HomeMy WebLinkAbout05-06-2024 Council Work Session PacketCITY COUNCIL AGENDA
· WORK SESSION ·
Monday, May 6, 2024
6:00 P.M.
Council Chambers
No Public Comment allowed at Work Sessions per the Rules of Decorum
1.Call to Order and Roll Call
2.Setting the Agenda: Additions or Deletions
3.Zoning Ordinance Text Amendment – Sacred Communities and Micro-Unit Dwellings,
Katie Larsen
4.Water Treatment Plant Final Design Review, Michael Grochala & WSB
5.I-35E/CRJ Interchange – Centerville Rd/CRJ Intersection, Michael Grochala & Anoka
County
6.Zoning Ordinance Text Amendment – Building Type and Construction, Katie Larsen
7.2025 Budget Goal Setting, Hannah Lynch
8.Q1 2024 Public Safety Update, John Swenson
9.Request for Proposals for Public Safety Consultant, John Swenson
10.Notices and Communications, City Council
11.Adjournment
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CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 3
STAFF ORGINATOR: Katie Larsen, City Planner
DATE OF WORK SESSION: May 6, 2024
TOPIC: Zoning Ordinance Text Amendment-Sacred Communities and
Micro-Unit Dwellings
______________________________________________________________________________
BACKGROUND
At the Work Session, staff will present the May 13, 2024 Council staff report and proposed
ordinance amendment.
Beginning January 1, 2024, Minnesota Statue 327.30 requires that cities must allow religious
institutions to site micro units on religious property. This is not related to the recently
submitted land use application for Madinah Lakes PUD Concept Plan and their proposed
Robinson Sod Farm development. This is a requirement of State law.
REQUESTED COUNCIL DIRECTION
None. Discussion only.
ATTACHMENTS
1.May 13, 2024 Council Staff Report
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CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 6A
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: May 13, 2024
TOPIC: Consider 1st Reading of Ordinance No. 04-24 Zoning Ordinance
Text Amendment-Sacred Communities and Micro-Unit Dwellings
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
Beginning January 1, 2024, Minnesota Statue 327.30 requires that cities must allow religious
institutions to site micro units on religious property. This is not related to the recently
submitted land use application for Madinah Lakes PUD Concept Plan and their proposed
Robinson Sod Farm development. This is a requirement of State law.
BACKGROUND
See attached League of Minnesota Cities summary. During the 2023 legislative session, the
Legislature passed a bill authorizing religious institutions beginning January 1, 2024 to site
micro-unit dwellings on religious institution property. The State statute also requires cities to
permit sacred settlements of micro units either via a permitted use or conditional use.
See attached Minnesota Statute 327.30 for detailed requirements. State statute defines the
following:
(e) "Micro unit" means a mobile residential dwelling providing permanent housing within a
sacredcommunity that meets the requirements of subdivision 4.
(f) "Religious institution" means a church, synagogue, mosque, or other religious organization
organizedunder chapter 315.
(g) "Sacred community" means a residential settlement established on or contiguous to the
grounds ofa religious institution's primary worship location primarily for the purpose of
providing permanent housingfor chronically homeless persons, extremely low-income persons,
and designated volunteers that meets therequirements of subdivision 3.
Staff recommends a conditional use permit be required for sacred community and micro units
as an accessory to public, educational, and religious uses. Public, educational, and religious uses
Attachment 1: May 13, 2024 Council Staff Report
3
are currently allowed with a conditional use permit in the City’s rural, residential, LB-Limited
Business, and GB-General Business zoning districts.
RECOMMENDATION
The Planning & Zoning Board held a public hearing on April 10, 2024. Board comments included
concerns about setbacks, density and buffers. Public comments included concerns that religious
institutions do not pay taxes and there will be an increased burden on City services. The Board
voted 6-0 in favor of the proposed ordinance amendment. The Board also recommended staff
review existing conditional use permit requirements for Public, Educational and Religious Uses.
Staff is requesting Council consideration of the 1st reading of Ordinance No. 04-24.
ATTACHMENTS
1. LMC Focus on New Laws: Sacred Settlements
2. Minnesota Statute 327.30
3. Ordinance No. 04-24
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327.30 SACRED COMMUNITIES AND MICRO-UNIT DWELLINGS.
Subdivision 1.Definitions.(a) For the purposes of this section, the following terms have the meanings
given.
(b) "Chronically homeless" means an individual who:
(1) is homeless and lives or resides in a place not meant for human habitation, a safe haven, or in an
emergency shelter;
(2) has been homeless and living or residing in a place not meant for human habitation, a safe haven,
or in an emergency shelter continuously for at least one year or on at least four separate occasions in the last
three years; and
(3) has an adult head of household, or a minor head-of-household if no adult is present in the household,
with a diagnosable substance use disorder, serious mental illness, developmental disability, post-traumatic
stress disorder, cognitive impairments resulting from a brain injury, or chronic physical illness or disability,
including the co-occurrence of two or more of those conditions.
(c) "Designated volunteers" means persons who have not experienced homelessness and have been
approved by the religious institution to live in a sacred community as their sole form of housing.
(d) "Extremely low income" means an income that is equal to or less than 30 percent of the area median
income, adjusted for family size, as estimated by the Department of Housing and Urban Development.
(e) "Micro unit" means a mobile residential dwelling providing permanent housing within a sacred
community that meets the requirements of subdivision 4.
(f) "Religious institution" means a church, synagogue, mosque, or other religious organization organized
under chapter 315.
(g) "Sacred community" means a residential settlement established on or contiguous to the grounds of
a religious institution's primary worship location primarily for the purpose of providing permanent housing
for chronically homeless persons, extremely low-income persons, and designated volunteers that meets the
requirements of subdivision 3.
Subd. 2.Dwelling in micro units in sacred communities authorized.Religious institutions are
authorized to provide permanent housing to people who are chronically homeless, extremely low-income,
or designated volunteers, in sacred communities composed of micro units subject to the provisions of this
section. Each religious institution that has sited a sacred community must annually certify to the local unit
of government that it has complied with the eligibility requirements for residents of a sacred community in
this section.
Subd. 3.Sacred community requirements.(a) A sacred community must provide residents of micro
units access to water and electric utilities either by connecting the micro units to the utilities that are serving
the principal building on the lot or by other comparable means, or by providing the residents access to
permanent common kitchen facilities and common facilities for toilet, bathing, and laundry with the number
and type of fixtures required for an R-2 boarding house under Minnesota Rules, part 1305.2902. Any units
that are plumbed shall not be included in determining the minimum number of fixtures required for the
common facilities.
(b) A sacred community under this section must:
Official Publication of the State of Minnesota
Revisor of Statutes
327.30MINNESOTA STATUTES 20231
8
(1) be appropriately insured;
(2) have between one-third and 40 percent of the micro units occupied by designated volunteers; and
(3) provide the municipality with a written plan approved by the religious institution's governing board
that outlines:
(i) disposal of water and sewage from micro units if not plumbed;
(ii) septic tank drainage if plumbed units are not hooked up to the primary worship location's system;
(iii) adequate parking, lighting, and access to units by emergency vehicles;
(iv) protocols for security and addressing conduct within the settlement; and
(v) safety protocols for severe weather.
(c) Unless the municipality has designated sacred communities meeting the requirements of this section
as permitted uses, a sacred community meeting the requirements of this section shall be approved and
regulated as a conditional use without the application of additional standards not included in this section.
When approved, additional permitting is not required for individual micro units.
(d) Sacred communities are subject to the laws governing landlords and tenants under chapter 504B.
