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Home My WebLink About06/11/2012 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, June 11, 2012 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, Roeser & Rafferty, and Mayor Reinert were present; Council Member O'Donnell was absent ➢ Pledge of Allegiance ➢ Open Mike / Public Comment None ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) June 11, 2012 (Check No. 93433 through 93506) in the amount of $159,197.28; ii) Centennial Fire District (Check No.5356 through 5370 and 2012005) in the amount of $10,348.49 Pg 1 -13 B) Consider approval of May 29, 2012 Work Session Minutes Pg 14 -15 C) Consider approval of May 29, 2012 Council Meeting Minutes Pg 16 -19 D) Consider Resolution No. 12 -45, Approving a Peddler's License Pg 20 for Pro Star Tree Care E) Consider approval of May 14, 2012 Closed Session Minutes Pg 21 -2.5 F) Consider approval of May 21, 2012 Special Meeting Minutes Pg 26 -27 Council Member O'Donnell absent G) Accept resignation of Payroll /Accounts Payable Technician, Kim Fread Action Taken: Motion by Rafferty, seconded by Roeser, to approve the Consent Agenda, Items lA through 1G, as presented, was adopted Council Agenda -2- June 11, 2012 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No 12 -48, Approving the renewal of Pg 28 -30 Liquor, Wine, Beer and Dance licenses, Julie Bartell Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -48, as presented, was adopted 4 PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) 2012 Annual Street Maintenance Projects, Jason Wedel i. Consider Resolution No. 12 -46, Accepting Bids and Awarding a Construction Contract, 2012 Overlay Project Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -46, as presented, was adopted ii. Consider Resolution No. 12 -47, Accepting Bids and Awarding a Construction Contract, 2012 Sealcoat Project Action Taken: Motion by Rafferty, seconded by Roeser, to approve Resolution No. 12 -47, as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Adjournment None Motion by Rafferty, seconded by Stoesz, to adjourn at 6:45 p.m. was adopted. Wednesday, June 13 Wednesday, June 20 Monday, June 25 gib. Monday, June 25 Community Calendar — A Look Ahead June 11, 2012 through June 25, 2012 6:30 pm, Council Chambers 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Environmental Board Council Work Session City Council Meeting REVISED CITY COUNCIL AGENDA Monday, June 11, 2012 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items CONSENT AGENDA A) Consideration of Expenditures: i) June 11, 2012 (Check No. 93433 through 93506) in the amount of $159,197.28; ii) Centennial Fire District (Check No.5356 through 5370 and 2012005) in the amount of $10,348.49 Pg 1 -13 B) Consider approval of May 29, 2012 Work Session Minutes Pg 14 -15 C) Consider approval of May 29, 2012 Council Meeting Minutes Pg 16 -19 D) Consider Resolution No. 12 -45, Approving a Peddler's License Pg 20 for Pro Star Tree Care E) Consider approval of May 14, 2012 Closed Session Minutes Pg 21 -25 F) Consider approval of May 21, 2012 Special Meeting Minutes Pg 26 -27 Council Member O'Donnell absent G) Accept resignation of Payroll /Accounts Payable Technician, Kim Fread. FINANCE DEPARTMENT REPORT No report ADMINISTRATION DEPARTMENT REPORT A) Consider Resolution No 12 -48, Approving the renewal of Pg 28 -30 Liquor, Wine, Beer and Dance licenses, Julie Bartell Council Agenda -2- June 11, 2012 PUBLIC SAFETY DEPARTMENT REPORT No report PUBLIC SERVICES DEPARTMENT REPORT No report COMMUNITY DEVELOPMENT REPORT A) 2012 Annual Street Maintenance Projects, Jason Wedel i. Consider Resolution No. 12 -46, Accepting Bids and Awarding a Construction Contract, 2012 Overlay Project ii. Consider Resolution No. 12 -47, Accepting Bids and Awarding a Construction Contract, 2012 SealCoat Project to follow UNFINISHED BUSINESS None NEW BUSINESS None Adjournment Wednesday, June 13 - Wednesday, June 20 4- Monday, June 25 Monday, June 25 Community Calendar — A Look Ahead June 11, 2012 through June 25, 2012 6:30 pm, Council Chambers 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Environmental Board Council Work Session City Council Meeting • • • CITY COUNCIL AGENDA Monday, June 11, 2012 0 F * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) June 11, 2012 (Check No. 93433 through 93506) in the amount of $159,197.28; ii) Centennial Fire District (Check No.5356 through 5370 and 2012005) in the amount of $1 0,348.49 Pg 1 -13 B) Consider approval of May 29, 2012 Work Session Minutes Pg 14 -15 C) Consider approval of May 29, 2012 Council Meeting Minutes Pg 16 -19 D) Consider Resolution No. 12 -45, Approving a Peddler's License Pg 20 for Pro Star Tree Care E) Consider approval of May 14, 2012 Closed Session Minutes Pg 21 -25 F) Consider approval of May 21, 2012 Special Meeting Minutes Pg 26 -27 Council Member O'Donnell absent 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Consider Approving 2012 Personnel Policy, Jeff Karlson to follow B) Consider Resolution No 12 -48, Approving the renewal of Pg 28 -30 Liquor, Wine, Beer and Dance licenses, Julie Bartell Council Agenda -2- June 11, 2012 4. PUBLIC SAFETY DEPARTMENT REPORT No report PUBLIC SERVICES DEPARTMENT REPORT 5. No report 6. COMMUNITY DEVELOPMENT REPORT A) 2012 Annual Street Maintenance Projects, Jason Wedel i. Consider Resolution No. 12 -46, Accepting Bids and Awarding a Construction Contract, 2012 Overlay Project ii. Consider Resolution No. 12 -47, Accepting Bids and Awarding a Construction Contract, 2012 SealCoat Project 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None to follow Adjournment 41- Wednesday, June 13 +it- Wednesday, June 20 .B- Monday, June 25 Ai. Monday, June 25 Community Calendar — A Look Ahead June 11, 2012 through June 25, 2012 6:30 pm, Council Chambers 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers Planning & Zoning Environmental Board Council Work Session City Council Meeting • • • • EXPENDITURES JUNE 11, 2012 r CHECK NO. 93433 - 93506 $159,197.28 • P1 D3t €: 05/31/2012 Time 20:04:41 Ranges: Options; Vendor # Vendor 8: (A) Invoice 8: (A) Entry Journal #: (r) 10269 10286 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: s Sort: a Name City of Lino Lakes FM Entry - Invoice Journal Operator: KKF Page: 1 Invoice Status: A # of copies: 1 Check Over Expend: N • Discount # of items Net Gross Discount Lost 000100 AID ELECTRIC CORPORATION 2 2,691.28 2,691.28 .00 .00 007653 AIM ELECTRONICS, INC. 1 474.37 474.37 .00 .00 008594 AMERICAN ENGINEERING TESTING, INC. 1 3,667.54 3,667.54 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 700.28 700.28 .00 .00 002694 .AMERICAN MESSAGING 1 54.72 54.72 .00 .00 000541 ASPEN MILLS, INC. 1 117.60 117.60 .00 .00 000162 BARNA, GUZY & STEFFEN, LTD. 1 216.00 216.00 .00 .00 000720 CITY OF BLAINE 1 126.00 126.00 .00 .00 008567 BRIN CONTRACT GLAZING 1 9,074.00 9,074.00 .00 .00 000860 BROADWAY AWARDS, INC. 1 467.47 467.47 .00 .00 000833 BROCK WHITE COMPANY, LLC 1 160.31 160.31 .00 -00 000946 C. P. OFFICE PRODUCTS 1 84.12 84.12 .00 001050 CENTENNIAL SCHOOLS ISD #12 2 2,388.00 2,388.00 .00 .01 002700 CENTERPOINT /MINNEGASCO, INC. 1 45.25 45.25 .00 .00 000537 CENTRAL PENSION FUND 1 2,304.00 2,304.00 .00 .00 005032 CENTRAL WOOD PRODUCTS 1 1,758.09 1,758.09 .00 .00 001100 CIRCLE PINES POST OFFICE 1 594.45 594.45 .00 .00 004470 COMO LUBE & SUPPLIES, INC. 1 820.75 620.75 .00 .00 001223 CROSS NURSERIES, INC. 1 654.87 654.87 .00 .00 007354 ,CROWN TROPHY, INC. 1 48.09 48.09 .00 .00 001270 DALCO, INC. 1 637.52 637.52 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,478.50 4,478.50 .00 .00 • Date: 05/31/2012 Time 20:04:41 City of Lino Lakes FM Entry - invoice Journal Operator: KKF Page:F'Zt Discount 107# Name # of items Net Gross Discount Lost 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 124.45 124.45 .00 .00 008597 FINANCE AND COMMERCE 2 400.71 400.71 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 3 85.91 85.91 .00 .00 007449 FRONTIER PRECISION, INC. 1 7,247.19 7,247.19 .00 .00 007751 GALLS, AN ARAMARK COMPANY 1 829.56 829.56 .00 .00 008265 GRAFFITI SOLUTIONS, INC. 1 91.91 91.91 .00 .00 007225 GREAT NORTHERN LANDSCAPE, INC. 1 1,091.86 1,091.86 .00 .00 001480 HAWKINS, INC. 1 9,572.49 9,572.49 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 2 12,380.69 12,380.69 .00 .00 001880 HUGO FEED MILL, INC. 1 13.02 13.02 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 42.48 42.48 .00 .00 002000 INTL UNION OF OPER ENGR 1 507.20 507.20 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 1 54.62 54.62 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,139.29 1,139.29 .00 .00 002410 LINO LAKES LIONS CLUB 1 400.00 400.00 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 2 8,158.67 8,156.67 .00 .00 111074 LYNN PEAVEY COMPANY 2 205.05 205.05 .00 .00 008509 MARGOLIS COMPANY 1 1,432.00 1,432.00 .00 .00 008224 MEDICA 1 35,804.07 35,804.07 .00 .00 002550 MENARDS, INC. 2 131.82 131.82 .00 .00 002584 METRO SALES INCORPORATED 2 1,187.79 1,187.79 .00 .00 002350 MIDWAY INDUSTRIAL SUPPLY CO., INC. 1 169.40 169.40 .00 .00 008205 MN BCA CRIMINAL JUSTICE TRNG & ED 2 80.00 80.