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09-22-25 - City Council Agenda
CITY COUNCIL AGENDA Monday, September 22, 2025 Broadcast on Cable TV Channel 16 and northmetrotv.com/lino-lakes-stream Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz City Administrator: Karen Anderson CITY COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) A. Call to Order and Roll Call B. Setting the Agenda: Addition or Deletion of Agenda Items C. Sunset Avenue Reconstruction Project — Presentation, Michael Grochala D. Schedule Special (Budget) Work Session: October 20, 2025, Roberta Colotti E. Review Proposed Purchase of Fitness Equipment for the Rookery Activity Center, Rick DeGardner F. Review Regular Agenda G. Adjourn CITY COUNCIL MEETING, 6:30 PM Council Chambers (televised) ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Public Comment (sign-in prior to start of meeting per Rules of Decorum) ➢ Setting the Agenda: Addition or Deletion of Agenda Items SPECIAL PRESENTATION 1. Consent Agenda A. Approval of Expenditures for September 22, 2025 (Check No. 123522 through 123611) in the Amount of $3,617,768.17 B. Approval of September 2, 2025, City Council Work Session Minutes Page 1 of 228 C. Approval of September 8, 2025, City Council Work Session Minutes D. Approval of September 8, 2025, City Council Meeting Minutes E. Approval of Resolution No. 25-126, Special Event Permit for Artoberfest Lino Lakes F. Approval of Resolution No. 25-132, Purchasing Fitness Equipment for the Rookery Activity Center G. Approval of Resolution No. 25-127, Approving an Interfund Transfer from the General Fund to the Park & Trail Improvement Fund H. Accept the Q2 2025 Financial Report for Filing I. Approval of Resolution No. 25-128, Authorization to Declare Surplus and Sell Unused Public Works Equipment J. Approval of Resolution No. 25-133, Declaring Costs to be Assessed and Calling for Public Hearing on Proposed Assessments - 2025 Delinquent Utility Charges 2. Finance Department Report A. Consider Resolution No. 25-129, Adopting the 2026 Preliminary Levy, Tracy Thoma B. Consider Resolution No. 25-130, Announcing the Public Hearing on the 2026 Budget and Levy, Tracy Thoma C. Resolution No 25-131, Canceling the 2026 Levy for the G.O. Capital Note, Series 2016A., Tracy Thoma 3. Administration Department Report A. Second Reading and Adoption of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures, Roberta Colotti B. Personnel Policy Updates, Meg Sawyer C. Consider Appointment of Police Records Technician, Meg Sawyer 4. Police Department Report 5. Fire Department Report A. Capital City Regional Firefighters' Association, Reciprocal Fire Service Agreement (Updated Mutual Aid Agreement), Dan L'Allier 6. Public Services Department Report Page 2 of 228 7. Community Development Report A. Consider Resolution No. 25-134, Approving Payment No. 1 and Final, Test Well No. 7B Grading, Diane Hankee 8. Unfinished Business 9. New Business 10. Notices and Communications ➢ Environmental Board Meeting, September 24th at 6:30 PM ➢ Absentee Voting for the November 4, 2025, Election began on Friday, September 19th. Lino Lakes voters can vote by absentee ballot in-person at the Anoka County Government Center or request a ballot be mailed to them by completing the absentee ballot application form on the Secretary of State's website and also available from Anoka County. There will not be an absentee site at City Hall this year. All seven polling locations for in-person election day voting on November 4, 2025, will remain the same as in 2024. ADJOURNMENT Page 3 of 228 1 CITY COUNCIL WORK SESSION STAFF REPORT ITEM C STAFF ORIGINATOR: Michael Grochala, Community Development Director WORK SESSION DATE: September 22, 2025 TOPIC: Sunset Avenue Reconstruction ______________________________________________________________________________ BACKGROUND Anoka County is proposing to reconstruct Sunset Avenue (CR 53) from Apollo Drive (CSAH 12) to Main Street (CSAH 14). A public open house was held on Tuesday, February 25, 2025 and a virtual open house was made available to the public from February 14, 2025 to March 31, 2025, to obtain feedback regarding the project. Feedback was received in relation to the proposed median placed along Sunset Boulevard. Some residents along Sunset were concerned about accessing their driveways as a right- in/right-out. Additionally, there was concern about the number of motorists that may navigate through the neighborhoods, rather than using access points along Sunset and utilizing the roundabouts at Lilac Avenue and 121st Avenue. In an effort to alleviate some of the neighborhood traffic concern, the County requested WSB complete a traffic study that attempts to answer the question of the anticipated traffic using versus avoiding Sunset Avenue. The traffic model indicates that navigating Sunset Avenue will be more convenient than utilizing the local roadways. Representatives of WSB and Anoka County will be present to discuss the project, share the results of the traffic memo and obtaining feedback from the council. REQUESTED COUNCIL DIRECTION None required. Discussion only. ATTACHMENTS 1. Updated Concept Layout 2. Traffic Impact Memorandum Page 4 of 228 M M B M B G P M B M B M B M B G P MB M B M B MB M B M B M B MB M B M B M B W E L L G P M B M B M B M B M B M B M B M B M B W E L L MB M B M B M B M B M B MB M B M B M B M B M B M B M M B M B M B M B M B M B M B G P M B M B M M B M BM B W E L L 40 40 2 0 2 0 46.35 66 4545 2 7 2 7 5 5 5 5 E X C E P T I O N E X C E P T I O N ΔΔΔΔΔΔΔΔ 9/15/2025 CP 24-18-53 GEOMETRIC LAYOUT Date: © 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS CLOSED 12 COUNTY 12 COUNTY 14 COUNTY 14 COUNTY 53 COUNTY SCALE IN FEET 0 50 100 SCALE IN FEET 0 50 100 A P O L L O D R 109TH AVE NE SUNSET AVE M A R V Y S T 1 1 4 T H A V E N E B R A D L E Y S T 1 1 5 T H A V E N E L I L A C S T P A L O M I N O L N C E N T U R Y T R L P I N T O L N 1 2 1 S T A V E N E R O B I N S O N D R M A I N S T M A I N S T DISCLAIMER 763-324-3100 project as shown in part or in whole. Disclaimer: PRELIMINARY DRAFT SUBJECT TO CHANGE DISCLAIMER 763-324-3100 project as shown in part or in whole. Disclaimer: PRELIMINARY DRAFT SUBJECT TO CHANGE DISCLAIMER 763-324-3100 project as shown in part or in whole. Disclaimer: PRELIMINARY DRAFT SUBJECT TO CHANGE LEGEND Inplace Easement Inplace R/W Pond Driveway - Bituminous Driveway - Aggregate Shoulder - Bituminous Roadway - Bituminous LEGEND Inplace Easement Inplace R/W Pond Driveway - Bituminous Driveway - Aggregate Shoulder - Bituminous Roadway - Bituminous Page 5 of 228 1 of 12 Memorandum To: Sean Thiel, PE Manager, Engineering, Signal – Anoka County, Minnesota From: Do Nam, PE, Traffic Lead - WSB Josh Maus, PE - WSB C/C: Andrew Plowman, PE Project Manager – WSB Date: August 5, 2025 Re: Sunset Avenue (County Road 53) Reconstruction & Northwest Main Street Development - Potential Traffic impacts on Local Residential Streets (WSB Project No: 026758) WSB was retained by Anoka County to assess, from a system-level perspective, the potential traffic impacts of the upcoming Sunset Avenue (County Road 53) Reconstruction Project in Lino Lakes, Minnesota, particularly on surrounding local residential streets along Sunset Avenue. The Sunset Avenue (County Road 53) Reconstruction Project includes the installation of a continuous median between Main Street (County Road 14) to the north and Lilac Street to the south (approximately 1.0 mile) in 2027. Existing intersections at 121st Street NE and Lilac Street will be converted to roundabouts, while intersections at Robinson Drive, Century Trail, and Palomino Lane will be converted from stop-controlled to right-in/right-out (RIRO) conflguration. Regarding the Sunset Avenue Reconstruction Project and the proposed Northwest Main Street Development, two main concerns have been raised by the community as follows: 1. Traffic Impacts from the Northwest Main Street Development The TIA projected that traffic volumes on Robinson Drive and Century Trail could more than double during the 2045 morning and afternoon peak hours due to development-generated site trips. 2. Traffic Pattern Changes due to Sunset Avenue Reconstruction The conversion of existing intersections at Robinson Drive, Century Trail, and Palomino Lane to RIRO conflgurations is expected to result in up to 0.8 miles of additional travel distance for some local trips. These trips would need to use nearby roundabouts to complete U-turns before continuing toward their destinations. Community members expressed concerns that this may lead to increased traffic on adjacent local streets as drivers seek alternative routes. This study incorporates information from a Traffic Impact Analysis (TIA) prepared by Kimley-Horn for the proposed Northwest Main Street Development. Figure 1 displays the future roadway network and proposed development area. Page 6 of 228 2 of 12 Figure 1 – Study Area Page 7 of 228 3 of 12 Traffic Analysis Methodology TransModeler, a simulation-based traffic analysis platform, was used to analyze traffic patterns and travel time estimates from a system perspective. This platform keeps track of individual vehicle movements and considers interactions between upstream and downstream intersections. Its fiexible modeling capabilities and visual interface enhance both accuracy and interpretation. Using traffic volumes and turning movement data reported in the TIA, WSB developed a systemwide origin-destination (O-D) table. This table was then strategically disaggregated into: • Local residential trips • Proposed development (“Site”) trips • Thru trips O-D trip tables were iteratively adjusted to obtain balanced and realistic traffic patterns based on travel time analysis. Scenario 2 of the 2045 design year was analyzed for this study. Proposed Development Trip Routing The Northwest Main Street development will provide multiple access points to the surrounding road network as shown in Figure 1. Access A and Access C are expected to serve as the primary outbound routes during the morning peak hour, as they offer direct and efficient access to major roads. The TIA assumed that a large share of site trips would travel through local residential streets. These routes would result in longer travel distances, increased travel times and require passing through multiple stop-controlled intersections—despite minimal congestion being expected on major roads. This study reevaluated routes that new development trips would use and it was determined that these trips would use Access A and Access C, thereby minimizing impacts on the local residential streets. This revised routing approach maintains a Level of Service (LOS) A at all major intersections during the 2045 morning peak hour. Tables A through D present a comparison of trip routing assumptions between the TIA and this study. Figures 2 and 4 present intersection turning movement estimates for local residential, site, and all trips under Design Year (2045) Scenario 2, respectively. Page 8 of 228 4 of 12 Table A - 2045 AM Outbound Local Residential Trips Local Residential Street TIA This Study Local Site Total Local Site Total Robinson Drive 65 89 154 60 5 65 Century Trail 73 59 132 80 5 85 Palomino Lane 20 0 20 Note: Palomino Lane was not included in the TIA Table B - 2045 AM Outbound Site Trips Access Point TIA This Study Access A 119 220 Access B 45 45 Access C 237 275 Access E 89 90 Local Residential Street 148 10 Total 638 640 Table C - 2045 PM Inbound Local Residential Trips Street TIA This Study Local Site Total Local Site Total Robinson Drive 51 102 153 50 5 55 Century Trail 66 68 134 65 5 70 Palomino Lane 45 0 45 Note: Palomino Lane was not included in the TIA Table D - 2045 PM Inbound Site Trips Access Point TIA This Study Access A 119 230 Access B 85 85 Access C 238 290 Access E 102 105 Local Residential Street 170 10 Total 714 720 Page 9 of 228 5 of 12 Figure 2 – Design Year (2045) Scenario 2 Local Residential Trips Page 10 of 228 6 of 12 Figure 3 – Design Year (2045) Scenario 2 Site Trips Page 11 of 228 7 of 12 Figure 4 – Design Year (2045) Scenario 2 All Trips Page 12 of 228 8 of 12 Local Residential Trip Travel Time Analysis The RIRO conflguration at Robinson Drive, Century Trail, and Palomino Lane will restrict left-turns movements, requiring drivers to use nearby roundabouts to make U-turns. A travel time analysis was conducted to assess the impacts of this conflguration on local residential trips affected by the RIRO conversions. Only the left-turns from the local roadways to Sunset Avenue were evaluated since they are larger in magnitude. 1. Robinson Drive • Morning outbound trips heading south will flrst travel north on Sunset Avenue, then use the roundabout at Main Street for U-turns. This route adds approximately 0.6 miles of travel distance but offers the most efficient travel time, with roundabouts projected to operate at LOS A. • Alternative local routes through Century Trail and Palomino Lane are available; however, these alternative routes include: • Compatible travel distances • Lower speed limits (20 to 25 mph) • Multiple stop signs • Longer travel times (up to 2 minutes) Figure 5 illustrates the primary and alternative local routes for morning outbound trips from Robinson Drive. 2. Century Trail • Similarly, morning outbound trips heading south via Sunset Avenue and a U-turn at the 121st Avenue NE roundabout add less than 0.3 miles of travel distance but result in the most efficient travel time. • Alternative local routes through Palomino Lane and Lilac Street are slower, with travel times up to 1 minute longer due to lower speed limits and multiple stop signs. Figure 6 illustrates the primary and alternative local routes for morning outbound trips from Century Trail. 3. Palomino Lane • Similarly, morning outbound trips heading south via Sunset Avenue and a U-turn at the 121st Avenue NE roundabout add approximately 0.5 miles of travel distance but will offer efficient traffic conditions with minimal delays. • Alternative local routes through Lilac Street provide travel times that are slightly less, which may result in some trips navigating the local system and accessing Sunset Avenue at Lilac Street. This route does require motorists to pass through multiple stop signs. The expected number of vehicles that would take the local route is less than 10 during peak hour conditions. Figure 7 illustrates the primary and local routes for morning outbound trips from Palomino Lane. Page 13 of 228 9 of 12 Conclusions Sunset Avenue is expected to remain the primary route for local community traffic accessing southbound Sunset Avenue from Robinson Drive, Century Trail, and Palomino Lane. The analysis demonstrates that traffic from Robinson Drive and Century Trail will have shorter travel times using Sunset Avenue than cutting through the neighborhoods on local roadways. Some traffic that currently turns left from Palomino Lane to southbound Sunset Avenue will use the local roadway system to access Sunset Avenue at Lilac Street. However, these trips are expected to be less than 10 vehicles during the peak hours. In addition, converting the intersections at Robinson Drive and Century Trail into right-in/right-out access, will discourage future development trips from cutting through the existing neighborhoods. These trips will more likely access Main Street from the new access points and stay off the local roadways of Robinson Drive and Century Trial. Page 14 of 228 10 of 12 Figure 5 – Primary Route vs. Local Route for Local Trips Leaving Robinson Drive Page 15 of 228 11 of 12 Figure 6 – Primary Route vs. Local Route for Local Trips Leaving Century Trail Page 16 of 228 12 of 12 Figure 7 – Primary Route vs. Local Route for Local Trips Leaving Palomino Lane Page 17 of 228 + Expenditures September 22, 2025 Check #123522 to #123611 $3,617,768.17 Significant Disbursements this Period: Custom Truck One Source - $183,000.00 – Bucket Truck Northdale Construction Company - $249,879.37 – 2025 Market Place Drive Realignment Project R.L. Larson Excavating Inc. - $157,346.98 – 2025 Street Reconstruction Project Staab Construction Corporation - $1,852,161.80 – Water Treatment Plant Towmaster - $174,073.00 – Outfitting for New Volvo Plow Truck #274 Page 18 of 228 Page 19 of 228 Page 20 of 228 Page 21 of 228 Page 22 of 228 Page 23 of 228 Electronic Funds Transfer MN Statute 471.38 Subd. 3 Council Meeting September 22, 2025 Transfer In/(Out) 9/5/2025 Council Payroll #09 (3,707.30) 9/5/2025 Council Payroll #09 Federal Deposit (209.16) 9/5/2025 Council Payroll #09 PERA (410.72) 9/5/2025 Council Payroll #09 State (44.94) 9/12/2025 Building Surcharge (1,284.16) 9/20/2025 Sales & Use Tax (6,098.00) 9/12/2025 Payroll #19 (216,000.14) 9/12/2025 Payroll #19 Federal Deposit (60,772.31) 9/12/2025 Payroll #19 PERA (63,127.80) 9/12/2025 Payroll #19 State (14,033.58) 9/12/2025 Payroll #19 H.S.A. Bank Pretax (4,388.24) 9/12/2025 Payroll #19 TASC Pretax (1,145.03) 9/12/2025 Payroll #19 Wage Garnishment 216 (138.98) 9/12/2025 Payroll #19 Mission Sq 457 Def. Comp #301596 (2,850.00) Page 24 of 228 Page 1 of 4 Lino Lakes City Council Work Session Minutes DATE: September 2, 2025 TIME STARTED: 6:00 P.M. TIME ENDED: 9:05 P.M. LOCATION: Community Room MEMBERS PRESENT: Mayor Rafferty Councilmembers Ruhland, Lyden, Stoesz, and Cavegn ABSENT: None Staff Members Present: City Administrator Karen Anderson, City Clerk Roberta Colotti, Interim Finance Director Kelly Horn, Finance Director Tracy Thoma, Community Development Director Mike Grochala, Human Resources and Communications Manager Meg Sawyer, Chief of Police Curt Boehme, Fire Chief Dan L’Allier, Fire Lieutenant Brian Finke, Public Services Director Rick DeGardner, and Public Works Superintendent Justin Williams. 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6:00 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Public Works Building Design Update The Community Development Director introduced Dan Greuel from Oertel Architects. The City has retained Oertel’s services to design a new public works building to replace the current building at the same site. Mr. Greuel presented the public works building site layout. He reviewed the site constraints, access, vehicle flow and exterior operations. The Public Works Superintendent stated that the building was being designed to meet current and future needs of the department. That the truck storage area cost the least and yet was the most important element of the plan. That the building included space to work on all types of city vehicles, a wash bay, vehicle storage, offices and a community meeting space that would be able to serve as an election polling location as the current building does. The Public Works Superintendent noted that there is a smaller building on-site and that during construction that space would be used by the department. After construction it would be demolished or used for cold storage. It was noted that there is a cost for each month of construction and so allowing the contractor to move forward in a timely manner was important. Page 25 of 228 Page 2 of 4 The Community Development Director reviewed the impact on the adjacent recreation facilities including a ballfield, ice rink and playground. The Public Services Director stated that the Park Board would need to develop a new Master Park Plan for the area. 4. 2026 Preliminary Budget and Levy The Finance Director presented a summary of the changes made since the Budget Work Session on August 18th. The levy was proposed at $18,217,980 on August 18th and is now proposed at $18,186,218. The Interim Finance Director requested Council Direction on several items that were discussed at the last budget meeting. Council direction to remove the Flock/Axon License Plate Readers from the 2026 budget. Council direction to keep the Police K9 Unit, new expenses that were previously not budgeted, in the 2026 budget and to continue to accept donations as provided by local organizations. Council direction to keep the Public Services Department forklift in the 2026 budget. Council direction to remove the rescue/mud motorboat from the 2026 budget and to work with Anoka County to secure rescue equipment for Lino Lakes through coverage by the Anoka County Sheriff’s Office. With the option to bring this item back as a future year consideration if needed. Council direction to staff to prepare a report related to the request for a min-excavator in 2026, to include the cost of contracting out work and the estimated maintenance costs and staff time costs if the excavator is purchased. Council Consensus It was the consensus of the City Council to move the proposed Preliminary 2026 Budget and Levy forward as presented with the amendments noted, for approval on September 22, 2025. Mayor Rafferty asked for a status update on the personnel policy amendments related to the Fire Fighter medical insurance required to allow the proposed scheduling program to move forward. Page 26 of 228 Page 3 of 4 The Human Resources and Communications Manager reported that the personnel policy amendments are scheduled to be presented to the City Council for approval in September. That would allow for the shift schedule change to be effective October 5th. 5. Rookery Budget The Interim Finance Director presented the Rookery budget, highlighting the different revenue sources. The Public Services Director stated that to increase membership revenues, they are preparing a marketing campaign to increase awareness of the facility and the number of new members. He reviewed the contract with Endurance Fitness noting that it was proposed that the contract be re-negotiated to increase Endurance Fitness incentive to invest in the facility, programing and marketing and city benefit from the contract as well. Councilmember Stoesz requested that the ISG Report be sunset either formally or informally as it was no longer valid when preparing future reports for the Rookery operations. Mayor Rafferty requested that the Parks & Trails fund be increased by $90,000 in the current year (2025), with the planned future year increases to remain as proposed. The Interim Finance Director stated that a General Fund Adjustment in 2025 could be made to fund the Parks & Trails fund. Council Consensus It was the consensus of the City Council to direct staff to prepare a report for future approval, for a General Fund Adjustment in 2025, to transfer $90,000 to the Parks & Trails fund. 6. Water/Sewer/Storm Water Utility Enterprise Budgets The Interim Finance Director reviewed the costs and revenues associated with the Water & Sewer funds. The city water and sewer rates are proposed to be increased in 2026. The storm sewer rates are not proposed to be amended in 2026. 7. Financial Management Plan The Interim Finance Director presented the draft five-year financial outlook for the City. The projected tax rate increases from 43.358% to 46.523% in 2030. There is a projected 10% increase in 2027 in the General Fund due to a full-year Fire and Police Department implementations planned for only half-year impact in 2026 and a 5% increase in General Fund for subsequent years. Planned increase for other Operating Levies (Capital Equipment, Park and Trail, Pavement Management). Public Works Facility 2026 Planned Bonding, Otter Lake Road Extension 2026 Planned Bonding, 2027 Planned Bonding for Street Reconstruction, 2029 Planned Bonding for a Fire Pumper Truck. Page 27 of 228 Page 4 of 4 8. 2026 Budget Next Steps The Interim Finance Director summarized the direction received this evening regarding the amendments to the 2026 Preliminary Budget and Levy. She stated that the next step would be the presentation of the Preliminary Budget and Levy for formal approval on September 22, 2025. The 2026 Preliminary Budget and Levy must be submitted to the county by the end of September. The 2026 Final Budget & Levy will be presented for approval at the December meeting and the levy can be reduced by not increased at that time. 9. White Bear Township/City of North Oaks, Water and Sanitary Sewer JPA Update The Community Development Director reported that the Wilkinson Waters development, located in the northwest quadrant of Centerville Road and County Road J, is proposed to be served by White Bear Township water and sanitary sewer utilities through the City of North Oaks. Staff have been working with both the Township and the City of North Oaks on a joint powers agreement (JPA) to secure access to these utilities since August of 2024. The Community Development Director reported that the City of Lino Lakes approved a grading agreement with the developer in June of 2025 which allowed the developer to proceed, at their own risk, with grading activities. However, little progress has been made on the JPA as White Bear Township and the City of North Oaks continue discussions to amend their existing master water and sewer JPA. That needs to be completed prior to the execution of a three party JPA. Additionally, the Metropolitan Council has determined that the City’s CPA application is incomplete pending submittal of an approved JPA. The Community Development Director reported that the developer has since submitted a Planned Unit Development (PUD) Final Plan/Final Plat application for Phase 1 of the development. The application is scheduled for review by the Planning and Zoning Board in September. However, the CPA and JPA conditions will need to be completed prior to City Council consideration. At this time staff do not have an estimate of when these items will be addressed. This will continue to delay consideration of the Wilkinson Waters Plat. Staff is continuing to monitor discussions between White Bear Township and the City of North Oaks. Both communities have indicated their interest in working with Lino Lake and we are continuing to discuss agreement parameters. 10. Adjournment Mayor Rafferty adjourned the meeting at 9:05 p.m. These minutes were approved at the regular Council Meeting on September 22, 2025. ___________________________ ___________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor Page 28 of 228 Page 1 of 1 Lino Lakes City Council Work Session Minutes DATE: September 8, 2025 TIME STARTED: 6:01 P.M. TIME ENDED: 6:25 P.M. LOCATION: Community Room MEMBERS PRESENT: Mayor Rafferty Councilmembers Ruhland, Lyden, Cavegn and Stoesz MEMBERS ABSENT: None Staff Members Present: City Administrator Karen Anderson, City Clerk Roberta Colotti, City Planner Katie Larsen, City Engineer Diane Hankee, Environmental Specialist Tom Hoffman and Chief of Police Curt Boehme. 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6:01 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Franchise Agreements The City Administrator provided an overview of the City franchise agreement requirements outlined in the City Charter. She stated that on the regular agenda this evening there is a proposal to authorize North Metro Telecommunications Commission (NMTC) to administer the broadband provider franchising process. She stated that NMTC had facilitated the cable franchise process earlier this year. Eric Houston, NMTC Co-Executive Director, provided an overview of the purpose of franchise agreements. He reviewed the aspects of a franchise agreement related to broadband providers and the administration of the agreement. He stated that right-of- way permits are more specific to project construction. 4. Review Regular Agenda The City Council reviewed the regular agenda. 5. Adjournment Mayor Rafferty adjourned the meeting at 6:25 p.m. These minutes were approved at the regular Council Meeting on September 22, 2025. ___________________________ ___________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor Page 29 of 228 Page 1 of 5 LINO LAKES CITY COUNCIL REGULAR MEETING MINUTES DATE: September 8, 2025 TIME STARTED: 6:30 PM TIME ENDED: 7:02 PM LOCATION: City Council Chambers MEMBERS PRESENT: Mayor Rafferty, Councilmembers Cavegn, Lyden, Ruhland and Stoesz MEMBERS ABSENT: None Staff Members Present: City Administrator Karen Anderson, City Clerk Roberta Colotti, City Planner Katie Larsen, City Engineer Diane Hankee, Environmental Specialist Tom Hoffman and Chief of Police Curt Boehme. The meeting was called to order by Mayor Rafferty at 6:30 PM. Mayor Rafferty provided an overview of the Rules of Decorum. PUBLIC COMMENT No one was present for public comment. SETTING THE AGENDA The agenda was adopted as presented. SPECIAL PRESENTATIONS Mayor Rafferty issued a Proclamation declaring September 17-23, 2025 as Constitution Week. 1. CONSENT AGENDA A. Consider Approval of Expenditures for September 8, 2025 (Check No. 123463 through 123521) in the Amount of $408,125.56 B. Approval of August 4, 2025, Work Session Minutes C. Approval of August 6, 2025, Special Work Session (Strategic Plan) Minutes D. Approval of August 18, 2025, City Council Closed Meeting Minutes E. Approval of August 18, 2025, Special Work Session (Budget) Minutes F. Approval of August 25, 2025, City Council Work Session Minutes G. Approval of August 25, 2025 City Council Regular Meeting Minutes Page 30 of 228 Lino Lakes City Council Minutes Page 2 of 5 H. Approval of Hiring of Part-Time Staff for the Rookery Activity Center I. Approval of Resolution No. 25-122, Declaring Cost to be Assessed and Calling Hearing on Proposed Assessment, 2025 Weed Abatement Charges J. Approve Disposal of Obsolete Police Department Property K. Approval of Resolution No. 25-125, Special Event Permit and Temporary Liquor License, American Legion Post 566, Oktoberfest Event L. Authorize North Metro Telecommunications Commission (NMTC) to Administer Broadband Provider Franchising Process Motion to Approve Consent Agenda Items 1A through 1L as presented. 2. FINANCE DEPARTMENT REPORT No Report 3. ADMINISTRATION DEPARTMENT REPORT A. Biennial Review of Council Compensation Motion to waive full reading of Ordinance No. 15-25, Amending Chapter 203 of the Lino Lakes City Code by Adjusting the Salaries of the Mayor and Councilmembers. RESULT: CARRIED [5-0] MOVER: Cavegn SECONDER: Lyden AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Cavegn SECONDER: Lyden AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None Page 31 of 228 Lino Lakes City Council Minutes Page 3 of 5 Motion to provide second reading and adopt Ordinance No. 15-25, Amending Chapter 203 of the Lino Lakes City Code by Adjusting the Salaries of the Mayor and Councilmembers B. Motion to waive full reading of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures. Motion to provide first reading of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures. C. Motion to adopt Resolution No. 25-123, Appointing Deputy City Clerk. RESULT: CARRIED [5-0] MOVER: Ruhland SECONDER: Stoesz AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Lyden SECONDER: Stoesz AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Cavegn SECONDER: Lyden AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None Roll Call Vote RESULT: CARRIED [5-0] MOVER: Ruhland SECONDER: Stoesz AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None Page 32 of 228 Lino Lakes City Council Minutes Page 4 of 5 4. POLICE DEPARTMENT REPORT A. Motion to approve the contract as presented for Criminal Prosecution Services with GDO Law Firm, and authorize the Mayor and Chief of Police to sign the contract. 5. FIRE DEPARTMENT REPORT No Report 6. PUBLIC SERVICES DEPARTMENT REPORT No Report 7. COMMUNITY DEVELOPMENT REPORT A. Motion to adopt Resolution Number No. 25-124, Authorize the Preparation of Plans and Specs, 2026 Street Rehabilitation Project. B. Natures Refuge North i. Motion to adopt Resolution No. 25-118, Approving Natures Refuge North PUD Final Plan/Final Plat. RESULT: CARRIED [5-0] MOVER: Cavegn SECONDER: Ruhland AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Lyden SECONDER: Cavegn AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Ruhland SECONDER: Lyden AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None Page 33 of 228 Lino Lakes City Council Minutes Page 5 of 5 ii. Motion to adopt Resolution No. 25-119, Approving Natures Refuge North Development Agreement. C. Clearwater Commons i. Motion to adopt Resolution No. 25-120, Approving Clearwater Commons Final Plat. ii. Motion to adopt Resolution No. 25-121, Approving Clearwater Commons Development Agreement. 8. UNFINISHED BUSINESS None 9. NEW BUSINESS None 10. NOTICES AND COMMUNICATIONS • Planning & Zoning Board Meeting, September 10, 2025 at 6:30 p.m. ADJOURNMENT Mayor Rafferty adjourned the meeting at 7:02 p.m. These minutes were approved at the City Council Meeting on September 22, 2025. _________________________ _________________________ Roberta Colotti, CMC Rob Rafferty, City Clerk Mayor RESULT: CARRIED [5-0] MOVER: Cavegn SECONDER: Ruhland AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Stoesz SECONDER: Ruhland AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None RESULT: CARRIED [5-0] MOVER: Stoesz SECONDER: Ruhland AYES: Rafferty, Cavegn, Lyden, Ruhland and Stoesz NAYS: None Page 34 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.E. STAFF ORIGINATOR: Roberta Colotti, City Clerk MEETING DATE September 22, 2025 AGENDA ITEM: Approval of Resolution No. 25-126, Special Event Permit for Artoberfest Lino Lakes VOTE REQUIRED: Simple Majority INTRODUCTION Blue Turtles Art and Wellness has applied for a Special Event Permit to host an Artoberfest Lino Lakes event on October 4, 2025. BACKGROUND Blue Turtles Art and Wellness, 7525 Village Drive, Lino Lakes is planning an Artoberfest Lino Lakes event. They have reserved use of the community green outside the Rookery for the event. This is a new event. They have requested to rent the City barricades, signage and stage as part of this event. They have been in contact with the Public Services Department regarding the event logistics and equipment rental. RECOMMENDATION Motion to adopt Resolution No. 25-126, Special Event Permit for Artoberfest Lino Lakes ATTACHMENTS 1. Artoberfest Flyer 2025 2. 25-126 - Resolution Artoberfest - Special Event Permit Page 35 of 228 Page 36 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-126 SPECIAL EVENT PERMIT FOR ARTOBERFEST LINO LAKES WHERAS, Blue Turtles Art and Wellness, 7525 Village Drive, Suite 150, 160, 170, Lino Lakes, MN is planning an Artoberfest Lino Lakes event on October 4, 2025; and, WHEREAS, they have requested use of the City barricades, signage and stage; and, WHEREAS, this is a first-year event, and they have provided the city with information on their event plans and have reserved use the community green outside the Rookery for the event; and WHEREAS, the permit applications and plan for the event will be required to be in compliance with city code and regulations. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota, that the City Council authorizes issuance of a Special Event Permit for the Blue Turtles Art and Wellness, Artoberfest Lino Lakes event to be held on October 4, 2025. An alternative date in 2025 may be approved by the City Administrator in the event of inclement weather. Approval is contingent on approval by the police and fire departments, and compliance with all city regulations, completed application, any required insurance policies, and payment of any fees. Adopted by the Council of the City of Lino Lakes on this 22nd day of September 2025. ________________________ Rob Rafferty, Mayor ATTEST: ____________________ Roberta Colotti, CMC City Clerk Page 37 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.F. STAFF ORIGINATOR: Rick DeGardner, Public Services Director MEETING DATE September 22, 2025 AGENDA ITEM: Approval of Resolution No. 25-132, Purchasing Fitness Equipment for the Rookery Activity Center VOTE REQUIRED: Simple Majority INTRODUCTION The Rookery Activity Center requests approval for the replacement of outdated and failing treadmill equipment. Investment in modern treadmill equipment is essential to maintain service quality, prevent membership loss, and attract new users to our facility. BACKGROUND Since the opening of the Rookery Activity Center in May of 2022, the fitness equipment continues to be heavily utilized by Rookery members and guests. Treadmills consistently rank as the most popular cardiovascular equipment in fitness facilities. The eight treadmills were originally purchased in 2017 with current average useage of 23,250 miles (Range 17,719 - 31,509 miles). Treadmills average 20,540 start-ups per unit. Despite proactive maintenance efforts including replacing belts, decks were flipped in 2024, and quarterly inspections, the existing treadmills are experiencing frequent mechanical failures. Multiple components including computers, rollers, and belts have been replaced. Many replacement parts are no longer manufactured or available from suppliers. This unreliable equipment directly threatens our membership base and associated revenue streams. Members expect functional, safe equipment as part of their membership benefits, and equipment downtime risks member cancellations and impedes our ability to attract new members. Staff is recommending entering into a contract with Life Fitness via Sourcewell for 8 - Integrity Treadmills (INT-SE424-XF-14) in the amount of $90,823.09. This includes a tariff surcharge of $1,606.70 and freight/fuel/installation charges of $8,881.59. Sourcewell is a public corporation serving as a municipal contracting agency for government and education agencies. Sourcewell serves member agencies under the legislative authority Page 38 of 228 established and granted by Minnesota Statute 123A.21. This agreement fulfills the competitive solicitation and contract process required of governmental agencies. Modern, reliable treadmill equipment is fundamental to operating a successful community fitness facility. The proposed treadmills include current user expectations such as entertainment systems, workout tracking, heart rate monitoring, along with safety features such as emergency stops, handrail sensors, and cushioned running surfaces. This new equipment will better serve community members of all fitness levels and ages. Funding has been identified through the Rookery Capital Outlay Account 202-451-5000. Lead time is 7-9 weeks. RECOMMENDATION Motion to approve Resolution No. 25-132, Purchasing Fitness Equipment for the Rookery Activity Center ATTACHMENTS 1. Resolution No. 25-132 2. Life Fitness Equipment Quote CPQ-25300 dated 9-16-2025 Page 39 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-132 PURCHASING FITNESS EQUIPMENT FOR THE ROOKERY ACTIVITY CENTER WHEREAS, since the opening of the Rookery Activity Center in May of 2022, the fitness equipment continues to be heavily utilized by Rookery members and guests. Treadmills consistently rank as the most popular cardiovascular equipment in fitness facilities. The eight treadmills were originally purchased in 2017; and WHEREAS, despite proactive maintenance efforts including belts and decks were flipped in 2024 and quarterly inspections, the existing treadmills are experiencing frequent mechanical failures. Multiple components including computers, rollers, and belts have been replaced. Many replacement parts are no longer manufactured or available from suppliers; and WHEREAS, staff is recommending entering into a contract with Life Fitness via Sourcewell for 8 - Integrity Treadmills (INT-SE424-XF-14) in the amount of $90,823.09. This includes a tariff surcharge of $1,606.70 and freight/fuel/installation charges of $8,881.59; and WHEREAS, Sourcewell is a public corporation serving as a municipal contracting agency for government and education agencies. Sourcewell serves member agencies under the legislative authority established and granted by Minnesota Statute 123A.21. This agreement fulfills the competitive solicitation and contract process required of governmental agencies; and WHEREAS, funding has been identified through the Rookery Capital Outlay Account 202-451-5000. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes: The Public Services Director is hereby authorized and directed to enter into a contract with Life Fitness for 8 - Integrity Treadmills in the amount of $90,823.09. Adopted by the Council of the City of Lino Lakes this 22nd day of September, 2025. _____________________ Rob Rafferty, Mayor ATTEST: ________________________ Roberta Colotti, CMC City Clerk Page 40 of 228 Page 41 of 228 Page 42 of 228 Page 43 of 228 Page 44 of 228 Page 45 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.G. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Approval of Resolution No. 25-127, Approving an Interfund Transfer from the General Fund to the Park & Trail Improvement Fund VOTE REQUIRED: Simple Majority INTRODUCTION Staff have prepared a resolution approving the transfer of $90,000 from the General Fund to the Park & Trail Improvement Fund. BACKGROUND During the 2026 Budget Council Work Session #2 on September 2nd, the Council directed staff to prepare a transfer of $90,000 from the General Fund to the Park & Trail Improvement Fund. Annually, and during budget discussions, the Council reviews the planned uses and allocations of the Operating Levy. The Park and Trail Improvement Fund is proposed to receive $180,000 in levied property tax revenues in 2026, which is the same amount that was levied in 2025. The City’s General Fund Balance (reserves) is currently over the policy requirements. A one-time transfer from the General Fund to the Park & Trail Improvement Fund will allow for additional Park & Trail capital improvements to occur in 2026, without a 2026 tax levy impact. RECOMMENDATION Adopt Resolution #25-127 Approving an Interfund Transfer. ATTACHMENTS 1. 25-127 - Approving Interfund Transfers Page 46 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-127 APPROVING AN INTERFUND TRANSFER FROM THE GENERAL FUND TO THE PARK & TRAIL IMPROVEMENT FUND WHEREAS, the City Council of Lino Lakes may direct that money held in any fund or account may be transferred to another fund or account of the City; and WHEREAS, the City Council of Lino Lakes desires to transfer a sum of $90,000 from the General Fund to the Park & Trail Improvement Fund; and WHEREAS, the City’s Fund Balance Policy indicates the General Fund is to maintain 40 – 50% of the General Fund operating expenditures in its Unassigned General Fund Balance; and WHEREAS, the City’s Unassigned General Fund balance is above the desired range per its policy. NOW, THEREFORE, BE IT RESOLVED that the City Council of Lino Lakes, Minnesota hereby directs its Finance Director to transfer funds totaling $90,000 from the General Fund (101) to the Park & Trail Improvement Fund (425). Adopted by the City Council of the City of Lino Lakes on September 22, 2025. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC City Clerk Page 47 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.H. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Accept the Q2 2025 Financial Report for Filing VOTE REQUIRED: Simple Majority INTRODUCTION Staff has prepared the Quarter 2 - 2025 Financial Report. BACKGROUND Attached is the Second Quarter 2025 Financial Report for the following funds: • General Fund • Rookery • Water • Sewer • Storm Water Also included is a summary of the city’s cash and investment activity for the first quarter of 2025. RECOMMENDATION Accept the Q2 2025 Financial Report for filing ATTACHMENTS 1. Q2 2025 Financial Report Page 48 of 228 2nd Quarter 2025 Financial Report Page 49 of 228 City of Lino Lakes Investments Summary For the Quarter Ended June 30, 2025 Portfolio Characteristics YTD Performance 2025 Market Value 50,240,853$ Interest Earnings $423,492 Number of Investments 141 Unrealized Gain (Loss) $768,527 Average Maturity (Date) 7/18/2027 Average Maturity (Years) 1.95 Yield to Maturity 4.426% 52% 18% 18% 12% Sector Distribution Municipal Bonds Certificates of Deposit Cash/Money Market Government/Agency Securities - 2,000,000.00 4,000,000.00 6,000,000.00 8,000,000.00 10,000,000.00 12,000,000.00 2025 2026 2027 2028 2029 2030 Cash Flow Distribution Page 50 of 228 City of Lino Lakes Cash Balance by Fund For the Quarter Ended June 30, 2025 Cash Balance 101 General Fund 7,349,574 202 Rookery Activity Center 449,518 203 Economic Development Authority 266,406 204 Cable TV & Communications 291,605 205 Blue Heron Days 22,808 207 State Narcotics Forfeiture 27,394 208 DUI Forfeitures 55,726 209 Forfeitures - Other 1,615 210 Federal Forfeiture - Treasury 1,614 211 K9 Unit 2,725 214 Public Safety Aid 376,352 215 Local Affordable Housing Aid 92,292 301 Closed Bond 466,680 337 2014A G.O. Improvement Bonds 258,710 338 2015A G.O. Bonds 642,732 339 2015 EDA Lease Revenue Bonds 321,880 341 2016A G.O. Utility Revenue Bonds 287,098 344 2018A G.O. Bond 1,336,307 345 2020A G.O. Utility Revenue Bonds 289,864 346 2021A G.O. Street Reconstruction Bonds 141,706 401 Building and Facilities 2,592,286 402 Capital Equipment Replacement 1,473,509 403 Office Equipment Replacement 30,419 405 Dedicated Parks 1,296,930 406 Area & Unit Trunk 8,705,906 418 T.I.F District 1-11 (2,244) 419 T.I.F District 1-12 417,347 420 Municipal State Aid (MSA) 4,654,928 421 Pavement Management 236,476 422 Surface Water Management 2,725,153 423 Street Reconstruction 488,340 425 Park & Trail Improvements 161,223 430 T.I.F. District 1-13 11,753 484 Comp Plan Updates (213,213) 488 2024 Street Reconstruction (2,192,007) 489 Public Works Facility Project (16,552) 601 Water Operating 5,772,874 602 Sewer Operating 7,152,711 603 Storm Water Operating 502,781 801 Contractor Deposits 3,572,735 802 Interim Assessments 34,000 810 Foxborough Environmental & Stewardship 137,450 811 Preserve Environmental & Stewardship 15,439 50,240,853$ Fund Page 51 of 228 City of Lino Lakes General Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2025 Percent Received or Expended Budget Actuals Variance - Based on Annual Thru Thru Favorable Budget Thru Budget 06/30/2025 06/30/2025 (Unfavorable) 06/30/2025 Revenues Property Taxes 11,349,814$ 5,674,907$ 3,103,730$ (2,571,177)$ * 54.7 % Other Taxes 155,000 77,500 76,822 (678) 99.1 Licenses and Permits 973,709 486,855 640,915 154,061 (A) 131.6 Intergovernmental Revenue 921,804 460,902 250,210 (210,692) (B) 54.3 Charges For Services 450,996 225,498 282,707 57,209 (C) 125.4 Fines & Forfeits 76,000 38,000 48,017 10,017 126.4 Investment Income 75,000 37,500 189,989 152,489 (D) 506.6 Miscellaneous Revenue 48,000 24,000 11,652 (12,348) 48.6 Transfers In - - - - - Total Revenues 14,050,323 7,025,162 4,604,042 (2,421,120) 65.5 Expenditures Mayor & Council 158,575 79,288 53,579 25,709 67.6 Administration 718,433 359,217 364,644 (5,428) 101.5 Elections 21,367 10,684 204 10,480 1.9 Charter Administration 9,980 4,990 1,314 3,676 26.3 Finance 840,540 420,270 579,628 (159,358) (E) 137.9 Legal Consultants 148,000 74,000 97,888 (23,888) 132.3 Economic Development 98,359 49,180 44,327 4,853 90.1 Planning & Zoning 195,076 97,538 76,260 21,278 78.2 Engineering 100,459 50,230 41,741 8,489 83.1 Community Development 328,245 164,123 100,792 63,331 (F) 61.4 Police 5,373,348 2,686,674 2,426,023 260,651 90.3 Fire 1,306,895 653,448 682,883 (29,436) 104.5 Building Inspections 564,944 282,472 208,740 73,732 (G) 73.9 Streets 1,284,077 642,039 603,281 38,758 94.0 Fleet Management 790,727 395,364 379,121 16,243 95.9 Government Buildings 654,746 327,373 363,732 (36,359) 111.1 Parks 1,103,332 551,666 379,368 172,298 (H) 68.8 Environmental 71,060 35,530 28,018 7,512 78.9 Solid Waste 93,304 46,652 27,111 19,541 58.1 Forestry 113,856 56,928 28,224 28,704 49.6 Other 75,000 37,500 25,000 12,500 66.7 Total Expenditures 14,050,323 7,025,162 6,511,878 513,284 92.7 Revenues Over (Under) Expenditures -$ -$ (1,907,836)$ (1,907,836)$ * Property tax settlements are received from Anoka County in July (with 70% advance in June) and December. Item Explanation of items with both a variance greater than $50,000 and percentage less than 80% or greater than 120% (A) Strong Building permit revenues, primarily related to Watermark, already at 66% of the annual budget, and approximately $100,000 ahead of 2024 activity. Page 52 of 228 City of Lino Lakes General Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2025 (B) Most of these annual, formula-based intergovernmental revenues are received during the 3rd and 4th quarters. (C) Favorable variance due to Police Other Revenues for the School Resource Officer reimbursement (January to June) and Engineering/Planning Fees for development fees. (D) Interest rates are favorable and surpassing budget expectations and Q2 2024 performance. (E) Annual fees of $105K for (2025) financial ERP software (BS&A) and Annual Assessor Contract ($105K) were paid in first-half 2025. Unbudgeted professional services expense for finance operations support. (F) Low level of activity in Q1 of 2025, as most Engineering activity year-to-date has been projects-related and/or developer paid activity. Open CD Specialist position for portion of year. Expense is approximately $3K less than Q2 of 2024. (G) Under budget for Q1 2025 but comparable to prior year Q2 activity. Vacant Building Inspector position for portion of year. Expense is approximately $4K less than Q2 of 2024. (H) Favorable variances Temporary/Seasonal Wages, Utilities, and Contracted Services which are seasonal in nature (i.e. seasonal workers, irrigation, portable restrooms, weed control, trail maintenance, etc.) and will be utilized throughout the Summer/Fall. Page 53 of 228 City of Lino Lakes Rookery Activity Center Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2025 Percent Received or Expended Budget Actuals Variance - Based on Annual Thru Thru Favorable Budget Thru Budget 06/30/2025 06/30/2025 (Unfavorable) 06/30/2025 Revenues Property Taxes 600,000$ 300,000$ 300,000$ -$ * 100.0 % Intergovernmental 8,000 4,000 -$ (4,000) - Charges For Services 1,244,969 622,485 769,113 146,629 (A) 123.6 Investment Income 200 100 6,700 6,600 6,700.0 Miscellaneous Revenue 79,100 39,550 46,197 6,647 116.8 Total Revenues 1,932,269 966,135 1,122,010 155,876 116.1 Expenditures Personal Services 1,223,343 611,672 504,853 106,819 82.5 Supplies 84,900 42,450 42,441 9 100.0 Services & Charges 330,780 165,390 180,902 (15,512) 109.4 Contractual Services 222,724 111,362 103,282 8,080 92.7 Total Expenditures 1,861,747 930,874 831,478 99,396 89.3 Revenues Over (Under) Expenditures 70,522$ 35,261$ 290,532$ 255,271$ * Property tax settlements are received from Anoka County in July (with 70% advance in June) and December. Item Explanation of items with variance greater than $15,000 and percentage less than 80% or greater than 120% (A) Both Membership and Program revenues are ahead of budget, and are approximately $60,000 more than Q2 2024. Page 54 of 228 City of Lino Lakes Water Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2025 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 06/30/2025 06/30/2025 06/30/2024 (Unfavorable) Revenues Water Hook Up Charge 41,250$ 20,625$ 20,760$ 16,250$ 4,510$ Water Meter Sales 85,000 42,500 54,647 43,472 11,175 Irrigation Controller Sales 5,000 2,500 1,485 1,980 (495) Interest On Investments 60,000 30,000 73,577 65,892 7,685 Change in FV of Investments - - 90,369 21,896 68,473 (A) Miscellaneous Revenue 1,800 900 5,171 695 4,476 Flat Water Charge 768,700 384,350 379,119 291,374 87,745 (B) Water Sales 1,538,774 769,387 558,861 384,791 174,070 (C) Penalty 40,000 20,000 5,108 20,557 (15,449) Total Revenues 2,540,524 1,270,262 1,189,097 846,907 342,190 Expenditures Personal Services 439,852 219,926 186,967 172,848 (14,119) Supplies 438,000 219,000 136,497 191,174 54,677 (D) Services & Charges 549,285 274,643 308,967 143,471 (165,496) (E) Contractual Services 12,995 6,498 12,866 8,160 (4,706) Capital Outlay 741,000 370,500 34,270 32,608 (1,662) Transfers Out 888,700 444,350 - - - Total Expenditures 3,069,832 1,534,916 679,567 548,261 (131,306) Revenues Over (Under) Expenditures (529,308)$ (264,654)$ 509,530$ 298,646$ 210,884$ Item Explanation of items with variance greater than $20,000 (A) Interest rates and unrealized gains are favorable and surpassing budget expectations and Q2 2024 performance. (B) Increase in water rates combined with an increase in accounts. The Flat Water Charge increased from $20/Quarter/REU to $25/Quarter/REU in Q1 2025 due to financing a Water Treatment Plant. In addition, there are 40 additional water accounts at the end of Q2 2025, compared to Q2 2024. (C) Approximately 30% increase in water consumption through Q2 2025 vs 2024, with the remaing revenue increase due to the increased number of billed accounts, and rate increase. (D) Supplies variance to Q1 2024 is due to $40,000 less in Water Meters purchased in 2025, timing differences in purchases. Water meter inventory is purchased on a periodic basis to anticipate new connections and replacement needs, supply chain/availability issues have persisted in recent years. (E) Approximately $100K in 2025 expenses for well and pump rehabs, and watermain repairs, no similar activity through Q2 2024. Page 55 of 228 City of Lino Lakes Sewer Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2024 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 06/30/2025 06/30/2025 06/30/2024 (Unfavorable) Revenues Sewer Hook Up Charge 33,000$ 16,500$ 16,600$ 13,260$ 3,340$ Interest On Investments 70,000 35,000 98,322 89,303 9,019 Change in FV of Investments - - 122,179 29,384 92,795 (A) Sewer Sales 2,071,925 1,035,963 1,111,818 1,043,361 68,457 (B) Penalty 35,000 17,500 6,472 19,179 (12,707) Total Revenues 2,209,925 1,104,963 1,355,391 1,194,487 160,904 Expenditures Personal Services 450,592 225,296 193,376 181,366 (12,010) Supplies 91,200 45,600 3,192 22,725 19,533 Services & Charges 355,405 177,703 111,163 182,261 71,098 (C) Contractual Services 2,127,555 1,063,778 788,331 762,741 (25,590) (D) Capital Outlay 821,000 410,500 719,256 32,608 (686,648) (E) Total Expenditures 3,845,752 1,922,876 1,815,318 1,181,701 (633,617) Revenues Over (Under) Expenditures (1,635,827)$ (817,914)$ (459,927)$ 12,786$ (472,713)$ Item Explanation of items with variance greater than $20,000 (A) Interest rates and unrealized gains are favorable and surpassing budget expectations and Q2 2024 performance. (B) Increase in sewer rates combined with an increase in accounts. In addition, there are 40 additional sewer accounts at the end of Q2 2025, compared to Q2 2024. (C) Additional professional services in Q1 & Q2 in 2024 for lift station maintenance activities with no similar level of activity through Q2 2025. (D) Met Council MCES charges increased 4.2% over 2024 rate. (E) 2025 CIP Items - Purchase of Vactor Truck (#518) - $637,341, Utilities Truck (#317) - $33,035 (Sewer Portion), Lift Station #53 Generator Replacement - $37,375 Page 56 of 228 City of Lino Lakes Storm Water Fund Budget to Actual (Unaudited) For the Quarter Ended June 30, 2025 Budget Actuals Prior Year Variance - Annual Thru Thru Thru Favorable Budget 06/30/2025 06/30/2025 06/30/2024 (Unfavorable) Revenues Interest On Investments 3,000$ 1,500$ 6,099$ 4,884$ 1,215$ Change in FV of Investments - - 7,303 1,988 5,315 Penalty 10,000 5,000 3,454 5,828 (2,374) Storm Water Utility 541,540 270,770 314,111 312,208 1,903 Total Revenues 554,540 277,270 330,967 324,908 6,059 Expenditures Personal Services 211,693 105,847 97,725 94,788 (2,937) Supplies 24,000 12,000 2,928 604 (2,324) Services & Charges 48,905 24,453 12,845 10,429 (2,416) Contractual Services 227,500 113,750 89,178 (4,190) (93,368) (A) Capital Outlay - - - - - Total Expenditures 512,098 256,049 202,676 101,631 (101,045) Revenues Over (Under) Expenditures 42,442$ 21,221$ 128,291$ 223,277$ (94,986)$ Item Explanation of items with variance greater than $20,000 (A) Annual Surface Water Management Projects in 2025, Negative expense in 2024 due to reversal of 2023 Surface Water Management Project retainage at 12/31/2023 that had yet to be paid to the contractor in 2024. Page 57 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.I. STAFF ORIGINATOR: Justin Williams, Public Services Superintentent MEETING DATE September 22, 2025 AGENDA ITEM: Approval of Resolution No. 25-128, Authorization to Declare Surplus and Sell Unused Public Works Equipment VOTE REQUIRED: Simple Majority INTRODUCTION City staff seeks authorization from the City Council to declare various unused Public Works equipment as surplus and to sell these items through a public auction. BACKGROUND Public Works staff has reviewed the department’s equipment inventory and identified several pieces of equipment and attachments that are no longer in use, are no longer compatible with current operational needs, or have been replaced by newer equipment. Retaining this equipment offers no operational benefit and creates unnecessary storage and maintenance costs. Declaring the following equipment as surplus will allow the City to dispose of these assets in a cost-effective manner through a public auction, while returning value to the City: 1. Titan Pump Jack Scaffolding Equipment 2. Stock Tires from 2023 Cat 420XE Backhoe #275 3. 