Subd. 4.Micro unit requirements.(a) In order to be eligible to be placed within a sacred community,
a micro unit must be built to the requirements of the American National Standards Institute (ANSI) Code
119.5, which includes standards for heating, electrical systems, and fire and life safety. A micro unit must
also meet the following technical requirements:
(1) be no more than 400 gross square feet;
(2) be built on a permanent chassis and anchored to pin foundations with engineered fasteners;
(3) have exterior materials that are compatible in composition, appearance, and durability to the exterior
materials used in standard residential construction;
(4) have a minimum insulation rating of R-20 in walls, R-30 in floors, and R-38 in ceilings, as well as
residential grade insulated doors and windows;
(5) have a dry, compostable, or plumbed toilet or other system meeting the requirements of the Minnesota
Pollution Control Agency, Chapters 7035, 7040, 7049, and 7080, or other applicable rules;
(6) have either an electrical system that meets NFPA 70 NEC, section 551 or 552 as applicable or a low
voltage electrical system that meets ANSI/RVIA Low Voltage Standard, current edition;
(7) have minimum wall framing with two inch by four inch wood or metal studs with framing of 16
inches to 24 inches on center, or the equivalent in structural insulated panels, with a floor load of 40 pounds
per square foot and a roof live load of 42 pounds per square foot; and
(8) have smoke and carbon monoxide detectors installed.
(b) All micro units, including their anchoring, must be inspected and certified for compliance with these
requirements by a licensed Minnesota professional engineer or qualified third-party inspector for ANSI
compliance accredited pursuant to either the American Society for Testing and Materials Appendix E541
or ISO/IEC 17020.
Official Publication of the State of Minnesota
Revisor of Statutes
2MINNESOTA STATUTES 2023327.30
9
(c) Micro units that connect to utilities such as water, sewer, gas, or electric, must obtain any permits
or inspections required by the municipality or utility company for that connection.
(d) Micro units must comply with municipal setback requirements established by ordinance for
manufactured homes. If a municipality does not have such an ordinance, micro units must be set back on
all sides by at least ten feet.
History: 2023 c 53 art 11 s 57
Official Publication of the State of Minnesota
Revisor of Statutes
327.30MINNESOTA STATUTES 20233
10
CITY OF LINO LAKES
ORDINANCE NO. 04-24
ORDINANCE AMENDING CITY CODE CHAPTER 1007 RELATED TO
SACRED COMMUNITIES AND MICRO-UNIT DWELLINGS
The City Council of Lino Lakes ordains:
Section 1. Findings of Fact. The City Council finds that the zoning ordinance text amendment
protects the public health, safety, comfort, convenience and general welfare of the residents of
the community and is in compliance with Minnesota Statute 327.30.
Section 2. Amendment. The Lino Lakes City Code Chapter 1007 is hereby amended as follows:
• Section 1007.100(7)
(k) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.101(7)
(h) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.110(8)
(e) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.111(8)
(e) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.112(8)
(d) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.113(8)
(d) Sacred communities and micro-unit dwellings accessory to religious uses in
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compliance with Minnesota Statute 327.30.
• Section 1007.114(11)
(e) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.115(11)
(g) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.131(8)
(i) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
• Section 1007.132(8)
(n) Sacred communities and micro-unit dwellings accessory to religious uses in
compliance with Minnesota Statute 327.30.
Section 3: Effect
This ordinance shall be in force and effect from and after its passage and publication according
to the Lino Lakes City Charter.
Adopted by the Lino Lakes City Council this ____ day of ________________, 2024.
BY: ____________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Hannah Lynch, City Clerk
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Zoning Ordinance Text Amendment-Sacred Communities
Council Work Session
May 6, 2024
Introduction•Beginning January 1, 2024, Minnesota Statue 327.30 requires that
all cities allow religious institutions to site micro units on religious
property.
•This is not related to the recently submitted land use application
for Madinah Lakes PUD Concept Plan and their proposed
Robinson Sod Farm development.
•This is a requirement of State law.
•Sacred Community = Sacred Settlement
2
BackgroundMinnesota Statute 327.30 defines the following:
•(e) "Micro unit" means a mobile residential dwelling providing permanent housing
within a sacred community that meets the requirements of subdivision 4.
•(f) "Religious institution" means a church, synagogue, mosque, or other religious
organization organized under chapter 315.
•(g) "Sacred community" means a residential settlement established on or contiguous
to the grounds of a religious institution's primary worship location primarily for the
purpose of providing permanent housing-for chronically homeless persons,
extremely low-income persons, and designated volunteers that meets the
requirements of subdivision 3.
3
Micro Unit Requirements•Annual certification to City compliant statutory requirements
•Access to water, sanitary sewer, electricity
•No more than 400sf and exterior materials compatible to residential
•Between 33% and 40% units must be occupied by designated volunteers
•(persons who have not experienced homelessness)
•Setbacks = Manufactured Home Parks = R-6
•Street = 30 or 40ft Rear = 10ft Side = 10ft Adjacent to LDR = 35ft
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Analysis•Only decision City has to make is whether sacred settlements
should be a permitted use or conditional use.
•Staff recommends conditional use permit (CUP)
•CUP requires public hearing to notify public
•Apply to rural, residential, LB-Limited Business, and GB-General
Business zoning districts.5
P&Z Board Recommendation•Board held a public hearing on April 10, 2024.
•Board comments about setbacks, density, and buffers.
•Public comments included concerns that religious institutions do not pay
taxes and there will be an increased burden on City services.
•Board voted 6-0 in favor of the proposed ordinance amendment-CUP.
•Board also recommended staff review existing conditional use permit
requirements for Public, Educational and Religious Uses.6
Council Action•Consider 1st Reading of Ordinance No. 04-24 Zoning Ordinance
Text Amendment-Sacred Communities and Micro-Unit Dwellings
•Ordinance No. 04-24 example for R, Rural
•Section 1007.100(7)
•(k) Sacred communities and micro-unit dwellings accessory to
religious uses in compliance with Minnesota Statute 327.30.7
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 4
STAFF ORIGINATOR: Michael Grochala, Community Development Director
WORK SESSION DATE: May 6, 2024
TOPIC: Water Treatment Plant Architectural Design
______________________________________________________________________________
BACKGROUND
WSB and Oertel Architects are preparing the final design plans for the Water Treatment Plant.
Staff is anticipating requesting City Council approval of plans and specifications and
authorization to advertise for bids at the May 13, 2024 regular council meeting.
Project team members will be present at the meeting to discuss the design and exterior
Architectural features.
The project schedule is as follows:
Description Date
100% Design May 10, 2024
City Building Permit Submittal May 10, 2024
City Council Approves Bidding Documents
and Authorizes Ad for Bid May 13, 2024
DWRF Loan Application to PFA and
Final Plans and Specs to MDH June 6, 2024
Bid Opening June 11, 2024
City Council Awards Construction Contract June 24, 2024
MDH Certification Deadline for Funding June 30, 2024
Construction Start Summer-Fall 2024
Substantial Completion & Startup Summer 2026
Final Completion Summer-Fall 2026
State Bonding Must be Spent/Encumbered May 2027
REQUESTED COUNCIL DIRECTION
Staff is seeking comments on the proposed Architectural Design.