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,029.66 1,029.66 .00 .00 008021 MN METRO NORTH TOURISM 1 3,187.00 3,187.00 .00 .00 008282 RAY MURRAY 1 286.00 286.00 .00 .00 003091 NCPERS MINNESOTA 1 368.00 368.00 .00 .00 P4 Date: 05/31/2012 Time 20,04:42 City of Lino Lakes FM Entry - Invoice Journal Operator: KKP Page: 3 Discount Vendor # Name # of items Net Gross Discount 001395 NEXTEL COMMUNICATIONS 1 526.32 526.32 .00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 3 372.91 372.91 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 4 190.38 190.38 .00 .00 006247 PARK BUS COMPANY 1 531.25 531.25 .00 .00 001832 QUAD AREA CHAMBER OF COMMERCE 1 30.00 30.00 .00 .00 007696 RATWIK, ROSZAK & MALONEY, PA 1 3,416.10 3,416.10 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,511.20 1,511.20 .00 .00 007756 SHI INTERNATIONAL CORP 2 2,211.07 2,211.07 .00 .00 003848 SPARTAN PROMOTIONAL GROUP, INC. 1 314.76 314.76 .00 .00 008598 RONALD STANLEY 1 51.17 51.17 .00 .00 000375 SYCOM, INC. 1 5,570.50 5,570.50 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 1,594.48 1,594.48 .00 .00 000539 TARGET BANK 1 325.06 325.06 .00 .00 004469 TOUSLEY FORD, INC. 1 42.01 42.01 .00 .00 007758 TOWMASTER 1 303.85 303.85 .00 .00 002492 TRI -STATE PUMP & CONTROL, INC. 1 662.63 662.63 .00 .00 000423 TWIN CITY FAB, INC. 1 366.05 366.05 .00 II, 000970 VERIZON WIRELESS 1 685.66 685.66 .00 .00 004840 WINNICK SUPPLY, INC. 1 12.83 12.83 .00 .00 000293 WIPERS & WIPES, INC. 1 410.83 410.83 .00 .00 007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 1 990.00 990.00 .00 .00 008395 WSB & ASSOCIATES, INC. 6 12,694.06 12,694.06 .00 .00 003250 XCEL ENERGY 1 8,800.11 8,800.11 .00 oc Grand Totals: 96 159,197.28 159,197.28 .00 Date: 05/31/2012 Time: 20:06:46 Operator: KKF • Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (r) 10271 - 10287 (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION •CE CE FINANCE FINANCE FINANCE LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT • AMERICAN FAMILY LIFE JUNE 2012 LIFE ASSURANCE RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE CENTRAL PENSION FUND MAY 2012 IUOE CONTRIBUTI DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN INTL UNION OF OPER E MAY 2012 UNION DUES MN CHILD SUPPORT PAY CHILD SUPPORT NCPERS MINNESOTA JUNE 2012 PERA LIFE - 69 MEDICA JUNE 2012 HEALTH INSURAN Total for Department BARNA, GUZY & STEFFE RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION LINCOLN NATIONAL LIF MEDICA PROFESSIONAL FEES JUNE 2012 BASIC /ADD LIFE JUNE 2012 DENTAL INSURAN MONTHLY WIRELESS CHARGES JUNE 2012 LTD INSURANCE JUNE 2012 HEALTH INSURAN Total for Department 402 RELIASTAR LIFE INSUR JUNE 2012 DELTA DENTAL PLAN OF JUNE 2012 IMAGE PRINTING & GRA ANNUAL REP LINCOLN NATIONAL LIF JUNE 2012 MEDICA BASIC /ADD LIFE DENTAL INSURAN ORT COVER LTD INSURANCE JUNE 2012 HEALTH INSURAN RATWIK, RATWIK, RATWIK, RATWIK, RATWIK, Total for Department 407 ROSZAK & ROSZAK & ROSZAK & ROSZAK & ROSZAK & MAL MAL MAL MAL MAL APRIL 2012 DANGEROUR ANI APRIL 2012 GAS FRANCHISE APRIL 2012 GAS FRANCHISE APRIL 2012 MISC PROF SVC APRIL 2012 PROFESSIONAL Total for Department 414 RELIASTAR LIFE INSUR JUNE 2012 DELTA DENTAL PLAN OF JUNE 2012 QUAD AREA CHAMBER OF BREAKFAST LINCOLN NATIONAL LIF JUNE 2012 MN METRO NORTH TOURI APRIL 2012 MEDICA JUNE 2012 Total for Department BASIC /ADD LIFE DENTAL INSURAN FOR CHAMPIONS LTD INSURANCE HOTEL -MOTEL T HEALTH INSURAN 415 700.28 1,252.64 2,304.00 2,106.84 507.20 1,029.66 368.00 2,206.98 10,475.60* 216.00 18.75 174.64 17.57 66.15 2,045.33 2,538.44* 11.26 116.42 42.48 57.18 2,436.59 2,663.93* 464.00 145.00 1,361.00 202.10 261.00 2,433.10* 3.75 38.80 30.00 19.22 3,187.00 333.99 3,612.76* P5 P6 Date: 05/31/2012 Time: 20:06:46 Operator: KKF Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount PLANNING & ZONING RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 7.50 PLANNING & ZONING DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 77.60 PLANNING & ZONING LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 16.87 PLANNING & ZONING MEDICA JUNE 2012 HEALTH INSURAN 667.98 Total for Department 416 769.95* ENGINEERING FRONTIER PRECISION, GEO HX 6000 /TRIMBLE MAPP 7,247.19 ENGINEERING WSB & ASSOCIATES, IN APRIL 2012 GEN ENG SVCS 4,366.67 ENGINEERING WSB & ASSOCIATES, IN APRIL 2012 STAGE 1 POND 1,501.00 Total for Department 417 13,114.86* COMM DEV RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 7.50 COMM DEV DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 38.81 COMM DEV NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 17.57 COMM DEV LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 41.42 COMM DEV WSB & ASSOCIATES, IN MISC ESCROW ACCOUNT REVI 128.00 Total for Department 418 233.30* POLICE LYNN PEAVEY COMPANY CD 1.38X108 W/S SP /BK 125.55 POLICE LYNN PEAVEY COMPANY DRUG TEST KITS 79.50 POLICE RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 108.75 POLICE TARGET BANK DARE SUPPLIES 202.52 POLICE TARGET BANK TRAINING SUPPLIES 62.17 POLICE ASPEN MILLS, INC. M PAULSON UNIFORM ALLOWA 117.60 POLICE BROADWAY AWARDS, INC VOLUNTEER APPRECIATION S 467.47 POLICE VERIZON WIRELESS MONTHLY WIRELESS CHARGES 685.66 POLICE DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 974.67 POLICE XCEL ENERGY MONTHLY ELECTRIC CHARGES 3.63 POLICE SPARTAN PROMOTIONAL NIGHT TO UNITE SUPPLIES 314.76 POLICE LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 509.38 POLICE GALLS, AN ARAMARK CO DELUX TRAUMA /OXYGEN BAG 829.56 POLICE MN BCA DETECTING DANGER TRAININ 30.00 POLICE MN BCA DRUG INVESTIGATIONS TRAI 50.00 POLICE MEDICA JUNE 2012 HEALTH INSURAN 17,463.53 Total for Department 420 22,024.75* FIRE RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 11.25 FIRE DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 77.61 FIRE LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 56.32 FIRE MEDICA JUNE 2012 HEALTH INSURAN 1,189.66 Total for Department 421 1,334.84* BUILDING INSPECTIONS RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 8.62 BUILDING INSPECTIONS DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 97.02 BUILDING INSPECTIONS NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 35.14 BUILDING INSPECTIONS LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 40.56 BUILDING INSPECTIONS MEDICA JUNE 2012 HEALTH INSURAN 855.67 Total for Department 422 1,037.01* STREETS RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 26.25 • 410 Date: 05/31/2012 Time 20:06:46 Operator: KKF • Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS • BROCK WHITE COMPANY, DELTA DENTAL PLAN OF NEXTEL COMMUNICATION AMERICAN MESSAGING XCEL ENERGY T.A. SCHIFSKY AND SO GREAT NORTHERN LANDS WRIGHT /HENNEPIN 00 -0 LINCOLN NATIONAL LIF MEDICA CATCH BASIN REPAIRS JUNE 2012 DENTAL INSURAN MONTHLY WIRELESS CHARGES CLOSING OF PAGER ACCOUNT MONTHLY ELECTRIC CHARGES AS MODIFIED & AC FINE AS COMMERCIAL SPRING START STREET LIGHT MAINT. CONT JUNE 2012 LTD INSURANCE JUNE 2012 HEALTH INSURAN SOLUTION TO REMOVE GRAFF epartment 430 GRAFFITI SOLUTIONS, Total for D RELIASTAR LIFE INSUR O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE DELTA DENTAL PLAN OF MENARDS, INC. FACTORY MOTOR PARTS TOUSLEY FORD, INC. COMO LURE & SUPPLIES LINCOLN NATIONAL LIF TOWMASTER LUBRICATION TECHNOLO LUBRICATION TECHNOLO MEDICA Total for JUNE 2012 BASIC /ADD LIFE 2 INCH RED LT AIR FILTERS FUEL /OIL FILTERS WIPER BLADE /HDLT RESTORE JUNE 2012 DENTAL INSURAN TAPE MEASURES /PLYWOOD & CALIPER ASY - BRAKE # 36 OIL & FILTER CHANGE # 36 MULTI