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08/27/2012 Council Packet
EXPANDED AGENDA CITY COUNCIL AGENDA Monday, August 27, 2012 xxxxxxxxx 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Update on Geocache, Rick DeGardner 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment None ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 27, 2012 (Check No. 093927 through 094048) in the amount of $638,288.57; ii) Centennial Fire District (Check No. 5458 through 5480) in the amount of $18,067.13 B) Consider approval of August 6, 2012 Work Session Minutes Council Member Roeser absent C) Consider approval of August 13, 2012 Council Meeting Minutes Council Member Stoesz absent D) Consider Resolution No. 12 -86, Extension of Time of the Conditional Use Permits and for Submittal of the Planned Unit Development Final Plan and Final Plat, Main Street Village Council Agenda -2- August 27, 2012 EXPANDED AGENDA E) Consider Resolution No. 12 -87, Extension of Time for Submittal of the Planned Unit Development Final Plan and Final Plat, The Preserve F) Consider Resolution No. 12 -88, Extension of Time for Submittal of the Planned Unit Development Final Plan and Final Plat, Moon Marsh G) Consider Resolution No. 12 -89, Extension of Time for Century Farm North 6th Addition H) Consider approval of August 13, 2012 Special Work Session Minutes Council Member Stoesz absent Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Consent Agenda, Items 1A, 1D, 1E, 1F & 1G, as presented, was adopted Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Consent Agenda, Items 1B, as presented, was adopted; Council Member Roeser abstained Action Taken: Motion by Rafferty, seconded by O'Donnell, to approve Consent Items 1C and 11I, as presented, was adopted; Council Member Stoesz abstained 2. FINANCE DEPARTMENT No report 3. ADMINISTRATION DEPARTMENT A) Approve Appointment of Tracy Thoma to Accounts Payable /Payroll Technician position, Jeff Karlson Action Taken: Motion by Rafferty, seconded by Stoesz, to hire Ms. Thoma as recommended, was adopted 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution No. 12 -83, Accepting Quotes 2012 Stormwater Maintenance Project, Jason Wedel Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -83 as presented, was adopted Council Agenda -3- EXPANDED AGENDA B) Consider Resolution No. 12 -84, Approving Change Order No. 1 to Include Thomas Street, 2012 Mill and Overlay Project, Jason Wedel Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -84 as presented, was adopted C) Consider Resolution No. 12 -85, Approving Joint Powers Agreement for Sharing of Building Inspection Services, Michael Grochala Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -83 as presented, was adopted August 27, 2012 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Motion by Rafferty, seconded by Roeser, to adjourn at 6:52 pm. Following adjournment of the regular meeting, the council will reconvene to a special work session to discuss economic development Community Calendar — A Look Ahead August 27, 2012 through September 10, 2012 6:30 pm, Council Chambers CITY HALL CLOSED 6:30 pm, Council Chambers 5:30 pm, Community Room 8:00 am, Community Room 6:30 pm, Council Chambers Wednesday, August 29 Monday, September 3 Tuesday, September 4 Tuesday, September 4 Thursday, September 6 Monday, September 10 Environmental Board Labor Day Park Board Council Work Session EDAC City Council Meeting • • • CITY COUNCIL AGENDA Monday, August 27, 2012 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Update on Geocache, Rick DeGardner 2. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items 1. CONSENT AGENDA A) Consideration of Expenditures: i) August 27, 2012 (Check No. 093927 through 094048) in the amount of $638,288.57; ii) Centennial Fire District (Check No. 5458 through 5480) in the amount of $18,067.13 B) Consider approval of August 6, 2012 Work Session Minutes Council Member Roeser absent C) Consider approval of August 13, 2012 Council Meeting Minutes Council Member Stoesz absent D) Consider Resolution No. 12 -86, Extension of Time of the Conditional Use Permits and for Submittal of the Planned Unit Development Final Plan and Final Plat, Main Street Village E) Consider Resolution No. 12 -87, Extension of Time for Submittal of the Planned Unit Development Final Plan and Final Plat, The Preserve F) Consider Resolution No. 12 -88, Extension of Time for Submittal of the Planned Unit Development Final Plan and Final Plat, Moon Marsh • • Council Agenda -2- August 27, 2012 G) Consider Resolution No. 12 -89, Extension of Time for Century Farm North 6th Addition H) Consider approval of August 13, 2012 Special Work Session Minutes Council Member Stoesz absent 2. FINANCE DEPARTMENT REPORT No report 3. ADMINISTRATION DEPARTMENT REPORT A) Approve Appointment of Tracy Thoma to Accounts Payable/Payroll Technician position, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT REPORT No report 5. PUBLIC SERVICES DEPARTMENT REPORT No report 6. COMMUNITY DEVELOPMENT REPORT A) Consider Resolution No. 12 -83, Accepting Quotes 2012 Stormwater Maintenance Project, Jason Wedel B) Consider Resolution No. 12 -84, Approving Change Order No. 1 to Include Thomas Street, 2012 Mill and Overlay Project, Jason Wedel C) Consider Resolution No. 12 -85, Approving Joint Powers Agreement for Sharing of Building Inspection Services, Michael Grochala 7. UNFINISHED BUSINESS N one 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the council will reconvene to a special work session to discuss economic development Community Calendar — A Look Ahead August 27, 2012 through September 10, 2012 4- Wednesday, August 29 6:30 pm, Council Chambers Environmental Board 4. Monday, September 3 CITY HALL CLOSED Labor Day �L Tuesday, September 4 6:30 pm, Council Chambers Park Board 4, Tuesday, September 4 5:30 pm, Community Room Council Work Session Thursday, September 6 8:00 am, Community Room EDAC 4. Monday, September 10 6:30 pm, Council Chambers City Council Meeting Schedule B 2009 Salaries POSITION TITLE Step 1 Planner (Senior) 58,161 Inspector II /Bldg Official 58,084 Economic Development Coordinator 57,657 Environmental Specialist 58,553 Accountant III 53,389 Inspector II 50,661 Associate Planner 50,619 Deputy City Clerk 45,147 Community Development Assistant I 44,318 Recreation Supervisor 46,264 Office Manager - Public Svs. ish. 5/l7/tZ . uJk SSAs Step 2 61,069 60,989 60,540 Step 3 63,977 63,893 63,423 61,481 I 64,409 56,0_58 -I 58,728 53,194 55,728 Step 4 66,885 66,797 66,305 67,336 61,397 - 58,261 Step 5 Step 6 69,793 69,701 69,188 70,264 64;066 60,794 53,150 , 55,681 I 58,212 60,743 47,405 46,534 48,577 45,147 1 47,405 49,662 48,750 50,891 49,662 51,919 50,966 53,204 51,919 Accounting Clerk- Utilities / 41,854 43,946 46,039 1 48,132 PC Technician Bldg Permit Technician 38,262 Records /Evidence Technician 37,895 Secretary 36,602 Admin, PS, Public Safety, Comm. Dev Accounting Clerk - Utilities 37,060 Accounts Payable 38,443 Senior Citizens Coordinator Community Service Officer 30,913 30,913 AFSCME 2009 SALARIES Represents a 3% Annual . 4uI rctrn nt 40,175 39,790 38,432 38,913 40,365 32,459 32,459 4 42,088 41,684 40,262 40,766 42,287 34,005 34,005 44,001 43,579 42,092 42,619 44,209 35,550 54,177 53,182 55,517 72,702 72,605 72,071 73,192 66,736 63,327 63,274 56;434 55,398 57,830 54,177 l 56,434 50,224 45,914 45,474 43,922 44,472 46,131 37,096 52,317 47,827 47,369 45,752 46,325 48,054 38,641 35,550 37,096 1 38,641 • EXPENDITURES August 27, 2012 CHECK NO. 093 927- 094048 $638,288.57 Date: 08/21/2012 Time 14:17:59 City of Lino Lakes FM Entry - Invoice Journal .ages: Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10425 10437 Trans #: (A) Line 8: (A) Due Date: (A) Bank #: (A) Options: Detail / Summary: S Sort: A Vendor # Name Operator: LMH Page: 1 Invoice Status: A # of copies: 1 Check Over Expend: N # of items Discount Net Gross Discount Lost 000080 ABLE HOSE AND RUBBER, INC. 000093 ACE SOLID WASTE, INC. 007653 AIM ELECTRONICS, INC. 008652 AIR MECHANICAL 000157 ALL_SEASONS RENTAL, INC. 000210 AMERICAN FASTENER & SUPPLY, INC. 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 008019 AMES, MARILYN' 000370 ANOKA COUNTY CENTRAL COMMICATIONS 003617 ANOKA COUNTY SHERIFF'S OFFICE 008663 BALTUS, MELISSA •00610 BAUER BUILT, INC. 008653 BERG, JEFF 008293 BIFF'S INC. 000724 BLUE TOW SERVICE, INC. 00O933 BROCK WHITE COMPANY, LLC 000946 C. P. OFFICE PRODUCTS 000950 C. W. HOULE, INC. 001040 CENTENNIAL FIRE DISTRICT 001110 CENTENNIAL UTILITIES 002700 CENTERPOINT /MINNEGASCO, INC. 008655 CENTURY FARM NORTH HOA 1 1 1 1 1 1 1 1 2 1 1 2 1 2 3 2 2 1 1 1 1 1 309.57 309.57 .00 .00 605.42 605.42 .00 .00 237.19 237.19 .00 .00 40.00 40.00 .00 .00 49.70 49.70 .00 .00 13.39 13.39 .00 .00 149.89 149.89 .00 .00 36.00 36.00 .00 .00 496.34 496.34 .00 .00 427.50 427.50 .00 .00 24.00 24.00 .00 .00 1,245.27 1,245.27 .00 .00 35.00 35.00 .00 .00 431.75 431.75 .00 .00 505.35 505.35 .00 .00 1,846.34 1,846.34 .00 .00 79.05 79.05 .00 .00 1,710.00 1,710.00 .00 .00 1,78'0.22 1,750.22 .00 .00 606.03 606.03 .00 .00 167.00 167.00 .00 .00 50.00 50.00 .00 .00 Date: 08/21/2012 Time: 14:17:59 •ndor # Name City of Lino Lakes FM Entry - Invoice Journal Operator: LMH Page: 2 Discount # of items Net Gross Discount Lost 004670 COMCAST 2 84.90 84.90 .00 .00 004470 COMO LUBE & SUPPLIES, INC. 2 546.03 546.03 .00 .00 001187 CONNEXUS ENERGY 1 5,196.27 5,196.27 .00 .00 900415 CRAIG SEVERSON CONSTRUCTION 1 2,000.00 2,000.00 .00 .00 007465 DAVIS EQUIPMENT CORPORATION 1 301.23 301.23 .00 .00 008353 BRIAN DOCKENDORF 1 30,00 30.00 .00 .00 008654 DOCKENDORF, TRACI 1 55.00 55.00 .00 .00 007513 EAGLE BROOK CHURCH 1 14,683.70 14,683.70 .00- .00 900212 ESS BROTHERS & SONS, INC. 1 162.45 162.45 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 207.21 207.21 .00 .00 001267 FAST BREAK CORNER MARKET, INC. 1 23.95 23.95 .00 .00 000772 FILTRATION SYSTEMS, INC. 1 338.83 338.83 .00 .00 001540 FORESTRY SUPPLIERS, INC. 1 44.34 44.34 .00 .00 007698 FRATTALONE'S /CIRCLE PINES ACE 3 71.33 71.33 .00 .00 002328 G & K SERVICES, INC. 1 68.27 68.27 .00 .00 008557 GECK, DUEA & OLSON, PLLC 2 8,650.00 8,650.00 .00 .00 00076 GOODIN COMPANY, INC. 1 116.67 116.67 .00 .00 D08240 GOPHER STATE ONE -CALL 1 419.05 419.05 .00 .00 000843 DALE HAGER 1 417.44 417.44 .00 .00 000142 MELISSA HAGERT 1 58.32 58.32 .00 .00 001480 HAWKINS, INC. 1 15.00 15.00 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 2 1,728.15 1,728.15 .OU .00 001285 HEWLETT- PACKARD COMPANY 2 10,261.98 10,261.98 .00 .00 001859 HOME DEPOT CREDIT SERVICES 1 224.41 224.41 .00 .00 007224 HUGO EQUIPMENT COMPANY 2 79.16 79.16 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 2 185.97 185.97 .00 .00 001971 INFRATECH 2 2,062.13 2,062.13 .00 .00 Date: 08/21/2012 Time: 14:18:00 nor # Name City of Lino Lakes FM Entry - Invoice Journal Operator: LMH Page: 3 Discount # of items Net Gross Discount Lost 000476 INTERSTATE POWER SYSTEMS, INC. 1 850.76 850.76 .00 .00 002000 INTL UNION OF OPER ENGR 1 570.30 570.30 .00 .00 008394 JANI -KING OF MINNESOTA, INC. 2 3,624.13 3,624.13 .00 .00 008271 DONALD LEE JENSEN 1 288.00 288.00 .00 .00 007927 ZACHARY JOHNSON 1 74.15 74.15 .00 .00 008656 JUNG, PAUL 1 35.00 35.00 .00 .00 007375 KANGAS TANK, INC. 3. 8,200.00 8,200.00 .00 .00 001850 KENNEDY & GRAVEN, INC. 1 3,150.00 3,150.00 .00 .00 002320 LMCIT 2 149,481.00 149,481.00 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 2 8,290.65 8,290.65 .00 .00 008651 MARK MCDONOUGH 1 7,500.00 7,500.00 .00 .00 002570 METRO COUNCIL ENRIVONMENTAL SERVICES 1 14,048.10 14,048.10 .00 .00 007694 METROPOLITAN COUNCIL 1 57,077.74 57,077.74 .00 .00 002822 MINNESOTA COUNTY ATTORNEYS ASSOC 2 194.99 194.99 .00 -00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,029.66 1,029.66 .00 .00 000248 MN DEPT OF LABOR /INDUSTRY 1 40.00 40.00 .00 .00 •08666 MOORE, BONNIE 1 95.00 95.00 .00 .00 003050 MRPA 1 252.00 252.00 .00 .00 004791 NAC MECHANICAL& ELECTRICAL SERVICES 1 1,222.07 1,222.07 .00 .00 008359 MICHAEL NARDECCHIA 1 100.00 100.00 .00 .00 003090 NARDINI FIRE EQUIPMENT CO., INC. 1 130,43 130.43 .00 .00 003091 NCRERS MINNESOTA 1 336.00 336.