C T C T CT C G L G L E C O N - E B I T G L T O P 8 9 3 . 3 C I M 8 9 3 . 1 S E T P K I N V - W I N V - S W I N V - NINV-S INV-E 2 0 0 0 8 9 4 . 8 6 C H K - P T 1 5 0 0 T C - C B C B - F L E C O N E C O N E C O N E C O N E C O N - P A D E C O N - P A D E B - C O R E B - C O R E C O N E C O N E C O N H A T C H H A T C H H C C O L U M N - C O R C O L U M N - C O R C O L U M N - C O R C O L U M N - C O R C O L U M N - C O R E C O N T C FNDIPCAPPED 8 9 2 .8 D O W N -SP O U T 8 9 2 . 8 S T R I P E 8 9 2 . 8 S T R I P E 8 9 2 . 8 S T R I P E 8 9 2 . 9 S T R I P E H A T C H H A T C H H A T C H H A T C H M E T A L - S T E P M E T A L - S T E P M E T A L - S T E P M E T A L - S T E P 897.0 DOOR 892.9 TRUCK-STALL 8 9 2 . 9 T R U C K - S T A L L 8 97.0 GAR-F L R E C O N - E B I T 89 7 .0 DOOR T C - C O R T C - C O R 896.7 DOWN-SPOUT T CT C 8 9 4 . 7 S T R I P E G E G E SE T I P - 4 1 5 7 8 - P T 4 8 9 4 . 7 S T R I P E 8 9 4 . 7 S T R I P E 8 9 4 . 6 S T R I P E 8 9 4 . 5 S T R I P E 46 0.00 LC 47 0.00 LOOK 8 9 3 . 3 F N D I P C A P P E D 89 3 .6 SETIP4157 8 I N V - S W I N V - N I N V - S I N V - E 1 7 1 4 8 9 3 . 7 4 C H K - F L 8 9 6 . 6 8 9 6 . 1 8 9 8 . 4 8 9 4 . 9 8 9 7 . 7 8 9 7 . 4 8 9 7 . 1 896.8 896.9 896.9 8 9 4 . 7 8 9 4 . 6 8 9 4 . 7 8 9 4 . 0 8 9 3 . 5 893.1 893.2 8 9 3 .5 893.7 893.8 8 9 3.98 9 4 . 7 8 9 5 . 1 8 9 4 . 7 8 9 4 . 3 8 9 3 . 8 8 9 4 .0 8 9 3 .9 893.7 893.6 8 9 3 . 3 8 9 3 . 2 8 9 3 . 0 892.8 894.6 8 9 4 . 3 894.2 894.3 894.5 896.0 895. 7 894.8 894.9 895.3 895.1 8 9 4. 9 8 9 4 . 88 9 4 . 7 8 9 4 . 5 8 9 3 . 7 8 9 5 . 7 8 9 5 . 5 8 9 5 . 4 895.3 895.1 8 9 4 . 9 8 9 4 . 7 8 9 4 . 5 8 9 4 . 2 8 9 3 . 8 8 9 3 . 6 8 9 3 . 8 893.8 8 9 3 . 5 892.9 8 9 2.7 8 9 2 . 8 8 9 2 . 5 8 9 2 . 6 8 9 2.6 8 9 2 . 5 8 9 4 . 4 8 9 4 . 3 8 9 5 . 0 8 9 4 . 4 8 9 3 . 8 8 9 5 . 0 8 9 4 . 4 8 9 4 . 1 8 9 5 . 3 8 9 5 . 3 8 9 4 . 9 8 9 4 . 6 8 9 4 . 1 8 9 4 . 0 893.9 8 9 3 . 6 8 9 3 . 3 8 9 2 . 7 8 9 3 . 4 8 9 3 . 4 8 9 2 . 0 892.1 8 9 2 . 1 891. 7 8 9 1 . 8 891.4 891.7 8 9 1 . 8 8 9 1 . 9 8 9 2 . 3 8 9 1 . 6 8 9 1 . 6 8 9 1 . 6 891.8 89 1.3 891.0 8 9 3 . 5 8 9 2 . 0 8 9 2 . 3 8 9 3 . 0 8 9 3 . 7 8 9 4 . 3 8 9 4 . 4 8 9 3 . 8 8 9 3 . 8 8 9 3 . 3 8 9 3 . 5 8 9 2 . 8 8 9 3 . 0 8 9 2 . 4 8 9 2 . 6 8 9 3 . 7 893.2 8 9 3 . 8 8 9 4 . 0 8 8 3 . 8 8 8 4 . 1 8 8 4 . 6 8 8 6 . 4 8 8 8 . 9 8 9 0 . 4 8 8 8 . 9 8 8 6 . 9 8 8 5 . 8 8 8 4 . 4 8 8 4 . 58 8 3 . 9 8 8 3 . 9 8 8 4 . 2 8 8 3 . 9 8 9 7 . 9 8 9 7 . 7 8 9 7 . 4 8 9 5 . 8 8 9 4 . 4 8 9 4 . 6 894.7 8 9 3 . 5 8 9 2 . 0 8 9 1 . 6 890.3 893.0 893.5 893.5 893.4 8 9 4 . 1 894.7 894.7 894.8 894.9 8 9 5 . 3 8 9 5 . 3 8 9 5 . 5 8 9 6 . 0 8 9 5 . 8 8 9 5 . 4 8 9 5 . 6 896.2 8 9 6 . 0 8 9 5 . 6 8 9 6 . 0 8 9 5 . 6 8 9 5 . 5 8 9 5 . 5 8 9 6 . 0 895.58 9 6 . 2 8 9 6.2 8 9 6 . 2 8 9 6 . 2 8 9 6 . 1 8 9 5 . 9 8 9 5. 8 8 9 5 . 9 895.5 8 9 6 . 4 8 9 6 . 3 8 9 5 . 2 8 9 5 . 1 8 9 4 . 9 8 9 4 . 8 8 9 4 . 8 8 9 4 . 6 8 9 4 . 5 8 9 4 . 4 8 9 4 . 2 8 9 5 . 0 8 9 5 . 1 8 9 6 . 6 8 9 6 . 5 8 9 6 . 7 8 9 6 . 8 897.0 8 9 7 . 0 8 9 5 .8 8 9 5. 7 8 9 5 . 6 895.4 895.2 89 5.1 895.2 8 9 5 . 5 8 9 6 . 0 8 9 5 . 8 895.4 8 9 6.0 8 9 2 . 3 8 9 2 . 5 8 9 2 . 6 8 9 2 . 7 8 9 3 . 0 8 9 3.2 893.4 8 9 3 . 5 893.5 893.5 893.7 8 9 3 . 9 8 9 4 . 1 8 9 4 . 4 8 9 4 . 7 8 9 6.0 897.5 8 9 5 . 9 896.8 896.8 8 9 7 . 1 8 9 6 . 8 8 9 7 . 2 897.2 8 9 7.2 897.0 896.7 895.7 8 9 5.1 8 9 5 . 2 894.8 8 9 4 . 5 89 4.0 8 9 3 . 8 8 9 3 . 0 8 9 4 . 