VEHICLE GOLD SYN -B JUNE 2012 LTD INSURANCE FENDERS 2007.1 GALLONS 87 UNL 500 GALLONS ULS RED B5 JUNE 2012 HEALTH INSURAN Department 431 AID ELECTRIC CORPORA ADD 2 CIRCUITS IN FIRE P AID ELECTRIC CORPORA ADD 3 CIRCUITS IN SERVER WIPERS & WIPES, INC. BATH TISSUE /KITCHEN TONE C. P. OFFICE PRODUCT OFFICE SUPPLIES DALCO, INC. TOILET TISSUE /HAND TOWEL LEAGUE OF MINNESOTA 2012 DIRECTORY OF MN CIT MENARDS, INC. CONCRETE STAIN METRO SALES INCORPOR COPIER MAINT. AGREEMENT AIM ELECTRONICS, INC MESSAGE DISPLAY - LABOR/ Total for Department 432 RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION FRATTALLONE'S HARDWA MIDWAY INDUSTRIAL SU XCEL ENERGY NORTHWAY IRRIGATION/ NORTHWAY IRRIGATION/ CENTRAL WOOD PRODUCT JUNE 2012 BASIC /ADD LIFE JUNE 2012 DENTAL INSURAN MONTHLY WIRELESS CHARGES MISC MAINT SUPPLIES HOSE DRAIN /HOSE SUCTION/ MONTHLY ELECTRIC CHARGES MA.INT. SUPPLIES MARSHAN IRRIGATION LABOR PREMIUM HARDWOOD /PLAYGRO 160.31 232.81 35.14 13.68 5,207.89 1,594.48 1,091.86 990.00 97.58 1,857.64 91.91 11,399.55* 2.44 52.80 25.40 18.10 94.08 38.80 15.50 124.45 42.01 820.75 14.12 303.85 6,553.21 1,605.46 855.67 10,566.64* 1,025.30 1,665.98 410.83 84.12 637.52 54.62 116.32 1,187.79 474.37 5,656.85* 20.64 174.64 256.68 31.80 169.40 155.89 261.03 111.88 1,758.09 P7 P8 Date: 05/31/2012 Time 20:06:46 Operator: KKF Department Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report •Vendor Name Description Amount PARKS PARKS RECREATION RECREATION RECREATION RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESTRY FORESTRY FORESTRY LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE MEDICA JUNE 2012 HEALTH INSURAN Total for Department 450 RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE TARGET BANK PLAY GROUND SUPPLIES DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE MEDICA JUNE 2012 HEALTH INSURAN Total for Department 451 RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE CROSS NURSERIES, INC MISC. PERENNIALS DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE MEDICA JUNE 2012 HEALTH INSURAN Total for Department 461 RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE TARGET BANK RECYCLE DAY DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN LINO LAKES LIONS CLU SPRING 2012 RECYCLE DAY LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE MEDICA JUNE 2012 HEALTH INSURAN Total for Department 462 RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE MEDICA JUNE 2012 HEALTH INSURAN MARGOLIS COMPANY TREES Total for Department 463 Total for Fund 101 ADULT INSTRUCTIONAL CENTENNIAL SCHOOLS I FACILITY USE -ZUMBA & TUR Total for Department 201 ADULT SPORTS SPECIAL EVENTS /TRIPS SPECIAL EVENTS /TRIPS SPECIAL EVENTS /TRIPS SPECIAL EVENTS /TRIPS YOUTH INSTRUCTIONAL CROWN TROPHY, INC. BASEBALL FIGURE TROPHY Total for Department 202 TARGET BANK PLAY GROUND SUPPLIES BLAINE, CITY OF VERTICAL ENDEAVORS FIELD PARK BUS COMPANY TRANSPORTATION SERVICES MURRAY, RAY AARP SENIOR CLASS Total for Department 205 CENTENNIAL SCHOOLS I FACILITY USE -HAVE A BALL 86.74 2,994.85 6,021.64* 12.00 29.88 124.19 17.57 47.75 839.11 1,070.50* 1.31 654.87 13.59 35.35 6.83 116.90 828.85* 1.13 22.38 11.64 400.00 5.85 100.19 541.19* 1.31 13.58 6.82 116.90 1,167.00 1,305.61* 97,629.37* 394.00 394.00* 48.09 48.09* 8.11 126.00 531.25 286.00 951.36* 243.00 • Date: 05 /31/2012 Time 20:06:46 • Department Operator: KKF Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount YOUTH INSTRUCTIONAL YOUTH INSTRUCTIONAL YOUTH INSTRUCTIONAL YOUTH INSTRUCTIONAL FIRE CENTENNIAL SCHOOLS I FACILITY CENTENNIAL SCHOOLS I FACILITY CENTENNIAL SCHOOLS I FACILITY CENTENNIAL SCHOOLS I FACILITY Total for Department Total for Fund 201 USE - PRESCHOOL D 450.00 USE - SOCCER MINI 252.00 USE -TAE KWON DO 797.00 USE -TOSS, KICK 252.00 207 1,994.00* GRIN CONTRACT GLAZIN CENTENNIAL FIRE & RESCUE Total for Department 421 Total for Fund 401 GOVERNMENT BUILDINGS SHI INTERNATIONAL CO FUJIFILM LTO /BACKUP EXEC GOVERNMENT BUILDINGS SHI INTERNATIONAL CO MICROSOFT WINDOWS SERVER Total for Department 432 OTHER OTHER OTHER OTHER 0 ER OTHER OTHER OTHER OTHER • Total for Fund 403 RATWIK, ROSZAK & MAL APRIL 2012 OTTER LAKE RO WSB & ASSOCIATES, IN APRIL 2012 OTTER LAKE RD Total for Department 499 Total for Fund 406 WSB & ASSOCIATES, IN APRIL 2012 MILL & OVERLA WSB & ASSOCIATES, IN APRIL 2012 SEALCOAT PROJ FINANCE AND COMMERCE BIDS FOR LINO LAKES RE:2 FINANCE AND COMMERCE BIDS FOR LINO LAKES RE:2 Total for Department 499 Total for Fund 421 RATWIK, ROSZAK & MAL APRIL 2012 CONSERVATION Total for Department 499 Total for Fund 422 RATWIK, ROSZAK & MAL APRIL 2012 35E INTERCHAN RATWIK, ROSZAK & MAL APRIL 2012 35E INTERCHAN Total for Department 499 Total for Fund 474 AMERICAN ENGINEERING SOIL BORINGS- DRAINAGE PO Total for Department 499 Total for Fund 475 STANLEY, RONALD REFUND OF UTILITY OVERPA 3,387.45* 9,074.00 9,074.00* 9,074.00* 1,296.22 914.85 2,211.07* 2,211.07* 580.00 3,284.75 3,864.75* 3,864.75* 310.50 1,436.50 204.32 196.39 2,147.71* 2,147.71* 133.00 133.00* 133.00* 139.50 43.50 183.00* 183.00* 3,667.54 3,667.54* 3,667.54* 44.68 P9 P10 Date: 05/31/2012 Time 20:06:46 Operator: KKF Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Department 44.68* WATER SYCOM, INC. CONTROL PANEL FOR WELL 4 5,570.50 WATER TWIN CITY FAB, INC. REPAIR ALM WATER DIFFUSE 366.05 WATER RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 8.07 WATER CIRCLE PINES POST OF UTILITY BILLING POSTAGE 297.23 WATER DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 83.42 WATER NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 60.32 WATER HAWKINS, INC. CHLORINE /HYDRO ACID /LPC- 9,572.49 WATER FRATTALLONE'S HARDWA BIB HOSE /COUPLING /ADAPTE 22.20 WATER HUGO FEED MILL, INC. 10 YARD SHOP ROLL /STANLE 13.02 WATER AMERICAN MESSAGING CLOSING OF PAGER ACCOUNT 27.36 WATER XCEL ENERGY MONTHLY ELECTRIC CHARGES 1,957.46 WATER HD SUPPLY WATERWORKS ORINGS /GASKET 880.69 WATER HD SUPPLY WATERWORKS SENSUS COMMAND LINK 11,500.00 WATER LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 33.22 WATER MEDICA JUNE 2012 HEALTH INSURAN 861.55 WATER WSB & ASSOCIATES, IN APRIL 2012 GEN ENG SVCS 833.32 Total for Department 494 32,086.90* Total for Fund 601 32,131.58* STANLEY, RONALD REFUND OF UTILITY OVERPA 6.49 Total for Department 6.49* SEWER RELIASTAR LIFE INSUR JUNE 2012 BASIC /ADD LIFE 8.03 SEWER CIRCLE PINES POST OF UTILITY BILLING POSTAGE 297.22 SEWER DELTA DENTAL PLAN OF JUNE 2012 DENTAL INSURAN 83.42 SEWER NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 50.98 SEWER FRATTALLONE'S HARDWA FASTENERS /MORTAR MIX 31.91 SEWER TRI -STATE PUMP & CON CERAMIC COAT IMPELLER #3 662.63 SEWER 'AMERICAN MESSAGING CLOSING OF PAGER ACCOUNT 13.68 SEWER CENTERPOINT /MINNEGAS MAY 2012 GAS USAGE -2200 15.24 SEWER CENTERPOINT /MINNEGAS MAY 2012 GAS USAGE -6300 13.80 SEWER CENTERPOINT /MINNEGAS MAY 2012 GAS USAGE -6666 16.21 SEWER XCEL ENERGY MONTHLY ELECTRIC CHARGES 1,475.24 SEWER WINNICK SUPPLY, INC. REROD 12.83 SEWER LINCOLN NATIONAL LIF JUNE 2012 LTD INSURANCE 33.28 SEWER MEDICA JUNE 2012 HEALTH INSURAN 861.53 SEWER WSB & ASSOCIATES, IN APRIL 2012 GEN ENG SVCS 833.32 Total for Department 495 4,409.32* Total for Fund 602 4,415.81* RATWIK, ROSZAK & MAL APRIL 2012 21ST AVE EXT 43.50 RATWIK, ROSZAK & MAL APRIL 2012 CARTWAY PETIT 43.50 MARGOLIS COMPANY ANGIES ACRES - TREES 265.00 Total for Department 352.00* Total for Fund 801 352.00* • • Date: 05/31/2012 Time 200646 Operator: KKF Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Grand Total 159,197.28* • • P 1 1 P12 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check issue Dates: 5/26/2012 - 6/1/2012 Jun 01; 2012 11:57AM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number 06/12 06/01/2012 5356 10600 06/12 06/01/2012 5357 11565 06/12 06/01/2012 5358 30490 06/12 06/01/2012 5359 40015 06/12 06/01/2012 5360 50120 06/12 06/01/2012 5361 60300 06/12 06/01/2012 5362 70500 06/12 06/01/2012 5363 70578 06/12 06/01/2012 5364 90151 06/12 06/01/2012 5365 130826 06/12 06/0112012 5366 150140 06/12 06/01/2012 5367 161605 06/12 06/01/2012 5368 190550 06/12 06/01/2012 5369 220200 06/12 06/01/2012 5370 90151 Grand Totals: Description Payee ANCOM COMMUNICATIONS, IN ASPEN MILLS, INC CENTERPOINT ENERGY DARLING'S SALES & SERVICE EMERGENCY APPARATUS MAI FIRE SAFETY USA, INC GRAFIX SHOPPE, INC GRAINGER IMAGE PRINTING & GRAPHICS MN DEPT