HomeMy WebLinkAbout12-09-13 Council Packet
EXPANDED AGENDA
CITY COUNCIL AGENDA
Monday,December9,2013
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City Council Meeting
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: MayorReinert,Council Members O’Donnell,Roeser, Rafferty& Stoesz
City Administrator: Jeff Karlson
CLOSED COUNCIL MEETING, 6:15P.M.
35E Assessment Appeal
Action added to council agenda
CITY COUNCIL MEETING, 6:30 P.M.
6:30 p.m.
Call to Order –
Council Members Stoesz, Roeser & Rafferty, O’Donnell and Mayor
Roll Call -
Reinert were present
Pledge of Allegiance
Open Mike / Public Comment
none
Setting the Agenda: Addition or deletion of agenda items
The agenda was amended to add Item 6C, Settlement Agreementon I35E
Interchange Improvement Proejct
1.CONSENT AGENDA
A)Consideration of Expenditures:
i)December 8, 2013(Check No. 97086through 97156)in the
amount of $205,263.02;
ii)Centennial Fire District (Check No. 6127through
6134) in the amount of $18,106.84);
B)Consider approval of November 25, 2013 Work Session Minutes
C)Considerapproval of November 25, 2013 Council Meeting Minutes
D)ConsiderResolution No. 13-127Authorizing the Transfer of
Funds from the Area and Unit Fund tothe 2005BG.O.
Improvement Bond Debt Service Fund
E)Consider Resolution No. 13-128Authorizing an Interfund Loan from the
Sanitary Sewer Fund tothe 2005A G.O. Improvement Debt Service Fund
Council Agenda-2-December 9, 2013
EXPANDED AGENDA
F)ConsiderResolution No. 13-129Authorizing the Transfer of
Funds from the Area and Unit Fund tothe 2012AG.O.
Improvement Bond Debt Service Fund
G)Consider Resolution No.13-136 Amending the City of Lino Lakes Flexible
Spending Accounts Plan
H)Consider Approval of Personnel Policy Revisions
I)Consideration of Resolution No. 13-138Approving Transfers For Partial
Installment Payment on Interfund Loan For Recreation Complex Land
J)Consider approval of November 18, 2013 Special Council
Session Minutes
K)Consider approval of November 25, 2013 Liquor Compliance Hrg Minutes
L)Consider Approval of Charter Commission Expenditures for Secretarial
Services
Action Taken: Motion by O’Donnellseconded by Roeser, to approve the
Consent Agenda,Items 1A through 1L, as presented, was adopted
2.FINANCE DEPARTMENT
A)Public Hearing –2013/14Property Tax Levy and 2014Budget
i) Consider Resolution No. 13-130, Adopting the
Final 2013Tax Levy Collectible in 2014
Action Taken: Motion by Roeser, seconded by Rafferty, to approve
Resolution No. 13-130as presented, was adopted
ii)Consider Resolution No. 13-131, Adopting the
Final 2014General Operating Budget
Action Taken: Motion by Roeserseconded by O’Donnell, to approve
Resolution No. 13-131as presented, was adopted
iii) Consider Resolution No. 13-132, Adopting the
2014Water and Sewer Operating Budget
Action Taken: Motion by Roeser, seconded by Rafferty, to approve
Resolution No. 13-132as presented, was adopted
iv)Consider Resolution No. 13-133, Adopting the
2014Recreation Fund Budget
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
Resolution No. 13-133as presented, was adopted
B)Consider Resolution No. 13-134Amending the 2013General
Operating Budget
Action Taken: Motion by O’Donnell, seconded by Roeser, to approve
Resolution No. 13-134as presented, was adopted
Council Agenda-3-December 9, 2013
EXPANDED AGENDA
C)Consider Resolution No. 13-135Committing Specific Revenue
Sources in Special Revenue Funds
Action Taken: Motion by O’Donnell, seconded by Roeser, to approve
Resolution No. 13-135as presented, was adopted
3.ADMINISTRATION DEPARTMENT
A)2014 City Fee Schedule, Al Rolek
i) Consider Second Reading and Adoption of Ordinance No. 12-13
approving the 2014 City Fee Schedule
Action Taken: Motion by O’Donnell, seconded by Rafferty, to approve
nd
2Reading and passage of Ordinance No. 12-13as presented, was
adopted:Yeas, 5; Nays none
ii) Consider ResolutionNo. 13-139, Approving summary
publication of Ordinance No. 12-13
Action Taken: Motion by Rafferty, seconded by Roeser, to approve
Resolution No. 13-139as presented, was adopted
B)Consider Approval of 2013 Labor Agreement with AFSCME, Local 2454
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the
labor agreement as recommended, was adopted
4.PUBLIC SAFETY DEPARTMENT
A)Hiring of afulltime Police Officer-Jesse Clark, Chief John Swenson
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
hiring of Mr. Clark as recommended, was adopted
5.PUBLIC SERVICES DEPARTMENT
nd
A)2Reading of Ordinance No. 11-13 Adjusting the Water and Sewer Utility
Rate Schedule, Rick DeGardner
nd
Action Taken: Motion by Roeser, seconded by Rafferty, to approve 2
Reading and passage of Ordinance No. 11-13as presented, was adopted:
Yeas, 5; Nays none
6.COMMUNITY DEVELOPMENT DEPARTMENT
A)Alino Addition, Katie Larsen
i.Consider Resolution No. 13-121 Approving the Final Plat for Alino
Addition
ii.Consider Resolution No. 13-122 Approving Development Agreement
for Alino Addition
iii.Consider Resolution No. 13-123 Approving Declaration of Access
Control for Alino Addition
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
ResolutionsNo. 13-121, 13-122, & 13-123as presented, was adopted
Council Agenda-4-December 9, 2013
EXPANDED AGENDA
B)Consideration of Resolution No. 13-137, Approving Site Performance
Agreement with Northern Wholesale, Jason Wedel
Action Taken: Motion by Roeser, seconded by O’Donnell,to approve
Resolution No. 13-137as presented, was adopted
C)Consideration of Resolution No. 13-140, Approving a Settlement Agreement
with Paul Miller and PKM of Anoka County regarding the I35E/CSAH 14
Interchange Improvement Project, Michael Grochala
(Item added to agenda following closed meeting 12/9)
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
Resolution No. 13-140as presented, was adopted
7.UNFINISHED BUSINESS
None
8.NEW BUSINESS
None
Adjournment
Action Taken: Motion by O’Donnell, seconded by Roeser, to approve
Resolution No. 13-137as presented, was adopted
Community Calendar–A Look Ahead
December 9,2013through December 23,2013
Wednesday, December116:30 pm, Council ChambersPlanning & Zoning
Wednesday, December 186:30 pm, Council ChambersEnvironmental Board
Monday, December165:30 pm, Community RoomCouncil Work Session
Monday, December166:30 pm, Council ChambersCity Council Meeting
CENTENNIAL FIRE DISTRICTCheck Register - FIRE GLPage: 1
Check Issue Dates: 11/16/2013 - 11/19/2013Nov 19, 2013 01:58PM
Report Criteria:
Report type: Summary
Check.Check number = 6127-6134
GLCheckCheckVendorDescriptionCheck
PeriodIssue DateNumberNumberPayeeAmount
11/1311/19/2013612710850ANOKA COUNTY TREASURY DDECEMBER BROADBAND187.50
11/1311/19/2013612830485CENTER MARTSEPT/OCT FUEL401.48
11/1311/19/2013612930500CENTURY LINKCOMMUNICATIONS57.13
11/1311/19/2013613070725GUITAR CENTERFEMA-PORTABLE PA SYSTEM/7,343.83
11/1311/19/20136131160130PERFORMANCE PLUS LLCRECRUITMENT PHYSICALS320.00
11/1311/19/20136132190050SBM FIRE DEPARTMENTFEMA-PPE9,600.00
11/1311/19/20136133210232UNI-SELECTVEH SUPPLIES-WIPERS/MISC91.61
11/1311/19/20136134220200VERIZON WIRELESSCOMMUNICATIONS105.29
Grand Totals:18,106.84
M = Manual Check, V = Void Check
CENTENNIAL FIRE DISTRICTInvoice Register - Edit ReportPage: 1
Input Dates: 11/16/2013 - 11/19/2013Nov 19, 2013 02:54PM
NameVendor NumberInvoiceSeqTypeDescriptionInvoice DatePayment Due DateTotal CostGL AccountGL Period
11/19/2013
10850 ANOKA COUNTY TREASURY DEPT.
ANOKA CO108502321741InvoiDECEMBER BROADBAND11/19/201311/19/2013187.50801-42-2210-32111/13
Total 10850 ANOKA COUNTY TREASURY DEPT.:187.50
30485 CENTER MART
CENTER M304851119131InvoiSEPT/OCT FUEL11/19/201311/19/2013401.48801-42-2210-21211/13
Total 30485 CENTER MART:401.48
30500 CENTURY LINK
CENTURY 305001119131InvoiCOMMUNICATIONS11/19/201311/19/201357.13801-42-2210-32111/13
Total 30500 CENTURY LINK:57.13
70725 GUITAR CENTER
GUITAR CE7072511/19/131InvoiFEMA-PORTABLE PA SYSTEM/11/19/201311/19/20137,343.83801-42-2350-21911/13
Total 70725 GUITAR CENTER:7,343.83
160130 PERFORMANCE PLUS LLC
PERFORM16013035991InvoiFEMA-MEDICAL EXAM11/19/201311/19/2013225.00801-42-2350-30811/13
PERFORM16013036301InvoiRECRUITMENT PHYSICALS11/19/201311/19/201395.00801-42-2210-30811/13
Total 160130 PERFORMANCE PLUS LLC:320.00
190050 SBM FIRE DEPARTMENT
SBM FIRE 19005000463695/1InvoiFEMA-PPE11/19/201311/19/20139,600.00801-42-2350-56011/13
Total 190050 SBM FIRE DEPARTMENT:9,600.00
210232 UNI-SELECT
UNI-SELEC2102321119131InvoiVEH SUPPLIES-WIPERS/MISC11/19/201311/19/201391.61801-42-2210-21311/13
Total 210232 UNI-SELECT:91.61
220200 VERIZON WIRELESS
VERIZON 220200971443051InvoiCOMMUNICATIONS11/19/201311/19/2013105.29801-42-2210-32111/13
Total 220200 VERIZON WIRELESS:105.29
Total 11/19/2013:18,106.84
11/19/2013 GL Period Summary
GL PeriodAmount
11/1318,106.84
Grand Totals:18,106.84
Grand Totals:18,106.84
Report GL Period Summary
CENTENNIAL FIRE DISTRICTInvoice Register - Edit ReportPage: 2
Input Dates: 11/16/2013 - 11/19/2013Nov 19, 2013 02:54PM
GL PeriodAmount
GL PeriodAmount
11/1318,106.84
Grand Totals:18,106.84
Vendor number hash:1083302
Vendor number hash - split:1083302
Total number of invoices:9
Total number of transactions:9
Terms DescriptionInvoice AmountDiscount AmountNet Invoice Amount
Open Terms18,106.84.0018,106.84
Grand Totals:18,106.84.0018,106.84
CITY COUNCIL WORK SESSIONNovember 25, 2013
DRAFT
CITY OF LINO LAKES
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MINUTES
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DATE:November 25, 2013
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TIME STARTED:5:30p.m.
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TIME ENDED:6:10p.m.
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MEMBERS PRESENT: Council Member Stoesz, O’Donnell,
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Rafferty,Roeserand Mayor Reinert
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MEMBERS ABSENT:None
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Staff members present: City Administrator Jeff Karlson; City Engineer Jason Wedel;
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Community Development Director Michael Grochala; Public Safety Director John
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Swenson; Finance Director Al Rolek; Public Services Director Rick DeGardner; City
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Planner Katie Larsen; City Clerk Julie Bartell
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1.Installation of Flashing Yellow Left Turn Signals
–Council Member Roeser
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indicated that he had added this item to the agenda after discussing the idea with Council
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Member Stoesz. The suggestion is that the city research the possibility of allowing left-
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turn privileges without a green light at some traffic signal controlled intersections. He
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understands that may include working with Anoka County on some intersections. City
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Engineer Wedel noted that he has spoken with Anoka County about this matter and hears
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that they agree that flashing yellow turn signals are acceptable in appropriate locations.
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He noted one area in the city where a flashing yellow exists already (21Avenue and
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Main Street).
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Council Member Stoesz suggested that it would be seem appropriate to see where this
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could be practical, such as where new traffic control is being added (Ware Road).
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Engineer Wedel replied that, based on the layout of that intersection he suspects that the
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County would require further analysis. Also it is more efficient and less costly to include
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the flashing feature when equipment is installed rather that add to existing situations.
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The mayor suggested that staff report back with more information on possibilities,
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including costs, threshold for change and process for making a change. He suspects that
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there’s information out there already.
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2.Proposed Auto Auction Business in Columbus
–Council Member Roeser noted
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that a letter was received about an auto auction business on the border of Lino Lakes. He
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may have an issue on what resources will be drawn from our city due to the business, i.e.
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massive trucks driving on the city streets. It needs to be workable for all affected.
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The mayor asked Community Development Director Grochala to report on what tools our
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city has to be a part of the discussion. Mr. Grochala explained that the City of Columbus
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will have a review process forthe proposed business, including consideration of a
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conditional use permit to allow the facility. The project is currently being reviewed by
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CITY COUNCIL WORK SESSIONNovember 25, 2013
DRAFT
their planning advisory group. He has discussed the situation with the city administrator
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and found that the plans do not currently call for any access to Zodiac Street nor does the
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city support that access. Mayor Reinertconfirmed that any neighborhood traffic increase
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in Lino Lakes would be a problem. Mr. Grochala added that he will forward an official
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letterto the City of Columbus on the city’s concerns. When Council Member O’Donnell
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asked if there are any environmental concerns related to the use, Mr. Grochala indicated
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that there may be some discrepancy in the numbers of auto for auction that would be
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involved; the actual size proposed doesn’t trigger an environmental impact review.
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Beyond that official review, the council would like to know that the city review is
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concerned about all aspects of the project but especially on any traffic implications.
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3.Review Regular Agenda of November 25, 2013
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-Liquor License Compliance Violation Hearing –The Police Department will be
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reporting on a violation at the Tavern on Main, selling to an underage individual.
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The council will consider a fine based on the adopted Best Practices grid.
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-Item 3A –2014 Fee Schedule –Finance Director Rolek indicated that fees have
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been updated based on department director recommendations. He noted that
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utility rates will be discussed as a separate item. When Council Member Stoesz
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asked about capping building fees to make it easier for builders, Community
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Development Director Grochala explained that fees are on tiersbased on the state
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code although there are some tiers included in certain areas. The mayor
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confirmed that fees being charged are based on costs to the city. Council Member
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Roeser asked that staff review the cost proposed for providing copies. He isn’t
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certain that the 25 cents per page would cover larger and/or frequent requests and
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this should represent the costof providing the services. While the schedule does
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include a way to charge for staff time, that may not be triggered by many singular
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requests. The mayor suggested that staff take a look.
