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Home My WebLink About01/03/2012 Council PacketREVISED WORK SESSION AGENDA CITY OF LINO LAKES Tuesday, January 3, 2012 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Otter Lake Road Feasibility Study 2. Fiscal Disparities 3. Street Reconstruction Issues update 4. Park Complex 5. Five -Year Financial Plan 6. Business Licensing (from P & Z) 7. Leasing of ECFE 8. Weekly Progress Report Review January 9, 2012 Regular Council Agenda Adjourn • WORK SESSION AGENDA CITY OF LINO LAKES Tuesday, January 3, 2012 CITY COUNCIL WORK SESSION Community Room (not televised) 5:30 P.M. 1. Otter Lake Road Feasibility Study 2. Fiscal Disparities 3. Street Reconstruction Issues update 4. Park Complex 5. Five -Year Financial Plan 6. Business Licensing (from P & Z) 7. Leasing of ECFE Review January 9, 2012 Regular Council Agenda Adjourn WS — Item 1 WORK SESSION STAFF REPORT Work Session Item 1 Date: January 3, 2012 To: City Council From: Michael Grochala Re: Otter Lake Road Extension Feasibility Study Background Over the past three years city staff has been working with property owners along the northeast quadrant of I -35E and Main Street to facilitate the northerly extension of Otter Lake Road. In March of 2011 MFC Properties presented a development concept to the City Council for property located northeast of the Otter Lake Road /Main Street intersection. MFC Properties subsequently submitted a petition, dated April 2, 2011, requesting the preparation of a feasibility study and installation of roadway, water main and sanitary sewer improvements to service pending development. On May 23, 2011 the City Council authorized preparation of a feasibility study for the proposed improvements. TKDA, the City's consulting engineer, will be distributing the completed study at the work session. Requested Council Direction Discussion only. The item will be included on the January 9, 2011 City Council meeting agenda. Staff will be requesting council consideration to accept the report and call for a hearing on improvements. WS — Item 2 WORK SESSION STAFF REPORT Work Session Item 2 Date: January 3, 2012 To: City Council From: Jeff Karlson Re: Resolution Supporting Fiscal Disparities Background At the November 7 work session, staff informed the City Council that the Anoka County Board was asking cities and school districts to adopt a resolution supporting the current fiscal disparities program. During the 2011 legislative session, there was an effort by legislators in the southern and west regions of the metro area to eliminate the fiscal disparities program. Cities such as Bloomington, Burnsville, Chanhassen, Eagan, Eden Prairie, and Shakopee are some of the top net contributors to the fiscal disparities program. Because all but one city in Anoka County is a net recipient of revenue under this tax -base sharing program, Anoka County wants to convey a united message of support for fiscal disparities to legislators. If fiscal disparities were eliminated, most homeowners and business owners in Anoka County would see an average tax increase of ten percent on their combined city /school /county tax statement. For example, in Lino Lakes, a homeowner with property valued at $200,000 would have paid $174 of additional taxes in 2011 without the fiscal disparities program, including $46 in city taxes. The fiscal disparities program, which was implemented in the 7- county metropolitan area in 1975, was designed as a means to share tax revenue to narrow the gap between communities with a strong and growing commercial - industrial tax base and communities with small or stagnated commercial - industrial tax base. To lessen the difference between these "haves" and "have - nots," the law requires that 40 percent of new commercial - industrial tax base be put back into a pool and apportioned back to communities according to their population and overall tax base. Anoka County Commissioner Rhonda Sivarajah will be at the work session to endorse this initiative. Attachments Minnesota House Research Report Metropolitan Council Slide Presentation The Fiscal Disparities Program: Commercial- Industrial Tax Base Sharing - House Research Page 1 of 2 Minnesota House of Representatives Legislature Home 1 Links to the World 1 Help 1 Search HOUR ReSearCh House 1 Senate 1 Joint Departments and Commissions 1 Bill Search and Status 1 Statutes, Laws, and Rules The Fiscal Disparities Program: Commercial - Industrial Tax Base Sharing • What is the fiscal disparities program? • Why share commercial /industrial tax base? • How does the fiscal disparities program work? • How has the metropolitan area program grown? • How much do fiscal disparities affect tax burdens? • How did the 2001 property tax reform affect fiscal disparities? • What about the Iron Range Program? What is the fiscal disparities program? Why share commercial/ industrial tax base? The fiscal disparities program is a system for the partial sharing of commercial - industrial (C /I) property tax base among all jurisdictions within a geographic area. In Minnesota, two programs are used: the primary one was created in 1971 and operates in the seven counties of the Twin Cities metropolitan area; a smaller scaled version was created in 1995 for the Iron Range in northern Minnesota. The main purposes and goals of the program are to: • Support a regional approach to development. Tax -base sharing spreads the fiscal benefit of business development spawned by regional facilities, such as shopping centers, airports, freeway interchanges, and sports stadiums. It also may make communities more willing to accept low- tax -yield regional facilities, such as parks. • Equalize the distribution of fiscal resources. Communities with low tax bases must impose higher tax rates to deliver the same services as communities with higher tax bases. These high tax rates make poor communities less attractive places for businesses to locate or expand in, exacerbating the problem. Sharing C/I tax base can reduce this effect. • Reduce competition for commercial - industrial development. Communities generally believe that some kinds of C/I properties pay more in taxes than it costs to provide services to them. This encourages communities to compete for these properties by providing tax concessions or extra services, which can weaken their fiscal condition. Tax -base sharing reduces the incentive for this competition, thereby discouraging urban sprawl and reducing the cost of providing regional services such as sewage and transportation. How does the fiscal Contributions to the areawide tax base. Each taxing jurisdiction annually contributes disparities program 40 percent of the growth in its 0/1 tax base since the year of enactment to an abstract work? entity called the "areawide tax base." This contribution value is not available for taxation by the jurisdictions where the property is located. Distributions from the areawide tax base. Each municipality receives a share of the areawide tax base through a formula based on its share of the area's population and its relative property tax wealth (tax base per capita). The municipality is allowed to tax this distribution value at the same rate as the tax rate paid by its residents. All taxing jurisdictions whose boundaries encompass the municipality are also allowed to tax the municipality's distribution value (i.e., counties, school districts, and special taxing districts). http://wvvw.house.leg.state.mn.us/hrd/pubs/ss/ssfisdis.htm 12/13/2011 The Fiscal Disparities Program: Commercial - Industrial Tax Base Sharing - House Research Page 2 of 2 Calculating the property tax for each commercial - industrial property. The property tax statement for each 0/1 property has a local portion and an areawide portion, based on the relative amount of the tax base that is contributed (areawide portion) versus the relative amount that is retained (local portion) for the municipality where the property is located. How has the In the first year of implementation (1975), the areawide tax base included 6.7 percent of metropolitan area the total metro C/1 tax base and 2.1 percent of the total metro tax base. For 2004, the program grown? areawide tax base was 32.3 percent of the total metro 0/1 base and 9.8 percent of the total metro tax base. How much do fiscal A House Research study based on taxes payable in 2004 found that the average disparities affect tax homestead tax in St. Paul, which is one of the largest net beneficiaries of the program, burdens? was 8.8 percent lower because of fiscal disparities. The study also found that the average homestead tax in Bloomington, which is one of the largest net contributors, was 5.5 percent higher. Homestead effects throughout the area generally varied between these extremes. For commercial - industrial properties, average taxes were 2.7 percent lower in St. Paul due to fiscal disparities and 9.7 percent higher in Plymouth, another suburban city that is a large net contributor. Commercial - industrial properties elsewhere in the metro area fall in line between these extremes. The study looked only at the direct effect of fiscal disparities, i.e., the redistribution of tax base, and made no attempt to factor in alternative development patterns that might have occurred without fiscal disparities. How did the 2001 The elimination of the general education levy, imposition of a state property tax levy, and property tax reform reduction in commercial - industrial class rates caused the nominal amount of money affect fiscal redistributed by the fiscal disparities program to decrease. However, based on the disparities? aforementioned House Research study, the net effect of fiscal disparities on tax burdens is similar to what it was before the reform. What about the Iron Tax effects of the Iron Range fiscal disparities program are much smaller in magnitude Range program? since the percentage of tax base being contributed is so low due to the relative infancy of the program. For more information: Contact legislative analyst Steve Hinze at 651- 296 -8956 or Karen Baker at 651- 296 -8959. Also see the House Research publication Minnesota's Fiscal Disparities Programs: Twin Cities Area and Iron Range. January 2005 Return to Property Tax Return to House Research home Updated on http: / /www.house.leg. state .mn.us /hrd/pubs /ss /ssfisdis.htm 12/13/2011 ui a) Metro area is single economic unit Public facilities influence CI location CI development tends to concentrate Concern about tax base differences O 0 c 0 O zU Encourage regional cooperation Encourage environmental protection C a) a) > a) O U ca o a) o a) _0 Q c6 cn t0/) (6 O _o cts _ L _a '6 a) O Q co co x a) c >, cu 0 4J o a) 070 o > co '? �' cb L Q ._. co c6 0 2- 0-0 v) a) ots cc a) L 7.