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ATTACHMENTS
1. Building Elevations
2. Main Floor Plan
3. Landscape Plan
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RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT Lino Lakes Water Treatment Plant Façade MaterialsPublic BuildingClass 1 Minimum 50% of all Exterior Walls 77%BrickNorth 53%East 37%South 67%West 69%GlassNorth 25%East 21%South 13%West 7%StoneNoneArchitectural PrecastNorth 2%East 6%South 2%West 0%Class 2 Undefined % of Exterior Walls23%Precast concrete with revealsNoneArchitectural CMUNoneCeramic TileNoneMasonry StuccoNoneArchitectural Metal Cladding North 20%East 36%South 19%West 23%Class 3 No more than 50% of all Exterior Walls 0%EIFSNoneFiber Cement SidingNoneGlass BlockNoneWoodNone15
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT MANGANESE IRONSPOT BRICKIVORY VELOURBUFF PRECASTKALWALL DAYLIGHTING PANELCHARCOAL METAL SIDINGDARK CHARCOAL METAL FLASHING16
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 17
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 18
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 19
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 20
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 21
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 22
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 23
RENDER PACKAGE 05/01/2024LINO LAKES WATER TREATMENT PLANT 24
UP
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HALLWAY
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PHOSPHATE
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48038THOMAS R. STROMSODTWSB PROJECT NO.:
SHEETWATER TREATMENT PLANTCITY OF LINO LAKES,MINNESOTA021336-000
SCALE:
PLAN BY:
DESIGN BY:
CHECK BY:REVISIONSNO. DATEDESCRIPTIONSHOWN
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED ARCHITECT UNDER THE LAWS OF THE STATE OF MINNESOTA. LIC. NO:DATE:03/29/2024PERMIT SETAutodesk Docs://021336-000/2323_Lino Lakes WTP_ARCH_v22.rvt4/4/2024 11:42:47 AMMAIN FLOOR
PLAN
A-13
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OR REPORT WAS PREPARED BY ME OR UNDER MY
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LIC. NO:DATE:
REVISIONS
NO.DATE DESCRIPTIONWATER TREATMENT
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CITY OF LINO LAKES,
MINNESOTA
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0 3/29/2024 PERMIT SET TYPE IV SEED MIX (MNDOT 34-181 EMERGENTWETLAND)DOUBLE SHREDDED HARDWOOD MULCHTYPE III SEED MIX (MNDOT 33-261) TYP.NOTES1. NATURAL NET EROSION CONTROL BLANKET REQUIREDON ALL SLOPES 4:1 OR STEEPER26
City Council
Work Session
Water Treatment Plant –Architectural Review
May 6, 2024
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THANK YOU
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 5
STAFF ORIGINATOR: Michael Grochala, Community Development Director
WORK SESSION DATE: May 6, 2024
TOPIC: I-35E/CRJ Interchange – Centerville Rd & CR J Intersection
______________________________________________________________________________
BACKGROUND
Final design for the I-35E Interchange is underway with construction proposed for spring of
2025. Recent discussion with the project management team has focused on the intersection of
County Road J and Centerville Road. The western leg of this intersection accesses Wilkinson
Lake Blvd, a private road. No other future accesses will be permitted between this intersection
and the Ash Street/Centerville Road access to the north. Accordingly the design needs to
accommodate future access to the northwest quadrant of the intersection, in Lino Lakes.
North Oaks Company (NOC), owner of the property in the northwest quadrant of the
intersection, has expressed interest in modification of this design to provide public street access
to their property. An alternative design has been prepared the would shift the intersection
northerly, providing direct public road access to the NOC property and allowing for Wilkinson
Lake Blvd to that street. An third option would be to leave the intersection in it’s current
location but curve the west approach northerly into Lino Lakes.
Each of these options will likely require cost share and maintenance agreements between the
parties involved. Shifting the road northerly would simplify these agreements and the road
access would be entirely within Lino Lakes. Additionally, shifting the intersection northerly
would allow for improved traffic operations during construction. Under this scenario the
existing intersection could maintain traffic through most of construction.
REQUESTED COUNCIL DIRECTION
Staff is requesting City Council receptiveness to relocating the intersection and/or assuming
jurisdiction of the west leg of the intersection.
27
ATTACHMENTS
1. General Location Map
2. Intersection Alternatives
28
29
COUNTY LINE4/18/202411:46:07 AMX:\PT\R\RAMSE\162277\4-prelim-dsgn-rpts\43-prelim-dsgn\Figures\CP628153_ORIGINAL ALT_Figure_CTY59_CTYJ.dgn1 ImprovementscflorFIGURE
DATE:
SP 6281-53
APRIL 2024
CSAH 59 AT COUNTY RD. J
INTERSECTION IMPROVEMENTS
1
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AREA = 40 SQ 'PERIMETER = 70 'REMOVAL = 150 SQ '
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PERIMETER 30 FTREM 35 SFAREA 15 SF
PERIMETER 30 FT REM 35 SF AREA 15 SF PERIMETER 30 FT
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100
SCALE IN FEET
PROPOSED CONCRETE MEDIAN BARRIER
PROPOSED CONCRETE TRUCK APRON
PROPOSED SHOULDER
PROPOSED VEGETATION AREA
PROPOSED ROADWAY
PROPOSED WALK
PROPOSED RAISED MEDIAN, CURB
LEGEND
SUBJECT TO CHANGE
PRELIMINARY DRAFT
763-324-3100
Department with any questions:
Contact the Anoka County Highway
from this plan.
The actual project plan may differ
as shown in part or in whole.
Anoka County to construct the project
This draft document does not commit
information only.
change, and is provided for
This document is a draft, subject to
design concept only.
This drawing represents a potential
Disclaimer:
(CO RD
J / ASH ST)ANOKA CO-CSAH
2
1
(CENTERVILLE RD)RAMSEY CO-CSAH 59(CO RD J / ASH ST)
RAMSEY CO-CSAH 81
30
COUNTY LINE4/18/202411:40:40 AMX:\PT\R\RAMSE\162277\4-prelim-dsgn-rpts\43-prelim-dsgn\Figures\CP628153_NEW ALT_Figure_CTY59_CTYJ.dgn1.1B - Proposed ImprovementscflorFIGURE
OVAL 1DATE:
SP 6281-53
APRIL 2024
CSAH 59 AT COUNTY RD. J
INTERSECTION IMPROVEMENTS
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PERIMETER 30 FT REM 35 SF AREA 15 SF
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PERIMETER 30 FT
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AREA = 40 SQ 'PERIMETER = 70 'REMOVAL = 150 SQ '
AREA = 40 SQ 'PERIMETER = 70 'REMOVAL = 150 SQ 'AREA = 40 SQ 'PERIMETER = 70 'REMOVAL = 150 SQ '
AREA = 40 SQ '
PERIMETER = 70 '
REMOVAL = 150 SQ '
PERIMETER 30 FTREM 35 SFAREA 15 SF
PERIMETER 30 FT REM 35 SFAREA 15 SF
PERIMETER 30 FT
REM 35 SFAREA 15 SF
100
SCALE IN FEET
PROPOSED CONCRETE MEDIAN BARRIER
PROPOSED CONCRETE TRUCK APRON
PROPOSED SHOULDER
PROPOSED VEGETATION AREA
PROPOSED ROADWAY
PROPOSED WALK
PROPOSED RAISED MEDIAN, CURB
LEGEND
SUBJECT TO CHANGE
PRELIMINARY DRAFT
763-324-3100
Department with any questions:
Contact the Anoka County Highway
from this plan.
The actual project plan may differ
as shown in part or in whole.
Anoka County to construct the project
This draft document does not commit
information only.
change, and is provided for
This document is a draft, subject to
design concept only.
This drawing represents a potential
Disclaimer:
(CO RD
J / ASH ST)ANOKA CO-CSAH
2
1
(CENTERVILLE RD)RAMSEY CO-CSAH 59(CO RD J / ASH ST)
RAMSEY CO-CSAH 81
31
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ISGInc.comArchitecture + Engineering + Environmental + Planning
DWG LOCATION: S:\PROJECTS\30000 PROJ\30600-30699\30671 LINO LAKES DEVELOPMENTMASTER P-LINO LAKES MN\30671 PRODUCTION FILES\30671 CIVIL 3D\NON PRODUCTION DWGS\CONCEPTS-EXHIBITS\30671 CONCEPT 3.DWG SAVED BY: JAMIE.STEINBORN
CONCEPT 3 N0
SCALE IN FEET
150 300
ISG PROJECT NO. 24-30671
WILKINSON WATERS DEVELOPMENT
LINO LAKES, MINNESOTA - 04/23/2024
60' RIGHT OF WAY
15' PARKING SETBACK
40' BUILDING SETBACK
32
City Council
Work Session
CRJ & Centerville Road Intersection
May 6, 2024
2
3
4
5
THANK YOU
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 6
STAFF ORGINATOR: Katie Larsen, City Planner
DATE OF WORK SESSION: May 6, 2024
TOPIC: Zoning Ordinance Text Amendment-Building Type and
Construction
______________________________________________________________________________
BACKGROUND
At the Work Session, staff will present the May 13, 2024 Council staff report and proposed
ordinance amendment.
Recent site and building plan reviews have led staff and the Planning & Zoning Board to consider
amending the City’s zoning ordinance related to building exterior materials.