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–
-Item 3B –Amendment to Centennial Fire District Joint Powers Agreement
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Mayor Reinert explained briefly that this item relates to an on-going discussion
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about governance of the Fire District. The joint powers agreement that governs
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the district dates back about 20 years and things have changed in that period as he
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hasseen as a member of the steering committee. He believes this is a good time
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to do something about voting authority so that itmore closely mirrorsthe costs.
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He is suggesting an amendment to the JPA that gives some veto powerto Lino
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Lakes. He understands that the other cities in the JPA are asking why they
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shouldn’t have the same veto power and his answer is that he doesn’t see any
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reason that they shouldn’t. The amendment is under discussion and acceptance
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by the other cities is required for that tomove ahead. The council briefly
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discussed requirements for withdrawal from the JPA
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The meeting was adjourned at 6:10 p.m.
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2
CITY COUNCIL WORK SESSIONNovember 25, 2013
DRAFT
These minutes were considered, corrected and approved at the regular Council meeting held on
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December 9, 2013.
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Julianne Bartell, City ClerkJeff Reinert, Mayor
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COUNCIL MINUTESNovember 25, 2013
DRAFT
CITY OF LINO LAKES
1
MINUTES
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DATE:November 25, 2013
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TIME STARTED:6:30 p.m.
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TIME ENDED:7:05 p.m.
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MEMBERS PRESENT: Council Member Stoesz, O’Donnell, Rafferty,
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Roeser,and Mayor Reinert
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MEMBERS ABSENT:none
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Staff members present: City Administrator Jeff Karlson; City Engineer Jason Wedel; Chief of Police
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John Swenson; Finance Director Al Rolek; Public Services Director Rick DeGardner; and City Clerk
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Julie Bartell
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PUBLIC COMMENT
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No one was present to addressthe council regarding a matter not on the agenda.
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SETTING THE AGENDA
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Theagenda was approved as presented.
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CONSENT AGENDA
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Council Member O’Donnellmovedto approve Consent Agenda Items 1A and 1B aspresented.
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Council Member Roeserseconded the motion. Motion carried on a unanimous voice vote.
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Council Member Rafferty moved to approve Consent Agenda Items 1C through 1E as presented.
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Council Member Roeser seconded the motion. Motion carried on a voice vote; Council Member
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O’Donnell abstained from voting.
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ITEMACTION
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Consideration of Expenditures:
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November 25, 2103(Check No.96968–
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97085, $590,108.24)Approved
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Centennial Fire District (Check No. 6099-
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6134, $74,767.85)Approved
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November 4, 2013 Work SessionMinutesApproved
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November 12, 2013 Council Meeting MinutesApproved
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1
COUNCIL MINUTESNovember 25, 2013
DRAFT
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November 12, 2013 Canvassing Board MinutesApproved
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November 12, 2013 Closed Council Session Minutes Approved
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FINANCE DEPARTMENT REPORT
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There was no report from the Finance Department.
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ADMINISTRATION DEPARTMENT REPORT
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3A)1Reading of Ordinance No. 12-13, Establishing the 2014 Fee Schedule
–Finance
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Director Rolek explained the process used to review the city’s fee schedule each year. The changes
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recommended this year are basically updates and bringing charges in line with costs.
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Council Member O’Donnell moved to approve the 1Reading of Ordinance No. 12-13 as presented.
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Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote.
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3B)Amendment to Section 2.6 ofthe Centennial Fire District Joint Powers Agreement
–
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Mayor Reinertexplained the history of the joint powers agreement governing the structure and
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operations of the Centennial Fire District. He has concerns about the voting authority versus the
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funding authority as it occurs through that agreement. The City of Lino Lakes is required to pay more
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than70 percent of the costs of operation and, looking to the future, that amount will undoubtedly
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continue to grow. He explained the amendment that he is proposing to the agreement that would
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essentially give the city a form of veto power which he thinks is very appropriate considering the
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city’s funding role. That amendment was presented to the fire district steering group that includes
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representatives from the three cities included in the district –Lino Lakes, Centerville and Circle
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Pines. He noted that the amendment would require approval of all three cities and the question was
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asked as to why the other cities shouldn’t have the same veto power proposed for Lino lakes; his
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answer to that is why not. The mayor said he believes the proposed amendment would make the
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agreement stronger. He announced that he would be happy to hear from citizens who have any
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questions or opinions on the matter.
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Council Member O’Donnell moved to approve the amendment to the Centennial Fire District Joint
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Powers Agreement as follows: Revise Section 2.6 of the Agreement by adding the following
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language at the end of paragraph one: “However, passage of a motion shall requirean affirmative
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vote from one member of each member city.” Council Member Roeser seconded the motion. Motion
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carried on a unanimous voice vote.
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3C)Liquor Compliance Hearing –The Tavern on Main (hearing held previous to the council
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meeting)
-Public Safety Director Swenson noted that the hearing was conducted earlier in the
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evening. The council heard about the violation (serving underage individuals), heard the licensee take
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responsibility for the action and recommended imposing a fine of $500.
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2
COUNCIL MINUTESNovember 25, 2013
DRAFT
Council Member Rafferty moved to approve Resolution No. 13-25 imposing a fine of $500 upon The
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Tavern on Main for a liquor compliance violation occuring on August 28, 2013. Council Member
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Stoesz seconded the motion. Motion carried on a unanimous voice vote.
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3D)Resolution No. 13-126, Forwarding a grant application to the Minnesota Secretary of
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State requesting funding for an automatic door opener to improve accessibility at the city’s
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voting Precinct 6, Living Waters Lutheran Church
-City Clerk Bartellexplained that the
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Minnesota Secretary of State’s Office has funding available for grants to improve accessibility at
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polling places. Staff has received a request from Living Waters Lutheran Church (Precinct 6) for a
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grant to install equipment for automatic door openers. City staff have prepared a grant application
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and is requesting that the council authorize submission with the understanding that terms and
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conditions would be considered if grant authority is given.
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Council Member Roeser moved to approveResolution No. 13-126 as presented. Council Member
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O’Donnell seconded the motion. Motion carried on a unanimous voice vote
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PUBLIC SAFETY DEPARTMENT REPORT
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There was no report from the Public Safety Department.
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PUBLIC SERVICES DEPARTMENT REPORT
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5A)Public Hearing and 1Reading of Ordinance No. 11-13, Adjusting Water and Sewer
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Utility Rates
–Public Services Director DeGardnerreported that the council received the results of a
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utility rate study prepared by Springsted, Inc.in February and has discussed the data at several work
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sessions since that time. He explained the nature of the city water and sewer funds and the need to
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maintain them as an enterprise whereby they collect revenue needed for costs, including anticipated
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future costs such as capital needs and depreciation (in the case of sewer infrastructure). The proposed
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rate adjustments for the water and sewer fund are expected to provide sufficient revenue and are
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proposed for 2014 and 2015. Staff is recommending approval of the ordinance and that rates be
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implemented in January of 2014.
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Council Member Stoesz asked, if a resident wants to understand the individual impact of the rate
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increases, how could they find that out? Mr. DeGardner responded that they could call the utility
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billing division for a check of their use and an estimate.
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Mayor Reinert opened the public hearing. There being no one present wishing to speak, the public
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hearing was closed at 6:52 p.m.
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Mayor Reinert remarked that this council doesn’t taking the raising of rates lightly, but in the case of
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utilities, they must be realistic. The fact is that there hasn’t been an increase in rates for some time.
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He noted also that the much of the sewer charge is based on Metropolitan Council charges not within
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the city’s control. He feels the council has had a thorough review and is prepared to do what is
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necessary.
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3
COUNCIL MINUTESNovember 25, 2013
DRAFT
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Council Member Roeser moved to approve the 1Reading of Ordinance No. 11-13 as presented.
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Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote.
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COMMUNITY DEVELOPMENT DEPARTMENT REPORT
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6A)Resolution No. 13-124, Approving Final Payment for the 2013 Street Overlay Project
–
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City Engineer Wedel reviewed this year’s overlay project area. He noted that the project contractor
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has finished the work and is requesting a final payment. He reviewed some small changes and
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impacts on the final cost. The project did remain within the original estimated budget. Council
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Member Rafferty asked about the life expectancy of a road that has been overlaid and Mr. Wedel said,
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with continued maintenance such as crack and seal, the road should last an additional 20 to 30 years.
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Council Member Rafferty moved to approve Resolution No.12-134 as presented. Council Member
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Stoesz seconded the motion. Motion carried on a unanimous voice vote.
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UNFINISHED BUSINESS
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There was no Unfinished Business.
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NEW BUSINESS
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There was no New Business.
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COMMUNTY EVENTS
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SECRET HOLIDAY SHOPPINGheld at Lino Lakes City Hall on December 11 & 12, 2013 from
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4:30 p.m. to 7:00 p.m. For more information call 651-982-2445
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TOYS FOR JOY/CHRISTMAS COMMITTEE DROP OFFlocations are located at Lino Lakes City
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Hall and Police Department. Collection of toys and food for the upcoming holiday will serve folks
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right here in ourcommunity. For more information, please contact Lisa Hogstad at 651-982-2424.
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COMMUNITY CALENDAR
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Community Calendar –A Look Ahead
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November 26,2013through December 9, 2013
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Monday, December 2 5:30 pm, Community RoomCouncil Work Session
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Thursday, December 58:00 am, Community RoomEDAC
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Tuesday,December 96:30 pm, Council ChambersCity Council Meeting
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ADJOURN
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There being no further business, Council MemberRoesermoved to adjourn at 7:05p.m. Council
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Member Raffertyseconded the motion. Motion carried unanimously.
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These minutes were considered and approved at the regular Council Meeting, December 9, 2013.
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4
COUNCIL MINUTESNovember 25, 2013
DRAFT
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Julianne Bartell, City ClerkJeff Reinert, Mayor
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CITY COUNCIL
CONSENT AGENDA ITEM 1D
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Resolution No. 13-127Authorizing the Transfer of Funds from the Area
and Unit Fund to the 2005BG.O. Improvement Bond Debt Service Fund
VOTE REQUIRED
Simple Majority
BACKGROUND
The 1998A Debt Service Fund was established to service the debt on the 1997 and 1998 improvement
projects. The 1998A issue was subsequently refunded by the 2005B bondissue. The original debt was
to be retired using special assessments to benefited properties and resources of the Area and Unit Fund. .
Resolution 13-127would transfer the necessary funds from the Area and Unit Fund to maintain debt
$347,600.00
service requirements.The amount of the transfer is .
RECOMMENDATION
Staffrecommendsapproval ofResolution 13-127.
ATTACHMENTS
Resolution 13-127.
CITY OF LINO LAKES
RESOLUTION NO. 13-127
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND
UNIT FUND TO THE 2005B G.O. IMPROVEMENT BOND DEBT SERVICE FUND
WHEREAS
, a portion the 2005B Bond issue refunded the original 1998A bond issue, and
WHEREAS
, these bonds were originally sold to finance 1997 and 1998 Construction Projects, and
WHEREAS
, resources of the Area and Unit Fundwere pledged toward the retirement of the
1998A Bond issue.
NOW, THEREFORE, BE IT RESOLVED
, that the following transfer be adopted:
IncreaseDecrease
Imp. Bonds 2005B (328)$347,600.00
Area and Unit Fund (406)$347,600.00
Adoptedby the Council of the City of Lino Lakes this 9thday of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1E
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consider Resolution No. 13-128Authorizing an Interfund Loan From the
Municipal Buildings and FacilitiesFund to the 2005A G.O.
Improvement Debt Service Fund
VOTE REQUIRED
Simple Majority
BACKGROUND
Asthe City Council is aware, the property fortheLegacy at Woods Edge projectwenttax forfeitin 2010.
As such, delinquencies in the collection of special assessments levied against the property have been
unpaid and, in fact, the assessments have been de-certified. The special assessments financedthe
installation of public improvements in the development and wereneeded to service the outstanding debt
on those improvements. Due to the delinquency of special assessments on the developed parcels, a cash
deficit now exists in the debt service fund.
Since 2008staff has recommended that interfund loans be authorized at necessary intervals to service the
outstanding debt until the delinquent special assessments are collected or until alternative financing
solutions are available, at which time the loans will be repaid. Most recently theMunicipal Buildings and
Facilitiesfundhas been the source of the interfund loans.Special legislation approved in 2011 allows the
city to use tax increments from TIF District 1-10 toward the retirement of this debt, reducing the burden
on the Municipal Buildings and Facilities fund.Additionally, the expansion of the Lino Lakes Assisted
Livingfacilityhas resulted in the payment of the outstanding special assessments on that parcel,
significantlyreducing the amount of interfund loan needed for paying annual debt service.
Resolution No. 13-128authorizes an interfund loan from the Municipal Buildings and Facilities Fund to
the 2005A G.O. Improvement Debt Service Fund to temporarily service the unfunded outstanding debt
and eliminate the existing cash deficit.
RECOMMENDATION
Staff recommends the approval of Resolution 13-128.
ATTACHMENTS
Resolution 13-128.
CITY OF LINO LAKES
RESOLUTION NO. 13-128
RESOLUTION AUTHORIZING AN INTERFUND LOAN FROM THE MUNICIPAL
BUILDINGS AND FACILITIES FUND TO THE 2005A G.O. IMPROVEMENT DEBT
SERVICE FUND
WHEREAS
, the 2005A G.O. Improvement Debt Service Fund currently has a cash deficit due to
delinquencies in the collection of special assessments, and
WHEREAS,
an interim source of financing is necessary to service the outstanding debt, and
WHEREAS
, it is staff’s recommendation that an interim interfund loan be made from the
MunicipalBuildings and Facilities Fund until the delinquent special assessments are
collected or an alternative financing source is established, at which time the interfund
loan will be repaid.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of Lino Lakes, that the following
interfund loan be authorized and recorded effective December 31, 2013:
IncreaseDecrease
2005A G.O. Imp Fund (327)$97,640.00
Mun Buildings & Facilities Fund (401)$97,640.00
Adopted by the Council of the City of Lino Lakes this 25th day of November, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1F
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Resolution No. 13-129Authorizing the Transfer of Funds from the
Area and Unit Fund to the 2012A G.O. Improvement Bond Debt
Service Fund
VOTE REQUIRED
Simple Majority
BACKGROUND
A portion of the 2012A Debt Service Fund refundedthe original 1996A bond issue. The 1996A
debt was to be retired using special assessments and resources of the Area and Unit Fund.
Resolution 13-129authorizes thetransfer ofnecessary funds from the Area and Unit Fund
No.
for 2013debt service needs.The amount of the transfer is $78,438.00.
RECOMMENDATION
Staff recommends that the City Council approve Resolution 13-129.
No.
ATTACHMENTS
Resolution 13-129.
CITY OF LINO LAKES
RESOLUTION NO. 13-129
RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS FROM THE AREA AND
UNIT FUND TO THE 2012A G.O. IMPROVEMENT BOND DEBT SERVICE FUND
WHEREAS,
a portion of the 2012A bond issue refunded the original 1996A bond issue, and
WHEREAS
, the refunded portion of this bond issue was originally sold to finance 1996
Construction Projects, and
WHEREAS
, resources of the Area and Unit Fund were pledged toward the retirement of the
1996A bond issue.
