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HomeMy WebLinkAbout10-06-25 - City Council Work Session MinutesLino Lakes City Council Work Session Minutes DATE: October 6, 2025 TIME STARTED: 6:02 P.M. TIME ENDED: 8:59 P.M. LOCATION: Community Room MEMBERS PRESENT: Mayor Rafferty Councilmembers Ruhland, Lyden, Stoesz and Cavegn ABSENT: None Staff Members Present: City Administrator Karen Anderson, City Clerk Roberta Colotti, Community Development Director Mike Grochala, City Planner Katie Larsen, Chief of Police Curt Boehme, Fire Chief Dan L'Allier, Public Service Director Rick DeGardner, and Public Works Superintendent Justin Williams. 1. Call to Order and Roll Call Mayor Rafferty called the meeting to order at 6:02 p.m. 2. Setting the Agenda: Addition or Deletion of Agenda Items The agenda was adopted as presented. 3. Review of Agenda Process and Procedures The City Clerk provided an overview of the online portal for Council requests to add items to future agendas and suggested that direct communication with staff be used in place of the website application. Council Consensus It was the consensus of the City Council to eliminate the website application. The City Clerk reported that the updated agenda format, recently adopted by ordinance, would be effective with the November 13, 2025 agenda, following publication as required. The City Clerk reviewed items of procedure and practice related to agenda items and communications platforms. 4. Municipal Cannabis Retail Operator— Status Report The City Clerk reported that the City recently sought proposals for a Municipal Cannabis Retail Operator. Following the initial review of the proposals received, it is recommended that the City seeks additional proposals and that those respondents most closely aligned with the anticipated contract be considered further as well. The City's financial advisor has been contacted to assist with the process, and an update will be presented to the Council at a future Council meeting. Page 1 of 3 5. Zoning Ordinance Text Amendment Relating to Cannabis Microbusiness and Mezzobusiness The Community Development Director and City Planner presented the proposed ordinance amendment related to Microbusiness and Mezzobusiness. It was noted that the Office of Cannabis Management (OCM) has several levels of licenses. The company 2E Reality, LLC., submitted a land use application to amend the zoning ordinance to allow cannabis microbusinesses and mezzobusinesses within the R, Rural Zoning District. It was reported that the Planning & Zoning Board held a public hearing on September 10, 2025 and recommended approval .The Economic Development Advisory Board also reviewed the application, and their comments are included in the staff report, they recommended approval of the amendment. The Community Development Director stated that this item was presented for the information of the Council this evening and is scheduled for formal action on October 13, 2025. 6. Police Department Report The Chief of Police presented the Police Department report. He stated that it covered the period January 2025 to August 2025. He reviewed the department statistics and operations. The Council discussed the information presented. Fire Department Report The Fire Chief presented the Fire Department report. He stated that it covered the period January 2025 to September 2025. He reviewed the department statistics and operations. The Council discussed the information presented. 8. Inc Rinks — Seasonal Pickleball Court Use Councilmember Ruhland reported that the City of Woodbury created dual use of space/equipment by having ice -rinks constructed to be used as pickleball courts in the summer. He suggested that the City consider a similar design option. The Public Services Director presented a map showing the current and future pickleball and ice rink locations. It was noted that there is good coverage across the city of pickleball locations currently. Looking forward, the recreation facilities by the public works building will need to be moved and rebuilt. He provided general cost information, maintenance requirements and construction information for a dual use ice - Page 2 of 3 rink/pickleball court, noting that actual costs would need to be secured at the time of consideration of any individual project proposal. 9. Public Works Building Design Update The Community Development Director reported that the Public Works Building initial cost estimates, at approximately $31,000,000, are higher than anticipated in the most recent financial plan. He stated that project financing options are being reviewed by the finance department and would be presented for consideration at the October 20tn budget meeting. The Council discussed design alternatives and determined that the current site design provides the required vehicle and equipment storage, office and community space that was identified in the project plans. Noting that future expansion would be needed at a higher cost if shorted with this construction project. This project will be reviewed further as financing and project costs are received. 10. Adjournment Mayor Rafferty adjourned the meeting at 8:59 p.m. These minutes were approved at the regular Council Meeting on October 13, 2025. Roberta Colotti, CMC Rob affer, , City Clerk Mayor Page 3 of 3