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HomeMy WebLinkAbout12-19-13 Council Packet EXPANDED AGENDA CITY COUNCIL AGENDA Thursday , December 19 , 201 3 *********** City Council Meeting 6:30 p.m. (Scheduled to be broadcast on Channel 16 ) City Council: Mayor Reinert, C ouncil Members O’Donnell , Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson COU NCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Update on Amendment to CFD Joint Powers Agreement 2 . Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M.  Call to Order – 6:30 p.m.  Roll Call - Council Members O’Donnell, Stoesz, Roeser & Rafferty, and Mayor Reinert were present  Pledge of Allegiance  Open Mike / Public Comment none  Setting the Agenda: Addition or deletion of agenda items The agenda was accepted as presented  Special Presentation, Mayor Reinert Presentation to outgoing Cou ncil Member Jeff O’Donnell and William Kusterman (for Park Board service) 1. CONSENT AGENDA A) Consideration of Expenditures: i) December 16, 20 13 (Check No. 97157 through 97228) in the amount of $149,528.36 ; ii) Centennial Fire District (Check No. 6135 through 6145 and 201310) in the amount of $7918.55 ); B) Consider approval of December 2 , 2013 Work Session Minutes Council Member Stoesz absent C) Consider approval of December 9 , 2013 Council Meeting Minutes D) Consider approval of December 9, 2013 Closed Council Meeting Minutes E) Approval to eliminate part-time building inspector position Action Taken: Motion by O’Donnell , seconded by Roeser, to approve Consent Agenda Items 1A and 1C through E, as presented, was adopted Council Agenda -2 - December 19, 2013 EXPANDED AGENDA Action Taken: Motion by O’Donn ell, seconded by Roeser, to approve Consent Agenda Items 1B, as presented, was adopted; Council Member Stoesz abstained from voting 2. FINANCE DEPARTMENT No reports 3. ADMINISTRATION DEPARTMENT A) Consideration of an Amendment to “Section XI, Withdrawal” of the Centennial Fire District Joint Powers Agreement Action Taken: Motion by Roeser, seconded by Rafferty, to approve the amendment as presented, was adopted 4. P UBLIC SAFETY DEPARTMENT No reports 5. PUBLIC SERVICES DEPARTMENT No reports 6. COMM UNITY DEVELOPMENT DEPARTMENT No reports 7. UN FINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by O’Donnell , seconded by Roeser, to adjourn at 7:45 p.m. was adopted Community Calendar – A Look Ahead December 19 , 2013 through January 13, 2014 Monday, January 6 5:30 pm, Community Room Council Work Session Monday, January 6 6:30 pm, Council Chambers Park Board Wednesday, January 8 6:30 pm, Council Chambers Planning & Zoning WS – Item #1 WORK SESSION STAFF REPORT Work Session Item No. 1 Date: December 1 9 , 201 3 To: City Council From: Jeff Karlson Re: Amendment to CFD Joint Powers Agreement Background On November 19 the C entennial Fire District Steering Committee voted in favor of having each member city’s council consider an amendment to Section 2.6 of the Joint Powers Agreement, which would add the following language to the voting procedures: “However, passage of a motion shall require an affirmative vote from o ne member of each member city.” The Lino Lakes City Council approved the amendment on November 25. The Circle Pines City Council rejected it on December 10 by a 4 -1 vote. The following evening, the Centerville City Council also voted down the amendment by a 4 -1 vote. The Steering Committee reconvened on December 12 to discuss other options . After considerable discussion, the committee members agreed to continue its effort to find resolution and unanimously approved a 30 -day extension of the withdrawal period to allow the three cities more time to reach an agreement on voting procedures. The proposed amendment to Section 11.1 of the CFD Joint Powers Agreement was approved by the Circle Pines City Council on December 17 and by the Centerville City Counc il on December 18. The proposed language reads as follows: 11.1 Notice. Member municipalities may withdraw from the District only in accordance with this section. Notice to withdraw may only be given between January 1, 2014 and January 30, 2014, or du ring the month of December in odd - numbered years, beginning with December of 2015. Such notice shall provide a minimum of two (2) years notice to the remaining municipalities of the intent to withdraw. Requested Council Direction This item has been adde d to the special Council meeting following the work session for consideration of approval. CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 12/1/2013 - 12/6/2013Dec 06, 2013 12:36PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 12/1312/06/2013613510500AMERICAN TEST CENTER, INCFIRE TRUCK LADDER TESTING915.00 