84” Bobcat V-Plow Attachment 4. 90” Bobcat Finish Mower Attachment (2011) 5. Case 80” Snow Bucket Attachment 6. 72” Grapple Bucket Attachment 7. Sidney Mfg. Timberline Tree Shear Attachment 8. Lowe 1650 Auger Drive Unit Assembly 9. Turf Tires from 2002 John Deere 6410 #117 10. 2019 VJ700 Jetting Trailer #509 Proceeds from the sale will be deposited into the City’s General Fund, Capital Equipment Fund, Page 58 of 228 or Forfeiture Fund, based on the original funding source for each item. RECOMMENDATION Staff recommends that the City Council approve declaring the listed Public Works equipment as surplus and authorize their sale via public auction, with proceeds deposited into the appropriate City fund (General Fund, Capital Equipment Fund, or Forfeiture Fund) based on each item’s original funding source. ATTACHMENTS 1. 25-128 - Resolution Declaring Certain Public Works Equipment as Surplus and Authorizing The Sale by Public Auction Page 59 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-128 Declaring Certain Public Works Equipment as Surplus and Authorizing the Sale by Public Auction WHEREAS, the City has reviewed its Public Works equipment inventory and identified certain equipment that is no longer in use, is no longer compatible with operational needs, or has been replaced by newer equipment; and WHEREAS, retaining this unused equipment provides no operational benefit to the City and incurs unnecessary storage and maintenance costs; and WHEREAS, it is in the best interest of the City to declare this equipment as surplus and to dispose of it in a cost-effective manner through public auction; and WHEREAS, the proceeds from the sale of this surplus equipment shall be deposited into the City’s General Fund, Capital Equipment Fund, or Forfeiture Fund, based on the original funding source of each item; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that that the following Public Works equipment is hereby declared surplus property and authorized for sale via public auction: 1. Titan Pump Jack Scaffolding Equipment 2. Stock Tires from 2023 Cat 420XE Backhoe #275 3. 84” Bobcat V-Plow Attachment 4. 90” Bobcat Finish Mower Attachment (2011) 5. Case 80” Snow Bucket Attachment 6. 72” Grapple Bucket Attachment 7. Sidney Mfg. Timberline Tree Shear Attachment 8. Lowe 1650 Auger Drive Unit Assembly 9. Turf Tires from 2002 John Deere 6410 #117 10. 2019 VJ700 Jetting Trailer #509 Page 60 of 228 BE IT FURTHER RESOLVED that City staff is hereby authorized to take all necessary steps to facilitate the public auction and sale of these items, and to deposit the sale proceeds into the appropriate fund (General Fund, Capital Equipment Fund, or Forfeiture Fund). Adopted by the City Council of the City of Lino Lakes this 22nd day of September, 2025. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC, City Clerk Page 61 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 1.J. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Approval of Resolution No. 25-133, Declaring Costs to be Assessed and Calling for Public Hearing on Proposed Assessments - 2025 Delinquent Utility Charges VOTE REQUIRED: Simple Majority INTRODUCTION Staff have prepared a resolution requesting the Council declare delinquent utility accounts to be assessed and to call for a public hearing on the proposed assessment thereof. BACKGROUND The purpose of this agenda item is for the City Council to set an assessment hearing date for 2025 Delinquent Utility Accounts. The assessment roll that will be prepared for the public hearing will include the unpaid balances by PID number and property street address information. State Statutes 429.101 and 444.075 and Sections 401.3, 402.14 & 404.10 of the Lino Lakes City Code state that a city may certify unpaid special charges, including unpaid utility bills, to the County Auditor as a special assessment against the property. To recover unpaid past due utility accounts, the City must follow State Statute 429.101 procedures. These procedures require that the City must adopt a resolution declaring the past due accounts to be assessed and establish a date for the assessment hearing for those charges. The assessment shall include the annual principal (unpaid charges and penalty balance due), an administration filing fee of $30.00, and shall bear interest at the rate of 5.00% per annum. In relation to the delinquent accounts being considered as part of this resolution, property owners have been provided the opportunity to pay the charges prior to the assessment certification. Staff is proposing a public hearing date be set for October 13, 2025. Property owners who pay Page 62 of 228 any outstanding balances due to the City prior to the public hearing will be removed from the assessment roll and will not incur the $30.00 administrative filing fee. Staff will provide the Council with the current proposed assessment roll at the public hearing. Currently, there are 839 accounts with balances more than 60 days overdue, totaling $192,504.13. RECOMMENDATION Adopt Resolution #25-133, Declaring Costs to be Assessed and Calling for Public Hearing on Proposed Assessments – 2025 Delinquent Utility Charges. ATTACHMENTS 1. 25-133 - Declaring Costs to be Assessed And Calling Hearing on Proposed Assessment - Delinquent Utility Charges Page 63 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-133 RESOLUTION DECLARING COSTS TO BE ASSESSED AND CALLING HEARING ON PROPOSED ASSESSMENT 2025 DELINQUENT UTILITY CHARGES WHEREAS, pursuant to City Code Sections 401.3, 402.14 & 404.10, any delinquent utility accounts may be presented for as an assessment against the property. WHEREAS, the City has incurred delinquent utility balances in 2025. WHEREAS, the total cost delinquent utility balances due to the City are $192,504.13. WHEREAS, the Finance Director notifies the City Council that such proposed assessments will be completed and filed with the City Clerk’s office for public inspection. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that: 1. The portion of the cost of such services to be assessed against benefited property owners is declared to be 192,504.13. 2. Assessments shall be payable in equal annual installments extending over a period of one year, the first of the installments to be payable on or before the first Monday in January 2026 and shall bear interest at the rate of 5% percent per annum from the date of the adoption of the assessment resolution. 3. The Finance Director shall submit a list of the costs for services the City has incurred for past due utility accounts, as provided by law, and shall file a copy of such proposed assessment in the office of the City Clerk for public inspection, as provided by law, and he/she shall file a copy of such proposed assessment in her office for public inspection. 4. The clerk shall upon the completion of such proposed assessment, notify the council thereof. BE IT FURTHER RESOLVED by the City Council of the City of Lino Lakes, Minnesota that: 1. A hearing shall be held at 6:30 p.m. on October 13, 2025, in the city hall located at 600 Town Center Parkway to pass upon such proposed assessment. All persons owning property affected by will be given an opportunity to be heard with reference to such assessment. 2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and she shall state in the notice the total cost of the improvement. She shall also cause mailed notice to be given Page 64 of 228 to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the county auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of the assessment. An owner may, at any time thereafter, pay to the City the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 13, or interest will be charged through December 31 of the succeeding year. Adopted by the Council of the City of Lino Lakes this 22nd day of September 2025. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Roberta Colotti, CMC City Clerk Page 65 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 2.A. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Consider Resolution No. 25-129, Adopting the 2026 Preliminary Levy VOTE REQUIRED: Simple Majority INTRODUCTION Minnesota Statutes require the City of Lino Lakes to adopt and certify a preliminary property tax levy for taxes payable in the following year on or before September 30th. The 2026 preliminary levy of $18,120,307, represents a $2,529,217 or 16.22% increase over the 2025 levy. With the projected net tax capacity value increasing 6.75%, the tax rate is anticipated to increase to 43.186% from 39.373%. The preliminary levy in Resolution No. 25-129 represents the City's maximum levy for 2026. The final levy may be decreased but cannot be raised when it is adopted in December. BACKGROUND The City Council held two budget work sessions where the following were discussed as it relates to the draft 2026 Annual Budget and 2026-2030 Financial Plan: August 18, 2025: Tax Levy, 2026 Capital, General Fund Budget September 2, 2025: Enterprise and Rookery Activity Center Fund Budgets The preliminary levy maintains essential services and programs while the city continues to experience rising costs in the current inflationary environment. Additionally, the City’s preliminary budget and levy anticipates significant increases in the staffing and coverage levels of the Lino Lakes Fire Department. Highlights of the levy increase are depicted in the graph below. Page 66 of 228 The Preliminary Levy is estimated to result in an annual increase of approximately $151 to the Average-valued Residential home ($397,300 for taxes payable 2026). RECOMMENDATION Adopt Resolution #25-129 Adopting the 2026 Preliminary Tax Levy. ATTACHMENTS Page 67 of 228 1. Resolution No. 25-129 - Resolution Adopting 2026 Preliminary Levy 2. 2026 Annual Budget - Preliminary Adoption Page 68 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-129 ADOPTING THE 2026 PRELIMINARY LEVY WHEREAS, Minnesota Statutes grant local governments authority to levy property taxes to finance the operations of the local jurisdiction; and WHEREAS, the City of Lino Lakes annually levies property taxes to finance general operating costs and annual debt service on outstanding indebtedness; and WHEREAS, the City Council has reviewed the 2026 preliminary levy and must certify it to Anoka County on or before September 30, 2025. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the following be levied for taxes payable 2026: General Levies $16,432,704 Bonded Indebtedness 2015A G.O. 219,236 2015A G.O. Abatement 50,562 2015 EDA Lease Revenue 317,192 2018A G.O. 482,640 2021A G.O. 211,150 2025A G.O. 406,823 $1,687,603 Total 2026 Preliminary Levy $18,120,307 Adopted by the City Council of the City of Lino Lakes on this 22nd day of September 2025. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC City Clerk Page 69 of 228 Adopted Proposed $% 2025 2026 Change Change Tax Levy Operating Levy 14,308,879 16,432,704 2,123,825 14.84% Debt Levy 1,282,211 1,687,603 405,392 31.62% Total Tax Levy 15,591,090 18,120,307 2,529,217 16.22% General Fund Budget Revenues Property Taxes 11,349,814 13,144,871 1,795,057 15.82% Other Taxes 155,000 145,000 (10,000) -6.45% Business Licenses and Permits 80,748 73,865 (6,883) -8.52% Non-Business Licenses and Permits 892,961 970,724 77,763 8.71% Intergovernmental 921,804 1,008,168 86,364 9.37% Charges for Services 450,996 463,013 12,017 2.66% Fines and Forfeits 76,000 81,000 5,000 6.58% Investment Earnings 75,000 85,000 10,000 13.33% Miscellaneous 48,000 48,000 - 0.00% Use of Reserves - - - 0.00% Transfer From Other Funds - - - 0.00%- 0.00% Total Revenues 14,050,323 16,019,641 1,969,318 14.02% Expenditures Administration 1,896,895 2,111,016 214,121 11.29% Community Development 1,000,359 1,058,407 58,048 5.80% Public Safety 7,245,187 9,018,178 1,772,991 24.47% Public Services 3,832,882 3,757,039 (75,843) -1.98% Other 75,000 75,000 - 0.00%- Total Expenditures 14,050,323 16,019,641 1,969,318 14.02% Tax Rate 39.065%43.186% CITY OF LINO LAKES 2025-2026 BUDGET SUMMARY 1 Page 70 of 228 Adopted Adopted Adopted Proposed 2023 2024 2025 2026 $ Change % Change Operating Levy Fund General Fund 101 9,694,085 10,394,606 11,323,814 13,116,871 1,793,057 15.83% Rookery Activity Center 202 325,000 500,000 600,000 600,000 - 0.00% Blue Heron Days 205 - 10,000 10,000 10,000 - 0.00% Capital Equipment Replacement 402 325,000 600,000 810,000 972,000 162,000 20.00% Capital Fire Water Tender Replacement 402 - 223,598 221,565 219,533 (2,032) (0.92%) Office Equipment Replacement 403 25,000 25,000 25,000 25,000 - 0.00% Street Maintenance 421 860,446 990,000 1,138,500 1,309,300 170,800 15.00% Park and Trail Improvements 425 90,000 90,000 180,000 180,000 - 0.00% 11,319,531 12,833,204 14,308,879 16,432,704 2,123,825 14.84% Debt Levy Final Levy Year Certificate of Indebtedness 2020 2023 106,299 - - - - 0.00% G.O. Bond 2012A (1) 2023 176,109 - - - - 0.00% G.O. Bond 2015A (1) 2030 223,532 219,857 216,182 219,236 3,054 1.41% G.O. Bond 2015A - Abatement Portion 2026 50,427 54,732 53,682 50,562 (3,120) (5.81%) EDA Lease/Revenue Bond 2015 2035 320,815 319,765 318,557 317,192 (1,365) (0.43%) G.O Bond 2018A 2033 485,737 485,475 484,215 482,640 (1,575) (0.33%) G.O Bond 2021A 2031 211,465 207,895 209,575 211,150 1,575 0.75% G.O. Bond 2025A 2040 - - - 406,823 406,823 0.00% 1,574,384 1,287,724 1,282,211 1,687,603 405,392 31.62% Total Levy 12,893,915 14,120,928 15,591,090 18,120,307 2,529,217 16.22% CITY OF LINO LAKES 2026 PROPOSED TAX LEVY 2025-2026 2 Page 71 of 228 August Base Adjustments $% Actual Actual Adopted YTD Budget Requested Proposed Increase/Increase/ 2023 2024 2025 2025 2026 2026 2026 Decrease Decrease Property Taxes 9,666,211 10,399,167 11,349,814 5,752,394 11,349,814 1,795,057 13,144,871 1,795,057 15.82% Other Taxes 147,131 133,969 155,000 87,291 155,000 (10,000) 145,000 (10,000) (6.45%) Special Assessments 1,185 382 - 109 - - - - *** Business Licenses and Permits 72,610 81,533 80,748 16,720 80,748 (6,883) 73,865 (6,883) (8.52%) Non-Business Licenses and Permits 901,042 1,062,454 892,961 768,307 892,961 77,763 970,724 77,763 8.71% Intergovernmental 908,267 1,057,662 921,804 451,545 921,804 81,364 1,008,168 86,364 9.37% Charges for Services 442,560 557,880 450,996 321,152 450,996 12,017 463,013 12,017 2.66% Fines and Forfeits 85,400 96,282 76,000 55,971 76,000 5,000 81,000 5,000 6.58% Investment Earnings 307,403 301,634 75,000 189,989 75,000 10,000 85,000 10,000 13.33% Miscellaneous 50,285 35,218 48,000 48,694 48,000 - 48,000 - 0.00% Other Financing Sources 21,213 22,040 - 144 - - - - 0.00% TOTAL REVENUES 12,603,307 13,748,221 14,050,323 7,692,314 14,050,323 1,964,318 16,019,641 1,969,318 14.02% CITY OF LINO LAKES 2026 PROPOSED GENERAL FUND REVENUE 3 Page 72 of 228 August Base Adjustments $% Actual Actual Adopted YTD Budget Requested Proposed Increase/Increase/ DEPT#DESCRIPTION 2023 2024 2025 2025 2026 2026 2026 Decrease Decrease ADMINISTRATION 401 MAYOR AND COUNCIL 97,952 90,960 158,575 67,539 164,138 2,939 167,077 8,502 5.36% 402 ADMINISTRATION 561,264 691,961 718,433 534,843 756,316 7,253 763,569 45,136 6.28% 403 ELECTIONS 15,383 92,644 21,367 1,243 21,478 45,131 66,609 45,242 211.74% 405 CHARTER ADMINISTRATION 668 167 9,980 1,385 9,980 (3,000) 6,980 (3,000) (30.06%) 407 FINANCE 667,663 846,209 840,540 694,904 867,000 51,781 918,781 78,241 9.31% 414 LEGAL CONSULTANTS 189,796 174,203 148,000 106,638 148,000 40,000 188,000 40,000 27.03% TOTAL ADMINISTRATION 1,532,725 1,896,144 1,896,895 1,406,552 1,966,912 144,104 2,111,016 214,121 11.29% COMMUNITY DEVELOPMENT 415 ECONOMIC DEVELOPMENT 94,697 84,203 98,359 55,083 98,361 (1,100) 97,261 (1,098) (1.12%) 416 PLANNING AND ZONING 146,769 150,136 195,076 105,179 204,261 15,000 219,261 24,185 12.40% 417 ENGINEERING 103,120 101,244 100,459 66,504 100,459 1,335 101,794 1,335 1.33% 418 COMMUNITY DEVELOPMENT 204,692 218,340 328,245 149,821 352,898 0 352,898 24,653 7.51% 461 ENVIRONMENTAL 46,772 51,459 71,060 41,502 73,756 0 73,756 2,696 3.79% 462 SOLID WASTE ABATEMENT 98,726 67,058 93,304 37,887 95,149 2,812 97,961 4,657 4.99% 463 FORESTRY 92,487 129,394 113,856 37,325 115,476 0 115,476 1,620 1.42% TOTAL COMMUNITY DEVELOPMENT 787,263 801,834 1,000,359 493,302 1,040,360 18,047 1,058,407 58,048 5.80% PUBLIC SAFETY 420 POLICE PROTECTION 4,581,552 4,789,052 5,373,348 3,350,330 5,958,568 159,982 6,118,550 745,202 13.87% 421 FIRE PROTECTION 1,029,456 1,185,685 1,306,895 976,795 1,347,935 954,326 2,302,261 995,366 76.16% 422 BUILDING INSPECTIONS 487,252 460,380 564,944 298,414 596,517 850 597,367 32,423 5.74% TOTAL PUBLIC SAFETY 6,098,260 6,435,117 7,245,187 4,625,539 7,903,020 1,115,158 9,018,178 1,772,991 24.47% PUBLIC SERVICES 430 STREETS 939,447 1,017,198 1,284,077 834,475 1,318,864 (51,000) 1,267,864 (16,213) (1.26%) 431 FLEET MANAGEMENT 778,513 770,543 790,727 578,717 808,801 14,615 823,416 32,689 4.13% 432 GOVERNMENT BUILDINGS 578,975 584,744 654,746 397,458 654,100 41,000 695,100 40,354 6.16% 450 PARKS 924,207 997,320 1,103,332 566,643 1,121,659 (151,000) 970,659 (132,673) (12.02%) 451 RECREATION 0 0 0 0 0 0 0 0 0.00% TOTAL PUBLIC SERVICES 3,221,142 3,369,805 3,832,882 2,377,293 3,903,424 (146,385) 3,757,039 (75,843) (1.98%) OTHERS 499 CONTINGENCY/TRANSFERS/OTHERS 466,554 286,590 75,000 25,000 75,000 0 75,000 0 0.00% TOTAL OTHERS 466,554 286,590 75,000 25,000 75,000 0 75,000 - 0.00% TOTAL GENERAL FUND EXPENDITURES 12,105,944 12,789,490 14,050,323 8,927,686 14,888,716 1,130,925 16,019,641 1,969,318 14.02% CITY OF LINO LAKES 2026 PROPOSED GENERAL FUND EXPENDITURES 4 Page 73 of 228 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Administration 4300 Professional Services Increased costs related to pre-employment assessment and training 7,253 Building Inspection 4310 Technology Services BS&A software annual increases 850 Charter 4300 Prof Services - Charter CommDecrease due to historic trends (3,000) Council 4452 Subscriptions & Dues Annual increases in membership fees/dues 973 Council 4343 Newsletter Additional Printing Costs 801 Council 4900 Marketing Increased planned activities and historical trend 1,165 Econ Development 4330 Travel and Tuition Adjustment education budget for staff training 400 Econ Development 4410 Contracted Services Decrease for ACRED contribution. County is funding 100%(1,500) Elections 41XX Wages & Benefits Increase for election judges in even year election 46,431 Elections 4330 Travel & Tuition Clerk Training, Transport of ballots to Anoka County 500 Elections 4340 Advertising Reduce for even year election (1,800) Engineering 4410 Contracted Services 2.5% increase in Engineering retainer 1,335 Finance 4310 Technology Services Metro-INET, BS&A, Easy CIP software annual increases 42,981 Finance 4410 Contracted Services County Assessor Contract 5,000 Finance 4308 Auditor Inflationary Fee Increases 3,500 Finance 4342 Truth in Taxation Per Parcel Fees - Additional Parcels 300 Fire 41XX Wages & Benefits Payroll Budget Requests 807,428 Fire 4370 Uniforms Moving from CIP to general budget and spreading out over 6 years 54,600 Fire 4330 Travel & Tuition 8 2025 new hires @ $2750 ea 16,500 Fire 4370 Uniforms 4 @ $8400 each set 14,400 Fire 4410 Contracted Services Previously in-house & not budgeted, estimated based on 2025 12,000 Fire 4330 Travel & Tuition Fire training 10,200 Fire 4330 Travel & Tuition Sending 5 per year until all EMRs are trained 10,000 Fire 4410 Contracted Services Not budgeted in 2025, Anoka County service allocation & First Due 10,000 Fire 4330 Travel & Tuition 4 at $2000 each, not previously budgeted 8,000 Fire 4370 Uniforms Increase in number of FF 5,100 Fire 4370 Uniforms 13 @ $800 each 4,400 Fire 4410 Contracted Services 7 AED, 1 heart monitor 3,232 Fire 4300 Professional Services FF must be certified to be licensed, 3 cert ea x 46 FF x $75 3,050 Fire 4330 Travel & Tuition Increase in training expenses 2,400 Fire 4300 Professional Services 46 FF x $75 ea for fully licensed dept.2,325 Fire 4321 Telephone Addition of 2 new sim cards for mobile computers + 1 moved from PD to FD 2,088 Fire 4330 Travel & Tuition Fire Officer, Operators, Leadership, Conference 1,850 Fire 4330 Travel & Tuition 1 paramedic, 29 EMT @ $100, EMR 14 @ $100 1,600 Fire 4211 Maintenance Supplies Inflationary costs 1,300 Fire 4330 Travel & Tuition 2 people in attendance instead of 1 1,150 Fire 4321 Telephone Addition of 4 new cell phones 1,058 Fire 4240 Small Tools Replace 900 Fire 4330 Travel & Tuition Auto extraction, doors, etc.900 Fire 4410 Contracted Services 22 ground ladders @$110 880 Fire 4410 Contracted Services Clarey's @ $95 per SCBA x 45 540 Fire 4410 Contracted Services Dues increase 500 Fire 4410 Contracted Services Increase in firefighters 345 Fire 4211 Maintenance Supplies Purchase additional masks/expired masks replacement 258 Fire 4214 Fire Prevention Inflationary costs 200 Fire 4410 Contracted Services Annual Maint & test 200 Fire 4452 Subscriptions & Dues Dues increase 200 Fire 4410 Contracted Services Estimated price increase per vendor 167 Fire 4410 Contracted Services Price increase 65 Fire 4452 Subscriptions & Dues Dues increase 60 Fire 4452 Subscriptions & Dues Dues increase 50 Fire 4452 Subscriptions & Dues Dues increase 10 Fire 4452 Subscriptions & Dues Reduce from 2 to 1 subscriptions (130) Fire 4410 Contracted Services Annual testing to City Hall budget (500) 2026 BASE BUDGET ADJUSTMENTS CITY OF LINO LAKES GENERAL FUND 5 Page 74 of 228 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Fire 4240 Small Tools Removed (2,000) Fire 4410 Contracted Services Not needed in 2026 (2,400) Fire 4410 Contracted Services Estimated price based on last 2 invoices (4,000) Fire 4410 Contracted Services Cancelling contract end of 2025 (5,400) Fire 4370 Uniforms 5 PT @ $8400 each (9,200) Fleet 4240 Small Tools A/C Recharge Machine 12,000 Fleet 41XX Overtime Wages & Bens Increase Overtime Wages and Benefits to reflect actual 2,375 Fleet 4321 Telephone Additional Plow Truck GPS 240 Govt Buildings 5000 Equipment Alerton Software Update City Hall and Fire 2 ($25,000)25,000 Govt Buildings 4300 Professional Services Increase to Reflect Actual 17,000 Govt Buildings 4200 Office Supplies Reduction in Office Supplies (1,000) Legal 4301 Legal Services Increase per historical trend and increased data practices compliance 40,000 Parks 4415 Rented Equipment Mastic Kettle Rental 1,000 Parks 4240 Small Tools Reduction Due to 2025 Purchases (16,000) Parks 4410 Contracted Services Reduction Due to 2025 Project Completions, Add Fog Seal Trails ($40,000)(136,000) Planning 4410 Contracted Services Set aside for 2050 Comprensive Plan Update (1 of 3) 15,000 Police 41XX Overtime Wages & Bens Historical Trends, historically underbudgeted 62,561 Police 41XX Part-time Wages & Bens Police Trainer and Background Investigator - Additional hours 22,321 Police 4410 Contracted Services Increased fee for Anoka County JLEC RMS, increased cost for Embedded Systems sirens, Replace flooring and cabinets in DMT & detention room to improve safety 21,990 Police 41XX Full-time Wages & Benefits Selected promotions/position adjustments 12,097 Police 4200 Office Supplies Purchase office furniture for two new sergeant positions 8,600 Police 4300 Professional Services Promotional testing for Sergeants positions, BWC and squad video audit, language line services 5,970 Police 4240 Small Tools Purchase 28 holsters x $199 = $5,572 for Glock 45 with red dot optics.5,600 Police 4240 Small Tools Purchase 2 non-lethal PepperBall launchers that shoot projectiles with irratant and accessories 5,300 Police 4211 Maintenance Supplies Expenses related to repairs of VirTra system that is no longer covered by warranty 4,800 Police 4300 Professional Services K9 Vet Bills and Lodging - Previously not budgeted 4,000 Police 4360 Insurance Increase in rates 250 Police 4370 Uniforms COLA Adjustments for uniforms and replacements for on-duty damaged uniforms 4,706 Police 4200 Office Supplies Purchase replacement chairs for roll call room (x14)2,800 Police 4211 Maintenance Supplies Ammo-Price increase and additional ammo needed for red dot optic qualification 2,170 Police 4211 Maintenance Supplies K9 Food and Supplies - Previously not budgeted 2,000 Police 4321 Telephone Add mobile hotspots to cell phone due to computers no longer having aircards, Add two additional cell phone lines for future officers #27-29 1,882 Police 4240 Small Tools Purchase patrol rapid response trauma kits (8 patrol bags and 1 SRO bag) 1,800 Police 4200 Office Supplies Purchase cubicle name plates for officers and monitor for roll call room 1,160 Police 4200 Office Supplies Price increase for toner/printer cartridges 1,100 Police 4211 Maintenance Supplies Seat covers for 318, 319, 320, and squad cleaning supplies - Previously not budgeted 1,000 Police 4211 Maintenance Supplies Not previously budgeted - replace expired/used N95/gas masks 800 Police 4240 Small Tools Purchase 8 ($89.00 each) tint meters to be used for traffic enforcement 750 Police 4240 Small Tools Purchase 12 handheld tire deflation tools ($41 each) and nylon bags for storage ($10.65)650 Police 4240 Small Tools Price increase for 5 Taser replacements 500 Police 4240 Small Tools Purchase 2 replacement patrol medical bags 325 Police 4211 Maintenance Supplies Medical supplies to restock patrol medical bags - Previously not budgeted 250 Police 4214 Crime Prevention Previously not budgeted -Tactacam subscription for trail cameras 225 6 Page 75 of 228 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Police 4211 Maintenance Supplies Range Supplies-Price increase for targets, cleaning supplies, and range supplies, Increased cost for simunition rounds 200 Police 4211 Maintenance Supplies Increased cost for regular and tornado emergency siren batteries 200 Police 4200 Office Supplies Replace staff business cards with new logo reflecting change to police department 150 Police 4200 Office Supplies Reduction in need for USB drives due to transition to AXON (1,250) Police 4240 Small Tools Squad Computers - Replace schedule - 6 computers versus 9 (4,200) Police 4240 Small Tools Gas masks - Don't need to purchase (10,724) Solid Waste 4410 Contracted Services increase in contracted services - recycling/earth day 1,922 Solid Waste 4200 Office Supplies replacement signs and bases - score reimbursables 1,340 Solid Waste 4340 Advertising reclassification of expenditures 350 Solid Waste 4343 Newsletter reclassification of expenditures (800) Streets 4410 Contracted Services Painting City Hall Sidewalk Fence ($11,000), Replacement Sidewalk Pavers ($13,000), Painting 4-Way Signals ($12,000)36,000 Streets 4211 Maintenance Supplies Mastic Material Sealing Roads 15,000 Streets 4415 Rented Equipment Mastic Kettle Rental 4,000 Streets 4229 Gravel & Similar Material Gravel and Similar Material 3,000 Streets 4385 Street Lighting Reduction Due to Completion of 2025 Projects (109,000) Total 2026 Adjustments Requested 1,130,925 Increase in General Fund Base Budget 838,394 Less the increase in non-property tax revenues (176,261) Increase in Capital Equipment Levy 162,000 Decrease in Capital Fire Water Tender Levy (2,033) Increase in Pavement Management Levy 170,800 Increase in Existing Debt Levies 405,392 Total 2026 Tax Levy Increase 2,529,217 - 7 Page 76 of 228 Actual Actual Adopted Actual Proposed 2023 2024 2025 2025 2026 Taxable Market Value 3,287,882,335 3,539,171,941 3,581,879,847 3,565,047,754 3,776,348,611 * Annual % Change 27.06% 7.64% 1.21% 0.73% 5.93% Actual Actual Adopted Actual Adopted 2023 2024 2025 2025 2026 Total Tax Capacity Value 35,452,015 38,846,166 39,533,445 39,247,363 41,640,292 * Less FD Contribution in Value (1,502,577) (1,820,393) (2,342,867) (2,342,867) (2,318,228) Less Captured Value for Tax Increment (1,041,739) (1,399,596) (1,017,937) (1,013,861) (1,009,794) * Total Net Tax Capacity Value 32,907,699 35,626,177 36,172,641 35,890,635 38,312,270 Annual % Change 29.14% 8.26% 1.53% 0.74% 6.75% Total Levy 12,893,915 14,120,928 15,591,090 15,591,090 18,120,307 Less FD Distribution (1,384,776) (1,260,837) (1,460,414) (1,460,414) (1,574,621) Total Net Levy for Tax Rate 11,509,139 12,860,091 14,130,676 14,130,676 16,545,686 Annual % Change 12.49% 11.74% 9.88% 9.88% 17.09% City Tax Capacity Rate 34.974%36.097%39.065%39.373%43.186% *Anoka County payable 2026 proposed values as of 07/30/2025. Final values are subject to change. CITY OF LINO LAKES 2026 PROPOSED TAX CAPACITY RATE 8 Page 77 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2023 2024 2025 2025 2026 2026 2026 Budget Detail Property Taxes Current Taxes 101-000-3010 9,623,450 10,249,177 11,323,814 5,837,730 11,323,814 1,793,057 13,116,871 Levy for General Operations Delinquent Taxes 101-000-3020 19,968 48,568 25,000 (32,324) 25,000 0 25,000 Prior Year(s) Delinquencies Tax Increments 101-000-3050 21,567 97,137 0 (51,574) 0 0 0 Tax Forfeits 101-000-3060 0 0 0 0 0 0 0 Penalties & Interest 101-000-3150 1,226 4,285 1,000 (1,439) 1,000 2,000 3,000 9,666,211 10,399,167 11,349,814 5,752,394 11,349,814 1,795,057 13,144,871 Other Taxes Lodging Tax 101-000-3180 79,581 76,669 85,000 47,801 85,000 0 85,000 Twin Cities Gateway Pass-Through Circle Pines Gas Franchise 101-000-3185 67,550 57,300 70,000 39,490 70,000 (10,000) 60,000 147,131 133,969 155,000 87,291 155,000 (10,000) 145,000 Special Assessments Current Assessments 101-000-3110 968 382 0 109 0 0 0 Delinquent Assessments 101-000-3120 217 0 0 0 0 0 0 1,185 382 0 109 0 0 0 Business Licenses and Permits Liquor License - On-Sale 101-000-3201 42,200 41,440 42,000 0 42,000 (1,500) 40,500 License to Sell Liquor for On-Premises Consumption Liquor License - 3.2 Beer 101-000-3202 0 1,000 0 0 0 400 400 License to Sell Packaged Liquor for Off-Premises Consumption Liquor License - Off Sale 101-000-3203 1,600 1,200 1,400 0 1,400 (400) 1,000 License to Sell Packaged Liquor for Off-Premises Consumption Liquor License - Sunday 101-000-3204 1,800 2,000 1,800 0 1,800 (200) 1,600 License to Sell Liquor for On-Premises Consumption on Sunday Liquor License - Club 101-000-3205 500 300 500 0 500 (200) 300 Temporary Consumption Permit 101-000-3207 100 100 200 0 200 0 200 Investigation Fee 101-000-3208 3,779 3,710 3,500 0 3,500 0 3,500 Fee to Perform Background Investigation for License Applicants Tobacco License 101-000-3211 742 3,500 3,500 0 3,500 (250) 3,250 Annual License to Sell Tobacco in the City Cannabinoid License 101-000-3212 950 2,067 1,900 0 1,900 (1,900) 0 The City no longer issues this license Contractor's License 101-000-3213 8,080 13,200 14,858 6,330 14,858 (3,283) 11,575 Garbage Removal License 101-000-3214 2,155 3,145 2,750 3,460 2,750 0 2,750 Annual License to Collect Refuse in the City Rental Housing License 101-000-3215 8,329 6,252 6,105 5,780 6,105 0 6,105 Dance License 101-000-3219 35 35 35 0 35 0 35 Fireworks License 101-000-3220 200 100 200 100 200 0 200 Mobile Food Vendor Permit 101-000-3221 0 350 0 50 0 400 400 Massage License 101-000-3222 1,141 1,384 1,000 250 1,000 50 1,050 Peddler's License 101-000-3223 1,000 1,750 1,000 750 1,000 0 1,000 License for Door-to-Door Sales 72,610 81,533 80,748 16,720 80,748 (6,883) 73,865 Non-Business Licenses and Permits Building Permits 101-000-3250 448,045 531,347 495,243 333,451 495,243 45,015 540,258 Value-Based Fee-Covers the Cost of Inspec. & Code Compl. Plan Inspection Fees 101-000-3251 259,455 308,707 224,170 192,316 224,170 30,539 254,709 65% of Bldg Permit Fee to Cover Cost of Plan Review Erosion Control Permits 101-000-3252 18,880 20,480 24,000 15,040 24,000 0 24,000 Plumbing Permits 101-000-3253 30,554 37,030 33,396 28,930 33,396 300 33,696 Heating & Air Conditioning Permits 101-000-3254 85,327 81,268 70,804 47,172 70,804 1,000 71,804 Septic Plumbing Permit 101-000-3255 5,890 5,340 5,694 2,000 5,694 0 5,694 Septic System Permit 101-000-3256 6,500 7,000 7,035 3,500 7,035 0 7,035 Fence Permit 101-000-3259 6,624 7,000 5,189 4,088 5,189 150 5,339 Dog License 101-000-3260 720 830 1,000 1,080 1,000 0 1,000 Sign Permit 101-000-3262 1,085 75 941 0 941 59 1,000 Road Overweight Permit 101-000-3263 150 0 0 0 0 0 0 Underground Utility Permit 101-000-3264 32,462 26,737 19,489 137,663 19,489 700 20,189 Miscellaneous Permits 101-000-3266 5,350 4,887 6,000 3,067 6,000 0 6,000 Refunds & Reimbursements 101-000-3626 0 31,753 0 0 0 0 0 901,042 1,062,454 892,961 768,307 892,961 77,763 970,724 Intergovernmental Federal Grants Revenue 101-000-3310 0 26,481 0 31,080 0 0 0 TZD Safe Roads Grant 101-000-3312 37,515 26,479 30,000 12,474 30,000 0 30,000 Office of Traffic Safety (OTS) Grant Funding State Revenue 101-000-3320 3,291 13,353 0 0 0 0 0 Market Value Credit 101-000-3321 3,788 7,251 3,500 0 3,500 0 3,500 Police State Aid 101-000-3325 299,203 341,688 300,000 0 300,000 45,000 345,000 Aid for Police Retirement Plan and POST Training Public Safety State Grant 101-000-3326 0 45,929 0 64,863 0 0 0 Aid for Police Retirement Plan and POST Training Fire State Aid 101-000-3330 169,000 192,547 180,000 0 180,000 15,000 200,000 PERA SVF Contribution of $200,000, Net Revenue $50,000 State Grants - Fire 101-000-3331 30,255 32,391 20,000 16,942 20,000 7,000 27,000 Fire Training/Ed Municipal State Aid 101-000-3340 266,516 294,114 295,000 326,186 295,000 30,000 325,000 For Maintenance of City-Designated State-Aid Roads County Grants - SCORE 101-000-3351 98,699 77,429 93,304 0 93,304 (15,636) 77,668 SCORE Grant for Recycling Efforts 908,267 1,057,662 921,804 451,545 921,804 81,364 1,008,168 CITY OF LINO LAKES 2026 PROPOSED GENERAL FUND REVENUE 9 Page 78 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2023 2024 2025 2025 2026 2026 2026 Budget Detail CITY OF LINO LAKES 2026 PROPOSED GENERAL FUND REVENUE Charges for Services Aerial Map Fee 101-000-3402 4,410 18,450 15,000 0 15,000 0 15,000 Assessment Search Fee 101-000-3403 5,560 4,920 4,500 3,325 4,500 500 5,000 Election Filing Fees 101-000-3404 25 0 0 0 0 0 0 Engineering/Planning Charges 101-000-3405 48,751 84,233 35,486 26,933 35,486 4,400 39,886 Investment Management Charge 101-000-3406 50,000 50,000 50,000 25,000 50,000 0 50,000 Land Use Administration Fee 101-000-3407 16,699 17,966 10,860 15,150 10,860 650 11,510 Sale of Supplies 101-000-3410 294 615 200 38 200 0 200 Incudes Data Request Searches & Retrieval of Responsive Data Fees City Hall Rental 101-000-3411 125 25 200 0 200 0 200 CFS - Public Safety 101-000-3420 171,820 243,699 190,000 149,984 190,000 2,500 192,500 Police Reports 101-000-3421 975 269 800 419 800 0 800 Police Training Fees 101-000-3422 0 0 0 150 0 0 0 CFS - Public Works 101-000-3430 11,299 3,313 8,000 4,115 8,000 0 8,000 SAC/Surcharge Fee 101-000-3432 5,524 5,091 4,000 3,083 4,000 1,000 5,000 CFS - Culture & Rec 101-000-3460 5,787 5,171 5,000 450 5,000 0 5,000 Bldg Lease Revenue 101-000-3623 121,291 124,073 126,950 92,504 126,950 2,967 129,917 New Creations Child Care Contributions & Donations 101-000-3622 0 55 0 0 0 0 0 442,560 557,880 450,996 321,152 450,996 12,017 463,013 Fines and Forfeits Fines & Forfeits 101-000-3510 84,800 95,682 75,000 55,971 75,000 5,000 80,000 Driving Diversion Program 101-000-3512 600 600 1,000 0 1,000 0 1,000 85,400 96,282 76,000 55,971 76,000 5,000 81,000 Investment Earnings Interest Earnings 101-000-3620 163,200 179,428 75,000 84,144 75,000 10,000 85,000 2.00% Interest Rate Assumption Change in Fair Value of Investments 101-000-3621 144,203 122,206 0 105,845 0 0 0 307,403 301,634 75,000 189,989 75,000 10,000 85,000 Miscellaneous Donations 101-000-3622 1,000 0 0 0 0 0 0 Miscellaneous Revenue 101-000-3625 442 2,364 2,000 408 2,000 0 2,000 Refunds & Reimbursements 101-000-3626 48,841 32,854 46,000 48,285 46,000 0 46,000 P-Card Rebates, LMC Ins Div, Peace Officer Benefit, Police Vest Reimbursement Cash Over/Short 101-000-3800 2 0 0 0 0 0 0 50,285 35,218 48,000 48,694 48,000 0 48,000 Other Financing Sources Use of Fund Reserves 101-000-3900 0 0 0 0 0 0 0 Sale of Fixed Assets 101-000-3910 1,213 2,040 0 144 0 0 0 Interfund Transfers In 101-000-3920 20,000 20,000 0 0 0 0 0 21,213 22,040 0 144 0 0 0 Total Revenues 12,603,307 13,748,221 14,050,323 7,692,314 14,050,323 1,964,318 16,019,641 10 Page 79 of 228 Adopted Proposed 2025 2026 ADMINISTRATION 4.000 4.000 FINANCE 2.600 2.600 PLANNING & ZONING 1.000 1.000 COMMUNITY DEVELOPMENT 2.700 2.700 ENVIRONMENTAL 0.300 0.300 SOLID WASTE 0.200 0.200 FORESTRY 0.250 0.250 POLICE 33.050 34.950 FIRE 6.950 15.800 BUILDING INSPECTIONS 4.500 4.500 STREETS 6.250 6.250 FLEET 2.550 2.550 GOVERNMENT BUILDINGS 0.150 1.280 PARKS 5.600 5.600 RECREATION - - TOTAL GENERAL FUND 70.100 81.980 ROOKERY ACTIVITY CENTER FUND 6.000 6.000 WATER FUND 4.050 4.050 SEWER FUND 4.050 4.050 STORM WATER FUND 1.800 1.800 GRAND TOTAL 86.000 97.880 Personnel are shown as Full Time Equivalents (FTE) Part-time Rookery Staff, Temporary Summer Seasonals, and Interns are not included PERSONNEL TOTALS CITY OF LINO LAKES 11 Page 80 of 228 MAYOR AND COUNCIL (101-401)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 46,458 49,286 49,286 32,857.00 54,092 0 54,092 PERA CONTRIBUTIONS 4121 2,323 2,464 2,464 1,643.00 2,705 0 2,705 FICA CONTRIBUTIONS 4122 709 748 715 511.00 784 0 784 MN PAID LEAVE 4126 0 0 0 0 427 0 427 LIFE & DISABILITY INSURANCE 4133 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 95 86 80 80 100 0 100 49,585 52,584 52,545 35,091 58,108 0 58,108 SUPPLIES OFFICE SUPPLIES 4200 0 19 0 0 0 0 0 0 19 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 0 0 49,000 905 49,000 0 49,000 Strategic Planning Workplan Development Facilitator, Compensation Plan Study TELEPHONE 4321 0 2,174 3,000 1,198 3,000 0 3,000 Cellular Phones TRAVEL & TUITION 4330 0 13 1,500 1,090 1,500 45 1,545 LMC Conference, Elected Officials Conference ADVERTI SING 4340 113 0 200 114 200 0 200 Meeting Notices NEWSLETTER 4343 22,991 23,601 25,200 1,500 25,200 756 25,956 Spring/Summer, Fall & Winter Newsletters 23,104 25,788 78,900 4,807 78,900 801 79,701 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 0 0 0 781 0 0 0 SUBSCRIPTIONS & DUES 4452 20,034 7,186 21,630 21,587 21,630 973 22,603 League of MN Cities, MN Mayors Association CITY MARKETING 4900 5,230 5,383 5,500 5,273 5,500 1,165 6,665 Awards & Plaques, Employee Recognition & Appreciation, Lino Lakes Ambassadors $2,000), Job Fair Supplies 25,264 12,569 27,130 27,641 27,130 2,138 29,268 TOTAL MAYOR AND COUNCIL 97,952 90,960 158,575 67,539 164,138 2,939 167,077 CITY OF LINO LAKES 100% Mayor 4 - 100% Councilmembers 12 Page 81 of 228 ADMINISTRATION (101-402)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 414,232 483,264 503,413 249,213 540,423 0 540,423 OVERTIME WAGES 4102 0 0 0 0 0 0 0 TEMPORARY WAGES 4106 0 20,800 0 144,315 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 31,018 32,386 37,756 25,284 40,532 0 40,532 FICA CONTRIBUTIONS 4122 31,377 33,974 38,511 29,848 41,342 0 41,342 MN PAID LEAVE 4126 0 0 0 0 4,269 0 4,269 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 13,200 20,236 43,192 17,935 35,828 0 35,828 LIFE & DISABILITY INSURANCE 4133 886 925 1,022 546 990 0 990 DENTAL INSURANCE 4134 408 511 2,499 521 2,499 0 2,499 VEHICLE ALLOWANCE 4135 0 0 0 0 0 0 0 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 3,341 3,320 3,088 2,566 1,481 0 1,481 494,462 595,416 629,481 470,228 667,364 0 667,364 SUPPLIES OFFICE SUPPLIES 4200 0 0 0 20 0 0 0 0 0 0 20 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 20,591 22,285 19,972 17,327 19,972 5,528 25,500 Drug/Alcohol Testing, Pre-employment Assessments, Citywide Training, Data Practices Compliance TECHNOLOGY SERVICES 4310 3,421 4,098 9,000 343 9,000 0 9,000 Labor Relations, Employment Law, Contract Negotiations, Arbitration, Compensation Consultant TELEPHONE 4321 1,141 1,579 1,975 1,438 1,975 59 2,034 Cellular Phones TRAVEL & TUITION 4330 6,082 6,415 8,500 1,572 8,500 255 8,755 LMC Conference, ICMA Conference, MAMA Meetings, MCMA Conference, MPELRA Conferences, TCHRA Conference, NPELRA Webinars, City Clerk Certification, MCFOA Conference, Tuition Reimbursement ADVERTISING 4340 2,860 1,396 2,500 969 2,500 0 2,500 Legal Publications, Job Postings 34,096 35,773 41,947 21,649 41,947 5,842 47,789 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 29,097 58,598 43,305 41,826 43,305 1,300 44,605 CivicEngage, CivicClerk, American Legal Online City Code, Document Destruction, TASC, NeoGov SUBSCRIPTIONS & DUES 4452 3,608 2,174 3,700 1,120 3,700 111 3,811 MAMA, ICMA, MCMA, MCFOA, SHRM, GFOA, MNGFOA, MNCPA, Chain of Lakes Rotary, Dropbox, Notary 32,705 60,772 47,005 42,946 47,005 1,411 48,416 TOTAL ADMINISTRATION 561,264 691,961 718,433 534,843 756,316 7,253 763,569 CITY OF LINO LAKES 100% City Administrator 100% Human Resources and Communications Manager 100% Communications Specialist 100% City Clerk 13 Page 82 of 228 ELECTIONS (101-403)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 8,034 58,594 12,750 0 12,750 (12,750) 0 PART-TIME WAGES 4103 0 13,800 5,000 870 5,000 8,000 13,000 TEMPORARY WAGES 4106 0 13,800 0 0 0 50,000 50,000 PERA CONTRIBUTIONS 4121 0 0 0 0 0 0 0 FICA CONTRIBUTIONS 4122 0 1,256 383 66 383 612 995 MN PAID LEAVE 4126 0 0 0 0 156 342 498 WORKER'S COMPENSATION 4151 230 317 134 86 89 227 316 8,264 87,767 18,267 1,022 18,378 46,431 64,809 SUPPLIES OFFICE SUPPLIES 4200 159 2,019 1,000 0 1,000 0 1,000 Supplies for Elections 159 2,019 1,000 0 1,000 0 1,000 OTHER SERVICES AND CHARGES TECHNOLOGY SERVICES 4310 0 0 0 155 0 0 0 POSTAGE 4322 4 6 0 0 0 50 50 TRAVEL & TUITION 4330 168 427 0 28 0 450 450 Transportation of ballots to Anoka County, Clerk training ADVERTISING 4340 2,081 77 2,100 38 2,100 (1,800) 300 Election Ballots (Odd years - City pays cost of municipal election ballots); Public Notices 2,252 510 2,100 221 2,100 (1,300) 800 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 4,708 2,348 0 0 0 0 0 Voting Equipment System per Anoka County Agreement 4,708 2,348 0 0 0 0 0 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ELECTIONS 15,383 92,644 21,367 1,243 21,478 45,131 66,609 CITY OF LINO LAKES Part-time: Election Assistant Temporary: Primary and General Election Judges (Even Years) General Election Judges (Odd Years) 14 Page 83 of 228 CHARTER ADMINISTRATION (101-405)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail OTHER SERVICES AND SUPPLIES PROFESSIONAL SERVICES 4300-000 318 167 1,000 557 1,000 0 1,000 Time Savers - Minutes PROF SERVICES - CHARTER COMM 4300-999 350 0 8,980 828 8,980 (3,000) 5,980 Charter Commission Directed Expenses 668 167 9,980 1,385 9,980 (3,000) 6,980 TOTAL CHARTER ADMINISTRATION 668 167 9,980 1,385 9,980 (3,000) 6,980 CITY OF LINO LAKES 15 Page 84 of 228 FINANCE (101-407)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 233,292 258,773 280,485 115,568 282,228 0 282,228 OVERTIME WAGES 4102 302 857 0 12,446 0 0 0 TEMPORARY WAGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 17,477 19,212 21,036 10,248 21,167 0 21,167 FICA CONTRIBUTIONS 4122 17,527 19,292 21,457 9,355 21,590 0 21,590 MN PAID LEAVE 4126 0 0 0 0 2,230 0 2,230 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 21,049 24,681 18,344 12,092 41,528 0 41,528 LIFE & DISABILITY INSURANCE 4133 553 611 645 301 636 0 636 DENTAL INSURANCE 4134 995 1,072 1,624 690 1,624 0 1,624 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 1,758 1,891 1,715 1,285 763 0 763 292,952 326,389 345,306 161,985 371,766 0 371,766 SUPPLIES OFFICE SUPPLIES 4200 289 840 1,000 560 1,000 0 1,000 Accounts Payable Checks, W-2 Forms, 1099 Forms, Other Financial Forms SMALL TOOLS 4240 0 2,941 0 0 0 0 0 289 3,781 1,000 560 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 1,030 0 0 109,065 0 0 0 AUDITOR 4308 22,775 19,630 21,500 21,911 21,500 3,500 25,000 General Fund Portion of Independent Annual Audit TECHNOLOGY SERVICES 4310 246,839 388,083 358,134 292,613 358,134 42,981 401,115 Metro-INET Services, Programs & Support BS&A Software Annual Maintenance (Financial Modules) EasyCIP Annual Maintenance TRAVEL & TUITION 4330 1,022 1,545 6,000 8 6,000 0 6,000 MNGFOA Conference, Continuing Professional Education, Other Finance Trainings ADVERTISING 4340 1,209 1,285 1,500 1,052 1,500 0 1,500 Publish Budget and Financial Reports TRUTH IN TAXATION 4342 2,295 2,473 2,700 2,618 2,700 300 3,000 City Share of Property Specific Notices PAYMENT PROCESSING 4345 1,014 1,358 0 420 0 0 0 Credit Card Processing Fees and Other Finance Charges 276,184 414,374 389,834 427,687 389,834 46,781 436,615 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 97,030 100,378 103,000 104,072 103,000 5,000 108,000 Assessing Services - Anoka County - Based on Number of Parcels, Classification, and (Un)/Improved SUBSCRIPTIONS & DUES 4452 1,207 1,287 1,400 600 1,400 0 1,400 MNGFOA Membership, GFOA Membership, MN Board of Accountancy, MNCPA Membership, GFOA Certificate of Achievement (COA) Program 98,237 101,665 104,400 104,672 104,400 5,000 109,400 TOTAL FINANCE 667,663 846,209 840,540 694,904 867,000 51,781 918,781 85% Finance Director 100% Accountant 75% Accounting Clerk II CITY OF LINO LAKES 16 Page 85 of 228 LEGAL CONSULTANTS (101-414)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail OTHER SERVICES AND CHARGES LEGAL SERVICES 4301 83,568 68,499 40,000 36,512 40,000 40,000 80,000 Consulting Attorney to City Council & Staff CRIMINAL ATTORNEY SERVICES 4303 106,229 105,704 108,000 70,126 108,000 0 108,000 Consulting Services for Criminal Prosecutions 189,796 174,203 148,000 106,638 148,000 40,000 188,000 TOTAL LEGAL CONSULTANTS 189,796 174,203 148,000 106,638 148,000 40,000 188,000 CITY OF LINO LAKES 17 Page 86 of 228 ECONOMIC DEVELOPMENT (101-415)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 10,496 200 400 200 400 0 400 TEMPORARY WAGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 64 10 20 10 20 0 20 FICA CONTRIBUTIONS 4122 803 3 6 3 6 0 6 MN PAID LEAVE 4126 0 0 0 0 3 0 3 HEALTH INSURANCE 4131 0 0 0 0 0 0 0 LIFE & DISABILITY INSURANCE 4133 0 0 0 0 0 0 0 DENTAL INSURANCE 4134 0 0 0 0 0 0 0 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 130 (53) 3 3 2 0 2 11,493 160 429 216 431 0 431 SUPPLIES OFFICE SUPPLIES 4200 135 136 180 106 180 0 180 EDAC Meeting Supplies 135 136 180 106 180 0 180 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 6,547 9,673 13,850 8,770 13,850 0 13,850 Marketing Materials/Proposal Assistance - $4,500 BRE Program Assistance - 10 hrs @ $175/hr Pre Application Assistance - 40 hrs @ $190/hr TRAVEL & TUITION 4330 350 350 400 0 400 400 800 Econ Workshops/EDAM Annual Conference ADVERTISING 4340 0 118 300 0 300 0 300 Marketing Brochure - Notices - Advertising 6,897 10,141 14,550 8,770 14,550 400 14,950 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 0 0 1,500 0 1,500 (1,500) 0 SUBSCRIPTIONS & DUES 4452 570 930 950 580 950 0 950 EDAM, Sensible Land Use Coalition, Chamber of Commerce, Memberships CITY MARKETING 4900 75,602 72,836 80,750 45,411 80,750 0 80,750 Lodging Tax Remittals - Pass through to Twin Cities Gateway Convention and Tourism Bureau 76,172 73,766 83,200 45,991 83,200 (1,500) 81,700 TOTAL ECONOMIC DEVELOPMENT 94,697 84,203 98,359 55,083 98,361 (1,100) 97,261 CITY OF LINO LAKES EDA Board Stipends 18 Page 87 of 228 PLANNING AND ZONING (101-416)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 101,088 105,680 111,594 71,837.00 118,300 0 118,300 OVERTIME WAGES 4102 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 7,564 7,855 8,370 5,751.00 8,872 0 8,872 FICA CONTRIBUTIONS 4122 7,419 7,742 8,537 5,265.00 9,050 0 9,050 MN PAID LEAVE 4126 0 0 0 0 935 0 935 HEALTH INSURANCE 4131 8,064 8,453 8,734 5,822.00 9,524 0 9,524 LIFE & DISABILITY INSURANCE 4133 262 265 265 177.00 252 0 252 DENTAL INSURANCE 4134 612 612 625 416.00 625 0 625 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 811 749 841 700 593 0 593 125,820 131,356 138,966 89,968 148,151 0 148,151 SUPPLIES OFFICE SUPPLIES 4200 0 0 200 102 200 0 200 Public/Advisory Meeting Supplies 0 0 200 102 200 0 200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 6,299 3,166 7,950 2,893 7,950 0 7,950 Legal Assistance - Ordinance Updates, GIS Mapping Updates - FEMA/Zoning/Other TRAVEL & TUITION 4330 1,859 231 1,450 353 1,450 0 1,450 Workshops - $250 MnAPA Conference - $500 P&Z Workshops (7 Members) - $400 Misc Mileage - $150 Computer Training - $150 BOARD STIPEND 4331 5,375 6,000 6,600 3,075 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs ADVERTISING 4340 116 509 250 1,213 250 0 250 Maps, Non-Chargeable Hearing Notices 13,649 9,906 16,250 7,534 16,250 0 16,250 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 7,300 8,191 38,960 6,892 38,960 15,000 53,960 Ord Updates - Comp Plan Update - $25,000 - >$40,000 BS&A Software Annual Maintenance - $4,060 ArcGIS & Blue Beam Annual Maintenance - $610 Misc Deliveries/Other - $290 Consultant Services - Small Area Plans - 50 hrs @ $180/hr - $9,000 SUBSCRIPTIONS & DUES 4452 0 683 700 683 700 0 700 APA Membership, Misc Reference Materials 7,300 8,874 39,660 7,575 39,660 15,000 54,660 TOTAL PLANNING AND ZONING 146,769 150,136 195,076 105,179 204,261 15,000 219,261 CITY OF LINO LAKES 100% Planner 19 Page 88 of 228 ENGINEERING (101-417)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail SUPPLIES SMALL TOOLS 4240 3,676 0 0 0 0 0 0 3,676 0 0 0 0 0 0 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 45,179 49,221 45,500 38,077 45,500 0 45,500 Traffic Counts - $3,500 Engineering Consultant (Hourly) - $42,000 45,179 49,221 45,500 38,077 45,500 0 45,500 CONTRACTUAL SERVICES ENGINEERING CONSULTANT 4410 52,212 52,023 53,350 28,427 53,350 1,335 54,685 Engineering Consultant (Retainer) - $99,487 CD (55%) - $54718 