OF HEALTH OFFICE DEPOT, INC INVENTORY TRADING CO., INC SILVER STAR INDUSTRIES, INC VERIZON WIRELESS IMAGE PRINTING & GRAPHICS PAGER EQUIPMENT UNIFORMS STATION 2 GAS WASH MACHINE REPAIR TRUCK MTC EMERGENCY RESPONSE KITS/ 2013 EXPLORER GRAPHICS T HANDLE LATCH/TOOLS SAFETY CAMP SUPPLIES SAFETY CAMP HOSPITALITY F OFFICE SUPPLIES UNIFORMS VEHICLE MTC COMMUNICATIONS MED INFO FORMS /OFFICE SUP Check Amount 1,112.57 134.00 48.31 335.50 185.65 1,350.66 2,847.00 112.53 42.31 35.00 102.40 505.00 2,515.30 154.69 147.69 9,628.61 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 5/25/2012 - 5/25/2012 Jun 01, 2012 09:28AM Report Criteria: Report type: Summary • • GL Check Check Vendor Description Check Period issue Date Number Number Payee Amount 05/12 05/25/2012 2012005 210300 US BANK APRIL VISA CHARGES- DIRECT 719.88 Grand Totals: 719.88 M = Manual Check, V = Void Check P13 • CITY COUNCIL WORK SESSION May 29, 2012 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : May 29, 2012 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 6:30 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Public Safety Director John 13 Swenson; Finance Director Al Rolek; City Clerk Julie Bartell 14 15 1. Presentation of 2011 Audit Report — Finance Director Rolek introduced 16 representatives of the firm CliftonLarsonAllen who had performed the audit services. 17 Representatives Rachel Flanders and Brady Hoffman presented a summary of the written 18 audit report (on file). They reviewed information on Required Communications, Audit 19 Results, Financial Results and Other including such areas of GASB No. 61. It was noted 20 that for the eleventh consecutive year, the city will be receiving the GFOA Certificate of 21 Achievement for Excellence in Financial Reporting. 23 The council will consider acceptance of the audit report at the council meeting. 24 25 2. Revised Personnel Policy — It was noted that the policy will be pulled from the 26 regular council agenda for further discussion at the next regular work session. 27 28 3. Review Regular Council Agenda of May 29, 2012 — Regarding Item 4A, the council 29 received an explanation from Police Chief Swenson and City Attorney (criminal) Robb 30 Olson regarding the Driving Diversion Program (DDP). The program is authorized 31 through the state legislature to divert individuals who have been cited for driving after 32 revocation or suspension by providing a means by which they can reinstate driving 33 privileges while paying outstanding fines. The program is offered at no cost to the city 34 and actually would provide a cost back to the city in the form of an administrative charge. 35 Lino Lakes would be the first city in Anoka County to offer the program but other cities 36 are in the process of engaging also. 37 38 Mayor Reinert confirmed that the program does not put drivers with alcohol related 39 offenses back onto the road. 40 41 No council action will be required to institute the program; the council concurred with 42 staffs intent to proceed. 43 44 The meeting was adjourned at 6:30 p.m. 45 1 P14 P15 CITY COUNCIL WORK SESSION May 29, 2012 DRAFT 46 These minutes were considered, corrected and approved at the regular Council meeting held on 47 June 11, 2012. 48 49 50 51 52 Julianne Bartell, City Clerk Jeff Reinert, Mayor 53 7 • • • COUNCIL MINUTES DRAFT May 29, 2012 P1 6 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : May 29, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:03 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Finance Director Al Rolek; Economic 13 Development Coordinator Mary Alice Divine; Chief of Police John Swenson; and City Clerk Julie 14 Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING TIC AGENDA 21 22 The agenda was amended to remove Item 3A (to be discussed at the next regular council work 23 session). 24 25 CONSENT AGENDA 26 27 Council Member Rafferty moved to approve the Consent Agenda, Items lA through 1 C, as presented. 28 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 29 30 ITEM ACTION 31 32 Consideration of Expenditures: 33 34 May 29, 2012 (Check No. 93341 - 35 93432, $215,537.75) Approved 36 37 Centennial Fire District (Check No. 5312, 5321 -5355 38 $85,993.95) Approved 39 40 May 7, 2012 Council Work Session 41 Minutes Approved 42 43 May 14, 2012 City Council Meeting 44 Minutes Approved 45 1 P17 COUNCIL MINUTES May 29, 2012 DRAFT 46 47 FINANCE DEPARTMENT REPORT 48 49 2A) Acceptance of 2011 Annual Audit Report prepared by CliftonLarsonAllen, LLC — Finance 50 Director Rolek introduced Rachel Flanders and Brady Hoffman of CliftonLarsonAllen, LLC to 51 provide a brief overview of the City's 2011 Annual Financial Report, to present the auditor's 52 management analysis and to answer any questions. 53 54 Ms. Flanders and Mr. Hoffman reviewed the written summary of the audit report. The mayor noted 55 that the council received a comprehensive review of the report at the pre - council work session. 56 Questions were answered in depth during that meeting. He added that the city has seen improvements 57 in its financial bond rating in some ways relating to the impeccable accounting standards that are seen 58 with an audit. 59 60 Council Member O'Donnell moved to accept the Annual Audit Report as presented. Council 61 Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 66 67 68 69 70 71 72 73 74 Council Member Roeser moved to approve Resolution Note 12 -39 as presented. Council Member 75 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 76 77 PUBLIC SAFETY DEPARTMENT REPORT 78 79 5A) Drivers Diversion Program — Public Safety Director John Swenson and City Attorney Robb 80 Olson reviewed staff s intent for the city to participate in a driver diversion program that will provide 81 services to get fines paid and licenses reinstated for certain driving after revocation or suspension 82 offenses. The diversion program is authorized by the State Legislature and administered by a private 83 company, Diversion Solutions. Staff and the city attorney are supportive of implementing the 84 program. 85 86 The council had received a full explanation of the program at the pre - council work session. Mayor 87 Reinert confirmed that the program will not put any drivers with alcohol related offenses back on the 88 road. 89 90 No action was required of the council on this item. 4B) Resolution No. 12 -39, Authorizing issuance of a special event permit for the Lino Lakes YMCA Farmer's Market — City Clerk Bartell noted that the Lino Lakes YMCA has submitted a special event application that requests permission to utilize the City's Village Green Park for a farmer's market. The market proceeds would be used to benefit the YPartners program. The market would be held on Thursdays, between 3:00 and 7:00 p.m. from July 12 through September 27. The YMCA has submitted a detailed site and operations plan that has been reviewed by staff. The application has been found to meet the requirements of the city code and Ms. Bartell noted that staff is recommending approval of the issuance of this permit. 2 • • • 91 92 93 94 95 96 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 Ami 112 113 114 115 116 117 118 119 120 121 122 123 124 125 126 127 128 129 130 131 132 133 134 135 136 COUNCIL MINUTES DRAFT PUBLIC SERVICES DEPARTMENT REPORT There was no report from the Public Services Department. COMMUNITY DEVELOPMENT DEPARTMENT REPORT May 29, 2012 P 1 8 6A) Resolution No. 12 -44, Accepting Donations from Brian Haglund and Casey Block of the Blaine Jaycees for Blue Heron Days events and Blue Heron Rookery Management — Economic Development Coordinator Divine explained that representatives of the Blaine Jaycees are presenting the city with a monetary donation that will support both the Blue Heron Days Festival and Blue Heron Rookery activities. The contributions for the festival will be used to make the waterslide element more affordable and therefore more accessible to families and also to make the family movie night a possibility. Additional donated funds will assist with continued management of the Blue Heron Rookery in Lino Lakes. Council Member Rafferty moved to approve Resolution No. 12 -44 as presented. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. ITN—FINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS Council Member Roeser noted the planting activities occurring in front of City Hall and offered compliments and thanks to the Chain of Lakes Garden Club volunteers who have been assisting with the planting. Their work is greatly appreciated and admired. COMMUNITY CALENDAR Thursday, May 31 Monday, June 4 - Monday, June 4 Thursday, June 7 Monday, June 11 • Community Calendar — A Look Ahead May 29, 2012 through June 11, 2012 6:30 pm, Community Room 6:30 pm, Council Chambers 5:30 pm, Community Room 8:00 am, Community Room 6:30 pm, Council Chambers Special Charter Comm Park Board Council Work Session EDAC City Council Meeting ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:03 p.m. Council Member Roeser seconded the motion.. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, June 11, 2012. 3 CLOSED COUNCIL SESSION May 14, 2012 DRAFT • 2 CITY OF LINO LAKES 3 MINUTES 4 CLOSED COUNCIL SESSION 5 6 DATE : May 14, 2012 7 TIME STARTED : 7:35 p.m. 8 TIME ENDED : 8:35 p.m. 9 MEMBERS PRESENT : Council Members Rafferty, Stoesz, 10 O'Donnell, Roeser and Mayor Reinert 11 MEMBERS ABSENT : none 12 13 Staff present: City Administrator Jeff Karlson 14 15 Mayor Reinert called the meeting to order at 7:35 p.m. in the Council Work Room at 16 Lino Lakes City Hall. 17 18 The meeting was convened as a closed session of the city council pursuant to the Open 19 Meeting Law for the express purpose of discussing labor negotiations. 20 21 The meeting was recorded as required. 22 23 The meeting was adjourned at 8:35 p.m. 24 25 These minutes were considered, corrected and approved at the regular Council meeting held on 26 June 11, 2012. 27 28 29 30 31 Julianne Bartell, City Clerk Jeff Reinert, Mayor 32 • 1 P 2 0 • CITY COUNCIL WORK SESSION May 21, 2012 DRAFT 1 CITY OF LINO LAKES z MINUTES 3 4 DATE : May 21, 2012 5 TIME STARTED : 6:05 p.m. 6 TIME ENDED : 7:52 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, Rafferty, Roeser 8 and Mayor Reinert 9 MEMBERS ABSENT : Council Member O'Donnell 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Public Services Director Rick DeGardner; Public Safety 13 Director John Swenson; Finance Director Al Rolek; City Clerk Julie Bartell 14 15 City Administrator Karlson remarked that he would like for the council to start by 16 looking at the most recent city Five Year Plan (not adopted) and add to that a snapshot of 17 things learned since that Plan was prepared. Staff is interested in hearing about the 18 counciI's priorities. Mr. Karlson then reviewed the agenda items. 19 20 1. 2011 -2012 Organizational Assessment 21 2. 2009 -2012 Staff Reductions (13.75 employees) 22 3. Council/Staff Priorities 23 Mr. Karlson noted that he prepared an organizational assessment in 2011 and the Police 24 Chief recently completed an assessment specific to that department. Those assessments 25 provided good information and led the way to ending certain redundancies and gaining 26 more efficiency in the city work force, without dramatically impacting city service levels. 27 Overall, and including the recently approved reduction within the Police Department, the 28 reductions total 13.75 Full Time Equivalent positions. Mr. Karlson noted that it will be 29 increasingly difficult to maintain the same level of services with the reduction of 30 additional personnel. Mr. Karlson noted that staff is seeking direction from the council in 31 light of that consideration as well as other items that could impact the 2013 budget. 32 33 4. 2013 Budget Impacts 34 • Taxable Market Value (7% reduction for Payable 2013) 35 • Recreation Complex (5300,000) 36 • Street Reconstruction ($50,000 Incr.) 37 • Capital Equipment Replacement ($75,000 Incr.) 38 • Wage Increases @ 2% ($106,500) 39 • Centennial Utilities' Franchise (23,000) 40 • ECFE Space (560,000) 41 • Anoka Co. Salt Storage Shed (575,000) 42 • Lake/Main & Birch/Ware Signalization Projects (5173,000) 1 P21 P 2 2 CITY COUNCIL WORK SESSION May 21, 2012 DRAFT 43 • Proposed Levy Cap ( ?) 44 Mr. Karlson stated that last year the city faced a budget gap of about half a million dollars 45 but met the challenge to not raise taxes. That did require the use of some surplus funds. 46 For this coming year, the management team is discussing all of the above items (he 47 reviewed the list). Based on possible expenditures and a reduction in revenues, the 2013 48 budget gap with the tax levy unchanged would be about $864,000. 49 The mayor suggested that a two percent wage increase projection isn't accurate according 50 to current discussions. 51 Council Member Roeser recalled, regarding the salt storage facility, that the city has an 52 outstanding grant to implement an alternative; wouldn't that eliminate the need for a salt 53 storage facility? Public Services Director DeGardner explained that the salt facility 54 would still be needed and that the project would be financially advantageous to the city. 55 Council Member Rafferty asked about the proposed increase in the Capital Equipment 56 Replacement Program and staff explained that there is a plan is place to reduce /eliminate 57 the cost of bon-owing for equipment replacement by fully budgeting for the costs rather 58 than borrowing. Each year the amount committed to purchase is being increased. 59 Council Member Roeser asked if there is outstanding debt that will be retired soon thus 60 ending budget obligations for debt service? Mr. Rolek explained there won't be debt 61 retired until after 2013. 62 Council Member Stoesz asked about the possibility of leasing equipment and Mr. Rolek 63 explained that leasing options have been explored in the past and not found to be a good 64 option. 65 5. Summary of Fund Balance 66 Finance Director Rolek then distributed the most recently considered (but not adopted) 67 Five Year Plan. He noted that the city hasn't officially begun the 2013 budget process. 68 He directed attention to the estimated levy figures and projections included within those 69 figures. The figures include increased costs in terms of such things as tools, contracts and 70 personnel costs. The other items that would have an impact (as had been noted by 71 Administrator Karlson) are also included in the projections. When the mayor asked if a 72 surplus is anticipated in 2012, Mr. Rolek said no and added that the upcoming audit 73 report will include information on the fund reserve (accumulated surplus) that was 74 budgeted for use in 2012 and how much has been spent. Mr. Rolek then distributed a 75 fund surplus analysis and reviewed how the surplus has ranged from 1998 until present as 76 well as those items projected to impact the 2012 surplus. 77 6. 2013 Budget Priorities 78 Administrator Karlson said staff is asking the council how they would like the city to face 79 a likely budget gap and to identify their priorities if there are to be budget cuts. The 80 mayor suggested that what the council has done in the past is to find efficiencies and to 81 bring the level of resources authorized down to the level of activity in the city. The 82 mayor further suggested that the council will have to see the numbers before they can 2 • • • • • CITY COUNCIL WORK SESSION May 21, 2012 DRAFT 83 fully understand a gap. The council discussed the perspective of not focusing on a levy 84 number but rather on needs and the cost of those needs. Administrator Karlson noted 85 that the council will want to see revenues and expenditures and work with the budget 86 from there. The mayor suggested that a direction to staff is to show the council how they 87 can maintain the same level of services to residents as in 2012; he'd like to see if there are 88 any services that are beim, provided that are obsolete. Council Member Stoesz added that 89 he'd like to receive a graph that indicates who (residents) benefits from what elements of 90 the city budget. 91 The council discussed possible savings in the snow plowing budget and heard that the 92 spending of those funds isn't final until the end of the year. When asked if forfeiture 93 funds will be available, Chief Swenson explained that use of those funds is strictly 94 controlled under law. Suggestions from Council Member Roeser: consider new revenue 95 from newly built homes in the city, leasing of equipment to other jurisdictions, 96 outsourcing if called for by wage increases, and health care alternatives. 