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HomeMy WebLinkAbout05-13-2013 Council Meeting MinutesCOUNCIL MINUTES May 13, 2013 APPROVED 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : May 13, 2013 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7:25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: Community Development Director Michael Grochala; Chief of Police John 12 Swenson; City Engineer Jason Wedel; and City Planner Katie Larsen 13 14 PUBLIC COMMENT 15 16 No one was present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The agenda was approved as presented. 21 22 SPECIAL PRESENTATION 23 24 Centennial Fire Chief Jerry Streich presented Lifesaver Awards to Lino Lakes Police Sergeant Kyle 25 Leibel and Officer Adam Halvorson for their efforts in dealing with an industrial accident. The award 26 recognizes their heroic efforts in saving a human life. 27 28 CONSENT AGENDA 29 30 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1G, as presented. 31 Council Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 32 33 ITEM ACTION 34 35 City Expenditures, May 13, 2013 36 (Check No. 95546 — 95626, $319,769.20) Approved 37 38 Centennial Fire District Expenditures 39 (Check No. 5777 -5810, $75,751.20) Approved 40 41 April 22, 2013 Work Session Minutes Approved 42 43 April 22, 2013 Council Meeting Minutes Approved 44 Resolution No. 13 -43, Peddler's License for Big Bell 45 Ice Cream, Inc. Approved 1 COUNCIL MINUTES May 13, 2013 APPROVED 46 47 April 22, 2013 Board of Appeal Minutes Approved 48 49 April 22, 2013 Closed Council Session Minutes Approved 50 51 Contract for Services, Otter Lake Animal Approved 52 53 FINANCE DEPARTMENT REPORT 54 55 There was no report from the Finance Department. 56 57 ADMINISTRATION DEPARTMENT REPORT 58 59 There was no report from the Administration Department 60 61 PUBLIC SAFETY DEPARTMENT REPORT 62 63 4A) Consider approval of City of Lino Lakes Emergency Management Plan — Police Chief 64 Swenson explained that the Plan was created in 2007 and has been revised as needed. The Plan 65 before the council now has been reviewed and discussed at the council work session. The Plan does 66 contain some private data so it will not be placed on the city Website; a condensed form is available 67 for review and the police department is available to answer questions about the Plan. ) 68 69 Council Member O'Donnell moved to approve the Lino Lakes Emergency Management Plan as 70 presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 71 72 4B) 2013 National Police Week Proclamation — Police Chief Swenson explained the recognition 73 activities that occur during National Police Week. Historically, May 15 was established by President 74 Kennedy to recognize the profession. Chief Swenson then read the proclamation. 75 76 Council Member Roeser moved to approve the Proclamation as presented. Council Member 77 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 78 79 PUBLIC SERVICES DEPARTMENT REPORT 80 81 There was no report from the Public Services Department. 82 83 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 84 85 6A) Lino Lakes Assisted Living 86 87 i. Resolution No. 13 -53, Approving a Variance to Increase the Maximum Right -of -Way 88 Setback for the Lino Lakes Assisted Living Addition at 725 Town Center Parkway 89 } 90 2 COUNCIL MINUTES May 13, 2013 APPROVED 91 ii. Resolution No. 13 -54, Approving the Planned Unit Development — Final i 92 Plan/Final Plat for the Village No. 5, Lino Lakes Assisted Living 93 94 iv. 2nd Reading and Passage of Ordinance No. 03 -13, Vacating a Drainage 95 and Utility Easement for The Village No. 5 96 97 City Planner Larsen explained that the development contract related to the Lino Lakes Assisted 98 Living project was stricken from the agenda. The items before the council this evening relate to 99 allowing a variance to the setback, the final plan/final plat and an related drainage and utility 100 easement vacation. 