Sewer Utility (15%) - $14,923 Water Utility (15%) - $14,923 Storm Utility (15%) - $14,923 CONTRACTED SERVICES 4410 2,053 0 1,609 0 1,609 0 1,609 ArcGIS Annual Maintenance - $500 Bluebeam Annual Maintenance - $109 Aerial Photo - $1,000 54,265 52,023 54,959 28,427 54,959 1,335 56,294 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ENGINEERING 103,120 101,244 100,459 66,504 100,459 1,335 101,794 CITY OF LINO LAKES 20 Page 89 of 228 COMMUNITY DEVELOPMENT (101-418)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 157,356 169,685 251,770 115,096 270,413 0 270,413 OVERTIME WAGES 4102 0 0 0 847 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 504 504 504 0 504 0 504 PERA CONTRIBUTIONS 4121 11,774 12,600 18,883 9,230 20,281 0 20,281 FICA CONTRIBUTIONS 4122 12,066 12,990 19,260 8,791 20,687 0 20,687 MN PAID LEAVE 4126 0 0 0 0 2,136 0 2,136 DEFERRED COMP CONTRIBUTIONS 4123 0 703 0 592 0 0 0 HEALTH INSURANCE 4131 11,664 11,963 19,987 6,608 21,567 0 21,567 LIFE & DISABILITY INSURANCE 4133 340 350 560 227 578 0 578 DENTAL INSURANCE 4134 612 612 1,687 364 1,687 0 1,687 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 1,415 1,608 1,917 1,576 1,368 0 1,368 195,730 211,015 314,568 143,331 339,221 0 339,221 SUPPLIES OFFICE SUPPLIES 4200 45 50 100 20 100 0 100 45 50 100 20 100 0 100 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 7,003 4,765 7,000 3,600 7,000 0 7,000 DataLink (GIS) Annual Service and Maintenance - $5,000 Mapping and Database Design - $2,000 TELEPHONE 4321 0 425 600 300 600 0 600 Staff Cell Phone TRAVEL & TUITION 4330 679 790 3,200 1,716 3,200 0 3,200 Seminars, Conference, Training & Mileage ADVERTISING 4340 203 452 0 0 0 0 0 7,885 6,432 10,800 5,616 10,800 0 10,800 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 109 119 1,352 130 1,352 0 1,352 Bluebeam Annual Maintenance, ESRI SUBSCRIPTIONS & DUES 4452 922 724 1,425 724 1,425 0 1,425 APA/AICP Membership 1,031 843 2,777 854 2,777 0 2,777 TOTAL COMMUNITY DEVELOPMENT 204,692 218,340 328,245 149,821 352,898 0 352,898 CITY OF LINO LAKES 70% Community Development Director 100% Community Development Specialist 100% Administrative Assistant 21 Page 90 of 228 POLICE (101-420)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 2,957,286 3,031,507 3,440,871 1,955,286 3,920,476 10,714 3,931,190 OVERTIME WAGES 4102 130,091 145,659 100,000 135,980 100,000 50,000 150,000 PART-TIME WAGES 4103 0 6,051 99,801 49,499 102,480 19,935 122,415 TEMPORARY WAGES 4106 18,708 16,275 0 0 0 0 0 POLICE CADETS 4107 0 23,987 0 39,420 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 1,094 1,056 1,203 0 1,162 0 1,162 PERA CONTRIBUTIONS 4121 509,856 520,815 605,273 382,484 686,682 9,654 696,336 FICA CONTRIBUTIONS 4122 61,757 63,207 75,861 44,996 85,258 3,070 88,328 DEFERRED COMP CONTRIBUTIONS 4123 1,652 1,438 0 2,127 0 0 0 MN PAID LEAVE 4126 0 0 0 0 33,208 0 33,208 HEALTH INSURANCE 4131 288,910 313,809 377,872 221,529 428,264 0 428,264 LIFE & DISABILITY INSURANCE 4133 6,793 6,871 8,038 4,772 8,151 0 8,151 DENTAL INSURANCE 4134 15,956 15,833 19,710 11,016 20,616 0 20,616 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 290,198 290,882 268,233 225,382 195,785 3,606 199,391 4,282,300 4,437,390 4,996,862 3,072,491 5,582,082 96,979 5,679,061 SUPPLIES OFFICE SUPPLIES 4200 6,567 6,667 8,100 3,694 8,100 12,560 20,660 Business Cards, Letterhead and Envelopes, Toner/Printer Cartridges, Paper, DVD Discs, Misc Supplies, Ticketwriter Paper Rolls MAINTENANCE SUPPLIES 4211 16,662 19,526 20,000 13,290 20,000 11,420 31,420 Ammo, Taser Supplies, Range Supplies, Simunition, DMT Gas, Property Evidence Supplies, N95 Masks, Portable Radio Batteries, K9 food and supplies YOUTH PROGRAMS 4213 2,279 3,037 3,310 1,617 3,310 0 3,310 Supplies, Youth Safety Camp, Firearms Safety Camp, Snowmobile Safety, Explorers, Junior Citizen's Academy CRIME PREVENTION/SAFETY 4214 5,230 5,023 6,400 2,025 6,400 225 6,625 Night to Unite, Volunteer Appreciation, Open House, Promotional Materials, Volunteer Clothing, Citizens Academy Supplies and Shirts, CERT SMALL TOOLS 4240 33,399 44,626 58,700 26,712 58,700 0 58,700 Tasers, Computers & Peripherals, UAS Ground Station, Gas Masks, Emergency Warning System Equipment Upgrade & Replacement 64,138 78,879 96,510 47,338 96,510 24,205 120,715 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 9,642 10,746 10,200 10,966 10,200 9,970 20,170 Critical Incident Debriefing, POST License Renewal, Employee Mental Health Program, K9 Vet bills and lodging TELEPHONE 4321 21,006 22,529 24,000 11,898 24,000 1,882 25,882 Cell Phones, Mobile Hot Spot POSTAGE 4322 973 746 500 35 500 0 500 TRAVEL & TUITION 4330 45,609 67,598 48,755 53,064 48,755 0 48,755 Anoka Chief, POST Mandate, Range Fees, Conference, IACP, Instructor Training, K-9 Conference, EMR Training, Tuition Reimbursement, LMC Patrol INSURANCE 4360 60,033 62,460 63,875 41,481 63,875 250 64,125 Police Liability Insurance UNIFORMS 4370 35,387 32,170 49,323 33,408 49,323 4,706 54,029 Uniform Allowance (Officers, Sergeants, Admin), CSO Uniforms, Ballistic Vests, Replacement Uniforms ELECTRICITY 4381 434 425 500 261 500 0 500 Emergency Siren Electricity POLICE RESERVES 4386 1,235 853 2,000 0 2,000 0 2,000 Uniforms, Equipment, Training, Supplies 174,319 197,527 199,153 151,113 199,153 16,808 215,961 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 58,727 73,319 79,129 76,315 79,129 21,990 101,119 RMS - JLEC, 800 MHz Contract, State of MN CJDN, Virtra Annual Contract, Emergency Sirens, LEXIPOL, Vector Solutions, Shredding, Otter Lake Animal Hospital, Video Redaction Subscription, DETOX Dakota County, Metro Sales, Schedule Anywhere, 3SI Security, Midwest Radar, LEADS, Archive Social, Health Strategies FIT SUBSCRIPTIONS & DUES 4452 2,068 1,937 1,694 1,658 1,694 0 1,694 Professional Memberships & Subscriptions: IACP, MCPA, MN Criminal Intelligence Association, MAPET, MACIA, PLEAA, Tri-County, PERF 60,795 75,256 80,823 77,973 80,823 21,990 102,813 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 1,415 0 0 0 0 0 0 1,415 0 0 0 TOTAL POLICE DEPARTMENT 4,581,552 4,789,052 5,373,348 3,350,330 5,958,568 159,982 6,118,550 CITY OF LINO LAKES 1 Chief 7 Sergeants 2 Lieutenants (starting 7/1) 19 Officers (18 authorized+ 1 extra) 2 Records Technicians 1 Evidence/Intel Specialist 1 Administrative Assistant (promoted to superviosr) Overtime: Patrol, Court, Training, Special Events, DWI Enforcement Part-time: 3 - 0.5 FTE Community Service Officers 1 - Background Investigator 1 - Trainer (position is sporadic and as needed) 22 Page 91 of 228 FIRE (101-421)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 284,680 294,671 314,612 191,022 349,499 13,662 363,161 OVERTIME WAGES 4102 581 1,092 500 518 0 0 0 PART-TIME WAGES 4103 135,325 249,016 281,178 246,554 281,178 539,704 820,882 PAID ON CALL FIREFIGHTERS 4104 99,638 122,735 134,000 132,897 128,210 0 128,210 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 CROSS-TRAINED FIRE STIPEND 4109 7,652 7,137 10,541 2,853 0 0 0 PERA CONTRIBUTIONS 4121 59,970 70,069 77,643 61,959 82,950 42,896 125,846 FICA CONTRIBUTIONS 4122 22,843 33,151 37,143 32,386 36,386 41,485 77,871 PERA SVF CONTRIBUTION 4124 147,297 152,178 139,631 0 150,000 0 150,000 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 10,367 0 10,367 HEALTH INSURANCE 4131 25,633 25,228 26,145 17,115 43,191 141,903 185,094 LIFE & DISABILITY INSURANCE 4133 596 611 651 406 695 0 695 DENTAL INSURANCE 4134 888 858 1,531 541 1,874 0 1,874 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 63,726 51,414 58,002 53,778 38,267 27,778 66,045 848,829 1,008,160 1,081,577 740,029 1,122,617 807,428 1,930,045 SUPPLIES OFFICE SUPPLIES 4200 1,086 1,357 1,600 496 1,600 0 1,600 Paper, Toner/Printer Cartridges, Business Cards, Pens MAINTENANCE SUPPLIES 4211 7,550 7,374 7,675 4,658 7,675 1,558 9,233 Foam, Saw Blades, Floor Dry, Batteries, N95 Masks YOUTH PROGRAM 4213 196 260 1,000 0 1,000 0 1,000 Safety Camp FIRE PREVENTION 4214 2,863 2,982 3,000 1,763 3,000 200 3,200 Citizen Academy, Marketing Materials SMALL TOOLS 4240 44,985 3,164 18,750 8,448 18,750 (1,100) 17,650 Tool Replacement and Repairs, Outfit Vehicles 56,679 15,137 32,025 15,365 32,025 658 32,683 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 7,045 8,682 9,525 6,026 9,525 5,375 14,900 FF Certification, FF Licensure, Hepatitis Vaccination Series, Medical/Drug Exam, Employee Mental Health Program TELEPHONE 4321 4,118 4,199 4,110 2,087 4,110 3,146 7,256 Cell Phones, Mobile Hot Spot, Cell Stipend, Air Cards POSTAGE 4322 1,620 18 1,000 105 1,000 0 1,000 TRAVEL & TUITION 4330 40,700 30,751 40,000 20,314 40,000 52,600 92,600 Fire Inc., Training Supplies, Medical Training, AWAIR/OSHA Training Staff Development, Conference, FF1, FF2, HazMat Initial Training ADVERTISING 4340 3,150 0 1,000 0 1,000 0 1,000 Marketing Materials UNIFORMS 4370 31,324 46,582 85,900 109,862 85,900 69,300 155,200 New Hire Turn-out & Wildland Fire Gear, Misc Uniform Items, Turn-out Gear Replacement 87,956 90,232 141,535 138,394 141,535 130,421 271,956 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 34,371 70,751 50,063 81,666 50,063 15,629 65,692 Ladder Testing, SCBA Flow Testing, PSDS, Dispatch Application, Foam System Service, Pump Testing, Pump Service, Aerial Service, LEXIPOL, Vector, Accessory Svc for Fans, Generators, Extraction, Saws, Alex Air Compressor Annual Maintenance & Test, Transunion Backgrounds, Motorola 800 MHz Contract, Archive Social, Health Strategies FIT SUBSCRIPTIONS & DUES 4452 1,620 1,405 1,695 1,340 1,695 190 1,885 MN IAAI, Metro Fire Chiefs, Anoka Co. Fire Protection Assn, MSFCA, International Assn, NFPA 35,991 72,156 51,758 83,006 51,758 15,819 67,577 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FIRE DEPARTMENT 1,029,456 1,185,685 1,306,895 976,795 1,347,935 954,326 2,302,261 CITY OF LINO LAKES 100% Fire Chief 100% Fire Lieutenant/Inspector 100% Firefighter Administrative Asst 4 Part-time Lieutenants - 28 hr/week Part-time Daytime Duty Crew Firefighters - 12 hr shifts, 7 days/week, 2 per Station (Estimating 15 health benefit eligible) 2 POC District Chief Command Stipends 4 POC Lieutenant Command Stipends 26 Paid-On-Call Firefighters 23 Page 92 of 228 ENVIRONMENTAL (101-461)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 25,835 27,530 30,153 19,317 31,967 0 31,967 OVERTIME WAGES 4102 0 0 0 0 0 0 0 TEMPORARY W AGES 4106 4,480 7,776 17,100 7,362 17,100 0 17,100 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 1,933 1,628 2,261 1,546 2,398 0 2,398 FICA CONTRIBUTIONS 4122 2,306 2,622 3,615 1,997 3,754 0 3,754 MN PAID LEAVE 4126 0 0 0 0 388 0 388 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 2,419 2,948 5,399 3,504 5,731 0 5,731 LIFE & DISABILITY INSURANCE 4133 68 61 80 53 76 0 76 DENTAL INSURANCE 4134 184 153 187 125 187 0 187 UNEMPLOYMENT INSURANCE 4141 0 1,268 0 2,396 0 0 0 WORKER'S COMPENSATION 4151 268 400 356 297 246 0 246 37,493 44,386 59,151 36,597 61,847 0 61,847 SUPPLIES OFFICE SUPPLIES 4200 0 0 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 536 11 700 0 700 0 700 Chemicals, Seed, etc. (Includes Blue Heron Rookery Supplies) SMALL TOOLS 4240 223 0 300 0 300 0 300 Sprayers, Soil Probes, etc. 759 11 1,000 0 1,000 0 1,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 1,262 0 1,000 - 1,000 0 1,000 Ecologist, Hydrologist - Environmental Reviews/Research & Development, Resource Management Planning TELEPHONE 4321 368 665 400 876.00 400 0 400 Staff Cell Phone TRAVEL & TUITION 4330 1,136 610 1,500 - 1,500 0 1,500 Various Training Seminars, Conferences, Mileage - 1 Staff & Environmental Board, Wetland Delineation Training BOARD STIPEND 4331 4,525 4,450 6,600 2,875 6,600 0 6,600 Commissioners - 6 @ $75 x 12 mtgs, Chair $100 x 12 mtgs 7,292 5,725 9,500 3,751 9,500 0 9,500 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 1,028 1,132 1,109 1,154 1,109 0 1,109 ArcGIS Annual Maintenance - $1,000 Bluebeam Annual Maintenance - $109 SUBSCRIPTIONS & DUES 4452 201 205 300 0 300 0 300 Professional Memberships - ISA, MWPA, Tree Care 1,229 1,337 1,409 1,154 1,409 0 1,409 TOTAL ENVIRONMENTAL 46,772 51,459 71,060 41,502 73,756 0 73,756 CITY OF LINO LAKES 30% Environmental Coordinator Temporaries: Seasonal Position 24 Page 93 of 228 SOLID WASTE ABATEMENT (101-462)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 17,224 18,354 20,102 12,878 21,311 0 21,311 OVERTIME WAGES 4102 0 0 0 0 0 0 0 TEMPORARY W AGES 4106 18,519 15,946 28,652 3,528 28,652 0 28,652 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 2,022 1,085 1,508 1,031 1,598 0 1,598 FICA CONTRIBUTIONS 4122 2,726 2,571 3,730 1,056 3,822 0 3,822 MN PAID LEAVE 4126 0 0 0 0 395 0 395 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 1,613 1,714 3,599 2,336 3,821 0 3,821 LIFE & DISABILITY INSURANCE 4133 45 41 53 35 50 0 50 DENTAL INSURANCE 4134 123 102 125 83 125 0 125 WORKER'S COMPENSATION 4151 298 256 295 225 135 0 135 42,569 40,069 58,064 21,172 59,909 0 59,909 SUPPLIES OFFICE SUPPLIES 4200 846 460 1,100 495.00 1,100 1,340 2,440 Recycling Supplies, Compostable Products MAINTENANCE SUPPLIES 4211 0 0 0 839 0 0 0 846 460 1,100 1,334 1,100 1,340 2,440 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 0 184 0 0 0 0 0 POSTAGE 4322 0 1,791 0 0 0 0 0 TRAVEL & TUITION 4330 0 0 300 0 300 0 300 Association of Recycling Managers Workshops ADVERTISING 4340 5,373 1,728 3,000 0 3,000 350 3,350 Notices for Recycling Days, Earth Day, Etc. NEWSLETTER 4343 792 737 5,100 100 5,100 (800) 4,300 6,166 4,440 8,400 100 8,400 (450) 7,950 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 49,146 22,089 25,740 15,281 25,740 1,922 27,662 Recycling & Earth Day Vendors, Organics Service 49,146 22,089 25,740 15,281 25,740 1,922 27,662 TOTAL SOLID WASTE ABATEMENT 98,726 67,058 93,304 37,887 95,149 2,812 97,961 Note: Solid Waste Expenditures are reimbursed from Anoka County through the Solid Waste Management Coordinating Board (SCORE) grant. CITY OF LINO LAKES 20% Environmental Coordinator Temporaries: Recycling Intern 25 Page 94 of 228 FORESTRY (101-463)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 21,530 22,942 25,127 16,097 26,639 0 26,639 OVERTIME WAGES 4102 0 0 0 0 0 0 0 TEMPORARY W AGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 1,611 1,356 1,885 1,289 1,998 0 1,998 FICA CONTRIBUTIONS 4122 1,636 1,689 1,922 1,110 2,038 0 2,038 MN PAID LEAVE 4126 0 0 0 0 210 0 210 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 HEALTH INSURANCE 4131 2,016 2,142 4,499 2,920 4,776 0 4,776 LIFE & DISABILITY INSURANCE 4133 57 51 66 44 63 0 63 DENTAL INSURANCE 4134 153 128 156 104 156 0 156 WORKER'S COMPENSATION 4151 1,659 2,034 1,571 1,263 966 0 966 28,661 30,342 35,226 22,827 36,846 0 36,846 SUPPLIES MAINTENANCE SUPPLIES 4211 2,129 1,248 3,000 0 3,000 0 3,000 Fertilizers, Staking Material, EAB Chemicals - Treat 100 Ash Annually - 3 Yr Cycle SMALL TOOLS 4240 184 0 250 397 250 0 250 2,313 1,248 3,250 397 3,250 0 3,250 OTHER SERVICES AND CHARGES UNIFORMS 4370 378 162 380 0 380 0 380 378 162 380 0 380 0 380 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 61,135 97,642 75,000 14,101 75,000 0 75,000 Damaged/Diseased Tree Removal/Oakwilt Control - $7,500 Emerald Ash Borer Tree Replacement Program - $60,000 Blvd Tree Replacement - $7,500 RENTED EQUIPMENT 4415.00 0 0 0 0 0 0 0 61,135 97,642 75,000 14,101 75,000 0 75,000 TOTAL FORESTRY 92,487 129,394 113,856 37,325 115,476 0 115,476 CITY OF LINO LAKES 25% Environmental Coordinator 26 Page 95 of 228 BUILDING INSPECTIONS (101-422)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 340,924 298,652 396,504 191,810 414,196 0 414,196 OVERTIME WAGES 4102 0 0 0 9 0 0 0 TEMPORARY W AGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 410 429 418 0 442 0 442 PERA CONTRIBUTIONS 4121 25,507 22,305 29,738 15,374 31,065 0 31,065 FICA CONTRIBUTIONS 4122 25,476 22,164 30,333 14,322 31,686 0 31,686 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 3,272 0 3,272 HEALTH INSURANCE 4131 42,478 32,364 38,296 18,486 47,209 0 47,209 LIFE & DISABILITY INSURANCE 4133 919 724 1,011 481 1,024 0 1,024 DENTAL INSURANCE 4134 2,144 1,353 2,811 937 2,811 0 2,811 REEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 3,106 2,822 2,903 2,378 1,882 0 1,882 440,964 380,813 502,014 243,797 533,587 0 533,587 SUPPLIES OFFICE SUPPLIES 4200 1,223 1,331 1,300 546 1,300 0 1,300 Card Stock for Building Permits, Correction Notice Forms, Septic System Pumping Forms, Code Books SMALL TOOLS 4240 935 0 250 - 250 0 250 Gas Monitor Calibration, Shovels, Tapes etc. 2,158 1,331 1,550 546 1,550 0 1,550 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 4,700 89 17,000 - 17,000 850 17,850 BS&A Software Annual Maintenance TELEPHONE 4321 2,019 1,994 2,200 1,331 2,200 0 2,200 Inspections Cell Phones & Wi-Fi TRAVEL & TUITION 4330 1,660 1,830 3,300 1,300 3,300 0 3,300 Staff Training & Mileage, SSTS Cert PAYMENT PROCESSING 4335 0 0 0 966 0 0 0 UNIFORMS 4370 902 792 1,140 156 1,140 0 1,140 Building Inspections Staff 9,281 4,705 23,640 3,753 23,640 850 24,490 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 34,850 72,981 37,220 50,198 37,220 0 37,220 Large Format Scanning - $500 Back-Up Inspection Services - $36,720 SUBSCRIPTIONS & DUES 4452 0 550 520 120 520 0 520 AMBO - $200, 10K Lakes Chapter - $125, Inspector Certs 34,850 73,531 37,740 50,318 37,740 0 37,740 TOTAL BUILDING INSPECTIONS 487,252 460,380 564,944 298,414 596,517 850 597,367 CITY OF LINO LAKES 100% Building Official 2 - 100% Building Inspectors 100% Building Permit Technician 50% Office Specialist 27 Page 96 of 228 STREETS (101-430)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 428,536 437,412 510,321 327,702 540,925 0 540,925 OVERTIME WAGES 4102 7,574 4,881 12,000 7,876 12,000 0 12,000 STANDBY WAGES 4105 6,049 6,227 6,000 2,992 6,000 0 6,000 TEMPORARY WAGES 4106 24,367 18,828 43,320 24,910 43,320 0 43,320 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 34,027 34,006 39,624 27,125 41,919 0 41,919 FICA CONTRIBUTIONS 4122 34,228 34,459 43,731 25,565 46,072 0 46,072 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 990 0 0 0 MN PAID LEAVE 4126 0 0 0 0 4,758 0 4,758 HEALTH INSURANCE 4131 45,772 44,328 51,817 42,153 69,836 0 69,836 LIFE & DISABILITY INSURANCE 4133 1,142 1,115 1,338 880 1,391 0 1,391 DENTAL INSURANCE 4134 3,144 2,838 3,905 2,494 3,905 0 3,905 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 37,523 40,051 39,521 29,268 16,238 0 16,238 622,361 624,145 751,577 491,955 786,364 0 786,364 SUPPLIES OFFICE SUPPLIES 4200 0 200 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 8,048 7,811 12,000 3,958 12,000 15,000 27,000 Boulevard & Median Maintenance Materials: Geo-fabric, Fertilizers, Pesticides, Irrigation Components, Erosion Prevention and Sediment Control Products, Grass Seed/Sod. Construction Materials: Lumber, Plywood, Screws, Nails, Nuts/Bolts/Washers, Bagged Concrete, Grout, Bentonite, Stakes/Lathe. Equipment Wear Items: Street Sweeper Center Brooms and Gutter Brooms, Plow Blades/Cutting Edges, Ditch Mower Blades, Saw Blades. Safety Items: High Visibility Vests, Shirts, Eye Protection, Ear Protection, Insect Repellent, Sunscreen, Hardhats, Chainsaw PPE. Any Products or Parts Intended for Streets Maintenance and Equipment Electrical Cords, Batteries, Rope, Tape, Cable, Glue, Paints & Solvents, Plumbing Supplies, Fittings, Mastic Material Sealing Roads ($15,000) STREET SIGNS 4223 7,160 14,617 15,000 10,150 15,000 0 15,000 Traffic Regulatory Signs, Parking Signs, Warning Signs, Construction Signs, Work Zone Signs, Public Awareness Signs, School Signs, Trail Signs, Reflective Tape/Sheeting, Barricades, Traffic Cones, Sign Posts, Hardware, Any Materials and Supplies Purchased Specifically for the Construction or Maintenance of Signs & Barricades PATCHING MATERIALS 4224 51,404 86,326 100,000 51,582 100,000 0 100,000 Hot Asphalt, Cold Asphalt (i.e. UPM Bagged and Bulk), Asphalt Emulsion (tack), Crack Fill Material, Detackifier (for Crack Fill Operations) SALT & SAND 4228 73,333 77,299 97,500 47,533 97,500 0 97,500 Regular Road Salt, Treated Road Salt, Bagged Sidewalk Salt, Sand used for Snow and Ice Management, Any Materials and Supplies Purchased Specifically to Facilitate the use of Salt (Brine or Solid) for Snow and Ice GRAVEL & SIMILAR MATERIAL 4229 1,713 2,622 7,000 7,366 7,000 3,000 10,000 Class V, Sand (not for Winter Operations), Rock, Chip Rock, Rip-rap, Topsoil, Compost, Mulch, and Woodchips SMALL TOOLS 4240 2,973 1,785 4,000 597 4,000 0 4,000 Rakes, Snow Shovels, Flat Shovels, Spades, Loots, Sprayers, Pitch Forks, Push Brooms, Hand Tools, Power Tools, Tool Boxes & Containers, Jacks, Trailer Jacks, Winches, Chains/Binders, Ratchet Straps, Ladders, Chainsaws, Chainsaw Sharpeners, Weed Whips, Manual/Electric/Gas Engine Pumps, Locks 144,632 190,660 235,500 121,186 235,500 18,000 253,500 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 9,064 10,597 12,450 2,924 12,450 0 12,450 Consulting, Engineering, Hazardous Waste Recycling, Cartegraph TELEPHONE 4321 1,390 1,571 1,450 1,119 1,450 0 1,450 TRAVEL & TUITION 4330 5,593 4,660 5,000 6,223 5,000 0 5,000 Staff Training & Mileage UNIFORMS 4370 1,857 1,793 2,600 790 2,600 0 2,600 REFUSE DISPOSAL 4384 0 0 0 53 0 0 0 STREET LIGHTING 4385 97,009 101,505 204,000 167,847 204,000 (109,000) 95,000 Electricity & Repair of City-Owned Street Lights 114,913 120,126 225,500 178,956 225,500 (109,000) 116,500 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 57,541 73,848 70,500 31,765 70,500 36,000 106,500 Patching/Spray Patching, Dead Deer Removal, Signal Maintenance, Contract Median and Round-A-Bout Maintenance, Painting City Hall Sidewalk Fence ($11,000), Replacement Sidewalk Pavers ($13,000), Painting 4-Way Signals ($12,000) RENTED EQUIPMENT 4415 0 8,419 1,000 10,612 1,000 4,000 5,000 Traffic Control Sign Rental, Crack Fill Kettle, Rented Skid Steer/Toolcat Attachments, Tools, Vehicles, Equipment SUBSCRIPTIONS & DUES 4452 0 0 0 0 0 0 0 57,541 82,267 71,500 42,377 71,500 40,000 111,500 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL STREETS 939,447 1,017,198 1,284,077 834,475 1,318,864 (51,000) 1,267,864 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 70% Streets Supervisor 5 - 100% General Maintenance Workers 20% Administrative Assistant Overtime: Snowplowing, Street Repairs, Unforeseen Emergencies Temporaries: Seasonal Positions 28 Page 97 of 228 FLEET MANAGEMENT (101-431)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2025 2025 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 202,988 219,025 236,932 152,349 251,137 0 251,137 OVERTIME WAGES 4102 1,680 4,880 3,000 6,578 3,000 2,000 5,000 TEMPORARY WAGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 15,070 16,601 17,995 12,702 19,060 150 19,210 FICA CONTRIBUTIONS 4122 15,045 16,310 18,355 11,536 19,442 153 19,595 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 2,006 17 2,023 HEALTH INSURANCE 4131 16,578 17,078 17,963 11,912 19,093 0 19,093 LIFE & DISABILITY INSURANCE 4133 509 551 605 394 637 0 637 DENTAL INSURANCE 4134 1,511 1,562 1,593 1,062 1,593 0 1,593 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 6,523 7,649 6,949 5,896 5,498 55 5,553 259,904 283,656 303,392 202,429 321,466 2,375 323,841 SUPPLIES OFFICE SUPPLIES 4200 77 0 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 12,260 8,870 9,300 6,718 9,300 0 9,300 Shop Supplies (Brake Clean, Windex, Paper Towels, Spray Bottles, Penetrating Oils, WD40), Vehicle Washes ($7,300 - 2 Times/Month Apr-Oct, 4 Times/Month Nov-Mar) MOTOR FUELS 4212 164,103 135,356 150,000 115,085 150,000 0 150,000 Gasoline & Diesel for all City Vehicles (Includes Police/Fire & Equipment) SHOP PARTS 4221 92,148 66,803 70,000 52,341 70,000 0 70,000 All Replacement Parts to Repair Vehicles, All Maintenance Parts (Including Filters, Bulk Lubricants, Engine Oils, ATF's, Gear Lubes, Coolants, etc.) SMALL TOOLS 4240 5,118 6,890 7,000 7,080 7,000 12,000 19,000 New and/or Replacement Tools for the Shop (Hand tools, Battery Powered Tools, Specialty Tools, etc.) A/C Recharge Machine ($12,000) 273,706 217,919 236,300 181,223 236,300 12,000 248,300 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 42,783 46,378 60,500 39,505 60,500 0 60,500 Annual DOT Inspections, Annual Boom/Hoist Inspections, Alignments, Repairs, Cartegraph TELEPHONE 4321 53 1,974 1,980 996 1,980 240 2,220 GPS Service for Pace Controls, Additional Plow Truck GPS ($240) POSTAGE 4322 11 0 0 0 0 0 0 TRAVEL & TUITION 4330 1,816 1,278 1,500 2,497 1,500 0 1,500 Training & Testing to Maintain Required Licenses and Certificates (ASE Certification & Testing, Automotive Training Classes or Seminars) AUTO INSURANCE 4363 45,778 53,258 54,695 90,446 54,695 0 54,695 Insurance for Entire Fleet, Including Police & Fire UNIFORMS 4370 560 770 760 0 760 0 760 91,001 103,658 119,435 133,444 119,435 240 119,675 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 152,302 163,710 130,000 60,021 130,000 0 130,000 Maintain & Repair Fire Equipment SUBSCRIPTIONS AND DUES 4452 1,600 1,600 1,600 1,600 1,600 0 1,600 ALLData Online Repair Manual Subscription, Used Oil Class License Fee 153,902 165,310 131,600 61,621 131,600 0 131,600 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL FLEET MANAGEMENT 778,513 770,543 790,727 578,717 808,801 14,615 823,416 CITY OF LINO LAKES 15% Public Services Director 20% Public Services Superintendent 2 - 100% Mechanic 20% Administrative Assistant Overtime: Emergency Repairs, Snowplowing 29 Page 98 of 228 GOVERNMENT BUILDINGS (101-432)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 23,559 25,146 26,478 16,985 27,942 0 27,942 OVERTIME WAGES 4102 0 0 0 0 0 0 0 PART-TIME WAGES 4103 24,792 32,688 57,528 22,949 57,003 0 57,003 TEMPORARY WAGES 4106 9,594 9,639 9,880 0 9,880 0 9,880 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 3,419 3,884 6,300 3,176 6,371 0 6,371 FICA CONTRIBUTIONS 4122 4,316 5,044 7,182 2,971 7,254 0 7,254 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 749 0 749 HEALTH INSURANCE 4131 1,210 1,268 1,310 873 1,429 0 1,429 LIFE & DISABILITY INSURANCE 4133 40 40 40 26 38 0 38 DENTAL INSURANCE 4134 92 92 94 63 94 0 94 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 3,374 3,205 4,329 3,201 1,735 0 1,735 70,395 81,006 113,141 50,244 112,495 0 112,495 SUPPLIES OFFICE SUPPLIES 4200 8,209 7,591 10,000 4,955 10,000 (1,000) 9,000 Supplies for Office Operations MAINTENANCE SUPPLIES 4211 32,334 32,590 35,000 27,815 35,000 0 35,000 Replacement Parts, Janitorial Supplies, Landscaping Materials SMALL TOOLS 4240 21,306 2,090 4,900 5,199 4,900 0 4,900 61,849 42,271 49,900 37,970 49,900 (1,000) 48,900 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 43,475 70,967 59,000 64,637 59,000 17,000 76,000 Repair/Calibration of HVAC System, Repairs in City Buildings, Safety Systems Monitoring TELEPHONE 4321 6,302 5,960 8,000 4,205 8,000 0 8,000 Telephone & Internet Service Charges POSTAGE 4322 4,682 5,870 5,500 3,000 5,500 0 5,500 TRAVEL & TUITION 4330 0 0 0 0 0 0 0 INSURANCE 4361 140,365 176,725 168,965 89,901 168,965 0 168,965 General Liability, Property, Excess Liability ELECTRIC UTILITIES 4381 114,198 85,834 125,000 69,005 125,000 0 125,000 For All City Facilities WATER UTILITIES 4382 23,634 23,283 22,000 14,725 22,000 0 22,000 Sewer, Water, Irrigation GAS UTILITIES 4383 48,934 41,121 54,000 32,624 54,000 0 54,000 Civic Complex & Other City Facilities REFUSE DISPOSAL 4384 12,384 13,996 15,000 10,565 15,000 0 15,000 Refuse Collection for City Complex & Other City Facilities 393,974 423,756 457,465 288,662 457,465 17,000 474,465 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 52,464 37,387 33,840 20,428 33,840 0 33,840 Pest Control, Copier Maintenance, Fire Extinguisher Maintenance, Postage Machine Rental, Shredder, Roof Inspections, Read/Calibrate Scales, Garage Door Maintenance SUBSCRIPTIONS & DUES 4452 294 324 400 154 400 0 400 Newspaper 52,758 37,711 34,240 20,582 34,240 0 34,240 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 25,000 25,000 Alerton Software Update City Hall and Fire 2 ($25,000) 0 0 0 0 0 25,000 25,000 TOTAL GOVERNMENT BUILDINGS 578,975 584,744 654,746 397,458 654,100 41,000 695,100 CITY OF LINO LAKES 15% Public Services Director Boiler Tech Endorsement Part-Time: Custodial Maintenance - Civic Complex, Fire #1, Fire #2, Public Works Temporaries: Seasonal Position 30 Page 99 of 228 PARKS (101-450)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 426,348 463,730 492,871 318,559 505,381 0 505,381 OVERTIME WAGES 4102 1,611 633 2,000 575 2,000 0 2,000 TEMPORARY WAGES 4106 52,003 40,485 53,568 48,869 53,568 0 53,568 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 30,769 34,492 37,115 24,488 38,054 0 38,054 FICA CONTRIBUTIONS 4122 33,590 36,623 41,956 26,114 42,913 0 42,913 DEFERRED COMP CONTRIBUTIONS 4123 1,466 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 4,431 0 4,431 HEALTH INSURANCE 4131 41,112 43,121 44,622 28,547 56,640 0 56,640 LIFE & DISABILITY INSURANCE 4133 1,021 1,177 1,257 759 1,260 0 1,260 DENTAL INSURANCE 4134 3,022 2,818 3,498 1,812 3,498 0 3,498 UNEMPLOYMENT INSURANCE 4141 0 12 0 8 0 0 0 WORKER'S COMPENSATION 4151 32,601 33,859 30,645 24,765 18,114 0 18,114 623,544 656,950 707,532 474,496 725,859 0 725,859 SUPPLIES OFFICE SUPPLIES 4200 0 200 0 139 0 0 0 MAINTENANCE SUPPLIES 4211 45,670 60,413 47,000 30,638 47,000 0 47,000 Engineered Wood Fiber, Fencing & Netting, Trees, Plantings, Rock, Ag-Lime, Pea Rock, Class V, Fertilizer, Seed, Herbicides, Line Chalk, Field Marking Paint, Clay, Sod, Irrigation System Maint/Repair/Upgrade, Paint, Lumber, Dog Waste Bags, Mastic Trail Sealing Material ($15,000) SMALL TOOLS 4240 2,673 2,779 19,000 15,725 19,000 (16,000) 3,000 Hand Tools, Small Power Tools, Mowers, Chain Saws, Weed Whips 48,343 63,392 66,000 46,502 66,000 (16,000) 50,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 17,362 18,067 8,150 2,924 8,150 0 8,150 Cartegraph, Engineering, Electrical TELEPHONE 4321 696 1,005 1,000 622 1,000 0 1,000 Cell Phones, iPads TRAVEL & TUITION 4330 3,302 2,664 3,000 3,820 3,000 0 3,000 Certification Training, Seminars, Computer Training, Mileage BOARD STIPEND 4331 3,425 2,950 2,750 2,000 2,750 0 2,750 Board Members - 6 @ $75 x 5 mtgs; Chair $100 x 5 mtgs ADVERTISING 4340 0 136 0 0 0 0 0 UNIFORMS 4370 1,462 1,782 1,900 1,034 1,900 0 1,900 ELECTRIC UTILITIES 4381 3,178 2,006 3,500 2,338 3,500 0 3,500 Park Buildings and Shelters, Security Lighting, Hockey Rink Lights WATER UTILITIES 4382 51,299 30,079 48,000 6,203 48,000 0 48,000 Irrigation GAS UTILITIES 4383 4,416 3,403 5,000 2,774 5,000 0 5,000 REFUSE DISPOSAL 4384 1,090 1,418 1,800 1,003 1,800 0 1,800 Trash/Recycling 86,229 63,510 75,100 22,718 75,100 0 75,100 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 165,225 213,458 254,000 22,927 254,000 (136,000) 118,000 Portable Restrooms, Weed Control, Tree/Stump Removal, Trail Construction/Repair/Maint, Irrigation Systems, 2025 - Replace Birch Park Boardwalk 305' ($10,000), Foxborough Center Boardwalk 240' ($15,000), Replace The Preserve Boardwalk 430' ($27,000), Crackfill and Chip Seal Birch Park Parking lot ($8,000), Mill and Overlay Trail 2000'-2500' of Failing Trail ($116,000) 2026 - Fog Seal ($40,000) RENTED EQUIPMENT 4415 790 0 500 0 500 1,000 1,500 Mastic Kettle Rental SUBSCRIPTIONS & DUES 4452 75 10 200 0 200 0 200 Professional Memberships & Subscriptions 166,090 213,468 254,700 22,927 254,700 (135,000) 119,700 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL PARKS 924,207 997,320 1,103,332 566,643 1,121,659 (151,000) 970,659 CITY OF LINO LAKES 40% Public Services Director 100% Parks Supervisor 4 - 100% General Maintenance Workers 20% Administrative Assistant Temporaries: Summer Seasonal Positions Winter Warming House Attendants 31 Page 100 of 228 OTHERS (101-499)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail CONTINGENCY 4905 0 0 75,000 0 75,000 0 75,000 Operating Contingency OPERATING TRANSFERS 4910 466,554 286,590 0 25,000 0 0 0 TOTAL OTHERS 466,554 286,590 75,000 25,000 75,000 0 75,000 SUMMARY BY CATEGORY PERSONAL SERVICES 8,435,327 8,991,604 10,108,098 6,257,878 10,946,491 953,213 11,899,704 SUPPLIES 659,727 617,313 725,615 452,670 725,615 39,203 764,818 OTHER SERVICES AND CHARGES 1,571,217 1,740,356 2,017,969 1,543,277 2,017,969 145,393 2,163,362 CONTRACTUAL SERVICES 973,119 1,153,627 1,123,641 647,446 1,123,641 (31,885) 1,091,756 CAPITAL OUTLAY - - - 1,415 - 25,000 25,000 OTHERS 466,554 286,590 75,000 25,000 75,000 - 75,000 TOTAL EXPENDITURES 12,105,944 12,789,490 14,050,323 8,927,686 14,888,716 1,130,925 16,019,641 CITY OF LINO LAKES 32 Page 101 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Description Number 2023 2024 2025 2025 2026 2026 2026.00 Budget Detail Property Taxes Current Taxes 202-000-3010 325,000 500,000 600,000 300,000 600,000 0 600,000 No change as of 07.15.25 325,000 500,000 600,000 300,000 600,000 0 600,000 Intergovernmental Federal Grants 202-000-3310 270,354 0 0 0 0 0 0 American Rescue Plan Act (ARPA) Funds County Grants 202-000-3350 0 0 0 2,914 0 0 0 Other Grants 202-000-3372 8,381 8,825 8,000 0 8,000 0 8,000 Twin Cities Gateway (TCG) Grant Funds 278,735 8,825 8,000 2,914 8,000 0 8,000 Charges For Services Annual Membership Fees 202-000-3470 110,456 128,678 138,958 83,002 138,958 6,780 145,738 Increase 2.5% over 2025 actuals Jan-Jun and July-Dec projected Monthly Membership Fees 202-000-3471 507,519 587,922 586,647 442,052 586,647 163,753 750,400 Increase 10% over 2025 actuals Jan-Jun and July-Dec projected Daily Use Fees 202-000-3472 53,191 57,897 59,000 44,694 59,000 11,400 70,400 Increase 10% over 2025 actuals Jan-Jun and July-Dec projected EF Basic Classes/Programs 202-000-3473 0 270 0 450 0 0 0 Revenue Shared per Professional Service Agreement EF Personal & Specialty Train 202-000-3474 20,664 25,306 25,000 10,525 25,000 0 25,000 No change - May need to renegotiate contract EF Spinning Classes 202-000-3475 2,941 3,920 3,000 0 3,000 (3,000) 0 Now included as part of memberships Gym Rentals 202-000-3476 1,018 10,009 8,000 4,598 8,000 7,410 15,410 Increase 10% over 2025 actuals Jan-Jun and July-Dec projected Pool Rentals 202-000-3477 8,956 40,546 50,000 36,628 50,000 10,000 60,000 Increase 20% over 2025 actuals Jan-Jun and July-Dec projected Room Rentals 202-000-3478 4,077 10,827 12,000 7,765 12,000 5,090 17,090 Increase 10% over 2025 actuals Jan-Jun and July-Dec projected Retail Sales 202-000-3480 1,478 1,397 1,500 463 1,500 0 1,500 Enrollment Fees 202-000-3481 15,834 9,438 10,000 4,173 10,000 (2,000) 8,000 Locker Rental 202-000-3482 1,536 1,199 1,200 756 1,200 0 1,200 Towel Service 202-000-3483 3,539 4,225 5,000 2,290 5,000 0 5,000 Child Watch 202-000-3484 1,272 1,473 1,000 970 1,000 500 1,000 Non-Member Daily Fees Program Revenue 202-000-3485 198,120 394,580 343,664 322,811 343,664 15,886 359,550 See Program Budget Detail 930,601 1,277,687 1,244,969 961,175 1,244,969 215,819 1,460,288 Investment Earnings Interest Earnings 202-000-3620 0 2,118 500 2,764 500 2,598 3,098 Change in Fair Value of Investments 202-000-3621 0 2,463 0 3,936 0 0 0 0 4,581 500 6,700 500 2,598 3,098 Miscellaneous Refunds & Reimbursements 202-000-3626 500 59 0 52 0 0 0 Silver Sneakers 202-000-3628 31,889 39,994 39,100 28,127 39,100 9,000 48,100 Renew Active/One Pass 202-000-3629 31,094 37,820 40,000 21,740 40,000 5,000 45,000 Cash Over (Short) 202-000-3800 98 66 0 96 0 0 0 Miscellaneous Revenue 202-000-3625 0 0 0 0 0 0 0 63,582 77,939 79,100 50,015 79,100 14,000 93,100 Other Operating Transfers 202-000-3920 593,777 0 0 0 0 0 0 593,777 0 0 0 0 0 0 Total Revenues 2,191,694 1,869,032 1,932,569 1,320,804 1,932,569 232,417 2,164,486 CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER FUND (202) 2026 PROPOSED BUDGET 33 Page 102 of 228 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Rookery 202-000-3470 Annual Membership Fees Increase 2.5% Over 2025 Actuals Jan-Jun and July-Dec Projected $6,780 Rookery 202-000-3471 Monthly Membership Fees Increase 10% Over 2025 Actuals Jan-Jun and July-Dec Projected $163,753 Rookery 202-000-3472 Daily Use Fees Increase 10% Over 2025 Actuals Jan-Jun and July-Dec Projected $11,400 Rookery 202-000-3474 EF Personal & Specialty Train Need to Renegotiate Contract Rookery 202-000-3475 EF Spinning Classes Now Included as Part of Memberships ($3,000) Rookery 202-000-3476 Gym Rentals Increase 10% over 2025 actuals Jan-Jun and July-Dec projected $7,410 Rookery 202-000-3477 Pool Rentals Increase 20% over 2025 actuals Jan-Jun and July-Dec projected $10,000 Rookery 202-000-3478 Room Rentals Increase 10% over 2025 actuals Jan-Jun and July-Dec projected $5,090 Rookery 202-000-3481 Enrollment Fees ($2,000) Rookery 202-000-3484 Child Watch Non-Member Daily Fees $500 Rookery 202-000-3485 Program Revenue See Program Budget Detail $15,886 Rookery 202-000-3621 Change in Fair Value of Investments Rookery 202-000-3628 Silver Sneakers $9,000 Rookery 202-000-3629 Renew Active/One Pass $5,000 Rookery 202-000-3620 Interest Earnings Updated to reflect 2% of projected cash balances $2,598 OPERATING BUDGET Rookery 41XX Personal Services Reduce 1,586 Hours and Projected .50 Wage Adjustments ($14,741) Rookery 42XX Supplies Reduce Office Supplies ($750) Rookery 4310 Technology Services Annual Increases - MetroInet, Software Annual Maintenance and Licenses$6,830 Rookery 4410 Contracted Services $2,000 Rookery 4411 Cont. Serv - Fitness Provider Endurance Fitness Monthly Fee and Share of Program Revenue - NEED TO RENOGIATE Rookery 4412 Cont. Serv - Programs See Program Budget Detail ($2,194) Rookery 4345 Payment Processing Assumed greater charges related to increased revenues $5,000 Rookery 4381 Electric Utilities Historical trend $5,000 Total Rookery Activity Center Fund 2026 Adjustments Requested 233,562$ CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER FUND (202) 2026 BASE BUDGET ADJUSTMENTS 34 Page 103 of 228 THE ROOKERY ACTIVITY CENTER (202-451)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 431,840 408,103 462,974 297,433.95 490,812 0 490,812 OVERTIME WAGES 4102 1,180 1,203 0 1,638.48 0 1,730 1,730 PART-TIME WAGES 4103 586,456 544,936 566,115 329,488.53 552,739 (13,376) 539,363 TEMPORARY WAGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 0 0 0 0 0 0 0 PERA CONTRIBUTIONS 4121 49,591 44,464 47,461 33,786.40 49,248 (263) 48,985 FICA CONTRIBUTIONS 4122 76,136 72,194 78,725 47,861.40 79,832 (891) 78,941 DEFERRED COMP CONTRIBUTIONS 4123 0 0 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 9,183 (1,031) 8,152 HEALTH INSURANCE 4131 45,931 34,854 41,129 26,647.67 43,802 (774) 43,028 LIFE & DISABILITY INSURANCE 4133 1,134 1,061 1,247 820.68 1,316 (27) 1,289 DENTAL INSURANCE 4134 2,756 2,297 3,748 1,665.92 3,748 0 3,748 UNEMPLOYMENT INSURANCE 4141 20,005 744 0 0 0 0 0 WORKER'S COMPENSATION 4151 27,181 23,793 21,944 17,048 9,977 (109) 9,868 1,242,210 1,133,649 1,223,343 756,391 1,240,657 (14,741) 1,225,916 SUPPLIES OFFICE SUPPLIES 4200 16,903 15,577 7,000 4,987 7,000 (1,000) 6,000 General and Office Supplies PROGRAM SUPPLIES 4205 11,820 12,401 26,400 15,001 26,400 (3,750) 22,650 See Program Budget Detail MAINTENANCE SUPPLIES 4211 30,141 28,822 35,000 22,176 35,000 3,000 38,000 Cleaning Supplies, Paper Products, Soap, Pool/Sauna Parts and Pumps, Water Filters, Air Filters, Paint and Hardware, Water Fountains, Miscellaneous Building Supplies CHEMICALS 4222 9,567 10,458 10,000 8,874 10,000 1,000 11,000 Pool Testing Supplies, Chlorine, Acid, Bicarbonate SMALL TOOLS 4240 3,786 11,268 6,000 9,253 6,000 0 6,000 Tools, Equipment, and FurnitureMERCHANDISE FOR RESALE 4250 990 104 500 30 500 0 500 Locks, Diapers, Swim Caps, Hair Ties, Socks 73,206 78,630 84,900 60,321 84,900 (750) 84,150 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 68,000 76,461 30,000 21,418 30,000 0 30,000 Repair/Calibration of HVAC and Electrical Systems, Safety Systems Monitoring TECHNOLOGY SERVICES 4310 52,193 59,216 63,170 51,325 63,170 6,830 70,000 Metro-INET Services, Programs & Support, CivicRec Annual Maintenance, WheniWork Scheduling Software TELEPHONE 4321 3,929 3,581 4,500 2,632 4,500 0 4,500 Emergency Phone Services, Cell Phone Stipends POSTAGE 4322 0 0 0 38 0 0 0 TRAVEL & TUITION 4330 7,921 4,999 8,000 3,228 8,000 0 8,000 MRPA Annual Conference, Mileage Reimbursement, Professional Development/Training, Lifeguard & Instructor Certifications ADVERTISING 4340 420 0 0 0 0 0 0 PAYMENT PROCESSING 4345 23,594 32,382 30,000 17,244 30,000 5,000 35,000 Credit Card and Healthy Contribution Processing Fees INSURANCE 4361 26,839 28,984 28,410 18,450 28,410 0 28,410 General Liability & Property Insurance UNIFORMS 4370 3,543 4,459 4,500 864 4,500 0 4,500 ELECTRIC UTILITIES 4381 101,502 93,112 90,000 68,290 90,000 5,000 95,000 WATER UTILITIES 4382 18,767 18,241 18,000 15,402 18,000 0 18,000 Water & Sewer Service GAS UTILITIES 4383 40,703 42,211 50,000 27,428 50,000 0 50,000 REFUSE DISPOSAL 4384 3,740 4,023 4,200 3,095 4,200 0 4,200 Refuse Collection 351,150 367,669 330,780 229,415 330,780 16,830 347,610 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 10,862 10,987 14,000 9,241 14,000 2,000 16,000 Copier Maintenance, Rug Service, Pest Control, Annual Inspections (Alarm, Elevator, Fire Extinguishers), Irrigation Service CONT SRVS - FITNESS PROVIDER 4411 157,684 162,034 160,980 99,910 160,980 0 160,980 Endurance Fitness Monthly Fee and Share of Program Revenue - No change - May need to renegotiate contract CONT SRVS - PROGRAMS 4412 10,013 19,425 26,744 10,457 26,744 (2,194) 24,550 See Program Budget Detail RENTAL EQUIPMENT 4415 682 0 0 110 0 0 0 SPECIAL PROJECTS 4418 0 0 0 0 0 0 0 Scholarship/Financial Aid SUBSCRIPTIONS & DUES 4452 1,240 140 2,000 140 2,000 0 2,000 MRPA Membership, Pool Certification Fee MARKETING 4900 16,070 14,072 19,000 6,998 19,000 0 19,000 Includes Spending of TCG Grant Funds 196,551 206,658 222,724 126,855 222,724 (194) 222,530 CAPITAL OUTLAY EQUIPMENT 5000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTAL ROOKERY ACTIVITY CENTER 1,863,117 1,786,606 1,861,747 1,172,983 1,879,061 1,145 1,880,206 CITY OF LINO LAKES 3 - 100% Activity Center Coordinator100% HR Assistant 100% Bldg Custodial/Maintenance Supervisor 100% Bldg Custodial/Maintenance Worker Part-time: Aquatics Fitness Instructor, Aquatics Lead, Child Watch Attendant, Custodial Worker, Guest Services Representative, Lifeguard, Manager On Duty, Recreation Attendant, Program Staff 35 Page 104 of 228 Personal Contracted Total Program Revenue Services Supplies Services Expenditures Net +/- Swim Lessons Winter Swim Lessons 60,000 27,960 400 - 28,360 31,640 Winter Monthly Programs 800 - - - - 800 Spring Swim Lessons 50,000 27,960 400 - 28,360 21,640 Spring Monthly Programs 800 - - - - 800 Summer Swim Lessons 50,000 27,960 300 - 28,260 21,740 Summer Monthly Programs - - - - - - Fall Swim Lessons 50,000 27,960 400 - 28,360 21,640 Fall Monthly Programs 800 - - - - 800 212,400 111,840 1,500 - 113,340 99,060 Youth Programs School Out Programs/Non School Day 5,500 1,800 800 - 2,600 2,900 Cheerleading - - - - - Teen Take Over - - - - Santa Letters 250 - 150 - 150 100 Contracted Programs 1,500 - - 900 900 600 7,250 1,800 950 900 3,650 3,600 Gym Programs Adult Pickleball Lessons 800 400 50 - 450 350 Tot Time 2,100 - - - - 2,100 Kids Kraze 275 - - - - 275 Preschool Programs (Sports Sampler)- - - - - - Other Kids Sports 2,500 350 150 1,000 1,500 1,000 5,675 750 200 1,000 1,950 3,725 Aquatics Programs Aquatic Special Events 1,000 600 400 - 1,000 - Red Cross Certification 725 - 200 - 200 525 Mermaiding - - - - - - 1,725 600 600 - 1,200 525 Active Adult Programs AARP Classes 800 - - 750 750 50 Adult Day Trips 1,800 - 1,700 1,700 100 Lunch and Learn - - - - - Card Games 2,000 600 300 - 900 1,100 4,600 600 300 2,450 3,350 1,250 Community Programs CPR Training Classes - - - - - Valentine's Dance/Royal Ball 1,200 200 300 500 1,000 200 Egg Hunt 1,300 300 500 - 800 500 Wellness Fair 500 - 200 - 200 300 Bobbing for Pumpkins 1,200 300 650 - 950 250 Scarecrow Crawl - - 200 - 200 (200) Secret Holiday Shop 3,200 1,000 200 2,000 3,200 - 7,400 1,800 2,050 2,500 6,350 1,050 Birthday Parties - Birthday Parties 23,000 2,500 5,000 - 7,500 15,500 23,000 2,500 5,000 - 7,500 15,500 Summer Camps Summer Camp 73,000 24,000 7,000 13,000 44,000 29,000 Mini Summer Camp 12,000 14,000 2,500 3,500 20,000 (8,000) Aquatics Camp 6,000 4,600 750 - 5,350 650 Summer Trips - Not Regular Camp - - - - Ooey, Gooey and Ick Camp 5,000 1,700 1,800 - 3,500 1,500 Contracted Services Camp 1,500 - - 1,200 1,200 300 97,500 44,300 12,050 17,700 74,050 23,450 GRAND TOTALS 359,550 164,190 22,650 24,550 211,390 148,160 Expenditures CITY OF LINO LAKES THE ROOKERY ACTIVITY CENTER 2026 PROGRAM BUDGET DETAIL 36 Page 105 of 228 Fund Department Description Amount 401 Govt Bldgs City Hall Boiler Replacement 100,000$ Fund 401 Total 100,000$ 402 Fleet #215 Plow Truck 345,000$ 402 Fleet #252 Street Sweeper 162,500 402 Police #314 Marked Patrol Vehicle - Canine 90,000 402 Fire #600 2015 Ford Interceptor 85,500 402 Fire #632 (#619) 16 Ford Interceptor 85,500 402 Environmental #803 Environmental Vehicle 55,000 402 Bldg Insp #804 Building Inspection Vehicle 33,000 402 Fleet #New Fork Lift 30,000 402 Storm #New Mini Excavator 46,000 402 Fleet #NEW Tilt Bed Trailer 16,000 402 Fire 10 Encrypted Radios for Supervisors 62,000 402 Police Encrypted Radios 86,500 402 Fire Gas/Electric Ventilation Fans (4) 30,000 402 Fire Rescue Boat 65,000 402 Fire SCBA Cascade Trailer (1) 20,900 Fund 402 Total 1,212,900$ 403 Multiple Network Access Devices 10,500$ 403 Multiple Computer Replacements 32,000 Fund 403 Total 42,500$ 602 Sewer Lift Station #53 Restoration 225,000 Fund 602 Total 225,000$ 603 Storm #252 Street Sweeper 162,500$ 603 Storm #New Mini Excavator 46,000 Fund 603 Total 208,500$ Grand Total 1,788,900$ City of Lino Lakes 2026 Citywide Capital Expenditures The 2026-2030 Financial Plan has two Capital Improvement Programs: Citywide and Community Development. Citywide capital expenditures are shown above, reviewed during the annual budget process, and approved when the plan is accepted by the City Council. Community Development projects are brought to Council as projects occur and may go through the competitive bidding process. Refer to the 2026-2030 Financial Plan for Community Development capital expenditure detail. 