12/1312/06/2013613611565ASPEN MILLS , INCUNIFORMS1,427.39 12/1312/06/2013613720353BLAINE BROT HERS, INCLADDER 21 MTC300.25 12/1312/06/2013613830490CENTERPOINT ENERGYSTATION 2 NOV GAS299.15 12/1312/06/20136139120331LEAGUE OF MN CITIES INS TRWK COMP DEDUCTIBLE178.16 12/1312/06/20136140130827MN STATE COLLEGES & UNIVCPR INSTR RECERT-1 EMP75.00 12/1312/06/20136141160050PAETECPHONES STATION 2157.38 12/1312/06/20136142180600CITY OF ROSEVILLEDEC PHONE1,279.33 12/1312/06/20136143190315MIKE SCHW EIGERTPHOTO FRAMES62.00 12/1312/06/20136144200150THOMAS MOTO RS, INC2009 ESCAPE MTC354.39 12/1312/06/20136145220200VERIZON WI RELESSCOMMUNICATIONS96.04 Grand Totals:5,144.09 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1 Check Issue Dates: 11/20/2013 - 11/27/2013Nov 27, 2013 03:39PM Report Criteria: Report type: Summary GLCheckCheckVendorDescriptionCheck PeriodIssue DateNumberNumberPayeeAmount 11/1311/27/20132013010210300US BANKDP-VISA SMALL TOOLS2,774.46 Grand Totals:2,774.46 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 1 Input Dates: 12/1/2013 - 12/6/2013Dec 06, 2013 12:38PM NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period 12/06/2013 10500 AMERICAN TEST CENTER, INC AMERICAN 1050021332551InvoiFIRE TRUCK LADDER TESTING12/06/201312/06/2013915.00801-42-2210-40512/13 Total 10500 AMERICAN TEST CENTER, INC:915.00 11565 ASPEN MILLS, INC ASPEN MIL115651427511InvoiUNIFORMS 12/06/201312/06/2013357.00801-42-2210-21812/13 ASPEN MIL115651427521InvoiUNIFORMS 12/06/201312/06/2013134.00801-42-2210-21812/13 ASPEN MIL115651427531InvoiUNIFORMS 12/06/201312/06/2013936.39801-42-2210-21812/13 Total 11565 ASPEN MILLS, INC:1,427.39 20353 BLAINE BROTHERS, INC BLAINE BR20353823330001InvoiLADDER 21 MT C12/06/201312/06/2013300.25801-42-2210-40412/13 Total 20353 BLAINE BROTHERS, INC:300.25 30490 CENTERPOINT ENERGY CENTERP304901206131InvoiSTATION 2 NOV GAS12/06/201312/06/2013 299.15801-42-2210-38012/13 Total 30490 CENTERPOINT ENERGY:299.15 120331 LEAGUE OF MN CITIES INS TRUST LEAGUE O120331C00264111InvoiWK COMP DEDUCTIBLE12/06/201312/06/2013178.16801-42-2210-15012/13 Total 120331 LEAGUE OF MN CITIES INS TRUST:178.16 130827 MN STATE COLLEGES & UNIV MN STATE 13082721401InvoiCPR INSTR RECERT -2 EMP12/06/201312/06/201350.00801-42-2210-43312/13 MN STATE 13082721771InvoiCPR INSTR RECERT -1 EMP12/06/201312/06/201325.00801-42-2210-43312/13 Total 130827 MN STATE COLLEGES & UNIV:75.00 160050 PAETEC PAETEC16005061792961InvoiPHONES STATION 2 12/06/201312/06/2013157.38801-42-2210-32112/13 Total 160050 PAETEC:157.38 180600 CITY OF ROSEVILLE CITY OF R18060002180461InvoiDEC JPA MI S12/06/201312/06/20131,138.33801-42-2210-32012/13 CITY OF R18060002180961InvoiDEC PHON E12/06/201312/06/2013141.00801-42-2210-32112/13 Total 180600 CITY OF ROSEVILLE:1,279.33 190315 MIKE SCHWEIGERT MIKE SCH1903151206131InvoiPHOTO FRAM ES12/06/201312/06/201362.00801-42-2210-20112/13 Total 190315 MIKE SCHWEIGERT:62.00 200150 THOMAS MOTORS, INC THOMAS M200150250701Invoi95 GRUMMAN MT C12/06/201312/06/2013277.09801-42-2210-40412/13 THOMAS M200150250731Invoi2009 ESCAPE MTC 12/06/201312/06/201377.30801-42-2210-40412/13 Total 200150 THOMAS MOTORS, INC:354.39 220200 VERIZON WIRELESS VERIZON 220200971500551InvoiCOMMUNICATION S12/06/201312/06/201396.04801-42-2210-32112/13 CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 2 Input Dates: 12/1/2013 - 12/6/2013Dec 06, 2013 12:38PM NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period Total 220200 VERIZON WIRELESS:96.04 Total 12/06/2013:5,144.09 12/6/2013 GL Period Summary GL PeriodAmount 12/135,144.09 Grand Totals:5,144.09 Grand Totals:5,144.09 Report GL Period Summary GL PeriodAmount 12/135,144.09 Grand Totals:5,144.09 Vendor number hash:1810088 Vendor number hash - split:1810088 Total number of invoices:16 Total number of transactions:16 Terms DescriptionInvoice Amount Discount AmountNet Invoice Amount Open Terms5,144.09.005,144.09 Grand Totals:5,144.09.005,144.09 CENTENNIAL FIRE DISTRI CTInvoice Register - Edit ReportPage: 1 Input Dates: 11/20/2013 - 11/27/2013Nov 27, 2013 03:39PM NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period 11/27/2013 210300 US BANK US BANK2103001127131InvoiDP-VISA FUEL 11/27/201311/27/2013105.05801-42-2210-21211/13 US BANK2103001127132InvoiDP-VISA EMS PROG RAM11/27/201311/27/2013 260.00801-42-2210-33211/13 US BANK2103001127133InvoiDP-VISA SAFETY CAMP EXP11/27/201311/27/2013 233.40801-42-2210-49011/13 US BANK2103001127134InvoiDP-VISA FIRE PR EVENTION11/27/2013 11/27/2013166.00801-42-2210-21711/13 US BANK2103001127135InvoiDP-VISA POSTAG E11/27/201311/27/201318.40801-42-2210-32211/13 US BANK2103001127136InvoiDP-VISA EQUIP R EPAIR11/27/201311/27/2013 65.20801-42-2210-40511/13 US BANK2103001127137InvoiDP-VISA FEMA OFFICE