REQUESTED COUNCIL DIRECTION
None. Discussion only.
ATTACHMENTS
1.May 13, 2024 Council Staff Report
33
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 6B
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: May 13, 2024
TOPIC: Consider 1st Reading of Ordinance No. 05-24 Zoning Ordinance
Text Amendment- Building Type and Construction
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
Recent site and building plan reviews have led staff and the Planning & Zoning Board to consider
amending the City’s zoning ordinance related to building exterior materials.
BACKGROUND
In January 2024, 424 Apollo Drive (Rice Industries) formally appealed staff’s interpretation of
the zoning code relating to building type and construction and exterior wall finishes. The
applicant proposed to use pre-engineered Kingspan Granitstone Insulated Metal Panels (IMP’s)
with embossed stucco coating for a building addition. They considered the product to be a Class
2 material of masonry stucco and architectural metal cladding. Staff supported treating the
Insulated Metal Panel (IMP) similar to Class 3 Exterior Insulation and Finish System (EIFS). The
material would be limited to no more than 25% per wall elevation of the building addition. The
City Council concurred. The applicant resubmitted plans proposing another type of insulated
wall panel system claiming it as architectural metal cladding which it is not.
Ordinance Amendment
Staff met with an independent architect to review the City’s zoning ordinance to see if there were
any changes we should make to help clarify definitions and allowed exterior materials. The
architect felt the City’s ordinance is clearly written and that our 3 classes of primary materials are
consistent with current industry standards.
Staff and the Planning & Zoning Board recommend reclassifying Masonry Stucco from Class 2 to
Class 3. Staff also recommends amendments to clarify that primary material requirements apply
to each exterior wall.
RECOMMENDATION
Attachment 1: May 13, 2024 Council Staff Report
34
The Planning & Zoning Board held a public hearing on April 10, 2024. There were no public
comments. The Board voted 6-0 in favor of the proposed ordinance amendment.
Staff is requesting Council consideration of the 1st reading of Ordinance No. 05-24.
ATTACHMENTS
1. Ordinance No. 05-24
35
CITY OF LINO LAKES
ORDINANCE NO. 05-24
ORDINANCE AMENDING CITY CODE CHAPTER 1007 RELATED TO
BUILDING TYPE AND CONSTRUCTION
The City Council of Lino Lakes ordains:
Section 1. Findings of Fact. The City Council finds that the zoning ordinance text amendment
protects the public health, safety, comfort, convenience and general welfare of the residents of
the community.
Section 2. Amendment. The Lino Lakes City Code Chapter 1007 is hereby amended as follows:
• City Code Section 1007.043(2):
(c) Multiple-Family Dwelling Construction Standards. All multiple-family dwellings shall
comply with the following requirements:
1. The exterior walls of multiple-family dwelling structures shall include a variation
in building materials which are to be distributed throughout the building walls
and coordinated into the architectural design of the structure to create an
architecturally balanced appearance.
2. A minimum of At least 33% of all each building exterior walls of a structure shall
have an exterior finish be composed of brick, natural stone, or artificial stone.
3. For the purposes of this section, the area of the building each exterior wall shall
not include area devoted to windows, entrance doors, garage doors, or roof areas.
4. Each building elevations exterior wall shall be articulated to add visual interest.
Large blank exterior walls shall be prohibited. Variation in elevations exterior walls
can be accomplished with projections or recesses, material changes, or other
methods of building articulation.
• City Code Section 1007.043(2):
(d) Commercial, industrial, and institutional. All buildings constructed on land within
commercial, industrial, public and semi-public zoning districts, and all institutional
buildings (such as public, education, and religious buildings) in residential and rural
zoning districts shall conform with the following:
36
1. Definitions. For the purpose of this section and §§ 1007.044 through 1007.051,
the following definitions shall apply:
ARCHITECTURAL METAL CLADDING. Refers to decorative, metal cladding systems such as
copper, zinc, titanium, stainless steel and painted steel components fixed to the outside of the
primary wall system.
ARCHITECTURAL REVEALS. A groove or a step in a panel face generally used to create a
desired architectural effect.
2. All sides exterior walls of the principal and accessory structures are to have
essentially the same or a coordinated harmonious finish treatment.
3. Classes of primary materials. For the purpose of this section, primary materials
shall be divided into class 1, class 2, and class 3 categories as follows:
Classes of Primary Materials
Class 1 Class 2 Class 3
Brick Precast concrete panels with
at least two architectural
reveals per panel
Exterior Insulation and
Finish Systems (EIFS)
Glass, or other glazing
materials
Specialty concrete block
including textured, burnished
block or rock faced block
Fiber Cement Exterior Siding
Natural or cultured stone Ceramic Tile (masonry, stone
or clay),
Glass Block
Architecturally textured
concrete precast or poured in
place panels
Masonry Stucco Masonry Stucco
Architectural metal cladding Wood
Other materials not listed that are of equal quality to materials in a specific class may be
approved for use by the Community Development Director.
4. Buildings shall incorporate classes of primary material in the following manner:
a. Commercial, public, educational and religious buildings. At least 50% of all each
exterior wall finishes shall be composed of at least three class 1 materials. Class 3 materials shall
not comprise more than 25% of each exterior wall finishes.
37
b. Industrial and warehouse buildings, multi-tenant office/industrial/warehouse or
showroom/warehouse or other combinations. At least 75% of all each exterior wall finishes shall
be composed of at least two different class 1 or 2 materials. Class 3 materials shall not comprise
more than 25% of the building each exterior wall.
c. To be counted as a primary material, the product must comprise at least 5% of the
exterior wall surface.
17. For the purposes of this section, the area of each exterior wall shall not include area devoted
to garage doors, window trim, and flashing shall not constitute required materials that make up
exterior finish of a building for purposes of this section.
Section 3: Effect
This ordinance shall be in force and effect from and after its passage and publication according
to the Lino Lakes City Charter.
Adopted by the Lino Lakes City Council this ____ day of ________________, 2024.
BY: ____________________________
Rob Rafferty, Mayor
ATTEST:
________________________
Hannah Lynch, City Clerk
38
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 7
STAFF ORIGINATOR: Hannah Lynch, Finance Director
WORK SESSION DATE: May 6, 2024
TOPIC: 2025 Budget Goal Setting
______________________________________________________________________________
INTRODUCTION
To kick off the 2025 budget process, the City Council should identify goals to be incorporated in
the draft 2025 budget and tax levy which will be first reviewed in August 2024. Key dates in the
process are presented on the attached 2025 Budget Calendar.
BACKGROUND
As a starting point for Council discussion, the 2024-2028 Financial Plan outlines the following
for 2025 (see also the attached 2024-2028 Financial Plan Tax Summary):
• Tax rate increasing to 38.907% from 36.007%
• 5.00% increase in General Fund expenditures resulting in a 5.50% increase in the
General Fund operating tax levy
o Includes day to day operations for the following departments:
Administration
Community Development
Public Safety
Public Services
• Continuation of the following operating tax levies:
o Rookery Activity Center ($500,000)
o Blue Heron Days ($10,000)
o Capital Fire Water Tender Replacement ($221,565)
Slightly lower than what the plan shows as the amount was bought down
with Public Safety Aid in December 2023
o Office Equipment ($25,000)
o Park & Trail Improvements ($90,000)
• Increase in the Capital Equipment Fund operating tax levy to $810,000 from $600,000
• Increase in the Pavement Management Fund operating tax levy to $1,138,500 from
$990,000
• Increase in the debt tax levy for the 2024 Street Reconstruction Project (estimated at
$461,825)
39
In regards to the assumed increase in the tax rate, estimated market value for taxes payable
2025 (2024 assessment) increased 2.20%, primarily due to new construction, as presented at
this evening’s Local Board of Appeals and Equalization meeting. The 2024-2028 Financial Plan
assumed a 0.70% increase in tax capacity.
Note: Estimated market value is adjusted for several factors, most notably the homestead
market value exclusion, to arrive at taxable market value. Then, the taxable market value is
multiplied by a property type class rate to arrive at tax capacity. The class rate for residential
homestead properties up to $500,000 is 1.00%.
