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HomeMy WebLinkAbout09/24/2012 Council PacketCITY 0 F bwx I.LNQL KES EXPANDED AGENDA CITY COUNCIL AGENDA Monday, September 24, 2012 ***X* ****** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Temporary Sign Permits 2. Quarterly Newsletter 3. Traffic Accidents Caused by Deer 4. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment Joe Goetz, MN Chairman of the National Center for Fathering, explained goals of involvement in the community, the importance of fathering, the organization's involvement at Centennial Middle School, and ongoing fundraising efforts. The mayor asked Mr. Getz to forward information on the organization to the council ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented SPECIAL PRESENTATION Charter Amendment Update Update by Community Development Director Grochala Agenda /Packet updated Sept.25, 2012 Council Agenda -2- September 24, 2012 EXPANDED AGENDA . CONSENT AGENDA Consideration of Expenditures: i) September 24, 2012 (Check No. 94130 through 94223) in the amount of $346,661.03; ii) Centennial Fire District (Check No. 5481 through 5507) in the amount of $42,566.52; (Check No. 201300) in the amount of $1,256.46 A) Consider approval of September 4, 2012 Work Session Minutes B) Consider approval of September 10, 2012 Council Meeting Minutes Action Taken: Motion by Roeser, seconded by Rafferty, to approve the Consent Agenda, Items 1A through 1C, as presented, was adopted . FINANCE DEPARTMENT A) Consider Resolution No. 12 -99 Providing for Issuance and Sale of approximately $2,030,000 General Obligation Bonds Series 2012A, Al Rolek Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -99, as presented, was adopted 3. ADMINISTRATION DEPARTMENT No report 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution No. 12 -100, Approving Variance to Reduce Street and Side Yard Parking Setbacks, Millers on Main, Michael Grochala Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -100, as presented, was adopted B) Consider Resolution No. 12 -101, Amending Conditional Use Permit for Encompass Digital Media, Michael Grochala Action Taken: Motion by Rafferty, seconded by Stoesz, to approve Resolution No. 12 -101, as presented, was adopted C) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala Action Taken: Motion by O'Donnell, seconded by Roeser, to postpone consideration of Resolution No. 12 -59 to October 9, was adopted Council Agenda -3- September 24, 2012 EXPANDED AGENDA 7 UNFINISHED BUSINESS None 8. NEW BUSINESS Adjournment None Motion by Rafferty, seconded by Stoesz, to adjourn at 6:55 p.m., was adopted Following adjournment of the regular meeting, the council will reconvene to a special work session to discuss economic development Community Calendar — A Look Ahead September 24, 2012 through October 8, 2012 Wednesday, September 26 6:30 pm, Council Chambers Environmental Board Monday, October 1 6:30 pm, Council Chambers Park Board 4- Monday, October 1 6:30 pm, Community Room Council Work Session Thursday, October 4 8:00 am, Community Room EDAC 4- Monday, October 8 6:30 pm, Council Chambers City Council Meeting CI TY;4 -U F RNQLL KE S CITY COUNCIL AGENDA Monday, September 24, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson COUNCIL WORK SESSION, 5:30 P.M. Community Room (not televised) 1. Temporary Sign Permits 2. Quarterly Newsletter 3. Traffic Accidents Caused by Deer 4. Review Regular Agenda CITY COUNCIL MEETING, 6:30 P.M. ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Charter Amendment Update 1. CONSENT AGENDA A) Consideration of Expenditures: i) September 24, 2012 (Check No. 94130 through 94223) in the amount of $346,661.03; ii) Centennial Fire District (Check No. 5481 through 5507) in the amount of $42,566.52; (Check No. 201300) in the amount of $1,256.46 B) Consider approval of September 4, 2012 Work Session Minutes 411 C) Consider approval of September 10, 2012 Council Meeting Minutes Council Agenda 2. FINANCE DEPARTMENT -2- September 24, 2012 A) Consider Resolution No. 12 -99 Providing for Issuance and Sale of Approximately $2,030,000 General Obligation Bonds Series 2012A, Al Rolek 3. ADMINISTRATION DEPARTMENT No report 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consider Resolution No. 12 -100, Approving Variance to Reduce Street and Side Yard Parking Setbacks, Millers on Main, Michael Grochala B) Consider Resolution No. 12 -101, Amending Conditional Use Permit for Encompass Digital Media, Michael Grochala C) Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Following adjournment of the regular meeting, the council will reconvene to a special work session to discuss economic development Community Calendar — A Look Ahead September 24, 2012 through October 8 2012 41. Wednesday, September 26 6:30 pm, Council Chambers Environmental Board Monday, October 1 6:30 pm, Council Chambers Park Board . Monday, October 1 6:30 pm, Community Room Council Work Session 4- Thursday, October 4 8:00 am, Community Room EDAC .L Monday, October 8 6:30 pm, Council Chambers City Council Meeting • • • EXPENDITURES September 24, 2012 CHECK NO. 94130 -94223 $346,661.03 Date: 09/18/2012 Time 14:39:05 City of Lino Lakes FM Entry - Invoice Journal Ranges: Options: Vendor # Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10501 - 10507 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Sort: A Check Over Expend: N Name Operator: pms Page: 1 Invoice Status: A # of copies: 1 Discount # of items Net Gross Discount Lost 000093 ACE SOLID WASTE, INC. 1 608.70 608.70 .00 .00 000408 AFSCME COUNCIL #5 1 645.01 645.01 .00 .00 000100 AID ELECTRIC CORPORATION 3 434.50 434.50 .00 .00 000157 ALL SEASONS RENTAL, INC. 1 145.32 145.32 .00 .00 000210 AMERICAN FASTENER & SUPPLY, INC. 1 102.42 102.42 .00 .00 000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 149.89 149.89 .00 .00 000370 ANOKA COUNTY CENTRAL COMMICATIONS 1 66.75 66.75 .00 .00 000420 ANOKA COUNTY PROPERTY RECORDS & TAXATION 1 184.00 184.00 .00 .00 003617 ANOKA COUNTY SHERIFF'S OFFICE 1 400.78 400.78 .00 .00 000540 AUTO- MEDICS, INC. 1 133.60 133.60 .00 .00 002721 B.E.M. CONSULTING 1 3,000.00 3,000.00 .00 .00 000162 BARNA, GUZY & STEFFEN, LTD. 1 992.00 992.00 .00 III 008293 BIFF'S INC. 1 1,599.16 1,599.16 .00 .00 008676 BLOOMINGTON POLICE DEPT. 1 800.00 800.00 .00 .00 008678 BLUETARP FINANCIAL, INC. 1 182.10 182.10 .00 .00 000743 JACKIE M. BOWDICH 1 28.67 28.67 .00 .00 000770 BOYER TRUCKS, INC. 1 591.62 591.62 .00 .00 001110 CENTENNIAL UTILITIES 2 1,575.44 1,575.44 .00 .00 002700 CENTERPOINT /MINNEGASCO, INC. 1 221.31 221.31 .00 .00 900235 CENTERVILLE, CITY OF 1 360.00 360.00 .00 .00 008049 COLUMBUS AUTO TRUCK & TRAILER 2 124.47 124.47 .00 .00 001008 COLUMBUS, CITY OF 1 864.60 864.60 .00 .00 Date: 09/18/2012 Time: 14:39:05 City of Lino Lakes Operator: pms Page: 2 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Lost lik670 COMCAST 2 84.90 84.90 .00 .00 001187 CONNEXUS ENERGY 1 4,929.21 4,929.21 .00 .00 007354 CROWN TROPHY, INC. 1 50.18 50.18 .00 .00 001298 RICK DEGARDNER 1 51.06 51.06 .00 .00 000947 DIAMOND VOGEL PAINTS, INC. 1 984.48 984.48 .00 .00 003220 FACTORY MOTOR PARTS COMPANY, INC. 3 473.38 473.38 .00 .00 001267 FAST BREAK CORNER MARKET, INC. 1 33.53 33.53 .00 .00 007569 FBI NATIONAL ACADEMY ASSOCIATES 1 100.00 100.00 .00 .00 008682 FBI NATIONAL ACADEMY 1 115.00 115.00 .00 .00 008557 GECK, DUEA & OLSON, PLLC 2 8,250.00 8,250.00 .00 .00 008240 GOPHER STATE ONE -CALL 1 423.80 423.80 .00 .00 007876 GREENHALGH, TOM 1 340.00 340.00 .00 .00 008677 GUNDERSON, WILLIAM 1 14.79 14.79 .00 .00 000843 DALE HAGER 1 496.60 496.60 .00 .00 008523 BARBARA HAMER 1 14.00 14.00 .00 .00 001048 HARMON AUTOGLASS 1 200.00 200.00 .00 .00 .60 HAWKINS, INC. 2 10,515.77 10,515.77 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 1 494.30 494.30 .00 .00 008034 HEART & SOUL 1 50.00 50.00 .00 .00 001189 HOTSY EQUIPMENT OF MINNESOTA, INC. 1 314.69 314.69 .00 .00 000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00 008394 JANI -KING OF MINNESOTA, INC. 2 3,624.13 3,624.13 .00 .00 008675 JENMAR EQUITY, LLC 1 22,925.00 22,925.00 .00 .00 098271 DONALD LEE JENSEN 1 96.00 96.00 .00 .00 001860 KENNEDY & GRAVEN, INC. 1 6,302.17 6,302.17 .00 .00 002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 945.00 945.00 .00 .00 002320 LMCIT 1 1,203.00 1,203.00 .00 .00 • Date: 09/18/2012 Time: 14:39:06 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost 002332 LIFE SAFETY SYSTEMS 1 998.90 998.90 .00 007126 DARION LOVE 1 80.00 80.00 .00 .00 008123 LUBRICATION TECHNOLOGIES, INC. 2 10,581.36 10,581.36 .00 .00 007694 METROPOLITAN COUNCIL 1 57,077.74 57,077.74 .00 .00 000612 MINNESOTA RECREATION AND PARK ASSOC 1 160.00 160.00 .00 .00 007581 MINNESOTA REVENUE 1 486.61 486.61 .00 .00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,029.66 1,029.66 .00 .00 008122 MOORE, SHANNA 1 170.00 170.00 .00 .00 003071 MUNICI -PALS 1 148.00 148.00 .00 .00 004791 NAC MECHANICAL& ELECTRICAL SERVICES 1 912.91 912.91 .00 .00 007268 PETE NOLL 1 1,314.87 1,314.87 .00 .00 008679 NORTH METRO ASPHALT & CONTRACTING 1 153,837.46 153,837.46 .00 .00 003370 NYSTROM PUBLISHING COMPANY, INC. 1 2,731.00 2,731.00 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 1 1,197.74 1,197.74 .00 .00 000983 OPTUMHEALTH FINANCIAL SERVICES 2 77.92 77.92 .00 .00 008247 PARK BUS COMPANY 1 606.25 606.25 .00 .00 008194 PIONEER PRESS 1 182.00 182.00 .00 1110 003524 PITNEY BOWES, INC. 1 269.96 269.96 .00 .00 000771 POWER PLAN OIB 1 381.62 381.62 .00 .00 003600 PRESS PUBLICATIONS, INC. 1 751.74 751.74 .00 .00 007478 RECREATION SPORTS & PLAY, INC. 1 816.91 816.91 .00 .00 008680 RETROTEC, INC. 1 799.96 799.96 .00 .00 900491 CITY OF ROSEVILLE 2 7,095.46 7,095.46 .00 .00 000405 LESTER RYDEEN 1 40.61 40.61 .00 .00 003900 SAFETY KLEEN CORPORATION, INC. 1 36.83 38.83 .00 .00 003910 SAM'S CLUB, INC. 1 648.07 648.07 .00 .00 000512 SCHWAN'S HOME SERVICE, INC. 1 727.64 727.64 .00 .00 • Date: 09/18/2012 Time 14:39:06 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 4 Discount Vendor # Name # of items Net Gross Discount Lost 0683 SHORT DESIGN 1 685.00 685.00 .00 .00 003882 SHRED -IT USA MINNEAPOLIS 1 49.50 49.50 .00 .00 008681 SPECTRA IMAGES, INC. 1 552.04 552.04 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 3 8,687.64 8,687.64 .00 .00 008141 TASC - CLIENT INVOICES 1 84.15 84.15 .00 .00 000489 TDS METROCOM MN 1 993.59 993.59 .00 .00 008684 THALHUBER, KARI 1 5.00 5.00 .00 .00 008620 