SUPPLI11/27/201311/27/2013856.87801-42-2350-20111/13 US BANK2103001127138InvoiDP-VISA MONITOR ST ATION11/27/201311/27/2013 628.00801-42-2210-20111/13 US BANK2103001127139InvoiDP-VISA MEAL STAT ION 211/27/201311/27/2013 35.00801-42-2210-33111/13 US BANK21030011271310InvoiDP-VISA TRAINI NG11/27/201311/27/2013145.31801-42-2210-33111/13 US BANK21030011271311InvoiDP-VISA COOLANT/HOSES GE11/27/201311/27/2013 69.54801-42-2210-40111/13 US BANK21030011271312InvoiDP-VISA SMALL T OOLS11/27/201311/27/2013 191.69801-42-2210-20411/13 Total 210300 US BANK:2,774.46 Total 11/27/2013:2,774.46 11/27/2013 GL Period Summary GL PeriodAmount 11/132,774.46 Grand Totals:2,774.46 Grand Totals:2,774.46 Report GL Period Summary GL PeriodAmount 11/132,774.46 Grand Totals:2,774.46 Vendor number hash:210300 Vendor number hash - split:2523600 Total number of invoices:1 Total number of transactions:12 Terms DescriptionInvoice Amount Discount AmountNet Invoice Amount Open Terms2,774.46.002,774.46 Grand Totals:2,774.46.002,774.46 CITY COUNCIL WORK SESSION December 2, 2013 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : December 2, 2013 4 TIME STARTED : 6:02 p.m. 5 TIME ENDED : 8:00 p.m. 6 MEMBERS PRESENT : Council M ember O’Donnell, Rafferty , 7 Roeser and Mayor Reinert 8 MEMBERS ABSENT : Co uncil Member Stoesz 9 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Community Services Director Rick DeGardner; Fina nce 13 Director Al Rolek; Public Safety Director John Swenson 14 15 1. 2014 Budget – Final Review – Finance Director Rolek noted that the public 16 hearing and council consideration of the final budget will occur at the council meeting on 17 December 9. He reviewed th e status of the proposed 2014 bu dget including the total 18 budget amount, the proposed levy, proposed tax rate and how those figures relate to the 19 last approved budget. He pointed out that the state mandated levy limit is well above the 20 city’s budget. Th e council received summaries of major funds. Staff has no suggestions 21 for change in the proposed 2014 budget at this point. 22 23 Council Member Rafferty noted that funds that have been budgeted for this year (on 24 certain line items) have not been used; Mr. Ro lek explained that unspent funds will r eturn 25 to the general fund. Mr. Rolek added that in 2013, expenditures/revenues seem to be 26 running less/more than was estimated for this year’s budget. Mr. Rolek said he is 27 predicting revenue over the 2013 budget i n the area of $80,000 (some of which has been 28 factored into the 2014 budget). 29 30 Mayor Reinert cal led for a discussion of keeping the budget at a level that requires no 31 levy increase . Mr. Rolek explained that, without the voter approved levy, the curren t 32 budget proposal represents a levy decrease of $49,000. 33 34 Council Member O’Donnell asked about health care costs and Administrator Karlson 35 explained that, after negotiations, the premium increase is in the area of 20%, not 36 considering what will happen with the HSA contribution being considered by the labor 37 arbitrator. Council Member Roeser suggest ed that what will happen with labor 38 (arbit ration included) is really the unknown part of the budget . 39 40 The council discussed the contingency fund. Director Rolek explained that for 2013 41 there was $100,000 budgeted for contingency. For 2014, the budget includes a $145,000 42 contingency amount as well as a spend -down of reserves in the amount of $165,000. 43 The contingency is intended to cover the unforeseen, such as a major storm. Mayor 44 CITY COUNCIL WORK SESSION December 2, 2013 DRAFT 2 Reinert suggested that generally h e’s seen a contingency below $100,000 and that is 45 appropriate since the city’s budget is well planned. 46 47 Council Member O’Donnell and Mayor Reinert suggested that they are comfortable with 48 s ome reduction to the contingency but want to be conservative in view of the still 49 uncertain economy; a contingency in the range of $100,000 to $75,000 would be 50 acceptable. 51 52 Council Member Roeser suggested reducing the contingen cy from $145,000 to $100,00 0, 53 and t hat the $45,000 reduction go toward a reduction in the tax levy. The council 54 concurred. 55 56 Administrator Karlson updated the council on the status of the ECFE wing of the city 57 complex. The re is a couple interested in using it for a day care center under a ten year 58 lease. That proposal is moving ah ead well at this point and would generat e additional 59 revenue. S taff is recommending that, if that revenue occurs, it be dedicated to upkeep of 60 the whole civic facility. There are upkeep issues arising within the complex such as 61 carpeting buckling. The Mayor concurred with the concept , noting that the council will 62 expect an update as that lease process moves forward. 