-00 .00 .00 003180 NEWMAN TRAFFIC SIGNS, INC. 1 113.26 113.26 .00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 2 161.50 161.50 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 1 246.62 246.62 .00 .00 000094 PEARSON BROTHERS, INC. 1 248,248.63 248,248.63 .00 .00 008659 PLANET SOCCER 1 717.50 717.50 .00 .00 Date: 08/21/2012 Time: 14:18:00 City of Lino Lakes FM Entry - Invoice Journal Operator: LMH Page: 4 Discount •.idor if Name # of items Net Gross Discount Lost 000217 POLAR CHEVROLET & MAZDA 2 209.24 209.24 .00 .00 000057 PREMIUM WATERS, INC. 1 62.64 62.64 .00 .00 003600 PRESS PUBLICATIONS, INC. 4 194.78 194.78 .00 .00 008660 PROVANTAGE 1 126.00 126.00 .00 .00 001832 QUAD AREA CHAMBER OF COMMERCE 1 15.00 15.00 .00 .00 008535 ROOF SPEC INC. 1 350.00 350.00 .00 .00 900491 CITY OF ROSEVILLE 2 7,095.46 7,095.46 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 2 658.78 658.78 .00 .00 008657 SCHMITZ, DANIEL 1 100.00 100.00 .00 .00 003990 SHOREVIEW, CITY OF 1 405.00 405.00 .00 .00 003882 SHRED -IT USA MINNEAPOLIS 1 16.58 16.58 .00 .00 008661 SKOY, NICK 1 35.00 35.00 .00 .00 003293 SKYHAWKS SPORTS ACADEMY, INC. 1 1,889.00 1,889.00 .00 .00 004030 SMITH MICRO TECHNOLOGIES, INC. 1 83.84 83.84 .00 .00 003848 SPARTAN PROMOTIONAL GROUP, INC. 1 93.52 93.52 .00 .00 007468 ST. PAUL, CITY OF 1 790.00 790.00 .00 .00 •08667 STAFFORD, VIRGINIA 1 36.00 36.00 .00 .00 008142 STAPLES ADVANTAGE 1 236.69 236.69 .00 .00 008376 SWEET CORN & MORE 1 520.00 520.00 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 4 4,707.35 4,707.35 .00 .00 000913 TARO SPORTSWEAR, INC. /SATURN SCREENPRINT 1 845.00 845.00 .00 .00 00049 TDS METROCOM MN. 1 988.75 - 988.75 .00 .00 002790 TESSMAN COMPANY, THE 1 3,199.73 3,199.73 .00 .00 008314 DANIEL TRILL 1 55.25 55.25 .00 .00 004350 TKDA 1 126.33 126.33 .00 .00 004469 TOUSLEY FORD, INC. 1 129.80 129.80 .00 .00 008662 TRUENORTH STEEL 2 162.46 162.46 .00 .00 Date: 08/21/2012 Time 14:18:00 •dor # Name City of Lino Lakes FM Entry - Invoice Journal Operator: LMH Page: 5 Discount # of items Net Gross Discount Lost 000423 TWIN CITY FAB, INC. 1 49.43 49.43 .00 .00 004560 U S BANK VISA 1 168.06 168.06 .00 .00 008640 U. S. BANK 1 21,831.61 21,831.61 .00 .00 008658 YANG, WANG 1 500.00 500.00 .00 .00 004720 JEAN VIGER 1 118.55 118.55 .00 .00 004765 WARGO NATURE CENTER 1 360.00 360.00 .00 .00 008664 WICKLANDER, ERIK 1 17.50 17.50 .00 .00 000203 WINGFOOT COMMERCIAL TIRE SYSTEMS, LLC 1 991.97 991.97 .00 .00 004840 WINNICK SUPPLY, INC. 1 20.93 20.93 .00 .00 000293 WIPERS & WIPES, INC. 1 274.13 274.13 .00 .00 008395 WSB & ASSOCIATES, INC. 12 15,337.38 15,337.38 .00 .00 003250 XCEL ENERGY 1 10,532.52 10,532.52 .00 .00 Grand Totals: 160 638,288.57 638,288.57 .00 .00* • • Date: 08/21/2012 Time: 14:14:49 • Ranges: Operator: LMH Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 10426 Bank #: (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name 10444 # of copies: 1 Description Amount MAYOR /COUNCIL MAYOR /COUNCIL MAYOR /COUNCIL ADMINISTRATION • ELECTIONS ELECTIONS ELECTIONS ELECTIONS CABLE FINANCE FINANCE FINANCE FINANCE FINANCE LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS INTL UNION OF OPER E AUGUST DUES LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE LEAGUE OF MN CITIES INS. ALLOCATING 12 METRO COUNCIL ENVIRO SAC JULY 2012 MN CHILD SUPPORT PAY CHILD SUPPORT NCPERS MINNESOTA SEPTEMBER PREMIUM NARDECCHIA, MICHAEL RETURN OF ACE FEE U. S. BANK AIR MECHANICAL SCHMITZ, DANIEL Total for Department 13 VO EMPL PURHASE PLAN - MART REFUND FOR PERMIT RETURN OF ACE FEE LEAGUE OF MN CITIES PRESS PUBLICATIONS, PRESS PUBLICATIONS, 2012 -2013 WORKER'S COMPE SUMMARY ORD 8 -12 SUMMARY ORD. 7 -12 Total for Department 401 LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department 402 LEAGUE OF MN CITIES PRESS PUBLICATIONS, VIGER, JEAN STAPLES ADVANTAGE 2012 -2013 WORKER'S COMPE NOTICE OF PUBLIC ACCURAC REIMBURSEMENT EXPENSE FO ELECTION SUPPLIES Total for Department 403 LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department 404 LEAGUE OF MN CITIES U. S. BANK U. S. BANK U. S. BANK ROSEVILLE, CITY OF Total 2012 -2013 WORKER'S COMPE AUGUST LUNCHEON MTG MNGF CONFERENCE REGISTRATION PROCESS FEE -AWARD FOR EX IT SERVICES BILLING AUG. for Department 407 KENNEDY & GRAVEN, IN CHARTER REVIEW KENNEDY & GRAVEN, IN GENERAL FINANCIAL GECK, DUEA & OLSON, PROFESSIONAL SERVICES FO GECK, DUEA & OLSON, PROSECUTION CONTRACT 570.30 89,085.00 667.00 14,048.10 1,029.66 336.00 100.00 696.29 40.00 100.00 106,672.35* 30.00 47.70 27.83 105.53* 732.00 732.00* 32.00 23.85 118.55 12.60 187.00* 5.0D 5.00* 601.00 20.00 225.00 435.00 6,144.16 7,425.16* 2,289.00 157.50 650.00 8,000.00 Date: 08/21/2012 Time: 14:14:49 Operator: LMH • Department Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount Total for Department 414 ECONOMIC DEVELOPMENT QUAD AREA CHAMBER OF JAMI RASSMUSSEN PRESENTA ECONOMIC DEVELOPMENT LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPS Total for Department 415 PLANNING & ZONING LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department 416 ENGINEERING ENGINEERING ENGINEERING COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE LICE LICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE TKDA PROFESSIONAL SERV ENGINE WSB & ASSOCIATES, IN PROFESSIONAL SERV. 6 -1 T WSB & ASSOCIATES, IN-PROFESSIONAL SERVICES FR Total Lor Department 417 LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department 418 HAGERT, MELISSA ANOKA COUNTY CENTRAL ANOKA COUNTY CENTRAL TDS METROCOM MN HAGER, DALE HAGER, DALE CONNEXUS ENERGY HEWLETT - PACKARD COMP LEAGUE OF MN CITIES MINNESOTA COUNTY ATT MINNESOTA COUNTY ATT ANOKA COUNTY SHERIFF SPARTAN PROMOTIONAL ST. PAUL, CITY OF JOHNSON, ZACHARY THILL, DANIEL U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK MEALS /TRAINING IN OTTERT 800 MHZ RADIO SYSTEM EQU VERIZON WIRELESS INTERNE TDS PHONE SERVICES DOG FOOD K9 NARC TRAILS / TRAILS JULY ELECTRIC USEAGE PROCESOR /MEM /KEYBOARD /MO 2012 -2013 WORKER'S COMPE 2012 FORFEITURE FORM CNT IMPAIRED DRIVING /LAWS /IS ANOKA COUNTY RANGE 6/11 SHIRTS EVOC TRAI COURSE JULY 23 FUEL FOR SQUAD /DINNER TR REIMBURSEMENT FOR TRAINI AWARDS BATTERY PK ASSEMB CAPTAIN PANEL CHAPLAIN MTG _CRIME REPORTS CARD DARE OFFICER. RETIREMENT FLEX BELT YOUNG NIGHT TO UNITE NOTICE OFFICE PROPLUS /OFFIC STD OFFICER YOUNG RETIREMENT ORAL BOARD PD CELL BILL PHONE CARD EVIDENTIARY C RECON RIFLES FOR GUN SAFETY CL SHRED ON SITE 11,096.50* 15.00 196.00 211.00* 170.00 170.00* 126.33 9,081.67 64.00 9,272.00* 361.00 361.00* 58.32 54.00 442.34 687.53 157.44 260.00 21.37 2,091.34 25,840.00 119.99 75.00 427.50 93.52 790.00 74.15 55.25 144.28 38.95 39.53 14.18 313.04 21.76 25.98 294.52 296.12 963.06 111.74 35.14 660.07 32.14 322.59 771.40 99.95 • Date: 08/21/2012 Time 14:14:49 Operator: LMH Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE U. U. U. U. U. U. U. U. S. S. S. S. S. S. S. S, BANK BANK BANK BANK BANK BANK BANK BANK PROVANTAGE TASTER BATTERIES TRAVEL TO IACP CONF CHIE UNIFORMS UNIFORMS CORTES UNIFORMS HALVERSON UNIFORMS MARTELLI UNIFORMS PETERSON UNIFORMS WEGNER 5 J3500 4GB 128GB AFFS S Total for Department 420 BUILDING INSPECTIONS LEAGUE OF MN CITIES STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS 11110 STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET 2012 -2013 WORKER'S COMPE Total for De TDS METROCOM MN CONNEXUS ENERGY HOME DEPOT CREDIT SE LEAGUE OF MN CITIES NEWMAN TRAFFIC SIGNS XCEL ENERGY T.A. SCHIFSKY AND SO T.A. SCHIFSKY AND SO T.A. SCHIFSKY AND SO T.A. SCHIFSKY AND SO WSB & ASSOCIATES, IN TRUENORTH STEEL partment 422 TDS PHONE SERVICES JULY ELECTRIC USEAGE 12 "X2" CLEAR POLYCARBONA 2012 -2013 WORKER'S COMPE FILM- FLAT - NOTCHED & PUNC PUBLIC WORKS DEPT. AUG 7 THRU 9 AC FINE ASP JULY 17 THRU 19 AC FINE JULY 25 AC MODIFIED ASPH JULY THRU AUG. 2, 2012 A PROFESSIONAL SERV. 6 -1- 15" END SEC W /STRAP 15" TRUENORTH STEEL 15" END SECTINO W /STRAP, CRAIG SEVERSON CONST INSTALL CURB & GUTTER AR Total for Department 430 WINGFOOT COMMERCIAL AMERICAN FASTENER & POLAR CHEVROLET & MA POLAR CHEVROLET & MA BAUER BUILT, INC. BAUER BUILT, INC. O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTI-VE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE FAST BREAK CORNER MA LEAGUE OF MN CITIES FACTORY MOTOR PARTS SAFETY KLEEN CORPORA 10 OZ EQUAL INSTALL GY 1 GREASE FITTINGS CAP PUMP /CAP PROGRESSIVE STEER TIRES AIR .AND OIL AIR FILTER BRAKE ROTOR /ROD /DISC COUPLER 3 FILTERS FLUID FW /RW BRG GOVERNOR PS TOOL /2 SPOT MIRROR SILCON 5 CAR WASHES 2012 -2013 WORKER'S PART DEL 27PG PRO BATT P CREDIT 58441427 MOWER 0249 FILTERS PAD GASKE COMPE 145.60 367.60 783.40 267.83 63.96 67.73 52.99 234.26 126.00 37,541.97* 348.00 348.00* 36.39 1,216.90 100.54 10,874.00 113.26 232.40 1,248.34 1,750.08 570.45 1,138.48 2,015.50 115.43 47.03 2,000.00 21.45B.80* 991.97 10.78 20.69 188.55 82.94 1,162.33 27.14 18.17 .00 21.45 56.42 14.49 4.08 15.92 60,90 28.05 23.95 844.00 207.21 -22.05 Date: 08/21/2012 Time: 14:14:49 • Department Operator: LMH Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS IIIEVERNMENT BUILDINGS VERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS SAFETY KLEEN CORPORA SAFETY KLEEN CORPORA TOUSLEY FORD, INC. COMO LUBE & SUPPLIES COMO LUKE & SUPPLIES WINNICK SUPPLY, INC. HUGO EQUIPMENT COMPA DAVIS EQUIPMENT CORP TECHNOLO TECHNOLO LUBRICATION LUBRICATION U. S. BANK U. S. BANK U. S. BANK Total for OIL FILTER /CRUSHED OIL F WASTE OIL SERVICES ALIGH FRONT END /SHOP SUP GADUS GREASE /GREASE GUN MOTOR OIL GF -5 /SN SAE RW SQUARE TUBE 1/2 X 2 1/2 COMPRESION SLEEVE /ISOLAT PARTS - TURF 1,505.0 87NL 10% ETH 872.9 ULS RED B5 MITYVAC MITMVB500 SILVER PTO SHIELDS PROG MOWER WIRING KITS RADAR TRAILE Department 431 PREMIUM WATERS, INC. BOTTLED WATER 1189 MAIN ACE SOLID WASTE, INC 1189 MAIN STREET ACE SOLID WASTE, INC LLPD 640 TOWN CENTER MN DEPT OF LABOR /IND BOILER /PRESSURE VESSEL X WIPERS & WIPES, INC. KLEENEX ROLL TOWEL AMERIPRIDE LINEN /APP GRAY MATS PD INTERSTATE POWER SYS COOLANT HOSE /PIPE BUSHIN TDS METROCOM MN TDS PHONE SERVICES FILTRATION SYSTEMS, 16X20X2 APIII 20X20X2 AP C. P. OFFICE PRODUCT OFFICE SUPPLIES CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES LEAGUE OF MN CITIES G & K SERVICES, INC. IMAGE PRINTING & GRA IMAGE PRINTING & GRA BUILDINGS CENTERPOINT/MINNEGAS BUILDINGS CENTERPOINT /MINNEGAS BUILDINGS NARDINI FIRE EQUIPME BUILDINGS XCEL ENERGY BUILDINGS NORTHWAY IRRIGATION/ BUILDINGS SHRED -IT USA MINNEAP BUILDINGS SMITH MICRO TECHNOLO BUILDINGS COMCAST COMCAST AIM ELECTRONICS, INC STAPLES ADVANTAGE JANI -KING OF MINNESO JANI -KING CF MINNESO ROOF SPEC INC. U. S. BANK U. S. BANK U. S. BANK ROSEVILLE, CITY OF 600 TOWN CENTER PKWY JULY ELECTRIC USEAGE 2012 -2013 WORKER'S COMPE INS. ALLOCATING 12 -13 VO SHOP TOWELS BUSINESS CARDS TIM HILLE DESKTOP - LOGO CREATION 1187 MAIN ST 1189 MAIN ST 1 CYL MED 1 AGENT SYS IN GOVT BUILDINGS SERV /LABOR DRIPPER POT A ON -SITE SHREDDING SERVIC SERVICE FOR PRINTER BUIL INTERNET SERVICE CITY HA INTERNET SERVICE PUBLIC MESSAGE DISPLAY BOARD OFFICE SUPPLIES MONTHLY CONTRACT BILLING MONTHLY CONTRACT PUBLIC CONSULTING SERV PERFORMS 2 USB MEDIA CARD READERS MOUSE TRAPS WIRING CORD SIGN BOARD MONTHLY PHONE CHARGES AU 642.00 38.83 129.80 94.00 452.03 20.93 72.13 301.23 5,218.56 3,072.09 70.99 129.97 27.52 14,027.07. 62.64 209.69 262.13 40.00 274.13 149.89 850.76 155.75 338.83 79.05 526.63 1,189.23 28.00 333.00 68.27 47.03 138.94 39.72 47.75 130.43 6,835.15 121.50 16.58 83.84 42.45 42.45 237.19 224.09 3,137.85 -48-6.28 350.00 53.51 5.33 79.84 951.30 Date: 08/21/2012 Time: 14:14:49 Operator: LMH • Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE FORESTRY FORESTRY Total for Department 432 ACE SOLID WASTE, INC ALL SEASONS RENTAL, CENTENNIAL UTILITIES CENTENNIAL UTILITIES CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES SUNRISE PR RENT SOD CUTTER 12" GAS 6811 LAKE DR 6918 SUNRISE 7204 LAKE DR JULY ELECTRIC USEAGE 2012 -2013 WORKER'S COMPS CENTERPOINT /MINNEGAS 1179 MAIN STREET CENTERPOINT /MINNEGAS 6520 PHEASANT RUN S TESSMAN COMPANY, THE NUTRISPHERE /GOLDWING NORTHWAY IRRIGATION/ VALVE SOLENDOID T.RRITROL HUGO EQUIPMENT COMPA THROTTLE TRIGGER FRATTALONE'S /CIRCLE MAINTENANCE SUPPLIES BIFF'S INC. CENTENNIAL LITTLE LEAGUE U. S. BANK MAINT. SUPP. U. S. BANK MULCH Total for Department 450 LEAGUE OF MN CITIES U. S. BANK U. S. BANK U. S. BANK Total for BROCK WHITE COMPANY LEAGUE OF MN CITIES Total for LEAGUE OF MN CITIES Total for FORESTRY SUPPLIERS, LEAGUE OF MN CITIES Total for Total for LEAGUE OF MN CITIES AMES, MARILYN DOCKENDORF, BRIAN BERG.,, JEFF DOCKENDORF, TRACI CENTURY FARM NORTH JUNG, PAUL SKOY, 'NICK BALTUS, MELISSA WICKLANDER, ERIK MOORE, BONNIE 2012 -2013 WORKER'S COMPE FALL CONFERENCE MRPA ANNUAL CONF SIGNS Department 451 , SPRAY PAINT INV TIP WB W 2012 -2013 WORKER'S COMPE Department 461 2012 -2013 WORKER'S COMPE Department 462 PAINT, TREE MARKING, FLO 2012 -2013 WORKER'S COMPE Department 463 Fund 101 2012 -2013 WORKER'S COMPE SENIOR TRIP REFUND COACHES REFUND COACHES REFUND WITHDREW FROM SOCCER - R H ROOM DEPOSIT REFUND COACHES REFUND COACHES REFUND PROGRAM CANCELLED COACHES REFUND PROGRAM REFUND 17,639.23* 133.60 49.70 18.17 24.89 18.17 69.52 3,207.00 17.09 12.85 3,199.73 40.00 7.03 54.48 