NOW, THEREFORE, BE IT RESOLVED
, that the following transfer be adopted:
IncreaseDecrease
Imp. & Refunding Bonds 2003A (324)$78,438.00
Area and Unit Fund (406)$78,438.00
Adopted by the Council of the City of Lino Lakes this 25thday of November, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CONSENT AGENDA ITEM 1G
STAFF ORIGINATOR:
Al Rolek
MEETING DATE:
December 9, 2013
TOPIC:
ResolutionNo.13-136,Resolution Amending the City
of Lino Lakes Flexible Spending Accounts Plan
VOTE REQUIRED:
Simple Majority (3/5 Vote)
BACKGROUND:
It is recommended that the city’sFlexible Spending Accounts Planbe amended
to incorporate any changes that may have occurred. The last plan document
was updated in 2010.
The following resolution incorporates onechange to the current plan document.
Itis:
st
•The plan changes the Commencement of Participation from 1of
st
the month following six months of employment to 1of the month
following 60 days of employment(change needed due to Health
Care Reform Act).
•The plan incorporates theHeart Act Amendment.
•The Plan incorporates the carryover of FSA funds (up to $500)
from one plan year to the next.
OPTIONS:
1.Approve Resolution 13-136.
2.Return to Staff for further review.
2.Deny Resolution 13-136.
RECOMMENDATION:
Option 1.
CITY OF LINO LAKES
RESOLUTION NO. 13-136
RESOLUTION AMENDING THE CITY OF LINO LAKES FLEXIBLE SPENDING ACCOUNTS
PLAN
WHEREAS, the plan was adopted per Resolution No. 78-90 with the effective
date of January 1, 1991, and
WHEREAS, the plan was amended and restated per Resolution No. 95-156 with
an effective date of January 1, 1996, and again per Resolution No.
00-119 with an effective date of January 1, 2001 and again per
Resolution No. 03-07 with an effective date of January 1, 2003, and
again per Resolution No. 05-181 with an effective date of January
1, 2006,and again per Resolution No. 07-204 with an effective date
of January 1, 2008, and again per Resolution 11-13, with an
effective date of December 31, 2010, and
WHEREAS,the City of Lino Lakes wishes to amend the plan document effective
January 1, 2014, to include the following;
st
•The Planchanges the Commencement of Participation from 1of
st
the month following six months of employment to 1of the month
following 60 days of employment (change needed due to Health
Care Reform Act).
•The Plan incorporates the Heart Act Amendment.
•The Plan incorporates the carryover of FSA funds (up to $500)
from one plan year to the next.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Lino
Lakes that:
1.The City of Lino Lakes Flexible Spending Accounts Plan be
amended and adopted in the form presented to the City
council effective as of January 1, 2014.
Adopted by the Lino Lakes City Council this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by
Council Member_______________and was duly seconded by Council Member
________________ and upon vote being taken thereon, the following voted in
favor thereof:
The following voted against same:
____________________
Jeff Reinert, Mayor
_________________________
Julie Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 1H
STAFF ORIGINATOR:Jeff Karlson
MEETING DATE:December 9, 2013
TOPIC:Personnel Policy Revisions
VOTE REQUIRED:3/5
INTRODUCTION
The City Council is being asked to approve revisions to the City of Lino Lakes Personnel
Policy.
BACKGROUND
The Personal Policy is an important tool for communicating policies and procedures to
employees. Periodically, revisions need to be made to ensure that the policies achieve
organization goals and will stand up to legal scrutiny.
The Council reviewed the recommended revisions at the December 2 work session, which
include the following sections:
2.1Definitions. The Minnesota marriage amendment nullifies the original intent of the
“Domestic Partnerships” language and will be removed from the policy.
3.3Probationary Period. Newly hired full-time and part-time employees will serve a
“one-year” probationary period unless specified otherwise in a labor agreement.
3.6Promotions. Promotions are subject to a “six-month” probationary period.
6.3Sick Leave. In accordance with the new state law expanding sick leave benefits,
employees may use sick leave to care for a spouse, child, adult child, parent, stepparent,
or grandparent.
6.7Funeral Leave. Policy revised to allow for five days funeral leave for the death of a
spouse or child (previously three days) and one day for a grandparent, niece, or nephew
(previously three days).
6.15Leave without Pay. Entire paragraph removed from Section 6.
6.18PTO Leave. Employees who elect PTO benefits may access extended leave
accrual for an illness or injury that extends beyond five work days(previously ten
days).
7.3Mobile Phones. In accordance with an IRS ruling that monthly stipends for
personal cell phones are considered a de minimus benefit and not taxable, this section
has been revised.
RECOMMENDATION
Approval of Personnel Policy revisions to Sections2.1, 3.3, 3.6, 6.3, 6.7, 6.15, 6.18, and 7.3.
CITY COUNCIL
AGENDA ITEM 1I
STAFF ORIGINATOR
Al Rolek
MEETING DATE
12/9/13
TOPIC
Consideration of Resolution No. 13-138 Approving
Transfers For Partial Installment Payment on Interfund
Loan For Recreation Complex Land
VOTE REQUIRED
Simple Majority
BACKGROUND
The City Council approved Resolution No. 06-212 providing for the repayment of the
interfund loan for the Recreation Complex land. In 2012, the Dedicated Parks fund balance
was depleted and the fund is not able to contribute 50% of the payment at this time. The
City Council has determined that the General Fund portion of the payment plan will
continue in the absence of the Dedicated Parks payment. Resolution No. 13-138 approves
the transfers necessary to make the 2013 partial installment of the approved repayment
program.
RECOMMENDATION
Staff recommends approval of Resolution No. 13-138.
ATTACHMENTS
Resolution 13-138.
CITY OF LINO LAKES
RESOLUTION NO. 13-138
RESOLUTION APPROVING TRANSFERS FOR PARTIAL
INSTALLMENT PAYMENT ON INTERFUND LOAN FOR RECREATION
COMPLEX LAND
WHEREAS
, in 1999 the City purchased land for the purpose of creating a recreation
complex, and;
WHEREAS
, a temporary interfund loan was made from the Area and Unit Fund (406) to
the Dedicated Parks Fund (405) for the purchase of said land, and;
WHEREAS
, the City Council to approved Resolution No. 06-212 providing for a plan to
repay the interfund loan from the General Fund and Dedicated Parks Fund, and,
WHEREAS
, the Dedicated Parks fund balance was depleted in 2012, and,
WHEREAS
, the City Council wishes to continue to pay the General Fund portion of the
payment plan.
NOW, THEREFORE, BE IT RESOLVED
, by the Lino Lakes City Council that the
following transfers are approved to pay the General Fund portion of the 2013 installment
on the Recreation Complex Interfund Loan:
From To Amount
General Fund Dedicated Parks Fund $50,000.00
Dedicated Parks Fund Area and Unit Fund $50,000.00
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2011.
The motion for the adoption of the foregoing resolution was introduced by Council
Member
_____________and was duly seconded by Council Member _____ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL WORK SESSIONNovember 18, 2013
DRAFT
CITY OF LINO LAKES
1
MINUTES
2
3
DATE:November 18, 2013
4
TIME STARTED:5:30p.m.
5
TIME ENDED:7:30p.m.
6
MEMBERS PRESENT : CouncilMember Stoesz, O’Donnell,
7
Rafferty,Roeserand Mayor Reinert
8
MEMBERS ABSENT:None
9
10
11
Staff members present: City Administrator Jeff Karlson; Community Development
12
Director Michael Grochala; City Engineer Jason Wedel; City Planner Katie Larsen;
13
FinanceDirector Al Rolek
14
15
Members of the city Planning & Zoning Board, Park Board, Environmental Board,
16
Economic Development Advisory Committee, and Charter Commission were invited to
17
the meeting and some members were in attendance.
18
19
1.Public Improvement Financing Presentation–Michael Grochala and Steve
20
Bubul (Kennedy & Graven)
–Mayor Reinert called the meeting to order. Community
21
Development Director Grochala outlined the purpose of the meeting. The council
22
received an update of the City’s Paving Management Plan (PMP) in August. It is a good
23
time to look at how the PMP can be financed. This session is not intended to be a debate
24
of the topic of public improvements but rather to give information on options available to
25
pay for improvements. It should give the council information as they decide on a path.
26
27
Steve Bubul, Kennedy and Graven, gave a presentation on Summary of Financial Tools
28
.
for Financing Public Improvements in the City of Lino LakesDuring and after the
29
presentation, Mr. Bubul answered questions from those in attendance.
30
31
Mr. Bubul’s presentationis on file and a DVD of the meeting is also on file.
32
33
The meeting was adjourned at 7:30p.m.
34
35
These minutes were considered, corrected and approved at the regular Council meeting held on
36
December 9, 2013.
37
38
39
40
41
Julianne Bartell, City ClerkJeff Reinert, Mayor
42
43
1
LIQUOR COMPLIANCE HEARINGNovember 25, 2013
DRAFT
1
CITY OF LINO LAKES
2
MINUTES
3
4
5
DATE:November 25, 2013
6
TIME STARTED: 6:15p.m.
7
TIME ENDED: 6:25p.m.
8
MEMBERS PRESENT: CouncilMembersRafferty,O’Donnell,
9
Roeser, Stoesz and Mayor Reinert
10
MEMBERS ABSENT: None
11
12
13Staff members present: City AdministratorJeff Karlson; Public Safety DirectorJohn Swenson;
14Police Captain Kelly McCarthy; and City Clerk, Julie Bartell
15
HEARING ON LIQUOR CODE VIOLATION
16
17
18Police Chief Swenson reported that the Police Department regularly conducts compliance
19checks at the city’s licensed liquor establishments. On August 28, 2013, a compliance check
20was conducted at The Tavern on Main and a violation occurred. The bartender served and took
21payment for beverages for two underage buyers. A ticket was issued and the offending
22bartender has since pled guilty and received a fine in court. He explained that the matter is now
23before the city council for consideration of city action on the violation. Based on the council
24approved Best Practices Grid, staff is recommending the imposition of a fine of $500 on the
25establishment.
26
27Tavern on Main owner and licensee Chad Wagner assured the council that he takes this matter
28very seriously and explained that he insists on liquor servicetraining for all his employees. He
29addresses an employee violation such as this with a suspension on the first violation and
30termination on the second.
31
32Mayor Reinert thanked Mr. Wagner for his explanation and indicated that the Tavern on Main is
33generally a good operation. He added that the council typically follows the Best Practice Grid
34when imposing a fine so the recommendation ($500 fine) will be forwarded for action.
35
36Action on the matter will be considered as part of the regular council meeting that will follow
37adjournment of the hearing.
38
39The meeting was adjourned at 6:25 p.m.
40
41These minutes were considered and approved at the regular City Council Meeting on December
429, 2013.
43
44
45
46__
47Julianne Bartell, City ClerkJeff Reinert, Mayor
48
CITY COUNCIL
AGENDA ITEM 1L
STAFF ORIGINATOR: Jeff Karlson
MEETING DATE: December 9, 2013
TOPIC: Approval of Secretarial Services for Charter Commission
VOTE REQUIRED: 3/5
INTRODUCTION
The Council is being asked to approve Charter Commission expenditures for secretarial
services.
BACKGROUND
Last March the City Council approved additional expenditures for the transcription of Charter
Commission meeting minutes for two meetings at an estimated cost of $500. The City
contracted with TimeSaver Secretarial, Inc. to provide this service. The actual cost of
secretarial services for the two Charter meetings held in July and October was $486.
At the December 2, 2013 work session, the City Council agreed that TimeSaver, Inc. should
continue to take minutes for the Charter Commission meetings at an estimated cost of $1,000.
This expenditure will come from the general contingency fund.
RECOMMENDATION
Approve Charter Commission expenditures for secretarial services.
AGENDA ITEM 2A (i)
STAFF ORIGINATOR
Al Rolek
DATE
December 9, 2013
TOPIC
Consideration of Resolution No. 13-130 adopting the Final 2013 Tax
Levy, Collectible in 2014.
VOTE REQUIRED
Simple Majority
BACKGROUND
Minnesota State Statutes require the City of Lino Lakes to adopt and certify a final 2013 tax levy,
collectible in 2014 on or before December 28th.
The total levy includes dollars for the general operating budget as well as dollars for special levies
for tax abatement and general bonded debt. The levy provides resources for City operations,
capital outlay and equipment replacement, street and storm drainage maintenance and a contingency
for unforeseen emergencies. The levy also includes a voter-approved levy of $174,943 to service
debt for the Birch/Ware and Lake/Main intersection signalization projects. The total proposed tax
levy for 2013/14 is $8,296,044, $45,285 less than the preliminary levy adopted in September. The
proposed levy represents an increase of $80,416 from the 2012/13 tax levy.
A public hearing was held on the tax levy for this evening. Tax levy information was presented and
discussed during the public hearing and public testimony was received.
The City Council needs to take final action on the tax levy at this time.
RECOMMENDATION
Staff recommendation is to adopt Resolution No. 13-130 approving the final 2013 Tax Levy,
collectible in 2014.
ATTACHMENTS
Resolution 13-130.
A-1
CITY OF LINO LAKES
RESOLUTION NO. 13-130
RESOLUTION ADOPTING THE FINAL 2013 TAX LEVY,
COLLECTIBLE IN 2014
WHEREAS
, the City of Lino Lakes has budgeted to pay expenditures for General Fund
operating costs anticipated in the year 2014; and,
WHEREAS
, the City of Lino Lakes has budgeted to pay the annual debt service on outstanding
indebtedness; and,
WHEREAS
, the City Council adopted its preliminary 2013 tax levy, collectible in 2014, in
anticipation of the above expenses; and,
WHEREAS
, the City Council has published in the official newspaper all notices required by
Minnesota statutes and the City Charter; and,
WHEREAS
, the City Council held its public hearing on December 9, 2013.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Lino Lakes,
Anoka County, Minnesota, approves its final 2013 tax levy, collectible in 2014, upon taxable
property within the City of Lino Lakes as follows:
1. Total amount levied in the year 2013 to be spread for taxes due and payable in the year 2014
is $8,296,044.
2. The total amount above levied is for the following purposes:
General Operating Levy $7,098,922
General Bonded Debt
G.O. Improvement Refunding Bond 2005B 155,782
G.O. Tax Abatement Bonds 2006C 255,381
G.O. CIP Refunding Bond 2006E 443,940
G.O. Bonds 2012A 174,943
Equipment Certificates of 2011 43,481
Equipment Certificates of 2012 53,561
Equipment Certificates of 2013 70,034
Total General Obligation Bonded Debt 1,197,122
TOTAL LEVIES $8,296,044
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
______________ and was duly seconded by Council Member ______________ and upon vote
being taken thereon, the following voted in favor thereof:.
A-1
The following voted against same:.
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
A-1
CITY COUNCIL
AGENDA ITEM 2A (ii)
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consideration of adopting Resolution No. 13-131 adopting the final
2014 General Fund Operating Budget for the City of Lino Lakes
VOTE REQUIRED
Simple Majority
BACKGROUND
State Statutes require the City of Lino Lakes to adopt and certify a final 2014 General Fund
operating budget on or before December 28.
