HomeMy WebLinkAbout09-09-24 - City Council Agenda Packet
CITY COUNCIL AGENDA
Updated 9/9/24
Monday, September 9, 2024
Broadcast on Cable TV Channel 16
and northmetrotv.com/lino-lakes-stream
City Council: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz
City Administrator: Sarah Cotton
CITY COUNCIL WORK SESSION, 6:00 P.M.
Community Room (not televised)
No Public Comment Allowed at Work Sessions per the Rules of Decorum
1. Call to Order and Roll Call
2. Setting the Agenda: Addition or Deletion of Agenda Items
3. Professional Services Agreement Main Street Corridor Study, Michael Grochala
4. Complaint Re: Email Sent by City Councilmember, Rafferty/Stoesz
5. Review Regular Agenda
6. Adjournment
CITY COUNCIL MEETING, 6:30 P.M.
Council Chambers (televised)
Call to Order and Roll Call
Pledge of Allegiance
Public Comment (sign-in prior to start of meeting per Rules of Decorum)
Setting the Agenda: Addition or Deletion of Agenda Items
PROCLAMATION
Proclaiming the Week of September 17 through 23, 2024 as Constitution Week
1. CONSENT AGENDA
A. Consider Approval of Expenditures for September 9, 2024 (Check No. 121325
through 121408) in the Amount of $951,639.69
B. Consider Approval of June 24, 2024 Regular Meeting Minutes
C. Consider Approval of July 1, 2024 Work Session Minutes
Council Agenda -2- September 9, 2024
D. Consider Approval of July 1, 2024 Closed Meeting Minutes
E. Consider Approval of August 5, 2024 Work Session Minutes
F. Consider Approval of August 26, 2024 Work Session Minutes
G. Consider Approval of August 26, 2024 Regular Meeting Minutes
H. Consider Approval of August 26, 2024 Closed Meeting Minutes
I. Consider Approval of August 26, 2024 Special Work Session Minutes
J. Consider Approval of Personnel Policy Revisions
K. Consider Approval of the Hiring of Part-Time Staff for the Rookery Activity Center
L. Consider Resolution No. 24-118, Declaring Cost to Be Assessed and Calling Hearing
on Proposed Assessment, 2024 Weed Abatement Charges, Michael Grochala
2. FINANCE DEPARTMENT REPORT
No Report
3. ADMINISTRATION DEPARTMENT REPORT
A. Consider Promotion of Police Sergeant, Meg Sawyer
4. PUBLIC SAFETY DEPARTMENT REPORT
No Report
5. PUBLIC SERVICES DEPARTMENT REPORT
No Report
6. COMMUNITY DEVELOPMENT REPORT
A. Watermark 8th Addition, Katie Larsen
i. Consider Resolution No. 24-115 Approving PUD Final Plan/Final Plat
ii. Consider Resolution No. 24-116 Approving Development Agreement and
Planned Unit Development Agreement
iii. Consider Resolution No. 24-117 Approving Open Space Easement Agreement
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
9. NOTICES AND COMMUNICATIONS
A. Community Calendar: A Look Ahead
i. Planning & Zoning Board Meeting, September 11th at 6:30 PM at City Hall
ii. Absentee Voting for the November 5th General Election, begins Friday,
September 20th. Visit the Secretary of State’s website to request to have a ballot
Council Agenda -3- September 9, 2024
mailed. In-person absentee ballots will be available at City Hall during the
absentee voting period, beginning September 20th.
ADJOURNMENT
CITY COUNCIL SPECIAL WORK SESSION, IMMEDIATELY FOLLOWING REGULAR MEETING
Community Room (not televised)
No Public Comment Allowed per the Rules of Decorum
1. Call to Order and Roll Call
2. Setting the Agenda: Addition or Deletion of Agenda Items
3. Professional Services Agreement with Citygate Associates, LLC, John Swenson
4. 2025 Annual Budget and 2025-2029 Financial Plan, Hannah Lynch
5. Adjournment
+
Expenditures
September 9, 2024
Check #121325 to #121408
$951,639.69
Electronic Funds Transfer
MN Statute 471.38 Subd. 3
Council Meeting September 9, 2024 Transfer In/(Out)
8/15/2024 Building Permit Surcharge (995.13)
8/28/2024 Transfer from FRB Money Market 300,000.00
8/30/2024 Payroll #18 (220,785.24)
8/30/2024 Payroll #18 Federal Deposit (57,975.83)
8/30/2024 Payroll #18 PERA (55,679.13)
8/30/2024 Payroll #18 State (13,150.35)
8/30/2024 Payroll #18 Child Support (321.48)
8/30/2024 Payroll #18 H.S.A. Bank Pretax (3,466.83)
8/30/2024 Payroll #18 TASC Pretax (848.04)
8/30/2024 Payroll #18 Mission Sq 457 Def. Comp #301596 (2,620.00)
8/30/2024 Payroll #18 Mission Sq Roth IRA #706155 (939.23)
8/30/2024 Payroll #18 MSRS HCSP #98946-01 (4,813.94)
8/30/2024 Payroll #18 MSRS Def. Comp #98945-01 (3,440.00)
8/30/2024 Payroll #18 MSRS Roth IRA #98945-01 (624.00)
9/6/2024 Council Payroll #09 (3,706.98)
9/6/2024 Council Payroll #09 Federal Deposit (209.14)
9/6/2024 Council Payroll #09 PERA (410.72)
9/6/2024 Council Payroll #09 State (45.27)
9/13/2024 Building Permit Surcharge (3,964.52)
9/20/2024 Sales & Use Tax (7,200.00)
LINO LAKES CITY COUNCIL
REGULAR MEETING
MINUTES
DATE: June 24, 2024
TIME STARTED: 6:30 PM
TIME ENDED: 10:05 PM
LOCATION: City Council Chambers
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland
and Stoesz
MEMBERS ABSENT: None
Staff Members Present: City Administrator Sarah Cotton, City Clerk Roberta Colotti, Public Safety
Director John Swenson, Deputy Public Safety Director/Fire Dan L’Allier, Community Development
Director Michael Grochala and City Attorney Jay Squires
The meeting was called to order by Mayor Rafferty at 6:30 PM.
Mayor Rafferty provided an overview of the Rules of Decorum for Public Comment. He
provided first notice to those in attendance that the Sergeant-at-Arms has been instructed to
remove anyone who is disorderly.
Public Comment
Asad Zaman, 1608 Como Avenue, St. Paul, stated his objection to the City Council changing the
rules for attendees from allowing signs, to allowing signs only at the beginning of the meeting,
to requiring signs be kept down during the meeting, then allowing t-shirts with similar
messaging as the signs. He highlighted that the rules changed each time those opposed to the
project used that method and at the time supporters of the project began to use the same
messaging methods.
Mr. Zaman also called out that the rules for public comment were permissive in allowing vicious
attacks against his community by those opposed to the development project and now they are
being told they can not speak about the opposition as frankly. He read five statements from
past meetings as examples of hate speech that was made during public comment.
Angella Coil, 7672 Sunset Ave, Lino Lakes, requested that the City Council adopt regulations
requiring that developers have background checks as part of the development approval
process. She stated that developers are coming into the community and developing structures
that will be in place for years, if not decades. As a result, she would like to know why each
developer doesn't have to demonstrate that they have extensive experience and can operate
with a certain level of integrity.
Howard Dotson, Minneapolis, stated that he has been to 31 countries and seen the refugee
crisis. He stated there are 120 million refugees. Syrian refugees have been in camps for 12
years. There was a four-year Muslim ban during the Trump administration, and we still have not
righted that wrong. He is concerned about how things locally connect to things globally.
Council Minutes -2- June 24, 2024
Mr. Dotson stated that he was a Presbyterian Minister for 12 years. He stated that part of the
Judeo-Christian foundation is hospitality and many of his Muslim friends are living the same
American dream his grandma was living when she came here from Finland. He stated that we
are the leaders of freedom and democracy in our world. That has to be at every longitude,
every latitude.
Chris Stowe, 426 Pine Street, Lino Lakes, presented his concerns about flooding on his property
now and in the future as it relates to the sod farm drainage. He outlined several of the area
construction projects including the round-a-about that are also impacting stormwater flow. He
said that he has been in contact with the Rice Creek Watershed about the water flow in the
area as well.
Mr. Stowe stated that he is opposed to having a Public Safety Director position and would like
to see only a Police Chief and Fire Chief position for the city.
Motion to close the public comment period.
Setting the Agenda
The agenda was accepted as presented.
1. CONSENT AGENDA
Motion to approve consent agenda Items 1A-1C and 1E-1J as presented.
2. FINANCE DEPARTMENT REPORT
No Report
3. ADMINISTRATION DEPARTMENT REPORT
No Report
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Lyden
SECONDER: Ruhland
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -3- June 24, 2024
4. PUBLIC SAFETY DEPARTMENT REPORT
A. Agreement with City of Orono for Lease of Tender 2 #610
Motion to approve the agreement with the City of Orono for the Lease of Fire Department
Tender 2 (Vehicle #610), with direction to continue marketing the sale of the vehicle with an
available date as of the end of the lease term as currently presented and as may be amended.
5. PUBLIC SERVICES DEPARTMENT REPORT
No Report
6. COMMUNITY DEVELOPMENT REPORT
A. Water Treatment Plant Project
The Community Development Director provided an overview of the Water Treatment
Plant Project including the project timeline. The City Council expressed their
appreciation to the State Legislative leaders who worked on behalf of the City of Lino
Lakes to secure grant funding for this project.
i. Motion to adopt Resolution No. 24-83 Accepting Bids, Awarding a Construction
Contract
ii. Motion to adopt Resolution No. 24-84 Approving Construction Servies Contract
with WSB, LLC
RESULT: CARRIED [UNANIMOUS]
MOVER: Lyden
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -4- June 24, 2024
iii. Motion to adopt Resolution No. 24-85 Declaring the Official Intent to
Reimburse Certain Expenditures from the Proceeds of a Note from the
Minnesota Public Facilities Authority
B. First Reading of Ordinance No. 11-24 – Interim Ordinance Prohibiting Subdivision of
Land for Residential Purposes
The Community Development Director stated that the proposed interim ordinance creating a
moratorium on the subdivision of land for residential uses, covers approximately 980 acres in
the northwest quadrant of the city to complete a Master Plan for the area. The suggested
study area would encompass the area between 4th Avenue on the east, Sunset Avenue to the
west, Pine Street on the north, and Carl Street/Century Trail on the south.
The Community Development Director stated that the Council is also asked to consider the
inclusion of an Alternative Urban Areawide Review (AUAR) study with the Master Planning
process. He stated that the AUAR is an environmental review document that would allow more
in-depth analysis and provide a mitigation document for implementation. The AUAR would
eliminate the need for any further environmental review by individual development proposals,
provided development is within the parameters studied.
The Community Development Director reported that the Planning and Zoning Board reviewed
this land use matter at their June 17, 2024 meeting. Their recommendation is to adopt the
interim moratorium to prepare a Master Plan, to support the project boundaries as presented,
and to authorize an AUAR study.
The Community Development Director stated there are three decision points for the Council:
• Consider the adoption of an interim ordinance establishing a moratorium to prepare a
Master Plan for the Main Street Corridor.
• Define the project boundaries.
• Consider including an AUAR study as part of a Master Plan.
The City Attorney reviewed that the City has statutory authority to adopt a moratorium if a
study is needed. He stated that Lino Lakes has adopted a moratorium in the past, and the
courts have upheld moratoriums.
The City Attorney stated that he wanted to review a couple of items as well to maybe draw
focus on public comments and council discussions so we can get to the real task at hand those
three questions that the Community Development Director outlined at the end.
The City Attorney stated that he wanted to clarify that the nature of the moratorium is that it
applies to the subdivision of land for residential purposes. He stated that there were several
public comments last week at the Planning and Zoning Board, referencing that the moratorium
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -5- June 24, 2024
would prohibit religious uses and that's not true. It applies to residential uses. It doesn't apply
to religious land uses. It does not apply to commercial uses.
The City Attorney stated that the scope of the moratorium applies to a geographic area. There
were several comments at the Planning and Zoning Board meeting suggesting that the Madinah
Lakes project was being singled out. He stated that's not true as the moratorium applies to that
property as well as property the Pulte Group has interest in for development and it applies to
every other parcel in that study area. All those parcels would be subject to the moratorium and
would not be allowed to subdivide for residential purposes until the moratorium expires and
the study is completed.
The City Attorney stated that what's before the council is the moratorium, the preparation of a
Master Plan as recommended by the City’s Comprehensive Plan and the possible inclusion of an
AUAR. He further clarified that the development history of a developer, the criminal history of a
developer, or the details of the Madinah Lakes proposal is not germane to whether from a
policy and planning perspective, a moratorium should be adopted.
Mayor Rafferty opened the floor to Council Comments.
Councilmember Lyden asked why the commercial element was not included in the proposed
moratorium.
The Community Development Director stated that the moratorium is focused on residential as
the area does not have commercial/industrial uses. Those are focused on highway districts.
Mayor Rafferty requested and received clarification on the land use area being considered.
Councilmember Cavegn asked if a moratorium was needed in order to prepare a Master Plan.
The City Attorney stated that it was not required but was permitted if there was a need for a
moratorium as it relates to providing a pause to prepare a Master Plan.
Councilmember Cavegn stated that if the water supply issue is a valid concern, that the study
should include the entire city. He questioned what has changed since the 2030 and 2040
Comprehensive Plans were prepared and that we now need a Master Plan.
The Community Development Director reviewed the planning process for the 2030 and 2040
Comp Plans.
Councilmember Ruhland clarified the need to conduct a Master Plan now due to development
interest from two massive developments and the Comp Plan calling for a Master Plan.
Councilmember Ruhland asked for background information on the Watermark Development
AUAR.
The Council reviewed the planning steps related to the Master Plan and AUAR. They reviewed
the different elements of land use planning and the possible need to study other areas of town
to prepare for future development. The Council also discussed the role of the Planning and
Zoning Board.
i. Public Hearing
Mayor Rafferty opened the Public Hearing at 8 p.m.
Council Minutes -6- June 24, 2024
The City Administrator read into the record a letter from Scott Robinson, 817 94th Avenue Lino
Lakes. The letter stated I regret that I cannot attend tonight's council meeting. I am spending a
short week backpacking with two of my grandsons and my son. I hope and pray in the future I
will be allowed to do more of it. As I ponder the reasons for a moratorium, I can find no logical
one. The Planning and Zoning Board and the Council have worked diligently for decades to
ensure that the growth of Lino Lakes has been thoughtful and purposeful. The Council can and
should decide to have an AUAR performed in the area proposed, to aid in Master Planning the
approximate 900 acres encompassed in the area recommended by the Planning and Zoning
Board at its June 17, 2024 meeting.
The letter continued, I encourage all the property owners encompassed in the area to be
involved in the process affecting their property and the future allowed uses and restrictions the
AUAR and subsequent Master Plan will impose on their properties. There does not need to be a
moratorium in place to do so. I have confidence in the skills of our city staff to coordinate with
landowners, potential developers, and related government agencies, boards, and councils. I
need to hear from city staff that they are overwhelmed with residential development in an area
that does not have residential development. Currently, there is not one new construction or
obvious remodel occurring in the proposed area. This is a perfect time to coordinate with the
developers who are at the table right now on the properties they have contracts to purchase.
This Council has precedence in doing exactly that. At the October 2, 2006 meeting, this Council
approved moving forward with Master Planning the approximately 655 acres proposed by
Bancor Group without instituting a moratorium. The consensus is recorded in the approved
minutes of that meeting on page 3, lines nine and ten. You will need to read from page 2, line
12, but the action and intention are clear. I attended that meeting, I remember a vote.
Councilmember Carlson voted against, all others for. The minutes do not reflect the voice vote.
That is why when you vote on this issue, I request a roll call vote so there will be no mistake as
to how and who voted. I think Lino Lakes voters deserve to know where the council and mayor
stand on issues.
The letter concluded, just one final thought, What is one year of your life worth to you? I turn
63 this fall. My wife and my family want to start a new chapter in our lives, but we are being
held hostage to those who just scoffed. I asked you how patient you would be if you were in
our shoes. 1990, the City has been kicking this can down the road since 1990. Enough of the
hand-wringing, vote for the AUAR and no on a moratorium. Sincerely, Scott Robinson.
Councilmember Ruhland asked for some time to address the Council and began by expressing
his sincere appreciation for everyone in attendance. For those who have voiced their opinions
and for the community engagement we have witnessed, this really showcases the passion and
dedication our citizens have for the future of our great City of Lino Lakes. He clarified that at
this moment he is speaking for himself as an individual council member. He stated that what
brings a lot of people here tonight was several weeks ago, he proposed a moratorium on new
residential development in the northwest quadrant of the city. He asked for the opportunity to
clarify the essence and intent behind this proposal. He stated that in his last speech, he thought
he made it clear what his intentions are by suggesting this interim ordinance, but he realizes
some may not have been in attendance. He said he has been quoted several times on his initial
thought process, and he would encourage any outside groups or interests that are in
Council Minutes -7- June 24, 2024
attendance tonight, that prior to making any unfounded accusations regarding his or the
Council's prerogative they research the initial meeting and subsequent meetings. It's all either
tape-recorded or videotaped, and there are minutes to summarize the meetings as well.
Councilmember Ruhland stated that the moratorium is not, nor never has been an attempt to
block any development in our city. Instead, it's a strategic pause to ensure that we plan
responsibly and thoughtfully for the future growth of our community. He stated his proposal is
deeply rooted in principles of careful urban planning. He referenced that the 2040
Comprehensive Plan explicitly designates this area for a Master Plan. This is a significant step
that requires us to consider the long-term impact of developing over 400 acres of land and
potentially adding close to 1,000 homes, if not more. This area is one of four gateway entrances
to our city, out of over 100 miles of roadway within our city making a crucial point of
development that demands meticulous planning. We have already initiated a high-level look at
this area with projects like the planned roundabout at sunset, which is which is central to these
developments and currently underway.
Councilmember Ruhland stated that proper planning is not just about building, it's about
shaping the landscape of our city in a way that benefits all residents. Careful and deliberate
planning is something the taxpayers of our great city want. And that means it's his job to
provide them with the means to do so. A moratorium is a perfect vehicle for that and one
example of exactly what they're used for. Over the last three years, we have done two other
moratoriums in Lino Lakes. The moratorium he proposed reflects the City's long-standing
tradition of being slow, methodical, and intentional with how we approach development. It is a
temporary measure designed to give us the necessary time to develop a Comprehensive Master
Plan that aligns with our Comp Plan, incorporates public input and ensures that we are making
decisions that will benefit our community for generations to come.
Councilmember Ruhland stated that he understands that this proposal has raised concerns and
sparked significant discussion within our community, and he wants to address some of these
concerns directly, particularly those voiced by members of CAIR-MN as well as the Madinah
Lakes project developer. He noted that he has not heard anything from the other developer
that would be impacted by this proposed moratorium. He said let me state unequivocally that
this moratorium is not and has never been about discrimination. The suggestion that is a mask
for Islamophobia, or discrimination in general is completely unfounded and contrary to the
values of inclusivity and equality that we uphold in Lino Lakes. He stated that our city is home
to a diverse population, and we are committed to ensuring that all residents feel welcome and
valued. The moratorium is solely about responsible urban planning and prudent development
of our City’s resources.
Councilmember Ruhland stated that he would also like to set the record straight for those that
have been providing erroneous information at various open mic opportunities. He stated that
he really hopes this is not the case, but it seems there are those slinging accusations of ill intent
to speculatively obtain media attention with the potential goal of pressuring this Council into
making decisions that sidestep taxpayer equity and input in such planning. Again, trying to
accomplish this by attempting to paint a narrative that is not based on any of the facts.
Council Minutes -8- June 24, 2024
Councilmember Ruhland stated that he has been asked if the Council toured the Pulte Del Web
development. He reported that they did to learn more about a development that had appeared
before the Council with development interest in Lino Lakes. He stated that if the Madinah Lakes
developer has another development, they would like the Council to tour he would encourage
them to let the Council know where it is. And they can provide public notice as they did with
Del Webb and schedule that tour.
Councilmember Ruhland stated that part of the facts is the timeline. The same day they toured
Del Webb, a video went viral about another development across the street, the Madinah Lakes
project. He stated that at least he saw the video for the first time that day, as the Council was
touring Del Webb. That project was an additional 156 acres, across the street of where the very
development they touring was proposed, resulting in two massive developments at a gateway
entrance which will change the entire look and feel of that important area.
