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Home My WebLink About09/10/2012 Council PacketCITY O F KES RNOL EXPANDED AGENDA CITY COUNCIL AGENDA Monday, September 10, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment None Setting the Agenda: Addition or deletion of agenda items The agenda was amended to remove Item 6A (to be discussed 9 /24/12) SPECIAL PRESENTATION Proclamation — September 17 -23 as United States Constitution Week Daughters of the American Revolution, Anoka Chapter Action Taken: Motion by Rafferty, seconded by Roeser, to approve the proclamation, as presented, was adopted 1. CONSENT AGENDA A) Consideration of Expenditures: i) September 10, 2012 (Check No. 94049 through 94129) in the amount of $480,317.16; B) Consider approval of August 27, 2012 Work Session Minutes C) Consider approval of August 27, 2012 Council Meeting Minutes D) Consider approval of August 27, 2012 Special Work Session Minutes (Economic Development) E) Consider Resolution No. 12 -90, Authorizing Special Event and Parade Permit for 2012 Diva Dash Run F) Consider approval of August 20, 2012 Special Work Session Minutes (2013 Budget) G) Consider Resolution No. 12 -97. Authorizing Special Event and Cabaret Permit for Ava Berreau Benefit at American Legion Post 566 Action Taken: Motion by Roeser, seconded by Stoesz, to approve the Consent Agenda, Items 1A through 1G, as presented, was adopted Council Agenda -2- September 10, 2012 EXPANDED AGENDA FINANCE DEPARTMENT A) Consider Resolution No 12 -91 Adopting Preliminary 2012/2013 Property Tax Levy Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -91, as presented, was adopted B) Consider Resolution No. 12 -92 Setting 2013 Budget /Tax Levy Public Hearing Date Action Taken: Motion by Roeser, seconded by O'Donnell, to approve Resolution No. 12 -92, as presented, was adopted C) Consider Resolution No. 12 -93 Canceling the 2012/13 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A Action Taken: Motion by Roeser, seconded by Stoesz, to approve Resolution No. 12 -93, as presented, was adopted ADMINISTRATION DEPARTMENT No Report PUBLIC SAFETY DEPARTMENT No report PUBLIC SERVICES DEPARTMENT No report COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 59, Establishing Cartway, Michael Grochala (to be considered 9/24/12) B) Traffic Signal Improvement Project, Michael Grochala i. Consideration of Resolution No. 12 -95, Accepting Bids and Awarding Contract, Lake /Main & Birch/Ware Signal Project Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -95, as presented, was adopted ii. Consideration of Resolution No. 12 -96, Approving Stormwater Maintenance Agreement with RCWD Action Taken: Motion by Roeser, seconded by Rafferty, to approve Resolution No. 12 -96, as presented, was adopted iii. Consideration of Resolution No. 12 -98, Approving Construction Services Agreement with TKDA Action Taken: Motion by Stoesz, seconded by O'Donnell, to approve Resolution No. 12 -98, as presented, was adopted Council Agenda -3- September 10, 2012 EXPANDED AGENDA UNFINISHED BUSINESS None NEW BUSINESS None Adjournment Motion by Roeser, seconded by Stoesz, to adjourn at 6:55, was adopted Community Calendar — A Look Ahead September 10, 2012 through September 24, 2012 Wednesday, September 12 6:30 pm, Council Chambers Monday, September 24 5:30 pm, Community Room Monday, September 24 6:30 pm, Council Chambers Planning & Zoning Council Work Session City Council Meeting REVISED CITY COUNCIL AGENDA Monday, September 10, 2012 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Proclamation — September 17 -23 as United States Constitution Week Daughters of the American Revolution, Anoka Chapter 1. CONSENT AGENDA A) Consideration of Expenditures: i) September 10, 2012 (Check No. 94049 through 94129) in the amount of $480,317.16; B) Consider approval of August 27, 2012 Work Session Minutes C) Consider approval of August 27, 2012 Council Meeting Minutes D) Consider approval of August 27, 2012 Special Work Session to follow Minutes (Economic Development) E) Consider Resolution No. 12 -90, Authorizing Special Event and Parade Permit for 2012 Diva Dash Run F) Consider approval of August 20, 2012 Special Work Session to follow Minutes (2013 Budget) G) Consider Resolution No. 12 -97, Authorizing Special Event and Cabaret Permit for Ava Berreau Benefit at American Legion Post 566 FINANCE DEPARTMENT A) Consider Resolution No 12 -91 Adopting Preliminary to follow 2012/2013 Property Tax Levy Council Agenda -2- REVISED September 10, 2012 B) Consider Resolution No. 12 -92 Setting 2013 Budget/Tax Levy Public Hearing Date C) Consider Resolution No. 12 -93 Canceling the 2012/13 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A 3. ADMINISTRATION DEPARTMENT No Report 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 -59, Establishing Cartway, to follow Michael Grochala B) Traffic Signal Improvement Project, Michael Grochala i. Consideration of Resolution No. 12 -95, Accepting Bids and Awarding Contract, Lake/Main & Birch/Ware Signal Project ii. Consideration of Resolution No. 12 -96, Approving to follow Stormwater Maintenance Agreement with RCWD iii. Consideration of Resolution No. 12 -97, Approving to follow Construction Services Agreement with TKDA 7. UNFINISHED BUSINESS None NEW BUSINESS None Adjournment Community Calendar — A Look Ahead September 10, 2012 through September 24, 2012 Wednesday, September 12 6:30 pm, Council Chambers 4- Monday, September 24 5:30 pm, Community Room Monday, September 24 6:30 pm, Council Chambers Planning & Zoning Council Work Session City Council Meeting • • CITY COUNCIL AGENDA Monday, September 10, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance • Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Proclamation — September 17 -23 as United States Constitution Week Daughters of the American Kevolution, Anoka Chapter CONSENT AGENDA Consideration of Expenditures: i) September 10, 2012 (Check No. 94049 through 94129) in the amount of $480,317.16; A) Consider approval of August 27, 2012 Wor-k Session Minutes B) Consider approval of August 27, 2012 Council Meeting Minutes C) Consider approval of August 27, 2012 Special Work Session to follow Minutes (Economic Development) Consider Resolution No. 12 -90, Authorizing Special Event and Parade Permit for 2012 Diva Dash Run F) Consider approval of August 20, 2012 Special Work Session to follow Minutes (2013 Budget) 2. FINANCE DEPARTMENT A) Consider Resolution No 12 -91 Adopting Preliminary to follow 2012/2013 Property Tax Levy B) Consider Resolution No. 12 -92 Setting 2013 Budget /Tax Levy Public Hearing Date C) Consider Resolution No. 12 -93 Canceling the 2012/13 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A • • Council Agenda 2- September 10, 2012 3. ADMINISTRATION DEPARTMENT No Report 4 PUBLIC SAFETY DEPARTMENT No report S. PUBLIC SERVICES DEPARTMENT No report COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 -59, Establishing Cartway, to- follow Michael Grochala B) Traffic Signal Improvement Project, Michael Grochala i. Consideration of Resolution No. 12 -95, Accepting Bids and Awarding Contract, Lake/Main & Birch/Ware Signal Project ii. Consideration of Resolution No. 12 -96, Approving to follow Stormwater Maintenance Agreement with RCWD iii Consideration of Resolution No. 12 -97, Approving Construction Services Agreement with TKDA 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment to follow Community Calendar — A -Look Ahead September 10, 2012 through September 24, 2012 Alp. Wednesday, September 12 6:30 pm, Council Chambers Monday, September 24 5:30 pm, Community Room Monday, September 24 6:30 pm, Council Chambers Planning & Zoning Council Work Session City Council Meeting • • CITY OF LINO LAKES COUNTY OF ANOKA PROCLAMATION CONSTITUTION WEEK SEPTEMBER 17 -23, 2012 WHEREAS, our Founding Fathers, in order to secure the blessings of liberty for themselves and their posterity, did ordain and establish a Constitution for the United States; and, WHEREAS, September 17, 2012, marks the two hundred twenty -fifth anniversary of the drafting of the Constitution of the United States of America by the Constitutional Convention; and, WHEREAS, it is fitting and proper to accord official recognition of this magnificent document and its memorable anniversary; and, WHEREAS, the independence guaranteed to American citizens, whether by birth or naturalization, should be celebrated during Constitution Week, September 17 through 23, 2012, as designated by proclamation of the President of the United States of America in accordance with Public Law 915; NOW THEREFORE, BE IT RESOLVED that I, Jeff Reinert, Mayor of the City of Lino Lakes, do hereby proclaim the week of September 17 through 23, 2012 as CONSTITUTION WEEK IN WITNESS WHEREOF,J have hereunto set my hand and caused the Seal of the City of Lino Lakes to be affixed. Adopted by the Lino Lakes City Council - on September 10, 2012. Julie Bartell, City Clerk Jeff Reinert, Mayor EXPENDITURES September 10, 2012 CHECK NO. 94049 -94129 $480,317.16 • Date: 09/04/2012 Time: 12:39:47 City of Lino Lakes FM Entry - Invoice Journal Ranges: Options: Vendor # Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10450 - 10468 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Sort: A Name Operator: pms Page: 1 Invoice Status: A # of copies: 1 Check Over Expend: N Discount # of items Net Gross Discount Lost 008669 23, LLC 1 121,617.03 121,617.03 .00 .00 000020 A &L SUPERIOR QUALITY SOD, INC. 2 36.68 36.68 .00 .00 000100 AID ELECTRIC CORPORATION 4 7,253.31 7,253.31 .00 .00 000200 AMERICAN FAMILY LIFE ASSUR, INC. 1 700.28 700.28 .00 .00 008417 PAUL ANDERSON 1 95.00 95.00 .00 .00 000420 ANOKA COUNTY PROPERTY RECORDS & TAXATION 1 138.00 138.00 .00 .00 000421 ANOKA COUNTY TREASURY DEPT 1 3,640.53 3,640.53 .00 .00 000861 BEE LINE ALIGNMENT SERVICE 1 75.00 75.00 .00 .00 000724 BLUE TOW SERVICE, INC. 2 319.22 319.22 .00 .00 008665 BRIGGS, TANIA 1 8.00 8.00 .00 .00 000880 BRYAN ROCK