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HomeMy WebLinkAbout08/13/2012 Council Packet (2)EXPANDED AGENDA CITY COUNCIL AGENDA Monday, August 13, 2012 *********** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members O'Donnell, Roeser & Rafferty, and Mayor Reinert were present; Council Member Stoesz absent ➢ Pledge of Allegiance ➢ Open Mike / Public Comment Martha DeHaven, 1612 Birch Street, recommends that council members participate in the Blue Heron Days parade; and thanked resident Ed Hemauer who diligently works to clean up litter in the city Martha Slater, 7515 Patty Dr, noted concern about the work on Lilac Street; the roadway has a deep edge that is dangerous for pedestrians and bikers; the city engineer directed to respond the situation ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented SPECIAL PRESENTATION Lino Lakes Volunteers in Police Service, Donation to K -9 Fund Appreciation for Civic Complex Landscaping Design and Installation 1. CONSENT AGENDA A) Consideration of Expenditures: Pg 1 -14 i) August 13, 2012 (Check No. 93826 through 93926) in the amount of $320,298.40; ii) Centennial Fire District (Check No. 5427 through 5439 & 2012007) in the amount of $27,369.93 iii) Centennial Fire District (Check No. 5440 through 5452) in the amount of $29,329.05 B) Consider approval of July 23, 2012 Work Session Minutes Pg 15 -17 C) Consider approval of July 23, 2012 Council Meeting Minutes Pg 18 -24 D) Consider approval of July 23, 2012 Special Meeting Minutes Pg 25 -26 Council Agenda -2- August 13, 2012 EXPANDED AGENDA E) Consider approval of application for Exempt Permit for Lawful Pg 27 -27 Gambling (Raffle) for United Steelworkers Local 264 F) Consider approval of Resolution No. 12 -78, Authorizing Pg 28 -31 issuance of a special event permit and 1 -4 day Temporary On -Sale Liquor license for the American Legion Post 566 Blue Heron Days Family Picnic G) Consider Resolution No. 12 -82 Authorizing a Temporary Liquor License for a Special Event, House District 53A Republicans Action Taken: Motion by Rafferty, seconded by Roeser, to approve the Consent Agenda, Items 1A through 1G except the expenditures related to a rescue boat purchase by Centennial Fire included in Item lAiii, was adopted; the separated item was referred to the next council work session for further discussion 2. FINANCE DEPARTMENT REPORT' No report 3. ADMINISTRATION DEPARTMENT REPORT A) City Council Proposed Charter Amendment, Michael Grochala Pg 32 -54 i. Consider 2nd Reading of Ordinance No. 05 -12, Amending Chapter 8 of the Lino Lakes City Charter Action Taken: Motion by O'Donnell, seconded by Roeser, to approve the 2nd Reading and adoption of Ordinance No. 05 -12, as presented, was adopted: Yeas, 4; Nays none (Stoesz absent) ii. Consider Resolution No. 12 -76, Calling For Special Election on Proposed Charter Amendment Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -76, as presented, was adopted B) Consideration of Resolution No. 12 -80, Declining Submission of Proposed Charter Amendments for Election, City Attorney Joe Langel Action Taken: Motion by Roeser, seconded by O'Donnell, to approve Resolution No. 12 -80, as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report Council Agenda -3- August 13, 2012 EXPANDED AGENDA 6. COMMUNITY DEVELOPMENT REPORT A) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala Action Taken: Motion by Rafferty, seconded by Roeser, to postpone consideration of Resolution No. 12 -59, was adopted B) Consider Resolution No. 12 -79, Accepting Anoka County Recycling Grant, Marty Asleson Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -79, as presented, was adopted C) Consider Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract, 2012 Seal Coat Project Action Taken: Motion by Rafferty, seconded by O'Donnell, to approve Resolution No. 12 -81, as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Adjournment None Motion by Rafferty, seconded by Roeser, to adjourn at 7:55 p.m. was adopted Monday, August 27 Monday, August 27 Community Calendar — A Look Ahead August 13, 2012 through August 27, 2012 5:30 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting REVISED CITY COUNCIL AGENDA Monday, August 13, 2012 X X* X Y Y***** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Lino Lakes Volunteers in Police Service, Donation to K -9 Fund Appreciation for Civic Complex Landscaping Design and Installation CONSENT AGI A) Consideration of Expenditures: Pg 1 -14 i) August 13, 2012 (Check No. 93826 through 93926) in the amount of $320,298.40; ii) Centennial Fire District (Check No. 5427 through 5439 & 2012007) in the amount of $27,369.93 iii) Centennial Fire District (Check No. 5440 through 5452) in the amount of $29,329.05 B) Consider approval of July 23, 2012 Work Session Minutes Pg 15 -17 C) Consider approval of July 23, 2012 Council Meeting Minutes Pg 18 -24 D) Consider approval of July 23, 2012 Special Meeting Minutes Pg 25 -26 E) Consider approval of application for Exempt Permit for Lawful Pg 27 -27 Gambling (Raffle) for United Steelworkers Local 264 F) Consider approval of Resolution No. 12 -78, Authorizing issuance of a special event permit and 1 -4 day Temporary On -Sale Liquor license for the American Legion Post 566 Blue Heron Days Family Picnic Pg 28 -31 G) Consider Resolution No. 12 -82 Authorizing a Temporary Liquor License for a Special Event, House District 53A Republicans Council Agenda -2- August 13, 2012 FINANCE DEPARTMENT REPORT 3. ADMINISTRATION DEPARTMENT REPORT A) City Council Proposed Charter Amendment, Michael Grochala Pg 32 -54 i. Consider 2nd Reading of Ordinance No. 05 -12, Amending Chapter 8 of the Lino Lakes City Charter ii. Consider Resolution No. 12 -76, Calling For Special Election on Proposed Charter Amendment B) Consideration of Resolution No. 12 -80, Declining Submission of Proposed Charter Amendments for Election, City Attorney Joe Langel 4 PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report COMMUNITY DEVELOPMENT REPORT A) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala Pg 55 -55 B) Consider Resolution No. 12 -77, Accepting Anoka County Recycling -Grant, Marty Asleson Pg 56 -62 -C) Consider Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract, 2012 Seal Coat Project Pg 63 -66 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar —A Look Ahead August 13, 2012 through August 27, 2012 Monday, August 27 5:30 pm, Community Room Council Work Session 4. Monday, August 27 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL AGENDA Monday, August 13, 2012 **** *** ** ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment -( ?. ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Lino Lakes Volunteers in Police Service, Donation to K -9 Fund Appreciation for Civic Complex Landscaping Design and Installation CONSENT AGENDA A) 7 t -h) OIL • Consideration of Expenditures: i) August 13, 2012 (Check No. 93826 through 93926) in the amount of $320,298.40; ii) Centennial Fire District (Check No. 5427 through 5439 & 2012007) in the amount of $27,369.93 iii) Centennial Fire District (Check No. 5440 through 5452) in the amount of $29,329.05 Pg 1 -14 B) Consider approval of July 23, 2012 Work Session Minutes C) Consider approval of July 23, 2012 Council Meeting Minutes D) Consider approval of July 23, 2012 Special Meeting Minutes E) Consider approval of application for Exempt Permit for Lawful Gambling (Raffle) for United Steelworkers Local 264 F) Consider approval of Resolution No. 12 -78, Authorizing issuance of a special event permit and 1 -4 day Temporary On -Sale Liquor license for the American Legion Post 566 Blue Heron Days Family Picnic Pg 15 -17 Pg 18 -24 Pg 25 -26 Pg 27 -27 Pg 28 -31 Council Agenda -2- August 13, 2012 2. FINANCE DEPARTMENT REPORT ADMINISTRATION DEPARTMENT REPORT A) City Council Proposed Charter Amendment, Michael Grochala Pg 32 -54 i. Consider 2nd Reading of Ordinance No. 05 -12, Amending Chapter 8 of the Lino Lakes City Charter ii. Consider Resolution No. 12 -76, Calling For Special Election on Proposed Charter Amendment 1)12.-1 2f2- 7tVPNO PUBLIC SAFETY DEPARTMENT REPORT No report PUBLIC SERVICES DEPARTMENT REPORT No report COMMUNITY DEVELOPMENT REPORT vzs vs IL A) B) it-WL- C) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala -{v -L ib Pg 55 -55 Consider Resolution No. 12 -77, Accepting Anoka County Recycling Grant, Marty Asleson Pg 56 -62 Consider Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract, 2012 Seal Coat Project Pg 63 -66 UNFINISHED BUSINESS None NEW BUSINESS None Adjournment Community Calendar — A Look Ahead August 13, 2012 through August 27, 2012 Monday, August 27 5:30 pm, Community Room Council Work Session Monday, August 27 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL AGENDA Monday, August 13, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Lino Lakes Volunteers in Police Service, Donation to K -9 Fund Appreciation for Civic Complex Landscaping Design and Installation CONSENT AGENDA A) Consideration of Expenditures: Pg 1 -14 i) August 13, 2012 (Check No. 93826 through 93926) in the amount of $320,298.40; ii) Centennial Fire District (Check No. 5427 through 5439 & 2012007) in the amount of $27,369.93 iii) Centennial Fire District (Check No. 5440 through 5452) in the amount of $29,329.05 B) Consider approval of July 23, 2012 Work Session Minutes Pg 15 -17 C) Consider approval of July 23, 2012 Council Meeting Minutes Pg 18 -24 D) Consider approval of July 23, 2012 Special Meeting Minutes Pg 25 -26 E) Consider approval of application for Exempt Permit for Lawful Pg 27 -27 Gambling (Raffle) for United Steelworkers Local 264 F) Consider approval of Resolution No. 12 -78, Authorizing Pg 28 -31 issuance of a special event permit and 1 -4 day Temporary On -Sale Liquor license for the American Legion Post 566 Blue Heron Days Family Picnic Council Agenda -2- August 13, 2012 2. FINANCE DEPARTMENT REPORT ADMINISTRATION DEPARTMENT REPORT A) City Council Proposed Charter Amendment, Michael Grochala Pg 32 -54 i. Consider 2nd Reading of Ordinance No. 05 -12, Amending Chapter 8 of the Lino Lakes City Charter ii. Consider Resolution No. 12 -76, Calling For Special Election on Proposed Charter Amendment PUBLIC SAFETY DEPARTMENT REPORT No report PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala Pg 55 -55 B) Consider Resolution No. 12 -77, Accepting Anoka County Recycling Grant, Marty Asleson Pg 56 -62 C) Consider Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract, 2012 Seal Coat Project Pg 63 -66 7. UNFINISHED-BUSINESS None NEW BUSINESS None Adjournment Monday, August 27 Community Calendar —A Look Ahead August 13, 2012 through August 27, 2012 5:30 pm, Community Room Council Work Session Monday, August 27 6:30 pm, Council Chambers City Council Meeting • • EXPENDITURES August 13, 2012 • CHECK NO. 93826 -93926 $320,298.40 • P1 Dig: 08/02/2012 Time 17:04:24 Ranges: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10391 - 10413 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Sort: A City of Lino Lakes Operator: pms Page: 1 FM Entry - Invoice Journal Invoice Status: A # of copies: 1 Check Over Expend: N Discount Vendor # Name # of items Net Gross Discount Lost 000408 AFSCME COUNCIL #5 1 684.25 684.25 .00 .00 000100 AID ELECTRIC CORPORATION 1 448.59 448.59 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 84.16 84.16 .00 .00 008642 ALLEN, JIM 1 400.00 400.00 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 700.28 700.28 .00 .00 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 149.89 149.89 .00 .00 00502E ANOKA COUNTY ATTORNEY'S OFFICE 1 1,598.19 1,598.19 .00 .00 000370 ANOKA COUNTY CENTRAL COMMICATIONS 3 2,023.30 2,023.30 .00 .00 000541 ASPEN MILLS, INC. 1 521.03 521.03 .00 .00 008643 ATCHISON, ANN 1 400.00 400.00 .00 .00 008270 RICHARD T. BERG 1 432.00 432.00 .00 .00 008293 BIFF'S INC. 1 1,262.28 1,262.28 .00 000720 CITY OF BLAINE 1 1,902.74 1,902.74 .00 000833 BROCK WHITE COMPANY, LLC 1 1,763.19 1,763.19 .00 .00 000946 C. P. OFFICE PRODUCTS 1 96.57 96.57 .00 .00 001040 CENTENNIAL FIRE DISTRICT 1 157,351.00 157,351.00 .00 .00 002700 CENTERPOINT /MINNEGASCO, INC. 1 47.53 47.53 .00 .00 000537 CENTRAL PENSION FUND 1 2,304.00 2,304.00 .00 .00 005032 CENTRAL WOOD PRODUCTS 1 1,758.09 1,758.09 .00 .00 007776 CENTURYLINK 1 52.39 52.39 .00 .00 001100 CIRCLE PINES POST OFFICE 1 746.24 746.24 .00 .00 000726 COMMISSIONER OF FINANCE 1 799.09 799.09 .00 .00 • Date: 08/02/2012 Time 17:04:24 City of Lino Lakes Operator: pms Page:P 32 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Lost •87 CONNEXUS ENERGY 1 115.35 115.35 .00 .00 001270 DALCO, INC. 1 421.71 421.71 .00 .00 001298 RICK DEGARDNER 1 51.62 51.62 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,409.75 4,409.75 .00 .00 001380 EARL F. ANDERSEN, INC 1 390.14 390.14 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 3 506.46 506.46 .00 .00 001267 FAST BREAK CORNER MARKET, INC. 1 43.11 43.11 .00 .00 008644 FEIDER, LEAH 1 95.00 95.00 .00 .00 001540 FORESTRY SUPPLIERS, INC. 1 67.56 67.56 .00 .00 008641 FRA -DOR INC. 1 192.38 192.38 .00 .00 001559 LINDA FRANCIS 1 43.98 43.98 .00 .00 D07698 FRATTALONE'S /CIRCLE PINES ACE 2 27.53 27.53 .00 .00 002328 G & K SERVICES, INC. 1 68.27 68.27 .00 .00 000270 GOPHER SIGN COMPANY 1 24.58 24.58 .00 .00 008650 HANSON HOME IMPROVEMENTS INC 1 80.00 80.00 .00 .00 001480 HAWKINS, INC. 1 9,995.20 9,995.20 .00 .00 2 HD SUPPLY WATERWORKS, LTD. 1 6,434.06 6,434.06 .00 .00 285 HEWLETT - PACKARD COMPANY 1 94.91 94.91 .00 .00 000718 HOMES BY J BROWN 1 1,500.00 1,500.00 .00 .00 007224 HUGO EQUIPMENT COMPANY 1 105.02 105.02 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 183.16 183.16 .00 .00 000758 IMPERIAL HOMES, INC. 1 1,500.00 1,500.00 .00 .00 002000 INTL UNION OF OPER ENGR 1 515.10 515.10 .00 .00 000082 J. H. LARSON COMPANY, INC. 1 139.99 139.99 .00 .00 000627 J. P. COOKE COMPANY, INC. 1 73.20 73.20 .00 .00 007329 JENNRICH, PATTY 1 10.00 10.00 .00 .00 008645 KALWAY CONSTRUCTION COMPANY 1 5,292.00 5,292.00 .00 .00 pp* 08/02/2012 Time 17:04:24 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 3 Discount Vendor # Name # of items Net Gross Discount 11111/1 008272 JOHN F. KARAS 1 960.00 960.00 .00 000673 LANDFORM 1 1,194.22 1,194.22 .00 .00 002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 990.00 990.00 .00 .00 002330 DAVID LICHTSCHEIDL 1 63.08 63.08 .00 .00 002332 LIFE SAFETY SYSTEMS 2 4,245.98 4,245.98 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,099.22 1,099.22 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 4 14,794.83 14,794.83 .00 .00 000191 MACQUEEN EQUIPMENT, INC. 1 2,378.10 2,378.10 .00 .00 001071 MAGTECH AMMUNITION, INC. 1 853.80 853.80 .00 .00 008275 RODNEY P. MALIKOWSKI 1 222.50 222.50 .00 .00 008648 MARCY TOENSING 1 5.00 5.00 .00 .00 008224 MEDICA 1 34,802.10 34,802.10 .00 .00 002550 MENARDS, INC. 3 264.14 264.14 .00 .00 003455 MINNESOTA DEVELOPMENTAL BASKETBALL, INC. 1 1,008.00 1,008.00 .00 .00 007581 MINNESOTA REVENUE 1 302.62 302.62 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 6 2,059.32 2,059.32 .00 .00 008021 MN METRO NORTH TOURISM 1 6,795.00 6,795.00 .00 003091 NCPERS MINNESOTA 1 352.00 352.00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 2 338.65 338.65 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 4 670.12 670.12 .00 .00 000983 OPTUMHEALTH FINANCIAL SERVICES 2 76.28 76.28 .00 .00 008242 KAY PETERSON 1 36.00 36.00 .00 .00 00 "8596 DAN PORTER 1 88.00 88.00 .00 .00 003600 PRESS PUBLICATIONS, INC. 3 508.78 608.7B .