63 64 Administrator Karlson explained that in 2013 the city did hire someone to assist with the 65 Blue Heron Days organization, on a part -time temporary basis. The cost of that is in the 66 range of $5,000 and he is suggesting that will happen again in 2014 and again it would be 67 funded from contingency. As well, there were secretarial servic es provided to the 68 Charter Commission and they were funded from contingen cy. In 2014, the cost of 69 services for four meetings would be about $1,000 funded through contingency. 70 71 Administrator Karlson noted a request from the Charter Commission in the pac ket, 72 seeking use of unused 2013 budgeted funds to pay for past attorney fees related to their 73 response to a 2009 audit of the Commission. He noted advice from the pas t that explains 74 that those accrued attorney fees (on the audit response) are not an elig ible expense under 75 state statute. The council concurred that the city cannot authorize city funds as requested 76 by the Charter Commission. Administrator Karlson noted again the matter of funding for 77 minute services for the Charter Commission and that the council will be acting on that on 78 December 9. To clarify the action , draft minutes would be ha ndled in the same manner 79 as draft minutes of the council (that are posted in the next council packet). Mayor 80 Reinert clarified that the cost of the minute se rvices will not be deducted from the Charter 81 Commission’s regular annual budget of $1,500 but will be paid by the city. He would 82 like a communication to all commission members explaining the council’s response to 83 the Chair Lyden’s communication on this ma tter. 84 85 2. Advisory Board Appointments – Mayor Reinert noted that the Planning and Zoning 86 Board and Economic Development Advisory Committee do not have sufficient applicants 87 to fill openings. The city will continue to receive applications for those two. Regarding 88 CITY COUNCIL WORK SESSION December 2, 2013 DRAFT 3 council interview of applicants in January, the council will interview all applicants for all 89 boards/commissions (10 new and returning applicants). 90 91 3. Interfund Loan Repayment – Recreation Complex Land – Finance Director Rolek 92 recalled that financing for t he purchase of this land was handled as an interfund loan. 93 Since there hasn’t been a revenue source to pay that loan, a repayment plan w as 94 established in 2006 (park dedication funds and the general fund, split 50/50). There 95 are/were no park dedication funds in 2012 and 2013 so the loan repayment was and 96 would be made from the general fund reserve. The balance on the loan is $496,000, 97 about half of the original cost of the land. He sees four options: continue full payment of 98 the loan f rom the general fund; pay half from general fund and suspend the half due from 99 park dedication funds; suspend the entire payment at this time; or forgive the remainder 100 of the loan. 101 102 The council concurred that the loan should eventually be repaid in full . They discussed 103 the prospect for park dedication funds coming in 2014. The mayor recommended that 104 this year the general fund payment should be made from reserves and the council 105 concurred. Council Member Roeser suggested that the park funding side of the equation 106 merits a full council review especially since utilizing those fund s for the loan repayment 107 could impact funds available for actual park improvements. 108 109 4. Personnel Policy Revisions - Administrator Karlson explained that it is important for 110 the city to keep its personnel policy u p to date as labor rules and practices change. He 111 reviewed the changes he is recommending : 112 - elimination of domestic partner language that is obsolete due to the Minnesota 113 marriage amendment; 114 - clarifying the proba tionary period for non -union employees; 115 - adding sick leave benefits allowance for caring for r elatives as allowed by state 116 law ; 117 - amending the days allowed for funeral leave for family members; 118 - elimination of certain leave without pay since leave of absence would apply; 119 - regarding PTO option, reducing the requirement of use of PTO before extended 120 leave kicks in; 121 - regarding cell phone stipends, following IRS r uling that indicates nontaxability. 122 123 The council concurred with the changes. 124 125 5. Mon thly Progress Report – Administrator Karlson reviewed the written report. 