-.. 0: E E = 2) o .cn rY 0_ ° U > ai 2 E o ti O ai 4— co (6 0 C 0 0 rn O 1:13 L CO _ -O 2 CO i` (n N 0 x c 0 N O 4, Reduces disparities o a) 00 5 cA 0 0 x a) 0 d a) L o 0 0 c o > — c) +_. O O o_ . -5 o. a) 0 _c t' 5 C13 _C N 0 N c c� m O 0 (a a) 0) o 0- 0- LL a) 0 0 0 0 montotimomi 2A--P-L- � °_ -rte e, r .y''Et'g ear nplairtimaimmi nonsaroVan ionmentain wJtiI9 moil nifi file:' -. ii-31 ci) c X .F.. U a) cu CO a) a) CD_ a) 72 O" ' � N cts m U = N : 't (3 CO ) a) L L > Cl) a) C Q O rri 0 cB O Q C (6 X U CD • — ; U • O in - a,) a) a) ' N ✓ E co RI aO O N 0 O O U < ca cn cv E u Xs c C �' (a N N X 0 - Q E U C O • a) a) O U = C O O LO > C E cc o0 U (a O ED U CO co a) E U Q Q. � as W OO J .— vi SI • ■i Added ability to exclude in 1991 0) 0. Source: House Research 2005 0 0: 0. of 441 1 L Iron Range program created in 1995 0 c 0 cz -C 0 2 0 o_ 6 Cn (13 72 LE.' 2 TD- W Cf) FIPTillin-Ar''''CRC14 E 1 Include residential tax base in shared pool Met Council oe 0 0) "7- 0 I) LL 112 ://www.metrocouncil aries /index.htm a House Research wows -,,,IMMEINFIt* • 0 0 0) Use shared pool for special purpose Expand or eliminate program Alter contribution formula T.) WS — Item 3 WORK SESSION STAFF REPORT Work Session Item 3 Date: January 3, 2012 To: City Council From: Michael Grochala Re: Street Reconstruction Issues Background At the December 5th, 2011 work session the city council requested a list of issues regarding street reconstruction. The reconstruction of city streets has been a highly debated topic for the past two decades based, in part, on the city wide election requirements contained in the City Charter and the continued degradation of public infrastructure. The City began using a computer software package to develop pavement condition ratings in 1991. In 1995 the city developed street maintenance guidelines in response to a failed charter amendment which sought to remove the city wide election requirements but provide limitations on special assessments. In 1996 the city commissioned a street reconstruction study and report. The study proposed a 5 phase street improvement program to address deteriorating street conditions. In 1998 the Lakes Addition area (phase 2) was reconstructed following a voter approved referendum. Following the defeat of a referendum in 2003, to reconstruct West Shadow Lake Drive and streets within the Shenandoah subdivision, the council commissioned preparation of the Pavement Management Plan (PMP). This study established a comprehensive plan for road maintenance and reconstruction including an evaluation of funding options and policies to implement the PMP. As a result of the study, funding, through property tax levy, was significantly increased for special maintenance activities including seal coating and pavement overlays. However, the road reconstruction component has remained unfunded following referenda defeats in 2005 and 2007. In 2007 the city council appointed a citizen committee to review the charter provisions pertaining to public improvements. The Citizen Task Force drafted a proposed charter amendment that included the deletion of the city wide election while retaining a neighborhood "Veto" process. This amendment was not submitted to voters however, due to both a competing amendment proposed by the charter commission and an amendment submitted by citizen petition. The petition amendment proposed changing the charter improvement requirements to mirror state law. As required by law the petition amendment was placed on the 2008 ballot for voter consideration. To avoid voter confusion no other amendment was forwarded by the council. The petition amendment was defeated in the election. The Citizen Task Force report to the council best defines the overriding issue: • The lack of authority and the inability of the City to reconstruct streets in the most responsible, timely and cost - effective manner. The following is a list of issues, broken into three categories; Process; Financing; and Design, that shape the arguments both for and against street reconstruction and proposed changes to the City Charter. This is not intended to be an exhaustive list but captures the varied components of this complex policy discussion. Process Issues • Lack of clear, consistent, interpretation regarding charter requirements, by all parties. • Election requirement eliminates the city's ability to predictably complete reconstruction projects. • Improvement process in charter does not currently conform to timelines established by recent legislative changes in State Election requirements. Financing Issues • Delays in reconstruction lead to increasing program costs due to inflation. • Lack of clear understanding of financing methods and their impact on property taxes. • Financing methods affect improvement process. • Funding upfront costs i.e., feasibility studies, with no assurance that projects will proceed and funds recovered. • Public perception that existing property taxes already pay for street reconstruction. Design Issues • Lack of acceptance that streets need to be reconstructed. • Differing opinions on City standard street design i.e., urban vs. rural; street widths. • Inclusion of public sewer and/or water in reconstruction projects in areas not currently served. • Plan development process and procedure is not clear to the public. Requested Council Direction Staff is requesting council direction regarding next steps. t 54-4u. iout d '[f *Jork esSla✓4 FEASIBILITY REPORT OTTER LAKE ROAD NORTH EXTENSION AND UTILITY IMPROVEMENTS City of Lino Lakes, Minnesota December 30, 2011 Project No.14817.004 TKDA ENGINEERING • ARCHITECTURE • PLANNING TKDA ENGINEERING • ARCHITECTURE • PLANNING The right time. The right people. The right company SAINT PAUL, MINNESOTA DECEMBER 30, 2011 FEASIBILITY REPORT OTTER LAKE ROAD NORTH EXTENSION STREET, TRAFFIC SIGNAL, STORM SEWER, SANITARY SEWER, AND WATERMAIN CITY OF LINO LAKES, MINNESOTA PROJECT NO. 14817.004 I hereby certify that this Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. J $hes E. Studenski, P.E. Ll ense No. 23757 14817.004 OTTER LAKE ROAD NORTH EXTENSION AND UTILITY IMPROVEMENTS CITY OF LINO LAKES, MINNESOTA PROJECT NO. 14817.004 TABLE OF CONTENTS PAGE NO. EXECUTIVE SUMMARY 1 SECTION I. SECTION II. SECTION III. SECTION IV. SECTION V. SECTION VI. SECTION VII. PROJECT HISTORY 3 PROJECT AREA CHARACTERISTICS 3 PROPOSED IMPROVEMENTS 4 IMPACTS OF PROPOSED IMPROVEMENTS 10 PERMITS 10 SUMMARY OF ESTIMATED PROJECT COSTS 11 FINANCING OF IMPROVEMENTS 11 12 13 SECTION VIII. PROJECT SCHEDULE SECTION IX. CONCLUSIONS AND RECOMMENDATIONS APPENDIX PAGES PROJECT AREA EXHIBIT 1 PROPOSED LANE CONFIGURATION 1 ULTIMATE LANE CONFIGURATION 1 RIGHT OF WAY AND EASEMENT 2 PROPOSED UTILITIES 1 ENGINEER'S PRELIMINARY ESTIMATE OF COST 5 PARCEL COST INFORMATION 1 TOC - i 14817.004 OTTER LAKE ROAD NORTH EXTENSION AND UTILITY IMPROVEMENTS CITY OF LINO LAKES, MINNESOTA EXECUTIVE SUMMARY The purpose of this Report is to analyze existing conditions and determine the feasibility of improving Otter Lake Road north of Main Street (CSAH 14) as a new collector road along with sanitary sewer, watermain and storm drainage improvements necessary to serve a new business area development and in accordance with the preliminary alignment. The report will also include a proposed completion of the signal system at the Main Street intersection. This area is guided for commercial development and is proposed as an "A" Minor Arterial in both the City and County transportation plans. CSAH 14 (Main Street) will have a significantly larger volume of traffic in comparison to Otter Lake Road. This is requiring the need to provide vehicle stacking at the intersection to allow the through traffic to continue as long as possible. The proposed lane configuration is a five -lane road. The ultimate lane configuration will be a seven -lane road just north of Main Street and then reducing in lanes as the road continues north to its connection with Elmcrest Avenue. The ultimate lane configuration will require the need for double left turn lanes to also provide for minimal stoppage of the through traffic. The Improvements are anticipated to be implemented in three phases and the first phase costs will be estimated in this report. Phase No.1 will be the first 440 feet north of Main Street. Phase No. 2 will be from 440 feet north of Main Street to 1215 feet north of Main Street. Phase No. 3 will be from 1215 feet north of Main Street to a proposed connection point at Elmcrest Avenue, approximately one mile north of Main Street. The total estimated project cost of Phase No.1 is $895,000. The estimated costs include a 5% contingency and indirect costs (administrative, legal, engineering, acquisitions, wetland mitigation, and bonding). The project is proposed to be funded initially with bonds taken out by the City and reimbursed through assessments and $22,850 from the City's Utility Funds. The watermain extension has an estimated project cost of $78,000. Watermain improvements will be paid by each of the two benefitting property owners. The estimated cost for watermain improvements is $27,575 per property. The remaining costs of $22,850 are for trunk system improvements the City would benefit from having, and therefore would be covered by the City's Page 1 14817.004 Utility Fund. The extension of watermain consists of connecting to the existing system at Main Street and extending the 16 -inch pipe through the first phase. Individual service stubs would extend