PRODUCTS, INC. 1 591.14 591.14 .00 .00 Of CENTENNIAL SCHOOLS ISD #12 1 1,480.50 1,480.50 .00 • 000537 CENTRAL PENSION FUND 1 3,429.12 3,429.12 .00 .00 007776 CENTURYLINK 1 53.68 53.68 .00 .00 001100 CIRCLE PINES POST OFFICE 1 596.99 596.99 .00 .00 900415 CRAIG SEVERSON CONSTRUCTION 1 1,150.00 1,150.00 .00 .00 007465 DAVIS EQUIPMENT CORPORATION 1 191.33 191.33 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,558.45 4,558.45 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 1 355.27 355.27 .00 .00 008644 FEIDER, LEAH 1 95.00 95.00 .00 .00 001528 MARY FOGARTY 1 263.36 263.36 .00 .00 001560 FRATTALLONE'S HARDWARE, INC. 1 13.83 13.83 .00 .00 Date: 09/04/2012 Time: 12:39:47 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 2 Discount or # Name # of items Net Gross Discount Lost 007698 FRATTALONE'S /CIRCLE PINES ACE 1 25.61 25.61 .00 .00 001610 GILLUND ENTERPRISES, INC. 1 95.03 95.03 .00 .00 001480 HAWKINS, INC. 1 10,118.51 10,118.51 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 1 1,425.66 1,425.66 .00 .00 008674 HRONSKI, NICHOLAS 1 340.16 340.16 .00 .00 002340 IMAGE PRINTING & GRAPHICS, INC. 1 222.83 222.83 .00 .00 000082 J. H. LARSON COMPANY, INC. 1 139.99 139.99 .00 .00 008394 JANI -KING OF MINNESOTA, INC. 2 2,447.44 2,447.44 .00 .00 008271 DONALD LEE JENSEN 1 288.00 288.00 .00 .00 001940 KEEPRS, INC. 1 47.00 47.00 .00 .00 008673 KOOLMO, CINDY 1 90.00 90.00 .00 .00 000673 LANDFORM 1 768.97 768.97 .00 .00 002310 LEAGUE OF MINNESOTA CITIES 1 30.00 30.00 .00 .00 002320 LMCIT 3 156,317.54 156,317.54 .00 .00 000032 KYLE LEIBEL 1 36.72 36.72 .00 .00 007701 LINCOLN NATIONAL LIFE INS CO 1 1,096.00 1,096.00 .00 .00 1110 LUBRICATION TECHNOLOGIES, INC. 1 7,501.53 7,501.53 .00 .00 002450 JOYCE LUND 1 36.00 36.00 .00 .00 008670 MAKI, ERIN 1 50.00 50.00 .00 .00 002508 MCFOA 1 35.00 35.00 .00 .00 008224 MEDICA 1 34,802.10 34,802.10 .00 .00 0025-8 -4 METRO SALES INCORPORATED 2 1,037.81 1,037.81 .00 .00 000017 MINNESOTA CHIEFS OF POLICE 1 60.81 60.81 .00 .00 003455 MINNESOTA DEVELOPMENTAL BXSKETBALL, INC. 2 3,584.00 3,584.00 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,029.66 1,029.66 .00 .00 008021 MN METRO NORTH TOURISM 1 5,198.00 5,198.00 .00 .0D 001395 NEXTEL COMMUNICATIONS 1 527.69 527.69 .00 .00 • Date: 09/04/2012 Time 12:39:48 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 003370 NYSTROM PUBLISHING COMPANY, INC. 1 5,266.64 5,266.64 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 1 52.61 52.61 .00 .00 008671 PCI ROADS 1 252.45 252.45 .00 .00 003600 PRESS PUBLICATIONS, INC. 1 238.50 238.50 .00 .00 008660 PROVANTAGE 1 13,422.00 13,422.00 .00 .00 007696 RATWIK, ROSZAK & MALONEY, PA 2 11,868.43 11,868.43 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,545.28 1,545.28 .00 .00 000329 ALAN ROLEK 1 637.48 637.48 .00 .00 008296 SCHWAB - VOLLHABER- LUBRATT SERVICE CORP 1 6,489.30 6,489.30 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 1 1,643.75 1,643.75 .00 .00 003293 SKYHAWKS SPORTS ACADEMY, INC. 2 3,698.48 3,698.48 .00 .00 004240 STREICHER'S, INC. 3 176.06 176.06 .00 .00 002980 SUMMIT FIRE PROTECTION, INC. 390.00 390.00 .00 .00 000375 SYCOM, INC. 1 24,423.47 24,423.47 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 1,645.18 1,645.18 .00 .00 000539 TARGET BANK 1 57.15 57.15 .00 .00 0C TASC - CLIENT INVOICES 1 84.15 84.15 .00 008620 TITAN MACHINERY 1 53.66 53.66 .00 .00 004469 TOUSLEY FORD, INC. 1 212.60 212.60 .00 .00 002592 TURFWERKS /DAVIS EQUIPMENT CORPORATION 1 205.61 205.61 .00 .00 008640 U. S. BANK 1 23.00 23.00 .00 .00 004660 TRACEY URICH 1 72.99 72.99 .00 .00 007488 VACKER, INC. 1 175.28 175.28 .00 .00 008672 VALLEY PAVING 1 27.2.30 272.30 .00 .00 004840 WINNICK SUPPLY, INC. 1 60.51 60.51 .00 .00 007421 WRIGHT /HENNEPIN CO -OP ELECTRIC ASSOC 2 1,980.00 1,980.00 .00 .00 008395 WSB & ASSOCIATES, INC. 10 19,834.31 19,834.31 .00 .00 • Date: 09/04/2012 Time: 12:39:48 City of Lino Lakes Operator: pms Page: 4 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Lost 003250 XCEL ENERGY 1 11,248.44 11,248.44 .00 .00 008668 XTREME CUSTOM APPAREL & PROMOTIONS 1 273.75 273.75 .00 .00 Grand Totals: 104 480,317.16 480,317.16 .00 .00* • • Date: 09/04/2012 Time: 12:40:36 Operator: pms Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 10453 - 10470 Bank #: (A) Options: Print Ranges /Options: Y # of copies: 1 Page on Department: N Department Vendor Name Description Amount AMERICAN FAMILY LIFE SEPTEMBER PREMIUMS 700.28 ANOKA COUNTY PROPERT 6620 TELE SANE 46 -.00 RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 1,354.18 CENTRAL PENSION FUND AUGUST CONTRIBUTIONS 3,429.12 DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 2,101.16 LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO 90,232.00 MN CHILD SUPPORT PAY CHILD SUPPORT 1,029.66 MEDICA SEPTEMBER HEALTH PREMIUM 2,206.98 Total for Department 101,099.38* MAYOR /COUNCIL LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO 2,399.00 MAYOR /COUNCIL NYSTROM PUBLISHING C LINO LAKES NEWSLETTER 2,069.04 Total for Department 401 4,468.04* ADMINISTRATION RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 15.00 ADMINISTRATION DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 225.57 ADMINISTRATION MCFOA MEMBERSHIP FEES J. BARTE 35.00 ADMINISTRATION LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 66.15 ADMINISTRATION TASC - CLIENT INVOIC TASC - PRE -TAX 84.15 A :STRATION MEDICA SEPTEMBER HEALTH PREMIUM 2,045.33 Total for Department 402 2,471.20* FINANCE ROLEK, ALAN REIMB MTGS, MILEAGE, JAN 637.48 FINANCE RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 6.75 FINANCE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 90.34 FINANCE LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 47.96 FINANCE MEDICA SEPTEMBER HEALTH PREMIUM 1,794.84 Total for Department 407 2,577.32* LEGAL CONSULTANTS RATWIK, ROSZAK & MAL JULY LEGAL EXPENSE 4,855.98 LEGAL CONSULTANTS RATWIK, ROSZAK & MAL JUNE SERVICES 1,914.45 Total for Department 414 6,770.43* ECONOMIC DEVELOPMENT RELIASTAR-LIFE INSUR SEPTEMBER LIFE INSURANCE 3.00 ECONOMIC DEVELOPMENT DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 40.15 ECONOMIC DEVELOPMENT LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 19.22 ECONOMIC DEVELOPMENT MN METRO NORTH TOURI MN METRO NO TOURISM LODG 5,198.00 ECONOMIC DEVELOPMENT MEDICA SEPTEMBER HEALTH PREMIUM 333.99 Total for Department 415 5,594.36* • • Date: 09/04/2012 Time 12:40:36 Operator: pms Department Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING PLANNING & ZONING ENGINEERING ENGINEERING ENGINEERING COMM DEV COMM DEV COMM DEV _COMM DEV COMM DEV POLICE POLICE POLICE POLICE POLICE POLICE POLICE illkiE PL POLICE POLICE POLICE FIRE FIRE FIRE FIRE BUILDING INSPECTIONS. BUILDING _INSPECTIONS BUILDING INSPECTIONS BUILDING INSPECTIONS BUILDING INSPECTIONS STREETS • ANOKA COUNTY PROPERT VACATION INDUSTRIAL BLVD RELIASTAR LIFE INSUR CREDIT FOR AUGUST LIFE P LANDFORM LL INDUSTRIAL ORD. UPDAT DELTA DENTAL PLAN OF SEPTEMBER DENTAL SEH TECHNOLOGY SOLUT JULY ENGINEERING RATWIK, ROSZAK & MAL JUNE SERVICES MEDICA SEPTEMBER HEALTH Total for Department 416 46.00 -3.75 768.97 PREMIUM 40.15 SERVICE 493.75 203.00 PREMIUM - 333.99 1,214.13* SEH TECHNOLOGY SOLUT JULY ENGINEERING SERVICE WSB & ASSOCIATES, IN JULY ENGINEERING SERVICE WSB & ASSOCIATES IN JULY ENGINEERING SERVICE Total for Department 417 RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES SEH TECHNOLOGY SOLUT JULY ENGINEERING SERVICE LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS Total for Department 418 MINNESOTA CHIEFS OF LEIBEL, KYLE RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF KEEPRS, INC. LEAGUE OF MINNESOTA LEAGUE OF MN CITIES XCEL ENERGY PERMITS TO ACQUIRE EXPENSE FUEL /STRANGER SA SEPTEMBER LIFE INSURANCE SEPTEMBER DENTAL PREMIUM SHIRT,CAPT.COLLAR BRASS LEADERSHIP CLASS STREGE LIABILITY, PROPERTY, AUTO STREICHER'S, INC. MCCARTHY BAT"hE:RY, BLACK STREICHER'S, INC. MCCARTHY UNIFORM STREICHER'S, INC. NOLL UNIFORM LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS MEDICA SEPTEMBER HEALTH PREMIUM Total for Department 420 RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS MEDICA SEPTEMBER HEALTH PREMIUM Total for Department 421 RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF NEXTEL COMMUNICATION LINCOLN NATIONAL LIF MEDICA SEPTEMBER LIFE INSURANCE SEPTEMBER DENTAL_PREMIUM MONTHLY WIRELESS CHARGES SEPTEMBER PREMIUMS SEPTEMBER HEALTH PREMIUM Total for Department 422 ANOKA COUNTY TREASUR 2ND QTR SIGNAL MAINTENAN 300.00 205.00 4,366.67 4,871.67* 6.00 40.15 17.51 595.00 41.42 700.08* 60.61 36.72 84.00 1,047.30 47.00 30.00 5,956.00 3.68 53.43 66.39 56.24 493.46 18,319.20 26,254.23* 9.00 80.30 56.32 1,189.66 1,_335.28* 6.90 100.40 35.02 40.56 8 -55.67 1 038.55* 3,640.53 Date: 09/04/2012 Time: 12:40:36 Operator: pms Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FJ NFT FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES XCEL ENERGY T.A. SCHIFSKY AND SO MODIFIED ASHPALT WRIGHT /HENNEPIN CO -0 SERVICE LK DR FROM TOWN WRIGHT/HENNEPIN CO -0 SERVICE TWN CNT PKWY VIL FRATTALONE'S /CIRCLE WASP JACKET FOAM LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS CENTURYLINK SIGNAL PHONE MEDICA SEPTEMBER HEALTH PREMIUM WSB & ASSOCIATES, IN JULY ENGINEER SERVICE ST Total for Department 430 RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE BEE LINE ALIGNMENT S 4 WHEEL ALIGHN 2010 . FORD O'REILLY AUTOMOTIVE OIL FILTERS2 CLT PLT BRG DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM GILLUND ENTERPRISES, PENETRANT /CARBURETOR /AIR LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO TURFWERKS /DAVIS EQUI PROGRESSIVE PTO GUARDS FACTORY MOTOR PARTS CONDENSER /BRK PAT KIT TOUSLEY FORD, INC. PARTS FOR MOTOR WINNICK SUPPLY, INC. STEEL OUTSIDE RANDOM 1/2 DAVIS EQUIPMENT CORP U JOINT LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS LUBRICATION TECHNOLO 2311.5 GAL - 87NL 10% ET MEDICA SEPTEMBER HEALTH PREMIUM TITAN MACHINERY FUEL PUMP GASKET Total for Department 431 GOVERNMENT BUILDINGS J. H. LARSON COMPANY 