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Home My WebLink About04/09/2012 Council Packet (2)EXPANDED AGENDA CITY COUNCIL AGENDA Monday, April 9, 2012 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson D Call to Order — 6:30 p.m. D Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present D Pledge of Allegiance ➢ Open Mike / Public Comment None ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented BOARD OF REVIEW, 6:00 P. Local Board of Appeal and Equalization Council Chambers (continued to April 23, 6:00 p.m.) CONSENT AGEND A) Consideration of Expenditures: i) April 9, 2012 (Check No. 93027 through 93133) in the amount of $153,441.86; ii) Centennial Fire District (Check No. 5256 through 5269) in the amount of $76,407 Pg 1 -15 B) Consider approval of March 26, 2012 Work Session Minutes Pg 16 -17 C) Consider approval of March 26, 2012 Council Meeting Minutes Pg 18 -22 D) Consider approval of March 26, 2012 Closed Session Minutes Pg 23 Action Taken: Motion by O'Donnell, seconded by Stoesz, to approve the Consent Agenda, Items 1A through 1D, as presented, was adopted FINANCE DEPARTMENT REPORT „ % u No report Council Agenda -2- April 9, 2012 EXPANDED AGENDA ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No. 12 -32, Extending the Joint Powers Agreement with Vadnais Lakes Area Water Management Organization (VLAWMO), Jeff Karlson Action Taken: Motion by Rafferty, seconded by Roeser, to approve Resolution No. 12 -32 as presented, was adopted SAFETY DEPARTMENT REPORT Pg 24 -25 A) Authorize the conversion of certain seized property to City Pg 26 Property for use by the Police Department, John Swenson Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the conversion of property as requested, was adopted PITBLIC SERVICES DEPARTMENT REPORT No report COMMUNITY DEVELOPMENT.RPORT A) Approve Change Order No. 1 for the Otter Lake Service Road Pg 27 -28 Culvert Replacement Project, Jason Wedel Action Taken: Motion by Rafferty, seconded by O'Donnell, to approve Resolution No. 12 -33 as presented, was adopted UNFINISD BUSINE None NEW BUSINESS None Adjournment 4P. 0- fit- 44- Thursday, April 12 Monday, April 16 Monday, April 23 Monday, April 23 Monday, April 23 Community Calendar — A Look Ahead April 9, 2012 through April 23, 2012 6:30 pm, Community Room 6:00 pm, Council Chambers 6:00 pm, Council Chamber 5:30 pm, Community Room 6:30 pm, Council Chambers Charter Commission Jt Council, P &Z & EDAC Bd of Appeal (cont'd) Council Work Session City Council Meeting • CITY COUNCIL AGENDA Monday, April 9, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call > Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items BOARD OF REVIEW, 6:00 P.M. Local Board of Appeal and Equalization Council Chambers 1. CONSENT AGENDA • A) Consideration of Expenditures: i) April 9, 2012 (Check No. 93027 through 93133) in the amount of $153,441.86; ii) Centennial Fire District (Check No. 5256 through 5269) in the amount of $76,407 • Pg 1 -15 B) Consider approval of March 26, 2012 Work Session Minutes Pg 16 -17 C) Consider approval of March 26, 2012 Council Meeting Minutes Pg 18 -22 D) Consider approval of March 26, 2012 Closed Session Minutes Pg 23 2. FINANCE DEPARTMENT REPORT No report 3. ADNIINISTRATION DEPARTMENT REPORT A) Consider Resolution No. 12 -32, Extending the Joint Powers Pg 24 -25 Agreement with Vadnais Lakes Area Water Management Organization (VLAWMO), Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT REPORT A) Authorize the conversion of certain seized property to City Pg 26 Property for use by the Police Department, John Swenson Council Agenda -2- April 9, 2012 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Approve Change Order No. 1 for the Otter Lake Service Road Culvert Replacement Project, Jason Wedel 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Pg 27 -28 1 Thursday, April 12 1 Monday, April 16 1 Monday, April 23 1 Monday, April 23 Community Calendar — A Look Ahead April 9, 2012 through April 23, 2012 6:30 pm, Community Room 6:00 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers Charter Commission Jt Council, P &Z & EDAC Council Work Session City Council Meeting • • • • EXPENDITURES APRIL 9, 2012 • CHECK NO. 93027 - 93133 $153,441.86 • P1 D6t6: 03/30/2012 Time: 12:26:54 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (r) 10116 10139 Trans #: (A) Line #: (A) Due Date: ;A) Bank #: (A) Options: Detail / Summary: s Sort: a City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page: 1 Invoice Status: A # of copies: 1 Check Over Expend: N • Discount Vendor # Name # of items Net Gross Discount Lost 000080 ABLE HOSE AND RUBBER, INC. 2 443.89 443.89 .00 .00 000038 THE ACTIVE NETWORK 1 369.88 369.88 .00 .00 000100 AID ELECTRIC CORPORATION 2 606.16 606.16 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 700.28 700.28 .00 .00 000210 AMERICAN FASTENER & SUPPLY, INC. 1 24.06 24.06 .00 .00 D00318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 140.92 140.92 .00 .00 000611 PAULA ANDRZEJEWSKI 1 100.00 100.00 .00 .00 000420 ANOKA COUNTY PROPERTY RECORDS & TAXATION 1 1.53 1.53 .00 .00 000541 ASPEN MILLS, INC. 5 136.57 136.57 .00 .D0 000162 BARNA, GUZY & STEFFEN, LTD. 1 175.50 175.50 .00 .00 008575 BERNICE BOLLIG 1 20.00 20.00 .00 .00 004666 BARBARA BOR 1 150.00 150.00 .00 • 001110 CENTENNIAL UTILITIES 1 468.64 468.64 .00 .00 000537 CENTRAL PENSION FUND 1 3,352.32 3,352.32 .00 .00 007776 CENTURYLINK 1 52.43 52.43 .00 .00 001100 CIRCLE PINES POST OFFICE 1 602.08 602.08 .00 .00 008577 CHRIS CLAUSON 1 5.00 5.00 .00 .00 004470 COMO LUBE & SUPPLIES, INC. 1 1,085.37 1,085.37 .00 .00 007354 CROWN TROPHY, INC. 1 3,243.12 3,243.12 .00 .00 000395 MARTHA DEHAVEN 1 150.00 150.00 .00 .D0 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,595.15 4,595.15 .00 .00 000341 LISA DICKMAN 1 20.00 20.00 .00 .00 • Date. 03/30/2012 Time 12:26:54 City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page:P J' Discount or # Name # of items Net Gross Discount Lost 000197 DROLSON, DAVE 1 170.00 170.00 .00 .00 001349 E. H". RENNER & SONS, INC. 1 561.86 561.86 .00 .00 008578 ANNA ELNESS 1 10.00 10.00 .00 .00 001561 EMERGENCY AUTOMOTIVE TECHNOLOGIES, INC. 2 432.63 432.63 .00 .00 008393 EMMONS & OLIVIER RESOURCES, INC. 1 3,644.75 3,644.75 .00 .00 008149 NEIL EVENSON 1 100.00 100.00 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 4 507.33 507.33 .00 .00 000772 FILTRATION SYSTEMS, INC. 1 338.83 338.83 .00 .00 001540 FORESTRY SUPPLIERS, INC. 1 90.90 90.90 .00 .00 001559 LINDA FRANCIS 