3 8 9 5 . 0 895.1 8 9 5 . 1 8 9 5 . 3 8 9 5 . 2 8 9 5 . 3 8 9 3 . 3 8 9 2 . 7 8 9 5 . 4 8 9 5 . 0 8 9 5 . 7 8 9 5 . 8 8 9 5 . 2 8 9 2 . 5 8 9 1 . 7 8 9 1 . 6 8 9 2 . 3 8 9 3 . 9 8 9 4 . 8 8 9 5 . 0 8 9 4 . 9 8 9 5 . 2 8 9 5 . 8 8 9 4 . 8 8 9 4 . 9 8 9 4 . 9 8 9 4 . 6 8 9 4 . 4 8 9 3 . 2 891.6 891.5 8 9 2 . 8 8 9 3 . 9 8 9 4 . 5 8 9 4 . 8 8 9 4 . 7 8 9 4 . 2 8 9 4 . 2 8 9 3 . 7 8 9 3 . 4 8 9 1 . 8 8 9 1 . 8 896.7 8 8 6 8 8 8 8 9 2 8 9 4 8 8 4 894 8 9 0 38.9 69.8 100.2 78.4 A P O L L O D R I V E (C .S .A .H .N O .12) S23°01'44"W 347.44 30 30 DRAINAGE EASEMENT F E N C E L I E S O N O R N E A R L O T L I N E S57°35'05"E 206.02 S49°48'48"E 295.14 P I D : 1 7 - 3 1 - 2 2 - 2 3 - 0 0 2 1 O W N E R : L I N O L A K E S C I T Y O F A D D R E S S : 0 P I D : 1 7 - 3 1 - 2 2 - 2 3 - 0 0 1 8 O W N E R : S G J B F U N D I N G L L C A D D R E S S : 4 5 0 A p o l l o D r i v e O U T L O T B (203.37 DESC.) VAULT C A T C H B A S I N F L = 8 9 3 . 8 I N V ( N ) = 8 8 4 . 1 8 I N V ( E ) = 8 8 8 . 2 6 I N V ( S ) = 8 8 8 . 1 8 I N V ( S W ) = 8 8 2 . 3 4 C A T C H B A S I N F L = 8 9 2 . 9 1 I N V ( W ) = 8 8 9 . 2 6 R I P R A P C A T C H B A S I N F L = 8 9 2 . 2 5 C A T C H B A S I N F L = 8 9 4 . 8 3 P O I N T " A " "LINE A" "LINE B" N O RT H W E STERLY LIN E O F O UTL O T B C U R B C U T INTERSTATE HIGHWAY NO.35W E CH.BRG.=36°07'12" CH.=176.79 (SPIRAL CURVE) S G V C S G C C EXISTING BUILDING 10,000 SF ADDITION 13,418 SF OH D O O R OH D O O R NE W O H D O O R NE W O H D O O R OH D O O R APOLLO DRIVE 5 EXISTING PARKING STALLS 8 EXISTING PARKINGSTALLS 3 NEW PARKING STALLS (9' X 20') EXISTING BITUMINOUSNEW BITUMINOUS CURB TO BE REMOVED EXISTING BITUMINOUS NEW BITUMINOUS CURB TO BE REMOVED NEW BITUMINOUS B U I L D I N G S E T B A C K (5 0 ') P A R K I N G S E T B A C K (1 5 ') P R O P E R T Y L I N E 25' WIDE NEW DRIVE, TYP. NEW SIDEWALK, MATCH EXISTING SIDEWALK WIDTH EXISTING SIDEWALK NEW SIDEWALK PREVIOUS PROPERTY LINE PARKING / BUILDING SETBACK (10') DRAINAGE EASEMENT 4T H A V E N U E INTERSTATE HIGHWAY NO. 35W SITE AREA ANALYSIS SITE AREA:133,526 SF EXIST. BLDG. AREA: 10,000 SF EXIST. ENTRY AREA: 117 SF NEW ADDITION AREA: 13,418 SF TOTAL BUILDING AREA: 23,535 SF OTHER SITE IMPERV. AREA: 41,467 SF TOTAL IMPERVIOUS AREA: 65,002 SF PERCENTAGE OF SITE: 48.68% PARKING ANALYSIS OFFICE: 1 SPACE PER 200 SF REQUIRED 1,812 SF OF OFFICE 9 PARKING SPACES REQUIRED WAREHOUSE: 1 SPACE PER 2,000 SF REQUIRED 19,098 SF OF WAREHOUSE 10 PARKING SPACES REQUIRED LIGHT MANUFACTURING: 1 SPACE PER 500 SF REQUIRED 1,741 SF OF L. MANUFACTURING 3 PARKING SPACES REQUIRED TOTAL SPACES REQUIRED: 22 EXISTING SPACES:16 REMOVED SPACES: 3 ADDED SPACES: 3 ADDITIONAL REQUIRED: 6 (SHOWN AS POTENTIAL FUTURE SPACES) NOTE EXISTING SURVEY SHOWN UNDER SITE PLAN FOR REFERENCE. SEE CIVIL FOR NEW GRADING PLAN. VERIFY EXTENT OF EXISTING BITUMINOUS AND CURBING REMOVALS WITH CIVIL DRAWINGS. VAN ACCESS. STALL 3 EXISTING PARKINGSTALLS TO BEREMOVED CURB TO BE REMOVED APPROX. LOCATION OF FIRE DEPARTMENT CONNECTION (FDC) - VERIFY 6 POTENTIAL FU TU R E PARKIN G STALLS (9' X 20') POTENTIAL FUTURE SIDEWALK SEE CIVIL PROJECT NO. © 2023 Copyright Studio EA, LLC. All rights reserved. STUDIO EA 76 Coulee Road Hudson, WI 54016 715.386.8303 WeAreStudioEA.com PERMIT SET A1.1 ARCHITECTURAL SITE PLAN 42 4 A P O L L O D R I V E LI N O L A K E S , M N 5 5 0 1 4 RI C E I N D U S T R I E S 23-5000 1" = 