Councilmember Ruhland stated that it has been asked why now? and why not when other
developments are coming forward? He stated that he cannot speak for prior Councils or other
Councilmembers on our current Council, only for himself. Having reviewed the last proposed
development on this parcel, the answer is because there was only one development, it was also
far from finalized. Today both of these developments are poised to come in right around the
exact same time. That is what set off the alarm bells for him and why he started looking further
into that area and ultimately concluded that a moratorium is the right call. It's been said that
there is no Pulte development coming. They are not under contract for the land adjacent to this
development. He stated that while he doesn’t know why the Pulte development hasn’t taken
the next step, he would believe it could be because they are waiting to see what direction the
Council takes with the planning process before investing money in submitting plans. Similarly,
he does not know why the Madinah Lakes developer hurried to submit a plan when they knew
the Council was considering a moratorium. He said in his original motion to start the discussion
of a moratorium, he identified that development is expensive. A developer can be 10s of 1,000s
of dollars invested in a project just to find out if it can move forward or not. At the time he had
said he would hate to see developments come forward, invest a ton of money into it, and find
out we cannot support the homes for the developments. Where there needs to be Comp Plan
changes, etc., that would make a development, once thought to work, no longer meet the
economic expectations of the developer. He said that at the time he said this as a heads up to
the two developers, as he didn't want them to spend money without knowing all the facts of a
potential change in the outcome of a proposed development.
Councilmember Ruhland stated that the City Council has heard from many citizens who are
concerned about the pace of growth in Lino Lakes. These voices reflected a desire to ensure
that our City's expansion is manageable and sustainable. The interim ordinance is intended to
provide transparency and invite public participation in shaping the future of this critical area. It
is about aligning our development efforts with a Comprehensive Plan ensuring that we have a
Master Plan that incorporates the needs and desires of our taxpayers and neighboring
communities. This is an opportunity to gather input from stakeholders through public hearings
and other means. A development now will be what an area looks like for likely the next 100
years maybe more. Let's do it right.
Council Minutes -9- June 24, 2024
Councilmember Ruhland stated that it is important to remember that this is a temporary
measure and is not designed to hold development indefinitely, but to provide a structured and
thoughtful approach to how we proceed. By taking this pause we can avoid rushing into
development without a clear plan, which could lead to costly revisions and unintended
consequences in the future.
Councilmember Ruhland stated that in conclusion he would urge everyone to look at the
broader picture and understand the long-term benefits of this moratorium. It is about ensuring
that we develop this crucial gateway to our city in a manner that is thoughtful, inclusive and
beneficial for all. He asked that we take this opportunity to come together as a community to
engage in constructive dialogue. And to contribute to a Master Plan that reflects our shared
vision for the future of Lino Lakes.
Clark Robinson, 5 Main Street, Lino Lakes, stated that he owns the property in the Northwest
corner of Lino Lakes, identified for the moratorium. So, he is here to speak about the proposed
moratorium. The Northwest corner of the city has had a few developers interested in the past
and they have been waiting patiently for an opportunity like the Pulte retirement community to
come along and it is now at their doorstep. As the Community Development Director
mentioned, as a city, we've had growth spurts and small declines within our city over the past
20 years. The proposed retirement community Pulte is looking to construct on his property is
nowhere near the amount of growth the city experienced in the early 2000s.
Mr. Robinson stated that a development like this will take several years to be completed,
through the normal building process. It is not necessary to extend the length of time it will take
to build a community of this scope, as there are already enough built-in time constraints that
will give more than enough time to complete a Master Plan. Just look all along the east side of
the city has been built out with that process, you can see firsthand that development takes
time. It has been close to 10 years, and it's still not completely done.
Mr. Robinson stated, as the mayor noted earlier you'll have more than enough time to receive
input needed to create a well-thought-out retirement community that you can be proud of.
With our aging community and the lack of senior housing within Lino Lakes, this development
would be a great addition to our beautiful city. The fact is elderly people drive less, volunteer
more, and don't have small children to add to a burden to our public school system. The homes
they will live in will also generate considerable tax revenue. If this isn't a beneficial
development to our community, what would be then, by choosing to implement an unneeded
moratorium, you're increasing the likelihood of pushing Pulte away from our city, forcing them
to find a community more willing to work with them through the development process. As the
mayor mentioned, we already have ups and downs in our economy, we already have an
economy that has natural moratoriums built into it. Therefore, he doesn’t feel like we had to
have to add another one.
Mr. Robbinson said that here now you have an opportunity to be a part of a drastically needed
retirement community by voting no to the moratorium, we will be able to continue to work
with Pulte to design a senior community that only a few cities across the nation can say that
they have. As Councilmember Cavegn had mentioned, we need to be shovel-ready.
Council Minutes -10- June 24, 2024
Mr. Robbinson said, in closing the questions that he would like answered, if a moratorium was
not put in place, and an AUAR is done, how soon would Pulte be ready to split up any lots
anyways? It would be already passed the 12-month proposed moratorium. Can an AUAR be
done without putting a moratorium in place? He found out that the answer is yes. When you do
the AUAR how many scenarios will be included? He believes that doing an AUAR without
implementing a moratorium is the right thing to do.
Faraaz Yussuf, Zikar Holding Developer, 12724 Leyte Street NE, Blaine, stated that his focus is
on the future. He stated that he is a realist and knows that this moratorium will pass. And while
he still disagrees with it, he willing to embrace the decision. Many on the Council have argued
that this is the one shot to do this right. So, let's go ahead and masterplan the northwest
quadrant. Let's do an AUAR. His only request is to allow him and any other potential applicant
developer in this area to be actively involved, making sure this process is conducted so all
voices feel they've been heard. He stated that while he may not be an experienced developer
like Pulte, he does have a vested interest in making this development more successful. He
stated that he plans to be a future resident of this development and of this great city. He said
that he will be standing here at the end of this moratorium, not by forcing anyone's hand. But
by rolling his sleeves up and working with the city to find the best solution and development
plan for this area, which preserves its unique character.
Mr. Yussuf made a request to have approximately 100 screenshots of racist and Islamophobic
online comments documented into the public record.
Jameel Ahmed, 12142 Bataan Street NE, Blaine, stated that he is here to support the Madinah
Lakes development and here to support the City of Lino Lakes. He stated that he understands
the need for master planning. While he disagrees that a moratorium is necessary for this to
happen. He has chosen to embrace any decision this Council makes as long as the Council
allows the Madinah Lakes developer the opportunity to play a role in in partnering with the
city. He stated that in the master planning and the AUAR process, the Madinah Lakes is the only
current applicant affected by this decision. He stated they want to work with the City Council to
retain the character and identity of Lino Lakes as a quiet suburb with great families, schools,
forest reserves and sanctuaries for wildlife. He stated that as a resident of Blaine, he too is fond
of quiet suburbs and good schools. He will not infringe upon anyone's quality of life or desire
for peace and quiet. We all want the same thing a home to call our own, where we can safely
and comfortably raise our families, the American dream.
Mr. Ahmed implored the City Council and residents of Lino Lakes, to decide based not on
hearsay rumors or bigotry, but based on the merits of the project, its potential for opportunity
and development, and above all, based on our shared experience as citizens of this great city of
this great country. He said the decision made here will impact lives for years to come.
Dean Dovolis, Madinah Lakes Project Architect, 333 Washington Avenue N., Minneapolis, stated
that moratorium is not necessary. It's an overly aggressive layer that doesn't need to happen.
He agreed with preparing a Master Plan and an AUAR study, along with all the related traffic
studies. He said those will accomplish all the goals that this Council is trying to proceed with,
and the goals the residents of Lino Lakes are looking for.
Council Minutes -11- June 24, 2024
Mr. Dovolis said that as the Council has seen from previous meetings, Madinah Lakes is a
quality development with plans that exceed the standards of the community, so they are very
proud of what they are proposing. He said they want to work with the city, using the tools the
city has ready. There is no need for the excess ordinance that's been recommended at this
moment, because the foundation which it covers is already in place.
Matt Duffy, 7760 France Avenue S., Bloomington, requested that the letter he submitted to the
Community Development Director be entered into the public record. He stated that he has
been part of AUAR planning processes in the past. He believes involving those interested in
development projects in the process is most effective. He noted that it will take two
construction seasons to complete the project as it is and if a moratorium is implemented it will
take four seasons.
Sarah Shahid, 12724 Leyte Street NE, Blaine, stated that the moratorium is unfair, unjust and
highly targeted. The Robertson sod farm has utility staging at the southern property line. It's
slated for development in 2025, and the entrance out from Blaine on the main street is already
planned by Anoka County. She stated that the Master Plan and the AUAR are not excuses for a
moratorium. It has been reported by city staff that while water is a concern, this proposed
development can still be supported, especially due to the lower-than-expected development
over the last few years in Lino Lakes. She noted that 434 units don't go up overnight. It usually
takes three to four years to do that once the construction starts.
Resident of 1304 Vera Cruz, Brooklyn Park, stated that he is a former Lino Lakes resident and
that he is also speaking on behalf of friends that live in Lino Lakes, noting that they are also
business owners. He said that placing a moratorium on this project means that you don't want
to welcome new people want to move to Lino Lakes. In 2016, the City approved a Planned Unit
Development with 871 Single Family units, and two other developers presented this in 2016
through 2022 and it didn’t face opposition or moratorium. So, a common misconception people
think that Madinah Lakes is only for the Muslims. It's not it is for people of all races, beliefs,
backgrounds.
Asad Zaman, 1608 Como Avenue, St. Paul, stated that he has a few questions relevant to this
moratorium. One, if water is one of the two reasons for this moratorium, then why are you not
including all residential construction in the whole city? Question number two, he searched for
the words master plan in the 2040 Comp Plan. And it came up with 51 instances of those words
being used. If Master Planning is one of the two reasons for this moratorium, please tell us how
many times a Master Plan has been produced on a piece of land in the city. And how many of
those times was a moratorium imposed? Furthermore, does the city intend to impose a
moratorium for every future Master Plan mentioned in this Comp Plan. How many times has
the AUAR process been conducted, and how many of them were accompanied by a
moratorium? He stated that his community would appreciate answers to these questions,
because that will help them decide if this moratorium is fair or if it's unfairly targeting their
community.
Zaman stated that when the public comment was opened the topics considered germane to the
discussion were reviewed, however, Councilmember Ruhland was allowed to speak to those
issues. He said that he was willing to take the Council at face value that the moratorium is not
Council Minutes -12- June 24, 2024
fueled by bias. All the City Council would have to do is publicly condemn the people who have
made those vicious statements that are in the packet that has been submitted for
documentation this evening.
Abdul Basit, 12457 National Street, Blaine, stated that he lives along the border of Lino Lakes
where the project is proposed. He discussed the diversity of the community now and in the
future. He referenced that staff had indicated the water level was fine for development and
therefore questioned why a moratorium would be needed to study that as development will
not occur overnight. He referenced that the City Attorney said that a moratorium was not
legally required. He expressed his support for the project and opposition to the moratorium.
Jaylani Hussein, CAIR-MN Executive Director, 2511 East Franklin Ave., Minneapolis, questioned
why this particular area is being discussed for a moratorium. He noted that in the past two
development project processes a Master Plan and AUAR were not required. He noted that the
discussion of a moratorium came up after the developer presented their plans. He said the City
Attorney has confirmed that a moratorium is not required to prepare a Master Plan or AUAR.
He believes it is unfair to impose a moratorium. He noted that the City has reports completed
for water, traffic and environmental considerations.
Aaron Nash, 87 Lilac Street, Lino Lakes, stated that he is in favor of the moratorium. He
provided an overview of the 2040 lawsuit, an article in Minnesota Lawyer magazine from June
2022. A lack of coordination between the Met Council and the city to plan infrastructure more
cohesively with density was at the core of the lawsuit. This is why we need this interim
ordinance to do Master Planning, because everyone keeps focusing on the actual development
of the housing development. But this has to do with infrastructure. It is not the responsibility of
the developer, to deal with infrastructure. That's what we have counties, we have cities, it is
their job to figure out what we need, and then tell the developer, you're going to pay for this,
this road needs to be this big, etc.
Bonnie Herman 7859 Loise Lane, Lino Lakes, stated that she supports the moratorium, because
she loves our way of life. She stated that she supports the moratorium because she is old
enough to live in that senior facility if it goes in with the Pulte development, but she wants
space and wildlife.
Patti Miller 476 Lois Lane, Lino Lakes, said that she has lived there since it was a dirt road. She
said she has watched a lot of changes in the city. She asked that the Council take the time
provided with the moratorium and make a plan. She highlighted current traffic issues. She said
that she believes we need to take serious look at the traffic patterns as well as the water usage
and all the other infrastructure issues. She stated that she is supporting the moratorium just for
the planning. She said that she would like to hope that during that planning, any developers
interested can be part of it so that we make a good plan that everybody likes
Ashley Johnson, 7839 Lois Lane, Lino Lakes, said that three years ago, she was at a Council
meeting, speaking regarding the speeding that was occurring in her neighborhood. She asked
today that the Council vote in favor of the moratorium. She cited safety, law enforcement and
emergency services impacts. She stated that adding more people without planning isn’t right.
Council Minutes -13- June 24, 2024
Randy Rennaker, 379 Carl Street, Lino Lakes, stated that he is a property owner in the subject
area in the northwest quadrant. So, he has a vested interest in this conversation about future
development and a potential moratorium. He stated that he supports the moratorium. He cited
the recent Judge's decision on the White Bear Lake water ban and questioned the impact of the
decision on future wells that are going to be constructed within the city. He asked if the city is
going to take the opportunity during this moratorium to investigate these water issues related
to the White Bear Lake lawsuit.
Coral Digatono, 471 Andall St, Lino Lakes, stated that to reduce the number of redundant
speeches tonight, she has been asked to speak on behalf of 1,000’s of Lino Lakes residents, who
strongly support the proposed moratorium as it exercises the City's stated right as laid out in
the 2020 Comprehensive Plan to Master Plan the Main Street gateway to our city. Given the
size and scope of these proposed developments moving slowly and prudently protects both the
city and all developers involved.
Dr. Abdirashid Shire, 2150 Watermark Way, Lino Lakes, said that their home is in the new
Watermark development. He called out that an AUAR should have been done not at the time of
development but in anticipating of development. He stated that he is in favor of the Madinah
Lakes project and opposed to the moratorium. He highlighted the Community Development
Directors comments that we did not achieve the level of development we want to see in our
city. So here now we have this wonderful opportunity that will make our city grow and more.
He does not see why we need to stop that or prevent that from happening.
Hara Zarhad, 3116 28th Avenue NE, Blaine, said that a one-year moratorium is not properly
justified. No other applicants are applying to develop in this area. He questioned if water supply
issues were a concern, why wasn’t the entire city being considered. If a moratorium was
needed to prepare a Master Plan, why was a full year needed to complete that. He said that
other reasons he has heard for adopting a moratorium are open space, wildlife, and keeping a
way of life as it is right now. He asked what is the real reason for adopting a moratorium.
Nasiruddin Muhammad, 10514 Hawthorn Trail, Woodbury, said that he has come a long way
here to address Mayor Rafferty and members of the council. He said that he is here to express
his support for the Madinah Lakes project and to oppose the moratorium. He stated that we all
desire to live in an area that is underdeveloped, less developed, pristine, and we all want
literally to kind of lock the door after we get into a certain space. But when we live in a large
metropolitan area, growth is going to happen. The only question is how do we manage and
control the growth? He stated other cities have tried to stop growth. He said Lake Elmo fought
all the way to the State Supreme Court. They lost because the Met Council wanted to develop
higher density in Lake Elmo, but the city didn't want to. So, it's not possible to stop growth. The
question then becomes how we manage the growth and the moratorium is just putting up a
sign and saying, we don't want any growth here. It's just another way of trying to stop growth,
what you really want to do is, you know, go through the planning process, because all of those
issues can be addressed as part of the planning process. There's nothing here that has been
brought up that cannot be addressed during the regular planning process. He requested to stop
the moratorium and stated if you're going to do the moratorium anyway, then make sure that
Council Minutes -14- June 24, 2024
the developers are involved in that so that they can provide their input. He said let’s not make
this a way to push away the developers rights.
Kay Lucy, 6644 River Birch Place, Lino Lakes stated that she has lived in Lino Lakes since 1980.
She has enjoyed waking up to nature and everything that Lino Lakes has to offer in a small-town
feel. She stated that she is in favor of the moratorium for several reasons. The first one is that
we need to understand what the limitation is of that land. We don't need housing that's going
to threaten the water supply or challenge the infrastructure or crowd our academic institutions.
Ms. Lucy stated that the city needs time to revisit and develop a new Master Plan. She said the
city needs to listen to what the citizens want. She said they don't want these overpopulated
cities, and that they like things the way they are. She said residents need to understand how
they're going to be impacted because all of this is going to create a price tag. Whether it's
remodeling or rebuilding or moving schools, road upgrades, finding additional teachers, city
personnel, emergency services, the residents need to be part of any of the decision making that
goes on with any building development. She stated that she understands we want to get the
developers in on the discussions, but the city residents need to be included in this as well
because they are the ones that are affected by it. She stated the city needs to evaluate the
potential future revenues. We continue to talk about housing, adding more housing and she
asked what about adding more businesses.
Samia Alley, 139 Morgan Lane, Blaine, stated that they are opposed to the moratorium because
it is unjust.
Salat Tuke, 14171 Drake Street NW, Andover, stated that he wanted to first congratulate city
employees on obtaining a grant from the state. He stated that he hopes the grant is used for
one of many city projects, however, he hopes it will not be used to continue the moratorium.
He stated that he is opposed to the moratorium. He asked that the City Council be fair in
making this decision. He questioned why a mortarium was being considered now and he stated
that that he is hearing excuses for the moratorium.
Abdullah Lim, 47801 28 Circle NE, Blaine, stated that he would like to share two gentle
reminders before sharing his opinion. The first one is the beginning of the meeting we recited
the pledge of allegiance. So, we pledge it ourself to one nation under God, indivisible, with
liberty and justice for all, equality for all, regardless of background is the principle this country
was founded on. Our first amendment in the Constitution outlines freedom of religion and the
expression of religion. Some of the very first people to come to this country were those seeking
the freedom of religion. The second reminder is in God's master plan, he put us on this test and
he's watching and hearing our outward words and actions. So, these past few weeks have been
intense as the City of Lino Lakes has been tasked to decide under pressure. He recognized how
much hard work has been done by the city to reach this stage. Stating that we all know that it is
critical to recognize that there is more work to do. We need to come together both the city and
the developer to come up with an outcome that serves the community in the best way possible.
He reported that he spoke to the Madinah Lakes development team and they said they are very
positive, optimistic and looking forward to working with the city. He stated that he hopes
misunderstanding about this development will be dispelled through dialogue and education.
Council Minutes -15- June 24, 2024
Luke Walter, Love Lino Lakes Group Representative, 7800 Maryland Drive, Lino Lakes stated
that he is here to speak in favor of the moratorium, for many reasons, not which the complexity
of the site development is significant. The fact it is a gateway corridor to the city. The fact that
citizens are deeply concerned and want their voices heard.
Mr. Walter said that 1,000 residents of Lino Lakes signed a petition, as authorized under our
City Charter rights to reduce growth in this city. He said the City Council is going to be
presented with 1,000 signatures to put that on the ballot. He said the citizens deserve to be
heard. Growth in this city needs to be considered, well managed, environmentally sound, with
quality developers and well-thought-out plans. He said that 1,000s of residents are petitioning
the City Council to listen and they want the moratorium. He said if the developers feel they
should have a voice at the table, then the citizens represented by him tonight should also have
a voice at the table as wekk.
Randy Kaufman, 2750 Alamo Lane, Lino Lakes, said that he and his wife moved to Lino Lakes
five years ago. He said that he is a physician and that the analogy he would like to use tonight is
that both the City Council and he take a pledge. He takes a pledge as a physician to take care of
the people in his charge, and the City Council takes a pledge to look after the people of our
community. He said when he prepares to do a procedure, he does it with all the information he
can possibly have. By the same token, this moratorium will allow the City Council to gain more
information to make a wise decision.
Chris Grimes 7906 Henry Lane, Lino Lakes, provided a comparison of growth and development
in a quadrant of Lino Lakes and Blaine. He reviewed the school expansions over the years. He
discussed infrastructure planning and water demand. He asked that the Lino Lakes City Council
learn from the past mistakes made in Blaine and create a solid plan moving forward that works.
Ali Say, 10973 Fillmore Street, Blaine, stated that he has been attending city meetings for the
past two months. He questioned why he would waste his time if the Council has already made
its decision on the moratorium. He said the moratorium is a “slow the growth” proposal. He
said it is against business development. He said the City will lose its best employees to other
cities if it does not grow as other cities will be able to pay more. It is socialist if the City does not
allow the property owner to sell their property.
Resident at 234 White Pine Road, Lino Lakes, stated that he has been a Lino Lakes resident
since 1983 and has lived on the northern corner and now at Pine Road. He said that he lived by
the sod farm and that he supports the moratorium as he doesn’t want to see any more high-
density development.
