The URL can be used to link to this page

Home My WebLink About03-11-2024 Council Meeting PacketEXPANDED AGENDA CITY COUNCIL AGENDA · MEETING· Monday, March 11, 2024 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order and Roll Call The meeting was called to order at 6:30 PM. Councilmembers Lyden, Stoesz, Ruhland, Cavegn, and Mayor Rafferty were present.  Pledge of Allegiance  Public Comment (sign-in prior to start of meeting per Rules of Decorum) No public comment was received.  Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented. SPECIAL PRESENTATION Oath of Fire Service – Firefighters Ryan Olson, Joshua Rouse, Sam Sampey, and Tyler Moore Paid On-call Retirement Recognition – District Chief Craig Menne 1. CONSENT AGENDA A. Consider Approval of Expenditures for March 11, 2024 (Check No. 120313 through 120389) in the Amount of $571,471.72 B. Consider Approval of February 26, 2024 Work Session Minutes C. Consider Approval of February 26, 2024 Council Meeting Minutes D. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center E. 2024 Board and Committee Appointments F. Approval of Exempt Gambling Permit for St. Joseph of the Lake Church G. Consider Resolution No. 24-18, Approving Transfer to the Rookery Activity Center Council Agenda -2- March 11, 2024 i. Motion to: Approve Consent Agenda Items 1A-1G 2. FINANCE DEPARTMENT REPORT No Report 3. ADMINISTRATION DEPARTMENT REPORT No Report 4. PUBLIC SAFETY DEPARTMENT REPORT No Report 5. PUBLIC SERVICES DEPARTMENT REPORT No Report 6. COMMUNITY DEVELOPMENT REPORT No Report 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment The meeting was adjourned at 6:44 PM. Community Calendar – A Look Ahead March 12, 2024 through March 25, 2024 • Wednesday, March 13: Planning and Zoning Board Meeting • Monday, March 25: City Council Work Session & Meeting RESULT: CARRIED [4-0] MOVER: Stoesz SECONDER: Ruhland AYES: Cavegn, Stoesz, Ruhland, Rafferty ABSTAIN: Lyden CITY COUNCIL AGENDA · MEETING· Monday, March 11, 2024 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) 1.Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. Call to Order and Roll Call Pledge of Allegiance Public Comment (sign-in prior to start of meeting per Rules of Decorum) Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Oath of Fire Service – Firefighters Ryan Olson, Joshua Rouse, Sam Sampey, and Tyler Moore Paid On-call Retirement Recognition – District Chief Craig Menne 1.CONSENT AGENDA A.Consider Approval of Expenditures for March 11, 2024 (Check No. 120313 through 120389) in the Amount of $571,471.72 B.Consider Approval of February 26, 2024 Work Session Minutes C.Consider Approval of February 26, 2024 Council Meeting Minutes D.Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center E.2024 Board and Committee Appointments F.Approval of Exempt Gambling Permit for St. Joseph of the Lake Church G.Consider Resolution No. 24-18, Approving Transfer to the Rookery Activity Center 2.FINANCE DEPARTMENT REPORT No Report 3.ADMINISTRATION DEPARTMENT REPORT No Report 1 Council Agenda -2-March 11, 2024 4.PUBLIC SAFETY DEPARTMENT REPORT No Report 5.PUBLIC SERVICES DEPARTMENT REPORT No Report 6.COMMUNITY DEVELOPMENT REPORT No Report 7.UNFINISHED BUSINESS None 8.NEW BUSINESS None Adjournment Community Calendar – A Look Ahead March 12, 2024 through March 25, 2024 •Wednesday, March 13: Planning and Zoning Board Meeting •Monday, March 25: City Council Work Session & Meeting 2 + Expenditures March 11, 2024 Check #120313 to #120389 $571,471.72 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting March 11, 2024 Transfer In/(Out) 2/22/2024 H.S.A. Employer Contribution (Ng)(125.00) 2/26/2024 Transfer from FRB Money Market 500,000.00 3/1/2024 Council Payroll #03 (3,706.98) 3/1/2024 Council Payroll #03 Federal Deposit (209.14) 3/1/2024 Council Payroll #03 PERA (410.72) 3/1/2024 Council Payroll #03 State (45.27) 3/1/2024 Payroll #05 (201,714.47) 3/1/2024 Payroll #05 Federal Deposit (56,934.95) 3/1/2024 Payroll #05 PERA (58,074.08) 3/1/2024 Payroll #05 State (12,961.32) 3/1/2024 Payroll #05 Child