TITAN MACHINERY 1 37.53 37.53 .00 .00 007758 TOWMASTER 1 142.53 142.53 .00 .00 002487 TRANS UNION LLC 1 12.40 12.40 .00 .00 002592 TURFWERKS /DAMS EQUIPMENT CORPORATION 1 266.19 266.19 .00 .00 008685 TWIN CITIES OCCUPATIONAL HEALTH, PC 1 55.00 55.00 .00 .00 000164 UDOR USA, INC. 1 1,453.19 1,453.19 .00 .00 004760 WALDOCH SPORTS, INC. 1 67.36 67.36 .00 .00 008395 WSB & ASSOCIATES, INC. 3 3,703.50 3,703.50 .00 .00 003250 XCEL ENERGY 1 10,319.36 10,319.36 .00 .00 • Grand Totals: 111 346,661.03 346,661.03 .00 .00* Date: 09/18/2012 Time 14:42:24 Operator: pms Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: Dept Id: Program: Vendor #: Invoice #: Schedule Journal #: Bank #: (A) (A) (A) (A) (A) (R) 10505 (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name - 10512 # of copies: 1 Description MAYOR /COUNCIL MAYOR /COUNCIL ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION FINANCE FINANCE LEGAL CONSULTANTS LEGAL CONSULTANTS LEGAL CONSULTANTS POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE AFSCME COUNCIL #5 ANOKA COUNTY PROPERT ANOKA COUNTY PROPERT ANOKA COUNTY PROPERT LAW ENFORCEMENT LABO I.RAGUE OF MN CITIES MN CHILD SUPPORT PAY MINNESOTA REVENUE SEPTEMBER AFSCME DUES 6614 TELE LANE 6644 TELE DR EASEMENT 673 ARLO LANE SEPTEMBER DUES 2012 -13 INSURANCE LMCIT CHILD SUPPORT WAGE LEVY Total for Department PRESS PUBLICATIONS, SUMMARY ORD 8 -12 PRESS PUBLICATIONS, SUMMARY ORD. 7 -12 Total for Department 401 BARNA, GUZY & STEFFE OPTUMHEALTH FINANCIA OPTUMHEALTH FINANCIA TRANS UNION LLC PRESS PUBLICATIONS, TASC - CLIENT INVOIC TWIN CITIES OCCUPATI 2012 PD INTEREST ARBITRA AUG. RETIREES COBRA AUG ELIG PALN PART EMPLOY CRD REPORT ORD 5 -12 TASC FLEXSYSTEM PLAN ADM PRE - EMPLOY DRUG TEST Total for Department 402 MUNICI -PALS 2012 FALL BUSINESS MTG B ROSEVILLE, CITY OF IT SERVICES BILLING SEPT Total for Department 407 KENNEDY & GRAVEN, IN CHARTER REVIEW GECK, DUEA & OLSON, FORFEITURE CASES GECK, DUEA & OLSON, PROSECTION /CONTRACT Total for Department 414 ANOKA COUNTY CENTRAL TDS METROCOM MN BOWDICH, JACKIE M. HAGER, DALE CONNEXUS ENERGY MUNICI -PALS ANOKA COUNTY SHERIFF SHRED -IT USA MINNEAP 800 MHZ EQUIPT CHARGES P TDS PHONE SERVICE RECORD TECH TRAINING REI TRAVEL TO FBI NATIONAL A CONNEXUS ENERGY AUGUST E 2012 FALL BUSINESS MTG B FIREARMS RANGE FEES ON SITE SHRED -IT Amount 645.01 46.00 46.00 46.00 945.00 802.00 1,029.66 486.61 4,046.28* 47.70 27.83 75.53* 992.00 27.60 50.32 12.40 572.40 84.15 55.00 1,793.87* 37.00 6,144.16 6,181.16* 6,302.17 250.00 8,000.00 14,552.17* 66.75 673.49 28.67 496.60 21.37 74.00 400.78 49.50 • • • Date: 09/18/2012 Time: 14:42:24 Operator: pms •partment Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount POLICE POLICE POLICE POLICE POLICE SAM'S CLUB, INC. PD OPEN HOUSE FBI NATIONAL ACADEMY PROFESSIONAL MEMBERSHIP HEART & SOUL ANNUAL ADMIN FEE 2012 TH BLOOMINGTON POLICE D SUPER. PD PERSONNEL TRAI FBI NATIONAL ACADEMY FBI ACADEMY TRAINING SUP Total for Department 420 BUILDING INSPECTIONS MUNICI -PALS 2012 FALL BUSINESS MTG B Total for Department 422 STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET TDS METROCOM MN TDS PHONE SERVICE DIAMOND VOGEL PAINTS CROSSWALK PAINT COLUMBUS, CITY OF 50% COST OF SALT USED PI CONNEXUS ENERGY CONNEXUS ENERGY AUGUST E HOTSY EQUIPMENT OF M PRESSURE WASHER SOAP XCEL ENERGY PUBLIC WRKS DEPT. T.A. SCHIFSKY AND SO AC FINE ASPH AC MODIFIED T.A. SCHIFSKY AND SO AC MODIFIED ASPH 8 -20 TH T.A. SCHIFSKY AND SO AC MODIFIED ASPH AC FINE WSB & ASSOCIATES, IN PUBLIC WRKS SITE GRADING CENTERVILLE, CITY OF TRAINING 12 REGISTRANTS Total for Department 430 AMERICAN FASTENER & AMERICAN FASTENER & RYDEEN, LESTER AUTO- MEDICS, INC. BOYER TRUCKS, INC. POWER PLAN OIB O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE HARMON AUTOGLASS FAST BREAK CORNER MA TURFWERKS /DAVIS EQUI FACTORY MOTOR PARTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS FACTORY MOTOR PARTS SAFETY KLEEN CORPORA WALDOCH SPORTS, INC. TOWMASTER COLUMBUS AUTO TRUCK COLUMBUS AUTO TRUCK LUBRICATION TECHNOLO LUBRICATION TECHNOLO 60 GR GRINDING WHL WASH CREDIT FOR 6OGR WHL INV 0 -RINGS #246 2010 FORD INTERCEPTOR FL 07 STERLING GOVERNON FAI LOADER PARTS AND LABOR BRAKE FLUID DISC BRK DIT DISC PAD SET /ROTOR DUST CAP OIL FILTER SHOP PARTS TRANS FILTER 11 FORD CROWN VIC. REPLA PD CAR WASHES BLADE KIT 2 FVP DEK9165 BATTERY BRK PAD KIT 06 CHEV SILV PRO BAT PP60 UN279 (7) RETURN BATTERY CORE 1 -39 300 PARTS WASHER SERVICE BLADERAC BLADE CYLINDER AIR /SWITCH PUSH 1 DOT INSPECTION 04 STER_ EXHAUST REPAIR 04 STERLI 2527.9 GAS 87N 500 GALLONS DEISEL 20.98 100.00 50.00 800.00 115.00 2,897.14* 37.00 37.00* 36.39 984.48 864.60 1,321.54 314.69 248.01 2,135.64 2,177.04 4,374.96 375.50 360.00 13,192.85* 183.43 -81.01 2.43 133.60 591.62 381.62 107.67 18.24 713.58 10.67 18.37 314.70 14.51 200.00 33.53 266.19 400.29 58.47 217.68 - 203.06 38.83 67.36 142.53 75.00 49.47 8,826.70 1,754.66 Date: 09/18/2012 Time 14:42:24 Operator: pms Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount FLEET FLEET FLEET GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS SOLID WASTE SOLID WASTE SOLID WASTE TITAN MACHINERY BLUETARP FINANCIAL, BLUETARP FINANCIAL, Total for ACE SOLID WASTE, INC ACE SOLID WASTE, INC AID ELECTRIC CORPORA AMERIPRIDE LINEN /APP RYDEEN, LESTER TDS- METROCOM MN CENTENNIAL UTILITIES CONNEXUS ENERGY LEAGUE OF MN CITIES LIFE SAFETY SYSTEMS CENTERPOINT /MINNEGAS CENTERPOINT /MINNEGAS CENTERPOINT /MINNEGAS XCEL ENERGY PITNEY BOWES, INC. SAM'S CLUB, INC. COMCAST COMCAST NAC MECHANICAL& ELEC PIONEER PRESS JANI -KING OF MINNESO JANI -KING OF MINNESO ROSEVILLE, CITY OF Total for ENGINE FUEL FILTERS RETURN AND REPURCHASE GO TRAILER ASSIST GORILLA L Department 431 1189 MAIN ST. SOLID WAST LLPD 640 TOWN CENTER PD TROUBLESHOOT BRKRM LI PD RUGS WASP /HORNET KILLER 0 -RIN TDS PHONE SERVICE 600 TOWN CENTER PKWY CONNEXUS ENERGY AUGUST E 2012 -13 INSURANCE LMCIT 8/7/12 EMERGENCY SERVICE 1178 MAIN STREET 1187 MAIN ST 1189 MAIN ST 600 TOWN CENTER RENTAL OF POSTAGE MACHIN SUPPLIES 1189 MAIN STREET HIGH SPEED INTERNET CITY UNIT 3 NOT COOLING REPLA SUN THRU THURS. PAPER MONTHLY CLEANING FOR 118 MONTHLY CONTRACT FOR SEP MONTHLY PHONE BILL SEPTE Department 432 ACE SOLID WASTE, INC SUNRISE PK SUNRISE DR SO CENTENNIAL UTILITIES 6811 LAKE DRIVE CENTENNIAL UTILITIES 6918 SUNRISE CENTENNIAL UTILITIES 7204 LAKE DRIVE CONNEXUS ENERGY CONNEXUS ENERGY AUGUST E DEGARDNER, RICK MILEAGE REMIBURSEMENT ChN't'ERPOINT /MINNEGAS 6520 PHEASANT RUN R RECREATION, SPORTS & SOCCER NETS BIFF'S INC. MONTHLY RUBBISH REMOVAL WSB & ASSOCIATES, IN 2012_TRAIL SEALCOATING P Total for Department 450 NYSTROM PUBLISHING C RECYCLING SATURDAYS 2 PO SPECTRA IMAGES, INC. SIGNACADE SIGN X 4 RECYC SHORT DESIGN DESIGN /LAYOUT POSTCARDS/ Total for Department 462 Total for Fund 101 HAMER, BARBARA REFUND FOR SENIOR TRIP 37.53 -21.43 203.53 14,556.71* 209.69 265.41 91.00 149.89 38.18 155.06 718.76 1,032.44 401.00 998.90 16.82 39.00 48.98 5,921.16 269.96 301.85 42.45 42.45 912.91 182.00 486.28 3,137.85 951.30 16,413.34* 133.60 23.17 24.77 18.17 70.51 51.06 12.85 816.91 1,599.16 512.00 3,262.20* 2,731.00 552.04 685.00 3,968.04* 80,976.29* 14.00 • • Date: 09/18/2012 Time: 14:42:24 Operator: pms Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount ADULT SPORTS ADULT SPORTS ADULT SPORTS ADULT SPORTS THALHUBER, KARI Total for MINNESOTA RECREATION CROWN TROPHY, INC. MOORE, SHANNA JENSEN, DONALD LEE Total for FAMILY ACTIVITIES SAM'S CLUB, INC. Total for SPECIAL EVENTS /TRIPS SAM'S CLUB, INC. SPECIAL EVENTS /TRIPS PARK BUS COMPANY Total for YOUTH SPORTS YOUTH SPORTS YOUTH SPORTS YOUTH SPORTS POLICE tioR WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER WATER • B.E.M. CONSULTING PRESS PUBLICATIONS, LOVE, DARION GREENHALGH, TOM Total for Total for RETROTEC, INC. Total for Total for NORTH METRO ASPHALT Total for Total for GUNDERSON, WILLIAM Total for OVERPAID PROGRAM Department SOFTBALL POST SEASON BER TROPHY SOFTBALL STATE TOURNAMENT REGISTR SPORTS OFFICIAL PAY Department 202 CORN ROAST & PLAYGRND SU Department 203 CORN ROAST & PLAYGRND SU LABOR AND TRANSP. FOR PY Department 205 7TH /8TH GRADE FOOTBALL F FLP QUAD SCVP SVP VHP WB OFFICIATED FOOTBALL GAME FOOTBALL TEAM REGISTRATI Department 208 Fund 201 4 SNC 12 VOLT BATTERY CH Department 420 Fund 402 2012 MILL & OVERLAY PROJ Department 499 Fund 421 OVERPYMENT ON UTILITY AC Department AID ELECTRIC CORPORA AID ELECTRIC CORPORA INSTRUMENTAL RESEARC TDS METROCOM MN CENTENNIAL UTILITIES CONNEXUS ENERGY HAWKINS, INC. HAWKINS, INC. CENTERPOINT /MINNEGAS CENTERPOINT / MINNEGAS CENTERPOINT /MINNEGAS XCEL ENERGY HD SUPPLY WATERWORKS CHRIS SCHARBER /TRUCK CHA REPAIR WATER DAMAGED TO TOTAL COLIFORM BACTERIA TDS PHONE SERVICE 3RD QTR 2012 SEWER AND W CONNEXUS ENERGY AUGUST E 15 -0 LB CHLORINE CYLINDER CHLORINE, BLD INHIB. PHO 1180 BIRCH ST 6774 BLACK DUCK DR 6786 CLEARWATER CREEK DR WATER DEPT. RAPAIR 5002 SENSU HHD 5.00 19.00* 160.00 50.18 170.00 96.00 476.18* 294.79 294.79* 30.45 606.25 636.70* 3,000.00 74.00 80.00 340.00 3,494.00* 4,920.67* 799.96 799.96* 799.96* 153,837.46 153,837.46* 153,837.46* 14.79 14.79* 252.50 91.00 142.50 128.65 558.20 2,119.47 5.00 10,510.77 12.85 12.85 27.51 4,132.48 494.30 Date: 09/18/2012 Time 14:42:24 Operator: pms Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount WATER GOPHER STATE ONE -CAL GOPHER STATE ONE CALL TI 211.90 WATER WSB & ASSOCIATES, IN 2012 WATER & WASTEWATER 1,408.00 Total for Department 494 20,107.98* Total for Fund 601 20,122.77* SEWER CENTENNIAL UTILITIES 3RD QTR 2012 SEWER AND W 214.20 SEWER CENTENNIAL UTILITIES SUNRISE 18.17 SEWER CONNEXUS ENERGY CONNEXUS ENERGY AUGUST E 363.88 SEWER CENTERPOINT /MINNEGAS 22090 E CEDAR ST 15.67 SEWER CENTERPOINT /MINNEGAS 6300 LAURENE AVE 13.99 SEWER CENTERPOINT /MINNEGAS 6666 BLACK DUCK DR 20.79 SEWER XCEL ENERGY WATER DEPT. 17.71 SEWER METROPOLITAN COUNCIL WASTE WATER SERVICES - 0 57,077.74 SEWER GOPHER STATE ONE -CAL GOPHER STATE ONE CALL TI 211.90 SEWER WSB & ASSOCIATES, IN 2012 WATER & WASTEWATER 1,408.00 Total for Department 495 59,362.05* Total for Fund 602 59,362.05* ALL SEASONS RENTAL, GRILL /PROPANE EMPLOYEE P 145.32 UDOR USA, INC. CLOSE LONG TERM ESCROW A 1,453.19 ANOKA COUNTY PROPERT CUP 6221 HOLLY DR 46.00 SCHWAN'S HOME SERVIC RETURN ESCROW 727.64 PRESS PUBLICATIONS, PUBLIC HEARING 29.81 NOLL, PETER REIMB IAATI CONFERENCE,L 1,314.87 JENMAR EQUITY, LLC DEVELOPMENT SECURITY RET 22,925.00 Total for Department 26,641.83* Total for Fund 801 26,641.83* Grand Total 