James Baker, 7810 Lois Lane, Lino Lakes, said that part of what he thinks has been glossed over
is that we're looking at a very small subset of the developmental acres. If we extrapolate that to
the entire area that's under consideration. We're looking at 2,800 potential units based on
what the currently proposed density is. Previous people have mentioned there has been prior
environmental and traffic studies. Those are all perfectly applicable to the smaller and very
focused developments, but they don't take into consideration the entire scope. He stated that
he believes that knowing what the traffic impacts are on even something as far back as Lake
Street or Pine Street. He said that he could see this exact same conversation being had 10 years
Council Minutes -16- June 24, 2024
down the line when the next parcel needs to be developed. Is it fair for that developer to
shoulder the financial responsibility and burden to expand some of these infrastructures or for
the city to have to impose eminent domain and say, well, now we're at this stage, this thing
now needs to be bigger. Those are considerations that we can handle now.
Javed Mohammed, 4631 131st Avenue NE, Blaine, stated that when the City put the
Comprehensive Plan together, there was thought that went into it. The City's Comprehensive
Plan was reported as adopted in November of 2020. The Comprehensive Plan forecasted
growth of 1,600 units between 2020 and 2030, and an additional 2,000 units between 2030 and
2040. Just as anybody who develops a plan, they try to take a look at the progress of that plan.
Average actual growth was reported as 118 units. As the attorney has said, rather than going
through the process of moratorium, there are other tools in the toolbox, please use those tools.
Review the Comprehensive Plan and look at the other tools that are in place. Use those tools
rather than putting a moratorium on the development.
Sherrie Honeycutt, 6564 Gauge Lane, Lino Lakes, said that she built her home in 1988. She said
her neighborhood lots are all three (3) to 10 acre lots is because there's a marsh in the middle
of it; almost all of our lands have some marshland on them. We've all been told that we can't
do anything with it, which is fine. She said that she loves all our wildlife in Lino Lakes. She
reviewed the impact on traffic and schools as a result of the development since 1988. She
stated that she supports the moratorium.
Steve Anderson, 7795 Clydesdale Circle, Lino Lakes, stated that he supports the moratorium. He
commented that several people have said that there has never been an objection to a
development in this particular area. He said that is inaccurate, there have been a lot of
objections to various developers trying to develop this particular property. He said that he lives
just downstream from the area proposed for development and he had received a citation from
the city to correct a drainage system that had previously been approved by the city and he had
to pay for the fix to the water problem. He said now this upstream problem that is potentially
going to flood him out again, is going to cause him even more nightmares. He said if the City
paves over this area and put all these houses in here, you're going to have a hydrology
nightmare. And the ones downstream are going to be having to deal with it. You have the
Carlos Avery downstream the Rice Lake Watershed. The sod farm is a major water sink right
now. He suggested that this moratorium be a time for the City to consider alternatives such as a
large green space.
Elliot 613 129th Avenue, Blaine, stated that he is opposed to the moratorium. He stated that the
development will be a multi-year project and he requested that the City not adopt a
moratorium, in order to keep the process moving forward.
Johan 12124 Baton Street NE, Blaine, said that he watched the entire last City Council meeting
online. He said he discussed the meeting with his family and the negativity they heard in the
meeting and the comments made online.
Mr. Hussain, 11357 Lincoln Court NE, Blaine, said that he stands before the Council this evening
to express his strong opposition to the proposed moratorium. He urged the Council to vote
against the moratorium as the City already possesses a comprehensive toolkit to guide growth
Council Minutes -17- June 24, 2024
and development, making a moratorium unnecessary. He stated that implementing a
moratorium would not only halt progress but also create unnecessary division within our
community. By utilizing our existing tools, we can ensure thoughtful development that benefits
our community and maintains our City's character. He asked the Council to please vote no to
the moratorium and to move forward with a collaborative and constructive approach.
Chris Stowe, 426 Pine Street, Lino Lakes, said that Stowe is for slow the grow. He reviewed his
professional experience as a plumber as it relates to planning for water. He said that he is in
favor of the proposed moratorium.
Motion to Close the Public Hearing at 10:02 p.m.
Motion to dispense with the full reading of Ordinance No. 11-24.
Motion to approve 1st Reading of Ordinance No. 11-24.
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
9. NOTICES AND COMMUNICATIONS
Mayor Rafferty announced that the next City Council Work Session will be July 1, 2024,
at 6:00 p.m.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Cavegn
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [4-1]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Lyden, Ruhland and Stoesz
NAYS: Cavegn
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -18- June 24, 2024
ADJOURNMENT
Mayor Rafferty adjourned the meeting at 10:05 p.m.
These minutes were considered an approved at the regular Council Meeting on September 9,
2024.
_________________________ _________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
Lino Lakes City Council
Work Session
Minutes
DATE: July 1, 2024
TIME STARTED: 6:00 P.M.
TIME ENDED: 8:45 P.M.
LOCATION: City Hall Council Chambers
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lyden, Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: None
Staff Members Present: City Administrator Sarah Cotton, City Clerk Roberta Colotti, Public
Safety Director John Swenson, Community Development Director Michael Grochala, and City
Planner Katie Larsen.
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 6:00 p.m.
2. Setting the Agenda: Addition or Deletion of Agenda Items
Motion by Councilmember Lyden and seconded by Councilmember Ruhland to table
Item 3 – Madinah Lakes PUD Concept Plan, until a Master Plan is completed.
The Community Development Director stated that while we now have a 4-1 vote in
favor of a moratorium as part of the first reading of the ordinance, he asked the Council
to no presume adoption of the proposed moratorium. He said that the Council has
before it an active concept plan and it is requested that the Council provide non-binding
comments. The Community Development Director stated that staff is requesting
feedback from the City Council on the following:
• Thoughts on PUD flexibility for lot widths, lot sizes, setbacks?
• Should the applicant hold a neighborhood meeting prior to PUD Preliminary
Plan/Preliminary Plat submittal?
Councilmember Ruhland asked about the timeline for reviewing the concept plan.
The City Planner reported it is 60-days (August 23, 2024).
Mayor Rafferty stated that he is not in favor of tabling the matter.
Councilmember Cavegn suggested that as the moratorium is not in place, there is no
reason for the process not to move forward.
Councilmember Stoesz said with the pending adoption of the moratorium he is in favor
of tabling this item.
Councilmember Ruhland stated that he watched the Environmental Board Meeting and
asked for additional information regarding the timeline for the review process.
The Community Development Director reviewed the timelines with and without a
moratorium. He stated that it wouldn’t hurt to hear from the developer this evening and
to review the plan in context of the Comprehensive Plan.
Councilmember Cavegn stated that the developer may benefit from Council feedback
this evening so they can work on their plan.
Councilmember Ruhland stated that since the Master Plan can change, then the Council
feedback might change as well.
Councilmember Lyden stated that any feedback today could be erroneous.
Councilmember Ruhland said that he tried to avoid this situation of having a Concept
Plan before a Master Plan is completed, however, at this point the Council could
consider giving the developer credit for any staff time charged to the escrow.
Mayor Rafferty reiterated that the Council has before it this evening a Concept Plan for
review.
Councilmember Ruhland said that he has attended the City committee meetings and so
he has heard the presentation. If the full Council would like to hear the presentation
that is ok, however, he is not going to comment on the plan.
Councilmember Lyden questioned the timeline applicable to the motion to table the
concept plan review.
The Community Development Director stated that August 23, 2024 is when the concept
plan review time ends and the second reading/adoption of the moratorium is scheduled
for mid-August.
Councilmember Lyden withdrew the motion to table Item 3 – Madinah Lakes PUD
Concept Plan, until a Master Plan is completed, Councilmember Ruhland concurred.
Motion by Councilmember Stoesz to table discussion of Item 3 – Madinah Lakes PUD
Concept Plan until July 8, 2024, after the vote on the moratorium, and if the moratorium
vote passes, then not to proceed.
Councilmember Ruhland reaffirmed his desire to credit the developer for planning time.
Councilmember Stoesz said consideration of any staff time credit could be handled
administratively and did not need to be part of the motion.
The Community Development Director stated that there is a waiting time following the
adoption of an ordinance and as a result any moratorium adopted would not be
effective on July 8th.
Councilmember Ruhland discussed the timing of the review.
The Community Development Director suggested that the City Council hear the concept
plan, while recognizing that the Master Plan may change requirements. He noted that
there are many elements to the concept plan. He overviewed the timeline for
completing a review.
Councilmember Stoesz amended his motion to table discussion of Item 3 – Madinah
Lakes PUD Concept Plan until August 19, 2024, after the vote on the moratorium and if
the moratorium vote passes, then not to proceed.
The Council discussed the proposed Special Work Session date of August 19th and the
Mayor noted he had a conflict with that date.
Mayor Rafferty reaffirmed that he is in favor of hearing the concept plan presentation
this evening.
Motion to table discussion of Item 3 – Madinah Lakes PUD Concept Plan until August
19, 2024, after the vote on the moratorium, and if the moratorium vote passes, then
not to proceed.
The July 1, 2024 Work Session agenda was adopted as amended.
Mayor Rafferty provided an overview of the rules of decorum and noted that the
Sergeant-at-Arms has been directed to remove anyone that is disorderly.
3. Madinah Lakes PUD Concept Plan – Item Tabled
4. EAB Update and Forestry Budget Amendment
The Community Development Director reported that to continue management of
Emerald Ash Borer (EAB) this year, staff is proposing the following actions:
a) Amend the Forestry Budget to increase contracted services by $50,000.
b) Add an additional seasonal employee (4 months) at cost of $13,200.
RESULT: CARRIED [3-2]
MOVER: Stoesz
SECONDER: Ruhland
AYES: Lyden, Ruhland and Stoesz
NAYS: Rafferty and Cavegn
c) Delay replacement of boulevard trees. Tree replacement is generally completed
concurrent with removals or the following year. This reduces funding for
removals by approximately 60-70%. Under this scenario, a priority list would be
created, and replacement would be completed when funding becomes available.
The Community Development Director stated that with the proposed increase, staff
would be able to target multiple high priority areas and complete additional removals in
2024. Staff is proposing to fund the changes through two avenues. Due to other
unforeseen hiring priorities the Community Development Specialist position has not
been filled as of July 1st. Staff is proposing to use unspent personnel funding in the
Community Development Department for the Forestry adjustments. Any shortfall would
be covered by reserves.
Council Consensus
It was the consensus of the City Council to direct staff to move forward with the EAB
funding and management plan as presented.
5. Shenandoah Park Water Quality Improvement Project
The Community Development Director provided a project overview. He reported that in
2022 the City Council authorized a partnership with the Rice Creek Watershed District
(RCWD) to identify potential water quality improvements to reduce volume and
sediment/nutrient loading to Rice Lake. A private ditch system maintained by the City
runs through the park, under Birch Street, and discharges into Rice Lake. Staff is of the
opinion that opportunity exists for a restoration project that would enhance water
quality and provide an improved greenway element to the park.
The Community Development Director stated that due to the estimated cost of the
projects, it was recommended that the City pursue grant funding through RCWD or
other agencies. The City’s 5-year Capital Improvement Plan identified this project for
implementation in 2025.
The Community Development Director reported that the Board of Water and Soil
Resources (BWSR) has established the Watershed Based Implementation Funding
(WBIF) Grant Program. The grant program allocates funding to each watershed area for
allocation in a collaborative local process. City staff and RCWD have proposed the
Shenandoah project for funding through this program. Staff is currently researching
funding that would include alternative selection and preparation of plans and
specifications, estimated at $55,000. Once design is completed, the City and RCWD
would pursue additional construction funding through the program. Depending on the
alternative selected total project costs could range from $250,000 to $500,000.
The Community Development Director stated that this evening staff is requesting City
Council concurrence to pursue funding and to act as the lead party in cooperation with
Rice Creek Watershed District for the project.
The Council discussed trail design, water quality improvements anticipated with this
project, possible design elements such as a nesting area for ducks, and environmental
conditions.
Council Consensus
It was the consensus of the City Council to direct staff to pursue funding and act as the
lead party in cooperation with Rice Creek Watershed District for the Shenandoah Park
Water Quality Improvement.
6. RCWD/VLAWMO Boundary Adjustments
The Community Development Director reported that in 2022 the Rice Creek Watershed
District (RCWD) undertook a hydrologic boundary review within Ramsey, Anoka and
Hennepin Counties. The purpose of the review was to align the jurisdictional boundary
more closely to the hydrological boundary between the respective water management
organizations. The process identified boundary discrepancies in need of modification. A
total of 38 parcels, three (3) of which are owned by the City of Lino Lakes, will be
impacted by the boundary adjustments. Twelve parcels will switch from RCWD to
VLAWMO and the balance will revert to RCWD jurisdiction.
The Community Development Director reported that State law requires that RCWD
submit and petition for the change to the Board of Water and Soil Resources (BWSR).
The petition must be accompanied by letters of concurrence from the individual local
units of government. RCWD has requested a letter of concurrence by August 9, 2024.
Public notice of the proposed boundary adjustment is provided by BWSR upon receipt
of the petition from RCWD.
The Community Development Director reported that VLAWMO is completing a final
review and is anticipating consideration in August. Staff anticipates bringing the item for
consideration by the City Council in late July or early August.
The Community Development Director requested comments regarding the proposed
adjustments at this time.
Councilmember Stoesz suggested that a letter be sent to impacted property owners.
Mayor Rafferty stated that he is a VLAWNO Board Member and he asked for an outline
of the financial impact to the residents.
The Community Development Director provided an overview of the different funding
sources between the two watersheds including taxing authority, assessments and storm
water utility.
7. Notices and Communications
None
8. Closed Meeting
Motion to Close the Meeting for Labor Negotiations, pursuant to Minnesota Statutes
§13D.03 at 7:04 p.m.
Mayor Rafferty re-opened the meeting at 8:45 p.m.
9. Adjournment
Mayor Rafferty adjourned the meeting at 8:45 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lynde, Ruhland and Stoesz
Lino Lakes City Council
Closed Meeting
Minutes
DATE: July 1, 2024
TIME STARTED: 7:04 P.M.
TIME ENDED: 8:45 P.M.
LOCATION: City Hall, Council Workroom
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lyden, Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: None
Staff Attending: City Administrator Sarah Cotton, Human Resources/Communications Manager
Meg Sawyer, and Public Safety Director John Swenson (left at 7:30 p.m.)
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 7:04 p.m.
2. Closed Meeting
Mayor Rafferty announced that the meeting would be closed for labor negotiations,
pursuant to Minnesota Statutes §13D.03. The meeting was recorded as required.
3. Labor Negotiations
The City Council discussed labor negotiations.
4. Adjournment
Mayor Rafferty adjourned the meeting at 8:45 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
Lino Lakes City Council
Work Session
Minutes
DATE: August 5, 2024
TIME STARTED: 6:00 P.M.
TIME ENDED: 8:39 P.M.
LOCATION: City Hall Community Room
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lyden, Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: None
Staff Members Present: City Clerk Roberta Colotti, Finance Director Hannah Lynch, Public Safety
Director John Swenson, Deputy Public Safety Director/Police Kyle Leibel, Deputy Public Safety
Director/Fire Dan L’Allier, Public Services Director Rick DeGardner, and Community
Development Director Michael Grochala
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 6 p.m.
2. Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was adopted as presented.
3. 35E/CR J Interchange Update
The Council received project updates from the Community Development Director and
provided general feedback, including on design aesthetics. The project is moving
forward.
4. RCWD/VLAWMO Boundary Adjustments
The Council received an update on boundary adjustments from the Community
Development Director. This project is continuing to move forward. The council discussed
the option of a city-coordinated public notice with the Watersheds to ensure impacted
property owners are aware of the change.
5. Main Street Corridor Master Plan Process Update
The council received an update from the Community Development Director. He
reported that five different firms’ proposals have been reviewed and that the first of
September staff will be bringing back a recommendation. The Council discussed
community involvement, notification, process, and timeline.
6. Public Safety Consultant Committee Recommendation
The Public Safety Director provided an overview of the committee process and
recommendations.
The Council consensus was to support the selection of Citygate Associates, LLC, as the
consultant.
It was identified that there was a base price, and a survey could be added.
Formal action was scheduled for the August 12, 2024, Regular Council Meeting.
7. Sale of Fire Vehicle #621 (Engine 5)
The Deputy Public Safety Director-Fire presented the current purchase offer for Engine 5
(Vehicle #621).
The Council consensus was to provide direction to staff to present a counteroffer to
cover the City’s costs for the commission associated with the sale.
Discussion centered on the option to keep the vehicle as an asset and to possibly bolster
the ISO rating. It was determined that the carrying costs and current public safety
coverage with the existing vehicles supported the sale.
This item will be brought back at a future regular meeting for formal action.
8. Staff Part-Time Firefighters on City-Observed Holidays
The Deputy Public Safety Director-Fire presented an overview of the proposed holiday
staffing structure for the fire division.
The City Council consensus was to support moving to a staffing structure for holidays
using part-time Duty Crew firefighters as presented.
This will be brought back for formal action at a future regular Council Meeting.
The Council discussed the timeline for implementation of this change and the Public
Safety Director explained it would be a personal policy change and then bidding in
reverse seniority.
The Finance Director responded to a request for a comparison between Public Works
employees’ coverage of holidays and firefighter coverage as they relate to the
bargaining units.
9. Q2 Public Safety Update
The Public Safety Director presented the second quarter report for the Public Safety
Department. The hiring schedule was outlined, the department has requested a second
$50,000 grant to support the hiring of a second police cadet. It was noted that the
second cadet would need to attend Alexandria Technical College, and the housing costs
would be covered by the Police Training Budget otherwise there was not a local cost
match required for this grant. The Department also applied for a grant for 2025,
although a candidate has not been selected for that year. Also, the 2024 candidates
need to complete their background checks.
Councilmember Stoesz asked about the two-way radios and the Public Safety Director
reported that Anoka County may issue a Public Safety Bond to cover the cost and FEMA
funding may be available for the fire radios.
Mayor Rafferty expressed the City Council’s appreciation for the work of the
department and the report. The reduced response times were a positive in the report.
10. Park and Trail Funding Discussion
Mayor Rafferty and Councilmember Stoesz presented the topic of park and trail funding
for the consideration of the full Council.
Council consensus to direct staff to prepare a report in 2025 (post-2024 audit
completion) of the budget surplus from 2024 and to identify 1/3 of that for
consideration for park funding. Furthermore, to prepare for a possible park bond
referendum in 2025.
The City Council also discussed other projects in need of funding such as the public
works building.
Councilmember Ruhland suggested there were new park improvements that could also
be considered such as improvements to the baseball fields, and adding a vendor stand
that could be rented for revenue.
Councilmember Stoesz suggested that the City seek donations for the park system
through an article in the city newsletter.
11. Notices and Communications, City Council
a. The Economic Development Authority (EDA) will hold a meeting to discuss a
potential land sale immediately following the conclusion of the City Council Work
Session. The meeting will be held in the Community Room.
12. Adjournment
Mayor Rafferty adjourned the meeting at 8:39 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
Lino Lakes City Council
Work Session
Minutes
DATE: August 26, 2024
TIME STARTED: 6:02 P.M.
TIME ENDED: 6:26 P.M.
LOCATION: City Hall Community Room
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lyden, Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: None
Staff Members Present: City Administrator Sarah Cotton, City Clerk Roberta Colotti, Finance
Director Hannah Lynch, Public Safety Director John Swenson, Deputy Public Safety
Director/Police Kyle Leibel, Police Captain William Owens, Public Services Director Rick
DeGardner, Community Development Director Michael Grochala, City Engineer Diane Hankee
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 6:02 p.m.
2. Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was adopted as presented.
3. Complaint Re: Email Sent by Councilmember
The City Administrator reviewed that the City Council Code of Conduct states that the
City Council is responsible for policing its members. The City Council is to discuss any
issues at a council work session. The City is in receipt of a complaint regarding an email
response sent by a Councilmember.
The City Administrator outlined the two remedies outlined in the Code of Conduct for
the Council. The first is a letter sent to the offending Councilmember stating that they
failed to observe the Code of Conduct and requesting that the inappropriate behavior
be redressed. The other is that a Councilmember is formally sanctioned by resolution at
a regular meeting. A draft resolution prepared by the City Attorney was distributed for
discussion by the Council.
Councilmember Lyden stated that as the subject of the complaint, he wanted an
opportunity to address the Council. He reviewed his work history and community
involvement, as a record of inclusiveness. He stated that he is not racist as he is being
accused. He expressed his opposition to the tactics of the Council on American-Islamic
Relations, MN (CAIR-MN). He presented an online article from the Focus on Western
Islamism website, related to CAIR-MN, for the record. He requested that the City Council
consider a resolution regarding having safe boundaries in regards to CAIR-MN.
It was the consensus of the Council to continue the discussion to a future Work Session
to allow time to review the draft resolution.
4. Review Regular Agenda
The City Council reviewed the regular agenda items scheduled with staff, discussing the
decertification of the Tax Increment Financing District 1-12 impact on taxes, the hiring of
the part-time firefighter and two paid-on-call firefighters, background on the City’s use
of the Motorola portable radios that are being proposed for donation to another
department, and the replacement radios that are currently in use in Lino Lakes.