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,500.10 1,500.10 .00 .00 008646 RICHFIELD BLACKTOP & CONCRETE 2 100.00 100.00 .00 .00 000065 SCHARBER & SONS, INC. 1 98.82 98.82 .00 .00 • Date: 08/02/2012 Time: 17:04:25 City of Lino Lakes Operator: pms Page:P54 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Lost 411110G GREGORY SCHNEIDER 1 5.00 5.00 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 1 1,428.75 1,428.75 .00 .00 003293 SKYHAWKS SPORTS ACADEMY, INC. 1 1,895.00 1,895.00 .00 .00 004788 SPRINT 1 525.93 525.93 .00 .00 004125 CITY OF SAINT PAUL 1 576.61 576.61 .00 .00 008142 STAPLES ADVANTAGE 1 317.07 317.07 .00 .00 008649 STAR & TRIBUNE 1 215.25 215.25 .00 .00 008647 STEININGER, MAX 1 219.50 219.50 .00 .00 000375 SYCOM, INC. 1 20,560.93 20,560.93 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 3 4,313.23 4,313.23 .00 .00 000539 TARGET BANK 1 53.82 53.82 .00 .00 004350 TKDA 2 474.79 474.79 .00 .00 007682 TOUSLEY COLLISION & GLASS 5 491.15 491.15 .00 .00 004840 WINNICK SUPPLY, INC. 1 47.01 47.01 .00 .00 007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 2 990.00 990.00 .00 .00 003250 XCEL ENERGY 2 14,372.81 14,372.81 .00 .00 Grand Totals: 125 330,298.40 330,298.40 .00 .00* • D: 08/02/2012 Time 17:06:52 Operator: pms Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (R) 10392 (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name 10417 # of copies: 1 Description Amount ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION FINANCE FINANCE FINANCE FINANCE FINANCE FINANCE ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT ECONOMIC DEVELOPMENT AMERICAN FAMILY LIFE AFSCME COUNCIL #5 RELIASTAR LIFE INSUR CENTRAL PENSION FUND DELTA DENTAL PLAN OF INTL UNION OF OPER E LAW ENFORCEMENT LABO MN CHILD SUPPORT PAY NCPERS MINNESOTA MINNESOTA REVENUE MEDICA RICHFIELD BLACKTOP & RICHFIELD BLACKTOP & HANSON HOME IMPROVEM AUGUST PREMIUMS AUGUST DUES AUGUST PAYMENT JULY CONTRIBUTIONS AUGUST PREMIUMS JULY DUES AUGUST DUES 2012 CHILD SUPPORT AUGUST NCPERS LIFE WAGE LEVY AUGUST 2012 DRIVEWAY PERMIT REFUND REFUND CONTRACTOR LICENS REUND OF SIDING PERMIT Total for Department RELIASTAR LIFE INSUR AUGUST PAYMENT TARGET BANK WELLNESS COMMITTEE OPTUMHEALTH FINANCIA JULY ELIG. PLAN PARTICIP OPTUMHEALTH FINANCIA JULY RETIREES DELTA DENTAL PLAN OF AUGUST PREMIUMS PRESS PUBLICATIONS, ACCTS PAYABLE /PAYROLL 6/ LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 STAR & TRIBUNE ADVER ADVERTISING ACCTS PAYABL Total for Department 402 RELIASTAR LIFE INSUR J. P. COOKE COMPANY, DELTA DENTAL PLAN OF FRANCIS, LINDA LINCOLN NATIONAL LIF MEDICA Total for RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF LINCOLN NATIONAL LIF MN METRO NORTH TOURI MEDICA AUGUST PAYMENT PRINTER 50 STAMP & REPLA AUGUST PREMIUMS MILEAGE AUGUST PREMIUMS AUGUST 2012 Department 407 AUGUST PAYMENT AUGUST PREMIUMS AUGUST PREMIUMS HAMPTON INN JUNE AUGUST 2012 700.28 684.25 1,249.04 2,304.00 2,115.68 515.10 990.00 2,059.32 352.00 302.62 2,288.72 50.00 50.00 80.00 13,741.01* 18.75 19.89 53.28 23.00 174.64 223.00 66.15 2,045.33 215.25 2,83-9.29* 8.45 73.20 87.32 33.30 35.13 857.43 1,094.83* 3.75 38.81 19.22 6,795.00 333.99 • Date: 08/02/2012 Time: 17:06:52 Operator: pms Illktment Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING ENGINEERING COMM DEV COMM DEV COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE E E 411/PE POLICE FIRE FIRE FIRE FIRE FIRE BUILDING BUILDING BUILDING BUILDING BUILDING STREETS 1 Total for Department 415 RELIASTAR LIFE INSUR LANDFORM DELTA DENTAL PLAN OF SEH TECHNOLOGY SOLUT LINCOLN NATIONAL LIF AUGUST PAYMENT LL INDUSTRIAL ORDINANCE AUGUST PREMIUMS 2012 MISCELANEOUS SERVIC AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 416 TKDA PROFESSIONAL SERVICES Total for Department 417 RELIASTAR LIFE INSUR AUGUST PAYMENT DELTA DENTAL PLAN OF AUGUST PREMIUMS SPRINT MONTHLY WIRELESS CHARGES LINCOLN NATIONAL LIF AUGUST PREMIUMS Total for Department 418 ANOKA COUNTY CENTRAL ANOKA COUNTY CENTRAL RELIASTAR LIFE INSUR ASPEN ASPEN ASPEN ASPEN ASPEN MILLS, MILLS, MILLS, MILLS, MILLS, INC. INC. INC. INC. INC. ASPEN MILLS, INC. MAGTECH AMMUNITION, DELTA DENTAL PLAN OF XCEL ENERGY LINCOLN NATIONAL LIF MEDICA Total for Department 420 17 VERIZON WIRELESS 3G I ACCESS FEE CRIMINAL JUST AUGUST PAYMENT CLARK INV 120475 KLOSNER INV 117683 MONSON CREDIT INV PD TWI MONSON INV 118045 MONSON INV 121614 WAGNER INV 118918 .40 S &W 165 FMC FLAT 3 C AUGUST PREMIUMS MONTLY ELEC.IRIC CHARGES AUGUST PREMIUMS AUGUST 2012 RELIASTAR LIFE INSUR AUGUST PAYMENT CENTENNIAL FIRE DIST CENTENNIAL FIRE DISTRICT DELTA DENTAL PLAN OF AUGUST PREMIUMS LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 421 INSPECTIONS RELIASTAR LIFE INSUR AUGUST PAYMENT INSPECTIONS DELTA DENTAL PLAN OF AUGUST PREMIUMS INSPECTIONS SPRINT MONTHLY WIRELESS CHARGES INSPECTIONS LINCOLN NATIONAL LIF AUGUST PREMIUMS INSPECTIONS MEDICA AUGUST 2012 Total for Department 422 GOPHER SIGN COMPANY 4WAY BRACKET RETURN PAY 7,190.77* 7.50 1,194.22 77.60 1,428.75 16.87 667.98 3,392.92* 404.00 404.00* 7.50 38.81 17.51 41.42 105.24* 442.34 900.00 105.00 332.84 8.55 - 342.45 192.76 144.15 185.18 853.80 935.89 3.62 490.83 18,172.90 22,425.41* 11.25 135,694.75 77.61 56.32 1,189.66 137,02-9-.59* 8.62 97.02 35.02 40.56 855.67 1,036.89* 24.58 P7 DP4c8: 08/02/2012 Time: 17:06:52 Operator: pms Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET ANOKA COUNTY CENTRAL RELIASTAR LIFE INSUR CONNEXUS ENERGY DELTA DENTAL PLAN OF EARL F. ANDERSEN, IN XCEL ENERGY ST. PAUL CITY OF T.A. SCHIFSKY AND SO T.A. SCHIFSKY AND SO T.A. SCHIFSKY AND SO TKDA SPRINT WRIGHT /HENNEPIN 00 -0 WRIGHT /HENNEPIN CO -0 FRATTALONE'S /CIRCLE LINCOLN NATIONAL LIF CENTURYLINK MEDICA FRA -DOR INC. Total for D ANNUAL SERVICE CONTRACTS AUGUST PAYMENT MONTLY SERVICE AUGUST PREMIUMS E450 BRACKET GRN 9" PLAT MONTHLY ELECTRIC CHARGES ASPHALT MIX PICKED UP FO JULY5&6 AC FINE ASPH AC JULY9 -11 AC FINE ASPH AC JUNE25 -28 AC FINE ASPH A PROFESS SERV FROM MAY 27 MONTHLY WIRELESS CHARGES CONTRACT FOR 6/16/12 TO CONTRACT MONTH OF 6/16/2 SILCN CAULK CL10.10Z ACE AUGUST PREMIUMS SIGNAL PHONE CHARGES AUGUST 2012 BLACK DIRT /PULV epartment 430 SCHARBER & SONS, INC MACQUEEN EQUIPMENT, RELIASTAR LIFE INSUR O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE SKID PLATE BOLT JOHN DEE GUTTER BROOM PELICAN 24 AUGUST PAYMENT 2 AXLE GASKET 2005 GMC DISC PAD SET IN 3.35 SILCON 3 BRIST DISC 4 PC ROTOR BLOWER MOTOR INV #1517 -48 CREDIT RETURN 4 PC ROTOR CREDIT WIPER MOTOR RETUR FUEL FILTERS OIL FILTERS IDLER ARM AND PITMAN ARM METALLIC PAD /2 BRAKE RTR OIL FILTER INV #1517 -4838 OIL FILTER INV #1517 -4840 O'REILLY AUTOMOTIVE OIL FILTERS AND FUEL FIL O'REILLY AUTOMOTIVE WIPER MOTOR FAST BREAK CORNER MA 9 CAR WASHES DELTA DENTAL PLAN OF AUGUST PREMIUMS MENARDS, INC. MENARDS, INC. MENARDS, INC. FACTORY MOTOR PARTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS TOUSLEY COLLISION & TOUSLEY COLLISION & BLACK BLAST 50LB ECONOMY PLYWOOD /PANELS H PAINT, PRIMER, LACQUER, 3 DEL M27MF RADAR TRAILE- CREDIT CALIPER ASY - BRA CREDIT PRO BAT PP54 UN27 PRO BAT PP16 POLICE GENE VEHICLE 24149 -2001 CHEV 2 WHEET THRUST ALIGN - P SHAFT AY RESISTOR 680.96 26.25 105.18 232.81 390.14 5,016.29 576.61 318.93 2,103.16 1,891.14 70.79 35.02 180.00 810.00 5.12 101.18 52.39 1,857.64 192.38 14,670.57* 98.82 2,378.10 2.44 4.75 78.09 31.71 608.25 40.62 - 609.67 -21.38 73.70 103.05 145.28 5.53 7.71 55.00 147.48 43.11 38.80 89.73 14.13 160.28 301.42 -53.44 - 158.79 358.8-0 58.47 70.74 181.10 1 Date: 08/02/2012 Time: 17:06:52 Operator: pms •tinent FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS S KS PARKS PARKS "PARKS PARKS PARKS RECREATION RECREATION - RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL • TOUSLEY COLLISION & TOUSLEY COLLISION & TOUSLEY COLLISION & LINCOLN NATIONAL LIF LUBRICATION TECHNOLO LUBRICATION TECHNOLO LUBRICATION TECHNOLO LUBRICATION TECHNOLO MEDICA Total for J. H. LARSON COMPANY AID ELECTRIC CORPORA AMERIPRIDE LINEN /APP DALCO, INC. FRANCIS, LINDA G & K SERVICES, INC. LIFE SAFETY SYSTEMS LIFE SAFETY SYSTEMS IMAGE PRINTING & GRA NORTHWAY IRRIGATION/ FRATTALONE'S /CIRCLE STAPLES ADVANTAGE SWITCH SWITCH ASY VALVE ASY AUGUST PREMIUMS 2 ULS RED 135 SHIPPED 499 87NL 10% ETH SHIPPED 159 SHIPPED 516.5 UNL SHIPPED: 2011.5 - 878 ET AUGUST 2012 Department 431 60 SYL F028 /835 /XP /SS /EC MATERIAL /WORK GFCI -VERT MATS SCOTT TOWEL,CAN LINER HH IANNOTATE PROG FOR IPAD SHOP TOWELS 5/21 EMERGENCY SERVICE C 6/1 EMERGENCY SERV CALL #10 ENVELOPE P & R DEPT. SERVICE FIRE STATION LK STRUST SSPR RUST REFORME ENVELOP /STENO BK PEN /TON Total for Department 432 ALL SEASONS RENTAL, SOD CUTTER 12" GAS KISCU RELIASTAR LIFE INSUR AUGUST PAYMENT DEGARDNER, RICK RICK DEGARDNER MILEAGE DELTA DENTAL PLAN OF AUGUST PREMIUMS LICHTSCHEIDL, DAVE CLOTHING ALLOWANCE XCEL ENERGY MONTHLY ELECTRIC CHARGES NORTHWAY IRRIGATION/ LABOR REPLACE DC LATCH S SPRINT MONTHLY WIRELESS CHARGES CENTRAL WOOD PRODUCT 2210 PREMIUM HARDWOOD HUGO EQUIPMENT COMPA THROTTLE TRIGGER MICRO C LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 BIFF'S INC. MONTHLY RUBBISH REMOVAL Total for Department 450 RELIASTAR LIFE INSUR AUGUST PAYMENT DELTA DENTAL PLAN OF AUGUST PREMIUMS SPRINT MONTHLY WIRELESS CHARGES LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 451 RELIASTAR LIFE INSUR AUGUST PAYMENT DELTA DENTAL PLAN OF AUGUST PREMIUMS FORESTRY SUPPLIERS, SOIL PROBE, ONE PIECE 63.69 117.96 57.66 14.12 1,573.76 5,039.74 1,640.72 6,540.61 855.67 20,157.76* 139.99 448.59 149.89 421.71 10.68 68.27 4,005.98 240.00 183.16 118.15 22.41 317.07 6,125.90* 84.16 20.84 51.62 174.64 63.08 165.74 220.50 255.93 1,758.09 105.02 86.74 2,994.85 1,262.28 7,243.29* 57.00 124.19 17.51 4_7.75 839.11 1,040.56* 1.31 13.58 67.56 P9 DP4 0 08/02/2012 Time: 17:06:52 Operator: pms Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESINY FORESTRY ADULT SPORTS ADULT SPORTS ADULT SPORTS ADULT SPORTS FAMILY ACTIVITIES FAMILY ACTIVITIES SPECIAL EVENTS /TRIPS YOUTH .INSTRUCTIONAL YOUTH INSTRUCTIONAL YOUTH SPORTS FIRE SPRINT MONTHLY WIRELESS CHARGES LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 461 RELIASTAR LIFE INSUR AUGUST PAYMENT DELTA DENTAL PLAN OF AUGUST PREMIUMS PRESS PUBLICATIONS, RECYCLE DAY ADD MAY LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 462 RELIASTAR LIFE INSUR AUGUST PAYMENT DELTA DENTAL PLAN OF AUGUST PREMIUMS LINCOLN NATIONAL LIF AUGUST PREMIUMS MEDICA AUGUST 2012 Total for Department 463 Total for Fund 101 JENNRICH, PATTY SCHNEIDER, GREGORY PETERSON, KAY FEIDER, LEAH MARCY TOENSING OVERPYMT FOR FOOTBALL OVERPAYMENT FOR FOOTBALL REFUND FOR CHURCH BSMT L PROGRAM REFUND - BASKETB REFUND OVERPAID SOCCER Total for Department BERG, RICHARD T SPORTS OFFICIAL KARAS, JOHN F. SPORTS OFFICIAL MALIKOWSKI, RODNEY P SPORTS OFFICIAL PORTER, DAN SPORTS OFFICIAL Total for Department 202 ALLEN, JIM CORN ROAST - MUSICIAN ATCHISON, ANN CORN ROAD - MUSICIAN Total for Department 203 TARGET BANK PLAYGROUND SUPPLIES Total for Department 2D5 SKYHAWKS SPORTS ACRD FLAG FOOTBALL RICE LK EL MINNESOTA DEVELOPMEN CLINIC JULY 9 -20 $42 /BR Total for Department 207 C. P. OFFICE PRODUCT COVER,R_PT,11x8.5,3 ",INDE Total for Department 208 Total for Fund 201 CENTENNIAL FIRE DIST CENTENNIAL FIRE DISTRICT 35.34 6.83 116.90 241.52* 1.13 11.64 350.00 5.85 100.19 468.81* 1.31 13.58 6.62 116.90 138.61* 239,346.97* 10.00 5.00 36.00 95.00 5.00 151.00* 432.00 960.00 222.50 88.00 1,702.50* 400.00 400.00 800.00* 33.93 33.93* 1,895.00 1,008.00 2,903.00* 96.57 96.57* 5,687.00* 21,656.25 • • 1 Date: 08/02/2012 Time 17:06:52 Operator: pms •tTnent Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount Total for Department 421 21,656.25* Total for Fund 402 21,656.25* GOVERNMENT BUILDINGS HEWLETT - PACKARD COMP HP EXT MINI SAS 2M CABLE 94.91 Total for Department 432 94.91* Total for Fund 403 94.91* OTHER BROCK WHITE COMPANY, ROADSAVER 535 CRAFCO SEA 1,763.19 Total for Department 499 1,763.19* Total for Fund 421 1,763.19* BLAINE, CITY OF BLAINE WATER USED 2ND QT 44.52 STEININGER, MAX WATER METER DEPOSIT BALA - 180.50 Total for Department - 135.98* WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER 1 RELIASTAR LIFE INSUR AUGUST PAYMENT BLAINE, CITY OF CIRCLE PINES POST OF CONNEXUS ENERGY DELTA DENTAL PLAN OF HAWKINS, INC. XCEL ENERGY XCEL ENERGY HD SUPPLY WATERWORKS SPRINT WINNICK SUPPLY, INC. LINCOLN NATIONAL LIF MEDICA BLAINE WATER USED 2ND QT UTILITY BILLING POSTAGE MONTLY SERVICE AUGUST PREMIUMS CHLORINE CYCLINER PHOSPH MONTHLY ELECTRIC CHARGES MONTLY FT,RCTRIC CHARGES LWR AND UPPER STANDPIPE MONTHLY WIRELESS CHARGES STEEL,3 /4 UNION BLACK /CL AUGUST PREMIUMS - AUGUST 2012 Total for Department 494 Total for Fund 601 SYCOM, INC. SUNRISE LIFT STATION -MAT RELIASTAR LIFE INSUR AUGUST-PAYMENT 7.60 517.22 373.12 10.17 78.57 9,995.20 4,020.54 3,456.24 6,434.06 60.67 47.01 31.68 754.59 25,786.67* 25,650.69* 20,560.93 7.56 BLAINE, CITY OF BLAINE WATER USED 2ND QT 1,341.00 CIRCLE PINES POST OF UTILITY BILLING POSTAGE 373.12 DELTA DENTAL PLAN OF AUGUST PREMIUMS 78.56 CENTERPOINT /MINNEGAS JULY 2012 GAS USAGE 47.53 XCEL ENERGY MONTHLY ELECTRIC CHARGES 1,710.38 SPRINT MONTHLY WIRELESS CHARGES 68.93 LINCOLN NATIONAL LIF AUGUST PREMIUMS 31 775 MEDICA AUGUST 2012 754.57 Total for Department 495 24,974.33* Total for Fund 602 24,974.33* 1,500.00 HOMES BY J BROWN ESCROW REFUND 1546 MEADO P11 DR1 208/02/2012 Time: 17:06:53 Operator: pms Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount COMMISSIONER OF FINA 2012 FORFEITURE DISTRIBU IMPERIAL HOMES, INC. REFUND DEPOSIT 6270 W. S PRESS PUBLICATIONS, JULY 23RD PUBLIC NOTICE ANOKA COUNTY ATTORNE 2012 FORFEITURE DISTRIBU KALWAY CONSTRUCTION 295 KELLY STREET DEPOSIT STEININGER, MAX WATER METER DEPOSIT BALA Total for Department Total for Fund 801 Grand Total 799.09 1,500.00 35.7B 1,598.19 5,292.00 400.00 11,125.06* 11,125.06* 330,298.40* • • P13 CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Check Issue Dates: 7/22/2012 - 8/3/2012 Page: 1 Aug 03, 2012 02:41 PM iipreport Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee 08/12 08/03/2012 5440 10290 08/12 08/03/2012 5441 10750 08/12 08/03/2012 5442 20353 08/12 08/03/2012 5443 60050 08/12 08/03/2012 5444 60650 08/12 08/03/2012 5445 70578 08/12 08/03/2012 5446 90175 08/12 08/03/2012 5447 130840 08/12 08/03/2012 5448 131470 08/12 08/03/2012 5449 190500 08/12 08/03/2012 5450 200150 08/12 08/03/2012 5451 220200 08/12 08/03/2012 5452 70600 Grand Totals: • 4101 M = Manual Check, V = Void Check ALEX AIR APPARATUS, INC ANOKA CO CENTRAL COMMUN BLAINE BROTHERS, INC FISDAP FRATTALLONE'S HARDWARE S GRAINGER INNOVATIVE GRAPHICS, INC MFSCB MUNICIPAL EMERGENCY SERV SIGNS NOW THOMAS MOTORS, INC VERIZON WIRELESS GREAT AMERICAN MARINE INC Description MAINT OF SCBA EQUIPMENT 4 PORTABLE RADIOS /CHGS /MI WIPER BLADES FISDAP TEST /SJ M1SC SUPPLIES FIRE BOOTS SAFETY CAMP T- SHIRTS FIRE INVEST CERT EXAM /DDB GLOVES DECALS '09 ESCAPE REPAIR COMMUNICATIONS ZODIAC RESCUE BOAT Check Amount 424.67 5,426.36 24.72 20.00 29.87 127.36 1,816.55 225.00 440.00 235.13 69.63 78,06 20,411.70 29, 329.05 P14 CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Check Issue Dates: 7/11/2012 - 7/21/2012 Page: 1 Jul 20, 2012 12:52PM Report Criteria: Report type: Summary GL Check Check Vendor Period issue Date Number Number Payee Description Check Amount 07/12 07/20/2012 5427 11565 07/12 07/20/2012 5428 30480 07/12 07/20/2012 5429 30497 07/12 07i20/2012 5430 30575 07/12 07/20/2012 5431 31008 07/12 07/20/2012 5432 31137 07/12 07/20/2012 5433 110300 07/12 07/20/2012 5434 120450 07/12 07/20/2012 5435 160493 07/12 07/20/2012 5436 200150 07/12 07/20/2012 5437' 220200 07/12 07/20/2012 5438 240100 07/12 07/20/2012 5439 30500 07/12 07/21/2012 2012007 210300 Grand Totals: ASPEN MILLS, INC CENTENNIAL UTILITIES CENTURY COLLEGE CITY OF CIRCLE PINES COMCAST CONNEXUS ENERGY KIRVIDA FIRE, INC CITY OF LINO LAKES PREMIUM WATERS, INC THOMAS MOTORS, INC VERIZON WIRELESS XCEL ENERGY CENTURY LINK US BANK UNIFORM 42.50 STATION 1 UTILITIES 130.98 TRAINING BR 329.00 2ND QTR ACCOUNTING SERVI 1,575.00 INTERNET STATION 1 101.50 ELECTRIC STATION 1 427.09 ENGINE 11 MTC 189.90 JUNE REIMBURSEMENTS 22,839.41 BOTTLED WATER 59.29 BATTERY GENERATOR STATIO 117.78 CELL PHONES 164.07 ELECTRIC STATION 2 564.31 CENTERVILLE PHONE 56.02 JUNE VISA- DIRECT PAY 773.08 27,369.93 M = Manual Check, V = Void Check • • • • CITY COUNCIL WORK SESSION July 23, 2012 DRAFT 1 CITY OF LINO LAKES MINUTES 3 4 DATE : July 23, 2012 5 TIME STARTED : 5:30 p.m. 6 TIME ENDED : 6:27 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Community Development 13 Director Michael Grochala; City Planner Paul Bengtson; Economic Development 14 Coordinator Mary Alice Divine; City Engineer Jason Wedel; City Clerk Julie Bartell 15 16 1. Charter Exempt Zones — Community Development Director Grochala recalled that 17 the Charter Commission requested a formal response from the Council on the rationale 18 for not acting to remove the exempt zone language from the City Charter by ordinance. 19 He explained the history of how the language got into the charter and how it impacts 20 improvement projects in certain areas. He explained the rationale for not approving an 21 amendment to Chapter 8 that deals only with the exempt zones. 22 23 The council directed Mr. Grochala to work with the city administrator to formulate a 24 formal response to the Charter Commission. 25 26 2. Review Regular Council Agenda of July 23, 2012: 27 28 Item 1A, Expenditures- Council Member Roeser noted that there is a $1,500 annual 29 expenditure that does not show up on the Iist and therefore isn't approved by the council 30 before being expended. He is uncomfortable with that situation because it represents the 31 taxpayer's money and he proposes that the council take a look at the situation. In 32 addition he questions the expenditure oflhose funds to vendors that aren't preapproved 33 and also the use of different attorneys for the same services. The mayor recommended 34 that the council discuss the suggestions at the next regular work session. 