The URL can be used to link to this page

Home My WebLink About08-26-2024 City Council Agenda Packet CITY COUNCIL AGENDA Updated 8/23/24 Monday, August 26, 2024 Broadcast on Cable TV Channel 16 and northmetrotv.com/lino-lakes-stream City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Sarah Cotton CITY COUNCIL WORK SESSION, 6:00 P.M. Community Room (not televised) No Public Comment Allowed at Work Sessions per the Rules of Decorum 1. Call to Order and Roll Call 2. Setting the Agenda: Addition or Deletion of Agenda Items 3. Complaint Re: Email Sent by City Councilmember 4. Review Regular Agenda 5. Adjournment CITY COUNCIL MEETING, 6:30 P.M. Council Chambers (televised)  Call to Order and Roll Call  Pledge of Allegiance  Public Comment (sign-in prior to start of meeting per Rules of Decorum)  Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION Senator Heather Gustafson Public Safety Volunteer – 20 Years of Service Award Presentation 1. CONSENT AGENDA A. Consider Approval of Expenditures for August 26, 2024 (Check No. 121247 through 121324) in the Amount of $527,774.48 B. Consider Approval of Resolution No. 24-111, Authorizing the Issuance of a Solicitor Permit to Renewal by Andersen C. Consider Approval of July 8, 2024 Work Session Minutes Council Agenda -2- August 26, 2024 D. Consider Approval of July 8, 2024 City Council Meeting Minutes E. Consider Approval of August 5, 2024 Work Session Minutes F. Consider Approval of June 24, 2024 Work Session Minutes 2. FINANCE DEPARTMENT REPORT A. Consider Resolution No. 24-110, Decertifying Tax Increment Financing District 1-12, Hannah Lynch 3. ADMINISTRATION DEPARTMENT REPORT A. Consider Appointment of Government Buildings Custodial Worker, Rick DeGardner B. Consider Appointment of Part-Time Firefighter, John Swenson C. Consider Appointment of Paid On-Call Firefighter, John Swenson D Consider Appointment of Paid On-Call Firefighter, John Swenson 4. PUBLIC SAFETY DEPARTMENT REPORT A. Consider Professional Services Agreement with Citygate Associates, LLC, John Swenson B. Consider Resolution 24-112, Authorizing Grant Agreement for the 2024 Intensive Comprehensive Peace Officer Education and Training Grant, John Swenson C. Consider Approval of Donation of Motorola Portable Radios, Kyle Leibel 5. PUBLIC SERVICES DEPARTMENT REPORT No Report 6. COMMUNITY DEVELOPMENT REPORT A. Vacating Drainage & Utility Easement, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition, Diane Hankee i. Consider 2nd Reading of Ordinance No. 12-24 *Council may vote to dispense with the full reading of the ordinance *Roll call vote is required for adoption of the ordinance ii. Consider Resolution No. 24-113, Approving Summary Publication of Ordinance No. 12-24 B. Consider Resolution No. 24-109, Approving Letter of Concurrence, Rice Creek Watershed District Boundary Change, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS A. City Administrator Performance Evaluation – Closed Meeting pursuant to Minnesota Statutes §13D.05, Subd. 3 Council Agenda -3- August 26, 2024 9. NOTICES AND COMMUNICATIONS A. Community Calendar: A Look Ahead August 27, 2024 – September 6, 2024 i. August 28, 2024, 6:30 PM: Environmental Board Meeting ii. September 3, 2024, 6:00 PM: City Council Work Session iii. September 4, 2024, 6:30 PM: Park Board Meeting iv. September 5, 2024 8:00 AM: Economic Development Advisory Committee Meeting ADJOURNMENT CITY COUNCIL SPECIAL WORK SESSION, IMMEDIATELY FOLLOWING REGULAR MEETING Community Room (not televised) | No Public Comment Allowed per the Rules of Decorum 1. Call to Order and Roll Call 2. Setting the Agenda: Addition or Deletion of Agenda Items 3. 2025 Annual Budget and 2025-2029 Financial Plan, Hannah Lynch 4. Adjournment + Expenditures August 26, 2024 Check #121247 to #121324 $527,774.48 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting August 26, 2024 Transfer In/(Out) 8/12/2024 Transfer from FRB Money Market 1,600,000.00 8/16/2024 Payroll #17 (228,356.66) 8/16/2024 Payroll #17 Federal Deposit (69,453.42) 8/16/2024 Payroll #17 PERA (56,892.05) 8/16/2024 Payroll #17 State (15,275.99) 8/16/2024 Payroll #17 Child Support (321.48) 8/16/2024 Payroll #17 H.S.A. Bank Pretax (3,505.29) 8/16/2024 Payroll #17 TASC Pretax (848.04) 8/16/2024 Payroll #17 Mission Sq 457 Def. Comp #301596 (2,620.00) 8/16/2024 Payroll #17 Mission Sq Roth IRA #706155 (939.23) 8/16/2024 Payroll #17 MSRS HCSP #98946-01 (4,803.58) 8/16/2024 Payroll #17 MSRS Def. Comp #98945-01 (3,480.00) 8/16/2024 Payroll #17 MSRS Roth IRA #98945-01 (624.00) 8/20/2024 Sales & Use Tax (8,188.00) 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 1B STAFF ORIGINATOR: Roberta Colotti, CMC, City Clerk MEETING DATE: August 26, 2024 TOPIC: Resolution No. 24-111, Authorizing the Issuance of a Solicitor Permit to Renewal by Andersen VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The Council is being asked to Consider Resolution No. 24-111, Authorizing the Issuance of a Solicitor Permit to Renewal by Andersen BACKGROUND Renewal by Andersen, located at 1920 County Road C, Roseville, MN 55113, has submitted a Solicitor’s License application to the City Clerk’s office. The City has received all the necessary forms required to issue a Solicitor License. The Lino Lakes Public Safety Department has performed the background check and indicated no reason to deny the business license or approvals for the following salespeople: • Michael Bauman • Austin Kolden The application is on file in the City Clerk’s office for review. RECOMMENDATION Consider Resolution No. 24-111, authorizing the issuance of a Solicitor License to Renewal by Anderson for a period of six (6) months. ATTACHMENTS Resolution No. 24-111 CITY OF LINO LAKES RESOLUTION NO. 24-111 AUTHORIZING THE ISSUANCE OF A SOLICITOR LICENSE TO RENEWAL BY ANDERSEN WHEREAS, Renewal by Andersen., located at 1920 County Road C, Roseville, MN, has applied for a solicitor license to allow Michael Bauman and Austin Kolden to solicit within the City of Lino Lakes; and, WHEREAS, Custom Remodelers, Inc., has complied with all provisions of Chapter 613 - Transient Merchant, Peddler, Canvasser and Solicitor, of the Lino Lakes City Code for obtaining the necessary license; and, WHEREAS, the Lino Lakes Public Safety Department has conducted a background check on the representatives who will be working in Lino Lakes and no reason was found to deny the license application as presented here. NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes, Minnesota hereby approves the request of Renewal by Andersen to solicit throughout Lino Lakes for a period of six (6) months. Adopted by the City Council of the City of Lino Lakes this 26th day of August, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC, City Clerk Lino Lakes City Council Work Session Minutes DATE: July 8, 2024 TIME STARTED: 6:00 P.M. TIME ENDED: 6:12 P.M. LOCATION: City Council Chambers MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lynden, Stoesz, Cavegn, and Ruhland MEMBERS ABSENT: None Staff Members Present: City Administrator Sarah Cotton, City Clerk Roberta Colotti, Deputy Public Safety Director/Police Kyle Leibel, City Engineer Diane Hankee and Community Development Director Michael Grochala 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Review of the Regular Agenda The City Council reviewed the items on the regular agenda for this evening. The City Engineer provided an overview of the Community Developoment Department items. 4. Adjournment Mayor Rafferty adjourned the meeting at 6:12 p.m. These minutes were approved at the regular Council Meeting on August 26, 2024. ___________________________ ___________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: July 8, 2024 TIME STARTED: 6:30 PM TIME ENDED: 9:03 PM LOCATION: City Council Chambers MEMBERS PRESENT: Mayor Rafferty, Councilmembers Cavegn, Lynde, Ruhland and Stoesz MEMBERS ABSENT: None Staff Members Present: City Administrator Sarah Cotton; City Clerk Roberta Colotti, Community Development Director Michael Grochala; City Engineer Diane Hankee, City Attorney Jay Squires, Deputy Public Safety Director Kyle Leibel The meeting was called to order by Mayor Rafferty at 6:30 PM. Mayor Rafferty provided an overview of the Rules of Decorum for Public Comment. He provided first notice to those in attendance that the Sargent in Arms has been instructed to remove anyone that is disorderly. Public Comment The City Administrator noted that 23 people signed up to speak during the public comment period this evening. Dr. Abdirashid Shire, 2150 Water Mark Way, Lino Lakes, stated that he was present at the last Work Session, where he wanted to listen to the presentation by Zikar Holdings, but unfortunately, it wasn't allowed and that agenda item was removed. He stated that it would be nice if we had listened to the presentation even though it had been presented before. He remembered a Councilmember was adamant about not hearing the presentation because the Council had heard it before and he didn’t want to make any comments. He stated that, he appreciated the Mayor as well as Councilmember Cavegn that fought for the presentation to be listened. Dr. Shire stated that the second thing he want to mention is that the moratorium, that is under discussion. He stated that the City Attorney as well as the Community Development Director did mention that it is not necessary, because the Master Plan can do the work. So, he would be glad if the City Council turned that motion down, because there's no need for it. He added that the moratorium could be a precedent for future developments as well. Dr. Shire stated that even if ultimately, the motion passes or the moratorium is enacted, at least you have to appreciate the developer has invested at his time and resources. So, it'd be nice if they are going to be part of the discussion. So that their viewpoints are heard. He stated that he would be absolutely delighted if that happens, because it would show that there is some fairness in the process. He asked that even if the moratorium goes ahead, make sure we give a chance to the developer so that his input is being listened. Council Minutes -2- July 8, 2024 Dr. Shire stated that as he was going through the agenda for this evening, he could see some petitions were being considered. He stated that while the petitioners can submit whatever requests they would like, however, he would ask that whatever comes before the City Council, that the Council please, respect the process, and be fair for everyone. Asad Zaman, 1608 Como Avenue, St. Paul, urged the City Council to vote no on the moratorium, because it is not needed. And the reasons that have been advanced for it will not sustain scrutiny, which is sure to follow after enactment of the moratorium. He stated that the drive for this moratorium has divided the community. We do not want history to record that the City of Lino Lakes was given an opportunity to grow and welcome people in and chose not to do so. He stated that hopefully when it's time for the hearing, we will give specifics about this moratorium and the questions that he asked last time that have not been answered. Chris Stowe, 426 Pine Street, Lino Lakes, stated that he tried to establish his credentials in water and wastewater management at the last meeting. He stated that everybody in the City Lino Lakes is now paying a stormwater utility fee. He stated that the stormwater system located off of his property and most of his neighbors runs through a ditch that currently floods the sod farms every time it rains. If you build that dirt up, it will back up in that canal and flood him and his neighbors out more. He noted that because the City listed it as a stormwater utility, the cost is not on the property taxes. He felt that was a poor way to keep property taxes under the 10% or whatever it is. Mr. Stowe state that he is in favor of the moratorium. He stated that too much growth too fast is very negative. He stated that if you look at what the City of Blaine is doing, their taxes are going up faster than ours. Look at what Columbus is doing their taxes are maintaining or even going down. He stated that the vast majority of people in Lino Lakes want the moratorium to go through. He pointed to the number of people in attendance this evening. He questioned the assignment of reserved seating for attendees at the meeting. Patty Miller, 476 Lois Lane, Lino Lakes, stated that she is in support of the moratorium to give the City time to create a plan for the development of both the north and south side of Main Street in the northwest quadrant. She stated that her biggest point is every well intended development has unintended consequences. The section of Lois Lane, between the park and the stop sign, at Maryland Drive probably looked great on paper with the intention of the design to slow traffic through the neighborhood. However, it is a problematic situation with tight curves, making navigating the road difficult with cars parked on one side, much less if cars are parked on both sides, and emergency vehicles could not pass through if cars were parked on both sides. On the south side of the park, which is adjacent to the curves in the road, there is no designated parking, a parking pad with at least 10 spaces would have been a great feature. She suggested that any park in a new development account for parking and access. She stated that there is a cost to rapid, poorly planned development and not all costly mistakes can be remedied. Far beyond a pretty picture on paper. We need to ensure the safety of our current residents and the impact of their lives. Let's do it right and have well planned developments, not just well intended developments. Sana Ahmed, 2 Island View Lane, North Oaks, strongly urged the City Council to vote against the moratorium. She stated that she could confidently say that the same individuals working and collaborating to move the Madinah Lakes project forward will bring forth a positive addition to the City of Lino lakes. Amina Ahmed, 2 Island View Lane, North Oaks, stated that she has lived in Minnesota since 1970. She chose to live in this beautiful area because she fell in love with all it offers. She stated that she strongly Council Minutes -3- July 8, 2024 believes that the Madinah Lakes project will enhance this community. She urged the City Council to vote against the moratorium. Ayesha Ahmed, 2 Island View Lane, North Oaks, stated that her family and her were here in support of the Madinah Lakes project. Having raised four children in the surrounding communities for about 24 years, she has seen the northern suburbs grow and prosper. Her son has played numerous baseball games with the Centennial team. She stated that she believed the Madinah Lakes project will be a very positive addition to this already vibrant community. Brandon Schorsch, Jewish Community Action staff representative, 2324 University Avenue, St. Paul, stated that he is here today to speak in favor of the Madinah Lakes project and against the moratorium. He stated that for 30 years, Jewish Community Action has worked with people from other communities because they also know what it's like to be a smaller ethnic and religious group in a larger place. He stated that why he thinks a project like Madinah Lakes is so great is because he grew up around projects like that. But he has also grown up in places like Texas, where some districts were being split in order to prevent students from right next door from going to the same schools. So, for people from other communities who grew up in places like Texas, who may have grown up in other states and have chosen to move to a place like Minnesota, moratoriums like these can make people feel jumpy. It's not an accusation that any individual here holds those proclivities. But he stated that where those of us who are coming to microphones are concerned, are coming from. He thanked the Council for their consideration and due diligence as they go through all of the comments and legal documentation. Osman Ahmed, 1821 University Avenue, St. Paul, stated that he was here in support of the Madinah Lakes project. He questioned