37 Page 106 of 228 DEPARTMENT ACCT # NAME DESCRIPTION AMOUNT Water 4211 Maintenance Supplies Water Treatment Plant Maintenance Supplies, Oct-Dec 5,000$ Water 4300 Professional Services Reduction Due to 2025 Project Completions, Ongoing SCADA modifications for Water Treatment Plant ($10,000), 2026 Utility Rate Study ($25,000), Asset Management Improvements (95,000)$ Water 4381 Electric Utilities Water Treatment Plant Electricity, Oct-Dec 20,000$ Water 4383 Gas Utilities Water Treatment Plant Gas, Oct-Dec 15,000$ Water 4410 Contracted Services Unidirectional Flushing Plan 32,000$ Water 4310 Technology Services Vendor Contract Rate Increases 523$ Water 436X Insurance Estimated 2026 Rate Increase - P&C, Automotive 735$ Water 4304 Engineering Adjusted for 2.5% Engineering retainer increase 1,250$ Water 4910 Interfund Transfers Out Reduction due to Base Fee Revenues now being retained in Water Fund to being servicing Water Treatment Plant - MPFA Note, previous recent years transfer-out was to Fund 406 - Area & Unit Trunk. (838,700)$ Water 5000 Capital Outlay Increase due to 2026 planned projects - Well #2 Pumphouse Revisions ($70,000), Water Portion of 2026 Street Rehab ($130,000), Water Portion of Public Works Facility ($3,200,000) 2,659,000$ Water 60XX Debt Service Principal and interest payments for the Water Treatment Plan - MPFA Water Revenue Note 867,836$ Total Water Fund 2026 Adjustments Requested 2,667,644$ Sewer 4240 Small Tools 15,000$ Sewer 4300 Professional Services 2026 Utility Rate Study 25,000$ Sewer 4300 Professional Services Asset Management Improvements ($7,500)7,500$ Sewer 4300 Professional Services Reduction per current year projects compared to 2025 (15,000)$ Sewer 4310 Technology Services Vendor Contract Rate Increases 19,969$ Sewer 436X Insurance Estimated 2026 Rate Increase - P&C, Automotive 2,585$ Sewer 4304 Engineering Adjusted for 2.5% Engineering retainer increase 1,250$ Sewer 4405 MCES Sewer Charges 2026 Municipal Wastewater Charge increase 43,755$ Sewer 4910 Interfund Transfers Out Annual Transfer for Sewer Portion of 2025A begins in 2026 50,000$ Sewer 5000 Capital Outlay Increase due to 2026 planned projects - Lift 53 Wetwell Rehab for I/I Reduction Moved From 2025 to 2026 ($225,000), Sewer Portion of Public Works Facility ($3,200,000) 2,604,000$ Total Sewer Fund 2026 Adjustments Requested 2,754,059$ Stormwater 4211 Maintenance Supplies Reduced based on Actuals (12,000)$ Stormwater 4240 Small Tools Reduced based on Actuals (1,500)$ Stormwater 4304 Engineering Adjusted for 2.5% Engineering retainer increase 375$ Stormwater 4410 Contracted Services Increase for street sweeping disposal 20,000$ Stormwater 5000 Capital Outlay Increase due to 2026 planned projects - Replace Streetsweeper (1/2 - $162,500), MiniExcavator ($46,000) 208,500$ Total Storm Water Fund 2026 Adjustments Requested 215,375$ CITY OF LINO LAKES ENTERPRISE FUNDS 2026 BASE BUDGET ADJUSTMENTS 38 Page 107 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2023 2024 2025 2025 2026 2026 2026 Budget Detail Operating Revenue Penalties & Interest 601-000-3150 262 455 0 50 0 0 0 Other Grants 601-000-3372 7,079 7,589 0 4,101 0 0 0 Return Check Fee 601-000-3409 0 30 0 360 0 0 0 Interest Earnings 601-000-3620 120,048 142,074 60,000 73,577 60,000 38,267 98,267 2.00% Interest Rate Assumption Market Value Adjustment 601-000-3621 160,634 108,761 0 90,369 0 0 0 Included in Interest on Investments in 2022 Miscellaneous Revenue 601-000-3625 3,860 2,835 1,800 825 1,800 200 2,000 Refunds and Reimbursements 601-000-3626 247 0 0 0 0 0 0 Water Hook-Up Charge 601-000-3705 30,000 34,000 41,250 24,010 41,250 0 41,250 Water Meter Sales 601-000-3706 92,262 88,272 85,000 62,750 85,000 5,000 90,000 Irrigation Controller Sales 601-000-3707 3,850 3,060 5,000 1,530 5,000 0 5,000 Water Sales 601-000-3710 1,711,197 1,288,844 1,538,774 929,450 1,538,774 132,991 1,671,765 Prior Year Note - Volume Charges - 4.0% YoY Increase Water Base Fee 601-000-3711 435,329 601,906 768,700 538,071 768,700 16,500 785,200 Water Penalties 601-000-3790 45,779 43,456 40,000 12,333 40,000 0 40,000 Sale of Capital Assets 601-000-3910 977 9,250 0 0 0 0 0 2,611,884 2,330,532 2,540,524 1,737,424 2,540,524 192,958 2,733,482 Other Sources Bond Proceeds 0 0 0 0 0 2,830,000 2,830,000 Use of Reserves 0 0 529,308 0 529,308 (317,710) 211,598 0 0 529,308 0 529,308 2,512,290 3,041,598 Total Operating Revenue & Other Sources 2,611,884 2,330,532 3,069,832 1,737,424 3,069,832 2,705,248 5,775,080 CITY OF LINO LAKESWATER OPERATING FUND (601) 2026 PROPOSED BUDGET 39 Page 108 of 228 WATER (601-494)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 238,194 303,072 321,162 184,987 343,717 0 343,717 OVERTIME WAGES 4102 5,764 4,305 7,000 5,721 7,000 0 7,000 STANDBY WAGES 4105 6,049 6,227 6,000 2,991 6,000 0 6,000 TEMPORARY WAGES 4106 4,813 9,227 9,880 4,743 9,880 0 9,880 EMPLOYEE WELLNESS PROGRAM 4108 72 72 72 0 72 0 72 PERA CONTRIBUTIONS 4121 17,957 20,928 25,062 15,562 26,754 0 26,754 FICA CONTRIBUTIONS 4122 18,347 23,322 26,319 14,529 28,045 0 28,045 DEFERRED COMP CONTRIBUTIONS 4123 0 100 0 85 0 0 0 PENSION EXPENSE 4125 16,778 (6,822) 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 2,896 0 2,896 HEALTH INSURANCE 4131 33,859 26,914 32,475 18,570 44,750 0 44,750 LIFE & DISABILITY INSURANCE 4133 601 700 896 484 1,110 0 1,110 DENTAL INSURANCE 4134 1,876 2,156 2,530 1,451 2,530 0 2,530 UNEMPLOYMENT INSURANCE 4141 3,256 6,065 0 0 0 0 0 WORKER'S COMPENSATION 4151 6,769 7,705 8,456 6,539 4,702 0 4,702 354,334 403,971 439,852 255,660 477,456 0 477,456 SUPPLIES OFFICE SUPPLIES 4200 3,304 5,394 3,500 2,407 3,500 0 3,500 Utility Billing Statement Paper and Envelopes, Computers, General Clerical Supplies MAINTENANCE SUPPLIES 4211 15,834 32,665 45,000 46,895 45,000 5,000 50,000 Fire Hydrants, Hydrant Hoses, Flushing Equipment, Gate Valves, Hardware for Repairs, Replacement Plumbing Supplies, Heaters, Dehumidifiers, Locate Paint and Flags, Gravel, Rock, Sand, Property Maintenance Supplies, Water Treatment Plant Maintenance Supplies, Oct-Dec ($5,000) MOTOR FUELS 4212 12,000 12,000 12,000 0 12,000 0 12,000 WATER METERS 4215 63,817 181,114 200,000 31,002 200,000 0 200,000 New/Replacement Meters and MXU'S, Irrigation Meters, Meter Technology Upgrades $50,000 IRRIGATION CONTROLLERS 4216 29,878 0 20,000 0 20,000 0 20,000 CHEMICALS 4222 191,062 120,558 155,000 103,490 155,000 0 155,000 Polyphosphate, Fluoride, Chlorine, Chemical Pumps, Chemical Containment, Reagents for Water Sampling SMALL TOOLS 4240 1,746 1,375 2,500 1,650 2,500 0 2,500 Wrenches, Drills, Saws 317,642 353,106 438,000 185,443 438,000 5,000 443,000 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 130,226 140,158 240,800 202,766 240,800 (95,000) 145,800 Water Main Breaks, Well/Tower Maintenance, Scada Maintenance/Upgrades, Fire Hydrant Painting, RPZ Testing, Cartegraph, DNR Appropriations Permit, 2026 Ongoing SCADA modifications for Water Treatment Plant ($10,000), Utility Rate Study ($25,000), Asset Management Improvements ($7,500) LEGAL SERVICES 4301 108,811 32,781 5,000 7,255 5,000 0 5,000 ENGINEERING SERVICES 4304 32,640 15,662 25,000 8,067 25,000 1,250 26,250 AUDITING SERVICES 4308 6,761 7,361 8,000 8,153 8,000 0 8,000 Water Fund Portion of Independent Annual Audit TECHNOLOGY SERVICES 4310 16,527 30,196 67,480 13,971 67,480 523 68,003 Metro-INET Services, Programs & Support, BS&A Software Annual Maintenance, Customer Portal & Support, Meter Software Annual Maintenance TELEPHONE 4321 3,881 4,923 5,000 2,849 5,000 0 5,000 Cellular Phones, Well House Land Line Back-up POSTAGE 4322 6,407 7,829 8,000 3,804 8,000 0 8,000 Utility Billing Postage TRAVEL & TUITION 4330 2,262 3,011 4,500 1,609 4,500 0 4,500 ADVERTISING 4340 2,260 1,751 5,000 1,671 5,000 0 5,000 Water Quality Report PAYMENT PROCESSING 4345 13,492 14,107 0 (50) 0 0 0 GENERAL LIABILITY INSURANCE 4360 26,107 28,319 33,065 21,472 33,065 285 33,350 AUTO INSURANCE 4363 954 1,042 1,300 847 1,300 450 1,750 UNIFORMS 4370 548 1,176 1,140 471 1,140 0 1,140 Clothing Allowance ELECTRIC UTILITIES 4381 123,678 83,458 130,000 76,123 130,000 20,000 150,000 Well House Lighting and Pump Usage, Water Treatment Plant Electricity, Oct-Dec ($20,000) WATER UTILITIES 4382 8,051 11,542 10,000 7,130 10,000 0 10,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections GAS UTILITIES 4383 2,759 2,815 5,000 2,531 5,000 15,000 20,000 Well House Heating, Water Treatment Plant Gas, Oct-Dec ($15,000) 485,362 386,131 549,285 358,669 549,285 (57,492) 491,793 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 62,239 22,273 11,995 14,154 11,995 32,000 43,995 Gopher One-Call, Monthly Lab Testing, Utility Statement Processing, Unidirectional Flushing Plan ($32,000) RENTAL EQUIPMENT 4415 0 114 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 904 1,596 1,000 1,197 1,000 0 1,000 AWWA, Water Operators Licenses 63,143 23,983 12,995 15,351 12,995 32,000 44,995 DEPRECIATION DEPRECIATION 4510 796,587 927,267 0 0 0 0 0 Annual Depreciation Expense - Water Infrastructure & Equip 796,587 927,267 0 0 0 0 0 OTHER INTERFUND TRANSFERS OUT 4910 954,910 2,024,951 888,700 0 888,700 (838,700) 50,000 Water Fund Portion of 2025 Street Rehabilitation ($50,000) 954,910 2,024,951 888,700 0 888,700 (838,700) 50,000 CAPITAL OUTLAY CAPITAL OUTLAY 5000 10,034 27,093 741,000 35,495 741,000 2,659,000 3,400,000 Well #2 Pumphouse Revisions ($70,000), Water Portion of 2026 Street Rehab ($130,000), Water Portion of Public Works Facility ($3,200,000) 10,034 27,093 741,000 35,495 741,000 2,659,000 3,400,000 DEBT SERVICE PRINCIPAL 6010 0 0 0 0 0 688,000 688,000 MnPFA Loan for Water Treatment Plant INTEREST 6020 0 3,092 0 18,957 0 179,836 179,836 MnPFA Loan for Water Treatment Plant 0 3,092 0 18,957 0 867,836 867,836 TOTAL WATER FUND 2,971,979 4,122,501 2,328,832 869,575 2,366,436 8,644 5,775,080 CITY OF LINO LAKES 5% Public Services Director 10% Community Development Director25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director12.5% Accounting Clerk II 50% Accounting Clerk II 25% Office Specialist Temporaries: Seasonal Positions 40 Page 109 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2023 2024 2025 2025 2026 2026 2026 Budget Detail Operating Revenue Current Assessments 602-000-3110 0 0 0 0 0 0 0 Delinquent Assessments 602-000-3120 0 0 0 0 0 0 0 Penalties & Interest 602-000-3150 274 465 0 45 0 0 0 Other Grants 602-000-3370 51,953 0 0 0 0 0 0 Interest Earnings 602-000-3620 198,596 188,455 70,000 98,322 70,000 54,387 124,387 2.00% Interest Rate Assumption Market Value Adjustment 602-000-3621 231,133 142,973 0 122,179 0 0 0 Included in Interest on Investments in 2022 Refunds and Reimbursements 602-000-3626 0 602 0 0 0 0 0 Sewer Hook-Up Charge 602-000-3705 25,040 28,680 33,000 19,420 33,000 0 33,000 Sewer Sales 602-000-3720 2,015,484 2,118,230 2,071,925 1,548,407 2,071,925 136,814 2,208,739 2.5% YoY Increase Sewer Penalties 602-000-3790 37,986 38,510 35,000 14,043 35,000 0 35,000 Sale of Capital Assets 602-000-3910 977 0 0 0 0 0 0 Interfund Transfers In 602-000-3920 0 0 0 0 0 0 0 2,561,441 2,517,915 2,209,925 1,802,416 2,209,925 191,201 2,401,126 Other Sources Bond Proceeds 0 0 0 0 0 2,830,000 2,830,000 Use of Reserves 0 0 1,635,827 0 1,635,827 (237,009) 1,398,818 0 0 1,635,827 0 1,635,827 2,592,991 4,228,818 Total Operating Revenue & Other Sources 2,561,441 2,517,915 3,845,752 1,802,416 3,845,752 2,784,192 6,629,944 CITY OF LINO LAKES SEWER OPERATING FUND (602) 2026 PROPOSED BUDGET 41 Page 110 of 228 SEWER (602-495)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2022 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 228,338 303,070 321,162 184,978 343,717 0 343,717 OVERTIME WAGES 4102 6,928 4,305 7,000 5,719 7,000 0 7,000 STANDBY WAGES 4105 6,074 6,227 6,000 2,990 6,000 0 6,000 TEMPORARY WAGES 4106 3,755 9,227 9,880 4,743 9,880 0 9,880 EMPLOYEE WELLNESS PROGRAM 4108 99 72 72 0 72 0 72 PERA CONTRIBUTIONS 4121 17,133 20,928 25,062 15,561 26,754 0 26,754 FICA CONTRIBUTIONS 4122 17,459 23,322 26,319 14,525 28,045 0 28,045 DEFERRED COMP CONTRIBUTIONS 4123 101 100 0 85 0 0 0 PENSION EXPENSE 4125 15,190 (6,822) 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 2,896 0 2,896 HEALTH INSURANCE 4131 22,330 26,914 32,475 18,568 44,750 0 44,750 LIFE & DISABILITY INSURANCE 4133 578 699 896 483 1,110 0 1,110 DENTAL INSURANCE 4134 1,544 2,156 2,530 1,451 2,530 0 2,530 UNEMPLOYMENT INSURANCE 4141 0 6,065 0 0 0 0 0 WORKER'S COMPENSATION 4151 15,729 17,299 19,196 13,987 7,971 0 7,971 335,258 413,562 450,592 263,091 480,725 0 480,725 SUPPLIES OFFICE SUPPLIES 4200 1,319 5,308 3,500 2,407 3,500 0 3,500 Utility Billing Statement Paper and Envelopes, Computers, General Clerical Supplies MAINTENANCE SUPPLIES 4211 54,204 11,727 45,000 4,090 45,000 0 45,000 Impellers, Screens, UPS, Heaters, Batteries, Manhole Repair Supplies, Check Valves, Gate Valves, Road Repair Materials MOTOR FUELS 4212 10,000 12,000 12,000 0 12,000 0 12,000 SMALL TOOLS 4240 3,390 48,655 30,700 13,531 30,700 15,000 45,700 Valve Keys, Locators, Wrenches, Plumbing Tools, Lift Station Pump Replacements 68,913 77,690 91,200 20,028 91,200 15,000 106,200 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 116,948 184,198 185,300 49,070 185,300 17,500 202,800 Lift Station Cleaning, Lift Station Repairs/Upgrades, Sewer Line Cleaning/Camera, Sycom, Generator Maintenance/Inspection, Pump Repair/Service, Sewer Line Breaks, Cartegraph, 2026 - Utility Rate Study ($25,000), Asset Management Improvements ($7,500) LEGAL SERVICES 4301 0 0 0 0 0 0 0 ENGINEERING SERVICES 4304 18,278 15,234 25,000 8,330 25,000 1,250 26,250 AUDITING SERVICES 4308 0 10,797 11,770 11,995 11,770 0 11,770 Sewer Fund Portion of Independent Annual Audit TECHNOLOGY SERVICES 4310 24,375 30,196 24,580 13,971 24,580 19,969 44,549 Metro-INET Services, Programs & Support, BS&A Software Annual Maintenance TELEPHONE 4321 1,789 1,818 2,000 1,735 2,000 0 2,000 Cellular Phones, Lift Stations POSTAGE 4322 5,075 6,270 8,000 3,700 8,000 0 8,000 Utility Billing Postage TRAVEL & TUITION 4330 2,701 3,729 4,500 1,113 4,500 0 4,500 OSHA Compliance Safety Training ADVERTISING 4340 0 0 500 0 500 0 500 PAYMENT PROCESSING 4345 11,303 14,107 0 (50) 0 0 0 GENERAL LIABILITY INSURANCE 4360 19,454 28,715 31,115 20,206 31,115 2,135 33,250 AUTO INSURANCE 4363 951 1,042 1,300 847 1,300 450 1,750 UNIFORMS 4370 751 1,175 1,140 471 1,140 0 1,140 Clothing Allowance ELECTRIC UTILITIES 4381 36,256 30,768 45,000 25,846 45,000 0 45,000 Power to Run Lift Station Pumps and Controls WATER UTILITIES 4382 12,834 11,568 13,000 9,809 13,000 0 13,000 Blaine, Shoreview, and Centennial Utilities - Utility Connections GAS UTILITIES 4383 1,898 2,278 2,200 1,424 2,200 0 2,200 Natural Gas for On-site Generators 252,613 341,895 355,405 148,467 355,405 41,304 396,709 CONTRACTUAL SERVICES MCES SEWER CHARGES 4405 1,087,739 1,291,179 1,344,995 896,664 1,344,995 43,755 1,388,750 MCES Sewer Treatment Costs CONTRACTED SERVICES 4410 5,063 57,052 781,560 4,867 781,560 0 781,560 Gopher One-Call, Utility Statement Processing, 2026 - Sanitary Sewer Lining Project from Birch/West Shadow to Ware Road Lift Station moved from 2025 to 2026 ($700,000) RENTED EQUIPMENT 4415 0 0 0 0 0 0 0 SUBSCRIPTIONS & DUES 4452 243 46 1,000 469 1,000 0 1,000 Sewer Operators Licenses, APWA Membership 1,093,045 1,348,277 2,127,555 901,999 2,127,555 43,755 2,171,310 DEPRECIATION DEPRECIATION 4510 597,713 753,799 0 0 0 0 0 Annual Depreciation Expense - Sewer Infrastructure & Equip 597,713 753,799 0 0 0 0 0 OTHER OPERATING TRANSFERS 4910 0 0 0 0 0 50,000 50,000 Sewer Fund Portion of 2025 Street Rehabilitation ($50,000) 0 0 0 0 0 50,000 50,000 CAPITAL OUTLAY CAPITAL OUTLAY 5000 0 48,380 821,000 720,481 821,000 2,604,000 3,425,000 Lift 53 Wetwell Rehab for I/I Reduction Moved From 2025 to 2026 ($225,000), Sewer Portion of Public Works Facility ($3,200,000) 0 48,380 821,000 720,481 821,000 2,604,000 3,425,000 TOTAL SEWER FUND 2,347,542 2,983,603 3,845,752 2,054,066 3,875,885 2,754,059 6,629,944 CITY OF LINO LAKES 5% Public Services Director10% Community Development Director 25% Public Works Superintendent 5 - 50% General Maintenance Workers 20% Administrative Assistant 7.5% Finance Director 12.5% Accounting Clerk II 50% Accounting Clerk II 25% Office Specialist Temporaries: Seasonal Positions 42 Page 111 of 228 August Base Adjustments Account Actual Actual Adopted YTD Budget Requested Proposed Number 2023 2024 2025 2025 2026 2026 2026 Budget Detail Operating Revenue Penalties & Interest 603-000-3150 48 118 0 15 0 0 0 Interest Earnings 603-000-3620 7,794 11,196 3,000 6,099 3,000 5,966 8,966 2.00% Interest Rate Assumption Market Value Adjustment 603-000-3621 9,805 10,323 0 7,303 0 0 0 Included in Interest on Investments in 2022 Storm Water Utility 603-000-3730 540,504 549,448 541,540 409,943 541,540 7,680 549,220 Storm Water Penalties 603-000-3790 11,569 9,651 10,000 4,886 10,000 0 10,000 569,720 580,736 554,540 428,246 554,540 13,646 568,186 Other Sources 0 Use of Reserves 0 0 0 0 0 0 0 Operating Transfers 0 0 0 0 0 0 167,843 0 0 0 0 0 0 167,843 Total Operating Revenue & Other Sources 569,720 580,736 554,540 428,246 554,540 13,646 736,029 CITY OF LINO LAKES STORM WATER OPERATING FUND (603) 2026 PROPOSED BUDGET 43 Page 112 of 228 STORM WATER (603-496)August Base Adjustments Object Actual Actual Adopted YTD Budget Requested Proposed Description Code 2023 2024 2025 2025 2026 2026 2026 Budget Detail PERSONAL SERVICES FULL-TIME WAGES 4101 103,156 146,853 161,468 103,658 171,148 0 171,148 OVERTIME WAGES 4102 2,074 1,045 3,000 829 3,000 0 3,000 TEMPORARY WAGES 4106 0 0 0 0 0 0 0 EMPLOYEE WELLNESS PROGRAM 4108 72 72 72 0 72 0 72 PERA CONTRIBUTIONS 4121 7,752 10,855 12,335 8,374 13,061 0 13,061 FICA CONTRIBUTIONS 4122 7,774 10,681 12,582 7,705 13,322 0 13,322 DEFERRED COMP CONTRIBUTIONS 4123 0 100 0 509 0 0 0 PENSION EXPENSE 4125 6,576 (3,539) 0 0 0 0 0 MN PAID LEAVE 4126 0 0 0 0 1,376 0 1,376 HEALTH INSURANCE 4131 25,926 11,498 10,336 7,453 12,429 0 12,429 LIFE & DISABILITY INSURANCE 4133 239 365 398 264 397 0 397 DENTAL INSURANCE 4134 347 832 1,124 661 1,124 0 1,124 UNEMPLOYMENT INSURANCE 4141 0 0 0 0 0 0 0 WORKER'S COMPENSATION 4151 7,720 10,299 10,378 7,482 4,320 0 4,320 161,636 189,061 211,693 136,935 220,249 0 220,249 SUPPLIES OFFICE SUPPLIES 4200 0 0 0 0 0 0 0 MAINTENANCE SUPPLIES 4211 0 1,810 17,000 2,959 17,000 (12,000) 5,000 MOTOR FUELS 4212 4,000 4,000 4,000 0 4,000 0 4,000 SMALL TOOLS 4240 413 43 3,000 0 3,000 (1,500) 1,500 4,413 5,853 24,000 2,959 24,000 (13,500) 10,500 OTHER SERVICES AND CHARGES PROFESSIONAL SERVICES 4300 0 0 5,000 2,924 5,000 0 5,000 Public Education, Consultant Services ENGINEERING SERVICES 4304 56,522 34,551 39,550 14,030 39,550 375 39,925 Retainer ($14,550), Project Development ($25,000) TECHNOLOGY SERVICES 4310 0 0 0 0 0 0 0 TELEPHONE 4321 18 18 20 12 20 0 20 Allocated Cell Phone Stipend POSTAGE 4322 841 868 955 966 955 0 955 Annual Utility Billing Postage TRAVEL & TUITION 4330 1,990 4,074 3,000 2,762 3,000 0 3,000 ADVERTISING 4340 0 0 0 0 0 0 0 PAYMENT PROCESSING 4345 0 0 0 0 0 0 0 GENERAL LIABILITY INSURANCE 4360 60 62 0 0 0 0 0 Mobile Property Insurance AUTO INSURANCE 4363 0 0 0 0 0 0 0 UNIFORMS 4370 0 0 380 159 380 0 380 Uniform Allowance ELECTRIC UTILITIES 4381 0 0 0 0 0 0 0 WATER UTILITIES 4382 0 0 0 0 0 0 0 GAS UTILITIES 4383 0 0 0 0 0 0 0 59,431 39,573 48,905 20,853 48,905 375 49,280 CONTRACTUAL SERVICES CONTRACTED SERVICES 4410 351,136 173,828 227,000 95,020 227,000 20,000 247,000 Sweeping/Repairs, Tree Removal, SWMP (Ditch, Pipe, Pond) Cleaning, Annual Utility Statement Processing ($300), 2026 SWM Project ($180,000) RENTED EQUIPMENT 4415 422 0 0 8,555 0 0 0 SUBSCRIPTIONS & DUES 4452 365 362 500 804 500 0 500 351,923 174,190 227,500 104,378 227,500 20,000 247,500 DEPRECIATION DEPRECIATION 4510 0 0 0 0 0 0 0 0 0 0 0 0 0 0 OTHER INTERFUND TRANSFERS OUT 4910 0 55,507 0 0 0 0 0 0 55,507 0 0 0 0 0 CAPITAL OUTLAY CAPITAL OUTLAY 5000 0 0 0 0 0 208,500 208,500 Replace Streetsweeper (1/2 - $162,500), MiniExcavator ($46,000) 0 0 0 0 0 208,500 208,500 TOTAL STORM WATER FUND 577,403 464,184 512,098 265,126 520,654 215,375 736,029 CITY OF LINO LAKES 5% Public Services Director10% Community Development Director 10% Public Works Superintendent 30% Streets Supervisor 25% Environmental Coordinator 1 - 100% General Maintenance Worker 44 Page 113 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 2.B. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Consider Resolution No. 25-130, Announcing the Public Hearing on the 2026 Budget and Levy VOTE REQUIRED: Simple Majority INTRODUCTION Staff have prepared a resolution announcing the public hearing on the 2026 Budget and Levy as Monday, December 8, 2025 at 6:30 pm. BACKGROUND Minnesota Statutes require the City of Lino Lakes to announce the time and place of any subsequent regularly scheduled meetings at which the budget and levy will be discussed and at which the public will be allowed to speak. Resolution No. 25-130 announces Monday, December 8, 2025, at 6:30pm during the regularly scheduled City Council Meeting as a time when the public will be allowed to speak on the 2026 budget and levy. Adoption of the 2026 final budget and levy is anticipated immediately following the hearing. RECOMMENDATION Adopt Resolution No. 25-130, Announcing the Public Hearing on the 2026 Budget and Levy. ATTACHMENTS 1. Resolution No. 25-130 - Resolution - Announcing Public Hearing 2026 Budget and Levy Page 114 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-130 ANNOUNCING THE PUBLIC HEARING ON THE 2026 BUDGET AND LEVY WHEREAS, following the adoption of a preliminary levy for taxes payable 2026; and WHEREAS, Minnesota Statutes require the announcement of the time and place of any subsequent regularly scheduled meetings at which the budget and levy will be discussed; and WHEREAS, the public will be allowed to speak prior to the adoption of a final levy for taxes payable 2026. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the public hearing for the 2026 budget and levy is hereby announced for Monday, December 8, 2025 at 6:30pm during the regularly scheduled City Council Meeting in the Council Chambers at the Civic Complex, 600 Town Center Parkway. Adopted by the City Council of the City of Lino Lakes on this 22nd day of September 2025. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC City Clerk Page 115 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 2.C. STAFF ORIGINATOR: Tracy Thoma, Finance Director MEETING DATE September 22, 2025 AGENDA ITEM: Resolution No 25-131, Canceling the 2026 Levy for the G.O. Capital Note, Series 2016A. VOTE REQUIRED: Simple Majority INTRODUCTION Minnesota Statutes require the county auditor maintain bond registers that have information relating to any bonded debt issued by a local taxing authority within the county. For bonds that have tax levies pledged for payment of all or part of the debt, the county auditor must certify that any required tax levies have been made. The county is required to levy the amount originally certified and scheduled, unless the taxing authority passes a resolution canceling the debt service levy. BACKGROUND In February 2016, the City Council authorized the issuance of a capital note payable to the City of Circle Pines to finance the City of Lino Lakes' share of the cost of capital equipment to be used by North Metro Telecommunication Commission (NMTV). At the time of issuance, an annual tax levy was included in the bond documents for the payment of future debt service. It was fully anticipated that the annual debt service would be covered by the collection of fee revenues from NMTV and that the tax levy would be evaluated and canceled on an annual basis. While the required tax levy extended into taxes payable 2026, the final debt service payment on the G.O. Capital Note, Series 2016A was made to the City of Circle Pines in 2024 with the use of fee revenues from NMTV. Since the debt has been paid in full and the levy has been canceled each year the debt has been outstanding, the debt levy should be canceled for taxes payable 2026. RECOMMENDATION Adopt Resolution No. 25-131, Cancelling the 2026 Levy for G.O. Capital Note, Series 2016A. ATTACHMENTS Page 116 of 228 1. Resolution No. 25-131 - Resolution Canceling 2026 Levy for GO Capital Note Series 2016A Page 117 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-131 CANCELING THE 2026 LEVY FOR G.O. CAPITAL NOTE, SERIES 2016A WHEREAS, a capital note was issued in 2016 to finance the City of Lino Lakes' share of North Metro Telecommunications Commission capital equipment; and WHEREAS, a tax levy is scheduled for taxes payable 2026 to pay the debt service on the G.O. Capital Note, Series 2016A; and WHEREAS, the debt has been paid in full and thus does not need a tax levy to satisfy debt service requirements. NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that the tax levy scheduled for taxes payable 2026 for the G.O. Capital Note, Series 2016A is hereby cancelled. Adopted by the City Council of the City of Lino Lakes this 22nd day of September 2025. ___________________________ Rob Rafferty, Mayor ATTEST: ___________________________ Roberta Colotti, CMC City Clerk Page 118 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 3.A. STAFF ORIGINATOR: Roberta Colotti, City Clerk MEETING DATE September 22, 2025 AGENDA ITEM: Second Reading and Adoption of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures VOTE REQUIRED: Simple Majority INTRODUCTION It is requested that the City Council review the Council and Commission procedures outlined in City Code Chapter 202 for possible amendment. BACKGROUND At the time of first reading of the ordinance amendment, on September 8, 2025, there was discussion of the appointment of a Presiding Officer and application of Robert's Rules of Order. Attached for your review is a complete copy of the current City Code Chapter 202, Council and Commission Procedures. The presiding officer is discussed in City Code Section 202.02 Presiding Officer — Appointment as well as Section 202.04, Order of Business. Section 202.21, which states in part "At the hour appointed for meeting, the members shall be called to order by the Mayor, and in his or her absence by the Acting Mayor, and in the absence of both, by the City Clerk. The City Clerk shall call the roll, note the absentees and announce whether a quorum is present. In the absence of the City Clerk, the Mayor shall appoint a secretary pro-tem. Upon the appearance of a quorum the Council shall proceed to business, which shall be conducted in the following order:...": Robert's Rules of Order are covered in City Code Section 202.21 Robert's Rules of Order, which states: "In all points not covered by these rules, the Council shall be governed in its procedure by Robert's Rules of Order." Regarding Robert's Rules of Order and the rules of the ordinance there is a section that recognizes the need to facilitate a productive meeting. Section 202.02 Purpose states, "The foregoing rules are adopted to facilitate the transaction of Council business and functions. They should not be permitted to defeat or hinder the plainly expressed intent and desire of the Council. Informal compliance and substantial performance shall be sufficient under the foregoing rules in the absence of objection seasonably taken. Objection is hereby declared not Page 119 of 228 to have been seasonably taken as to procedural matters provided for herein if a Council member present at a meeting fails to object during the meeting and requests compliance with these rules, and the objection shall not be seasonably taken by an absent member later than the next regular meeting after the proceedings to which the objection is made." There are three sections of City Code Chapter 202, Council and Commission Procedures proposed for amendment. Section 202.04 Order of Business. The primary change is to set the agenda following roll call. This will allow the Council the opportunity to amend the order prior to other items of business taking place. The City Council reviewed the order of business at the last Work Session and recommended a few other modifications to the order and naming of items to be in keeping with current practice, which are reflected in the draft ordinance. Section 202.17 Petitions. This section was updated to focus on petitions and to clarify that other written reports or correspondence would be processed in keeping with the Rules of Decorum, which were recently updated to address written materials. Section 202.20 Amendment of Rules. This section allows for a temporary suspension of the rules by consent of a majority of all Council members. To provide greater flexibility in addressing timely items requiring a reordering of the order of business or supension of certain rules, it is proposed that the requirement that the amendment be made at a prior meeting be struck from the language in the code. RECOMMENDATION 1. Motion to waive the full reading of Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures 2. Motion to provide second reading and adopt Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures ATTACHMENTS 1. Lino Lakes City Code Chapter 202 City Council and Commission Procedures 2. Draft Ordinance No. 16-25, Amending Chapter 202, Council and Commission Procedures Page 120 of 228 CHAPTER 202: COUNCIL AND COMMISSION PROCEDURES Section 202.01 Meetings 202.02 Presiding officer – appointment 202.03 Quorum 202.04 Order of business 202.05 Presiding officer – powers 202.06 Debate procedure 202.07 Debate limit 202.08 Point of order 202.09 Motions and resolutions in writing 202.10 Limit on motions 202.11 Divisions of question 202.12 Voting 202.13 Order of consideration 202.14 Form of question 202.15 Committees 202.16 Ordinances 202.17 Petitions 202.18 Open meetings 202.19 Preservation of order 202.20 Amendment of rules 202.21 Robert's Rules of Order 202.22 Purpose 202.23 Recording votes 202.24 Scope § 202.01 MEETINGS. (1) Regular meetings. The City Council shall have regular sessions on the second and fourth Monday of each month at 6:30 p.m., and if that Monday shall fall on a holiday shall have its regular session the next following day, and adjourned and special sessions at any other time the Council may deem proper. (2) Special meetings. Special meetings may be called as provided by § 3.01 of the Charter. Written notice of any special meeting shall be posted giving the date, time, place and purpose of the meeting at least three days before the meeting. Notice shall be provided at least three days before the meeting to all of the members of the Council and to anyone who has filed a written request for notice of special meetings. In calculating the three days, the first day that notice is given is not counted and the last day is counted, and if the last day falls on a Saturday, Sunday or legal holiday, the next regular business day shall be counted as the third day. (Prior Code, § 202.01) (Am. Ord. 06-90, passed 5-29-1990) § 202.02 PRESIDING OFFICER - APPOINTMENT. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the Acting Mayor shall preside. In the absence of both, the Council members shall elect a member as temporary chairperson. The Acting Mayor shall have the same privileges as other members. (Prior Code, § 202.02) § 202.03 QUORUM. At all meetings of the Council, a majority of the Council members shall constitute a quorum to do business. Page 121 of 228 (Prior Code, § 202.03) § 202.04 ORDER OF BUSINESS. At the hour appointed for meeting, the members shall be called to order by the Mayor, and in his or her absence by the Acting Mayor, and in the absence of both, by the City Clerk. The City Clerk shall call the roll, note the absentees and announce whether a quorum is present. In the absence of the City Clerk, the Mayor shall appoint a secretary pro-tem. Upon the appearance of a quorum the Council shall proceed to business, which shall be conducted in the following order: (1) Call to order; (2) Roll call; (3) Pledge of allegiance; (4) Public comment; (5) Setting the agenda; (6) Presentations of petitions, memorials and demonstrations; (7) Approval of minutes of previous meetings; (8) Consent agenda; (9) Reports of city officers and motions, resolutions and reading of ordinances; (10) Unfinished business; (11) New business; (12) Notices and communications; and (13) Adjournment. (Prior Code, § 202.04) § 202.05 PRESIDING OFFICER - POWERS. The presiding officer shall preserve order and decorum and shall decide questions of order subject to an appeal to the Council. The presiding officer may make motions, second motions or speak on any question; provided, however, that in order to do so, upon demand of any one Council member, he or she shall vacate the chair and designate a Council member to preside temporarily. The Mayor shall be entitled to vote like other members of the Council. (Prior Code, § 202.05) § 202.06 DEBATE PROCEDURE. Every member, previous to his or her speaking, shall address the chairperson and shall not proceed until the chair has recognized him or her. He or she shall indulge in no personalities and shall confine his or her remarks to the matter under debate. (Prior Code, § 202.06) § 202.07 DEBATE LIMIT. No member shall speak more than twice on any question, nor more than five minutes each time without unanimous consent of the Council. (Prior Code, § 202.07) § 202.08 POINT OF ORDER. A member called to order shall immediately suspend his or her remarks until the point of order is decided by the chair. (Prior Code, § 202.08) § 202.09 MOTIONS AND RESOLUTIONS IN WRITING. Every motion except to adjourn, postpone, reconsider, commit, lay on the table, or for the previous questions, shall be reduced to writing if the chair or any member requires it; when made and seconded, it shall be stated by the chairperson if amendment, or any disposition thereof has been made, or a vote taken thereon. (Prior Code, § 202.09) § 202.10 LIMIT ON MOTIONS. When a question is under debate no motion shall be entertained, unless to adjourn, to lay on the table, to act on the Page 122 of 228 previous question, to postpone, to commit or to amend, which several motions shall have precedence in the order in which they are named, and the first three shall be decided without debate. (Prior Code, § 202.10) § 202.11 DIVISIONS OF QUESTION. Any question shall be divided at the request of any member when the same will admit thereof. (Prior Code, § 202.11) § 202.12 VOTING. When a question is put by the chair, every member present shall vote unless for special reasons the Council shall excuse him or her; but if interested he or she shall not vote. In doubtful cases the chair may direct or any member call for a division. The yeas and nays shall be called upon a requisition of the chair or any member, in which case the names of the members voting are required to be recorded in the minutes. (Prior Code, § 202.12) § 202.13 ORDER OF CONSIDERATION. All questions shall be put in the order in which they are moved, except in case of privileged questions. (Prior Code, § 202.13) § 202.14 FORM OF QUESTION. The previous question shall be put in these words: "Shall the main question now be put?" It shall be admitted on demand of any two members and until decided shall preclude all amendments and debate of the main question. (Prior Code, § 202.14) § 202.15 COMMITTEES. All committees, including standing committees, shall be appointed by the chair, unless expressly ordered by the Council. (Prior Code, § 202.15) § 202.16 ORDINANCES. After an ordinance shall have passed, a complete and accurate copy as amended shall be made by the City Clerk and shall be signed by the Mayor or in his or her absence by the Acting Mayor and deposited with the City Clerk, who shall attest, seal, number, file and record or place the same permanently in the ordinance book. The affidavit of publication shall be permanently inserted in the ordinance book after each ordinance. (Prior Code, § 202.16) § 202.17 PETITIONS. Petitions and other papers addressed to the Council shall be read by the City Clerk upon presentation of the same to the Council. (Prior Code, § 202.17) § 202.18 OPEN MEETINGS. All sessions of the Council shall be public to the extent provided by law. (Prior Code, § 202.18) § 202.19 PRESERVATION OF ORDER. The Chief of Police, or designeee, shall attend meetings of the Council when requested to do so by the Mayor and preserve order in the room. (Prior Code, § 202.19) § 202.20 AMENDMENT OF RULES. These rules, or any of them, may be temporarily suspended by consent of a majority of all Council members and shall not be repealed, altered or amended, unless by concurrence of a majority of the whole Council, and upon notice given at some preceding meeting. (Prior Code, § 202.20) § 202.21 ROBERT'S RULES OF ORDER. Page 123 of 228 In all points not covered by these rules the Council shall be governed in its procedure by Robert's Rules of Order. (Prior Code, § 202.21) § 202.22 PURPOSE. The foregoing rules are adopted to facilitate the transaction of Council business and functions. They should not be permitted to defeat or hinder the plainly expressed intent and desire of the Council. Informal compliance and substantial performance shall be sufficient under the foregoing rules in the absence of objection seasonably taken. Objection is hereby declared not to have been seasonably taken as to procedural matters provided for herein if a Council member present at a meeting fails to object during the meeting and requests compliance with these rules, and the objection shall not be seasonably taken by an absent member later than the next regular meeting after the proceedings to which the objection is made. (Prior Code, § 202.22) § 202.23 RECORDING VOTES. The votes of the members on any question may be taken in any manner which signifies the intention of the individual members, and the votes of each member on any action taken shall be recorded in the minutes. The vote of each member shall be recorded on each appropriation of money, except for payments of judgments, claims and amounts fixed by statute. (Prior Code, § 202.23) § 202.24 SCOPE. The provisions of §§ 202.01 through 202.24 shall apply to the City Council and, to the extent practicable, to all commissions. As applied to commissions, references in this chapter to the Mayor shall be construed to refer to the chairperson; references to Council members shall be construed to refer to the members; and references to the City Clerk shall be construed to refer to the secretary. (Prior Code, § 202.24) Page 124 of 228 CITY OF LINO LAKES ORDINANCE NO. 16-25 AMENDING CHAPTER 202, COUNCIL AND COMMISSION PROCEDURES The Council of Lino Lakes ordains: Section 1. That Chapter 202, Council and Commission Procedures, of the Lino Lakes Code of Ordinances, be amended to read as follows: SECTION 202.04 ORDER OF BUSINESS. At the hour appointed for meeting, the members shall be called to order by the Mayor, and in his or her absence by the Acting Mayor, and in the absence of both, by the City Clerk. The City Clerk shall call the roll, note the absentees and announce whether a quorum is present. In the absence of the City Clerk, the Mayor shall appoint a secretary pro-tem. Upon the appearance of a quorum the Council shall proceed to business, which shall be conducted in the following order: (1) Call to order; (2) Roll call; (3) Pledge of allegiance; (4) Public comment; (5) Setting the agenda; (6) Presentations of petitions, memorials and demonstrations; (7) Approval of minutes of previous meetings; (8) Consent agenda; (9) Reports of city officers and motions, resolutions and reading of ordinances; (10) Unfinished business; (11) New business; (12) Notices and communications; and (13) Adjournment. (1) Call to Order (2) Roll Call (3) Setting the Agenda (4) Pledge of Allegiance (5) Special Presentations (6) Public Comment (7) Consent Agenda a. Approval of Minutes of Previous Meetings (8) Department Reports (9) Unfinished Business (10) New Business (11) Notices and Communications (12) Adjournment 1st Reading: September 8, 2025 Website Notice: September 23, 2025 2nd Reading: September 22, 2025 Publication: September 30, 2025 Adoption: September 22, 2025 Effective: October 30, 2025 Page 125 of 228 SECTION 202.17 PETITIONS. Petitions and other papers addressed to the Council shall be read by the City Clerk upon presentation of the same to the Council. Other papers addressed to the Council and written materials submitted for the record or information of the City Council will be processed in accordance with the Rules of Decorum adopted by the City Council. SECTION 202.20 AMENDMENT OF RULES. These rules, or any of them, may be temporarily suspended by consent of a majority of all Council members and shall not be repealed, altered or amended, unless by concurrence of a majority of the whole Council,. and upon notice given at some preceding meeting. Section 2. Effective Date. This ordinance shall be in force and effect from and after its passage and publication according to the Lino Lakes City Charter. Adopted by the Lino Lakes City Council on this 22nd day of September, 2025. ____________________________ Rob Rafferty, Mayor ATTEST: ________________________ Roberta Colotti, CMC City Clerk Page 126 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 3.B. STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE September 22, 2025 AGENDA ITEM: Personnel Policy Updates VOTE REQUIRED: Simple Majority INTRODUCTION The City Council is being asked to approve several revisions to the Personnel Policy. BACKGROUND Staff has undertaken a comprehensive review of the City’s Personnel Policy to ensure the policy remains current and accurate. A summary of these proposed changes, as well as the full, updated policy, is provided for your consideration. RECOMMENDATION Staff is recommending approval of the proposed revisions to the Personnel Policy. ATTACHMENTS 1. Attachment Revised Sections of Personnel Policy 09222025 2. Attachment Personnel Policy - Updated Redlined 09222025 Page 127 of 228 Revised Sections of Personnel Policy SECTION 5: EMPLOYEE BENEFITS 5.1 Health Care Benefits The City provides a combination of health care benefits to regular full-time employees, such as medicalhealth, dental, long-term disability, and life insurance. Regular full-time and part-time employees who work at least 30 hours per week on a regular basis are eligible for the health care benefit package commencing on the first of the month following date of hire. Benefits for regular part-time employees are pro-rated. The City offers health insurance to part-time employees who work on average or are expected to work 30 or more hours per week or 130 hours or more per month and to their dependents. The type of coverage and contributions will be determined annually by the City Council. Employees are responsible for participating in the cost of health care benefits pursuant to the City's annual review of participation levels. Regular full-time Eemployees who work 80 hours in a pay period and provide proof of insurance through an immediate family member, or who are eligible for Medicare, may waive insurance coverage and receive a monthly cash payment, which is established by the City Council annually. 5.5 Long-Term Disability Long-term disability insurance is provided to regular full-time and part-time employees who work at least 30 hours per week on a regular basis. Long-term disability benefits for part-time employees are pro-rated based on the number of hours worked per week. Long- term disability benefits are available based upon the terms and conditions contained in the contract with the long-term disability insurer. Terms and benefits under the program are subject to change from time to time. 5.9 Post Employment Health Care Saving Account The City has established a Post Employment Health Care Savings Account (HCSA) for eligible non-union regular full-time employees. The purpose of this program is to allow Page 128 of 228 such employees to save money on a tax-free basis to pay for health-related expenses after separation from service with the City. The terms for participation are as follows: 1. Participation. All non-union regular full-time employees are required to participate in the HCSA program. 2. Unused Compensation. Any unused Vacation, Sick Leave/ESST, or PTO/ESST severance pay will be contributed into the HCSA upon separation. 3. Salary Contributions. Eligible non-union employees having 25 years of PERA membership shall contribute three percent of their salary into their HCSA. Those with less than 25 years of PERA membership shall contribute two percent of their salary into the HCSA. Contributions shall be calculated and submitted each pay period. a. Years of service for PERA membership will be reflective of the employee’s date of hire with the City unless the employee provides payroll with documentation from PERA indicating additional membership years. All other terms and conditions of this plan are outlined in the plan documents. 6.1 Holidays Regular full-time employees are entitled to the paid holidays listed in the table below. Part- time employees who work at least 30 hours per week on a regular basis, receive a prorated amount based on the number of hours worked each week. Part-time, Ttemporary and seasonal employees are not entitled to holiday pay. New Year’s Day Juneteenth Thanksgiving Day Martin Luther King, Jr. Day Independence Day Day after Thanksgiving President's Day Labor Day Christmas Eve Day Memorial Day Veteran’s Day Christmas Day New Year’s Eve Day When a holiday falls on a Sunday, the following Monday is considered the holiday. When a holiday falls on a Saturday, the preceding Friday is considered a holiday. In order to be eligible for paid holidays, employees must work on the day before and the day after such holiday, unless on paid leave. Rookery Activity Center employees who are required to work on a holiday recognized by the City will accrue a floating holiday to be used within the same pay period. Use of a floating holiday outside of the pay period accrued, requires approval from the City Administrator. Accrued floating holidays are not paid out at time of separation. Page 129 of 228 Part-time Firefighters who work a holiday shift shall be compensated at two times the employee's base rate of pay. Part-time firefighters must bid for a holiday shift and will be approved based on the last 90 day work period of hours worked. If two part-time firefighters have the same total of hours worked in the previous 90 days, seniority will be used to determine which part-time firefighter will pick shifts first. If a holiday shift is not taken, the shift will be assigned to the lowest hours worked employee from the last 90 day work period. This applies only to the holidays recognized by the City and are listed in the table above. 6.3 Vacation Leave Paid Vacation leave is available to eligible regular full-time employees in accordance with the schedule below. Part-time employees who work at least 30 hours per week on a regular basis will accrue Vacation leave on a prorated basis. Part-time, Ttemporary and seasonal employees will not earn or accrue Vacation leave. 6.18 Personal Time Off (PTO) Leave/Earned Sick and Safe Time (ESST) The personal time off (PTO) program combines Vacation Leave, Sick Leave and Earned Sick and Safe Time into a single pool of paid time off benefits for regular full-time employees. PTO/ESST can be utilized for any purpose, subject only to necessary request and approval procedures consistent with City and departmental policies. Full-time, benefit-eligible employees on Personal Time Off (PTO)/Extended Illness Leave (EIL) will be able to use accrued PTO hours for all ESST eligible uses. See Section 6.2 - Sick Leave/Earned Sick and Safe Time for eligible uses and conditions under the earned sick and safe time law. Employees can use EIL hours for a qualifying ESST event, but only if the leave is due to a certified illness or injury and after using three (3) consecutive PTO/ESST days. A. Implementation PTO/ESST leave will be implemented for newly hired benefit-earning non-union employees and for union employees who elect to receive such paid time off benefits within a specific time period. B. Accrual Rates for Full-Time Employees Page 130 of 228 Regular Fullfull-time employees accrue PTO/ESST based on the schedule below. A part- time employee who works a minimum of 30 hours per week accrues PTO/ESST on a prorated basis according to the number of hours budgeted for that position. Page 131 of 228 Page 1 City of Lino Lakes Personnel Policy September 20242025 Previous Versions: September 2024 May 2024 January 2024 August 2022 April 2022 February 2022 September 2020 April 2019 August 2016 December 2013 Page 132 of 228 Page 2 TABLE OF CONTENTS SECTION 1: PURPOSE AND SCOPE ................................................................................................. 6 1.1 Purpose ......................................................................................................................... 6 1.2 Scope ............................................................................................................................ 6 1.3 Applicability to Union Personnel .................................................................................. 6 1.4 Statement of Non-Discrimination ................................................................................ 6 1.5 Confidentiality / Data Practices Advisory ..................................................................... 7 1.6 Minnesota Personnel Record Review and Access Act .................................................. 9 1.7 Personal Communications and Use of Social Media .................................................... 9 SECTION 2: DEFINITIONS .............................................................................................................. 12 2.1 Definitions ................................................................................................................... 12 SECTION 3: APPOINTMENTS AND EMPLOYMENT ....................................................................... 13 3.1 Physical & Psychological Examination ........................................................................ 13 3.2 Background Investigations ......................................................................................... 13 3.3 Probationary Period.................................................................................................... 13 3.4 Work Schedule ............................................................................................................ 13 3.5 Performance Evaluations ............................................................................................ 14 3.6 Promotions ................................................................................................................. 14 3.7 Veteran’s Preference .................................................................................................. 14 3.8 Americans with Disabilities Act (ADA) ........................................................................ 14 3.9 Disciplinary Steps ........................................................................................................ 14 3.10 Grievance Procedures ................................................................................................. 16 SECTION 4: COMPENSATION........................................................................................................ 18 4.1 Position Classifications ............................................................................................... 18 4.2 Compensation Plan ..................................................................................................... 18 SECTION 5: EMPLOYEE BENEFITS ................................................................................................. 19 5.1 Health Care Benefits ................................................................................................... 19 5.2 Pre-Tax Benefits .......................................................................................................... 19 5.3 Health Insurance Continuation (COBRA) .................................................................... 19 5.4 Deferred Compensation ............................................................................................. 20 5.5 Long-Term Disability ................................................................................................... 20 5.6 Safety Committee ....................................................................................................... 20 Page 133 of 228 Page 3 5.7 Employee Wellness ..................................................................................................... 20 5.8 Employee Assistance Program (EAP) .......................................................................... 21 5.9 Post Employment Health Care Saving Account .......................................................... 21 5.10 College Savings Plan ................................................................................................... 21 SECTION 6: LEAVES ....................................................................................................................... 22 6.1 Holidays ...................................................................................................................... 22 6.2 Sick Leave/Earned Sick and Safe Time ........................................................................ 22 6.3 Vacation Leave ............................................................................................................ 26 6.4 Leave Donation Program ............................................................................................ 26 6.5 Workers' Compensation ............................................................................................. 28 6.6 Sick Child/School Child Leave ..................................................................................... 29 6.7 Funeral Leave .............................................................................................................. 29 6.8 Military Leave ............................................................................................................. 29 6.9 Time off to Vote .......................................................................................................... 30 6.10 Jury Duty ..................................................................................................................... 31 6.11 Serving as an Election Judge ....................................................................................... 31 6.12 Family & Medical Leave (FMLA) ................................................................................. 31 6.13 Pregnancy and Parental Leave ................................................................................... 35 6.14 Personal Leave of Absence ......................................................................................... 36 6.15 Bone Marrow Donation Leave .................................................................................... 36 6.16 Absence without Leave .............................................................................................. 37 6.17 Severe Weather .......................................................................................................... 37 6.18 Personal Time Off (PTO) Leave/Earned Sick and Safe Time (ESST) ............................ 37 SECTION 7: EDUCATION AND EXPENSE REIMBURSEMENT ........................................................ 41 7.1 Tuition Reimbursement .............................................................................................. 41 7.2 Travel Reimbursement ............................................................................................... 41 7.3 Cellular Phones ........................................................................................................... 43 SECTION 8: CONDUCT AND ETHICS .............................................................................................. 45 8.1 Conduct as a City Employee ....................................................................................... 45 8.2 Political Activity .......................................................................................................... 46 8.3 Conflict of Interest ...................................................................................................... 46 8.4 Nepotism .................................................................................................................... 48 8.5 Omnibus Child Support Enforcement Act .................................................................. 48 Page 134 of 228 Page 4 8.6 Workplace Harassment .............................................................................................. 49 8.7 Reporting Workplace Harassment ............................................................................. 49 8.8 Drug, Alcohol and Cannabis Testing – All Employees Except Public Works ............... 50 8.9 Drug and Alcohol Testing for Commercial Drivers (DOT) ........................................... 59 8.10 Professional Appearance ............................................................................................ 77 8.11 IT Acceptable Use Policy ............................................................................................. 78 8.12 Smoking and Tobacco Use Policy ............................................................................... 79 SECTION 9: SEPARATION FROM CITY EMPLOYMENT ................................................................. 80 9.1 Voluntary Resignation ................................................................................................ 80 9.2 Reduction in Force ...................................................................................................... 80 9.3 Termination ................................................................................................................ 80 9.4 Severance Pay ............................................................................................................. 81 SECTION 10: DISCIPLINARY HEARINGS ........................................................................................ 82 10.1 Request for Hearing .................................................................................................... 82 10.2 Pre-Termination (Loudermill) Hearing ....................................................................... 82 10.3 Post-Discharge Hearing .............................................................................................. 82 10.4 Veterans’ Preference Hearing .................................................................................... 82 Page 135 of 228 Page 5 Page 136 of 228 Page 6 SECTION 1: PURPOSE AND SCOPE 1.1 Purpose The purpose of this policy is to establish a consistent and equitable system of personnel administration for employees of the City of Lino Lakes. Terms and conditions of employment not specifically established in this Personnel Policy shall remain solely within the discretion of the City to modify, establish, or eliminate. The City retains the full and unrestricted right to operate and manage all personnel, facilities, and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules; and to perform any inherent managerial functions not specifically referred to in this policy. 1.2 Scope This handbook contains policies and procedures for supervisors and employees and does not apply to the following: • Elected officials • City attorney • Members of city boards, commissions, and committees • Consultants and contractors • Volunteers, except as specifically noted for paid-on-call firefighters If a section in this personnel policy is held invalid by judicial or legislative action, the remainder of these policies will not be affected. 