101 102 Ms. Larsen explained that the variance is requested because the proposal does not meet a maximum 103 five foot setback requirement. The applicant is trying to line up the addition with the existing 104 building so staff sees that as an appropriate request. Also an existing water main will require 105 relocation. Landscaping will be required that should help to minimize any depth lost due to the 106 variance. She added that the city's Planning and Zoning Board has recommended approval of the 107 resolution that includes findings of fact. 108 109 Ms. Larsen then reviewed Resolution No. 13 -54 approving the final plat /final plan for the 110 development. This is a straight forward lot combination to create Village No. 5. The Planning and 111 Zoning Board has recommended approval of the resolution including conditions. 112 113 Regarding Ordinance No. 03 -13, Ms. Larsen explained that the ordinance provides for vacation of a 1114 drainage and utility easement. This ordinance received 1st Reading at the last council meeting. 115 116 Council Member O'Donnell moved to approve Resolution No. 13 -53 as presented. Council Member 117 Roeser seconded the motion. Motion carried on a unanimous voice vote. 118 119 Council Member Roeser moved to approve Resolution No. 13 -54 as presented. Council Member 120 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 121 122 Council Member Rafferty moved to waive full reading of Ordinance No. 03 -13. Council Member 123 Roeser seconded the motion. Motion carried on a unanimous voice vote. 124 125 Council Member O'Donnell moved to approve the 2nd Reading and passage of Ordinance No. 03 -13 126 as presented. Council Member Roeser seconded the motion. Motion carried: Yeas, 5; Nays none. 127 128 6B) Preserve at Lino Lakes 129 130 i. Resolution No. 13 -56, Amending Resolution No. 06 -137 entitled "Approving PUD 131 Development Stage Plan/Preliminary Plat and Allocation of MUSA Reserve for the 132 Preserve, passed August 28, 2006 133 134 ii. Resolution No. 13 -57, Approving the Planned Unit Development — Final Plan/Final 135 Plat for Preserve at Lino Lakes 3 COUNCIL MINUTES May 13, 2013 APPROVED 136 137 City Planner Larsen explained that the project is a residential subdivision project that originally came 138 to the city in 2006 proposed by Integra Homes. With the economic downturn, the project was not 139 developed as planned but has not been picked up by a different developer, Schwieters Investments of 140 Lino Lakes, LLC. This is a conservation development with 31 lots and six outlots. Resolution No. 141 13 -56 would amend the 2006 resolution that approved the preliminary PUD to change the language 142 regarding maintenance of rain gardens since it has been determined that the small rain gardens 143 wouldn't work well. Mayor Reinert confirmed that the rain garden agreement included a fund set up 144 to cover maintenance costs; what is the status of that fund? Ms. Larsen explained that there was no 145 money in the fund at this point. Mayor Reinert noted the location of the development (off Holly 146 Drive) and lauded the addition of this conservation development. The mayor did ask about the impact 147 of a future development that could cause new residents to drive through this area; he'd like to see that 148 dealt with up front. Staff indicated that a sign would be installed about any new development. 149 150 Council Member Roeser moved to approve Resolution No. 13 -56 as presented. Council Member 151 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 152 153 City Planner Larsen then explained that Resolution No. 13 -57 relates to the final plan/final plat for the 154 development. She indicated the plans on an overhead projection. She pointed out the amenities 155 (trails, conservation areas). There will eventually be a full conservation management plan associated 156 with the development. The Planning and Zoning Board recommends approval of the resolution which 157 includes many of the expectations and requirements attached to the approval. Council Member X158 Roeser asked if the city has received any comments from neighbors to the development. Community 159 Development Director Grochala responded that the preliminary approval in 2006 included lots of 160 discussion with the neighborhood. The main issue was about grading and hauling so that will receive 161 staff attention. 