346,661.03* • • CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Check Issue Dates: 9/1/2012 - 9/7/2012 Page: 1 Sep 07, 2012 02:27PM Report Criteria: Report type: Summary GL Check Check Vendor Period Issue Date Number Number Payee Description 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 09/12 Alk 09/12 Milr 09/12 09/12 09/12 09/12 09/12 • 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 09/07/2012 Grand Totals: 5481 5482 5483 5484 5485 5486 5487 5488 5489 5490 5491 5492 5493 5494 5495 5496 5497 5498 5499 5500 5501 5502 5503 5504 5505 5506 5507 10600 10785 11565 30490 30500 31008 31505 60115 70578 70600 110250 110300 120390 120450 130297 130440 130850 140050 160050 160130 160300 180500 180600 190500 190850 210232 220200 ANCOM COMMUNICATIONS, IN ANOKA COUNTY FIRE ACADEM ASPEN MILLS, INC CENTERPOINT ENERGY CENTURY LINK COMCAST COON RAPIDS FIRE DEPT FAIRVIEW PHARMACY SERVIC GRAINGER GREAT AMERICAN MARINE INC BRIAN KINDELBERGER KIRVIDA FIRE, INC LEGEND DATA SYSTEMS, INC CITY OF LINO LAKES MARTIN- MCALLISTER CONSUL METRO FIRE, INC MN FIRE CHIEFS ASSOC. NFPA PAETEC PERFORMANCE PLUS LLC PHYSIO- CONTROL, INC RANDY ROLSTAD CITY OF ROSEVILLE SIGNS NOW JERRY STREICH UNI- SELECT VERIZON WIRELESS RADIO INSTALL C -1 8 STUDENTS FIREFIGHTER TR UNIFORM STATION 2 GAS CENTERVILLE PHONE INTERNET CENTERVILLE STATI ANNUAL MTC SHARE POSI TES MEDICAL SUPPLIES - EPIPENS 3 PAIR FIRE BOOTS REPAIR OLD BOAT CLEANING SUPPLY 1995 FREIGHTLINER MTC NAME TAGS JULY REIMBURSEMENTS PUBLIC SAFETY ASSESSMENT SCBA PARTS CONFERENCE /MP NATL FIRE CODES SUBSCRIPT! PHONES STATION 2 PREPLACEMENT MEDICAL TES MEDICAL SUPPLIES AED FIRE PREVENTION SUPPLIES SEPT PHONE SERVICE VINYL NAMES FOR HELMETS PARKING REIMB VEH PARTS COMMUNICATIONS Check Amount 418.11 6,800.00 771.74 31.24 57.31 203.00 416.66 572.84 1,129.56 359.16 28.90 307.50 32.90 26,024.57 800.00 1,165.16 210.00 950.00 150.46 593.00 124.76 115.27 839.16 54.19 190.00 142.76 78.27 42,566.52 M = Manual Check, V = Void Check CENTENNIAL FIRE DISTRICT Check Register - FIRE GL Page: 1 Check Issue Dates: 8/17/2012 - 8/31/2012 Sep 07, 2012 02:26PM Report Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 08/12 08/31/2012 2012008 210300 US BANK AUG VISA CHARGES 1,256.46 Grand Totals: 1,256.46 M = Manual Check, V = Void Check • • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES September 4, 2012 : September 4, 2012 . 5:35 p.m. . 9:10 p.m. : Council Member Stoesz, O'Donnell, Rafferty, Roeser and Mayor Reinert : None S tuff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; City Attorney Joseph Langel; Public Safety Director John Swenson; Economic Development Coordinator Mary Divine; Finance Director Al Rolek; Environmental Coordinator Marty Asleson. 1. Cartway Easement Review — Community Development Director Grochala and City Attorney Langel addressed the council. Mr. Grochala recalled the petition process that brought the cartway matter to the council and that a public hearing was held after which the matter was postponed at the city council meeting. He noted that the council received a draft resolution in their packet for discussion purposes. He also noted that the council has received information provided by the involved parties since the last council discussion. City Attorney Langel noted the draft resolution would set out findings relative to establishment of a cartway, including meeting the statutory threshold, indicating location of a cartway and possible damages. He recalled that questions arose previously about the waterway being navigable and after research he believes that it is. Regarding possible damages, he recalled that the question of an existing easement arose. Staff has found that there is a docking easement in place but that doesn't impact this cartway matter. There was an easement referred to in a settlement agreement to allow certain landowners access across the bridge to a docking easement, however, no easement_ has been recorded so there is no property right established. That brings the matter back to the full request for a cartway. There was also discussion about private vs. public cartway and Mr. Langel said that he understands that the homeowner's association is not interested in giving the required permission for a private cartway so therefore the default is a public cartway. The draft findings do not establish payment for the construction and the ongoing maintenance of the cartway. There are blank areas allowing for the determination of both damages and maintenance. He recalled that the homeowners association submitted proposed damages and the petitioner has stated that he feels that damages would be minimal if any at all. What remains for the council is to review the findings as proposed, approve a location of the cartway and establish any damages. The mayor confirmed that if the cartway is deemed to be public, then anyone could technically use it. The council discussed current use of the private bridge. Mr. Johnson's attorney, Mr. Barnett, discussed his belief that the settlement agreement expresses the granting of an easement CITY COUNCIL WORK SESSION September 4, 2012 DRAFT 46 and that should be honored whether it was filed or not. Attorney Langel pointed out that 47 the Adams who entered the settlement agreement don't own the property any longer so 48 therefore couldn't grant an easement at this point. 49 50 Mayor Reinert asked if the statutory threshold has been met and Attorney Langel said yes 51 and explained that the council's authority then is to establish location of the cartway and 52 damages. He added that the council should also consider the nature of the private "jut" 53 into Mr. Johnson's property. The council asked for survey information and Mr. Johnson 54 explained that the surveyor was not able to finish that job. Mr. Johnson explained that 55 there were some distance changes involved that impacted the schedule for finalizing the 56 survey information. 57 58 Regarding the driveway portion, Council Member Roeser suggested that there must be 59 some homeowner association standards in place for the vicinity that could perhaps be 60 followed on a voluntary basis. 61 62 Mayor Reinert suggested that it is the council's job at this point to follow state law and as 63 part of that to determine damages. He asked if staff could get information on how 64 damages have been calculated in other cartway situations. An area resident pointed out 65 that Mr. Johnson's use of the property is part of the problem; he offers professional 66 hunting services and hunting isn't safe or legal in the area. The Mayor pointed out that 67 hunting is regulated under city ordinance so it should be clear as to the legality of hunting 68 in the area. Mr. Johnson pointed out that, under city ordinance, he has received 69 permission from area property owners to hunt. 70 71 An area resident also pointed out that owning the private bridge and roadway has resulted 72 in some expensive maintenance costs for the homeowners association. The Mayor 73 requested that the council receive specific information on those costs. 74 75 The schedule for council consideration was discussed. Survey information and 76 maintenance information will be required. Considering the information that needs to be 77 gathered, the council suggested they would consider the matter at a future council 78 meeting but the next meeting on September 10 would be too soon. The Mayor 79 requested, as a separate matter, a map addressing the question of hunting since that 80 question will have to be answered eventually. 81 82 2. Signal Improvement Project Update — Community Development Coordinator 83 Grochala updated the council on the signal improvement project (intersections of Birch & 84 Ware Road and Lake Drive & Main Street). He noted that bids have been received and 85 staff is recommending a contract be entered with the low bidder. Staff is ready to move 86 once the project is awarded and is working with Anoka County to prepare. Any issues 87 that have arisen such as right of way acquisition are being worked on already. Mr. 88 Grochala explained how the bid figure actually pans out to the city since only a portion of 89 the construction costs fall to the city. He also explained how engineering costs will break 90 down; supplemental agreements with TKDA are outstanding and staff will continue 2 CITY COUNCIL WORK SESSION September 4, 2012 DRAFT 411 91 working on those costs. Council Member Rafferty expressed concern about the 92 percentage that the engineering costs represent. Mr. Grochala explained that sixteen 93 percent is a typical range for engineering but added this project is somewhat atypical with 94 the retrofit involved. The council will want to see the engineering numbers broken down. 95 96 1.5. Can Cage Locations for Recycling/Fundraising — Environmental Coordinator 97 Asleson explained that the city has recently been awarded a grant from Anoka County to 98 enhance recycling activities. A portion of that grant funding will be used to place can 99 cages in certain areas of the city to collect recycling that will raise funds for the 100 community park. Ace Solid Waste has offered to loan the can enclosures (picture 101 distributed). Council Member Roeser has been involved in implementing this project to 102 increase recycling. Mr. Asleson read from the city's zoning ordinance the language that 103 would impact the placement of can cages. Grant funds will also be used for the services 104 of an intern that will work with areas businesses to promote recycling efforts. The can 105 cages will be placed at the fire stations. Council Member Roeser further explained the 106 benefits to the city and the businesses. 107 108 The council concurred to proceed with the program. 109 110 3. Dominium Housing Proposal Discussion — Economic Development Coordinator 111 Divine recalled that the council recently received a presentation from Dominium 112 representatives for a housing proposal. The council indicated at that time that they • 113 would discuss the matter further; no additional information has been gained since the 114 presentation. 