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Home My WebLink About03-25-2013 Council Meeting MinutesCOUNCIL MINUTES March 25, 2013 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : March 25, 2013 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:10 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Planner Katie Larsen; City Engineer Jason Wedel; Environmental Coordinator Marty 14 Asleson; Chief of Police John Swenson; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 James Langford, 7849 Main Street, thanked the council for their role in the recently approved trail 19 improvements in the area of his home. He also thanked the council for their good work in the area of 20 city budgeting. 21 22 SETTING THE AGENDA 23 24 The agenda was approved as presented. 25 26 CONSENT AGENDA 27 28 Council Member O'Donnell moved to approve the Consent Agenda, Items 1A through 1D, as 29 presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 30 31 ITEM ACTION 32 33 Consideration of Expenditures: 34 35 March 25, 2013 (Check No. 95307 - 36 95378, $204,783.55) Approved 37 38 Centennial Fire District (Check No. 5720 - 39 5742, $23,835.67) Approved 40 41 March 4, 2013 Work Session Minutes Approved 42 43 March 11, 2013 Council Meeting Minutes Approved 44 45 Charter Commission Expenses for Secretarial Services Approved COUNCIL MINUTES March 25, 2013 APPROVED 46 Council Member Roeser, regarding Item 1D (Charter Commission expenses) noted that he agrees 47 with the city paying for these services. He would like to ensure that the added expenses are clearly 48 shown as an increase in their budget. 49 50 Mayor Reinert explained that the council has concurred that the city will pay for minute services for 51 two meetings of the commission and that the cost for that will be in addition to the $1,500 that the 52 commission receives annually. 53 54 FINANCE DEPARTMENT REPORT 55 56 There was no report from the Finance Department. 57 58 ADMINISTRATION DEPARTMENT REPORT 59 60 3A) Two -Year Labor Agreement with IUOE Local 49 — Administrator Karlson reviewed the 61 terms of the agreement, noting that those terms are identical to what the police officers received for 62 the same period. Wages would increase by one percent for 2012 and one and half percent for 2013. It 63 includes a Memorandum of Understanding regarding implementation of a voluntary Personal Time 64 Off (PTO) program. Council Member Roeser noted that retroactive pay caused by the union's slow 65 negotiation process reduces the value of those funds to employees (through inflation). 66 67 Council Member O'Donnell moved to approve the agreement as presented. Council Member 68 Rafferty seconded the motion. Motion carried on a voice vote; Council Member Roeser voted "no ". 69 70 PUBLIC SAFETY DEPARTMENT REPORT 71 72 There was no report from the Public Safety Department. 73 74 PUBLIC SERVICES DEPARTMENT REPORT 75 76 There was no report from the Public Services Department. 77 78 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 79 80 6A) Resolution No. 13 -36, Execution of Anoka County Agreement for 2013 Residential 81 Recycling Program — Environmental Coordinator Asleson explained that each year the city runs its 82 recycling program through this County program. It allows for reimbursement of costs for certain 83 elements of the program. The total amount requested for reimbursement in 2013 is approximately 84 $74,000. Council Member Roeser complimented staff for doing a good job in improving the 85 recycling program. Mr. Roeser asked if the city is participating in any water conservation efforts and 86 Mr. Asleson noted a well -head protection group that meets regularly. 87 88 Council Member Roeser moved to approve Resolution No. 13 -36 as presented. Council Member 89 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 90 2 COUNCIL MINUTES March 25, 2013 APPROVED 91 6B) Resolution No. 13 -27, Development Agreement for Forest View Acres 2°' Addition - 92 Community Development Director Grochala reported that this development agreement has been 93 negotiated with the developer and includes appropriate consideration costs to the city's agreement. It 94 includes conditions of approval for the development. 95 96 Council Member Roeser moved to approve Resolution No. 13 -27 as presented. Council Member 97 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 98 99 6C) Resolution No. 13 -35, Plans and Specifications for the 2013 Street Seal Coat Project — City 100 Engineer Wedel explained that as part of the city's pavement management process originating in 101 2005, a seal coat project is undertaken in the city each year. The area to be completed this year was 102 reviewed. This year's project is approximately $50,000, less than in recent years but more will be 103 spent on overlay. He reviewed the project schedule and noted that the city may combine projects with 104 the City of Circle Pines to try and get a better price for a small project. Council Member Stoesz 105 asked if there is a striping element and Mr. Wedel said that process is nomially done separately but 106 showed on a map a small area that would be striped. 107 108 Council Member Rafferty moved to approve Resolution No. 13 -35 as presented. Council Member 109 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 110 111 6D) Resolution No. 13 -34, Preparation of Plans and Specifications for the 2013 Street Overlay 112 Project — City Engineer Wedel showed the project area on a map. The work is based on street 113 ratings and an ultimate ranking. The schedule is identical to the previously considered seal coat 114 project. 115 116 The mayor asked Mr. Wedel to speak briefly about the city's pavement program. He explained that 117 mill and overlay is a limited paving operation that includes removal of the top layer and replacement 118 where there is good sub -base; existing curb is normally left in place. Mr. Wedel added that there is 119 one gravel road (74th Street) included and staff is checking with the adjacent property owners to see if 120 they are interested in getting the road paved while work is being done in the area. 121 122 Council Member Roeser moved to approve Resolution No. 13 -34 as presented. Council Member 123 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 124 125 6E) Resolution No. 13 -37, Construction Services Contract for the Otter Lake Road Extension 126 Project — Community Development Director Grochala noted that the construction contract for the 127 project was previously awarded and WSB will be providing construction services for the project. 128 Staff is recommending that the council authorize execution of this contract for those services. 129 130 Council Member Roeser moved to approve Resolution No. 13 -37 as presented. Council Member 131 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 132 133 UNFINISHED BUSINESS 134 135 There was no Unfinished Business 3 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 COUNCIL MINUTES March 25, 2013 APPROVED NEW BUSINESS There was no New Business. COMMUNITY EVENTS CHAIN OF LAKES ROTARY CLUB_ 2ND Annual "Chain of Giving" Fundraising Event, Saturday, April 6 at 6:00 p.m. social hour, 7 p.m. dinner, at St. Joseph's Parish. Providing scholarships to kids attending YMCA Camp Heritage. RICE LAKE ELEMENTARY will host their annual carnival and silent auction on April 7, 2013. COMMUNITY CALENDAR Wednesday, March 27 -46 Monday, April 1 Thursday, April 4 •- Monday, April 8 Community Calendar —A Look Ahead March 25, 2013 through April 8, 2013 6:30 pm, Council Chambers Environmental Board 5:30 pm, Community Room Council Work Session 8:00 am, Community Room EDAC 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:05 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, April 8, 2013. Bartell, City 1 erk 4