162 163 Council Member Roeser moved to approve Resolution No. 13 -57 as presented. Council Member 164 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 165 166 6C) Main Street Shoppes 167 168 i. Resolution No. 13 -59, Approving the Preliminary and Final Plat for the Main Street 169 Shoppes 170 171 City Planner Larsen explained that Resolution No. 13 -59 relates to a commercial development at the 172 northeast quadrant of I -35E and Main Street. Basically it is a commercial subdivision for Lot 1, 173 Block 1 proposed for a new restaurant (McDonald's) site. It is also related to the extension of Otter 174 Lake Road planned by the city and the approvals of the plat are contingent on that extension. The 175 Planning and Zoning Board recommends approval with conditions included. 176 177 Council Member O'Donnell moved to approve Resolution No. 13 -59 as presented. Council Member 178 Roeser seconded the motion. Motion carried on a unanimous voice vote. 179 4 COUNCIL MINUTES May 13, 2013 APPROVED 180 6D) Resolution No. 13 -61, Approving Change Order No. 1 for the Otter Lake Road Street and 181 Utility Improvements - City Engineer Wedel reported that the change order relates to a change in 182 materials for gate valves on the water main. The change was requested by the City Utility Supervisor. 183 The cost of the change was noted and Mr. Wedel said the project total will remain within the 184 engineer's estimate. 185 186 Council Member Rafferty moved to approve Resolution No. 13 -61 as presented. Council Member 187 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 188 189 6E) Lino Lakes Assisted Living Land Purchase 190 191 i. Resolution No. 13 -50, Approving a Release of Obligations from Contract for 192 Subdivision/Planned Unit Development Agreement with Hartford Development, Inc. 193 194 ii. Resolution No. 13 -51, Approving a Release of Obligations from Petition and Waiver 195 Agreement with Legacy Holdings -LL, LLC 196 197 Community Development Director Grochala explained that Resolution No. 13 -50 and Resolution No. 198 13 -51 are basically clean-up actions. The noted agreements that have been recorded against the 199 property but have been replaced and are no longer needed. 200 201 Council Member O'Donnell moved to approve Resolution No. 13 -50 as presented. Council Member 202 Roeser seconded the motion. Motion carried on a unanimous voice vote. 203 204 Council Member Rafferty moved to approve Resolution No. 13 -51 as presented. Council Member 205 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 206 207 6F) Resolution No. 13 -64, Authorizing Distribution of Local Surface Water Management Plan 208 - Community Development Director Grochala explained that the city is required to have this Plan and 209 to keep it updated. The Plan has been reviewed and it would be appropriate to send the plan on for 210 review by jurisdictions and the Metropolitan Council. Staff is requesting that authority. The mayor 211 asked how long a review is allowed; staff responded that it is a sixty day period. 212 213 Council Member Roeser motion to approve Resolution No. 13 -64 as presented. Council Member 214 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 215 216 UNFINISHED BUSINESS 217 218 There was no Unfinished Business. 219 220 NEW BUSINESS 221 222 There was no New Business. 223 224 COMMUNITY EVENTS 5 225 X26 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 257 258 COUNCIL MINUTES May 13, 2013 APPROVED Mayor Reinert made the following announcements. Monthly Recycle Day will be held at Lino Park (7850 Lake Drive) on Saturday, May 18, 2013 from 10:00 a.m. to 2:00 p.m. See city website for a list of accepted items. Mn Outdoor Youth Expo will be held at Wild Wings of Oneka, 9491 152nd St. N., Hugo will be held May 18th and 196. Adults $5.00, kids 15 and under free. Contact phone number: (651) 439- 4287. Problem Solvers Rummage Sale will be held at Rice Lake Elementary on Saturday, May 18 from 8 -4. Help fund 13 students trip to their international competition in Indiana during June. Concessions, raffle tickets, etc. COMMUNITY CALENDAR • -1: Monday, May 20 Tuesday, May 28 Tuesday, May 28 Community Calendar — A Loolc Ahead May 13, 2013 through May 28, 2013 5:30 pm, Community Room Budget Priorities Mtg. 5:30 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:25 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular C u i. e Bartell, City 1 Jerk eting, Ma. 8; 2013. 6