5. Adjournment
Mayor Rafferty adjourned the meeting at 6:26 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
LINO LAKES CITY COUNCIL
REGULAR MEETING
MINUTES
DATE: August 26, 2024
TIME STARTED: 6:30 PM
TIME ENDED: 9:28 PM
LOCATION: City Council Chambers
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland
and Stoesz
MEMBERS ABSENT: None
Staff Members Present: City Administrator Sarah Cotton; City Clerk Roberta Colotti, Community
Development Director Michael Grochala; City Engineer Diane Hankee, Public Safety Director
John Swenson, Deputy Public Safety Director/Police Kyle Leibel, Finance Director Hannah Lynch,
Public Servies/Parks & Recreation Director Rick DeGardner, and Communications Specialist
Andrea Turner.
The meeting was called to order by Mayor Rafferty at 6:30 PM.
Mayor Rafferty provided an overview of the Rules of Decorum.
PUBLIC COMMENT
Mayor Rafferty opened the public comment period at 6:35 p.m.
Elizabeth Larkin, 980 Aspen Lane, Lino Lakes, stated that she is not opposed to residential
growth, however, she believes the City should have the tools in its toolbox to manage
development. She stated that the City should adopt regulations to require background checks
for developers. She stated that she does not support a development being segregated from the
full community. She stated that the City Council has a fiduciary responsibility to manage the
development process.
Luke Walter, Love Lino Lakes Group Representative, 7800 Maryland Drive, Lino Lakes, stated
that his primary concern with the proposed Madinah Lakes project is that it would be directed
at one specific community per their marketing materials. That raises concerns for him about
exclusion. He cited the Fair Housing Act, which is intended to prevent racial segregation.
Derek Lind, Ramsey, stated that he represents a citizens group, the Anoka County Elections
Integrity Team (ACEIT). He presented a report stating they have 20 members. He stated that the
goals of the group are related to ensuring small voting precincts, secured Election Judge data,
verified registered voters, validated paper ballots, paper poll books and hand-counted paper
ballots. He stated that with him this evening are three other members of the group that will
provide further details.
Paul Berndt, ACEIT Member, 1235 129th Circle NW, Coon Rapids, focused his presentation on
the Statewide Voter Registration System. He stated that they had requested Anoka County
Council Minutes -2- July 8, 2024
purchase software to review the voter registration lists. However, that was not funded by the
County Board, due to cost. He said a free software (NCOA) has since been used by the County.
He stated that ACEIT would like the City Council to adopt a resolution to request that Anoka
County review the voter registration list.
Joe Richardson, ACEIT Member, 15224 Swallow Street NW, Andover, stated that when he
served as an Election Judge, he noted that everything was done twice except the hand counting
of votes. He noted that the State has prohibited the hand counting of votes on Election night.
He reported that the State conducts a Post Election Review (PER) audit of the vote totals
through a hand count. He suggested expanding this to hand-counting all ballots at the local
level.
Lori Mahowald, ACEIT Member, 12872 Bluebird Street NW, Coon Rapids, provided the
concluding comments from the ACEIT. She stated that their request is to have the City of Lino
Lakes adopt a resolution requesting Anoka County to have an expanded PER hand count of
ballots and that all races be hand counted. She stated that ACEIT’s contact information has
been provided and requested that the Council invite them back to further discuss their
proposals.
Mayor Rafferty requested that the City Administrator schedule time at a future work session to
discuss this further.
The City Administrator announced that concludes the list of people who requested to speak at
public comment.
Motion to close the public comment period at 6:55 p.m.
SETTING THE AGENDA
The agenda was accepted as presented.
SPECIAL PRESENTATIONS
State Senator Gustafson
MN State Senator, Heather Gustafson (36 DFL), stated that she represents Lino Lakes, in
addition to eight other cities and White Bear Township. She stated that she was here to provide
an overview of what the MN State Senate has been working on the last two legislative sessions
and what they will be working on this next year. She reported that the state is entering into a
budget year in 2025. Last year was a policy and bonding year.
Senator Gustafson stated that this next session she intends to bring forward another $300
million-dollar Public Safety bill, as she had brought forward a successful Public Safety bill in past
years. She reported that last time the City of Lino Lakes received $929,000 in Public Safety
RESULT: CARRIED [UNANIMOUS]
MOVER: Stoesz
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -3- July 8, 2024
funding from the state. In speaking with fire departments, she understands that there is a
shortage of firefighters. So, the MN Senate is looking at ways that they can boost our fire
department as well. She is working with Senator Rest and the Tax Department and Tax
Committee, to make sure that they can fund this properly. She stated that for those who don't
know, every single city, county, and tribal nation of Minnesota received Public Safety funding
that was locally controlled, dollars where they could determine what was best for their
community to use towards public safety.
Senator Gustafson stated that she met with the Governor to review the local police and fire
department needs in Lino Lakes and other cities. She thanked Lino Lakes Public Safety Director
Swenson for providing the information and testimony needed to secure the funding.
Senator Gustafson said another priority she will be working on is lowering the cost of
elementary school student before and after school care. She spent most of her teaching career
at Centennial High School and knows that the expense of after-school activities for High
Schoolers can also be a burden for families and she would like to see more kids involved. She
said that she was happy the School Resources Officer (SRO) situation has been resolved. She
said that she is a supporter of SROs, and she believes they would probably back her up in saying
that when kids are more involved and they have more connections with their community, they
are less likely to get in trouble, and there are just more people looking after them. So, they will
be looking into things like that.
Senator Gustafson said that she has talked with the city about bonding for an inclusive
playground, and she would like to revisit that as that state budget forecast comes out.
Senator Gustafson reported that this past session, they increased the penalty for straw gun
purchases. In Minnesota that used to only be a gross misdemeanor, therefore it was very rarely
charged by prosecutors, but now it has been increased to a felony level.
Senator Gustafson said the childcare tax credit continues to be in effect. She said they are
working towards increasing that to hopefully benefit more middle-class families and extra
funding for paramedics was passed this year too.
Senator Gustafson said that being able to properly fund our police and fire departments is
something that is important to her. She said that she will be fighting for those dollars as much
as she can in this next session.
Senator Gustafson said that she is here to listen and encouraged the City Council and staff to
keep connecting with her on important local topics.
Mayor Rafferty thanked Senator Gustafson on behalf of the City Council. He recognized her
work on behalf of the eight cities she represents. He highlighted the City of Lino Lakes public
safety projects that were supported by the Public Safety funding and identified the state grant
for the City of Lino Lakes water treatment plant that was awarded this year.
Council Minutes -4- July 8, 2024
Volunteer Service Award Presentation
The Public Safety Director presented a 20-year Volunteer Service Award to residents Karen and
Lyle Bye. He thanked them for their kind acts of service to our City’s Police Officers and
Firefighters over the past 20 years.
1. CONSENT AGENDA
Mayor Rafferty requested to table the approval of the August 5, 2024 Work Session minutes.
He requested that they be amended to strike the line regarding the Center for Value-Based
Initiatives under Item #6 Public Safety Consultant Committee Recommendations.
Motion to Approve Consent Agenda Items #1A through 1D and Item 1F; furthermore, to table
Item #1E “Consider Approval of August 5, 2024 Work Session Minutes”.
2. FINANCE DEPARTMENT REPORT
The Finance Director reported that Tax Increment Financing District 1-12 was created for the
Clearwater Creek Business Park Project on March 24, 2017, and is required to be decertified by
December 31, 2026. The TIF PAYGO Note issued to Distribution Alternatives on November 22,
2017, has been paid in full in the amount of $1,200,000 as of August 1, 2024. With all
obligations of the district satisfied, the district should be decertified to allow the affected
parcels to be added back to the tax base benefitting all local taxing jurisdictions.
The Finance Director stated that staff recommends approving Resolution No. 24-110,
Decertifying Tax Increment Financing District 1-12.
Motion to adopt Resolution No. 24-110, Decertifying Tax Increment Financing District 1-12.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Lyden
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -5- July 8, 2024
3. ADMINISTRATION DEPARTMENT REPORT
3A – Appointment of Government Buildings Custodial Worker
Motion to appoint Brie Scott to the Government Buildings Custodial Work position as
presented.
3B thru 3D – Appointment Firefighters
The Public Safety Director provided an overview of the recommendations to hire a Part-Time
Firefighter and two Paid On-Call Firefighters, providing information on the current staffing
levels and proposed locations for each new hire.
Motion to appoint Cole Huebner to the Park-Time Firefighter position as outlined in the staff
report.
Motion to appoint Scott Schmidt to the Paid On-Call Firefighter position as outlined in the
staff report.
Motion to appoint Jake Crooks to the Paid On-Call Firefighter position as outlined in the staff
report.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Lyden
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -6- July 8, 2024
4. PUBLIC SAFETY DEPARTMENT REPORT
4A – Professional Services Agreement with Citygate Associates.
The Public Safety Director stated that staff is bringing forward the Professional Services
Agreement (PSA) with Citygate Associates to complete a public safety study. The PSA includes a
not to exceed amount of $150,000. This amount is based on the Citygate scope of work and
includes core project cost of $132,706 and optional services for community survey and public
engagement workshops up to $17,294. Staff would communicate with the City Council
members before authorizing any of the listed optional services. It is recommended that this
public safety study be funded with MN Public Safety Aid funds.
Councilmember Stoesz received confirmation from staff that the data to be used by Citygate
would be City of Lino Lakes generated data.
Mayor Rafferty requested to table this item to allow for further review and discussion.
Councilmember Cavegn stated that he and Councilmember Ruhland were on the selection
review committee, and he therefore is comfortable moving forward, however, he is willing to
table the matter to allow the full Council to review further if there is interest in tabling the
matter.
Councilmember Lyden asked the Public Safety Director if he had any reservations regarding
signing the agreement.
The Public Safety Director stated that he did not have any reservations regarding the contract
meeting the specifications of the request for services.
Motion to table the approval of the Professional Services Agreement (PSA) with Citygate,
with discussion scheduled for September 9th at a Special Work Session, immediately following
the Regular Meeting.
4B – Resolution 24-112 Authorizing Grant Agreement for the 2024 Intensive Comprehensive
Peace Officer Education and Training Grant.
Deputy Public Safety Director/Police, Kyle Leibel, reported that in an effort to expand the
applicant pool for current and future police officer vacancies, the Public Safety Department
applied for and was awarded grant funding under the 2024 Intensive and Comprehensive Peace
RESULT: CARRIED [4-1]
MOVER: Rafferty
SECONDER: Cavegn
AYES: Rafferty, Cavegn, Ruhland and Stoesz
NAYS: Lyden
Council Minutes -7- July 8, 2024
Officer Education and Training (ICPOET) grant program. The initial grant was accepted at the
April 8, 2024, Council Meeting with the approval of Resolution 24-26.
Deputy Public Safety Director Leibel stated that the Minnesota Department of Public Safety has
additional grant funds available for the 2024 ICPOET grant program and has awarded the Lino
Lakes Public Safety Department an additional $50,000 grant. If the City Council accepts this
grant amendment, that would bring the total 2024 ICPOET grant to $100,000 awarded to Lino
Lakes Public Safety Department.
Deputy Public Safety Director Leibel stated that this grant program enables agencies to hire
individuals that have a two- or four-year degree in any field and want to make a career
transition to a police officer. The grant award is for $50,000 for expenses covering wages,
benefits, recruitment, pre-hire assessments, and training at Alexandria Technical College that
will meet the MN POST Board requirements to become a police officer in Minnesota.
Deputy Public Safety Director Leibel stated that it should be noted that this second grant will
incur housing costs that are not funded in the grant. Staff will fund the additional housing costs
through existing funds budgeted in the 2024 Police Division adopted budget and the 2025
Police Division proposed budget.
Motion to approve Resolution 24-112 authorizing staff to enter into the grant agreement
amendment for 2024 ICPOET grant program.
4C – Donation of Motorola Portable Radios
Deputy Public Safety Director/Police, Kyle Leibel, reported that the Lino Lakes Public Safety
Department has operated with Motorola XTS 2500 portable radios for many years. All Anoka
County law enforcement and fire departments updated public safety radios in/around 2017 to
the Motorola APX 6000i portable radios. Since the replacement, the Lino Lakes Public Safety
Department has moved twenty-one XTS 2500 radios to storage.
Deputy Public Safety Director Leibel reported that in the interest of putting the portable radios
to use, staff has identified a need for six of the radios within the Lino Lakes Public Works
Department. The remaining fifteen have no use within other City of Lino Lakes departments.
Through collaboration with other departments, staff has identified a need within the City of
Harris Fire Department for the remaining fifteen XTS 2500 radios. As such, staff is requesting
Council authorization to donate fifteen Motorola XTS 2500 portable radios to the Harris Fire
Department as outlined in the staff report.
RESULT: CARRIED [UNANIMOUS]
MOVER: Lyden
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -8- July 8, 2024
Motion to approve the donation of the radios listed in the staff report to the City of Harris
Fire Department for use in their fire service.
5. PUBLIC SERVICES DEPARTMENT REPORT
No Report
6. COMMUNITY DEVELOPMENT REPORT
6A – ORDINANCE NO. 12-24 VACATING DRAINAGE & UTILITY EASEMENT, 904 KELLY STREET
The City Engineer is requesting City Council consideration of the 2nd Reading of Ordinance No.
12-24 Vacating Drainage & Utility Easement, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd
Addition. 904 Kelly Street is a residential parcel owned by Jody and Jesse Fronek. The property
owner submitted a land use application requesting the vacation, of a portion, of a drainage
easement on their property for the installation of an above ground pool.
Motion to dispense with the full reading of Ordinance No 12-24 Vacating Drainage & Utility
Easements, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition
Motion to provide Second Reading and Adopt Ordinance 12-24 Vacating Drainage & Utility
Easements, 904 Kelly Street, Lot 11, Block 3, Pine Glen 2nd Addition
Motion to adopt Resolution 24-113 Approving Summary Publication of Ordinance 12-24.
RESULT: CARRIED [UNANIMOUS]
MOVER: Cavegn
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Cavegn
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz (By Roll Call Vote)
RESULT: CARRIED [UNANIMOUS]
MOVER: Cavegn
SECONDER: Stoesz
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -9- July 8, 2024
6B – Resolution No. 24-109 Letter of Concurrence, Rice Creek Watershed District Boundary
Change
The Community Development Director stated that staff is requesting City Council consideration
to concur with the proposed boundary adjustments between Rice Creek Watershed District and
the Vadnais Lakes Area Water Management Organization. In 2022, the Rice Creek Watershed
District (RCWD) undertook a hydrologic boundary review within Ramsey, Anoka and Hennepin
Counties. The purpose of the review was to align the jurisdictional boundary more closely to
the hydrological boundary between the respective water management organizations.
Motion to adopt Resolution No. 24-109 Approving Concurrence for Watershed District
Boundary Adjustment
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
8A – City Administrator Performance Evaluation
Motion to Close the Meeting to conduct the City Administrator’s Performance Evaluation,
pursuant to Minnesota Statues 13D.05, Subd. 3 at 7:41 p.m.
Mayor Rafferty re-opened the meeting at 9:28 p.m.
9. NOTICES AND COMMUNICATIONS
Notices were posted and provided on the agenda for public information.
ADJOURNMENT
Mayor Rafferty adjourned the meeting at 9:28 p.m.
RESULT: CARRIED [UNANIMOUS]
MOVER: Ruhland
SECONDER: Lyden
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
RESULT: CARRIED [UNANIMOUS]
MOVER: Cavegn
SECONDER: Ruhland
AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz
Council Minutes -10- July 8, 2024
These minutes were considered and approved at the regular Council Meeting on September 9,
2024.
_________________________ _________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
Lino Lakes City Council
Closed Meeting
Minutes
DATE: August 26, 2024
TIME STARTED: 7:47 P.M.
TIME ENDED: 9:27 P.M.
LOCATION: City Hall, Council Workroom
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Lyden, Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: None
Staff Attending: City Administrator Sarah Cotton
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 7:47 p.m.
2. Closed Meeting
Mayor Rafferty announced that the meeting would be closed to conduct the City
Administrator's performance review, pursuant to Minnesota Statutes §13D.05, Subd. 3.
The meeting was recorded as required.
3. City Administrator Performance Evaluation
The City Council conducted the performance review for the City Administrator.
4. Adjournment
Mayor Rafferty adjourned the meeting at 9:27 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
Lino Lakes City Council
Special Budget Work Session
Minutes
DATE: August 26, 2024
TIME STARTED: 9:32 P.M.
TIME ENDED: 10:47 P.M.
LOCATION: City Hall Community Room
MEMBERS PRESENT: Mayor Rafferty, Councilmembers Stoesz, Cavegn, and Ruhland
MEMBERS ABSENT: Councilmember Lyden
Staff Members Present: City Administrator Sarah Cotton, Finance Director Hannah Lynch, Public
Safety Director John Swenson, Public Services Director Rick DeGardner, and Community
Development Director Michael Grochala
1. Call to Order and Roll Call
Mayor Rafferty called the meeting to order at 9:32 p.m.
2. Setting the Agenda: Addition or Deletion of Agenda Items
The agenda was adopted as presented.
3. 2025 Annual Budget and 2025-2029 Financial Plan
The Finance Director reviewed that at the August 12, 2024, Budget Work Session, the
Council discussed the 2025 Annual Budget and 2025-2029 Financial Plan, and that
discussion has been continued to this evening. Formal council action is requested by the
September 23rd meeting in order to set the Preliminary Tax Levy and schedule a public
hearing date. The Preliminary Levy set at the September meeting may not be increased
thereafter but may be lowered before approving the Final Budget and Levy in
December.
The Finance Director presented an Average Residential Property City Tax Impact
Calculator worksheet for the consideration of the City Council. She reviewed the City of
Lino Lakes 2024 Tax Rate was 36.098% and the proposed 2025 Tax Rate is 39.857%.
Comparable area city tax rates were discussed.
The Finance Director reported that in keeping with the most recent rate studies the
water service base fee is proposed to increase by $5 per quarter and the volume charge
is recommended to increase by 4%, the sewer charges are proposed to increase by 2.5%
and the stormwater charge was adjusted for new customer counts but was not
proposed to be increased. She reviewed the capital reserve projects in each fund that
are covered by the rates. She recommended that the city consider a new rate study
once the water treatment plant is online.
The Finance Director provided an overview of the projected 2025 budget deficit for the
Rookery Activity Center, which after proposed increased membership rates, is at
$99,123. Several cost cutting options were reviewed by the City Council.
Council Consensus
It was the consensus of the City Council to support closing the Rookery one hour earlier
than the current schedule, if so, determined by the Public Service Director based on a
review of regular and seasonal attendance, as a cost savings measure.
The City Council discussed in-depth the city enterprise funds including the water, sewer,
storm water and Rookery Activity Center.
Council Consensus
It was the consensus of the City Council to increase the Proposed Tax Levy by $100,000.
The City Council identified the September 9th Special Work Session, immediately
following the Regular Council Meeting, for the next budget discussion.
4. Adjournment
Mayor Rafferty adjourned the meeting at 10:47 p.m.
These minutes were approved at the regular Council Meeting on September 9, 2024.
___________________________ ___________________________
Roberta Colotti, CMC Rob Rafferty,
City Clerk Mayor
1
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 1J
STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager
MEETING DATE: September 9, 2024
TOPIC: Personnel Policy Revisions
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
The City Council is being asked to approve an addition to the current Personnel Policy.
BACKGROUND
The Lino Lakes Public Safety Fire Division has used a duty crew Firefighter model since May 1,
2022. This staffing model has provided a three-firefighter part-time duty crew, Monday through
Friday from 6am to 6pm, excluding holidays. Shortly after the implementation of the duty crew
model, it became clear that fire protection coverage on the City's observed holidays was
lacking. At the August 5, 2024 council work session, the council directed staff to move forward
with scheduling part-time firefighters on City observed holidays. Staff is proposing an additional
paragraph added to the end of Section 6.1 Holidays in the Personnel Policy to reflect that
change.
6.1 Holidays
Regular full-time employees are entitled to the holidays listed below. Part-time employees who
work at least 30 hours per week on a regular basis, receive a prorated amount based on the
number of hours worked each week. Temporary and seasonal employees are not entitled to
holiday pay.
When a holiday falls on a Sunday, the following Monday is considered the holiday. When a
holiday falls on a Saturday, the preceding Friday is considered a holiday. In order to be eligible
for paid holidays, employees must work on the day before and the day after such holiday,
unless on paid leave.
Rookery Activity Center employees who are required to work on a holiday recognized by the
City will accrue a floating holiday to be used within the same pay period. Use of a floating
2
holiday outside of the pay period accrued, requires approval from the City Administrator.
Accrued floating holidays are not paid out at time of separation.