Above is a Lino Lakes property close to the median value of $406,300. For taxes payable
2024, the homestead exclusion phased out for properties valued over $413,800. For taxes
payable 2025, the maximum exclusion amount was increased and isn’t phased out until
properties are valued over $517,200. The above property’s estimated market value
decreased 3.57% while the taxable market value decreased 5.42%. Therefore, the increase
in estimated market value city-wide may not result in increased tax capacity due to taxable
market value decreasing at a larger rate for a median value home.
Providing city services at current levels with tax capacity decreasing or increasing at a lower
rate than the tax levy results in an increased city tax rate.
40
REQUESTED COUNCIL DIRECTION
City Council goals should be identified to be incorporated in the draft 2025 budget and tax levy.
ATTACHMENTS
1. 2025 Budget Calendar
2. 2024-2028 Financial Plan Tax Summary
41
2025 Budget Calendar
2024 Date 2025 Budget Item
May 6 City Council Work Session: Budget Goal Setting
By May 17 Budget worksheets distributed to Department Directors
Jun 14 Department Directors submit 2025 budget and 2025‐2029 CIP requests
Jul 30 City Administrator reviews budget and CIP requests with Department Directors
Aug 5 City Council receives draft 2025 Budget Book and draft 2025‐2029 Financial Plan
Aug 12 City Council Work Session: Tax Levy, 2025 CIP, General Fund Budget
Aug 26 City Council Work Session: Rookery & Enterprise Fund Budgets
Sep 23 City Council adopts Proposed 2025 Budget and Tax Levy and sets Public Hearing date
Sep 30 Preliminary Tax Levy and Public Hearing date are certified to Anoka County
Oct‐Dec Follow‐up City Council Work Sessions
Mid‐Nov County mails Truth in Taxation notices to taxpayers
Dec 9 City Council holds Public Hearing and adopts Final 2025 Budget and Tax Levy
City Council accepts 2025‐2029 Financial Plan
Dec 30 Final Tax Levy is certified to Anoka County
42
2024 2025 2026 2027 2028
Operating Levy
101 General Fund 10,369,384$ 10,940,940$ 11,542,637$ 12,176,028$ 12,842,747$
202 Rookery Activity Center 500,000 500,000 500,000 500,000 500,000
205 Blue Heron Days 10,000 10,000 10,000 10,000 10,000
402 Capital Equipment Replacement 600,000 810,000 972,000 1,166,400 1,399,680
402 Capital Fire Water Tender Replacement 248,820 246,558 244,296 242,034 239,772
403 Office Equipment Replacement 25,000 25,000 25,000 25,000 25,000
421 Pavement Management 990,000 1,138,500 1,309,300 1,505,700 1,731,500
425 Park & Trail Improvements 90,000 90,000 90,000 90,000 90,000
Total Operating Levy 12,833,204 13,760,998 14,693,233 15,715,162 16,838,699
Annual % Change 13%7%7%7%7%
Debt Levy
338 2015A G.O. Bonds 219,857 216,182 269,798 222,364 222,626
338 2015A G.O. Bonds - Abatement Portion 54,732 53,682 - - -
339 2015 EDA Lease Revenue Bonds 319,765 318,557 317,192 315,669 319,239
344 2018A G.O. Bond 485,475 484,215 482,640 485,527 482,114
346 2021A G.O. Bond 207,895 209,575 211,150 207,370 208,840
New 2024 Street Reconstruction Funding - 461,825 452,270 442,715 433,160
New 2027 Street Reconstruction Funding - -- - 436,450
Total Debt Levy 1,287,724 1,744,036 1,733,050 1,673,645 2,102,429
Annual % Change -18%35%-1%-3%26%
Total Tax Levy 14,120,928 15,505,034 16,426,283 17,388,807 18,941,128
Less: Fiscal Disparities Distribution (1,260,837) (1,337,021) (1,488,051) (1,541,432) (1,607,061)
Net Tax Levy 12,860,091 14,168,014 14,938,232 15,847,375 17,334,067
Annual % Change 12%10%5%6%9%
2024 2025 2026 2027 2028
Tax Capacity
Personal and Real Estate 38,937,906$ 38,548,527$ 39,704,983$ 40,896,132$ 42,123,016$
Assumed New Growth - Residential - 649,994 1,338,988 2,068,737 2,841,066
Assumed New Growth - Commercial - -- - -
Total Tax Capacity 38,937,906 39,198,521 41,043,971 42,964,869 44,964,082
Less: Fiscal Disparities Contribution (1,820,393) (1,875,005) (1,931,255) (1,989,193) (2,048,868)
Less: Tax Increment Captured Value (1,402,012) (908,610) (935,869) (963,945) (992,863)
Net Tax Capacity 35,715,501 36,414,906 38,176,848 40,011,732 41,922,350
9%2%5%5%5%
2024 2025 2026 2027 2028
City Tax Rate 36.007% 38.907% 39.129% 39.607% 41.348%
Tax Capacity Summary
Tax Rate Summary
City of Lino Lakes
2024-2028 Financial Plan
Tax Levy Summary
11
43
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 8
STAFF ORIGINATOR: John Swenson, Public Safety Director
WORK SESSION DATE: May 6, 2024
TOPIC: Public Safety Update
______________________________________________________________________________
Update
Staff will be on hand to present the 1st Quarter 2024 Public Safety Update
ATTACHMENTS
Q1 Quarterly Report
44
NFR'S Q1 2023 Q1 2024
100 Fire 5 4
200 Overpressure Explosion, Overheat - No Fire 0 0
300 Rescue & EMS Incidents 121 91
400 Hazardous Conditions - No Fire 15 7
500 Service Call 37 32
600 Good Intent Call 24 28
700 False Alarms & False Calls 17 29
800 Severe Weather & Natural Disaster 0 0
900 Special Incident 0 0
TOTAL 219 191
FIRE DIVISION
• Average Response Time (emergency & non-emergency) 5 minutes and 29 seconds.
• 2024 Q1 Average emergency response for medicals, 4 minutes and 28 seconds.
• 2024 Q1 Average non-emergency response for medicals, 5 minutes and 17 seconds.
• Police staff responded to all 356 medical calls for service (CFS) and Fire staff responded
to 71 medical CFS.