60- FLORESCENT LIGHT TUBE GOVERNMENT BUILDINGS AID ELECTRIC CORPORA 4 HAL -LED 3500K 120/277 GOVERNMENT BUILDINGS LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO GOVERNMENT BUILDINGS LEAGUE OF MN CITIES VEHICLE CLAIM 0014028 05 GOVERNMENT BUILDINGS LEAGUE OF MN CITIES- VEHICLE CLAIM 00015410.0 GOVERNMENT BUILDINGS METRO SALES INCORPOR BLACK AND WHITE METER BA GOVERNMENT BUILDINGS METRO SALES INCORPOR MAINTENANCE ON KONICA CO GOVERNMENT BUILDINGS SUMMIT FIRE PROTECTI ANNUAL FIRE SPRINKLER IN GOVERNMENT BUILDINGS VACKER, INC. GARDEN DONOR RECOGNITION GOVERNMENT BUILDINGS JANI =KING OF MINNESO EXTRACTED CARPET IN POLI GOVERNMENT BUILDINGS JANI -KING OF MINNESO STRIP AND WAX VCT FLOORS Total for Department 432 PARKS PARKS PARKS PARKS PARKS PARKS A &L SUPERIOR QUALITY A&L SUPERIOR QUALITY RELIASTAR LIFE INSUR BRYAN ROCK PRODUCTS, DELTA DENTAL PLAN OF NEXTEL COMMUNICATION ROLLS OF TURF GRASS SOD ROLLS OF TURFGRASS SOD /S SEPTEMBER LIFE INSURANCE RED BALL DIAMOND AGG SEPTEMBER DENTAL PREMIUM MONTHLY WIRELESS CHARGES 21.00 240.90 35.02 5,054.02 1,645.18 360.00 1,620.00 25.61 99.38 53.68 1,857-.64 2,517.50 17,170.46* 1.95 75.00 52.61 40.15 95.03 6,253.00 205.61 355.27 212.60 60.51 191.33 14.12 7,501.53 855.67 53.66 15,968.04* 139.99 1,421.04 30,508.00 775.15 997.39 452.79 585.02 390.00- 175.28 1,752.75 694.69 37,892.10* 13.34 23.34 16.50 591.14 180.67 257.26 • Date: 09/04/2012 Time: 12:40:36 Operator: pms Page: 4 City of Lino Lakes 101 FM Entry - Invoice Payment - Department Report Dep4 tment Vendor Name Description Amount PARKS FRATTALLONE'S HARDWA MULTI CEMENT /ADAPTR /ELBO 13.83 PARKS XCEL ENERGY 296.64 PARKS URICH, TRACEY JACKET 72.99 PARKS LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 86.74 PARKS MEDICA SEPTEMBER HEALTH PREMIUM 2,994.85 Total for Department 450 4,547.30* RECREATION RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 9.60 RECREATION DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 128.48 RECREATION NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 17.51 RECREATION NYSTROM PUBLISHING C LINO LAKES NEWSLETTER 3,197.60 RECREATION LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 47.75 RECREATION MEDICA SEPTEMBER HEALTH PREMIUM 839.11 Total for Department 451 4,240.05* ENVIRONMENTAL RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 1.05 ENVIRONMENTAL DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 14.04 ENVIRONMENTAL NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 35.66 ENVIRONMENTAL LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 6.83 ENVIRONMENTAL MEDICA SEPTEMBER HEALTH PREMIUM 116.90 Total for Department 461 174.48* SOLID WASTE RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE .90 SOLID WASTE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 12.05 SOLID WASTE IMAGE PRINTING & GRA RETHINK RECYCLING BANNER 222.83 SOLID WASTE LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 5.85 SOLID WASTE MEDICA SEPTEMBER HEALTH PREMIUM 100.19 SOLID WASTE XTREME CUSTOM APPARE SHIRTS RECYCLE AT WORK, 273.75 6 Total for Department 462 615.57* FC .RY RELIASTAR LIFE INSUR SEPTEMBER LIFE INSURANCE 1.05 FORESTRY DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM 14.05 FORESTRY LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 6.82 FORESTRY MEDICA SEPTEMBER HEALTH PREMIUM 116.90 Total for Department 463 138.82* Total for Fund 101 239,141.54* LUND, JOYCE REFUND SENIOR TRIP 36.00 ANDERSON, PAUL WITHDREW FROM_FOOTBALL 95.00 FEIDER, LEAH WITHDREW FROM SPORT /BASK 95.00 BRIGGS, TANIA OVERPAYMENT 8.00 MAKI, ERIN WITHDREW SOCCER 50.00 KOOLMO, CINDY WITHDREW FROM PROGRAM 90.00 Total for Department 374.00* ADULT SPORTS JENSEN, DONALD LEE SPORTS OFFICIAL I2 GAMES- 288.00 Total for Department 202 288.00* SPECIAL EVENTS /TRIPS TARGET BANK CAMP SUPPLIES 72.86 Date: 09/04/2012 Time 12:40:36 Operator: pms Department Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description SPECIAL EVENTS /TRIPS TARGET BANK SPECIAL EVENTS /TRIPS TARGET BANK SPECIAL EVENTS /TRIPS U. S. BANK YOUTH YOUTH YOUTH YOUTH YOUTH INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL INSTRUCTIONAL YOUTH SPORTS OTHER OTHER OTHER OTHER OTHER 0. . OTHER OTHER WATER WATER WATER WATER RETRUN FOR SUPPLIES RETURN FOR ART CAMP FIELD TRIP, PROGRAM SUPP Total for Department 205 CENTENNIAL SCHOOLS I FACILITY USE SKYHAWKS SPORTS ACRD LACROSSE SERVICES SKYHAWKS SPORTS ACRD VOLLEYBALL SERVICES MINNESOTA DEVELOPMEN CLINIC AUGUST 6 -9 MINNESOTA DEVELOPMEN CLINIC JULY 23 - AUG 3 Total for Department 207 HRONSKL, NICHOLAS OFFICE WORK AND- SPORTS 0 Total for Department 208 Total for Fund 201 RATWIK, ROSZAK & MAL JULY LEGAL EXPENSE RATWIK., ROSZAK & MAL JUNE SERVICES WSB & ASSOCIATES, IN JULY ENGINEERING SERVICE Total for Department 499 Total for Fund 406 RATWIK, ROSZAK & MAL JUNE SERVICES WSB & ASSOCIATES, IN JULY ENGINEERING SERVICE Total for Department 499 Total for Fund 421 RATWIK, ROSZAK & MAL JULY LEGAL EXPENSE RATWIK, ROSZAK & MAL JUNE SERVICES Total for Department 499 Total for Fund 474 PRESS PUBLICATIONS, REF 358347 ADV FOR BIDS Total for Department 499 Total for Fund 475 LEAGUE OF MN CITIES PCI ROADS VALLEY PAVING LIABILITY, PROPERTY, AUTO RETURN DEPOSIT ON HYDRAN HYDRANT METER DEPOSIT RE Total for Department AID ELECTRIC CORPORA WELL #2 POWER QUALITY IS RELIASTAR -LIFE INSUR SEPTEMBER LIFE INSURANCE CIRCLE PINES POST OF UTILITY BILLING POSTAGE DELTA DENTAL PLAN OF SEPTEMBER DENTAL PREMIUM Amount -9.61 -6.10 23.00 80.15* 1,480.50 1,230.00 2,468.48 2,000.00 1,584.00 8,762.98* 340.16 340.16* 9,845.29* 58.00 464.00 4,513.50 5,035.50* 5,035.50* 29.00 3,614.00 3,643.00* 3,643.00* 269.00 1,175.00 1,444.00* 1,444.00* 238.50 238.50* 238.50* 6,666.00 -147-.55 - 127.70 6,390.75* 138.75 6.07 298.49 81.29 • Date: 09/04/2012 Time: 12:40:36 Operator: pms Department WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER SEWER SEWER SEWhx SEWER SEWER SEWER SEWER SEWER SEWER SEWER SEWER • Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount NEXTEL COMMUNICATION MONTHLY WIRELESS CHARGES 60.67 HAWKINS, INC. CLORINE, PHOSPHATE 10,118.51 LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO 3,333.00 XCEL ENERGY 3,997.23 SEH TECHNOLOGY SOLUT JULY ENGINEERING SERVICE 127.50 HD SUPPLY WATERWORKS 27 - 3/4 INCH METER LESS 1,425.66 LINCOLN NATIONAL LIF SEPTEMBER PREMIUMS 31.68 MEDICA SEPTEMBER HEALTH PREMIUM 754.59 SCHWAB-VOLLHABER-LUB WELL #2 REPLACE FAILED V 6,489.30 WSB & ASSOCIATES, IN JULY ENGINEERING SERVICE 833.32 Total for Department 494 27,696.06* Total for Fund 601 34,086.81* LEAGUE OF MN CITIES LIABILITY,PROPERTY, AUTO 6,132.00 Total for Department 6,132.00* AID ELECTRIC CORPORA AID-ELECTRIC CORPORA SYCOM, INC. RELIASTAR LIFE INSUR CIRCLE PINES POST OF DELTA DENTAL PLAN OF NEXTEL COMMUNICATION LEAGUE OF MN CITIES XCEL ENERGY SEH TECHNOLOGY SOLUT LINCOLN NATIONAL LIF MEDICA LIFT STATION #6, PUMP #2 LIFT STATION CONTROL PAN LS #4 NEW PANEL UPGRADE SEPTEMBER LIFE INSURANCE UTILITY BILLING POSTAGE SEPTEMBER DENTAL PREMIUM MONTHLY WIRELESS CHARGES LIABILITY, PROPERTY, AUTO JULY ENGINEERING SERVICE SEPTEMBER PREMIUMS SEPTEMBER HEALTH PREMIUM WSB & ASSOCIATES, IN JULY ENGINEERING SERVICE Total for Department 495 Total for Fund 602 ANOKA COUNTY PROPERT SUPERL /LKS BLDG RES 12 -5 BLUE TOW SERVICE, IN FORD TAURUS 98 RED UKB -1 BLUE TOW SERVICE, IN ICR 12- 185921 06 DODGE 2 FOGARTY, MARY REIMBURSEMENT RATWIK, ROSZAK & MAL HIGHLAND MEADOWS EAST 2N RATWIK, ROSZAK & MAL JULY LEGAL EXPENSE CARTW RATWIK, ROSZAK & MAL JUNE SERVICES CARTWAY WSB & ASSOCIATES, IN WSB & ASSOCIATES, IN WSB & ASSOCIATES, IN WSB &-ASSOCIATES, IN PROVANTAGE 23, LLC PCI ROADS VALLEY PAVING CRAIG SEVERSON CONST JULY ENG SERVICE - ENCOM JULY ENGINEER SERVICE OA JULY ENGINEERING SERVICE LAKES BLDG COMP REVIEW J 5 HEAVY DUTY TABLETS & 1 ESCROW RETURN PINE GLEN RETURN DEPOSIT ON HYDRAN HYDRANT METER DEPOSIT RE INSTALL DOG KENNEL AND R 207.00 5,486.52 24,423.47 6.08 298.50 81.30 69.04 3,066.00 1,896.87 127.50 31.74 754.57 833.32 37,281.91* 43,413.91* 46.00 132.88 186.34 263.36 58.00 2,479.50 362.50 640.00 384.00 512.00 1,415.00 13,422.00 121,617.03 400.00 400.00 1,150.00 Date: 09/04/2012 Time: 12:40:37 Operator: pms Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Department Total for Fund 801 Grand Total 143,468.61* 143,468.61* 480,317.16* • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 33 34 R-eview Regular -Council Agenda - Thefollowing items were discussed: 35 36 3A - Appointment of Tracy Thoma to Accounts Payable/Payroll Technician 37 Position - Administrator Karlson explained that staff has made a conditional job offer to 38 Ms. Thoma based on her qualifications for the position. He is asking that the council 39 approve the hiring. Finance Director Al Rolek distributed city employee salary range 40 information and indicated that staff is recommending Ms. Thoma has been offered Step 3 41 salary. 42 43 The council discussed salary ranges in general and how the city's system is implemented. 44 It was clarified that the salary range for represented employees is included in the labor 45 contract. • CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES August 27, 2012 : August 27, 2012 . 5:35 p.m. . 