265.70 82.41 17.14 7,217.48* 814.00 427.00 345.00 100.00 1,686.00* 162.74 81.00 243.74* 61.00 61.00* 44.34 317.00 361.34* 236,822.17* 1,601.00 36.00 30.00 35.00 55.00 50.00 35.00 35.00 24.00 17.50 95.00 Date: 08/21/2012 Time: 14:14:49 Operator: LMH • Department Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PROGRAM REC ADULT SPORTS ADULT SPORTS ADULT SPORTS FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES FAMILY ACTIVITIES SPECIAL SPECIAL SPECIAL SPECIAL SPECIAL SPECIAL SPECIAL UTH OUTH YOUTH YOUTH YOUTH YOUTH STAFFORD, VIRGINIA Total for LEAGUE OF MN CITIES Total for MRPA JENSEN, DONALD LEE U. S. HANK Total for SHOREVIEW, CITY OF SIFF'S INC. SWEET U. S. U. S. U. S. U. S. CORN & MORE BANK BANK BANK BANK Total for EVENTS /TRIPS WARGO NATURE CENTER EVENTS /TRIPS U. EVENTS /TRIPS U. EVENTS /TRIPS U. EVENTS /TRIPS U. EVENTS /TRIPS U. EVENTS /TRIPS U. INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL YOUTH SPORTS POLICE MAYOR /COUNCIL MAYOR /COUNCIL S. S. S. s. S. S. BANK BANK BANK BANK BANK BANK Total for SENIOR TRIP REFUND Department 2012 -2013 WORKER'S COMPE Department 200 FALL SOFTBALL TEAM REGIS SPORTS OFFICIAL MULCH Department 202 - PUPPET SHOWS FAMILY CORN ROAST PORTAB CORN ROASTER RENTAL /CORN CORN ROAST SUPPLIES CORN ROAST /PLAYGRND SUPP ICE PROGRAM SUPPLIES Department 203 WARGO OFF SITE PROGRAM ART CAMP SUPPLIES FIELD TRIP PAYMENT PLAYGRND SUPP PLAYGROUND SUPPLIES PROGRAM SUPPLIES SIGNS Department 205 CENTENNIAL FIRE DIST SKYHAWKS SPORTS ACRD U S BANK VISA U. S. BANK U. S. BANK PLANET SOCCER SAFETY CAMP RICE LK ELEM S.N.A.G. GO SUPPLIES CORN ROAST /PLAYGRND SUPP MULCH PRACTICE BALLS Total for Department 207 TAHO SPORTSWEAR, INC MOSITURE T'S SCREENPRINT Total for Department 208 Total for Fund 201 U. S. BANK- SETINA PROGARD SETINA, E Total for Department 420 Total for Fund 402 U. S. BANK U. S. BANK 8 16GB WIFI IPADS 2 YRS PURCHASE 8 IPAD 3 COVERS Total for Department 401 36.00 2,049.50* 801.00 801.00* 252.00 288.00 150.00 690.00* 405.00 166.05 520.00 99.97 45.05 17.56 34.23 1,287.86* 360.00 234.69 18.00 7.60 57.45 127.01 212.40 1,017.15* 1,780.22 1,889.00 168.06 10.14 200.11 717.50 4,765.03* 845.00 845.00* 11,455.54* 5,276.U4 5,276.04* 5,276.04* 5,099.43 235.2D 5,334.67* Date: 08/21/2012 Time: 14:14:49 Operator: LMH • Department Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS HEWLETT - PACKARD COMP CHASSIS /KIT /4GH /DVD ROM/ GOVERNMENT BUILDINGS U. S. BANK KVM SWITCH NEW SERVERS Total for Department 432 OTHER OTHER OTHER OTHER OTHER OTHER R R OTHER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER Total for Fund 403 WSB & ASSOCIATES, IN PROFESSIONAL SERV. 6 -1 T Total for Department 499 Total for Fund 406 PRESS PUBLICATIONS, 2011 ANNUAL DISCLOSURE 3 Total for Department 499 Total for Fund 411 PRESS PUBLICATIONS, 2011 ANNUAL DISCLOSURE 3 Total for Department 499 Total for Fund 417 KENNEDY & GRAVEN, IN LEGACY AT WOODS EDGE TIF PRESS PUBLICATIONS, 2011 ANNUAL DISCLOSURE 3 Total for Department 499 Total for Fund 418 PEARSON BROTHERS, IN PAY VOUCHER 2012 SEALCOA BROCK WHITE COMPANY, ROADSAVER 221 CRAFCO SEA WSB & ASSOCIATES, IN PROFESSIONAL SERV 6 -1 TO WSB & ASSOCIATES, IN PROFESSIONAL SERV. 6 -1 T Total for Department 499 Total for Fund 421 LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department GOODIN COMPANY, INC. AMERICAN FASTENER & TDS - METROCOM MN CONNEXUS ENERGY HAWKINS, INC. LEAGUE OF MN CITIES CENTERPOINT / MINNEGAS CENTERPOINT /MINNEGAS CENTERPOINT/MINNEGAS XCEL ENERGY HD SUPPLY WATERWORKS HD SUPPLY WATERWORKS 1 FS4 -3 MM FLOW SWITCH NUT /WASH /BOLT TDS PHONE SERVICES JULY ELECTRIC USEAGE 150 LB CHLORINE CYLINDER 2012 -2013 WORKER'S COMPE 1180 BIRCH ST 6774 BLACK DUCK DR 6786 CLEARWATER CREEK DR WATER DEPT. #61 BURY DEPTH PLATE W67 SOLDER SWIVEL /MIP SWIVEL 8,170.64 149.98 8,320.62* 13,655.29* 709.50 709.50* 709.50* 31.80 31.80* 31.80* 31.80 31.80* 31.80* 703.50 31.80 735.30* 735.30* 248,248.63 1,683.60 491.50 988.50 251,412.23* 251,412.23* 2,871.00 2,871.00* 116.67 2.61 r09.08 2,305.14 15.00 1,436.00 12.85 12..85 23.89 3,441.27 72.56 1,655.59 Date: 08/21/2012 Time: 14:14:49 Operator: LMH • Department Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER WER WER SEWER SEWER NAC MECHANICAL& ELEC KANGAS TANK, INC. FRATTALONE'S /CIRCLE FRATTALONE'S /CIRCLE GOPHER STATE ONE -CAL WSB & U. S. U. S. TESTRPZS /REBUILT AND TES WATER TOWER ROOF REPAIRS CEMENT PVC 8 OZ COUPLE &STOP 1 &1" COPER GOPHER STATE ONE CALL TI ASSOCIATES, IN PROFESSIONAL SERV. 6 -1 T BANK 1GB ADDTL MEM FOR UTILIT BANK REPLACEMENT BATTERY FOR Total for Department 494 Total for Fund 601 LEAGUE OF MN CITIES 2012 -2013 WORKER'S COMPE Total for Department ABLE HOSE AND RUBBER TWIN CITY FAB, INC. C. W. HOULE, INC. CENTENNIAL UTILITIES CONNEXUS ENERGY HOME DEPOT CREDIT SE INFRATECH INFRATECH LEAGUE OF MN XCEL ENERGY METROPOLITAN GREEN SUCTION HOSE/ BAND 1 PC ALM .095 13x46 BENT 1 LS CREW TIME REBUILD C SUNRISE JULY ELECTRIC USEAGE TOOLS & CONST. SUPP UTIL BAGS OF HYPERFORM COAT STRUCTURE USING QUA CITIES 2012 -2013 WORKER'S COMPE SEWER DEPT. COUNCIL WASTE WATER SERVICES DEF GOPHER STATE ONE -CAL GOPHER STATE ONE CALL TI WSB & ASSOCIATES, IN PROFESSIONAL SERV. 6 -1 T U. S. BANK 1GB ADDTL MEM FOR UTILIT U. S. BANK AUTOVIEW LAPTOP U. S. BANK SCREWS ESS BROTHERS & SONS, 9" X 50' GATOR WRAP Total for Department 495 Total for Fund 602 BLUE TOW SERVICE, BLUE TOW SERVICE, BLUE TOW SERVICE, EAGLE BROOK CHURCH WSB & ASSOCIATES, WSB & ASSOCIATES, U. S. BANK MARK MCDONOUGH YANG, WANG IN DODGE RAM 509 -ATE 2002 G IN TOW CHEV TRAILBLAZER 06 IN TOW PONTIAC SUNFIRE 02 W CLOSE LONG TERM ESCROW A IN JUNE 1- JUNE30 PROFESSION IN PROFESSIONAL SERV 6 -1 TO TEMP TAT005 /WINDOW DECAL PURCHASE OF (1) IMPORTED RETURN -OF FORFEITURE CAS Total for Department Total for Fund 801 Grand Total 1,222.07 8,200.00 6.40 10.45 209.52 833.35 9.64 67.49 19,762.43* 22,633.43* 5,430.00 5,430.00* 309.57 49.43 1,710.00 18.17 394.11 123.87 577.13 1,485.00 2,716.00 23.70 57,077.74 209.53 833.36 9.63 67.48 21.76 162.45 65,788.93* 71,218.93* 186.14 186.30 132.91 14,683.70 256.06 64.00 797.49 7,500_0D 500.00 24,306.54* 24,306.54* 638,288.57* CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 8/4/2012 - 8/16/2012 Aug 16, 2012 02:25PM ("port Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee Description 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 08/12 08/16/2012 *8/12 08/16/2012 Grand Totals: 5458 5459 5460 5461 5462 5463 5464 5465 5466 5467 5468 5469 5470 5471 5472 5473 5474 5475 5476 5477 5478 5479 5480 10600 11565 20370 20400 30480 30485 30490 31008 31137 60050 60285 90151 120331 130297 160050 160130 160493 180375 180600 190500 220200 230550 240100 I= Manual Check, V = Void Check ANCOM COMMUNICATIONS, IN ASPEN MILLS, INC BOUND TREE MEDICAL LLC DAVID BRUDER CENTENNIAL UTILITIES CENTER MART CENTERPOINT ENERGY COMCAST CONNEXUS ENERGY FISDAP FIRE RESCUE OUTFITTERS, IN IMAGE PRINTING & GRAPHICS LEAGUE OF MN CITIES INS TR MARTIN - MCALLISTER CONSUL PAETEC PERFORMANCE PLUS LLC PREMIUM WATERS, INC BRADLEY ROBINSON CITY OF ROSEVILLE SIGNS NOW VERIZON WIRELESS WITMER PUBLIC SAFETY GRO XCEL ENERGY BUILT IN RADIO CHARGER BADGES MEDICAL SUPPLIES SAFETY CAMP MILEAGE REIMB JULY UTILITIES STATION 1 FUEL STATION 2 GAS INTERNET CENTERVILLE STATI ELECTRIC STATION 1 TESTING COMAND VESTS RECRUITMENT BROCHURES 2011 WORK COMP ADJ PSYCHOLOGICAL TESTING PHONES STATION 2 PREPLACEMENT MED /DRUG S BOTTLED WATER REIMB NREMT TEST FEE AUG PHONE SERVICE GRAPHIC WRAP FOR TRAILER CELL PHONES REHAB CHAIR KIT ELECTRIC STATION 2 Check Amount 331.50 1,224.46 21.58 43.99 138.34 425.59 29.00 101.50 436.37 40.00 321.90 199.54 3,695.00 4,000.00 148.24 2,583.00 16.54 70.00 839.16 2,410.70 164.07 269.96 556.69 18, 067.13 • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 CITY COUNCIL WORK SESSION August 6, 2012 DRAFT DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 6, 2012 . 5:30 p.m. . 7:00 p.m. : Council Member Stoesz, O'Donnell, Rafferty, and Mayor Reinert : Council Member Roeser Staff members present: City Administrator Jeff Karlson; Environmental Coordinator Marty Asleson; Public Services Director Rick DeGardner; Public Safety Director John Swenson 3. Acceptance of Anoka County Recycling Enhancement Grant — Environmental Coordinator Asleson explained new efforts of the Environmental Board regarding their goal of expanding recycling efforts in the city. The Board has decided to pursue the expansion of the city's recycling program to include businesses and discussions have been underway among city and Anoka County staff in that light. Council Member Roeser brought forward the idea of capturing aluminum cans recycled from commercial areas and using proceeds to support a city athletic complex. A fundraising program is being established with the assistance of Ace Solid Waste. Anoka County is assisting the city's efforts by contacting businesses to inform them of recycling initiatives and pull them in on the efforts. Mr. Asleson explained also that the city has been approved for a grant through Anoka County in the amount of $26,000 to be used to expand the city's recycling efforts through public education, additional recycling containers and opportunities and a monthly recycling day modeled after the yearly event already held in the city. The mayor asked about tracking success and Mr. Asleson noted that tonnage will be monitored through the vendor and of course funds are anticipated from the can recycling. The council concurred that they would consider authorizing execution of the grant at the next council meeting. 1. Charter Amendments — Attorney Steve Bubul, Kennedy and Graven, reported to the council. He noted that the council has received a letter that he prepared relating to the charter amendments proposed by the Charter Commission. Regarding the charter imposed levy limit amendment (the "tax cap" amendment), the idea is that the city's maximum levy limit would be calculated under the state law levy limit that was in effect on and off up to 2010. The general legal principal is that the Commission can propose charter amendments, shall give them to the council and the council shall present them to the voters. He added that there is a body of case law that says that councils do not have to submit amendments that are unconstitutional or directly contrary to law. His opinion is that the tax cap amendment is one that the council does not have to submit to the voters CITY COUNCIL WORK SESSION August 6, 2012 DRAFT 46 because it is constitutionally vague and impossible for the city to understand how it can 47 be applied. The state formula for a levy limit is complex and the limit itself has been 48 determined for each city by the state. The city shouldn't be put in a position where it 49 must guess how to calculate the limit and that in itself could expose the city to liability. 50 He noted also that the "2012 levy" is noted and it isn't clear if that is the year levied or 51 the year collected, leaving another question. Also there are problems in the details of the 52 amendment. There is language requiring that new levies for special districts or utilities be 53 included in the limit and that is not clear in how it would be implemented because of its 54 ambiguity and would seemingly not allow bonding for projects that is allowed under state 55 law. The tax cap amendment also includes language regarding net tax capacity but that 56 term is not clear. Mr. Bubul clarified that the Charter Commission does have the 57 authority to put forward an amendment that includes a levy limit but there is a 58 responsibility to put forward amendments that are workable and constitutional. 59 60 Mr. Bubul then reviewed the other amendment submitted by the Charter Commission 61 (relating to how the Charter Commission is governed). He explained the three elements 62 of the amendment that contradict Minnesota Statutes, Chapter 410 that governs charter 63 government. The Legislature can change that language and the authority granted by it but 64 that cannot be done by amendment to a city charter. City Attorney Langel has submitted 65 an opinion that is clearly explains why the amendment should not be put on the ballot. 66 67 Administrator Karlson noted that a resolution has been prepared by legal counsel that 68 rejects both of the amendments. The council concurred that they would be reviewing the 69 legal opinions, directing any questions to the city administrator and considering the 70 matter at the next council meeting. 