Part-time firefighters who work a holiday shift shall be compensated at two times the
employee's base rate of pay. Part-time firefighters must bid for a holiday shift and will be
approved based on the last 90 day work period of hours worked. If two part-time firefighters
have the same total of hours worked in the previous 90 days, seniority will be used to determine
which part-time firefighter will pick shifts first. If a holiday shift is not taken, the shift will be
assigned to the lowest hours worked employee from the last 90 day work period. This applies
only to the holidays recognized by the City and are listed in the table above.
RECOMMENDATION
Staff is requesting the approval of the proposed addition to the Personnel Policy.
ATTACHMENTS
None
1
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 1K
STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager
MEETING DATE: September 9, 2024
TOPIC: Hiring Part-Time Rookery Activity Center Staff
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
The Council is being asked to approve the hiring of part-time Rookery Activity Center staff.
BACKGROUND
The recruiting process has identified candidates that will be a great addition to the staff at the
Rookery.
RECOMMENDATION
Staff recommends the Council approve the hiring of the part-time Rookery Activity Center staff
listed below:
First Name Last Name Position
Jordyn Munkholm Aquatics Lead
Makayla Kryck Aquatics Lead
Samantha Adamczak Huffman Manager on Duty
Start dates very based on position and training schedule.
ATTACHMENTS
None
1
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 1L
STAFF ORIGINATOR: Michael Grochala, Community Development Director
MEETING DATE: September 9, 2024
TOPIC: Consider Resolution No. 24-118, Declaring Cost to Be Assessed,
Ordering Preparation of Assessment Role, and Calling for Hearing
on Proposed Assessment, 2024 Weed Abatement Charges
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
Staff is requesting City Council consideration to declare the cost to be assessed for delinquent
weed abatement charges and call for a hearing on proposed assessments.
BACKGROUND
City Code section 904 establishes weeds or grass growing in excess of eight inches in height to
be a public nuisance. Property owners in violation of this requirement are notified and provided
an opportunity to cure the nuisance. If the violation is not addressed within a specified period
of time, City staff and/or private contractors are directed to abate the nuisance. The cost of
abatement is charged to the property owner. In the event that the property owner fails to pay
the costs incurred, the City may certify the charges against the property for collection with
property taxes as a special assessment.
Minnesota Statues § 429.101 provides for the special assessment of certain service including weed
elimination from properties. Special Assessments levied under this statute are subject to the
procedural requirements of M.S. § 429.061 which requires the determination of the costs to be
assessed and a public hearing to adopt the assessments.
There are three properties proposed to be assessed. The total amount to be assessed is
$615.00. The amount charged is based on staff time for completing the work and administrative
costs. Staff is proposing a public hearing date be set for October 14, 2024. Property owners who
pay any outstanding fees prior to the hearing will be removed from the assessment role.
2
RECOMMENDATION
Staff recommends approval of Resolution No. 24-118.
ATTACHMENTS
1. Resolution No. 24-118
CITY OF LINO LAKES
RESOLUTION NO. 24-118
RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING HEARING ON
PROPOSED ASSESSMENT
2024 WEED ABATEMENT CHARGES
WHEREAS, pursuant to City Code Section 904, any weeds or grass growing upon any lot
or parcel of land in the City of Lino Lakes to a greater height than eight (8”), or which have gone or
about to go to seed are declared to be a nuisance, and
WHEREAS, certain property owners in noncompliance with such code requirements were
notified and provided the opportunity to comply with such provisions, and
WHEREAS, upon failure of the property owner to comply with the provisions of said notice,
the City Weed Inspector ordered the abatement of such nuisance, in accordance with the City
Code Section 904, and charged the property owner thereof for expenses incurred by the City, and
WHEREAS, the City completed abatement and incurred expenses at the following
properties:
Anoka County Property Tax ID Address
28-31-22-31-0009 884 Old Birch Street, Lino Lakes, MN 55014
33-31-22-11-0006 1159 Durango Point, Lino Lakes, MN 55038
06-31-22-44-0009 8015-8017 4th Avenue, Lino Lakes, MN 55014
and,
WHEREAS, the total cost incurred by the City is $615.00.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that:
1. The portion of the cost to be assessed against benefited property owners is hereby
declared to be $165.00.
2. Assessments shall be payable in equal annual installments extending over a period of one
year, the first of the installments to be payable on or before the first Monday in January 2025,
and shall bear interest at the rate of 5% percent per annum from the date of the adoption of
the assessment resolution.
3. The city clerk shall forthwith calculate the proper amount to be specially assessed for such
work against every property where work was completed by the City, as provided by law, and
he/she shall file a copy of such proposed assessment in her office for public inspection.
BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes, Minnesota that:
1. A hearing shall be held at 6:30 p.m. on October 14, 2024 in the city hall located at 600 Town
Center Parkway to pass upon such proposed assessment. All persons owning property affected
by such Weed Abatement charges will be given an opportunity to be heard with reference to
such assessment.
2. The city clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and she
shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given
to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing.
3. The owner of any property so assessed may, at any time prior to certification of the
assessment to the county auditor, pay the whole of the assessment on such property, with
interest accrued to the date of payment, to the City, except that no interest shall be charged if
the entire assessment is paid within 30 days from the adoption of the assessment. An owner
may at any time thereafter, pay to the City the entire amount of the assessment remaining
unpaid, with interest accrued to December 31 of the year in which such payment is made. Such
payment must be made before November 15 or interest will be charged through December 31
of the succeeding year.
Adopted by the City Council of the City of Lino Lakes this 9th day of September, 2024.
___________________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Roberta Colotti, CMC, City Clerk
1
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 3A
STAFF ORIGINATOR: Meg Sawyer, HR and Communications Manager
MEETING DATE: September 9, 2024
TOPIC: Police Sergeant Promotion
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
The City Council is being asked to approve the promotion of Police Officer Katie Kraemer to
Police Sergeant within the Public Safety department.
BACKGROUND
Officer Kraemer attended College at Minnesota State University Mankato, receiving her
Bachelor’s in Criminal Justice in 2014. In 2011, while attending college, Officer Kraemer joined
the Public Safety team as a reserve officer. Officer Kraemer was hired with the Public Safety
department in October of 2015.
The hourly rate of pay will be $48.71 which is Step 4 of a 9-step wage schedule. With the
Council’s approval, Officer Kraemer would start in the position of Police Sergeant on September
22, 2024.
Officer Kraemer will be filling the vacancy that Sergeant DeMars left with his retirement.
RECOMMENDATION
Please approve the promotion of Officer Katie Kraemer to the position of Police Sergeant.
ATTACHMENTS
None
1
CITY COUNCIL
REGULAR MEETING STAFF REPORT
AGENDA ITEM 6A
STAFF ORIGINATOR: Katie Larsen, City Planner
MEETING DATE: September 9, 2024
TOPIC: Watermark 8th Addition
i.Consider Resolution No. 24-115 Approving PUD Final
Plan/Final Plat
ii.Consider Resolution No. 24-116 Approving Development
Agreement and Planned Unit Development Agreement
iii.Consider Resolution No. 24-117 Approving Open Space
Easement Agreement
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
Staff is requesting City Council consideration of the above noted resolutions.
Complete Application Date: July 8, 2024
60-Day Review Deadline:September 6, 2024
120-Day Review Deadline:November 5, 2024
Environmental Board Meeting: N/A
Park Board Meeting: N/A
Planning & Zoning Board Meeting: August 14, 2024
Tentative City Council Work Session: September 9, 2024
Tentative City Council Meeting: September 9, 2024
BACKGROUND
Watermark is a 372 acre master planned residential community consisting of 692 single family
lots and 172 townhome units totaling 864 housing units. U.S. Home, LLC (aka Lennar)
submitted a Land Use Application for Watermark 8th Addition PUD Final Plan/Final Plat. The
2
plat proposes 97 single family lots and 1 outlot. This is the final phase and plat of the
development.
Previous Council approvals include:
•June 13, 2016: Resolution No. 16-51 approving PUD Development Stage
Plan/Preliminary Plat
•October 9, 2017: Resolution No. 17-95 approving Amendment #1 to Land Use Plan
•December 11, 2017: Resolution No. 17-133 approving Amendment #2 to Architectural
Design Standards
•October 14, 2019: Resolution No. 19-131 approving Amendment #3 to Architectural
Design Standards
•August 14, 2023: Resolution No. 23-77 approving Amendment #4 to PUD Development
Stage Plan/Preliminary Plat
This staff report is based on the following information:
•Cost Estimate Summary prepared by Carlson McCain dated July 16, 2024
•Watermark 8th Addition Final Plat prepared by Carlson McCain
•Watermark 8th Addition Sanitary Sewer, Water Main, Storm Sewer and Street Construction
Plans prepared by Carlson McCain dated June 26, 2024
•Watermark 8th Addition Site Landscape Plan prepared by Carlson McCain dated June 26,
2024
•Watermark Grading, Development & Erosion Control Plan prepared by Carlson McCain
revision date June 3, 2024
•Watermark 8th Addition Home Plans Booklet prepared by Lennar dated June 28, 2024
•Watermark Architectural Standards Matrix
ANALYSIS
PUD Development Stage Plan/Preliminary Plat
The PUD Development Stage Plan approved by Resolution No. 16-51 establishes Watermark’s
overall land use plan, street and utility layout, parks and open space plan, architectural design
standards, landscaping and lot development standards. These standards are summarized in the
PUD Master Plan Booklet and are incorporated as part of the Master Development Agreement.
Each phase (i.e. addition) of development shall submit a PUD Final Plan consistent with the PUD
Development Stage Plan.
In October 2017, Council approved an amendment to the PUD Development Stage Plan’s
overall Land Use Plan. The Land Use Plan established 871 housing units. As the applicant has
worked through final plan design to address City and RCWD comments from the preliminary
3
plat, the number of 55’ wide villas was reduced from 127 units to 120 units. The net number of
housing units is now 864.
In August 2023, Council approved PUD Amendment #4-PUD Development Stage
Plan/Preliminary Plat. The amendment reconfigured the north end of the preliminary plat in
regards to lot sizes and housing products. The total number of housing units remains 864 and
does not change.
Density
The 2030 Comprehensive Plan was in effect at the time of original approval. The Plan guided
the area for mixed use and required a density of 3.0 to 4.5 dwelling units per net acre. The
current 2040 Comprehensive Plan guides the area for Low Density Mixed Residential and
requires a density of 3.0 to 4.0 units per net acre. The development meets both density
requirements.
PUD Amend #4
(August 2023)
Gross Area (acres) 372.24
Wetlands & Water Bodies 45.09
Public Parks & Open Space 69.27
Arterial ROW 5.46
Other (Undevelopable) 0.62
Net Area (acres) 251.80
# of Housing Units 864
Gross Density (units/acre) 2.32
Net Density (units/acre) 3.43
Grading and Trunk Utility Improvements
Lennar commenced grading and trunk utility improvements in September 2018. Phase I
grading was approximately 140 acres and Phase II grading was approximately 20 acres. Phase
III grades out the balance of the site, approximately 212 acres. The 8th Addition final plat is
within the Phase III grading limits.
PUD Final Plan
Watermark 8th Addition creates 97 single family lots and 1 outlot. The PUD Final Plan is
consistent with PUD Amendment #4 in regards to the land use plan, street and utilities, parks
and open space, lot standards, and landscaping.
4
The following housing types and products proposed for the 8th Addition are consistent with the
approved Land Use Plan.
Housing Type Lot Width Housing Product # Lots
Single Family 75’ Landmark 19
Single Family 60’-65’ Heritage/Discovery 15
Single Family 55’+ Venture/Villa 63
TOTAL 97
Architectural Standards
Resolution No. 17-133 and Resolution No. 19-131 detail architectural design standards for the
entire Watermark development. As required, a Watermark 8th Addition Home Plans summary
booklet and Architectural Standards Matrix were submitted. The booklet and matrix detail
compliance of the housing products with the resolutions in regards to exterior materials and
styles, house elevations and garage and porch requirements. There are over 30 different single
family house plans with multiple facade and elevation options for a combination of over 275
different housing styles proposed for the 8th Addition.
Color packages and anti-monotony plans will be included with each building permit application
to ensure that the homes elevations are varied with a minimum of five different styles and
those homes in proximity to each other not look alike in terms of the combination of color of
siding, accent and roofing materials. Coventry by Alside vinyl siding with .042” panel thickness
is proposed on all the housing units. All houses have minimum 4” window trim on the side and
rear elevations to meet resolution requirements to incorporate an architectural feature into
those elevations that are visible from 20th Avenue (CSAH 54), 21st Avenue N. and the public
park.
In summary, the Watermark 8th Addition single family housing types and products meet the
architectural design standards requirements of Resolution No. 17-133 and Resolution No. 19-
131.
HOA Clubhouse
Lot 1, Block 3, Watermark 4th Addition was platted for the construction of the HOA clubhouse.
Construction started in May 2023 and opened in Spring 2024.
Subdivision Ordinance
Conformity with the Comprehensive Plan and Zoning Code
5
The Watermark 8th Addition final plat has been reviewed for compliance with the
comprehensive plan, zoning and subdivision ordinance. The proposed final plat meets the
performance standards of the subdivision and zoning ordinance and is consistent with PUD
Amendment #4-Development Stage Plan/Preliminary Plat and Final Plan.
Plat Phases
The following summarizes the number of lots platted per addition:
Addition # SF Lots
Remaining
#SF Lots # TH Lots
Remaining
#TH Lots
Total # Lots
Remaining
692 172 864
1st 100 592 93 79 671
2nd 57 535 0 79 614
3rd 96 439 79 0 439
4th 91 348 0 0 348
5th 97 251 0 0 251
6th 48 203 0 0 203
7th 106 97 0 0 97
8th 97 0 0 0 0
Blocks and Lots
The final plat creates 97 single family lots and 1 outlot. The following chart summarizes the
purpose of the outlots:
Outlot Purpose Ownership
A Wetland, Open Space and
Trail Corridor HOA
Easements
Standard drainage and utility easements are being dedicated on individual lots and over Outlot
A.
An annexation amendment to neighborhood declaration of covenants and supplemental
declaration of covenants citing deed restriction shall be recorded stating lots with oversize
drainage and utility easements may have limited ability to construct accessory structures.
6
Street and Utilities
The 8th Addition proposes construction of the following streets which are consistent with PUD
Amendment #4:
Street Name Right-of-Way Width Street Width
(Back to Back)
Lotus Lane 60 feet 32 feet
Traverse Drive, Pepin Drive 60 feet 30 feet
Watermain, sanitary sewer main, stormwater facilities, streets, sidewalks and trails are being
constructed consistent with the PUD Amendment #4.
Public Land Dedication and Fees
Per Resolution No. 16-51, the City will require the following combination of land dedication and
cash in lieu of land dedications:
1.Land dedication for the public and private parks will be credited from the total payment
in lieu.
2.Costs for public park improvements and trail construction will be credited from the total
payment in lieu.
3.Improvements to the private parks and recreational center will not be credited from the
total payment in lieu.
An 8.5 ft wide bituminous trail approximately 230 lf in length will be constructed from the
existing trail to Lotus Lane. A Permanent Trail Easement with exhibit shall be drafted and
recorded after the trail has been constructed to ensure the trail is within the easement. Trail
construction costs will be credited.
The following is a summary of the public land dedication and fees:
Watermark 8th Addition
Total # Units = 97
x Park Dedication Fee $3,300
= Cash in Lieu Value $320,100
(Trail Construction Costs) ($9,300)
7
TOTAL CASH FEE DUE = $310,800
Access Drive to Billboard
An existing billboard is located in the northeast corner of the Watermark development. U.S.
Home, LLC leases the land to the billboard owner. A 12ft wide gravel private access drive is
proposed between Lot 1, Block 3 and Lot 11, Block 1, Watermark 8th Addition to provide access
to the billboard. This private drive shall be paved from the Traverse Drive to the rear lot lines
and signed “Private Drive”. The HOA shall own and be responsible for the maintenance of the
private drive.
Wetlands
Wetland delineations were approved by RCWD and USACE in 2015. The delineation identified
28 wetlands totaling approximately 20 acres in size. The original approved WCA Sequencing
Application proposed wetland impacts, wetland creation, wetland restoration and upland
buffer establishment. In April 2018, the developer revised the application to purchase 3.3671
acres of wetland banking credits as the proposed compensatory mitigation action. The wetland
fill, impacts and mitigation (wetland bank credits) occurred within the Phase I grading limits and
are complete.
In December 2020, the developer submitted another Wetland Replacement Plan to RCWD for
the balance of the site. Phase 3 grading impacts 5.9784 acres of wetland which require a 1:1
mitigation. The plan was to buy wetland credits for mitigation; however, viable wetland
restoration and creation opportunities exist within Phase 3; therefore, onsite restoration and
creation will be used for mitigation. This is consistent with the Parks and Open Space Plan and
the establishment of the greenway corridor including wetlands, trails and open space.
To date, wetland mitigation and restoration has been completed on Wetland Restoration Area
RA1. Wetland RA2 and RA3 are partially graded and restoration will be substantially completed
in 2024.
Open Space Easement
Section 7.2 of the Watermark Master Development Agreement states the owner shall provide
the City with a perpetual open space easement. The easement protects the parks, open space,
wetlands etc. from any land disturbance that is not consistent with the Restoration and
Management Plan. Currently, a “blanket” easement is in place that covers all outlots in
Watermark. As each such outlot is further subdivided, the blanket easement area is re-defined
with a detailed open space easement.
An Open Space Easement shall be recorded over Outlot A, Watermark 8th Addition.
8
Sheet 3, Watermark 8th Addition Site Landscape Plan details the location of required “Protected
Open Space Area” signs.
Development Agreement
Master Development Agreement
A Master Development Agreement was recorded in March 2019. The Agreement covers the
entire 372 acre site and details the terms and conditions of City approvals, the Development
Plans, the required public and private improvements as part of the first and subsequent phase,
the standards for the timing and financing of the improvements, required HOA documents and
the terms of payment.
Development Agreement and Planned Unit Development Agreement
The City will also require our standard Development Agreement specific to each phase of
development. This agreement further details required improvements and securities. The City
Engineer will draft this Agreement and it shall be approved by the City Council.
Homeowner’s Association (HOA)
The City Attorney reviewed the HOA and other recording documents. The attorney notes the
Open Space Easement to the City for Outlot A shall be recorded before the Quit Claim Deed
from U.S. Home to the Association.
Title Commitment
The City Attorney reviewed the title commitment and final plat and had no additional
comments.
Stormwater Maintenance Agreement
The stormwater facilities will be covered under the City’s Programmatic Stormwater
Management Agreement after they have been installed and accepted by the City.
Findings of Fact
The Findings of Fact for Watermark 8th Addition PUD Final Plan/Final Plat are detailed in
Resolution No. 24-115.
RECOMMENDATION
The Planning & Zoning Board reviewed the Watermark 8th Addition PUD Final Plan/Final Plat on
August 14, 2024 and recommended approval with a 6-0 vote.
9
ATTACHMENTS
1.Resolution No. 24-115
2.Final Plat
3.Resolution No. 24-116
4.Development Agreement and Planned Unit Development Agreement
5.Resolution No. 24-117
6.Open Space Easement Agreement
1
CITY OF LINO LAKES
RESOLUTION NO. 24-115
RESOLUTION APPROVING WATERMARK 8th ADDITION
PUD FINAL PLAN/FINAL PLAT
WHEREAS, the City received a land use application for Watermark 8th Addition PUD Final
Plan/Final Plat approval hereafter referred to as Development; and
WHEREAS, City staff completed review of the proposed Development based on the following
plans and information:
•Cost Estimate Summary prepared by Carlson McCain dated July 16, 2024
•Watermark 8th Addition Final Plat prepared by Carlson McCain
•Watermark 8th Addition Sanitary Sewer, Water Main, Storm Sewer and Street
Construction Plans prepared by Carlson McCain dated June 26, 2024
•Watermark 8th Addition Site Landscape Plan prepared by Carlson McCain dated June
26, 2024
•Watermark Grading, Development & Erosion Control Plan prepared by Carlson McCain
revision date June 3, 2024
•Watermark 8th Addition Home Plans Booklet prepared by Lennar dated June 28, 2024
•Watermark Architectural Standards Matrix; and
WHEREAS, the City Council the approved the PUD Development Stage Plan/Preliminary Plat
with Resolution No. 16-51 on June 13, 2016; and
WHEREAS, the Planning & Zoning Board reviewed and recommended approval of the
Development on August 14, 2024; and
WHEREAS, the proposed Development is not considered premature and meets the
performance standards of the subdivision and zoning ordinance; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota:
FINDINGS OF FACT
1.The final plat substantially conforms to the approved preliminary plat subject to the
conditions listed below.
2.The City Attorney reviewed the status of title/property ownership related to the final
plat.
3.A Development Agreement has been drafted and shall be executed.