35 36 Item 3C and 3D, Amendment to Joint Cooperative Agreement and refunding bond 37 approval; Appointment of alternate director to North Metro Telecommunications 38 Commission — Administrator Karlson noted that North Metro Cable TV has made a 39 request to refinance the bonds issued for their facilities, at a savings of about $64,000. As 40 part of the bond review, it has been clarified that both representatives to the North Metro 41 Telecommunications Commission must be elected officials (currently Mr. Karlson serves 42 as alternate). The council will appoint Council Member Rafferty as the alternate. 43 44 Item 6C — Encompass Satellite Farm Grading Only, 6221 Holly Drive — City Planner 45 Bengtson explained that in an effort to expedite this application, staff recommending the 1 P15 P16 CITY COUNCIL WORK SESSION July 23, 2012 DRAFT 46 public hearing on the matter be held at the City Council rather than the Planning & 47 Zoning Board. The council received a performance agreement that would fall into place 48 if the grading request is allowed. Mr. Bengtson also distributed a site plan indicating the 49 proposed work to be done and noted that it doesn't include any expansion at this time. A 50 conditional use permit is required for the proposed grading work because of the size of 51 the project. He explained the plans for hauling away from the site, work that will be 52 required to the roadway, and general requirements attached to the permit. He noted the 53 addition of a condition requiring the posting of "truck hauling" signs on Holly Drive. 54 The council is requested to approve the conditional use permit as well as the site 55 perfouuance agreement and terms. 56 57 The mayor asked how much land is owned by the company and the applicant replied 58 approximately 101 acres most of which is not developable beyond its current utilization. 59 The council discussed road weight maximums and heard that the trucks will not be able 60 to exceed them. The applicant indicated that work will start immediately upon receiving 61 city peg mission and restoration is required by September 1. Area residents have been 62 infoiuied and staff has not heard any negative comments. The applicant discussed some 63 tentative future plans for the site. 64 65 Item 6D, Second Reading of Ordinance No. 07 -12, Industrial Zoning District Text 66 Amendment — City Planner Bengtson noted that this is second reading so the council has 67 previously reviewed these changes to the city's industrial zoning regulations. 68 69 Item 6E, Second Reading of Ordinance No. 08 -12, Landscaping Standards Text 70 Amendment — City Planner Bengtson noted that this also is a second reading so the 71 council has previously reviewed these changes to the city's landscaping standards. 72 73 Item 6F, Intersection Signal Improvements — Community Development Director 74 Grochala noted that all five items included under Item 6F relate to the Main Street/Lake 75 Drive and Birch Street /Ware Road signal projects. Staff is looking to get the plans and 76 specifications for the projects approved so that bids can be sought. The projects should 77 commence -this fall, with construction over the winter and the project finished in the 78 spring of 2013. The council has been briefed on the projects recently and the plans 79 remain much the same. One change is to pull back the median from Hokah Drive to 80 allow more movement. He explained the plans for underground utilities that will occur as 81 part of the project. He noted the one house that is being acquired. Regarding the Lake 82 Drive/Main Street project, Mr. Grochala explained that some neighborhood commentary 83 has resulted in the addition of sidewalk in the area of Marketplace Drive (Lake Drive is 84 receiving some improvement work by Anoka County). Regarding parking at Miller's on 85 Main, there will be some on -street spaces removed and some adjustments to the lot. Staff 86 is prepared to recommend approval of the plans so as to move onto the bidding process. 87 88 The actions also include three No Parking authorizations required by MnDOT. 89 2 CITY COUNCIL WORK SESSION July 23, 2012 DRAFT 90 Mr. Grochala explained that the final action requested relates to authorization for 91 supplemental engineering services relating to such things as design changes and addition 92 of elements. TKDA has submitted a request for supplemental charges; staff is still 93 reviewing the list with Anoka County. The mayor recommended that the matter requires 94 more review and he'd may prefer more discussion before council action. 95 96 The meeting was adjourned at 6:27 p.m. 97 98 These minutes were considered, corrected and approved at the regular Council meeting held on 99 August 13, 2012. 100 101 102 103 104 Julianne Bartell, City Clerk Jeff Reinert, Mayor 105 • • P17 P18 COUNCIL MINTJTES July 23, 2012 DRAFT 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : July 23, 2012 6 TIME STARTED : 6:33 p.m. 7 TIME ENDED : 7:35 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Planner Paul Bengtson; City Engineer Jason Wedel; Economic Development 14 Coordinator Mary Alice Divine; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to address the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. 24 24 SPECIAL PRESENTATION 25 26 2011 -12 Lino Lakes Ambassadors and Ambassador Candidates — Current Ambassadors 27 MaryEllen Wies, Becca Hiiva and Briza Bohne thanked the council for the opportunity to represent 28 the city for the past year and presented several parade trophies to Mayor Reinert. 29 30 Ambassador candidates Samie Dahlke, Adele Hanson, Kailee Guurrll Schwinn, Emily Johnson, 31 Arianna Lossing, Mariah Ganyo and Keilanah Anderson were introduced to the council. 32 33 CONSENT AGENDA 34 35 Council Member O'Donnell moved to approve Consent Agenda Items 1A and 1C as presented. 36 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 37 38 Council Member Roeser moved to approve Consent Agenda Items 1B and 1D as presented. Council 39 Member Stoesz seconded the motion. Motion carried on a voice vote. Council Member O'Donnell 40 abstained from voting. 41 42 ITEM ACTION 43 44 Consideration of Expenditures: 45 1 • • COUNCIL MINUTES DRAFT July 23, 2012 P 1 9 46 July 23, 2012 (Check No. 93747 — 47 93825, $195,927.15) Approved 48 49 Centennial Fire District (Check No. 5415- 50 5426, $3,786.19) Approved 51 52 July 2, 2012 Council Work Session Minutes Approved 53 54 July 9, 2012 City Council Meeting 55 Minutes Approved 56 57 July 2, 2012 Closed Session Minutes Approved 58 59 FINANCE DEPARTMENT REPORT 60 61 There was no report from the Finance Department. 62 63 ADMINISTRATION DEPARTMENT REPORT 64 65 3A) Resolution No. 12 -64, approving a special event parade /run permits and temporary exempt 66 gambling permit for the 2012 Blue heron Days festival — City Clerk Bartell reported that for the 67 city's Blue Heron Days festival, a special event, parade /run and gambling (bingo) permit is required. 68 The permit system allows the city the opportunity to review safety and other considerations for these 69 events. Staff, including the police and fire department, have reviewed the applications submitted for 70 this year's festival and have signed off on the permits with the understanding that the applicants will 71 continue to follow their instructions on safety, signage and parking up to and through the festival. 72 Staff is recommending approval of the permit applications. 73 74 Council Member Roeser moved to approve Resolution No. 12 -64 as presented. Council Member 75 Rafferty seconded the motion. Motion - carried an a unanimous voice vote. 76 77 3B) Resolutin-n No. 12 -65, Approving a special event permit for Miner's on Main annual - 78 music /tent event, to be held on August 17 & 18 - -City Clerk Bartell reported that Chad Wagner, 79 owner of Miller's on-Main, has applied to the city for permission to conduct a music event on August 80 17 and 18. Mr. Wagner is requesting a special event permit to allow this activity. Staff has been 81 working with him to ensure that the event is planned to comply with appropriate regulations, 82 including public safety requirements. In that light a list of conditions has been developed and are set 83 forth as Attachment A to Resolution No. 12 -65. Staff is recommending approval of the resolution 84 authorizing the special event permit. 85 86 Council Member Rafferty asked what consideration is given to noise concerns that could occur with 87 this type of event ?. City Clerk Bartell responded that the Police Department has conducted noise 88 monitoring of the event several times in the past. The noise levels have not been found to exceed 89 those allowed under the city's noise ordinance. The conditions attached to the permit do include 90 instructions related to controlling sound amplification. P20 COUNCIL MINUTES July 23, 2012 DRAFT 91 92 Council Member Roeser moved to approve Resolution No. 12 -65 as presented. Council Member 93 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 94 95 6C) Resolution No. 12 -75, Approving amendment to Joint Cooperative Agreement and 96 approving issuance by the North Metro Telecommunications System of certain refunding bonds 97 - Administrator Karlson explained that an amendment is requested to allow the refinancing of certain 98 bonds for North Metro's facilities; the refinancing would result in significant savings. As part of the 99 refinancing action, the lending institution has identified that all directors to the commission (including 100 alternates) should be elected officials. Currently Mr. Karlson is serving as alternative; Council 101 Member Stoesz serves as the appointee. 102 103 Council Member Rafferty moved to approve Resolution No. 12 -75 as presented. Council Member 104 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 105 106 6D) Appointment of Alternate Director to North Metro Telecommunications Commission 107 108 Mayor Reinert moved to approve the appointment of Rob Raffeity to the alternate position. Council 109 Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 110 111 PUBLIC SAFETY DEPARTMENT REPORT 112 113 There was no report from the Public Safety Department. 114 115 PUBLIC SERVICES DEPARTMENT REPORT 116 117 There was no report from the Public Services Department. 118 119 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 120 121 6A) Resolution No. 12 -62, Approving Use of City Property for Blue Heron Days Events - 122 Economic Development Coordinator Div ne_explained that the Bhae Heron Days Committee has 123 requested use of Lino Park for festival events. Events included are Magic Bounce, Chamber of 124 Commerce Business Expo and Craft Fair, Chamber bingo, free yoga, Lions petting zoo, Centennial 125 Girl Scouts Kiddie Carnival and the family movie night. Staff is requesting that the council approve 126 the resolution that will allow use of city property for the festival. 127 128 Council Member O'Donnell moved to approve Resolution No. 12 -62 as presented. Council Member 129 Roeser seconded the motion. Motion carried on a unanimous voice vote. 130 131 6B) Resolution No. 12 -63, Providing Liability Insurance for certain Blue Heron Days events - 132 Economic Development Coordinator Divine explained that the city is regularly requested to extend its 133 insurance coverage to certain festival events. Staff and the League of Minnesota Cities have reviewed 134 the events and have determined it is appropriate for the city to assume liability for the noted events. 3 COUNCIL MINUTES DRAFT July 23, 2012 P 21 135 The committee is also asking for an in -kind donation of a police officer to be on duty at Lino Park 410136 between 1:00 and 4:00 p.m. on the day of the festival. 137 138 Council Member Rafferty moved to approve Resolution No. 12 -63 as presented. Council Member 139 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 140 141 6C) Encompass Satellite Farm Grading Only Permission (6221 Holly Drive) - 142 i. Public Hearing, Resolution No. 12 -68, Approving a Conditional Use Permit 143 to allow grading and earth removal 144 145 City Planner Bengtson reviewed the request for a conditional use permit to allow the removal of an 146 earthen berm from the site to allow future expansion. He reviewed the location and the plans for 147 work using a map projection. He reviewed how dirt would be removed from the city and noted that 148 there would be approximately 2,000 trips. Staff finds that the application and the conditions attached 149 will allow the applicant to meet requirements. There is a recommendation to add a thirteenth 150 condition relating to the posting of "trucks hauling" signs, as a safety precaution. 151 152 Mayor Reinert opened the public hearing. 153 154 Michael Root, 1066 Cripple Creek Pass, noted the thirteenth condition added by the Planning and 155 Zoning Board. He also asked that drivers be informed that the roadway is very narrow and is traveled 156 quite heavily not only by cars but also bikers and walkers. He also noted the 7:00 a.m. starting time 157 and that the intent isn't to actually be on the roadways at that time because traffic is quite heavy then. ill 158 159 Mr. John Palmer, representing the developer, responded. The Planning & Zoning Board did discuss 160 the hours of operation and he offered full cooperation in not hauling until 8:30 a.m. and not during the 161 heaviest traffic time in the afternoon (to be identified). He added that they (applicant) have already 162 added an extensive length of gravel to their driveway to keep any mud problems to a minimum. 163 164 Chris Lyden, 6275 Holly Drive West, two doors north of the applicant. He is- comfortable with the 165 work proposed. The company is a good neighbor and has done a good job explaining all the proposed 166 work and precautions to the residents. 167 168 There being no one else wishing to speak, the public hearing was closed at 7:07 p.m. 169 170 Council Member Roeser moved to approve Resolution No. 12 -68 with the addition of Condition #13. 171 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 172 173 ii. Resolution No. 12 -69, Authorizing execution of a site performance agreement with 174 Encompass Digital Media 175 City Planner Bengtson explained that the resolution authorizes execution of a performance agreement 176 that will guarantee the financial securities and road fees as well as necessary project inspections. 177 178 Council Member O'Donnell moved to approve Resolution 12 -69 as presented. Council Member 179 Roeser seconded the motion. Motion carried on a unanimous voice vote. s P 2 2 COUNCIL MINUTES July 23, 2012 DRAFT 180 6D) Industrial Zoning District Text Amendment, rd Reading of Ordinance No. 07 -12, 181 Amending Section 8 of the Zoning Ordinance — City Planner Bengtson explained that the 182 ordinance before the committee, that received first reading on July 9, 2012, will amend the industrial 183 zoning district language in the city Zoning Ordinance. The city engaged Landform as a consultant to 184 review the code language to ensure compliance with the 2030 Comprehensive Plan and to ensure 185 continued quality of development in industrial districts. 186 187 Council Member Roeser moved to waive full reading of Ordinance No. 07 -12. Council Member 188 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 189 190 Council Member Roeser moved to approve 2 "d Reading and adoption of Ordinance No. 07 -12 as 191 presented. Council Member O'Donnell seconded the motion. Motion carried; Yeas; 5; Nays none. 192 193 Resolution No. 12 -66 Authorizing summary publication of Ordinance No. 07 -12. 194 Council Member Roeser moved to approve Resolution No. 12 -66 as presented. Council Member 195 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 196 197 6E) Landscaping Standards Text Amendment, 2 "d Reading of Ordinance No. 08 -12, Amending 198 Section 3 of the Zoning Ordinance — City Planner Bengtson explained that the ordinance before the 199 committee, that received first reading on July 9, 2012, will amend the city's landscaping language in 200 the ordinance to reflect the 2030 Comprehensive Plan standards and ensure continued quality of 201 development. 202 203 Council Member Roeser moved to waive full reading of Ordinance No. 08 -12. Council Member 204 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 205 206 Council Member O'Donnell moved to approve 2nd Reading and adoption of Ordinance No. 08 -12 as 207 presented. Council Member Roeser seconded the motion. Motion carried; Yeas; 5; Nays none. 208 209 Resolution No. 12 -67, Authorizing summary publication of Ordinance No. 08 -12. 210 Council Member Roeser moved to approve Resolution No. 12 -67 as presented. Council Member 211 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 212 213 6F) Intersection Signal Improvements (Birch St/Ware Rd and Main Street/Lake Drive) - 214 i. Consider Resolution No. 12 -70, Approving Plans & Specifications and Authorizing 215 Advertisement for Bids, Lake/Main & Birch/Ware Intersection Improvements 216 Community Development Director Grochala noted that the resolution would approve the plans for the 217 projects and allow staff to seek bids for the projects. Staff has been working with Anoka County on 218 the plans and designs (signals, roadways, medians, storm sewer and resurfacing). He reviewed the 219 schedule for the projects. He noted the city's share of the projects' cost is mainly to be funded 220 through general obligation bond issuance. 