71 72 The council also reviewed Ordinance No. 05 -12 that appears on the Council Agenda for 73 August 13, the council proposed charter amendment regarding financing for special 74 assessments. The amendment has been reviewed and rejected by the Charter 75 Commission. Mr. Bubul explained that if the council wishes to continue with the 76 statutory process, it would approve a second reading as well as a resolution calling for a 77 special election and establishing ballot language. Ballot language has been drafted and is 78 lengthy because it attempts to explain clearly a somewhat complicated question. The 79 mayor offered his explanation of the purpose of the amendment and suggested his support 80 for the amendment that he believes will be a fair process; the council has discussed it 81 thoroughly over the past months. 82 83 4. Schedule date to review 2013 budget — The council concurred to schedule a 84 special work session for August 13, to begin upon adjournment of the regular council 85 meeting that evening. The mayor requested that staff provide recommendations to 86 address the impending budget gap. 87 88 2. Request for Formalize Geocache Program in Lino Lakes Parks System — This 89 item was tabled for discussion at a future work session. 90 2 CITY COUNCIL WORK SESSION DRAFT August 6, 2012 91 REVIEW REGULAR AGENDA ITEMS 92 93 The council reviewed the agenda and discussed the following items. 94 95 Special Presentation, Donation to K -9 fund — Chief Swenson explained that the Police 96 Department is in the process receiving donations to transition the current canine team to a 97 new one. The Lino Lakes Volunteers in Police Service have a donation to present. 98 Mayor Reinert expressed his support for the efforts to continue the important canine 99 program. 100 101 Appreciation for Landscaping Design at Civil Complex — Certificates will be 102 presented to the volunteers that assisted in the planning, design and planting of the area 103 around city hall. The mayor noted that the project has been a great success and he'd look 104 forward to seeing some before and after photos at the meeting. 105 106 Expenditures — Centennial Fire District — Council Member Rafferty asked for more 107 information on the purchase of the Zodiac Rescue Boat. 108 109 The meeting was adjourned at 7:00 p.m. 110 111 These minutes were considered, corrected and approved at the regular Council meeting held on 112 August 27, 2012. • 113 114 115 116 117 Julianne Bartell, City Clerk Jeff Reinert, Mayor 118 • • • COUNCIL MINUTES August 13, 2012 DRAFT CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : August 13, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 7:55 p.m. 8 MEMBERS PRESENT : Council Member O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : Council Member Stoesz 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; City Engineer Jason Wedel; Environmental Coordinator 14 Marty Asleson; City Attorney Joe Langel; Public Services Director Rick DeGardner; Director of 15 Finance Al Rolek; and City Clerk Julie Bartell 16 17 PUBLIC COMMENT 18 19 Martha DeHaven, 1612 Birch Street, recommended that all members of the City Council should 20 participate in the upcoming Blue Heron Days Parade. She also offered thanks to city resident Ed 21 Hemauer who diligently works to clean up litter in the city. 22 23 Martha Slater, 7515 Patty Drive, noted her concern about recent road work on Lilac Street. The 24 roadway has been left with a deep edge that is dangerous for pedestrians and bicyclists. The council 25 directed City Engineer Wedel to respond to Ms. Slater's concern. 26 27 SETTING THE AGENDA 28 29 The agenda was approved as presented. 30 31 SPECIAL PRESENTATIONS 32 33 Lino Lakes Volunteers in Public Service, Donation to Canine Fund — Police Chief Swenson 34 explained that the Lino Lakes Volunteers in Public Service (VIPS) program is donating $27,000 to 35 the fundraising effort underway to replace the retiring department canine, Recon. They have had 36 several events and he's happy to report that training for the new handler and dog will begin soon. He 37 introduced VIPS members present, Captain Andrew Bennett of the Police Reserve unit and Vince 38 Lechman with the Community Emergency Response Team (CERT), and noted the importance of the 39 city's partnership with the volunteer program. Mayor Reinert offered thanks for the donation and for 40 the great volunteerism in the city. 41 42 Appreciation for Civic Complex Landscaping Design and Installation — Public Services Director 43 DeGardner noted the landscaping work that has recently been completed at the civic complex. A 44 local garden club headed by Martha and John DeHaven offered much assistance in that work. 45 Especially noted was the assistance of Carl and Mary Schmuland who planned and designed the work. • • COUNCIL MINUTES DRAFT August 13, 2012 46 The end product is beautiful. In appreciation the Mayor presented a plaque honoring the work; it will 47 be placed in front of City Hall. Mary Schmuland added that she saw this project as an opportunity to 48 give back to the community she loves. It was very rewarding and she offered thanks to city staff and 49 the city council for their involvement. 50 51 CONSENT AGENDA 52 53 Council Member Rafferty moved to approve the Consent Agenda except for expenditures related to a 54 rescue boat purchase by the Centennial Fire District that is referred to the next regular work session 55 for further discussion. Council Member Roeser seconded the motion. Motion carried on a voice 56 vote. 57 58 ITEM ACTION 59 60 Consideration of Expenditures: 61 62 August13, 2012 (Check No. 93826 63 93926, $320,298.40) Approved 64 65 Centennial Fire District (Check No. 5427- 66 5439, $27,369.93) Approved 67 68 Centennial Fire District (Check No. 5440- 69 5452, $29,329.05) Approved 70 71 July 23, 2012 Council Work Session Minutes Approved 72 73 July 23, 2012 City Council Meeting Minutes Approved 74 75 July 23, 2012 Special Meeting Minutes Approved 76 77 Application for Exempt Lawful Gambling 78 Permit for United Steelworkers, Local 264 Approved 79 80 Resolution No. 12 -78, Special Event and Temporary 81 On -Sale Liquor permit for American Legion Post 566 82 Blue Heron Days Family Picnic Approved 83 84 Resolution No. 12 -82, Special Event and Temporary 85 On -Sale Liquor permit for House District Republicans 86 All- American Pig Roast Approved 87 88 FINANCE DEPARTMENT REPORT 89 90 There was no report from the Finance Department. COUNCIL MINUTES DRAFT August 13, 2012 91 92 ADMINISTRATION DEPARTMENT REPORT 93 94 3A, Council Proposed Charter Amendment, 95 i. 2 "d Reading of Ordinance No. 05 -12, Amending Chapter 8 of the Lino Lakes City 96 Charter; and 97 ii. Resolution No. 12 -76, Calling for a Special Election on Proposed Charter 98 Amendment. 99 100 Community Development Director Grochala noted that the city council has proposed an amendment 101 to Chapter 8 of the City Charter and state law sets forth the process that is to be followed. The 102 council is proposing the amendment by ordinance to be sent for referendum. The amendment 103 ordinance was approved for first reading on March 12, 2012. It is presented for second reading 104 tonight; also presented is a resolution calling for an election on the amendment. 105 106 The amendment is based on an amendment proposed first by the Citizens Task Force in 2007. It has 107 been changed by striking the exempt zone language and by adding in a reverse referendum clause. 108 Under this amendment, property owners would still have the right to veto a project and citizens would 109 also have the right to petition for an election. 110 111 Council Member Roeser moved to waive full reading of the ordinance. Council Member O'Donnell 112 seconded the motion. Motion carried on a voice vote. 113 114 Council Member O'Donnell moved to approve 2nd Reading of Ordinance No. 05 -12 as presented. 115 Council Member Roeser seconded the motion. 116 117 The mayor offered comments on the proposed amendments. Only some cities in the state have 118 charters. The city's roads are usually first paid for by the developer of the land. When a road reaches 119 the time for reconstruction most cities move forward through their city government to get the 120 improvement done. It is usually paid for through bonding and everyone in town contributes equally to 121 the payment. In Lino Lakes road reconstruction is done by a vote of the entire city. The costs are the 122 responsibility of both the people on the street and the whole city. The situation has been that only one 123 project has passed the voting stage. The council is proposing a change to the City Charter to allow 124 improvements upon a vote of the people who live on the street and who will pay assessments. There 125 is language in the amendment that allows a city wide petition process to stop projects that just don't 126 make sense. He thinks the proposed process will be more equitable and fair. 127 128 Motion carried: Yeas, 4; Nays none (Council Member Stoesz absent) 129 130 Community Development Director Grochala explained since the council has authorized that the 131 proposed charter amendment move forward to the ballot, it is appropriate to consider Resolution No. 132 12 -76 that calls for a special election and establishes the ballot language. He read the ballot language 133 proposed for the record. The ordinance in its entirety will be available for public review. 134 • • • • COUNCIL MINUTES August 13, 2012 DRAFT 135 Council Member Roeser moved to approve Resolution No. 12 -76 as presented. Council Member 136 Rafferty seconded the motion. Motion carried on a voice vote. 137 138 3B, Resolution No. 12 -80, Declining Submission of Proposed Charter Amendments for Election 139 — City Attorney Langel explained that the Charter Commission proposed two amendments in January 140 of this year. One amendment proposes a tax cap and the other would add to the duties and authority 141 of the Commission itself. 142 143 Mr. Langel explained that the city's bond counsel, Attorney Steve Bubul, reviewed the tax cap 144 amendment and indicated that the proposed language of that amendment was determined to be so 145 vague and ambiguous that it would not be possible to determine how a tax cap would be determined. 146 One portion of the language was found to contradict state law. He added that the city council has no 147 authority to "fix" amendments submitted by the charter commission. The recommendation from bond 148 counsel is that the amendment should not be forwarded to the voters. 149 150 Mr. Langel then explained the second amendment regarding the authority of the Charter Commission. 151 It proposes new language and the problem that he sees with the language is that it attempts to grant 152 the commission authority that it does not have under state law. Nothing in the state constitution or 153 state statutes allows a charter commission to expand or modify its own authority as these amendments 154 would do. He reviewed the provisions of the amendment individually. It is his opinion that the 155 proposed amendments are not appropriate to put before the voters and he recommends that the 156 council should not sent them forward. 157 158 Chris Lyden, 6275 Holly Drive West. Mr. Lyden noted that the Charter Commission gave the 159 amendments to the city in January. He wonders why they were added to the agenda late in the day 160 today. The Mayor noted that the meeting is public, the agenda is a public document and the matter 161 was also discussed at the work session held the previous Monday. Mr. Lyden noted that the attorney 162 opinions prepared on the amendments include: 1) a determination that a proposed amendment must 163 be illegal to be withheld from the ballot and levy limits are in place in other cities; 2) state law limits 164 statutory cities but not charter cities and further there is no state law that is violated by the proposed 165 amendments. The Mayor indicated that the four minute time limit had ended. 166 167 The Mayor noted that he has attended the Charter Commission meetings regularly and made himself 168 available through the review process. There are people on the commission that want to communicate 169 with council members but others on the commission won't allow it. 170 171 Mike Trehus, 675 Shadow Court, resident and a member of the Charter Commission. He believes the 172 city council has tried to hide that they would be rejecting the amendments. He is aware that the legal 173 opinions were mailed directly to council members to avoid public review. This was a sneak attack to 174 catch the Commission unaware. He believes that council members could have spoken at open mike 175 at the commission meetings and it wouldn't have been appropriate to discuss the matter otherwise if it 176 was not on the commission's agenda. Mr. Trehus noted on the amendment that the attorney's 177 suggestion that the commission is attempting to expand its own power is not correct; the commission 178 is going to the voters to request an expansion of powers. There is nothing in any of the amendments COUNCIL MINUTES DRAFT August 13, 2012 179 that is unconstitutional. He believes that the council is attempting to take away rights from the 180 people. 