1 16.65 16.65 .00 .00 00E244 GRAMS SPORTS 1 36.00 36.00 .00 .D0 001048 HARMON AUTOGLASS 1 52.06 52.06 .00 .00 008032 STEVEN HEISICARY 1 150.00 150.00 .00 .00 008573 KEELY HOLMES 1 10.00 10.00 .00 .00 003271 HSBC BUSINESS SOLUTIONS 2 12.81 12.81 .00 .00 001875 PAT HUELMAN 1 50.00 50.00 .00 .00 .224 HUGO EQUIPMENT COMPANY 1 116.26 116.26 .00 .00 001661 HUGO HEATING AND COOLING 1 125.00 125.00 .00 .00 000905 MICHAEL HYDEN 1 50.00 50.00 .00 .00 001082 IDENTISYS, INC. 1 4,321.93 4,321.93 .00 .00 001971 INFRATECH 1 1,320.00 1,320.00 .00 .00 000476 INTERSTATE POWER SYSTEMS, INC. 1 859.46 859.46 .00 .00 000627 J. P. COOKE COMPANY, INC. 1 76.10 76.10 .00 .00 007507 RICHARD JENSEN 1 50.00 50.00 .00 .00 001940 KEEPRS, INC. 2 183.02 183.02 .00 .00 008072 THERESA KLAMAN 1 150.00 150.00 .00 .00 007326 NANCIE KLEBBA 1 150.00 150.00 .00 .00 • Dit4t: 03/30/2012 Time: 12:26:54 City of Lino Lakes Operator: KKF Page: 3 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount • 008574 MARYANNE KUPPERSCHMIDT 1 10.00 10.00 .00 .00 000304 WILLIAM KUSTERMAN 1 50.00 50.00 .00 .00 000511 PERRY LADEN 1 50.00 50.00 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 1 149.00 149.00 .00 .00 002320 LMCIT 1 1,000.00 1,000.00 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,165.75 1,165.75 .00 .00 002355 GEORGE LINDY 1 75.00 75.00 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 2 8,763.72 8,763.72 .00 .00 000191 MACQUEEN EQUIPMENT, INC. 3 348.38 348.38 .00 .00 001479 LOU MASONICK 1 50.00 50.00 .00 .00 008224 MEDICA 1 36,741.48 36,741.48 .00 .00 002550 MENARDS, INC. 1 82.14 82.14 .00 .00 002584 METRO SALES INCORPORATED 1 195.00 195.00 .00 .00 002590 LESTER MICKELSON 1 73.97 73.97 .00 .00 007431 MLEEA 1 840.00 840.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 2 1,058.55 1,058.55 .00 .00 008021 MN METRO NORTH TOURISM 1 2,898.00 2,898.00 .00 4110 000863 MYERS TIRE - DES MOINES #15 1 196.00 196.00 .00 .00 000106 ROBERT NELSON 1 100.00 100.00 .00 .00 001395 NEXTEL COMMUNICATIONS 1 527.07 527.07 .00 .00 008229 O'DAY EQUIPMENT, LLC 1 88.38 88.38 .00 .00 000155 MARY JO O'DEA 1 225.00 225.00 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 12 360.58 360.58 .00 .00 007705 OLSEN COMPANIES 1 275.47 275.47 .00 .00 008568 OSI ENVIRONMENTAL INC. 1 9,666.00 9,666.00 .00 .00 008247 PARK BUS COMPANY 1 455.00 455.00 .00 .00 003491 PETTY CASH 1 85.25 85.25 .00 .00 Date: 03/30/2012 Time: 12:26:54 City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page:P 5S Discount 'or # Name # of items Net Gross Discount Lost 003524 PITNEY BOWES, INC. 1 187.56 187.56 .00 .00 000217 POLAR CHEVROLET & MAZDA 1 78.48 78.48 .00 .00 003600 PRESS PUBLICATIONS, INC. 4 286.20 286.20 .00 .00 007696 P.ATWIK, ROSZAK & MALONEY, PA 1 8,650.96 8,650.96 .00 .00 007478 RECREATION, SPORTS & PLAY, INC. 1 161.38 161.38 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,511.20 1,511.20 .00 .00 005022 RESERVE ACCOUNT 1 5,000.00 5,000.00 .00 .00 008031 BYRON ROLAND 1 50.00 50.00 .00 .00 004609 MICHAEL ROOT 1 100.00 100.00 .00 .00 000405 LESTER RYDEEN 1 24.63 24.63 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 2 497.28 497.28 .00 .00 000065 SCHAP ,BER & SONS, INC. 1 68.81 88.61 .00 .00 000365 STAPLES ADVANTAGE 2 7,742.21 7,742.21 .00 .00 004240 STREICHER'S, INC. 3 1,970.11 1,970.11 .00 .00 000539 TARGET BANK 1 320.78 320.78 .00 .00 007682 TOUSLEY COLLISION & GLASS 2 2,296.12 2,296.12 .00 .00 0469 TOUSLEY FORD, INC. 4 1,022.21 1,022.21 .00 .00 002130 PAUL TRALLE 1 150.00 150.00 .00 .00 007721 TRI -STATE BOBCAT, INC. 2 715.88 715.88 .00 .00 007161 JULIE VALENTO 1 10.00 10.00 .00 0'C 000970 VERIZON WIRELESS 1 667.81 667.61 .00 .00 006576 VERMEER OF MINNESOTA 1 1,603.13 1,603.13 .00 .00 004720 JEAN VIGER 1 286.56 286.56 .00 .00 003465 VIKING ELECTRIC SUPPLY, INC. 2 207.49 207.49 .00 .00 004730 VIKING INDUSTRIAL CENTER, INC. 1 58.00 58.00 .00 .00 004840 WINNICK SUPPLY, INC. 2 237.69 237.69 .00 .00 004836 SANDIE WOOD 1 61.61 61.61 .00 .00 • DRB: 03/30/2012 Time: 122654 City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page: 5 Discount Vendor # -Name # of items Net Gross Discount 4111, 007421 WRIGHT/HENNEPIN CO-OP ELECTRIC ASSOC 1 990.00 990.00 .00 .00 008395 WSB & ASSOCIATES, INC. 9 13,092.06 13,092.06 .00 .00 003250 XCEL ENERGY 1 9,815.47 9,815.47 .00 .00 Grand Totals: 155 153,441.86 153,441.86 .00 .00* • • Date: 03/30/2012 Time 12:28:10 Operator: KKF • Ranges: Page: City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal 4: Bank #: (A) (A) (A) (A) (A) (R) 10135 (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name 10140 # of copies: 1 Description 1 Amount MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION MMINISTRATION INISTRATION INISTRATION _ DMINISTRATION FINANCE FINANCE FINANCE FINANCE FINANCE LEGAL CONSULTANTS ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT • AMERICAN FAMILY LIFE RELIASTAR LIFE INSUR CENTRAL PENSION FUND DELTA DENTAL PLAN OF MN CHILD SUPPORT PAY MEDICA Total for LEAGUE OF MINNESOTA PRESS PUBLICATIONS, PRESS PUBLICATIONS, PRESS PUBLICATIONS, Total for APR. 2012 LIFE INS PREMI APR. 2012 BASIC /ADD LIFE MAR. 2012 IUOE CONTRIBUT APR. 2012 DENTAL INSURAN CHILD SUPPORT APR. 2012 HEALTH INSURAN Department STOESZ 2012 ANNUAL CONFE ORD 04 -12 PUBLICATION OUTDOOR RECREATION GRANT SUMMARY OF ORD 03 -12 PUB Department 401 BARNA, GUZY & STEFFE RELIASTAR LIFE INSUR TARGET BANK DELTA DENTAL PLAN OF VIGER, JEAN LINCOLN NATIONAL LIF MEDICA Total for 700.28 1,252.64 3,352.32 2,106.84 1,058.55 2,206.98 10,677.61* 149.00 149.06 29.81 47.70 375.57* FEB. 2012 PROF SVCS 175.50 APR. 2012 BASIC /ADD LIFE 18.75 TRAVEL 10.97 APR. 2012 DENTAL INSURAN 174.64 MCFOA CONFERENCE ROOM RE 286.56 APR. 2012 LTD INSURANCE 66.15 APR. 2012 HEALTH INSURAN 2,045.33 Department 402 2,777.90* RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF FRANCIS, LINDA LINCOLN NATIONAL LIF MEDICA APR. 2012 BASIC /ADD LIFE APR. 2012 DENTAL INSURAN MILEAGE REIMBURSEMENT APR. 2012 LTD INSURANCE APR. 2012 HEALTH INSURAN Total for Department 407 RATWIK, ROSZAK & MAL FEB. 2012 MISC PROFESSIO Total for Department 414 RELIASTAR LIFE INSUR APR. 2012 DELTA DENTAL PLAN OF APR. 2012 LINCOLN NATIONAL LIF APR. 2012 MN METRO NORTH TOURI FEB. 2012 MEDICA APR. 2012 Total for Department 11.26 116.42 16.65 57.18 2,436.59 2,638.10* 7,725.46 7,725.46* BASIC /ADD LIFE 3.75 DENTAL INSURAN 36.80 LTD INSURANCE 19.22 HOTEL -MOTEL TA 2,898.00 HEALTH INSURAN 333.99 415 3,293.76* P7 DE18: 03/30/2012 Department Time 12:28:10 Operator: KKF Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING ENGINEERING ENGINEERING ENGINEERING COMM DEV COMM DEV COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE 'FIRE FIRE NELSON, ROBERT 1ST QTR 2012 P & Z BOARD ANOKA COUNTY PROPERT PID 07- 31 -22 -42 -0019 REA PELIASTAR LIFE INSUR APR. 2012 BASIC /ADD LIFE LADEN, PERRY 1ST QTR 2012 P & Z BOARD HYDEN, MICHAEL 1ST QTR 2012 P & Z BOARD DELTA DENTAL PLAN OF APR. 2012 DENTAL INSURAN MASONICK, LOU 1ST QTR 2012 P & Z BOARD TRALLE, PAUL 1ST QTR 2012 P & Z BOARD ROOT, MICHAEL 1ST QTR 2012 P & Z BOARD LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE EVENSON, NEIL 1ST QTR 2012 P & Z BOARD MEDICA APR. 2012 HEALTH INSURAN Total for Department 416 WSB & ASSOCIATES, IN FEB. 2012 GEN ENG SVC WSB & ASSOCIATES, IN FEB. 2012 LINO CHAIN & P WSB & ASSOCIATES, IN FEB. 2012 WHPP IMPLEMENT Total for Department 417 RELIASTAR LIFE INSUR APR. 2012 BASIC /ADD LIFE DELTA DENTAL PLAN OF APR. 2012 DENTAL INSURAN NEXTEL COMMUNICATION MONTHLY PHONE CHRGS LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE Total for Department 418 RELIASTAR LIFE INSUR ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. ASPEN MILLS, INC. J. P. COOKE COMPANY, VERIZON WIRELESS DELTA DENTAL PLAN OF NEXTEL COMMUNICATION KEEPRS, INC. KEEPRS, INC. XCEL ENERGY STREICHER'S, INC. STREICHER'S, INC. APR. 2012 BASIC /ADD LIFE HAGER UNIFORM ALLOWANCE HALVERSON UNIFORM ALLOWA KLOSNER UNIFORM ALLOWANC MCCARTHY UNIFORM ALLOWAN RESERVES UNIFORM ALLOWAN RABIES VACC TAGS & 0 -RIN MONTHLY CELLULAR CHARGES APR. 2012 DENTAL INSURAN MONTHLY PHONE CHRGS MCCARTHY UNIFORM ALLOWAN RESERVES UNIFORM ALLOWAN MONTHLY ELECT. CHARGES BALL. VEST KLOSNER UNIFORM ALLOWANC MLEEA ROCHESTER 2012 REGISTRAT LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE MEDICA APR. 2012 HEALTH INSURAN Total for Department 420 RELIASTAR LIFE INSUR APR. 2012 BASIC /ADD LIFE DELTA DENTAL PLAN OF APR. 2012 DENTAL INSURAN LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE MEDICA APR. 2012 HEALTH INSURAN Total for Department 421 100.00 1.53 7.50 50.00 50.00 77.60 50.00 150.00 100.00 16.87 100.00 667.98 1,371.48* 4,366.67 891.00 2,081.00 7,338.67* 7.50 38.81 17.58 41.42 105.31* 108.75 42.75 17.10 12.83 14.94 48.95 76.10 667.81 1,091.32 52.74 177.68 5.34 3.68 1,699.98 270.13 500.00 529.76 18,400.94 23,720.80* 11.25 77.61 62.39 1,189.66 1,340.91* • • • Date: 03/30/2012 • Department Time: 12:28:10 Operator: KKF Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount BUILDING INSPECTIONS RELIASTAR LIFE INSUR BUILDING INSPECTIONS DELTA DENTAL PLAN OF BUILDING INSPECTIONS LINCOLN NATIONAL LIF BUILDING INSPECTIONS MEDICA Total for D APR. 2012 BASIC /ADD LIFE APR. 2012 DENTAL INSURAN APR. 2012 LTD INSURANCE APR. 2012 HEALTH INSURAN epartment 422 STREETS MACQUEEN EQUIPMENT, STREETS RELIASTAR LIFE INSUR STREETS DELTA DENTAL PLAN OF STREETS NEXTEL COMMUNICATION STREETS FORESTRY SUPPLIERS, STREETS MICKELSON, LESTER STREETS XCEL ENERGY STREETS WRIGHT /HENNEPIN CO -0 STREETS LINCOLN NATIONAL LIF STREETS OLSEN COMPANIES STREETS CENTURYLINK STREETS MEDICA FILT ELEM CART TYPE -P APR. 2012 BASIC /ADD LIFE APR. 2012 DENTAL INSURAN MONTHLY PHONE CHRGS PRO VEST, 2XL CLOTHING ALLOWANCE REIMB MONTHLY ELECT. CHARGES STREET LIGHT MAINT CONTR APR. 2012 LTD INSURANCE 3/8 GRADE BO RATCH BND SIGNAL PHONE MONTHLY CHA APR. 2012 HEALTH INSURAN Total for D FLEET SCHARBER & SONS, INC FLEET ABLE HOSE AND RUBBER FLEET ABLE HOSE AND RUBBER FLEET MACQUEEN EQUIPMENT, FLEET MACQUEEN EQUIPMENT, FLEET AMERICAN FASTENER & FLEET POLAR CHEVROLET & MA EET RYDEEN, LESTER ET RELIASTAR LIFE INSUR ET MYERS TIRE -DES MOINE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET O'REILLY AUTOMOTIVE FLEET HARMON AUTOGLASS FLEET DELTA DENTAL PLAN OF FLEET EMERGENCY AUTOMOTIVE FLEET FACTORY MOTOR PARTS FLEET FACTORY MOTOR PARTS FLEET FACTORY MOTOR PARTS FLEET FACTORY MOTOR PARTS FLEET HSBC BUSINESS SOLUTI FLEET HSBC BUSINESS SOLUTI • epartment 430 WIPER ARM - #117 COUPLERS /NIPPLES NEPTUNE HOSES /CPLG /BEND FIBER GUARD -E /3 BOLT PAT OIL SEAL, SPROCKET,DRIVE HEAT SHRINK /CONNECTORS /F FILTER KIT GAS MONITOR PAPER REIMBU APR. 2012 BASIC /ADD LIFE SMALL TOOLS, GAUGE, CHUC AIR PLUG BRK CALIPER- #204 CLT PLT BTG CORE RETURN FLASHER - #230 FUEL FILTER OIL FILTERS RETURN AIR PLUG SMALL TOOL TRANS /OIL /FUEL FILTERS WIPER BLADES - STOCK BURCO MIRROR - # 203 APR. 2012 DENTAL INSURAN UNITY 6 SEALED BEAM, 3 L BELTS /TENSIONERD (35)- # CORE RETURN PRO BATTERY PP54 & 9966 TENSIONER- # 375 1/4 HOSE SPLICER /TWEEZER BARB, COUPLING 8.62 97.02 40.56 855.67 1,001.87* 48.50 26.25 232.81 35.32 90.90 73.97 5,441.39 990.00 97.58 137.74 52.43 1,857.64 9,084.53* 88.81 167.11 276.78 127.74 172.14 15.40 78.48 24.63 2.44 196.0D 2.66 119.08 19.62 -59.85 7.36 15.73 128.13 -2.66 8.54 31.23 90.74 52.06 38.80 51.73 93.52 -25.65 397.31 42.15 6.40 6.41 P9 DatM:003 /30/2012 Department Time: 12:28:10 Operator: KKF Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET PETTY CASH GAS PETTY CASH LICENSE RENEWAL SAFETY KLEEN CORPORA CREDIT ITEM SAFETY KLEEN CORPORA CRUSHED OIL FILTER WASTE TOUSLEY FORD, INC. REPLACE INOPERATIVE ODOM TOUSLEY FORD, INC. REPLACE INSTRUMENT CLUST TOUSLEY FORD, INC. SENDER - #323 TOUSLEY FORD, INC. SWITCH ASSY - # 373 COMO LUBE & SUPPLIES GEAR OIL /SUPER D PLUS 15 WINNICK SUPPLY, INC. MILW SWITCH ASSY SVC LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE TRI -STATE BOBCAT, IN 72" EDGE,SNOWBLOWER BOLT TRI -STATE BOBCAT, IN FILTERS - # 143 LUBRICATION TECHNOLO 1862.4 GALLONS UNL 87 LUBRICATION TECHNOLO 661.4 GALLONS ULS RED 135 MEDICA APR. 2012 HEALTH INSURAN O'DAY EQUIPMENT, LLC DIESEL HOSE BREAK A WAY Total for Department 431 GOVERNMENT BUILDINGS AID ELECTRIC CORPORA REPAIR /REPLACE BALLASTS GOVERNMENT BUILDINGS AMERIPRIDE LINEN /APP MONTHLY RUG REPLACEMENT GOVERNMENT BUILDINGS FILTRATION SYSTEMS, CIVIC COMPLEX FUNANCE FI GOVERNMENT BUILDINGS LEAGUE OF MN CITIES 2/4/12 TIRE CLAIM GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP 2 -3 LAMP BALLAST FOR CIT GOVERNMENT BUILDINGS VIKING ELECTRIC SUPP STREET LIGHTS RETURN GOVERNMENT BUILDINGS PETTY CASH LETTERS FOR PD GOVERNMENT BUILDINGS PETTY CASH POSTAGE GOVERNMENT BUILDINGS PITNEY BOWES, INC. POSTAGE MACHINE SUPPLIES GOVERNMENT BUILDINGS RESERVE ACCOUNT RESERVE ACCOUNT DEPOSIT GOVERNMENT BUILDINGS TOUSLEY COLLISION & 2007 FORD PICKUP CLAIM 1 GOVERNMENT BUILDINGS TOUSLEY COLLISION & 2009 CHEV PICKUP CLAIM 1 GOVERNMENT BUILDINGS OSI ENVIRONMENTAL IN LIQUID,N.O.S. -DRUM /SOLID GOVERNMENT BUILDINGS VERMEER OF MINNESOTA INSURANCE CLAIM Total for