221 The mayor noted that the city heard concern about access from Hokah Drive and as a result the 222 concern has been addressed with a median change. COUNCIL MINUTES DRAFT July 23, 2012 P 2 3 223 Council Member O'Donnell moved to approve Resolution 12 -70 as presented. Council Member .224 Roeser seconded the motion. Motion carried on a unanimous voice vote. 225 ii. Consider Resolution No. 12 -71, Establishing No Parking Restriction, Main Street (CSAH 226 14) 227 iii. Consider Resolution No. 12 -72, Establishing No Parking Restriction, Lake Drive (CSAH 228 23) 229 iv. Consider Resolution No. 12 -73, Establishing No Parking Restriction, Birch Street (CSAH 230 10) 231 Community Development Director Grochala noted that the three resolutions will provide for parking 232 restrictions that are required in accordance with Municipal State Aid rules. 233 Council Member Rafferty moved to approve Resolutions No. 12 -71, No. 12 -72 and No. 12 -73 as 234 presented. Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 235 v. Consider Resolution No. 12 -74, Approving Supplemental Authorization for Engineering 236 Services 237 Community Development Director Grochala explained that the resolution before the council would 238 authorize supplemental engineering services related to the projects. The firm of TKDA would provide .239 services outside the scope of the original contract for the projects. Staff is working with Anoka 240 County and the city engineer to review the supplemental work and have noted in the report project 241 work that they would recommend payment for at this time. 242 Council Member Rafferty suggested that the matter requires further review and he recommends that 243 the action be referred to a work session for that review. 244 Community Development Director Grochala noted two items that have already been approved through 245 the joint powers agreement with Anoka County. He is recommending that the council could authorize 246 those payments that are straightforward. _He does understand the council's need for a review of 247 additional costs. 248 Mayor Reinert noted the city's tight budget and that added costs aren't necessarily what was approved 249 by the citizens. He'd like to have a drill down on the numbers before action. 250 Mayor Reinert moved to postpone the Resolution pending further review at a work session. Council 251 Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 252 253 UNFINISHED BUSINESS 254 255 There was no Unfinished Business. 256 257 NEW BUSINESS 258 6 P24 259 260 261 262 263 264 265 266 267 268 269 270 271 272 273 274 275 276 277 278 279 280 281 282 283 284 285 286 287 288 289 290 291 292 293 294 295 296 297 298 COUNCIL MINUTES DRAFT There was no New Business. COMMUNITY CALENDAR: July 23, 2012 Wednesday, July 25 Monday, August 2 Monday, August 6 Monday, August 6 Wednesday, August 8 Monday, August 13 Community Calendar July 23, 2012 through August 6:30 pm, Council Chambers 8:00 am, Community Room 6:30 pm, Council Chambers 5:30 pm, Community Room 6:30 pm, Council Chambers 6:30 pm, Council Chambers 13, 2012 Environmental Board EDAC Park Board Council Work Session Planning & Zoning City Council Meeting COMMUNITY EVENTS August 2 — 2°d Annual Family Corn Roast and Community Night, at Sunrise Park from 5:30 — 8 p.m. : Celebrate slimmer and enjoy a night of entertainment, food and family fun. Concessions will include: hot dogs, on -site corn roast with corn from local farms, sno cones, pop and water! Children can enjoy the Bounce House, face painting and a variety of contests. Live music will be provided by the Dan Berry and Ice Cream Band from 6 — 8 p.m. August 17, 18, 19 — Blue Heron Days - Events scheduled for this year's festival include the Lake Drive grand day Parade on Saturday, a 5K Run sponsored by the Chain of Lakes Rotary, city ambassador program with coronation ceremony, a petting zoo sponsored by the Lino Lakes Lions, police and fire department open houses, Magic Bounce inflatables, a business expo, a Splash and Dash at the Chain of Lakes YMCA and family movie night. Many of the activities for this year's festival will occur in the city's own Lino Park. ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 7:35 p.m. Council Member Roeser seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting on August 13, 2012. Julianne Bartell, City Clerk Jeff Reinert, Mayor 7 1 3 3 CITY COUNCIL SPECIAL WORK SESSION DRAFT CITY OF LINO LAKES MINUTES July 23, 2012 4 DATE : July 23, 2012 5 TIME STARTED : 7:45 p.m. 6 TIME ENDED : 8:55 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : None 10 11 12 Staff members present: City Administrator Jeff Karlson; Community Development 13 Director Michael Grochala; Economic Development Coordinator Mary Alice Divine; 14 City Engineer Jason Wedel; City Clerk Julie Bartell 15 16 The special meeting was called for the purpose of discussing economic development in 17 the City. 18 19 Economic Development Coordinator Divine reviewed her written report providing an 20 Economic Development Update. The council had specifically requested information on 21 taxes generated by development as well as activities underway to attract 22 commercial/industrial development and housing to the city. She also has outlined the • 23 current status of the Legacy properties as well as recent staff activity in that regard. She 24 discussed the tax forfeit process (current status) as well as marketing efforts. 25 26 The mayor suggested that the city consider whether a broker is needed to work on sale of 27 the property but staff indicated that a broker is a difficult element since the ownership of 28 the property is with Anoka County and there isn't a clear way to pay for a broker. Staff is 29 working with the Springsted firm on strategy. The council discussed the tax forfeit 30 process that culminates in an auction process. There was discussion about how to 31 determine the value of the property. 32 3 -3 Council directions for work prior to the next economic development-discussion: 34 - Meeting with the County (commissioner); 35 - Explore the possibility of putting up "for sale" signs; 36 - Community Development to review correspondence between Anoka County and 37 attorney Steve Bubul 38 39 Community Development Director Grochala then reported on a development proposal for 40 the northeast quadrant of Lake Drive and Main Street. A buyer with a letter of intent to 41 purchase the property has contacted the city. The area in question is zoned general 42 business. The developer is interested in building 18,000 square feet of commercial/retail 43 including a liquor store and convenience store, both allowed uses, the convenience store 44 with a conditional use permit. 45 1 P25 P26 CITY COUNCIL SPECIAL WORK SESSION July 23, 2012 DRAFT 46 Mr. Grochala then updated the council briefly on the area of County Road 49 and J. The 47 council suggested long range goals for the area will be important. 48 49 Mr. Grochala also gave a brief update on the status of improvements for the Otter Lake 50 Road commercial area. As directed staff is working with developer Mr. Miller to explore 51 options to cover the cost/appraisal value gap. 52 53 Ms. Divine then announced a new business that will be opening on Apollo Drive. 54 Hammerheart Brewery is planning to rent a facility where they will operate a brewery and 55 also sell off -sale growlers. They hope to eventually open a small taproom for on -sale. 56 The announcement of the new business will be included in the next city newsletter. 57 58 The meeting was adjourned at 8:55 p.m. 59 60 These minutes were considered, corrected and approved at the regular Council meeting held on 61 August 13, 2012. 62 63 64 65 66 Julianne Bartell, City Clerk Jeff Reinert, Mayor 67 2 dra • 1 STAFF ORIGNINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM lE Julie Bartell, City Clerk August 13, 2012 Consider Approving Application for Exempt Permit from Lawful Gambling License (Raffle) for United Steelworkers Local 264 3/5 Non - profit organizations are allowed under the State Gambling Statutes to apply for an exemption from a gambling license if they conduct five (5) or fewer gambling occasions per calendar year. Minnesota Statutes, Chapter 349, Section 349.1 66, Subd. 2 requires that non - profit organizations applying for the exempt permit notify the city that they are applying for the exemption and receive local approval. BACKGROUND: United Steelworkers Local 264 has scheduled a fundraising event to be held on Septemer 8, 2012 at Chomonix Golf Course, 700 Aqua Lane in Lino Lakes. As part of their event, they would like to have a raffle. The application received from the United Steelworkers Local 264 indicates they qualify under city and state regulations for an exempt permit. A copy of the application is on file in the city clerk's office. RECOMMENDATIONS: Authorize local approval of a exempt permit for lawful gambling for United Steelworkers Local 264. P27 P28 CITY COUNCIL AGENDA ITEM IF STAFF ORIGINATOR: Julie Bartell, City Clerk MEETING DATE: August 13, 2012 TOPIC: Consider Resolution No. 12 -78, Authorizing issuance of a special event permit and 1 -4 day temporary on sale liquor license for the American Legion Post 566 Blue Heron Days Family Picnic VOTE REQUIRED: Simple Majority (3/5 Vote Required) BACKGROUND: American Legion Post 566 has scheduled a special event for Saturday, August 18, during the weekend of the Blue Heron Days festival. The event plans include barbeque, beverages and live music. The hours for the various elements of the event vary but music is limited to the hours of 3:00 to 7:00 p.m. The Legion would like to fence off a portion of their property on the south and east side of their building to be used for picnic festivities for these events only. The Minnesota Alcohol and Gambling Enforcement Division requires a 1 to 4 Day Temporary On -Sale Liquor License to allow the consumption of alcohol in this outdoor area. The applicant is required to submit their request to the city requesting local approval before the application is submitted to the state for fmal consideration. The Legion has submitted to the City an application for both a special event permit and temporary liquor license. The applications have been reviewed by staff, including the police and fire departments, and the applicant has been provided with a list of safety conditions. The applicant has agreed to comply with the conditions and to address any other safety considerations that may arise. Therefore, staff is presenting for city council consideration a resolution authorizing the issuance of a special event permit and temporary liquor license to American Legion Post 566. RECOMMENDATION: Approve Resolution No. 12 -78, authorizing issuance of a special event permit and 1 -4 day temporary on sale liquor license for the American Legion Post 566 Blue Heron Days Family Picnic. • • • CITY OF LINO LAKES RESOLUTION NO. 12 -78 AUTHORIZING A SPECIAL EVENT PERMIT AND TEMPORARY LIQUOR LICENSE FOR AN OUTDOOR PICNIC EVENT AT AMERICAN LEGION POST 566 ON AUGUST 18, 2012. WHERAS, the manager of American Legion Post 566 has submitted an application for a special event permit and a 1 to 4 day temporary liquor license in conjunction with an event planned for August 18, 2012; and WHERAS, the event plans include a barbeque, live music and beverages; and WHERAS, as part of the event the Post would like to allow consumption of alcoholic beverages in a fenced area outside of but contiguous to their building; and WHERAS, the Post has indicated that all patrons or members attending the event will receive a proper identification check to ensure no underage alcohol service will occur; and WHERAS, the Centennial Fire District Chief has reviewed the plans for the event, that includes erecting a canopy, has provided conditions for the permit and will inspect the area for safety as the site is assembled; and WHERAS, the Police Department has reviewed the application and event plans; and WHERAS, proof of general and liquor liability insurance has been submitted by the Post; and WHERAS, the Alcohol & Gambling Enforcement Division requires that this type of temporary liquor application be approved by the City of Lino Lakes City Council before submitting for approval to the Liquor Control Board; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: That the City Council authorizes issuance of a Special Event Permit and grants local approval of a 1 -4 day temporary liquor license to American Legion Post 566 for a special event on August 18, 2012, with the conditions attached hereto. Adopted by the Council of the City of Lino Lakes this 23rd day of July, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: P29 P30 ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor 1 • • • • STAFF ORIGINATOR: MEETING DATE: TOPIC VOTE REQUIRED: INTRODUCTION AGENDA ITEM 1G Julie Bartell, City Clerk August 13, 2012 Consider Resolution No. 12 -82, Approving a Temporary Liquor License for the House District 53A Republicans All American Pig Roast Simple Majority (3/5 Vote Required) The House District 53A Republicans organization is hosting the "All American Pig Roast" fundraiser. BACKGROUND: Mr. James Keefe, 6300 Rolling Hills Drive contacted the city about holding a fundraising event on his property. The event is planned for August 16, 2012 between the hours of 4:00 and 10:00 p.m. Mr. Keefe has completed the necessary Special Event Permit application. The event sponsor has also submitted an application for a 1 to 4 Day Temporary On -sale Liquor License to allow the sale of beverages at this event. Although temporary on -sale liquor licenses are issued by-the Minnesota Department of Public Safety, local approval is required. The application meets city requirements and-the background information on the applicant and a current insurance policy is on file at City Hall. Therefore, staff is presenting, for council consideration, a resolution approving the issuance of a temporary on -sale liquor license and authorization to city staff to grant a- Special Event Permit to House District 53A Republicans to hold the All American Pig Roast event. RECOMMENDATION: Approval of Resolution No 12 -82, approving the issuance of a temporary on -sale liquor license and authorization to city staff to grant a special event permit to House District 53A Republicans, for the All American Pig Roast event. CITY OF LINO LAKES RESOLUTION NO. 12 -82 AUTHORIZING TEMPORARY LIQUOR LICENSE FOR A SPECIAL EVENT WHEREAS, the House District Republican Party 53A organization has submitted an application for a Special Event Permit. This event is the All American Pig Roast; a fundraiser /family outing that includes speeches, fundraising, music, food and beverages and is planned for August 16, 2012 between the hours of 4:00 and 10:00 p.m.; and WHEREAS, the organization has also submitted an application for a 1 to 4 day temporary liquor license in conjunction with the event, and WHEREAS, as part of the event, the sponsors would like to allow the sale and consumption of alcoholic beverages at this location which is a private residence; and WHEREAS, the Alcohol & Gambling Enforcement Division requires that this type of temporary liquor application be approved by the City of Lino Lakes City Council before submitting for approval to the Liquor Control Board, and WHEREAS, proof of general liability insurance has been submitted. Now, Therefore, Be It Resolved by the City Council of the City of Lino Lakes: That the City Council grants local approval for a 1 -4 day temporary liquor license to HD Republican Party 53A for a special event on August 16, 2012 and that the city council authorize the appropriate city staff to grant a Special Event Permit to House District Republican Party 53A. Approved by the City Council of the City of Lino Lakes this 13th day of August, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • • • 1 Conditions attached to special event permit for American Legion Post 566 Blue Heron Days Family Picnic — August 18, 2012 Attachment to Resolution No. 12 -78 1 All exits within the tent/canopy and the business shall be unobstructed (clear), properly identified, and operational at all times. No locking devices shall be in the "locked "position while the structures are occupied. 