FIRE DIVISION
YEAR Q1 Q2 Q3 Q4 TOTAL
2024 3,205 3,205
2023 3,238 3,238
CASE NUMBERS GENERATED
YEAR Q1 Q2 Q3 Q4 TOTAL
2024 11:45:36 11:45:36
2023 13:55:30 13:55:30
STACKED CALLS REPORT
YEAR Q1 Q2 Q3 Q4 TOTAL
2024 356 356
2023 307 307
MEDICAL CALLS FOR SERVICE
Lino Lakes Public
Safety Department
QUARTERLY REPORT
Q1 2024
01/01/2024 – 03/31/2024
45
YEAR Station 1 Station 2 Duty Crew Total Cross-trained Police Staff
2024 49 26 116 191
1 of the 191 calls
2023 51 29 126 206
8 of the 219 calls
Lino Lakes Public Safety Calls by Month and Station Q1
Q1 Q2 Q3 Q4 TOTAL
2024 13 13
2023 16 16
MUTUAL AID GIVEN
Q1 Q2 Q3 Q4 TOTAL
2024 1 1
2023 2 2
MUTUAL AID RECEIVED
46
POLICE DIVISION
NIBRS Description - Group A Off Arrest Off Arrest
Animal Cruelty 0 0 0 0
Arson 0 0 0 0
Aggravated Assault 1 1 2 2
Simple Assault 18 14 8 8
Intimidation 4 4 7 7
Burglary/Breaking & Entering 0 0 5 2
Counterfeiting/Forgery 3 2 3 0
Destruction / Damage / Vandalism of
Property 4 1 16 5
Drugs/Narcotic Violation 8 8 12 9
Drug Equipment Violations 7 6 0 0
Embezzlement 0 0 0 0
Extortion / Blackmail 3 0 0 0
False Pretenses/Swindle/Con 3 1 6 0
Credit Card/Automated Teller Machine
Fraud 2 0 3 0
Wire Fraud 0 0 0 0
Impersonation 6 6 1 1
Identity Theft 7 0 9 0
Hacking/Computer Invasion 1 0 0 0
Kidnapping/Abduction 1 1 1 1
Murder & Nonnegligent Manslaughter
Person 0 0 0 0
Purse-Snatching 0 0 1 0
Pocket-Picking 0 0 0 0
Shoplifting 4 4 8 6
Theft from Building 3 1 4 1
Theft from Motor Vehicle 1 1 5 0
Theft of Motor Vehicle Parts or
Accessories 0 0 2 0
All other Larceny 13 7 10 3
Motor Vehicle Theft 4 4 0 0
Robbery 0 0 0 0
Pornography/Obscene Material 1 0 0 0
Forcible Rape 1 0 0 0
Forcible Sodomy 0 0 0 0
Forcible Fondling 2 1 1 1
Stolen Property Offenses 1 1 0 0
Weapon Law Violations 0 0 3 2
TOTAL 98 63 107 48
Solve Rate 45%
Qtr 1 2023 Qtr 1 2024
64%
47
Q1, 2024 Notable Actions & Events
• February 8, Girl Scout Troop Personal Safety Seminar
• February 15, Lyngblomsten Personal Safety Seminar
• February 23, 8th Annual Guns N Hoses Charity Classic Hockey Game
• March 22, Lino Lakes STEM Donuts with Grown-ups
• March 26, Career Fair MN State University Mankato
NIBRS Description - Group B Off Arrest Off Arrest
Bad Checks 0 0 0 0
Curfew/Loitering/Vagrancy Violation 0 0 2 1
Disorderly Conduct 17 13 10 7
Driving Under Influence 64 64 39 39
Family Offenses, Nonviolent 0 0 0 0
Liquor Law Violations 4 4 3 3
Trespass of Real Property 0 0 7 5
TOTAL 85 81 61 55
SOLVE RATE
Qtr 1 2024
90%
Qtr 1 2023
95%
2023/2024 Overall Clearance Rate Off Arrest Off Arrest
Group A 98 63 107 48
Group B 85 81 61 55
TOTAL 183 144 168 103
SOLVE RATE 79%
Q1 2024
61%
Q1 2023
2023/2024 Clearance Rate Off Arrest Solve Rate Off Arrest Solve Rate
Property Crimes 52 28 54%73 18 25%
Violent Crimes 23 17 74%12 12 100%
Q1 2023 Q1 2024
YEAR Q1 Q2 Q3 Q4 TOTAL
2024 17 17
2023 11 11
FELONY CASE FILE SUBMISSIONS
48
Lino Lakes Public Safety
One Vision. One Mission.
John Swenson
Public Safety Director
Quarterly Update
March 31, 2024
One Vision. One Mission.
The mission of the Lino Lakes Public Safety Department
is to collaborate with the community to provide:
•a healthy and safe community;
•a focus on prevention;
•a commitment to life safety;
•aggressive pursuit of criminals;
•respectful communication;
•encouragement for volunteerism.
One Vision. One Mission.
First Quarter Statistics
One Vision. One Mission.
Average Response Time (emergency & non-emergency) 5 minutes and 29 seconds
One Vision. One Mission.
•2024 Q1 Average emergency response for medicals, 4 minutes and 28 seconds.
•2024 Q1 Average non-emergency response for medicals, 5 minutes and 17
seconds.
•Police staff responded to all 356 medical calls for service (CFS) and Fire staff
responded to 71 medical CFS.
One Vision. One Mission.
One Vision. One Mission.
One Vision. One Mission.
One Vision. One Mission.
Group A Offenses and
Arrests:
One Vision. One Mission.
Group B Offenses and Arrests:
One Vision. One Mission.
One Vision. One Mission.
First Quarter Notable Events
February 8, Girl Scout Troop Personal Safety Seminar
February 15, Lyngblomsten Personal Safety Seminar
February 23, 8th Annual Guns N Hoses Charity Classic Hockey Game
March 22, Lino Lakes STEM Donuts with Grown-ups
March 26, Career Fair MN State University Mankato
One Vision. One Mission.
Public Safety Staff Update –May 1, 2024
Police –25 personnel (authorized 28)
Fire –31 personnel (authorized 2 FTE, 40 Paid-on-Call Firefighters, and 15 PT
Firefighters)
Administration –5 personnel (authorized 4 FTE, 3 part-time)
Police Officer Hiring Process –One candidate received a conditional job offer, one
candidate in background, and currently accepting applications.
Community Service Officer Hiring Process –Two candidates currently in background.
Part-time Firefighter Hiring Process –Three candidates in background and currently
accepting applications.
Paid-on-Call Firefighter Hiring Process –One candidate received a conditional job offer,
four candidates in background, and currently accepting applications.
One Vision. One Mission.
2024 Areas of Focus
UPDATE
•Employee Wellness
•Firefighter and Police Officer Recruitment
•Employee Retention
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 9
STAFF ORIGINATOR: John Swenson, Public Safety Director
WORK SESSION DATE: May 6, 2024
TOPIC: Request for Proposal for Public Safety Consultant
______________________________________________________________________________
BACKGROUND
During the April 1, 2024 Council Work Session, staff was directed by a majority of the Council
develop a draft Request for Proposals (RFP) to identify a consultant to develop options for the
delivery of fire service in the community. Council also expressed a desire to examine the
creation of a stand-alone Fire Department and Police Department and interview police staff on
crossing training of police officers to serve as firefighters.
Staff contacted other agencies in the Twin Cities that have contracted with a consultant to
evaluate public safety services and reviewed their RFP documents to serve as guide in the
development of the attached draft RFPs.
Given the Council discussion regarding the creation of stand-alone Fire and Police Departments,
staff created two draft RFPs for Council to review. One of the draft RFPs only involves the
delivery of fire service and the other draft RFP involves the delivery of fire and police services.
Given the integrated nature of public safety services in Lino Lakes, it is important that any work
by a consultant examine all public safety service. This would ensure that any potential changes
to any one public safety service is thoroughly analyzed from all perspectives.
REQUESTED COUNCIL DIRECTION
Staff seeks Council direction on draft RFPs
ATTACHMENTS
DRAFT Lino Lakes Consultant RFP Fire and Police
DRAFT Lino Lakes Consultant RFP Fire Only
49
City of Lino Lakes
Request for Proposals for Professional Services
Operational Study
STUDY OBJECTIVE
The City of Lino Lakes is seeking a qualified professional consultant to develop a plan
for guiding the future delivery of fire services to the Lino Lakes community in the most
efficient and effective manner. The City Council would like to look at all available
options.
SCOPE
When completed, the operational study will include:
• Provide Council with options for a staffing plan to meet the needs and
expectations for fire services with estimated costs. Some potential options:
o Evaluate current model of delivery of fire services with recommendation
for improvement;
o Collaborate with other jurisdictions to provide fire services to all
jurisdictions;
o Contract for the delivery of fire services in Lino Lakes with another fire
agency;
o Create a stand-alone Fire Department within the City; and,
o Provide any other fire service delivery model(s) that would serve the Lino
Lakes community effectively and efficiently.
• Provide detailed planning for any facility or asset changes required related to
proposed delivery of services.
• A comprehensive review of OSHA and NFPA standards and how all service
delivery options will meet these standards.
• Provide milestones that will guide future fire staffing decisions as the Lino Lakes
community grows.
In the spirit of the city’s organizational culture, development of the plan will be inclusive
of decision makers, including fire and police personnel of various ranks.
Community Profile
The City of Lino Lakes, incorporated in 1955, is a growing community in the southeast
corner of Anoka County. It covers an area of 33 square miles and has a population of
approximately 21,976. The population has more than doubled from the 1990 census
figure of 8,807 and has grown by 31% since 2000. Within the City’s borders lies the 5,500
- acre Rice Creek Chain of Lakes Regional Park. Access to St. Paul and Minneapolis is
provided by I-35W and I-35E.