20'-0"1 SITE PLAN N RELEASE DATE PERMIT SET 2023-09-29 CERTIFICATION I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONS AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA DATE NAME SIGNATURE NUMBER: 46295 Nathan W Burt 2023-09-29 Attachment 4: Architectural Plan Set 111 FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" T.O. ROOF (LOW) 123' - 9" T.O. ROOF (HIGH) 126' - 2" NEW CONSTRUCTION EXISTING BUILDING FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" T.O. ROOF (HIGH) 126' - 2" KINGSPAN GRANITSTONE INSULATED WALL PANEL ROCK FACE CMU ALUMINUM WINDOW EXISTING CMU BUTLER METAL ROOF TRIM NEW CONSTRUCTIONEXISTING BUILDING FIRST FLOOR 100' - 0" T.O. ROOF (LOW) 123' - 9" T.O. ROOF (HIGH) 126' - 2" © 2023 Copyright Studio EA, LLC. All rights reserved.STUDIO EA| 76 coulee road, hudson, wi 54016 | WeAreStudioEA.com | 715.386.8303 1/8" = 1'-0" RICE INDUSTRIES EXTERIOR ELEVATIONS 12-11-2023 1/8" = 1'-0"2 EAST ELEVATION 1/8" = 1'-0"1 WEST ELEVATION 1/8" = 1'-0"3 SOUTH ELEVATION 1/8" = 1'-0"4 NORTH ELEVATION NEW CONSTRUCTION MATERIAL PERCENTAGES ROCK FACE CMU 21% ALUMINUM WINDOW 4% KINGSPAN GRANITSTONE 75% 112 FIRST FLOOR 100' - 0" L AN WAREHOUSE 100 1/4" / 12" FJ T.O. ROOF (LOW) 123' - 9" T.O. ROOF (HIGH) 126' - 2" MIXING 101 A4.1 6 SIM. FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" 146 WAREHOUSE 100 A4.1 3 4 A4.1 5 3 24.15.9 1.1 FIRST FLOOR 100' - 0" T.O. EXIST. CMU 124' - 0" 6 5.9 EXISTING ROOF AND EXTERIOR WALL BUTLER ROOF TRIM TO EXISTING PARAPET CONNECTION DETAILS BY MFR., TYP. CUT DOWN EXIST. PARAPET AS REQUIRED. METAL BUILDING COLUMN, SIZE AND SPACING VARIES. SEE STRUCT. AND MFR. PLANS METAL ROOF ASSEMBLY: STANDING SEAM METAL PANEL W/ THERMAL BLOCKS BATT INSULATION, R-34 MIN. VAPOR BARRIER LINER NEW HEADER - SEE STRUCT. EXISTING SLAB AND FOUNDATION WALL NEW COILING DOOR - SEE PLANS CONCRETE SLAB - SEE STRUCTURAL FIRST FLOOR 100' - 0" L A4.1 5 LOADING DOCK SEAL - VERIFY MODEL W/ OWNER LOADING DOCK BUMPER - VERIFY MODEL W/ OWNER LOADING DOCK LEVELER - VERIFY MODEL W/ OWNER OVERHEAD DOOR PRE-ENGINEERED METAL BUILDING WALL ASSEMBLY: BUTLER TEXTUREWALL INSULATED METAL PANEL, R-19 MIN. METAL GIRTS AS REQ'D. BY MFR. INSULATION AT GIRTS SHOWN PER MFR. SPEC. SEE MFR. DRAWINGS METAL ROOF ASSEMBLY: STANDING SEAM METAL PANEL W/ THERMAL BLOCKS BATT INSULATION, R-34 MIN. VAPOR BARRIER LINER PREFINISHED BUTLER GUTTER / DOWNSPOUT DRAINAGE SYSTEM 1/4" / 12" M METAL BUILDING COLUMN, SIZE AND SPACING VARIES. SEE STRUCT. AND MFR. PLANS GRADE - SEE CIVIL SEE STRUCTURAL BOLLARD - SEE PLANS FIRST FLOOR 100' - 0" VERIFY W/ DOCK LEVELER MFR. LEVELER MFR. VERIFY W/ DOCK FOUNDATION WALL - SEE STRUCT. STEEL ANGLE - SEE STRUCT. DOCK BUMPER - VERIFY MODEL W/ OWNER POURED CONC. PIT FLOOR AND WALLS - SEE STRUCT. DOCK LEVELER - VERIFY MODEL W/ OWNER STEEL ANGLE BEYOND STEEL ANGLE - SEE STRUCT. POURED CONC. FLOOR SLAB - SEE STRUCT. RIGID INSULATION RIGID INSULATION, EXTEND 4' HORIZONTALLY FIRST FLOOR 100' - 0" BUTLER WALL SYSTEM TO FLOOR SLAB CONNECTION DETAILS BY MFR., TYP. 2" RIGID INSULATION, R-10 MIN. CONC. FOUNDATION WALL AND FOOTINGS - SEE STRUCT. GRADE GRANULAR FILL - SEE STRUCT. COLUMN PIER AND FOUNDATION BEYOND - SEE STRUCT. PROJECT NO. © 2023 Copyright Studio EA, LLC. All rights reserved. STUDIO EA 76 Coulee Road Hudson, WI 54016 715.386.8303 WeAreStudioEA.com PERMIT SET A4.1 SECTIONS AND DETAILS 42 4 A P O L