97 Council Member Rafferty asked for a breakdown of the 13.75 positions, how and where 98 did they go. He would also like to see information on best practice on how long to keep 99 equipment. 100 Council and staff discussed the unpredictable variables such as a tax cap. The variables 101 have to be considered as much as possible in case they do happen. 102 Administrator Karlson noted that staff is still looking for efficiencies and will present a 103 preliminary budget in late July. Council Member Rafferty suggested that he'd like to 104 have information as early as possible because the more review the council can do, the 105 better informed the decisions. 106 Council Member Stoesz added that he is interested in increasing the IT efficiency of the 107 city, such as by providing more city information and forms on -line. He suggests that 108 resident visits to city hall be logged so as to determine the best way to provide those 109 services they need on -line. Administrator Karlson pointed out that there are some IT 110 projects underway right now that are demanding much time so it may be difficult to 111 engage new IT efforts now. Specifically the document imaging conversion project will 112 be a huge efficiency but since the project is being undertaken without outside assistance, 113 it is challenging. The mayor added that the council needs to hear about challenges to 114 projects; the council supports greater improvement and efficiencies but understands the 115 stress of more work with less employees. 116 Council Member Roeser suggested that interns (paid or otherwise) may be a good 117 resource for the city right now. He also noted that the city should be seeing some energy 118 savings through recent retrofits. 119 The council concurred that they would continue the discussion at a special work session 120 on June 25, 2012 after the regular council meeting. 121 122 The meeting was adjourned at 7:52 p.m. 123 3 P23 P24 CITY COUNCIL WORK SESSION May 21, 2012 DRAFT 83 fully understand a zap. The council discussed the perspective of not focusing on a levy 84 number but rather on needs and the cost of those needs. Administrator Karlson noted 85 that the council will want to see revenues and expenditures and work with the budget 86 from there. The mayor suggested that a direction to staff is to show the council how they 87 can maintain the same level of services to residents as in 2012; he'd like to see if there are 88 any services that are being provided that are obsolete. Council Member Stoesz added that 89 he'd like to receive a graph that indicates who (residents) benefits from what elements of 90 the city budget. 91 The council discussed possible savings in the snow plowing budget and heard that the 92 spending of those funds isn't final until the end of the year. When asked if forfeiture 93 funds will be available, Chief Swenson explained that use of those funds is strictly 94 controlled under law. Suggestions from Council Member Roeser: consider new revenue 95 from newly built homes in the city, leasing of equipment to other jurisdictions, 96 outsourcing if called for by wage increases, and health care alternatives. 97 Council Member Rafferty asked for a breakdown of the 13.75 positions, how and where 98 did they go. He would also like to see information on best practice on how long to keep 99 equipment. 100 Council and staff discussed the unpredictable variables such as a tax cap. The variables 101 have to be considered as much as possible in case they do happen. 102 Administrator Karlson noted that staff is still looking for efficiencies and will present a 103 preliminary budget in late July. Council Member Rafferty suggested that he'd like to 104 have information as early as possible because the more review the council can do, the 105 better informed the decisions. 106 Council Member Stoesz added that he is interested in increasing the IT efficiency of the 107 city, such as by providing more city information and forms on -line. He suggests that 108 resident visits to city hall be logged so as to determine the best way to provide those 109 services they need on -line. Administrator Karlson pointed out that there are some IT 110 projects underway right now that are demanding much time so it may be difficult to 111 engage new IT efforts now. Specifically the document imaging conversion project will 112 be a huge efficiency but since the project is being undertaken without outside assistance, 113 it is challenging. The mayor added that the council needs to hear about challenges to 114 projects; the council supports greater improvement and efficiencies but understands the 115 stress of more work with less employees. 116 Council Member Roeser suggested that interns (paid or otherwise) may be a good 117 resource for the city right now. He also noted that the city should be seeing some energy 118 savings through recent retrofits. 119 The council concurred that they would continue the discussion at a special work session 120 on June 25, 2012 after the regular council meeting. 121 122 The meeting was adjourned at 7:52 p.m. 123 3 • • • • • • CITY COUNCIL WORK SESSION May 21, 2012 DRAFT 124 These minutes were considered, corrected and approved at the regular Council meeting held on 125 June 11, 2012. 126 127 128 129 130 Julianne Bartell, City Clerk Jeff Reinert, Mayor 131 P25 • • • CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: June 11, 2012 TOPIC: Resolution No. 12 -45, Approving a Peddler License for Pro Star Tree Care VOTE REQUIRED: 3/5 BACKGROUND Pro Star Tree Care, 32793 173rd Street, Pierz, has submitted a peddler's license application to the city clerk's office. The company representative who would be working in Lino Lakes, Mr. Randy Lust, plans to travel through the Lino Lakes' neighborhoods going door to door handing out flyers and promoting tree services. The City has received all the necessary forms required to issue this company a license. The Lino Lakes Police Department has performed a background check and indicates no reason to deny the application. The application and all other required information is on file in the city clerk's office for review. RECOMMENDATION Approve Resolution No. 12 -45, Approving the issuance of a Peddler License for a six month period commencing June 12, 2012. P26 P27 CITY OF LINO LAKES RESOLUTION NO. 12 -45 Resolution Approving a Peddler License for Pro Star Tree Care WHEREAS, Pro Star Tree Care has submitted a peddlers license application to the city clerk's office; and WHEREAS, Pro Star Tree Care has complied with all of the provisions of Chapter 613 of the Lino Lakes City Code for obtaining the necessary license for a for - profit business; and WHEREAS, the Lino Lakes Police Department has conducted a background check on the company representative that would be working in Lino Lakes, Mr. Randy Lust; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: Mr. Randy Lust, owner of Pro Star Tree Care, is hereby authorized to sell services door to door for a period of six - months beginning June 12, 2012 and ending December 12, 2012. Adopted by the Council of the City of Lino Lakes this 11th day of June, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • • CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: June 11, 2012 TOPIC: Resignation VOTE REQUIRED: 3/5 BACKGROUND Payroll /Accounts Payable Technician Kim Fread has tendered her resignation as an employee of the City of Lino Lakes. RECOMMENDATION Accept Ms. Fread's resignation. • CITY COUNCIL AGENDA ITEM 3B STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: June 11, 2012 TOPIC: Resolution No. 12 -48, Approving the Renewal of Liquor, Wine, Beer and Dance Licenses V O I b REQUIRED: 3/5 BACKGROUND All liquor, wine, beer (3.2) and dance licenses in the City of Lino Lakes expire on June 30, 2012. Staff has been working with license holders on meeting the requirements for renewal so as to allow the council to consider approval at this time. A majority of these licenses require additional approval by the Minnesota Department of Public Safety Alcohol and Gambling Division and they will be forwarded to the state if local approval is granted.. Attached is a list of the establishments that have submitted renewal applications. Under