A public hearing was held tonight to take public comment on the budget. A summary of the
proposed budget and tax levy was presented and discussed during the public hearing.
The final 2014 budget represents a 0.86% increase from the 2013 adopted budget. The budget
maintains staff complements and includes resources to continue city services at the current levels.
Funding for street maintenance and storm drainage maintenance and repair efforts are maintained
for 2014. A contingency for unforeseen circumstances is also included in the budget. Capital
equipment replacement needs will be met through the use of debt financing for the coming year.
Accumulated prior year budget surpluses and the use of drug forfeiture proceeds toward policing
efforts are being used to balance the budget.
The City Council needs to take final action to approve the budget at this time.
RECOMMENDATION
Staff recommends adoption of Resolution 13-131.
ATTACHMENTS
Resolution 13-131.
A-2
CITY OF LINO LAKES
RESOLUTION NO. 13-131
RESOLUTION ADOPTING THE FINAL 2014
GENERAL FUND OPERATING BUDGET
WHEREAS
, Pursuant to State Statute, the Lino Lakes City Council is required to adopt a
resolution setting out final General Fund revenues and expenditures for the upcoming fiscal year.
NOW, THEREFORE, BE IT RESOLVED
: That the following final General Fund operating
budget be adopted for 2014:
2014 FINAL GENERAL FUND BUDGET
REVENUES:
Property Taxes $7,233,922
Intergovernmental Revenue 465,000
Licenses and Permits 418,150
Charges for Services 231,600
Fines & Forfeitures 140,500
Interest on Investments 30,000
Miscellaneous 398,603
TOTAL FINAL GENERAL FUND REVENUES $8,917,775
EXPENDITURES:
Administration $1,143,499
Community Development 670,461
Public Safety 3,881,274
Public Services 2,607,541
Other 615,000
TOTAL FINAL GENERAL FUND EXPENDITURES $8,917,775
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and
______________ ______________
upon vote being taken thereon, the following voted in favor thereof:
A-2
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
A-2
CITY COUNCIL
AGENDA ITEM 2A (iii)
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consideration of adopting Resolution No. 13-132 adopting the final
2014 Water and Sewer Operating Budgets
VOTE REQUIRED
Simple Majority
BACKGROUND
The City Council reviewed the proposed 2014 Water and Sewer Operating Budgets at their budget
work sessions. The budgets include the cost of depreciation of infrastructure as an expense, and
recovery of this cost is incorporated into the utility rate structure. Water and sewer rates will be
adjusted in 2014 by 2% and 4%, respectively, to fund operations.
It has been the practice of the City Council to adopt the Water and Sewer Operating budgets by
resolution. Staff recommendation is to adopt Resolution No. 13-132 adopting the final 2014 Water
and Sewer Operating Budgets.
RECOMMENDATION
Staff recommends adoption of Resolution 13-132.
ATTACHMENTS
Resolution 13-132.
A-3
CITY OF LINO LAKES
RESOLUTION NO. 13-132
RESOLUTION ADOPTING THE 2014 WATER AND SEWER OPERATING BUDGETS
WHEREAS
, the City Council has reviewed the proposed 2014 Water and Sewer Operating
Budgets during their budget work sessions, and,
WHEREAS
, the City Council each year adopts the Water and Sewer Operating Budgets by
resolution.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of Lino Lakes that the following
Water and Sewer Operating Budgets for the year 2014 are hereby adopted:
2014 Water Operating Budget 2014 Sewer Operating Budget
Operating Revenues $1,218,500 $1,647,500
Transfers -0- -0-
$1,218,500 $1,647,500
Total Revenues & Transfers
Operating Expenses $1,214,173 $1,805,834
Debt Service -0- -0-
$1,214,173 $1,805,834
Total Expenses
Revenues/Transfers over/
$ 4,327 $ (158,334)
Under Expenses
Use of Fund Surplus -0- $ 158,334
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and
______________ ______________
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:.
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
A-3
CITY COUNCIL
AGENDA ITEM 2A (iv)
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consideration of adopting Resolution 13-133 adopting the
2014 Recreation Fund Operating Budgets
VOTE REQUIRED
Simple Majority
BACKGROUND
The City Council has reviewed the proposed 2014 Recreation Fund Operating Budgets during their
budget work sessions. The budget being presented for approval has not changed since the work
session. The Recreation Fund is a special revenue fund and operates from revenues collected from
recreation fees. No part of the tax levy is used to finance Recreation Fund operations. A transfer to
the General Fund is budgeted to offset fixed costs. The budget for 2014 estimates that a small
surplus will be realized in this fund.
RECOMMENDATION
Staff recommends adoption of Resolution 13-133 adopting the final 2014 Recreation Fund
Operating Budget.
ATTACHMENTS
Resolution 13-133.
A-4
CITY OF LINO LAKES
RESOLUTION NO. 13-133
RESOLUTION ADOPTING THE 2014 RECREATION FUND BUDGET
WHEREAS
, the Recreation Fund is a Special Revenue Fund, funded through fees generated by
recreation programming; and,
WHEREAS
, Special Revenue Funds are required to adopt a budget for the forthcoming year.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of Lino Lakes that the following
Recreation Fund Operating Budget for the year 2014 is hereby adopted:
2014 RECREATION FUND BUDGET
REVENUES EXPENDITURES
Adult Instructional $ 5,400 $ 5,100
Adult Leagues 14,850 13,125
Youth Instructional 76,700 66,575
Youth Leagues 23,000 20,500
Special Events 7,800 10,380
Senior Programs 22,000 21,900
Program Totals $149,750 $137,580
Operating Surplus 0 2,170
Transfer to General Fund 0 10,000
Recreation Fund Totals $149,750 $149,750
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and
______________ ______________
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:.
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
A-4
CITY COUNCIL
AGENDA ITEM 2B
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consideration Resolution 13-134 amending the 2013 General
Operating Budget for the City of Lino Lakes
VOTE REQUIRED
Simple Majority
BACKGROUND
The City Council has made a number of fiscal decisions through the year which have an impact on
the general operating budget. Additionally, economic conditions and projected changes in budget
projections have had 13.Staff has examined the
potential budget areas that will be impacted by these factors. The impacts include reductions in
revenue areas affected by economic conditions, such as building activities, etc., as well as
changes in expenditure areas due to personnel changes, changes to contracted services, transfers
for street reconstruction and park land loans and other factors.
Staff has prepared a listing of proposed budget adjustments for conditions that are known today
for City Council consideration.
RECOMMENDATION
Staff recommends that the City Council approve Resolution 13-134 amending the 2013 General
Operating Budget.
ATTACHMENTS
Resolution 13-134.
CITY OF LINO LAKES
RESOLUTION NO. 13-134
RESOLUTION AMENDING THE 2013 GENERAL OPERATING BUDGET
WHEREAS
, the City Council has adopted a general operating budget for 2013, and,
WHEREAS
, the City Council has made certain fiscal decisions through the year which have an
impact on the general operating budget, and,
WHEREAS
, changes in economic conditions and changes in budget forecasts have made it
necessary for the City Council to reconsider portions of the adopted general operating budget, and,
WHEREAS
, it is good management and accounting practice to amend the general operating
budget to reflect such changes.
NOW, THEREFORE BE IT RESOLVED
by the City Council of the City of Lino Lakes that the
general operating budget for 2012 be amended as follows:
REVENUES:
ADJUSTMENT
ACCOUNT AMOUNT
101-3010-000 General Property Tax $ (983,600)
101-3040-000 Fiscal Disparities 983,600
101-3020-000 Delinquent Taxes (40,000)
101-3215-000 Rental Housing Licenses 2,500
101-3250-000 Building Permit Fees 10,000
101-3251-000 Plan Inspection Fees 10,000
101-3254-000 Heating/Air Conditioning Fees 15,000
101-3225-000 Lodging Tax 15,000
101-3345-000 MSA 31,000
101-3346-000 Police State Aid 34,000
101-3422-000 Police Other Revenue 35,000
101-3423-000 Commonspace Revenue (14,000)
101-3470-000 Park Revenues 9,500
101-3510-000 Fines & Forfeits (30,000)
101-3511-000 ACE Fees 8,000
101-3620-000 Interest on Investments (12,000)
101-3730-000 Refunds & Reimbursements 12,000
101-3900-000 Use of General Fund Reserves (36,000)
TOTAL AMENDMENTS $ 50,000
EXPENDITURES
:
ADJUSTMENT
ACCOUNT AMOUNT
101-401-41xx-000 Mayor/Council Personal Services (8,100)
101-401-4360-000 Mayor/Council Insurance (4,200)
101-402-4310-000Admin Other Contractural (4,000)
101-407-41xx-000 Finance Personal Services (5,000)
101-415-41xx-000 Econ Devel Personal Services (42,000)
101-415-4900-000 Econ Devel Marketing 15,000
101-416-41xx-000Planning & Zoning Personal Services (3,000)
101-416-4300-000 Planning & Zoning Professional Services (5,000)
101-416-4410-000 Planning & Zoning Contracted Services (5,000)
101-418-41xx-000 Comm Devel Personal Services 1,500
101-420-41xx-000 Police Personal Services 8,000
101-420-4321-000 Police Telephone (10,000)
101-422-41xx-000Building Inspections Personal Services 1,500
101-422-4410-000 Building Inspections Contract Services 1,000
101-430-41xx-000 Streets Personal Services 7,000
101-430-4223-000 Streets Signs 3,500
101-430-4224-000 Streets Patching Materials 9,000
101-430-4229-000 Streets Gravel/Misc (20,000)
101-431-41xx-000 Fleet Personal Services (1,000)
101-431-4363-000 Fleet Auto Insurance (4,000)
101-432-4211-000 Govt Buildings Maintenance Supplies 8,000
101-432-4321-000 Govt Buildings Telephones 4,000
101-432-4361-000Govt Buildings Insurance 1,500
101-432-4382-000Govt Buildings Electricity 25,000
101-450-41xx-000 Parks Personal Services 6,100
101-450-4300-000 Parks Professional Services 7,000
101-451-41xx-000 Recreation Personal Services 4,300
101-462-4410-000Solid Waste Contracted Services 6,000
101-499-4905-000 Contingency 2,900
101-499-4910-000 Operating Transfers Out 50,000
TOTAL AMENDMENTS $ 50,000
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 2C
STAFF ORIGINATOR
Al Rolek
MEETING DATE
December 9, 2013
TOPIC
Consideration of adopting Resolution 13-135Specific Revenue Sources In
Special Revenue Funds
VOTE REQUIRED
Simple Majority
INTRODUCTION
The City has implemented Governmental Accounting Standards Board (GASB) Statement #54which
requires that fund balances be divided into categories from most restricted to uncommitted funds. The
City Council must annually adopt a resolution to ‘commit’ certain funds.
BACKGROUND
The City Council has approved a policy implementing Governmental Accounting Standards Board
(GASB) Statement #54. This statement’s definition of special revenue funds states that special revenue
funds are used to account for and report the proceeds of specific revenue sources that are restricted or
committed to expenditures for specified purposes other than debt service or capital projects. The term
“proceeds of specific revenue sources” establishes that one or more specific restricted or committed
revenues should be the foundation for a special revenue fund and comprise a substantial portion of the
fund’s revenues. Resolution 13-135commits the specific revenue sources of the Recreation Special
Revenue Fund specifically for operating City-sponsored recreation programmingand the Cable TV Fund
specifically for expenditures associated with Cable TV programming. This commitment may only be
changed by resolution of the City Council.
RECOMMENDATION
Staff recommendsadoption of Resolution 13-135.
ATTACHMENTS
Resolution 13-135.
CITY OF LINO LAKES
RESOLUTION NO. 13-135
RESOLUTION COMMITTING SPECIFIC REVENUE SOURCES IN SPECIAL REVENUE
FUNDS
WHEREAS
, the Governmental Accounting Standards Board’s Statement #54 definition of special
revenue funds states that special revenue funds are used to account for and report the
proceeds of specific revenue sources that are restricted or committed to expenditures for
specified purposes other than debt service or capital projects; and,
WHEREAS
, the term “proceeds of specific revenue sources” established that one or more specific
restricted or committed revenues should be the foundation for a special revenue fund and
comprise a substantial portion of the fund’s revenues; and,
WHEREAS
, investment earnings and transfers from other funds do not meet the definition of a specific
revenue source; and,
WHEREAS
, council action is required to formalize the commitment of the specific revenue sources to
specified purposes.
NOW, THEREFORE, BE IT RESOLVED
by the City Council of Lino Lakes as follows:
1.The specific revenue sources of each special revenue fund and the specific purposes for which
they are committed are as follows:
FundSpecific Revenue SourcesCommitted For
RecreationProgram Recreation FeesCommitted for expenditures
associated with City Sponsored
Recreation Programs
Cable TVFranchise FeesCommitted for expenditures
associated with City Sponsored
Cable TVProgramming
Adopted by the Council of the City of Lino Lakes this 9th day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_____________and was duly seconded by Council Member _____ and upon vote being taken
thereon, the following voted in favor thereof:
The following voted against same:
____________________________
Jeff Reinert, Mayor
ATTEST:
____________________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR:Julie Bartell, CityClerk
DATE: December 9, 2013
TOPIC: FirstReadingof Ordinance No. 12-13
Establishing the 2014Fee Schedule
VOTE REQUIRED:3/5
INTRODUCTION
In order to provide for a more efficient and timely method of reviewing and adjusting the various
fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on
an annual basis.
BACKGROUND
TheCity’scurrent fee schedule has been circulated to departmentdirectors with a request to
update or amend the schedule as appropriate for 2014.
Ordinance No. 12-13(the proposed 2014Fee Schedule) is attached. Recommended amendments
to the ordinance are printed in red. The changes proposed for 2013are outlinedbelow for your
review:
-
Updated Police Department fees
–Police Department staff have reviewed fees that
relate to their services and have updatedthem to current costs and also removed
obsolete charges.
-
Building Permit and Land Use Fees
–Staff has adjusted fees to accountfor
inflationary increases; they are generally consistent with neighboring cities. Other
non-monetary changes have been made for formatting purposes.
The Council approved the first reading of Ordinance No. 12-13on November 25.Staff is now
recommending approval of second reading and publication of the ordinance.
RECOMMENDATION
Approve the secondreading of Ordinance No. 12-13,Establishing the 2014Fee Schedule.
st
1Reading:Publication
:
November 25, 2013
nd
2Reading:Effective:
City of Lino Lakes
Ordinance No.12-13
An Ordinance Adopting The 2014 City of Lino Lakes Fee Schedule and Providing for theIssuance Of
Licenses, Permits and Collection of Fees Thereof; Repeals All Ordinances, Parts Of Ordinances and
Previous Fee Schedules that Conflict Therewith.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings.
Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City
Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and licensing is
hereby adopted as follows:
2014FEE SCHEDULE
ALCOHOLIC BEVERAGES
3.2 Beer Investigation,Initial Application Only$250.00262.50(1 or 2);$450.00462.50(3+)
3.2 Beer Off-Sale$200.00/Year
3.2 Beer On-Sale$300.00/Year
3.2 Beer On-Sale Temporary$50.00 + $5.00/Day
Club License$300.00
Liquor License Investigation Fee, Initial Application Only$250.00262.50(1 or 2); $450.00462.50(3+)
Liquor On-Sale License$4,500.00/Year
Liquor Off-Sale$200.00
Liquor Temporary Permit$50.00
Temporary Set-Up License$25.00
Wine License Investigation Fee, Initial Application Only$250.00262.50(1 or2); $450.00462.50(3+)
Wine $500.00/Year
Sunday Liquor$200.00/Year
On-Sale Brewer Taproom$500/Year
Off-Sale Growler$200/Year
AMUSEMENT & COMMERCIAL RECREATION
Cabaret License$35.00
Dances$200.00/Year
Gambling Permit Application $10.00
State Licensed GamblingRegulation Tax
0.10%of gross receipts less prizes paid
BUSINESS & MISCELLANEOUS
Assessment Search Fee $20.00/Search
Burning Permit$50.00
Dog Kennel -Private$20.00/Year
Dog Kennel–Commercial$100.00105.00/Year
Dog License Male/Female$10.0010.50
Dog License Male/Female $5.005.25(Spayed or Neutered)
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st
Copies: Per Page110 Copies Free, then .25 per Page
Copies: New Resident Labels$5.00per Month Flat Fee
Copies: Aerial/Topo MapLarge Scale (>11”x17”)$10.00.50 per sq. foot
st
City Charter1Copy Free; $10.00 Each Add’l
City Code Book$75.00
City Map $2.50
Comp. Plan. $55.00
CDor DVD$7.00
Environmental Handbook$55.00
st
Fax Charge110 Pages Free, then .25 per Page
Garbage Hauler License $75.00/First Truck;$45.00eachadd’l
Overweight Permit$20.00
Pawn Shop Class A$10,000.00
Pawn Shop Class B$7,000.00
Class A Secondhand Goods Dealer$720.00
Class B Secondhand Goods Dealer$105.00
Class C Secondhand Goods Dealer No Fee
Pawn Shop Investigation $15,000 (deposit on costs)
Pawn Shop In-State Investigation$750.00
Pawn Shop Out-State Investigation$20,000.00
Peddler, Solicitor, Transient Merchant$250.00/6 months
Rental License (annual)$50.00 for 1 or 2 units
$50.00 + $10 per unit for 3 or more units
(fee to be reduced by 50% if issues less
than six months from expiration date)
Rental License Re-inspection Fee$50.00
Special Event Permit $50.00
Tobacco License$50.00
Return Check Charge$30.00
Zoning Maps$5.00/Large or Colored
Zoning Ordinance$25.00
PARK & RECREATION USER FEES
Field Rental –Resident Only
Baseball/Softball Drag Only$20/Evening
Baseball/Softball Drag & Chalk$30/Evening
Soccer (Excluding Youth)$65/Evening
Picnic Shelter Reservation Residents -No Fee
Non-Resident -$25
Playground Grab Bags$10.00 / $25.00
FIRE REGULATIONS
Annual Permit for Sale
Of Consumer Fireworks$350 exclusive retail seller /$100 in
conjunction with existingretail store
POLICE FEES
(Costs include all applicable taxes)
Achieving Compliance through Education (ACE) Program Fees
Equipment Violation$50.00
Moving Violation$100.00
2
Ordinance Violation$75.00
Parking Violation$100.00
Status Offense$50.00
Other Violations$100.00
th
Copy of ReportFree to subject of data up to3 pages; 4page
$1.00; then $.25 add’l pages up to100
Copy of Report –Mail In$4.00upto 4 pages;$.25per page thereafter
Vehicle LockoutsNo charge
Clearance Letter $5.0015.00
Fingerprinting $10.0015.00by appt.
Video Image Printing $5.00
Photographs $25.00 plus developing cost
Booking Photographs$5.00
Electronic Photographs$5.0010.00per page of four
False Alarms3 free; 4-10$50.0052.50;
11 or more$100.00105.00/calendar yr.
Vehicle Forfeiture Fee$100.00 per vehicle
Videotape CopyDVD (Police Dept)$25.00
Dangerous Dog Registration$250/Year
BUILDING-CONSTRUCTION UTILITIES
Building Permit Fee Schedule
Building Permit Fees shall be based on the Fee Table.
Fire Suppression Permit fee shall be based on Fee Table
Minimum fee of $60.00for all permits
Fee Table
Total ValuationFee
$1.00 to $1,360.00$60.00
$1,361.00to $2,000.00$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00$69.25 forthe first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00$643.75 for the first $50,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00$993.75 for the first $100,000.00 plus $5.60 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00$3,233.75 for the first $500,000.00 plus $4.75 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
$1,000,001.00 and up$5,608.75 for the first $1,000,000.00 plus $3.15 for each additional
$1,000.00, or fraction thereof
Other Inspections and Fees:
Work commencing before permit issuanceDouble Permit Fee
3
Erosion Control Inspection Fee (single, two-family, townhomes up to 8 units)$150.00
Multi-family >8 units, Commercial, Industrial and Institutional determined
by separate agreement.
Erosion Control Re-inspection Fee$60.0065.00per trip
Inspections outside of normal business hours$60.0065.00per hour*
Re-inspection fee$60.0065.00per trip
Inspections for which no fee is specifically designed$60.0065.00per trip
Additional plan review required by changes, additions, or revisions$50.00 per hour**
For use of outside consultants for plan checking and inspections, or bothActual Cost***
Plan Review Fee
a. 65% of the Building Permit Fee
b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period
Easement Encroachment Feecounty recording fee plus $25.00
Accessory Building Permit: 120 sq. ft. or under in size$60.0065.00
Accessory Building Permit: over 120 sq. ft. in sizeSee Building Fee Table
Fence Permit: 6 feet or under in height$60.0065.00
Fence Permit: over 6 feet in heightSee Building Fee Table
Grading Permit$150.00
Grading Permit Escrow Deposit(if not included in Dev. Contract)$300.00
Roofing Permit$100.00
Siding Permit$100.00
Swimming PoolPermit: In Ground$150.00
Swimming PoolPermit: Above Ground$100.00
Window/DoorReplacementPermit$75.00 per windowunit(max. $150.00)
Door Replacement (including patio) Permit$100.00
Retaining Wall Permit$60.0065.00
Mechanical (HVAC) permit: Gas Fireplace$65.00 (plus $32.50 for each addt’l fireplace)
Mechanical(HVAC)Permit: Residential(except new construction)$60.00
Mechanical(HVAC)PermitFee:New Construction Residential(does not include fireplaces)$75.00
Mechanical(HVAC)Permit: Commercial2% of the contract price ($60.0065.00minimum fee)
Manufactured Home Permits$150.00
4
Plumbing Permit9.00 per fixture ($60.0065.00minimum fee)
Sewer Connection Fee$200.00
Water Connection Fee$250.00
Contractor License Verification$5.00 per permit
Contractor Lead Certification Verification (effective Feb 1, 2011)$5.00 per permit
Contractor License$50.00
SAC (Sewer Availability Charge)Per Met Council
¾” Water MeterCity cost plus 10% handling fee and sales tax
1” Water MeterCity cost plus 10% handling fee and sales tax
MXU UnitCity cost plus 10% handling fee and sales tax
Touch Pad$18.00 plus sales tax
Curb Stop Covers$70.00 plussales tax
Septic Installation or Repair Permit$150.00200.00
Septic Pumping Permit$10.00
Demolition Permit$60.0065.00
Lawn Sprinkler/Irrigation System Permit (effective June 26, 2008)$60.0065.00
Irrigating or Watering of New Landscaping Permit (sod or seed)No Charge
Lawn Sprinkling Violation$25.00 for first violation
$50.00 for each subsequent citation
Driveway Replacement Permit$60.0065.00
Sign Permit: Existing Billboard$85.00 per year
Sign Permit: PermanentSee Building Fee Table
Sign Permit:Sandwich Board$25.00
Sign Permit:Temporary (portable/banner)$25.00/Term
Fee Refund –Per applicant request, City staff may refund permit fees up to 80% for voided permits.
Plan review fees and state surchargefeesare non-refundable.No refund shall be provided if permit has expired.
All permits issued are subject to applicable State surcharge fees.
*Inspections made out side of normal business hours is a three-hour minimum charge
**Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision,
overhead, equipment, hourly wages, and fringe benefits of the employees involved.
***Actual costs include administrative and overhead costs.
5
An escrow may be required, as determined by the CityEngineer, to cover all costs incurred by the City for
plan revision and construction observation.
ESCROW DEPOSITS
In order to obtain a Certificate of Occupancy, escrow depositsshall be collected if exterior work cannot be
completed due to inclement weather, as determined by City Staff, whereupon a Temporary Certificate of
Occupancywould be issuedsubject to the execution of an escrow agreement and payment thereof. Any
unfinished work must be completed within six months (weather permitting) from the date of issuance. The
following escrow amounts are hereby established:
a.Driveway -$1,000.00
b.Exterior Concrete -$1,000.00
c.As-built Surveys -$1,000.00
d.Stucco (final coat only) -$1,000.00
e.Garage Floor -$1,000.00
f.Landscaping -$2,500.00 (landscaping may be escrowed year-round per City Staff)
Escrow deposits include a $50.00 non-refundable administrative fee.
Escrow deposits can be submitted through one of the following procedures:
a.)Escrow can be paid to the City upon execution of an agreement signed by both the payee and the City.
b.)The title company or lending institution can hold the escrow upon execution of an agreement signed by
both the title company or lending institution and the City.
RIGHT-OF-WAY MANAGEMENT
Excavation Permit Fees
Hole (includes administration, plan review, inspection, testing and mapping)...…………..$125.00
Trench (includes administration, plan review,inspection, testing & mapping)...$70.00 per 100 lineal
feetplus hole fee
Obstruction Permit Fee (includes administration, recording, review & inspection)…$50.00 plus $.05 per
lineal foot
Permit Extension Fee (includes administration, recording & review)………………………………$55.00
Delay Penalty ……………………………………………………………………………………….$60.00
for up to three days of non-completionand non-prior noticebefore specified date.
After three days an additional charter of $10.00 per day will be levied
Degradation Fee Formula:
This formula covers degradation for depreciation caused by intrusion into the right-of-way. The
depreciation applies to the original surface of the right-of-way and to the overlays and seal-coats applied to
the surface. The formula includes life expectancy schedules for each and has an estimated cost per square yard
based on the quality of the right-of-way surface required for different levels of traffic. This formula creates a
degradation fee which is determined by the cost per square yard for street, overlay, and seal-coat, multiplied by the
depreciation schedule, multiplied by the area of the street patch.
6
Degradation Fee: (cost per square yard for street overlay, and seal-coat x depreciation schedule rates)
x area of street patch = degradation fee.
UTILITY FEES
Sewer Utility Rates (to be considered by separate Ordinance, No. 11-13)
Sewer Rate $52.00/Quarter/Reu
Metered Sewer$1.00 Per 1000 GallonsOver 10,000 Gallons(based on
winter average)
Flat Sewer Only$62/Quarter/Reu
Water Meter Rental$400.00 (Deposit) / $25Per Month
Additional Accessories$25.00 Per Month
Utility Non-Payment Certification Fee$30.00
Underground Utility Permit $50.00
Meter Testing (Our Cost, Delivered To Minneapolis)
5/8” –3/4" Meter Test$50.00
1” Meter Test$65.00
1-1/2” –2” Meter Test$100.00
City Trunk Utility Connection Fees
Sanitary Sewer Unit$2,911.002,975.00Per Sac Unit
Water Unit$3,854.003,939.00Per Sac Unit
Lateral Service Connection Fees (Bisel Amendment)
Sanitary Sewer$37.00 Per Front Foot
Watermain$34.00 Per Front Foot
Water Utility Rates(to be considered by separate Ordinance, No. 11-13)
Residential
$10.00per Quarter / REU*, plus
$1.80per Thousand Gallons (0 –20,000 Gal.)
$2.00per Thousand Gallons (20,001 –40,000 Gal.)
$2.50per Thousand Gallons (40,001 –80,000 Gal.)
$3.00per Thousand Gallons (80,001 –120,000 Gal.)
$3.50per Thousand Gallons (over 120,000 Gal.)
Non-Residential Domestic
$10.00per Quarter / REU*, plus
$1.80per Thousand Gallons (0 –20,000 Gal.)
$2.00per Thousand Gallons (20,001 –40,000 Gal.)
$2.25per Thousand Gallons (over 40,000 Gal.)
Non-Residential Irrigation
$2.50per Thousand Gallons (0 –40,000 Gal.)
$3.00per Thousand Gallons (40,001 –80,000 Gal.)
$3.50per Thousand Gallons (over 80,000 Gal.)
Late Penalty: 10% of unpaid balance, assessed quarterly
7
Vacant Buildings: Owners of a commercial/industrial building(s) connected to City water and/or sewer
utilities that are vacant due to business closures or other reasons may apply to have the number of billed REU’s
reduced to one (1) REU for purposes of calculating utility fees effective from the date the building(s) were vacated
for as long as the building(s) remain unoccupied. When the building(s) again becomes occupied the owner must
inform the City of such occupation, at which time the number of REU’s will be determined and utility fees
assessed according to the current fee structure.(Ordinance No. 06-13, passed 8-26-13)
*REU = a residential equivalent connection:
1.Residential –a single housing unit
2.Non-ResidentialREU = per Met Council Service Availability Charge Procedures Manual
SURFACE WATER MGMTLand Use Type
I.II.III.
Single/Two Multi FamilyCommercial/Industrial/
Family LotsLotsInstitutional Property
Fee Charge per Sq. Ft. of Development $0.1350.137$0.1790.182$0.1990.202
Area
Surface Water Management Charge: Applied to developing parcels in accordance with the policy
provisions established in Resolution No. 92-70.Credits may be earned for watershed improvements.
CULVERT PRICES
All culvert prices are based on market prices and include tax & delivery and 15% administration fee
ESCROW
LAND USE__________________FEEDEPOSIT*
Alternative Urban Area-wide Review (I-35EAUAR)$269per acre
To be chargedat the time of land use approval for
projects within theto land development applications
within I-35E Corridor AUAR area that require
preliminary plats; conditional use permits; site and
building plans;and planned unit developments. Once
paid,the same land will not be charged again.