to the property line of each business area. The proposed sanitary sewer system improvements have an estimated project cost of $46,000. Sanitary improvements will be paid by assessing the costs to each of the two benefitting property owners. The estimated assessment for sanitary sewer improvements is $23,000 per property. The extension of sanitary sewer consists of connecting to the existing system at Main Street and extending an 8 -inch pipe through the first phase. Individual service stubs would extend to the property line of each business area. The street and storm sewer extension has an estimated project cost of $771,000. Street improvements will be paid by assessing the costs to each of the two benefitting property owners. The estimated assessment for street and storm sewer improvements is $385,500 per property. The extension of the street consists of connecting to the existing intersection at Main Street and extending a five -lane road through the first phase. The Project is necessary for development, is cost - effective, and feasible; and will result in a benefit to the properties proposed to be assessed. Page 2 14817.004 I. PROJECT HISTORY This Feasibility Report was authorized by the Lino Lakes City Council on May 23, 2011. For the past three years, City staff has been working with property owners along the northeast quadrant of I -35E and Main Street to facilitate the northerly extension of Otter Lake Road. In March of 2011, MFC Properties presented a development concept to the City Council for property located northeast of the Otter Lake Road and Main Street intersection. MFC Properties subsequently submitted a petition, dated April 2, 2011, requesting the preparation of a feasibility study for installation of roadway, watermain, and sanitary sewer improvements to service pending development. This area is guided for commercial development and is proposed as an "A" Minor Arterial in both the City and County transportation plans. Main Street (CSAH 14) was reconstructed in 2005 by Anoka County. It consists of a divided four -lane highway. A signalized intersection was installed with improvements to allow for a future north extension of the Otter Lake roadway. The Anoka County CSAH 14 project installed a median limiting Elmcrest Avenue to a right -in /right -out. This Report is based on observations, record drawings, aerial photography, aerial topography, soil borings and City utility maps. The Report considers existing conditions, drainage needs, and provides recommended improvements based on standard engineering practices. Detailed survey information is required to confirm the viability of roadway placement and drainage considerations proposed in this Report. II. PROJECT AREA CHARACTERISTICS The proposed Project area consists of all large agricultural land properties. The area has been drain tiled and farmed through the years. Wetland's exist within the proposed right -of- way areas in both Phase No. 2 and Phase No. 3. The wetland area directly north and west of the intersection is a lower quality wetland Type 1, and the wetland with visible water in it to the east is a higher quality wetland Type 3. The location of the existing intersection combined with the multiple lane requirements and access points is very limited in design options. The proposed road location doesn't impact the higher quality wetlands. The alignment has been designed in coordination with the Rice Creek Watershed District staff. The wetland impacts will require mitigation. The exact location of the mitigation will be determined with development of the project. Page 3 14817.004 The Anoka County Ditch 55 runs east and west through the larger wetlands. A 66 -foot Pipeline Easement runs northwest through Phase No. 3. Refer to the exhibits in the Appendix for the project area. Soil borings were taken and the upland areas consist of a couple feet of Clayey Sand on top with traces of roots and mostly silty sands. Below that is Sandy Lean Clay which is firm to stiff with little gravel. The wetland areas have a couple of feet of Organic Clay with Sand on top. The soils below the organic material is the generally the same as the upland areas. Main Street (CSAH 14) was reconstructed in 2005 by Anoka County. It consists of a divided four -lane highway. A signalized intersection was installed with improvements to allow for a future north extension of the Otter Lake roadway. Sanitary sewer and watermain stubs were extended to allow for the future service area. A Metropolitan Council's sanitary sewer interceptor was installed from the east along Main Street to the intersection of Main Street and Elmcrest Avenue. This interceptor will provide sewer service north of Main Street for the area between I -35E and Elmcrest Avenue. All storm sewer facilities only address the Main Street project improvements. III. PROPOSED IMPROVEMENTS The proposed improvements for the project consist of installation of a new street, traffic signal modifications, storm sewer and storm water treatment, sanitary sewer and watermain construction. In addition, the proposed improvements will require that private property be acquired for roadway right -of -way and a utility easement for future extensions. Elmcrest Avenue at Main Street has been altered through the years. The Anoka County CSAH 14 project installed a median limiting Elmcrest Avenue to a right -in /right -out. This is consistent with the overall City and County transportation plans which have Otter Lake Road as the new "A" Minor Arterial. Otter Lake Road will be the road connection from Main Street north to 80th Street. Otter Lake Road will be constructed from the new intersection at Main Street and connect into Elmcrest Avenue approximately one -mile north of Main Street. This roadway will also provide the access points for the commercial development in the area. Page 4 14817.004 PHASE No.1: A. STREET IMPROVEMENTS: The proposed street will consist of five -lanes including turn lanes through the first intersection, approximately 285 feet north. The road width will be 70 -feet with concrete curb and gutter. A concrete median will be installed from Main Street to the south side of the new intersection. The street section includes 11- inches of bituminous pavement, 11- inches of Class 5 aggregate base, and 18- inches of select granular borrow sub -base. The pavement design is consistent with the design south of Main Street and review of the current soil borings which provides for that commercial area. Soil borings showed the necessity to have an 18 -inch sand layer under the pavement section. A 32 -foot Business street access will be constructed both east and west to the right -of -way with the City Standard street section. B. TRAFFIC SIGNAL MODIFICATIONS: The addition of Otter Lake Road as the fourth leg of Main Street and Otter Lake Road intersection will require modifications of the existing traffic signal. All four traffic poles are currently in place. Modifications include adding one mast arm, signal heads for the new southbound traffic and including east/west turning movements north, the addition of an emergency vehicle preemption (EVP), and loop detectors. Minor work will include the installation of handholes, conduit, cables and pavement markings. New pedestrian ramps will be necessary to meet all PROWAG (Pedestrian Right Of Way Access Guidelines) requirements. C. STORM SEWER AND STORM WATER TREATMENT IMPROVMENTS: It is proposed to direct the water from the Main Street connection to the north end of the road. The roadway runoff will be collected by installing catch basins at the north end of the road and routing the storm water through a 15 -inch storm sewer pipe. The pipe will discharge into a temporary pond constructed in the right -of -way. This pond will be relocated with the future extension of the road. Initial coordination with Rice Creek Watershed District (RCWD) has already taken place. A RCWD Water/Wetland Project permit will be required which will address sequencing and mitigation for all three Phases. Page 5 14817.004 D. SANITARY SEWER IMPROVEMENTS: The proposed improvements will connect to a 21 -inch sanitary sewer stub just north of Main Street. This line will only serve the proposed lots that abut Main Street. Any development to the north will be required to connect into the Metropolitan Councils interceptor currently located to the east at the City limits between Lino Lakes and Hugo on the north side of Main Street. The existing pipe stub is 27 -feet deep. A manhole will be installed at the stub to allow a smaller and shallower pipe to be extended north. The sanitary sewer extension will be 8- inches in size with a manhole installed at the new intersection 285 feet to the north. Two sanitary sewer stubs will be installed to the east and west providing service to the properties abutting Main Street. The remainder of the sanitary sewer service area will be serviced by the Metropolitan Councils 27 -inch interceptor. The extension of the interceptor from the easterly City limits will require utility easements to bring the pipe over to Otter Lake Road north of Phase No. 1. These easements will be secured with the development of the affected parcels. E. WATERMAIN IMPROVEMENTS: The proposed improvements will connect to a 16 -inch watermain stub located just north of Main Street. This is a trunk line for the City and the project will extend the 16 -inch line to the north end of the new roadway. There will be 8 -inch watermain stubs east and west for the developments. A hydrant will be installed at the end of the watermain line for flushing and testing purposes, F. RIGHT -OF -WAY AND EASEMENT ACQUISITION: Acquisition of private property will be required to provide adequate right -of -way for Otter Lake Road. The ultimate lane configuration for Otter Lake Road has been analyzed to determine the total amount of right -of -way necessary. The majority of the proposed right -of -way acquisition will require 60 feet from each property owner with a small portion of the west property requiring 66 feet. In addition, a utility easement will be necessary for the future construction