1.3 Applicability to Union Personnel The provisions of these policies and procedures shall also apply to all organized personnel who work under a collective bargaining agreement with the City. In the event of a conflict between the terms of a collective bargaining agreement and this policy, the terms of the collective bargaining agreement shall take precedence. Nothing in these policies is intended to modify or supersede any applicable provision of state or federal law. 1.4 Statement of Non-Discrimination The City of Lino Lakes is committed to providing equal opportunity in all areas of employment, including but not limited to recruitment, hiring, demotion, promotion, transfer, selection, lay- off, disciplinary action, termination, compensation and selection for training. The City of Lino Lakes will not discriminate against any employee or job applicant on the basis of race (including traits associated with race, including, but not limited to, hair texture and hair styles such as braids, locs and twists) color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, or gender expression, disability, age, marital status, genetic information, status with regard to public assistance, veteran status, familial status, or membership on a local Page 137 of 228 Page 7 human rights commission or lawful participation in the Minnesota Medical Cannabis Patient Registry. 1.5 Confidentiality / Data Practices Advisory During the course of City employment, an employee will likely be asked to provide personal information classified by state law as either private or confidential. Private data is information that generally cannot be given to the public but can be given to the subject of the data. Confidential data is information that generally cannot be given to either the public or to the subject of the data. The requested information will be used to evaluate the employee’s job performance, eligibility, and abilities. If the employee provides false, incomplete or misleading information, the employee may be subject to discipline. A. Types of Data • Public Data. Information about a person that must be made available to the public or to the subject of the data. • Private Data. Information that can be given to the subject of the data upon request, but is not available to the public without permission or as specifically authorized by law. • Confidential Data. Information that generally cannot be given to the public or the subject of the data. • Personnel Data. Data on individuals collected because the individual is or was an employee, an applicant for employment, performs service on a voluntary basis, acts as an independent contractor with the City, or is a member of an advisory board, committee, or commission. • Summary Data. Data about a person used to develop statistics or reports are considered public information, but the data does not identify any individual. B. Public Personnel Data With the exception of undercover law enforcement personnel, the following personnel data are public: name, gross salary, salary range, gross pension, contract fee, benefits, expense reimbursements, job title, job description, education and training background, previous work experience, dates of employment, status of complaints or charges against employees, outcome of complaints or disciplinary actions, work location, work telephone number, badge number, city and county of residence. C. Access to Personnel Files Other persons or entities that are authorized by law to receive information in the employee’s personnel file are: • Employees, agents and officials of the city who have a need to know about the information in the course of their duties or responsibilities; • The person who is the subject of private data; Page 138 of 228 Page 8 • People who have permission from the subject of the data; • The Internal Revenue Service and Minnesota Department of Revenue; • The Immigration and Naturalization Service; • The Minnesota Department of Economic Security in any claim for reemployment benefits; • The Worker’s Compensation Court in any claim for worker’s compensation benefits; • Various insurance companies in any claim for insurance benefits; • Individuals who have obtained a court order for the information; • Participant in any litigation, mediation, veteran’s preference hearing, grievance arbitration, or other administrative proceeding that involves the employee; • Labor organizations and the Bureau of Mediation Services. D. Private Data The following personnel data are considered private data on individuals and are not accessible to the public: social security number, age, sex, marital and family status, employee’s home address and telephone number, criminal record, race and ethic data, insurance status, references, college transcripts (except for name of institution, degrees, and years attended), reference checks, medical records, psychological examinations, workers’ compensation reports, physical limitations related to job, sick leave forms, medical reports, data collected from disciplinary proceedings, opinion questionnaires, names of applicants for employment until finalists are announced, employee assistance programs and exit interview responses. Private data is accessible to the subject employee, the employee's authorized representative, the immediate supervisor and department director, and other City staff persons or officials who have a legitimate need to know such data. No employee may disclose the home address, telephone number, or personal information about another employee to any third party without prior consent of the affected employee, as per the section on "Informed Consent." Employment selection instruments and answer keys to such instruments are protected non- public data, except pursuant to a valid court order. E. Access to Data • Public Data. Access shall be provided to any person, without regard to the nature of the person's interest. Access must be provided by Administration or other persons authorized by the City Administrator. Access must be provided within a reasonable time period. Interpretation shall be provided if requested. A fee may be charged for copying and mailing and for the time it takes to collect the information. • Private Data. Access to private data is available only to: (1) the subject of the data; (2) City employees who need access to the data; (3) agencies authorized by state or federal law who need access to specific data; and (4) agencies or individuals with written consent from the subject of the data. Page 139 of 228 Page 9 Personnel files will be maintained by the Administration Department. The City Administrator shall assure that access is provided only to the parties listed above. The identity and authority of an individual who seeks to gain access to private data must be confirmed. The time that access is available is limited to city hall business hours. No fees shall be charged in cases where the data subject only wishes to view private data. Fees may be charged for providing copies. 1.6 Minnesota Personnel Record Review and Access Act The Minnesota Personnel Record Review and Access Act provide the following rights and remedies to employees regarding their personnel files: • Employees have a right to review their file, upon a written request made in good faith, once every six months while employed. • After termination, employees may review their records once annually for as long as the City maintains the record. • The City must comply with an employee’s written request to review his or his file within seven work days from date of request. • After the review, the employee may request, in writing, a copy of the record at no charge to the employee. • If the employee disputes information contained in the record and the City does not agree to remove or revise the disputed information, the employee may submit a written statement of up to five pages explaining the employee’s position. This statement will be included in the personnel file for as long as the City maintains it. • If the City violates the statute, employees may bring a civil action to compel compliance and for actual damages and costs. • The City may not retaliate against employees for asserting their rights or remedies under the statute. If the City unlawfully retaliates against an employee, the employee may bring a civil action to compel compliance and for actual damages, back pay, reinstatement, equitable relief, and attorney fees. 1.7 Personal Communications and Use of Social Media It is important for City employees to remember the personal communications of employees may reflect on the City, especially if employees are commenting on city business or commenting on issues that implicate their city employment. As city representatives, employees share in the responsibility of earning and preserving the public’s trust in the City. An employee’s own personal communications, such as on social media, can have a significant impact on the public’s belief that all city staff will carry out City functions faithfully and impartially and without regard to factors such as race, sex/gender, religion, national origin, disability, sexual orientation, or other protected categories. Non-personal communications (performed within one’s job duties) to members of the public must be professional at all times. The following guidelines apply to personal communications, including various forms such as social media Page 140 of 228 Page 10 (Facebook, Twitter, blogs, YouTube, etc.), letters to the editor of newspapers, and personal endorsements: • Do not share any private or confidential information you have access to as a result of your City position. • Any personal communications made on a matter of public concern must not disrupt the efficiency of the City’s operation, including by negatively affecting morale. Put another way, such public comments must not undermine any City department’s ability to effectively serve the public. Disruptive personal communications can include liking or republishing (sharing/retweeting) a social media post of another individual or entity. The City can act on the personal communication that violates this policy without waiting for the actual disruption. • Remember what you write or post cannot easily be undone. It may also be spread to a larger audience than you intended. Use common sense when using email or social media sites. It is a good idea to refrain from sending or posting information or photos you would not want your boss or other employees to read, or you would be embarrassed to see in the newspaper. Keep in mind harassment, bullying, threats of violence, discrimination, or retaliation concerning a co-worker or between co-workers that would not be permissible in the workplace is not permissible online, even if it is done after hours, from home and on home computers. • The City expects its employees to be fair, courteous, and respectful to supervisors, co- workers, citizens, customers, and other persons associated with the city. Avoid using statements, photographs, video or audio that reasonably may be viewed as malicious, obscene, threatening or intimidating, disparaging, or might constitute harassment or bullying. Examples of such conduct might include offensive posts meant to intentionally harm someone’s reputation or posts that could contribute to a hostile work environment on the basis of sex, race (including traits associated with race, including, but not limited to, hair texture and hairstyles such as braids, locs and twists) national origin, age, color, creed, religion, disability, marital status, familial status, veteran status, sexual orientation, gender identity, or gender expression, status with regard to public assistance or membership or activity in a local human rights commission. • If you publish something related to City business and there is liable to be confusion whether you are speaking on behalf of the City, it would be best to identify yourself and use a disclaimer such as, “These are my own opinions and do not represent those of the City of Lino Lakes.” • City resources, working time, or official city positions cannot be used for personal profit or business interests, or to participate in personal political activity. Some examples: a building inspector could not use the City’s logo, email, or working time to promote his/her side business as a plumber; a parks employee should not access a park after Page 141 of 228 Page 11 hours even though he or she may have a key; a clerk, while working at City Hall, should not campaign for a friend who is running for City Council. • Personal social media account name or email names should not be tied to the City (e.g., (Lino Lakes Police Officer). Page 142 of 228 Page 12 SECTION 2: DEFINITIONS 2.1 Definitions The following words and phrases will have the meaning as defined herein: 1. Absent without Leave. Any absence of an employee from duty, including any absence for a single day or part of a day, which is not authorized by a specific leave of absence or time off under the provisions of this policy. 2. Administrative Leave. Paid leave granted to an employee, who is the subject of an investigation, when the City Administrator determines it is in the best interest of City employees and the public that the employee be removed from duty until the investigation is complete. 3. Anniversary Date. The month and day of initial hiring or promotion of a regular full-time or regular part-time employee. 4. Child. Stepchild, biological, adopted, or foster child under 18, or under 20 if still attending secondary school. 5. Compensation Plan. A schedule of pay ranges for all job classifications within the City. 6. Exempt Employee. Executive, administrative, and professional employees who are exempt from overtime pay as defined by the federal Fair Labor Standards Act. 7. Full-Time Employee. Employees who are required to work forty (40) or more hours per week year-round in an ongoing position. 8. Immediate Family Member. An immediate family member shall be defined as spouse, parent, spouse's parent, child, brother, sister, brother-in-law, sister-in-law, niece, nephew, grandparent of the employee or employee’s spouse, and grandchild. 9. Job Classification. A position assigned to its appropriate pay range based on the duties performed and the responsibilities assumed. 10. Job Reclassification. A change in a class of an individual position on the basis of revisions to job duties and responsibilities, which places the position in a higher or lower pay grade. 11. Non-Exempt Employee. Not exempt from the provisions of the Fair Labor Standards Act and is subject to overtime pay. 12. Part-Time Employee. Employees who are required to work less than (40) hours per week year-round in an ongoing position. 13. Pay Grade. A grouping of positions considered substantially equal and are paid the same wage. 14. Pay Range. A schedule of minimum and maximum pay rates, which are established for each job classification. Page 143 of 228 Page 13 SECTION 3: APPOINTMENTS AND EMPLOYMENT 3.1 Physical & Psychological Examination An applicant or employee appointed to a position must be sufficiently healthy to satisfactorily perform the essential duties and responsibilities of the position. After a conditional offer of employment has been made, applicants may be required to undergo a physical and/or psychological examination prior to appointment to a position. The City will pay the total cost of pre-employment examinations. A medical evaluation report shall be prepared and filed in the employee’s medical file. If a medical evaluation indicates that an applicant has a mental or physical condition that causes such applicant to be considered a serious health risk, or whenever the applicant is reported to have a condition that may substantially affect the applicant’s ability to perform the essential functions of the position, the City may declare the applicant ineligible for consideration for appointment to the position. 3.2 Background Investigations Upon the request of the City Administrator or designee, the Police Department shall provide certain criminal history data contained in the Minnesota Criminal Justice Information System. This applies only to finalists for City employment. The City Administrator or designee must obtain the consent of the finalists before requesting the data, but an applicant’s failure to provide consent may disqualify the applicant from an offer of employment. 3.3 Probationary Period Newly hired full-time and part-time employees will serve a one-year probationary period. During the probationary period, an employee may be transferred or dismissed at the City's sole discretion for any reason. A probationary employee cannot appeal this decision. Prior to the expiration of the probationary period, the employee's performance will be evaluated in writing by the employee's supervisor and given to the City Administrator with a recommendation that the employee be retained as a regular employee or dismissed. 3.4 Work Schedule The regular work week normally consists of 40 hours. The regular 40-hour work week includes two paid 15-minute breaks each work day. All employees will be provided with one unpaid meal period of 30 minutes each work day. Payment for time worked in excess of the regular work week shall be compensated at 1½ times the regular rate of pay. This section does not apply to exempt employees. A department director, with approval from the City Administrator, may establish a modified work schedule for an employee if it benefits the City. Page 144 of 228 Page 14 3.5 Performance Evaluations Employees generally receive an annual performance appraisal. The purpose of the performance review is to evaluate an employee’s performance, to communicate supervisor’s expectations, and to establish future goals and objectives. The supervisor will conduct an interview following the written evaluation. The written evaluation shall be filed in each employee's personnel file. An overall evaluation of "satisfactory performance" will be required prior to the granting of any step adjustment. 3.6 Promotions A department director and the City Administrator shall be responsible for determining whether an employee possesses the necessary qualifications for promotion to a particular position. Appropriate tests may be given to aid in this determination. Length of full-time employment with the City will be considered in promotions only when all other qualifications are equal. It shall be the policy of the City to fill vacancies by promoting current employees from within where practicable. This policy shall not be construed to preclude the City from external recruitment and selection of applicants from outside the municipal service, nor as a guarantee of promotion from within to any position for which job openings occur. All promotions shall be subject to a six-month probationary period. If the employee who has been promoted is found unsuited for the position to which promoted, such employee may be reinstated to his/her former position and rate of pay, or to another position in the same class if a vacancy exists. 3.7 Veteran’s Preference The City’s veteran’s preference program shall be in accordance with state and federal law. 3.8 Americans with Disabilities Act (ADA) The Americans with Disabilities Act (ADA) protects qualified individuals with a disability against employment discrimination. The term “disability” includes physical or mental impairments that substantially limit one or more major life activities, or where an individual has a record of impairment or is regarded as having impairment. 3.9 Disciplinary Steps City employees shall be subject to disciplinary action for failing to fulfill their duties and responsibilities, including observance of work rules and conditions of employment. It is the policy of the City to administer disciplinary penalties without discrimination. Every disciplinary action shall be for “just cause” and the employee may use the grievance procedures as outlined in Section 3.10 of this Personnel Policy with respect to any disciplinary action that he/she believes is unjust or disproportionate to the offense committed. The City Administrator or a department director may direct an investigation into any alleged violation before any disciplinary action is taken. Page 145 of 228 Page 15 Any employee subject to the provisions of this policy or any other departmental policy may be terminated from City employment only for cause. The particular dismissal, demotion, or suspension shall be based on the individual facts and circumstances involved. Steps Except for severe infractions, disciplinary action will generally be progressive and follow the steps listed below: 1. Coaching. Any violation of rules and regulations will be explained to the employee by his/her supervisor, indicating the corrective action necessary to prevent recurring violations. 2. Written Reprimand. A written reprimand states that the employee is being disciplined for misconduct, describes the misconduct and past actions taken by the department director or City Administrator to correct the problem, and outlines future disciplinary action if the misconduct continues. The employee shall be given a copy of the reprimand and sign the original acknowledging that he/she has received the reprimand. The employee’s signature does not mean that he/she agrees with the reprimand. 3. Suspension without Pay. Prior to the suspension, or as soon thereafter as possible, the employee shall be notified in writing of the reason for the suspension, its duration, and further disciplinary actions should the misconduct continue. An employee may be suspended pending investigation of an allegation. A copy of each written statement shall be placed in the employee’s personnel file. If an allegation is proved to be false, the statement will be removed and the employee will receive back pay. 4. Demotion. The City Council may, upon recommendation of the City Administrator, demote an employee for just cause. The employee will be provided with a written statement of the reason for the demotion. The written statement will be furnished to the employee prior to the effective date of the demotion. An employee who is demoted shall not be required to serve a probationary period in the position in which the employee is being demoted. A regular employee who is demoted for disciplinary reasons may appeal the demotion through Section 3.10 of this policy. 5. Paid Administrative Leave. Paid administrative leave is granted in conjunction with an ongoing investigation or any time the City Administrator feels it is in the best interest of employees and the public to remove an employee from active duty. 6. Discharge. The City Administrator may discharge a non-probationary employee for just cause only, subject to City Council approval. A discharged employee will be notified at termination that he/she has a right to make a written request for reason of dismissal. If requested, the City will provide reasons, in writing, within five work days. This notice will include rights contained in the veterans’ preference law, if applicable, a statement indicating that the employee may respond to the charges both orally and in writing, and that he/she may appear personally before the City Council. Page 146 of 228 Page 16 3.10 Grievance Procedures The procedure established herein will be followed by an employee in presenting a grievance to the City. Failure to follow the steps within the stated time limits may result in a denial of the grievance on procedural grounds. Steps 1. An employee claiming a violation concerning the interpretation or application of a City policy shall, within 21 calendar days after such alleged violation has occurred, present the grievance in writing to the employee's immediate supervisor. Such written grievance shall set forth the nature of the grievance, the facts on which it is based, the provisions of the policy allegedly violated, and identify the remedy requested. A grievance not resolved in Step 1 shall be appealed to Step 2 within 15 calendar days after the supervisor's response in Step 1. Any grievance not appealed in writing to Step 2 by the employee within 15 calendar days shall be considered waived. 2. A grievance unresolved in Step 1 and appealed to Step 2 shall be submitted in writing to the City Administrator within 15 days. The City Administrator will give an answer to Step 2 within 15 calendar days after receipt. The written response of the City Administrator shall constitute the City's final response to the employee’s grievance. 3. If the grievance is not resolved in Step 2, and if the grievance relates to the interpretation of the City's Personnel Policy, the employee may appeal the grievance in writing to the City Council within 15 calendar days of receipt of the City Administrator's response in Step 2. Any grievance not appealed in writing to Step 3 within 15 calendar days shall be considered resolved. If appealed to the City Council, the Council may establish a date for hearing the employee's grievance. Following determination by the City Council, a written response shall be provided to the employee within 15 calendar days of receipt of the written grievance. The written response of the City Council shall constitute the city's final response to the employee’s grievance. 4. Employees considered essential employees as defined by FLSA guidelines, not already covered by a collective bargaining agreement are entitled to appeal a grievance, not resolved in Step 3, to the Minnesota Bureau of Mediation Service. The employee has 15 days following receipt of the city's Step 3 answer to submit for mediation. The city will discuss and respond in writing to the Step 3 grievance at the mediation session scheduled by the Bureau of Mediation Services. If the grievance is submitted to mediation and is not resolved, it may be appealed to arbitration within 15 calendar days following the city's Step 3 answer. 5. A grievance unresolved in Step 4 and appealed to Step 5 by the employee shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971, as amended. The employee shall notify the city of its intention to arbitrate the grievance within 15 calendar days following the city's final Step 4 answer. If the parties are unable to agree on the selection of an arbitrator, the employee shall request a list of arbitrators to be submitted to the parties by the Bureau of Mediation Services. The selection of an arbitrator shall be made in accordance with the "Rules Page 147 of 228 Page 17 Governing the Arbitration of Grievances" as established by the Bureau of Mediation Services. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this policy. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the city and the employee, and shall have no authority to make decisions on any other issue not so submitted. The fees and expenses for the arbitrator's services and proceedings shall be borne equally by the city and the employee. Page 148 of 228 Page 18 SECTION 4: COMPENSATION 4.1 Position Classifications The City shall establish and maintain a position classification plan for all positions covered in this policy. Each position with the city shall be assigned to a class on the basis of duties and responsibilities, authority, and complexity of position. The class may contain more than one position. A new class may be added when a new position is created and no class exists for the new position. 4.2 Compensation Plan The pay of City employees will be in accordance with the salary ranges approved by the City Council. The Council may make adjustments to any or all of the salary ranges in the City’s compensation plan on an annual basis or for other pertinent reasons such as a job reclassification. Positions in the City’s job classification system are assigned a pay range or grade based on the value of the tasks performed. The annual compensation plan is applicable to full-time and part- time employees and does not include elected officials, appointed officials, temporary employees, and those covered by collective bargaining agreements. A new employee may start at any step of the salary range based on his/her qualifications and experience at the time of hire. Employees are eligible for step increases on their anniversary date in accordance with the City’s compensation plan or union wage schedules. Page 149 of 228 Page 19 SECTION 5: EMPLOYEE BENEFITS 5.1 Health Care Benefits The City provides a combination of health care benefits to regular full-time employees, such as medicalhealth, dental, long-term disability, and life insurance. Regular full-time and part-time employees who work at least 30 hours per week on a regular basis are eligible for the health care benefit package commencing on the first of the month following date of hire. Benefits for regular part-time employees are pro-rated. The City offers health insurance to part-time employees who work on average or are expected to work 30 or more hours per week or 130 hours or more per month and to their dependents. The type of coverage and contributions will be determined annually by the City Council. Employees are responsible for participating in the cost of health care benefits pursuant to the City's annual review of participation levels. Regular full-time eEmployees who work 80 hours in a pay period and provide proof of insurance through an immediate family member, or who are eligible for Medicare, may waive insurance coverage and receive a monthly cash payment, which is established by the City Council annually. 5.2 Pre-Tax Benefits On the first day of the month following date of hire, employees are eligible to participate in the City’s Health Care and Dependent Day Care Expense Reimbursement Plan. Under this program, employees may authorize the City to deduct, before taxes, expenses associated with the following: 1. Premium Conversion. This plan allows you to automatically pay your portion of the premiums for the City’s health and dental insurance program with pre-tax dollars. 2. Health Care Flex Account. The employee may pay eligible “uncovered” medical and dental expenses with pre-tax dollars (e.g. deductibles and eyewear). 3. Dependent Day Care Flex Account. The employee may pay day care expenses with pre- tax dollars. Employees will be reimbursed for expenses incurred during the plan year, which runs from January 1 to December 31. Employees will be advised that money not spent during the plan year will be forfeited according to federal law. 5.3 Health Insurance Continuation (COBRA) The federal Consolidated Omnibus Budget Reconciliation Act (COBRA) gives employees and their qualified beneficiaries the opportunity to continue health insurance coverage under the City’s health plan when a “qualifying event” would normally result in the loss of eligibility. Qualifying events include resignation, termination of employment, death of an employee, a reduction in an employee’s hours, a leave of absence, an employee’s divorce or legal Page 150 of 228 Page 20 separation, and a dependent child no longer meeting eligibility requirements. Under COBRA, the employee or beneficiary pays the full cost of coverage at the City’s group rates plus any additional administrative fee, if applicable. The Human Resources Department will provide each eligible employee with a written notice describing rights granted under COBRA when the employee becomes eligible for COBRA coverage plan. The notice contains important information about the employee’s rights and obligations. 5.4 Deferred Compensation The City will provide regular full-time employees the opportunity to participate in a pre-tax retirement savings program through payroll deductions. This voluntary retirement saving plan is designed to allow tax savings for employees. Full-time employees will be permitted to receive a cash payment for 50 percent of their unused annual Sick Leave/Earned Sick and Safe Time accrual exceeding 720 hours at the conclusion of each calendar year. The balance of the unused Sick Leave/Earned Sick and Safe Time will be added to the employee’s Sick Leave/Earned Sick and Safe Time bank up to the maximum accrual of 960 hours. The cash payment will be paid at the conclusion of each calendar year into the employee's designated deferred compensation plan as authorized by the City. 5.5 Long-Term Disability Long-term disability insurance is provided to regular full-time and part-time employees who work at least 30 hours per week on a regular basis. Long-term disability benefits for part-time employees are pro-rated based on the number of hours worked per week. Long-term disability benefits are available based upon the terms and conditions contained in the contract with the long-term disability insurer. Terms and benefits under the program are subject to change from time to time. 5.6 Safety Committee The City of Lino Lakes recognizes its responsibility to provide the safest conditions for its employees by ensuring all reasonable safeguards are established in the workplace. Employees are responsible for observing all safety rules and for using all available safety equipment. Employees are also responsible for reporting any unsafe condition to their supervisor. The efficiency of any municipal operation can be measured directly by its ability to control unnecessary loss. To that end, the Lino Lakes Safety Committee was established. The Safety Committee is made up of employees who meet and examine the City’s policies and procedures and review accident and injury reports. The Safety Committee also reviews and updates the City of Lino Lakes Safety Policies and Rules. 5.7 Employee Wellness Employees may convert accrued Sick Leave/ESST or PTO/ESST leave to pay for their monthly health club membership dues or online subscriptions up to a maximum of $60 per month, Page 151 of 228 Page 21 provided that the employee maintains a Sick Leave/ESST balance or PTO/ESST balance of 80 hours. Reimbursements are made on a monthly basis upon receipt of a completed form and evidence of payment to the health club. Forms are available in the Finance Department. The reimbursement is subject to federal, state and FICA tax withholdings. 5.8 Employee Assistance Program (EAP) Understanding that an employee’s personal life may affect job performance, the City has contracted with an insurance provider to offer an Employee Assistance Program. This program is available to full and part-time employees and their immediate family members. Individuals can call a toll-free number 24 hours a day any day of the year and speak with a professional counselor who will assess the personal or family issue and provide ideas for resolution. 5.9 Post Employment Health Care Saving Account The City has established a Post Employment Health Care Savings Account (HCSA) for eligible non- union regular full-time employees. The purpose of this program is to allow such employees to save money on a tax-free basis to pay for health-related expenses after separation from service with the City. The terms for participation are as follows: 1. Participation. All non-union regular full-time employees are required to participate in the HCSA program. 2. Unused Compensation. Any unused Vacation, Sick Leave/ESST, or PTO/ESST severance pay will be contributed into the HCSA upon separation. 3. Salary Contributions. Eligible non-union employees having 25 years of PERA membership shall contribute three percent of their salary into their HCSA. Those with less than 25 years of PERA membership shall contribute two percent of their salary into the HCSA. Contributions shall be calculated and submitted each pay period. a. Years of service for PERA membership will be reflective of the employee’s date of hire with the City unless the employee provides payroll with documentation from PERA indicating additional membership years. All other terms and conditions of this plan are outlined in the plan documents. 5.10 College Savings Plan Regular full-time employees may elect to contribute to the 529 Minnesota College Savings Plan through payroll deductions. The plan has special tax advantages that are designed to help college savings grow. All investment earnings and gains are income tax-free if used to pay for qualified higher education expenses. The Human Resources Department has more information on the 529 Minnesota College Savings Plan. Page 152 of 228 Page 22 SECTION 6: LEAVES 6.1 Holidays Regular full-time employees are entitled to the paid holidays listed in the table below. Part-time employees who work at least 30 hours per week on a regular basis, receive a prorated amount based on the number of hours worked each week. Part-time, Ttemporary, and seasonal employees are not entitled to holiday pay. New Year’s Day Juneteenth Thanksgiving Day Martin Luther King, Jr. Day Independence Day Day after Thanksgiving President's Day Labor Day Christmas Eve Day Memorial Day Veteran’s Day Christmas Day New Year’s Eve Day When a holiday falls on a Sunday, the following Monday is considered the holiday. When a holiday falls on a Saturday, the preceding Friday is considered a holiday. In order to be eligible for paid holidays, employees must work on the day before and the day after such holiday, unless on paid leave. Rookery Activity Center employees who are required to work on a holiday recognized by the City will accrue a floating holiday to be used within the same pay period. Use of a floating holiday outside of the pay period accrued, requires approval from the City Administrator. Accrued floating holidays are not paid out at time of separation. Part-time firefighters who work a holiday shift shall be compensated at two times the employee's base rate of pay. Part-time firefighters must bid for a holiday shift and will be approved based on the last 90 day work period of hours worked. If two part-time firefighters have the same total of hours worked in the previous 90 days, seniority will be used to determine which part-time firefighter will pick shifts first. If a holiday shift is not taken, the shift will be assigned to the lowest hours worked employee from the last 90 day work period. This applies only to the holidays recognized by the City and are listed in the table above. 6.2 Sick Leave/Earned Sick and Safe Time Sick Leave/Earned Sick and Safe Time (ESST) is paid leave employees can use when an employee is sick, to care for a sick family member or to seek assistance if an employee or their family member has experienced domestic abuse, sexual assault or stalking. Full-time, part-time, and temporary employees (including seasonal and interns) are eligible for ESST. A. Earned Sick and Safe Time for Part-time and Temporary Employees For all part-time and temporary employees, Earned Sick and Safe Time (ESST) is accrued at one hour for every 30 hours worked by an employee, up to a maximum of 48 hours per year. Page 153 of 228 Page 23 Part-time, temporary employees are eligible for carry over of accrued but unused ESST into the following year, but the total of ESST carry over hours shall not exceed 80 hours. When there is a separation from part-time, temporary employment with the city and the employee is rehired again within 180 days of separation, previously accrued ESST that had not been used will be reinstated. An employee is entitled to use and accrue ESST at the commencement of reemployment. B. Sick Leave/Earned Sick and Safe Time for Full-Time Employees Full-time, benefit eligible employees on Sick and Vacation Leave will continue to accrue sick time at a rate of one day per month (accrue at 3.69 hours per pay period). They will be able to use their Sick Leave/Earned Sick and Safe Time for all ESST eligible uses. The maximum accumulation for Sick Leave/ESST is 960 hours. For payout applicability to Sick Leave/ESST see Deferred Compensation Section 5.4 and Severance Section 9.4. Sick Leave/Earned Sick and Safe Time does not accrue during an unpaid leave of absence. C. Sick Leave/Earned Sick and Safe Time Use Sick Leave/ESST may be used as it is accrued, in the smallest increment of time tracked by the city’s payroll system of ¼ hour (15 minutes) increments. Sick Leave/ESST may be used only for days when the employee is scheduled to work. Sick Leave/ESST may be used for the following circumstances: • An employee’s own: o Mental or physical illness, injury or other health condition o Need for medical diagnosis, care or treatment, of a mental or physical illness, injury or health condition o Need for preventative care o Closure of the employee's place of business due to weather or other public emergency o The employee's inability to work or telework because the employee is prohibited from working by the city due to health concerns related to the potential transmission of a communicable illness related to a public emergency, or seeking or awaiting the results of a diagnostic test for, or a medical diagnosis of, a communicable disease related to a public emergency and the employee has been exposed to a communicable disease or the city has requested a test or diagnosis. o Absence due to domestic abuse, sexual assault, or stalking of the employee provided the absence is to: Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking Obtain services from a victim services organization Obtain psychological or other counseling Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking Page 154 of 228 Page 24 Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking • Care of a family member: o With mental or physical illness, injury or other health condition o Who needs medical diagnosis, care or treatment of a mental or physical illness, injury or other health condition o Who needs preventative medical or health care o Whose school or place of care has been closed due to weather or other public emergency o When it has been determined by health authority or a health care professional that the presence of the family member of the employee in the community would jeopardize the health of others because of the exposure of the family member of the employee to a communicable disease, whether or not the family member has actually contracted the communicable disease. • Absence due to domestic abuse, sexual assault or stalking of the employee’s family member provided the absence is to: o Seek medical attention related to physical or psychological injury or disability caused by domestic abuse, sexual assault, or stalking o Obtain services from a victim services organization o Obtain psychological or other counseling o Seek relocation or take steps to secure an existing home due to domestic abuse, sexual assault or stalking o Seek legal advice or take legal action, including preparing for or participating in any civil or criminal legal proceeding related to or resulting from domestic abuse, sexual assault, or stalking. D. For Sick Leave/Earned Sick and Safe Time purposes, family member includes an employee’s: • Spouse or registered domestic partner • Child, foster child, adult child, legal ward, child for whom the employee is legal guardian, or child to whom the employee stands or stood in local parentis • Sibling, step sibling or foster sibling • Biological, adoptive or foster parent, stepparent or a person who stood in loco parentis when the employee was a minor child • Grandchild, foster grandchild or step grandchild • Grandparent or step grandparent • A child of a sibling of the employee • A sibling of the parent of the employee or • A child-in-law or sibling-in-law • Any of the above family members of a spouse or registered domestic partner • Any other individual related by blood or whose close association with the employee is the equivalent of a family relationship • Up to one individual annually designated by the employee Page 155 of 228 Page 25 E. Advance Notice for Use of Sick Leave/Earned Sick and Safe Time If the need for Sick Leave/ESST is foreseeable, the city requires seven days’ advance notice. However, if the need is unforeseeable, employees must provide notice of the need for Sick Leave/ESST as soon as possible. When an employee uses Sick Leave/ESST for more than three consecutive days, the city may require appropriate supporting documentation (such as medical documentation supporting medical leave, court records or related documentation to support safety leave). However, if the employee or employee's family member did not receive services from a health care professional, or if documentation cannot be obtained from a health care professional in a reasonable time or without added expense, then reasonable documentation may include a written statement from the employee indicating that the employee is using, or used, Sick Leave/ESST for a qualifying purpose. The city will not require an employee to disclose details related to domestic abuse, sexual assault, or stalking or the details of the employee’s or the employee’s family member’s medical condition. In accordance with state law, the city will not require an employee using ESST to find a replacement worker to cover the hours the employee will be absent. Sick Leave/ESST will normally not be approved after an employee gives notice that he or she will be terminating employment. Exceptions must be approved by the City Administrator. F. Retaliation prohibited The city shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting ESST rights, requesting an ESST absence, or pursuing remedies. Further, use of ESST will not be factored into any attendance point system the city may use. Additionally, it is unlawful to report or threaten to report a person or a family member’s immigration status for exercising a right under Earned Sick and Safe Time. Any employee who makes a false claim for Sick Leave/ESST will be subject to discipline up to and including termination. G. Benefits and return to work protections During an employee’s use of Sick Leave/ESST, an employee will continue to receive the city’s employer insurance contribution as if they were working, and the employee will be responsible for any share of their insurance premiums. An employee returning from time off using accrued Sick Leave/ESST is entitled to return to their city employment at the same rate of pay received when their leave began, plus any automatic pay adjustments that may have occurred during the employee’s time off. Seniority during Sick Leave/ESST absences will continue to accrue as if the employee has been continually employed. The City has the right to obtain a second medical opinion to determine the validity of an employee’s workers’ compensation or Sick Leave/ESST claim, or to obtain information related to restrictions or an employee’s ability to work. The City will arrange and pay for an appropriate medical evaluation when it is required by the City. Page 156 of 228 Page 26 6.3 Vacation Leave Paid Vacation leave is available to eligible regular full-time employees in accordance with the schedule below. Part-time employees who work at least 30 hours per week on a regular basis will accrue Vacation leave on a prorated basis. Part-time, Ttemporary, and seasonal employees will not earn or accrue Vacation leave. Years of Continuous Service Per Year Per Pay Period Start through 4th Year 80 hours 3.08 hours Beginning 5th Year 120 hours 4.62 hours Beginning 11th Year 128 hours 4.92 hours Beginning 12th Year 136 hours 5.23 hours Beginning 13th Year 144 hours 5.54 hours Beginning 14th Year 152 hours 5.85 hours Beginning 15th Year 160 hours 6.15 hours Beginning 16th Year 168 hours 6.46 hours Beginning 17th Year 176 hours 6.77 hours Beginning 18th Year 184 hours 7.08 hours Beginning 19th Year 192 hours 7.38 hours Beginning 20th Year 200 hours 7.69 hours Employees may not carry over more than 240 hours of accrued vacation time into the next calendar year without approval from the City Administrator. Employees may elect to use up to four weeks of accrued vacation at the end of their employment with the City, but are not eligible for holidays, leave accruals, or paid benefits during this period. 6.4 Leave Donation Program The purpose of this program is to provide an opportunity for employees to voluntarily donate a portion of their accrued Vacation, Sick Leave/ESST, PTO/ESST, or compensatory time to assist an employee who has exhausted paid leave due to a serious illness, injury, or impairment. A. Program Eligibility Only regular, non-probationary employees may participate in this program as a leave donor or recipient. An employee may request donated leave to care for an “immediate family” member when he or she is within one pay period of depleting all paid leave and is expected to be absent from work for more than five work days after exhausting all paid leave. To be eligible to donate leave time to another employee, the donating employee shall maintain a minimum leave balance as set forth in this policy. Page 157 of 228 Page 27 B. Leave Recipient Conditions The terms and conditions governing the Leave Donation Program are as follows: Recipients must provide documentation to Administration from a treating physician regarding the illness or injury and the expected duration of the condition. No employee will be allowed to receive more than 400 hours of donated leave for any serious health condition. This cap is prorated for part-time employees based on full-time equivalency status. An employee is eligible to receive donated leave one time in a 12-month period. No employee who has historically maintained a minimal Sick/ESST leave balance, or who has previously been warned or disciplined for abusing Sick/ESST leave, will be eligible to receive donations. Nothing in this policy will be construed to limit or extend the maximum allowable absence under the Family Medical Leave Act (FMLA). C. Leave Donor Conditions Employees may donate a minimum of eight hours or a maximum of 40 hours paid leave provided they maintain a minimum balance of 80 hours of Sick Leave/ESST and 40 hours of Vacation leave or 80 hours of PTO/ESST. Employees who donate leave shall adhere to the confidentiality requirement set forth within the Leave Donation Form. Donations will remain anonymous to the recipient and other employees. No provisions of this policy or its administration shall be subject to a grievance under a collective bargaining agreement. D. Administrative Procedures Eligible employees wishing to participate in this program should contact Administration and request a “Donated Leave Request Form.” If the employee is physically unable to apply, a member of the applicant’s family may apply on his or her behalf. Appropriate documentation concerning the nature, severity, and anticipated duration of the medical condition is required with the Donated Leave Request Form. If the employee is found to be eligible for donated leave, Administration will notify employees only giving the person’s name and estimated number of days needed. The notification shall not include confidential medical information. Employees wishing to donate accrued leave shall submit a Leave Donation Authorization Form to Administration. Each hour of donor leave will be credited as an hour of leave for the recipient, regardless of any differences in pay levels. Finance will subtract surrendered leave from the donor’s accrued balance and credit the donated hours to the recipient’s Sick Leave/ESST balance. Page 158 of 228 Page 28 Donated leave hours will be processed in the order of the date on the Leave Donation Program Authorization Form in eight hour increments, starting with the recipient’s department. Unused donated leave will be returned to the donor. If there are multiple donors, the excess leave will be returned on a prorated basis according to the amounts donated. Recipients will continue to accrue Sick Leave/ESST and Vacation or PTO/ESST during the period of donated leave. The recipient’s accrued paid leave during the absence shall be utilized prior to the donated leave. E. Program Exceptions Exceptions to these requirements may be approved by the City Administrator in rare circumstances. The City Administrator shall have the right to deny or limit the donation of leave or use of donated leave if it is determined to be in the best interests of the City of Lino Lakes. F. Program Parameters The City reserves the right to modify or discontinue this policy at any time, with or without notice. No employee will be guaranteed access to donated leave and any employee may be denied based on the administrative discretion of the City of Lino Lakes. G. Confidentiality All information provided in leave donation request applications, leave donation forms, verification of medical conditions, and additional related information is confidential. 6.5 Workers' Compensation The City provides a comprehensive workers' compensation insurance program in accordance with Minnesota law. The City's policy regarding workers' compensation is as follows: 1. Workers' compensation benefits take effect after a waiting period of three calendar days following an on the job injury. Any time lost within the first three calendar days due to an injury will be paid through an employee's Sick Leave/ESST or PTO/ESST accrual. If no leave is available, any lost time will be without pay. 2. If time away from work due to the job-related injury extends beyond three calendar days, workers compensation pay will begin for those scheduled work days lost beginning on day four. If time away from work extends ten calendar days, workers’ compensation will pay the initial three-day waiting period. The City will reimburse the employee for Sick Leave/ESST or PTO/ESST used during the initial waiting period. 