181 182 The Mayor suggested that there is a problem in the leadership of the Charter Commission. There are 183 many accusations and it is coming from a small group of members that also suppress the voice of 184 other members. He has been to the last six charter meetings and has seen it at work; he will continue 185 to attend those meetings seeking a better relationship. 186 187 Council Member Roeser noted that he spoke at open mike at a Charter Commission meeting and he 188 addressed the tax cap amendment. His record as a council member will speak to his work to reduce 189 taxes. The attorney opinions on the amendment speak clearly. The mayor and council will continue 190 to attend the charter meetings and offer to work together. 191 192 Council Member Rafferty suggested that there is frustration surrounding the discussion. He also has 193 attended Charter Commission meetings and has so because he felt there is important information 194 coming from the group and unfortunately the record (minutes) hasn't always been available. He 195 recognizes that having a charter is a good thing for a city and he very much wants to work together 196 with the commission. He also urged people to review how tax caps have worked in the three other 197 cities that have them in place. 198 199 Council Member O'Donnell noted that there's been much debate and discussion and that is the nature 200 of this matter. He will not support putting the amendment on the ballot. The city needs flexibility in 201 difficult financial times. He believes that financial decisions rest with the city's elected officials and 202 if those decisions are not appropriate, the voters will make the necessary changes to their elected 203 officials. 204 205 Administrator Karlson addressed the issue of when the matter appeared on the council agenda. The 206 matter was on the agenda for the last work session (the previous Monday) and was discussed. The 207 bond attorney was present and fully discussed both amendments. The agenda for this meeting was 208 distributed at that meeting and this item was not included until the council approved it that evening; it 209 was released later on a revised agenda. He added that the commission representatives did receive a 210 copy of the recording of the work session as well as both attorney opinions. 211 212 Council Member Roeser moved to approve Resolution No. 12 -80 as presented. Council Member 213 O'Donnell seconded the motion. Motion carried on a voice vote. 214 215 PUBLIC SAFETY DEPARTMENT REPORT 216 217 There was no report from the Public Safety Department. 218 219 PUBLIC SERVICES DEPARTMENT REPORT 220 221 There was no report from the Public Services Department. 222 223 COMMUNITY DEVELOPMENT DEPARTMENT REPORT • r • 224 225 226 227 228 229 230 231 232 233 234 235 236 237 238 239 240 241 242 243 244 245 246 247 248 249 250 251 252 253 254 255 256 257 258 259 260 261 262 263 264 265 266 267 268 COUNCIL MINUTES August 13, 2012 DRAFT 6A, Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway — Community Development Director Grochala recalled that the council has previously held a public hearing on this petition. Staff is in the process of reviewing certain information and is requesting that this matter be postponed to September 10. Council Member Rafferty moved to postpone consideration of Resolution No. 12 -59 to September 10, 2012. Council Member Roeser seconded the motion. Motion carried on a voice vote. 6B, Resolution No. 12 -79, Accepting Anoka County Recycling Grant — Environmental Coordinator Asleson explained efforts currently underway to expand the city's recycling efforts, under the guidance of the Lino Lakes Environmental Board. Expansion efforts in the area of commerce and industry are underway. A grant has been approved through Anoka County that will be used to expand the city's recycling efforts through public education, additional recycling containers and opportunities and a monthly recycling day modeled after the yearly event already held in the city. Council Member Roeser noted that the expanded efforts will help the city meet it's recycling goals, maintain Anoka County funds and also bring a voluntary program to our city businesses that should expand recycling as well as raise funds for recreation. Council Member Roeser moved to approve Resolution No. 12 -79 as presented. Council Member Rafferty seconded the motion. Motion carried on a voice vote. 6C, Resolution No. 12 -81, Accepting Quotes and Awarding a Striping Contract for the 2012 Seal Coat Project — City Engineer Wedel indicated that this year's Seal Coating Program is underway but part of finalizing the project is striping. The city received quotes for the work that have been presented this evening. Mr. Wedel clarified that the striping element is included in the project budget but is contracted separately because it is less expensive than having the contractor subcontract the work. Council Member Rafferty moved to approve Resolution No. 12 -81 as presented. Council Member O'Donnell seconded the motion. Motion carried on a voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR 4:- Monday, August 27 Monday, August 27 Community Calendar — A Look Ahead August 13, 2012 through August 27, 2012 5:30 pm, Community Room Council Work Session 6:30 pm, Council Chambers City Council Meeting 6 to • • COUNCIL MINUTES DRAFT August 13, 2012 269 270 COMMUNITY EVENTS 271 272 August 17, 18, 19 — Blue Heron Days - Events scheduled for this year's festival include the Lake 273 Drive grand day Parade on Saturday, a 5K Run sponsored by the Chain of Lakes Rotary, city 274 ambassador program with coronation ceremony, a petting zoo sponsored by the Lino Lakes Lions, 275 police and fire department open houses, Magic Bounce inflatables, a business expo, a Splash and 276 Dash at the Chain of Lakes YMCA and family movie night. Many of the activities for this year's 277 festival will occur in the city's own Lino Park. 278 279 YMCA Farmer's Market — Held every Thursday (through September), 3:00 to 7:00 p.m. in the 280 Community Green area. 281 282 ADJOURN 283 284 There being no further business, Council Member Rafferty moved to adjourn at 7:55 p.m. Council 285 Member Roeser seconded the motion. Motion carried on a voice vote. 286 287 These minutes were considered and approved at the regular Council Meeting, August 27, 2012. 288 289 290 291 292 Julianne Bartell, City Clerk Jeff Reinert, Mayor 293 • • CITY COUNCIL AGENDA ITEM 1D STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 27, 2012 TOPIC: Consideration of Resolution No. 12 -86 Extension of Time for Main Street Village VOTE REQUIRED: 3/5 INTRODUCTION In February of 2008, the City Council approved the Main Street Village project, including: • Conditional Use Permit for a Planned Unit Development (PUD) Development Stage Plan/Preliminary Plat (Resolution No. 08 -17); and • Conditional Use Permit for a Motor Fuel Station (Resolution 08 -18); and • Conditional Use Permit for Commercial Car Wash (Resolution 08 -19) The site has not been developed, but the owner is still interested in pursuing the project. BACKGROUND A PUD Development Stage Plan must be followed by the Final Plan application within twelve months under the zoning ordinance. Likewise, a final plat must be submitted within one year of the preliminary plat approval under the subdivision regulations. For a conditional use permit (CUP), construction must begin within one year of approval. Extensions have been granted by the City Council through Resolutions 09 -76, 10 -33, 10 -77, 11 -29, 11 -84, and 12 -13. A PUD can be extended for a period of six months under the zoning ordinance. The current submittal deadline for the PUD and CUP's is September 1, 2012, and the recommendation is to extend it to April 1, 2013. When built, this project would provide new commercial tax revenue near the I -35E interchange. However, the economic conditions of the real estate market have affected development timelines nationally, regionally, and locally. RECOMMENDATION Approve Resolution No. 12 -86 granting extensions for submitting the PUD Final Plan /Final Plat and for construction to begin on the motor fuel station and carwash. ATTACHMENTS 1. Resolution Number 12 -86 • • CITY OF LINO LAKES RESOLUTION NO. 12 -86 RESOLUTION APPROVING AN EXTENSION OF TIME ON THE PLANNED UNIT DEVELOPMENT FINAL PLAN/FINAL PLAT AND CONDITIONAL USE PERMITS FOR MAIN STREET VILLAGE WHEREAS, on February 11, 2008 the City Council granted approvals for the Main Street Village project with the following actions: - Resolution No. 08 -17, a Conditional Use Permit for a Planned Unit Development - Development Stage Plan /Preliminary Plat; and - Resolution No. 08 -18, a Conditional Use Permit for a Motor Fuel Station; and - Resolution No. 08 -19, a Conditional Use Permit for Commercial Car Wash. and WHEREAS, Section 2, Subd. 10.F.8.g. of the City's Zoning Ordinance, requires that a PUD Final Plan /Final Plat be submitted within one year of approval of the PUD Development Stage Plan but allows an extension for six month intervals; and WHEREAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be submitted within one year of approval of the preliminary plat unless an extension is requested and for good cause is granted by the City Council; and WHEREAS, Section 2, Subd. 2.B.11. of the City's Zoning Ordinance states that if construction has not begun within one year of approval of a conditional use permit the permit is void; and WHEREAS, the motor fuel station and car wash approved with Resolutions 08 -18 and 08 -19 cannot receive building permits until the final plat has been approved; and WHEREAS, the City Council approved previous extensions of project deadlines with Resolutions 09 -76, 10 -33, 10 -77, 11 -29, 11-84, and 12 -13; and WHEREAS, a request has been submitted to the City for additional extension; WHEREAS, the City Council finds that there is good cause to grant an extension because the economic conditions of the real estate market have affected development nationally, regionally, and locally; and WHEREAS, there have been no changes in the official controls of the city that would require changes to the proposed Planned Unit Development. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves the following extensions: 1. A PUD Final Plan/Final Plat application for the CUP /PUD approved with Resolution No. 08 -17 must be submitted by April 1, 2013. I 2. Construction on the motor fuel station and car wash approved with Resolutions No. 08 -18 and 08 -19 shall begin within six months of final plat approval. o • BE IT FURTHER RESOLVED, that all of the conditions of approval included in Resolution Nos. 08 -17, 08 -18, and 08 -19 continue to apply. Adopted by the Lino Lakes City Council this 27th day of August, 2012. Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 11 -84, page 2 r • • CITY COUNCIL AGENDA ITEM lE STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 27, 2012 TOPIC: Consideration of Resolution No. 12 -87 Extension of Time for The Preserve VOTE REQUIRED: 3/5 INTRODUCTION In 2006 the City Council approved The Preserve, a residential subdivision. This approval included Ordinance 08 -06, a Rezone to Planned Unit Development (PUD) and Resolution 06- 137 approving a PUD Development Stage Plan/Preliminary Plat. The site has not been developed, but the owner is still interested in pursuing the project. BACKGROUND A PUD Development Stage Plan must be followed by the Final Plan application within twelve months under the zoning ordinance. Likewise, a final plat must be submitted within one year of the preliminary plat approval under the subdivision regulations. The City extended the deadline with Resolutions 08 -109, 09 -77, 10 -34, 10 -86, 11 -30, 11 -85 and 12 -14. The project has not met these deadlines due to the widespread slowdown of development in the region. The current submittal deadline is October 1, 2012, and the recommendation is to extend it to April 1, 2013. Preservation of open space on this site is an important step for implementing the City's larger greenway vision. The site includes a high value natural resource area. Permanent open space behind most lots extends for hundreds of feet and will be in a permanent conservation easement. The approval included a restoration and management plan for wetlands and other open space. RECOMMENDATION Approve Resolution No. 12 -87 granting an extension for submitting the PUD -Final Plan/Final Plat. ATTACHMENTS 1. Resolution Number 12 -87 • • CITY OF LINO LAKES RESOLUTION NO. 12 -87 APPROVING AN EXTENSION OF TIME FOR SUBMITTAL OF THE PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT FOR THE PRESERVE WHEREAS, on August 28 and September 11, 2006 the City Council granted approvals for the The Preserve project with the following actions: - Ordinance 08 -06: Rezone to Planned Unit Development (PUD) - Resolution 06 -137: PUD Development Stage Plan/Preliminary Plat and WHEREAS, Section 2, Subd. 10.F.8.g. of the City's Zoning Ordinance, requires that a PUD - final plan be submitted within one year of approval of the PUD Development Stage Plan /Preliminary Plat but allows an extension for six month intervals, and the extension can be approved after the deadline date passes; and WHEREAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be submitted within one year of approval of the preliminary plat unless an extension is requested and for good cause is granted by the City Council; and WHEREAS, the City granted extensions with Resolutions 08 -109, 09 -77, 10 -34, 10 -86, 11 -30, 11 -85 and 12 -14; and WHEREAS, a request has been submitted to the City for additional extension; and WHEREAS, the City Council finds that there is good cause to grant an extension because the economic conditions of the real estate market have affected development nationally, regionally, and locally; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves an extension for submittal of the PUD Final Plan /Final Plat application for the Planned Unit Development originally approved with Resolution No. 06 -137. BE IT FURTHER RESOLVED, that the following conditions apply: 1. The PUD Final Plan/Final Plat application must be submitted by April 1, 2013. 2. All of the conditions of approval included in Resolution No. 06 -137 continue to apply. Adopted by the Lino Lakes City Council this 27th day of August, 2012. • • • Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 11 -85, page 2 • • CITY COUNCIL AGENDA ITEM 1F STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 27, 2012 TOPIC: Consideration of Resolution No. 12 -88 Extension of Time for Moon Marsh VOTE REQUIRED: 3/5 INTRODUCTION In 2007 the City Council approved a Conditional Use Permit and Planned Unit Development (PUD) Development Stage Plan for the Moon Marsh project with Resolution No. 07 -142. The site has not been developed, but the owner is still interested in pursuing the project. BACKGROUND The Zoning Ordinance requires that a PUD Development Stage Plan be followed by the PUD Final Plan application within twelve months under the zoning ordinance. Likewise, a final plat must be submitted within one year of the preliminary plat approval under the subdivision regulations. For a conditional use permit (CUP), construction must begin within one year of approval. The project did not meet these deadlines due to the widespread slowdown in development in the region, and the City has granted several extensions. The current submittal deadline for the PUD Final Plan/Final Plat is October 1, 2012, and the recommendation is to extend it to April 1, 2013. The Moon Marsh site includes a high value natural resource area. Permanent open space is to be created within the site that will be placed in a permanent conservation easement. The preservation of open space on this site will be a step in the implementation of the City's larger greenway vision, a foundation of the Comprehensive Plan. RECOMMENDATION Approve Resolution No. 12 -88 granting an extension of time for submittal of the PUD Final Plan/Final Plat and for construction to begin under the Conditional Use Permit. ATTACHMENTS 1. Resolution Number 12 -88 • • CITY OF LINO LAKES RESOLUTION NO. 12 -88 APPROVING AN EXTENSION OF TIME FOR THE CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT FOR MOON MARSH WHEREAS, on September 10, 2007 the City Council granted approvals for the Moon Marsh project with Resolution 07 -142 approving a Conditional Use Permit for a Planned Unit Development and PUD Development Plan/Preliminary Plat; and WHEREAS, Section 2, Subd. 10.F.8.g. of the City's Zoning Ordinance, requires that a PUD - final plan be submitted within one year of approval of the PUD - development stage plan but allows an extension for six month intervals, and the extension can be approved after the deadline date passes; and WHEREAS, Section 1001.055 of City Code (Subdivision Regulations) requires a final plat be submitted within one year of approval of the preliminary plat unless an extension is requested and for good cause is granted by the City Council; and WHEREAS, Section 2, Subd. 2.B.11. of the City's Zoning Ordinance states that if construction has not begun within one year of approval of a conditional use permit the permit is void; and WHEREAS, the City granted extensions with Resolution Nos. 08 -106, 09 -78, 10 -35, 10 -87, 11- 31, 11 -96 and 12 -15; and WHEREAS, the City Council finds that there is good cause to grant an extension because the economic conditions of the real estate market have affected development nationally, regionally, and locally; and WHEREAS, there have been no changes in the official controls of the city that would require changes to the proposed Planned Unit Development. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves the following extensions: 1. A PUD Final Plan/Final Plat application for the CUP/PUD, approved with Resolution No. 07 -142, must be submitted by April 1, 2013. 2. Construction shall begin within six months of final plat approval. BE IT FURTHER RESOLVED that all of the conditions of approval included in Resolution No. 07 -142 continue to apply. Adopted by the Lino Lakes City Council this 27th day of August, 2012. Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • Resolution No. 11 -96, page 2 • • CITY COUNCIL AGENDA ITEM 1G STAFF ORIGINATOR: Michael Grochala MEETING DATE: August 27, 2012 TOPIC: Consideration of Resolution No. 12 -89 Extension of Time for Century Farm North 6th Addition VOTE REQUIRED: Simple Majority INTRODUCTION In 2003 the City Council approved Century Farm North, a residential subdivision. This approval included Resolution 03 -60 approving a PUD Development Stage Plan /Preliminary Plat. The site has not been developed, but the owner is still interested in pursuing the project. BACKGROUND The Century Farm North project received planned unit development (PUD) and preliminary plat approval in 2003 with Resolution No. 03 -60. A PUD development stage plan must be followed by the PUD final plan application within twelve months. Similarly, a final plat must be submitted within one year of the preliminary plat approval. The City Council previously granted extensions by approving Resolutions 07 -165, 08 -107 09 -39, 10 -36, and 10 -85. The city council approved the final plan/final plat of the Century Farm North 5th Addition in March of 2011. The city's Subdivision and Platting Ordinance requires the final plat for subsequent phases be submitted within one year of approval of the final plat for the previous phase. The deadline for submission of the final plan/final plat for the 6th Addition was March 14, 2012. Due to the widespread slowdown in development in the region, the developer was not be able to meet the deadlines for submittal of the final plan /plat. The developer has asked for another extension. A PUD can be extended for period of six months under the zoning ordinance. The City Council may approve such extension after the deadline has passed. The current recommendation is to extend the deadline to March 1, 2013. RECOMMENDATION Approve Resolution No. 12 -89 granting an extension of time for submittal of the PUD Final Plan /Final Plat for Century Farm North 6th Addition. ATTACHMENTS 1. Resolution No. 12 -89 • CITY OF LINO LAKES RESOLUTION NO. 12 -89 RESOLUTION APPROVING AN EXTENSION OF TIME FOR THE SUBMITTAL OF THE PLANNED UNIT DEVELOPMENT FINAL PLAN AND FINAL PLAT FOR CENTURY FARM NORTH 6TH ADDITION WHEREAS, review and approvals of plats are governed by state statutes and City ordinances, and WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North, approved by the City Council on April 28, 2003 with Resolution 03 -60, included a phasing plan for final platting a specified number of units each year, and WHEREAS, the final plat for Century Farm North 5th Addition was approved on March 14, 2011; and WHEREAS, the city's Subdivision and Platting Ordinance requires the final plat for subsequent phases be submitted within one year of approval of the final plat for the previous phase, and WHEREAS, a request has been submitted to the City to extend the time allowed for submittal of a final plat upon approval by the City Council, and • WHEREAS, the Planned Unit Development — Development Stage Plan for Century Farm North is still in compliance with City requirements. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Lino Lakes hereby approves an extension to the submittal time of the PUD -Final Plan/Final Plat application for the Planned Unit Development for Century Farm North 6th Addition, subject to the following conditions: 1. The PUD -Final Plan/Final Plat for Century Farm North 6th Addition must be submitted by March 1, 2013; unless an additional extension is granted by the City Council. 2. All conditions of approval for Resolution No. 03 -60 will continue to apply to the site. Adopted by the Lino Lakes City Council this 27th day of August, 2012. • Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • Resol. No. 10 -85 page 2 • • • CITY COUNCIL SPECIAL WORK SESSION August 13, 2012 DRAFT DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : August 13, 2012 . 8:00 p.m. . 9:25 p.m. : Council Member O'Donnell, Rafferty, Roeser and Mayor Reinert : Council Member Stoesz Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Public Services Director Rick DeGardner; Finance Director Al Rolek; Public Safety Director Swenson; City Clerk Julie Bartell The special meeting was called for the purpose of discussing the 2013 Budget. 1. Budget Gap - Finance Director Rolek noted that the draft budget presented to the council is slightly lower for 2013 than the 2012 budget. That being said, there is a gap in excess of $400,000, related to use of one time funds in 2012, reductions in non -tax revenues (primarily building permit revenue), an increase in pavement management funding, and an increase in capital equipment replacement. Some offset to the negative gap are a tax shift and reductions in the budget. Staff has started with the assumption that the levy will remain constant from 2012 to 2013, with that levy being under the state tax cap set for the city in 2011. Mr. Rolek explained that with the decrease in property valuation, maintaining the levy would increase the tax rate. To hold the same rate would require in excess of an additional $500,000 in revenue increases or expenditure decreases. Regarding labor settlements, the budget assumes a one percent increase across the board. Additionally noted is inclusion of a $75,000 contingency for the year. 2. Projected Voting Equipment System Costs - Administrator Karlson noted that a voting equipment expense will need to be added to the budget. Anoka County will be purchasing the equipment for cities and receiving repayment over a ten year period. 3. Potential Revenue Sources — Administration Karlson noted information on franchise fees and updated the council on negotiations with CenterPoint and Xcel. A city wide franchise fee for gas utilities is an item to be discussed; the current budget includes a presumption of about $90,000 as the amount the city currently receives from Centennial Utilities only. Council Member O'Donnell expressed concern and suggested that the $90,000 should not be included in the budget. Administrator Karlson said he asked the Public Services Director to look for additional revenue in parks and recreation program fees since the city does subsidize the cost of the programs. That is not a large item, however, and would probably fall in the area of $10,000. • • s CITY COUNCIL SPECIAL WORK SESSION August 13, 2012 DRAFT 46 4. Transfer of Expenses from Utilities (e.g. motor fuels, repairs) — Administrator 47 Karlson noted that Mr. DeGardner will be studying the possibility of transferring some 48 expenses but again it won't have a large impact. Director Rolek added that there is 49 justification for such a transfer since enterprise funds should be carrying expenses related 50 to their operation. 