Administrative Permit -Home Occupation Level B$2065
(no fee for Transient Merchant if issued by City Clerk)
Application Fee (Required With Each Submittal)$100.00
Comprehensive Plan Amendment
40 Acres or Less$1,500
More Than 40 Acres$5,000
Conditional Use Permit
Residential$750
Commercial/Industrial/Institutional$5,000
8
Environmental Assessment Worksheet$10,000
Interim Use Permit$750
Ordinance Amendment
Map Amendment (Rezone)
40 Acres or Less$1,500
Over 40 Acres$5,000
Text Amendment$1,500
Planned Unit Development
General Concept Plan$2,500
Development Stage Plan$10,000
Final Plan$2,5005,000
Site Plan Review$5,000
Subdivision
Concept Plan Review$1,500
Minor Subdivision / Lot Split$1,000
Preliminary Plat
40 Acres or Less$2,500
Over 40 Acres$10,000
Final Plat$1,500
Tax Increment Financing or Tax Abatement$7,500
Vacation (Street, Utility, Drainage)$500
Varianceor appeal$500
Zoning Confirmation Letter$25
*An escrow account shall be established as indicatedabove to cover all expenses incurred by the City as part of the
plan review. In the case of applications including multiple requests the highest escrow deposit amount will be the
only one initially required. The applicant is responsible for all costs incurred by the City during plan review. If the
escrow account drops below 10% of the original deposit amount the City will require the submittal of an additional
escrow deposit sufficient to cover any anticipated expenses. Upon Citydetermination that theproject is complete
or expired, the City will return the remaining escrow deposit to the applicant.
DEVELOPMENT FEES
Aerial Photo Cost Recovery$90.00 per lot
Park Dedication –Commercial / Industrial$2,175 per acre
Park Dedication -Residential $2,500 per unit
9
Street Sealcoating$0.30 per square foot
Tree Preservation Mitigation Fee$300.00 per tree
ENGINEERING
Flood Plain
Elevation Certificate$200.00 Fee
Elevation Certificate SurveyAdd’l $1,000.00 Escrow Deposit
Digital Contour Mapping$800 per ½ Section Increment
STAFF TIME
Staff time for chargeable event/projects shall be charged as the employee’s hourly rate of pay plus benefits
plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the calculated hourly rate.
LATE FEE
Late penalty fee:a late charge of 10% or $25.00, whichever is greater, will be charged for any fees not paid when
due.
Section 2.Effective Date of Ordinance.
This ordinance shall be in force and effect from and afterits passage and
publication according to the Lino Lakes City Charter.
Passed by the Lino Lakes City Council this___day of_________, 20__.
_____________________
Jeff Reinert, Mayor
ATTEST:
_____________________
Julie Bartell, City Clerk
10
st
1Reading:Publication
November 25, 2013:
nd
2Reading:Effective:
City of Lino Lakes
Ordinance No.11-13
AN ORDINANCE SETTING WATERAND SEWER UTILITY RATES
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings.
Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code,
and upon a review of a study conducted by City Staff, the water and sewer utility rate schedule is hereby adopted
as follows:
Effective January 1, 2014:
Water Utility Rates
Residential
$10.00 Per Quarter / REU*,plus
$1.84Per Thousand Gallons (0 –20,000 Gal.)
$2.04Per Thousand Gallons (20,001–40,000Gal.)
$2.55Per Thousand Gallons (40,001–80,000 Gal.)
$3.06Per Thousand Gallons (80,001–120,000 Gal.)
$3.57Per Thousand Gallons (over 120,000 Gal.)
Non-Residential Domestic
$10.00 Per Quarter / REU*, plus
$1.84Per Thousand Gallons (0 –20,000 Gal.)
$2.04Per Thousand Gallons (20,001–40,000 Gal.)
$2.30Per Thousand Gallons (over 40,000 Gal.)
Non-Residential Irrigation
$2.55Per Thousand Gallons (0 –40,000 Gal.)
$3.06Per Thousand Gallons (40,001 –80,000 Gal.)
$3.57Per Thousand Gallons (over 80,000 Gal.)
Sewer Utility Rates
Metered Sewer Rate $54.08/Quarter/REU*, plus
$1.04Per 1,000 Gallons Over 10,000 Gallons (based
on winter average)
Flat Sewer Only$64.08/Quarter/REU*
1
Effective January 1, 2015:
Water Utility Rates
Residential
$10.00 Per Quarter / REU*, plus
$1.87 Per Thousand Gallons (0 –20,000 Gal.)
$2.08 Per Thousand Gallons (20,001 –40,000 Gal.)
$2.60Per Thousand Gallons (40,001 –80,000 Gal.)
$3.12Per Thousand Gallons (80,001 –120,000 Gal.)
$3.64Per Thousand Gallons (over 120,000 Gal.)
Non-Residential Domestic
$10.00 Per Quarter / REU*, plus
$1.87Per Thousand Gallons (0 –20,000 Gal.)
$2.08Per Thousand Gallons (20,001 –40,000 Gal.)
$2.35Per Thousand Gallons (over 40,000 Gal.)
Non-Residential Irrigation
$2.60 Per Thousand Gallons (0 –40,000 Gal.)
$3.12Per Thousand Gallons (40,001–80,000 Gal.)
$3.64Per Thousand Gallons (over 80,000 Gal.)
Sewer Utility Rates
Metered Sewer Rate $55.70/Quarter/REU*, plus
$1.07Per 1,000 Gallons Over 10,000 Gallons (based
on winter average)
Flat Sewer Only$65.70/Quarter/REU*
*REU = a residential equivalent connection:
1.Residential –a single housing unit
2.Non-ResidentialREU = per Met Council Service Availability Charge Procedures Manual
Non-Residential users with irrigation systems that do not have a separate irrigation meter will be charged at
residential rates until such time that a separate irrigation meter is installed and inspected.
Section 2. Effective Date of Ordinance.
This ordinance shall be in force and effect from and after its passage
and publication according to the Lino Lakes City Charter.
th
Passed by the Lino Lakes City Council this 9day of December, 2013.
_____________________
Jeff Reinert, Mayor
ATTEST:
_____________________
Julie Bartell, City Clerk
2
CITY OF LINO LAKES
RESOLUTION NO. 13-139
APPROVING A SUMMARY OF ORDINANCE NO. 12-13
FOR PUBLICATION
WHEREAS, the City Council approved Ordinance No. 12-13, establishing the 2014 Fee
Schedule, for first reading on November 25, 2013 and second reading and final passage
on December 9, 2013; and
WHEREAS, Ordinance No. 12-13 is lengthy and MN statute 412.191 allows the city to
publish a summary of an ordinance, and
WHEREAS, the City Council has determined that the summary clearly informs the
public of the intent and effect of the ordinance, and
WHEREAS, the publication in the official newspaper will include a notice that a full
printed copy of the ordinance is available at City Hall;
NOW, THEREFORE, BE IT FURTHER RESOLVED
by The City Council of The
City of Lino Lakes, Minnesota:
That the City Council approves the summary in Attachment A for publication according
to state law and the City Charter.
th
Adopted by the Council of the City of Lino Lakes this 9 day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council
Member_____________and was duly seconded by Council Member _____ and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_____________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
ATTACHMENT A, RESOLUTION 13-139
CITY OF LINO LAKES
SUMMARY OF ORDINANCE NO. 12-13
AN ORDINANCE ADOPTING THE 2014 CITY OF LINO LAKES FEE
SCHEDULE; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND
PREVIOUS FEE SCHEDULES THAT CONFLICT THEREWITH.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings.
Pursuant to Minnesota Law, the Lino Lakes City Charter,
and the Lino Lakes City Code, and upon a review of a study conducted by City staff, a
fee schedule for City services and licensing is hereby adopted as follows:
2014 FEE SCHEDULE
A. Alcoholic Beverages;
B. Amusement and Commercial Recreation;
C. Business and Miscellaneous;
D. Park & Recreation User Fees;
E. Fire Regulations;
F. Police Fees;
G. Building Construction Utilities;
H. Escrow Deposits;
I. Right-Of-Way Management;
J. Utility Fees;
K. Surface Water Management;
L. Culvert Prices;
M. Land Use;
N. Engineering;
O. Staff Time;
P. Late Fee
Section 2. Effective Date of Ordinance
. This ordinance shall be effective 30
days after its publication.
Passed by the Lino Lakes City Council on December 9, 2013.
This is a summary of the adopted ordinance. A full printed copy of the ordinance is
available at City Hall.
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR:Jeff Karlson
MEETING DATE:December 9, 2013
TOPIC:Labor Agreement with AFSCME, Local No. 2454
VOTE REQUIRED: 3/5
INTRODUCTION
We have reached a tentative one-year agreement withAFSCME, Local No.2454for 2013.
The union members have agreed to the following terms:
1.WAGES: A1.5% wage increaseretroactive toJanuary 1, 2013.
2.HEALTH INSURANCE: Article 16.1revised to read:
a)Effective January 1, 2013, Employerwill contribute $344.01towardthe monthly
premium for single coverage and $869.73toward the monthly premium for family
coverage. The Employer’s contribution for the Health Savings Account (HSA) toward
the annual deductibles will be $1,000 for single coverage and $2,500 for family
coverage.
Because the 2012 Agreement remained in full force and effect after December 31,
Employees who elected single or family coverage during the November 2012 open
enrollment period, received contributions of $1,500 or $3,000 in 2013 toward their
HSA. In accordance with this settlement, Employees will be allowed to retain $250,
and $250will be deducted from an Employee’s January 2014 HSA contribution or
from the cash option if anEmployee’s election has changed.
b)The cash option for waiving health insurance coverage is $300.Employees electing to
waive coverage in 2012will not be required to reimburse the monthly overpayments
of $8.44.
c)Effective January 1, 2014, Employer will contribute$412.71 toward the monthly
premium for single coverage and $966.13toward the monthly premium for family
coverage.
3.MEMORANDUM OF UNDERSTANDING:A personnel time-off (PTO) plan will be
implemented for AFSCME members. Participation in the PTO plan will be optional.
RECOMMENDATION
Authorize execution of 2013labor agreement between the City of Lino Lakes and Local No.
2454 of the American Federation of State, County, and MunicipalEmployees, AFL-CIO.
CITY COUNCIL
AGENDA ITEM 4A
STAFF ORIGINATOR: Chief John Swenson
MEETING DATE: December 9, 2013
TOPIC: Hiring of One Police Officer
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Police Department is requesting council approval tohire one police officer.
BACKGROUND
On August 11, 2013, Officer Zach Johnson resigned from the police department. The hiring of
Jesse Clark as a Police Officer will backfill for the resignation of Officer Zach Johnson.
The police department has been engaged in a police officer hiring process to fill this vacancy.
This hiring process included:
1.Application/Experience Scoring
2.Written Exercise Scoring
3.Initial Oral Interview / Physical Fitness Testing
4.Supervisor Oral Interview
5.Background Investigation
6.Medical Examination
7.Psychological Examination
This hiring process has been extensive and has identified officer candidates that will continue
the proud tradition of providing high quality public safety services.
The 2013 Approved and 2014 Requested Police Department budget is funded for 25 sworn
positions. The hiring of Jesse Clark as an officer will bring the police department to 25 sworn
staff. Approval of this request will not result in an increase to personnel cost for the police
department.
RECOMMENDATION
Staff recommends the Council approve the hiring of Jesse Clark as a Police Officer effective
December 16, 2013.
ATTACHMENTS
None
st
1Reading:Publication
November 25, 2013:
nd
2Reading:Effective:
City of Lino Lakes
Ordinance No.11-13
AN ORDINANCE SETTING WATERAND SEWER UTILITY RATES
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings.
Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes City Code,
and upon a review of a study conducted by City Staff, the water and sewer utility rate schedule is hereby adopted
as follows:
Effective January 1, 2014:
Water Utility Rates
Residential
$10.00 Per Quarter / REU*,plus
$1.84Per Thousand Gallons (0 –20,000 Gal.)
$2.04Per Thousand Gallons (20,001–40,000Gal.)
$2.55Per Thousand Gallons (40,001–80,000 Gal.)
$3.06Per Thousand Gallons (80,001–120,000 Gal.)
$3.57Per Thousand Gallons (over 120,000 Gal.)
Non-Residential Domestic
$10.00 Per Quarter / REU*, plus
$1.84Per Thousand Gallons (0 –20,000 Gal.)
$2.04Per Thousand Gallons (20,001–40,000 Gal.)
$2.30Per Thousand Gallons (over 40,000 Gal.)
Non-Residential Irrigation
$2.55Per Thousand Gallons (0 –40,000 Gal.)
$3.06Per Thousand Gallons (40,001 –80,000 Gal.)
$3.57Per Thousand Gallons (over 80,000 Gal.)
Sewer Utility Rates
Metered Sewer Rate $54.08/Quarter/REU*, plus
$1.04Per 1,000 Gallons Over 10,000 Gallons (based
on winter average)
Flat Sewer Only$64.08/Quarter/REU*
1
Effective January 1, 2015:
Water Utility Rates
Residential
$10.00 Per Quarter / REU*, plus
$1.87 Per Thousand Gallons (0 –20,000 Gal.)
$2.08 Per Thousand Gallons (20,001 –40,000 Gal.)
$2.60Per Thousand Gallons (40,001 –80,000 Gal.)
$3.12Per Thousand Gallons (80,001 –120,000 Gal.)
$3.64Per Thousand Gallons (over 120,000 Gal.)
Non-Residential Domestic
$10.00 Per Quarter / REU*, plus
$1.87Per Thousand Gallons (0 –20,000 Gal.)
$2.08Per Thousand Gallons (20,001 –40,000 Gal.)
$2.35Per Thousand Gallons (over 40,000 Gal.)
Non-Residential Irrigation
$2.60 Per Thousand Gallons (0 –40,000 Gal.)
$3.12Per Thousand Gallons (40,001–80,000 Gal.)
$3.64Per Thousand Gallons (over 80,000 Gal.)
Sewer Utility Rates
Metered Sewer Rate $55.70/Quarter/REU*, plus
$1.07Per 1,000 Gallons Over 10,000 Gallons (based
on winter average)
Flat Sewer Only$65.70/Quarter/REU*
*REU = a residential equivalent connection:
1.Residential –a single housing unit
2.Non-ResidentialREU = per Met Council Service Availability Charge Procedures Manual
Non-Residential users with irrigation systems that do not have a separate irrigation meter will be charged at
residential rates until such time that a separate irrigation meter is installed and inspected.
Section 2. Effective Date of Ordinance.
This ordinance shall be in force and effect from and after its passage
and publication according to the Lino Lakes City Charter.
th
Passed by the Lino Lakes City Council this 9day of December, 2013.
_____________________
Jeff Reinert, Mayor
ATTEST:
_____________________
Julie Bartell, City Clerk
2
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR:Katie Larsen, City Planner
MEETING DATE:December 9, 2013
TOPIC:i. Consider Resolution No. 13-121 Approving the Final Plat for
Alino Addition
ii. Consider Resolution No.13-122Approving Development
Contractfor Alino Addition
iii. Consider Resolution No. 13-123Approving Declaration of
Access Control for Alino Addition
VOTE REQUIRED:3/5
INTRODUCTION
Staff is requesting City Council consideration of theFinal Plat, Development Contract and
Declaration for Access Control for Alino Addition.
Complete Application Date:October 11, 2013
60-Day Review Deadline:December 10, 2013
Planning & Zoning Board Meeting:November 13, 2013
City Council Meeting:December 9, 2013
BACKGROUND
Alino Addition is a two (2) lot commercial subdivision. The subject site is located in the
northwest quadrant of the I-35E and Main Street corridor and consists of 20.94 gross acres. A
site plan for a Metro Transit Park and Ride facility has been submitted with the subdivision
proposal and will be reviewed by staff as a separate application.