2. "No smoking" signs shall be posted and clearly visible within the tent/canopy area. 3. A 20 -foot separation from properly lines and structures shall be maintained around the tent/canopy area. 4. All areas where cooking will take place shall have at least one 5# ABC dry chemical fire extinguisher within 30 feet of the cooking device. Deep frying areas require a class "K" extinguisher as well. 5. The tent/canopy shall be properly labeled to show that it has a flame- resistive rating according to national codes. 6. Electrical equipment shall be properly connected and grounded according to the State of Minnesota Electrical Code. Permits from the state and /or city are required for temporary service. 7 The occupant Toad within the restaurant shall be enforced so that the structure is not over crowded. 8. The owner /operator is responsible for all permits that may be required. 9. No event parking will be allowed in the Centennial Fire Station #2 parking lot. P31 P32 CITY COUNCIL AGENDA ITEM 3A(i) STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 13, 2012 TOPIC: Consider 2nd Reading of Ordinance No. 05 -12 Amending Chapter 8 of the Lino Lakes City Charter, Regarding Public Improvements and Special Assessments VOTE REQUIRED: 3/5 INTRODUCTION The City Council is considering the amendment of Chapter 8 of the City Charter as it relates to Public Improvements and Special Assessments. State law specifies the procedure for amendment of the charter by council recommendation. Council consideration and approval of the 2nd reading of Ordinance No. 05 -12 is necessary for consideration of the proposed amendment by the voters in the November election. BACKGROUND The City Council has been discussing a proposed amendment to the City Charter regarding the public improvement process for several years. The current amendment is based on the proposal, prepared in 2007, by the Citizen's Task Force to Review Charter Provisions Pertaining to Public Improvements (the "Task Force Amendment "). The Task Force Amendment was modified by the council in 2008 to delete Sect-ion 8.0-7 relating to charter "exempt" areas. Following the February 27, 20U council diseus-sion, stair worked with the City's legal consultant to draft a revision that includes a reverse referendum component A similar option was previously included in the Charter Commission's 2008 amendment proposal. Rather than require an election outright, as is the case under the current charter requirements, the language allows for residents to petition for an election on the improvement. The petition would require the signatures of 12% of the voters from the last general municipal election. The reverse referendum provisions are contained in Section 8.02, Subdivisions 5 and 6 of the draft ordinance. The following is a brief summary of the major elements of the ordinance: 1. Section 8.01, Subd. 1 defines local improvements as any public improvement financed in whole or in part from special assessments. Projects that are not financed using special assessments are not subject to charter provisions and follow state law. • • • • 2. Section 8.01, Subd. 3 states that the amount of special assessments shall not exceed the cost of the local improvement and shall not exceed the benefit to the property. 3. Section 8.02, Subd. 1 specifies that local improvements will follow state requirements except as specified in this charter section. Procedural steps following state law include but are not limited to the following: • Initiation of the improvement by either petition or city council • Preparation of a report on improvements (feasibility study) • Calling for a public hearing • Published and mailed notice of the public hearing • Public hearing on improvements. 4_ Section 8.02, Subd. 2 allows for a written objection to the improvements from 50% of the abutting property owners to be filed with the city prior to or at the improvement hearing. If no objection is received, the council may order the project as specified under state requirements. If an objection is received the council shall call a special meeting (.2nd public hearing) to be held at least 45 days after the improvement hearing. 5. Section 8.02, Subd. 3 allows the city council to order the improvement following the special meeting (2nd public hearing), but requires the effective date of the resolution to be at least 30 days after adoption. In such case, the City is required to mail a summary of the resolution to affected owners within 5 days of adoption. Prior to the effective date of the resolution, if 50% of the affected property owners sign written objections to the resolution then the resolution does not become effective and the improvement is not ordered. 6. Section 8.02, Subd. 5 provides that if any portion of the project is to be paid from property taxes, registered voters may file a petition requesting a vote on the improvement. Such petition must be received within 30 days of the effective date of the resolution ordering the improvement and be signed by registered voters equal to at least 12 percent of the votes cast in the last general municipal election. Based on 2011 election this number would be 517 signatures. In such case, the city may only proceed after obtaining approval of a majority of the voters voting on the question. 7. Section 8.02, Subd. 6 states that in the event the ballot question fails, the requirements of Minnesota Statutes, section 475.58 will apply. These requirements stipulate that the same ballot measure cannot be resubmitted to the voters within a period of 180 days. If it fails a second time, it may not be resubmitted within a period of one year. 8. The ordinance also repeals Section 8.07 of the Charter regarding the exempt zones. The City Council approved the 1 Sc reading of the ordinance on March 12, 2012. A copy of the ordinance was submitted to the City Charter Commission, for review, on March 13, 2012. The Charter Commission approved a resolution requesting an additional 90 days for review on April P33 P34 12, 2012. The 150 day review period expires on August 10, 2012. On July 12, 2012 the Charter Commission voted to reject the proposed amendment and no additional comments were received. RECOMMENDATION Staff is recommending that the City Council approve the second reading of Ordinance No. 05 -12. ATTACHMENTS 1. Ordinance No. 05 -12 • • • 1St Reading: March 12, 2012 2nd Reading: Publication: Effective: CITY OF LINO LAKES ORDINANCE NO. 05 -12 AN ORDINANCE AMENDING CHAPTER 8 OF THE LINO LAKES CITY CHARIER, REGARDING PUBLIC IMPROVEMENTS AND SPECIAL ASSESSMENTS The City Council of the City of Lino Lakes does ordain: Section 1. That Chapter 8, Section 8.01, 8.02, 8.03, 8.04, 8.05 and 8.06 of the Lino Lakes City Charter be and are hereby repealed: Section 8.01. Power to Make Improvements and Levy Assessments. Section 8.02. Effective Charter Provisions, Except as Provided in Section 8.07. Local improvements (the term "local improvement" shall mean a public improvement financed partly or wholly from special assessments) shall be carried out A Section S.03. Local Improvement Ordinances and Regulations. Within one hundred twenty (120) days after this Charter goes into effect and before local impro ,vev ents can be acted determination of assessments and assessment districts, public hearings, appeals from a collection of assessments, penalties for delinquency in making payments, financing of said ^.,essments, appellate procedure, reassessment, if necessary, and all-other matters appropFiate to the subject of forth in such rdinance(s) and as otherwise c P35 P36 the Council, or, (2) a resolution adopted by a four fifths affirmative vote of all of the Council. The Council resolution shall state the nature and scope of proposed improvement including the such estimate, the Council shall by resolution set a date for a public hearing on the proposed shall be published twice, at least one week apart, in the official newspaper of the City no less than two (2) week: prior to the date of said hearing, and in addition thereto, a copy of such the proposed improvement cost. A period of sixty (60) days shall elapse after the public hearing proposed to be assessed for such improvement, or when the improvement has been petitioned than one hundred (100 %) percent of the estimated cost of the proposed improvement is to be the City general field, the Council shall within one hundred twenty (120) days after the conclusion of the public hearing, submit the proposed local improvement and its assessment (120) day period, the Council shall schedule a special election by which said improvement and voting on said improvement and associated assessment formula are opposed, the Council shall not proceed with the local improvement as proposed. 1 • Subdivision 3. When a proposed improvement is allowed under the foregoing subdivision, and the public Fecord of the proposed improvement contains all of the evidence on sixty (60) days and one (1) year after the conclusion of the public hearing, proceed on the improvement. If after bids are received on the project the proposed contract exceeds the but may rebid the project for one (1) time only. Subdivision 1. When a proposed improvement is disallowed under the foregoing Section 8.05. Assessments for Services. The Council may provide by ordinance that the cost of City services to streets, sidewalks, or other public or private property may be assessed 8.03 of this chapter. Section 8.05. When under the provisions of section 8.01, Subdivision 1, an improvement Sao owners may after the mailing of notice of a public hearing, petition to waive fifty (50) of the sixty (60) days waiting period. After such petition, the City Council may immediately order the Section 2. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.01 to read as follows: Section 8.01. Local Improvements Defined; Charter Provisions Effective. Subdivision 1. For the purposes of this Chapter, the term "local improvements" means any public improvements financed in whole or in part from special assessments. Subdivision 2. For the purposes of any objection or petition under this Chapter, (a) each parcel is considered to have one owner. and only one person or entity may sign an objection or petition on behalf of any additional owners of that parcel; and (b) if the same person or entity owns more than one parcel affected by a local improvement. that person or entity may sign an objection or petition only once: and (c) for the purpose of identifying recipients of any notice under this Chapter, owners are determined in accordance with Minnesota Statutes. Section 429.031. subdivision 1. Subdivision 3. The City may undertake any local improvements not forbidden by law and levy special assessments to pay all or any part of the cost of such local improvements. The principal amount of special assessments for any local improvements shall not exceed the cost of P37 P38 the local improvement. including all design. financing and related costs. and shall not exceed the benefit to the property determined in accordance with state law. Subdivision 4. Local improvements shall be carried out exclusively under the provisions of this Charter. except to the extent otherwise provided in Section 8.02. Section 3. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.02 to read as follows: Section 8.02. Local Improvement Procedure. Subdivision 1. Local improvements shall be carried out in _accordance with state law, except as provided in this Section. Subdivision 2. If more than 50 percent of the owners of the real property abutting on the streets named in the mailed notice of the improvement hearing under Minnesota Statutes, Section 429.031, subdivision 1 sign written objections regarding the local improvements, and file such objections with the city clerk prior to the improvement hearing or present such objections to the presiding officer at the hearing, then after the hearing the council shall schedule a special meeting to be held at least 45 days after the date of the hearing. At least 10 clays prior to the date of the special meeting, the city shall publish notice of the special meeting and mail notice of the special meeting to all owners who received the initial notice under Section 429.031. subdivision 1. Such published and mailed notice shall include all the information provided in the initial mailed notice. along with a statement as to the number and percentage of affected owners who filed objections at or before the hearing. At the special meeting, the council shall hear additional testimony on behalf of any objecting property owners. and may consider further written or oral testimony from appropriate city officials and other witnesses. as to the nature of the local improvements, the advisability of proceeding with such local improvements. the proposed financing for such local improvements. any proposed amendments to the plans or financing for such local improvements, and the methodology used to calculate individual special assessments for such local improvements. Subdivision 3. A resolution ordering the local improvements (as such local improvements may have been amended in response to the hearing or special meeting under Section 8.02. Subdivision 2) may be adopted at any time within six months after the date of the special meeting by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property abutting on the streets named in the petition as the location of the local improvement; and when there has been no such petition, the resolution may be adopted only by vote of four -fifths of all members of the council. The effective date of a resolution ordering the local improvement must be at least 30 days after adoption. Within five days after adoption of the resolution, a summary of the resolution must be mailed to the affected owners. If more than 50 percent of the affected owners sign written objections regarding the resolution. and file such objections with the city clerk prior to the effective date of the resolution, the resolution does not become effective and the local improvement is not ordered. Any objections filed under Section 8.02, Subdivision 2 will not constitute objections under this Subdivision 3. If the required number of owners do not file a • • • • timely objection under this subdivision. the local improvement may proceed after the effective date of the resolution, except as otherwise provided in Subdivisions 5 and 6. Subdivision 4. If timely objections are not filed by the required number of property owners under Subdivision 2 of this Section, Subdivisions 2 and 3 of this Section do not thereafter apply to the subject local improvements, and all subsequent procedures for approval of and levying of special assessments for those local improvements shall be in accordance with state law, except as otherwise provided in this subdivision and Subdivisions 5 and 6. Notwithstandina anything to the contrary in Minnesota Statutes, Section 429.031, subdivision 1, clause (f), a resolution ordering the local improvement may be adopted at any time within six months after the date of the hearing by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property abutting on the streets named in the petition as the location of the local improvement: and when there has been no such petition, the resolution may be adopted only by vote of four - fifths of all members of the council. Subdivision 5. If any portion of the cost of a local improvement is to be paid from ad valorem taxes, the ordering of the local improvement shall be suspended for 30 days after the effective date of the resolution ordering the local improvement under subdivision 3 (if no timely objection was filed by the required number of owners) or under subdivision 4. If a petition requesting a vote on the local improvement signed by registered voters equal to at least 12 percent of the votes cast in the last general municipal election is filed with the City Clerk by the end of that 30 -day period, then the City may proceed with the local improvement, and may issue general obligation bonds to fmance the local improvement, only after obtaining approval of a majority of the voters voting on the question at a general or special election. The ballot shall generally describe the proposed local improvement, the estimated principal amount of bonds to be issued to finance the local improvement, and the estimated percentage of total debt service on the bonds expected to be paid from ad valorem taxes. Subdivision 6. If the voters do not approve a local improvement and issuance of bonds therefore at an election required by subdivision 5, the provisions of Minnesota Statutes. section 475.58, subd. la shall apply. Subdivision 5. When a proposed improvement is disallowed under the forecoing • Section 4. That Chapter 8, Section 8.07, of the Lino Lakes City Charter is hereby repealed: Section 8.07. Local Improvement; Special Provisions. Subdivision 1. Except as provided ix Subdiefr 3, i In the - - _; aphic areas of the City described in Subdivision 2, the constru.ctiea of local ix everaents, the levy of special P39 P40 assessment for the financing of those improvements must be conducted in accordance with procedures specified in state law. Subdivision 2. Subdivision 1 applies to land within three (3) geographic areas, each not exceeding 430 acres, legally described as follows: AREA NO. 1 Trunk Highway *49 (Hodgson Road) and County State Aid Highway 1123 Intersection (Lake Drive) All Government Lot 1, Section 30, T31, R22, PIN. 30 31 22 210001 AREA NO. 2 Interstate I35E and County Road 212 (Main Street) Interchange Northeast one quarter (1/4) of Section 21 That part of the southeast one quarter (1/1) of Section 21 lying north of Cedar Street East one half (1/2) of the southwest one quarter (1/1) of Section 21 AREA NO. 3 Interstate I35W and Trunk Highway 17'49 (Lake Drive) Interchan North one half (1/2) of the southwest one quarter (1/4) of Section 18 That part f the south one half (1/2) of the southwest one quarter (1/1) of Section 18 lying north of the Interstate I35Wright of way *19 (Lake Drive) right of way southeast one quarter (1/4) of said northwest one quarter (1/1) of Section_ 17 as Trunk Highway *19; thence northeasterly along said right of way line 938.14 feet (+ or ) ; thence southeasterly 672. 