6:24 p.m. : Council Member Stoesz, O'Donnell, Rafferty, Roeser and Mayor Reinert : None Staff members present: City Administrator Jeff Karlson; Public Safety Director John Swenson, Community Development Director Michael Grochala; City Engineer Jason Wedel; Public Services Director Rick DeGardner; Finance Director Al Rolek; City Clerk Bartell 1. Update on Geocache - Public Services Director DeGardner reviewed his report on current geocaching options in the area and options for city participation. The mayor suggested that there are geocaching opportunities available currently. He'd recommend that the city consider jumping in if there is a special theme or idea that comes along. Update on Otter Lake Road Extension Project - Council Member Roeser asked for an update although the matter did not appear on the work session agenda. City Engineer Wedel noted that the council had asked staff to review options to keep the project on track. Staff has looked at the option of reducing lanes (having a thru right turn rather than designated right-turn lane) and did a quick traffic study to ensure that would meet current and future needs. That looks like the best option however the gap would still be in the range of Community Development Director Grochala indicated that staff will be bringing information forwar -d to the council- in the near future. CITY COUNCIL WORK SESSION August 27, 2012 DRAFT 46 47 6A — Resolution No. 12 -83 Accepting Quotes for the 2012 Stormwater Maintenance 48 Project — City Engineer Wedel noted that the city has an annual project, this year 49 including nine locations (indicated on map in council packet). Staff maintains a list based 50 on information and calls received and establishes a project list based on that. The city 51 then gets quotes for the work, this year having received two. C.W. Houle is the low 52 quote and is recommended for acceptance. 53 54 6B — Resolution No. 12 -84, Approving Change Order No. 1 to 2012 Mill and Overlay 55 Project — City Engineer Wedel explained that staff is recommending that Thomas Street 56 be added to this year's project. The end of the street is currently graveled and there are 57 some pooling _issues. Since the mill and overlay contractor will already be working in the - 58 city and funding is available in the stormwater budget, why not take care of this situation. 59 The contractor has offered an appropriate cost estimate so staff is recommending that a 60 change order be approved to allow the work on Thomas Street. 61 62 6C — Resolution No. 12 -85, Approving Joint Powers Agreement for-Sharing of 63 Building Inspection Services — Community Development Director Grochala reported 64 that this is a mutual aid agreement that provides back up inspection services to 65 participating cities. The agreement sets up a pool of city inspectors and allows cities to 66 draw from the pool when needed. This will help with current lower staffing situations. 67 68 The meeting was adjourned at 6:24 p.m. 69 70 These minutes were considered, corrected and approved at the regular Council meeting held on 71 September 10, 2012. 72 73 74 75 76 Julianne Bartell, City Clerk Jeff Reinert, Mayor 77 2 COUNCIL MINUTES August 27, 2012 DRAFT 4110 1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : August 27, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:52 p.m. 8 MEMBERS PRESENT : Councilmember Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer_Jason Wedel; Economic Development Coordinator Mary Alice Divine; 14 Finance DirectorAl Rolek; Chief of Police John Swenson; and City Clerk Julie Bartell 15 16 PUBLIC COMMENT 17 18 No one was present to addres -s the council regarding a matter not on the agenda. 19 20 SETTING THE AGENDA 21 22 The agenda was approved as presented. • 23 24 CONSENT AGENDA 25 26 Council Member_ O'Donnell moved to approve Consent Agenda Items 1A, 1D, 1E, 1F and 1G as 27 presented. Council Merrrber Roeser seconded the motion. Motion carried unanimously. 28 29 Council- Member - Rafferty moved to approve Consent Agenda Item 1B as _presented: Council Member 30 Stoesz seconded the motion. Motion carried on a voice vote; Council Member Roeser abstained from 31 voting. 32 33 Council Member Rafferty moved to approve Consent Agenda Items 1C and 1H- as presented. Council 34 Member O'Donnell seconded the motion. Motion carried on a voice vote; Council Member Stoesz 35 abstained from voting. 36 37 ITEM ACTION 38 39 Consideration of Expenditures: 40 41 August 27, 2012 (Check No. 093927 - 42 094048, $638,288.57) Approved 43 ilk 44 Centennial Fire District (Check No. 5458 - w 45 5480, $18,067.13) Approved 1 COUNCIL MINUTES August 27, 2012 DRAFT 46 47 August 6, 2012 Council Work Session 48 Minutes Approved 49 50 August 13, 2012 City Council Meeting, 51 Minutes y Approved 52 53 Resolution No. 12 -86, Extending Time of Conditional 54 Use Permits and Submittal of PUD Final Plan and Final 55 Plat for Main Street Village Project Approved 56 57 Resolution No. 12 -87, Extending Time for Submittal 58 of PUD Final Plan and Final Plat for The Preserve Approved 59 60 Resolution No. 12 -88, Extending Time for Submittal 61 Of PUD Final Plan and Final Plant for Moon Marsh Approved 62 63 Resolution No. 12 -89, Extending Time for Century Farm 64 North 6th Addition Approved 65 66 April 13, 2012 Special Work Session Minutes Approved 67 68 FINANCE DEPARTMENT REPORT 69 70 There was no report from the Finance Department. 71 72 ADMINISTRATION DEPARTMENT REPORT 73 74 3A, Appointment of Tracy Thoma to-position of Accounts Payable/Payroll Technician — 75 Administrator Karlson briefly explained the application and interview process for this-position. Heis -- 76 recommending approval to hire Ms. Thoma as the most qualified candidate. 77 78 Council Member Rafferty moved to approve the hiring as recommended. Council Member Stoesz 79- seconded the motion. Motion carried -on a unanimous voice vote. 80 81 PUBLIC SAFETY DEPARTMENT REPORT 82 83 There was no report from the Public Safety Department. 84 85 PUBLIC SERVICES DEPARTMENT REPORT 86 87 There was no report from the Public Services Department. 88 89 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 90 2 • • • COUNCIL MINUTES August 27, 2012 DRAFT 91 6A, Resolution No. 12 -83, Accepting Quotes for the 2012 Stormwater Maintenance Project - 92 City Engineer Wedel noted that the city budgets each year for a stormwater maintenance project. He 93 indicated that this year's project budget is $125,000 and staff is recommending nine projects 94 throughout the city (shown on a map overhead). The projects were chosen based generally on need 95 (severity). The city has received two quotes for the project contract and is prepared to accept the low 96 quote. Council Member Stoesz confirmed that any impacted residents will be contacted. 97 98 Council Member O'Donnell moved to approve Resolution No. 12 -83 as presented. Council Member 99 Roeser seconded the motion. Motion carried on a unanimous voice vote. 100 101 6B, Resolution No. 1-2 -84, Change Order No. 1 to include Thomas Street in the 2012 Mill and 102 Overlay Project — City Engineer Wedel reported that stays- requesting approval of a change order 103 that will allow the addition of the unpaved portion of Thomas Street to the 201-2 Mill and Overlay 104 Program. It makes sense to add this work because: a) money is saved because the contractor is 105 already in the area; and b) there are savings from the stormwater maintenance program that will pay 106 for the change. 107 108 The mayor thanked the city engineer for his creativity in squeezing as much from project budgets as 109 passible. 110 111 Council Member Roeser moved to approve Resolution No 12 -84 as presented Council Member 112 Rafferty seconded the motion. Motion carried on a unanimous voice vote. ID` 13 114 6C, Resolution No. 12 -85, Approving Joint Powers Agreement for Sharing of Building 115 Inspection Services — Community Development Director Grochala reported that staff is requesting 116 approval of this JPA. Local cities have looked at sharing this type of service and have decided it is a 117 good fit for back up situation with cities providing services on an as- requested basis. The agreement 118 lays out a process including a billing system. 119 120 The mayor and Council Member—Rafferty thanked staff for this move toward collaborating work 121 between area cities when that makes sense. 122 123 Council Member-Rafferty moved to approve Resolution No. 1-2-85-as presented. Council Member 124 Stoesz seconded the motion. Motion carried on _a unanimous voice vote. 125 126 -UNFINISHED BUSINESS 127 128 There was no Unfinished Business. 129 130 NEW BUSINESS 131 132 There was no New Business. 133 • 134 _35 136 137 138 139 140 141 142 I43 144 145 146 147 148 149 150 151 152 153 154 155 156 57 158 159 160 161 1-62 163 164 165 166 167 COUNCIL MINUTES DRAFT COMMUNITY CALENDAR August 27, 2012 if-- if- 4- 4- 4- Wednesday, August 29 Monday, September 3 Tuesday, September 4 Tuesday, September 4 Thursday, September 6 Monday, September 10 Community Calendar —A Look Ahead August 27, 2012 through September 10, 2012 6:30 pm, Council Chambers CITY HALL CLOSED 6:30 pm, Council Chambers 5:30 pm, Community Room 8:00 am, Community Room 6:30 pm, Council Chambers Environmental Board Labor Day Park Board Council Work Session EDAC City Council Meeting COMMUNITY EVENTS NFL Punt, Pass and Kick Competition, on Sunday, September 16, Registration begins at 9:30 a.m. at Sunrise Park — This event is sponsored by the Lino Lakes Parks and Recreation Department and will allow boys and girls ages 8 to 15 to showcase their football skills. The event is free. Check outthe city newsletter or city website for more information. Ava Berreau Benefit — Saturday, September 15, Noon to 8:00 p.m., American Legion Post 566 on Lake Drive — There will be food and live music, including the Aquatennial Royalty Choir, at this event that will benefit 9 year old Ava who is experiencing unexpected medical problems. ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 6:52 p.m. Council Member Roeser - seconded the motion. Motion carried unanimously. These_minutes were considered and approved at the regular Council Meeting,_September 10 2012. Juliarme Bartell, City Clerk Jeff Reinert, Mayor 4 • 1 2 3 CITY COUNCIL SPECIAL WORK SESSION DRAFT CITY OF LINO LAKES MINUTES August 27, 2012 4 DATE : August 27, 2012 5 TIME STARTED : 7:00 p.m. 6 TIME ENDED : 8:05 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Economic Development Coordinator-Mary Alice Divine; 13 Public Safety Director John Swenson; City Clerk Julie Bartell 14 15 The special meeting was called for the purpose of discussing economic development. 16 17 Dominium Development- Economic Development Coordinator Divine introduced 18 representatives present from Dominium, a development company: Chris Barnes, Nick 19 Anderson, and Mark Cook. They will be presenting information on a concept they have 20 for the Legacy at Woods Edge area (written information distributed). 21 22 Mr. Barnes gave background on Dominium, the company and its history including • 23 managing and owning the Lino Lakes Lakewood Apartments. He focused on the 24 company's strategy of staying in for the "long haul ". Information was presented on their 25 holdings, many in the Midwest region and much in the order of affordable housing. They 26 have a history of using the best possible materials in their projects and for being good 27 neighbors in the community. 28 29 Mr. Anderson then focused on Lakewood Apartments -and their desire to repeat the 30 - success there by developing -some affordable townhomes. Tax credits would -be an 31 integral part of the financing for such a project and applying for those credits requires a 32 _certain schedule. A strong tax credit applicationxo the state would include city support, 33 either through financing or concept support. They've done some very preliminary site 34 -plan work and are also open to the concept that is already in place for the site He also 35 reviewed Dominium projects that would be similar. Council Member Roeser received 36 additional information on income levels for affordable rental housing. The council and 37 representatives discussed management policies and the company's discipline in that area. 38 This proposed development would probably be in the range of 40 to 50 rental units. 39 40 The council and the developers discussed possible financing tools. The developer 41 representatives noted that tax credit applications would be due in May 2013 and, before 42 submitting an application, they would need an option on the property. They do not do 43 construction but have a bidding process to hire a general contractor. The developers • 44 45 explained their company's normal holding process - properties are generally built, managed and held for 15 to 30 years and then capitalized. CITY COUNCIL SPECIAL WORK SESSION August 27, 2012 DRAFT 46 47 It was clarified that the developer is seeking knowledge of the city's interest at this point. 48 The mayor suggested that the council receive Dominium's presentation in electronic form 49 to look over on their iPads and he recommends that the council have a brief discussion 50 next at the September work session, after some review and preparation of ideas that could 51 be acceptable. 52 53 Economic Development Update — Economic Development Coordinator Divine updated 54 the council on current economic development activities, including meeting with Anoka 55 County on the Legacy properties, the HammerHeart Brewing Company location, 56 marketing of the former ECFE facility at the city complex and the business expo that was 57 included in Blue Heron Days. She also reviewed meetings that have occurred with 58 developers /brokers to market city properties. 59 60 The meeting was adjourned at 8:05 p.m. 61 62 These minutes were considered, corrected and approved at the regular Council meeting held on 63 September 10, 2012. 64 65 66 67 68 Julianne Bartell, City Clerk Jeff Reinert, Mayor 69 2 • STAFF ORIGINATOR: MEETING DATE: TOPIC VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM lE Julie Bartell, City Clerk September 10, 2012 Consider Resolution No. 12 -90, Approving a Special Event and Parade/Run Permit for the 2012 Diva Dash Run 3/5 The city has received an application for a special event and parade /run permit submitted by Mark Bongers of Final Stretch, Inc. an -event management company. Mr. Bongers is planning a fundraising event that will benefit the Minnesota Ovarian Cancer Alliance. BACKGROUND The event planned is the 2012 Diva Dash, a 3.5 mile /10K run starting at Rice Lake Elementary School in Lino Lakes and running along the routes indicated on the attached maps. Most of the route is within the park reserve and the applicant has obtained permission from Anoka County for use of their facilities. The Lino Lakes Police Department is working with the event planner to ensure that all safety considerations are covered. The application has as well been reviewed by the Centennial Fire District staff and their comments are incorporated into the instructions being provided to the applicant. The applications, site plan and all background information are available for review in the City Clerk's Office. RECOMMENDATION Approve Resolution No. 12 -90, Special Event and Parade /Run Permit for the 2012 Diva Dash on November 10, 2012. ATTACHMENTS Resolution No. 12 -90 Map of 3.5 Mile and 10K route • CITY OF LINO LAKES RESOLUTION NO. 12 -90 AUTHORIZING SPECIAL EVENT AND PARADE PERMIT FOR 2012 DIVA DASH RUN WHEREAS, Mark Bongers, of Final Stretch, Inc., has submitted an application for a special event and parade /run permit for the 2012 Diva Dash 3.5 Mile and 10K Run; and WHEREAS, the 2012 Diva Dash Run is a planned fundraiser for the Minnesota Ovarian Cancer Alliance; and WHEREAS, a portion of the planned run will be in the city of Lino Lakes; and WHEREAS, the Lino Lakes Police Department and the Centennial Fire District have reviewed the application and event plans; and WHEREAS, the applicant has worked with the city on any questions regarding the event plans and will continue to work with staff to address additional concerns which may arise; and WHEREAS, the applicant has paid the required fee for a parade /run permit and has submitted proof of general liability insurance covering the event; Now, Therefore, Be It Resolved by the City Council of The City of Lino Lakes: That the City Council authorizes the proper city staff to issue a special event and parade /run permit to Mark Bongers of Final Stretch, Inc. for the 2012 Diva Dash run event that will be held on November 10, 2012. Adopted by the Council of the City of Lino Lakes this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • • r. 0 • 6,5= 6 , .1_• .-.- '.: O 2 -1, f ow :-.. `=„ sTh d! i orttotJ fc4Ttl5dft^t ut 4 } 1- 4 00 .� p CITY COUNCIL SPECIAL WORK SESSION August 20, 2012 DRAFT • 1 CITY OF LINO LAKES 2 MINUTES 3 4 DATE : August 20, 2012 5 TIME STARTED : 6:00 p.m. 6 TIME ENDED : 9:00 p.m. 7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, 8 Rafferty, Roeser and Mayor Reinert 9 MEMBERS ABSENT : none 10 11 Staff members present: City Administrator Jeff Karlson; Community Development 12 Director Michael Grochala; Public Services Director Rick DeGardner; Finance Director 13 Al Rolek; Public Safety Director John Swenson; City Clerk Julie Bartell 14 15 The special meeting was called for the purpose of discussing the 2013 Budget. 16 17 1. Consider Options for Reducing Budget — Administrator Karlson distributed a sheet 18 entitled "Budget Gap Options" and noted that staff is presenting over $1 million in 19 options for council consideration. Each item was reviewed by Mr. Karlson. Public 20 Services Director DeGardner explained the job functions of the Public Works Department 21 and the Parks and Recreation Division and distributed written information. Council 22 members offered some suggestions including: a) not filling the vacant Planner position; • 23 b) outsourcing in some areas where it makes sense such as electrical inspections; c) using 24 volunteers for some community functions; d) getting vendor control so that the city gets 25 the best rates for professional services; e) look at where the city gets its audit services 26 and make sure that's a best buy. 27 28 The council heard about the Public Safety Department budget from Chief Swenson who 29 noted that the 2013 proposed department budget is $63,000 down from last year. The 30 department is in line for the capital purchase of some -new police vehicles and, with six 31 cars in the current fleet over 100,000 miles, he thinks the purchase is important as there 32 are some safety concerns when -cars get too old. 33 34 The council discussed the Centennial Fire District Budget. The mayor noted that he 35 serves on the District Steering Committee and is well aware of the good value and 36 services that the district offers to the city. He is suggesting however that the city has 37 faced budget reductions for the last few years but the District budget, of which Lino 38 Lakes pays about 70 %, has not gone down. He is suggesting a reduction to that budget of 39 $25,000 to $50,000, a lesser percentage than the city has taken. 40 41 The council discussed the city's capital program and whether it makes sense to finance 42 equipment at this time of extremely low interest (Mr. Rolek suggested that interest on 43 debt is under one percent). It was pointed out that financing also makes sense because • 44 the cost is spread over time in case people move in and out. Mr. Rolek concurred that it CITY COUNCIL SPECIAL WORK SESSION August 20, 2012 DRAFT 45 makes sense to finance in the current economy and that it would not hurt the future option 46 of moving back to a revolving program because that could be phased back in. 47 48 The council discussed health care rates and heard from the City Administrator that the 49 city will receive its rate offer in October. 50 51 Council Member Stoesz recommended that the council consider investing in information 52 technology for the city, including an employee working in that area. The mayor asked 53 Council Member Stoesz to put together information that identifies projects /work that 54 could save in the future and the cost to get them in place; the council needs that kind of 55 concrete information to make decisions. Council Member Rafferty received an update on 56 the Finance Department accounting software upgrade; Mr. Rolek explained that funding 57 is being put aside and the project is moving toward an upgrade. 58 59 The council discussed the gap list in its entirety and tentatively focused on filling the gap 60 to maintain the 2012 levy - $538,369. Mr. Rolek received direction on reductions and 61 will prepare updated figures. The proposed budget will be discussed next at the 62 September 4 work session and the council will consider adoption of the preliminary levy 63 at the September 10 council meeting. 64 65 The meeting was adjourned at 9:00 p.m. 66 67 These minutes were considered, corrected and approved at the regular Council meeting held on 68 September 10, 2012. 69 70 71 72 73 Julianne Bartell, City Clerk Jeff Reinert, Mayor 74 2 • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: CITY COUNCIL AGENDA ITEM 1G Julie Bartell, City Clerk September 10, 2012 Consider Resolution No. 12 -97, Authorizing the issuance of a Special Event and Cabaret Permit for benefit at American Legion Post 566 3/5 INTRODUCTION Pam Remme, Chair of the Ava Berreau Benefit committee, has scheduled a special event to raise funds on Saturday, September 15, 2012 at American Legion Post 566 from 1:00 until 6:00 p.m. The event plans include food prepared in the American Legion, a silent auction, a bake sale and live music on the grounds outside of the Legion. BACKGROUND Ms. Remme has submitted to the City an application for a special event and a cabaret permit. Staff and members of the American Legion will be working with the benefit group to ensure all necessary elements for a safe event are covered. The application has been reviewed by staff, including the police and fire departments, and the plans have been found to comply with city ordinance. RECOMMENDATION Approve Resolution No. 12 -97, Authorizing issuance of a Special Event and Cabaret Permit for the Ava Berreau Benefit on September 15, 2012. CITY OF LINO LAKES RESOLUTION NO. 12 -97 APPROVING A SPECIAL EVENT PERMIT FOR BENEFIT AT AMERICAN LEGION POST 566 WHEREAS, Pam Remme is working with organizers at American Legion Post 566 in Lino Lakes in planning a benefit for Ava Berreau; and WHEREAS, the benefit would be held on September 15, 2012, from 1:00 to 6:00 p.m. and will include food and music; and WHEREAS, Ms. Remme has submitted an application for a special event and cabaret permit that establishes plans for the benefit; and WHEREAS, city staff has reviewed the event plans and have determined that they meet the requirements of the city's ordinances; NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota: That the City Council hereby authorizes the issuance of a Special Event and Cabaret Permit to Pam Remme to hold the Ava Berreau Benefit on September 15, 2012. Adopted by the Council of the City of Lino Lakes this 10th day of September, 2012. The motion_for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • CITY COUNCIL AGENDA ITEM 2A • STAFF ORIGINATOR: Al Rolek MEETING DATE: September 10, 2012 TOPIC : Consideration of Resolution No. 12 -91 adopting the preliminary 2012 Tax Levy, collectible in 2013. • • VOTE REQUIRED: Simple Majority BACKGROUND Minnesota State Statutes require the City of Lino Lakes to adopt and certify a preliminary tax levy for the coming year on or before September 15th of each year. The proposed preliminary tax levy of $8,215,628 will decrease city taxes by $11,631 from the 2011/12 tax levy and marks the fourth consecutive-year of levy decreases. The proposed levy is estimated to result in a city tax rate of 46.715% for 2013. The proposed levy in Resolution 12 -91 represents the City's maximum levy for 2012/13. The final levy may be decreased, but can not be more than the preliminary levy when it is adopted in December. The total levy includes funding for the general operating budget, general bonded debt and tax abatements for debt service for the YMCA bonds. The levy may be further reviewed by the City Council and staff prior to the public hearing on the levy in December for changes, if necessary. RECOMMENDATION Staff recommends Adoption of Resolution No. 12 -91. ATTACHMENTS Resolution No. 12 -9 -1 CITY OF LINO LAKES RESOLUTION NO. 12 -91 RESOLUTION ADOPTING AND CERTIFYING 'DEL PRELIMINARY 2012 TAX LEVY, COLLECTIBLE IN 2013 WHEREAS, Minnesota State Statutes grant local governments the authority to levy property taxes to finance the operations of the local jurisdiction; and, WHEREAS, the City of Lino Lakes annually levies property taxes to fmance General Fund operating costs and annual debt service on outstanding indebtedness; and, WHEREAS, the City Council of Lino Lakes has reviewed the proposed 2013 General Fund operating budget and the preliminary 2012 tax levy collectible in 2013; and, WHEREAS, the preliminary levy is the maximum that the City will levy for tax year 2012 collectible in 2013, and which may be lowered but cannot be increased before adopting the final tax levy; and, WHEREAS, the City Council must certify the preliminary 2012 tax levy collectible in 2013 to the Anoka County Auditor by September 15, 2012. NOW, Y'HJEREFORE, BE IT RESOLVED, that the City Council of the City of Lino Lakes, Anoka County, Minnesota, hereby does levy on a preliminary basis the following upon taxable property in said City of Lino Lakes: 1. Total amount - levied in the year 2012 to be spread for taxes due and payable in the year 2013 is $8,215,628. 2. The total amount above levied is for the following purposes: General Operating Levy $7,140,310 Special Levies PERA Employer Contribution 50.228 Total-Operating 7,190,538 = General Bonded Debt - G.O. Improvement Bond 2003B 23,781 G.O. Improvement Refunding Bond 2005B 134,528 G.O. Tax Abatement Bonds 2006C 245,511 G.O. CIP Refunding Bond 2006E 439,060 Equipment Certificates of 2010 64,890 Equipment Certificates of 2011 42,851 Equipment Certificates of 2012 54,469 Total General Obligation Bonded Debt 1,025,090 TOTAL LEVIES 58,215,628 • • • Adopted by the Lino Lakes City Council this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk • • Jeff Reinert, Mayor • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: BACKGROUND CITY COUNCIL AGENDA ITEM 2B Al Rolek September 10, 2012 Resolution 12 -92 setting date and time for a Public Hearing for the Proposed 2013 Operating Budget and 2012 Tax Levy Collectible In 2013 3/5 All local government entities over 500 in population are required to hold a public hearing to receive public input on the proposed levy and general operation budget. Resolution 12 -92 sets Monday, December 10, 2012, at 6:30 p.m. during the regularly scheduled City Council meeting as the date for the City's hearing. Final adoption of the 2012/13 tax levy and 2013 general operating budget is anticipated immediately following the hearing. RECOMMENDATION Staff recommends adoption of Resolution 12 -92. ATTACHMENTS Resolution No. 12 -92 CITY OF LINO LAKES RESOLUTION NO. 12-92 RESOLUTION SETTING DATE FOR THE PUBLIC HEARING FOR THE PROPOSED 2013 OPERATING BUDGET AND 2012 TAX LEVY COLLECTIBLE IN 2013 WHEREAS, governmental entities are required to hold a hearing during a regularly scheduled City Council meeting to receive public input on the proposed operating budget and tax levy; and, WHEREAS, the City Council of Lino Lakes wishes to set the date_and time of its meeting for this purpose. NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the City of Lino Lakes, Anoka County, Minnesota, that: 1. The public hearing date is hereby set for Monday, December 10, 2012, at 6:30 p.m. during the regularly scheduled City Council meeting with final adoption of the 2012- 2013 tax levy and 2013 general operating budget anticipated immediately following the hearing. Adopted by the Lino Lakes City Council this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • • CITY COUNCIL AGENDA ITEM 2C • • STAFF ORIGINATOR Al Rolek MEETING DATE September 10, 2012 TOPIC Consider Resolution 12 -93 Canceling the 2012/13 Debt Service Tax Levy for G.O. Tax Increment Financing Bond Series 2007A VOTE REQUIRED 3/5 BACKGROUND At the time that the City issued its G.O. Tax Increment Financing Bonds Series 2007A, an annual tax levy was included in the bond documents for the payment of future debt service. It was fully anticipated that the annual debt service would be satisfied by TIF revenue collections and through the use of MSA funding, and that the tax levy would be evaluated and canceled, if possible, on an annual basis. Following an analysis of the resources available for payment of the ensuing year debt service, staff has concluded that adequate resources are available, and recommends that the debt service tax levy for 2012 collectible in 2013 be canceled by the City Council. By adopting Resolution 12 -93 the City Council hereby cancels the 2012/13 debt service levy for this bond issue. RECOMMENDATION Staff recommends adoption of Resolution 12 -93. ATTACHMENTS Resolution No. 12 -93 CITY OF LINO LAKES RESOLUTION NO. 12-93 RESOLUTION CANCELING THE 2012/13 DEBT SERVICE TAX LEVY FOR G.O. TAX INCREMENT FINANCING BOND SERIES 2007A WHEREAS, a tax levy is scheduled for 2012 to be collected in 2013 to pay the debt service on the G.O. Tax Increment Financing Bonds, Series 2007A; and WHEREAS, funds are available from other sources to satisfy such debt service requirements; and, WHEREAS, it is the desire of the City Council to cancel such debt service levy for 2012 collectible in 2013. NOW, THEREFORE, BE IT RESOLVED by The City Council of The City of Lino Lakes, Minnesota that the tax levy scheduled for 2012 to be collected in 2013 to pay the debt service on the G.O. Tax Increment Financing Bonds, Series 2007A is hereby cancelled. Adopted by the Lino Lakes City Council this 10th day of September, 2012. The motion for the adoption of the foregoing-resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk • • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Michael Grochala MEETING DATE: September 10, 2012 TOPIC: Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Otter Lake Drive VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to postpone further discussion on the establishment of the cartway easement until the September 24, 2012 regular council meeting. BACKGROUND The City Council held a public hearing on July 9, 2012 to consider a petition from Mr. Adam • Johnson, 2055 Otter Lake Drive, to establish a cartway easement to provide access to a landlocked parcel he owns. Following the hearing the council postponed further discussion to the August 13, 2012 regular meeting. Staff requested additional information to clarify testimony provided at the hearing. Consideration of the item was then postponed until the September 10, 2012 meeting. Following discussion at the September 4, 2012 city council work session it was decided to allow additional time for determination of damages. RECOMMENDATION Motion to postpone consideration of Resolution No. 12 -59. • • • CITY COUNCIL AGENDA ITEM 6Bi STAFF ORIGINATOR: Michael Grochala, MEETING DATE: September 10, 2012 TOPIC: Consideration of Resolution No. 12 -95, Accepting Bids and Awarding Contract, Lake /Main & Birch/Ware Intersection Signal Improvements VOTE REQUIRED: INTRODUCTION 3/5 Staff is requesting council action to award the contract for the Lake/Main & Birch/Ware Intersection Signal improvement project. BACKGROUND Sealed bids were received and publicly opened at 2:00 a.m. on August 30, 2012 for the project. A total of six (6) bids were received. The results of the bid opening are presented below. City Council action is required to award a construction contract to the lowest responsible bidder. Contractor Total Bid 1 Valley Paving, Inc. $1,693,428.16 2 North Valley, Inc. $1,789,026.86 3 Forest Lake Contracting $1,808,282.61 4 Midwest. Asphalt $1,831,6.51.39 5 Knife River $1,907,865.09 6 Hardrives, Inc. $1,91 7,487.87 Engineer's Estimate $1,773,200.30 The low bid received was submitted by Valley Paving, Inc. Miller of Shakopee, Minnesota in the amount of $1,693,428.16. The engineers estimate for the project was $1,773,200.30. TKDA, the City's consulting engineer, has reviewed the bid documents and recommended award of the project to Valley Paving. RECOMMENDATION Staff recommends adoption of Resolution No. 12 -95 awarding the contract to Valley Paving, Inc. ATTACHMENTS 1. Resolution No. 12 -95 2. Engineers Recommendation • • • • • CITY OF LINO LAKES RESOLUTION NO. 12 -95 RESOLUTION ACCEPTING BIDS AND AWARDING A CONSTRUCTION CONTRACT LAKE/MAIN & BIRCH/WARE INTERSECTION SIGNAL IMPROVEMENT PROJECT WHEREAS, pursuant to an advertisement for bids for the construction of the Lino Lakes Regional Trail Improvement project, bids were received March 15, 2007, opened and tabulated according to law, and the following bids were received complying with the advertisement: Contractor Total Bid 1 Valley Paving, Inc. $1,693,428.16 2 North Valley, Inc. $1,789,026.86 3 Forest Lake Contracting $1,808,282.61 4 Midwest Asphalt $1,831,651.39 5 Knife River $1,907,865.09 6 Hardrives, Inc. $1,917,487.87 Engineer's Estimate $1,773,200.30 and WHEREAS, it appears that Valley Paving, Inc.., of Shakopee, Minnesota is the lowest responsible bidder NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino Lakes, Minnesota: 1. The Mayor -and Clerk are hereby authorized and directed to enter into a contract with Valley Paving, Inc., of Shakopee, Minnesota in the name of -the City of Lino Lakes for the construction of the Lake/Main and Birch/Ware Intersection Signal Improvements in the amount of-$1,693,428.16, according to theplans and specifications approved by the City - Council and on file in the office of the City Clerk. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Adopted by the Council of the City of Lino Lakes this 10th day of September, 2012. 411 The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following, voted against same: ATTEST: Julianne Bartell, City Clerk Jeff Reinert. Mayor • • • 1 p August 31, 2012 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 E51.252.4400 tkaa.com Mr. Michael Grochala City of Lino Lakes 600 Town Center Parkway - Lino Lakes, Minnesota 55014 Re: Lake-Drive/Main Street Signals City of Lino Lakes, Minnesota TKDA - Project No. 14850.000/1851.000 Dear Mr. Grochala: Bids for the referenced project were received on August 30, 2012, at 2:00 PM with the following results. A complete Tabulation of Bids is enclosed for your information. Contractor Base Bid Valley Paving, Inc. North Valley, Inc Forest Lake Contracting Midwest Asphalt Knife River Hardrives, inc. Engineers Estimate Recommendation We-recommend•thatyou award the Contract to base bid of $1,693,428.16.. $1,693,428:16 $1,789,026.86 $1,805,282.61 $1,851,651.39 _$1,907,865.09 $1,917,457.87 $1,773,200.30 the lowest bidder, Valley Paving, Inc., for their Please do not hesitate to call me with any questions or comments you may have. Sincerely, Frank D. Ticknor, PE Project Engineer • FDT/jac Enclosure empioues owned company promoting affirmative action and equal opportunity • • CITY COUNCIL AGENDA ITEM 6Bii STAFF ORIGINATOR: Michael Grochala MEETING DATE: September 10, 2012 TOPIC: Consideration of Resolution No. 12 -96, Approving Stormwater Maintenance Agreement with RCWD, Lake/Main & Birch/Ware Signal Improvements VOTE REQUIRED: 3/5 INTRODUCTiON Staff is requesting council action to approve a stormwater maintenance agreement with the Rice Creek Watershed District (RCWD) covering stormwater facilities constructed as part of the Lake/Main and Birch/Ware Signal improvements. BACKGROUND The intersection improvement project includes the construction of stormwater facilities, i.e., catch basins, pipe, infiltration basins and ponds to convey street surface water and provide water treatment prior to entering public waters. The City is subject to the permit requirements of the Rice Creek Watershed District (RCWD). The RCWD board issued a conditional approval for permit 12 -040 on June 27, 2012. Condition 4 of the permit requires the City to enter into a maintenance agreement for all onsite stormwater features. The agreement requires the City to perform inspections and maintenance on the stormwater facilities. This includes annual inspections of lines, structures and infiltration basins. Ponds are required to be inspected once annually in the first two years following construction and every five years thereafter. These requirements are generally consistent with the_parameters the city already operates under with the exception of the line and structure inspections which we perform on a five year basis. Under the terms of the Joint Powers Agreement with Anoka County the city is responsible for pond maintenance and the county is responsible for lines and structures. RECOMMENDATION Staff is recommending approval of Resolution No. 12 -96. ATTACHMENTS • 1. Resolution No. 12 -96 2. RCWD Stormwater Maintenance Agreement CITY OF LINO LAKES RESOLUTION NO. 12 -96 RESOLUTION AUTHORIZING EXECUTION OF STORMWATER FACILITIES MAINTENANCE AGREEMENT WITH RICE CREEK WATERSHED DISTRICT WHEREAS, the City is proposing to improve the intersection of Lake Drive and Main Street and the intersection of Birch Street and Ware Road; and WHEREAS, such improvements include the construction of stormwater facilities subject to the requirements of the Rice Creek Watershed District; and WHEREAS, the Rice Creek Watershed District Board of Managers conditionally approved permit no. 12 -040 for the project subject to the execution a maintenance agreement between the City and the Watershed District. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. That the Council authorizes staff to execute the necessary agreements on behalf of the City. Adopted by the Lino Lakes City Council this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Jeff Reinert, Mayor Julianne Bartell, City Clerk • • • • • MAINTENANCE AGREEMENT Stormwater Management Facilities Between the Rice Creek Watershed District and City of Lino Lakes This Maintenance Agreement ( "Agreement ") is made by and between the Rice Creek Watershed District, a watershed district with purposes and powers set forth at Minnesota Statutes Chapters 103B and 103D and a drainage authority pursuant to chapter 103E of the laws of the State of Minnesota, (RCWD), and the City of Lino Lakes, a municipal corporation ( "Permittee "). Recitals and Statement of Purpose WHEREAS pursuant to Minnesota Statutes § 103D345, the RCWD has adopted and implements Rule C, Stormwater Management Plans; WHEREAS Rule C imposes certain requirements, which the Permittee will meet in this case by constructing and maintaining stormwater management facilities as identified on the site plan incorporated into this Agreement as Exhibit A; WHEREAS in accordance with Rule C and as a condition of Permit 1 2 -040, the Permittee's obligation to maintain these stormwater facilities must be memorialized by a recorded maintenance declaration or, alternatively, a maintenance agreement establishing the Permittee's perpetual maintenance obligation; WHEREAS the Permittee and the RCWD execute this Agreement to fulfill the condition of Permit 12 -040, and concur that it is binding and rests on mutual valuable consideration; THEREFORE: 1. The Permittee, at its cost, will inspect and maintain the stormwater management facilities delineated and labeled on Exhibit A as follows: • Drainage Structures, lines and basins - Birch St /Ware Rd Signalization • Drainage Structures, lines and basins - Lake Dr /Main St Signalization The Permittee will: a. Obtain certified as -built contours for all ponds and inspect the ponds, and associated outlet structures, culverts and outfall structures one year and two years after the completion of as- builts, including measuring sediment accumulation by a method accurate to within one vertical foot. Thereafter, the Permittee will perform inspections in the fifth year after pond completion and every five years thereafter. If inspections show that sediment may accumulate to 50 percent of wet storage volume, or 25 percent of dry detention volume, within less than five years, the Permittee will inspect more frequently. Pond function will be considered inadequate if sediment accumulation has decreased the wet storage volume by 50 percent or dry detention volume by 25 percent, and the Permittee will restore the basin to its original design elevations and dimensions and restore vegetation in disturbed areas within one year of the inspection date. b. Inspect stormwater infiltration and filtration basins, including rain gardens, annually, to preserve live storage capacity at or above the design volume. Remove vegetation, maintain healthy plant growth and remove excess sediment and debris to ensure that the facilities continue to perform per design. d. Inspect conveyances and other structures annually. Ensure preservation of designed hydraulic capacity. 2. If the Permittee conveys into private ownership a fee interest in all or any portion of the public property that is subject to this Agreement, it must require as a condition of sale, and enforce: (a) that the purchaser record a declaration on the property incorporating the stormwater management facility maintenance requirements of this Agreement; and (b) that recordation occur either before any encumbrance is recorded on the property or, if after, only as accompanied by a subordination and consent executed by the encumbrance holder ensuring that the declaration will run with the land in perpetuity. If the Permittee conveys into public ownership a fee interest in all or any portion of the property that is subject to this Agreement, it must require as a condition of the purchase and 2 • • • • sale agreement that the purchaser accept an assignment of all obligations vested under this Agreement. • • 3. This Agreement is in force for five years from the date on which it is fully executed and will renew automatically for five -year terms unless terminated by the parties. This Agreement may be amended only in a writing signed by the parties. 4. The recitals are incorporated as a part of this Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RICE CREEK WATERSHED DISTRICT By Date: RCWD Administrator, Phil Belfiori CITY OF LINO LAKES By: Date: Its • Plat Data:07/ 0/2012 Drawing nam : K:1g- mllnoLahes11 4 8 510 00 0 fl0C3(011- Slgnal_Blrcl. Ware \PlanSet120- Blrch- Waredra.dwg Xrels:, 22034-Muni, D Sin geDesign birch-ware, ExlsiongBase- Birch-Were, Proposed_Bese, BaseMapBgchalWere_ACHD 7Juna11 • • Z O 7r- -0 z c In T -0 000'IS9bi 'ford b0)Il LI D 0 O N 01 4z, _Tw = v > D71r) o ($i z n myv x� Di tE N G) z O C Z N D 0 z 0) 0Wrx Crl -n N m —I 2G0Tm oomDO 0r10 >cn0cnm ti ZDZ�m _< >•4 0= P C 2 0 0 0 DD Z m 00< 0 73 00 z z 0 m m-Zi r cG,O -T,1 OZ 0El mm (n z- 2;0 mo T.m1 Z O 0 X m m- 0 ODB -100 00CZ xN H0 xi -n Nm 0, CD -o -DD Ni 0 v 1m11 ,00 D -02170210-10m --1 m O C 0 D w Z -_4mN Z c O 2 Z o m 73 61 G m -(-x_ -1 Z m 0 O r C z m 2 -DO T -4 ▪ C > 73 0-A x DD0 m Z D 0 CA • -D-I -1 m c X) 13 • Z T z r a • 0 m in m m 0 p x m z m z 0 z z 0 c G) m z m O 0 0 0 w 0 T o• _ D Z -1 z m o 0 m xi 0 xi -13 0 m M n 0 N z 0 -n (7 Q D O z Z� 0 0 m m m m C m 0 Z > T O 0 z mu) c Z D 0 m A m 0 0 m -0 � 2 K D1 m am 0 0 m 1 w z Z m O 0 D 21 0 m w A N 0 A - 7D W -1 l' ASSEMBLY 5014 5003 5002 5009 L1 5000 5007 8b" of 8 n'-'1 o= ZZO-i 1 z z O m m -i r 1 DRAINAGE TABULATION 1 N N 0 CCC XXXI 0070 N co cn BIRCH BIRCH 8 8 RI In CO W _ 0 D r 0 m 1 1N D 0 -41A 11 8 $; r#1 ±Z.8 et 8 17 +15.66 19 +86.52 i W P (n 'RI ::: 10 +63.56 13 +48.16 O o U @ 8 N O Z1 158.81 -LT 14.04 RT 20.98 LT 32.81 LT 22.77 LT 26.73 LT 72.79 LT 121.19 LT - 41.09 LT 18.20 RT 36.99 LT 23.62 RT 83.58 LT 60.69 RT 39.49 LT 15.18 RT O T 538085.71 538123.56 538127.20 • 538138.14 538187.72 537399.39 537410.14 537446.48 /.0 cn O i. 715 �' m VER OR E CASTING 139113.48 138969.31 139069.52 139015.31 A 892.74 892.63 892.48 892.50 892.50 890.14 889.93 886.15 (EX) 894.63 894.90 893.27 893.59 ." N Z :UI BC \5. O i> D NEW STRUCTURE CONSTRUCTION PAY HEIGHT DESIGN 4110 4125 4154 MN /DOT STANDARD PLATE NO. 111:111i N N CO QUANTITY LINO LAKES CATCH BASIN MANHOLE CATCH BASIN REMARKS TOTALS 5016 EXISTING CB 6011 5015 5004 6010 5014 5003 5002 5009 5001 5008 5000 5007 8b" of 8 n'-'1 o= ZZO-i 1 z z O m m -i r 1 DRAINAGE TABULATION 1 N N 0 CCC XXXI 0070 N co BIRCH BIRCH BIRCH BIRCH BIRCH BIRCH BIRCH BIRCH BIRCH BIRCH CO W _ 0 D r 0 m 1 20 +08.03 32 +67.37 32 +78.11 33 +14.45 0 -41A 11 8 $; r#1 ±Z.8 et 8 17 +15.66 19 +86.52 i W P (n 'RI ::: 10 +63.56 13 +48.16 O o U @ 8 N O -1 D - O 158.81 -LT 14.04 RT 20.98 LT 32.81 LT 22.77 LT 26.73 LT 72.79 LT 121.19 LT - 41.09 LT 18.20 RT 36.99 LT 23.62 RT 83.58 LT 60.69 RT 39.49 LT 15.18 RT O T 538085.71 538123.56 538127.20 • 538138.14 538187.72 537399.39 537410.14 537446.48 537527.76 537899.64 537897.59 538169.50 537237.46 537244.34 537245.51 537530.78 139060.48 139065.12 139111.25 139159.85 139198.37 140673.60 140708.62 140720.42 139071.58 139016.15 139071.31 139015.59 139113.48 138969.31 139069.52 139015.31 VATES (A) Y 892.74 892.63 892.48 892.50 892.50 890.14 889.93 886.15 (EX) 894.63 894.90 893.27 893.59 ." 111111111111cl NEW STRUCTURE CONSTRUCTION PAY HEIGHT DESIGN 11 111111 111:111i ; 11 11111 UN FT LIN FT LIN FT ::: r PIPE SEWER13ESIGN 3006 (G) (H) I niuii:i:iiui II 111111i118Az A 11 1111 III 11111 I 1-' ;:1, ii tivArr 0 0 O 3 O(�1 A N (fin p oo 0 0 0 0-. 0 0 tAINS TO SLOPE OF PIPE h 00 . (pD <0 o N N 28 30 N W . 00 00 N .28881°. <V11 i:18 (4 W . Og . N 8,) (Nn W O O DD00 DDDDDD>DDD pZ =i y co ^5 l J \�1l 1n 0/ NOadV 03SOd0Id � A z33 z -n nA 0 n m mmm (n o r Li) -o O O N 3 m ug m m m o z i r r m 310HNVIN 03SOd021d 310HNdk1 33tl1dNI 0 Z -u -0 0 1— D 0 no mo m Co D l-7 '1 D (-i W D p� N D Z z N X X 838141N 3af110f12l1S 03SOd0ad 1 m C) m z 0 0 D m TOTEM TR li. / V LLISIHXJ • • Plot Date: 07/02/2012 Drawing neat : K: 1g- mILlnoLakes \14B50000MUnI1C3011Signal _Lake- MainlplanSa1137 {eke- Maln-dra.dwg Xrefs:, 22x34•an:,. ExisllingBese - Lake -Mein, Proposed Base. BaseMap Csah14a1Cxah23 _30JUry10_ReMJan12 n -o I HEREBY CERTIFY THAT THIS PLAN WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. SIGNATURE: PRINTED NAME: JAMES E. STUDENSKI DATE: LIC. NO. 23757 (/t -i (J1 In • 0 n n • n P. 002 - 614 -038 P. 002 -623 -016 Pro!. 14850.000 H 0)1 M 0 co 2 D Z Z G7 to P1 C') > Z D x N G) Z N D 0 z JO W� c 1 NWG) U Cn On0 + + -0 rxv V 0f1 m cn0 0 my 000 Esc0 = p4CD -n D • 0 W Jo goy,, daps r„ at\ 1,9 P r 0 Z N n D 2 o ad O' ad Jai I I V 0 • wm v_zvz -0 -0 z z-0 -o PJ�c- )i -0r00 r r0 0 71 D= D-0 D -0 -0 D D 0 0 0 mWW▪ wnmmm m mtwwn town w cnt >0 K O0 0 r0 ONADK Z -D-IO `L M C' Z XI Z O 2-1 0 N K Z 0 m= M • M > 0 ▪ A • A zw z m z 0 c w 2:381T1N 3Nf118f iS r m m z 0 • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6Biii Michael Grochala September 10, 2012 Consider Resolution No. 12 -97, Authorizing Construction Services Agreement with TKDA, Lake/Main & Birch/Ware Signal Project 3/5 Staff is requesting council action to authorize a construction services agreement with TKDA, Inc., the city's consulting engineering for the Lake /Main & Birch/Ware Signal Improvement Project BACKGROUND The council is considering the award of the construction contract for the Lake /Main & Birch/Ware Signal Project. Under the terms of the Joint Powers Agreement with Anoka County the City is responsible for construction engineering for Sioux Lane, preparation of record plans and any design related construction questions. TKDA has submitted a proposal to complete these services in the amount of $9,875. The project will be billed on an hourly rate basis. RECOMMENDATION Staff is recommending approval of Resolution No. 12 -97. ATTACHMENTS 1. Resolution No. 12 -97 CITY OF LINO LAKES RESOLUTION NO. 12 -97 RESOLUTION AUTHORIZING CONSTRUCTION SERVICE CONTRACT WITH TKDA FOR THE LAKE/MAIN & BIRCH/WARE SIGNAL PROJECT WHEREAS, the City of Lino Lakes has awarded the contract for the Lake /Main & Birch/Ware Signal Improvement Project; and WHEREAS, TKDA, the City's consulting engineer, has submitted a proposal to provide construction engineering services for the project NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: 1. The city council approves the construction services agreement with TKDA in the amount not to exceed of $ 9,875. Adopted by the Council of the City of Lino Lakes this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk Whereupon said resolution was declared duly passed and adopted. 2 • • • • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: INTRODUCTION CITY COUNCIL AGENDA ITEM 6Biii Michael Grochala September 10, 2012 Consider Resolution No. 12 -97, Authorizing Construction Services Agreement with TKDA, Lake /Main & Birch/Ware Signal Project 3/5 Staff is requesting council action to authorize a construction services agreement with TKDA, Inc., the city's consulting engineering for the Lake /Main & Birch/Ware Signal Improvement Proj ect BACKGROUND The council is considering the award of the construction contract for the Lake /Main & Birch/Ware Signal Project. Under the terms of the Joint Powers Agreement with Anoka County the City is responsible for construction engineering for Sioux Lane, preparation of record plans and any design related construction questions. TKDA has submitted a proposal to complete these services in the amount of $9,875. The project will be billed on an hourly rate basis. RECOMMENDATION Staff is recommending approval of Resolution No. 12 -97. ATTACHMENTS 1. Resolution No. 12 -97 CITY OF LINO LAKES RESOLUTION NO. 12 -97 RESOLUTION AUTHORIZING CONSTRUCTION SERVICE CONTRACT WITH TKDA FOR THE LAKE/MAIN & BIRCH/WARE SIGNAL PROJECT WHEREAS, the City of Lino Lakes has awarded the contract for the Lake /Main & Birch/Ware Signal Improvement Project; and WHEREAS, TKDA, the City's consulting engineer, has submitted a proposal to provide construction engineering services for the project NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LINO LAKES, MINNESOTA: L The city council approves the construction services agreement with TKDA in the amount not to exceed of $ 9,875. Adopted by the Council of the City of Lino Lakes this 10th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk Whereupon said resolution was declared duly passed and adopted. 2 •