if the limit on public comment was a limit on freedom of speech. He stated there is always something that we learn from history. He remembered reading something about Congress and the people who actually voted against establishing the Martin Luther King, Jr. federal holiday and three decades later, they regretted that they fought against that. He stated that to pass the moratorium is basically telling certain people of different backgrounds and religion they are not welcome in Lino Lakes. He said the Council might not say that by words, but the moratorium is a policy and that tells a similar story. He asked that the City Council vote no on the moratorium and that they think about the future of Lino Lakes residents and the future of the children and the grandchildren that will live in this city for many years to come. Luke Walter, Love Lino Lakes group representative, 7800 Maryland Drive, Lino Lakes, offered a correction to the statement and documents provided by Faraaz Yussuf of Zikar Holdings on June 24, 2024 during public comment, related to negative comments posted on social media. He stated that while Mr. Yussuf submitted the record as 100 pages there are in fact 83 pages. He stated that while the comments were attributed to the Love Lino Lakes group, most of the comments were not from the Love Lino Lakes group or their broader Facebook group. He noted that much of the presented social media posts had no context, the source couldn't be identified, and some appeared to have been manipulated. So a full response packet, with notations and evidence that they have administered their group and removed people and removed comments will be submitted to the Council to go into record. Mr. Walter stated that the accusations related to the social media posts, are made by a man who is quoted as saying, “We are marketing to wealthy individuals that want to come home and be surrounded by people that look like us, talk like us and have the same religious beliefs.” Mr. Walter stated that he didn’t know how you couldn't call that hate speech. He stated that sounded like exclusion. He stated that he could share an audio recording and a transcript of the gentleman saying that. Mr. Walter stated that he strongly supports the moratorium. Council Minutes -4- July 8, 2024 Mr. Walter stated that further on the agenda is the receipt of the three-development related petitions that were supported by the Love Lino Lakes group. He stated that they hosted a community event where 1,200 meals served and 1,000 people signed the petitions to slow the growth of residential development, against division and segregation, and against shady developers. Mr. Walter stated the Love Lino Lakes group wants to revisit the 2040 Comprehensive Plan. They don't want multi-story residential development outside of downtown. They want commercial development to be expanded on the existing corridors, not on new sites. They want the largest possible lots. They want to slow pace and density. Salat Tuke, 14171 Drake Street NW, Andover, expressed his support for the Madinah Lakes project. He stated that building a mosque anywhere should be allowed. Just like the way we allow churches to be built. He said that a mosque is a community center that helps, not just Muslim but almost everyone. So, he is here to support the construction of the mosque and the proposed housing. He said that regarding multi-family house, that type of housing is a home and the families that live in those homes are like anyone else. Mr. Tuke asked that the City Council be fair in making their decision. He stated that they have been coming here since approximately March of this year, and as of now they know exactly where the City Council stands, especially after the Work Session last week, and he doesn’t think the Council will ever change its mind. He stated that he is just wondering, with this moratorium likely to pass, what is going to happen next year (2025) when the moratorium expires? What excuse going to be given again. It seemed that by delaying the decision the hope is for the project not to be constructed. He stated that these kinds of barriers, if we let them go today, next time, his kids or himself will not be allowed to sit on these chairs or use the same restroom, because there's an excuse. He asked if you don't resist this behavior, what will happen next? Solomon Adams, Deputy Executive Director of the Council on American-Islamic Relations (CAIR), Minnesota, 2511 East Franklin Avenue, Minneapolis, referenced the City vision statement that he recently read and he asked what type of example we want to set with that vision, is it one that is truly inclusive and represents the welcoming nature that is this great State. Mr. Adams stated that if the proposed moratorium is passed, what happens ultimately, is a step by step plan that can be used by future cities to stifle progress and keep people and communities out. This moratorium is not needed and has caused immense division, not only in the city, but across the state. He referenced the discussion around the development plans and future planning. He stated that if the project was perfectly planned, there would be another reason to stand away from this plan. It's not that it's not now, rather it’s that it is not ever. If these meetings show anything, is that the Minnesota Muslim community and its allies don't see home as the borders created around them rather that that the entire state is our home. We all call Minnesota home. All of us are Minnesotans as much as anyone else. And if we're talking about dedication, the dedication of driving across the state week after week is a testament to that. Basheer Muhammad, 12724, Lady Street NE, Blaine, stated that it's amazing to see how many people showed up today. He asked where they were when the plan was being presented to Planning Board and Environmental Board no one showed up to those meetings because they were probably asked not to come. He stated that the people who are leading the charge against this project did not want them to know how good of a project it is. He said those that say they like their city, space and surroundings as they are, should realize that the population of the city cannot stay the same from birth to death. That the population is growing all over the world. He said that you own your house, not the whole city. Council Minutes -5- July 8, 2024 Mr. Muhammad said that when he moved to his house 17 years ago, he could close his eyes and make a left turn and go to the main street. Today, he has to stop for over five minutes to make a left turn. Hundreds of new homes have been built and still are being built. He stated that he doesn’t have any right to stop it. He stated that he has never been to any City Council meeting, or opposed any project because he owns his house only not the whole city. He said when Madinah Lake is built and occupied most Lino Lakes residents may not even notice any traffic increases, because most people will go towards Lexington/I-35. So, there's going to be hardly any impact as far as the traffic is concerned. He said one of the most important things that no one has mentioned is the is the revenue that's going to come from property taxes to the city. Mr. Muhammad stated that he knows the City Council will pass this moratorium tonight because it is pre-planned. But he urged each Council Member to do some soul searching and do the right thing for the city and not look for their prospects for the next election. Sam Bennett, 6841 Lakeview Drive, Lino Lakes, stated that he wanted to talk about a different subject. He said that he felt like there's not a lot of small businesses, not nearly as many as he would like to see in the area. He believes that a lot of that is the result of the design of the city that we're building. He said obviously factors like Walmart and Amazon did a lot to hurt small businesses. But he feels like decisions that are made in rooms like this all across America are making sure that small businesses can never come back. Mr. Bennett stated that current big business design is not intended for people to actually spend time there. It is a model designed to get what you want and get out. He would much rather see something like the White Bear Lake business development with shops like, Cup and Cone. He said that he wants to see development but he wants to see it done right. He said that we should do a better job of promoting small businesses and in growth along the corridor. Councilmember Stoesz thanked Mr. Bennett for organizing the County Road 49 clean-up. Mr. Bennett said that there is another clean-up being organized, sometime around the third weekend in September. Farooq Rizvi, 1271 118th Avenue NW, Coon Rapids, stated that every municipality, every county has an obligation to look after the growth. And not only the growth, but make sure the growth is well planned. It is important that the city considers all the infrastructure needs and everything else. But it cannot stop progress. He has seen city after city, including Coon Rapids, Maple Grove, Woodbury, and others that have benefited tremendously from growth. From well planned, well-orchestrated growth that has led to their tremendous increase in strength in their tax base. He said that he understands there have been concerns raised about small businesses, but small businesses don't thrive in a culture where there isn't a good and strong tax base. Mr. Rizvi stated that he supports the Madinah Lakes development for several reasons. Number one, it's not being promoted and, and pushed by a fly by night group who just want to make a fast buck. They will not do anything to harm the Lino Lakes community and its beautiful city and surrounds. He said e likes to think of the City of Lino Lake as a garden. All they are saying is add some more flowers to the garden. And everywhere that there has been growth in a well-planned manner, has resulted in positive growth. It is the way of the future. Mr. Rizvi recommend that the City Council not adopt the moratorium. He stated that he is not saying throw caution to the four winds and just let the development go crazy. This is not a development that is going to go crazy. It's well planned and it is going to be in compliance with all the city regulations Council Minutes -6- July 8, 2024 Melissa Schultz, 6831 Black Duck Circle, Lino Lakes, stated that she has a degree in architecture with coursework in urban planning and sustainability. The last 16 years of her career have been spent working on major infrastructure projects throughout the state and communities just like Lino Lakes. She stated that she works with Master Plans in her career. She said she recently spoke at a Planning and Zoning meeting. So, she wouldn’t reiterate everything. But the main topic of the speech that she gave, there was the need for a moratorium and Master Plan, with an emphasis on context sensitive solutions. Ms. Schultz stated that presentation, she took it upon herself to do a small study of the lots in the neighborhoods in the northwest quadrant, going from Sunset to Lilac then Main to Fourth and the developments directly adjacent to the fields. So, the surrounding homes in the 1970s had an average lot size of 2.77 acres. In the 80s, the lot sizes dropped by point two acres. In the 90s, they dropped a massive 1.48 acres per lot. In the early 2000s. The lots got another point six, six acres smaller, the proposed development reduces that by another point 11 acres. So over 50 years of development in this area, the lot sizes have been reduced by a staggering two and a half acres per home. When looking at the average lot size of all of the surrounding homes combined, the average lot size is 1.43 acres, the average lot size of the proposed development is a mere point two. So, these lots are 1.2 acres smaller than the average adjacent lot. This isn't beneficial for wildlife, or natural resources. It can increase heat island effect, and doesn't benefit the existing residents. Ms. Schultz encouraged the City Council to vote yes on the moratorium, and to spend the next year having really meaningful conversations about what is best for our beautiful community. Jeff Johnson 6965 Sunrise Drive, Lino Lakes, stated that he is in favor of the moratorium. He questioned why the project was being proposed for this location by the developer. While it might be perfect for the developer, it would also be such a drastic change to our area. He said that he lives in this area because he likes what he has for open space. It's not up to him who lives next door, but he is not looking forward to high density or 150 homes, put down in a small area. Yahya Khan, 12142 Bataan Street NE, stated that he is here tonight because he cares deeply about our community. He said that his mother didn't let him attend the last meeting because she feared for his safety. He said that his dad disagreed with her. His father encouraged him to come to this meeting and share his thoughts. He said that he asked his father who has been a proud resident of Blaine for many decades, if he ever felt hatred in his life. He said no, he said his mother, who wears a hijab and works at the hospital, also agreed that she hadn't felt any hatred towards her in her life. He said that his mother has attended these meetings before, and found everyone friendly and welcome. He said that he had also attended a couple of these meetings before and found everyone welcoming. He then asked why his mother felt a hint of fear that Monday about sending her children to this meeting. He questioned if it was because of the negative comments she read online. He questioned if it was because people who supported this project were kicked out of a Facebook page or received threatening text messages. He said that he wanted to know what the Council Members would say to his mother about the fear she felt in her heart that day. Mr. Khan stated that he learned that the Madinah Lakes project includes 50 acres of greenspace trails and fields for soccer, football and basketball. It also includes a place of worship and is open to people of all faiths. He said there are kids like him, who grew up playing a basketball, soccer and football who would love a subdivision like Madinah Lakes that that they can enjoy the parks and facilities and become upstanding members of the community. He stated that he hoped the Council would not deny them the opportunity explore and to make new memories and grow in the great City of Lino Lakes. Sara Shahid 12724 Leyte Street, Blaine, stated that she is a strong supporter of not only the Madinah Lakes development, but of equality and justice and she is opposed to the proposed moratorium. A Council Minutes -7- July 8, 2024 moratorium is not required to undertake a Master Pan as outlined in the 2040 Comprehensive Plan. The moratorium has been targeted from the very beginning to the developer. She stated the only applicant is Zikar Holdings. This is not a procedural issue, but a matter of fairness and justice. Last week, we witnessed a clear denial of due process by a Council that has shown no courtesy as a whole. Yet members of this Council feel entitled to make unwarranted statements about this development without fully understanding all the facts. This is not how a fair and transparent process should work. Decisions today have long term implications not just for the development, but for the community at large. She requested that the Council choose a legacy of fairness, transparency and progress. Dean Dovolis, Madinah Lakes Project Architect, 333 Washington Avenue N., Minneapolis, stated that this is the first time in a long history of working on various Master Plans in which the due process wasn’t completed. He stated that at the last City Council Work Session they were not allowed to present their project, even though developer paid his fee for a Concept Plan review. He stated that at that meeting they did have new information to present to the Council. He stated that they wanted to present the project to the Council, before the consideration of the moratorium this evening, however, that was never allowed. He