Attachment 1: Resolution No. 24-115
2
4.Conditions attached to approval of the preliminary plat have been fulfilled or secured by
the Development Agreement.
5.All fees, charges and escrow related to the preliminary or final plat have been paid in
full.
BE IT FURTHER RESOLVED:
1.Outlot A, Watermark 8th Addition is preserved as permanent Open Space and shall be
improved by the Developer in accordance with the approved plans and upon completion
and acceptance by the city of such improvements, it shall be owned and maintained by
a Homeowner’s Association in accordance with an approved Restoration and
Management Plan.
2.A Permanent Trail Easement with exhibit covering the trail shall be recorded after the
trail has been constructed.
3.An annexation amendment to neighborhood declaration of covenants and supplemental
declaration of covenants citing deed restriction shall be recorded stating lots with
oversize drainage and utility easements may have limited ability to construct accessory
structures.
4.The 12ft wide private drive between Lot 1, Block 3 and Lot 11, Block 1, Watermark 8th
Addition provides access to an existing billboard. This private drive shall be paved from
the Traverse Drive to the rear lot lines and signed “Private Drive”. The HOA shall be
responsible for the maintenance of the private drive.
5.The Open Space Easement to the City for Outlot A, Watermark 8th Addition shall be
recorded before the Quit Claim Deed from U.S. Home to the Association.
BE IT FURTHER RESOLVED the following items shall be addressed prior to release of final plat
mylars:
1.Copies of the executed and recorded documents related to Watermark 7th Addition
shall be submitted to the City.
2.A copy of the billboard access and maintenance agreement between the developer and
billboard company shall be provided to the City.
BE IT FURTHER RESOLVED the following items shall be addressed prior to issuance of any single
family home building permits within the 8th Addition:
1.All comments from the City Engineer Letter dated August 7, 2024.
2.All comments from Environmental Coordinator dated July 15, 2024.
3.All applicable plan sheets:
a.The 12ft wide gravel private access drive proposed between Lot 1, Block 3 and
Lot 11, Block 1, Watermark 8th Addition shall be paved from the Traverse Drive
to the rear lot lines.
3
b.The drive shall be signed “Private Drive”.
4.Copies of the following executed and recorded documents shall be submitted to the
City:
a.Final Plat
b.Development Agreement
c.Homeowner’s Association
i.Annexation Amendment to Neighborhood Declaration of Covenants for
Watermark
ii.Eighth Supplemental Declaration of Covenants for Watermark Single
Family
iii.Twentieth Supplemental Declaration of Covenants for Watermark Villas
d.Open Space Easement for Outlot A, Watermark 8th Addition
e.Deed for Outlot A, Watermark 8th Addition to HOA.
Adopted by the City Council of the City of Lino Lakes this 9th day of September 2024.
_______________________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Roberta Colotti, CMC, City Clerk
WATERMARK 8TH ADDITION
ENGINEERINGSURVEYINGENVIRONMENTAL
Attachment 2: Final Plat
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK8THADDITIONMATCH LINE A(SEE SHEET 3 OF 4 SHEETS)PEPIN DRIVETRAVERSEDRIVETRAVERSEDRIVEWETLAND
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK MATCH LINE B(SEE SHEET 4 OF 4 SHEETS)MATCH LINE A(SEE SHEET 2 OF 4 SHEETS)MATCH LINE C(SEE SHEET 4 OF 4 SHEETS)8TH ADDITION
MATCH LINE B
(SEE SHEET 3 OF 4 SHEETS)
ENGINEERINGSURVEYINGENVIRONMENTAL
WATERMARK
8TH
ADDITION
MATCH LINE C
(SEE SHEET 3 OF 4 SHEETS)
L
O
T
U
S
LA
N
E
TUS LANELO
CITY OF LINO LAKES
RESOLUTION NO. 24-116
RESOLUTION APPROVING WATERMARK 8th ADDITION DEVELOPMENT
AGREEMENT AND PLANNED UNIT DEVELOPMENT AGREEMENT
WHEREAS, on September 9, 2024 the City Council passed Resolution No. 24-115 approving
Watermark 8th Addition PUD Final Plan/Final Plat; and
WHEREAS, the City’s subdivision ordinance and conditions of approval require the execution of
a development agreement between the Developer and the City of Lino Lakes.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota
approves the Development Agreement and Planned Unit Development Agreement between
U.S. Home, LLC and the City of Lino Lakes for Watermark 8th Addition and authorizes the Mayor
and City Clerk to execute such agreement on behalf of the City
Adopted by the City Council of the City of Lino Lakes this 9th day of September 2024.
_______________________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Roberta Colotti, CMC, City Clerk
Attachment 3: Resolution No. 24-116
DEVELOPMENT AGREEMENT
and
PLANNED UNIT DEVELOPMENT AGREEMENT
Watermark 8th Addition
THIS AGREEMENT is made this _____ day of ____________, 2024, by and between the City
of Lino Lakes (“City”), a Minnesota municipal corporation, and U.S. Home, LLC, a Delaware limited
liability company (“Developer”).
1.Subdivision. Developer received preliminary plat approval from the City by Resolution No.
16-51 for a plat known as Watermark and amendment to preliminary plan by Resolution
No. 23-77 (“Subdivision”). Unless otherwise stated, all terms and conditions of this
Agreement relate to work within the Subdivision.
2.Final Plat Approval. The City’s approval of the final plat of Watermark 8th Addition is
contingent upon execution and delivery of this agreement, all required petitions, bonds,
security, and other documents required by the City, and satisfaction of all conditions of
approval required by Resolution No. 24-115. The Final Plat including 97 lots is attached
hereto as Exhibit A.
3.Phased Development. The City may refuse to approve final plats of subsequent additions
of the plat if the Developer has breached this Agreement and the breach has not been
remedied. Development of subsequent phases may not proceed until Development
Agreements for such phases are approved by the City and are fully executed.
4.Developer Plans.
a.The Subdivision shall be developed in accordance with the following Developer
Plans, original copies of which are on file with the City Engineer. The Developer
Plans may be prepared and revised after entering into this Agreement but must
be approved by the City before commencement of any work. If the plans vary
from the written terms of this Agreement, this Agreement shall control.
b.The Developer Plans as of the date of this Agreement are:
i. Watermark 8th Addition Final Plat, containing 4 sheets, prepared by
Carlson McCain, received July 1, 2024
ii. Watermark 8th Addition Sanitary Sewer, Water Main, Storm Sewer and
Street Construction plan set containing 21 sheets, dated June 26, 2024,
prepared by Carlson McCain.
Attachment 4: Development Agreement and Planned Unit Development Agreement
Watermark 8th Addition
Development Agreement
September 9, 2024
page 2
iii. Watermark Grading, Development & Erosion Control Plan, containing 25
sheets, prepared by Carlson McCain, revision date June 3, 2024.
iv. Watermark 8th Addition Landscape Plans, containing 4 sheets, prepared
Carlson McCain, revision date June 26, 2024.
5. Permits. The Developer shall be responsible for securing all site grading and
development approvals and all other required permits from all appropriate Federal,
State, Regional and Local jurisdictions prior to the commencement of site grading or
construction and prior to the City awarding construction contracts for public
improvements.
6. Developer Improvements. The Developer shall secure a contractor to install the
improvements described in this paragraph, or otherwise required herein to be installed
by Developer, hereinafter referred to as the “Developer Improvements,” which
contractor shall be approved by the City in its absolute and sole discretion. The
Developer Improvements shall be constructed per the City Standard Specifications for
Construction dated January 2024.
The cost of Developer Improvements is as shown on Exhibit B attached hereto. All
Developer Improvements shall require City inspection and approval and, where
appropriate, the approval of any other governmental agency having jurisdiction. The
Developer shall construct and install at the Developer's expense the following
improvements according to the following terms and conditions:
a. Site Grading
i. No grading shall commence until all requirements of the Rice Creek
Watershed District (RCWD) have been satisfied.
ii. All site grading shall be conducted in accordance with the grading plan as
approved by the City and in accordance with NPDES and RCWD
requirements. The Developer shall perform the work in accordance with
a Storm Water Pollution Prevention Plan (SWPPP) pursuant to Minnesota
Pollution Control Agency (MPCA) requirements.
b. Grading and Erosion Control
i. The Developer shall grade the site to within 0.2 foot of the grades shown
on the approved grading plan. No deviations will be allowed unless a
revised plan is submitted and approved in writing by the City and all
other regulatory agencies.
ii. The street right-of-way, storm water storage ponds, and surface water
drainage ways shall be graded prior to commencement of utility
Watermark 8th Addition
Development Agreement
September 9, 2024
page 3
construction. Four inches of topsoil and a City approved seed mix shall be
installed within disturbed areas, and seed mix information shall be
provided to the City. Surface water management systems shall be
maintained by the Developer until they are accepted by the City.
iii. The Developer shall be responsible for ascertaining that site geotechnical
and groundwater conditions are adequate and conforming with the
grading and site improvement as proposed. The Developer shall provide
testing from an approved testing company.
iv. The Developer’s engineer shall certify in writing, with an as-built survey,
that all grading complies with the approved grading plan prior to issuance
of any building permits.
v. The Developer shall promptly clear dirt and debris within public rights-of-
way and drainage and utility easements resulting from construction by
the Developer, its purchasers, builders and contractors within five (5)
days after notification by the City. The Developer shall be responsible for
all necessary street and storm sewer maintenance, including street
sweeping, until all home construction is completed, unless otherwise
released by the City. Warning signs shall be placed when hazards
develop in streets to prevent the public from traveling on them, including
detour signs if necessary. If and when the streets become impassable,
such streets shall be barricaded and closed. The Developer shall maintain
a smooth, hard driving surface and adequate drainage on all temporary
streets. If the Developer choses to have the City snow plow the streets
before the wear course is installed and in order to provide access to the
Development area, the Developer shall be responsible for damage such
as curb and gutter replacement caused by the City’s snow removal
process.
c. Final street grading, subbase, gravel base, concrete curb and gutter, and
bituminous base and wear course, street signs and striping shall be furnished
and installed.
d. Sidewalks, trails and street lighting shall be installed within 6 months of the
bituminous base course. Extensions may be approved by the City Engineer, due
to weather conditions, upon receipt of a written request in writing by the
Developer to the City. In no case shall such extension extend beyond one year
from the date of installation of bituminous base course. The Developer shall be
responsible for sidewalk damage until the project is accepted by the City and
escrow balances are returned.
Watermark 8th Addition
Development Agreement
September 9, 2024
page 4
e. Storm sewers, when determined to be necessary by the City Engineer, including
all necessary laterals, catch basins, inlets and other appurtenances, shall be
furnished and installed.
f. Sanitary sewer mains, laterals or extensions, including all necessary building
services and other appurtenances, shall be furnished and installed.
g. Water mains, laterals or extensions, including all necessary building services,
hydrants, valves and other appurtenances, shall be furnished and installed.
h. The Developer shall place iron monuments at all lot, block, and outlot corners
and at all other angle points on boundary lines consistent with the final plat.
Iron monuments shall be placed after all street and lawn grading has been
completed in order to preserve the lot markers for future property owners. Lot
corner irons on the back property line shall be installed so that the top of the
iron corresponds to the finished ground elevation in accordance with the
approved grading plan. Guard stakes shall be appropriately installed to mark
these irons.
i. Landscaping shall be furnished and installed in accordance with the approved
plans. The landscaping shall be maintained by the Developer until accepted by
the City’s Environmental Coordinator.
Developer shall be responsible for vegetative restoration of ponding areas,
outlots, wetland mitigation areas, and other native planting areas identified on
the plans in accordance with City Standard Specifications for Construction.
Developer shall provide a contract with a qualified firm for the establishment
and maintenance of all open space / native plant areas. Said contract shall cover
a minimum of the 3 year establishment period, from the date of planting.
j. The Developer shall arrange for all gas, telecommunications, cable, internet,
electric, and other necessary private utility services to the Subdivision in
accordance with City Code and State law. The utilities are required to be located
within a joint trench. Street light installations shall be initiated by the Developer
with City Engineer approval. The Developer is solely responsible for the cost of
private utility and internet installation.
k. The Developer shall install mailboxes in accordance with Federal and Postal
Service regulations.
l. The Developer shall install wetland buffer signs per City standard detail plates
prior to the issuance of building permits.
Watermark 8th Addition
Development Agreement
September 9, 2024
page 5
7. Time of Performance. The Developer shall install all required improvements
enumerated in Paragraph 6 by October 31, 2025. The Developer may request a
reasonable extension of time from the City. If the extension is granted, it shall be
conditioned upon updating the security posted by the Developer to reflect cost
increases and the extended completion date.
8. City Improvements. No City installed improvements are proposed to be constructed for
this subdivision.
9. Record Drawings.
a. Upon project completion, Developer shall submit record drawings, in electronic
format, of all public and private infrastructure improvements, including grading,
sanitary sewer, watermain, storm sewer facilities, and roads, constructed by
Developer. The files shall be drawn in Anoka County NAD 83 Coordinate system
and provided in both AutoCAD .dwg and Adobe .pdf file formats. The plans shall
include accurate locations, dimensions, elevations, grades, slopes and all other
pertinent information concerning the complete work.
b. The Developer shall submit certified compaction testing results for the site
grading operations that certify that grading work meets pertinent compaction
requirements for the project.
c. A summary of the record plan attribute data for the storm sewer, watermain,
and sanitary sewer structures and pipes shall be submitted in the form of an
Excel Spreadsheet as provided by the City Engineer.
d. No securities will be fully released until all record drawings have been submitted
and accepted by the City Engineer.
10. Faithful Performance of Construction Contracts and Security.
a. The Developer will fully and faithfully comply with all terms and conditions of any
and all contracts entered into by the Developer for the installation and construction
of all Developer Improvements. Concurrent with the execution hereof by the
Developer, the Developer will furnish to, and at all times thereafter maintain with
the City, a cash deposit, certified check, or Irrevocable Letter of Credit, based on
one hundred fifty (150%) percent of the total estimated cost of Developer's
Improvements as determined by the City Engineer.
b. Irrevocable Letter of Credit. If an Irrevocable Letter of Credit is utilized, it shall be
for the exclusive use and benefit of the City of Lino Lakes and shall state that it is
issued to guarantee and assure performance by the Developer of all the terms and
conditions of this Development Agreement and construction of all required
Watermark 8th Addition
Development Agreement
September 9, 2024
page 6
improvements referenced therein in accordance with the ordinances and
specifications of the City. The letter shall be in a form, and from a bank, as
approved by the City. The City reserves the right to draw, in whole or in part, on
any portion of the Irrevocable Letter of Credit for the purpose of guaranteeing the
terms and conditions of this agreement. The Irrevocable Letter of Credit shall be
automatically extended for additional periods of one year from present or future
expiration dates on an annual basis, unless at least sixty (60) days prior to the
expiration date, the Community Development Director and City Engineer, are
notified by certified mail or overnight courier, that the Letter of Credit will not be
extended.
c. Alternatively, the Developer may enter into a Public Improvement Surety
Agreement, subject to City approval.
d. Reduction of Security. The Developer may request reduction of the Letter of Credit
or cash deposit based on prepayment or the value of the completed improvements
at the time of the requested reduction.
11. Warranty. The Developer warrants all utility work required to be performed by it against
poor material and faulty workmanship for a period of two years after its completion and
acceptance by the City. All new streets shall be warranted by the developer for a period
of one year from the time the final inspection of the street is completed and accepted
by the City Council. All trees, grass and sod shall be warranted to be alive, of good quality
and disease free for 12 months after planting. Prior to final acceptance of the Developer
Improvements the City shall require a Surety Bond or Cash Escrow to cover the warranty
provisions of this Agreement. The amount shall be 20 % of the original cost of construction
identify in Exhibit B.
12. Dedication. The Developer shall dedicate to the City, at no cost to the City, any
permanent or temporary easements that may be necessary for the construction and
installation of the Developer Improvements. All such easements required by the City
shall be in writing, in recordable form, containing such terms and conditions as the City
shall determine.
13. Ownership of Improvements. Upon completion and City acceptance of the work and
construction required by this Agreement, the public improvements lying within public
rights-of-way and easements shall become City property without further notice or
action unless the improvements are to be deemed private infrastructure.
14. Recording and Release. The Developer agrees that the terms of this Development
Agreement shall be a covenant on any and all property included in the Subdivision. The
Developer agrees that the City shall have the right to record a copy of this Development
Agreement with the Anoka County Recorder to give notice to future purchasers and
owners. This shall be recorded against the Subdivision described on Page 1.
Watermark 8th Addition
Development Agreement
September 9, 2024
page 7
15. Escrow for City’s Costs.
a. The Developer agrees to establish a non-interest bearing escrow account with
the City in an amount determined by the City Administrator or their designee for
the payment of all costs incurred by the City related to the development of the
Subdivision including, but not limited to, the following (See Exhibit B for
breakdown of costs):
i. Planning/ Review
ii. Administration - 3% of Developer [CITY] Improvement Costs
iii. City Engineering and Legal
iv. Street lighting installation (by utility company, developer to initiate)
v. Boulevard tree planting
vi. Street, storm sewer and pond maintenance
vii. Property Taxes. Should the recording of the Final Plat occur after July 1st,
any and all property taxes on any public property dedicated as a part of
this plat shall be the responsibility of the Developer.
b. If the above escrow amounts are insufficient, the Developer shall make such
additional deposits as required by the City. The City shall have a right to
reimburse itself from the Escrow with suitable documentation supporting the
charges.
16. Developer Fees. At the time of execution of this Agreement, the Developer shall pay
the following fees related to the development of the Subdivision (See Exhibit B for
breakdown of costs):
a. Park Dedication
The Park Dedication Fee for this site is calculated as follows:
Watermark 8th Addition
Total # Units = 97
x Park Dedication Fee $3,300
= Cash in Lieu Value $320,100
(Trail Construction Costs) ($9,300)
TOTAL CASH FEE DUE = $310,800
Watermark 8th Addition
Development Agreement
September 9, 2024
page 8
b. The Developer shall pay 15 months of maintenance and energy costs for street
lights installed within the Subject Property at the rate of $8/month/light. After
that the City will assume the costs.
c. GIS Mapping Fees
d. Trunk Sewer Connection Fees
The City established trunk utility connection fees to uniformly distribute the
costs of public trunk sanitary sewer infrastructure. The Trunk Utility Connection
Fee consists of two components; a Trunk Charge and an Availability Charge.
Trunk Charge
The trunk charge shall be paid at the time of subdivision approval or at the time of
hook-up, whichever is first. Residential trunk charges are based on one unit per
dwelling unit.
Sanitary Sewer $1,737.00 Per Unit
Availability Charge
For residential properties, the availability charge shall be paid at the time of
subdivision approval or at the time of hook-up, whichever is first. Residential
uses shall be assigned one unit per dwelling unit unless otherwise noted by
MCES.
City Sewer (CSAC) $1,626.00 Per SAC Unit
Trunk sewer unit charges addressed under this paragraph are in addition to any
SAC charges imposed by Metropolitan Council Environmental Services. An
estimate of the total charge and the trunk utility credit for developer installed
trunk oversizing is specified in Exhibit B.
e. Trunk Water Connection Fees
The City established trunk utility connection fees to uniformly distribute the
costs of public trunk water infrastructure. The Trunk Utility Connection Fee
consists of two components; a Trunk Charge and an Availability Charge.
Trunk Charge
The trunk charge shall be paid at the time of subdivision approval or at the time of
Watermark 8th Addition
Development Agreement
September 9, 2024
page 9
hook-up, whichever is first. Residential trunk charges are based on one unit per
dwelling unit
Water $2,496.00 Per Unit
Availability Charge
For residential properties, the availability charge shall be paid at the time of
subdivision approval or at the time of hook-up, whichever is first. Residential
uses shall be assigned one unit per dwelling unit unless otherwise noted by
MCES.
City Water (CWAC) $1,570.00 Per SAC Unit
An estimate of the total charge and the trunk utility credit for developer installed
trunk oversizing is specified in Exhibit B.
f. Surface Water Management Area Charges
The City established a trunk area charge to uniformly distribute the costs of
public trunk surface water infrastructure and water quality improvements. The
Surface Water Management Charge shall be based on developable acreage, in
the amount specified in Exhibit B. The charge shall be paid at the time of
subdivision approval.
17. Assessment of Charges and Waiver of Rights.
a. In consideration of the construction of City Improvements listed in Section 7 and
/or provision of sewer, water and storm water services, the Developer agrees
that the costs of City Improvements together with Trunk Sewer Unit Charge,
Trunk Water Unit Charge and the Surface Water Management Area Charge
(collectively, “the Charges”) may be assessed against the Subdivision parcels.