50
The City Charter, as amended, establishes a mayor-council form of government and
grants the City Council full policy-making and legislative authority to the Mayor and four
Council Members. The City Council is responsible, among other things, for passing
ordinances, adopting the budget, appointing committees, and hiring a City Administrator.
The City Administrator has the responsibility of carrying out the policies and ordinances
of the City Council and for overseeing the day-to-day operations of the City. The City
Council is elected at-large on a non-partisan basis, with Council Members serving four-
year terms and the Mayor serving a two-year term. Elections are held every two years
with two council seats and the Mayor being up for election each election cycle.
The City provides a full range of municipal services. These services include: general
government, public safety (police, fire and building inspections), public works (street and
fleet), culture and recreation (parks and recreation), conservation of natural resources
(environmental, solid waste abatement, forestry), community development, public
improvements, and providing and maintaining water, sewer, and storm water
infrastructure.
The City of Lino Lakes Comprehensive Plan is available here and provides detailed
information regarding the City’s projected plans through 2040.
About the Lino Lakes Public Safety Department
The Lino Lakes Public Safety Department provides emergency management, fire, and
police services to the Lino Lakes community. We have strong interagency collaboration
through the Anoka County Fire Protection Council (ACFPC) and Joint Law Enforcement
Council (JLEC) that have resulted in many efficiencies for all public safety agencies in
Anoka County.
The Public Safety Department current staffing is:
Position Authorized Actual
Public Safety Director 1 FTE 1 FTE
Deputy Director - Police 1 FTE 1 FTE
Deputy Director - Fire 1 FTE 1 FTE
Public Safety Captain 1 FTE 1 FTE
Fire Lieutenant / Inspector 1 FTE 1 FTE
Police Sergeant 5 FTE 5 FTE
Police Officer 20 FTE 17 FTE
Administrative Assistant 1 FTE 1 FTE
Investigative Assistant 1 FTE 1 FTE
Community Service Officer 3 PTE 2 PTE
Firefighter 15 PTE 10 PTE
Paid On-Call District Chief 2 POC 0 POC
51
Paid On-Call Fire Lieutenant 4 POC 4 POC
Paid On-Call Firefighter 34 POC 15 POC
The Public Safety Director, serving as the Fire and Police Chief, provides leadership,
management, and oversight of all public safety services (emergency management, fire,
& police) in the Lino Lakes community.
The Lino Lakes Fire Division is a combination department, staffed weekdays from 6 AM
to 6 PM with a Deputy Director – Fire Division, Fire Lieutenant / Inspector, and three
part-time firefighters. After 6 PM on weekdays and all weekends, primary fire response
is handled by paid on-call firefighters. The Public Safety Department currently has 4
cross-trained police/firefighters. The Fire Division operates out of Fire Station #1 (7741
Lakes Dr., Lino Lakes, MN) and Fire Station #2 (1710 Birch St., Lino Lakes, MN).
Fire staff responds to all fire calls for service in Lino Lakes, as well as some emergency
medical calls for service (Unconscious, Difficulty Breathing, Not Breathing, Choking,
Drown, Heart, Seizure, Fall, Stroke, Misc Priority Medical). For the year of 2023, fire
staff responded to 825 calls for service.
The Lino Lakes Police Division provides 24-hour police service to the community,
serving as the primary responder on all medical calls for service. The Police Division is
staffed with 26 licensed Police Officers, 4 civilian office staff, 2 Community Service
Officers and operates out of the Public Safety Department (640 Town Center Pkwy,
Lino Lakes, MN). For the year of 2023, police staff responded to 13,263 calls for
service.
Advanced Life Support EMS service is provided by a private hospital based
ambulance service, Allina EMS.
DELIVERABLES
This project is expected to meet the above-noted objective within the described scope
and produce a realistic plan for meeting the City of Lino Lakes’ future fire service needs.
At a minimum, the plan will provide the following specific deliverables.
1. Identification of 2024 baseline Fire Division services, service levels and budgets,
including response times, ISO rating, staffing, facilities, major equipment and any
other applicable factors (this should be a minor part of the final report).
2. A comprehensive standards of coverage document analyzing resource
deployment, determining whether the department is properly deployed to meet its
community’s fire service needs.
3. Provide Council with options for a staffing plan to meet the needs identified in the
standards for in the short and long term with estimated costs. Some potential
options:
a. Evaluate current model of delivery of fire services with recommendation
for improvement;
b. Collaborate with other jurisdictions to provide fire services to all
jurisdictions;
52
c. Contract for the delivery of fire services in Lino Lakes with another fire
agency;
d. Create a stand-alone Fire Department within the City; and,
e. Provide any other fire service delivery model that would serve the Lino
Lakes community effectively and efficiently.
4. Provide detailed planning for any facility or asset changes required related to
proposed delivery of services.
5. Provide milestones that will guide future fire staffing decisions as the Lino Lakes
community grows.
6. Assess the current delivery of emergency medical first response services and
make recommendations as appropriate.
7. Identification of the barriers to achieving the desired service levels.
PROPOSAL REQUIREMENTS
Submittals must include the following items:
1. A description of the firm and qualifications, including any specialized experience
related to the study.
2. A list of similar studies the firm has completed. Include contact information for
references.
3. Project timetables, including estimate of hours, breakdown of hours by activity,
number and type of meetings, description of study participants and estimated
completion date.
4. Designation of a firm principal who will be in charge of the project.
5. Designation of the primary staff who will conduct the study.
6. A list of all subcontractors and a delineation of their roles.
7. Resumes and complete contact information (addresses, voice and fax telephone
numbers, and email addresses) of all staff, including subcontractors, who will
work on the study.
8. Estimate of cost to complete the study, outline of fee schedule (including
reimbursable expenses), and payment schedule.
9. Provide a project timeline ensuring the work product is actionable and fact based.
The City of Lino Lakes is interested in moving this forward as expeditiously as
possible.
SELECTION
City personnel will review the proposals, and interview firms as needed to compile a list
of finalists to be reviewed by Council. The successful contractor will be required to enter
into an agreement for professional services with the City of Lino Lakes.
Proposals will be evaluated using, but not limited to, the following criteria:
1. Quality and thoroughness of the proposal.
2. Past experience, expertise and demonstrated ability to work with city staff.
53
3. References and/or recommendations from past clients.
4. Costs associated with developing, preparing and presenting the study.
5. Financial stability and ability of the firm, and the firm’s subcontractors, to provide
the services requested.
6. Ability to meet the conditions of the professional services agreement, including
documentation of applicable insurance requirements.
The City of Lino Lakes reserves the right to reject any and all proposals and waive all
technicalities.
SUBMITTALS
All proposals must be delivered to the city no later than 4:30 p.m. on Friday,
_____________. Proposers are solely responsible for delivery of their proposals to the
city before the deadline. Any proposal received after the deadline will not be considered
and will be returned.
Please submit electronic copy (PDF) of the proposal to:
Lino Lakes Public Safety Department
John Swenson, Public Safety Director
jswenson@linolakes.us
Questions regarding this study or the processes may be directed to Public Safety
Director John Swenson at 651-982-2301 or jswenson@linolakes.us.
54
City of Lino Lakes
Request for Proposals for Professional Services
Operational Study
STUDY OBJECTIVE
The City of Lino Lakes is seeking a qualified professional consultant to develop a plan
for guiding the future delivery of fire & police services to the Lino Lakes community in
the most efficient and effective manner. The City Council would like to look at all
available options.
SCOPE
When completed, the operational & physical asset study will include:
• Provide Council with options for a staffing plan to meet the needs and
expectations for fire & police services with estimated costs. Some potential
options:
o Evaluate current model of delivery of fire & police services with
recommendation for improvement;
o Collaborate with other jurisdictions to provide fire & police services to all
jurisdictions;
o Contract for the delivery of fire & police services in Lino Lakes with
another fire agency;
o Create stand-alone Fire & Police Departments within the City; and,
o Provide any other fire & police service delivery model(s) that would serve
the Lino Lakes community effectively and efficiently.