The Planning & Zoning Board held a public hearing on May 8, 2013 for the preliminary plat of
Alino Addition and made recommendation to the City Council for approval. The City Council
approved the preliminary plat on June 24, 2013 with Resolution No.13-76.
In addition to the preliminary plat, the City Council approved the following resolutions:
st
1.Resolution 13-90, Accepting Petition and Waiver Agreement from Alino LLC, 21
Avenue Improvement Project
1
st
2.Resolution 13-91, Approving Joint Powers Agreement with the City of Centerville, 21
Avenue Improvement Project
st
3.Resolution 13-97, Authorizing Preparation of Plans and Specifications, 21Avenue
Improvement Project
The following review is based on the submittal, Alino Addition Preliminary and Final Plat
prepared by SRF Consulting Group, Inc. dated October 9, 2013 and received October 11, 2013.
Analysis
ParcelUpland (acres)Wetland (acres)Total (acres)
Lot 1, Block 14.960.495.45
Outlot A12.751.4114.16
Street Dedication1.070.261.33
TOTAL18.782.1620.94
The final plat is generally consistent with the approved preliminary plat and meets the
performance standards of the Subdivision and Zoning Ordinance. Conditions ofthe preliminary
st
plat as listed in Resolution 13-76 have also been met. 21Avenue N will be extended the full
length of the property from CSAH 14 to the northern boundary. The applicant petitioned the
City for public improvements and the City Engineer is preparing plans and specs for the street
and utility design. Since the final plat is being approved and recorded prior to completion of the
design of the street and utilities, addition drainage and utility easements not shown on the final
plat may be required.
Full access for Lot 1, Block 1 and Outlot A will be created at approximately 600 feet north of
Main Street. A Declaration of Access Control will be required for future development of Outlot
A with right in/right out access at approximately 300 feet.
A Letter of Map Revision was issued by FEMA on September 5, 2000 which designated two
small flood hazard areas within the plat from Zone A to Zone X.
Park Dedication
A payment in lieu of park dedication is required for the proposed subdivision. The City’s fee for
commercial property is $2,175 per net acre per platted lot. The total net area for Lot 1, Block 1
is 4.96acres. The total payment is lieu of dedication is $10,788.
$2,175 fee x 4.96 acres = $10,788total
Please note the previous staffreports incorrectly used gross acres for park dedication
calculations.
2
The City Engineer has prepared the Development Contractwhich provides for the submittal of
fees and securities to cover City review costs and ensure completion of the public and private
improvements in accordance with the approved plans. The City Attorney has prepared the
Declaration for Access Control and has reviewed the Title Commitment.
RECOMMENDATION
Staff is recommending approval of the following items with conditionsas listed:
1.Resolution No. 13-121Approving the Final Plat for Alino Addition
2.Resolution No. 13-122Approving Development Contractfor Alino Addition
3.Resolution No. 13-123Approving Declaration of Access Control for Alino Addition
ATTACHMENTS
1.Resolution No. 13-121
2.Preliminary and Final Plat-Alino Addition
3.Resolution No. 13-122
4.Development Contract
5.Resolution No. 13-123
6.Declaration of Access Control
3
CITY OF LINO LAKES
RESOLUTION NO. 13-121
RESOLUTION APPROVING THE FINAL PLAT
FOR ALINO ADDITION
WHEREAS
, the City has receivedan applicationfor finalplat approval for Alino
Addition; and
WHEREAS,
City staff has completed a review of the proposed plat based on the
following plans and information:
Alino Addition Preliminary and Final Plat prepared by SRF Consulting Group,
Inc. dated October 9, 2013 and received October 11, 2013; and
WHEREAS,
a public hearing was held before the Planning & Zoning Board on May 8,
2013and the Board recommended approval of the preliminary plat; and
WHEREAS
, the City Council approved the preliminary plat on June 24, 2013 with
Resolution No.13-76; and
WHEREAS
, the final plat was reviewed by the Planning & Zoning Board onNovember
13, 2013 and the Board recommended approval of the final plat; and
WHEREAS,
the proposed final plat meets the requirements of the City’s Zoningand
Subdivision Ordinances;
NOW, THEREFORE BE IT RESOLVED
by the City Council of the City of Lino
Lakes hereby approves the final plat of Alino Addition,subject to the following
conditions:
1.A Development Contract shall be executed by the City and the ownerand
recorded with Anoka County.
2.A Declaration of Access Control for future right in/right out access shall be
executed by the City and ownerand recorded with Anoka County.
3.A Reciprocal Access Easement and Maintenance Agreement shall be drafted by
the owner, approved by the Cityand recorded with Anoka County.
4.Site Plan Review for development of Lot 1, Block 1 (Metro Transit Park and
Ride) will require additional agreements and permits such as but not limited to:
a.Site Improvements Performance Agreement
b.Declaration for Maintenance of Storm Water Facilities
c.Grading Permit
d.Building Permit
e.NPDES Permit
f.RCWD Permit
Adopted by the Council of the City of Lino Lakes this ______________ day of _____,
2013.
The motion for the adoption of the foregoing resolution was introduced by Council
Member
_______________and was duly seconded by Council Member ________________ and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 13-122
RESOLUTION APPROVING DEVELOPMENT CONTRACT
FOR ALINO ADDITION
WHEREAS,
the City Council approved the Final Plat for Alino AdditiononDecember 9, 2013;
and
WHEREAS,
the City’s subdivision ordinance and conditionsof approval require the execution
of a development agreement between the Developer and the City of Lino Lakes.
NOW, THEREFORE BE IT RESOLVED
by The City Council of The City of Lino Lakes
hereby approves the Development Contractbetween Richard and Patricia Schreier, ALinoLLC
and the City of Lino Lakes, for Alino Additionand authorizes the Mayor and City Clerk to
execute such agreement on behalf of the City.
Adopted by the Council of the City of Lino Lakes this ___ day of _______, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
DEVELOPMENT CONTRACT
Alino Addition
THIS AGREEMENT made this _____ day of December, 2013, is by and between
theCity of Lino Lakes, whose address is 600 Town Center Parkway, Lino Lakes, Minnesota,
55014, a municipal corporation organized under the laws of the State of Minnesota, hereinafter
referred to as the “City,”and Richard J. Schreier, a single person whose address is 2125 Desoto
Street, Maplewood, MN 55117, and ALino LLC, a Minnesota limited liability corporation
whose address is 95 South Owasso Boulevard West, Little Canada, MN 55117 hereinafter
referred to as the "Developer".
WHEREAS, the Developer has received preliminary plat approval from the City Council
for a plat of land within the corporate limits of the City known as Alino Additionhereinafter
called “Subdivision,”as shown in AttachmentA andis legally described as follows:
That part of the Northeast Quarter of the Northwest Quarter of Section 24, Township 31,
Range 22, Anoka County, Minnesota lying westerly and northerly of ANOKA COUNTY
HIGHWAY RIGHT-OF-WAY PLAT NO. 75, according to the recorded plat thereof,
Anoka County, Minnesota.
WHEREAS, the Developer is to be responsible for the installation and financing of
certainpublic and improvements within the Subdivision; and
WHEREAS, said public improvements include grading, drainage, sanitary sewer, water,
storm sewer, and driveway(the “Improvements”); and
WHEREAS, the Developer and the City have entered into a Petition and Waiver Agreement
st
dated September 24, 2013 for the installation and financing of 21Avenue from Main Street to their
northerly property line; and
WHEREAS, the City Subdivision Ordinance and Minnesota Statutes section462.358
authorize the City to enter into a performance contract secured by cash escrow or other security
to guarantee completion and payment of such improvements following final approval and
recording of final plat.
NOW, THEREFORE, in consideration of the mutual promises of the parties made herein,
Alino Addition
Development Contract
December, 2013
IT IS AGREED BY AND BETWEEN THE PARTIES HERETO: that the
I.DEVELOPER IMPROVEMENTS
A.The Developer shall place iron monuments at all lot and block corners and at all
other angle points on boundary lines.
B.The Developer shall dedicate to the Cityat no cost to the City, any permanent or
temporary easements that may benecessary for the construction and installation
st
of the 21AvenueImprovements. All such easements required by the City shall
be in writing, in recordable form, containing such terms and conditions as the City
shall determine.
C.The Developer shall make provision that all gas, telephone, cable TV and electric
utility designs be submitted to the City for review and approval prior to
construction of the improvements. Following review and approval by the City,
the Developer shall insure that all installations comply with applicable City,
County and State design standards and show proof of security arrangements with
said utility companies.
II.CITY IMPROVEMENTS
A.There are no Developer installedCity Improvements for this project.The
Developer has entered into a Petition and Waiver Agreement with the City for the
st
installation of utility and street improvements associated with the extension of 21
Avenue from Main Street north to the northerly property of the plat.
III.RECORDING AND RELEASE
A.The Developer agrees that the terms of this Development Contract shall be a
covenant on any and all property included inthe Subdivision. The Developer
agrees that the City shall have the right to recorda copy of this Development
Contract with the Anoka County Recorder to give notice to future purchasers and
owners. This Development Contract shall be recorded against the Subdivision
described on Page 1 hereof. City shall provide to Developer upon completion of
Developer’s private improvements, areleaseof such parcel from the terms and
conditions of this Development Contract subject to provisions contained in this
contract.
IV.REIMBURSEMENT OF COSTS
A.The Developer agrees to establish a non-interest bearing escrow account with the
City in an amount determined by the City Administratoror his designee for the
payment of all costs incurred by theCity related to the reviewof the Subdivision
including, but not limited to, the following (See Attachment Cfor breakdown of
costs):
page 2
Alino Addition
Development Contract
December, 2013
A.PlatReviewFee
B.Planner Review Fee
C.Administration -3% Construction Cost
D.Engineering
E.Legal
F.Publications
G.Park Dedication Fee
H.Street -Storm Sewer -Pond Maintenance
I.Aerial Photo Recovery Cost
B.If the above escrow amounts are insufficient, the Developer shall make such
additional reasonable deposits as required by theCity. The City shall have a right
to reimburse itself from the Escrow upon notice to the Developer, with suitable
documentationsupporting charge.The City will first draw on the existing Escrow
filed as a requirement of the application for approval of the preliminary plat for
the Subdivision.
V.TRUNK UTILITY & SURFACE WATER MANAGEMENT CHARGES
A.Trunk Sewer Unit Charges. The City has established trunk unit charges to
uniformly distribute the costs of public trunk sanitary sewer infrastructure. Each
individual connection to the sanitary sewer system shall be charged a unit charge
per SAC unit (currently at $2,911 per SAC unit). The unit charge shall be based
on the procedure outlined in the Metropolitan Environmental Services Service
Availability Charge Procedure Manual. Trunk sewer unit charges addressed
under this paragraph are in addition to any SAC charges imposed by Metropolitan
Council Environmental Services. An estimate of the total charge and the trunk
utility credit for developer installed trunk oversizing is specified in Attachment B.
Trunk Sewer Unit Charges will be collected with the Site Performance Agreement
for Lot 1 Block 1 of Alino Addition.
B.Trunk Water Unit Charges. The City has established trunk unit charges to
uniformly distribute the costs of public trunk water infrastructure. Each
individual connection to the water system shall be charged a unit charge per SAC
unit (currently at $3,854 per SAC unit). The unit charge shall be based on the
procedure outlined in the Metropolitan Environmental Services Service
Availability Charge Procedure Manual. An estimate of the total charge and the
trunk utility credit for developer installed trunk oversizing is specified in
Attachment B.
page 3
Alino Addition
Development Contract
December, 2013
Trunk Water Unit Charges will be collected with the Site Performance Agreement
for Lot 1 Block 1 of Alino Addition.
C.Surface Water Management Area Charges. The City has established a trunk area
charge to uniformly distribute the costs of public trunk surfacewater
infrastructure and water quality improvements. The Developer shall pay pursuant
to the terms of the development agreement Surface Water Management Charges,
based on developable acreage, in the amount specified in Attachment B.
VI.BUILDING PERMITS
A.The Developer agrees that building permits may be issued upon site plan approval
and execution of a Site Performance Agreement for Lot 1 Block 1 of Alino
Addition.
VII.REIMBURSEMENT OF COSTS FOR DEFENSE
A.The Developer agrees to reimburse the City for all costs incurred by the City in
defense of enforcement of this contract, or any portion thereof, including court
costs and reasonable engineering and attorneys’ fees if the City prevails in such
action.
VIII.VALIDITY
A.If a portion, section, subsection, sentence, clause, paragraph or phrase in this
contract is for any reason held tobe invalid by a court of competent jurisdiction,
such decision shall not affect or void any of the other provisions of the
Development Contract.
IX.GENERAL
A.Binding Effect
A.The terms and provisions hereof shall be binding upon and insure to the
benefit of the heirs, representatives, successors and assigns of the parties
hereto and shall be binding upon all future owners of all or any part of the
Subdivision and shall be deemed covenants running with the land, unless
released pursuant to Article IV.
B.Notices
A.Whenever in this agreement it shall be required or permitted that notice or
demand be given or served by either party to this agreement to or on the
other party, such notice or demand shall be delivered personally or mailed
by United States mail to the addresses hereinbefore set forth on Page 1 by
certified mail (return receipt requested). Such notice or demand shall be
deemed timely given when delivered personally or when deposited in the
page 4
Alino Addition
Development Contract
December, 2013
mail in accordance with the above. The addresses of the parties heretoare
as set forth on Page 1 until changed by notice given as above.
C.Final Plat Approval
The City agrees to give final approval to the plat of the Subdivision upon
execution and delivery of this agreement and all required petitions, bonds,
security, and documents including the following:
A.A Declaration of Access Control for future right in/right out access along
st
21Avenue shall be drafted by the City and executed by the City and
owner.
B.Any future easements required for drainage or utilities shall be dedicated
by the owner.
C.Site Plan Review for development of Lot 1, Block1will require additional
agreements and permits such as but not limited to:
Site Improvements Performance Agreement
Grading Permit
Building Permit
NPDES Permit
RCWD Permit
D.A Reciprocal Access, Operation and Maintenance Agreement between the
newly createdlot and the newly created outlotmust be recorded
concurrently with the plat. The Developer shall provide to the City, for its
approval, a copy of the agreement.Such agreement shall at a minimum
provide for; 1) ingress and egress across properties; 2) a proof of parking
provision; 3) maintenance of private improvements (i.e., sanitary sewer,
water main, snow removal, landscaping); 4) Provisions for maintaining
surface water management features including infiltration areas in
accordance with RCWD and City requirements.
X.VIOLATIONS/BUILDING PERMITS
A.Inthe event that Developer violates any of the covenants and agreements
contained in this Development Contract and to be performed by the Developer,
the City, at its option, in addition to the rights and remedies as set out hereunder
may refuse to issue building permits and/or Certificate of Occupancies to any
property within the Subdivision until such time as such default has been corrected
to the satisfaction of the City.
XI.PARK DEDICATION
A.The Park dedication fee for this site is calculated as follows:
4.96 acres x $2,175 = $10,788.00
page 5
Alino Addition
Development Contract
December, 2013
XII.PROPERTY TAXES
A.Should the recording of the Final Plat occur after July 1, any and all property
taxes on any publicproperty dedicated as a part of this plat shall be the
responsibility of the Developer. Dollars shall be incorporated into the escrow
agreement to cover the cost of said property taxes.