of the Metropolitan Council's Page 6 14817.004 interceptor line. This easement will need to be obtained in conjunction with the subdivision of the property. The total areas for Phase No. 1 acquisitions are shown below. Parcel Identification Acquisition Area (SF) Acquisition Type 24- 31 -22 -12 -0001 27,597 Right -of -way 24- 31 -22 -12 -0006 22,098 Right -of -way 24- 31 -22 -12 -0006 TBD* Utility Easement *Obtained through Platting Process PHASE No. 2 A. STREET IMPROVEMENTS: The proposed street will be a continuation of the Phase No. 1 layout consisting of five -lanes including turn lanes to approximately 1215 feet north. The road width will be 70 feet with concrete curb and gutter. The street width north will begin to taper down in this area. The concrete median will be continued north making the Phase No. 1 intersection a right -in /right -out for both the east and west parcels. A new intersection will be installed at 660 feet and ultimately will be fully signalized when it is justified. The street section includes 11- inches of bituminous pavement, 11- inches of Class 5 aggregate base, and 18- inches of select granular borrow sub- base. A 32 -foot Business street access will be constructed both east and west to the right -of -way with the City Standard street section. Wetland impacts will occur within this area. Wetland replacement and mitigation will be necessary. The location for the replacement and mitigation has not been determined at this time. Page 7 14817.004 B. TRAFFIC SIGNAL: The proposed intersection at 660 feet north of Main Street will have full access with a signal system. The system will be interconnected with the signal system at Main Street and Otter Lake Road. The timing of the signal installation will depend on how much of the road is built and the amount of development. If State Aid funds will be used for the installation or maintenance of the signal system, then a Signal Justification Report will be necessary. C. STORM SEWER AND STORM WATER TREATMENT IMPROVEMENTS: The installation of the roadway will extend storm sewer pipe northerly to collect the street runoff. The temporary ponding area will be removed and moved north. A permanent location for a storm water facility will need to be identified. D. SANITARY SEWER IMPROVEMENTS: The proposed improvements for this area and the properties to the north will be serviced by the Metropolitan Council's 27 -inch interceptor currently located at Main Street and Elmcrest Avenue. Utility easements and a route for the pipe would be obtained in conjunction with the subdivision of the property. Generally, the sanitary line will run westerly to the full intersection located on Otter Lake Road at 660 feet north of Main Street. The sanitary line will then go northerly within the Otter Lake Road right -of -way for future service. E. WATERMAIN: The proposed improvements will connect to the 16 -inch watermain stub in Phase No. 1, This is a trunk line for the City and the project will extend the 16 -inch line to the north end of the new roadway. There will be 8 -inch watermain stubs east and west for the developments at the signalized intersection. A hydrant will be installed at the end of the watermain line for flushing and testing purposes. F. RIGHT -OF -WAY AND EASEMENT ACQUSITION: Acquisition of private property will be required to provide adequate right -of -way for Otter Lake Road. Utility easements and a route for the sanitary pipe would be obtained in conjunction with the subdivision of the property. Wetland replacement Page 8 14817.004 and mitigation areas, currently not determined, will require land acquisitions. Further analysis of the storm water facilities may require additional acquisitions. PHASE No. 3: A. STREET IMPROVEMENTS: The proposed street width will continue to be reduced down to the section that will be the section for the rest of Otter Lake Road going north. The road width will be 43 feet with concrete curb and gutter. The concrete median will be eliminated once the roadway has been reduced. The street section includes 11- inches of bituminous pavement, 11- inches of Class 5 aggregate base, and 18- inches of select granular borrow sub -base. A 32 -foot street connection will be made to Heritage Parkway prior to connecting into Elmcrest Avenue. Wetland impacts will occur within this area. Wetland replacement and mitigation will be necessary. The location for the replacement and mitigation has not been determined at this time. B. TRAFFIC SIGNAL: No traffic signals are proposed through this area. C. STORM SEWER AND STORM WATER TREATMENT IMPROVEMENTS: The installation of the roadway will require storm sewer pipes and facilities. Analysis of the drainage system will be performed at the time this area is constructed. D. SANITARY SEWER IMPROVEMENTS: The proposed improvements for this area and the properties to the north will be serviced by the Metropolitan Councils interceptor currently located at Main Street and Elmcrest Avenue. Utilities easements and a route for the pipe will need to be further defined. Generally, the sanitary line will be located within the right -of -way. E. WATERMAIN: Page 9 14817.004 The proposed improvements will connect to the 16 -inch watermain stub in Phase No. 2. This is a trunk line for the City and the project will extend the 16 -inch line to the north end of the new roadway. There will be 8 -inch watermain stubs east and west for the developments at future proposed connections. Hydrants will be installed as necessary. F. RIGHT -OF -WAY AND EASEMENT ACQUSITION: Phase No. 3 right -of -way will be 120 -feet in width. The proposed alignment is shown in the exhibit labeled Right -of -Way and Easement. Wetland replacement and mitigation areas, currently not determined, will require land acquisitions. Further analysis of the storm water facilities may require additional acquisitions. IV. IMPACTS OF PROPOSED IMPROVEMENTS The impacts of the proposed improvements will minimally affect Main Street (CSAH 14) since the intersection was significantly completed through the CSAH 14 project. Also, the proposed improvements will have minimum impacts since it is all in agricultural land. This area does have wetlands, drain tile, ditches and pipeline easements that will have to be addressed as development occurs. Coordination with the Rice Creek Watershed District will be critical with the storm water impacts in future design consideration. V. PERMITS The following permits will be required to implement the proposed improvements: Minnesota Pollution Control Agency (MPCA) Rice Creek Watershed District (RCWD) Rice Creek Watershed District (RCWD) Minnesota Pollution Control Agency (MPCA) Anoka County Minnesota Department of Health (MDH) NPDES Stormwater Permit Stormwater Quality Permit Water/Wetland Project Permit Sanitary Sewer Extension Permit ROW Access Permit Watermain Extension Permit Page 10 14817.004 VI. SUMMARY OF ESTIMATED PROJECT COSTS Included in the Appendix are detailed estimates of probable Project costs. These cost estimates are based on recent construction projects of similar character and assume that the proposed improvements would begin in 2012. The following is a summary of estimated Project costs for the recommended street/storm, watermain, sanitary sewer improvements, and the subsequent assessment that would be imposed to each benefiting property for Phase No. 1. Total Street/Storm Costs: Total Watermain Extension Costs: Total Sanitary Sewer Costs: Total Project Costs Utility Trunk Credit Total to be Assessed Number of Benefiting Properties Owners: Assessment (by Lot Unit): VII. FINANCING OF IMPROVEMENTS $ 771,000.00 $ 78,000.00 $ 46,000.00 $ 895,000.00 $ - 22,850.00 $ 872,150.00 2 $ 436,075.00 This Project is to be financed by imposing special assessments against the properties benefiting from the improvements. Special assessments are levied in accordance with Minnesota Statutes Chapter 429 and the City of Lino Lakes Special Assessment Policies and Procedures for Public Improvements. Construction of the new sanitary sewer and watermain will be assessed to the two benefiting properties with the City covering the trunk utility costs. The street costs will be assessed to the two benefit properties. Street and drainage improvements have typically been levied over a 10 -year period. The City will have to incorporate any upfront costs incurred in the process with the assessments. Page 11 14817.004 VIII. PROJECT SCHEDULE May 23, 2011 Council orders TKDA to prepare a Feasibility Report. Summer 2011 Coordination with proposed development and property owners. January 3, 2012 Presentation of Feasibility Report to City Council at Work session. January 9, 2012 Presentation of Feasibility Report to City Council and receiving Report. Call for Public Hearing on Improvements. February 13, 2012 Public Improvement Hearings. Winter, 2012 Council passes resolution ordering Improvement and preparation of Plans and Specifications. Spring, 2012 Presentation of Plans and Specifications to the City Council. Council approves Plans and Specifications and orders Advertisement for Bids. Summer, 2012 Placement of Advertisement for Bids - Construction Bulletin. Placement of Advertisement for Bids — Quad Community Press. Summer, 2012 Receive Contractor bids /review and award recommendation. Prepare assessment roll. Summer, 2012 Hold assessment hearing. Summer, 2012 City Council accepts bids and awards Contract. Summer, 2012 Construction begins. Fall, 2012 Final Completion. NOTE: THE SCHEDULE IS CONTINGENT ON ANY LAND ACQUISITIONS THAT ARE REQUIRED FOR THE PROJECT. IF EMINENT DOMAIN PROCEEDINGS ARE NECESSARY, THE SCHEDULE WILL BE DELAYED. Page 12 14817.004 CONCLUSIONS AND RECOMMENDATIONS The extension of Otter Lake Road north is part of the overall transportation plan and will serve development east of I -35E. Elmcrest Avenue has become a right -in /right -out through the CSAH 14 (Main Street) project. Otter Lake Road will become the connection from Main Street to 80th Street. The Report also considers the extension of City sanitary sewer and water service north to this area. It is our recommendation to construct the street, install the necessary signal improvements, install storm sewer, extend sanitary sewer and watermain for the proposed developments. The Project is necessary for development. As proposed, it is technically and financially feasible, cost - effective, and will result in a benefit to the properties proposed to be assessed. It is recommended that the City Council accept this Report, hold the public hearing, and order the improvements. Page 13 14817.004 APPENDIX r § ° Z 54 il z 0 0 [cC 0 Zc.) dM ea< ven< v4 PRO]. NO. 14817.004 o N 1 E r .mor-1.