31 (+ or ) feet to cast line of said southeast one or ) feet to the south line of said southe quarter (1/4); thence westerly along said south line 1021.59 feet (+ or ) to the point of The north 720 feet of that part of the southwest one quarter (1 /1) of the northeast one That part of the north one half (1/2) of the northeast one quarter (1/1) of Section 17 lying west of the Anoka County Park property That part of the north one half (1/2) of the northeast one quarter (1/1) of Section 17 • • of Section 8 The east 330 feet (4- r ) of the northe : Subdivision 3. When construction of local improvements, the levy of special assessments Clerk objecting to the special assessment to be levied against histher parcel. Such petition shall be filed with the City at or before the first public hearing to be held on the project. After the filing of such petition the City may not specially assess such owner's property for the improvements constructed unless the owner, at his 'her option, in the future elects to connect to or assessments as granted in this paragraph. This exception terminates on the first day that an weer occupied residential unit no longer exists on the parcel of real property. Jeff Reinert, Mayor Attest: Julianne Bartell, City Clerk Adopted by the Lino Lakes City Council this day of , 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: P41 P42 CITY COUNCIL AGENDA ITEM 3A(ii) STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 13, 2012 TOPIC: Consider Resolution No. 12 -76 Calling a Special Election on Proposed Charter Amendment VOTE REQUIRED: 3/5 INTRODUCTION The City Council has proposed an amendment to Chapter 8 of the City Charter as it relates to Public Improvements and Special Assessments. As part of the procedural requirements set forth in Minnesota Statutes, Section 410.12, subdivision 4 the council must submit the ordinance to the voters of the City. Staff is requesting council consideration to call for the special election and approve the ballot language. BACKGROUND The City Council approved the 1st reading of the ordinance on March 12, 2012. A copy of the ordinance was submitted to the City Charter Commission, for review, on March 13, 2012. On April 12, 2012 the charter commission approved a resolution requesting an additional 90 days for review of the proposed amendment. The Charter Commission voted on July 12, 2012 to reject the amendment and no further comments or revisions were received. RECOMMENDATION Staff is recommending that the City Council approve Resolution No. 12 -76. ATTACHMENTS 1. Resolution No. 12 -76 • fro • CITY OF LINO LAKES RESOLUTION NO. 12 -76 RESOLUTION CALLING A SPECIAL ELECTION ON PROPOSED CHARTER AMENDMENT BE IT RESOLVED by the City Council of the City of Lino Lakes, Anoka County, Minnesota ( "City ") as follows: 1. On March 12, 2012, the City Council approved a first reading of Ordinance No. 05- 12 (the "Ordinance) amending certain procedures for financing of public improvements with special assessments in Chapter 8 of the City Charter, and on March 13, 2012 submitted such proposed amendment to the Lino Lakes Charter Commission ( "Charter Commission ") for review and comment, all in accordance with Minnesota Statutes, Section 410.12, subdivision 5. 2. On April 12, 2012, the Charter Commission approved a resolution requesting an additional 90 days for review of the proposed amendment, permitting a total of 150 days for review in accordance with Minnesota Statutes, Section 410.12, subdivision 5 3. The Charter Commission's review period expired on August 10, 2012, and on July 31, 2012 the City Clerk received a letter from the Charter Commission rejecting the proposed amendment and proposing no revisions to the council's proposed amendment. On this August 13, 2012, the City Council approved a second reading of the Ordinance, which is effective upon approval by the voters in accordance with Minnesota Statutes, Section 410.12, subdivision 4. 4. In accordance with Minnesota Statutes, Section 410.12, subdivision 4, the City Council has determined to submit the Ordinance to the voters of the City at the special election to be held (as part of the general election) on Tuesday, November 6, 2012. The election will be held and conducted in accordance with the laws of the State of Minnesota relating to municipal elections and the City's home rule charter. 5. Under Minnesota Statues, Section 410.12, subdivision 4, the City Council is required to fix the foim of the ballot and submit charter amendments to the voters as in the case of the original charter. 6. The City Clerk is directed to cause a notice of election or sample ballot, or both, in substantially the form attached hereto as Exhibit A to be posted and published as required by law and as follows: (a) The notice of election, including the complete text of the proposed charter amendment, will be published in the official newspaper of the City once a week for two successive weeks prior to the election; The notice of election and a sample ballot will be posted in the office of the City Clerk at least four days prior to the election and a sample ballot will be posted at each polling place on election day; and (c) The sample ballot will be published in the official newspaper at least one week prior to the election. (b) P43 P44 (d) The City Clerk will provide written notice of the election to the Anoka County Auditor and the Secretary of State at least 76 days before the election, including the date of the election and title and language for the ballot question. 7. The polling places, hours of election and the respective judges for the election will be those established by the City for general elections. The polls will be open from 7:00 a.m. until 8:00 p.m. 8. (a) The City Clerk is authorized and directed to prepare the ballot in substantially the following form, subject to the terms of Section 7(b) hereof: CITY QUESTION BALLOT SPECIAL ELECTION CITY OF LINO LAKES November 6, 2012 INSTRUCTIONS TO VOTERS: To vote for a question, fill in the oval next to the word "YES" for that question. To vote against a question, fill in the oval next to the word "NO" for that question. CITY QUESTION NO. 1: PROPOSED CHARTER AMENDMENT Shall Chapter 8 of the City of Lino Lakes charter be amended as described below? Chapter 8 is amended to provide that the City may undertake public improvements financed in whole or in part with special assessments generally using the procedures in state law, except that: (a) if more than 50% of the property owners abutting the named streets file a timely objection, the City must hold a second meeting to take additional testimony; (b) if the Council orders the improvement after the second meeting, more than 50% of the affected owners may stop the improvement by filing objections within 30 days after the City Council action; and (c) if the cost of any improvement is to be paid in part from ad valorem taxes, the improvement is subject to city -wide referendum if a timely petition is filed by registered voters equal to at least 12 percent of the votes cast in the last general municipal election. The amendment also eliminates three special zones where State law special assessment rules apply; instead Chapter 8 as amended applies throughout the City. (b) C) YES CD NO The City Clerk is authorized and directed to prepare ballots pursuant to the requirements of Minnesota Statutes, Section 206.61. The City Clerk will provide each polling place with at least two sample ballots which are facsimiles of the card to be voted on in that precinct, in accordance with Minnesota Statutes, Section 206.62. • • • • 9. The City Council shall meet in the City Hall on November 13, 2012, at 6:30 p.m., C.T. to canvass the results of the election and to declare the results thereof. Approved by the City Council of the City of Lino Lakes this 13th day of August, 2012. Jeff Reinert, Mayor AT1EST: Julianne Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against the same: Whereupon said resolution was declared passed and adopted. P45 P46 EXHIBIT A NOTICE OF SPECIAL ELECTION CITY OF LINO LAKES ANOKA COUNTY, MINNESOTA NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Lino Lakes, Anoka County, Minnesota, on Tuesday, the 6 day of November, 2012, at which the following proposition will be submitted to the voters of the City for their approval or rejection: PROPOSED CHARTER AMENDMENT Shall Chapter 8 of the City of Lino Lakes charter be amended as described below? Chapter 8 is amended to provide that the City may undertake public improvements financed in whole or in part with special assessments generally using the procedures in state law, except that: (a) if more than 50% of the property owners abutting the named streets file a timely objection, the City must hold a second meeting to take additional testimony; (b) if the Council orders the improvement after the second meeting, more than 50% of the affected owners may stop the improvement by filing objections within 30 days after the City Council action; and (c) if the cost of any improvement is to be paid in part from ad valorem taxes, the improvement is subject to city -wide referendum if a timely petition is filed by registered voters equal to at least 12 percent of the votes cast in the last general municipal election. The amendment also eliminates three special zones where State law special assessment rules apply; instead Chapter 8 as amended applies throughout the City. C) YES CD NO See below for full text of proposed charter amendment The polling places for said election are as follows: [insert all addresses] The polls for said election will be open at 7:00 a.m. and will remain open until closing at 8:00 p.m. • • • 0 Any qualified registered voter of the City is entitled to vote at said election at the polling place for the precinct in which the voter resides, and any resident of the City not previously registered as a voter may register on election day. Dated: , 2012. BY ORDER OF THE CITY COUNCIL City Clerk P47 P48 FULL TEXT OF PROPOSED CTIY CHARTER AMENDMENT (Language with strike out is deleted; language underlined is added) Section 1. That Chapter 8, Section 8.01, 8.02, 8.03, 8.04, 8.05 and 8.06 of the Lino Lakes City Charter be and are hereby repealed: Section 8.01. Power to Make Improvements and Levy Assessments. The City may make any type of public improvements not forbidden by law and levy special The total assessments for any local improvement may not exceed the cost of the improvement, including all costs and expenses connected therewith, with interest. No assessment shall exceed Section 8.02. Effective Charter Provisions, Except as Provided in Section 8.07. Local improvements (the term "local improvement" improvement financed partly or wholly from special asses under the provisions of this Charter. (Amended 11/23/93, Ordinance No. 93 19) shall mean a public Council shall enact suitable ordinance(s) governing local improvements and special assessments. The ordinance(s) shall provide a complete working code covering the determination of assessments and assessment districts, public hearings, appeals from a collection of assessments, penalties for delinquency in making payments, financing of said assessments, and the certifying of unpaid otherwise contained in this Charter. Section 8.01. Special Assessment Procedure. of the benefitted property owners (A benefitted property owner can only sign once regardless of the resolution adopted by a four fifths affirmative vote of all of the Council. The Council resolution property owners, and shall provide means to obtain a cost estimate which shall set forth the cost of Shall by resolution set a date for a public hearing on the proposed improvement setting forth therein week apart, in the official newspaper of the City no less than two (2) weeks prior to the date of said hearing, and in addition thereto, a copy of such resolution including estimate unit prices and • • 1 written and oral statements, and hear any petitioners for or against the proposed improvement. At assessment income expected to offset the proposed improvement cost. A period of sixty (60) days shall elapse after the public hearing before any further action shall be taken by the Council, on the proposed improvement. If within such sixty (60) day period, in a petitioning process independent of majority of the owners proposed to be assessed for such improvement, or when the improvement has been petitioned for, signed by a number of the owners proposed to be assessed for such shall not make such improvement at the expense of the property benefitted, unless, in the meantime there be filed with the Council a petition asking that the improvement be made, signed by property the petition against the improvement; in which event the Council may disregard the petition against the improvement. Any person whose name app.,ars on a petition to the Council for a local such petition is presented to the Council. Subdivision 2. Regardless of the provisions of Subdivision 1 of this section, when less than one hundred (100 %) percent of the estimated cost of the proposed improvement is to be paid for by b fund, the Council shall within one hundred twenty (120) days after the conclusion of the public hearing, submit the proposed local improvement and its assessment formula to the voters of the City. If no election is scheduled during such one hundred twenty (120) day period, the Council can be submitted to the City's voters. If a majority of those voting on said improvement and associated assessment formula are opposed, the Council shall not proceed with the local Council shall base their decision, the Council may by resolution, at any time between sixty (60) days and one (1) year after the conclusion of the public hearing, proceed on the improvement. If ginccr stated at the public h g held under Subdivision 1 by more than ten (10 %) percent, the City Council may not award the contract for the proposed improvement, but may rebid the project for one (1) time only. Subdivision 1. When a proposed improvement is 4isallowed under the foregoing subdivisions, the Council shall not vote on the same improvement within a period of one (1) year after the public hearing on said improvement. Section 8.05. Assessments for Services. The Council may provide by ordinance that the cost of City services to streets, sidewalks, or other public or private property may be assessed P49 P50 Section 8.06. When under the provisions of section 8.01, Subdivision 1, an improvement is petitioned for by one hundred (100 %) percent of the benefitted property owners, such property owners may after the mailing of notice of a public hearing, petition to waive fifty (50) of the sixty -� - Section 2. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.01 to read as follows: Section 8.01. Local Improvements Defined: Charter Provisions Effective. Subdivision 1. For the purposes of this Chapter, the term "local improvements" means any public improvements financed in whole or in part from special assessments. Subdivision 2. For the purposes of anv objection or petition under this Chapter, (a) each parcel is considered to have one owner, and only one person or entity may sign an objection or petition on behalf of any additional owners of that parcel., and (b) if the same person or entity owns more than one parcel affected by a local improvement, that person or entity may sign an objection or petition only once; and (c) for the purpose of identifying recipients of any notice under this Chapter, owners are determined in accordance with Minnesota Statutes, Section 429.031, subdivision 1. Subdivision 3. The City may undertake any local improvements not forbidden by law and levy special assessments to pay all or any part of the cost of such local improvements. The principal amount of special assessments for any local improvements shall not exceed the cost of the local improvement, including all design, financing and related costs, and shall not exceed the benefit to the property determined in accordance with state law. Subdivision 4. Local improvements shall be carried out exclusively under the provisions of this Charter, except to the extent otherwise provided in Section 8.02. Section 3. That Chapter 8 of the Lino Lakes City Charter be amended by adding thereto a new Section 8.02 to read as follows: Section 8.02. Local Improvement Procedure. Subdivision 1. Local improvements shall be carried out in accordance with state law, except as provided in this Section. Subdivision 2. If more than 50 percent of the owners of the real property abutting on the streets named in the mailed notice of the improvement hearing under Minnesota Statutes, Section 429.031, subdivision 1 sign written objections regarding the local improvements, and file such • i • • s objections with the city clerk prior to the improvement hearing or present such objections to the presiding officer at the hearing. then after the hearing the council shall schedule a special meeting to be held at least 45 days after the date of the hearing. At least 10 days prior to the date of the special meeting. the city shall publish notice of the special meeting and mail notice of the special meeting to all owners who received the initial notice under Section 429.031, subdivision 1. Such published and mailed notice shall include all the infounation provided in the initial mailed notice, along with a statement as to the number and percentage of affected owners who filed objections at or before the hearing. At the special meeting, the council shall hear additional testimony on behalf of any objecting property owners, and may consider further written or oral testimony from appropriate city officials and other witnesses, as to the nature of the local improvements, the advisability of proceeding with such local improvements, the proposed financing for such local improvements, any n_roposed amendments to the plans or financing for such local improvements. and the methodology used to calculate individual special assessments for such local improvements. Subdivision 3. A resolution ordering the local improvements (as such local improvements may have been amended in response to the hearing or special meeting under Section 8.02, Subdivision 2) may be adopted at any time within six months after the date of the special meeting by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property abutting on the streets named in the petition as the location of the local improvement; and when there has been no such petition, the resolution may be adopted only by vote of four -fifths of all members of the council. The effective date of a resolution ordering the local improvement must be at least 30 days after adoption. Within five days after adoption of the resolution, a summary of the resolution must be mailed to the affected owners. If more than 50 percent of the affected owners sign written objections regarding the resolution, and file such objections with the city clerk prior to the effective date of the resolution, the resolution does not become effective and the local improvement is not ordered. Any objections filed under Section 8.02, Subdivision 2 will not constitute objections under this Subdivision 3. If the required number of owners do not file a timely objection under this subdivision, the local improvement may proceed after the effective date of the resolution, except as otherwise provided in Subdivisions 5 and 6. Subdivision 4. If timely objections are not filed by the required number of property owners under Subdivision 2 of this Section, Subdivisions 2 and 3 of this Section do not thereafter apply to the subject local improvements, and all subsequent procedures for approval of and levying of special assessments for those local improvements shall be in accordance with state law, except as otherwise provided in this subdivision and Subdivisions 5 and 6. Notwithstanding anything to the contrary in Minnesota Statutes, Section 429.031, subdivision 1. clause (f), a resolution ordering the local improvement may be adopted at any time within six months after the date of the hearing by vote of a majority of all members of the council when the local improvement has been petitioned for by not less than 35 percent of the owners of the real property abutting on the streets named in the petition as the location of the local improvement; and when there has been no such petition, the resolution may be adopted only by vote of four - fifths of all members of the council. Subdivision 5. If any portion of the cost of a local improvement is to be paid from ad valorem taxes, the ordering of the local improvement shall be suspended for 30 days after the effective date of the resolution ordering the local improvement under subdivision 3 (if no timely P51 P52 objection was filed by the required number of owners) or under subdivision 4. If a petition requesting a vote on the local improvement signed by registered voters equal to at least 12 percent of the votes cast in the last general municipal election is filed with the City Clerk by the end of that 30 -day period, then the City may proceed with the local improvement, and may issue general obligation bonds to finance the local improvement, only after obtaining approval of a majority of the voters voting on the question at a general or special election. The ballot shall generally describe the proposed local improvement, the estimatedprincipal amount of bonds to be issued to finance the local improvement, and the estimated percentage of total debt service on the bonds expected to be paid from ad valorem taxes. Subdivision 6. If the voters do not approve a local improvement and issuance of bonds therefore at an election required by subdivision 5, the provisions of Minnesota Statutes. section 475.58, subd. la shall apply. Section 4. That Chapter 8, Section 8.07, of the Lino Lakes City Charter is hereby repealed: Section 8.07. Local Improvement; Special Provisions. Subdivision 1. Except as provided in Subdivision 3, i In the geographic areas of the City described in Subdivision 2, the construction of local improvements, the levy of special assessment for the financing of those improvements must be conducted in accordance with procedures specified in state law. exceeding 130 acres, legally described as follows: AREA NO. 1 Trunk Highway /119 (Hodgson Road) and County State Aid_ Highway f1'23 Intersection (Lake Drive) All Government Lot 1, Section 30, T31, R22, PIN. 30 31 22 210001 That part of Lots 11, 15, 16 and 17, Auditor's Subdivision No. 151 lying south and east of • AREA NO. 2 Interstate I35E and County Road 212 (Main Street) Interchange Northeast one quarter (1/1) of Section 21 That part of the southeast one quarter (1/1) of Section 21 lying north of Cedar Street East one half (1/2) of the southwest one quarter (1/1) of Section 21 East one half (1/2) of the northwest one quarter (1/1) of Section 21 • • • AREA NO. 3 Int- rstate I35W and Trunk Highway f19 (Lake Drive) Interchange north of the Interstate I3 5 W right of way That part of the southwest one quarter (1/4) of Section 17 lying west of Trunk Highway #19 (Lake Drive) right of way of the northwest one quarter (1/4) with the east right of way line of Trunk Highway 1149; .. . . . . • The north 720 feet of that part of the southwest one quarter (1/1) of the northeast one That part of the north one half (1/2) of the northeast one quarter (1/1) of Section 17 lying west of the Anoka County Park property The south one half (1/2) of southeast one quarter (1/4) of the southeast one quarter (1/4) of Section 8 - quarter (1/1) of Section 8 The east 330 feet (+ or ) of the northeast one quarter (1/1) of the southeast one quarter (1/1) of the southwest one quarter (1/4) of Section 8 described in subdivision 2, on which a single family, owner occupied residential unit existed on - - - -- - - -. . - - - - - - - • ,. Clerk obj °cting to the special assessment to be levied against his /her parcel. Such petition shall be filed with the City at or before the first public hearing to be held on the project. After the filing of such petition the City may not specially assess such owner's property for the improvements improvements constructed by the City. Any notice of hearing mailed to such single family, owner granted in this paragraph. This exception terminates on the first day that an owner occupied residential unit no longer exists on the parcel of real property. P53 P54 STATE OF MINNESOTA COUNTY OF ANOKA )SS. CITY OF LINO LAKES I, the undersigned, being the duly qualified and acting Clerk of the City of Lino Lakes, Anoka County, Minnesota, do hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of said City held on August 13, 2012, with the original thereof on file in my office and the same is a full, true and correct copy thereof, insofar as the same relates to the calling of a special election for a proposed amendment to the charter of the City. WITNESS My hand as such City Clerk and the corporate seal of the City this day of , 2012. (SEAL) City Clerk City of Lino Lakes, Minnesota • • AGENDA ITEM 3B STAFF ORIGINATOR: Jeff Karlson MEETING DATE: August 13, 2012 TOPIC: Consideration of Resolution Declining Charter Amendments VOTE REQUIRED: Simple Majority (3/5) INTRODUCTION The Council is being asked to consider a resolution declining to submit proposed charter amendments to election. BACKGROUND On January 25, 2012, the Lino Lakes Charter Commission submitted two proposed amendments to the City Charter requesting that both amendments be submitted to the voters at the general election in November. The proposed amendments requested two separate ballot questions, one that would impose a "tax cap" limit according to Sections 275.70 to 275.74, or any lesser limit that applied to future statewide levy limits. The other amendment would define the duties of the Charter Commission and assign certain responsibilities regarding charter amendments to the Charter Commission and City Council. The City's legal counsel has reviewed the two amendments and determined that both amendments are "manifestly unconstitutional." In a written opinion, dated July 25, 2012, Attorney Steve Bubul stated the Tax Cap Amendment is problematic for several reasons and contravenes State public policy and is in part preempted by State law. In another written opinion, City Attorney Joe Langel asserted that the Charter Governance Amendment seeks to expand the duties and responsibilities of the Charter Commission beyond those expressly granted by the legislature in Chapter 410 of the Minnesota Statutes. RECOMMENDATION For the reasons set forth in Mr. Bubul's and Mr. Langel's opinion letters and summarized in Section 1 of Resolution No. 1280, it is recommended that the Council adopt Resolution No. 12- 80, declining submission of proposed charter amendments to election. ATTACHMENTS Resolution No. 12 -80, "Resolution Declining Submission of Proposed Charter Amendments for Election." • • CITY OF LINO LAKES RESOLUTION NO. 12-80 RESOLUTION DECLINING SUBMISSION OF PROPOSED CHARTER AMENDMENTS FOR ELECTION BE IT RESOLVED by the City Council of the City of Lino Lakes, Anoka County, Minnesota ( "City ") as follows: Section 1. Background 1.01. By email dated January 25, 2012, the Lino Lakes Charter Commission ( "Charter Commission ") submitted to the City Clerk two proposed amendments to the City Charter requesting that both amendments be submitted to the voters at the general election on November 6, 2012, all in accordance with Minnesota Statutes, Section 410.12, subdivisions 1 and 4. 1.02. The proposed amendments requested two separate ballot questions: one that would limit the City's valorem tax levy to the maximum in accordance with Minnesota Statutes, Sections 275.70 to 275.74 (with certain modifications) or any lesser limit that applies under any future statewide levy limits (the "Tax Cap Amendment "); and one that would define the duties of the Charter Commission and assign certain responsibilities regarding charter amendments to the Charter Commission and City Council, respectively (the "Charter Governance Amendment "). The text of the two proposed amendments is attached hereto as Exhibit A. 1.03. The City Council, in consultation with the City Attorney and special counsel to the City, has determined not to submit the Tax Cap Amendment and Charter Governance Amendment to the voters for the reasons described below. 1.04. The Tax Cap Amendment is manifestly unconstitutional, contravenes State public policy, and is in part preempted by State law, because (a) it is unconstitutionally vague, being impossible to implement and leaving the City with no clear authority as to the amount of tax levy permitted; and (b) it contravenes State policy or is preempted by State law in purporting to require or authorize referenda in order to finance utilities in cases where those utilities are not financed in part with special assessments. 1.05. The Charter Governance Amendment is manifestly unconstitutional, contravenes State public policy, and is in part preempted by State law, because (a) it unconstitutionally seeks to expand the duties and responsibilities of the Charter Commission beyond those expressly granted by the legislature in Chapter 410 of the Minnesota Statutes; and (b) it contravenes State policy or is preempted by State law in purporting to permit the Charter Commission to continue to operate in perpetuity, to review all proposed Charter amendments and corresponding ballot language, to allow the Commission to create materials and engage in activities related to informing voters of the impact of proposed Charter amendments, and to require the City Council to provide "equal funds and opportunities" to inform the public about a proposed Charter amendment. Section 2. Amendments Rejected. 2.01. For the reasons set forth in Section 1 hereof, the Council declines to submit the Tax Cap Amendment and the Charter Governance Amendment to the voters. 