L O D R I V E LI N O L A K E S , M N 5 5 0 1 4 RI C E I N D U S T R I E S 23-5000 1/8" = 1'-0"1 BUILDING SECTION 1/8" = 1'-0"2 BUILDING SECTION 1/2" = 1'-0"3 WALL SECTION @ EXISTING 1/2" = 1'-0"4 WALL SECTION @ DOCK DOOR 1" = 1'-0"5 DETAIL @ DOCK LEVELER 1" = 1'-0"6 TYP. FOUNDATION RELEASE DATE PERMIT SET 2023-09-29 CERTIFICATION I HEREBY CERTIFY THAT THIS PLAN SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONS AND THAT I AM A DULY REGISTERED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA DATE NAME SIGNATURE NUMBER: 46295 Nathan W Burt 2023-09-29 113 CITY CODE •Section 1007.043 General Building and Use Provisions. (2)Building Type and Construction. (d)Commercial, Industrial, and Institutional. All buildings constructed on land within commercial, industrial, public and semi-public zoning districts, and all institutional buildings (such as public, education, and religious buildings) in residential and rural zoning districts shall conform with the following: 1. Definitions. For the purpose of this section, the following definitions shall apply: ARCHITECTURAL METAL CLADDING. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. ARCHITECTURAL REVEALS. A groove or a step in a panel face generally used to create a desired architectural effect. 2.All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. 3.Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete Masonry Stucco Attachment 5: City Code Section 1007.043 (2)(d) 114 precast or poured in place panels Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director 4. Buildings shall incorporate classes of primary material in the following manner: a.Commercial, public, educational and religious buildings. At least 50 percent of all exterior wall finishes shall be composed of at least three class 1 materials. Class 3 materials shall not comprise more than 25 percent exterior wall finishes. b. Industrial and warehouse buildings, multi-tenant office/industrial/warehouse or showroom/warehouse or other combinations. At least 75 percent of all exterior wall finishes shall be composed of at least two different class 1 or 2 materials. Class 3 materials shall not comprise more than 25 percent of the building. c.To be counted as a primary material, the product must comprise at least five (5) percent of the exterior wall surface. 5.Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. 6. Commercial, public, educational and religious buildings shall have a well- defined base, middle and top. The base should appear visually distinct from the middle and top part (cornice) of the building through the use of a change in building materials, color, window shape or size, an intermediate cornice line, sign band, an awning, or similar techniques. A cap shall include the area from the top floor to the roof of the building and shall include a cornice, roof overhang, and change of color or material to differentiate it from the middle section of the building. Flashing shall not be considered a cap. 7. Any wall facing a public right-of-way shall not have an uninterrupted length exceeding 100 feet without including at least two of the following: change in plane, change in texture or masonry pattern, two (2) class 1 materials, windows in a manner that is impactful to the design, or an equivalent element that subdivides the wall into human scale proportions. 