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Home My WebLink About08/20/2012 Council PacketRevised WORK SESSION AGENDA CITY OF LINO LAKES Monday, August 20, 2012 CITY COUNCIL BUDGET WORK SESSION Council Work Room 6:00 P.M. 1. Consider Options for Reducing Budget Gap 2. Larson Allen Auditing Services 3. Review Budget Calendar 4. Set Date for Next Budget Meeting 5. Adjournment WORK SESSION AGENDA CITY OF LINO LAKES Monday, August 20, 2012 CITY COUNCIL BUDGET WORK SESSION Council Work Room 6:00 P.M. 1. Consider Options for Reducing Budget Gap 2. Review Budget Calendar 3. Set Date for Next Budget Meeting 4. Adjournment 121 s4-1Ah(1r-e-ez 42-oft o- Budget Gap Options 8/17/2012 Total Budget Gap Add Voting Equipment Revised Total Gap to Maintain 2012 Levy Options to Reduce Gap Budget Reductions /Adjustments Move applicable fleet fuel /maint costs to Utilities Move 30% of Sandie's cost to Utilities Delay PW Fleet Capital Equipment Replacement Maintain 2012 Street Maintenance Effort Strategic Planning Consultant Increase Recreation Registration Fees Staff Adjustments Phased Retirement - Economic Dev Coordinator Increase Economic Dev Professional Services Reduce 1 General Maintenance Worker Increase PW Seasonal Reduce 1/2 Bldg Inspector Add Seasonal /Pooled Inspector - est 700 hours Phased Retirement - Mechanic (Hire Replacement) Est Unemployment Comp Program Reductions Recreation Program Est Unemployment Comp Fund Surplus Use1 /2 of Available Accum Fund Surplus Revenue Options Implement 1.5% Franchise Fee Adjust revenue assumptions - Building Permits $ 535,369 3,000 $ 538,369 20,000' 24.000-< 250,000 — iolSrZrO 22,750 5,000)e 10,000 c i,1cp 45,600 (10,000) 68,000 (15,000) 39,758 (25,000) 4,000 (28,370) 205,203 (29,496) 244,000 160,000 25,000 Total Options to Reduce Budget Gap $ 1,015,445 A 3 ,wt ,}� PIS e ,� �t,�,, 5°76 A-1 v brat, S SPRING CONTINUE DISCONTINUE YOUTH PROGRAMS Kids Garage Sale Kids Garage Sale Preschool Dance Preschool Dance Tap & Ballet Tap & Ballet Bitty Ballerinas Bitty Ballerinas Tiny Tappers Tiny Tappers Tae Kwon Do Tae Kwon Do Dodgeball Dynamo Dodgeball Dynamo T -Ball T -Ball Baseball Skills Baseball Skills Golf Lessons Golf Lessons Soccer Mini Camp Soccer Mini Camp Toss, Kick & Catch Toss, Kick & Catch Fast Pitch Clinic Fast Pitch Clinic Basket Have a Ball Basket Have a Ball Teen Golf Tournament Teen Golf Tournament SPECIAL EVENTS Earth Day Assistance Earth Day Assistance ADULT PROGRAMS Golf Lessons Golf Lessons Zumba Zumba Community Outings Community Outings Turbo Kick Boxing Turbo Kick Boxing Latin Cardio Dance Latin Cardio Dance FAMILY EVENTS Princess Party Princess Party Superhero Boot Camp Superhero Boot Camp Spring Fling Spring Fling Family Performances Family Performances SENIOR CENTER Health & Fitness Info Sessions Health & Fitness Info Sessions Walking Club Walking Club Quilting Club Quilting Club Hat Club Hat Club 500 Card Club 500 Card Club Bridge and Cribbage Club Bridge and Cribbage Club Book Club Book Club Senior Trips Senior Trips Instructional Programs Instructional Programs Special Events Special Events AARP Refresher Course AARP Refresher Course 8/20/2012 SUMMER CONTINUE DISCONTINUE YOUTH PROGRAMS Playground Program Playground Program Preschool Playtime Preschool Playtime Field Trips Field Trips Day Camps Day Camps Preschool Art Camps Preschool Art Camps Theater Camp Theater Camp All About Science All About Science Drawing Camp Drawing Camp Bitty Ballerinas Bitty Ballerinas Preschool Dance Preschool Dance Tap & Ballet Tap & Ballet Tae