126 Updates as follows: 127 - Digital Scanning Project – temporary workers are in place and the project is 128 moving forward; 129 - 7309 Lake Drive Code Violation – issue will be on next agenda. Meeting with 130 attorney scheduled; 131 CITY COUNCIL WORK SESSION December 2, 2013 DRAFT 4 - Labor Negotiations – Arbitration hearing is schedule d with Police Sergeants in 132 December with a decision expected in January. AFSCME did approve the latest proposal 133 for 2013 contract; 134 - Centennial Fire – Amendment to joint powers agreement was approved by the 135 Lino Lakes City Council and other member cities will be considering same; Steering 136 group for the Fire District will then consider on December 12; 137 - White Bear Lake Restoration Assn vs. DNR - Engineer Jason Wede l will be 138 appearing on deposition in December to explain the city’s water plans and operations. 139 140 Council Member Roeser recalled that staff should add to the Progress Report the matter 141 of raising/identifying funding sources for a park facility. The mayo r indicated that, as 142 part of that discussion, he will do some research with other cities that have identified 143 funding for like projects. He supports putting the matter on the next agenda as well as 144 adding it to the Progress Report. 145 146 Council Member Raffert y began a discussion on winter parking regulations. He’s 147 received some calls regardi ng the city’s policy that bans on -street parking beginning on 148 November 1 each year. Public Services Director DeGardner reviewed the reason for the 149 policy, specifically ke eping cars off the street for safety an d efficiency and having clarity 150 on when restrictions will begin rather than just when the snow flies. He believes that 151 h aving the regulations is most efficient. Police Chief Swenson explained that this year 152 the Pol ice Department did do flyers initially (rather than tickets) to get the word out. 153 154 Review Regular Agenda of December 9, 2013 – The packet for the meeting was 155 reviewed and there were no changes requested. 156 157 The meeting was adjourned at 8:00 p.m. 158 159 These minutes were considered, corrected and approved at the regular Council meeting held on 160 December 16 , 2013 . 161 162 163 164 165 Julianne Bartell, City Clerk Jeff Reinert , Mayor 166 167 COUNCIL MINUTES December 9, 2013 DRAFT 1 CITY OF LINO LAKES 1 MINUTES 2 3 DATE : December 9, 2013 4 TIME STARTED : 6:30 p.m. 5 TIME ENDED : 7:30 p.m. 6 MEMBERS PRESENT : Council M ember Stoesz , O’Donnell, Rafferty , 7 Roeser , and Mayor Reinert 8 MEMBERS ABSENT : none 9 10 St aff members present: City Administrator Jeff Karlson ; Community Development Director Mi chael 11 Grochala; Chief of Police John Swenson; City Planner Katie Larsen; City Engineer Jason Wedel; 12 Finance Director Al Rolek; and City Clerk Julie Bartell 13 14 PUBLIC COMM ENT 15 16 No one wa s present to address the council regarding a matter not on the agenda. 17 18 SETTING THE AGENDA 19 20 The a genda was approved as amended to add Item 6C, a settlement agreement on the I -35E 21 Interchange Improvement Project. 22 23 CONSENT AGENDA 24 25 Council Membe r O’Donnell moved to approv e the Consent Agenda, Items 1A through 1L, as 26 presented . Council Member Roeser seconded the moti on. Motion carried on a unanimous voice vote. 27 28 ITEM ACTION 29 30 Consideration of Expenditures: 31 32 December 9 , 2013 (Check No. 9 70 86 – 97156 , 33 $205,263.02 ) Approved 34 35 Centennial Fire District (Check No. 6127 - 6134 , 36 $18,106.84 ) Approved 37 38 November 25, 2013 Council Work Session Minutes Approved 39 40 November 25, 2013 Council Meeting Minutes Approved 41 42 Resolution No. 13 -127, Au thorizing Transfer of Funds 43 From the Area and Unit Fund to the 2005B. G.O. 44 Improvement Bond Debt Service Fund Approved 45 COUNCIL MINUTES December 9, 2013 DRAFT 2 46 Resolution No. 13 -128, Authorizing an Interfund Loan 47 from the Sanitary Sewer Fund to the 2005A G.O. 48 Improvement Debt Service Fund A pproved 49 50 Resolution No. 13 -129, Authorizing the Transfer of Funds 51 From the Area and Unit Fund to the 2012A G.O. 52 Improvement Bond Debt Service Fund Approved 53 54 Resolution No. 13 -136, Amending the City of Lino Lakes 55 Flexible Spending Accounts Plan Approv ed 56 57 Approval of Personnel Policy Revisions Approved 58 59 Resolution No. 13 -138, Approving Transfers for Partial 60 Installment Payment on Interfund Loan for Recreation 61 Complex Land Approved 62 63 November 18, 2013 Special Council Session Minutes Approved 64 65 Nove mber 25, 2013 Liquor Compliance Hrg. Minutes Approved 66 67 Approval of Charter Commission Expenditures for 68 Secretarial Services Approved 69 70 FINANCE DEPARTMENT REPORT 71 72 2A) Public Hearing – 2013 -14 Property Tax Levy and 2014 Budget 73 74 i) Resolution No. 13 -13 0, Adopting the Final 2013 Tax Levy Collectible in 2014 ; 75 ii) Resolution No. 13 -131 , Adopting the Final 2014 General Operating Budget; 76 iii) Resolution No. 13 -132 , Adopting the 2014 Water and Sewer Operating Budget ;77 iv) Resolution No. 13 -133 , Adopting th e 2014 Recreation Fund Budget ; 78 79 Finance Director Rolek gav e a PowerPoint presentation re viewing the proposed city budget and levy 80 for 2014 (PowerPoint on file). He highlighted that the proposed levy is more than one million dollars 81 below the state levy l imit and it includes a voter approved levy for improvements to two intersections. 