51 52 The mayor asked for an update on snow removal costs and Mr. DeGardner first warned 53 that the year isn't yet complete but suggested that if there is no requirement for snow 54 removal for the rest of 2012 or perhaps never outside of regular hours, there could be cost 55 savings. 56 57 The council discussed plans for police car replacement. Police Chief Swenson outlined 58 the plans for replacement as well as required equipment for the cars; the department will 59 be able to utilize forfeiture funds for a portion of the equipment. 60 61 5. Positions Eliminated 2010 -2012 — Administrator Karlson noted a list prepared 62 indicating the history of eliminated positions, totaling almost 13. Clearly personnel is a 63 large part of the city budget and the management team is reviewing options. Mr. Karlson 64 stated that additional personnel cuts would impact the ability to deliver services in a 65 noticeable way. Council Member Roeser suggested exploring opportunities for services 66 for less cost; the janitorial change has worked out and he also suggests considering 67 sharing or selling services with other cities that creates an economy of scale. Public 68 Services Director DeGardner pointed out that public works staff is well cross trained so 69 contracting for individual services doesn't pan out well. 70 71 Summary of discussion - The budget gap was determined to be about 5.8% of the budget 72 and Council Member O'Donnell suggested a challenge to staff to deal with that, including 73 going to the labor unions for their participation in addressing the gap. Administrator 74 Karlson suggested that there will not be a "magic bullet" and personnel and services are 75 where things will probably have to land. The mayor called for recommendations and 76 options so that the council can make the decisions; the options should total more than the 77 gap so there is room for decisions. 78 79 The meeting was adjourned at 9:25 p.m. 80 81 These minutes were considered, corrected and approved at the regular Council meeting held on 82 August 27, 2012. 83 84 85 86 87 Julianne Bartell, City Clerk Jeff Reinert, Mayor 88 • AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson MEETING DATE: August 27, 2012 TOPIC: Appointment of Accounts Payable /Payroll Technician VOTE REQUIRED: Simple Majority (3/5) INTRODUCTION The Council is being asked to approve the appointment of Tracy Thoma for the position of Accounts Payable/Payroll Technician. BACKGROUND In June staff began the search process to fill the Accounts Payable/Payroll Technician position, which was vacated by Kim Fried when she resigned on June 8. The City received 109 applications and interviewed 11 candidates from an excellent pool of applicants. Finance Director Al Rolek conducted a second interview with two finalists and administered a test involving spreadsheets and calculations. As a result of this process, we were pleased to extend a conditional job offer to Tracy Thoma, who we believe is the most qualified candidate. Ms. Thoma has nearly 20 years of experience in accounting, which includes accounts receivable, accounts payable, payroll processing, general ledger reconciliation, and audit preparation. RECOMMENDATION Approve the appointment of Tracy Thoma to the position of Accounts Payable /Payroll Technician. • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: August 27, 2012 TOPIC: Consider Resolution No. 12 -83, Accepting Quotes and Awarding a Contract for the 2012 Stormwater Maintenance Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND As part of the annual budget, the City Council approved $125,000 for surface water improvement projects in 2012. The City is required to make repairs and maintain our existing storm water infrastructure per our MS4 permit with the Minnesota Pollution Control Agency. In 2011, the City replaced the collapsed culvert under the Otter Lake Service Road as part of this program. This year we have included a number of high priority areas that need repairs and combined them into one project. The proposed project areas are shown on the attached map. There are a total of nine different locations in this year's project and they include such items as culvert replacement and cleaning, sediment removal from ponds, and pond outlet control structure repairs. Plans were prepared and sent out to contractors for quotes. The City received two quotes and they are as follows: Contractor Amount of bid C.W. Houle Penn Contracting $75,268.00 $117,675.00 Both companies requested an extension of the completion date outlined in the specifications. We had included a completion date of September 30, 2012. C.W. Houle has requested a completion date of October 19, 2012 and staff is comfortable with the proposed request. The total budget for this project breaks down as follows: Engineering (Approved by City Council 7 /9/12) $15,000.00 C.W. Houle Quote $75,268.00 Total $90,268.00 RECOMMENDATION Staff recommends adoption of Resolution 12 -83 Accepting Quotes and Awarding a Contract for the 2012 Stormwater Maintenance Project. • • CITY OF LINO LAKES RESOLUTION NO. 12 -83 RESOLUTION ACCEPTING QUOTES AND AWARDING A CONTRACT FOR THE 2012 STORMWATER MAINTENANCE PROJECT WHEREAS, pursuant to a request for quotes for the storm water maintenance project, quotes were received, and the following quotes were received complying with the request Contractor Amount of Quote C.W. Houle $75,268.00 Penn Contracting $117,675.00 NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: 1. The Mayor and Clerk are hereby authorized and directed to enter into a contract with C.W. Houle, in the name of the City of Lino Lakes for the 2012 Stormwater Maintenance Project. Adoption by the Lino Lakes City Council this 27th day of August, 2012 The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julie Bartell, City Clerk Jeff Reinert, Mayor O \ f %_•s� o o d y N al G '\ t- C _ d ai t O r k C CO CO 0 t 5 6 • I cu t Z C RI. Q o'er g c as y d y 1 ■ Q i G m I, 2 O C W G 0 G el *4 a �='" • d G IIiIIii! N 5 O®® ®®®088 O , iWr�f oI— = - • ,L. v . 1_ d m R re it al J CZ ImH I10000 U R n c C £ d,MH ��u, o bVI AmH RlunoD --LL � CLI I %' Zz ;I I� - _ J Y CA� o ( L L Ra RmH Aluno0 12 j J C 1.1 E CC c 0 y U D =. LY � m c V 3- o ' C O . Y CZ < ? m gy D U r'— F I j.LLl � ..� ..J r 11 XJ3 �a� Fj� f Ham. F Y lic u pH uos6poH ii owl saw-107 ©saHal saujd al3iig f• awmg z5 m 3 J m _ � ,-- D �c saved Mall uolouixa. _j 0 RID af23:13 oG 7f ti 0 A 000000000 Sargent Court and Ash Street auel uedsv p16 Lois Lane and Greenwood Lane 0 cu ;awn llepuv pue anuanv Lfl Marcia Lane and Patti Drive Rice Lake Estates (Near Hodgson Rd) Blue Heron Drive and Sandhill Drive Cn 0 1 3 c� 3 � o c� N 0 c� 0 CD C) U) • • • CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: August 27, 2012 TOPIC: Consider Resolution No. 12 -84 Approving Change Order No. 1, 2012 Mill & Overlay Project VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay Project contract to North Metro Asphalt, Inc. That project is currently under construction and will be completed by the end of the month. After the Council awarded the contract for this project City Staff became aware of an existing issue with the western terminus of Thomas Street. Thomas Street is located approximately'/ mile north of Lilac Street and immediately west of 4th Avenue. This is an older existing bituminous street with the westerly 150 feet consisting of only gravel. There primary issue that exists with this street is that there isn't any storm sewer and the entire street directs runoff to culvert at the west end of the street. Unfortunately, the existing street grades are not consistent and there are a few areas the hold a considerable amount water after a rainfall event or in the spring during the snow melt. This creates unsafe conditions for the street. The proposed solution to this issue is to remove approximately 50 feet of the existing bituminous and lower the entire street all the way to the western terminus. The street would then be re -paved including the 150 foot section that was previously only gravel. This will provide the proper grade to the street and eliminate the storm water ponding issues. Paving the former gravel section will also reduce the continuous maintenance that was previously required in this area. This is a fairly small project, so rather than going out for quotes it made financial sense to work with the City's existing contractor, North Metro Asphalt, who is already working on the 2012 Mill and Overlay project which is only a short distance away from this area. The total cost to perform the work on Thomas Street is $29,612.75. Staff is proposing to add this to the existing contract with North Metro Asphalt as Change Order No. 1. Financing for the change order is proposed to come from the Stormwater Maintenance Project budget for 2012. In Agenda Item 6A presented this evening I illustrated that the current budget being utilized for our projects this year is $90,268. The City has a budget of $125,000 for Stormwater projects in 2012, therefore there is a remaining balance of $34,732 that is available for • • • this project. If this change order is approved the revised project budget for the 2012 Stormwater Improvement Project would be as follows; Engineering (Approved by City Council 7/9/12) $ 15,000.00 C.W. Houle Quote (Agenda Item 6A) $ 75,268.00 Mill & Overlay Project — Change Order No. 1 $ 29,612.75 Total $119,880.75 RECOMMENDATION Approve Resolution 12 -84, Approving Change Order No. 1, 2012 Mill &Overlay Project. CITY OF LINO LAKES RESOLUTION NO. 12 -84 • APPROVING CHANGE ORDER NO. 1, 2012 MILL AND OVERLAY PROJECT WHEREAS, pursuant to the resolution of the Council adopted June 11, 2012, awarding the contract for the 2012 Mill and Overlay Project to North Metro Asphalt; WHEREAS, a complete breakdown is detailed in Change Order No. 1; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that Change Order No. 1 is approved for a revised contract amount of $213,354.33. Adoption by the Lino Lakes City Council this 27th day of August, 2012 The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: • ATTEST: Julie Bartell, City Clerk • Jeff Reinert, Mayor DataViewOnline Map Page 1 of 1 Thomas Street Disclaimer: This map is neither a legally recorded map nor a survey and is not intended to be used as one. This map is a compilation of records, information and data from city, county, state and federal offices, and is to be used for reference purposes only. https: // app. mypermitrack. com /sehsvc/html/dvo /mapLayout.htm 8/22/2012 • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6C Michael Grochala August 27, 2012 Consideration of Resolution No. 12 -85 Approving Joint Powers Agreement Establishing Sharing of Building Inspection Services Simple Majority Staff is requesting council consideration of the Joint Powers Agreement (JPA) with the City of Hugo to provide mutual sharing of building inspection services. BACKGROUND: As part of ongoing discussions to evaluate municipal functions and maintain services during difficult budgetary conditions Lino Lakes, along with surrounding cities, has discussed establishment of a mutual aid program for building inspection services. The program is intended to supplement existing staffing levels by establishing a procedure and cost structure for providing back up inspection services between municipalities. Under the agreement participating cities would be able to either receive or provide building inspection services to each other based on the availability of staff. A pool of inspectors will be established from participating cities which may be drawn upon if needed. The city will have the ability to both retain services and provide services under the terms of the agreement. Inspection services will be billed at a rate of $43 per hour plus mileage. Alternatively cities may choose to exchange services in lieu of payments. Lino Lakes currently provides a similar service to the Town of White Bear. The City of Centerville recently approved the JPA with Hugo and will be one of the participating cities. RECOMMENDATION: Staff is recommending approval of Resolution No. 12 -85. ATTACHMENTS 1. Resolution No. 12 -85 2. Joint Powers Agreement • • CITY OF LINO LAKES RESOLUTION NO. 12 -85 RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH THE CITY OF HUGO FOR SHARING OF BUILDING INSPECTION SERVICES WHEREAS, Minnesota Statutes, Section 471.59, authorizes political subdivisions to enter into Joint Powers Agreements, and WHEREAS, the Cities of Lino Lakes and Hugo desire to provide mutual assistance and cooperation in furnishing building inspection services, and WHEREAS, the agreement will enable the parties to submit building inspectors to a general pool to be administered by the City of Hugo in order to allow the participating cities and other cities to utilize inspectors from that pool to perform building inspections when and as needed. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. Hereby approves the amended Joint Powers Agreement with the City of Hugo and authorizes the Mayor and City Clerk to sign the Agreement. Adopted by the Lino Lakes City Council this 27th day of August, 2012. Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. • • • JOINT POWERS AGREEMENT ESTABLISHING SHARING OF BUILDING INSPECTION SERVICES THIS JOINT POWERS AGREEMENT ( "Agreement "), is made and entered into as of the day of , 2012, by and between the City of Hugo, a municipal corporation and the City of Lino Lakes, a municipal corporation. WITNESSETH: WHEREAS, the above - referenced Cities ( "participating City ") desire to provide mutual assistance and cooperation in furnishing building inspection services. WHEREAS, the above referenced participating cities desire to enter into a joint powers agreement pursuant to the authority granted under Minnesota Statutes sections 471.59 to enable the parties to submit building inspectors to a general pool to be administered by the City of Hugo in order to allow the participating cities and other cities to utilize inspectors from that pool to perform building inspections when and as needed. NOW THEREFORE, in consideration of the mutual terms, covenants, warranties and conditions set forth, the Parties hereto, intending to be legally bound hereby, mutually agree as follows: ARTICLE I A. Each participating city shall at all times have an appointed Building Official registered by the State of Minnesota. Each City's designated Building Official may choose to provide certified building inspector(s), licensed by the State of Minnesota as "Building Official" or "Building Official Limited," for participation in rendering building inspection services and may withdraw any names previously supplied. The participating Building Inspectors will be included in a pool of available building inspectors to be drawn upon by any other participating city choosing to utilize those services according to the then current term sheet attached as Exhibit A hereto; and; B. Participating Building Inspectors shall conduct only those inspections for which they are licensed and qualified, and; C. The City of Hugo shall maintain the names, phone numbers, email addresses and Minnesota License Information, of the current pool of building inspectors available to perform building inspection services and shall provide the list to all participating cities upon request or when inspector names are added or deleted, and; • • • D. Participating building inspectors shall only perform building inspection services and shall not conduct plan reviews, collect fees or issue permits, and; E. The City of Hugo shall not be responsible for administering or securing payment between participating cities. Payment shall be made according to the term sheet attached as Exhibit A, and; F. The City of Hugo will provide a method for participating Building Officials to communicate their inspection needs. Upon receiving a request for building inspection services from a participating city, the City of Hugo will make that request available to other participating cities. Arrangements for inspection services may occur between participating cities without involvement from the City of Hugo. G. Inspectors that are provided to the pool from any City shall take direction from the Building Official within the City that the inspection occurs. The inspector shall provide the required documentation of the inspection along with any correction notices. ARTICLE II Liability. For the purposes of the Minnesota Municipal Tort Liability Act, (Minnesota Statutes, Chapter 466), a building inspector providing services under this Agreement shall be deemed to be an employee of the party for which the services are being performed. The party performing the building inspection services agrees to defend and indemnify the party providing the building inspector against any claims brought or actions filed against the party providing the building inspector for injury to, death of, or damage to the property of any third person or persons, arising from the performance and provision of any services pursuant to this Agreement. Under no circumstances, however, shall a party be required to pay on behalf of itself and the other party, any amounts in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one party. The limits of liability for the parties may not be added together to determine the maximum amount of liability for any party. The intent of this provision is to impose on each party a limited duty to defend and indemnify the other party for claims subject to the limits of liability under Minnesota Statutes, Chapter 466. The purpose of creating this duty to defend and indemnify is to simplify the defense of claims by eliminating conflicts among defendants, and to permit liability claims against multiple defendants from a single occurrence to be defended by a single attorney. Nothing herein shall be construed to provide insurance coverage or indemnification to an employee of any party for any act or omission for which the employee is guilty of malfeasance in office, willful neglect of duty, or bad faith. Hold Harmless. Each party agrees that it shall indemnify and save harmless, protect and defend the other party, its employees and agents from any or all liability, suits or demands, including the legal defense thereof, for bodily injuries, including death, or property damages, including loss of use arising out of any activity by itself or its employees and agents under this Agreement. Workers' Compensation. Each party shall be responsible for injuries or death of its own personnel. Each party will maintain workers' compensation insurance or self - insurance coverage, covering its own personnel while they are providing services pursuant to this Agreement. Each party waives the right to sue the other party for any workers' compensation benefits paid to its own employees or their dependents, even if the injuries were caused wholly or partially by the negligence of the other party or its officers, employees, or agents. ARTICLE III Authority, Binding Effect. Both parties represent and warrant that the individuals executing this Agreement on behalf of each of the parties have the full power and authority to execute and perform this Agreement, and this Agreement constitutes a legal, valid and binding obligation enforceable in accordance with its terms. ARTICLE IV Successors. All terms, covenants, and conditions of this Agreement shall be binding upon, and insure to the benefit of and be enforceable by the parties hereto and their respective successors and assigns. This Agreement and the rights and obligations of any party hereunder shall not be assignable except with the written consent of the other party hereto, which consent shall not be unreasonably withheld. Severability. This Agreement is intended to be performed in accordance with, and only to the extent permitted by, all applicable laws, ordinances, rules and regulations. If any provision of this Agreement, or the application thereof to any person or circumstance, shall, for any reasons and to any extent, be invalid or unenforceable, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby but rather shall be enforced to the extent permitted by law. • • • Termination. Any party may terminate its participation in this agreement at any time upon written notice provided however that the provisions of Articles II, III, and IV shall survive termination to the full extent needed for the protection of all parties. Waivers and Amendments. This Agreement may be amended or superseded, and its terms or covenants hereof may be waived, only by a written instrument executed by the parties hereto or in the case of a waiver, by the party waiving compliance. The failure of any party at any time or times to require performance of any provisions hereof shall in no manner affect its right at a later time to enforce the same. No waiver by a party of the breach of any term or covenant contained in this Agreement or in any other such instrument, whether by conduct or otherwise, in anyone or more instances, shall be deemed to be, or construed as, a further or continuing waiver of any breach, or a waiver of the breach of any other term or covenant contained herein. Updates to the term sheet attached as Exhibit "A" may be made annually by the City of Hugo with general consensus among participating cities to ensure proper management and coordination of the pool. Force Majeure. Neither party shall be held responsible for performance of this Agreement if the party's performance is prevented by acts or events beyond the party's reasonable control, including but not limited to: severe weather and storms, earthquake or other natural occurrences, strike and other labor unrest, power failures, electrical power surges or current fluctuations, nuclear or other civil military emergencies, or acts of legislative, judicial, executive or administrative authorities. Entire Agreement. It is understood and agreed that this entire Agreement contains, supersedes and replaces any and all agreements and negotiations, whether oral or written, between the parties relating to the subject matters herein. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed on the dates listed below: THE CITY OF HUGO BY: Bryan Bear, City Administrator DATE: BY: Fran Miron, Mayor DATE: • THE CITY OF LINO LAKES BY: DATE: BY: DATE: • • • • BUILDING INSPECTOR SERVICES TERM SHEET July 20, 2012 1. The City of Hugo will establish an e-mail list including all participating Building Officials. 2. Any member of the pool may request inspection services from other members of the pool at any time via the e -mail list, or by other means. The request for inspection services should include the time, date, and nature of the inspection(s). 3. Each participating Building Official should evaluate their workload before offering an inspector to provide the service. Any inspector that is provided is expected to perform the inspection according to the directions provided by the receiving City's Building Official, and shall arrive on time for the scheduled inspections. 4. Fees in the amount of $43.00 per hour and mileage at the rate of $0.555 /mile, shall be payable to the providing city within 30 days of receipt of an invoice for the inspection services. The hourly rate is the average metro rate for a building inspector determined by the League of MN Cities annual survey multiplied by a factor of 1.4, then rounded to the nearest whole dollar. The mileage rate is that which is allowed in the most recent IRS determination. Participating cities may at their option, exchange services in lieu of paying the rates stated. 5. The building inspector shall only perform building inspection services and shall not conduct plan reviews, collect fees or issue permits. The Building Inspector shall provide to the receiving Building Official a copy of the proper inspection report with any correction notices. 6. The requesting City shall ensure that the building inspector has access to the improvements to be inspected to eliminate the need for multiple trips. In addition, the inspector shall have proper instructions from the Building Official and access to files and other important information that is needed for the inspection. The building inspector shall not be called upon to resolve disputes between the requesting city and the property owner or to render opinions reasonably judged by the inspector to be outside his area of expertise. 7. The building inspector shall be entitled to decline any inspection which in his reasonable judgment may jeopardize human life, safety or welfare. The building inspector will coordinate with requesting city personnel as reasonably requested. 8. If the building inspector is required to offer testimony in connection with any work done or observations made, then the requesting city shall compensate the building inspector at then current rates. 9. The building inspector shall always conduct himself in a professional manner in any participating City, and shall be polite and respectful of contractors, residents, and their properties. • •