115 116 Mayor Reinert indicated that he wanted to give the city council an opportunity to discuss 117 development concepts of interest. He recognizes that Dominium has a good reputation 118 and has been a good landlord at Legacy. He asked the council to discuss what type of 119 housing would be of interest at this time. Council Member O'Donnell asked about the 120 possibility of senior housing and Ms. Divine said that this developer doesn't do senior 121 any longer. The council discussed the definition of "affordable ". There was a discussion 122 of density, property taxation and quality of materials. Council Member O'Donnell 123 suggested he would be interested in further discussion with the developer, especially on 124 the possibility of a townhome development, perhaps single story. The council discussed 125 the timing of the deadline for tax credits. The mayor suggested council members visit the 126 developer website and decide further on directions on interest that can be passed on to the 127 developer who could then look at financing possibilities. 128 129 Community Development Director Grochala updated the council on discussions with 130 Anoka County regarding the Legacy property and a process that would allow the city to 131 acquire the tax forfeited property. 132 133 4. 2013 Budget — Finance Director Rolek reviewed the Budget Gap Option sheet that 134 was forwarded from the last special budget work session. He noted that the city's • CITY COUNCIL WORK SESSION September 4, 2012 DRAFT 135 maximum levy for 2013 is required to be set by September 15 and he plans to have the 136 matter on the city council agenda for September 10. 137 138 Council Member Stoesz asked if the increase in Parks and Recreation user fees could 139 have an impact program use. Mr. Rolek explained that the proposed increase represents 140 an increase of about $10 per fee, not overwhelming, but he added that each program will 141 be reviewed for ability to absorb an increase and the increase will be instituted program 142 by program. Council Member Roeser suggested that the 2012 Street Maintenance Effort 143 reduction not be included (and that amount be covered by fund surplus) and the council 144 concurred. 145 146 Mr. Rolek reviewed the budget items on the September 10, 2012 city council agenda. In 147 addition to setting the city's preliminary levy, the council will be asked to schedule a 148 public hearing on the 2013 budget and to waive a general obligation bond levy that is not 149 needed. 150 151 5. Lake & Main and Birch & Ware Traffic — Council Member Rafferty noted that he's 152 received calls about traffic at these intersections, especially on Friday evenings at Lake 153 and Main. As construction begins on the intersection improvements, the fear is that it 154 will be worse. 155 156 Police Chief Swenson explained that his staff has monitored the Lake and Main 157 intersection and found that it is operating as a four -way stop would. While in the past 158 there has been some manual management of the intersection related to I -35W 159 construction, current levels are not that heavy. He doesn't believe there is a traffic safety 160 situation that requires manual management but will continue to monitor as construction 161 begins in the area. 162 163 6. Centennial Fire District — Zodiac Rescue Boat — Administrator Karlson recalled that 164 the- council previously pulled the payment authorization for this boat from the expenditure 165 approval list. The total purchase of the boat was about $400 over the preapproved 166 amount, mainly due to the addition of sales tax. The boat has already been purchased and 167 used so it's a matter of resolving the payment issue. Mayor Reinert recalled that the 168 matter was discussed at a Fire Steering Committee meeting and they approved the 169 expenditure but an additional $400 was required. Council Member Rafferty indicated 170 that he originally raised the concern and he has heard from Chief Streich on the situation 171 who reports that the city isn't authorized to hold up the expenditure. Council Member 172 Rafferty said he still has concerns about an expenditure coming in over a not to exceed 173 amount and he doesn't think it is good business practice. The council reached an 174 understanding that the cost of the boat over $20,000 will be absorbed by the Fire 175 Department budget but the Fire Steering Committee will be advised of the council's 176 concern about costs coming in over budget. 177 178 Mayor Reinert suggested that the council will discuss overall fire department matters at a 179 future work session. 4 • • CITY COUNCIL WORK SESSION DRAFT September 4, 2012 • 180 181 7. Review Regular Agenda of September 10, 2012 — The council reviewed the agenda 182 and there were no changes. 183 184 The meeting was adjourned at 9:10 p.m. 185 186 These minutes were considered, corrected and approved at the regular Council meeting held on 187 September 24, 2012. 188 189 190 191 192 Julianne Bartell, City Clerk Jeff Reinert, Mayor 193 • COUNCIL MINUTES September 10, 2012 DRAFT •1 CITY OF LINO LAKES 2 MINUTES 3 4 5 DATE : September 10, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:55 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; Chief of Police John Swenson; Finance Director Al Rolek; and City Clerk Julie Bartell 14 15 PUBLIC COMMENT 16 17 No one was present to address the council regarding a matter not on the agenda. 18 19 SETTING THE AGENDA 20 21 The agenda was amended to remove Item 6A. That item will be discussed by the council at their 22 next regular meeting (September 24). 23 24 SPECIAL PRESENTATION 25 26 Proclamation — September 17 -23 as United States Constitution Week 27 Daughters of the American Revolution, Anoka Chapter 28 29 Mayor Reinert read the proclamation. 30 31 Council Member Rafferty moved to approve the proclamation as presented. Council Member Roeser 32 seconded the motion. Motion carried on a unanimous voice vote. 33 34 CONSENT AGENDA 35 36 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1G, as presented. 37 Council Member Stoesz seconded the motion. Motion carried on a unanimous voice vote. 38 39 ITEM ACTION 40 41 Consideration of Expenditures: 42 43 September 10, 2012 (Check No. 94049 - 44 94129, $480,317.16) Approved 45 COUNCIL MINUTES September 10, 2012 DRAFT 46 August 27, 2012 Council Work Session 47 Minutes Approved • 48 49 August 27, 2012 City Council Meeting 50 Minutes Approved 51 52 August 27, 2012 Special Work Session 53 Minutes Approved 54 55 Resolution No. 12 -90, Authorizing Special Event 56 and Parade Permit for 2012 Diva Dash Approved 57 58 August 20, 2012 Special Work Session 59 Minutes Approved 60 61 Resolution No. 12 -97, Special Event and Cabaret 62 Permit for Ava Berreau Benefit at American Legion Approved 63 64 FINANCE DEPARTMENT REPORT 65 66 2A, Resolution No. 12 -91, Adopting Preliminary 2012/2013 Property Tax Levy — Finance 67 Director Rolek explained that the resolution authorizes a preliminary city levy for 2012/2013 in the 68 amount of $8,215,628, a decrease of more than $11,000 from the last year's levy and a continuance of 69 the past several years of levy decrease. He announced the corresponding tax rate. He also noted that 70 the levy, if authorized this evening, represents a maximum, meaning it can be decreased but not 71 increased for final passage in December of this year. 72 73 Council Member O'Donnell moved to approve Resolution No. 12 -91, as presented. Council Member 74 Roeser seconded the motion. Motion carried on a unanimous voice vote. 75 76 2B, Resolution No. 12 -92, Setting the 2013 Budget /Tax Levy Public Hearing Date — Finance 77 Director Rolek explained that the resolution sets the city's required public hearing. All cities over 78 population 500 must hold such a hearing to receive comments. He noted the proposed hearing date 79 and time. 80 81 Council Member Roeser moved to approve Resolution No. 12 -92 as presented. Council Member 82 O'Donnell seconded the motion. Motion carried on a unanimous voice vote. 83 84 2C, Resolution No. 12 -93, Canceling the 2012/2013 Debt Service Tax Levy for G.O. Tax 85 Increment Financing Bond Series 2007A — Finance Director Rolek explained that the resolution 86 cancels a debt service levy for a certain bond series. At the time that the bonds were issued, an 87 annual debt service levy was established and is intended to be reviewed each year to see if alternative 88 resources are available for the debt service. Staff is recommending that the levy be canceled for year 89 2012/2013. 90 • 2 COUNCIL MINUTES September 10, 2012 DRAFT 91 Council Member Roeser moved to approve Resolution No. 12 -93, as presented. Council Member • 92 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 93 94 ADMINISTRATION DEPARTMENT REPORT 95 96 There was no report from the Administration Department. 97 98 PUBLIC SAFETY DEPARTMENT REPORT 99 100 There was no report from the Public Safety Department. 101 102 PUBLIC SERVICES DEPARTMENT REPORT 103 104 There was no report from the Public Services Department. 105 106 COMMUNITY DEVELOPMENT DEPARTMENT REPORT 107 108 Item 6A had been removed from the agenda. 109 110 6B, Traffic Signal Improvement Project 111 112 6Bi, Resolution No. 12 -95, Accepting Bids and Awarding Contract for the Lake/Main 113 and Birch/Ware Signal Projects — Community Development Director Grochala reported that the 114 resolution provides for acceptance of the low bid that was received from Valley Paving. The 115 engineering consultant on the project has reviewed the bid and recommends acceptance. 116 117 Council Member O'Donnell moved to approve Resolution No. 12 -95 as presented. Council Member 118 Roeser seconded the motion. Motion carried on a unanimous voice vote. 119 120 6Bii, Resolution No. 12 -96, Approving a Stormwater Maintenance Agreement with the 121 Rice Creek Watershed District (RCWD) — Community Development Director Grochala stated that 122 the resolution establishes that the RCWD has approved certain storm water improvements that will be 123 a part of the intersection improvement projects. The requirements of a maintenance agreement and 124 other specifics will be laid out in the agreement. Anoka County will also have some responsibility. 