Support (321.48) 3/1/2024 Payroll #05 H.S.A. Bank Pretax (318.70) 3/1/2024 Payroll #05 TASC Pretax (867.27) 3/1/2024 Payroll #05 Mission Sq 457 Def. Comp #301596 (3,045.00) 3/1/2024 Payroll #05 Mission Sq Roth IRA #706155 (939.23) 3/1/2024 Payroll #05 MSRS HCSP #98946-01 (5,140.41) 3/1/2024 Payroll #05 MSRS Def. Comp #98945-01 (2,985.00) 3/1/2024 Payroll #05 MSRS Roth IRA #98945-01 (779.00) 31 1 LINO LAKES CITY COUNCIL WORK SESSION MINUTES DATE: February 26, 2024 TIME STARTED: 6:00 PM TIME ENDED: 6:21 PM MEMBERS PRESENT: Councilmembers Stoesz, Lyden, Cavegn, Mayor Rafferty MEMBERS ABSENT: Councilmember Ruhland Staff Members Present: City Administrator Sarah Cotton; Public Safety Director John Swenson; City Clerk Jolleen Chaika. 1.Annual Appointments to Advisory Boards/Committees Councilemmber Lyden stated concerns he has regarding the final votes for appointments to the Boards and Commissions. He said that after the final interviews (held at a Special Work Session on January 29, 2024), he believed Council came to a consensus on appointments and that the final vote for one of the positions changed with three members of the Council. Councilmember Cavegn added that it appears that the individual that Council had discussed not reappointing ended up being recommended. Mayor Rafferty agreed that there had been consensus during the work session but that the final message was for each member to do his homework and to get a final decision on all appointments to the City Clerk. Councilmember Lyden stated that he is concerned there were violations of the Open Meeting Law. Mayor Rafferty stated he did not engage in any Open Meeting Law violations. Councilmember Lyden would like to see this matter brought back to Council for consideration at the March 11, 2024 Regular Meeting. 2.Review Regular Agenda Mayor Rafferty reviewed the meeting agenda. Staff provided an overview of the staff reports for each agenda item. The work session concluded at 6:21 PM. These minutes were considered and approved at the regular Council Meeting on March 11, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 32 1 LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: February 26, 2024 TIME STARTED: 6:30 PM TIME ENDED: 6:41 PM MEMBERS PRESENT: Councilmembers, Lyden, Stoesz, Cavegn, Mayor Rafferty MEMBERS ABSENT: Councilmember Ruhland Staff members present: City Administrator Sarah Cotton; Director of Public Safety John Swenson; City Clerk Jolleen Chaika. The meeting was called to order by Mayor Rafferty at 6:30 PM. PUBLIC COMMENT Sam Bennett, 6481 Lakeview Drive. Mr. Bennett encouraged Council to consider reading Missing Middle Housing and perhaps attending a seminar on the book and topic. He advised that he has concerns about the lack of multi-family housing, walkable neighborhoods, and trails that connect to restaurants, shops, etc. He also informed Council that when he in forms others where he lives, he tells them he lives in Lexington rather than Lino Lakes because Lexington has a dedicated downtown area. No further public comment was received and public comment was closed at 6:35 PM. SETTING THE AGENDA The agenda was accepted as presented. 1.CONSENT AGENDA A.Consider Approval of Expenditures for February 26, 2024 (Check No. 120244 through 120312) in the Amount of $627,233.24 B.Consider Approval of January 22, 2024 Council Special Work Session Minutes (1) C.Consider Approval of January 22, 2024 Council Special Work Session Minutes (2) D.Consider Approval of January 29, 2024 Council Special Work Session Minutes E.Consider Approval of February 5, 2024 Council Work Session Minutes F.Consider Approval of February 12, 2024 Council Work Session Minutes G.Consider Approval of February 12, 2024 Council Meeting Minutes H.Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center I.Consider Approval of Resolution 24-17, Approving a New Massage Enterprise and Massage Therapist Licenses J.Consider Approval of Application for Exempt Gambling Permit 33 2 i.Motion to: Approve Consent Agenda Items 1A-1J 2.ADMINISTRATION REPORT A.Election Judge Pay City Clerk Jolleen Chaika presented a r3quest to Council to consider increase in Election Judge pay to $15.00 per hour and increase in Head Judge pay to $17.00 per hour for all elections. Past practice was to pay election judges different rates based on the election taking place; however, Clerk Chaika noted that regardless of the election, the work of the election judges statutorily required duties and responsibilities of election judges remains the same. She also noted that changing to a consistent rate will eliminate excessive payroll and administrative changes on the City’s end for each election. i.Motion to: Approve Increase in Election Judge Pay to $15 per hour and Head Judge Pay to $17 for Each Election Held in the City of Lino Lakes 3.PUBLIC SAFETY DEPARTMENT REPORT A.Consider Appointment of Paid-On Call Firefighter Public Safety Director John requested Council appointment of James Fisher as a Paid On- Call firefighter. i.Motion to: approve appointment of James Fisher as Paid On-Call Firefighter RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: Cavegn, Lyden, Stoesz, Rafferty ABSENT: Ruhland RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: Cavegn, Stoesz, Lyden, Rafferty ABSENT: Ruhland RESULT: CARRIED [UNANIMOUS] MOVER: Cavegn SECONDER: Stoesz AYES: Cavegn, Stoesz, Lyden, Rafferty ABSENT: Ruhland 34 3 ADJOURNMENT Mayor Rafferty reviewed the Community Calendar as presented on the Agenda. With no further business before the Council, the meeting was adjourned by Mayor Rafferty at 6:41 PM. These minutes were considered and approved at the regular Council Meeting on March 11, 2024. Jolleen Chaika, City Clerk Rob Rafferty, Mayor 35 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1D STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: March 11, 2024 TOPIC: Approval of the Hiring of Part-Time Staff for the Rookery Activity Center VOTE REQUIRED: 3/5 _________________________________________________________________________________ INTRODUCTION The Council is being asked to approve the hiring of part-time staff for The Rookery. BACKGROUND Staff is seeking approval to hire part-time personnel to work at The Rookery. The recruiting process has identified candidates that will be a great addition to our staff at The Rookery. RECOMMENDATION Staff recommends the Council approve the hiring of the part-time personnel listed below: First Name Last Name Title Cadence Hayes Child Watch Kowsar Sheik-Yusuf Child Watch Savannah Knipping Lifeguard Start dates vary based on position and training schedule. Please approve the above personnel for the part-time positions at The Rookery Activity Center. 36 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1E STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: Jolleen Chaika, City Clerk March 11, 2024 Board/Commission Appointments 3/5 INTRODUCTION Each year, the City Council considers the appointment of Lino Lakes residents to serve on various advisory boards and committees. BACKGROUND Openings for Lino Lakes Advisory Boards and Committees were advertised, applications were received and reviewed, and interviews were conducted by City Council. Following the interviews, the following applicants have been recommended for appointment: Planning & Zoning Board: Three (3) vacancies, six (6) applications received -Suzy Guthmueller -Nate Vojtech -Isaac Wipperfurth Park Board: Two (2) vacancies, two (2) applications received -Clark Gooder -Jason Spitzer Environmental Board: Two (2) vacancies, two (2) applications received -John Sullivan -Cassondra Cavegn Economic Development Advisory Committee: Three (3) vacancies Two (2) vacancies, five (5) applications received: -Andrew Cravero -Chris Spenner RECOMMENDATION Consider approval of appointments to the Lino Lakes Advisory Board and Committees as listed above. 