city policy, applicants applying for license renewal are required to undergo a background investigation each year. The Lino Lakes Police Department performs the investigation and reports any information that would make applicants ineligible for license renewal. All backgrounds were clear for renewal. Licensees are also required to submit verification of liquor liability and workers' compensation insurance as well as pay appropriate fees. No license will be released until all requirements are met. The city code requires that when the city council considers the issuance of a liquor license, opportunity shall be given to any person to be heard for or against the granting of the license. RECOMMENDATION Adopt Resolution 12 -48 approving renewal of liquor, wine, beer and dance licenses for the period of July 1, 2012 through June 30, 2013. ATTACHMENTS 2012 -13 Liquor, Wine, Beer and Dance License Renewal List P28 P29 CITY OF LINO LAKES RESOLUTION NO. 12 -48 Approving the Renewal of Liquor, Wine, Beer and Dance licenses for the 2012/2013 licensing period WHEREAS, the licensing period for liquor, wine, beer and dance licenses in the City of Lino Lakes is one year, commencing on July 1 and ending on June 30 the following year; WHEREAS, the City Council is required to approve the renewal of liquor and wine licenses, in some cases, prior to State issuance of a license; WHEREAS, City staff has reviewed the renewal applications that have been submitted and verified that local licensing regulations are met; WHERAS, the Lino Lakes Police Department has conducted the required background investigations for license renewals; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LLNO LAKES, MINNESOTA: The City of Lino Lakes hereby approves the renewal of liquor, wine, beer and dance licenses as set forth in Exhibit A that is hereby attached, with said approval contingent upon applicants meeting all city and state requirements for said licenses. Adopted by the Council of the City of Lino Lakes this llth day of June, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • 2012 -13 Liquor, Wine, Beer and Dance License Renewals P30 Applacant American Legion Post 566 7731 Lake Drive (55014) License Type On Sale Club Sunday Background Taxes Pd .Insurance Fees x icense # : =C L-SS • 'd. Corporation dib/a Lagie Liquor 730 4..polio Drive. 4190 (5 014) Lakes Liquor. Inc. d/b /a Lakes Liquor. Inc. 7860 Lake Drive (55014) C A Wagner. Luc. d/b /a Miller`s on Yiain $001 Lake Dri e (55014) Off Sale Off Sale Spirit Hills Wine & Liquor. Ine. d /b /a Spirit Hills Wine & Liquor 6501 Ware Road (55014) Trapper's Bar & Grill, LLC d /b /a 'Irappei-'s 6810 Lake Dri -e (:501 F Lino Lakes Liquor Barrel. Inc. d/b /a Lino Lakes Liquor Barrel 7997 Lake Drive. Suite 120 (55014) Anoka County Parks Chomonix Golf Course c/o Coii.Hinz 700.....na Lane. (55014) Target orporafion Store T -1448 749 Apollo Drive (55014) Off Sale On Sale Sunday *2 a.m. Off Sale Off Sale On Sale Sunday Dance *2 a.m. Off -Off Off Sale }n Sale rnrir a + 3.2 Off Sale' L -Off L -On L -SS L -Off L -Off L. -.On L -SS Dance L- -,Off L-Con. L-SS L-3.2 Off All approvals are contingent upon the applicant(s) fmally meeting all state and local requirements. All approvals are for the period of July 1, 2012 through June 30, 2013, except as noted -- * 2 a.m. Licenses expire Sept 2012 All licenses approved by the City Council on , 2012 • • • CITY COUNCIL AGENDA ITEM 6Ai STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: June 11, 2012 TOPIC: Resolution No. 12 -46, Accepting bids and Awarding a Construction Contract, 2012 Mill and Overlay Improvement VOTE REQUIRED: 3/5 Vote Required BACKGROUND Sealed bids were received and publicly opened at 1:00 p.m. on June 4, 2012. The results of the bid opening are presented below. City Council action is required to award a construction contract to the lowest responsible bidder. Contractor Amount of bid North Metro Asphalt & Contracting North Valley, Inc. Knife River Corporation Northwest Asphalt, Inc. T.A. Schifsky & Sons, Inc. $183,741.58 $184,245.17 $188,925.40 $190,386.80 $210,829.00 Engineer's Estimate $201,582.50 The low bids are competitive bids for this project. A copy of the complete bid tabulation is attached. The final completion date for this project is August 31, 2012. RECOMMENDATION Staff recommends adoption of Resolution 12 -46 Accepting Bids and Awarding a Construction Contract for the 2012 Mill and Overlay Improvement. ATTACHMENTS 1. Bid Tabulation • • • Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 12-46 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT, 2012 MILL AND OVERLAY IMPROVEMENT WHEREAS, pursuant to an advertisement for bids for the construction of the 2012 Mill and Overlay Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Amount of bid North Metro Asphalt & Contracting North Valley, Inc. Knife River Corporation Northwest Asphalt, Inc. T.A. Schifsky & Sons, Inc. $183,741.58 $184,245.17 $188,925.40 $190,386.80 $210,829.00 Engineer's Estimate $201,582.50 AND WHEREAS, it appears that North Metro Asphalt & Contracting is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with North Metro Asphalt & Contracting, in the name of the City of Lino Lakes for the construction of the 2012 Mill and Overlay Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. • Jeff Reinert, Mayor Julie Bartell, City Clerk Adoption by the Lino Lakes City Council this 11th day of June, 2012 The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • • WSB & Associates. Inc Engineering ■ Planning • Environmental • Construction 701 Xenia Avenue South . Suite 300 Minneapolis, MN 55416 Tel: 763- 541 -4800 Fax: 763 -541 -1700 June 6, 2012 Honorable Mayor and City Council City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: 2012 Mill and Overlay Improvement City of Lino Lakes Project No. 12 -02 WSB Project No. 2029 -13 Dear Mayor and Council Members: Bids were received for the above - referenced project on Monday, June 4, 2012, and were opened and read aloud. Five bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by North Metro Asphalt Contracting LLC, Ham Lake, Minnesota, in the amount of $183,741.58. The Engineer's Estimate for the project was $201,582.50. We recommend that the City Council consider these bids and award a contract in the amount of $183,741.58 to North Metro Asphalt Contracting LLC based on the results of the bids received. Sincerely, WSB & Associates, Inc. i ason C. Wedel, PE City Engineer Enclosures cc: Donald Condon, North Metro Asphalt Contracting LLC srb CtIUsersl/ eremv. koenernApplhmlLocallMicrosojlWindowslremporary Internet FieslCo,,tnu tlooklPPJH1Q8LE7R RECMMD7N- hmee- 060612-signed.doc • BID TABULATION SUMMARY PROJECT: 2012 Mill and Overlay Improvement City Project No. 12-02 OWNER: City of Lino Lakes, MN WSB PROJECT NO.: 2029 -13 Bids Opened: Monday, June 4, 2012 at 1:00 p.m. Contractor Bid Security (5 %) Addendum Received Total Bid 1 North Metro Asphalt & Contracting X N/A 2 North Valley, Inc. X N/A 3 Knife River X N/A 4 Northwest Asphalt, Inc. X N/A 5 T. A. Schifsky & Sons, Inc. X N/A $184,245.17 $188,925.40 $190,386.80; -_ $210,829.00 Engineer's Opinion of Cost $201,582.50 I hereby certify that this is a true and correct tabulation of the bids as received on June 4, 2012. Jason C. Wedel, PE Denotes corrected figure K:102029- 1301Admin1Consiruction Admin12029 -13 Bid Tab Summary- 060412 .wsB dr .4sac Project Name. LINO - 2012 Mill & Overlay Protect Client: City of Lino Lakes Bid Opening: 6/4/2012 1:00 PM Contract No.: Project No.: 02029-13 Owner: Minneapolis WSB Project Bid Abstract • • Project: 02029 -13 - LINO - 2012 Mill & Overlay Project Engineers Estimate North Metro Asphalt 8 Contracting North Valley, Inc. Knife River Item No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM 1 $4,000.00 $4,000.00 $3,336.00 $3,336.00 $3,035.77 $3,035.77 $8,500.00 $8,500.00 2 2104.501 REMOVE BITUMINOUS CURB LIN FT 200 52.00 $400.00 $4.15 $830.00 $3.25 $650.00 $3.00 $600.