8. Buildings may be constructed of primarily one (1) class 1 material if the design meets or exceeds the intent of this section. 115 9. A distinctively different color of brick may be considered as a second class 1 material. However, minor blended color variations shall not be considered as a separate material. 10. Earth tone colors of exterior materials shall be required. “Earth tone colors” shall be defined as any various soft colors like those found in nature in soil, vegetation, etc. Such colors are limited to various shades or tints of brown, black, gray, tan, beige, brick red, green, blue, or white. 11. The building walls may contain up to 10% contrasting colors. Contrasting colors shall be those colors not defined as earth tones. 12. All buildings with a sloped roof shall have a minimum 12 inch roof overhang and enclosed soffit. 13. All buildings with sloped roofs shall be covered with shingles or tiles or a standing seam metal roof. 14. All mechanical equipment, such as air handling units located anywhere on the property, including rooftop equipment, shall be screened from ground level view from adjacent streets, public rights of way, and adjacent properties. 15. Where a site abuts a residential property, the location of air handling and other equipment must take into account the potential for noise and other impacts on the residential property. 16. Building foundations not exceeding two (2) feet need not comply with the requirements for the primary wall treatments or materials. 17. Garage doors, window trim, and flashing shall not constitute required materials that make up exterior finish of a building for purposes of this section. 18.Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. (As Amended Ordinance No. 13-23, October 23, 2023) 116 Multi-Tenant Office, Industrial and Warehouse Buildings Attachment 6: Architectural Metal Cladding Examples 117 Non-Compliant Examples 118 Changes to Commercial/Industrial Provisions: •Breaks existing allowed material types into classes of primary material for use with building design. •Adds wood as an approved material. 5 Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel EIFS Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete precast or poured in place panels Masonry Stucco Thin Brick Veneer Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director 119 9 120 CITY OF LINO LAKES RESOLUTION NO. 24-02 Determining Intent of City Code Chapter 1007 Relating to Building Type and Construction-Exterior Wall Finishes WHEREAS, the City Council acting as the Board of Adjustment and Appeals received a land use application for appeal regarding interpretation of intent of City Code Section 1007.043(2)(d) relating to Building Type and Construction-Exterior Wall Finishes; and WHEREAS, the applicant is proposing to use Insulated Metal Panels (IMP’s) for a building addition at 424 Apollo Drive and staff does not believe the proposed exterior materials meet the zoning code intent or requirements; and WHEREAS, City Code Section 1007.043(2)(d) details the following: •City Code Section 1007.043(2)(d)1. Definitions. Architectural metal cladding. Refers to decorative, metal cladding systems such as copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the primary wall system. •City Code Section 1007.043(2)(d)2: All sides of the principal and accessory structures are to have essentially the same or a coordinated