-,volon.anyrosow.scoms.mn.mtkr 7.■77: il .rnotn-marvaoximoc.,,,,,MA-A7veues.a o1z riird MAIN STREET (CSAH 14) $ 328,155.00I OTTER LAKE ROAD EXTENSION - FEASIBILITY STUDY ROADWAY ENGINEER'S ESTIMATE - PHASE 1 CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14817.004 12/22/2011 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL AMOUNT DIVISION 1 - STREETS & RESTORATION 1 MOBILIZATION 1 LS $ 15,000.00 $ 15,000.00 2 TRAFFIC CONTROL 1 LS $ 2,000.00 $ 2,000.00 3 SILT FENCE 1200 LF $ 3.00 $ 3,600.00 4 CLEARING AND GRUBBING 0.5 AC $ 10,000.00 $ 5,000.00 5 INLET PROTECTION 4 EA $ 300.00 $ 1200.00 6 SEEDING AND MULCH 0.8 AC $ 3,000.00 $ 2,400.00 7 EROISION CONTROL BLANKET 1,200 SY $ 2.00 $ 2,400.00 8 4" TOPSOIL BORROW 420 CY $ 14.00 $ 5,880.00 9 REMOVE AND REINSTALL BARRICADES 100 LF $ 10.00 $ 1,000.00 10 SAWCUT BITUMINOUS PAVEMENT 70 LF $ 5.00 $ 350.00 11 COMMON EXCAVATION 3,300 CY $ 8.00 $ 26,400.00 12 COMMON EXCAVATION (POND AND INFILTRATION) 2,000 CY $ 10.00 $ 20,000.00 13 SUBGRADE PREPARATION 3 RS $ 400.00 $ 1,360.00 14 SELECT GRANULAR BORROW (CV) 1,410 CY $ 15.00 $ 21,150.00 15 11" CL.S AGGREGATE BASE, 100% CRUSHED STONE AGG., STREET 1,570 TN $ 15.00 $ 23,550.00 16 4.0" BITUMINOUS WALK 2,040 SF $ 5.00 $ 10,200.00 17 6.0" CONCRETE WALK (PED RAMPS) 500 SF $ 5.00 $ 2,500.00 18 B618 CONCRETE CURB & GUTTER 1,720 LF $ 12.00 $ 20,640.00 19 CONCRETE MEDIAN 152 SY $ 40.00 $ 6,080.00 20 8" CONCRETE ENTRANCE 325 SY $ 40.00 $ 13,000.00 21 TRUNCATED DOMES (2' x 4') 10 EA $ 300.00 $ 3,000.00 22 TYPE SP 12.5 NON - WEARING COURSE MIX (3,B) 8" 1,225 TN $ 65.00 $ 79,625.00 23 TYPE SP 12.5 WEARING COURSE MIX (3,B) 1.5" 230 TN $ 70.00 $ 16,100.00 24 TYPE SP 12.5 WEARING COURSE MIX (3,B) 1.5" 230 TN $ 70.00 $ 16,100.00 25 BITUMINOUS MATERIAL FOR TACK COAT 400 GA $ 3.00 $ 1,200.00 26 INSTALL SIGN PANELS, TYPE C (INCLUDING POSTS & ASSEMBLY) 5 EA $ 200.00 $ 1,000.00 24" STOP BAR 40 LF $ 4.00 $ 160.00 28 4" SINGLE WHITE EPDXY STRIPPING 300 LF $ 2.00 $ 600.00 29 4" DOUBLE YELLOW EPDXY STRIPPING 330 LF $ 2.00 $ 660.00 30 SIGNAL CONSTRUCTION 1 LS $ 26,000.00 $ 26,000.00 SUBTOTAL DIVISION 1 - STREETS AND RESTORATION CONTINGENCY INDIRECT COSTS - Admin, legal, engineer, acquisition and bonding 5% TOTAL ESTIMATED STREETS AND RESTORATION COST $ 16,400.00 $ 392,445.00 $ 737,000.00 OTTER LAKE ROAD EXTENSION - FEASIBILITY STUDY STORM SEWER ENGINEER'S ESTIMATE - PHASE 1 CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14817.004 12/22/2011 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL AMOUNT DIVISION 2 - STORM SEWER 1 MOBILIZATION 1 LS $ 1,258.00 $ 1,258.00 2 15" RCP CL. 5 STORM SEWER PIPE 40 LF $ 30.00 $ 1,200.00 3 18" RCP CL. 5 STORM SEWER PIPE 170 LF $ 35.00 $ 5,950.00 4 18" RCP FES WITH TRASH GUARD 1 EA $ 1,000.00 $ 1,000.00 5 OVERFLOW CONTROL STRUCTURE ON POND 1 EA $ 3,500.00 $ 3,500.00 6 OVERFLOW CONTROL STRUCTURE ON INFILTRATION AREA 1 EA $ 2,500.00 $ 2,500.00 7 CATCH BASIN, TYPE 404 2 EA $ 2,000.00 $ 4,000.00 8 CATCH BASIN, TYPE 406 2 EA $ 3,000.00 $ 6,000.00 9 CL.3 RIPRAP W /GEOTEXTILE FILTER FABRIC 10 CY $ 100.00 $ 1,000.00 SUBTOTAL DIVISION 2 - STORM SEWER $ 26,408.00I CONTINGENCY INDIRECT COSTS TOTAL ESTIMATED STORM SEWER COST 5% 25% $ 1,300.00 $ 6,600.00 $ 34,000.00 OTTER LAKE ROAD EXTENSION - FEASIBILITY STUDY SANITARY ENGINEER'S ESTIMATE - PHASE 1 CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14817.004 12/22/2011 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL AMOUNT DIVISION 3 - SANITARY SEWER 1 MOBILIZATION 1 LS $ 1,700.00 $ 1,700.00 2 CONNECT TO EXISTING SANITARY SEWER 1 LS $ 5,000.00 $ 5,000.00 3 8" PVC SDR 26, SANITARY SEWER (15' DEPTH) 280 LF $ 35.00 $ 9,800.00 4 48" DIAMETER SAN. MANHOLE 40 LF $ 200.00 $ 8,000.00 5 8" PVC, SCH 40 LATERAL 156 LF $ 45.00 $ 7,020.00 6 TRENCH STABILIZATION ROCK 280 LF $ 15.00 $ 4,200.00 SUBTOTAL DIVISION 3 - SANITARY SEWER $ 35,720.00 CONTINGENCY INDIRECT COSTS 5% 25% TOTAL ESTIMATED SANITARY SEWER COST $ 1,800.00 $ 8,900.00 $ 46,000.00 OTTER LAKE ROAD EXTENSION - FEASIBILITY STUDY WATERMAIN ENGINEER'S ESTIMATE - PHASE 1 CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14817.004 12/22/2011 ITEM NO. DESCRIPTION UNIT QUANTITY UNIT PRICE TOTAL AMOUNT DIVISION 4 - WATERMAIN 1 MOBILIZATION 1 LS $ 2,850.00 $ 2,850.00 2 CONNECT TO EXISTING WATERMAIN 1 EA $ 4,000.00 $ 4,000.00 3 16" DIP, CLASS 52 340 LF $ 75.00 $ 25,500.00 4 16" GATE VALVE 1 EA $ 7,500.00 $ 7,500.00 5 8" RES. SEAT GATE VALVE & BOX 1 EA $ 2,000.00 $ 2,000.00 6 6" HYDRANT ASSEMBLY (8' -6" BURY) 1 EA $ 4,000.00 $ 4,000.00 7 8" DIP WATER SERVICE 250 LF $ 40.00 $ 10,000.00 8 8" GATE VALVE 2 EA $ 2,000.00 $ 4,000.00 SUBTOTAL DIVISION 4 - WATERMAIN $ 59,850.00 CONTINGENCY INDIRECT COSTS 5% 25% TOTAL ESTIMATED WATERMAIN COST $ 3,000.00 $ 15,000.00 $ 78,000.00 OTTER LAKE ROAD EXTENSION - FEASIBILITY STUDY TOTAL ENGINEERS ESTIMATED PROJECT COSTS - PHASE 1 CITY OF LINO LAKES, MINNESOTA TKDA PROJECT NO. 14817.004 12/22/2011 ESTIMATED STREETS AND RESTORATION COST $ 737,000,00 ESTIMATED STORM SEWER COST $ 34,000.00 ESTIMATED SANITARY SEWER COST $ 46,000.00 ESTIMATED WATERMAIN COST $ 78,000.00 TOTAL ESTIMATED PROJECT COSTS $ 895,000.00 OTTER LAKE ROAD NORTH EXTENSION AND UTILITY IMPROVEMENTS CITY OF LINO LAKES, MINNESOTA PARCEL INFORMATION SANITARY WATERMAIN STREET /STORM TOTAL SEWER AREA# 1A 24 -31 -2242 -0001 $23,000 $27,575 $385,500 $436,075 AREA# 1B 24- 31 -22 -12 -0006 $23,000 $27,575 $385,500 $436,075 0 0 O Z MAIN STREET (CSAH 14) z 0 (73 cn w� E—■ F ✓ Q 0 °o w— w 0 PROJ. NO. 14817.004 0 z 2 ac 0 JANUARY 9, 2012 r 70' F-F 918 41,9- [- o 1 DL sr1►b tat. aY YN K. St 1 cir\ 1— WORK SESSION STAFF REPORT Work Session Item 4 Date: January 3, 2012 To: City Council From: Rick DeGardner, Public Services Director Re: Recreation Complex Funding Discussion WS — Item 4 Background The Park Board recently explored /discussed various grant funding opportunities for development of the Recreation Complex. The potential of utilizing Legacy Grant funding was discussed at the November Park Board meeting. Ms. Kelsey Johnson, Grant Specialist with WSB and Associates identified several grant opportunities at the December meeting (see attached). Near the conclusion of this meeting, Mayor Reinert requested that this topic be placed on tonight's work session agenda. There has been some discussion on exploring the potential of constructing a portion (i.e. 1 baseball field, or 3 soccer fields) of the Recreation Complex. According to Jason Amberg, Vice President of Brauer and Associates, the anticipated costs for minimal development of a 275' youth baseball field is $180,000 - $205,000. I have also attached a phasing plan that was developed in 2007. This plan divided the Recreation Complex into four development areas. Base development costs were prepared for each phase and "Add -on" items (i.e. field lighting, scoreboards) were identified. Staff suggests that a significant portion of the development costs (regardless if it's for one field, Phase #1, etc.) be committed prior to pursuing grant opportunities and donations. Grant programs typically require matching funds. Committed funding sources must be identified during the Grant application process. Committed funding creates a definitive timeline which provides a better environment for seeking donations. Absent significant committed funding, the timeline for development is "whenever we get enough dollars," which makes it difficult to generate enthusiasm/commitments from potential donors. The financial circumstances of the local youth sports association signify that they are not in a position to contribute substantial dollars for construction. Rather, youth sports association funding arrangements typically revolve around auxiliary components such as batting cages, scoreboards, etc. Requested Council Direction Staff is seeking council direction related to this topic. Attachments Recreation Complex Grant and Funding Opportunities Memo from Kelsey Johnson, November 29, 2011 Development Phasing Plan for Recreation Complex including estimated development costs (2007) w WSB Engineering • Planning • Environmental • Construction ce Associates. Inc. Memorandum To: Rick DeGardner, Public Services Director City of Lino Lakes Park Board Cc: Jason Wedel, PE City Engineer Brian Bourassa, PE From: Kelsey Johnson, AICP Community Planner and Grant Specialist Date: November 29, 2011 Re: Recreation Complex Grant and Funding Opportunities 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 - 541 -1700 Background WSB diligently tracks and stays informed of funding and grant opportunities. We developed an extensive, web - based, searchable funding database that gives key funding representatives within the company notifications of upcoming opportunities. These alerts are distributed throughout our company and made available to our clients. WSB staff has assisted our clients with grant and funding application that resulted in over $80 million of financial assistance. WSB has a number of grant preparers skilled in numerous service areas including natural resources and environmental planning, transportation, water / wastewater, municipal, economic development, planning, water resources, GIS /IT, structures and more. Opportunities It is our understanding that the Park Board is looking to develop a portion of the Recreation Complex in the upcoming years. A Development Plan for the Lino Lakes Recreation Complex was prepared in 2002 by Brauer & Associated, Ltd. That Plan includes construction of ballfields, soccer /football fields, shelter buildings, ice hockey rinks /in -line skate park, a well house /maintenance storage