Department 432 PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS KUSTERMAN, BILL RELIASTAR LIFE INSUR TARGET BANK DELTA DENTAL PLAN OF NEXTEL COMMUNICATION HUELMAN, PAT LINDY, GEORGE METRO SALES INCORPOR XCEL ENERGY VIKING INDUSTRIAL CE WOOD, SANDIE HUGO EQUIPMENT COMPA RECREATION, SPORTS & JENSEN, RICHARD LINCOLN NATIONAL LIF 1ST QTR 2012 PARK BOARD APR. 2012 BASIC /ADD LIFE CAMERA, CASE & CARD APR. 2012 DENTAL INSURAN MONTHLY PHONE CHRGS 1ST QTR 2012 PARK BOARD 1ST QTR 2012 PARK BOARD COPIER MAINT AGREEMENT MONTHLY ELECT. CHARGES S GILBERTSON CLOTHING AL MILEAGE REIMBURSEMENT PROTECTOR, TANK CAP MAIN COMMERCIAL STRAP SWING S 1ST QTR 2012 PARK BOARD APR. 2012 LTD INSURANCE 23.00 26.75 - 144.72 642.00 376.99 353.03 277.88 14.31 1,085.37 8.98 14.12 317.11 398.77 6,389.72 2,374.00 855.67 88.38 15,274.20* 469.66 140.92 338.83 1,000.00 375.13 - 167.64 2.45 14.34 187.56 5,000.00 1,018.35 1,277.77 9,666.00 1,603.13 20,926.50* 50.00 20.64 203.30 174.64 256.99 50.00 75.00 126.75 263.29 58.00 61.61 116.26 161.38 50.00 86.74 • • Date: 03/30/2012 Time 12:28:10 Operator: KP.F • Department Page:. 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PARKS PARKS PARKS PARKS RECREATION RECREATI ON RECREATI ON RECREATI ON RECREATI ON RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL •ID SOLID SOLID SOLID WASTE WASTE WASTE WASTE FORESTRY FORESTRY FORESTRY FORESTRY • OLSEN COMPANIES ROLAND, BYRON MEDICA WSE & ASSOCIATES, 3/8 GRADE 80 RATCH BND 1ST QTR 2012 PARK BOARD APR. 2012 HEALTH INSURAN IN FEB. 2012 PARK GRAND RES Total for Department 450 ACTIVE NETWORK, THE RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION METRO SALES INCORPOR LINCOLN NATIONAL LIF MEDICA QTRLY MAINT. AGREEMENT APR. 2012 BASIC /ADD LIFE APR. 2012 DENTAL INSURAN MONTHLY PHONE CHRGS COPIER MAINT AGREEMENT APR. 2012 LTD INSURANCE APR. 2012 HEALTH INSURAN Total for Department 451 O'DEA, MARY JO DEHAVEN, MARTHA RELIASTAR LIFE INSUR ANDRZEJEWSKI, PAULA DELTA DENTAL PLAN OF NEXTEL COMMUNICATION BOR, BARBARA KLEBBA, NANCIE LINCOLN NATIONAL LIF HEISKARY, STEVEN KLAMAN, THERESA MEDICA 1ST QTR 2012 ENVIRON BOA 1ST QTR 2012 ENVIRON BOA APR. 2012 BASIC /ADD LIFE 1ST QTR 2012 ENVIRON BOA APR. 2012 DENTAL INSURAN MONTHLY PHONE CHRGS 1ST QTR 2012 EVIRON BOAR 1ST QTR 2012 ENVIRON BOA APR. 2012 LTD INSURANCE 1ST QTR 2012 ENVIRON BOA 1ST QTR 2012 ENVIRON BOA APR. 2012 HEALTH INSURAN Total for Department 461 RELIASTAR LIFE INSUR APR. 2012 DELTA DENTAL PLAN OF APR. 2012 LINCOLN NATIONAL LIF APR. 2012 MEDICA APR. 2012 Total for Department RELIASTAR LIFE INSUR APR. 2012 DELTA DENTAL PLAN OF APR. 2012 LINCOLN NATIONAL LIF APR. 2012 MEDICA APR. 2012 Total for Department Total for Fund 101 BASIC /ADD LIFE DENTAL INSURAN LTD INSURANCE HEALTH INSURAN 462 BASIC /ADD LIFE DENTAL INSURAN LTD INSURANCE HEALTH INSURAN 463 DICKMAN, LISA REFUND OF OVERPAYMENT FO VALENTO, JULIE REFUND OF OVERPAYMENT FO HOLMES, KEELY REFUND OF OVERPAYMENT FO CLAUSON, CHRIS REFUND OF OVERPAYMENT ON ELNESS, ANNA REFUND OVERPAYMENT ON PR Total for Department 137.73 50.00 2,994.85 1,317.75 6,254.93* 369.88 12.00 124.19 17.58 68.25 47.75 839.11 1,478.76* 225.00 150.00 1.31 100.00 13.59 35.37 150.00 150.00 6.83 150.00 150.00 116.90 1,249.00* 1.13 11.64 5.85 100.19 118.81* 1.31 13.58 6.82 116.90 138.61* 116,892.78* 20.00 10.00 10.00 5.00 10.00 55.00* P11 11;203/30/2012 Time 12:28:10 Operator: KKF Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ADULT SPORTS DROLSON, DAVE TOURNAMENT FEE REFUND 170.00 ADULT SPORTS GRAMS SPORTS CONTRACTED SPORTS OFFICI 36.00 Total for Department 202 206.00* OTHER TARGET BANK SPRING FLING PRIZES 54.89 Total for Department 204 54.89* SPECIAL EVENTS /TRIPS TARGET BANK SUPER HERO CAMP SUPPLIES 51.62 SPECIAL EVENTS /TRIPS PETTY CASH MEAL 18.71 SPECIAL EVENTS /TRIPS PARK BUS COMPANY TRANSPORTATION SERVICES 455.00 SPECIAL EVENTS /TRIPS KUPPERSCHMIDT, MARYA REFUND OF OVERPAYMENT FO 10.00 SPECIAL EVENTS /TRIPS BOLLIG, BERNICE REFUND - COCO'S DIARY 20.00 Total for Department 205 555.33* YOUTH INSTRUCTIONAL CROWN TROPHY, INC. T -BALL & FALL SOCCER TRO 772.17 Total for Department 207 772.17* YOUTH SPORTS CROWN TROPHY, INC. T -BALL & FALL SOCCER TRO 2,470.95 Total for Department 208 2,470.95* Total for Fund 201 4,114.34* FLEET EMERGENCY AUTOMOTIVE LED BEACON, 6 LINEAR LED 380.90 Total for Department 431 380.90* Total for Fund 402 380.90* GOVERNMENT BUILDINGS STAPLES BUSINESS ADV CFSFURN- CUBE(S) REMODEL 8,392.22 GOVERNMENT BUILDINGS STAPLES BUSINESS ADV CREDIT ON INSTALL OF CFS - 650.01 Total for Department 432 7,742.21* Total for Fund 403 7,742.21* OTHER RATWIK, ROSZAK & MAL FEB. 2012 OTTER LAKE RD 58.00 Total for Department 499 58.00* Total for Fund 406 58.00* OTHER WSB & ASSOCIATES, IN FEB. 2012 MILL & OVERLAY 706.00 Total for Department 499 706.00* Total for Fund 421 706.00* OTHER PRESS PUBLICATIONS, PUBLIC NOTICE /STORM WATE 59.63 OTHER RATWIK, ROSZAK & MAL FEB. 2012 CONSERVATION E 349.50 OTHER EMMONS & OLIVIER RES FEB. 2012 PROFESSIONAL S 3,644.75 Total for Department 499 4,053.88* Total for Fund 422 4,053.88* • • • Date: 03/30/2012 Time 12:28:10 Operator: KKF • Department Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount OTHER OTHER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER WER ER ER SEWER SEWER SEWER SEWER SEWER SEWER SEWER • RATWIK, RATWIK, ROSZAK & MAL FEB. 2012 35E INTERCHANG ROSZAK & MAL FEB. 2012 REVIEW NOTICE Total for Department 499 Total for Fund 474 AID ELECTRIC CORPORA CK OPERATION OF CHEMICAL RELIASTAR LIFE INSUR APR. 2012 BASIC /ADD LIFE CIRCLE PINES POST OF UTILITY BILLING POSTAGE CENTENNIAL UTILITIES 1ST QTR 2012 SEWER & WAT DELTA DENTAL PLAN OF APR. 2012 DENTAL INSURAN NEXTEL COMMUNICATION MONTHLY PHONE CHRGS HUGO HEATING AND COO BLACK DUCK PUMP HOUSE UN XCEL ENERGY MONTHLY ELECT. CHARGES WINNICK SUPPLY, INC. BALL VALVES LINCOLN NATIONAL LIF APR. 2012 LTD INSURANCE MEDICA APR'. 