3. All doctor appointments and long-term therapy appointments due to a work-related injury will be treated as leave without pay, with workers’ compensation paid directly to the employee. 4. The City will pay the difference between an employee's gross salary and any workers’ compensation reimbursement for up to 90 days. This difference will be paid for consecutive lost time for any time over the three-day waiting period. The City will not pay the difference for doctor or therapy appointments. Page 159 of 228 Page 29 5. An employee who sustains a work-related injury or illness must inform their supervisor immediately. A First Report of Injury form must be filed with the City. 6. Neither the City nor its insurance carrier will be liable for the payment of workers’ compensation benefits for injuries that occur during an employee's voluntary participation in off-duty recreational, social, or athletic activities sponsored by the City. 6.6 Sick Child/School Child Leave In accordance with state law, the City provides the following leave for eligible employees. An eligible employee is any regular full-time or part-time employee who has been employed with the City for 12 months and has worked a minimum of 20 hours per week. For this section, “child” is defined as being less than 18 years of age, or under 20 years of age and attending secondary school. 1. Sick Child. City employees may use Sick Leave/ESST or PTO/ESST for absences due to the illness of a child in the same way that employees are able to use Sick Leave/ESST or PTO/ESST for their own illness. 2. School Child. City employees are granted up to 16 hours per school year to attend their child’s school conferences or classroom activities when they cannot be scheduled during non-work hours. Employees may take unpaid time or use paid leave for this purpose. 6.7 Funeral Leave Regular full-time employees shall be granted paid funeral leave of up to: (1) five days for the death of a spouse, child, or stepchild; (2) up to three days for a parent, stepparent, sibling, or grandchild of the employee or employee’s spouse; and (3) one day for a grandparent, niece, or nephew of the employee or employee’s spouse. 6.8 Military Leave State and federal laws provide protection and benefits to city employees who are called to military service, whether in the reserves or on active duty. Such employees are entitled to a leave of absence without loss of pay, seniority status, efficiency rating, or benefits for the time the employee is engaged in training or active service not exceeding a total of 15 workdays in any calendar year. City compensation is in addition to the military pay for these 15 days, as per MN Attorney General’s Opinion. The leave of absence is only in the event the employee returns to employment with the city as required upon being relieved from service or is prevented from returning by physical or mental disability or other cause not the fault of the employee or is required by the proper authority to continue in military or naval service beyond the fifteen-day paid leave of absence. Employees on extended unpaid military leave will receive fifteen days paid leave of absence in each calendar year, not to exceed five years. Where possible, notice is to be provided to the city at least ten working days in advance of the requested leave. A training notice, signed orders, or battle assembly schedule are examples of typical written notification to share with the city. Page 160 of 228 Page 30 If an employee has not yet used his/her fifteen days of paid leave when called to active duty, any unused paid time will be allowed for the active-duty time, prior to the unpaid leave of absence. Employees returning from military service will be reemployed in the job they would have attained had they not been absent for military service and with the same seniority, status and pay, as well as other rights and benefits determined by seniority. Unpaid military leave will be considered hours worked for the purpose of Vacation Leave and Sick Leave/ESST and PTO/ESST accruals. Eligibility for continuation of insurance coverage for employees on military leave beyond fifteen days will follow the same procedures as for any employee on an unpaid leave of absence. A. Military Leave for Family Members The city will not discharge from employment or take adverse employment action against an employee because an immediate family member is in the military forces of the United States or Minnesota. Nor will the city discharge from employment or take adverse employment action against an employee because they attend departure or homecoming ceremonies for deploying or returning personnel, family training or readiness events or events held as part of official military reintegration programs. Employees may substitute paid leave if they choose to do so. Unless the leave would unduly disrupt the operations of the city, employees whose immediate family member, as a member of the United States armed forces has been ordered into active service in support of a war or other national emergency, will be granted an unpaid leave of absence, not to exceed one day’s duration in any calendar year, to attend a send-off or homecoming ceremony for the mobilized service member. B. Military Leave for Family Member Injured or Killed in Active Service Employees will be granted up to ten working days of unpaid leave whose immediate family member (defined as a person’s parent, child, grandparents, siblings or spouse) is a member of the United States armed forces who has been injured or killed while engaged in active service. The 10 days may be reduced if an employee elects to use appropriate accrued paid leave. 6.9 Time off to Vote Employees who are eligible to vote in an election have the right to be absent from work for the time necessary to appear at the employee’s polling place, cast a ballot, and return to work on the day of that election without penalty or a wage deduction. Time off to Vote includes time off to cast an early or absentee ballot in the employee’s registered polling location. Page 161 of 228 Page 31 6.10 Jury Duty Regular full-time employees called to serve as a juror, or subpoenaed as a court witness, shall receive their regular pay as if they were working. Any compensation the employee may receive as a result of jury duty or a witness fee, excluding mileage reimbursement if provided by the court, shall be turned over to the City. Employees are expected to report to work when they are released from court during regular office hours when practicable, and to make every effort to complete the work assigned to them during the time they are serving as jurors or witnesses. 6.11 Serving as an Election Judge An employee who has been selected to be an election judge may be absent from work without penalty while serving as an election judge. In addition to a 20-day written notice, the employee will also submit a certification from the appointing authority stating the hourly compensation to be paid the employee for service as an election judge and the hours during which the employee will serve. The City will pay the difference between the employee’s regular hourly rate of pay for an eight-hour shift and the pay received for serving as an election judge. The employee may retain mileage expenses, if applicable. The city may restrict the number of employees who are absent from work to no more than 20 percent of the total work force at any single work site. Employees should check the “other allowable leave” portion of the Authorization for Time Off card, and write in “election judge.” 6.12 Family & Medical Leave (FMLA) Pursuant to the Family Medical Leave Act (FMLA), the City provides up to 12 weeks of unpaid leave to eligible employees for reasons related to medical and family care. In the case of a military caregiver leave, FMLA allows up to 26 weeks. A. Eligible Employees Employees are eligible for family or medical leave if they meet all of the following conditions: • Have worked for the City for at least 12 months (or 52 weeks) prior to the date the leave is to commence. The 12 months or 52 weeks need not have been consecutive. However, the City will not consider any service 7 years prior to the employee’s most recent hire date, unless the break in service was due to a military service obligation. • Have worked at least 1,250 (on-the-clock) hours during the 12-month period preceding the start of the leave. Hours worked does not include time spent on paid or unpaid leave. B. Qualifying Events An eligible employee will be granted up to 12 weeks leave during any 12-month period for any of the following qualifying events: 1. Birth of a child or placement of a child with the employee for adoption or foster care. This entitlement expires 12 months after the birth or placement. Page 162 of 228 Page 32 2. To care for a spouse, child, stepchild, or parent who has a serious health condition. This includes psychological, physical care, and sharing care duties. A child is defined as a person less than 18 years of age (or a person incapable of self-care because of a physical or mental disability) who is biological, adopted, a foster child or step child, ward of the employee, or a person with whom the employee is charged with parental rights. An eligible parent includes a biological parent or a person who was charged with parental rights, duties, and responsibilities over the employee when the employee was under the legal age, but does not include in-laws. 3. Because of a serious health condition making the employee unable to perform the essential functions of their position. “Serious health condition” is defined in Federal law 29 C.F.R. 825.116, but generally includes incapacity requiring absence from work or more than five days that also involves continuing treatment by a health care provider (also includes prenatal care). 4. A covered military member’s active duty or call to duty or to care for a covered military member. C. Notice Requirements Thirty (30) days written or verbal notice is required if the leave is foreseeable. If 30 days notice is not possible, as much notice as is practical must be given. Planned medical treatments should be scheduled so that they will not unduly disrupt the City's operations. D. Insurance Benefits Health insurance coverage will be continued at the same level and under the same terms as if the employee continued working. Arrangements for payment of the employee's portion of premiums must be made by the employee through the Finance Department. If an employee fails to return from FMLA leave for reasons other than the continuation of the serious health condition of the employee or covered family member, the City may seek reimbursement for the premiums paid for group insurance benefits during the period of unpaid leave. E. Intermittent/Reduced Schedule Leave Leave requested because of a serious health condition of either a family member or the employee may be taken intermittently or on a reduced schedule if such leave is deemed to be medically necessary. Intermittent leave or a reduced schedule is not permitted for the birth, placement, or adoption of a child. F. Use of Accrued Sick Leave/ESST, Vacation, and PTO/ESST During leave, employees are required to use accrued Vacation, PTO/ESST or Sick Leave/ESST prior to taking unpaid leave unless their medical condition/injury is covered by worker’s compensation. Employees are not required to substitute compensatory time for unpaid leave. When Vacation, Sick/ESST or PTO/ESST leave have been exhausted, any remaining time will be unpaid. Unpaid hours will not count towards seniority. Page 163 of 228 Page 33 G. Medical Certification Certification by a physician or practitioner is required for FMLA leave due to an employee’s serious health condition or that of a family member’s. The medical certification form must include the following information: (1) date that the qualifying event started; (2) duration of the qualifying event; (3) appropriate medical facts; and (4) purpose the leave is needed. Administration may request additional medical information that provides an updated status of the employee’s or family member’s serious health condition and date of return. A second opinion from another health care provider may be requested by the City. If requested, the City will pay for the cost of a second opinion and will select a health care provider not regularly associated with the City. A "Certificate of Physician or Practitioner" form can be obtained from Human Resources. H. Health Care Providers “Health care providers” are defined as doctors of medicine or osteopathy, podiatrists, dentists, clinical psychologists, optometrists, chiropractors, nurse practitioners, nurse-midwives, clinical social workers (within certain limitations), Christian Science practitioners, health care providers recognized by the City’s group health plan, and health care providers as defined above who practices and is licensed in a country other than the United States. [Refer to 29 C.F.R. 825.118 for a complete list.] I. Recertification Recertification will be required if the employee requests an extension of the original length approved by the City or if the employee's circumstances change. Recertification may also be required if there is a question as to the validity of the certification if the employee is unable to return to work due to the serious health condition. J. Fitness for Duty Certification When leave is due to an employee’s own serious health condition, a fitness for duty certification (FFD) may be required before an employee can return to work. Failure to timely provide such certification may eliminate or delay an employee’s right to reinstatement under the FMLA. K. Record Retention Records on FMLA leave will be kept along with normal payroll records except that any medical record will be maintained separately in the employee's medical record file. L. Affect on Pension FMLA leave counts as continued service for purposes of retirement or pension plans. M. Reinstatement Employees returning from FMLA leave will return to their same position or an equivalent position upon return from FMLA leave (employees returning from FMLA leave due to a child with a serious health condition will be returned to the same position). Page 164 of 228 Page 34 An employee’s reinstatement rights are the same as they would have been had the employee not been on leave. Thus, if an employee’s position would have been eliminated or an employee would have been terminated but for the leave, the employee would not have the right to be reinstated upon return from leave. N. Notice of Intent to Return from Leave The City requires an employee on leave to report periodically on the employee’s status and intent to return to work. O. Additional Leave Employees who cannot return from an approved FMLA leave may request an extension (up to the maximum of 12 weeks allowed under FMLA). If the 12 extended FMLA weeks have already been used, the employee can request to go on a regular unpaid leave of absence subject to approval. If the unpaid leave of absence is not approved or the employee fails to request additional leave, the employee will be considered to have voluntarily resigned. If circumstances beyond the employee’s control prevented the employee from requesting additional leave, a retroactive leave request may be allowed. P. Reasonable Work Time for Nursing Mothers Nursing mothers and lactating employees will be provided reasonable paid break times (which may run concurrently with already provided break times) to express milk. The city will provide a clean, private and secure room (other than a bathroom) as close as possible to the employee’s work area, that is shielded from view and free from intrusion from coworkers and the public and includes access to an electrical outlet, where the nursing mother can express milk in private. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting nursing rights or remedies. Q. Reasonable Accommodations to an Employee for Health Conditions Relating to Pregnancy The city will attempt to provide a female employee who requests reasonable accommodation with the following for her health conditions related to her pregnancy or childbirth without advice of a licensed health care provider or certified doula: • More frequent or longer restroom, food, and water breaks • Seating • Limits on lifting over 20 pounds Additionally, an employer must provide reasonable accommodations, including, but not limited to, temporary leaves of absence, modification in work schedule or job assignments, seating, more frequent or longer break periods and limits to heavy lifting to an employee for health conditions related to pregnancy or childbirth upon request, with the advice of a licensed health care provider or certified doula, unless the employer demonstrates the accommodation would impose an undue hardship on the operation of the employer's business. In accordance with Page 165 of 228 Page 35 state law, no employee is required to take a leave of absence for a pregnancy nor accept a pregnancy accommodation. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting reasonable accommodations pregnancy rights or remedies. 6.13 Pregnancy and Parental Leave Employees who work 20 hours or more per week and have been employed more than 12 months are entitled to take an unpaid leave of absence under the Pregnancy and Parenting Leave Act of Minnesota. The following qualifies for parental leave: • Prenatal care or incapacity due to pregnancy, childbirth, or related health conditions (female employees) • The birth or adoption of a child (biological or adoptive parents) • Following the birth or adoption of a child (biological or adoptive parents) Leave may be taken for up to 12 weeks. The leave must begin within 12 months of the birth or adoption of the child. In the case where the child must remain in the hospital longer than the mother, the leave must begin within 12 months after the child leaves the hospital. Employees should provide as much notice as practicable for the use of parental leave. Employees are required to use accrued leave (i.e., Vacation Leave, Sick Leave/ESST, PTO/ESST) prior to taking unpaid leave. If the employee has any FMLA eligibility remaining at the time this leave commences, this leave will also count as FMLA leave. The two leaves will run concurrently. The employee is entitled to return to work in the same position prior to commencement of the leave at the same rate of pay. Group insurance coverage will remain available while the employee is on leave pursuant to the Pregnancy and Parenting Leave Act, but the employee will be responsible for the entire premium unless otherwise provided in this policy (i.e., where leave is also FMLA qualifying). For employees on an FMLA absence as well, the employer contributions toward insurance benefits will continue during the FMLA leave absence. The city will inform employees of their parental leave rights at the time of hire and when an employee makes an inquiry about or requests parental leave. An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting parental leave rights or remedies. A. Adoptive Parents Adoptive parents will be given the same opportunities for leave as biological parents (see provisions for Parenting Leave). The leave must be for the purpose of arranging the child’s Page 166 of 228 Page 36 placement or caring for the child after placement. Such leave must begin before or at the time of the child’s placement in the adoptive home. B. School Conference Leave Any employee may take unpaid leave for up to a total of sixteen hours during any 12-month period to attend school conferences or classroom activities related to the employee’s child (under 18 or under 20 and still attending secondary school), provided the conference or classroom activities cannot be scheduled during non-work hours. When the leave cannot be scheduled during non-work hours and the need for the leave is foreseeable, the employee must provide reasonable prior notice of the leave and make a reasonable effort to schedule the leave so as not to disrupt unduly the operations of the city. Employees may choose to use Vacation or PTO/ESST hours for this absence but are not required to do so. 6.14 Personal Leave of Absence The City provides leaves of absence without pay to regular full-time and part-time employees who wish to take time off from work to fulfill personal obligations unrelated to family or medically-related circumstances not covered by existing law. As soon as eligible employees become aware of the need for a personal leave of absence, they should request a leave in writing from their department director. Upon an affirmative recommendation from the department director, the City Administrator may approve a personal leave that does not exceed 90 days. Personal leave of up to one year, excluding military service or disability incurred while in the service of the City, requires City Council action. The minimum period for a personal leave shall be two weeks. Requests for personal leave will be evaluated based on a number of factors, including anticipated work load requirements, reasons for the requested leave, and staffing considerations during the proposed period of absence. Vacation, Sick/ESST, and PTO/ESST leave accruals, seniority, and paid holidays will be suspended during the leave and will resume upon return to active employment. All City contributions towards employee insurance coverage's will cease for non-medical leaves without pay. Insurance benefits may continue if fully subsidized by the employee through COBRA. If the employee chooses not to continue insurance coverage during a non-medical leave of absence, reinstatement into the group insurance program will be subject to any conditions imposed by the insurance provider. When personal leave ends, every reasonable effort will be made to return the employee to the same position, if it is available, or to a similar available position for which the employee is qualified. However, the City cannot guarantee reinstatement in all cases. If an employee fails to report to work promptly at the expiration of the approved leave period, the City will assume the employee has resigned. 6.15 Bone Marrow Donation Leave A regular or probationary full-time or part-time employee who averages 20 or more hours per week who seeks to undergo a medical procedure to donate bone marrow will be granted up to 40 hours of paid leave. The city may require verification by a physician of the purpose and length of each leave requested. Page 167 of 228 Page 37 An employer shall not discharge, discipline, penalize, interfere with, or otherwise retaliate or discriminate against an employee for asserting bone marrow or organ donation leave rights or remedies. 6.16 Absence without Leave Any absence of an employee from duty for one day or part of a day that is not authorized by a specific leave of absence, as provided for in Section 6.14, shall be deemed an absence without leave. Any such absence shall be without pay and may be subject to disciplinary action. Any employee absent without leave for three consecutive days shall be deemed to have voluntarily resigned. 6.17 Severe Weather On days where severe weather conditions exist, the City’s policy is to keep its offices and facilities open during regular work hours. 6.18 Personal Time Off (PTO) Leave/Earned Sick and Safe Time (ESST) The Personal Time Off (PTO) program combines Vacation Leave, Sick Leave and Earned Sick and Safe Time into a single pool of paid time off benefits for regular full-time employees. PTO/ESST can be utilized for any purpose, subject only to necessary request and approval procedures consistent with City and departmental policies. Full-time, benefit-eligible employees on Personal Time Off (PTO)/Extended Illness Leave (EIL) will be able to use accrued PTO hours for all ESST eligible uses. See Section 6.2 - Sick Leave/Earned Sick and Safe Time for eligible uses and conditions under the earned sick and safe time law. Employees can use EIL hours for a qualifying ESST event, but only if the leave is due to a certified illness or injury and after using three (3) consecutive PTO/ESST days. A. Implementation PTO/ESST leave will be implemented for newly hired benefit-earning non-union employees and for union employees who elect to receive such paid time off benefits within a specific time period. B. Accrual Rates for Full-Time Employees Regular fFull-time employees accrue PTO/ESST based on the schedule below. A part-time employee who works a minimum of 30 hours per week accrues PTO/ESST on a prorated basis according to the number of hours budgeted for that position. Page 168 of 228 Page 38 Years of Hours Earned Annual Accrual Annual Accrual Service Each Pay Period in Hours per Year in Days per Year 0-5 6.153 160 20 6 6.461 168 21 7 6.769 176 22 8 7.076 184 23 9 7.384 192 24 10 7.692 200 25 11 8.000 208 26 12 8.307 216 27 13 8.615 224 28 14 8.923 232 29 15+ 9.230 240 30 PTO/ESST is accrued each pay period. The PTO/ESST year for each new employee will begin on the date of employment with the City, or if there is a change of status, on the date the employee is eligible for PTO/ESST. Employees may not use PTO/ESST until it has been credited to the employee’s bank in the payroll system. PTO/ESST may be used in increments of ¼ hour or more. The maximum amount of PTO/ESST that can be carried into the next year is 600 hours. C. Use of Personal Time Off (PTO)/Earned Sick and Safe Time (ESST) This PTO/ESST policy encourages advanced planning of absences from work. To ensure necessary departmental coverage, non-emergency (planned) use of PTO/ESST should be requested in advance. Employees should give their supervisor advance notice equal to the amount of requested time off. Unplanned use of PTO/ESST may require documentation (see Section 6.2 - Sick Leave/ESST). Established departmental rules and requirements concerning employee absences from work will be applied. In order to allow coordination of PTO/ESST with Family Medical Leave, employees seeking to use PTO/ESST may be required to provide pertinent information as to the purpose of the time off to allow a determination of whether the time will also qualify for Family and Medical Leave. If the PTO/ESST qualifies for Family and Medical Leave, the employee must take both leaves simultaneously. D. General Provisions 1. Maximum Accrual. An employee may not carry over more than 600 hours of PTO/ESST from one year to the next unless a written request has been submitted to and approved by the City Administrator prior to December 15. Such waiver may be considered in the event of a special circumstance. 2. Denial of PTO/ESST Leave. A department director may deny a request for planned PTO/ESST leave when granting such leave would result in insufficient personnel to carry out necessary functions of the City. Page 169 of 228 Page 39 3. Impact on Other Benefits. Employees using PTO/ESST will be considered working for the purpose of accumulating additional personal leave. The City will continue to make its contribution toward an employee’s group insurance benefits. PTO/ESST will not continue to accrue during a suspension or while an employee is on an unpaid leave of absence. E. Severance Payment Upon separation, employees will be compensated for any unused PTO/ESST balance provided the employee leaves the City in good standing. F. Extended Illness Leave (EIL) Regular benefit-earning employees who participate in the PTO/ESST plan will convert to the extended illness leave plan. The extended illness leave bank is designed to protect an employee’s PTO/ESST balance in the event of an illness or injury. An employee may access extended illness leave in the event of an illness or injury, which extends beyond three work days. G. Definitions of Extended Illness Leave For the purposes of this extended illness leave policy, the following terms are defined as provided below. 1. Extended illness leave is an authorized absence from duty with pay that is granted to benefit-earning employees who have successfully completed the probationary period of employment with the City and who become ill or disabled for more than three work days. 2. Extended illness means a state of incapacity due to personal illness or bodily injury that requires medical treatment by a licensed physician or health care provider and prevents an employee from performing the duties of his/her position. Extended illness leave may also be used by an employee to provide care to a family member in accordance with Minnesota Statutes, Section 181.9413. If an employee exhausts his/her personal leave balance, extended illness leave will run concurrent with an authorized FMLA leave. 3. Extended illness leave is not a right an employee may exercise at the employee’s discretion. Extended illness leave will be allowed by the City only in the case of verified necessity and actual need. The purpose of any extended illness leave is to provide income continuation during that period of time when the employee is unable to substantially perform the duties of his/her position. H. Extended Illness Leave Accrual Extended illness leave will be accrued from date of hire at the rate of two hours per pay period (52 hours per year to maximum of 520 hours). If an employee uses extended illness leave after attaining the full accrual of 520 hours, he/she will continue to accrue extended illness leave at two hours per pay period until reaching the maximum accrual. Page 170 of 228 Page 40 I. Administration of Extended Illness Leave Extended illness leave can be used only if an employee is on leave due to a certified illness or injury for three consecutive work days, except as provided below. Such extended illness leave will be administered as described below. 1. Employees may not use extended illness leave until it has been credited to the employee’s bank in the payroll system. 2. To be eligible to receive extended illness leave benefits, an employee will inform his or her department director or Administration of his or her need to take extended illness leave. Employees are required to keep the City informed on a regular basis of their status to remain eligible for paid benefits. 3. The City reserves the right to have its own physician examine the employee periodically to render an opinion on whether the employee is able to return to work. If an employee is deemed to be able to resume productive work for the City, the employee will be directed to report to an appropriate work assignment. If the employee fails to report for work as directed, paid benefits may be terminated. 4. When an employee requests extended illness leave a physician’s statement may be required by the City prior to the employee’s return to work. The physician’s statement must indicate the nature and length of the disability, any restrictions which the disability places upon the employee’s ability to perform the work, and attest to the employee’s ability to return to work. An employee who has been asked to provide such a statement will not continue receiving benefits until he/she has complied with this provision. 5. If an employee exhausts PTO/ESST leave before the 3-day “waiting period” has been completed during a period of incapacity (as defined in this policy), extended illness leave will not be granted until after the 3-day waiting period. 6. An employee who makes a false claim for extended illness leave benefits will be subject to disciplinary measures. 7. While receiving paid benefits under this section the employee will continue to accrue PTO/ESST leave and receive the City’s contribution for health and dental insurance. 8. Extended illness leave balances will not be converted to any other form, such as severance pay, a health care savings account, or paid time off. Page 171 of 228 Page 41 SECTION 7: EDUCATION AND EXPENSE REIMBURSEMENT 7.1 Tuition Reimbursement The City provides financial support to employees for educational courses taken at accredited academic institutions to enhance their professional development and to improve their job skills. This policy is an IRS tax-exempt program. Full-time, non-probationary employees are eligible for this program. Eligibility for reimbursement of courses will be based on relevancy to the employee’s current position and the availability of budgeted funds. The City may reimburse eligible employees upon presentation of the final grades in accordance with the following schedule: Grade of “A” ..................50% of tuition Grade of “B” ..................50% of tuition Grade of “C” ..................50% of tuition Grade of “D” ..................0% of tuition Grade of “F” ...................0% of tuition Grade of Pass or Fail …..50% of tuition for “passing” In the event that an eligible employee receives a grade of “incomplete,” no refund will be forthcoming until a final grade is earned. When the requisite course is completed and a final grade is issued, the employee will be reimbursed in accordance with the above schedule. A maximum of $2,000 per calendar year will be reimbursed for tuition, books, and student fees. As a condition of this program, the employee must agree to pay back 100% of the amount reimbursed for the 12-month period preceding the employee’s termination date if the employee voluntarily resigns with the City of Lino Lakes. Eligible employees who receive assistance from other sources are eligible for reimbursement only if the cost of the tuition exceeds the amount of assistance received. No reimbursement will be made without prior approval from the employee’s department director and the City Administrator. 7.2 Travel Reimbursement Employees who are authorized to travel for work-related purposes may be reimbursed for the actual cost of travel, meals, lodging, and other reasonable and necessary expenses. Eligible City employees include regular full-time and part-time employees and elected or appointed officials. It is the City’s policy to prepay registration or out-of-state transportation costs whenever possible. Page 172 of 228 Page 42 A. Approvals Employees traveling overnight or outside the state must obtain prior approval by the department director, City Administrator, or City Council, whichever is applicable. B. Transportation Employees who use a personal vehicle for City business will be compensated for each business mile driven at the IRS Standard Mileage Rate. Business miles exclude commuting miles. Commuting miles are the distance an employee typically travels from their primary residence to their primary workplace and back. Commuting miles are not eligible for mileage reimbursement.. Employees traveling outside the state will be reimbursed only for an economy class airline ticket. Automobile travel may be authorized in lieu of commercial transportation, but the total cost, including meals and lodging while traveling, shall not exceed the cost of a single round-trip economy class airline ticket to the conference location. The cost of a rental car may be reimbursable with prior approval of the City Administrator if transportation is necessary to and from the conference or if there is a cost savings to the City. Reasonable expenses for taxi and transfer service, hotel gratuity, parking, and other related travel expenses will be reimbursed with a proper receipt. Employees are responsible for accurately documenting mileage and travel expense claims. C. Meals Meals are reimbursable while attending conferences, seminars, training sessions, or meetings of professional organizations, when a meal is not included in the registration fee for the event. Meals are reimbursable for overnight or out-of-state travel, which are not included in the registration fee for any event. Expenses for meals, including sales tax and gratuity, will be reimbursed according to the maximum $10.00 for breakfast, $15.00 for lunch, and $25.00 for dinner. No reimbursement will be made for alcoholic beverages. Submission of a receipt is required. Any reimbursement which exceeds the maximums defined must be approved by the City Administrator. D. Lodging The City will only reimburse for a single hotel accommodation rate, which is conveniently located near the conference. Lodging the night before the beginning of a conference is reimbursable. Lodging for conferences within the seven-county Twin Cities metropolitan area will not be reimbursed. Employees shall pay any additional costs for spouse and children. E. Expenses and Reports All travel expense vouchers must be submitted to the Finance Department within 30 days of the conference, seminar, or meeting. Expense receipts must accompany the voucher upon submission. Expenses not accompanied by a receipt will not be reimbursed. Page 173 of 228 Page 43 7.3 Cellular Phones This policy is intended to define acceptable and unacceptable uses of City issued cellular phones. Its application is to ensure cellular phone usage is consistent with the best interests of the city without unnecessary restriction of employees in the conduct of their duties. This policy will be implemented to prevent the improper use or abuse of cellular phones and to ensure city employees exercise the highest standards of propriety in their use. Cellular phones are intended for the use of city employees in the conduct of their work for the city. Supervisors are responsible for the cellular phones assigned to their employees and will exercise discretion in their use. Nothing in this policy will limit supervisor discretion to allow reasonable and prudent personal use of such phones or equipment provided: • Its use in no way limits the conduct of work of the employee or other employees. • No personal profit is gained, or outside employment is served. • All employees are expected to follow applicable local, state, and federal laws and regulations regarding the use of cellphones at all times. Employees whose job responsibilities include regular or occasional driving and who are issued a cellular phone for business use are expected to refrain from using their phone while driving. Safety must come before all other concerns. Regardless of the circumstances and in accordance with Minnesota law, employees are required to use hands-free operations or pull off into a parking lot and safely stop the vehicle before placing or accepting a call. Employees are encouraged to refrain from discussion of complicated or emotional matters and to keep their eyes on the road while driving at all times. Special care should be taken in situations where there is traffic or inclement weather, or the employee is driving in an unfamiliar area. Hands-free equipment will be provided with city- issued phones to facilitate the provisions of this policy. • Reading/sending text messages, making or receiving phone calls, emailing, video calling, scrolling/typing, accessing a webpage, or using non-navigation applications while driving is strictly prohibited. o In accordance with State law, there is an exception to hands free cell phone operations to obtain emergency assistance to report a traffic accident, medical emergency or serious traffic hazard or prevent a crime from being committed. There is also a state law exception for authorized emergency vehicles while in the performance of official duties. • Employees who are charged with traffic violations resulting from the use of their cellular phone while driving will be solely responsible for all liabilities that result from such actions. See above “City Driving Policy” for more information on reporting driver’s license restrictions”. A monthly stipend of $30 will be provided to employees who use their personal mobile phone and need to make or receive work calls and respond to email while out of the office. Page 174 of 228 Page 44 Employees who are provided a monthly stipend are responsible for all costs associated with the purchase, maintenance, replacement, and upgrade of their cellular phone and for the cost of personal cellular phone service agreements. A City-owned cellular phone or City-paid monthly stipend for use of a personal cellular phone is a working condition fringe benefit and not taxable. Page 175 of 228 Page 45 SECTION 8: CONDUCT AND ETHICS 8.1 Conduct as a City Employee Chapter 204 of the Lino Lakes City Code outlines a Code of Conduct that applies to all “elected, appointed, and hired officials and employees of the City.” Public officials and employees hold office for the benefit of the public. Elected officials and employees are expected to support and uphold the objectives of the electorate and the policies that support those objectives. Standards of conduct are as follows: A. Disclosure of Confidential Information No person covered by this code shall, without proper legal authorization, disclose confidential information concerning the property, government, or affairs of the City, nor shall a person use such information to advance their own financial or private interests or for any other person. B. Gifts Employees are prohibited from soliciting or accepting any gift or gratuity for more than $5.00 from any interested person, whether in the form of money, services, loan, travel, entertainment, hospitality, promise or any other form. Any “interested person” is any person who has a direct financial or economic interest in a decision that a City employee is authorized to make. C. Private Interests No person covered by this code shall appear on behalf of another’s private interest before the council or a committee, commission or agency of the City, nor shall he or she represent another private interest in any action or proceeding against the interest of the City in which the City is a party. D. Privileges Persons covered by this code are prohibited from using their position to secure special privileges or exemptions. E. City Property No person covered by this code shall request or permit the use of city-owned vehicles, equipment, materials, or property for personal convenience or profit unless provided in City policy for use by officials or employees in the conduct of official business. F. Equal Treatment No person covered by this code shall grant any special consideration, treatment, or advantage to any citizen beyond that which is available to every other citizen. Page 176 of 228 Page 46 8.2 Political Activity State law prohibits the City from imposing or enforcing limitations on the political activities of City employees beyond those established by state law. Employees are not prohibited from participating in local election campaigns or seeking appointment to public office. No City employee or official may use their official authority or influence to compel a person to apply for membership in or become a member of a political organization, to pay or promise to pay a political contribution, or to take part in a political activity. An employee elected to a public office may be required to resign or take a leave of absence if the duties of the elected office interfere with the employee’s duties as a City employee. 8.3 Conflict of Interest The credibility of municipal government is based upon the confidence citizens have in how public employees and officials render fair and impartial services to all citizens without regard to personal interest or political influence. City employees and officials must avoid any activity that suggests a conflict of interest between their private interests and City responsibilities. When an employee believes the potential for a conflict of interest exists, it shall be the employee’s responsibility to avoid the situation. A. Outside Employment The potential for conflicts of interest is lessened when individuals employed by the City of Lino Lakes regard the city as their primary employment responsibility. All outside employment is to be reported to the employee’s immediate supervisor. If a potential conflict exists based on this policy or any other consideration, the supervisor will consult with the City Administrator. Any city employee accepting employment in an outside position determined by the City Administrator to be in conflict with the employee’s city job will be required to resign from the outside employment or may be subject to discipline up to and including termination. For the purpose of this policy, outside employment refers to any non-city employment or consulting work for which an employee receives compensation, except for compensation received in conjunction with military service or holding a political office or an appointment to a government board or commission compatible with city employment. The following is to be considered when determining if outside employment is acceptable: • Outside employment must not interfere with a full-time employee’s availability during the city’s regular hours of operation or with a part-time employee’s regular work schedule. • Outside employment must not interfere with the employee’s ability to fulfill the essential requirements of his/her position. • The employee must not use city equipment, resources or staff in the course of the outside employment. • The employee must not violate any city personnel policies as a result of outside employment. Page 177 of 228 Page 47 • The employee must not receive compensation from another individual or employer for services performed during hours for which he/she is also being compensated by the city. Work performed for others while on approved vacation or compensatory time is not a violation of policy unless that work creates the appearance of a conflict of interest. • No employee will work for another employer, or for his/her own business, while using paid Sick Leave/ESST from the city for those same hours. • Departments may establish more specific policies as appropriate, subject to the approval of the City Administrator. City employees are not permitted to accept outside employment that creates either the appearance of or the potential for a conflict with the development, administration or implementation of policies, programs, services or any other operational aspect of the city. B. Relationships within the City The City of Lino Lakes strongly believes that a work environment where employees maintain clear boundaries between employee personal and work interactions is necessary for effective city operations. Although this policy does not prevent the development of friendships or romantic relationships between co-workers, it does establish boundaries as to how relationships are conducted during working hours and within the working environment. Individuals in supervisory or managerial roles, and those with authority over others’ terms and conditions of employment, are subject to more stringent requirements under this policy due to their status, their access to sensitive information, and their ability to affect the employment of individuals in subordinate positions. • This policy does not preclude or interfere with the rights of employees protected by the National Labor Relations Act or any other applicable statute concerning the employment relationship. During working time and in working areas, employees are expected to conduct themselves in an appropriate workplace manner that does not interfere with others or with overall productivity. • During nonworking time, such as lunches, breaks, and before and after work periods, employees engaging in personal exchanges in non-work areas should observe an appropriate workplace manner to avoid offending other workers or putting others in an uncomfortable position. • Employees are strictly prohibited from engaging in physical contact that would in any way be deemed inappropriate in the workplace by a reasonable person while anywhere on city premises, whether during working hours or not. • Employees who allow personal relationships with co-workers to adversely affect the work environment will be subject to disciplinary action. Failure to change behavior and maintain expected work responsibilities is viewed as a serious disciplinary matter. • Employee off-duty conduct is generally regarded as private, as long as such conduct does not create problems within the workplace. An exception to this principle, however, is romantic or sexual relationships between supervisors and subordinates. Page 178 of 228 Page 48 • Any supervisor, manager, or other City official in a sensitive or influential position within the City of Lino Lakes must disclose the existence of a romantic or sexual relationship with another co-worker. Disclosure may be made to the individual’s immediate supervisor or Human Resources. The City Administrator will review the circumstances to determine whether any conflict of interest exists. • When a conflict-of-interest or potential risk is identified due to a City’s official’s relationship with a co-worker, the City will work with the parties involved to consider options for resolving the problem. The initial solution may be to make sure the parties no longer work together on matters where one is able to influence the other or take action for the other. Matters such as hiring, firing, promotions, performance management, and financial transactions are examples of situations that may require reallocation of duties to avoid any actual or perceived reward or disadvantage. In some cases, other measures may be necessary, such as transfer of one or both parties to other positions or departments. If one or both parties refuse to accept a reasonable solution, such refusal will be deemed a voluntary resignation. • Failure to cooperate with the City Administrator to resolve a conflict or problem caused by a romantic or sexual relationship between co-workers or among managers, supervisors or others in positions of authority in a mutually agreeable fashion may be deemed insubordination and result in disciplinary action up to and including termination. • The provisions of this policy apply regardless of the sexual orientation of the parties involved. Any concerns about this policy should be addressed to the City Administrator or Human Resources. 8.4 Nepotism Employment with the City is based on merit and ability. Whenever possible, no appointment will be made to an immediate family member of an elected official or employee of the City if the appointment is inconsistent with City policy. This provision does not apply to marital status, as protected under the Minnesota Human Rights Act. Family members eligible for employment with the City may be hired only if they will not be working directly for or supervising a relative, or will not occupy a position in the same line of authority within the organization. 8.5 Omnibus Child Support Enforcement Act The City of Lino Lakes complies with the guidelines established in the Omnibus Child Support Enforcement Act. Within 15 days of being hired, the City will submit certain information about the new employee to the Department of Human Services. Individuals are also required to voluntarily disclose information regarding court-medical support obligations. Page 179 of 228 Page 49 8.6 Workplace Harassment The City of Lino Lakes is committed to creating and maintaining a comfortable and productive work environment free of harassment and discrimination. Employees must be free to exercise their duties without fear of verbal or physical intimidation or duress. The city realizes the seriousness of harassment and expresses its earnest desire to prevent the occurrence of such incidents. Title 7 of the Federal Civil Rights Act of 1964 and Chapter 363 of Minnesota State Statutes prohibit discrimination and harassment in the workplace. It is the policy of the City of Lino Lakes to maintain an environment that is free from offensive conduct, harassment, and discrimination based on race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance. It shall be a violation of this policy for any employee, agent, officer, council member or other City official to engage in offensive or harassing verbal or physical conduct of a sexual nature or regarding race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance. The City will investigate all complaints of offensive, harassing, or violent conduct of a sexual nature to the extent evidence is available to verify the alleged harassment or any related retaliation. Sexual Harassment Prevention It is the City’s goal to provide employees with a workplace free from sexual harassment and conduct that leads to claims of sexual harassment. Because sexual harassment is sometimes difficult for employees to recognize, the following definition, as defined by the Equal Employment Opportunity Commission (EEOC), is provided: Sexual or gender-based offensive conduct or harassment includes unwelcome physical or verbal conduct directed at an individual because of gender, unwelcome sexual advances, requests for sexual favors, sexually motivated physical conduct, or communication of a sexual nature when: (1) it’s a condition of hiring or promotion; (2) it becomes a factor in an employee’s job duties or assignment; or (3) it creates an intimidating, hostile, or offensive environment in which to work. 8.7 Reporting Workplace Harassment Any person who believes he or she has been the victim of offensive conduct of a sexual nature or harassment based on race, national origin, gender, religion, disability, age, marital status, sexual orientation, or status with regard to public assistance, should report the alleged conduct immediately to the appropriate person, such as the department director or City Administrator. In addition to notifying management, the employee is also urged to document any further harassment or reprisals that occur after the complaint is made. The City encourages the reporting party or complainant to use the report form available from the City Administrator’s office or available from the department director, but oral reports are considered complaints as well. Depending on the nature of the complaint, the City may take Page 180 of 228 Page 50 immediate steps, at its discretion, to protect the complainant and other employees or members of the public pending the completion of an investigation. 