stated that he hoped for future projects, future situations, that the City Council keeps an open mind and allows the developers and proponents to be heard and present their facts. Bridget Robinson, 5301 2206 Avenue NE, Bethel, stated that she has attended a number of City Council meetings and heard over and over again, the residents of Lino Lakes oppose the growth, and that they want to slow it down. She pointed out that those opposing growth are approximately 1,000 people, yet the community is 20,000+ residents. She said that it appears that those opposed to growth live around and surround the sod fields down off Main Street. Ms. Robinson said that in the past, we've all been aware and informed what the definition of a moratorium is. That we've also heard about what the purpose of a Master Planning is. The one thing that she doesn’t understand why the moratorium is being proposed on a 150-acre parcel of land, the same amount of acreage with less housing then the previously proposed development plans on the very same site. She stated that the difference between the two projects, is the developer and the prospective buyers. Ms. Robinson said that the initial discussion regarding the moratorium was because the City had a lack of water, and the moratorium was need to determine how to fix the problem. She stated however, if that was the case, the moratorium would be considered on the entire City of Lino lakes, not just on the northwestern quadrant. There have been other developments in the northwest quadrant and no discussions of any Master Planning that was needed. The City had over 18 years do their Master Planning for this area. The City Attorney recently stated that a moratorium is not required for Master Planning. She stated that the reason behind this decision is apparent, and she is not surprised that the Council Members are moving in this direction. The moratorium is clearly being voted to pass to simply stop this development. She stated that the why now is transparent and it's wrongful to target this particular developer. Ms. Robinson stated that Zikar Holdings was on the agenda to present the Madinah Lakes project at the Council Work Session on July 1, 2024. This was tabled and rescheduled for a later date. She said the rescheduled time, was a convenient date well after the vote to pass this moratorium. Because a few of the Council Members were willing to publicly deny the developer to his rights within the development process. Ms. Robinson stated that the City Council references two developers within the area identified for the moratorium, the second being Pulte Homes. She questioned if Pulte Homes was moving forward with their development plans as it has been four months since the City Council toured the Corcoran site with Council Minutes -8- July 8, 2024 the Pulte Home development. She then questioned if the moratorium was actually impacting just one developer, Zikar Holdings if Pulte Homes is not moving forward. Jameel Ahmed, 12142 Bataan Street NE, Blaine, said that he had been trying to reach the Mayor since last week. He said that the Mayor reviewed the rules of decorum at the beginning of the meeting. He asked in the same way that those in attendance must follow the rules, that the City Council follow the rules. He asked that the City Council take the advice of the City Attorney, who advised that a moratorium is not necessary to do Master Planning. Mr. Ahmed asked that the City Council work together with the developer to get this project done and to not be afraid because of the petitions that were submitted to the City. He identified that these signatures are a small percentage of the residents of Lino Lakes. He said the petitions are meant to distract the City Council from the real work they are doing. Faraaz Yussuf, Zikar Holding Developer, 12724 Leyte Street NE, Blaine, thanked the Mayor for doing the right thing at the last City Council Work Session, in attempting to prevent the derailment of his company’s due process as afforded to an applicant developer with the City. He stated that per the City Attorney’s answer when asked if a moratorium was required, a moratorium is not required to undertake a Master Plan, or any other study. Mr. Yussuf stated that the City is a population of 20,000+ and he asked that the Mayor and Council consider the impact of their decisions not just on today and their re-election campaigns, but on the future. He said that the treatment of the Robinson Family and Zikar Holdings has not been fair. He asked that the Council Members consider the legacy they want to leave behind. Mr. Yussuf stated that Zikar Holdings and the supporters of the project are here to stay. Mr. Yussuf said that his development team is hosting a community effort to clean up nearly 10 miles of roadways in Lino Lakes on July 20th, through the Adopt-A-Highway program. He said that those who truly love Lino Lakes are invited to sign up to volunteer, with his staff, on their way out this evening. He invited the Council to sign up to volunteer for the clean-up project as well. He said that breakfast would be provided and more details would be forwarded to participants. He said in conclusion, regardless of what happens tonight, and in the future, he urged everyone, as fellow human beings to set aside any differences and come together. Let's break bread. Let's clean the roads. And let's show our love for Lino Lakes, a city we all cherish and love, no matter our differences and how we want it to grow. The City Administrator announced that concludes the list of people who requested to speak at public comment. Motion to close the public comment period. Setting the Agenda The agenda was accepted as presented. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Stoesz AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -9- July 8, 2024 1. CONSENT AGENDA Motion to Approve Expenditures for July 8, 2024 (Check No. 120995 through 121039) in the Amount of $573,685.60. 2. FINANCE DEPARTMENT REPORT No Report 3. ADMINISTRATION DEPARTMENT REPORT The City Clerk reported that the City was in receipt of three petitions. One related to an ordinance amendment and two related to Charter Amendments. She stated that this evening the petitions were being submitted for receipt as being technically sufficient. She reported that the number of required signatures and form of the petition was determined to be technically sufficient. She stated that the City Attorney would then be completing a review as to their legal sufficiency. She reviewed the timelines for placing the matters on a future ballot, noting that August 13th is the date for submitting language to the County for inclusion on the November ballot. Council Member Lynde confirmed that the ordinance amendment could be adopted by the City Council directly, without a ballot measure. The City Attorney provided a further overview of the process. He stated that first step in the process after receiving either initiative petition, which is the ordinance that's proposed and then presented to the Council, or a petition for a Charter Amendment is to determine the technical sufficiency under either state law or the charter provisions that may apply to that. The City Attorney stated the second step, and that's the one we'll be discussing in the future, arises from the fact that there's a significant amount of case law in Minnesota that positions city councils to be gatekeepers of petition processes in a Charter City. So as things pass from the petition through the Charter Commission as to the amendments, and up to the Council, assuming it's all technically sufficient, it's still necessary to assure that there aren't legal infirmities in the proposals. RESULT: CARRIED [UNANIMOUS] MOVER: Lyden SECONDER: Ruhland AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -10- July 8, 2024 The City Attorney stated that in 2002, there was a State Court of Appeals decision that challenged a Charter proposal in the City of Richfield, which is a Charter City, in the land use planning area. And as a result of that decision, the Court of Appeals said that Charter Initiative and Charter Amendments in the area of land use planning are largely preempted by the Municipal Planning Act and the Metropolitan Land Planning Act Chapters 469 and 473. He said that this and other legal cases over the last 20 or 30 years will be reviewed. He stated that he is not prepared tonight to offer up deep analysis, because these the petitions were recently received. But it's necessary to take that second step. A. Motion to adopt Resolution No. 24-95, Regarding Technical Sufficiency of a Petition Under City Charter, Chapter 5. Initiative, Referendum and Recall, Section 5.03. Determination of Sufficiency, for an Ordinance Requiring Developers to Provide Documentation of Proven Experience, Financial Health, Licensing, Criminal Background, and Reputation Subject to Approval. B. Motion to adopt Resolution No. 24-96, Regarding Technical Sufficiency of a Petition Under Minnesota State Statute 410.12 for a Charter Amendment, Adding a New Section 1.04 to Charter Chapter I, “Segregation Prohibited” C. Motion to adopt Resolution No. 24-97, Regarding Technical Sufficiency of a Petition Under Minnesota State Statute 410.12 for a Charter Amendment, Adding a New Section 12.15 to Charter Chapter XII, “Limitation of Pace of Residential Development” 4. PUBLIC SAFETY DEPARTMENT REPORT No Report RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -11- July 8, 2024 5. PUBLIC SERVICES DEPARTMENT REPORT No Report 6. COMMUNITY DEVELOPMENT REPORT A. 2nd Reading of Ordinance No. 11-24, Approving Interim Ordinance Prohibiting Subdivision of Land for Residential Purposes The Community Development Director reported that the City Council has been considering a moratorium that would place a restriction or prohibition on the creation of new lots for residential purposes, over approximately a 980-acre area, roughly bounded by Sunset Avenue on the west, Fourth Avenue on the east, Pine Street on the north and Century Trail, and Carl Street on the south end of that. The City Council held a public hearing on June 24th of this of this year, and the Council approved the first reading of Ordinance 11-24. If the Council were to approve the ordinance as presented this evening, it would go into effect 30 days after publication which is planned for August 15th. The City Attorney requested to provide clarification on his comments related to the moratorium. He stated that there were several speakers that quoted him tonight as saying that he advised the Council a moratorium wasn't necessary. He said that he just wanted to remind the Council that one of the members had a specific question for him at one of the Council meetings, which was, are we legally required to adopt a moratorium before doing the Master Plan. And his answer was no, you're not legally required. He didn't say in his judgment the moratorium isn't necessary period. He said that was the question and his response to clarify the record. Motion to dispense with the full reading of Ordinance No. 11-24 Approving Interim Ordinance Prohibiting Subdivision of Land for Residential Purposes Council Discussion: Mayor Rafferty stated that it is about establishing neighborhoods, not communities, communities separate themselves. He went on to reference several neighborhoods including Stony Brook, Pheasant Hills, and Watermark, a large 900 plus home project. Councilmember Cavegn stated that all parties have accepted that they are going to do a Master Plan and further studies, and since that is the reason for the moratorium, he sees no need for the moratorium. Councilmember Lynde provided clarification on the pronunciation of the City name. He stated that CAIR-MN needs to know that no amount of tactics, intimidation, or bulling will taint the RESULT: CARRIED [UNANIMOUS] MOVER: Ruhland SECONDER: Stoesz AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -12- July 8, 2024 legitimacy of the work of the City Council. He proved prospective on his social lens, providing a quote from Martin Luther King Jr. He said that he looked up CAIRs website after they sent a threatening letter to the City. He said the CAIR-MN website talks about creating mutual understating and preventing religious discrimination, he highlighted that their stance on the October 7, 2023 attack on Israel is not mentioned on their website. He said that just because, he doesn’t agree with someone does not make him Islamophobic. He stated that he supports the moratorium but also supports the wide parameters it may entail, including Comprehensive Plan amendments and rezoning, noting that nothing is off the table. Councilmember Ruhland stated that he would like to take a few minutes to address some of misconceptions about this moratorium. He stated that he is speaking solely for himself as a single council member. CAIR-MN held a press conference last week on Tuesday and they dispensed misinformation he would like to clear up and publicly comment on. Councilmember Ruhland stated that the Executive Director of CAIR- MN was one of the was one of the first to speak at the press conference. The Executive Director said that he was 99% certain that a moratorium had never happened before in the history of Lino Lakes. Councilmember Ruhland reported that the City placed a moratorium on storage facilities a couple of years back while reviewing zoning requirements. He said that there was one developer that already had a letter of intent out on a property that ultimately decided to walk away as a result of the moratorium. He stated that if the moratorium is adopted this evening this would be the third interim ordinance for a pause in development in a three-year period for Lino Lakes. Councilmember Ruhland said that the Executive Director stated that he had not seen a moratorium adopted after anyone started the development process. However, earlier on in that same speech he mentioned before the developer even submitted an application that we were talking about a moratorium. The timeline matters, although it doesn't paint the discriminatory message. Why logically would anyone submit an application while a moratorium is being discussed? Councilmember Ruhland stated that he recognizes that Zikar Holdings is relatively new developer, developer without large scale development experience. He stated that they will likely gain some great experience as they work through this process. However, he felt it is important to note that a potential misstep and the timing of an application submission without the experience of what a moratorium means doesn't translate to discrimination. Councilmember Ruhland stated that the Executive Director mentioned that the previous development was discussed on the property had 200+ more homes. He failed to mention that it had zero commercial aspects to it. This proposed development has a large presence of commercial development. Councilmember Ruhland reported that as an organization CAIR-MN stated in a press release that “On Monday, July 1, during a Work Session, the Lino Lakes City Council made a motion to halt the due process for Madinah Lakes project to be heard on its Conceptual Plan.” The Executive Director was quotes as saying “With experience as an urban planner, I'm baffled by this statement. There's a sharp contrast between tabling an agenda item, while even going as Council Minutes -13- July 8, 2024 far as putting it on the calendar for a future meeting, as opposed to putting a halt on due process, tabling it and still meeting a statutory statutorily regulated due process does not turn this project down.” Councilmember Ruhland stated that this press release was after his comments that he is confident CAIR-MN representatives heard in that very meeting. He reviewed that he had explained that, that this is coming out of order. Why would we give a developer feedback on a development that may need to completely change if studies are done, which is part of the moratorium process in which he supported. He stated that he wanted to see the results of those studies before going on record with his feedback. He said he suggested