harmonious finish treatment. •City Code Section 1007.043(2)(d)3: Classes of Primary Materials. For the purpose of this section, primary materials shall be divided into class 1, class 2, and class 3 categories as follows: Classes of Materials Class 1 Class 2 Class 3 Brick Precast concrete panels with at least two architectural reveals per panel Exterior Insulation and Finish Systems (EIFS) Glass, or other glazing materials Specialty concrete block including textured, burnished block or rock faced block Fiber Cement Exterior Siding Natural or cultured stone Ceramic Tile (masonry, stone or clay), Glass Block Architecturally textured concrete Masonry Stucco Attachment 7: Resolution No. 24-02 Appealing Intent of Exterior Wall Finishes 121 precast or poured in place panels Architectural metal cladding Wood Other materials not listed that are of equal quality to materials in a specific class may be approved for use by the Community Development Director •City Code Section 1007.043(2)(d)5. Complete or partial buildings comprised of structural metal wall panel systems that act as the primary wall system, or as a complete wall system such as pole barns or similar structures common to agricultural or industrial storage uses are prohibited. •City Code Section 1007.043(2)(d)18. Replacement of non-conforming materials on existing buildings, or expansions of less than 50% of the floor area of an existing building may use the same or superior materials as existing. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota the following: 1.The proposed Insulated Metal Panels (IMP’s) do not meet the city code intent or requirements for Class 1 or Class 2 materials. 2.The proposed Insulation Metal Panels (IMP’s) could be categorized as a Class 3 material. 3.The existing building and proposed addition shall have a coordinated harmonious finish treatment. Adopted by the City Council of the City of Lino Lakes this _________day of ______________, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 122 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3B STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: January 8, 2024 TOPIC: Consider Resolution No. 24-1, Approving Payment No. 7 and Final, CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting council consideration to finalize the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project. BACKGROUND On November 8, 2021, the City Council passed resolution 21-133, awarding the contract for the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project to Northdale Construction Company, Inc. in the amount of $1,233,340.71. The project completion date was extended due to materials being delayed which impacted the general contractor’s schedule, their subcontractors, and private utility service to the site. The final contract amount is $1,197,086.55 for the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project. The project is be funded through the trunk area and unit fund. RECOMMENDATION Approve Resolution No. 24-1, Approving Payment No. 7 and Final, CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project in the amount of $101,463.82 to Northdale Construction Company, Inc. ATTACHMENTS 1.Resolution 24-1 2.Pay Request No. 7 & Final – CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project 123 CITY OF LINO LAKES RESOLUTION NO. 24-1 APPROVING PAYMENT NO. 7 AND