8.8 Drug, Alcohol and Cannabis Testing – All Employees Except Public Works The City of Lino Lakes (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City of Lino Lakes does not intend to intrude into the private lives of its employees, but strongly believes that a drug- and alcohol-free workplace is in the best interest of employees and the public alike. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The City of Lino Lakes’ Drug, Alcohol and Cannabis Testing Non-DOT policy has been established for the purpose of providing a safe workplace for all. City employees and applicants required to hold a commercial driver’s license by the United States Department of Transportation (“DOT”) for their job will be tested under the City’s Policy on Controlled Substance and Alcohol Testing for Commercial Drivers (the “DOT Policy”). All other employees and job applicants offered employment with the city must undergo testing as described by this policy. To ensure the policy is clearly communicated to all employees and applicants to whom offers of employment have been made, and to comply with state law, employees and applicants are required to review this policy and sign the “policy acknowledgement.” A job applicant will also acknowledge in this form that he/she understands that passing the drug test is a requirement of the job. Persons Subject to Testing and Circumstances under Which Testing May Be Required Under this policy, the city may test any applicant to whom an offer of employment has been made and may test employees for alcohol and/or drugs, including cannabis, under the following circumstances with a properly accredited or licensed testing laboratory, in accordance with Minn. Stat. § 181.953, subdivision 1. (1) Pre-Employment Testing: Every job applicant offered employment with the City receives the offer conditioned upon successful completion of an alcohol and/or drug test, or cannabis test, if applicable, among other conditions. The city will not request or require a job applicant to undergo cannabis testing related to “lawful consumable products” pursuant to Minn. Stat. § 181.938, including alcohol, cannabis, lower-potency hemp edibles, and hemp-derived consumer products, except with respect to the categories of positions listed below in the definition of “Drug” or if otherwise required by state or federal law. If the job offer is withdrawn based on alcohol and/or drug test results, the City will inform the applicant of the reasons for the withdrawal. A failure of the alcohol and/or drug test, a refusal to take the test, or failure to meet other conditions of the offer will result in a withdrawal of the offer of employment even if the applicant’s provisional Page 181 of 228 Page 51 employment has begun. A negative or positive dilute test result (following a second collection), which has been confirmed, will also result in immediate withdrawal of an offer of employment to an applicant. Part-time, temporary and seasonal employees are not subject to this policy except for those designated by the hiring department as safety-sensitive positions. (2) Reasonable Suspicion Testing: Consistent with Minn. Stat. § 181.951, subd. 5, employees will be subject to alcohol and/or drug testing, including cannabis testing when reasonable suspicion exists to believe that the employee: • Is under the influence of alcohol drugs, or cannabis; or • Has violated written work rules prohibiting the use, possession, sale or transfer of drugs alcohol, or cannabis, while working, while on city property, or while operating city vehicles, machinery or any other type of equipment; or • Has sustained a personal injury as defined in Minn. Stat. § 176.011, subd. 16 or has caused another employee to sustain an injury or; • Has caused a work-related accident or was operating or helping to operate machinery, equipment, or vehicles involved in a work-related accident. Reasonable suspicion may be based upon, but is not limited to, facts regarding appearance, behavior, speech, breath, odor, possession, proximity to or use of alcohol or drugs or containers or paraphernalia, poor safety record, excessive absenteeism, impairment of job performance, or any other circumstances that would cause a reasonable employer to believe that a violation of the City’s policies concerning alcohol, drugs or cannabis may have occurred. These observations will be reflected in writing on a Reasonable Suspicion Record Form. For off-site collection, employees will be driven to the employer-approved medical facility by their supervisor or a designee. For an on-site collection service, the employee will remain on site and be observed by the supervisor or designee. The medical facility or on-site collection service will take the urine or blood sample and will forward the sample to an approved laboratory for testing. Pursuant to the requirements of the Drug-Free Workplace Act of 1988, all city employees, as a condition of continued employment, will agree to abide by the terms of this policy and must notify Human Resources of any criminal drug statute conviction for a violation occurring in the workplace not later than five days after such conviction. If required by law or government contract, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. (3) Treatment Program Testing: In accordance with Minn. Stat. § 181.951, subd. 6., the City may request or require an employee to undergo drug, alcohol or cannabis testing if the employee has been referred by the City for chemical dependency treatment or evaluation or is participating in a chemical Page 182 of 228 Page 52 dependency treatment program under an employee benefit plan. In such a case, the employee may be requested or required to undergo drug or alcohol testing, including cannabis testing, without prior notice during the evaluation or treatment period and for a period of up to two years following completion of any prescribed chemical dependency treatment program. (4) Routine Physical Examination Testing: The City may request or require an employee to undergo drug and/or alcohol testing —but not cannabis testing, except for the categories of positions listed above for which cannabis is considered a drug or unless otherwise required by state of federal law – as part of a routine physical examination. The City, in accordance with Minn. Stat. § 181.951, subd. 3, will request or require this type of testing no more than once annually, and the employee will be provided with at least two weeks’ written notice that the test will be required as part of the physical examination. (5) Random Testing: In accordance with Minn. Stat. § 181.951, subd. 4, the City may require an employee to submit to random drug, alcohol, and cannabis testing, if the employee is in a safety-sensitive position. Right of Refusal: Employees and job applicants have the right to refuse to submit to an alcohol, drug or cannabis test under this policy. However, such a refusal will subject an employee to immediate termination. If an applicant refuses to submit to applicant testing, any conditional offer of employment will be withdrawn. Any intentional act or omission by the employee or applicant that prevents the completion of the testing process constitutes a refusal to test. An applicant or employee who substitutes, or attempts to substitute, or alters, or attempts to alter a testing sample is considered to have refused to take a drug, alcohol or cannabis test. In such a case, the employee is subject to immediate termination of employment, and in the case of an applicant, the job offer will be immediately withdrawn. Refusal on Religious Grounds: An employee or job applicant who, on religious grounds, refuses to undergo drug and/or alcohol testing, including cannabis testing, of a blood sample will not be considered to have refused testing, unless the employee or job applicant also refuses to undergo drug, alcohol or cannabis testing of a urine sample. Cost of Required Testing: The City will pay for the cost of all drug, alcohol or cannabis testing requested or required of all job applicants and employees, except for confirmatory retests. Job applicants and employees are responsible for paying for all costs associated with any requested confirmatory retests. Page 183 of 228 Page 53 Prohibition against Drugs and Alcohol Use and Possession of Alcohol or Drug(s): Employees are prohibited from the use, possession, transfer, transportation, manufacture, distribution, sale, purchase, solicitation to sell or purchase, or dispensation of alcohol, drugs, including cannabis, or drug paraphernalia while on duty; is on City premises; while operating any City vehicle, machinery, or equipment; or when performing any City business, except (1) pursuant to a valid medical prescription used as properly instructed; (2) the use of over-the- counter drugs used as intended by the manufacturer; or (3) when necessary for approved law enforcement activity. Besides having a zero-tolerance policy for the use or possession of alcohol, illegal drugs, or misused prescription drugs on the worksite, we also prohibit the use, possession of, impairment by any cannabis or medical cannabis products (e.g., hash oils, edibles or beverages containing cannabinoids, or pills) on the worksite by a person working as an employee at the City or while “on call” and subject to return to work. Having a medical marijuana card, patient registry number, and/or cannabis prescription from a physician does not allow anyone to use, possess, or be impaired by that drug here. Likewise, the fact that cannabinoids may be lawfully purchased and consumed in some circumstances does not permit anyone to use, possess, or be impaired by them here. The federal government still classifies cannabis as an illegal drug, even though some states, including Minnesota, have decriminalized its possession and use in certain circumstances. There is no acceptable concentration of marijuana metabolites in the blood or urine of an employee who operates our equipment or vehicles or who is on one of our worksites. Applicants and employees are still subject to being tested under our drug and alcohol testing policy. And employees are subject to being disciplined, suspended, or terminated after testing positive for cannabis if the employee used, possessed, or was impaired by cannabis, including medical cannabis, while on the premises of the place of employment or during the hours of employment. While Impaired of Alcohol, Drugs or Cannabis: Employees are prohibited from being under the influence of alcohol or drugs, including cannabis, or having a detectable amount of an illegal drug in the blood or urine when reporting for work; while on duty; is on the City’s premises; while operating any city vehicle, machinery, or equipment; or when performing any City business, except (1) pursuant to a valid medical prescription used as properly instructed; or (2) the use of over-the-counter drug used as intended by the manufacturer. Driving While Impaired: A conviction of driving while impaired in a city-owned vehicle at any time during business or non-business hours, or in an employee-owned vehicle while conducting city business, may result in discipline, up to and including discharge. Criminal Drug Convictions: Any employee convicted of any criminal drug statute must notify his or her supervisor and Human Resources in writing of such conviction no later than five days after such conviction. Within 30 days after receiving notice from an employee of a drug-related conviction, the City Page 184 of 228 Page 54 will take appropriate personnel action against the employee up to and including discharge or require the employee to satisfactorily participate in a drug abuse assistance or rehabilitation program as an alternative to termination. In the event notice is not provided to the supervisor and the employee is deemed to be incapable of working safely, the employee will not be permitted to work and will be subject to disciplinary action, including dismissal from employment. In accordance with the Federal Drug-Free Workplace Act of 1988, if the City is receiving federal grants or contracts of over $25,000, the City will notify the appropriate federal agency of such conviction within 10 days of receiving notice from the employee. Failure to Disclose Lawful Drugs: Employees taking a lawful drug, including prescription and over-the-counter drugs or cannabis, which may impair their ability to perform their job responsibilities or pose a safety risk to themselves or others, must advise their supervisor of this before beginning work. It is the employee’s responsibility to seek out written information from his/her physician or pharmacist regarding medication and any job performance impairment and relay that information to his/her supervisor. In the event of such a disclosure, the employee will not be authorized to perform safety-sensitive functions. Review and Notification of Test Results Notification of Negative Test Results: In the case of job applicants and in accordance with Minn. Stat. § 181.953, Human Resources will notify a job applicant of a negative drug result within three days of receipt of result by the City, and the hiring process will resume. In accordance with Minn. Stat. § 181.953, subd. 3, a laboratory must report results to the City within three working days of the confirmatory test result. A “Negative Test Results Notification” form will be sent to the job applicant, and the job applicant may request a copy of the test result report from Human Resources. In the case of current employees and in accordance with Minn. Stat. § 181.953, Human Resources will notify the employee of a negative drug and/or alcohol result within three days of receipt of result by the City. A “Negative Test Results Notification” form will be sent to the employee, and he or she may request a copy of the test result report from Human Resources. Notification of Positive Test Results: In the event of a confirmed positive blood or urine alcohol and/or drug, or cannabis test result, the City will notify the employee of a positive result within three days of receipt of the result. Human Resources will send to the employee or job applicant a “Positive Test Results Notification” letter containing further instructions. The employee or job applicant may contact Human Resources to request a copy of the test result report if desired. In accordance with Minn. Stat. § 181.953, subd. 3, a laboratory must report results to the City within three working days of the confirmatory test result. Right to Provide Information after Receiving Test Results: Within three working days after notice of a positive drug, alcohol or cannabis test result on a confirmatory test, the employee or job applicant may submit information to the City to explain the positive result. In accordance with Minn. Stat. § 181.953, subd. 10, if an employee submits information either before a test or within three working days after a positive test result that Page 185 of 228 Page 55 explains the positive test result, (such as medications the employee is taking), the City will not take an adverse employment action based on that information unless the employee has already been under an affirmative duty to provide the information before, upon, or after hire. Right to Confirmatory Retest: A job applicant or employee may request a confirmatory retest of the original sample at the job applicant’s or employee’s own expense after notice of a positive test result on a confirmatory test. Within five working days after notice of the confirmatory test result, the job applicant or employee must notify the City in writing of the job applicant’s or employee’s intention to obtain a confirmatory retest. Within three working days after receipt of the notice, the City will notify the original testing laboratory that the job applicant or employee has requested the laboratory to conduct the confirmatory retest or transfer the sample to another qualified laboratory licensed to conduct the confirmatory retest. The original testing laboratory will ensure the control and custody procedures are followed during transfer of the sample to the other laboratory. In accordance with Minn. Stat. § 181.953, subd. 3, the laboratory is required to maintain all samples testing positive for a period of six months. The confirmatory retest will use the same drug and/or alcohol threshold detection levels as used in the original confirmatory test. In the case of job applicants, if the confirmatory retest does not confirm the original positive test result, the City’s job offer will be reinstated, and the City will reimburse the job applicant for the actual cost of the confirmatory retest. In the case of employees, if the confirmatory retest does not confirm the original positive test result, no adverse personnel action based on the original confirmatory test will be taken against the employee, the employee will be reinstated with any lost wages or salary for time lost pending the outcome of the confirmatory retest result, and the City will reimburse the employee for the actual cost of the confirmatory retest. Access to Reports: In accordance with Minn. Stat. § 181.953, subd. 10, an employee will have access to information contained in his or her personnel file relating to positive test results and to the testing process, including all information gathered as part of that process. Dilute Specimens: A negative or positive dilute test result (following a second collection) which has been confirmed will subject an employee to immediate termination. Consequences for Employees Engaging in Prohibited Conduct Job Applicants: The City’s conditional offer of employment will be withdrawn from any job applicant who refuses to be tested or tests positive for illegal drugs as verified by a confirmatory test. Employees: • No Adverse Action without Confirmatory Test. The City will not discharge, discipline, discriminate against, or request or require rehabilitation of an employee based on a Page 186 of 228 Page 56 positive test result from an initial screening test that has not been verified by a confirmatory test. • Suspension Pending Test Result. The City may temporarily suspend a tested employee with or without pay or transfer that employee to another position at the same rate of pay pending the outcome of the requested confirmatory retest, provided the City believes that it is reasonably necessary to protect the health or safety of the employee, co-employees, or the public. The employee will be asked to return home and will be provided appropriate arrangements for return transportation to his or her residence. In accordance with Minn. Stat. § 181.953, subd. 10, an employee who has been suspended without pay will be reinstated with back pay if the outcome of the requested confirmatory retest is negative. Discipline and Discharge Confirmatory Positive Test Result: The City will not discharge an employee for a first confirmatory positive test unless the following conditions have been met: • The City has first given the employee an opportunity to participate in either a drug or alcohol counseling or rehabilitation program, whichever is more appropriate, as determined by the City after consultation with a certified chemical use counselor or physician trained in the diagnosis and treatment of chemical dependency. Participation by the employee in any recommended substance abuse treatment program will be at the employee’s own expense or pursuant to the coverage under an employee benefit plan. The certified chemical use counselor or physician trained in the diagnoses and treatment of chemical dependency will determine if the employee has followed the rehabilitation program as prescribed; and • The employee has either refused to participate in the counseling or rehabilitation program or has failed to successfully complete the program, as evidenced by withdrawal from the program before its completion or by a refusal to test or positive test result on a confirmatory test after completion of the program. Other Misconduct: Nothing in this policy limits the right of the City to discipline or dismiss an employee on grounds other than a positive confirmatory test result, including conviction of any criminal drug statute for a violation occurring in the workplace or violation of other City personnel policies. Emergency Call Back to Work Provisions: If an employee is called out for a City emergency and he or she reports to work and is suspected of being under the influence of drugs, alcohol, or cannabis he or she will not be subject to the testing procedures of this policy but may be subject to discipline and will not be allowed to work. Appropriate arrangements for return transportation to the employee’s residence will be made. It is the sole responsibility of the employee who is under the influence of alcohol, drugs, or cannabis and who is called out for a city emergency, to notify his or her supervisor of this information and advise if he or she is unable to respond to the emergency call back. Page 187 of 228 Page 57 Non-Discrimination The City of Lino Lakes policy on work-related substance abuse is non-discriminatory in intent and application; however, in accordance with Minn. Stat., Ch. 363, disability does not include conditions resulting from alcohol or other drug or cannabis abuse which prevents an employee from performing the essential functions of the job in question or constitutes a direct threat to property of the safety of individuals. Furthermore, the City will not retaliate against any employee for asserting his or her rights under this policy. City’s Employee Assistance Program The City has in place a formal employee assistance program (EAP) to assist employees in addressing serious personal or work-related problems at any time. The City’s EAP provides confidential, cost-free, short-term counseling to employees and their families. Employees who may have an alcohol or other drug abuse problem are encouraged to seek assistance before a problem affects their employment status. Employee assistance program services are available by contacting Human Resources. Policy Contact for Additional Information If you have any questions about this policy or the City’s drug and alcohol testing procedures, you may contact your immediate supervisor, Human Resources, or the City Administrator to obtain additional information. By this policy, the City of Lino Lakes has established a drug-free awareness program to inform employees about the dangers of drug abuse in the workplace and its policy of maintaining a drug-free workplace. Each City employee will receive a copy of this policy and will be required to read it. Definitions Alcohol: Means the intoxicating agent in beverage alcohol or any low molecular weight alcohols such as ethyl, methyl, or isopropyl alcohol. The term includes but is not limited to beer, wine, spirits, and medications such as cough syrup that contain alcohol. Alcohol use or usage: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. Applicant: Means a person applying for a job with the city. Cannabis: Means cannabis and its metabolites, including cannabis flower, cannabis products, lower-potency hemp edibles, and hemp-derived consumer products. Cannabis testing: Mean analysis of a body component sample according to the standards established under one of the programs listed in Minn. Stat. § 181.953, subd.1, for the purpose of measuring their presence or absence of cannabis in the sample tested. Page 188 of 228 Page 58 City: Means the City of Lino Lakes. City premises: Means, but is not limited to, all city job sites and work areas. For the purposes of this policy, city premises also includes any other locations or modes of transportation to and from those locations while in the course and scope of employment of the city. City vehicle: Means any vehicle which employees are authorized to use solely for city business when used at any time; or any vehicle owned or leased by the city when used for city business. Collection site: Means a place designated by the city where job applicants and employees present themselves for the purpose of providing a specimen of their breath, urine, and/or blood to be analyzed for the presence of drugs and alcohol. Confirmatory test: Means a drug and/or alcohol test on a sample to substantiate the results of a prior drug and/or alcohol test on the same sample, and that uses a method of analysis allowed under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Drug: Includes any “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4, and also includes all cannabinoids, including those that are lawfully available for public consumption that do not otherwise qualify as being a “controlled substance” as defined in Minn. Stat. § 152.01, subd. 4. Cannabis and its metabolites are considered a “drug” for positions in the following categories, regardless of the kind of testing involved: safety sensitive positions; peace officer positions; firefighter positions; positions requiring face-to-face care, training, education, supervision, counseling or medical assistance to children, vulnerable adults or patients receiving treatment, examination or emergency care for a medical, psychiatric or mental condition; positions requiring a commercial driver's license or requiring the employee to operate a motor vehicle for which state or federal law requires drug or alcohol testing; positions funded by a federal grant; or other positions for which state or federal law requires testing of a job applicant or employee. Drug and/or alcohol testing, and drug and/or alcohol test: Mean analysis of a body component sample according to the standards established under one of the programs listed in Minn. Stat. § 181.953, subd.1, for the purpose of measuring their presence or absence of drugs, alcohol, or their metabolites in the sample tested. "Drug and alcohol testing," "drug or alcohol testing," and "drug or alcohol test" do not include cannabis or cannabis testing, unless stated otherwise. Drug paraphernalia: Has the meaning set forth in Minn. Stat. § 152.01, subd. 18. Employee: Means a person who performs services for compensation for the city and includes independent contractors except where specifically noted in this policy. Initial screening test: Means a drug, alcohol or cannabis test that uses a method of analysis under one of the programs listed in Minn. Stat. § 181.953, subd. 1. Page 189 of 228 Page 59 Job applicant: Means a person who applies to become an employee of the city and includes a person who has received a job offer made contingent on the person passing drug testing. Positive test result: Means a finding of the presence of alcohol, drugs, cannabis or their metabolites that exceeds the cutoff levels established by the city. Minimum threshold detection levels are subject to change as determined in the city’s sole discretion. Random selection basis: Means a mechanism for selection of employees that (1) results in an equal probability that any employee from a group of employees subject to the selection mechanism will be selected, and (2) does not give an employer discretion to waive the selection of any employee selected under the mechanism. Reasonable suspicion: Means a basis for forming a belief based on specific facts and rational inferences drawn from those facts. Safety-sensitive position: Means a job, including any supervisory or management position, in which an impairment caused by drug, alcohol and/or cannabis usage would threaten the health or safety of any person. Under the influence: Means (1) the employee tests positive for alcohol, drugs, or cannabis or (2) the employee’s actions, appearance, speech, and/or bodily odors reasonably cause the city to conclude that the employee is impaired because of illegal drug use or alcohol use. 8.9 Drug and Alcohol Testing for Commercial Drivers (DOT) The City of Lino Lakes (“City”) has a vital interest in maintaining safe, healthful, and efficient working conditions for employees, and recognizes that individuals who are impaired because of drugs and/or alcohol jeopardize the safety and health of other workers as well as themselves. The City is concerned about providing a safe workplace for its employees, and while the City does not intend to intrude into the private lives of its employees, it is the goal to provide a work environment conducive to maximum safety and optimum work standards. Alcohol and drug abuse can cause unsatisfactory job performance, increased tardiness and absenteeism, increased accidents and workers’ compensation claims, higher insurance rates, and an increase in theft of city property. The use, possession, manufacture, sale, transportation, or other distribution of controlled substance or controlled substance paraphernalia and the unauthorized use, possession transportation, sale, or other distribution of alcohol is contrary to this policy and jeopardizes public safety. In response to regulations issued by United States Department of Transportation (“DOT”), the City has adopted this Policy on Alcohol and Controlled Substances for employees who hold a commercial driver’s license (CDL) to perform their duties. Page 190 of 228 Page 60 The City also has a separate Policy on Controlled Substance and Alcohol Testing for employees not covered by DOT regulations. Given the significant dangers of alcohol and controlled substance use, each applicant and driver must abide by this policy as a term and condition of hiring and continued employment. Moreover, federal law requires the City to implement such a policy. To ensure this policy is clearly communicated to all drivers and applicants, and in order to comply with applicable federal law, drivers and applicants are required to review this policy and sign the “Certificate of Receipt” portion. Because changes in applicable law and the City’s practices and procedures may occur from time to time, this policy may change in the future, and nothing in this policy is intended to be a contract, promise, or guarantee the City will follow any particular course of action, disciplinary, rehabilitative or otherwise, except as required by law. This policy does not in any way affect or change the status of any at-will employee. Any revisions to the Federal Omnibus Transportation Employee Testing Act will take precedent over this policy to the extent the policy has not incorporated those revisions. Persons Subject to Testing & Types of Tests All employees are subject to testing who job duties include performing “safety-sensitive duties” on City vehicles that: 1. Have a gross combination weight rating or gross combination weight of 26,001 pounds or more, whichever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or 2. Have a gross vehicle weight rating or gross vehicle weight of 26,0001 or more pounds whichever is greater; or 3. Are designed to transport 16 or more passengers, including the driver; or 4. Are of any size and are used in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulations (49 CFR part 172, subpart F). Firefighters are not covered under this DOT policy. The Federal Highway Administration (FHWA) has granted states the option of waiving CDL requirements for firefighters. Since the state of Minnesota is one that gives firefighters the option of obtaining either a CDL or a non- commercial license, the state has exercised the option not to require CDLs. Therefore, 49 CFR Part 382 is not applicable to City firefighters. The following functions are considered safety-sensitive: • All time waiting to be dispatched to drive a commercial motor vehicle • All time inspecting, servicing, or conditioning a commercial motor vehicle • All time driving at the controls of the commercial motor vehicle Page 191 of 228 Page 61 • All other time in or upon a commercial motor vehicle • All time loading or unloading a commercial motor vehicle, attending the same, giving or receiving receipts for shipments being loaded or unloaded, or remaining in readiness to operate the vehicle • All time repairing, obtaining assistance, or attending to a disable commercial motor vehicle. The City may test any applicant to whom a conditional offer of employment has been made and any driver for controlled substance and alcohol under any of the following circumstances: Pre-Employment Testing All applicants, including current employees seeking a transfer, applying for a position where duties include performing safety-sensitive duties described above, will be required to take a drug test prior to the first time a driver performs a safety-sensitive function for the City. A driver may not perform safety-sensitive functions unless the driver has received a controlled substance test result from the Medical Review Officer (“MRO”) indicating a verified negative test result. In addition to pre-employment controlled substance testing, applicants will be required to authorize in writing former employers to release alcohol test results of .04 or greater, positive controlled substance test results, refusals to test, other violations of drug and alcohol testing regulations, and completion of return to duty requirements within the preceding three years. The City will contact the candidate’s DOT regulated previous and current employers within the last three years for drug and alcohol test results as referenced above, and review the testing history if feasible before the employee first performs safety-sensitive functions for the city. The City will also conduct a limited query of the Federal Motor Carrier Safety Administration’s Clearinghouse for all candidates. In addition, at least once a year, the City will conduct a limited query of the Clearinghouse for each currently employed CDL driver. If the limited query reveals that the Clearinghouse has information about resolved or unresolved drug and alcohol program violations by a candidate or current employee, he or she will be asked to provide electronic consent to a full query of the Clearinghouse (unless he or she has previously provided electronic consent). In the event a full query of the Clearinghouse reveals unresolved violation information for a candidate or current employee, the driver will not be permitted to perform safety-sensitive functions, including the operation of a Commercial Motor Vehicle and, in the case of a candidate, may have their conditional offer of employment rescinded or, in the case of a current employee, may be subject to discipline. Post-Accident Testing As soon as practicable following an accident involving a commercial motor vehicle operating on a public road, the City will test each surviving driver for controlled substances and alcohol when the following occurs: • The accident involves a fatality or • The driver receives a citation for a moving traffic violation from the accident and an injury is treated away from the accident scene or Page 192 of 228 Page 62 • The driver receives a citation for a moving traffics violation from the accident and a vehicle is required to be towed from the accident scene. The following chart summarizes when DOT post-accident testing needs to be conducted: Type of accident involved Citation issued to the DOT covered CDL driver? Test must be performed by the City i. Human fatality YES YES NO YES ii. Bodily injury with immediate medical treatment away from the scene YES YES NO NO iii. Disabling damage to any motor YES YES vehicle requiring tow away NO NO A driver subject to post-accident testing must remain readily available or the driver will be deemed to have refused to submit to testing. This requirement to remain ready for testing does not preclude a driver from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident or to obtain necessary medical care. Post – Accident Controlled Substance Testing Drivers are required to submit a urine sample for post-accident controlled substance testing as soon as possible. If the driver is not tested within thirty-two (32) hours after the accident, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not promptly administered. Post- Accident Alcohol Testing Drivers are required to submit to post-accident alcohol testing as soon as possible. After an accident, consuming alcohol is prohibited until the driver is tested. If the driver is not tested within two (2) hours after the accident, the City will prepare and maintain on file a record stating why the test was not administered within that time. If eight hours have elapsed since the accident and the driver has not submitted to an alcohol test, the City will cease its attempts to test the driver and prepare and maintain on file a record stating why the test was not administered. The City may accept the results of a blood or breath test in place of an alcohol test and urine test for the use of controlled substances if: • The tests are conducted by federal, state, or local officials having independent authority for the test, and • The tests conform to applicable federal, state, or local testing requirements, and • The test results can be obtained by the City. Page 193 of 228 Page 63 Whenever such a test is conducted by a law enforcement officer, the driver must contact the City and immediately report the existence of the test, providing the name, badge number, and telephone number of the law enforcement officer who conducted the test. Random Testing Every driver will be subject to unannounced alcohol and controlled substance testing on a random selection basis. Drivers will be selected for testing by use of a scientifically valid method under which each driver has an equal chance of being selected each time selections are made. These random tests will be conducted throughout the calendar year. Each driver who is notified of selection for random testing must cease performing safety-sensitive functions and report to the designated test site immediately. It is mathematically possible drivers may be selected be picked and tested more than once, and others not at all. If a driver is selected for a random test while he or she is absent, on leave or away from work, that driver may be required to undergo the test when he or she returns to work. Federal law requires the City to test at a rate of at least fifty percent (50%) of its average number of drivers for controlled substance each year, and to test at a rate of at least ten percent (10%) of its average number of drivers for alcohol each year. These minimum testing rates are subject to change by the DOT. Reasonable Suspicion Testing When a supervisor has reasonable suspicion to believe a driver has engaged in conduct prohibited by federal law or this policy, the City will require the driver to submit to an alcohol and/or controlled substance test. The City’s determination that reasonable suspicion exists to require the driver to undergo an alcohol test will be based on “specific, contemporaneous, articulable observations concerning the appearance, behavior, speech, or body odors of the driver.” In the case of controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. The required observations for reasonable suspicion testing will be made by a supervisor or other person designated by the City who has received appropriate training in identification of actions, appearance and conduct of a driver which are indicative of the use of alcohol or controlled substance. These observations leading to an alcohol or controlled substance test, will be reflected in writing and signed by the supervisor who made the observations. The record will be retained by the City. The person who makes the determination that reasonable suspicion exists to conduct testing, will not be the person conducting the testing, which shall instead be conducted by another qualified person. Alcohol testing is authorized only if the observations are made during, just before, or just after the driver has ceased performing such functions. If a reasonable suspicion alcohol test is not administered within two (2) hours following the determination of reasonable suspicion, the City Page 194 of 228 Page 64 will prepare and maintain on file a record stating the reasons the alcohol test was not promptly administered. If a reasonable suspicion alcohol test is not administered within eight (8) hours following the determination of reasonable suspicion, the City will prepare and maintain on file a record stating the reasons the alcohol test was not administered, and will cease attempts to conduct the alcohol test. Notwithstanding the absence of a reasonable suspicion test, no driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while the driver is under the influence of or impaired by alcohol, as shown by the behavioral, speech, and performance indicators of alcohol use, nor will the City permit the driver to perform or continue to perform safety-sensitive functions until (1) an alcohol test is administered and the driver’s alcohol concentration is less than .02; or (2) twenty-four (24) hours have elapsed following the determination of reasonable suspicion. Return-to-Duty Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policy and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers for a first positive test result. Should the City consider reinstatement of a DOT covered driver, the driver must undergo a Substance Abuse Professional (“SAP”) evaluation and participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP determines if the driver has completed the education/treatment as prescribed. The employee is responsible for paying for all costs associated with the return-to-duty test. The controlled substance test will be conducted under direct observation. Follow-Up Testing The City reserves the right to impose discipline against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers. Should the City reinstate a driver following a determination by a Substance Abuse Professional (SAP) that the driver is in need of assistance in resolving problems associated with alcohol use and/or use of controlled substance, the City will ensure that the driver is subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency of such follow-up testing will be directed by the SAP and will consist of at least six (6) tests in the first twelve (12) months following the driver’s return to duty. Follow-up testing will not exceed sixty (60) months from the date of the driver’s return to duty. The SAP may Page 195 of 228 Page 65 terminate the requirement for follow-up testing at any time after the first six tests have been administered, if the SAP determines such test is no longer necessary. The employee is responsible for paying for all costs associated with follow-up tests. Follow-up alcohol testing will be conducted only when the driver is performing safety-sensitive functions, or immediately prior to or after performing safety-sensitive functions. Cost of Required Testing The City will pay for the cost of pre-employment, post-accident, random, and reasonable suspicion controlled substance and alcohol testing requested or required of all job applicants and employees. The driver must pay for the cost of all requested confirmatory re-tests, return- to-duty, and follow-up testing. Required Prior Controlled Substance and Alcohol Checks for Applicants The City will conduct prior drug and alcohol checks of applicants for employment to drive a commercial motor vehicle. Applicants must execute a consent form authorizing the City to obtain the required information. The City will obtain (pursuant to the applicant’s written consent) information on the applicant’s alcohol test with a concentration result of 0.04 or greater, positive controlled substance test results, and refusals to be tested within the preceding three (3) years which are maintained by the applicant’s previous employers. The City will obtain all information concerning the applicant which is maintained by the applicant’s previous employers within the preceding three (3) years pursuant to DOT and FMCSA controlled substance and alcohol testing regulations. The City will review such records, if feasible, prior to the first time a driver performs safety-sensitive functions. Prohibited Conduct The following conduct is explicitly prohibited by applicable DOT and FMCSA regulations and therefore constitutes violation of City policy. Under the Influence of Alcohol When Reporting for Duty or While on Duty No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater. Drivers reporting for duty or remaining on duty to perform safety-sensitive functions while having an alcohol concentration of 0.02, but less than 0.04, will be removed from duty for 24 hours, escorted home and placed on Vacation or PTO/ESST leave for hours missed from work. On-Duty Use of Alcohol No driver may use alcohol while performing safety-sensitive functions. Pre-Duty Use of Alcohol No driver may perform safety-sensitive functions within four (4) hours after using alcohol. If an employee has had alcohol within four hours they are to notify their supervisors before performing any safety-sensitive functions. Page 196 of 228 Page 66 Alcohol Use Following an Accident No driver required to take a post-accident alcohol test may use alcohol for eight (8) hours following the accident, or until the driver undergoes a post-accident alcohol test, whichever occurs first. Refusal to Submit to a Required Alcohol or Controlled Substance Test No applicant or driver may refuse to submit to pre-employment, post-accident, random, reasonable suspicion or follow-up alcohol or controlled substance testing. In the event an applicant or driver does in fact refuse to submit to required alcohol or controlled substance testing, no test will be conducted. Refusal by a driver to submit to controlled substance or alcohol testing will be considered a positive test result, will cause disqualification from performing safety-sensitive functions, and may appear on the driver’s permanent record. Drivers who refuse to submit to testing will be subject to discipline, up to an including termination. In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements, the City will report a driver’s refusal to submit to a DOT test for drug or alcohol use to the Clearinghouse within three business days. If an applicant refuses to submit to pre- employment controlled substance testing, any applicable conditional offer will be withdrawn. For purposes of this section, a driver is considered to have refused to submit to an alcohol or controlled substance test when the driver: • Fails to provide adequate breath for alcohol testing without a valid medical explanation after he or she has received notice of the requirement for breath testing. • Fails to provide adequate urine for controlled substance testing without a genuine inability to provide a specimen (as determined by a medical evaluation), after he or she has received notice of the requirement for urine testing. • Fails to report for testing within a reasonable period of time, as determined by the City. • Fails to remain at a testing site until testing is complete. • In the case of directly observed or monitored collection, fails to permit observation or monitoring. • Fails or declines to take a second test as required by the City and/or collector. • Fails to undergo a medical examination as directed by the City pursuant to federal law. • Refuses to complete and sign the alcohol testing form, to provide a breath or saliva sample, to provide an adequate amount of breath, or otherwise cooperate in any way that prevents the completion of the testing process. • Engages in conduct that clearly obstructs the test process. Altering or Attempting to Alter a Urine Sample or Breath Test A driver altering or attempting to alter a urine sample or controlled substance test, or substituting or attempting to substitute a urine sample, will be subject to providing a specimen under direct observation. Both specimens will be subject to laboratory testing. In such case, the employee may be subject to immediate termination of employment and any job offer made to an applicant will be immediately withdrawn. Page 197 of 228 Page 67 Controlled Substance Use No driver may report for duty or remain on duty requiring the performance of safety-sensitive functions when the driver uses any controlled substance, except when the use is pursuant to the instructions of a licensed medical practitioner who has advised the driver in writing the substance does not adversely affect the driver’s ability to safely operate a commercial motor vehicle. Drivers must forward this information regarding therapeutic controlled substance use to the City immediately after receiving any such advice. Having a medical marijuana card and/or a cannabis prescription from a physician does not allow anyone to use or possess that drug in the city’s workplace. The City also prohibits the use, possession of, impairment by any cannabis or medical cannabis products (e.g., hash oils or pills) on the worksite by a person working as an employee at the City or while “on call” and subject to return to work. The federal government still classifies cannabis as an illegal drug. There is no acceptable concentration of marijuana metabolites in the urine or blood of an employee who performs safety-sensitive duties for the City. Employees are still subject to being tested under our policies, as well as for being disciplined, suspended or terminated after testing positive for cannabis while at work. Controlled Substance Testing No driver may report for duty, remain on-duty or perform a safety-sensitive function if the driver tests positive for controlled substance. In addition to the conduct prohibited by applicable DOT and FMCSA regulations, the City also maintains other applicable policies regarding drug and alcohol that are applicable to all employees. For specifics regarding those requirements, refer to the City’s policy for non-DOT related drug and alcohol policy. Collection and Testing Procedures Drivers are required to report immediately upon notification to the collection site. For random tests conducted off site, employees may use a City vehicle to drive to the collection site. Drivers will be expected to provide a photo ID card for identification to the collection staff. All drivers will be expected to cooperate with collection site personnel request to remove any unnecessary outer garments such as coats, sweaters or jackets and will be required to empty their pockets. Collection personnel will complete a Federal Custody and Control Form (“CCF”) which drivers providing a sample will sign as well. Alcohol Testing Employees will be tested for alcohol just before, during, or immediately following performance of a safety-sensitive function. If a driver is also taking a DOT controlled substance test, generally speaking, the alcohol test is completed before the urine collection process begins. Screening tests for alcohol concentration will be performed utilizing a non-evidential screening device included by the National Highway Traffic Safety Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”) at a collection site. An alcohol test usually takes Page 198 of 228 Page 68 approximately 15 minutes if the result is negative. If a driver’s first attempt is positive (with an alcohol concentration of .02 or greater), the driver will be asked to wait at least 15 minutes and then be tested again. The driver may not eat, drink or place anything in his/her mouth (e.g., cigarette, chewing gum) during this time. All confirmation tests will be conducted in a location that affords privacy to the driver being tested, unless unusual circumstances (e.g., when it is essential to conduct a test outdoors at the scene of an accident) make it impracticable to provide such privacy. Any results less than 0.02 alcohol concentration is considered a “negative” test result. If the driver attempts and fails to provide an adequate amount of breath, he/she will be referred to a physician to determine if the driver’s inability to provide a specimen is genuine or constitutes a refusal to test. Alcohol test results are reported directly to the City by the collection site staff. Controlled Substance Testing The City will use a “split urine specimen” collection procedure for controlled substance testing. Collection of