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HomeMy WebLinkAbout05-12-25 - Work Session MinutesLino Lakes City Council Work Session Minutes DATE: May 12, 2025 TIME STARTED: 6:00 P.M. TIME ENDED: 6:24 P.M. LOCATION: Community Room MEMBERS PRESENT: Mayor Rafferty Councilmembers Cavegn, Lyden, Stoesz and Ruhland MEMBERS ABSENT: None Staff Members Present: Interim City Administrator Dave Pecchia, City Clerk Roberta Colotti, Community Development Director Michael Grochala, City Engineer Diane Hankee, Human Resources and Communications Manager Meg Sawyer, Interim Public Safety Director Curt Boehme, Interim Fire Chief Dan L'Allier, and Public Works Superintendent Justin Williams. 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6:00 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Administration Update The Interim City Administrator provided the following updates. • City staff have been preparing for the Police and Fire Department ordinance amendments and appointments scheduled for formal action this evening. • The Police and Fire Department Strategic Implementation Plans with Financial Reports will be presented at the May 14th Special Work Session. The presentations are expected to take approximately four hours. • The Finance Director job announcement has been posted. The new Administrator, scheduled to beginning mid -June, has been apprised of the Finance Director hiring process. • The Building Inspector position is posted. • The City received 81 applications for the Community Development Department Office Specialist position. • The City received 20 applications for the Community Development Department Specialist position and the screening process begins this week for that position. • The annual employee appreciation event has been scheduled for June 121h at 2 p.m. at Fire Station #2. To allow all employees to attend, the city offices will be closed for this event. • IT security awareness training has been scheduled for staff and the City Council. Page 1 of 3 • May 15th is Law Enforcement Memorial Day. This year is the 20-year anniversary of Lino Lakes Police Officer Shawn Silvera's death. Shawn was killed -in -the -line of duty on September 6, 2005. This year is also the 15-year anniversary of Lino Lakes Police Officer Sam Bergeron's father, Maplewood Sgt. Joe Bergeron's death, he was killed in the line of duty May 1, 2010. • The Oath of Office for the Chief of Police has been customized, and the Oath of Office for the Fire Chief is more traditional and will be presented at the regular meeting this evening. The City Council discussed the process and plan for updating the logos, badges, motto, etc., with the change from a Public Safety Department to a Police Department and Fire Department. 4. Review Regular Agenda The City Council reviewed the regular agenda. The City Clerk reported that two written statements have been received that will be submitted during the public comment period this evening. These will be read in full in keeping with past practice. It is requested that the Council review the Rules of Decorum as it relates to written comments, at a future Work Session. Mayor Rafferty requested that when adopting the Consent Agenda items that the motion be made to include the range of the items (i.e. Item 1A through 1G). The City Council reviewed the police and fire department personnel items. It was noted that a detailed implementation report would be presented to the City Council at the May 141h Special Work Session. Councilmember Stoesz asked if the police department was going to keep the officer job posting active, now that the position had been filled. The Interim Public Safety Director stated that they had received notice that an officer is taking a job with another community and as a result they are keeping the Lino Lakes job posting open to fill this vacancy. The Public Works Superintendent reviewed the request to replace the generator for Lift Station 53. The Community Development Director reviewed the Natures Refuge North development project and the amendments to the plan since the last City Council Work Session discussion. He noted that the Planning and Zoning Board held the Public Hearing for this project. Page 2 of 3 The City Engineer reviewed the requested Change Order No. 1 for the 2025 Street Rehabilitation Project. She reported that Change Order No. 1 in the amount of $22,068.85 is needed to repair gate valves on Beaver Trail, the northwest corner of Fawn Lane and Birch Street intersection, and southeast corner of the Fawn Lane and Birch Street intersection. The watermain work on this project is funded through the Water Operating Fund. The 2025 Street Rehabilitation Project contract with GMH Asphalt with Change Order No. 1 would be increased to $1,219,099.95. The roadwork portion of the project is anticipated to be under the contract amount. The City Engineer reviewed the Andail Street Culvert Project. This evening the Council is being asked to approve the preparation of plans and specs. The Community Development Director reviewed the Joint Powers Agreement with Anoka County for the 1-35e/County Road J Interchange Improvements. The City is responsible for the lighting, and it is proposed that the city contracts with the other agencies for installation and maintenance. The Community Development Director reported that the consultant will be giving a presentation on the Lino Lakes Main Street AUAR this evening. This is an informational presentation, and no formal action is required at this time. The Community Development Director requested to move Item 6E before Item 6D on the regular agenda. 5. Adjournment Mayor Rafferty adjourned the meeting at 6:24 p.m. These minutes were approved at the regular Council Meeting on May 27, 2025. s^• Roberta Colotti, CIVIC Rob aff rty, City Clerk Ma Page 3 of 3