2012 HEALTH INSURAN WSB & ASSOCIATES, IN FEB. 2012 GEN ENG SVC WSB & ASSOCIATES, IN FEB. 2012 UTILITY MAPPIN Total for Department 494 Total for Fund 601 AMERICAN FASTENER & RELIASTAR LIFE INSUR INTERSTATE POWER SYS CIRCLE PINES POST OF CENTENNIAL UTILITIES DELTA DENTAL PLAN OF E. H. RENNER & SONS, NEXTEL COMMUNICATION INFRATECH MENARDS, INC. XCEL ENERGY LINCOLN NATIONAL LIF MEDICA WSB & ASSOCIATES, IN HEAT SHRINK /CONNECTORS /F APR. 2012 BASIC /ADD LIFE REPLACE HEATER HOSES,BEL UTILITY BILLING POSTAGE 1ST QTR 2012 SEWER & WAT APR. 2012 DENTAL INSURAN PARTS - PRESSURE SENSOR FO MONTHLY PHONE CHRGS JET /VAC TO UNPLUB AND CL GAS VALVE /ADPTR /SCRW /CLA MONTHLY ELECT. CHARGES APR. 2012 LTD INSURANCE APR. 2012 HEALTH INSURAN FEB. 2012 GEN ENG SVC Total for Department 495 Total for Fund 602 IDENTISYS, INC. CD800 PRINTER /BARCODE RE MLEEA ROCHESTER 2012 REGISTRAT RATWIK, ROSZAK & MAL FEB. 2012 JOHNSON CARTWA WSB WSB WSB & ASSOCIATES, IN FEB. & ASSOCIATES, IN FEB. & ASSOCIATES, IN FEB. 2012 21ST AVE EXTEN 2012 MILLERS CROSSR 2012 PINE GLEN 2ND Total for Department Total for Fund 801 29.00 15.50 44.50* 44.50* 136.50 8.07 301.04 313.660 83.42 60.46 125.00 1,926.75 228.71 33.22 861.55 833.32 79.00 4,990.64* 4,990.64* 8.66 8.03 859.46 301.04 155.04 83.42 561.86 51.03 1,320.00 82.14 2,180.36 33.29 861.53 833.32 7,339.18* 7,339.18* 4,321.93 340.00 473.50 1,472.00 256.00 256.00 7,119.43* 7,119.43* P13 DE1403/30/2012 Time: 122810 Operator: KKF Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Grand Total 153,441.86* • • • P15 CENTENNIAL FIRE DISTRICT • • Check Register- FIRE GL Page: 1 Check Issue Dates: 3/17/2012 - 3/27/2012 Mar 27, 2012 03:26PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Description Payee 03/12 03/27/2012 5256 10290 03/12 03/27/2012 5257 11565 03/12 03/27/2012 5258 30500 03/12 03/27/2012 5259 31008 03/12 03/27/2012 5260 31137 03/12 03/27/2012 5261 70578 03/12 03/27/2012 5262 80350 03/12 03/27/2012 5263 120331 03/12 03/27/2012 5264 120450 03/12 03/27/2012 5265 131470 03/12 03/27/2012 5266 160493 03/12 03/27/2012 5267 210405 03/12 03/27/2012 5268 220200 03/12 03/27/2012 5269 240100 03/12 03/25/2012 2012003 210300 Grand Totals: ALEX AIR APPARATUS, INC ASPEN MILLS, INC CENTURY LINK COMCAST CONNEXUS ENERGY GRAINGER HENNEPIN TECHNICAL COLLE LEAGUE OF MN CITIES INS TR CITY OF LINO LAKES MUNICIPAL EMERGENCY SERV PREMIUM WATERS, INC UNIFORMS UNLIMITED, INC VERIZON WIRELESS XCEL ENERGY US BANK EQUIP REPAIR UNIFORMS CENTERVILLE PHONES INTERNET STATION 1 ELECTRIC STATION 1 TOWELS TRAINING OLSON /STAFKI WORKERS COMP INS 2/12 -2/13 FEB REIMBURSEMENTS UNIFORMS BOTTLED WATER UNIFORMS CELL PHONES ELECTRIC STATION 2 VISA -FEB CHARGES Check Amount 408.90 760.30 56.06 94.00 408.24 221.38 118.00 36.208.00 36,353.05 46.27 26.59 263.36 239.08 549.92 653.85 76,407.00 • M = Manual Check, V = Void Check • • • CITY COUNCIL WORK SESSION March 26, 2012 DRAFT 1 CITY OF LINO LAKES 7 MINUTES 3 4 DATE : March 26, 2012 5 TIME STARTED : 5:45 p.m. 6 TIME ENDED : 6:20 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; City Attorney Jason Wedel; City Attorney Jay Squires; Public 13 Services Director Rick DeGardner; Public Safety Director John Swenson; City Clerk 14 Julie Bartell 15 16 Review Regular Agenda, March 26, 2012 Council Meeting 17 18 3A) Resolution No. 12 -32, Approving Extension of Vadnaid Lakes Area Water 19 Management Organization (VLAWMO) Joint Powers Agreement — Administrator 20 Karlson noted that the request before the council is quite perfunctory in that it simply 21 extends the city's existing agreement with VLAWMO to the year 2016. A council 22 member asked if the length of the extension is appropriate, what has been done since the 23 past extension and also are there any inferred cost liabilities that could impact the city? 24 A council member also asked whether the organization is in any way a deterrent to 25 development in the city? Mr. Karlson noted that the four year extension is being 26 requested of all member cities. The mayor called upon the city's representative to the 27 group, Council Member Rafferty, for an update on activities. Council Member Rafferty 28 noted that the organization represents a very small portion of Lino Lakes. He has seen 29 that they are quite normally attempting to fulfill their duties as a water management 30 organization as would be expected. The mayor noted that he has heard about the terms 31 of the contract in the past as he's served on the council for several extensions periods. If 32 the council wishes to have more of a drill down on the terms, it would be appropriate to 33 hold off on approving the contract and allow additional time for that review. The council 34 will get an update from the organization at the next regular work session. 35 36 4A) Public Hearing and Resolution 12 -28, Submitting an Outdoor Recreation 37 Grant Application to the Minnesota DNR — Public Services Director DeGardner noted 38 that the city is submitting a grant request for $125,000 to the DNR and as part of that a 39 public hearing to hear community comments on the application is required. He noted that 40 the recreation complex plans have been phased and this grant, if received, would support 41 phase one. He also noted that if this grant is received, it will be a great start; if it is not 42 received, the first phase would most likely not proceed without identification of another 43 funding source. The mayor noted that the city is committing funds and that should be a 44 positive in the grant determination process. Mr. DeGardner added that the application 45 process requires that on -going maintenance costs be reviewed at the public hearing. The P16 P17 CITY COUNCIL WORK SESSION March 26, 2012 DRAFT 46 council is supportive of the grant request and the mayor suggested that staff also seek a 47 letter of support from the city's state representatives, Runbeck and Chamberlain; the 48 mayor will communicate with the representatives and staff will follow up with a request. 49 50 6A) Resolution No. 12 -29, Calling for a Hearing to Establish Cartway — Community 51 Development Director Grochala noted that the city received a petition to establish a 52 cartway from resident Adam Johnson, 2055 Otter Lake Drive. He lives at the end of a 53 public roadway just before a private bridge that provides access to other land, including ten 54 acres that Mr. Johnson owns. He has attempted to get access rights from the association 55 that controls the private roadway/bridge. Within the petition Mr. Johnson notes that he 56 proposes to use the land two to three times per week for walking and recreational driving. 57 58 City Attorney Squires reviewed the cartway statute which basically allows for forced 59 access to a landlocked parcel across someone else's property, made applicable in cities in 60 2006. If the petition is proper, the law says the council shall grant the access. Setting a 61 hearing, as is called for this evening, is the first step in the process. The council can 62 decide upon route, determine damages, charge costs incurred to the city as well as impose 63 maintenance responsibilities as appropriate. The council may adopt the order and resolve 64 issues at the public hearing date but can take more time if that is necessary. 