82 Property values have decreased somewhat but the levy rate will also be decreased. Other items 83 highlight ed : distribution of taxes, how taxes are computed, and the ranking of the city’s tax rate 84 among municipalities in Anoka County . In reviewing the proposed 2014 general operating budget, 85 Mr. Rolek highlighted the council process used to establish a budget, factors included in shaping a 86 city budget, a sales tax exemption t hat will save money for the city in 2014, a comparison of this 87 year’s budget to past years , revenues anticipated in 2014, expenditures proposed for 2014 and the 88 status of the city’s utility (water and sewer) funds. 89 90 COUNCIL MINUTES December 9, 2013 DRAFT 3 Mayor Reinert opened the public heari ng on the tax levy and budget. There being no one present 91 wishing to speak, the public hearing was closed. The council considered the budget actions. 92 93 The mayor commented that the council has worked hard to keep the levy down and that is evident in 94 the fact that it falls well beneath the state imposed levy limit. Council Member Rafferty thanked staff 95 for their hard work to bring forward a good budget. 96 97 Council Member Roeser moved to approve Resolution No. 12 -130 as presented. Council Member 98 Raffer ty seconded the motion. Motion carried on a unanimous voice vote. 99 100 Council Member Roeser moved to approve Resolution No. 12 -131 as presented. Council Member 101 O’Donnell seconded the motion. Motion carried on a unanimous voice vote. 102 103 Council Member Roeser moved to approve Resolution No. 12 -132 as presented. Council Member 104 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 105 106 Council Member Rafferty moved to approve Resolution No. 12 -133 as presented. Council Member 107 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 108 109 2 B ) Resolution No. 13 -134 Amending the 2013 General Operating Budget - Mr. Rolek 110 explained that the city’s budget does change during the course of the year, based on council decisions 111 and other factors th at are noted in the staff report. The resolution before the council incorporates those 112 changes into 2013 operating budget. 113 114 Council Member O’Donnell moved to approve Resolution No. 12 -134 as presented. Council 115 Member Roeser seconded the motion. Motion ca rried on a unanimous voice vote. 116 117 2 C ) Resolution No. 13 -135 Committing Specific Revenue Sources in Special Revenue Funds – 118 Finance Director Rolek stated that regulations require commitment of resources as revenue for certain 119 specia l funds under GASBE 34 as accomplished by this resolution. 120 121 Council Member O’Donnell moved to approve Resolution No. 13 -135 as presented. Council 122 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 123 124 ADMINISTRATION DEPARTMENT REPO RT 125 126 3A) 2014 City Fee Schedule 127 i. Second Reading and Adoption of Ordinance No. 12 -13 approving the 2014 City 128 Fee Schedule 129 ii. Resolution No. 13 -139, Approving Summary Publication of Ordinance No. 12 -13 130 131 Finance Director Rolek reviewed the process used to review city fees each year. Recommendations 132 for changes to the schedule are noted in red in the ordinance. He noted that the council approved 133 first reading of this ordinance two weeks previous and staff is now recommending approval of second 134 reading and adoption of the ordinance establishing city fees for 2014. 135 COUNCIL MINUTES December 9, 2013 DRAFT 4 136 Council Member Roeser noted that the council has discussed the section of the fee schedule that 137 relates to fees for copies and intends to have further review of those fees. 138 139 Council Member Ra fferty moved to waive full reading of the ordinance. Council Member Roeser 140 seconded the motion. Motion carried on a unanimous voice vote. 141 142 Council Member O’Donnell moved to approve 2 nd Reading and adoption of Ordinance No. 12 -13 as 143 presented. Council Me mber Rafferty seconded the motion . Motion carried: Yeas, 5; Nays none. 144 145 Council Member Rafferty moved to approve Resolution No. 13 -139 as presented. Council Member 146 Roeser seconded the motion. Motion carried on a unanimous voice vote. 147 148 3A) Approval of 2013 Labor Agreement with AFSCME, Local 2454 – Administr ator Karlson 149 reviewed the terms of the proposed agreement. There are changes involving health insurance, 150 personal time off (PTO) participation, wages, and the city’s HSA contribution. 