RICHARD J. SCHREIERCITY OF LINO LAKES
ByBy
Mayor
PATRICIA N. SCHREIER
By
ALINO LLCATTEST:
By____________________________By____________________________
Clerk
page 6
Alino Addition
Development Contract
December, 2013
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA)
On this _____ day of ________________, 20__, before me, a Notary Public within and
for saidCounty, personally appeared ____________________ (Mayor) and
__________________ (Clerk), to me known to be respectively the Mayor and Clerk of the City
of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed
the same onbehalf of said City.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA)
On this _____ day of ________________, 20__, before me, a Notary Public within and
for said County, personally appeared ____________________ (Developer), to me known to be
the ________________, of __________________, a corporation under the laws of the State of
Minnesota, and that they executed the foregoing instrument and acknowledged that they/he
executed the same on behalf of said corporation.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA)
On this _____ day of ________________, 20__, before me, a Notary Public within and
for said County, personally appeared Richard J. Schreier and Patricia N. Schreier, and that they
executed the foregoing instrument.
Notary Public
This instrument drafted by:
City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 550014
page 7
ATTACHMENT B
3-7-2013
SUMMARY OF IMPROVEMENT COSTS
DEVELOPER INSTALLED IMPROVEMENTS
PROJECT NAME:Alino AdditionNUMBER OF REU's:1
APPLICANT:Alino, LLCASSESSED AREA (ac.):4.96
BUDGETPRIVATEPUBLICFEE
ITEMNECESSARY IMPROVEMENTSCOSTNOTEIMP. (W)IMP. (X)AMOUNT (Z)
1SITE GRADINGEstimatee$0$0
2EROSION CONTROL Estimatee$0
3SITE ENGINEERING & SURVEYINGEstimatee$0
4LANDSCAPINGEstimatee$0
5STREETS
A. Turn LanesEstimatee$0
B. On Site Parking LotEstimatee$0
B. Pedestrian TrailEstimatee$0
6STORM SEWER CONST.
A. TrunkEstimatee
B. LateralEstimatee$0
C. Surface Water Mgmt.$0.112/sfa$24,198
7SANITARY SEWER CONST.
A. Trunk Unit Charge (REU)$2,911/unita
B. Lateral Estimatee$0
C. Trunk CreditEstimatee
8WATERMAIN CONST.
A. Trunk Unit Charge (REU)$3,854/unita
B. Lateral Estimatee$0
C. Trunk CreditEstimatee
TOTALS:$0$0$24,198
See Attachment C for security amounts to be posted
NOTE:
a: Cost by City policy
b: Estimated Cost or Budget by City
c: Previously Assessed
d: Cash Requirement per Agreement with Park Board
e: Provided by Developer
f: Estimate by Feasibility Study
ATTACHMENT C
3-7-2013
CITY FEES
DEVELOPER INSTALLED IMPROVEMENTS
1
PROJECT NAME:Alino AdditionNUMBER OF REU's:
APPLICANT:ALINO, LLCASSESSED AREA (ac.):4.96
BUDGETPRIVATEPUBLICESCROWFEE
ITEMNECESSARY IMPROVEMENTSCOSTNOTEIMP. (W)IMP. (X)AMOUNT (Y)AMOUNT (Z)
1PLANNING/REVIEW
A. Plat Review Fee$1,500b$1,500
B. Planner Review Fee$1,500b$1,500
2ADMINISTRATION
A. Legal $1,000a$1,000
B. Administration Fee 3% of const.b$0
C. Publications$1,000b$1,000
3ENGINEERING
A. Plan/Plat/Grading Review $5,000b$5,000
B. Construction Services $15,000b$0
C. Construction Staking$0b$0
D. City Engineering $2,500b$2,500
4DEVELOPMENT FEES
A. Park Dedication Fee $2175/acred$10,788
B. Park Dedication Credit
C. Sealcoating Fee$0.28/SFb$0
D. Aerial Photo Fee90/unitb$90
5BOULEVARD TREE PLANTING$465/treeb$0
6DEVLOPMENT SECURITIES
A. Tree Preservation 95/unitb$0
B. Street Lighting - installation$2,500a$0
C. Street Lighting - operation$265$0
D. Traffic Signing $500a$0
E. Street, Storm Sewer, Pond Maint.b$0
SUBTOTAL:$0$0$12,500$10,878
Grading Only Escrow Credit$0$0
TOTALS:$12,500$10,878
SECURITY AMOUNTS TO BE POSTED
Att. BAtt. CTotal
W = PRIVATE IMPROVEMENT COSTS X 0.35 (LETTER OF CREDIT)$0$0$0
X = PUBLIC IMPROVEMENT COSTS X 1.5 (LETTER OF CREDIT)$0$0$0
Y = CITY ESCROW COSTS X 1.0 (CASH ESCROW)$0$12,500$12,500
Z = CITY FEES X 1.0 (CASH FEE)$24,198$10,878$35,076
NOTE:a: Cost by City policy
b: Estimated Cost or Budget by City
c: Previously Assessed
d: Cash Requirement per Agreement with Park Board
e: Provided by Developer
f: Estimate by Feasibility Study
CITY OF LINO LAKES
RESOLUTION NO.13-123
RESOLUTION APPROVINGDECLARATION OF ACCESS CONTROLFOR
ALINO ADDITION
WHEREAS,
the City’s Resolution No. 13-121Approving the Final Plat for Alino Addition
required, as a condition of approval, a Declaration of Access Control.
NOW, THEREFORE BE IT RESOLVED
by The City Council of The City of Lino Lakes
hereby approves the Declaration of Access Control between Richard Schreier, ALino LLCand
the City of Lino Lakes, for Alino Additionand authorizes the Mayor andCity Clerk to execute
such agreement on behalf of the City.
Adopted by the Council of the City of Lino Lakes this ______________day of _____, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
[Reserved for recording data.]
DECLARATION OF ACCESS CONTROL
Alino Addition, City of Lino Lakes, Anoka County, Minnesota
THIS AGREEMENT made this ____ day of _______, 2013, is by and between the City
of Lino Lakes, whose address is 600 TownCenter Parkway, Lino Lakes, Minnesota, 55014, a
municipal corporation organized under the laws of the State of Minnesota, hereinafter referred to
as the “City,” and Richard J. Schreier, a single person whose address is 2125 Desoto Street,
Maplewood, MN 55117, and ALino LLC, a Minnesota limited liability corporation whose
address is 95 South Owasso Boulevard West, Little Canada, MN 55117 hereinafter collectively
referred to as the “Developer.”
WHEREAS, the Developer received preliminary and final plat approval from the City
Council for a plat of land within the corporate limits of the City known as Alino Addition,and
said land is legally described as follows:
That part of the Northeast Quarter of the Northwest Quarter of Section 24,
Township 31, Range 22,Anoka County, Minnesota lying westerly and
northerly of ANOKA COUNTY HIGHWAY RIGHT-OF-WAY PLAT NO.
75, according to the recorded plat thereof, Anoka County, Minnesota
and
WHEREAS, Richard J. Schreieris the fee owner of Alino Addition and ALinoLLC is
thecontract purchaser; and
st
WHEREAS, an approximately 1200foot extension of 21Avenue Northto the north of
Main Street (County State Aid Highway 14) is currently under construction; and
1
WHEREAS, the improvements within Lot 1, Block 1 of Alino Addition include the
st
construction of a private access driveway off of the east side of 21Avenue North at the
southern edge of Lot 1, Block 1, approximately 600 feet north of Main Street; and
st
WHEREAS, the Developer desires to have full access to 21Avenue North toand from
Lot 1, Block 1, upon completionof the street improvements; and
WHEREAS, if Outlot A of Alino Addition is developed in the future, access shall be at
approximately 300 feet north of Main Street and must be restricted to right-in, right-out in
accordance with the City’s Transportation Plan and Anoka County’s Access Management
Guidelines; and
WHEREAS, the City’s Resolution No. 13-76Approving the Preliminary Plat and the
City’s Resolution No. 13-121 Approving the Final Plat for the Alino Addition required, as a
condition of approval, this Declaration of Access Control.
NOW, THEREFORE, in consideration of the mutual promises contained herein, it is
agreed by and between the Parties as follows:
st
1.Upon completion of21Avenue North adjacent to Alino Addition, the City shall grant
st
Developer full access to 21Avenue North to and from the private access driveway
located at the southern boundary of Lot 1, Block 1 of the Alino Addition. No other
st
access points to or from 21Avenue North from Lot 1, Block 1shall be constructed
without written approval from the City.
2.Developer acknowledges and agrees that in the event Outlot A of Alino Addition is
st
developed, access to 21Avenue North shall be restricted to right-in, right-out.The cost
of signage limitingthe private access driveway to right-in, right-out shall be paid by the
Developer at the time the signage is installed.
RICHARD J. SCHREIERCITY OF LINO LAKES
ByBy
Mayor
PATRICIA N. SCHREIER
By
ALINOLLCATTEST:
By____________________________By____________________________
Clerk
2
STATE OF MINNESOTA)
)ss
COUNTY OF ANOKA)
On this_____ day of ________________, 20__, before me, a Notary Public within and
for said County,personally appeared ____________________ (Mayor) and
__________________(Clerk), to me known to be respectively the Mayorand Clerk of the City
of Lino Lakes, and who executed the foregoing instrument and acknowledge that they executed
the same on behalf of said City.
Notary Public
STATE OF MINNESOTA)
)ss
COUNTY OF ANOKA)
On this_____ day of ________________, 20__, before me, a Notary Public within and
for said County,personally appeared ____________________ (Developer), to me known to be
the ________________, of __________________, a corporation under the laws of the State of
Minnesota, and that theyexecuted the foregoing instrument and acknowledgedthat they/he
executed the same on behalf of said corporation.
Notary Public
STATE OF MINNESOTA)
) ss
COUNTY OF ANOKA)
On this_____ day of ________________, 20__, before me, a Notary Public within and
for said County,personally appeared Richard J. Schreierand Patricia N. Schreier, and that they
executed the foregoing instrument.
Notary Public
This instrument drafted by:
Ratwik, Roszak & Maloney, P.A.
nd
Ave. S., Suite 300
730 2
Minneapolis, MN 55402
(612) 339-0060
JJL
3
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR:Jason Wedel
MEETING DATE:December 9, 2013
TOPIC: Resolution No. 13-137: Approving a SitePerformance
Agreement with Northern Wholesale
VOTE REQUIRED:3/5
BACKGROUND
Northern Wholesalehas received administrative site plan approval for a proposed building
expansion at their current location, on the corner of Cedar Street and Otter LakeDrive.For all
commercial and institutional projects, the City requires execution of a siteperformance
agreementprior to issuance of a building permit to ensure that specific site work is completed.
The attached performance agreement addressesthe site work for the building and providesfor
submittal of all required fees and securities.
RECOMMENDATION
Staff recommends approval of Resolution 13-137.
ATTACHMENTS
1.Resolution No. 13-137
2.Site Performance Agreement
CITY OF LINO LAKES
RESOLUTION NO. 13-137
RESOLUTION APPROVING A SITE PERFORMANCE AGREEMENT WITH
SUBWAY
WHEREAS
, the City has completed the review of thesite and building plans for a building
expansion of Northern Wholesale, located at 6800 Otter Lake Road, and
WHEREAS,
Section 2, Subd. 6.E.4. of the Lino Lakes Zoning Ordinance requires the execution
of a site performance agreement prior to issuance of a building permit,
NOW, THEREFORE, BE IT RESOLVED
by the City Council of the City of Lino Lakes that
the Site Improvement Performance Agreement between the City of Lino Lakes and Northern
Wholesaleis hereby approved , and the Mayor and City Clerk are authorized to execute such
agreements on behalf of the City.
Adopted by the Council of the City of Lino Lakes this 9thday of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council
Member_______________and was duly seconded by Council Member ________________ and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
CITY COUNCIL
AGENDA ITEM 6C
STAFF ORIGINATOR: Joe Langel, Michael Grochala
MEETING DATE: December 9, 2013
TOPIC: Consider Resolution No. 13-140 Approving Settlement
Agreement with Paul Miller and PKM of Anoka County,
LLC, I-35E/CSAH 14 Interchange Improvement
VOTE REQUIRED: 3/5
INTRODUCTION
Staff is requesting City Council consideration to approve the special assessment settlement
agreement with Paul Miller and PKM of Anoka County, LLC.
BACKGROUND
On October 24, 2011 the City approved and levied a special assessment to finance its portion of
the I-35E / CSAH 14 Interchange improvement project. Paul Miller and PKM of Anoka
County, LLC was assessed as part of the project. Mr. Miller appealed the assessment in Anoka
County District Court as provided for under Minnesota Statutes, Chapter 429.
The parties entered into a mediation process to resolve the pending appeal. At the December
9, 2013, closed meeting of the City Council the proposed settlement with Paul Miller and PKM
of Anoka County was outlined. The main components of the agreement are as follows:
A reduction in the assessment rate from .07 cents per square foot ($30,503) to .04 cents
per square foot ($17,430) for parcel 24-31-22-43-0014.
A reduction in the interest rate for Parcels 24-31-22-43-0014 and 24-31-22-42-0004
from 5% to 4%.
RECOMMENDATION
Motion to approve Resolution No. 13-140.
ATTACHMENTS
1.Resolution 13-140
2.General Location Map
CITY OF LINO LAKES
RESOLUTION NO. 13-140
RESOLUTION APPROVING SETTLEMENT AGREEMENT
WITH PAUL MILLER AND PKM OF ANOKA COUNTY
I35E/CSAH 14 INTERCHANGE IMPROVEMENT PROJECT
WHEREAS,
on or about October 24, 2011, the City approved and levied a special
improvement project; and
WHEREAS,
the City assessed Paul K. Miller, Parcel No. 24-31-22-43-0014,
$30,503.00 as its share of the Special Assessment; and
WHEREAS,
the City assessed PKM of Anoka County, LLC, Parcel No. 24-31-22-42-
0014, $39,445,503.00 as its share of the Special Assessment; and
WHEREAS,
Paul K. Miller and PKM of Anoka County, LLC have appealed the
Special Assessment in Anoka County District Court, File No. 02-CV-11-7797 and File No. 02-
CV-11-7798 respectively; and
WHEREAS,
the Parties wish to resolve the pending appeal in order to avoid additional
litigation costs.
NOW, THEREFORE BE IT RESOLVED
by The City Council of The City of Lino
Lakes that the settlement agreement attached hereto as Exhibit A is hereby approved and the
Mayor and Clerk are authorized to execute the agreement on behalf of the City.
th
Adopted by the Council of the City of Lino Lakes this 9 day of December, 2013.
The motion for the adoption of the foregoing resolution was introduced by Council Member
_______________and was duly seconded by Council Member ________________ and upon
vote being taken thereon, the following voted in favor thereof:
The following voted against same:
_______________________________
Jeff Reinert, Mayor
ATTEST:
________________________
Julianne Bartell, City Clerk
1