that the City give the developer credit for some staff time in preparing the council packet. This could be before the council next month again, or it might be around if not before a year from now. Here again, CAIR-MN seemingly using the developers’ missteps of normal order of development to create a discriminatory buzz around the topic. Councilmember Ruhland stated that the Executive Director at the press conference continued to say, three of the city council members said we do not want to hear the planning concept of the project. And the main reason, CAIR-MN believes for this is what they have heard over the last three to four months, this project is not going to not going to go forward and the City is going to find any possible way to stop it. Councilmember Ruhland encouraged any members of the public or media to pull the recordings of the July 1, 2024 work Session and to listen to the City Council’s logic. Councilmember Ruhland stated that there has been statements that Zikar Holdings is the only developer working within the impacted area. However, the property owner selling the property for the proposed development brought forward the idea of taking a tour of another development project to gauge the City Council’s interested in a similar development. He stated that they are correct in the sense that Zikar Holdings is the only developer with an application and all of the experienced developers, have decided to withhold submitting an application presumably until they understand what we decide to do. He stated that the City Council is following due process to the letter of the law. Councilmember Ruhland stated that the developer makes it seem like they don't care about our due process by coming into the city and trying to bully their way to what they want by slinging accusations of Islamophobia. Councilmember Ruhland referenced a quote in a recent Star Tribune article about the developer starting off on the wrong foot. He stated that the City Council has tried to do everything they can to help the developer move through this process, including letting them know before they submitted a land use application that we were talking about a moratorium. However, the developer took that information and quickly filed a Concept Plan. The developer claimed a moratorium was a means for discrimination. And that this moratorium is Islamophobic. Councilmember Ruhland stated that he would like to know if the developer thinks the taxpayers of the city shouldn’t have a say in what the Master Plan for an area looks like when Council Minutes -14- July 8, 2024 the 2040 Comprehensive Plan calls for it. He noted that other developers in the same area are looking at developing land after 2040. Councilmember Ruhland stated that it has been said that this Council is not allowing this development to occur. He stated that he would like to hear who said no to the development as that would be a full Council decision. He stated that he is sure with the developers’ experience, they must know that he has yet to hear a vote that denies the application. He then questioned why the developer is spreading this misinformation? If the project meets the criteria, the ordinances, then it is the Council’s duty to say yes. Councilmember Ruhland said he was not sure if the developer was still around after their presentation at the Planning and Zoning Board meeting. But it was discussed that a mosque could still be built right now. He said If the moratorium were discriminatory, then why wouldn't we have included places of worship and the moratorium? He said the reason is because the moratorium has nothing to do with it. Councilmember Ruhland said that the City is looking at a large section of 900 acres that went up for sale and the Comp Plan calls for a Master Plan in that area, which is a gateway entrance to our city. Councilmember Ruhland said that Blake and Dan Robinson did an interview with North Metro TV over a year ago, saying that despite dealing with the Minnesota weather rollercoaster the Robinsons are happy to carry on the family legacy. “We do get knocks every now and then” Blake said, “but we all like it so much we are not trying to get out of here.” It's with comments like this as recently as a year ago, why there hasn't been more planning for development in this area. However, when 400 plus acres suddenly go under contract. And right at our gateway entrance with two developers looking to come in at the same time on both sides of the street. Councilmember Ruhland stated that he wants to plan that area out and take our time not rushing into it. Councilmember Ruhland stated that in closing, he has given a couple of speeches on this from the time he originally brought the motion to adopt a moratorium forward. Prior to any land use application being submitted. He said that he has articulated his intentions clearly and the reasoning behind the motions. Before anyone draws any conclusions. He requested that interested parties review the meetings where it has all been addressed. He stated that he is excited to see how this area develops after the due process. Motion to provide Second Reading and Adopt Ordinance No. 11-24, Approving Interim Ordinance Prohibiting Subdivision of Land for Residential Purposes RESULT: CARRIED [4-1] MOVER: Ruhland SECONDER: Lynde AYES: Rafferty, Lynde, Ruhland and Stoesz NAYS: Cavegn Council Minutes -15- July 8, 2024 B. 2024/2025 Street Reconstruction and Municipal Sewer and Water Extension Project, Colonial Woods Project City Engineer Hankee provided an overview of the 2024/2025 Street Reconstruction and Municipal Sewer and Water Extension Project, Colonial Woods project. She provided a project area map. She reviewed the proposed assessments and project timing. She stated that because the road project is expected to last 60 years with proper maintenance the water and sewer improvements should be done now before the road is installed. She stated that the Feasibly Plan is on the City website. She stated that if the project moves forward this evening, the next step is a neighborhood meeting. There is a 60-day period after the Council takes action this evening during which property owners can prepare a petition in favor or opposed to the project. She stated that if approved some level of construction would start next year. Councilmember Lyden asked how the interest rate for the proposed assessments was determined. The City Engineer stated that there a bond sale and the interest rate is 2% above that. Councilmember Stoesz asked about the Metropolitan Council water and sewer charges. The City Engineer stated that the Metropolitan Council water and sewer fees are separate from the City’s assessments and are paid directly to them. Mayor Rafferty opened the public hearing at 8:34 p.m. Public Comments: Robert Holdan, 6307 Maple Lane, asked about the replacement plan or any compensation that would be available for the loss of trees in the right-of-way. Owners of 6307 Red Maple Lane stated that they are currently not living at the home because of a recent fire. They are in favor of the water and sewer project, mainly for the fire hydrants. Ricky Domantas, 6323 Red Maple Lane, stated that he has lived there since 1984. And this is their first opportunity since 1984 to get a road. And they have been asking for a road, basically 10 years after we moved in, and now to have sewer offered is unbelievable. He said this is an opportunity right now that if we pass this up, the City Engineer mentioned that this isn’t going to happen again after the road is in place. He was in support of the project and asked his neighbors to consider it as well. Dan Lane, 624 Red Maple Lane, asked how it is determined if your sewer is in compliance or not. Sandy Lane, 6249 Red Maple Lane, stated that she is in favor of the proposed project. She said that she would like to have the fire protection of the fire hydrants and the water system that will be available to her home. Mona Slayton 6283 Red Maple Lane, questioned the reality of the future development being discussed in the area and the impact of any development on the amount of the assessment being proposed. Council Minutes -16- July 8, 2024 Steve 6225 Red Maple Lane, asked if the current individual property well can be maintained after this project is complete. He stated that he would like to continue using his well for watering the garden, etc. He also asked how this improvement would impact property values and taxes. Robert Holdan 6307 Maple Lane, asked how long the project was going to take and for an overview of the project schedule. The City Engineer stated that she would put the schedule on the website. Jill Butcher 6339 Red Maple Lane, asked if there were any programs to assist with the cost of the assessments. Motin to Close the Public Hearing at 8:42 p.m. The City Engineer provided responses to the questions raised during the public hearing. Regarding the trees in the right-of-way those will be evaluated, including the root systems to determine if they need to be removed at all. However, if they are in the right-of-way then the City has the right to remove the trees without compensation. This will be discussed further at the neighborhood meeting as well. Regarding determining if a septic system is compliant, the City does not require a point of sale inspection, however, a home buyer may as part of a purchase agreement. This may also be part of a building project requirement. Regarding future development projections, the area to the south of the project area could see development in the near future, however, that would not impact the amount of the proposed assessments today. Regarding the continued use of a working well on the property, the owner can continue to use that. Regarding the impact on property values and taxes, the County Assessor determines property values, the assessment value may or may not be recorded directly by the County Assessor. The City Engineer reviewed the project timeline. Regarding financial assistance with paying the assessment cost, the assessments can be paid up front or over several years as a tax assessment. Anoka County had a finance program for low-income properties in the past and could be contacted for current program information. Councilmember Ruhland stated that the FHA loan program requires that a well and septic system be inspected in order to qualify for a loan, however, a traditional loan does not require an inspection on its own. Anoka County also has a deferred assessment program for seniors. The Council discussed the average water and sewer costs for a family of four. The Community Development Director stated that he would post the average utility rates to the project page of the website for the information of the property owners. RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Ruhland AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -17- July 8, 2024 Mayor Rafferty closed the discussion and stated that the City Engineer would be available to answer any further neighborhood questions and that there is now the 60-day period for the neighborhood to prepare any petitions as outlined. C. First Reading of Ordinance No. 10-24, Vacating Drainage & Utility Easement, Outlot C, Watermark 5th Addition Motion to dispense with the full reading of Ordinance No. 10-24, Vacating Drainage & Utility Easement, Outlot C, Watermark 5th Addition Mayor Rafferty opened the public hearing at 8:58 p.m. The City Engineer provided an overview of the need for the vacation of the drainage and utility easement as it relates to the Watermark 5th Addition project development. No public comment was provided. Motion to close the public hearing at 8:59 p.m. Motion to provide first reading of Ordinance No. 10-24, Vacating Drainage & Utility Easement, Outlot C, Watermark 5th Addition D. Resolution No. 24-92, Approving the Joint Powers Agreement with the Town of White Bear for a Sewer and Water Service at 5801 Bald Eagle Blvd. The City Engineer provided an overview of the proposed Resolution No. 24-92, Approving the Joint Powers Agreement with the Town of White Bear for a Sewer and Water Service at 5801 RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -18- July 8, 2024 Bald Eagle Blvd. She noted that the Town of White Bear has approved this agreement as presented. Motion to adopt Resolution No. 24-92, Approving the Joint Powers Agreement with the Town of White Bear for a Sewer and Water Service at 5801 Bald Eagle Blvd. E. Resolution No. 24-91, Accepting Metropolitan Council Clean Water Fund Grant The Community Development Director provided an overview of the proposed Resolution No. 24-91, Accepting Metropolitan Council Clean Water Fund Grant. He highlighted the program elements and types of funding. Motino to adopt Resolution No. 24-91, Accepting Metropolitan Council Clean Water Fund Grant 7. UNFINISHED BUSINESS None 8. NEW BUSIENSS None 9. NOTICES AND COMMUNICATIONS Mayor Rafferty reported that the July 10th Planning and Zoning Meeting and July 11th Economic Development Advisory Committee Meetings had been cancelled. He stated that there will be a City Council Work Session and Regular meeting, on July 22nd beginning at 6 p.m. at City Hall. ADJOURNMENT Mayor Rafferty adjourned the meeting at 9:03 p.m. RESULT: CARRIED [UNANIMOUS] MOVER: Stoesz SECONDER: Lynde AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz RESULT: CARRIED [UNANIMOUS] MOVER: Lynde SECONDER: Ruhland AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz Council Minutes -19- July 8, 2024 These minutes were considered an approved at the regular Council Meeting on August 26, 2024. _________________________ _________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor Lino Lakes City Council Work Session Minutes DATE: August 5, 2024 TIME STARTED: 6:00 P.M. TIME ENDED: 8:39 P.M. LOCATION: City Hall Community Room MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lynden, Stoesz, Cavegn, and Ruhland MEMBERS ABSENT: None Staff Members Present: City Clerk Roberta Colotti, Finance Director Hannah Lynch, Public Safety Director John Swenson, Deputy Public Safety Director/Police Kyle Leibel, Deputy Public Safety Director/Fire Dan L’Allier, Public Services Director Rick DeGardner, and Community Development Director Michael Grochala 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. 35E/CR J Interchange Update Council received project updates from the Community Development Director and provided general feedback including on design aesthetics. The project is moving forward. 4. RCWD/VLAWMO Boundary Adjustments Council received an update on boundary adjustments from the Community Development Director. This project is continuing to move forward. Council discussed the option of a City coordinated public notice with the Watersheds to ensure impacted property owners are aware of the change. 5. Main Street Corridor Master Plan Process Update Council received an update from the Community Development Director. He reported that five different firms’ proposals have been reviewed and that the first of September staff will be bringing back a recommendation. The Council discussed community involvement, notification, process and timeline. 6. Public Safety Consultant Committee Recommendation The Public Safety Director provided an overview of the committee process and recommendations. Council Consensus was to support the selection of City Gate as the consultant. It was identified that there was a base price, and a survey could be added. Mayor Rafferty requested that the Center for Value Based Initiatives be factored into the consideration of the project proposal. Formal action was scheduled for the August 12, 2024 Regular Council Meeting. 7. Sale of Fire Vehicle #621 (Engine 5) The Deputy Public Safety Director/Fire presented the current purchase offer for Engine 5 (Vehicle #621). The Council Consensus was to provide direction to staff to present a counteroffer to cover the City’s costs for the commission associated with the sale. Discussion centered on the option to keep the vehicle as an asset and to possibly bolster the ISO rating. It was determined that the carrying costs and current public safety coverage with the existing vehicles supported the sale. This item will be brought back at a future regular meeting for formal action. 