FINAL FOR THE CR J/CSAH 49 (HODGSON ROAD) TRUNK UTILITY IMPROVMENTS PROJECT WHEREAS, on November 8, 2021, the City Council passed resolution 21-133, awarding the contract for the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project to Northdale Construction Company, Inc. in the amount of $1,233,340.71; WHEREAS, a complete summary of costs are detailed in Payment No. 7 (Final) where the final amount for the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project was $1,197,086.55; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes that Payment Request No. 7 (Final) is approved for a final payment amount of $101,463.82 for the CRJ/CSAH 49 (Hodgson Road) Trunk Utility Improvements Project. Adopted by the Council of the City of Lino Lakes this 8th day of January, 2024. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 124 125 126 127 128 129 130 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3C STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: January 8, 2024 TOPIC: PUBLIC HEARING: Consider 1st Reading of Ordinance No. 01-24, Vacating Drainage & Utility Easement, 6049 Sargent Court North VOTE REQUIRED: 4/5 _____________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration of the 1st Reading of Ordinance No. 01-24, vacating Drainage and Utility easement, Lot 7, Block 1, Otter Bay. BACKGROUND 6049 Sargent Court North is a residential parcel owned by, Rebecca and Brian Teeters (Rebecca Morlando). The property owner submitted a land use application requesting the vacation, of a portion, of a drainage easement on their property. The drainage and utility easement was dedicated to the City of Lino Lakes with the 1987 Otter Bay plat. The easement is intended to perpetuate drainage across the parcel. The current owners would like to vacate a portion of the easement area where there is an existing concrete patio. The City doesn’t allow for patios and structures in drainage and utility easements and the current property owners would like to vacate the easement so their property is in compliance. The Drainage and Utility Easement Vacation Description Sketch prepared by Sambatck received on October 20, 2023 details the proposed drainage and utility area to be vacated where the existing patio is located. The second reading of the ordinance is scheduled for January 22, 2024. RECOMMENDATION Staff is recommending approval of the 1st Reading of Ordinance No. 01-24 Vacating Drainage & Utility Easements, Lot 7, Block 1, Otter Bay. ATTACHMENTS 131 1.Ordinance No. 01-24 2.Drainage and Utility Easement Vacation Description Sketch 132 1st Reading: 1/8/2024 Publication: 2nd Reading: Effective: CITY OF LINO LAKES ORDINANCE NO. 01-24 ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENT (6049 SARGENT COURT NORTH, LOT 7, BLOCK 1, OTTER BAY) The City Council of Lino Lakes ordains: Section 1: Findings of Fact 1.The City Council of Lino Lakes has determined to vacate a portion of the drainage and utility easement dedicated over, under, and across that part of Lot 7, Block 1, OTTER BAY, Anoka County, Minnesota, described as follows: Commencing at the most easterly corner of said Lot 7; thence South 20 degrees 28 minutes 53 seconds West, assumed bearing along the southeasterly line of said Lot 7, 60.00 feet; thence North 76 degrees 08 minutes 33 seconds West, 98.00 feet; thence North 45 degrees 53 minutes 33 seconds West, 42.00 feet; thence North 00 degrees 53 minutes 33 seconds West, 50.00 feet; thence North 69 degrees 05 minutes 33 seconds West, 108.00 feet to the point of beginning of the land to be described; thence South 29 degrees 21 minutes 12 seconds West, 139.00 feet; thence South 49 degrees 18 minutes 27 seconds West, 23. 