65 6B) 2012 Intersection Signal Improvements 66 i. Consider Resolution No. 12 -30, Approving Joint Powers Agreement with Anoka 67 County, Birch/Ware Signal Improvements 68 ii. Consider Resolution No. 12 -31, Approving Joint Powers Agreement with Anoka 69 County, Main/Lake Signal Improvements 70 71 Community Development Director Grochala noted the two joint powers agreements with 72 Anoka County. Once these are authorized, the county will proceed with land 73 acquisitions. He reviewed the estimated project costs, noting a reduction from the 74 original estimate. The council will also be doing some roadway improvement on Lake 75 Drive. At the public open house on the projects, some residents expressed the desire to 76 have a cross walk added at Marketplace Drive and the county has decided to include that 77 feature. 78 79 The meeting was adjourned at 6:20 p.m. 80 81 These minutes were considered, corrected and approved at the regular Council meeting held on 82 April 9, 2012. 83 84 85 86 87 Julianne Bartell, City Clerk Jeff Reinert, Mayor 88 2 • • COUNCIL MINUTES March 26, 2012 P 1 8 DRAFT 1 CITY OF LINO LAKES MINUTES 4 DATE : March 26, 2012 5 TIME STARTED : 6:30 p.m. 6 TIME ENDED : 7 :25 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 8 Roeser, and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karison; Community Development Director Michael 12 Grochala; Public Safety Director John Swenson; City Engineer Jason Wedel; City Attorney Jay 13 Squires; Public Services Director Rick DeGardner; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was amended to remove Item 3A. 22 23 SPECIAL PRESENTATION 24 25 Chain of Lakes Rotary Donation to Lino Lakes Police Volunteers — A check in the amount of 26 $3,000 was presented by Lino Lakes Rotary Club member Mike Trudeau to support the Police 27 Department K -9 Program. The donation was accepted with gratitude by Julie Jeffrey Schwartz on 28 behalf of the Lino Lakes Police Department Volunteers. Police Department K -9 Sergeant Hager and 29 K -9 Recon were also present. 30 31 CONSENT AGENDA 32 33 Council Member Rafferty moved to approve Consent Agenda Items 1A, 1C and 1D as presented. 34 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 35 36 Council Member Rafferty moved to approve Consent Agenda Items 1B as presented. Council 37 Member Stoesz seconded the motion. Motion carried on a voice vote; Council Member O'Donnell 38 abstained from voting. 39 40 ITEM ACTION 41 42 Consideration of Expenditures: 43 44 March 26, 2012 (Check No. 92943 - 45 93024, $367,587.32) Approved P19 COUNCIL MINUTES March 26, 2012 DRAFT 46 47 Centennial Fire District (Check No. 5241- 48 5254, $6,587.04) Approved 49 50 March 5, 2012, 2012 Council Work Session 51 Minutes (Council Member O'Donnell absent) Approved 52 53 March 12, 2012 City Council Meeting 54 Minutes Approved 55 56 Application to conduct two Excluded Bingo events, 57 Rice Lake Elementary PTO Approved 58 59 FINANCE DEPARTMENT REPORT 60 61 There was no report from the Finance Department. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 Item 3A regarding an extension to the joint powers agreement with Vadnais Lakes Area Water 66 Management Organization (VLAWMO) had been removed from the agenda. 67 68 PUBLIC SAFETY DEPARTMENT REPORT 69 70 There was no report from the Public Safety Department. 71 72 PUBLIC SERVICES DEPARTMENT REPORT 73 74 5A) Public Hearing and Consideration of Resolution No. 12 -28, Authorizing submission of an 75 Outdoor Recreation Grant Application to the Minnesota Department of Natural Resourses 76 (DNR) — Public Services Director DeGardner explained that staff is requesting authorization to 77 submit a grant application to the DNR requesting funding for Phase 1 development of the city 78 Recreation Complex. He explained that Phase 1 would include the development of two multi use 79 fields (soccer, football and lacrosse), two baseball fields, a parking lot and trails. This phase could 80 begin and be completed in 2013 if funding is in place. When noting the overall cost for Phase 1, Mr. 81 DeGardner added that the proposed budget would include grant funds, dedicated park funds and 82 budget reserves; if the grant funds were not received, the development would be delayed pending the 83 identification of other funding. Mr. DeGardner reviewed the estimated annual maintenance expenses 84 as well as longer teem maintenance and renovation needs attached to the fields. 85 86 Mayor Reinert opened the public hearing. 87 88 There being no one present wishing to speak, the public hearing was closed at 6:41 p.m. 89 2 • • • COUNCIL MINUTES March 26, 2012 P 2 0 DRAFT 90 Council Member Roeser moved to approve Resolution No. 12 -28 as presented. Council Member 91 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 92 93 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 94 95 6A) Resolution No. 12 -29, Calling for a Hearing to Establish Cartway — Community 2055 96 Development Director Grochala noted that the city has received a petition from Adam Johnson, 97 Otter Lake Drive, to establish a cartway easement to provide access to a landlocked parcel that he 98 owns. Mr. Johnson lives at the end of a public roadway just before a private bridge that provides 99 access to other land, including ten acres that Mr. Johnson owns. The private bridge and roadway 100 belong to Oakbrook Peninsula Homeowners Association who have denied Mr. Johnson's request for 101 a standard easement to utilize the roadway/bridge. Mr. Johnson has therefore submitted this petition 102 for a cartway, a process allowed under Minnesota Statutes. At this point the council is requested to 103 set a public hearing on establishment of the proposed cartway for April 23, 2012. The process also 104 calls for the petitioner to submit escrow funds since all costs of the city are to be paid by the 105 petitioner. 106 107 The mayor noted that this is the first cartway request that he's seen before the council and he would 108 like City Attorney Squires to explain the process further. Mr. Squires noted that a cartway provides 109 access across private property to a landlocked parcel, a process for which is provided under state law. 110 For many years cartways were limited to townships but cities were included in 2006. The statute says 111 that the council shall grant the cartway if the petition is proper, the land is five acres or more and the 112 property is landlocked, all criteria that are met in this case. At this point the council is being 113 requested to schedule a public hearing and at that hearing allow property owners and the petitioneer to 114 comment. The council will be responsible to establish the route, assess damages to the impacted 115 property owners and the city and apportion maintenance responsibilities. 