building, stormwater ponds, parking and access roads. Based on our initial review of the adopted plan, and of the funding and grant sources available, we provide the following information for your review and consideration as you progress forward in this planning process. Minneapolis • St. Cloud Equal Opportunity Employer Page 2 Parks and Recreation Funding 1. Outdoor Recreation Grant Program — MnDNR Purpose: The Outdoor Recreation Grant Program assists local governments in acquiring parkland and developing or redeveloping outdoor recreation facilities. This program is used to increase and enhance outdoor recreation facilities in local and community parks throughout the State of Minnesota. Funding Availability: The funding availability is unknown at this time. On average, over the last three years, the annual amount available has been $335,000. Recent grants awarded range anywhere from $19,000 to $150,000. Deadline: March 31, 2012 (anticipated announcement of 2012 funds in December 2011) Eligible Projects: • Acquisition of land for future development of outdoor recreation facilities. Recreation facilities must be developed within three years from the date of acquisition. • Development, redevelopment or rehabilitation of outdoor recreation facilities on land already owned by the applicant. The applicant must own the land. • A combination of land acquisition and development, redevelopment or rehabilitation of outdoor recreation facilities. Eligible Recreation Facilities: One or more of the following facilities must be included in a proposed project: • Boat/Canoe Access Sites • Campgrounds • Fishing Piers /Shore Fishing Areas • Ice /In -Line Skating Rinks /Parks • Nature Study /Observation Areas • Picnic Shelters • Playgrounds • Sports Fields and Courts • Swimming Beaches and Outdoor Pools • Trails (non- motorized internal park trails) Eligible Recreation Support Facilities: The following facilities are also eligible for funding as part of a grant application that contains at least one facility from the eligible recreation facilities list above. • Changing Houses, Restrooms, Shower Buildings and Warming Houses • Fencing, Lighting and Signs • Landscaping and Natural Area Restoration • Park Roads and Parking Areas (may not exceed 40% of the total project cost) • Permanent Benches, Seats, Drinking Fountains, Grills, Picnic Tables, Trash Receptacles and Fire Pits • Walkways C:\Documenls and Seningstrick .degardner.METRO- INETLocal Settings \Temporary Internet Files1Conlenl .Outlook \WOCQNI9MLMEMO- RecCompl Graf Page 2 Parks and Recreation Funding 1. Outdoor Recreation Grant Program — MnDNR Purpose: The Outdoor Recreation Grant Program assists local governments in acquiring parkland and developing or redeveloping outdoor recreation facilities. This program is used to increase and enhance outdoor recreation facilities in local and community parks throughout the State of Minnesota. Funding Availability: The funding availability is unknown at this time. On average, over the last three years, the annual amount available has been $335,000. Recent grants awarded range anywhere from $19,000 to $150,000. Deadline: March 31, 2012 (anticipated announcement of 2012 funds in December 2011) Eligible Projects: • Acquisition of land for future development of outdoor recreation facilities. Recreation facilities must be developed within three years from the date of acquisition. • Development, redevelopment or rehabilitation of outdoor recreation facilities on land already owned by the applicant. The applicant must own the land. • A combination of land acquisition and development, redevelopment or rehabilitation of outdoor recreation facilities. Eligible Recreation Facilities: One or more of the following facilities must be included in a proposed project: • Boat/Canoe Access Sites • Campgrounds • Fishing Piers /Shore Fishing Areas • Ice /In -Line Skating Rinks /Parks • Nature Study /Observation Areas • Picnic Shelters • Playgrounds • Sports Fields and Courts • Swimming Beaches and Outdoor Pools • Trails (non- motorized internal park trails) Eligible Recreation Support Facilities: The following facilities are also eligible for funding as part of a grant application that contains at least one facility from the eligible recreation facilities list above. • Changing Houses, Restrooms, Shower Buildings and Warming Houses • Fencing, Lighting and Signs • Landscaping and Natural Area Restoration • Park Roads and Parking Areas (may not exceed 40% of the total project cost) • Permanent Benches, Seats, Drinking Fountains, Grills, Picnic Tables, Trash Receptacles and Fire Pits • Walkways C:\Documents and Senings \rick.degardner.METRO- INETLocal Settings \Temporary Internet Files \Content.OutIook\W000N 191,IU1EMO- RecContpl Page 3 Local Match: 50% local match. The local share can consist of cash or the value of materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. Other: This program finances projects using federal funds through Land and Water Conservation Fund (LAWCON). 2. Twins Community Fund "Twins Fields for Kids Program" Purpose: The Twins Community Fund Twins Fields for Kids program provides financial support to improve baseball and/or softball facilities for youth in the Upper Midwest. The program makes matching grants to non - profit organizations and local government units that operate baseball and/or softball programs. Funding Availability: $1,000 to $10,000 Deadline: Throughout the year; 2012 submittal dates not yet announced. (Typically March, May and August) Eligible Projects: • Renovation or construction of baseball and /or softball fields used primarily by youth. • New sod, infield, fencing, and dugouts. Not Eligible Projects: • Lighting, bleachers, grandstands, restrooms, batting cages and scoreboards. • Routine maintenance of fields. Local Match: Matching grant size. 3. Baseball Tomorrow Fund (Major League Baseball and Players Association) Purpose: The Baseball Tomorrow Fund (BTF) is used to promote and enhance the growth of youth participation in baseball and softball throughout the world by funding programs, fields, coaches' training, and the purchase of uniforms and equipment to encourage and maintain youth participants Funding Availability: BTF provides grants to non - profit and tax - exempt organizations and awards on average of 40 grants per year totaling more than $1.5 million annually. Average grant amount is $40,000. Deadline: Quarterly (January 1, April 1, July 1, and October 1) Grants are awarded on a quarterly basis after a thorough and selective application process. The application evaluation process takes three -to -six months, depending on the date the letter of inquiry is received. Eligible Projects: • Equipment and uniforms • Field renovations and construction including: infield mix, sod/seeking, bases, dugouts, fencing, field lighting, irrigation system, grading, etc.) C\Documents and Set ingstrick .degardner.METRO- INETTocal Settings \Temporary Internet Files\ Consent .Outlook \WOCQNI9MWIEMO- RecCompl Grm Page 4 • Expenditures such as annual operating expenses (i.e. salaries, field rental, umpire fees, insurance, administrative expenses, membership dues, advertising and promotions expenses, bank charges or audit expenses, etc. Local Match: Most successful applications demonstrate a high ratio of confirmed matching funds — a minimum of 50% is generally required for further consideration. Water Resources 4. Urban Stormwater Remediation Cost -Share Program (Rice Creek Watershed District) Purpose: Rice Creek Watershed District (RCWD) is making funds available to assist counties, cities, townships, school districts, libraries, and other public and private entities located within the RCWD to incorporate water quality improvements Best Management Practices (BMPs) into redevelopment, roadway and storm sewer improvement projects. Funding Availability: $50,000 ( +) Deadline: March 2012 (dates not yet announced for 2012) Eligible Projects: • Water quality improvement portions of a project that are not part of a permit requirement. (BMPs, pervious pavement, rain gardens, native restoration, etc.) Local Match: 50% local match. Other: WSB is currently working on a project in Hugo with water re -use (irrigation). 5. State Clean Water Partnership (CWP) and Federal Clean Water Act Section 319 (Section 319) Purpose: The Minnesota Pollution Control Agency (MPCA) provides financial and technical assistance to local government and other water resource managers to address nonpoint- source water pollution through the CWP and Section 319 programs. These funds are used for diagnostic study or implementation projects that protect water bodies currently meeting Minnesota's water quality standards. Funding Availability:- $1,200,000 grant funds; $5 million loan funds (2011) Deadline: December 2012 (dates not yet announced for 2012) Eligible Projects: • Resource investigation projects monitor, assess, and develop a diagnostic study on the status of a water body, and also develop an implementation plan to address the needs of the water body. Resource investigation projects are only eligible for grant funding. • Implementation projects will implement activities, such as best management practices, that are identified by a comprehensive assessment and planning process in C:\Documenls and Settings kick.degardner.METRO- INET\Local Settings \Temporary Internet Files \ ConlenLOutlook \WOCQNI9M\MEMO- RecCompl Grat Page 4 • Expenditures such as annual operating expenses (i.e. salaries, field rental, umpire fees, insurance, administrative expenses, membership dues, advertising and promotions expenses, bank charges or audit expenses, etc. Local Match: Most successful applications demonstrate a high ratio of confirmed matching funds — a minimum of 50% is generally required for further consideration. Water Resources 4. Urban Stormwater Remediation Cost -Share Program (Rice Creek Watershed District) Purpose: Rice Creek Watershed District (RCWD) is making funds available to assist counties, cities, townships, school districts, libraries, and other public and private entities located within the RCWD to incorporate water quality improvements Best Management Practices (BMPs) into redevelopment, roadway and storm sewer improvement projects. Funding Availability: $50,000 ( +) Deadline: March 2012 (dates not yet announced for 2012) Eligible Projects: • Water quality improvement portions of a project that are not part of a permit requirement. (BMPs, pervious pavement, rain gardens, native restoration, etc.) Local Match: 50% local match. Other: WSB is currently working on a project in Hugo with water re -use (irrigation). 