8. Staff Part-Time Firefighters on City Observed Holidays The Deputy Public Safety Director/Fire presented an overview of the proposed holiday staffing structure for the fire division. The City Council consensus was to support moving to a staffing structure for holidays using part-time Duty Crew firefighters as presented. This will be brought back for formal action at a future regular Council Meeting. The Council discussed the timeline for implementation of this change and the Public Safety Director explained it would be a personal policy change and then bidding in reverse seniority. The Finance Director responded to a request for a comparison between Public Works employees’ coverage of holidays and firefighter coverage as they relate to the bargaining units. 9. Q2 Public Safety Update The Public Safety Director presented the second quarter report for the Public Safety Department. The hiring schedule was outlined, the department has requested a second $50,000 grant to support the hiring of a second police cadet. It was noted that the second cadet would need to attend Alexandria Technical College, and the housing costs would be covered by the Police Training Budget otherwise there was not a local cost match required for this grant. The Department also applied for a grant for 2025, although a candidate has not been selected for that year. Also, the 2024 candidates need to complete their background checks. Councilmember Stoesz asked about the two-way radios and the Public Safety Director reported that Anoka County may issue a Public Safety Bond to cover the cost and FEMA funding may be available for the fire radios. Mayor Rafferty expressed the City Council’s appreciation for the work of the department and the report. The reduced response times were a positive in the report. 10. Park and Trail Funding Discussion Mayor Rafferty and Councilmember Stoesz presented the topic of park and trail funding for the consideration of the full Council. Council Consensus to direct staff to prepare a report in 2025 (post 2024 audit completion) of the budget surplus from 2024 and to identify 1/3 of that for consideration for park funding. Furthermore, to prepare for a possible park bond referendum in 2025. The City Council also disused other projects in need of funding such as the public works building. Councilmember Ruhland suggested there were new park improvements that could also be considered such as improvements to the baseball fields, and adding a vendor stand that could be rented for revenue. Councilmember Stoesz suggested that the City seek donations for the park system through an article in the city newsletter. 11. Notices and Communications, City Council a. The Economic Development Authority (EDA) will hold a meeting to discuss a potential land sale immediately following the conclusion of the City Council Work Session. The meeting will be held in the Community Room. 12. Adjournment Mayor Rafferty adjourned the meeting at 8:39 p.m. These minutes were approved at the regular Council Meeting on August 26, 2024. ___________________________ ___________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor Lino Lakes City Council Work Session Minutes DATE: June 24, 2024 TIME STARTED: 6:00 P.M. TIME ENDED: 6:15 P.M. LOCATION: City Hall Community Room MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lynden, Stoesz, Cavegn, and Ruhland MEMBERS ABSENT: None Staff Members Present: City Administrator Sarah Cotton, City Clerk Roberta Colotti, Public Safety Director John Swenson, Deputy Public Safety Director/Fire Dan L’Allier, Community Development Director Michael Grochala and City Attorney Jay Squires 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Review Regular Agenda The City Council reviewed regular meeting agenda for this evening and provided further discussion on the following items. • Agreement with City of Orono for Lease of Fire Department, Tender 2 (Vehicle #610). This is a short-term lease of one of the vehicles the City of Lino Lakes Fire Department has for sale. The Council discussed the pre-inspection by the City of Lino Lakes before leasing the vehicle and the responsibility of the City of Orono during the time of the lease. The Council discussed keeping the vehicle sales listing active during the time of the lease. It was noted that White Bear Township provided the City of Lino Lakes with a similar lease agreement in the past. The Council was supportive of this lease agreement. • The Community Development Director reported that the City received two bids for the construction of the Water Treatment Plant. The bid estimate was $33,806,000 and the low bid was submitted by Staab Construction in the amount of $29,227,000. WBS is the recommended construction project engineer on behalf of the City and their service quote is being presented this evening for approval. It was clarified that the subcontracted engineering work would be covered under the WSB contract. Funding for the project is through state and federal grants totaling $16,500,000 and a low interest loan through the Minnesota Public Facilities Authority. Debt service will be funded from utility user fees and the trunk water fund. Mayor Rafferty expressed the Council’s appreciation to our State and Federal Representatives for their support of the $16,500,000 in grant funding for the City of Lino Lakes project. He also thanked staff for their work in applying for the grant funding. • The Community Development Director stated that this evening the Council agenda Item 6B, regarding the proposed moratorium will provide an opportunity to discuss the purpose of a moratorium, the proposed scope of the area covered by a possible one-year moratorium and the option to include an Alternative Urban Areawide Review (AUAR). The AUAR would eliminate the need for any further environmental review by individual development proposals, provided development is within the parameters studies. The Planning and Zoning Board reviewed this planning and land use item and recommended the proposed scope and including the AUAR into the Master Planning process. 4. Adjournment Mayor Rafferty adjourned the meeting at 6:15 p.m. These minutes were approved at the regular Council Meeting on August 26, 2024. ___________________________ ___________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 2A STAFF ORIGINATOR: Hannah Lynch, Finance Director MEETING DATE: August 26, 2024 TOPIC: Consider Resolution No. 24-110, Decertifying Tax Increment Financing District 1-12 VOTE REQUIRED: Simple Majority ______________________________________________________________________________ BACKGROUND Tax increment financing (TIF) is a method of stimulating economic development in a targeted geographic area. TIF uses the additional property taxes that are paid due to the new development to pay for the development costs. Tax Increment Financing District 1-12 was created for the Clearwater Creek Business Park Project on March 24, 2017 and is required to be decertified by December 31, 2026. The TIF PAYGO Note issued to Distribution Alternatives on November 22, 2017 has been paid in full in the amount of $1,200,000 as of August 1, 2024. With all obligations of the District satisfied, the district should be decertified to allow the affected parcels be added back to the tax base benefitting all local taxing jurisdictions. RECOMMENDATION Staff recommends approving Resolution No. 24-110, Decertifying Tax Increment Financing District 1-12. ATTACHMENTS Resolution No. 24-110 CITY OF LINO LAKES RESOLUTION NO. 24-110 DECERTIFYING TAX INCREMENT FINANCING DISTRICT 1-12 WHEREAS, on March 24, 2017 the City of Lino Lakes certified Tax Increment Financing District 1-12 Clearwater Creek Business Park Project (the “District”); and WHEREAS, Minnesota Statutes, Section 469.147 to 469.179 authorizes the City Council to decertify a tax increment financing district on any date after all obligations have been satisfied; and WHEREAS, as of the date hereof all obligations to which tax increment from the District have been pledged have been paid in full; and WHEREAS, the City desires by this resolution to decertify the District effective August 31, 2024, after which all property taxes generated by property within the District will be distributed in the same manner as all other taxes payable; and NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that staff shall take necessary action to decertify the District with the Anoka County Auditor in order to discontinue tax increment remittance from the District to the City. Adopted by the City Council of the City of Lino Lakes this 26th day of August, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC, City Clerk 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3A STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: August 26, 2024 TOPIC: Appointment of Government Buildings Custodial Worker VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Brie Scott to the part-time Custodial Worker position for Government Buildings within the Public Services Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Scott for the part-time position. The wage for Scott will be at $20.00 per hour, which is the starting rate for the Custodial Worker position. With the Council’s approval, Scott would start in the part-time position on August 27, 2024. RECOMMENDATION Please approve the appointment of Brie Scott to the Government Buildings Custodial Worker position. ATTACHMENTS None 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3B STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: June 10, 2024 TOPIC: Appointment of Part-Time Firefighter VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Cole Huebner to the Part-Time Firefighter position within the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Huebner for the part-time position. Huebner has completed Firefighter 1 & 2 as well as Hazardous Materials training and certification. The starting wage for Huebner will be at $24.78 per hour, which is Starting Step of a 6 step wage scale for the Part-Time Firefighting position. With the Council’s approval, Huebner would start in the position on August 27, 2024. The Public Safety Department currently has 10 Part-Time Firefighters on staff. RECOMMENDATION Please approve the appointment of Cole Huebner to the Part-Time Firefighter position. ATTACHMENTS None 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3C STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: August 26, 2024 TOPIC: Consider Appointment of Paid On-Call Firefighter VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Scott Schmidt to the Paid On-Call Firefighter position within the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Schmidt for the Paid On-Call Firefighter position. Schmidt will be stationed at Fire Station 1. Currently, the City has 10 firefighters at Fire Station 1 and 10 firefighters at Fire Station 2. Fully staffed would be 20 firefighters at each station. The starting wage for Schmidt will be $21.79 per hour. Upon completion of 5 years of service, Schmidt would be eligible for a rate increase. With the Council’s approval, Schmidt would start as a Paid On-Call Firefighter on September 3, 2024. RECOMMENDATION Please approve the appointment of Scott Schmidt to the Paid On-Call Firefighter position. ATTACHMENTS None 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 3D STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE: August 26, 2024 TOPIC: Consider Appointment of Paid On-Call Firefighter VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The City Council is being asked to approve the appointment of Jake Crooks to the Paid On-Call Firefighter position within the Public Safety Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Crooks for the Paid On-Call Firefighter position. Crooks will be stationed at Fire Station 2. Currently, the City has 9 firefighters at Fire Station 1 and 10 firefighters at Fire Station 2. Fully staffed would be 20 firefighters at each station. The starting wage for Crooks will be $21.79 per hour. Upon completion of 5 years of service, Crooks would be eligible for a rate increase. With the Council’s approval, Crooks would start as a Paid On-Call Firefighter on September 2, 2024. RECOMMENDATION Please approve the appointment of Jake Crooks to the Paid On-Call Firefighter position. ATTACHMENTS None 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson, Public Safety Director MEETING DATE: August 26, 2024 TOPIC: Approve Professional Services Agreement with Citygate Associates for Public Safety Study VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION Based on Council direction at the August 5th Council Work Session, staff is bringing forward the Professional Services Agreement (PSA) with Citygate Associates to complete a public safety study. BACKGROUND • April 1, 2024, Council Work Session, staff was directed to draft a Request for Proposals (RFP). • May 6, 2024, Council Work Session, staff presented two draft RFPs. One of the draft RFPs was exclusive to fire services and the second draft RFP included all public safety services. Council directed staff to move forward with the second draft RFP, which included all public safety services. • During the week of May 13 – 17, 2024, the public safety RFP was posted on the Public Safety Department website, League of Minnesota Cities Marketplace website, and emailed to potential vendors that had previously completed this type of work in Minnesota. • June 3, 2024, Council Work Session, the Council created a selection committee comprised of Council Members Cavegn and Ruhland, City Administrator Sarah Cotton, and Public Safety Director John Swenson. This committee was tasked with reviewing the proposals submitted in response to the RFP. • June 17, 2024, was the deadline for vendors to submit their proposals for consideration. The City received seven proposals. • On June 18, 2024, all seven proposals were emailed to the selection committee for review. These seven proposals were also emailed to all Council Members. 2 • During August 5, 2024 Council Work Session, Council selected Citygate Associates as the vendor to conduct the Public Safety study and directed staff to bring Citygate Associates’ proposal/contract forward to a Regular Council Meeting for formal Council approval. Attached for your review is the PSA between the City of Lino Lakes and Citygate Associates, LLC with Exhibits. City Attorney Jay Squires has reviewed this PSA and found it to be in proper form. This PSA includes a not to exceed amount of $150,000. This amount is based on the Citygate scope of work and includes core project cost of $132,706 and optional services for community survey and public engagement workshops up to $17,294. Staff would communicate with City Council members prior to authorizing any of the listed optional services. Staff recommends funding this public safety study with MN Public Safety Aid. RECOMMENDATION Approve the Professional Service Agreement with Citygate Associates, LLC. ATTACHMENTS PSA – Citygate and Lino Lakes with Exhibits 8.19.2024 EXHIBIT A City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 7 SECTION 2 SCOPE OF WORK 2.1 PROPOSED WORK PLAN We will review the proposed Work Plan and schedule with Department leadership prior to initiating any work, and subject to any mutually agreed upon changes, we will finalize the Work Plan and the accompanying project schedule. Our Work Plan for this Operational Study of the Public Safety Department is comprised of six tasks and addresses the project objectives and deliverables as determined by the City. Task 1: Initiate and Manage the Project Develop detailed Work Plan schedule for the project. We will develop a detailed work schedule and final project timeline. These tools will assist the consultants and City staff in monitoring study progress. Obtain and review City/Department documentation. We will develop and submit an information request for all documents ; growth forecasts; any appropriate prior studies; Department documentation, including (as available) dispatch data containing a distribution of calls for service by hour of day, day of week, and month; the number and assignments of current personnel; and other operating costs; and a myriad of other information. Conduct on-site kick-off meeting with Department representatives to initiate study. A key to a successful consulting engagement is a mutual understanding of Team will conduct a videoconference or in-person kick-off meeting with the Public Safety Director or designee and executives to introduce Team members, discuss project schedule, and review scope of work and available data. Citygate will then prepare an agenda and meeting minutes. Conduct initial interviews with Department command staff. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 8 We will interview via videoconference or in-person, as appropriate and directed, the Public Safety Director, members of the command staff, and other key stakeholders as desired. Issue SWOT (strengths, weaknesses, opportunities, and threats) questionnaire. We will assess Department member perceptions and expectations of their services by issuing SWOT questionnaires to employees and, as appropriate, other agency employees who interact with the Department. Task 2: Standards of Cover Deployment Analysis 2.1 General Summary of the Community and Constituents Served by the Department The Citygate T Service area population and demographics History, formation, and general description of the City and its fire services Operating budget and funding Description of the current services and service delivery infrastructure. 2.2 Analysis and Summary of the Services Provided by the Department The Citygate Team will review and evaluate the fire and First Responder emergency medical services provided by the City to include: Calls for service demographics from a historical perspective Operational staffing levels and distribution of resources City/Department performance goals, objectives, and measures. 2.3 Outcome Expectations Citygate will describe existing outcome expectations, if any, and how they were determined. We will also describe the time constraints associated with saving critical EMS patients and rescuing trapped occupants from building fires, as well as common outcome expectations in urban/suburban communities. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 9 2.4 Community Risk Assessment Citygate will conduct a high-level analysis of community risks to be protected, including: service area. Identification, description, and analysis of natural and human-caused fire and non- fire hazards with potential to adversely impact the service area relative to services provided by the Department. 2.5 Review of Historical Fire Service System Performance Citygate will use the StatsFD incident statistics analysis tool to study the effectiveness of the existing station location to understand the existing deployment system performance and test proposed service measures by risk types in different zones for first-due, all-risk units. Distribution Analysis Citygate will review the effectiveness of the existing station location to evaluate -due, all-risk units. Concentration Analysis Using prior incident statistics of coverage, Citygate will conduct an analysis of the practice response times to resolve more serious/complex emergencies. Reliability Study Citygate will utilize StatsFD software to provide a comprehensive statistical analysis of: Current response workload of each staffed fire company, including crew unit- hour utilization Concurrent service demand and operational impacts Historical response performance components Mutual and automatic aid provided and received Review of actual or estimated failure rates of individual companies Capacity Study City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 10 of the Department resources inclusive of automatic- and mutual-aid resources. 2.6 Performance Objectives and Measures including those for the first-due and ERF specific to the nature and type of risks identified from which it can adjust, if needed, the fire services deployment system. 2.7 Overall Deployment Evaluation and Recommendations Citygate will develop and evaluate various operational models for providing emergency services with the specific intent of identifying those options that can viably deliver the desired levels of service over the next three to five include: A description of the current deployment system. stations, quantity and types of apparatus, operational staffing levels, specialized technical capabilities, and first due and ERF response performance. Recommendations, as needed, of revised performance objectives by risk type, including measures and compliance methodologies in alignment with recognized industry best practices, community expectations, and current and prospective future City resources. Identification of areas that are underserved, inefficient, or over-covered. Recommendations as needed for staffing enhancements, if any. Recommended deployment or operational changes as appropriate to provide the desired base fire and EMS services. Meetings and Deliverables Citygate anticipates the potential for multiple follow-up videoconference meetings with staff, as needed. Task 3: Conduct Public Safety Services Operations Analysis Conduct a complete operational analysis. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 11 This review will consider prior incident response statistics to measure the effectiveness in relation to desired goals, response time criteria, and call prioritization relative to the current deployment plan, including an analysis of calls currently responded to by both Fire and Police. The process of the staffing analysis will include a review of staff retention and experience. The analysis will also involve a comprehensive evaluation of regional growth and its impacts on service delivery. Citygate will make recommendations for improvement (short term and long term). Citygate will also interview, as needed, Department mid-managers via videoconference. Conduct on-site visit and analysis. The Project Team will conduct an on-site visit during this phase of the project to assess facilities and carry out additional command staff interviews as necessary, as well as meet with any other key stakeholders identified by the Department, if desired. Conduct interviews with Department and City stakeholders. We will interview, as appropriate and directed, command staff; managers, supervisors, and officers in charge of the others responsible for the various units of the Department; representative(s) of the Police Officers Association; professional staff; and members of City staff who frequently interact with or have an interdependent relationship with the Department. These interviews will occur via videoconference and will assist with evaluating and analyzing the number of officers assigned to patrol, investigations, administration, and various other roles and functions. Citygate recognizes the importance of professional staff to the overall public safety mission of the Department. As such, we believe it is important to conduct interviews with volunteers and professional staff including (but not limited to) those working in dispatch, records, clerical, analytical, and forensics to understand their varied perspectives. These interviews will rank structure. This portion of the project will also assess administrative strengths, fiscal elements, supervision and development of staff, risk management coordination and practices, and use of technology. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 12 The results of the detailed staffing analysis will provide a gap analysis - efficiencies and recommendations developed through the analysis and workload evaluation. Conduct interviews with community members. The Citygate Team has always found it useful to interview key members of the community who are either positional or informal leaders and have regular contact with the Department. Citygate will work with the Department to identify and meet with key external stakeholders. This subtask is a core element of our Work Plan and is distinct from the optional public engagement workshops. Perform a detailed review of core Department functions. As part of this review: We will evaluate best practices regarding policing that is community- oriented, problem-solving, intelligence-led, and data-driven to provide options which are appropriately tailored to the City. The data-driven analysis will identify actual workload through the evaluation of current staffing. Further, the analysis will result in the proposal of comprehensive strategies to improve efficiency and effectiveness. These strategies will rely on actual levels of demand for police services and supply of police resources, with related factors that include staff utilization, calls for service, crime rate, workload, deployment, standby utilization, obligated versus unobligated time, training schedules, operational commitments, and more. The analysis will also assess shift schedules and the effects of utilization and deployment, as well as overtime usage. We will identify practical opportunities for collaboration and formal partnerships consistent with the strategic priorities of the Department. We will work with the Department to identify any obstacles to good police work. Often, these obstacles can be found outside the Department. Examples could include delays in processing prisoners at the jail, or delays at a hospital when prisoners must receive medical clearance prior to booking, or staffing shortages due to court attendance. Conduct high-level feasibility analysis of service model options. Project Team leads will assess alternative service delivery model findings and recommendations. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 13 (Optional) Conduct community satisfaction survey / public engagement workshops. If desired by the City Project Team will work with the Department to develop an online community satisfaction survey to assess current level of satisfaction with public safety services, as well as what changes to service levels/models that community stakeholders would be willing to consider. Once the survey questions are developed, social media sites and other public information channels. , Citygate can also conduct two public engagement workshops either in person or via videoconference to gather input regarding community perception of police services. Citygate would develop the content for these forums and facilitate the sessions, coordinating with the Department to schedule these meetings and invite participants. Once the Department review, data analysis, interviews, and public forums are completed, Citygate will build integrated findings, recommendations, and implementation strategies. These tasks will assist with a detailed review of staffing to determine the optimal staffing model which appropriately considers service delivery expectation, operational budgets, City Council and community priorities, workloads, goals, and specific performance measures. Meetings and Deliverables Citygate anticipates multiple scheduled interviews with key stakeholders (both internal and external) as part of our on-site visit and as determined by the Department and City. Task 4: Conduct Mid-Project Review Conduct on-site Mid-Project Review with the Public Safety Director and/or others as desired. After completing an in-depth Department review and data analysis, we will conduct an on-site Mid-Project Review utilizing a Microsoft PowerPoint presentation. The purpose of this review is to meet with the client to describe our analysis, preliminary conclusions, and proposed recommendations. This will also be an opportunity for the Department and consultants to perform fact-checks and make any mid-course corrections before our recommendations are finalized. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 14 Meetings and Deliverables Citygate anticipates one on-Project Team and the Department. Task 5: Prepare and Review Draft Report The entire Citygate Project Team will prepare a Draft Report, including appropriate statistical and geographic mapping exhibits. This Draft Report will include: An Executive Summary describing the nature of the report, the methods of analysis, the primary findings, and critical recommendations. Detailed narrative analysis of each report component structured in easy-to-read sections, accompanied by explanatory support to encourage understanding by both staff and civilian readers. Clearly designated recommendations highlighted for easy reference. Supportive charts, graphs, and diagrams, where appropriate. Appendices, exhibits, and attachments, as necessary. Draft Report will: Summarize the strengths of the Department and opportunities for improvement. Present a review of our approach and how analyses were conducted. Present findings of interviews conducted with City staff, outside entities, and/or the public. Explain the assumptions underlying the analysis and recommendations. Discuss the financial implications of recommendations. Upon completion of the Draft Report, an electronic version will be sent to the Public Safety Director or designee for comments using the tools in Microsoft Word. Our standard practice is to review a draft of our report with management personnel to ensure that the factual basis of our recommendations is correct and to allow time for a thorough review. In addition, we take time to discuss any areas that require further clarification or amplification. It is during this time that understandings beyond the written text can be communicated. The City will be provided 30 calendar days to review the Draft Report. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 15 Discuss Draft Report with City. Citygate will conduct a videoconference with the City project team to present and review the Draft Report. Task 6: Prepare and Present the Final Report Prepare Final Report. Based on the results of our Draft Report review process, we will then prepare and deliver a Final Report to the City. Present Final Report. Citygate Project Team members including our Public Safety Principal and Fire Services Lead Consultant Stewart Gary, as well as our local Police Services Lead Consultant Jack Serier, will deliver an on-site presentation using Microsoft PowerPoint to choosing. 2.2 STUDY COMPONENTS WITH WHICH THE DEPARTMENT MUST ASSIST The Department staff have the best capability to collect much of the required data that can assist the Citygate study. Therefore, the Department will assist Citygate with: Providing data and documents detailing the organization, services, performance measures, and other information related to the Department as requested by Citygate, as available. Identifying a single point of contact for this project. Creating a Planning Assessment Team to include a representative cross-section of key Department managers, operational staff, data analysts, and other stakeholders as identified. 2.3 PROJECT SCHEDULE AND DELIVERABLES Citygate is prepared to initiate this study upon execution of a contract for services. Based on our experience with similar studies, we expect this study to take approximately six (6) months to complete, as summarized in the following table. The table schedule shows the completion time per task and key milestones and deliverables throughout the engagement. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 2 Scope of Work Page 16 Proposed Project Schedule Task Month 1 Month 2 Month 3 Month 4 Month 5 Month 6 1 Initiate and Manage Project 2 SOC Deployment Analysis 3 Services Operations Analysis 4 Conduct Mid-Project Review 5 Prepare/Review Draft Report 6 Prepare/Present Final Report Issue Document Request Project Start-Up Meeting / Interviews SWOT (Opt.) Comm. Survey/Workshops Mid-Project Review Draft Report/Review Final Report Delivery On-site Final Report Presentation Project Hours by Task Project Component Estimated/Budgeted Hours Task 1: Initiate and Manage the Project, interviews, SWOT survey 68 Task 2: Standards of Cover Deployment Analysis (incl. Data), follow-up videoconference meetings (as needed) 88 Task 3: Public Safety Services Operations Analysis, on-site analysis (not incl. optional community survey and/or workshops), alternative service model analysis, interviews 203 Task 4: On-site Mid-Project Review with Public Safety Director and others as determined by the Department 51 Task 5: Draft Report preparation and delivery, videoconference review project team 141 Task 6: Final Report and on-site presentation 72 Total Hours 623 EXHIBIT City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 5 Cost Proposal Page 35 SECTION 5 COST PROPOSAL 5.1 PROJECT COST Our charges are based on actual time spent by our consultants at their established billing rates, plus reimbursable expenses incurred in conjunction with travel, printing, clerical, and support -to- cost based on our Work Plan and Scope of Work, outlined below. 5.1.1 Core Project Cost Project Team Consulting Fees Reimbursable Expenses Administration (7.5% of Hourly Fees) Total Citygate Project Amount Fire $52,487 $3,951 $3,937 $60,374 Police $64,743 $2,734 $4,856 $72,333 Total $117,230 $6,684 $8,792 $132,706 reasonable cost. If our proposed scope of work and/or costs are not in alignment with City needs or expectations, we are open to discussing modification of our proposed scope of work and associated costs. 5.1.2 Optional Project Costs Citygate presents the cost for the optional Community Satisfaction Survey and Public Engagement Workshops. Option Cost Community Survey $6,966 Total Project Cost with Community Survey $139,672 Public Engagement Workshops If desired, Citygate can also conduct two public engagement workshops either in person or via videoconference to gather input regarding community perception of police services. Citygate would develop the content for these forums and facilitate the sessions, coordinating with the Department to schedule meetings and invite participants. If selected by the City, this additional option can be added to the project scope and costed as part of the final budgeting process. City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 5 Cost Proposal Page 36 TM If desired, Citygate is prepared to offer a further service option that can be added to the final scope and costed as part of the final project budgeting process. Citygate has brought a new form of audio production to the world of consulting. We call it AudModTM What could AudModTM accomplish for your agency? A first-of-its--style audio experience that is hosted on our website and aimed at Offers unprecedented convenience listen while driving, exercising, etc. Provides a means to absorb the key content of a report from your phone, tablet, computer, etc. Summarizes important elements of context and interviews. 15 25 minutes in length. Offers a further way to maximize retention and resulting implementation efforts related to an engagement. Can feature multiple people interviewed separately and edited for maximum impact Project Team members, elected and appointed agency representatives, etc.all geared to an audience of your choosing. To hear an example of this additional service option, please visit the following link: https://citygateassociates.com/audmod-sjb/ AudModTM represents a means of ensuring report content is engaged and understood by both agency personnel and invested residents. Many who might not read a report are far more likely to listen to a report summary. With that increase in permeation will come an increase in retention and impact and success within your agency or community. AudModTM also represents a new platform for agency leaders to communicate with the people they serve and/or agency personnel in a way that promotes transparency and accountability and demonstrates its commitment to service via its investment in a consulting study. 5.1.3 Pricing Terms This price quote is effective for two months and includes one (1) draft report review cycle as described in our Project Work Plan to be completed by Citygate and the City within 30 calendar City of Lino Lakes, MN Proposal to Conduct an Operational Study of the Public Safety Department Section 5 Cost Proposal Page 37 days of delivery of the Draft Report. Additional draft cycles or processing delays requested by the City would be billed in addition to the contracted amount at our time and materials rates. The Draft Report will be considered final if there are no suggested changes within thirty (30) days of the delivery of the Draft Report. 5.2 HOURLY RATES Classification Rate Consultant Citygate President $260 per hour Chad Jackson Data Analyst $175 per hour Various Report Project Administrator $140 per hour Various Administrative Support $100 per hour Various FIRE AND EMS SERVICES TEAM Public Safety Principal, Project Director, Fire Team Leader $260 per hour Stewart Gary Senior Fire and EMS Specialist $250 per hour Sam Mazza Senior Fire and EMS Specialist $195 per hour Landon Stallings Fire and EMS Specialist $195 per hour John Vance Statistical Specialist $195 per hour Michael Fay POLICE SERVICES TEAM Police Services Senior Associate, Police Team Leader $195 per hour Jack Serier Police Services Senior Associate $195 per hour Tom Woodward Police Services Senior Associate $195 per hour John Carli Police Services and Training Specialist $195 per hour Steve Frazer Workload Staffing and Operational Analysis Specialist $195 per hour Eric Lind 5.3 BILLING SCHEDULE We will bill monthly for time, reimbursable expenses incurred at actual costs (travel), plus a five percent (7.5%) administration charge in lieu of individual charges for copies, phone, etc. Our invoices are payable within thirty (30) days. two percent (2%) for day thirty-one (31) and two percent (2%) per month thereafter. Our practice is to send both our monthly status report and invoice electronically. If we are selected for this project, we will request the email for the appropriate recipients of the electronic documents. Hard copies of these documents will be provided only upon request. We prefer to receive payment through ACH Transfer, if available. 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 4B STAFF ORIGINATOR: Kyle Leibel, Deputy Director – Police Division MEETING DATE: August 26, 2024 TOPIC: Approval of Resolution 24-112 Authorizing Grant Agreement Amendment for 2024 Intensive Comprehensive Peace Officer Education & Training VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION In an effort to expand the applicant pool for current and future police officer vacancies, the Public Safety Department applied for and was awarded grant funding under the 2024 Intensive and Comprehensive Peace Officer Education and Training (ICPOET) grant program. The initial grant was accepted at the April 8, 2024, Council Meeting with the approval of Resolution 24-26. The Minnesota Department of Public Safety has additional grant funds available for the 2024 ICPOET grant program and has awarded the Lino Lakes Public Safety Department an additional $50,000 grant. If the City Council accepts this grant amendment, that would bring the total 2024 ICPOET grant to $100,000 awarded to Lino Lakes Public Safety Department. BACKGROUND There is currently a shortage of applicants for vacant police officer positions throughout the state of Minnesota. Through the legislative process the Minnesota Department of Public Safety Office of Justice Program created a grant program called the Intensive Comprehensive Peace Officer Education and Training Program. This grant program enables agencies to hire individuals that have a 2 or 4 year degree in any field and want to make a career transition to a police officer. The grant award is for $50,000 for expenses covering wages, benefits, recruitment, pre-hire assessments, and training at Alexandria Technical College that will meet the MN POST Board requirements to become a police officer in Minnesota. 2 It should be noted that this second grant will incur housing costs that are not funded in the grant. Staff will fund the additional housing costs through existing funds budgeted in the 2024 Police Division adopted budget and the 2025 Police Division proposed budget. RECOMMENDATION Approve Resolution 24-112 authorizing staff to enter into the grant agreement amendment for 2024 ICPOET grant program. ATTACHMENTS Resolution 24-112 2024 ICPOET Grant Agreement Amendment Lino Lakes 2024 ICPOET Grant Agreement Lino Lakes Fully Executed CITY OF LINO LAKES RESOLUTION NO. 24-112 AUTHORIZING EXECUTION OF GRANT AGREEMENT AMENDMENT FOR THE 2024 INTENSIVE COMPREHENSIVE PEACE OFFICER EDUCATION and TRAINING GRANT WHEREAS, policing agencies throughout the State of Minnesota are experiencing a low number of applicants for vacant police officer positions; and, WHEREAS, the Minnesota Department of Public Safety established grant funding to assist Minnesota agencies expand the applicant pool to fill vacant police officer positions: and, WHEREAS, the Lino Lakes Public Safety Department has police officer vacancies to fill; and, WHEREAS, in an effort to expand the police officer applicant pool the Lino Lakes Public Safety Department applied for and was awarded grant funding under the 2024 Intensive Comprehensive Peace Officer Education and Training Grant; and, WHEREAS, the City Council of Lino Lakes, Minnesota has approved Resolution 24-26 accepting the 2024 Intensive Comprehensive Peace Officer Education and Training grant on April 8, 2024; and, WHEREAS, the Minnesota Department of Public Safety has additional 2024 Intensive Comprehensive Peace Officer Education and Training grant additional grant funds available to support the grant program; and, WHEREAS, the Lino Lakes Public Safety Department has identified multiple candidates that meet the grant requirements; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the Lino Lakes Public Safety Department be authorized to enter into a grant agreement amendment with the Minnesota Department of Public Safety, for the 2024 Intensive Comprehensive Peace Officer Education and Training during the period from May 1, 2024 through June 30, 2025. BE IT FURTHER RESOLVED that the Public Safety Director of the Lino Lakes Public Safety Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Lino Lakes Public Safety Department and to be the fiscal agent and administer the grant. Adopted by the City Council of the City of Lino Lakes this 26th day of August, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, City Clerk Intensive Comprehensive Peace Officer Education and Training 2024 Organization: Lino Lakes Police Department EXHIBIT A A-ICPOE-2024-LINOLKPD-013 Budget Summary ICPOE: 2024 Intensive Comprehensive Peace Officer Education and Training Grant Program Budget Category Award Personnel Wages $25,510.00 Total $25,510.00 Payroll Taxes and Fringe Cadet Payroll Taxes and Fringe $2,000.00 Total $2,000.00 Contracted Services Recruitment and pre-hire assessments $1,890.00 Total $1,890.00 Travel and Training Hennepin Technical College $20,600.00 Total $20,600.00 Total $50,000.00 Page 1 of 103/21/2024 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 4C STAFF ORIGINATOR: Kyle Leibel, Deputy Director Police Division MEETING DATE: August 26, 2024 TOPIC: Donation of Motorola Portable Radios VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION The Lino Lakes Public Safety Department has operated with Motorola XTS 2500 portable radios for many years. All Anoka County law enforcement and fire departments updated public safety radios in/around 2017 to the Motorola APX 6000i portable radios. Since the replacement, the Lino Lakes Public Safety Department has moved twenty-one XTS 2500 radios to storage. BACKGROUND In the interest of putting the portable radios to use, staff has identified a need for six of the radios within the Lino Lakes Public Works Department. The remaining fifteen have no use within other City of Lino Lakes departments. Through collaboration with other departments, staff has identified a need within the City of Harris Fire Department for the remaining fifteen XTS 2500 radios. As such, staff is requesting Council authorization to donate the following fifteen Motorola XTS 2500 portable radios to the Harris Fire Department: Serial Make Model 205CES0231 Motorola XTS 2500 205CES0242 Motorola XTS 2500 687CNM9823 Motorola XTS 2500 205CKX5433 Motorola XTS 2500 205CEL0658 Motorola XTS 2500 205CES0215 Motorola XTS 2500 205CES0224 Motorola XTS 2500 205CES0219 Motorola XTS 2500 205CEL1271 Motorola XTS 2500 205CKZ4081 Motorola XTS 2500 205CEL0656 Motorola XTS 2500 205CES0225 Motorola XTS 2500 2 205CES0226 Motorola XTS 2500 205CES0222 Motorola XTS 2500 205CES0235 Motorola XTS 2500 RECOMMENDATION Staff recommends the donation of the listed radios to the City of Harris Fire Department for use in their fire service. ATTACHMENTS None 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6A STAFF ORIGINATOR: Diane Hankee, City Engineer MEETING DATE: August 26, 2024 TOPIC: Ordinance No. 12-24, Vacating Drainage & Utility Easement, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition, Diane Hankee i. Consider 2nd Reading of Ordinance No. 12-24 ii. Consider Resolution No. 24-113, Approving Summary Publication of Ordinance No. 12-24 VOTE REQUIRED: 4/5 _____________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration of the 2nd Reading of Ordinance No. 12-24 Vacating Drainage & Utility Easements, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition. BACKGROUND 904 Kelly Street a residential parcel owned by Jody and Jesse Fronek. The property owner submitted a land use application requesting the vacation, of a portion, of a drainage easement on their property for the installation of an above ground pool. The drainage and utility easement was dedicated to the City over the Great River Energy power easement with the Pine Glen 2nd Addition plat. The City doesn’t allow for structures / pools to be located within drainage and utility easements. The owner would like to vacate a portion of the easement area to install an above ground pool. The property owner has an encroachment agreement with Great River Energy and has coordinated setbacks through them. The Drainage and Utility Easement Vacation Description Sketch prepared by Carlson McCain, Inc. received on July 1, 2024 details the proposed drainage and utility area to be vacated. 