urine specimens for controlled substance testing will be conducted by an approved collector and will be conducted in a setting and manner to ensure the driver’s privacy. Controlled substance testing generally takes about 15 minutes. At the collection site, the driver will be given a sealed container and must provide at least 45 ml of urine for testing. Once the sample is provided the collection personnel will check the temperature and color and look for signs of contamination. The urine is then split into two separate specimen containers (A, or “primary,” and B, or “split”) with identifying labels and security seals affixed to both. The collection facility will be responsible for maintaining a proper chain of custody for delivery of the sample to a DHHS-certified laboratory for analysis. The laboratory will retain a sufficient portion of any positive sample for testing and store that portion in a scientifically-acceptable manner for a minimum 365-day period. If an employee fails to provide a sufficient amount of urine to permit a controlled substance test (45 milliliters of urine), the collector will discard the insufficient specimen, unless there is evidence of tampering with that specimen. The collector will urge the driver to drink up to 40 ounces of fluid, distributed reasonably over a period of up to three hours, or until the driver has provided a sufficient urine specimen, whichever occurs first. If the driver has not provided a sufficient specimen within three hours of the first unsuccessful attempt, the collector will cease efforts to attempt to obtain a specimen. The driver must then obtain, within five calendar days, an evaluation from a licensed physician, acceptable to the MRO, who has expertise in the medical issues raised by the employee’s failure to provide a sufficient specimen. If the licensed physician concludes the driver has a medical condition, or with a high degree of probability could have, precluded the driver from providing a sufficient amount of urine, the City will consider the test to have been canceled. If a licensed physician cannot make such a determination, the City will consider the driver to have engaged in a refusal to test, and will take appropriate disciplinary action under this policy. Page 199 of 228 Page 69 The primary specimen is used for the first test. If the test is negative, it is reported to the MRO who then reports the result, following a review of the CCF Form for compliance, to the City. If the initial result is positive or non-negative, a “confirmatory retest” will be conducted on the primary specimen. If the confirmatory re-test is also positive, the result will be sent to the MRO. The MRO will contact the driver to verify the positive result. If the MRO is unable to reach the driver directly, the MRO must contact the City who will direct the driver to contact the MRO. Review of Test Results The MRO is a licensed physician with knowledge and clinical experience in substance abuse disorders, and is responsible for receiving and reviewing laboratory results of the controlled substances test as well as evaluating medical explanations for certain drug test results. Prior to making a final decision to verify a positive test result, the MRO will give the driver or the job applicant an opportunity to discuss the test result, typically through a phone call. The MRO, or a staff person under the MRO’s supervision, will contact the individual directly, on a confidential basis, to determine whether the individual wishes to discuss the test result. If the employee or job applicant wishes to discuss the test result: • The individual may be required to speak and/or meet with the MRO, who will review the individual’s medical history, including any medical records provided. • The individual will be afforded the opportunity to discuss the test results and to offer any additional or clarifying information which may explain the positive test result. If the employee or job applicant, believes a mistake was made at the collection site, at the labor, on a chain-of-custody form, or that the drug test results are caused by lawful substance use, the employee should tell the MRO. • If there is some new information which may affect the original finding, the MRO may request the laboratory to perform additional testing on the original specimen in order to further clarify the results; and • A final determination will be made by the MRO that the test is either positive or negative, and the individual will be so advised. If the MRO upholds the positive, adulterated or substituted drug determination, that test result will be provided to the City. There is no opportunity to explain a positive alcohol test provided in the DOT regulations. The driver can request the MRO to have the split specimen (the second “B” container) tested at the driver’s expense. This includes all costs that may be associated with the re-test. There is no split specimen testing for an invalid result. The driver has 72 hours after they have been notified of the positive result to make this request. If the employee requests an analysis of the split specimen, the MRO will direct the laboratory to send the split specimen to another certified laboratory for analysis. If an employee has not contacted the MRO within 72 hours, the employee may present information documenting that serious injury, illness, lack of actual notice of the verified test result, inability to contact the MRO, or other circumstances unavoidably prevented the Page 200 of 228 Page 70 employee from making timely contact. If the MRO concludes there is legitimate explanation for the employee’s failure to contact within 72 hours, the MRO will direct the analysis of the split specimen. If the results of the split specimen are negative, the City may pay for all costs associated with the rest and there will be no adverse action taken against the employee or job applicant. Notification of Test Results Employees The City will notify a driver of the results of random, reasonable suspicion, and post-accident tests for controlled substance if the test results are verified positive, and will inform the driver which controlled substance or substances were verified as positive. Results of alcohol tests will be immediately available from the collection agent. Right to Confirmatory Retest Within seventy-two (72) hours after receiving notice of a positive controlled substance test result, an applicant or driver may request through the MRO a re-analysis (confirmatory retest) of the driver’s split specimen. Action required by federal regulation as a result of a positive controlled substance test (e.g., removal from safety-sensitive functions) will not be stayed during retesting of the split specimen. If the result of the confirmatory retest fails to reconfirm the presence of the controlled substance(s) or controlled substance metabolite(s) found in the primary specimen, or if the split specimen is unavailable, inadequate for testing or untestable, the MRO will cancel the test. Dilute Specimens Dilute Negatives Creatinine concentration of specimen is equal to or greater than 2 mg/dL, but less than or equal to 5 mg/dL. If the City receives information that a driver has provided a dilute negative specimen, the City will direct a recollection, pursuant to the MRO’s direction, under direct observation. Note: City can choose only to require retesting for dilute negatives where the Creatinine concentration of specimen is greater than 5 mg/dL for pre-employment testing, reasonable suspicion, post-accident, or random testing or for all of these tests. Consequences for Drivers Engaging in Prohibited Conduct Job Applicants Any applicable conditional offer of employment will be withdrawn from a job applicant or employee seeking a transfer who refuses to be tested or tests positive for controlled substance pursuant to this policy. Employees Drivers who are known to have engaged in prohibited behavior with regard to alcohol misuse or use of controlled substance, as defined earlier in this policy, are subject to the following consequences: Page 201 of 228 Page 71 • Removal from Safety-Sensitive Functions No driver may perform safety-sensitive functions, including driving a commercial motor vehicle, if the driver has engaged in conduct prohibited by federal law. No driver who is found to have an alcohol concentration of 0.02 or greater but less than 0.04 may perform or continue to perform safety-sensitive functions for the City, including driving a commercial motor vehicle, until the start of the driver’s next regularly scheduled duty, but not less than twenty-four (24) hours following administration of the test. If a driver tests positive under this policy, or is found to have an alcohol concentration of .02 or greater but less than .04, the driver will be removed from safety sensitive duties and escorted home; the driver should not drive home, but be escorted to his or her home. The driver will then be placed on Vacation or PTO/ESST, for hours missed from work. • Notification of Resources Available The City will advise each driver who has engaged in conduct prohibited by federal law or who has a positive alcohol or controlled substance test of the resources available to the driver, in evaluating and resolving problems associated with the misuse of alcohol and use of a controlled substance, including the names, addresses, and telephone numbers of Substance Abuse Professionals and counseling and treatment programs. The City will provide this SAP listing in writing at no cost to the driver. • Discipline The City reserves the right to impose whatever discipline the City deems appropriate in its sole discretion, up to and including termination for a first occurrence, against drivers who violate applicable FMCSA or DOT rules or this policy, subject to applicable personnel policies and collective bargaining agreements. Except as otherwise required by law, the City is not obligated to reinstate or requalify such drivers following a first positive confirmed controlled substance or alcohol test result. • Evaluation, and Return to Duty Testing Should the City wish to consider reinstatement of a driver who engaged in conduct prohibited by federal law and/or who had a positive alcohol or controlled substance test, the driver must undergo a SAP evaluation, participate in any prescribed education/treatment, and successfully complete return-to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02 and/or or a controlled substance test with a verified negative result, before the driver returns to duty requiring the performance of a safety-sensitive function. The SAP will determine what assistance, if any, the driver needs in resolving problems associated with alcohol misuse and controlled substance use and will ensure the driver properly follows any rehabilitation program and submits to unannounced follow-up alcohol and controlled substance testing. Page 202 of 228 Page 72 • Follow-Up Testing If the driver passes the return-to-duty test, he/she will be subject to unannounced follow-up alcohol and/or controlled substance testing. The number and frequency for such follow-up testing will be as directed by the SAP and will consist of at least six tests in the first twelve months. These tests will be conducted under direct observation. • Refusal to test All drivers and applicants have the right to refuse to take a required alcohol and/or controlled substance test. If an employee refuses to undergo testing, the employee will be considered to have tested positive and may be subject to disciplinary action, up to and including termination. Refer to Refusing to Test provided earlier in this policy. • Responsibility for Cost of Evaluation and Rehabilitation Drivers will be responsible for paying the cost of evaluation and rehabilitation (including services provided by a Substance Abuse Professional) recommended or required by the City or FMCSA or DOT rules, except to the extent that such expense is covered by an applicable employee benefit plan or imposed on the City pursuant to a collective bargaining agreement. • Reporting to the FMCSA’s CDL Drug and Alcohol Clearinghouse In accordance with the Federal Motor Carrier Safety Administration’s (FMCSA) Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse reporting requirements, the City will report the following information to the Clearinghouse within three business days: o A DOT alcohol confirmation test result with an alcohol concentration of 0.04 or greater; o A negative DOT return-to-duty test result; o The driver’s refusal to submit to a DOT test for drug or alcohol use; o An “Actual knowledge” violation; and o A report that the driver successfully completed all DOT follow-up tests as ordered by an SAP. Loss of CDL License for Traffic Violations in Commercial and Personal Vehicles Effective August 1, 2005, the FMCSA established strict rules impacting when CDL license holders can lose their CDL for certain traffic offenses in a commercial or personal vehicle. Employees are required to notify their supervisor immediately if the status of their CDL license changes in anyway. Maintenance and Disclosure of Records Except as required or authorized by law, the City will not release driver’s information that is contained in records required to be maintained by this policy or FMCSA and DOT regulations. Beginning in 2020, the city will be required to query and report to the agency’s Commercial Driver’s License (CDL) Drug and Alcohol Clearinghouse prior to hiring new drivers, will conduct annual checks of existing CDL-drivers, and will report certain violations of the DOT drug and Page 203 of 228 Page 73 alcohol testing program for holders of CDLs. In addition, a driver is entitled, upon written request, to obtain copies of any records pertaining to the driver’s use of alcohol or a controlled substance, including any records pertaining to his or her alcohol or controlled substance tests. Policy Contact for Additional Information If you have any questions about this policy or the City’s controlled substance and alcohol testing procedures, you may contact human resources to obtain additional information. Definitions Accident: Means an occurrence involving a commercial motor vehicle operating on a public road which results in a fatality; bodily injury to any person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or one or more motor vehicles incurring disabling damage as a result of the accident, requiring the vehicle to be transported away from the scene by a tow truck or other vehicle. The term “accident” does not include an occurrence involving only boarding and alighting from a stationary motor vehicle; an occurrence involving only the loading or unloading of cargo; or an occurrence in the course of the operation of a passenger car or a multipurpose passenger vehicle unless the vehicle is transporting passengers for hire or hazardous materials of a type and quantity that require the motor vehicle to be marked or placarded in accordance with 49 C.F.R. § 177.823; 49 C.F.R. § 382.303(a); 49 C.F.R. § 382.303(f). Alcohol Concentration (or Content): Means the alcohol on a volume of breath expressed in terms of grams of alcohol per 210 liters of breath as indicated by an evidential breath test. 49 C.F.R. § 382.107. Alcohol Use: Means the consumption of any beverage, mixture, or preparation, including any medication, containing alcohol. 49 C.F.R. § 382.107. Applicant: Means a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Breath Alcohol Technician or BAT: Means an individual who instructs and assists individuals in the alcohol testing process and operates an evidential breath testing device (EBT). 49 C.F.R. § 40.3. City: Means City of Lino Lakes. City Premises: Means all job sites, facilities, offices, buildings, structures, equipment, vehicles and parking areas, whether owned, leased, used or under the control of the City. Page 204 of 228 Page 74 Collection Site: Means a place designated by the City where drivers present themselves for the purpose of providing a specimen of their urine or breath to be analyzed for the presence of alcohol or controlled substances. 49 C.F.R. § 40.3. Commercial Motor Vehicle: Means a motor vehicle or combination of motor vehicles used in commerce to transport passengers or property if the motor vehicle (1) has a gross combination weight rating or gross combination weight of 26,001 or more pounds, whoever is greater, inclusive of a towed unit(s) with a gross vehicle weight rating or gross vehicle weight of more than 10,000 pounds, whichever is greater; or (2) has a gross vehicle weight rating or gross vehicle weight of 26,001 or more pounds, whichever is greater; or (3) is designed to transport sixteen (16) or more passengers, including the driver; or (4) is of any size and is used in the transportation of materials found to be in the transportation of materials found to be hazardous for the purposes of the Hazardous Materials Transportation Act (49 U.S.C. 5103(b)) and which require the motor vehicle to be placarded under the Hazardous Materials Regulation. (49 C.F.R. part 172, subpart F) § 382.107. Fire trucks and other emergency fire equipment are not considered to be commercial vehicles under this policy. Confirmation (or Confirmatory) Test: For alcohol testing means a second test, following a positive non-evidential test, following a positive non-evidential (e.g., saliva) screening test or a breath alcohol screening test with the result of 0.02 or greater, that provides quantitative data of alcohol concentration. For controlled substance testing, “Confirmation (or Confirmatory) Test” means a second analytical procedure to identify the presence of a specific controlled substance or metabolite which is independent of the screen test and which uses a different technique and chemical principal from that of the screen test in order to ensure reliability and accuracy. 49 C.F.R. § 382.107. Controlled Substance: Means those substances identified in 49 C.F.R. § 40.85. Marijuana, amphetamines, opioids, (including heroin), phencyclidine (PCP), cocaine, and any of their metabolites are included within this definition. 49 (C.F.R. § 382.107; 49 C.F.R. § 40.85. Department of Transportation or DOT: Means the United States Department of Transportation. DHHS: Means the Department of Health & Human Services or any designee of the Secretary, Department of Health & Human Services. 49 C.F.R. § 40.3. Page 205 of 228 Page 75 Disabling Damage: Means damage which precludes departure of a motor vehicle from the scene of the accident in its usual manner in daylight after simple repairs, including damage to motor vehicles that could have been driven, but would have been further damaged if so driven. Disabling damage does not include damage which can be remedied temporarily at the scene of the accident without special tools or parts, tire disablement without other damage even if no spare tire is available, headlight or tail light damage or damage to turn signals, horn or windshield wipers which make them inoperative. 49 C.F.R. § 382.107. Driver: Means any person who operates a commercial motor vehicle. This includes, but is not limited to full-time, regularly employed drivers; casual, intermittent or occasional drivers; leased drivers and independent owner-operator contractors who are either directly employed by or under lease to the City or who operate a commercial motor vehicle at the direction of or with the consent of the City. For purposes of pre-employment testing, the term driver includes a person applying to drive a commercial motor vehicle. 49 C.F.R. § 382.107. Drug: Has the same meaning as “controlled substance.” Employee seeking a transfer: Refers to an employee who is not subject to DOT regulations seeking a transfer to a position that will subject them to DOT regulations in the sought after position. Evidential Breath Testing Device or EBT: Means a device approved by the National Highway Traffic Safety Administration (“NHTSA”) for the evidential testing of breath and placed on NHTSA’s “Conforming Products List of Evidential Breath Measurement Devices.” 49 C.F.R. § 40.3. Federal Motor Carrier Safety Administration or FMCSA: Means the Federal Motor Carrier Safety Administration of the United States Department of Transportation. Medical Review Officer or MRO: Means a licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by a controlled substance testing program who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual’s confirmed positive test result together with his or her medical history and any other relevant biomedical information. 49 C.F.R. § 40.3 Performing (a Safety-Sensitive Function): Means any period in which a driver is actually performing, ready to perform, or immediately available to perform any safety-sensitive functions. 49 C.F.R. § 382.107. Page 206 of 228 Page 76 Positive Test Result: Means a finding of the presence of alcohol or controlled substance, or their metabolites, in the sample tested in levels at or above the threshold detection levels established by applicable law. Reasonable Suspicion: Means a belief a driver has engaged in conduct prohibited by the FMCSA controlled substance and alcohol testing regulations, except when related solely to the possession of alcohol, based on specific contemporaneous, articulable observations made by a supervisor or City official who has received appropriate training concerning the appearance, behavior, speech or body odors of the driver. The determination of reasonable suspicion will be made in writing on a Reasonable Suspicion Record Form during, just preceding, or just after the period of the work day that the driver is required to be in compliance with this policy. In the case of a controlled substance, the observations may include indications of the chronic and withdrawal effects of a controlled substance. Safety-Sensitive Function: Means all time from the time a driver begins to work or is required to be in readiness to work until the time he or she is relieved from work and all responsibility for performing work. Safety- sensitive functions include: • All time at a city plant, terminal, facility, or other property, or on any public property, • waiting to be dispatched, unless the driver has been relieved from duty by the employer; • All time inspecting equipment as required by 49 C.F.R. § 392.7 and 392.8 or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time; • All time spent at the driving controls of a commercial motor vehicle in operation; • All time, other than driving time, in or upon any commercial motor vehicle; • All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and • All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle. 49 C.F.R. § 382.107. Screening Test (also known as Initial Test): In alcohol testing, mean an analytical procedure to determine whether a driver may have a prohibited concentration of alcohol in her or her system. Screening tests may be conducted by utilizing a non-evidential screening device included by the National Highway Traffic Administration on its conforming products list (e.g., a saliva screening device) or an evidential breath testing device (“EBT”) operated by a trained breath alcohol technician (“BAT”). In controlled substance testing, “Screening Test” means an immunoassay screen to eliminate “negative” urine specimens form further consideration. 49 C.F.R. § 382.107. Page 207 of 228 Page 77 Substance Abuse Professional” or “SAP”: Means a licensed physician (medical doctor or doctor of osteopathy), licensed or certified psychologist, licensed or certified social worker, licensed or certified employee assistance professional, or licensed or certified addiction counselor (certified by the National Association of Alcoholism and Controlled Substance Abuse Counselors Certification Commission) with knowledge of and clinical experience in the diagnosis and treatment of alcohol and controlled substance-related disorders. 49 C.F.R. § 40.281. 8.10 Professional Appearance Personal appearance should be appropriate to the nature of the work and contacts with other people and should present a positive image to the public. Clothing, jewelry, or other items that could present a safety hazard are not acceptable in the workplace. Dress needs vary by function. Employees who spend a portion of the day in the field need to dress in a professional manner appropriate to their jobs. Dress for Your Day The City of Lino Lakes Dress for Your Day policy allows for non-uniformed employees to use their best judgment when deciding what to wear to work every day, with some basic guidelines. The idea is that each employee should consider what their workday looks like and dress accordingly. For example, employees are allowed to wear casual clothing on workdays when they do not have council meetings, work sessions, conferences, or meetings with residents or other outside third parties. Employees are still expected to wear clothing appropriate for an office environment, and traditional business attire is always acceptable. There may be days when special visitors are expected at city facilities and all staff may be required to forgo Dress for Your Day and required to wear business casual attire. These days will be announced in advance so employees can plan accordingly. In all instances clothing must be neat, clean, not ripped, heavily frayed or worn, and not expose an excessive amount of skin. The following are examples of clothing and shoe choices that are never acceptable, but it is not an exhaustive list. When in doubt, consult with Human Resources. • Clothing and/or accessories that include offensive/inappropriate images or words, including images/words that are discriminatory or sexual • Sweatpants, sweatshirts, yoga pants and other exercise apparel • Leggings unless combined with a skirt, dress or top that reaches at least mid-thigh • Beach wear and shorts • Overalls • Very short skirts or dresses Page 208 of 228 Page 78 • Clothing and accessories with writing or large logos (unless city or affiliated business organization logo) • Spaghetti-strap tops or dresses unless covered by a jacket or sweater (at all times) • Tank tops, halter tops, crop tops or any clothing showing midriffs • Sheer or revealing clothing • Hats or caps (excluding public services and building inspectors) • Sports jerseys (unless part of a planned employee event/theme day) • House slippers Employees are allowed to wear jeans that are clean, not faded, free of rips, tears, fraying and not excessively tight or revealing. Employees are allowed to wear tasteful sneakers that are clean, well kept, and in good condition. Employees are allowed to wear dress sandals that are professional, clean, well kept, and in good condition. Beach flip flops are not allowed. Employees who need an accommodation associated with a protected status such as religion or disability should speak with Human Resources to obtain approval to deviate from this policy. 8.11 IT Acceptable Use Policy The City has adopted Metro-INET’s Acceptable Use Policy to protect the security and integrity of electronic information systems. In addition to the terms of Metro-INET’s Acceptable Use Policy, the following terms apply to all City employees. All technology systems are the property of the City of Lino Lakes and/or Metro-INET. This includes, but is not limited to, all hardware, software, programs, applications, templates, documents, internal and external email messages, internet logs, and data files developed or stored on technology systems owned or leased by the City or Metro-INET. The City reserves the right to inspect, monitor, access, and retrieve any data, messages, settings, files, or other components of City or Metro-INET technology at any time without an employee’s consent. Users should have no expectation of privacy in the use of City or Metro-INET technology. This includes personal email messages, files, Internet logs, or other data. All email messages will be deleted from the electronic mail system 120 days after receipt. If retention of any message is warranted beyond that period, the message should be moved stored, and maintained in accordance with the City’s Data Practices Policy and Records Retention Schedule. Violations of this policy will be treated like other allegations of wrongdoing in the City in accordance with established procedures. Employees may use low-risk data with Artificial Intelligence (AI) technology to perform their work. Low-risk data is defined by Minnesota Statutes Chapter 13 as ‘public’ and is intended to be available to the public. The use of AI technologies often relies on the transfer and collection Page 209 of 228 Page 79 of data to third-party entities. If an employee is unsure of the data classification, they must review the data with the city’s responsible authority or their designee, prior to using the technology. All data created with the use of AI is to be retained according to the city’s records retention schedule. 8.12 Smoking and Tobacco Use Policy The City of Lino Lakes observes and supports the Minnesota Clean Indoor Air Act. All city buildings and vehicles, in their entirety, shall be designated as tobacco free, meaning that smoking in any form (through the use of tobacco products such as pipes, cigars, and cigarettes) or “vaping” with e-cigarettes is prohibited while in a city facility or vehicle. Smoking of any kind, including pipes, cigars, cigarettes, vaping with e-cigarettes, and the use of chewing tobacco, is prohibited for employees while on duty. Employees are allowed to smoke only during their breaks and lunch, and only in areas designated for that purpose. Page 210 of 228 Page 80 SECTION 9: SEPARATION FROM CITY EMPLOYMENT 9.1 Voluntary Resignation An employee wishing to leave City service in good standing must give two weeks written notice. Written resignations are considered effective upon receipt by the City. Failure to provide proper written notice may be cause for denying severance pay and future employment with the City. Unauthorized absences from work for a period of three consecutive work days may be considered a voluntary resignation not in good standing. 9.2 Reduction in Force The City may lay off employees whenever such action is necessary based on budget considerations, shortage of work, or organizational changes. A two-week written notice of the layoff shall be given. Termination due to a reduction in force will be considered a final separation from that position. Human Resources will provide benefits counseling and answer any questions regarding separation payment for each employee affected by a reduction in force. An employee affected by a reduction in force will be eligible for one week of severance pay for each year of employment with the City up to a maximum of 12 weeks’ severance pay following an employee’s last day of employment with the City. Qualifications and job performance shall be the determining factor for lay-offs. 9.3 Termination Any employee subject to the provisions of this personnel policy may be discharged by the City for just cause only. Evidence of the following may be sufficient cause for termination, demotion, or other disciplinary action: 1. Incompetence or misconduct in the performance of duties. 2. Violation of any lawful regulation or administrative order, or an act of insubordination that results or reasonably might be expected to result in loss or injury to the City or to the public. 3. Unsatisfactory conduct in job performance resulting from being under the influence of alcohol or drugs. 4. Use of offensive conduct of language towards the public, municipal officers, or employees. 5. Carelessness or negligence in the handling, control, or use of City property or unauthorized use of City property. 6. Inducing or attempting to induce an officer or employee of the City to commit an unlawful act or to act in violation of a regulation or order. 7. Dishonesty in the performance of duties. Page 211 of 228 Page 81 8. Conviction of a crime directly related to the employee’s position with the City. 9. Making false or misleading statements while conducting City business, or falsifying timesheets, reports, records, or documents. 10. Excessive tardiness or absenteeism, or abuse of leave. The particular dismissal, demotion or suspension shall be based on the facts and circumstances involved. The City may take disciplinary action while pursuing criminal prosecution against an employee. 9.4 Severance Pay Employees who have completed 10 years of service with the City and who leave employment in good standing shall receive severance pay equaling one-half of unused Sick Leave/ESST hours at their current hourly rate of pay. The maximum amount of severance pay shall be limited to 480 hours. Page 212 of 228 Page 82 SECTION 10: DISCIPLINARY HEARINGS 10.1 Request for Hearing When a regular full-time for part-time employee is dismissed or demoted for disciplinary reasons, the employee will be entitled to a hearing pursuant to this section of the Personnel Policy. If the employee is exonerated and reinstated to his or her former position, the rights of the employee will be retroactive to the effective date of the disciplinary action. 10.2 Pre-Termination (Loudermill) Hearing The Loudermill hearing, which serves as an initial check on the employment decision, will be conducted in accordance with federal law as provided in Cleveland Board of Education v. Loudermill. The employee will be given an opportunity to respond to the charges and present reasons to the City Council why the discharge should not occur. Probationary employees are not entitled to such a hearing. 10.3 Post-Discharge Hearing For a post-discharge hearing, the employee must first submit a written request to the City Administrator within 15 calendar days after receiving written notice of the discharge. The hearing before the City Council will be held no later than 10 calendar days from the date City Administrator’s receipt of the written request for a hearing. If an employee is not satisfied with the decision of the City Council after the hearing, he or she may within seven calendar days submit the matter to a final hearing to be held by of board of three arbitrators: one appointed by the City Administrator, one by the employee, and the third selected by the two previously designated. By mutual agreement, the employee and the City Administrator may elect to appoint a single arbitrator through the Bureau of Mediation Services. The cost of the hearing shall be divided between the employee and the City. 10.4 Veterans’ Preference Hearing A discharge hearing for a veteran employed with the City will be in accordance with state and federal law. Any veteran who has been notified of the intent to discharge from City employment will be notified in writing of such intent to discharge and of the veteran’s right to request a hearing within 60 days of receipt of notice. The failure of the veteran to request a hearing within the provided 60-day period will constitute a waiver of the right to a hearing and all other available legal remedies for reinstatement. If a veteran is a member of a labor union whose collective bargaining agreement provides for binding arbitration, the veteran may take advantage of both hearing processes. Page 213 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 3.C. STAFF ORIGINATOR: Meg Sawyer, Human Resources and Communications Manager MEETING DATE September 22, 2025 AGENDA ITEM: Consider Appointment of Police Records Technician VOTE REQUIRED: Simple Majority INTRODUCTION The City Council is being asked to approve the appointment of Alyssa Rendon to the Police Records Technician position within the Police Department. BACKGROUND Staff has completed the recruitment process, provided a conditional offer, and is recommending the approval of Rendon for the full-time position. Rendon has over a year of previous experience as a police records technician in Plano, Texas. The starting wage for Rendon will be $29.69 per hour, which is Step 2 in a 7 step wage scale for the Police Records Technician position. With the Council’s approval, Rendon will start in the Police Records Technician position on October 13, 2025. The hiring of Rendon will backfill the Police Records Technician vacancy that was created on July 17, 2025 due to a retirement. The 2025 Adopted Budget includes two full-time Police Records Technician. RECOMMENDATION Please approve the appointment of Alyssa Rendon to the Police Records Technician position. ATTACHMENTS None Page 214 of 228 CITY COUNCIL STAFF REPORT AGENDA ITEM 5.A. STAFF ORIGINATOR: Dan L'Allier, Fire Chief MEETING DATE September 22, 2025 AGENDA ITEM: Capital City Regional Firefighters' Association, Reciprocal Fire Service Agreement (Updated Mutual Aid Agreement) VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting council to approve the updated Capital City Regional Firefighters' Association Reciprocal Fire Service Agreement. BACKGROUND A current mutual aid agreement is already in effect and will be replaced with this one. See the appendix for the updated fee schedule and cities within the mutual aid agreement. RECOMMENDATION Staff recommends the council approve the mutual aid agreement as presented and authorize the City Clerk and Mayor to sign. ATTACHMENTS 1. Capital City Regional Firefighters - Updated Page 215 of 228 Capital City Regional Firefighters’ Association Reciprocal Fire Service Agreement THIS CAPITAL CITY REGIONAL FIREFIGHTER'S ASSOCIATION RECIPROCAL FIRE SERVICES AGREEMENT ("Agreement") is made this ____ day of ________, 2025, by and between the members of the Capital City Regional Firefighter's Association ("Association") who have executed this Agreement and the City of Lino Lakes ("Lino Lakes"), hereafter collectively referred to as the "Parties" for mutual assistance in firefighting services. WHEREAS, the said governmental units desire to make available to each other their respective fire-fighting equipment and personnel in the case of emergencies, and each of said municipalities has legal authority to send its firefighting equipment and personnel into other communities. NOW, THEREFORE, in consideration of the mutual promises and agreements contained herein and subject to all applicable statutes, rules and regulations, the Parties agree as follows: 1. It is agreed that the Fire Department of the City of Lino Lakes shall provide mutual aid to any of the Fire Departments listed as members of the Association and who have executed an Agreement in this form. This agreement shall be in effect when approved by the governing body and signed by the appropriate persons for the governmental unit. A list of all members of the Association signing this Agreement shall be furnished to each member of the Association. A list of current Association members is attached as Appendix A to this Agreement as "Capital City Regional Firefighters' Association Region 1 Members". 2. Any Fire Department of a governmental unit wishing to withdraw its membership from the Agreement, may do so by notifying every member department in writing at least thirty (30) days prior to termination of its membership in the Association. Purpose: The intent of this agreement is to make equipment, personnel, and other resources available to each Party who has signed this Agreement upon its request to the other Parties who have signed the Agreement. It is the intent of the parties that this Agreement does not constitute a joint powers agreement under Minnesota law. Definitions: 1. "Association" means all municipalities and independent nonprofit firefighting corporations that are members of the Region 1 Minnesota State Fire Department Association. 2. "Party" or "Parties" means one or more local government units or non-profit firefighting corporations that is a member of the Association who has signed this Agreement to provide assistance to other Parties. 3. "Requesting Official" means the person designated by a Party who is responsible for requesting assistance from other Parties. 4. "Requesting Party" means a Party that requests assistance from other Parties, normally the fire department of the jurisdiction in which an incident requiring assistance occurs. 5. "Responding Official" means the person designated by the Party who is responsible to determine whether and to what extent that Party should provide assistance to a Requesting Party. 6. "Responding Party" means a Party that provides assistance to a Requesting Party. Authorization: Each of the Parties participating in this Agreement hereby authorize their respective Fire Departments to respond to and receive mutual aid services pursuant to the terms of this Agreement and to otherwise take such actions as are needed to provide and receive assistance as provided herein. Page 216 of 228 Procedure: 1. Request for Assistance. Whenever, in the opinion of the Requesting Official, there is a need for assistance from other Parties, the Requesting Official may call upon the Responding Official of any other Party to furnish assistance. 2. Response to Request. Upon the request for assistance from the Requesting Party, the Responding Official may authorize and direct its personnel to provide assistance to the Requesting Party. Whether the Responding Party provides assistance and, if so, to what extent shall be determined by the Responding Official. 3. Recall of Assistance. The Responding Official may at any time recall such assistance when in his or her best judgment or by an order from the governing body of the Responding Party, it is considered to be in the best interests of the Responding Party to do so. 4. Command of Scene. The Requesting Party or their designee shall be in command of the emergency scene. The personnel and equipment of the Responding Party shall be under the direction and control of the Requesting Party or their designee until the Responding Official withdraws assistance. In the event an emergency occurs in or crosses the boundaries of more than one jurisdiction, a joint command of the affected jurisdictions should be established. Charges to the Requesting Party: 1. Subject to the terms below, the Requesting Party agrees to compensate the Responding Party as outlined in this Agreement. The charges incurred by the Requesting Party will include the actual costs of salaries, overtime, materials, supplies, and other necessary expenses. Equipment cost will be at the rates specified in Appendix B. 2. A Responding Party shall not charge for assistance provided to the Requesting Party of this Agreement for the first twelve (12) hours of such assistance. If assistance provided under this Agreement continues for more than twelve (12) hours, the Responding Party may submit to the Requesting Party an itemized bill for the actual cost of any assistance provided after the initial twelve-hour period, including salaries, overtime, materials and supplies and other necessary expenses; and the Requesting Party will reimburse the party providing assistance for that amount. Such compensation is not contingent upon the availability of federal or state government funds. 3. Invoice to the Requesting Party. Within ninety (90) days of the return to the home work station of all labor and equipment of the Responding Party, the Responding Party shall submit to the Requesting Party an invoice of all charges for assistance provided under this agreement as described in paragraph 2 above. Payment of any undisputed amount shall be paid to Responding party within 30 days. Discretionary Assistance: 1. Providing assistance is entirely at the discretion of the Responding Party. The agreement to provide assistance is expressly not contingent upon a declaration of a major disaster or emergency by the federal government or upon receiving state or federal funds. 2. It is the express understanding of the Parties that the first priority of the Responding Party's fire department personnel is to provide fire protection within its respective jurisdiction. It is understood that the assistance contemplated in this Agreement shall be provided only if the fire department personnel requested to provide assistance can provide such assistance without jeopardizing the fire protection services within its respective jurisdiction. 3. This Agreement is intended to authorize requests for assistance only in emergency or other specifically requested situations. Nothing in this Agreement shall be construed as authorizing request for assistance for routine activities. Workers' Compensation: Each Party shall be responsible for injuries or death of its own personnel. Each Party will maintain workers' compensation insurance or self-insurance coverage, covering its own personnel while they are providing assistance pursuant to this Agreement. Each Party waives the right to sue any other Party for any workers' compensation benefits paid to its own employee or volunteer or their dependents, even if the injuries were caused wholly or partially by the negligence of the other Party or its officers, employees, or volunteers. Page 217 of 228 Damage to Equipment: Each Party shall be responsible for damage to its own equipment. Each party waives the right to sue any other Party for any damage to its equipment, even if the damage was caused wholly or partially by the negligence of any other Party or its officers, employees, or volunteers. Liability: 1. For the purposes of the Minnesota Municipal Tort Liability Act (Minn. Stat. Ch. 466), the employees and officers of the Responding Party are deemed to be employees (as defined in Minn. Stat. § 466.01, subd. 6) of the Requesting Party. 2. The Requesting party agrees to indemnify and defend against any claims brought or actions filed against the Responding Party or any officer, employee, or volunteer of the Responding Party for injury to, death of, or damage to the Party of any third person or persons, arising from the performance and provision of assistance in responding to a request for assistance by the Requesting Party pursuant to this Agreement. 3. Under no circumstances, however, shall a Party be required to pay on behalf of itself and other Parties, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one Party. The limits of liability for some or all of the Parties may not be added together to determine the maximum amount of liability for any Party. No Party waives any immunities or limits on liability it enjoys under Minnesota Statutes or common law. 4. The intent of this subdivision is to impose on each Requesting Party a limited duty to defend and indemnify a Responding Party for claims arising within the Requesting Party's jurisdiction subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating these reciprocal duties to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. 5. No Party to this Agreement nor any officer of any Party shall be liable to any other Party or to any other person for failure of any Party to furnish assistance to any other Party, or for recalling assistance, both as described in this Agreement. 6. Failure to provide assistance will not result in liability of a Party. General Provisions: 1. Amendment. Any amendment to this Agreement must be in writing and will not be effective until it has been executed and approved by the same Parties who executed and approved the original Agreement, or their successors in office. 2. General Compliance. Both Parties agree to comply with all applicable federal, state and local laws and regulations governing any services provided under this Agreement. 3. Non-Discrimination. Both Parties agree to comply with the provisions of all applicable federal and state statutes and regulations pertaining to civil rights and nondiscrimination including, without limitation, Minnesota Statutes, Section 181.59. 4. Severability. Should a court of competent jurisdiction rule any portion, section or subsection of this Agreement invalid or nullified, that fact shall not affect or invalidate any other portion, section or subsection; and all remaining portions, sections or subsections shall remain in full force and effect. 5. Assignment. This Agreement is not assignable without the mutual written agreement of the Parties. 6. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and supersedes all prior communications, understandings and agreements relating the subject matter hereof, whether oral or written. 7. Data Practices. The Parties agree that they will abide by the Minnesota Government Data Practices Act and all other statutes or provisions of law related to data practices, data management and records retention. Each Party shall remain the exclusive responsible authority for its own data management for responses to data requests and for all aspects of records retention for any and all data that is collected, created, received, maintained or disseminated by the Party as a result of any activity arising out of this Agreement. Page 218 of 228 CITY OF: Lino Lakes By: ______________________________ (City Manager/Administrator/Clerk) By: ______________________________ (Mayor) Date: ___________________ Page 219 of 228 CAPITAL CITY REGIONAL FIREFIGHTERS’ ASSOCIATION By: __________________________________ Alan Newman, President Capital City Regional Firefighters' Association, Region 1 Appendix: A. Capital City Regional Firefighters' Association Region 1 Members B. Equipment Rates Page 220 of 228 Appendix A Capital City Regional Firefighters’ Association Region 1 Members 1 Apple Valley 2 Bayport 3 Burnsville 4 Cottage Grove 5 Eagan 6 Forest Lake 7 Hastings 8 Hugo 9 Inver Grove Heights 10 Lake Elmo 11 Lake Johanna 12 Lakeville 13 Lino Lakes 14 Little Canada 15 Lower St. Croix Valley 16 Mahtomedi 17 Maplewood 18 Marine on St. Croix 19 Mendota Heights 20 Miesville 21 New Brighton 22 Newport 23 North Saint Paul 24 Oakdale 25 Rosemount 26 Roseville 27 Saint Paul 28 St. Paul Park 29 Scandia 30 Stillwater 31 Vadnais Heights 32 White Bear Lake 33 Woodbury Page 221 of 228 Appendix B Equipment Rates Equipment Description Rate Engine Minimum 1250 GPM $170 Engine Minimum 500 GPM $155 Engine/Tender Minimum 1250 GPM - Minimum 2000 Gallons $175 Tender Minimum 250 GPM - Minimum 1500 Gallons $140 Tender No Pump - Minimum 1500 Gallons $130 Ladder truck $230 Ladder truck - Aerial platform $250 Heavy rescue $120 Brush truck with skid unit $70 Utility truck $35 Command SUV or Pick up $50 Command transit van $60 UTV with skid unit $50 UTV - Tracked with skid unit $55 Boat - No Motor < 22' $20 Boat with motor < 22' $30 Boat > 22' with built in pump capacity $150 Airboat $60 Page 222 of 228 CITY COUNCIL REGULAR MEETING STAFF REPORT AGENDA ITEM 7A STAFF ORIGINATOR: Diane Hankee, PE City Engineer MEETING DATE: September 22, 2025 TOPIC: Consider Resolution No. 25-134, Approving Payment No. 1 and Final, Test Well No. 7B Grading VOTE REQUIRED: Simple Majority ___________________________________________________________________ INTRODUCTION Staff is requesting Council consideration to finalize the Test Well No. 7B Grading Project. BACKGROUND On June 9, 2025, the City Council passed Resolution 25-85, awarding the contract for the Test Well No. 7B Grading Project to Arnt Construction Inc. in the amount of $48,520.00. During construction there was a need to move an existing topsoil stockpile, include additional fill, and aggregate base. The Change Order in the amount of $21,326.75 was created to address the needed work in a timely manner to keep the drilling contractor on schedule. The additional grading work will result in less grading work required for the future production well. The grading work for the test well has been completed and restored. The final contract amount is $69,846.75 for the Test Well No. 7B Grading Project. Funding for the project is through the Area and Unit Trunk Fund. RECOMMENDATION Staff is recommending approval of Resolution No. 25-128 Approving Payment No. 1 and Final, Test Well No. 7B Grading Project in the amount of $69,846.75 to Arnt Construction Inc. ATTACHMENTS 1. Resolution No. 25-134 2. Pay Request No. 1 & Final Page 223 of 228 CITY OF LINO LAKES RESOLUTION NO. 25-134 RESOLUTION APPROVING PAYMENT NO. 1 AND FINAL FOR THE TEST WELL 7B GRADING PROJECT WHEREAS, pursuant to Resolution 25-85 of the Council adopted on June 9, 2025, awarding the contract for Test Well No. 7B Grading Project to Arnt Construction Inc. in the amount of $48,520.00; and WHEREAS, the Change Order in the amount of $21,326.75 is for moving an existing topsoil stockpile, additional fill material, and aggregate base resulting in less grading work required for the future production well; and WHEREAS, a complete summary of costs are detailed in Payment No. 1 (Final) where the final contract amount is $69,846.75 for the Test Well No. 7B Grading Project; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that Payment Request No. 1 (Final) is approved in the amount of $69,846.75 for the Test Well No. 7B Grading Project. Adopted by the Council of the City of Lino Lakes this 22nd day of September, 2025. _______________________________ Rob Rafferty, Mayor ATTEST: ________________________ Roberta Colotti, City Clerk Page 224 of 228 Page 225 of 228 Page 226 of 228 Page 227 of 228 Page 228 of 228