5. State Clean Water Partnership (CWP) and Federal Clean Water Act Section 319 (Section 319) Purpose: The Minnesota Pollution Control Agency (MPCA) provides financial and technical assistance to local government and other water resource managers to address nonpoint- source water pollution through the CWP and Section 319 programs. These funds are used for diagnostic study or implementation projects that protect water bodies currently meeting Minnesota's water quality standards. Funding Availability:. $1,200,000 grant funds; $5 million loan funds (2011) Deadline: December 2012 (dates not yet announced for 2012) Eligible Projects: • Resource investigation projects monitor, assess, and develop a diagnostic study on the status of a water body, and also develop an implementation plan to address the needs of the water body. Resource investigation projects are only eligible for grant funding. • Implementation projects will implement activities, such as best management practices, that are identified by a comprehensive assessment and planning process in C:\Documents and Settings Vick.dcgardner.ME7RO -INE \Local Settings \Temporary Imemet Files \ConicnLOutlook \WOCQNI9NIV MEMO- RecCompl Page 5 the watershed or around the water body of concern. Such assessment must consist of an MPCA- approved CWP resource investigation or equivalent diagnostic study and implementation plan. A EPA approved TMDL study and MPCA approved implementation plan is considered a CWP diagnostic study /implementation plan equivalent for proposing an implementation project. Implementation projects are eligible for both grant and /or loan funding. Local Match: A minimum of 50% total project cost matching contributions is required. Match can be cash or in -kind services in any combination. No more than 20% of the total project costs can be from other state and federal sources. Additionally, we understand that the City is interested in utilizing the Parks and Trails Legacy Grant Program through the MnDNR. While a great grant program to utilize, the criteria for this grant specifies that the money be used for `parks of regional or statewide significance' and that the park must be `natural resource based' and should `provide a natural setting and offer outdoor recreation facilities and activities including camping, picnicking, hiking, swimming, boating, canoeing, fishing, and nature study'. Unfortunately the proposed Recreation Complex would not qualify for this funding source. Although other funding sources may be available, we offer the above mentioned opportunities as a starting point and are happy to continue to work with the City as you move through this process. If you have any questions or would like more information about funding opportunities please call Kelsey Johnson at 763 - 287 -8521 or email me at Kjohnson@wsbeng.com. Thank you! C1Documents and Settings \rick.degardner. METRO- INEI\Local SettingslTempomry Interact Files\ Content .Outlook \W0CQN19M \MEMO- RecCompl Gra i L °NA: • 14-4 11 LAKE RECREATION ComPt EX- pi a at Kalil arat as Is •ua it vim it- E P RE 14,410V1 !FULL-SIZE SCPC.C.ER FOOT DAL. L F-1E L PREY...411.1M FuLL .s1 Z El SOCCER FooTeAL L FULL-size SOCCER .7 r (NOT BALL VIE LD J ; 200 -r• Areal#42. 1I I or ,a,ar wan T. ataisi:Assoroir a a i 52, r N 7r..r C T NCir f°, Page 4 of 4 WI L a 1 1 • NA • .1 4 V. I :77 Note. well house costs not included in this recreational development cost estimate Icct vet. Hr .7t r ' 1,4 'P • 2. C. .)• 7 DIOr-C HOF-hi r r, Updated Cost Estimate - Development of Recreation Complex City of Lino Lakes Date: September 13, 2007 To: Rick DeGardner, Public Services Director City of Lino Lakes From: Jason Amberg, Vice President Brauer & Associates, Ltd. This updated estimate is based on the Lino Lakes Recreation Complex Development Plan that was prepared for the City of Lino Lakes in 2002. Since there is not a detailed topographical survey of the existing conditions for this property, many costs indicated are based on comparisons with similar developments that we have been involved in. We suggest that the City have a detailed topographical survey prepared prior to moving ahead with any of the proposed development on this site to refine the estimate once again and to eliminate any guesswork. This survey will also be necessary to prepare construction plans and specifications for implementation of the various proposed improvements. The attached graphic indicates the approximate boundaries of the 4 development areas described below. Base Development Area #I Development (Three North Soccer Fields & related items) Item Description: estimated cost 1 Site Removals and Grading $165,000.00 2 Stormwater Utilities and Ponding $50,000.00 3 Asphalt pavement for parking lot & roadways (3" asphalt over 6" class 5) $164,375.00 4 Concrete Curb & Gutter for parking lot & roadways $28,920.00 5 Parking lot striping and h.c. signage $2,500.00 6 Asphalt Trails (3" asphalt over 6" class 5) $21,625.00 7 Boardwalk $18,500.00 8 Misc. Site Amenities: trash recept., bike racks, benches, etc. $5,000.00 9 soccer field irrigation $45,000.00 10 soccer seeding $36,250.00 11 soccer goals $12,000,00 12 drinking fountain $12,500.00 13 Wetland Mitigation $35,000.00 14 Landscaping: tree and shrub plantings $25,000.00 15 General seeding outside of soccer fields $10,000.00 Area #I Development - Estimated Subtotal: 5631,670.00 Professional Fees for Design, Engineering, Surveying, etc. (15 %): Contingency (10 %): Area #I Development - Estimated Total: $94,750.50 $63,167.00 $789,587.50 Area #2 Development (Four 300' Ballfields and related items) Item Description: estimated cost 1 Site Removals and Grading $250,000.00 2 Stormwater Utilities and Ponding $75,000.00 3 Asphalt pavement for parking lot & roadways (3" asphalt over 6" class 5) $338,750.00 4 Concrete Curb & Gutter for parking lot & roadways $53,220.00 5 Parking lot striping and h.c. signage $5,000.00 6 Asphalt Trails & common gathering spaces (3" asphalt over 6" class 5) $126,875.00 7 Misc. Site Amenities: trash recept., bike racks, benches, etc. $20,000.00 8 ballfield fencing $118,000.00 Page 1 of 4 9 ballfield backstops $38,640.00 I 0 concrete mow strip for ballfield fencing $61,800.00 11 dugouts: benches, ball & bat racks $20,000.00 12 bleachers for ballfields $28,000.00 13 ballfield irrigation $135,000.00 14 ballfield seeding $30,000.00 15 agg -lime infields & warning tracks $65,600.00 16 backstop netting $20,000.00 17 concrete pavement for bleachers and dugouts $17,500.00 18 drinking fountain $12,500.00 19 Wetland Mitigation $50,000.00 20 Landscaping: tree and shrub plantings $65,000.00 2 I General seeding outside of ballfields $24,000.00 Area #2 Development - Estimated Subtotal: $1,554,885.00 Professional Fees for Design, Engineering, Surveying, etc. (15 %): Contingency (10%): Area #2 Development - Estimated Total: $233,232.75 $155,488.50 $1,943,606.25 Area #3 Development (Two 200' Ballfields, Tennis Courts, Basketball Court, Hockey Rinks, and related items) Item Description: estimated cost I Site Removals and Grading $140,000.00 2 Stormwater Utilities and Ponding $75,000.00 3 Asphalt pavement for parking lot & roadways (3" asphalt over 6" class 5) $234,750.00 4 Concrete Curb & Gutter for parking lot & roadways $45,360.00 5 Parking lot striping and h.c. signage $3,250.00 6 Asphalt Trails & common gathering spaces (3" asphalt over 6" class 5) $75,000.00 7 Misc. Site Amenities: trash recept., bike racks, benches, etc. $10,000.00 8 ballfield fencing $42,000.00 9 ballfield backstops $11,500.00 10 concrete mow strip for ballfield fencing $24,000.00 1 I dugouts: benches, ball & bat racks $ 1 0,000.00 12 bleachers for ballfields $14,000.00 13 ballfield irrigation $35,000.00 14 ballfield seeding $5,000.00 15 agg -lime infields & warning tracks $17,600.00 16 backstop netting $10,000.00 17 concrete pavement for bleachers and dugouts $8,750.00 18 drinking fountain $12,500.00 19 basketball court (3" asphalt over 6" class 5, basketball goals, line striping) $25,000.00 20 2 tennis courts (3" asphalt over 6" class 5, line striping, chainlink fencing with gates, tennis nets, etc.) $58,500.00 21 Iightings system for tennis courts $52,000.00 22 2 asphalt hockey rinks with dasher boards (3" asphalt over 6" class 5) $220,000.00 23 Iightings system for hockey rinks $65,000.00 24 Wetland Mitigation $25,000.00 25 Landscaping: tree and shrub plantings $35,000.00 26 General seeding outside of ballfields $ 1 4,000.00 Area #3 Development - Estimated Subtotal: $1,268,210.00 Professional Fees for Design, Engineering, Surveying, etc. (15 %): $190,231.50 Contingency (10%): $126,821.00 Area #3 Development - Estimated Total: $1,585,262.50 Area #4 Development (Two South Soccer Fields, Two 200' Ballfields, One 275' Ballfield, and related items) Item Description: estimated cost I Site Removals and Grading $185,000.00 2 Stormwater Utilities and Ponding $25,000.00 3 Asphalt Trails & common gathering spaces (3" asphalt over 6" class 5) $88,750.00 Page 2 of 4 9 ballfield backstops $38,640.00 10 concrete mow strip for ballfield fencing $61,800.00 I 1 dugouts: benches, ball & bat racks $20,000.00 12 bleachers for ballfields $28,000.00 13 ballfield irrigation $135,000.00 14 ballfield seeding $30,000.00 15 agg -lime infields & warning tracks $65,600.00 16 backstop netting $20,000.00 17 concrete pavement for bleachers and dugouts $17,500.00 18 drinking fountain $12,500.00 19 Wetland Mitigation $50,000.00 20 Landscaping: tree and shrub plantings $65,000.00 21 General seeding outside of ballfields $24,000.00 12 Area #2 Development - Estimated Subtotal: - 15°/ $1,554,885.00 $233 232 75 rofessional Fees for Design, Engreerng, Surveying, etc. ( o). Contingency (10%): $155,488.50 Area #2 Development - Estimated Total: $1,943,606.25 rofessional Fees for Design, Engineering, Surveying, etc. ( ). Contingency (10%): $126,821.00 Area #3 Development - Estimated Total: $1,585,262.50 Area #4 Development (Two South Soccer Fields, Two 200' Ballfields, One 275' Ballfield, and related items) Area #3 Development (Two 200' Ballfields, Tennis Courts, Basketball Court, Hockey Rinks, and related items) Item Item Description: estimated cost 1 Site Removals and Grading $140,000.00 2 Stormwater Utilities and Ponding $75,000.00 3 Asphalt pavement for parking lot & roadways (3" asphalt over 6" class 5) $234,750.00 4 Concrete Curb & Gutter for parking lot & roadways $45,360.00 5 Parking lot striping and h.c. signage $3,250.00 6 Asphalt Trails & common gathering spaces (3" asphalt over 6' class 5) $75,000.00 7 Misc. Site Amenities: trash recept., bike racks, benches, etc. $10,000.00 8 ballfield fencing $42,000.00 9 ballfield backstops $1 1,500.00 10 concrete mow strip for ballfield fencing $24,000.00 1 I dugouts: benches, ball & bat racks $10,000.00 12 bleachers for ballfields $14,000.00 13 ballfield irrigation $35,000.00 14 ballfield seeding $5,000.00 15 agg -lime infields & warning tracks $17,600.00 16 backstop netting $10,000.00 17 concrete pavement for bleachers and dugouts $8,750.00 18 drinking fountain $12,500.00 19 basketball court (3" asphalt over 6" class 5, basketball goals, line striping) $25,000.00 20 2 tennis courts (3" asphalt over 6" class 5, line striping, chainlink fencing with gates, tennis nets, etc.) $58,500.00 21 lightings system for tennis courts $52,000.00 22 2 asphalt hockey rinks with dasher boards (3" asphalt over 6" class 5) $220,000.00 23 lightings system for hockey rinks $65,000.00 24 Wetland Mitigation $25,000.00 25 Landscaping: tree and shrub plantings $35,000.00 26 General seeding outside of ballfields $ 14,000.00 ` Area #3 Development - Estimated Subtotal: 15% $1,268,210.00 $ 190 23 I cn rofessional Fees for Design, Engineering, Surveying, etc. ( ). Contingency (10%): $126,821.00 Area #3 Development - Estimated Total: $1,585,262.50 Area #4 Development (Two South Soccer Fields, Two 200' Ballfields, One 275' Ballfield, and related items) Item Description: estimated cost 1 Site Removals and Grading $185,000.00 2 Stormwater Utilities and Ponding $25,000.00 3 Asphalt Trails & common gathering spaces (3" asphalt over 6" class 5) $88,750.00 Page 2 of 4 4 Misc. Site Amenities: trash recept., bike racks, benches, etc. $15,000.00 5 ballfield fencing $68,400.00 6 ballfield backstops $21,160.00 7 concrete mow strip for ballfield fencing $25,590.00 8 dugouts: benches, ball & bat racks $15,000.00 9 bleachers for ballfields $21,000.00 I0 ballfield & soccer irrigation $125,000.00 1 1 ballfield & soccer seeding $33,750.00 12 soccer goals $8,000.00 13 sod for infields $5,700.00 14 agg -lime infields & warning tracks $31,800.00 15 backstop netting $15,000.00 16 concrete pavement for bleachers and dugouts $13,125.00 17 drinking fountain $12,500.00 18 Wetland Mitigation $25,000.00 19 Landscaping: tree and shrub plantings $35,000:00 20 General seeding outside of ballfields and soccer fields $14,000.00 17 Area #4 Development - Estimated Subtotal: $783,775.00 Professional Fees for Design, Engineering, Surveying, etc. (I 5 %): Contingency (I 0 %): Area #4 Development - Estimated Total: Base Development - Areas 1, 2, 3 & 4 - Estimated Total: "Add -on" Development Items: $78,377.50 $979,718.75 $5,298,175.001 Item Description: estimated cost 1 Lighting for three soccer fields $180,000.00 2 Lighting for four 300' ballfields $360,000.00 3 Lighting for five 200' to 275' ballfields $375,000.00 4 Parking lot lighting $125,000.00 5 Two 50' diameter 'open air' shelters on concrete slab $170,000.00 6 Small restroom building $250,000.00 7 Multi- purpose building (shelter, warming house, restrooms, etc) $600,000.00 8 Water service & septic drainfields for 2 buildings with restrooms $75,000.00 9 Bleachers on concrete pads for 2 premium soccer fields $28,000.00 10 Draintile system for 5 soccer fields $ 175,000.00 I I Upgrade to sand based topsoil for 2 premium soccer fields $350,000.00 12 Scoreboards for 9 ballfields $130,500.00 13 Scoreboards for 5 soccer fields $72,500.00 14 Draintile system for 9 ballfields $121,500.00 15 Children's play area $115,000.00 l6 Eight bif enclosures $36,000.00 17 Two dumpster enclosures $17,000.00 18 Two entry /identification signs $18,500.00 19 Four athletic informational signs $16,500.00 20 5 sets of soccer field comer markers $6,750.00 21 Additional landscaping/buffering $75,000.00 22 Fencing at goal ends of soccer fields $62,500.00 "Add -on" Items - Estimated Subtotal: $3,359,750.00 Professional Fees for Design, Engineerng, Surveying, etc. (15%): Contingency (I 0 %): $335,975.00 "Add -on" Items - Estimated Total: Full Development - Areas I, 2, 3 & 4 plus "Add -on" Items - Estimated Total: $4,199,687.50 $9,497,862.501 Page 3 of 4 WS — Item 6 WORK SESSION STAFF REPORT Work Session Item 6 Date: January 3, 2012 To: City Council From: Paul Bengtson Re: Business Licensing Background At the December 5, 2012 work session, the City Council discussed a request to license massage therapy businesses. The State does not currently license or register message therapists but therapists are regulated. Minn. Stat. Chapter 146A identifies prohibited provider conduct and authorizes the Department of Health to take disciplinary action against noncompliant providers. Funds for the purpose of enforcement are very limited. In order to control prostitution and to provide for health and sanitation standards, some cities have entered into the traditional state domain of health -care licensure by enacting ordinances that require all massage therapists to obtain a local professional license. These ordinances help local law enforcement officers to identify legitimate providers. The Council directed staff to solicit input on the issue and business licensing in general, from the Planning and Zoning Board. The board discussed the issue at its December 14, 2011 Planning and Zoning Board meeting. Staff presented the same information to the Planning and Zoning Board, but expanded the discussion to also include the option of expanding the certificate of occupancy program. The Board was not supportive of the addition of business licensing for massage therapists or general business licensing as it could be a discouraging factor to new businesses with little benefit to the city. The Board did however see value in requiring certificates of occupancy for every new business or occupant of a commercial /industrial structure. It would help protect the public safety /welfare of the city and aid in enforcing the zoning, building, and existing licensing requirements. Staff intends to research and propose a revised certificate of occupancy program to include in the ongoing zoning ordinance update required by the adoption of the 2030 Comprehensive Plan. Requested Council Direction Staff seeks direction on whether the council is interested in pursuing massage therapy licensing, general business licensing, and any comments you may have on the expanded certificate of occupancy program. WS — Item 7 WORK SESSION STAFF REPORT Work Session Item 7 Date: January 3, 2012 To: City Council From: Mary Divine Re: ECFE Leasing Background This fall Centennial School District informed the city that it was not renewing its lease for the ECFE, and the program would be moving by the end of June 2012. Since then staff has marketed the building in a variety of ways, including real estate websites, targeted mailings and direct calls to daycare centers and public, educational and non- profit agencies. Marketing has resulted in five separate showings of the facility. To date, however, no showing has led to any indication of intent to lease. Staff has also met with and talked to several real estate brokers who are familiar with the Lino Lakes area, and also have worked with the public and non - profit sector in locating and/or leasing space. Two of these brokers have also viewed the property. They have all indicated that it generally can take 12 -24 months to lease a facility in this economy. These brokers have additional resources and client bases that can increase the probability of the building getting leased. Requested Council Direction Staff would like council to direct staff to select a broker to assist the city in marketing and leasing the property. Attachments None MANAGEMENT TEAM'S Weekly Progress Report January 3, 2012 Item Last Action Taken Staff Status Five -Year Financial Plan 11/7/11 Staff presented a second draft of the plan Al Included on January 3 work session agenda Early Childhood/Family Education Center (ECFE) Lease 5/2/11 Council directed staff to begin marketing the space at city hall currently occupied by the ECFE Mike Included on January 3 work session agenda Old City Hall Skate Park 10/3/11 Staff provided background information regarding the closure of the skate park Rick Park closure will be revisited by the Park Board this winter Landscaping in Front of City Hall 10/3/11 Staff was asked to prepare a landscaping plan Rick Master plan completed by Brauer & Assoc.; will be reviewed by Environmental Board in January Organized Recycling & Yard Waste Collection 12/5/11 Council referred this to the Environment Board Mike Will be discussed at next Environmental Board mtg. Temporary Signs 11/7/11 Staff directed to prepare letter to Lino Lakes' business owners regarding the temporary sign requirements. Mike Staff is working with city attorney to establish reasonable enforcement measures. Road Access to Bobby & Steve's Auto World 12/5/11 The Council reviewed access and signage issues Mike Staff will follow up with the County and provide recommendations for the signage plan Reconstruction of West Shadow Lake Dr. 12/5/11 Staff directed to identify what the issues are Mike Once the issues are identified, a task force (composed of council members, Charter Commission members, and citizens) will review the issues and come up with recommendations