151 152 Council Mem ber Roeser pointed out that it is unfair to employees that this process drags out 153 seemingly every year. A process delayed by the union is also difficult for the cit y budget process and 154 he hopes that the union will help to improve that process. 155 156 Council M ember Rafferty moved to approve the labor agreement as presented. Council Member 157 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 158 159 PUBLIC SAFETY DEPARTMENT REPORT 160 161 4A) Hiring of a Full -Time Police Officer (Jesse Clark) – Public Safe t y Director Swenson noted 162 that one police officer resigned from the department in August 2013. He explained the hiring process 163 that has occurred to fill the vacant position. Mr. Jesse Clark has been identified as the candidate 164 recommended for the positi on. This staffing will not result in any budget increase. 165 166 Council Member Rafferty moved to approve the hiring of Jesse Clark as recommended. Council 167 Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 168 169 PUBLIC SERVICES DEPARTM ENT REPORT 170 171 5A) 2 nd Reading and Adoption of Ordinance No. 11 -13, Adjusting Water and Sewer Utility 172 Rates – Finance Director Rolek explained that the ordinance will set utility rates for the next two 173 years. The council has approved 1 st reading of the ordi nance after holding a public hearing. The last 174 adjustment of water rates was in 2009 and for the sewer it was in 2001. The se rate change s come 175 forward after a comprehensive study was completed by Springsted and reviewed by the council. The 176 council full y analy zed and discussed the city’s rate structure including current and future needs of the 177 utility systems. 178 179 COUNCIL MINUTES December 9, 2013 DRAFT 5 Council Member Roeser moved to waive full reading of the ordinance. Council Member O’Donnell 180 seconded the motion. Motion carried on a unanimous voice vote. 181 182 Council Member Roeser moved to approve the 2 nd Reading and Adoption of Ordinance No. 11 -13 as 183 presented. Council Member Rafferty seconded the motion. Motion carried: Yeas, 5; Nays none. 184 185 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 186 187 6A) Alino A ddition 188 i. Resolution No. 13 -121, Approving a Final Plat 189 ii. Resolution No. 13 -122, Approving a Development Agreement 190 iii. Resolution No. 13 -123, Approving a Declaration of Access Control 191 192 City Planner Larsen reviewed the proposed addition on an overhea d , including elements of the final 193 plat. The development agreement a nd access control declaration were also reviewed. She noted the 194 receipt of park dedication fees that are included in the agreement. This project has been reviewed by 195 the council seve ral times as well as the Planning & Zoning Board. 196 197 Council Member Rafferty moved to approve Resolution No. 13 -121, 13 -122 and 13 -123, as 198 presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 199 200 6B) Resolution No. 1 3 -137, Site Performance Agreement with Northern Wholesale – City 201 Engineer Wedel explained that this company has recently received administrative approval of an 202 expansion plan adding 30,000 square feet. As part of that a site performance agreement is requ ired. 203 The applicant has reviewed and approved of the terms of the agreement. 204 205 Council Member Roeser moved to approve Resolution No. 13 -137 as presented. Council Member 206 O’Donnell seconded the motion. Motion carried on a unanimous voice vote. 207 208 6C) Resolut ion No. 13 -140, Settlement Agreement with Paul Miller and PKM of Anoka 209 County regarding the I -35E/CSAH 14 Interchange Improvement Project – Community 210 Development Director Grochala explained that this agreement was reviewe d with the council at a 211 earlier clo sed meeting . The agreement relates to project assessments. 212 213 Council Member Rafferty moved to approve Resolution No. 13 -140 as presented. Council Member 214 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 215 216 UNFINISHED BUSINESS 217 218 There w as no Unfinished Business. 219 220 NEW BUSINESS 221 222 There was no New Business. 223 224 COUNCIL MINUTES December 9, 2013 DRAFT 6 COMMUNITY EVENTS 225 226 SECRET HOLIDAY SHOPPING held at Lino Lakes City Hall on December 11 & 12, 2013 from 227 4:30 p.m. to 7:00 p.m. For more information call 651 -982 -2445 228 229 BREAKFAST WITH SAN TA held at Lino Lakes Senior Center on December 14, 2013 from 8:30 230 a.m. to 10:00 a.m. for a fun filled morning with Santa and friends. For more information call 651 -231 982 -2445. 