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 2120 $4.00 $8,480.00 $1.79 $3,794.80 $1.46 $3,095.20 $2.25 $4,770.00 4 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 100 $3.00 $300.00 $2.25 $225.00 $4.88 $488.00 $4.50 $450.00 5 2112.501 SUBGRADE PREPARATION (SPECIAL) ROAD STA 38.8 $175.00 $6,790.00 $142.60 $5,532.88 $174.83 $6,783.40 $118.00 $4,578.40 6 2331.604 BITUMINOUS PAVEMENT RECLAMATION SO YD 9560 $1.50 $14,340.00 $0.89 $8,508.40 $1.46 $13,957.60 $0.95 $9,082.00 7 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) CU YD 650 $7.00 $4,550.00 $7.50 80.01 $6.50 $12.00 $7,800.00 8 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 770 $3.25 $2,502.50 $2.85 $2,194.50 $2.87 $2,209.90 $2.30 $1,771.00 9 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON 1140 $63.00 $71,820.00 $57.80 $65,892.00 $57.85 $65,949.00 $57.10 $65,094.00 10 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON 1460 $60.00 $87,600.00 $59.55 $86,943.00 $59.43 $86,767.80 $58.00 $84,680.00 11 2535.501 BITUMINOUS CURB LIN FT 200 $4.00 $800.00 $8.05 $1,610.00 $6.51 $1,302.00 $8.00 $1,600.00 Total SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS: $201,582.50 - _ -,. $184,245.17 5188,925.40 Total SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS: $201,562.50 _ -.. ._., ;, �.:I $184,245.17 $188,925.40 Totals for Project 02029 -13 $201,582.50 . $184,245.17 $188,925.40 % of Estimate for Project 02029 -13 -8.85 % -8.60% -6.28% • • hereby certify that this is an exact reproduction of bids received. Certified By: Date: June 4, 2012 • • License No. 26768 Project: 02029 -13 - LINO - 2012 Mill & Overlay Project Engineers Estimate Northwest Asphalt, Inc. T. A. Schifsky & Sons, Inc. Item No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS 1 2021.501 MOBILIZATION LUMP SUM 1 $4,000.00 $4,000.00 $8,687.00 $8,687.00 $10,000.00 010,000.00 2 2104.501 REMOVE BITUMINOUS CURB LIN FT 200 $2.00 $400.00 $1.00 $200.00 $5.00 $1,000.00 3 2104.505 REMOVE BITUMINOUS PAVEMENT SO YD 2120 $4.00 $8,480.00 $3.33 $7,059.60 $3.00 $6,360.00 4 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) LIN FT 100 $3.00 $300.00 $3.50 $350.00 $1.40 $140.00 5 2112.501 SUBGRADE PREPARATION (SPECIAL) ROAD STA 38.8 $175.00 $6,790.00 $165.00 $6,402.00 $180.00 $6,984.00 6 2331.604 BITUMINOUS PAVEMENT RECLAMATION SO YD 9560 $1.50 $14,340.00 $0.57 $5,449.20 $1.25 $11,950.00 7 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) CU YD 650 $7.00 $4,550.00 $8.42 $5,473.00 $7.40 $4,810.00 8 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 770 $3.25 $2,502.50 $2.00 $1,540.00 $2.50 $1,925.00 9 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) TON 1140 $63.00 $71,820.00 $58.70 $66,918.00 $63.00 $71,820.00 10 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B) TON 1460 $60.00 $87,600.00 $59.80 $87,308.00 $64.00 $93,440.00 11 2535.501 BITUMINOUS CURB LIN FT 200 $4.00 $800.00 $5.00 $1,000.00 $12.00 $2,400.00 Total SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS: $201,582.50 __. $210,829.00 ITotal SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS: $201,582.50 .,, { $210,829.00 Totals for Project 02029 -13 $201,582.50..__. -.,. _ $210,829.00 % of Estimate for Project 02029 -13 -5.55% 4.59% hereby certify that this is an exact reproduction of bids received. Certified By: Date: June 4, 2012 • • License No. 26768 • • • CITY COUNCIL AGENDA ITEM 6Aii STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: June 11, 2012 TOPIC: Resolution No. 12 -47, Accepting bids and Awarding a Construction Contract, 2012 Seal Coating Improvement VOTE REQUIRED: 3/5 Vote Required BACKGROUND Sealed bids were received and publicly opened at 11:00 a.m. on June 4, 2012. The results of the bid opening are presented below. City Council action is required to award a construction contract to the lowest responsible bidder. Contractor Pearson Bros., Inc. Asphalt Surface Technologies Corporation (ASTECH) Allied Blacktop Company Engineer' s Estimate Amount of bid $255,999.75 $271,681.25 $276,098.88 $263,781.25 The low bids are competitive bids for this project. A copy of the complete bid tabulation is attached. The final completion date for this project is September 30, 2012. RECOMMENDATION Staff recommends adoption of Resolution 12 -47 Accepting Bids and Awarding a Construction Contract for the 2012 Seal Coating Improvement. ATTACHMENTS 1. Bid Tabulation Council Member introduced the following resolution and moved its adoption: CITY OF LINO LAKES RESOLUTION NO. 12-47 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT, 2012 SEAL COATING IMPROVEMENT WHEREAS, pursuant to an advertisement for bids for the construction of the 2012 Seal Coating Improvements, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Pearson Bros., Inc. Asphalt Surface Technologies Corporation (ASTECH) Allied Blacktop Company Engineer's Estimate Amount of bid $255,999.75 $271,681.25 $276,098.88 $263,781.25 AND WHEREAS, it appears that Pearson Bros., Inc. is the lowest responsible bidder; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Pearson Bros., Inc., in the name of the City of Lino Lakes for the construction of the 2012 Seal Coating Improvements according to the plans and specifications approved by the City Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidder the Bid Bonds made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. • Jeff Reinert, Mayor Julie Bartell, City Clerk Adoption by the Lino Lakes City Council this 11th day of June, 2012 The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • WSB - a Associates. Engineering • Planning • Environmental • Construction 701 Xenia Avenue South Suite 300 Minneapolis, MN 55416 Tel: 763 -541 -4800 Fax: 763 -541 -1700 June 6, 2012 Honorable Mayor and City Council City of Lino Lakes 600 Town Center Parkway Lino Lakes, MN 55014 Re: 2012 Seal Coating Improvement City of Lino Lakes Project No. 12 -01 WSB Project No. 2029 -20 Dear Mayor and Council Members: Bids were received for the above - referenced project on Monday, June 4, 2012, and were opened and read aloud. Three bids were received. The bids were checked for mathematical accuracy and tabulated. Please find enclosed the bid tabulation indicating the low bid as submitted by Pearson Bros., Inc., Hanover, Minnesota, in the amount of $255,999.75. The Engineer's Estimate for the project was $263,781.25. We recommend that the City Council consider these bids and award a contract in the amount of $255,999.75 to Pearson Bros., Inc. based on the results of the bids received. Sincerely, WSB & Associates, Inc. ason C. Wedel, PE City Engineer Enclosures cc: Jack Pearson, Pearson Bros., Inc. srb GlUsersyeremy. koenenUppData LocallMicrosoftaindonsITempornry Internet Files1C vent OutiooklPPJH1Q8LIL7RRECMMLITN -hmcc -0606!7- signed (2).doc • • • PROJECT: 2012 Seal Coating Improvement City Project No. 12 -01 OWNER: City of Lino Lakes, MN WSB PROJECT NO.: 2029 -20 Bids Opened: Monday, June 4, 2012 at 11:00 a.m. Contractor Bid Security Addendum (5%) Received Total Bid 1 Pearson Bros., Inc. 2 ASTECH 3 Allied Blacktop Company X X X N/A $255,999.75 N/A $271,681.25 N/A $276,098.88 Engineer's Opinion of Cost $263,700.00 I hereby certify that this is a true and correct tabulation of the bids as received on June 4, 2012. t Jason C. Wedel, PE Denotes corrected figure K:10 2 029- 2 001AdminlConstuction Admin12029 -20 Bid Tab Summary-060412 .wsB d Associates. WSB Project Bid Abstract Project Name: LINO - 2012 Sealcoat Project Contract No.: Client: City of Lino Lakes Project No.: 02029 -20 Bid Opening: 6/4/201211:00 AM Owner: Minneapolis I hereby certify that this is an exact reproduction of bids received. Certified By: Date: June 4, 2012 • • License No. 26768 Project: 02029 -20 - LINO - 2012 Sealcoat Project Engineers Estimate Pearson Bros., Inc. Astech Corp. Allied Blacktop Item No. Item Units Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price SCHEDULE A - SEALCOAT IMPROVEMENT 1 2231.608 BITUMINOUS CRACK SEAL - OWNER SUPPLIED POUND 10000 $1.00 $10,000.00 $1.44 $14,400.00 $1.79 $17,900.00 $0.10 $1,000.00 2 2356.505 BITUMINOUS MATERIAL FOR SEAL COAT (CRS -2) SQ YD 203025 $1.25 $253,781.25 $1.19 $241,599.75 $1.25 $253,781.25 $1.355 $275,098.88 Total SCHEDULE A - SEALCOAT IMPROVEMENT: $263,781.25 $255,999.75 $271,681.25 $276,098.88 'Total SCHEDULE A- SEALCOAT IMPROVEMENT: $263,781.25 $255,999.75 $271,681.25 $276,098.88 Totals for Project 02029 -20 $263,781.25 $255,999.75 $271,681.25 $276,098.88 % of Estimate for Project 02029 -20 -2.95% 2.99% 4.67% I hereby certify that this is an exact reproduction of bids received. Certified By: Date: June 4, 2012 • • License No. 26768