The Developer hereby waives any and all procedural and substantive objections
to the special assessments, including notice and hearing requirements, any claim
that the assessments exceed the benefit to the properties, and any right to
appeal.
b. Unless the Developer pays the entire balance owed for the Charges
contemporaneously with the execution of this Agreement, the Developer shall
provide to the City a cash escrow or irrevocable letter of credit in an amount
equal to 35% of the total assessments for the Charges as estimated by the City
Engineer (see Exhibit B). The letter of credit shall be in a form, and from a bank,
as approved by the City. The letter of credit or cash escrow may be used by the
Watermark 8th Addition
Development Agreement
September 9, 2024
page 10
City upon default by Developer in the payment of special assessments. The cash
escrow or letter of credit shall remain in place throughout the term of the special
assessments. The letter of credit may not be terminated without the City’s
written consent.
c. Developer, its heirs, successors or assigns, agrees that within 30 days after the
date of sale of a lot, the Developer, its heirs, successors or assigns, at its own
cost and expense, shall pay the entire unpaid charges assessed or to be assessed
under this Agreement against such property.
d. If a certificate of occupancy is issued before the special assessments have been
levied, the Developer, its heirs, successors or assigns shall pay the City the sum
of cash equal to 120% of the Engineer's estimate of the special assessments for
such Charges that would be levied against the property. Upon such payment the
City shall issue a certificate showing the assessments are paid in full.
Notwithstanding the issuance of said certificate, the Developer shall be liable to
the City for any deficiency and the City shall pay the Developer any surplus
arising from the payment based upon such estimate.
e. Acceleration of Special Assessments upon Default. In the event the Developer
violates any of the covenants, conditions or agreements herein, violates any
ordinance, rule or regulation of the City, County of Anoka, State of Minnesota or
other governmental entity having jurisdiction over the plat or development, or
fails to pay when due any installment of any special assessment levied pursuant
to this agreement, or any interest thereon, the City at its option, in addition to its
rights and remedies hereunder, after 10 days written notice to the Developer,
may declare all of the unpaid special assessments which are then estimated or
levied pursuant to this agreement due and payable in full, with interest. The City
may seek recovery of such special assessments due and payable from the
security provided herein. In the event that such security is insufficient to pay the
outstanding amount of such special assessments plus accrued interest the City
may certify such outstanding special assessments in full to the County Auditor
pursuant to Minnesota Statutes section 429.061, subdivision 3, for collection the
following year. The City, at its option, may commence legal action against the
Developer to collect the entire unpaid balance of the special assessments then
estimated or levied pursuant hereto, with interest, including reasonable
attorney's fees, and Developer shall be liable for such special assessments and, if
more than one, such liability shall be joint and several. In addition to any other
rights and remedies upon Developer’s default, the City may refuse to issue
building permits and/or Certificates of Occupancy for any property within the
Subdivision until such time as such default has been corrected to the satisfaction
of the City. The Developer agrees to reimburse the City for all costs incurred by
the City in the enforcement of this agreement, or any portion thereof, including
Watermark 8th Addition
Development Agreement
September 9, 2024
page 11
court costs and reasonable engineering and attorneys' fees, if the City prevails in
any enforcement action.
18. Building Permits. No building permits shall be issued until:
a. Site grading, certified compaction testing, City sewer, water, storm sewer, and
bituminous base construction of the streets, temporary street signs, gas, electric,
telecommunication, cable and internet are installed and approved by the City,
except as provided below
i. Model Homes: Structures may be installed as model homes consistent
with City ordinance upon approval of the final plat. A record drawing of
the site grading for the model home lots shall be submitted prior to
issuance of building permits for the model homes. The Developer will be
allowed two (2) model homes with the Watermark 8th Addition.
ii. If any building permits for model homes are issued prior to the
completion and acceptance of public improvements, the Developer
assumes all liability and costs resulting in delays in completion of public
improvements and damage to public improvements caused by the City,
the Developer, its contractors, subcontractors, material men, employees,
agents or third parties. Any such costs shall be reimbursed from
Developer’s escrow.
19. Special Provisions.
a. Outlot A, Watermark 8th Addition is preserved as permanent Open Space and
shall be improved by the Developer in accordance with the approved plans and
upon completion and acceptance by the city of such improvements, they shall be
owned and maintained by a Homeowner’s Association in accordance with an
approved Restoration and Management Plan.
b. A Permanent Trail Easement with exhibit covering the trail shall be recorded
after the trail has been constructed.
c. An annexation amendment to neighborhood declaration of covenants and
supplemental declaration of covenants citing deed restriction shall be recorded
stating lots with oversize drainage and utility easements may have limited ability
to construct accessory structures.
d. The 12ft wide private drive between Lot 1, Block 3 and Lot 11, Block 1,
Watermark 8th Addition provides access to an existing billboard. This private
drive shall be paved from the Traverse Drive to the rear lot lines and signed
Watermark 8th Addition
Development Agreement
September 9, 2024
page 12
“Private Drive”. The HOA shall be responsible for the maintenance of the private
drive.
e. The Open Space Easement to the City for Outlot A shall be recorded before the
Quit Claim Deed from U.S. Home to the Association.
f. Homeowners’ Association Covenants and Restrictions
i. The Developer shall establish a Homeowners’ Association (the “HOA”) for
all phases of the Development and shall submit a Master Homeowners’
Association Covenants and Restrictions to the City Attorney for review.
The Master Homeowners’ Association Covenants and Restrictions shall,
among other matters, provide for the collection of annual dues for the
HOA’s maintenance obligation for the fence and noise wall, collectively,
the “Buffer” within each phase of the Development, together with
reasonable reserves. The Covenants and Restrictions shall provide that
the City has the right to perform maintenance of the Buffer if the HOA
fails to do so in compliance with applicable rules and regulations, and
allow for the City to assess a lien or a Minn. Stat. Ch. 429 special
assessment against the homesites for work which was to be paid for by
the HOA dues. Homeowners’ Association Covenants and Restrictions
applicable to each phase will be submitted at the time of final plat
approval of each phase, and the City shall have the right to review and to
approve those portions of the Covenants and Restrictions for each
Community within the Development that are required by the terms of
this Agreement. Any amendments to the Homeowner’s Association
Covenants impairing the rights of the City shall be approved by the City
Attorney. The Developer and Owner hereby waive, on their own
behalves and on behalf of future owners, any procedural or substantive
challenge to assessments under this section. All Covenants for the
Project shall include language consistent with this section.
g. Hours of Construction Activity.
All construction activity shall be limited to the hours as follows:
Monday through Friday 7:00 a.m. to 7:00 p.m.
Saturday 9:00 a.m. to 5:00 p.m.
Sunday and Holidays No working hours allowed
20. Insurance. Developer or its general contractor shall take out and maintain until one
year after the City accepted the Developer Improvements, public liability and property
damage insurance covering personal injury, including death, and claims for property
damage which may arise out of the Developer's or general contractor’s work, as the
case may be, or the work of its subcontractors or by one directly or indirectly employed
Watermark 8th Addition
Development Agreement
September 9, 2024
page 13
by any of them. Limits for bodily injury and death shall be not less than Five Hundred
Thousand and no/100 ($500,000.00) Dollars for one person and Two Million and no/100
($2,000,000.00) Dollars for each occurrence; limits for property damage shall be not less
than One Million and no/100 ($1,000,000.00) Dollars for each occurrence; or a
combination single limit policy of Two Million and no/100 ($2,000,000.00) Dollars or
more. The City, its employees, its agents and assigns shall be named as an additional
insured on the policy, and the Developer or its general contractor shall file with the City
a certificate evidencing coverage prior to the City signing the plat. The certificate shall
provide that the City must be given ten days advance written notice of the cancellation
of the insurance. The certificate may not contain any disclaimer for failure to give the
required notice.
21. Developer’s Default. In the event of default by the Developer as to any of the work to
be performed by it hereunder, the City may, at its option, perform the work and the
Developer shall promptly reimburse the City for any expense incurred by the City,
including but not limited to attorney and engineering fees, provided the Developer is
first given notice of the work in default, not less than 48 hours in advance. This
Agreement is a license for the City to act, and it shall not be necessary for the City to
seek a court order for permission to enter the land. When the City does any such work,
the City may, in addition to its other remedies, levy the cost in whole or in part as a
special assessment against the Subject Property. Developer waives its rights to notice of
hearing and hearing on such assessments and its right to appeal such assessments
pursuant to Minnesota Statutes, chapter 429.
22. General.
a. Binding Effect
The terms and provisions hereof shall be binding upon and inure to the benefit
of the heirs, representatives, successors and assigns of the parties hereto and
shall be binding upon all future owners of all or any part of the Subdivision and
shall be deemed covenants running with the land, unless otherwise released
pursuant to section 14 of this Agreement.
b. Validity.
If a portion, section, subsection, sentence, clause, paragraph or phrase in this
agreement is for any reason held to be invalid by a court of competent
jurisdiction, such decision shall not affect or void any of the other provisions of
the Development Agreement.
c. Notices
Watermark 8th Addition
Development Agreement
September 9, 2024
page 14
Whenever in this Agreement it shall be required or permitted that notice or
demand be given or served by either party to this Agreement to or on the other
party, such notice or demand shall be delivered personally, or mailed by United
States mail to the addresses below, or sent by email to the email address below.
Such notice or demand shall be deemed timely given when delivered personally
or when deposited in the mail in accordance with the above or when emailed.
The addresses of the parties are as set forth until changed by notice given as
above.
U.S. Home, LLC
16355 36th Avenue N, Suite 100
Plymouth, MN 55446
Joe.Jablonski@Lennar.com
Community Development Director
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014
mgrochala@linolakes.us
Watermark 8th Addition
Development Agreement
September 9, 2024
page 15
23. Land Use Controls - Planned Unit Development.
Watermark is a Planned Unit Development (PUD) as approved by the City Council by
Ordinance No. 04-16 and Resolution No. 16-51 and amended by Resolution No. 17-95,
Resolution No. 17-133, Resolution No. 19-131, and Resolution No. 23-77.
24. Master Development Agreement. Watermark is governed by the terms of this
Agreement, as well as the terms of the Master Development Agreement as amended
between the Developer and City. The two Agreements shall be construed together, and
the requirements and obligations of the Agreements are cumulative. In the event of a
direct conflict between the two Agreements, the Agreement imposing the greater
obligation on Developer shall govern.
Watermark 8th Addition
Development Agreement
September 9, 2024
page 16
IN WITNESS WHEREOF, the City and the Developer have caused this Development Agreement to be
executed in their respective corporate names by their duly authorized officers, all as of the date and
year first written above.
CITY OF LINO LAKES
By _________________________
Mayor
ATTEST
By _________________________
City Clerk
STATE OF MINNESOTA )
) SS
COUNTY OF ANOKA )
This instrument was acknowledged before me on ________ day of ____________, 2024,
by Rob Rafferty as Mayor of the City of Lino Lakes on behalf of said City.
_______________________________
Notary Public
STATE OF MINNESOTA )
) SS
COUNTY OF ANOKA )
This instrument was acknowledged before me on ________ day of ____________, 2024,
by Roberta Colotti as City Clerk of the City of Lino Lakes on behalf of said City.
_______________________________
Notary Public
Watermark 8th Addition
Development Agreement
September 9, 2024
page 17
THIS PAGE INTENTIONALLY LEFT BLANK
Watermark 8th Addition
Development Agreement
September 9, 2024
page 18
Execution page of the Developer to the Development Agreement, dated as of the date and year
first written above.
DEVELOPER
By ______________________
Jon Aune
Its Vice President
STATE OF MINNESOTA )
) SS
COUNTY OF __________ )
On this _______ day of _______________, 2024, before me, a Notary Public within and
for said County, personally appeared Jon Aune, Vice President of U.S. Home, LLC (Developer),
who executed the foregoing instrument.
______________________________
Notary Public
This instrument was drafted by:
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, Minnesota 55014
Watermark 8th Addition
Development Agreement
September 9, 2024
page 19
CONSENT AND SUBORDINATION – NOT APPLICABLE
_____________________________, the holder of a mortgage dated ___________________, filed
for record with the County Recorder, Anoka County, Minnesota, on _________________, as
Document No. _____________________, hereby consents to the recording of this Development
Agreement and agrees that its rights in the property affected by the Development Agreement
shall be subordinated thereto.
IN WITNESS WHEREOF, __________________, has caused this Consent and Subordination to
be executed this _____ day of ______________, 2024.
______________________________________
By:
Its:
STATE OF MINNESOTA )
) SS
COUNTY OF __________ )
On this _______ day of _______________, 2024, before me, a Notary Public within and
for said County, personally appeared _______________________, who executed the foregoing
instrument.
______________________________
Notary Public
Watermark 8th Addition
Development Agreement
September 9, 2024
page 20
EXHIBIT A
Final Plat
WATERMARK 8TH ADDITION
ENGINEERINGSURVEYINGENVIRONMENTAL
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK8THADDITIONMATCH LINE A(SEE SHEET 3 OF 4 SHEETS)PEPIN DRIVETRAVERSE DRIVETRAVERSE DRIVEWETLAND
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK MATCH LINE B(SEE SHEET 4 OF 4 SHEETS)MATCH LINE A(SEE SHEET 2 OF 4 SHEETS)MATCH LINE C(SEE SHEET 4 OF 4 SHEETS)8TH ADDITION
MATCH LINE B
(SEE SHEET 3 OF 4 SHEETS)
ENGINEERINGSURVEYINGENVIRONMENTAL
WATERMARK
8TH
ADDITION
MATCH LINE C
(SEE SHEET 3 OF 4 SHEETS)
L
O
T
U
S
LA
N
E
TUS LANELO
Watermark 8th Addition
Development Agreement
September 9, 2024
page 21
EXHIBIT B
Securities, Escrows & Fees
9/3/2024
EXHIBIT B
Securities, Escrows & Fees
PROJECT: WATERMARK 8TH ADDITION NUMBER OF REU's:97
APPLICANT: US HOME CORPORATION NO. OF LOT FRONTAGES N/A
AREA (ACRES):37.9
IMPROVEMENTS COST
DEVELOPER IMPROVEMENT COSTS (Public)
SITE GRADING $0
EROSION CONTROL $0
LANDSCAPING $99,000
TRAIL $9,300
STREETS $1,010,067
STORM SEWER CONST.$240,373
SANITARY SEWER CONST.$429,753
WATERMAIN CONST.$631,236
ENGINEERING & SURVEYING $50,000
Total $2,469,729
Letter of Credit Amount X 150%$3,704,594
ESCROW for CITY'S COSTS
PLANNING/ REVIEW $0
ADMINISTRATION $74,100
ENGINEER PLAN REVIEW $3,000
ENGINEER CONSTRUCTION SERVICES $79,040
PROJECT FINAL DOCUMENTS & CITY ENGINEER $5,000
STREET LIGHT INSTALLATION $27,000
STREET & STORMWATER MAINTENANCE $3,500
PROPERTY TAXES $0
BOULEVARD TREE PLANTING $0
Total $191,640
DEVELOPMENT FEES
PARK DEDICATION $320,100
PARK DEDICATION CREDIT ($9,300)
Subtotal Park Dedication Fee $310,800
AUAR $11,376
GIS MAPPING FEE $8,730
STREET LIGHTING OPERATION $1,080
Total $331,986
TRUNK SANITARY SEWER
TRUNK CHARGE PER UNIT $168,489
AVAILABILITY CHARGE PER SAC UNIT $157,722
TRUNK SANITARY SEWER CREDIT $0
TRUNK WATERMAIN
TRUNK CHARGE PER UNIT $242,112
AVAILABILITY CHARGE PER SAC UNIT $152,290
TRUNK WATERMAIN CREDIT ($144,410)
TOTAL TRUNK SEWER & WATER FEES $576,203
SURFACE WATER MANAGEMENT $117,652
SURFACE WATER MANAGEMENT CREDIT $0
TOTAL SURFACE WATER MANAGEMENT FEES $117,652
SUMMARY OF SECURITIES, ESCROW & FEES
SECURITY: DEVELOPER IMP'MENT COSTS $3,704,594
ESCROW FOR CITY COSTS $191,640
DEVELOPMENT FEES $449,638
TRUNK FEES $576,203
CITY OF LINO LAKES
RESOLUTION NO. 24-117
RESOLUTION APPROVING WATERMARK 8TH ADDITION
OPEN SPACE EASEMENT AGREEMENT
WHEREAS, on December 10, 2018 the City Council passed Resolution No. 18-144 approving the
Watermark Master Development Agreement; and
WHEREAS, Section 7.2 of the Master Development Agreement requires an Open Space
Easement; and
WHEREAS, this Open Space Easement covers the following outlot:
•Outlots A, Watermark 8th Addition; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota
approves the Open Space Easement Agreement between U.S. Home, LLC and the City of Lino
Lakes and authorizes the Mayor and City Clerk to execute such agreement on behalf of the City.
Adopted by the City Council of the City of Lino Lakes this 9th day of September 2024.
_______________________________
Rob Rafferty, Mayor
ATTEST:
___________________________
Roberta Colotti, CMC, City Clerk
Attachment 5: Resolution No. 24-117
OPEN SPACE EASEMENT AGREEMENT
THIS OPEN SPACE EASEMENT AGREEMENT (“Agreement”) is made this day of
, 2024, by and between U.S. Home, LLC, a Delaware limited liability company
(“Grantor”) and the City of Lino Lakes, a municipal corporation under the laws of Minnesota (“Grantee”).
Recitals
A.Grantor is the fee owner of the following described property in Anoka County, Minnesota(the "Property") as shown on attached Exhibit A:
Outlot A, WATERMARK 8 t h ADDITION, according to the recorded plats thereof.
B.Pursuant to Section 7.2 of that certain Master Development Agreement (the “Development
Contract”) by and between Grantor and Grantee, dated on or about the date hereof, Grantor is
required to grant to Grantee an open space easement over portions of the Property.
C.Grantor desires to fulfill its obligations under the Development Contract with respect tothe obligations set forth in Section 7.2 thereof, and therefore, for good and valuable
consideration, Grantee and Grantor hereby agree on the terms and conditions set forth herein.
Terms of Agreement
1.Grant of Open Space Easement. For good and valuable consideration, receipt of which is
acknowledged by Grantor, the Grantor grants and conveys to the Grantee an open space easement
(the “Easement”) over the Property owned by Grantor described as follows (“Easement Area”):
Over, across, through, and upon all of Outlot A, Watermark 8th Addition
2.Scope of Easement; Confinement; Exceptions.
2.1 The easement includes the right of the Grantee, its contractors, agents, and
employees to enter upon said Easement Area at all reasonable times for all purposes as set forth in
the Development Contract, including but not limited to the right of Grantee to utilize the Easement Area in a manner consistent with Exhibit D of the Development Contract.
2.2 Notwithstanding anything to the contrary in this Agreement, the Easement granted herein (i) shall not encumber any portion of the Property that is intended to and ultimately does contain improvements, such as roads, trails, parks, sidewalks or other improvements, as authorized or contemplated by the Development Contract or any Development Agreement for separate phases
of the Property, and (ii) shall not prohibit Grantor from grading or performing construction or
development work or staging activities on portions of the Property authorized for such work pursuant to the Development Contract or any Development Agreement for separate phases of the Property.
Attachment 6: Open Space Easement Agreement
3.Environmental Matters. Grantee undertakes no responsibility hereunder for any costs,
expenses, damages, demands, obligations, including penalties and reasonable attorney's fees, or
losses resulting from any claims, actions, suits or proceedings based upon a release of anyhazardous substances, pollutants, or contaminants on or under the Easement Area occurring priorto the date of this instrument.
4.Binding Effect. The terms and conditions of this instrument shall run with the land and
be binding on the Grantor, and their respective successors and assigns.
(The remainder of this page left blank intentionally.)
2.
SIGNATURES
GRANTOR
U.S. HOME, LLC
By:
Jon Aune
Vice President
STATE OF MINNESOTA ) ) SS
COUNTY OF )
On this day of , 2024, before me, a Notary Public within and for said County, personally appeared Jon Aune, the Vice President of U.S. Home, LLC, a Delaware limited liability company, who executed the foregoing instrument on behalf of the company.
Notary Public
3
GRANTEE CITY OF LINO LAKES
By: Mayor Rob Rafferty
Attest:
Jolleen Chaika, City Clerk
STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA )
This instrument was acknowledged before me on day of , 2024, by Rob Rafferty as Mayor of the City of Lino Lakes on behalf of said City.
Notary Public
STATE OF MINNESOTA ) ) SS COUNTY OF ANOKA )
This instrument was acknowledged before me on day of , 2024, by Jolleen Chaika as City Clerk of the City of Lino Lakes on behalf of said City.