1 37 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1F STAFF ORIGINATOR: Jolleen Chaika, City Clerk MEETING DATE: March 11, 2024 TOPIC: Exempt Gambling Permit: St. Joseph of the Lake Catholic Church VOTE REQUIRED: 3/5 INTRODUCTION St. Joseph of the Lake Catholic Church has applied for an Exempt Gambling Permit to conduct bingo, and a raffle and to sell pull tabs on August 11, 2024 BACKGROUND Pursuant to Minn. Stat. 349.166, organizations are eligible to obtain an exempt permit to conduct a raffle without obtaining a full gambling license and without abiding by all provisions required by licensed organizations if: • the organization conducts lawful gambling on five or less days per year; • the organization does not award more than $50,000 in prizes for lawful gambling in a calendar year; • the organization submits a board-prescribed application and pays a fee of $100 to the board for each gambling occasion, and receives an exempt permit number from the board…The application must include the date and location of the occasion, the types of lawful gambling to be conducted, and the prizes to be awarded; • the organization notifies the local government unit 30 days before the lawful gambling occasion, or 60 days for an occasion held in a city of the first class; • the organization purchases all gambling equipment and supplies from a licensed distributor; and • the organization reports to the board, on a single-page form prescribed by the board, within 30 days of each gambling occasion, the gross receipts, prizes, expenses, expenditures of net profits from the occasion, and the identification of the licensed distributor from whom all gambling equipment was purchased. 38 2 Additionally, City Ordinance, Section 611.07 requires that any organization applying for any lawful gambling permit under Minn. Stat. 349.11 through 349.23, must receive approval from City Council. Although this application is for an exempt permit for a one-time event, Council approval is still required. St. Joe’s meets all requirements to obtain an exempt permit. RECOMMENDATION Approve Application for Exempt Permit and authorize City Clerk to sign the same to return to the MN Gambling Control Board. ATTACHMENTS Copy of Application for Exempt Permit 39 40 41 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1G STAFF ORIGINATOR: Hannah Lynch, Finance Director MEETING DATE: March 11, 2024 TOPIC: Approving 2023 Transfer to the Rookery Activity Center VOTE REQUIRED: 3/5 ______________________________________________________________________________ BACKGROUND Staff presented a Rookery financial update at the March 4, 2024 Work Session. The Rookery Activity Center opened to the public in the Spring 2022 and completed its first full fiscal year in 2023. Following two years of budgeted and realized operating losses, the Rookery has a cash deficit of $439,335 at 12/31/2023 while adjusting for accruals to account for all 2023 activity. With budgeted operating income of $11,266 in 2024, Council should consider relieving the Rookery cash deficit. While the 2023 books are still in the process of being closed, the estimated 2023 General Fund surplus is $850,000. 42 2 Once 2023 balances are final, Staff will reperform the Cash Balance for 2023 Activity calculation shown above to determine the final transfer amount. If the final transfer exceeds $460,000 Staff will come back to the Council for approval. RECOMMENDATION Consider Resolution No. 24-18, Approving 2023 Transfer to the Rookery Activity Center. ATTACHMENTS Resolution No. 24-18 43 CITY OF LINO LAKES RESOLUTION NO. 24-18 APPROVING 2023 TRANSFER TO THE ROOKERY ACTIVITY CENTER WHEREAS, the Rookery Activity Center has a cash deficit at December 31, 2023, and WHEREAS, after adjusting for 2023 accruals the cash deficit is roughly $439,335, and WHEREAS, the General Fund is projected to have an estimated surplus of $850,000 for fiscal year 2023. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that a 2023 transfer from the General Fund to the Rookery Activity Center Fund be made in the amount of the Rookery Activity Center 12/31/2023 cash balance adjusted for accruals, not to exceed $460,000. Adopted by the City Council of the City of Lino Lakes this 11th day of March, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Jolleen Chaika, City Clerk 44