40 2.02. Staff are authorized and directed to deliver a copy of this resolution to the Charter Cornrnission. Approved by the City Council of the City of Lino Lakes this 13th day of August, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • EXHIBIT A Text of Charter Amendments Submitted by Charter Commission Tax Cap Amendment: Section 7.13. Tax Cap. The City shall be restricted in the amount it can raise taxes each year. The maximum levy shall be calculated in accordance with the provisions of Minn. Stat. §§ 275.70 to 275.74 (2010), as modified below. If the state legislature adopts new levy limits, the City shall be restricted to the lesser of the limits imposed under the laws in 2010, and the new limits. The City's levy for the year 2012 shall be used as the starting point for calculating all subsequent levy adjustments. Any unused levy authority from 2012 or prior years may not be used. Levies imposed on a majority of the property owners in the City for a new special district or utility (such as a storm sewer improvement district, storm sewer utility, or lake improvement district) created after 2011 shall be included in the levy limit. These levies will qualify as "special levies" only if a majority of the City's voters specifically vote to authorize the creation of the special district or utility. For the purpose of determining the maximum levy, the original net tax capacity shall be used for all property which is both (a) placed in a tax increment financing district after 2011 and (b) being taxed on the basis of its original net tax capacity. Charter Governance Amendment: Section 1.04. Charter Commission. The City shall have an ongoing Charter Commission with responsibility for maintaining and updating the Charter, and for informing residents of the meaning or impact of proposed Charter amendments. Members of the Charter Commission shall be appointed by the Chief Judge of the local district court, and shall receive no compensation. Section 1.05. Amendments to this Charter. All proposed amendments to the Charter and corresponding ballot wording shall be submitted to the Charter Commission for review. The City Council may not directly or indirectly use public funds to inform the public about an amendment unless the City Council provides the Charter Commission with equal funds and opportunities to inform the public about the amendment. • • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 13, 2012 TOPIC: Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Otter Lake Drive VOTE REQUIRED: Simple Majority INTRODUCTION Staff is requesting council action to postpone further discussion on the establishment of the cartway easement until the September 10, 2012 regular council meeting. BACKGROUND The City Council held a public hearing on July 9, 2012 to consider a petition from Mr. Adam Johnson, 2055 Otter Lake Drive, to establish a cartway easement to provide access to a landlocked parcel he owns. Following the hearing the council postponed further discussion to the August 13, 2012 regular meeting. Staff requested additional information to clarify testimony provided at the hearing. The City has received information from both parties. However, additional time is needed for staff to review and report back to the council. RECOMMENDATION Motion to postpone consideration of Resolution No. 12 -59. P55 P56 AGENDA ITEM 6B STAFF ORIGINATOR: Marty Asleson MEETING DATE: August 13, 2012 TOPIC: Consideration of Resolution No. 12 -79 Accepting 2012 Anoka County Recycling Enhancement Grant VOTE REQUIRED: Simple Majority (3/5) INTRODUCTION The Lino Lakes Environmental Board is responsible for overseeing the Solid Waste and Recycling Program for the City of Lino Lakes. Each year the Board establishes goals for the upcoming year. The Board established a new recycling goal for 2012 to investigate ways to expand recycling efforts in the City with particular attention to commercial, industrial, and public /semi - public entities. BACKGROUND In June of 2012 Anoka County offered Enhancement recycling grants. The Lino Lakes Environmental Board chose to apply for the enhancement grant, and if approved would be contingent upon city council approval. Lino Lakes Enhancement Grant was approved by the County on July 25 for the amount of $25,654. The grant was written to enhance public awareness of, and to increase the opportunity for, recycling in Lino Lakes. The grant is titled "Lino Lakes Recycles at Home, at Work, and on the Go ". The grant Includes: • New recycling containers for indoor public facilities. • A startup monthly Recycle Day. • Public Education in the form of flyers and postcards to residents concerning increased recycling •opportunities. The flyer will promote the idea of recycling everywhere. • Additional money to pay staff to start-up monthly recycling and monitoring until the end of the year. • Dollars to implement community fundraising through the use of grant funded can cages. RECOMMENDATION Staff recommends approval of Resolution No. 12 -79, accepting the 2012 Anoka County Recycling Enhancement Grant. ATTACHMENTS 1. 2012 Recycling Enhancement Grant 2. Anoka County Board Approval of the submitted recycling enhancement grant f ft) • • CITY OF LINO LAKES RESOLUTION NO. 12 -79 APPROVING ANOKA COUNTY RECYCLING ENHANCEMENT WHEREAS, The Lino Lakes Environmental Board applied to Anoka County for an Anoka County Recycling Enhancement Grant; and WHEREAS, The grant is titled "Lino Lakes Recycles at Home, at Work, and on the Go ", and is intended to increase public awareness and recycling opportunities; and WHEREAS, The Grant Includes: • New recycling containers for indoor public facilities • A startup monthly Recycle Day • Public Education in the form of flyers and postcards to residents concerning increased recycling opportunities. The Flyer will promote the idea of recycling everywhere. • Additional monies to pay staff to start-up monthly recycling and monitoring till the end of the year. Dollars to implement community fundraising through the use of grant funded can cages; and WHEREAS, The Grant was approved for funding by Anoka County Board of Commissioners in the amount of $25, 654. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Lino Lakes to approve the Anoka County Recycling Enhancement Grant in the amount of $26, 654. Adopted by the Council of the City of Lino Lakes this 13th day of August, 2012. The motion for the adoption of the_foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor P57 P58 2012 RECYCLING ENHA_NCEIttlENT GRANT Application Form Application Due — 4:30 PM, Friday, June 29, 2012 (Grant applications angst be submitted using this form — All sections must be completed) E -mail Sinned Cove to: Or 1_`,tMail Signed Cony to: carolyn.smith@co.anokamn.us Carolyn Smith Integrated Waste Management Department 2100 3rd Ave., S'1'. 340 Arooka, MN 55303 -5032 763- 323 -5735 Applicant Information: Name of Entity: City of Lino Lakes Contact Person: Marty Asieson Address: 600 Town Center Parkway City, State, Zip: Lino Lakes, Mn. 55014 Phone: 651-982-2435 Title: Environmental Coordinator E -mail: marry .asleson @ci.Iino- lakes.mn..us Project Title: "We Recvcle...At Work, at Home, and On the Go" Grant Request: $25,654 Matching Funds: 0 Total Project Cost: $25,654 Authorizin Si!atu.re: The signature of the person who has the authority to enter into a contract with Anoka County on behalf of your municipality (e.g., City Manager, Administrator, etc.). Name (Printed) J.e Siznature: Title: 2,7141 �4 L h ri de-r- 1. Project Description: Provide a brief, one page or less, project description. The project description should address: • project scope and design.; Project is intended to promote and offer opportunity for residents to recycle at home, at work and on the go. It is intended to bring in the business fraction of Lino Lakes to the recycling program as well as recycling anywhere any time in Lino lakes @ • expected outcomes; Increased recycling, City of Lino Lakes as setting an example, increased opportunity to recycle by offering a monthly recycle day and expansion to carpet, mattresses and household. P59 • current relevant practices and what practices will be changed during the project; The City will change to a monthly recycling event, promote through brochure recycling at work as well as at home and anywhere...on the go. It is hoped to pull in our business sector of Lino Lakes in education, and increased recycling increasing volumes and understanding of what and how to recycle. Opportunity will be given to residents and businesses to contribute to community needs by donating their aluminum cans and depositing them in can cages manufactured by this grant. • key individnRis participating in project activities; including any project collaborators; Key individuals would be Marty Asleson, Environmental Coordinator for the City of Lino Lakes, Lisa Hogstad, employee for the City of Lino Lakes and assistant to the project monthly recycling event, Anoka Integrated Solid Waste, John Freimuth Enterprises, and NJ of Hugo, and Cathy Short, graphics designer for brochure. • overall project timeline; Timeline would start immediately pending Environmental Board and Council approvals except for the monthly event. Monthly recycling would start in September. • why project is compelling and worthy of funding. This project will incorporate the ideas of recycling at work and anywhere as well as home. The City Environmental Board hopes to reach out particularly to the business community to increase recycling. This would be a new approach to increasing volume of materials entering the recycle stream. The City will also be making contact with our listed businesses to attempt to enlist business recycling "champions ". 2. Proposed Project Tasks, Work Plan, and Timeline: List/describe the main tasks that your organization will undertake and the estimated timeline for .each task. • Resign, print, publish and mail a tri -fold brochure on "We Recycle at Home, at Work., and on the Go." lv.1- ling-would_go out to 6174 households as soon as design , print and publish is done. "ibis would be contract work. Start as soon as approvals are obtained • Set example for business, and re-s-idents to recycle anywhere by purchasing indoor recycling contRiners for public facilities. Start as soon as approvals are obtained.. • Fabricate 2 can cages to be used to involve residents, businesses and people on the go to recycle and contribute to Lino Lakes Parks. Start as soon as approvals are obtained • Switch to a monthly turn -key approach to recycle day. September or October • Publish and mail three bimonthly postcards to residents and business informing them of new recycling opportunities. Start as soon as approvals are obtained • Hire a graphics artist to design brochures and post cards. Start as soon as approvals are obtained. • Pay for a city employee extra hours, or an intern to help plan and organize the monthly recycle day. • Pay for two additional vendors to cover new items such as carpet, mattresses, and household.. 3. Project Budget: Provide a detailed budget. Provide a detailed budget including expenses for staff, printing, copying, mailing, equipment, materials, etc. If the grant request is more than $50,000, you must identify the nature and source of matching funds. (See Guidelines for more information on eligible and ineligible expenses). P60 Tasks /Items Costs Design.. Print and Publish, mail trifold "We Recycle at home, at Work and on the Go" $6174 Households at $2.00 each or $12, 348 Contract to build 2 roll -off can cages $2800 each or $5600 Signs for recycke day and can cages $35 each x 10 and tax = $326 Interior work station recycling baskets 67 at $5.50 each or $368 Interior Slim aims recycling containers 19 at $65 each or $1235 Interior atrium recycling station with "we recycle" signage 1 at $1150 Monthly recycle event planning Monthly recycle day event coordination assistance Bi- monthly postcard to residents and businesses $3087 20 hours at $22 per hour or $440 10 hours /month x $22/hr x 5 months or $1100 Total Grant Amount Requested $25,654 Match Tasks/Items Costs Total Match 0 Total Project Costs S25,654 • 1 P61 4. Environmental Benefits: Describe how the project will enhance your current recycling efforts. Provide as many quantitative measures as possible (examples: project will result in the collection of mattresses for recycling; recycling containers will be provided in our parks or an estimated collection of an additional 15 tons of plastic). This program will increase recycling day opportunity by 12X. Integrating business into our city-vide recycling will increase volume reported and create a new business model for recycling,. The recycling day program will expand materials to mattresses, carpet and furniture. The program will encourage _residents and business to recycle anytime and to contribute to fundraising collection opportunity. Education of residents and busineses will start at City hall and other public facilities with clearly marked recycling containers. The City also intends to expand recycling opportunity in the City Parks with anticipated increases in bottles and cans. • • P62 COUNT ANOKA JIM A. KORDIAK County Commissioner District #4 Marty Asleson En"irnmmPntal Director City of Lino Lakes 600 Town Center Pkwy Lino Lakes, MN 55014 i T H cE4-t?"te,t7E Z COUNTY OF ANOKA OFFICE OF COUNTY BOARD OF COMMISSIONERS lb GOVERNMENT T CENTER 2100 3RD AVENUE Si t. 700 • ANOKA, MN 55303 -5024 (763) 323 -5700 July 24, 2012 On July 24, 2012, the Anoka County Board approved the recommendations made by the grant review team for the 2012 Recycling Enhancement Grant Program. The team met on July 13, 2012, and was made up of Sherry Fiskewold, City of Oak Grove; Wanda Brown, City of Spring Lake Park; Carolyn Smith and myself. The team was impressed with the proposals and felt they offered great improvements to existing recycling efforts. After reviewing the eight applications, the committee recommended a total allocation of $245,557.94. The specific allocations are as follows: Andover $50,000.00 Coon Rapids $25,620.74 Anoka $10,006 =20 East Bethel $29.210.00 Blaine $25,065.00 Lino Lakes $25,654.00 Columbia Heights $50,000.00 Ramsey $30,000.00 While we were not able to fully fund all of the requests, we believe that these allocations will provide needed resources to further our goal of increasing the amount -of material recycled in the county -and providing - innovation and efficiency for our recycling activities. Grant amendments to our 2012 Residential Recycling Agreements will be provided shortly. Carolyn Smith will be in touch with you to assist you in these efforts. We thank you for your initiative and I look forward to working together with you on these projects. JK:kr FAUX: 763 -323 -5682 Jim Kordiak, Chair Waste Management and Energy Committee Affirmative Action / Equal Opportunity Employer TDD/TTY: 763 -323 -5289 • • • • • CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DA l'E: June 25, 2012 TOPIC: Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract, 2012 Seal Coat Project VO'LE REQUIRED: 3/5 Vote Required BACKGROUND As part of the seal coating project that was recently completed it is now necessary to replace the striping on several streets. These streets include Apollo Drive, Elm Street, and Lilac Street. The cost for striping these streets is included in this year's budget and is part of the total cost that was presented to the City Council on May 14, 2012 when the Council voted to authorize the advertisement of bids for this project. A comparison of actual costs to the original estimated costs presented to the City Council is shown below: Estimated Actual Seal Coating $253,783.63 $255,999.75 Crack Sealant $ 10,000.00 $ 7,852.19 Striping $ 13,359.23 $- 13,230.00 Engineering $ 12,800.00 $ 12.800.00 Total $289,942.86 $289,881.94 Several contractors were contacted to provide quotes for this project. The City received two quotes and the results are presented below. Copies of the each quote are attached for your information. Contractor Amount of bid Century Fence $13,230.00 AAA Striping $15,845.75 Engineer's Estimate $13,359.23 RECOMMENDATION Staff recommends adoption of Resolution 12 -81 Accepting Quotes and Awarding a Striping Contract for the 2012 Seal Coat Project. P63 P64 CITY OF LINO LAKES RESOLUTION NO. 12-81 RESOLUTION ACCEPTING QUOTES AND AWARDING A STRIPING CONTRACT, 2012 SEAL COAT PROJECT WHEREAS, pursuant to a request for quotes for the seal coating of trails, quotes were received, and the following quotes were received complying with the request Contractor Century Fence Company AAA Striping Service-Co. Engineer-'s Estimate Amount of Quote $13.230.00 $15,845.75 $13,359.23 NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with Century Fence Company, in the name of the City of Lino Lakes for the Striping of the 2012 Seal Coat Project. Adoption by the Lino Lakes City Council this 13th day of August, 2012 The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against sarne: AT "IEST: Julie Bartell, City Clerk Jeff Reinert, Mayor • • a)- i.) a) 0 a; cci cia cia a; cci OS co co x-4 w c.) 0 tn Vi .,..... •,- r.il '''' .a 0 C.) t.'44 tsi 4.= Le o 1.; Unit Price tr3 ft ■ ri cb Vli :7 - EstirriaLed -1 Qua III ty its 6.0 %:1-: 2015 I L 0 NI r•I 0 CO DOLT ,.., at •f-)- I . 1 . I -7- r3 I J. J :-,; (-)' LI 411 • s... = 6.- ■ " 17.1 - 4- = • - LL- _I 1-- LI,.. 14t r- 0 -.;., Z.. 7:: (...) ge) a) 0 PAVEMENT MESSAGE (LEFT ARROVV) EPDXY PAVEMENT IVIESSAGE RIGHT ARROW) EPDXY PAVEMENT MESSAGE (STOP AHEAD) EPDXY 4" SOLID LINE WHITE - EPDXY 4" .50LID LINE ympyv,-- EPDXY 4" B.ROJENLINEWHITE -EPCPc.t 12" - EPDXY. c.ROSSWALK. MARKING-VVHITE EPDXY r.: ci, 0 Lt 1,4 co in NI co i.n) psi ttO LA r-,) 0 “Ln. r4 a- in ria NI 0.-0 cr, WI rsi c,..i co ct) th cr) NI r' N. c> LI mi co? in; NI: csc: oi crt: op. u-t: c•44. 2.582.502.. Z a) &I Cl- .D N.... CC) SINCE 1917 T I-IE IVIA1,11c0E- P 6 5 co 2 0 -J f t 4-, -f IL (MI V.- 10- l'61.9 IIICS 1,-Crji ..---- tif C xn a) to ph-, 'J.-, 11.; LIJ X , vs u, Er_ z 11. gi ii) ID Z to IL LI- u D .D :-.-j U 2,8 u to u < 5 D is Lli Z g. UL 'U 2 t. = I-j- a < 3,'• C320;11.1..1 tz:2ia. a tt. la P66 8/1/20 12 11:38 AM FROM: AAA 763 -926 -8557 TO: 651 -962 -29_00 PAGE: 0C1 OF 001 "a AAA Striping Service Co. 12 ?70 213rd St NE, St Michael MN 55376 August 1, 2012 To Jason Wedel: We are quoting the following project Project Epoxy Striping Location Lino Lakes Item Description 1 Pavt Mess (Left arrow) - Epoxy 2 Pavt Mess (Right arrow) - Epoxy 3 Pavt Mess (Stop Ahead) - Epoxy 4 4" Solid Line White - Epoxy 5 4" Solid Line Yellow - Epoxy 6 4" Broken Line White - Epoxy 7 12" Solid Line White - Epoxy 8 Crosswalk Marking - Epoxy Qty 6 6 4 2,015 6,200 610 80 1,700 UiM EA EA EA LF LF LF LF SF Unit $130.00 $130.00 $375.00 $0.55 $0.56 $0:55 $7.00 $4.30 Total (7 E3) 42B -4322 Fax (7E3) 42B -P557 Amount $780.00 $780.00 $1,500.00 $1,108.25 $3,472.00 $335.50 $560.00 $7,310.000 $15,845.75 Prices do NOT include incidental markings or removal. Prices based on 1 mobilization, additional mob. charge $1,200.00 Prices based on 50 degree air & pavement temperatures at the time of marking application. Prices firm for 30 days. Tax and bond included in quote Sincerely, Dean E Erickson Estimator