Notary Public
THIS INSTRUMENT DRAFTED BY:
City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014
4
EXHIBIT A
OPEN SPACE EASEMENT
OUTLOT A, WATERMARK 8TH ADDITION
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK8THADDITIONMATCH LINE A(SEE SHEET 3 OF 4 SHEETS)PEPIN DRIVETRAVERSEDRIVETRAVERSEDRIVEWETLAND
ENGINEERINGSURVEYINGENVIRONMENTALWATERMARK MATCH LINE B(SEE SHEET 4 OF 4 SHEETS)MATCH LINE A(SEE SHEET 2 OF 4 SHEETS)MATCH LINE C(SEE SHEET 4 OF 4 SHEETS)8TH ADDITION
MATCH LINE B
(SEE SHEET 3 OF 4 SHEETS)
ENGINEERINGSURVEYINGENVIRONMENTAL
WATERMARK
8TH
ADDITION
MATCH LINE C
(SEE SHEET 3 OF 4 SHEETS)
L
O
T
U
S
LA
N
E
TUS LANELO
1
CITY COUNCIL
WORK SESSION STAFF REPORT
ITEM NO. 3
STAFF ORIGINATOR: John Swenson, Public Safety Director
WORK SESSION DATE: September 9, 2024
TOPIC: Approve Professional Services Agreement with Citygate
Associates for Public Safety Study
VOTE REQUIRED: Simple Majority
______________________________________________________________________________
INTRODUCTION
Based on Council direction at the August 5th Council Work Session, staff is bringing forward the
Professional Services Agreement (PSA) with Citygate Associates to complete a public safety
study.
BACKGROUND
• April 1, 2024, Council Work Session, staff was directed to draft a Request for Proposals
(RFP).
• May 6, 2024, Council Work Session, staff presented two draft RFPs. One of the draft
RFPs was exclusive to fire services and the second draft RFP included all public safety
services. Council directed staff to move forward with the second draft RFP, which
included all public safety services.
• During the week of May 13 – 17, 2024, the public safety RFP was posted on the Public
Safety Department website, League of Minnesota Cities Marketplace website, and
emailed to potential vendors that had previously completed this type of work in
Minnesota.
• June 3, 2024, Council Work Session, the Council created a selection committee
comprised of Council Members Cavegn and Ruhland, City Administrator Sarah Cotton,
and Public Safety Director John Swenson. This committee was tasked with reviewing
the proposals submitted in response to the RFP.
• June 17, 2024, was the deadline for vendors to submit their proposals for consideration.
The City received seven proposals.
• On June 18, 2024, all seven proposals were emailed to the selection committee for
review. These seven proposals were also emailed to all Council Members.
2
• During August 5, 2024 Council Work Session, Council selected Citygate Associates as the
vendor to conduct the Public Safety study and directed staff to bring Citygate
Associates’ proposal/contract forward to a Regular Council Meeting for formal Council
approval.
Attached for your review is the PSA between the City of Lino Lakes and Citygate Associates, LLC with
Exhibits. City Attorney Jay Squires has reviewed this PSA and found it to be in proper form.
This PSA includes a not to exceed amount of $150,000. This amount is based on the Citygate scope of
work and includes core project cost of $132,706 and optional services for community survey and public
engagement workshops up to $17,294. Staff would communicate with City Council members prior to
authorizing any of the listed optional services.
Staff recommends funding this public safety study with MN Public Safety Aid.
REQUESTED COUNCIL DIRECTION
Approve the Professional Service Agreement with Citygate Associates, LLC.
ATTACHMENTS
PSA – Citygate and Lino Lakes with Exhibits 8.19.2024
EXHIBIT A
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 7
SECTION 2 SCOPE OF WORK
2.1 PROPOSED WORK PLAN
We will review the proposed Work Plan and schedule with Department leadership prior to
initiating any work, and subject to any mutually agreed upon changes, we will finalize the Work
Plan and the accompanying project schedule.
Our Work Plan for this Operational Study of the Public Safety Department is comprised of six
tasks and addresses the project objectives and deliverables as determined by the City.
Task 1: Initiate and Manage the Project
Develop detailed Work Plan schedule for the project.
We will develop a detailed work schedule and final project timeline. These
tools will assist the consultants and City staff in monitoring study progress.
Obtain and review City/Department documentation.
We will develop and submit an information request for all documents
; growth forecasts;
any appropriate prior studies; Department documentation, including (as
available) dispatch data containing a distribution of calls for service by
hour of day, day of week, and month; the number and assignments of
current personnel; and other operating costs; and a myriad of other
information.
Conduct on-site kick-off meeting with Department representatives to initiate study.
A key to a successful consulting engagement is a mutual understanding of
Team will
conduct a videoconference or in-person kick-off meeting with the Public
Safety Director or designee and executives to introduce Team members,
discuss project schedule, and review scope of work and available data.
Citygate will then prepare an agenda and meeting minutes.
Conduct initial interviews with Department command staff.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 8
We will interview via videoconference or in-person, as appropriate and
directed, the Public Safety Director, members of the
command staff, and other key stakeholders as desired.
Issue SWOT (strengths, weaknesses, opportunities, and threats) questionnaire.
We will assess Department member perceptions and expectations of their
services by issuing SWOT questionnaires to employees and, as appropriate,
other agency employees who interact with the Department.
Task 2: Standards of Cover Deployment Analysis
2.1 General Summary of the Community and Constituents Served by the
Department
The Citygate T
Service area population and demographics
History, formation, and general description of the City and its fire services
Operating budget and funding
Description of the current services and service delivery infrastructure.
2.2 Analysis and Summary of the Services Provided by the Department
The Citygate Team will review and evaluate the fire and First Responder emergency medical
services provided by the City to include:
Calls for service demographics from a historical perspective
Operational staffing levels and distribution of resources
City/Department performance goals, objectives, and measures.
2.3 Outcome Expectations
Citygate will describe existing outcome expectations, if any, and how they were determined. We
will also describe the time constraints associated with saving critical EMS patients and rescuing
trapped occupants from building fires, as well as common outcome expectations in urban/suburban
communities.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 9
2.4 Community Risk Assessment
Citygate will conduct a high-level analysis of community risks to be protected, including:
service area.
Identification, description, and analysis of natural and human-caused fire and non-
fire hazards with potential to adversely impact the service area relative to services
provided by the Department.
2.5 Review of Historical Fire Service System Performance
Citygate will use the StatsFD incident statistics analysis tool to study the effectiveness of the
existing station location to understand the existing deployment system performance and test
proposed service measures by risk types in different zones for first-due, all-risk units.
Distribution Analysis
Citygate will review the effectiveness of the existing station location to evaluate
-due,
all-risk units.
Concentration Analysis
Using prior incident statistics of coverage, Citygate will conduct an analysis of the
practice response times to resolve more serious/complex emergencies.
Reliability Study
Citygate will utilize StatsFD software to provide a comprehensive statistical
analysis of:
Current response workload of each staffed fire company, including crew unit-
hour utilization
Concurrent service demand and operational impacts
Historical response performance components
Mutual and automatic aid provided and received
Review of actual or estimated failure rates of individual companies
Capacity Study
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 10
of the Department resources inclusive of automatic- and mutual-aid resources.
2.6 Performance Objectives and Measures
including those for the first-due and ERF specific to the nature and type of risks identified from
which it can adjust, if needed, the fire services deployment system.
2.7 Overall Deployment Evaluation and Recommendations
Citygate will develop and evaluate various operational models for providing emergency services
with the specific intent of identifying those options that can viably deliver the desired levels of
service over the next three to five
include:
A description of the current deployment system.
stations, quantity and types of apparatus, operational staffing levels, specialized
technical capabilities, and first due and ERF response performance.
Recommendations, as needed, of revised performance objectives by risk type,
including measures and compliance methodologies in alignment with recognized
industry best practices, community expectations, and current and prospective future
City resources.
Identification of areas that are underserved, inefficient, or over-covered.
Recommendations as needed for staffing enhancements, if any.
Recommended deployment or operational changes as appropriate to provide the
desired base fire and EMS services.
Meetings and Deliverables
Citygate anticipates the potential for multiple follow-up videoconference meetings with staff, as
needed.
Task 3: Conduct Public Safety Services Operations Analysis
Conduct a complete operational analysis.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 11
This review will consider prior incident response statistics to measure the
effectiveness in relation to desired goals, response time criteria, and call
prioritization relative to the current deployment plan, including an analysis
of calls currently responded to by both Fire and Police.
The process of the staffing analysis will include a review of staff retention
and experience. The analysis will also involve a comprehensive evaluation
of regional growth and its impacts on service delivery. Citygate will make
recommendations for improvement (short term and long term).
Citygate will also interview, as needed, Department mid-managers via
videoconference.
Conduct on-site visit and analysis.
The Project Team will conduct an on-site visit during this phase of the
project to assess facilities and carry out additional command staff
interviews as necessary, as well as meet with any other key stakeholders
identified by the Department, if desired.
Conduct interviews with Department and City stakeholders.
We will interview, as appropriate and directed, command staff; managers,
supervisors, and officers in charge of the others
responsible for the various units of the Department; representative(s) of the
Police Officers Association; professional staff; and members of City staff
who frequently interact with or have an interdependent relationship with the
Department. These interviews will occur via videoconference and will
assist with evaluating and analyzing the number of officers assigned to
patrol, investigations, administration, and various other roles and functions.
Citygate recognizes the importance of professional staff to the overall
public safety mission of the Department. As such, we believe it is important
to conduct interviews with volunteers and professional staff including (but
not limited to) those working in dispatch, records, clerical, analytical, and
forensics to understand their varied perspectives. These interviews will
rank structure.
This portion of the project will also assess administrative strengths, fiscal
elements, supervision and development of staff, risk management
coordination and practices, and use of technology.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 12
The results of the detailed staffing analysis will provide a gap analysis
-
efficiencies and recommendations developed through the analysis and
workload evaluation.
Conduct interviews with community members.
The Citygate Team has always found it useful to interview key members of
the community who are either positional or informal leaders and have
regular contact with the Department. Citygate will work with the
Department to identify and meet with key external stakeholders. This
subtask is a core element of our Work Plan and is distinct from the optional
public engagement workshops.
Perform a detailed review of core Department functions. As part of this review:
We will evaluate best practices regarding policing that is community-
oriented, problem-solving, intelligence-led, and data-driven to provide
options which are appropriately tailored to the City. The data-driven
analysis will identify actual workload through the evaluation of current
staffing. Further, the analysis will result in the proposal of comprehensive
strategies to improve efficiency and effectiveness. These strategies will rely
on actual levels of demand for police services and supply of police
resources, with related factors that include staff utilization, calls for service,
crime rate, workload, deployment, standby utilization, obligated versus
unobligated time, training schedules, operational commitments, and more.
The analysis will also assess shift schedules and the effects of utilization
and deployment, as well as overtime usage.
We will identify practical opportunities for collaboration and formal
partnerships consistent with the strategic priorities of the Department.
We will work with the Department to identify any obstacles to good police
work. Often, these obstacles can be found outside the Department.
Examples could include delays in processing prisoners at the jail, or delays
at a hospital when prisoners must receive medical clearance prior to
booking, or staffing shortages due to court attendance.
Conduct high-level feasibility analysis of service model options.
Project Team leads will assess alternative service delivery model
findings and recommendations.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 13
(Optional) Conduct community satisfaction survey / public engagement
workshops.
If desired by the City Project Team will work with the
Department to develop an online community satisfaction survey to assess
current level of satisfaction with public safety services, as
well as what changes to service levels/models that community stakeholders
would be willing to consider. Once the survey questions are developed,
social media sites and other public information channels.
, Citygate can also conduct two public engagement
workshops either in person or via videoconference to gather input
regarding community perception of police services. Citygate would develop
the content for these forums and facilitate the sessions, coordinating with
the Department to schedule these meetings and invite participants.
Once the Department review, data analysis, interviews, and public forums are completed, Citygate
will build integrated findings, recommendations, and implementation strategies. These tasks will
assist with a detailed review of staffing to determine the optimal staffing model which
appropriately considers service delivery expectation, operational budgets, City Council and
community priorities, workloads, goals, and specific performance measures.
Meetings and Deliverables
Citygate anticipates multiple scheduled interviews with key stakeholders (both internal and
external) as part of our on-site visit and as determined by the Department and City.
Task 4: Conduct Mid-Project Review
Conduct on-site Mid-Project Review with the Public Safety Director and/or others
as desired.
After completing an in-depth Department review and data analysis, we will
conduct an on-site Mid-Project Review utilizing a Microsoft PowerPoint
presentation. The purpose of this review is to meet with the client to
describe our analysis, preliminary conclusions, and proposed
recommendations. This will also be an opportunity for the Department and
consultants to perform fact-checks and make any mid-course corrections
before our recommendations are finalized.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 14
Meetings and Deliverables
Citygate anticipates one on-Project Team and the
Department.
Task 5: Prepare and Review Draft Report
The entire Citygate Project Team will prepare a Draft Report, including appropriate statistical and
geographic mapping exhibits. This Draft Report will include:
An Executive Summary describing the nature of the report, the methods of analysis,
the primary findings, and critical recommendations.
Detailed narrative analysis of each report component structured in easy-to-read
sections, accompanied by explanatory support to encourage understanding by both
staff and civilian readers.
Clearly designated recommendations highlighted for easy reference.
Supportive charts, graphs, and diagrams, where appropriate.
Appendices, exhibits, and attachments, as necessary.
Draft Report will:
Summarize the strengths of the Department and opportunities for improvement.
Present a review of our approach and how analyses were conducted.
Present findings of interviews conducted with City staff, outside entities, and/or the
public.
Explain the assumptions underlying the analysis and recommendations.
Discuss the financial implications of recommendations.
Upon completion of the Draft Report, an electronic version will be sent to the Public Safety
Director or designee for comments using the tools in
Microsoft Word. Our standard practice is to review a draft of our report with management
personnel to ensure that the factual basis of our recommendations is correct and to allow time for
a thorough review. In addition, we take time to discuss any areas that require further clarification
or amplification. It is during this time that understandings beyond the written text can be
communicated. The City will be provided 30 calendar days to review the Draft Report.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 15
Discuss Draft Report with City.
Citygate will conduct a videoconference with the City project team to
present and review the Draft Report.
Task 6: Prepare and Present the Final Report
Prepare Final Report.
Based on the results of our Draft Report review process, we will then
prepare and deliver a Final Report to the City.
Present Final Report.
Citygate Project Team members including our Public Safety Principal and
Fire Services Lead Consultant Stewart Gary, as well as our local Police
Services Lead Consultant Jack Serier, will deliver an on-site presentation
using Microsoft PowerPoint to
choosing.
2.2 STUDY COMPONENTS WITH WHICH THE DEPARTMENT MUST ASSIST
The Department staff have the best capability to collect much of the required data that can assist
the Citygate study. Therefore, the Department will assist Citygate with:
Providing data and documents detailing the organization, services, performance
measures, and other information related to the Department as requested by
Citygate, as available.
Identifying a single point of contact for this project.
Creating a Planning Assessment Team to include a representative cross-section of
key Department managers, operational staff, data analysts, and other stakeholders
as identified.
2.3 PROJECT SCHEDULE AND DELIVERABLES
Citygate is prepared to initiate this study upon execution of a contract for services.
Based on our experience with similar studies, we expect this study to take approximately six (6)
months to complete, as summarized in the following table. The table schedule shows the
completion time per task and key milestones and deliverables throughout the engagement.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 2 Scope of Work Page 16
Proposed Project Schedule
Task Month 1 Month 2 Month 3 Month 4 Month 5 Month 6
1 Initiate and Manage Project
2 SOC Deployment Analysis
3 Services Operations Analysis
4 Conduct Mid-Project Review
5 Prepare/Review Draft Report
6 Prepare/Present Final Report
Issue Document Request Project Start-Up Meeting / Interviews SWOT
(Opt.) Comm. Survey/Workshops Mid-Project Review Draft Report/Review
Final Report Delivery On-site Final Report Presentation
Project Hours by Task
Project Component Estimated/Budgeted
Hours
Task 1: Initiate and Manage the Project, interviews, SWOT survey 68
Task 2: Standards of Cover Deployment Analysis (incl. Data), follow-up
videoconference meetings (as needed) 88
Task 3: Public Safety Services Operations Analysis, on-site analysis (not incl. optional
community survey and/or workshops), alternative service model analysis, interviews 203
Task 4: On-site Mid-Project Review with Public Safety Director and others as
determined by the Department 51
Task 5: Draft Report preparation and delivery, videoconference review
project team 141
Task 6: Final Report and on-site presentation 72
Total Hours 623
EXHIBIT
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 5 Cost Proposal Page 35
SECTION 5 COST PROPOSAL
5.1 PROJECT COST
Our charges are based on actual time spent by our consultants at their established billing rates,
plus reimbursable expenses incurred in conjunction with travel, printing, clerical, and support
-to- cost
based on our Work Plan and Scope of Work, outlined below.
5.1.1 Core Project Cost
Project Team Consulting Fees Reimbursable
Expenses
Administration
(7.5% of Hourly
Fees)
Total Citygate
Project Amount
Fire $52,487 $3,951 $3,937 $60,374
Police $64,743 $2,734 $4,856 $72,333
Total $117,230 $6,684 $8,792 $132,706
reasonable cost. If our proposed scope of work and/or costs are not in alignment with City needs
or expectations, we are open to discussing modification of our proposed scope of work and
associated costs.
5.1.2 Optional Project Costs
Citygate presents the cost for the optional Community Satisfaction Survey and Public Engagement
Workshops.
Option Cost
Community Survey $6,966
Total Project Cost with Community Survey $139,672
Public Engagement Workshops
If desired, Citygate can also conduct two public engagement workshops either in person or via
videoconference to gather input regarding community perception of police services. Citygate
would develop the content for these forums and facilitate the sessions, coordinating with the
Department to schedule meetings and invite participants. If selected by the City, this additional
option can be added to the project scope and costed as part of the final budgeting process.
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 5 Cost Proposal Page 36
TM
If desired, Citygate is prepared to offer a further service option that can be added to the final scope
and costed as part of the final project budgeting process. Citygate has brought a new form of audio
production to the world of consulting. We call it AudModTM
What could AudModTM accomplish for your agency?
A first-of-its--style audio experience that is hosted
on our website and aimed at
Offers unprecedented convenience listen while driving, exercising, etc.
Provides a means to absorb the key content of a report from your phone, tablet,
computer, etc.
Summarizes important elements of
context and interviews.
15 25 minutes in length.
Offers a further way to maximize retention and resulting implementation efforts
related to an engagement.
Can feature multiple people interviewed separately and edited for maximum
impact Project Team members, elected and appointed agency
representatives, etc.all geared to an audience of your choosing.
To hear an example of this additional service option, please visit the following link:
https://citygateassociates.com/audmod-sjb/
AudModTM represents a means of ensuring report content is engaged and understood by both
agency personnel and invested residents. Many who might not read a report are far more likely to
listen to a report summary. With that increase in permeation will come an increase in retention and
impact and success within your
agency or community.
AudModTM also represents a new platform for agency leaders to communicate with the people
they serve and/or agency personnel in a way that promotes transparency and accountability and
demonstrates its commitment to service via its investment in a consulting study.
5.1.3 Pricing Terms
This price quote is effective for two months and includes one (1) draft report review cycle as
described in our Project Work Plan to be completed by Citygate and the City within 30 calendar
City of Lino Lakes, MN
Proposal to Conduct an Operational Study of the Public Safety Department
Section 5 Cost Proposal Page 37
days of delivery of the Draft Report. Additional draft cycles or processing delays requested by the
City would be billed in addition to the contracted amount at our time and materials rates. The Draft
Report will be considered final if there are no suggested changes within thirty (30) days of the
delivery of the Draft Report.
5.2 HOURLY RATES
Classification Rate Consultant
Citygate President $260 per hour Chad Jackson
Data Analyst $175 per hour Various
Report Project Administrator $140 per hour Various
Administrative Support $100 per hour Various
FIRE AND EMS SERVICES TEAM
Public Safety Principal, Project Director, Fire Team Leader $260 per hour Stewart Gary
Senior Fire and EMS Specialist $250 per hour Sam Mazza
Senior Fire and EMS Specialist $195 per hour Landon Stallings
Fire and EMS Specialist $195 per hour John Vance
Statistical Specialist $195 per hour Michael Fay
POLICE SERVICES TEAM
Police Services Senior Associate, Police Team Leader $195 per hour Jack Serier
Police Services Senior Associate $195 per hour Tom Woodward
Police Services Senior Associate $195 per hour John Carli
Police Services and Training Specialist $195 per hour Steve Frazer
Workload Staffing and Operational Analysis Specialist $195 per hour Eric Lind
5.3 BILLING SCHEDULE
We will bill monthly for time, reimbursable expenses incurred at actual costs (travel), plus a five
percent (7.5%) administration charge in lieu of individual charges for copies, phone, etc. Our
invoices are payable within thirty (30) days.
two percent (2%) for day thirty-one (31) and two percent (2%) per month thereafter. Our practice
is to send both our monthly status report and invoice electronically.
If we are selected for this project, we will request the email for the appropriate recipients of the
electronic documents. Hard copies of these documents will be provided only upon request. We
prefer to receive payment through ACH Transfer, if available.