74 feet; thence North 34 degrees 15 minutes 25 seconds West, 50.28 feet; thence North 50 degrees 17 minutes 02 seconds East, 148.78 feet to the point of beginning and there terminating. 2.A public hearing was held on January 8, 2024 before the City Council in the City Hall Council Chambers after due published and posted notice had been given and reasonable attempts were made to give personal notice to all affected property owners, and all persons interested were given an opportunity to be heard; and 3.It appears to be in the best interest of the City to vacate such drainage and utility easements; and 4.The Drainage and Utility Easement Vacation shall be recorded through Anoka County Recorder’s Office; and 133 5.Four-fifths of all members of the City Council concur with this ordinance. Section 2: Easement Vacated The drainage and utility easement described herein is hereby vacated. Section 3: Effect This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter and upon filing of the Drainage and Utility Easement Vacation for Lot 7, Block 1, OTTER BAY. Adopted by the Lino Lakes City Council this 22nd day of January, 2024. ____________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 134 135 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3D STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: January 8, 2024 TOPIC: Authorize Appraisal Services for the 2024/2025 Street Reconstruction Project VOTE REQUIRED: 3/5 ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration to authorize the appraisal services for the 2024/2025 Street Reconstruction Project. BACKGROUND Staff requesting approval to retain Hosch Appraisal & Consulting, Inc. to prepare a benefit evaluation for proposed utility improvements. WSB and Associates is working to complete the feasibility study for sanitary sewer and water improvements to serve the Pine Haven and Colonial Woods neighborhoods. Staff is seeking appraisal services to assist with determination of potential assessments and feasibility of the project. The not to exceed cost is $30K, split between the two project areas. Funding will be from the trunk area and unit fund. RECOMMENDATION Staff is recommending approval of Resolution No. 24-04 Authorizing Appraisal Services for the 2024/2025 Street Reconstruction Project. ATTACHMENTS 1.Resolution No. 24-04 136 CITY OF LINO LAKES RESOLUTION NO. 24-04 AUTHORIZING APPRAISAL SERVICES FOR THE 2024/2025 STREET RECONSTRUCTION PROJECT WHEREAS, pursuant to Resolution 23-89 the City Council approved the preparation of a feasibility study for the 2024/2025 Street Reconstruction Project, and WHEREAS, it is in the best interest of the City to obtain appraisal services to assist with the feasibility study. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes hereby authorizes Hosch Appraisal & Consulting, Inc. to prepare a benefit evaluation for proposed utility improvements. Adopted by the Council of the City of Lino Lakes this 8th day of January, 2024. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Jolleen Chaika, City Clerk 137