125 126 Council Member Roeser asked if this type of action will impact the city's wetland banking and Mr. 127 Grochala explained that it would not, however, there will be an opportunity for storm water volume 128 banking for future city use. 129 130 Council Member Roeser moved to approve Resolution No. 12 -96 as presented. Council Member 131 Rafferty seconded the motion. Motion carried on a unanimous voice vote. 132 133 6Biii, Resolution No. 12 -98, Approving a Construction Services Agreement with TKDA — 134 Community Development Director Grochala explained that the resolution would allow the payment • 135 to TKDA for project related services. Anoka County is providing the majority of construction 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 170 171 172 173 174 175 176 177 178 179 180 181 COUNCIL MINUTES September 10, 2012 DRAFT services in kind for this project, however there are some non - county related services required. Those services would be covered by this agreement in the not to exceed hourly rate service fee of $9,875. He would not anticipate any change in scope that would increase that amount. Council Member Stoesz moved to approve Resolution No. 12 -98 as presented. Council Member O'Donnell seconded the motion. Motion carried on a unanimous voice vote. UNFINISHED BUSINESS There was no Unfinished Business. NEW BUSINESS There was no New Business. COMMUNITY CALENDAR Community Calendar — A Look Ahead September 10, 2012 through September 24, 2012 r4- Wednesday, September 12 6:30 pm, Council Chambers Planning & Zoning Monday, September 24 5:30 pm, Community Room Council Work Session Al- Monday, September 24 6:30 pm, Council Chambers City Council Meeting COMMUNITY EVENTS Mayor Reinert announced the following events. Lino Lakes Police Explorer Program Open House will be held on Tuesday, September 18 beginning at 6:00 p.m. The Lino Lakes Police Department is hosting this open house for young men and women, ages 1.4 to 20, who are interested in the Explorer Program. The program provides an opportunity to explore a career in law enforcement, while at the same time, building a unique relationship between themselves, the adult volunteer leaders, the police department and their community. Contact the Lino Lakes Police Department for more infoiniation. Lino Lakes Recycling Saturday, September 15, 10:00 a.m. to 2:00 p.m., Lino Park, 7850 Lake Drive. Recycling Day in Lino Lakes is now every third Saturday. Join residents in dropping off items such as electronics, tires, batteries, household goods and computers. For more information, contact city hall at 651- 982 -2424. This is part of an effort to expand our city's residential and business recycling — "LINO LAKES RECYCLES AT HOME, AT WORK AND ON THE GO!" ADJOURN There being no further business, Council Member Roeser moved to adjourn at 6:55 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting, September 24, 2012. 4 • • COUNCIL MINUTES September 10, 2012 DRAFT 182 183 184 Julianne Bartell, City Clerk Jeff Reinert, Mayor • CITY COUNCIL AGENDA ITEM 2A STAFF ORIGINATOR Al Rolek MEETING DATE September 24, 2012 TOPIC Consideration of Resolution 12 -99 Providing for the Issuance and Sale of Approximately $2,030,000 General Obligation Bonds, Series 2012A VOTE REQUIRED Simple Majority INTRODUCTION The City has awarded a bid to construct traffic signals and related improvements at the intersections of Lake Drive and Main Street and Birch Street and Ware Road. These projects require debt financing to fund the construction of the improvements. In addition, market conditions are favorable to refinance a currently outstanding debt issue to achieve a better interest rate for this debt, thereby lowering the city's financing cost. BACKGROUND On November 2, 2010, the voters of the City passed a referendum approving the issuance and sale by the City of up to $1,840,000 general obligation bonds to construct traffic signals and related improvements at the intersections of Lake Drive/Main Street and Birch Street /Ware Road. The City Engineer has prepared plans and specifications for these improvements and the City Council awarded a bid for the construction of these improvements. Because Anoka County is participating financially in these projects, the City's cost for the improvements is budgeted at $1,551,000. Including the cost of issuance and capitalized interest, the necessary bonding to finance the City's portion of the improvement is $1,595,000. In addition, staff continually monitors the market for opportunities to refinance existing debt issues at lower interest rates, thereby saving the city money on financing costs. By refinancing the outstanding balance of our G.O. Improvement Bonds 2003A, it is estimated that the city can achieve net present value savings of approximately $32,340 over the term of the issue, a 7.609% savings. Minnesota Statutes Section 475.67, subdivision 3 authorizes the issuance and sale of refunding obligations during the six month period prior to the date on which the obligations to be -refunded may be called for redemption. Our financial advisor, Springsted, Inc. has issued their recommendation for the issuance of $2,030,000 General Obligation Bonds Series 2012A. This issue will finance the -signal construction projects and will refinance the outstanding portion of G.O. Improvement Bonds, Series 2003A bond. If approved, the bids for this issue would be received on October 22, 2012, with consideration for award of sale by the City Council at its meeting the same day. The Series 2012A issue will be repaid over 10 years through the use of a tax levy and the refunding portion will be repaid through previously adopted special assessments. RECOMMENDATION Staff recommendation is for the City Council to approve Resolution 12 -99 providing for the issuance of $2,030,000 General Obligation Bonds Series 2012A. ATTACHMENTS Recommendations for the Issuance of Bonds Resolution 12 -99. City of Lino Lakes, Minnesota Recommendations for Issuance of Bonds $2,030,000 General Obligation Bonds, Series 2012A The Council has under consideration the issuance of bonds to (i) fund traffic signal improvements to various street and roads within the City (the "Signal Improvement Portion ") and (ii) refund an outstanding bond issue of the City (the "Refunding Portion "). This document provides information relative to the proposed issuance. KEY EVENTS: The following summary schedule includes the timing of some of the key events that will occur relative to the bond issuance. September 24, 2012 Week of October 15, 2012 October 22, 2012, 11:30 a.m. October 22, 2012, 6:30 p.m. Mid November, 2012 Council sets sale date and terms Rating conference is conducted Competitive proposals are received Council considers award of Bonds Proceeds are received An application will be made to Moody's Investors Service for a rating on the Bonds. The City's general obligation debt is currently rated "Aa2" by Moody's. THE MARKET: Performance of the tax - exempt market is often measured by the Bond Buyer's Index ( "BBI ") which measures the yield of high grade municipal bonds in the 20th year for general obligation bonds (the BBI 20 Bond Index) and the 30th year for revenue bonds (the BBI 25 Bond Index). The following chart illustrates these two indices over the past five years. BBI 25 -bond (Revenue) and 20 -bond (G.O.) Rates for 5 Years Ending 9/1312012 6.5% 6.0% 5.5% 5.0% 4.5% 4.0% 3.5% t) f C t / • n 3 3/13/20 12 1 b r( Y v � i 1 , N V- 001 00� c)4:, 00� 0„ 0„ O ©� O10 OIL �0 ^^ ^ O�� „Iv 4�L O ^`l ty 4.) ^(L 4 �{V ^n)) 4 A�f� �,y(1 ��(l ^n,0 x,3(1 h3 ^O ^3 ^3(L ^3 <19 3 ,3(l Dates Prepared by S - ---• B0125 Band — 130120 Band POST ISSUANCE COMPLIANCE: SCHEDULES ATTACHED: SALE TERMS AND MARKETING: RISKS /SPECIAL CONSIDERATIONS: SUPPLEMENTAL INFORMATION AND BOND RECORD: The issuance of the Bonds will result in post- issuance compliance responsibilities. The responsibilities lie in two primary areas: i) compliance with federal arbitrage requirements and ii) compliance with secondary disclosure requirements. Federal arbitrage requirements include a wide range of implications that have been taken into account as your issue has been structured. Post - issuance compliance responsibilities for your tax - exempt issue include both rebate and yield restriction provisions of the IRS Code. In general terms the arbitrage requirements control the earnings on unexpended bond proceeds, including investment earnings, moneys held for debt service payments (which are considered to be proceeds under the IRS regulations), and /or reserves. There is an exception to rebate for a municipality that issues $5 million or less of tax - exempt obligations in a calendar year. The City expects to qualify as a small issuer for 2012; therefore, the Bonds will be exempt from rebate. Yield restriction provisions will apply to the debt service fund and any project proceeds unspent after three years under certain conditions and the funds should be monitored throughout the life of the Bonds. Secondary disclosure requirements result from an SEC requirement that underwriters provide ongoing disclosure information to investors. To meet this requirement, any prospective underwriter will require the City to commit to providing the information needed to comply under a continuing disclosure agreement. Springsted currently provides arbitrage and continuing disclosure compliance services to the City under separate contracts. Contract amendments adding the Bonds will be provided to the City. Schedules attached include a project summary, debt service schedules for the Bonds as a whole and by purpose, and a debt service comparison for the Refunding Portion. Variability of Issue Size: A specific provision in the sale terms permits modifications to the issue size and /or maturity structure to customize the issue once the price and interest rates are set on the day of sale. Prepayment Provisions: Bonds maturing on or after February 1, 2022 may be prepaid at a price of par plus accrued interest on or after February 1, 2021. Bank Qualification: The City does not expect to issue more than $10 million in tax - exempt obligations that counts against the $10 million limit for this calendar year; therefore, the Bonds are designated as bank qualified. The outcome of this financing will rely on the market conditions at the time of the sale. Any projections included herein are estimates based on current market conditions. Supplementary information will be available to staff including detailed terms and conditions of sale, comprehensive structuring schedules and information to assist in meeting post - issuance compliance responsibilities. Upon completion of the financing, a bond record will be provided that contains pertinent documents and final debt service calculations for the transaction. Page 2 • • • • • $1,595,000 Signal Improvement Portion Description of Purpose PURPOSE: AUTHORITY: Proceeds of the Signal Improvement Portion plus a contribution from the Trunk Utility Fund in the amount of $32,000 will be used to finance the construction of traffic signals and related improvements to (i) the intersection of Main Street and Lake Drive and (ii) the intersection of Birch Street and Ware Road. The Signal Improvement Portion of the Bonds is being issued pursuant to Minnesota Statutes Chapter 475 and a referendum approved on November 2, 2010. SECURITY AND The Signal Improvement Portion will be a general obligation of the City for which the City SOURCE OF pledges its full faith and credit and power to levy general ad valorem taxes. The Signal PAYMENT: Improvement Portion will be repaid with ad valorem tax levies. The City will make their first levy for the Signal Improvement Portion in 2013 for collection in 2014. Interest due through and including February 1, 2014 will be paid with capitalized interest included in the par amount of the Signal Improvement Portion of the Bonds. Beginning with the August 1, 2014 interest payment, tax collections will be used to make the August 1 interest payment due in the collection year and the February 1 principal and interest payment due in the following year. STRUCTURING The Signal Improvement Portion of the Bonds has been structured over a term of eleven SUMMARY: years (10 years of principal) with level annual payments of principal and interest. $435,000 Refunding Portion Description of Purpose PURPOSE: AUTHORITY: Proceeds of the Refunding Portion are being used to refund the February 1, 2014 through 2019 maturities of the City's General Obligation Improvement and Refunding Bonds, Series 2003A (the "Series 2003A Bonds "). The aggregate principal amount of the maturities to be refunded is $425,000. The purpose of the refunding is to achieve interest cost savings. The Series 2003A Bond proceeds were used to (i) finance various street and utility improvement projects within the City and (ii) to refund the February 1, 2005 through 2007 maturities of the City's General Obligation Improvement Bonds, Series 1996A. The Refunding Portion of the Bonds is being issued pursuant to Minnesota Statutes, Chapters 429 and 475. SECURITY AND The Refunding Portion will be a general obligation of the City for which the City pledges its SOURCE OF full faith and credit and power to levy general ad valorem taxes. The Refunding Portion will PAYMENT: be repaid with assessments filed against benefited properties. The City does not expect to have to levy to pay any portion of the debt service on the Refunding Portion. Page 3 STRUCTURING The Refunding Portion has been structured with the same term as the Series 2003A Bonds SUMMARY: to result in approximately even annual savings. On February 1, 2013, the call date, the City will (i) make the February 1, 2013 principal and interest payment on the Series 2003A Bonds as scheduled with assessments collected in 2012 and (ii) use the proceeds of the Refunding Portion to redeem the February 1, 2014 through 2019 maturities on the Series 2003A Bonds. Beginning with the August 1, 2013 interest payment, the City will begin to make debt service payments on the Refunding Portion of the Bonds, realizing the interest cost savings. Based on current interest rate estimates, this refunding transaction is projected to result in the City realizing average annual cash flow savings of approximately $6,125 per year. This results in an aggregate future value savings of approximately $34,160 with a net present value benefit to the City of approximately $32,340. These estimates are net of all costs associated with the refunding. Page 4 • 1 • $2,030,000 City of Lino Lakes, Minnesota General Obligation Bonds, Series 2012A Project Summary Dated 11/15/20121 Delivered 11/15/2012 Signal Improvements Ref 2003A Sources Of Funds Par Amount of Bonds $1,595,000.00 $435,000.00 Trunk Utility Fund Contribution 32,000.00 Total Sources $1,627,000.00 5435,000.00 Issue Summary $2,030,000.00 32,000.00 $2,062,000.00 Uses Of Funds Deposit to Project Construction Fund 1,551,000.00 - 1,551,000.00 Deposit to Current Refunding Fund - 425,000.00 425,000.00 Costs of Issuance 32,105.36 9,119.64 41,225.00 Deposit to Capitalized Interest (CIF) Fund 27,286.33 27,286.33 Total Underwriter's Discount (0.800 %) 12,760.00 3,480.00 16,240.00 Rounding Amount 3,848.31 (2,599.64) 1,248.67 Total Uses $1,627,000.00 $435,000.00 $2,062,000.00 Flow of Funds Detail Primary Purpose Fund Solution Method Net Funded Gross Funded Gross Funded Total Cost of Investments $1,551,000.00 $425,000.00 $1,976,000.00 Total Draws $1,551,000.00 $425,000.00 $1,976,000.00 Capitalized hterest Fund Solution Method Net Funded Net Funded Net Funded Original Bond Proceeds 27,286.33 - 27,286.33 Accrued Interest Total Draws $27,286.33 $27,286.33 PV Analysis Summary (Net to Net) Net PV Cashfbw Savings 34,937.70 Contingency or Rounding Amount - (2,599.64) Net Present Value Benefit $32,338.06 Net PV Benefit / - Refunded Principal 7.609% Net PV Benefit/ - Refunding Principal 7.434% Bond Statistics Average Life 6.822 Years 3.751 Years 6.164 Years Average Coupon 1.6085352% 1.0406749% 1.5344832% Net Interest Cost (NIC) 1.7257960% 1.2539320% 1.6642625% Bond Yield for Arbitrage Purposes 1.5253735% 1.5253735% 1.5253735% True Interest Cost (TIC) 1.7254668% 1.2581240% 1.6631891 % All Inclusive Cost (AC) 2.0468060% 1.8451530% 2.0198265% 2012A GO New Monet/ and Re 1 issue Summary 1 9/10/2012 1 1135A Page 5 $2,030,000 City of Lino Lakes, Minnesota General Obligation New Money and Refunding Bonds, Series 2012A NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P +I Capitalized Net New D/S 105% Fiscal Total Interest Overlevy 02/01/2013 08/01/2013 - - 18,874.66 18,874.66 (16,021.33) 2,853.33 2,996.00 02/01/2014 70,000.00 0.600% 13,271.25 83,271.25 (11,265.00) 72,006.25 75,606.56 78,602.56 08/01/2014 - 13,061.25 13,061.25 - 13,061.25 13,714.31 02/01/2015 220,000.00 0.700% 13,061.25 233,061.25 233,061.25 244,714.31 258,428.63 08/01/2015 12,291.25 12,291.25 - 12,291.25 12,905.81 02/01/2016 230,000.00 0.750% 12,291.25 242,291.25 - 242,291.25 254,405.81 267,311.63 08/01/2016 - 11,428.75 11,428.75 11,428.75 12,000.19 02/01/2017 225,000.00 0.950% 11,428.75 236,428.75 236,428.75 248,250.19 260,250.38 08/01/2017 10,360.00 10,360.00 - 10,360.00 10,878.00 02/01/2018 230,000.00 1.150% 10,360.00 240,360.00 240,360.00 252,378.00 263,256.00 08/01/2018 9,037.50 9,037.50 9,037.50 9,489.38 02/01/2019 230,000.00 1.350% 9,037.50 239,037.50 239,037.50 250,989.38 260,478.75 08/01/2019 7,485.00 7,485.00 7,485.00 7,859.25 02/01/2020 160,000.00 1.550% 7,485.00 167,485.00 167,485.00 175,859.25 183,718.50 08/01/2020 - 6,245.00 6,245.00 - 6,245.00 6,557.25 02/01/2021 160,000.00 1.700% 6,245.00 166,245.00 166,245.00 174,557.25 181,114.50 08/01/2021 4,885.00 4,885.00 4,885.00 5,129.25 02/01/2022 165,000.00 1.800% 4,885.00 169,885.00 169,885.00 178,379.25 183,508.50 08/01/2022 - 3,400.00 3,400.00 - 3,400.00 3,570.00 02/01/2023 170,000.00 1.950% 3,400.00 173,400.00 173,400.00 182,070.00 185,640.00 08/01/2023 - 1,742.50 1,742.50 - 1,742.50 1,829.63 02/01/2024 170,000.00 2.050% 1,742.50 171,742.50 - 171,742.50 180,329.63 182,159.25 Total $2,030,000.00 - $192,018.41 $2,222,018.41 (27,286.33) $2,194,732.08 $2,304,468.68 SIGNIFICANT DATES Dated Date 11/15/2012 Delivery Date 11/15/2012 First Coupon Date 8/01/2013 Yield Statistics Bond Year Dollars $12,513.56 Average Life 6.164 Years Average Coupon 1.5344832% Net hterest Cost (NC) 1.6642625% True hterest Cost (TIC) 1.6631891% Bond Yield for Arbitrage Purposes 1.5253735% All hclusive Cost (AIC) 2.0198265% IRS Form 8038 Net hterest Cost 1.5344832% Weighted Average Maturity 6.164 Years 2012A GO New Money and Re 1 issue Summary 1 9/11/2012 1 8:29 AM • n Page 6 • • w • • • $1,595,000 City of Lino Lakes, Minnesota General Obligation Refunding Bonds, Series 2012A Signal Improvements NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P +I Capitalized Net New DVS 105% Fiscal Total Interest Overlevy 11/15/2012 - 08/01/2013 - 16,021.33 16,021.33 (16,021.33) 02/01/2014 11,265.00 11,265.00 (11,265.00) - - 08/01/2014 - - 11,265.00 11,265.00 11,265.00 11,828.25 - 02/01/2015 150,000.00 0.700% 11,265.00 161,265.00 161,265.00 169,328.25 181,156.50 08/01/2015 10,740.00 10,740.00 10,740.00 11,277.00 02/01/2016 155,000.00 0.750% 10,740.00 165,740.00 - 165,740.00 174,027.00 185,304.00 08/01/2016 10,158.75 10,158.75 10,158.75 10,666.69 02/01/2017 155,000.00 0.950% 10,158.75 165,158.75 165,158.75 173,416.69 184,083.38 08/01/2017 - - 9,422.50 9,422.50 - 9,422.50 9,893.63 02/01/2018 155,000.00 1.150% 9,422.50 164,422.50 164,422.50 172,643.63 182,537.25 08/01/2018 - 8,531.25 8,531.25 - 8,531.25 8,957.81 - 02/01/2019 155,000.00 1.350% 8,531.25 163,531.25 163,531.25 171,707.81 180,665.63 08/01/2019 7,485.00 7,485.00 7,485.00 7,859.25 - 02/01/2020 160,000.00 1.550% 7,485.00 167,485.00 167,485.00 175,859.25 183,718.50 08/01/2020 6,245.00 6,245.00 - 6,245.00 6,557.25 - 02/01/2021 160,000.00 1.700% 6,245.00 166,245.00 166,245.00 174,557.25 181,114.50 08/01/2021 4,885.00 4,885.00 4,885.00 5,129.25 02/01/2022 165,000.00 1.800% 4,885.00 169,885.00 169,885.00 178,379.25 183,508.50 08/01/2022 - 3,400.00 3,400.00 3,400.00 3,570.00 02/01/2023 170,000.00 1.950% 3,400.00 173,400.00 173,400.00 182,070.00 185,640.00 08/01/2023 1,742.50 1,742.50 1,742.50 1,829.63 02/01/2024 170,000.00 2.050% 1,742.50 171,742.50 171,742.50 180,329.63 182,159.25 Total $1,595,000.00 - $175,036.33 $1,770,036.33 (27,286.33) $1,742,750.00 $1,829,887.50 SIGNIFICANT DATES Dated Date 11/15/2012 Delivery Date 11/15/2012 First Coupon Date 8/01/2013 Yield Statistics Bond Year Dollars $10,881.72 Average Life 6.822 Years Average Coupon 1.6085352% Net hterest Cost (NIC) 1.7257960% True hterest Cost (TIC) 1.7254668% Bond Yield for Arbitrage Purposes 1.5253735% All Inclusive Cost (AIC) 2.0468060% IRS Form 8038 Net hterest Cost 1.6085352% Weighted Average Maturity 6.822 Years 2012A GO New Moneyand Re 1 2012.4 GOBonds - 10YR 1 9/11/2012 1 8:29 AM c nr i, .. E Page 7 $435,000 City of Lino Lakes, Minnesota General Obligation Refunding Bonds, Series 2012A Refunding Portion - Current Refunding of Series 2003A NET DEBT SERVICE SCHEDULE Date Principal Coupon Interest Total P+I 105% Over levy Fiscal Total 02/01/2013 - - - 08/01/2013 - - 2,853.33 2,853.33 2,996.00 02/01/2014 70,000.00 0.600% 2,006.25 72,006.25 75,606.56 78,602.56 08/01/2014 - - 1,796.25 