116 117 Attorney Dave Snyder, representing impacted property owner Julie Jeffrey Schwartz, addressed the 118 council. Mr. Snyder noted that his client first learned of this serious request the previous Friday. He 119 added that the council has heard about the cartway process under law but he would note that there is 120 no time limit on when the hearing can be set. He is requesting on behalf of his client that the hearing 121 be set in four or five months so that proper and necessary review can occur before the council is thrust 122 into consideration of this serious condemnation request. It will be important to allow city staff to 123 evaluate the situation fully including what is going on with the property involved and possible 124 regulatory impacts. City Attorney Squires responded that possible uses of the land is not an issue 125 germane in terms of the statute; he suggests that land use could be an issue but not in terms of the 126 cartway process; this request is to go over an established private road, a situation that would seem to 127 limit regulatory questions. Mr. Snyder suggested that is a presumption before the hearing and 128 discussion of the matter has occurred; further damages are an issue that will pertain as well as the size 129 of the cartway requested. 130 131 The council discussed when the hearing should occur. A council member remarked that more time 132 would be acceptable but several months may not be responsive to the request. Attorney Snyder 133 argued for at least 60 to 90 days out suggesting that would be a typical amount of time for the type of 134 analysis required for this request. P21 135 136 137 138 139 140 141 142 143 144 145 COUNCIL MINUTES March 26, 2012 DRAFT Julie Jeffrey Schwarz addressed the council. She noted that the association board of directors has no • intent whatsoever to allow this easement. She added that she is a professional appraiser of easements so she recognizes the problems that will arise in this appraisal. Mr. Johnson is requesting two rods rather than one as would be a normal size cartway easement; there is some concern that building is the ultimate goal. This should have been considered when the land was originally platted. When the mayor suggested that such details will be appropriately considered at a public hearing, Ms. Jeffrey Schwartz noted that she is attempting to explain the complexity of the situation so the council can understand that more time is needed for review. A council member noted that the public hearing could be extended also if more time is needed at that point. 146 The council again discussed an appropriate time frame for a public hearing. The city attorney 147 confirmed that a full appraisal process could take 90 days. Staff confirmed that the city is at the point 148 where it is necessary to set the hearing. 149 150 Adam Johnson told the council that he has been working at this situation for some time and he prefers 151 that the council establish the hearing as soon as possible. The mayor noted that he hears that the 152 council wants to be fair and reasonable and allow for input and there's been information provided that 153 indicates 12 weeks may be necessary. 154 155 156 157 158 159 160 161 162 163 164 165 Council Member Roeser moved to approve Resolution No. 12 -29 as amended to reflect a public 166 hearing date of July 9, 2012. Council Member Rafferty seconded the motion. Motion carried on a 167 unanimous voice vote. Mr. Grochala noted the petitioner's responsibility to serve proper notice. 168 169 6B) 2012 Intersection Signal Improvements 170 i. Resolution No. 12 -30, Approving a Joint Powers Agreement with Anoka County for 171 the Birch/Ware Signal Improvements; 172 ii. Resolution No. 12 -31, Approving a Joint Powers Agreement with Anoka County for 173 the Main/Lake Signal Improvements. 174 175 Community Development Director Grochala noted the two agreements with Anoka County governing 176 two intersection improvement projects. The agreements lay out cost sharing and administration for 177 the projects. He explained the total estimated costs, noting the split for city funding and county 178 funding and that construction should begin in August. Costs are estimated to be under what was 179 originally projected by about twenty three percent. A council member suggested that a third party appraisal would seem appropriate especially since the council will be asked to set damages. There would also be a cost to the homeowners association for an appraisal. Mr. Snyder replied that the process is more of an agricultural inquiry and it allows for all parties to gather information. Also Mr. Snyder added that July 9 would be the earliest that Ms. Jeffrey Schwarz's schedule allows for her work. When the council concurred with that time frame, a member commented that there is anticipation that the necessary work will be completed. The city attorney suggested that any written materials should be submitted in advance of the meeting to allow for proper council review. The mayor suggested that the council will discuss the matter first at the work session early in July and all parties are invited to attend that discussion. 4 • • • • • 180 181 182 183 184 185 186 187 188 189 190 191 192 193 194 195 196 197 198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 COUNCIL MINUTES March 26, 2012 P 2 2 DRAFT Council Member O'Donnell moved to approve Resolution No. 12 -30 as presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. Council Member Roeser moved to approve Resolution No. 12 -31 as presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR Wednesday, March 28 • Thursday, April 2 • Monday, April 9 - Monday, April 9 Community Calendar — A Look Ahead March 26, 2012 through April 9, 2012 6:30 pm, Council Chambers 5:30 pm, Community Room 6:00 pm, Council Chambers 6:30 pm, Council Chambers Environmental Board Work Session Board of Appeal City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:25 p.m. Council Member Roeser seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, April 9, 2012. Julianne Bartell, City Clerk Jeff Reinert, Mayor • • 1 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 -'7 23 24 25 26 27 28 29 30 31 32 33 34 CLOSED COUNCIL SESSION March 26, 2012 P 23 DRAFT DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES CLOSED COUNCIL SESSION : March 26, 2012 . 