• Provide detailed planning for any facility or asset changes required related to
proposed delivery of services.
• A comprehensive review of applicable standards and how all fire & police service
delivery options will apply.
• Provide milestones that will guide future fire & police staffing decisions as the
Lino Lakes community grows.
In the spirit of the city’s organizational culture, development of the plan will be inclusive
of decision makers, including fire and police personnel of various ranks.
Community Profile
The City of Lino Lakes, incorporated in 1955, is a growing community in the southeast
corner of Anoka County. It covers an area of 33 square miles and has a population of
approximately 21,976. The population has more than doubled from the 1990 census
figure of 8,807 and has grown by 31% since 2000. Within the City’s borders lies the 5,500
- acre Rice Creek Chain of Lakes Regional Park. Access to St. Paul and Minneapolis is
provided by I-35W and I-35E.
55
The City Charter, as amended, establishes a mayor-council form of government and
grants the City Council full policy-making and legislative authority to the Mayor and four
Council Members. The City Council is responsible, among other things, for passing
ordinances, adopting the budget, appointing committees, and hiring a City Administrator.
The City Administrator has the responsibility of carrying out the policies and ordinances
of the City Council and for overseeing the day-to-day operations of the City. The City
Council is elected at-large on a non-partisan basis, with Council Members serving four-
year terms and the Mayor serving a two-year term. Elections are held every two years
with two council seats and the Mayor being up for election each election cycle.
The City provides a full range of municipal services. These services include: general
government, public safety (police, fire and building inspections), public works (street and
fleet), culture and recreation (parks and recreation), conservation of natural resources
(environmental, solid waste abatement, forestry), community development, public
improvements, and providing and maintaining water, sewer, and storm water
infrastructure.
The City of Lino Lakes Comprehensive Plan is available here and provides detailed
information regarding the City’s projected plans through 2040.
About the Lino Lakes Public Safety Department
The Lino Lakes Public Safety Department provides emergency management, fire, and
police services to the Lino Lakes community. We have strong interagency collaboration
through the Anoka County Fire Protection Council (ACFPC) and Joint Law Enforcement
Council (JLEC) that have resulted in many efficiencies for all public safety agencies in
Anoka County.
The Public Safety Department current staffing is:
Position Authorized Actual
Public Safety Director 1 FTE 1 FTE
Deputy Director - Police 1 FTE 1 FTE
Deputy Director - Fire 1 FTE 1 FTE
Public Safety Captain 1 FTE 1 FTE
Fire Lieutenant / Inspector 1 FTE 1 FTE
Police Sergeant 5 FTE 5 FTE
Police Officer 20 FTE 17 FTE
Administrative Assistant 1 FTE 1 FTE
Investigative Assistant 1 FTE 1 FTE
Community Service Officer 3 PTE 2 PTE
Firefighter 15 PTE 10 PTE
Paid On-Call District Chief 2 POC 0 POC
56
Paid On-Call Fire Lieutenant 4 POC 4 POC
Paid On-Call Firefighter 34 POC 15 POC
The Public Safety Director, serving as the Fire and Police Chief, provides leadership,
management, and oversight of all public safety services (emergency management, fire,
& police) in the Lino Lakes community.
The Lino Lakes Fire Division is a combination department, staffed weekdays from 6 AM
to 6 PM with a Deputy Director – Fire Division, Fire Lieutenant / Inspector, and three
part-time firefighters. After 6 PM on weekdays and all weekends, primary fire response
is handled by paid on-call firefighters. The Public Safety Department currently has 4
cross-trained police/firefighters. The Fire Division operates out of Fire Station #1 (7741
Lakes Dr., Lino Lakes, MN) and Fire Station #2 (1710 Birch St., Lino Lakes, MN).
Fire staff responds to all fire calls for service in Lino Lakes as well as some emergency
medical calls for service (Unconscious, Difficulty Breathing, Not Breathing, Choking,
Drown, Heart, Seizure, Fall, Stroke, Misc Priority Medical). For the year of 2023, fire
staff responded to 825 calls for service.
The Lino Lakes Police Division provides 24-hour police service to the community,
serving as the primary responder on all medical calls for service. The Police Division is
staffed with 26 licensed police officers, 4 civilian office staff, 2 Community Service
Officers and operates out of the Public Safety Department (640 Town Center Pkwy,
Lino Lakes, MN). For the year of 2023, police staff responded to 13,263 calls for
service.
Advanced Life Support EMS service is provided by a private hospital based
ambulance service, Allina EMS.
DELIVERABLES
This project is expected to meet the above-noted objective within the described scope
and produce a realistic plan for meeting City of Lino Lakes’ future fire & police service
needs. At a minimum, the plan will provide the following specific deliverables.
1. Identification of 2024 baseline Fire & Police Divisions services, service levels and
budgets, including response times, ISO rating, staffing, facilities, major
equipment and any other applicable factors (this should be a minor part of the
final report).
2. A comprehensive standards of coverage document analyzing resource
deployment, determining whether the department is properly deployed to meet its
community’s fire & police needs.
3. Provide Council with options for staffing plans to meet the community needs
identified in the short term and long term with estimated costs. Some potential
options:
a. Evaluate current model of delivery of fire & police services with
recommendation for improvement;
57
b. Collaborate with other jurisdictions to provide fire & police services to all
jurisdictions;
c. Contract for the delivery of fire & police services in Lino Lakes with
another agency;
d. Create a stand-alone Fire & Police Departments within the City; and
e. Provide any other fire & police service delivery model(s) that would serve
the Lino Lakes community effectively and efficiently.
4. Provide detailed planning for any facility or asset changes required related to
proposed delivery of services.
5. Provide milestones that will guide future fire & police staffing decisions as the
Lino Lakes community grows.
6. Assess the current delivery of emergency medical first response services and
make recommendations as appropriate.
7. Identification of the barriers to achieving the desired service levels.
PROPOSAL REQUIREMENTS
Submittals must include the following items:
1. A description of the firm and qualifications, including any specialized experience
related to the study.
2. A list of similar studies the firm has completed. Include contact information for
references.
3. Project timetables, including estimate of hours, breakdown of hours by activity,
number and type of meetings, description of study participants and estimated
completion date.
4. Designation of a firm principal who will be in charge of the project.
5. Designation of the primary staff who will conduct the study.
6. A list of all subcontractors and a delineation of their roles.
7. Resumes and complete contact information (addresses, voice and fax telephone
numbers, and email addresses) of all staff, including subcontractors, who will
work on the study.
8. Estimate of cost to complete the study, outline of fee schedule (including
reimbursable expenses), and payment schedule.
9. Provide a project timeline ensuring the work product is actionable and fact based.
The City of Lino Lakes is interested in moving this forward as expeditiously as
possible.
SELECTION
City personnel will review the proposals, and interview firms as needed to compile a list
of finalists to be reviewed by Council. The successful contractor will be required to enter
into an agreement for professional services with the City of Lino Lakes.
Proposals will be evaluated using, but not limited to, the following criteria:
58
1. Quality and thoroughness of the proposal.
2. Past experience, expertise and demonstrated ability to work with city staff.
3. References and/or recommendations from past clients.
4. Costs associated with developing, preparing and presenting the study.
5. Financial stability and ability of the firm, and the firm’s subcontractors, to provide
the services requested.
6. Ability to meet the conditions of the professional services agreement, including
documentation of applicable insurance requirements.
The City of Lino Lakes reserves the right to reject any and all proposals and waive all
technicalities.
SUBMITTALS
All proposals must be delivered to the city no later than 4:30 p.m. on Friday,
_____________. Proposers are solely responsible for delivery of their proposals to the
city before the deadline. Any proposal received after the deadline will not be considered
and will be returned.
Please submit electronic copy (PDF) of the proposal to:
Lino Lakes Public Safety Department
John Swenson, Public Safety Director
jswenson@linolakes.us
Questions regarding this study or the processes may be directed to Public Safety
Director John Swenson at 651-982-2301 or jswenson@linolakes.us.
59