1,796.25 1,886.06 02/01/2015 70,000.00 0.700% 1,796.25 71,796.25 75,386.06 77,272.13 08/01/2015 - - 1,551.25 1,551.25 1,628.81 02/01/2016 75,000.00 0.750% 1,551.25 76,551.25 80,378.81 82,007.63 08/01/2016 - 1,270.00 1,270.00 1,333.50 02/01/2017 70,000.00 0.950% 1,270.00 71,270.00 74,833.50 76,167.00 08/01/2017 - - 937.50 937.50 984.38 - 02/01/2018 75,000.00 1.150% 937.50 75,937.50 79,734.38 80,718.75 08/01/2018 - 506.25 506.25 531.56 - 02/01/2019 75,000.00 1.350% 506.25 75,506.25 79,281.56 79,813.13 Total $435,000.00 - $16,982.08 $451,982.08 $474,581.18 SIGNIFICANT DATES Dated Date 11/15/2012 Delivery Date 11/15/2012 First Coupon Date 8/01/2013 Yield Statistics Bond Year Dollars $1,631.83 Average Life 3.751 Years Average Coupon 1.0406749% Net Interest Cost (NIC) 1.2539320% True Interest Cost(TIC) 1.2581240% Bond Yield for Arbitrage Purposes 1.5253735% All Inclusive Cost (MC) 1.8451530% IRS Form 8038 Net Interest Cost 1.0406749% Weighted Average Maturity 3.751 Years 20122 GO New Money and Re Ref 2003A 9/11/2012 1 8:29 A M Page 8 • • 41 • • • $435, 000 City of Lino Lakes, Minnesota General Obligation Bonds, Series 2012A Refunding Portion - Current Refunding of Series 2003A Debt Service Comparison Date Total P +I Existing D/S Net New D/S Old Net D/S Savings 02/01/2013 02/01/2014 74,859.58 02/01/2015 73,592.50 02/01/2016 78,102.50 02/01/2017 72,540.00 02/01/2018 76,875.00 02/01/2019 76,012.50 69,743.75 69,743.75 74,859.58 73,592.50 78,102.50 72,540.00 76,875.00 76,012.50 69,743.75 82,387.50 79,787.50 82,187.50 79,387.50 81,587.50 83,400.00 7,527.92 6,195.00 4,085.00 6,847.50 4,712.50 7,387.50 Total $451,982.08 $69,743.75 $521,725.83 $558,481.25 $36,755.42 PV Analysis Summary (Net to Net) Net FV Cashflow Savings 36,755.42 Gross R/ Debt Service Savings 34,937.70 Net PV Cashflow Savings @ 1.525 %(Bond Yield) 34,937.70 Contingency or Rounding Amount (2,599.64) Net Future Value Benefit $34,155.78 Net Resent Value Benefit $32,338.06 Net PV Benefit / $61,194.23 PV Refunded Interest 52.845% Net R/ Benefit / $462,273.17 R/ Refunded Debt Service 6.995% Net Pd Benefit / $425,000 Refunded Principal 7.609% Net R/ Benefit / $435,000 Refunding Rincipal 7.434% Refunding Bond Information Refunding Dated Date 11/15/2012 Refunding Delivery Date 11/15/2012 2012A GO New Monevand Re 1 Ref 2003A 1 9/10/2012 1 11.35AM Page 9 Extract of Minutes of Meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Lino Lakes, Anoka County, Minnesota, was held at the City Hall in the City on Monday, September 24, 2012, commencing at 6:30 P.M. The following members of the Council were present: and the following were absent: * ** The following written resolution was presented by Member who moved its adoption the reading of which had been dispensed with by unanimous consent: RESOLUTION NO. 12 -99 RESOLUTION PROVIDING FOR THE-ISSUANCE AND SALE OF APPROXIMATELY $2,030,000 GENERAL OBLIGATION BONDS, SERIES 2012A BE IT RESOLVED By the City Council of the City of Lino Lakes, Anoka County, Minnesota (the "City ") as follows: 1. It is hereby determined that: (a) at a duly called and regularly held general election on November 2, 2010, the voters of the City approved the issuance and sale by the City of up to $1,840,000 general obligation bonds of the City pursuant to Minnesota Statutes Chapter 475 (the "Act "); 410213v1 SJB LN140 -108 1 (b) the purpose of the bonds as approved by the voters is to provide financing for the construction of traffic signals and other improvements to the intersection of Main Street and Lake Drive and the intersection of Birch Street and Ware Road in the City (the "Interchange Improvements "): (c) the City is also authorized by Minnesota Statutes, Chapter 475 (the "Act ") and section 475.67, subdivision 3, of the Act to issue and sell its general obligation bonds to refund obligations and the interest thereon before the due date of the obligations, if consistent with covenants made with the holders thereof, when determined by the City Council to be necessary or desirable for the reduction of debt service cost to the City or for the extension or adjustment of.maturities in relation to the resources available for their payment; (c) Section 475.67, subdivision 4 of the Act permits the sale of refunding obligations during the six month period prior to the date on which the obligations to be refunded may be called for redemption; (d) the outstanding bonds to be refunded (the "Refunded Bonds ") consist of the $2,090,000 General Obligation Improvement and Refunding Bonds, Series 2003A, dated December 1, 2003, of which $425,000 in principal amount is currently outstanding and is callable on February 1, 2013. (e) it is necessary and expedient to the sound financial management of the affairs of the City to issue $2,030,000 General Obligation Bonds, Series 2012A (the "Bonds ") to (a) provide financing for the Interchange Improvements; and (b) effect a current refunding of the Refunded Bonds, summarized as follows Construction Fund (Interchange Improvements) Redemption of Refunded Bonds Underwriters Discount Allowance Costs of Issuance Capitalized Interest Rounding Amount Total $1,51.9,000.00 425,000.Q0 16,240.00 41,225.00 27,286.33 1,248.67 $2,030,000.00 2. To provide financing for the above purposes, the City will therefore issue and sell its Bonds in the approximate amount of $2,030,000. To provide in part the additional interest required to market the Bonds at this time, additional Bonds will be issued in the amount of $2,013,760. The excess of the purchase price of the Bonds over the sum of $16,240 will be credited to the debt service fund for the Bonds for the purpose of paying interest first coming due on the additional Bonds, unless otherwise provided in the resolution awarding sale of the Bonds. The amounts cited above are subject to adjustment in accordance with the Terms of Proposal. 410213v1 SJB LN140 -108 2 • The Bonds will be issued, sold and delivered in accordance with the terms of the following Official Terms of Proposal: THE CITY HAS AUTHORIZED SPRINGSTED INCORPORATED TO NEGOTIATE THIS ISSUE ON ITS BEHALF. PROPOSALS WILL BE RECEIVED ON THE FOLLOWING BASIS: TERMS OF PROPOSAL $2,030,000* CITY OF LINO LAKES, MINNESOTA GENERAL OBLIGATION BONDS, SERIES 2012A (BOOK ENTRY ONLY) Proposals for the Bonds and the Good Faith Deposit ( "Deposit ") will be received on Monday, October 22, 2012, until 11:30 A.M., Central Time, at the offices of Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota, after which time proposals will be opened and tabulated. Consideration for award of the Bonds will be by the City Council at 6:30 P.M., Central Time, of the same day. SUBMISSION OF PROPOSALS Springsted will assume no liability for the inability of the bidder to reach Springsted prior to the time of sale specified above. All bidders are advised that each Proposal shall be deemed to constitute a contract between the bidder and the City to purchase the Bonds regardless of the manner in which the Proposal is submitted. (a) Sealed Bidding. Proposals may be submitted in a sealed envelope or by fax (651) 223 -3046 to Springsted. Signed Proposals, without final price or coupons, may be submitted to Springsted prior to the time of sale. The bidder shall be responsible for submitting to Springsted the final Proposal price and coupons, by telephone (651) 223 -3000 or fax (651) 223 -3046 for inclusion -in the submitted Proposal. OR (b) Electronic Bidding Notice is hereby given that electronic proposals will be received via PARITY ®. For purposes of the electronic bidding process, the time as maintained by PARITY® shall constitute the official time with respect to all Bids submitted to PARITY ®. Each bidder shall be solely responsible for making necessary arrangements to access PARITY® for purposes of submitting its electronic Bid in a timely manner and in compliance with the requirements of the Terms of Proposal. Neither the City, its agents nor PARITY® shall have any duty or obligation to undertake registration to bid for any prospective bidder or to provide or ensure electronic access to any qualified prospective bidder, and neither the City, its agents nor Preliminary; subject to change. 410213v1 SJB LN140 -108 3 PARITY® shall be responsible for a bidder's failure to register to bid or for any failure in the proper operation of, or have any liability for any delays or interruptions of or any damages caused by the services of PARITY ®. The City is using the services of PARITY ® solely as a communication mechanism to conduct the electronic bidding for the Bonds, and PARITY® is not an agent of the City. If any provisions of this Terms of Proposal conflict with information provided by PARITY®, this Terms of Proposal shall control. Further information about PARITY including any fee charged, may be obtained from: PARITY ®, 1359 Broadway, 2nd Floor, New York, New York 10018 Customer Support: (212) 849 -5000 DETAILS OF THE BONDS The Bonds will be dated November 15, 2012, as the date of original issue, and will bear interest payable on February 1 and August 1 of each year, commencing August 1, 2013. Interest will be computed on the basis of a 360 -day year of twelve 30 -day months. The Bonds will mature February 1 in the years and amounts* as follows: 2014 $ 70,000 2015 $220,000 2016 $230,000 2017 $225,000 2018 $230,000 2019 $230,000 2020 $160,000 2021 $160,000 2022 $165,000 2023 $170.000 2024 $170,000 The City reserves the right, after proposals are opened and prior to award, to increase or reduce the principal amount of the Bonds or the maturity amounts offered for sale. Any such increase or reduction will be made in multiples of $5.000 in any of the maturities. In the event the principal amount of the Bonds is increased or reduced, any premium offered or any discount taken by the successful bidder will be increased or reduced by a percentage equal to the percentage by which the principal amount of the Bonds is increased or reduced. Proposals for the Bonds may contain a maturity schedule providing for a combination of serial bonds and term bonds. All term bonds shall be subject to mandatory sinking fund redemption at a price of par plus accrued interest to the date of redemption and must conform to the maturity schedule set forth above. In order to designate term -bonds, the proposal must specify "Years of Term Maturities" in the spaces provided on the Proposal Form. BOOK ENTRY SYSTEM The Bonds will be issued