5:00 p.m. . 5:39 p.m. : Council Members Rafferty, Stoesz, O'Donnell, Roeser and Mayor Reinert : none Staff present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Attorney Jay Squires. Mayor Reinert called the meeting to order at 5:00 p.m. in the Council Work Room at Lino Lakes City Hall. The meeting was convened as a closed session of the city council pursuant to the Open Meeting Law for the express purpose of discussing the matter of assessments for the l- 35E /CSAH 14 Project. The meeting was not recorded as permitted by attorney- client privilege. The meeting was adjourned at 5:39 p.m. These minutes were considered, corrected and approved at the regular Council meeting held on April 9, 2012. Julianne Bartell, City Clerk Jeff Reinert, Mayor 1 • • • CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: April 9, 2012 TOPIC: Resolution Extending VLAWMO Joint Powers Agreement VOTE REQUIRED: 3/5 INTRODUCTION The Vadnais Lake Area Water Management Organization (VLAWMO) is requesting an extension of the Joint Powers Agreement. BACKGROUND The VLAWMO Joint Powers Agreement was ratified in 2006 in conjunction with the 10 -year Comprehensive Water Management Plan that was approved in 2007. It has been amended twice since then. In 2008, the section addressing the financing of the watershed was amended to allow for the storm water utility. In 2009, VLAWMO completed the cleanup of the watershed boundaries with its neighbors and amended the legal description. The proposed change is to extend the existing JPA until December 31, 2016. RECOMMENDATION Staff recommends approval of Resolution No. 12 -32, extending the Joint Powers Agreement. P24 P25 CITY OF LINO LAKES RESOLUTION NO. 12 -32 RESOLUTION APPROVING THE EXTENSION OF VLAWMO JOINT POWERS AGREEMENT WHEREAS, the cities of Gem Lake, Lino Lakes, North Oaks, Vadnais Heights, and White Bear Lake and the Township of White Bear have entered into a Joint Powers Agreement to meet the requirements of the Metropolitan Surface Water Management Act of 1983; and WHEREAS, the parties have agreed that it is reasonable, appropriate, and in the best interests of the public to extend the Agreement until December 31, 2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota that Section IX of the Agreement be amended to read: "Each member agrees to be bound by the terms of this Agreement until December 31, 2016." Adopted by the City Council of the City of Lino Lakes this 9th day of April 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • • • CITY COUNCIL AGENDA ITEM 4A STAFF ORIGINATOR: John Swenson Chief of Police MEETING DATE: April 9, 2012 TOPIC: Converting- seized property to City Property for use by the Police Department VOTE REQUIRED: 3/5 INTRODUCTION The City of Lino Lakes Ordinance 213.07(1) authorizes the Police Department to appropriate unclaimed property for City use if authorized to do so by a majority vote of the City Council. BACKGROUND Dating back to 2000 members of the Police Department have conducted investigations resulting in the seizure of firearms and a BB gun. The most recent case stems from an event in 2006. All related court and investigative matters have been closed for quite some time. Staff has complied with all statuary obligations to notify all concerned parties and received to communications related to any of these cases or the related property. The Police Department is requesting to use the following items: 1. Davis .22 caliber pistol (Ser # 492828) — CNO2- 111049 — disable for training aid 2. Daisy BB gun — CN 06- 092940 — disable for training aid 3. Marlin .22 caliber rifle (Ser # 09322452) — CN 03- 175592 — use for DNR Firearms Safety Course conducted annually 4. Mossberg 500A (Ser # P7655910) = CN 00- 124250 — Department Use 5. Mossberg 550AL (Ser #G979418) — CN 05- 2612288 — Department Use 6. Mossberg 835 (Ser # VM516686) — CN 05- 055815 — Department Use 7. Remington 11 -87 (Ser # DC539155) — 05- 002190 — Department Use RECOMMENDATION Authorize the Police Department to convert the above listed property from seized property to city owned property. P26 • • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: April 9, 2012 TOPIC: Consider Resolution No. 12 -33 Approving Change Order No. 1 for the Otter Lake Service Road Culvert Replacement Project VO1 E REQUIRED: 3/5 Vote Required BACKGROUND On May 23, 2011, the City Council approved awarding a contract to Amt Construction for the replacement of a failed culvert beneath the Otter Lake Service Road. The replacement of the culvert was substantially completed last summer and the new culvert is now in place. As part of the construction of the new culvert it was necessary to remove the existing guardrails. During this removal it was discovered that the existing posts supporting the guardrail were deteriorating below ground and could not be reused. It was therefore necessary to supply new posts and a section of rail beam to reinstall the guardrail. Public Works did not have any replacement materials on hand. The guardrail was reinstalled with new steel posts, anchors, and a rail beam by the contractor. The cost to replace the posts and rail beam was $5,450 which equates to 5.5% of the original contract amount. The revised project cost breaks down as follows: Original Contract Change Order No. 1 Revised Contract $98.254.00 $ 5,450.00 $103.70433 RECOMMENDATION Staff recommends adoption of Resolution 12 -33 Approving Change Order No. 1 for the Otter Lake Service Road Culvert Replacement Project P27 P28 Council Member introduced the following resolution and moved its adoption: CITY OF LLNO LAKES RESOLUTION NO. 12 -33 RESOLUTION APPROVING CHANGE ORDER NO. 1 FOR THE OTTER LAKE SERVICE ROAD CULVERT REPLACEMENT PROJECT WHEREAS, pursuant to the resolution of the Council adopted May 23, 2011, awarding the contract for the Otter Lake Service Road Culvert Replacement Project to Amt Construction, Inc., and WHEREAS, a complete breakdown is detailed in Change Order No. 1 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: Change Order No. 1 is approved in the amount of 55,450 Adopted by the Council of the City of Lino Lakes this 9th day of April, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • •