HomeMy WebLinkAbout03-11-2013 Council Meeting MinutesCOUNCIL MINUTES March 11, 2013
APPROVED
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : March 11, 2013
5 TIME STARTED : 6:30 p.m.
6 TIME ENDED : 6:50 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty,
8 Roeser, and Mayor Reinert
9 MEMBERS ABSENT
10
11 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
12 Grochala; City Planner Katie Larsen; Economic Development Coordinator Mary Alice Divine; City
13 Engineer Jason Wedel; and City Clerk Julie Bartell
14
15 PUBLIC COMMENT
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17 No one was present to address the council regarding a matter not on the agenda.
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19 SETTING THE AGENDA
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21 The agenda was approved as presented.
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23 CONSENT AGENDA
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25 Council Member Rafferty moved to approve the Consent Agenda, Items 1A through 1I. Council
26 Member Stoesz seconded the motion. Motion carried on a unanimous voice vote.
27
28 ITEM ACTION
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30 Consideration of Expenditures:
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32 March 11, 2013 (Check No. 95239 — 95306, $235,258.08) Approved
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34 Centennial Fire District (Check No. 5703 — 5719 &
35 2013001) $33,239.42) Approved
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37 February 25, 2013 Council Work Session Minutes Approved
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39 February 25, 2013 Council Meeting Minutes Approved
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41 Resolution No. 13 -24, Peddler License for Pro Star Tree Approved
42
43 Resolution No. 13 -30, Extension of Time for Submittal of
44 Planned Unit Development Final Plan & Plat, The Preserve Approved
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COUNCIL MINUTES March 11, 2013
APPROVED
46 Resolution No. 13 -30, Extension of Time for Conditional
47 Use Permit and Submittal of Planned Unit Development
48 Final Plan and Plat, Main Street Village Approved
49
50 Resolution No. 13 -32, Extension of Time for Submittal of
51 Planned Unit Development Final Plan & Plat, Moon
52 Marsh Approved
53
54 Resolution No. 13 -33, Extension of Time for Submittal of
55 Planned Unit Development Final Plan & Plat, Century
56 Farm North Approved
57
58 February 25, 2013 Closed Council Meeting Minutes Approved
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60 FINANCE DEPARTMENT REPORT
61
62 There was no report from the Finance Department.
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64 ADMINISTRATION DEPARTMENT REPORT
65
66 There was no report from the Administration Department.
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68 PUBLIC SAFETY DEPARTMENT REPORT,
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70 There was no report from the Public Safety Department.
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72 PUBLIC SERVICES DEPARTMENT REPORT
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74 There was no report from the Public Services Department.
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76 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
77
78 6A) Resolution No. 13 -25 Approving Civic Complex Lease Agreement — Economic
79 Development Coordinator Divine recalled that this portion of the city's civic complex has been
80 marketed by a broker. A start-up private school (Veritas Academy) is interested in leasing the
81 majority of the 9,000+ square feet available for a five year period. Staff is recommending that a
82 portion of that wing of the civil complex be held for possible future expansion of the community
83 room. No interior remodeling is needed for their use. Since the facility was financed by tax exempt
84 bonds, staff has received a legal opinion concurring with a lease agreement with a faith based
85 organization. Mayor Reinert suggested that people can contact the Academy through their website if
86 they want more information. Council Member Roeser suggested running information on the school
87 on the city's cable channel.
88
89 Council Member Roeser moved to approve Resolution No. 13 -25 as presented. Council Member
90 Rafferty seconded the motion. Motion carried on a unanimous voice vote.
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COUNCIL MINUTES March 11, 2013
APPROVED
91
92 6B) Forest View Acres 2nd Addition, Resolution No. 13 -26, Approving Final Plat, Forest
93 View Acres 2nd Addition — Community Development Director Grochala explained that the
94 resolution would approve the final plat (the development agreement approval will be considered in
95 the future) for Forest View Acres (aka Rademacher development). The city attorney has approved
96 the plat and staff is recommending approval with one condition - that the development agreement
97 must also receive approval prior to release of the final and signed plat.
98
99 Council Member O'Donnell moved to approve Resolution No. 13 -26 as presented. Council Member
100 Roeser seconded the motion. Motion carried on a unanimous voice vote.
101
102 6C) Resolution No. 13 -28, Accepting Bids and Awarding Contract, Otter Lake Road
103 Extension Project — City Engineer Wedel reported that 11 bids were received and opened on
104 February 26. The low bid was received from a local company, Arndt Construction. That bid is below
105 the engineer's estimate. Council Member Roeser highlighted the savings to the project by receipt of a
106 bid well under the estimate.
107
108 Council Member Roeser moved to approve Resolution No. 13 -28 as presented. Council Member
109 Rafferty seconded the motion. Motion carried on a unanimous voice vote.
110
111 6D) Resolution No. 13 -29, Authorizing Update of Pavement Management Plan — Community
112 Development Director Grochala explained that the city's Pavement Management Plan (PMP) was
113 prepared in 2004. Since that time staff has continued rating streets of the city so that element has
114 evolved — this request would recalibrate /optimize the plan and look at budgeting scenarios. There is a
115 budgeted amount each year for sealcoating and mill and overlay but reconstruction is not included.
116 This report will help the city decide on the best improvements for the money. Mayor Reinert added
117 that the life of a city roadway can be doubled with proper maintenance. Council Member Stoesz
118 remarked that trail maintenance isn't mentioned and he wonders if that will be included in the study?
119 Mr. Grochala responded that the Plan will not include trails but they are maintained by the city's
120 Parks Division.
121
122 Council Member O'Donnell moved to approve Resolution No. 13 -29 as presented. Council Member
123 Roeser seconded the motion. Motion carried on a unanimous voice vote.
124
125 UNFINISHED BUSINESS
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127 There was no Unfinished Business.
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129 NEW BUSINESS
130
131 There was no New Business.
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COUNCIL MINUTES
APPROVED
COMMUNITY CALENDAR
March 11, 2013
Wednesday, March 13
Monday, March 25
Monday, March 25
Community Calendar — A Look Ahead
March 11, 2013 through March 25, 2013
6:30 pm, Council Chambers
5:30 pm, Community Room
6:30 pm, Council Chambers
Planning & Zoning
Council Work Session
City Council Meeting
ADJOURN
There being no further business, Council Member Rafferty moved to adjourn at 6:50 p.m. Council
Member Roeser seconded the motion. Motion carried unanimously.
These minutes were considered and approved at the regular Council Meeting, Marc , 2013
LJul e Bartell, City C erk
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eff 'Mayor