232 233 TOYS FOR JOY/CHRISTMAS COMMITTEE DROP OFF locations are located at Lino Lakes C ity 234 Hall and Police Department. Collection of toys and food for the upcoming holiday will serve folks 235 right here in our community. For more information, please contact Lisa Hogstad at 651 -982 -2424. 236 237 COMMUNITY CALENDAR 238 239 Community Calendar – A Look Ahead 240 December 9, 201 3 through December 23, 201 3 241 Wednesday, December 11 6:30 pm, Council Chambers Planning & Zoning 242 Wednesday, December 18 6:30 pm, Council Chambers Environmental Board 243 244 ADJOURN 245 246 There being no f urther business, Council Member O’Donnell moved t o adjourn at 7:30 p.m. Council 247 Member Roeser seconded the motion. Motion carried unanimously. 248 249 These minutes were considered and approved at the regular Council Meeting, December 19, 2013. 250 251 252 253 254 Julianne Bartell, City Clerk Jeff Reinert , M ayor 255 256 CLOSED COUNCIL SESSION December 9, 2013 DRAFT 1 1 CITY OF LINO LAKES 2 MINUTES 3 CLOSED COUNCIL SESSION 4 5 DATE : December 9, 2013 6 TIME STARTED : 6:18 p.m. 7 TIME ENDED : 6:25 p.m. 8 MEMBERS PRESENT : Council Members Rafferty, Roeser , 9 O’Donnell , Stoesz and Mayor Reinert 10 MEMBERS ABSEN T : none 11 12 St aff present: Community Development Director Michael Grochala; City Attorney 13 Joseph Langel 14 15 Mayor Reinert called the meeting to order at 6:18 p.m. in the Council Workroom at Lino 16 Lakes City Hall. 17 18 The meeting was convened as a closed sessio n of the city council pursuant to the Open 19 Meeting Law for t he purpose of discussing assessment mediations (attorney/client 20 privileged). The meeting was not recorded. 21 22 Th e meeting was adjourned at 6:25 p.m. 23 24 These minutes were considered, corrected and ap proved at the regular Council meeting held on 25 December 19, 2013 . 26 27 28 29 30 Julianne Bartell, City Clerk Jeff Reinert , Mayor 31 32 CITY COUNCIL AGENDA ITEM 1E STAFF ORIG INATOR: Jeff Karlson MEETING DATE: December 19, 2013 TOPIC: Elimination of Part -time Position VOTE REQUIRED: 3/5 INTRODUCTION The Council is being asked to consider the elimination of the p art -time building inspector, effective December 31, 2013. BACKGROUND Staff does not expect building activity to pick up again until this coming spring, at which time the City would utilize the joint powers agreement with the cities of Hugo and Centervill e for sharing of building inspections services , which was approved September 2012 . Staff might also recommend hiring a seasonal building inspec tor through the summer and fall months. RECOMMENDATION Approve elimination of part -time building inspector, e ffective December 31, 2013. CITY COUNCIL AGENDA ITEM 3A STAFF ORIG INATOR: Jeff Karlson MEETING DATE: December 19, 2013 TOPIC: Amendment to CFD Joint Powers Agreement VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to approve an amendment to Se ction 11.1 of the Centennial Fire District Joint Powers Agreement. BACKGROUND On November 19 , 2013, the Centennial Fire District Steering Committee voted in favor of having each member city’s council consider an amendment to Section 2.6 of the Joint Powe rs Agreement, which would add the following language to the voting procedures: “However, passage of a motion shall require an affirmative vote from one member of each member city.” The Lino Lakes City Council approved the amendment on November 25 , 2013 . The Circle Pines City Council rejected it on December 10 by a 4 -1 vote. The following evening, the Centerville City Council also voted down the amendment by a 4 -1 vote. The Steering Committee reconvened on December 12 to discuss other options. After con siderable discussion, the committee members agreed to continue its effort to find resolution and unanimously approved a 30 -day extension of the withdrawal period to allow the three cities more time to reach an agreement on voting procedures. The proposed amendment to Section 11.1 of the CFD Joint Powers Agreement was approved by the Circle Pines City Council on December 17 and by the Centerville City Council on December 18. The proposed language reads as follows: 11.1 Notice. Member municipalities may withdraw from the District only in accordance with this section. Notice to withdraw may only be given between January 1, 2014 and January 30, 2014, or during the month of December in odd -numbered years, beginning with December of 2015. Such notice shall provide a minimum of two (2) years notice to the remaining municipalities of the intent to withdraw. RECOMMENDATION Approve amendment to Section 11.1 of the Centennial Fire District JPA as noted above.