Kwon Do Tae Kwon Do Toss, Kick, and Catch Toss, Kick, and Catch Safety Camp (Co- sponsor) Safety Camp (Co- sponsor) T -Ball T -Ball Tiny Hawks Multi Sport Camp Tiny Hawks Multi Sport Camp Mini Hawks Multi Sport Camp Mini Hawks Multi Sport Camp Mighty Hawks Multi Sport Camp Mighty Hawks Multi Sport Camp Skyhawks Soccer Camp Skyhawks Soccer Camp Dodgeball Camp Dodgeball Camp Soccer Fundamentals Soccer Fundamentals Baseball Camp Baseball Camp Golf Lessons Golf Lessons Golf Academy Golf Academy SNAG Golf SNAG Golf Volleyball Academy Volleyball Academy Flag Football Flag Football Cougar Soccer Camp Cougar Soccer Camp Tennis Lessons Tennis Lessons Lacrosse Camp Lacrosse Camp MDB Basketball Skills Camps MDB Basketball Skills Camps Basketball Shooting Camp Basketball Shooting Camp Middle School Beach Party Middle School Beach Party TEEN PROGRAMS Teen Jam - w/ Shoreview, Blaine Teen Jam - w/ Shoreview, Blaine ADULT PROGRAMS Latin Cardio Dance Latin Cardio Dance Cardio Kick Boxing Cardio Kick Boxing Zumba Zumba Turbo Kick Turbo Kick Tap -er -cise Tap -er -cise Softball Softball Golf Lessons Golf Lessons Community Outings Community Outings FAMILY EVENTS Kite Day Kite Day Puppet Shows Puppet Shows Family Corn Roast Family Corn Roast SENIOR CENTER Health & Fitness Info Sessions Health & Fitness Info Sessions Walking Club Walking Club Quilting Club Quilting Club SUMMER CONTINUE DISCONTINUE SENIOR CENTER Hat Club Hat Club 500 Card Club 500 Card Club Bridge and Cribbage Club Bridge and Cribbage Club Book Club Book Club Senior Trips Senior Trips Instructional Programs Instructional Programs Special Events Special Events FALL CONTINUE DISCONTINUE YOUTH PROGRAMS Preschool Art Camps Preschool Art Camps Painting Camp Painting Camp Toss, Kick and Catch Toss, Kick and Catch Preschool Dance Preschool Dance Tap & Ballet Tap & Ballet Bitty Ballerinas Bitty Ballerinas Tiny Tappers Tiny Tappers Jazz Basics Jazz Basics Tae Kwon Do Tae Kwon Do Fall Sports Sampler Fall Sports Sampler Field Trips Field Trips School Out Camps School Out Camps Flag Football Flag Football Fall Soccer Fall Soccer Fall Football Fall Football Punt, Pass & Kick Punt, Pass & Kick Floor Hockey Floor Hockey Soccer Mini Camp Soccer Mini Camp Fast Pitch Clinics Fast Pitch Clinics TEEN PROGRAMS Talent Show - w/YMCA Talent Show w/YMCA Teen Events - w/YMCA Teen Events - w/YMCA Halloween Night - W/YMCA Halloween Night - W/YMCA ADULT PROGRAMS Fall Softball Fall Softball Community Outings Community Outings Zumba Zumba Turbo Kick Boxing Turbo Kick Boxing Latin Cardio Dance Latin Cardio Dance FAMILY EVENTS Gobbler Games Gobbler Games SENIOR CENTER Health & Fitness Info Sessions Health & Fitness Info Sessions Nature Programs - w/Wargo Nature Programs - w/Wargo Walking Club Walking Club Quilting Club Quilting Club Hat Club Hat Club 500 Card Club 500 Card Club Bridge and Cribbage Club Bridge and Cribbage Club Book Club Book Club Senior Trips Senior Trips Instructional Programs Instructional Programs Special Events Special Events WINTER CONTINUE DISCONTINUE YOUTH PROGRAMS Preschool Dance Preschool Dance Tap & Ballet Tap & Ballet Bitty Ballerinas Bitty Ballerinas Tiny Tappers Tiny Tappers Tae Kwon Do Tae Kwon Do Field Trips Field Trips School Out Camps School Out Camps Letters from Santa Letters from Santa Floor Hockey Floor Hockey Soccer Mini Camp Soccer Mini Camp Toss, Kick & Catch Toss, Kick & Catch Fast Pitch Clinic Fast Pitch Clinic Pre - Kids -er -Cise Pre- Kids -er -Cise Ski Trips Ski Trips Kids -er -Cise Kids -er -Cise Hockey Skill