2 RECOMMENDATION Staff is recommending approval of the 2nd Reading of Ordinance No. 12-24 Vacating Drainage & Utility Easements, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition and Resolution 24-113 Approving Summary Publication of Ordinance 12-24. ATTACHMENTS 1. Ordinance No. 12-24 2. Drainage and Utility Easement Vacation Description Sketch 3. Resolution 24-113 CITY OF LINO LAKES RESOLUTION NO. 24-113 APPROVING A SUMMARY OF ORDINANCE NO. 12-24 FOR PUBLICATION WHEREAS, the City Council approved Ordinance No. 12-24, vacating a drainage & utility easement on 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition; and WHEREAS, the City Council approved the first reading on August 12, 2024, and the second reading and final passage on August 26, 2024; and WHEREAS, Ordinance No. 12-24 is lengthy and MN statute 412.191 allows the city to publish a summary of an ordinance, and WHEREAS, the City Council has determined that the summary clearly informs the public of the intent and effect of the ordinance, and WHEREAS, the publication in the official newspaper will include a notice that a full printed copy of the ordinance is available at City Hall. NOW, THEREFORE, BE IT FURTHER RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the City Council approves the summary in Attachment A for publication according to state law and the City Charter. Adopted by the City Council of the City of Lino Lakes this 26th day of August, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, City Clerk ATTACHMENT A CITY OF LINO LAKES SUMMARY OF ORDINANCE NO. 12-24 AN ORDINANCE VACATING DRAINAGE AND UTILITY EASEMENT Section 1: Findings The City Council of Lino Lakes has determined to vacate a portion of the drainage and utility easement dedicated over, under, and across 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition; and A public hearing was held on August 12, 2024 before the City Council in the City Hall Council Chambers after due published and posted notice had been given and a reasonable attempts were made to give personal notice to all affected property owners, and all persons interested were given an opportunity to be heard; and Section 3: Effect This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter and upon recording of the Drainage and Utility Easement Vacation. Passed by the Lino Lakes City Council on August 26, 2024. This is a summary of the adopted ordinance. A full printed copy of the ordinance is available at City Hall. 1 1st Reading: August 12, 2024 Website Posting: August 13, 2024 Public Hearing: August 12, 2024 Publication: September 3, 2024 2nd Reading: August 26, 2024 Effective: October 3, 2024 CITY OF LINO LAKES ORDINANCE NO. 12-24 DRAINAGE AND UTILITY EASEMENT VACATION (904 KELLY STREET, LOT 11, BLOCK 3, PINE GLEN 2ND ADDITION, ANOKA COUNTY, MINNESOTA) The City Council of Lino Lakes ordains: Section 1: Findings of Fact 1. The City Council of Lino Lakes has determined to vacate the drainage and utility easement (“Easement”) as shown in Attachment A and legally described as follows: That part of the drainage and utility easement as created and dedicated in the plat of PINE GLEN 2ND ADDITION, according to the recorded plat thereof, Anoka County, Minnesota, lying over, under, and across the North 40.00 feet of the South 50.00 feet of the West 45.00 feet of the East 50.00 feet of Lot 11, Block 3, said plat of PINE GLEN 2ND ADDITION; and 2. A public hearing was held on August 12, 2024 before the City Council in the City Hall Council Chambers after due published and posted notice had been given and reasonable attempts were made to give personal notice to all affected property owners, and all persons interested were given an opportunity to be heard; and 3. It appears to be in the best interest of the City to vacate such Easement; and 4. This ordinance shall be recorded with Anoka County; and 5. Four-fifths of all members of the City Council concur with this ordinance. Section 2: Easement Vacated The Easement legally described herein is hereby vacated. Section 3: Effect 2 This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter and upon recording of the Easement ordinance. Adopted by the Lino Lakes City Council this 26th day of August, 2024. Rob Rafferty, Mayor ATTEST: Roberta Colotti, CMC, City Clerk 3 ATTACHMENT A Drainage and Utility Easement Vacation Description Sketch Revisions: 1 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala, Community Development Director MEETING DATE: Augus 26, 2024 TOPIC: Consider Resolution No. 24-109 Approving Concurrence for Watershed District Boundary Adjustment VOTE REQUIRED: Simple Majority ______________________________________________________________________________ INTRODUCTION Staff is requesting City Council consideration to concur with the proposed boundary adjustments between Rice Creek Watershed District and the Vadnais Lakes Area Water Management Organization. BACKGROUND In 2022 the Rice Creek Watershed District (RCWD) undertook a hydrologic boundary review within Ramsey, Anoka and Hennepin Counties. The purpose of the review was to align the jurisdictional boundary more closely to the hydrological boundary between the respective water management organizations. The process identified boundary discrepancies in need of modification. A total of 38 parcels, 3 of which are owned by the City of Lino Lakes, where identified for boundary adjustment. Twelve parcels will switch from RCWD to VLAWMO and the balance reverting to RCWD jurisdiction. In each case the determination is that more than 50% of the property drains to RCWD jurisdiction. Following the work session on August 5, 2024, City staff identified 4 parcels in the Nadeau Acres development that may be removed from the list. Grading information received from the development identified that these parcels remain within the RCWD boundary. The RCWD engineer is reviewing along with VLAWMO to confirm. Any proposed changes will be confirmed at the Council meeting. State law requires that RCWD submit and petition for the change to the Board of Water and Soil Resources (BWSR). The petition must be accompanied by letters of concurrence from the individual local units of government. notice of the proposed boundary adjustment is provided by BWSR upon receipt of the petition from RCWD. As discussed with the City Council staff will 2 work with BWSR to provide notice in the local newspaper and direct notice to properties of any proposed comment period. City comments, coordinated with VLAWMO, appear to have been incorporated into the proposed boundary adjustment. VLAWMO is completing a final review and is anticipating consideration on August 28. RECOMMENDATION Staff is recommending approval of Resolution No. 24-109. ATTACHMENTS 1. Resolution No. 24-109 2. Letter of Concurrence [16266-0055/3095539/1] CITY OF LINO LAKES RESOLUTION NO. 24-109 APPROVAL OF LETTER OF CONCURRENCE FOR WATERSHED DISTRICT BOUNDARY CHANGE/ADJUSTMENT WHEREAS, Rice Creek Watershed District (“RCWD”) has analyzed and identified certain discrepancies in the common boundary between the Vadnais Lake Area Water Management Organization (“VLAWMO”) and the RCWD. The discrepancies arise because of differences between the boundaries as established by State order and the hydrologic boundaries as determined by modern mapping information; and WHEREAS, RCWD has developed a revised boundary for inclusion in a petition to the Board of Water and Soil Resources for boundary change; and WHEREAS, RCWD has presented the revised boundary for consideration by the City of Lino Lakes (“City”); and WHEREAS, the RCWD Engineer has prepared a revised watershed district boundary map and affected parcel listing attached as Exhibits A & B, which have been considered by the “CITY”; and WHEREAS, Minnesota Statute 103B.215, requires a petition for boundary change to be accompanied by a written statement of concurrence in the petition from the governing body of each statutory or home rule charter city and town and each watershed management organization having jurisdiction over the territory proposed to be added or transferred; WHEREAS, RCWD has requested concurrence from the City in the proposed boundary change and in the filing of a petition for boundary change with the Board of Water and Soil Resources that reflects the boundary changes described in the attached map and parcel listing. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the City in accordance with Minnesota Statute 103B.215, concurs with the proposed boundary changes found in the attached map and parcel listing, and authorizes the Mayor to execute the attached concurrence letter for inclusion with the RCWD petition to the Board of Water and Soil Resources for boundary change. Adopted by the City Council of the City of Lino Lakes this 26th day of August, 2024. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC, City Clerk Lino Lakes-Changing Parcel List PIN Owner Address City Old District New District Reasoning Mapbook Page Map ID 353122140005 BERGMAN JOHN M & SUSANNE A 6364 20TH AVE Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 30 & 31 1320 363122220003 PETERSON, BRANDON 2090 64TH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 30 1321 363122220002 LINDQUIST MATTHEW W 2098 64TH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 30 1322 363122210008 AVILES ROLANDO & NANCY M 2116 64TH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 30 1323 363122210005 BULLIS S J & FELLMAN P C 2112 64TH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 30 1324 353122220010 KRONZER MICHAEL JOSEPH 1624 HOLLY DR Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1325 353122220009 GOIFFON DENISE C 1620 HOLLY DR E Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1326 353122220008 RICHTER TRUSTEE, ARLEN J 1616 HOLLY DR E Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1327 353122220007 WANDERSEE GLENN E 1608 HOLLY DR Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1328 353122220006 BORYCZKA ELIZABETH W Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1329 353122220005 RENNER, RODERICK M 1621 HOLLY DR Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1330 353122220004 GONDEK, JAMES P 6391 CENTERVILLE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1331 353122220003 HOULE MARLENE A 6389 CENTERVILLE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1332 353122220002 AMES TRUSTEE, DORIS A 1631 HOLLY DR Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1333 353122220001 MICKLE, BRENDA 6383 CENTERVILLE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 28 1334 343122430002 EDDY, VICTORIA A 6097 ASH ST Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 27 1335 343122420004 BACHMAN SR, WARREN D 1487 ASH ST Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 27 1336 343122420003 WRUCK, GARY D 1443 ASH ST Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 27 1337 263122140100 LINO LAKES CITY OF 600 TOWN CENTER PARKWAY Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1338 263122140099 PETERSON TIMOTHY 1962 WILLIAM LN Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1339 263122140098 CHAPMAN DAVID 1958 WILLIAM LN Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1340 263122140081 PALKOVICH ERIC 6652 HERITAGE AVE Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1341 263122140008 NU DAH 1969 BIRCH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1342 263122140007 HECK JAMES 6625 20TH AVE Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1343 263122140005 HART MICHAEL E 1989 BIRCH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1344 263122140004 SCHLUNDT, ROBERT 1997 BIRCH ST Lino Lakes Rice Creek WSD Vadnais Lake Area WMO <50% in RCWD, hydro boundary change 29 1345 253122420086 LINO LAKES CITY OF 600 TOWN CENTER PKWY Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1346 253122420081 HELSETH, BRENDA L 2224 TART LK RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1347 253122420080 LARSON, KELLIE 2230 TART LK RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1348 253122420079 GERDES, TRINETTA M 6545 LANGER LN Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1349 253122420078 JARVIS PATRICK T & VOSS JANA L 6539 LANGER LN Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1350 253122420077 RILEY THOMAS & PAMELA 6533 LANGER LANE Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1351 253122420076 HAIDER, JON 6527 LANGER LN Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1352 253122420007 POWELL JEFFREY 2231 TART LAKE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1353 253122420006 KRUSE TRUSTEE JIMMY 2225 TART LAKE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1354 253122420005 ARMSTRONG, ANDREW M 2219 TART LAKE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1355 253122310013 LINO LAKES CITY OF 600 TOWN CENTER PKWY Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 29 1356 353122430002 BJORK, BONNIE L 6206 OTTER LAKE RD Lino Lakes Vadnais Lake Area WMO Rice Creek WSD >50% drains to RCWD, hydro boundary change 31 & 32 1357 EXHIBIT A An o k a Wa s h i n g t o n Anoka Ramsey Centerville North Oaks Lino Lakes No r t h O a k s Wh i t e B e a r T w p . Li n o L a k e s Hu g o Lino Lakes White Bear Twp. 29 28 30 27 32 33 31 n 0 0.2 0.0.13 0iles 6urrounding W0O HydrologiF Boundaries RCW' HydrologiF Boundary County Boundary City Boundaries 1 of 41 6heet 82024 'ate -0293 ProMeFt No CCO CheFked Ey .RB 'rawn Ey 11487 6Fale Legal Boundary Review - Page 1 of 41 H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ Legal Boundary Review (;+,%,7% Anoka Ramsey North Oaks Lino Lakes RICE CREEK WATERSHED DISTRICT 1335 1336 1337 n ...0iles Areas Called Out in Memo RCWD Hydrologic Boundary Current RCWD Legal Boundary Recommended RCWD Legal Boundary City Boundaries County Boundary New Watershed RCWD 6heet 'ate 3roMeFt No CCO CheFkeG E\ .5B 'rawn E\ 6Fale H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ LeJal BoXnGar\ 5eview 27 of 41 Legal Boundary Review Page 27 of 41 (;+,%,7% RICE CREEK WATERSHED DISTRICT 1325132613271328 1329 1330 1331 1332 1333 1334 n 0 0.1 0.20.05 Miles Areas Called Out in Memo RCWD Hydrologic Boundary Current RCWD Legal Boundary Recommended RCWD Legal Boundary City Boundaries County Boundary New Watershed RCWD Sheet: 5/8/2024 Date: 5555-0293 Project No : CCO Checked by: KRB Drawn by: 1:5,000 Scale: H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ Legal Boundary Review 28 of 41 Legal Boundary Review Page 28 of 41 E;HIBIT B Ce n t e r v i l l e RICE CREEK WATERSHED DISTRICT 1338 13391340 1341 1342 1343 1344 1345 1346 1347 1348 1349 1350 1351 1352 1353 1354 1355 1356 n 0 01 02005 Miles Areas Called Out in Memo RCWD Hydrologic Boundary Current RCWD Legal Boundary Recommended RCWD LegalBoundary City Boundaries County Boundary New Watershed RCWD VLAWMO Sheet 582024 Date 55550293 ProMect No CCO ChecNed Ey KRB Drawn Ey 15000 Scale H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ Legal Boundary Review 29 of 41 Legal Boundary Review Page 29 of 41 (;+,B,T B RICE CREEK WATERSHED DISTRICT 1321 1322 1323 1324 1320 13501351 1352 n 0 0.1 0.20.05 Miles Areas Called Out in Memo RCWD Hydrologic Boundary Current RCWD Legal Boundary Recommended RCWD LegalBoundary City Boundaries County Boundary New Watershed RCWD VLAWMO Sheet: 5/8/2024 Date: 5555-0293 Project No : CCO Checked by: KRB Drawn by: 1:5,000 Scale: H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ Legal Boundary Review 30 of 41 Legal Boundary Review Page 30 of 41 E;HIBIT B Anoka Ramsey Lino Lakes White Bear Twp. RICE CREEK WATERSHED DISTRICT 1357 1320 430 428786 1313 979 981 n ...0iles Areas Called Out in Memo RCWD Hydrologic Boundary Current RCWD Legal Boundary Recommended RCWD Legal Boundary City Boundaries County Boundary New Watershed RCWD 6heet 'ate 3roMeFt No CCO CheFkeG E\ .5B 'rawn E\ 6Fale H: \ J B N \ 5 5 0 0 \ 5 5 5 5 \ 5 5 5 5 _ 0 2 9 3 R a m s e y H e n n e p i n B o u n d a r y \ G I S \ D a t a \ 5 5 55 - 0 2 9 3 _ M a p b o o k s \ LeJal BoXnGar\ 5eview 31 of 41 Legal Boundary Review Page 31 of 41 (;+,%,7% 600 Town Center Parkway, Lino Lakes, MN 55014 Phone: 651-982-2400 · Fax: 651-982-2499 August 27, 2024 Rice Creek Watershed District ATTN: Nick Tomczik 4325 Pheasant Ridge Dr NE, Suite 611 Blaine, MN 55449 Re: Petition for Boundary Change, Rice Creek Watershed District: Letter of Concurrence Dear Mr. Tomczik, The City of Lino Lakes has reviewed and considered the proposal to change the common boundary between the Rice Creek Watershed District and Vadnais Lake Area Water Management Organization. Pursuant to Resolution No. 24-109, the City of Lino Lakes authorized concurrence with the proposed petition to change the common boundary between the Rice Creek Watershed District and Vadnais Lake Area Water Management Organization. Your point of contact regarding this concurrence is Michael Grochala, Community Development Director. Mr. Grochala can be reached by phone at 651-982-2427 or by email at mgrochala@linolakes.us . Sincerely, City of Lino Lakes Rob Rafferty, Mayor 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM NO. 3 STAFF ORIGINATOR: Hannah Lynch, Finance Director WORK SESSION DATE: August 26, 2024 TOPIC: 2025 Annual Budget and 2025-2029 Financial Plan ______________________________________________________________________________ BACKGROUND At the August 12, 2024 Budget Work Session, staff gave an overview of the 2025 Annual Budget and 2025-2029 Financial Plan followed by City Council discussion. REQUESTED COUNCIL DIRECTION Staff is prepared to continue the discussion on the 2025 Annual Budget and 2025-2029 Financial Plan with the City Council. Budget work sessions may be scheduled at the discretion of the City Council to achieve the desired budget level for 2025. Council action is requested by the September 23rd meeting in order to set the preliminary tax levy and schedule a public hearing date. The preliminary levy set at the September meeting may not be increased thereafter, but may be lowered before approving the final budget and levy in December. ATTACHMENTS None