Development Hockey Skill Development Snack & Skate Snack & Skate ADULT PROGRAMS Latin Cardio Dance Latin Cardio Dance Tap -er -cise Tap -er -cise Zumba Zumba Turbo Kick Boxing Turbo Kick Boxing Adult Open Volleyball Adult Open Volleyball Adult Open Basketball Adult Open Basketball 5 Player Basketball League 5 Player Basketball League Indoor Soccer League Indoor Soccer League Community Outings Community Outings FAMILY EVENTS Breakfast with Santa Breakfast with Santa Sweetheart Party Sweetheart Dance Snow Day Snow Day Secret Holiday Shop Secret Holiday Shop Family Performances Family Performances WARMING HOUSES Warming Houses SENIOR CENTER Health & Fitness Info Sessions Health & Fitness Info Sessions Walking Club Walking Club Quilting Club Quilting Club Hat Club Hat Club 500 Card Club 500 Card Club Bridge and Cribbage Club Bridge and Cribbage Club Book Club Book Club Senior Trips Senior Trips Instructional Programs Instructional Programs Special Events Special Events PUBLIC SERVICES DEPARTMENT PRIMARY JOB FUNCTIONS STREETS • Street sweeping spring and fall, during summer as needed • Street patching and crack filling • Catch basin and curb repairs • Install, repair, and replace street signs • Mow and maintain boulevard areas • Remove debris from roadways • Maintain bad vision areas such as intersections and curves that have tree branches obstructing view • Blade /grade gravel roads as needed • Prepare overlay project areas by sweeping, etc. • Address drainage problems including pumping flat areas that may cause damage to property and clearing small ditch areas • Paint crosswalks, city parking lots etc. • Provide assistance to other departments as needed such as hydrant flushing, repairs to city buildings, snow removal on ice rinks, trail plowing, etc. • Provide assistance for various events including elections, parade, block parties, Recycle Day, etc. WINTER - o Plow snow when depths exceed 2" or as needed (220 lane miles), clear intersections, etc. o Prune and trim boulevard trees (approx. 4,000 total, attempt 500 per winter) o Assist Parks Dept with trail plowing and rink maintenance o Repair off- season equipment PARKS • Maintain 18 neighborhood parks including mowing, landscaping maintenance, cleaning /painting picnic tables, sweeping basketball courts, emptying garbage cans, etc. • Prepare and maintain 12 baseball /softball fields and 14 soccer fields • Energize, winterize, maintain, and repair 15 irrigation systems • Install park benches, landscaping, fencing, etc. throughout parks and trails system • Plant trees, prune trees, remove hazard trees, stump grind as needed • Provide maintenance and repairs to park buildings • Assist youth sports associations with daily field prep (baseball), lining fields (soccer and football), placing goals (lacrosse and soccer), etc. • Inspect and maintain 25+ miles of trails including sweeping, mowing buffer, tree trimming, dogipots • Conduct playground equipment inspections and make necessary repairs • Maintain outdoor areas of Civic Complex, Centennial Fire Station #2, and Community Green • Assist Environmental Dept with blvd tree removals and replacement • Assist Utilities Dept with hydrant flushing and maintenance in spring and fall WINTER - o Maintain 4 hockey and 3 general rinks in the winter o Plow trails o Assist Streets Dept with snow plowing operations o Remove dead and hazard trees from parks and blvds o Remove invasive buckthorn and other woody material encroaching into park areas o Maintain and repair vehicles and park equipment