by means of a book entry system with no physical distribution of Bonds made to the public. The Bonds will be issued in fully registered form and one Bond, representing the aggregate principal amount of the Bonds maturing in each year, will be registered in the name of Cede & Co. as nominee of The Depository Trust Company ( "DTC "), New York, New York, which will act as securities depository of the Bonds. Individual purchases of the Bonds may be made in the principal amount of $5,000 or any multiple thereof of a single maturity through book entries made on the books and records of DTC and its participants. Principal and interest are payable by the registrar to DTC or its nominee as 410213v1 SIB LN140 -108 4 • • • registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants will be the responsibility of such participants and other nominees of beneficial owners. The purchaser, as a condition of delivery of the Bonds, will be required to deposit the Bonds with DTC. REGISTRAR The City will name the registrar which shall be subject to applicable SEC regulations. The City will pay for the services of the registrar. OPTIONAL REDEMPTION The City may elect on February 1, 2021, and on any day thereafter, to prepay Bonds due on or after February 1, 2022. Redemption may be in whole or in part and if in part at the option of the City and in such manner as the City shall determine. If less than all Bonds of a maturity are called for redemption, the City will notify DTC of the particular amount of such maturity to be prepaid. DTC will determine by lot the amount of each participant's interest in such maturity to be redeemed and each participant will then select by lot the beneficial ownership interests in such maturity to be redeemed. All prepayments shall be at a price of par plus accrued interest. SECURITY AND PURPOSE The Bonds will be general obligations of the City for which the City will pledge its full faith and credit and power to levy direct general ad valorem taxes. In addition, the City will pledge special assessments against benefited properties to secure a portion of the Bonds. The proceeds will be used to (i) finance road intersection improvements within the City; and (ii) refund the February 1, 2014 through February 1, 2019 maturities of the City's General Obligation Improvement and Refunding Bonds, Series 2003A, dated December 1, 2003. BIDDING PARAMETERS Proposals shall be for not less than $2;013,760 and accrued interest on the total principal amount of the Bonds. No proposal can be withdrawn or amended after the time set for receiving proposals unless the meeting of the City scheduled for award of the Bonds is adjourned, recessed, or continued to another date without award of the Bonds having been made. Rates shall be in integral multiples of 5 /100 or 1/8 of 1 %. Rates are not required to be in level or ascending order; however, the rate for any maturity cannot be more than 1% lower than the highest rate of any of the preceding maturities. Bonds of the same maturity shall bear a single rate from the date of the Bonds to the date of maturity. No conditional proposals will be accepted. GOOD FAITH DEPOSIT 410213v1 SJB LN140 -108 5 Proposals, regardless of method of submission, shall be accompanied by a Deposit in the amount of $20,300, in the form of a certified or cashier's check, a wire transfer, or Financial Surety Bond and delivered to Springsted Incorporated prior to the time proposals will be opened. Each bidder shall be solely responsible for the timely delivery of their Deposit whether by check, wire transfer or Financial Surety Bond. Neither the City nor Springsted Incorporated have any liability for delays in the transmission of the Deposit. Any Deposit made by certified or cashier's check should be made payable to the City and delivered to Springsted Incorporated, 380 Jackson Street, Suite 300, St. Paul, Minnesota 55101. Any Deposit sent via wire transfer should be sent to Springsted Incorporated as the City's agent according to the following instructions: Wells Fargo Bank, N.A., San Francisco, CA 94104 ABA #121000248 for credit to Springsted Incorporated, Account #635 - 5007954 Ref: Lino Lakes, MN Series 2012A Good Faith Deposit Contemporaneously with such wire transfer, the bidder shall send an e -mail to bond services@springsted.com, including the following information; (i) indication that a wire transfer has been made, (ii) the amount of the wire transfer, (iii) the issue to which it applies, and (iv) the return wire instructions if such bidder is not awarded the Bonds. Any Deposit made by the successful bidder by check or wire transfer will be delivered to the City following the award of the Bonds. Any Deposit made by check or wire transfer by an unsuccessful bidder will be returned to such bidder following City action relative to an award of the Bonds. If a Financial Surety Bond is used, it must be from an insurance company licensed to issue such a bond in the State of Minnesota and pre - approved by the City. Such bond-must be submitted to Springsted Incorporated prior to the opening of the proposals_ The Financial Surety Bond must identify each underwriter whose Deposit is guaranteed by such Financial_Surety Bond. If the Bonds are awarded to an underwriter using a Financial Surety Bond, then that underwriter is required to submit its Deposit to the City in the form of a certified or cashier's check or wire transfer as instructed by Springsted Incorporated not later than 3:30 P.M., Central Time on the next business day following the award. If such Deposit is not received by that time, the Financial Surety Bond may be drawn by the City to satisfy the Deposit requirement. The Deposit received from the purchaser, the amount of which will be deducted at settlement, will be deposited by the City and no interest will accrue to the purchaser. In the event the purchaser fails to comply with the accepted proposal, said amount will be retained by the City. AWARD The Bonds will be awarded on the basis of the lowest interest rate to be determined on a true 410213v1 SJB LN140 -108 6 • • • • interest cost (TIC) basis. The City's computation of the interest rate of each proposal, in accordance with customary practice, will be controlling. • The City will reserve the right to: (i) waive non - substantive informalities of any proposal or of matters relating to the receipt of proposals and award of the Bonds, (ii) reject all proposals without cause, and (iii) reject any proposal that the City determines to have failed to comply with the terms herein. BOND INSURANCE AT PURCHASER'S OPTION If the Bonds qualify for issuance of any policy of municipal bond insurance or commitment therefor at the option of the underwriter, the purchase of any such insurance policy or the issuance of any such commitment shall be at the sole option and expense of the purchaser of the Bonds. Any increased costs of issuance of the Bonds resulting from such purchase of insurance shall be paid by the purchaser, except that, if the City has requested and received a rating on the Bonds from a rating agency, the City will pay that rating fee. Any other rating agency fees shall be the responsibility of the purchaser. Failure of the municipal bond insurer to issue the policy after Bonds have been awarded to the purchaser shall not constitute cause for failure or refusal by the purchaser to accept delivery on the Bonds. CUSIP NUMBERS If the Bonds qualify for assignment of CUSIP numbers such numbers will be printed on the Bonds, but neither the failure to print such numbers on any Bond nor any error with respect thereto will constitute cause for failure or refusal by the purchaser to accept delivery of the Bonds. The CUSIP Service Bureau charge for the assignment of CUSIP identification numbers shall be paid by the purchaser_ SETTLEMENT Within -40 days following the date of their award, the Bonds will be delivered without cost to the purchaser through DTC in New York, New York. Delivery will be subject to receipt by the purchaser of an approving legal opinion of Kennedy & Graven, Chartered of Minneapolis, Minnesota, and of customary closing papers, including a no- litigation certificate. On the date of settlement, payment for the Bonds shall be made in federal, or equivalent, funds that shall be received at the offices of the City or its designee not later than 12:00 Noon, Central Time. Unless compliance with the terms of payment for the Bonds has been made impossible by action of the City, or its agents, the purchaser shall be liable to the City for any loss suffered by the City by reason of the purchaser's non - compliance with said terms for payment. CONTINUING DISCLOSURE • In accordance with SEC Rule 15c2- 12(b)(5), the City will undertake, pursuant to the resolution 410213v1 SJB LN140 -108 7 awarding sale of the Bonds, to provide annual reports and notices of certain events. A description of this undertaking is set forth in the Official Statement. The purchaser's obligation to purchase the Bonds will be conditioned upon receiving evidence of this undertaking at or prior to delivery of the Bonds. OFFICIAL STATEMENT The City has authorized the preparation of an Official Statement containing pertinent information relative to the Bonds, and said Official Statement will serve as a nearly final Official Statement within the meaning of Rule 15c2 -12 of the Securities and Exchange Commission. For copies of the Official Statement or for any additional information prior to sale, any prospective purchaser is referred to the Financial Advisor to the City, Springsted Incorporated, 380 Jackson Street, Suite 300, Saint Paul, Minnesota 55101, telephone (651) 223 -3000. The Official Statement, when further supplemented by an addendum or addenda specifying the maturity dates, principal amounts and interest rates of the Bonds, together with any other information required by law, shall constitute a "Final Official Statement" of the City with respect to the Bonds, as that term is defined in Rule 15c2 -12. By awarding the Bonds to any underwriter or underwriting syndicate submitting a proposal therefor, the City agrees that, no more than seven business days after the date of such award, it shall provide without cost to the senior managing underwriter of the syndicate to which the Bonds are awarded 80 copies of the Official Statement and the addendum or addenda described above. The City designates the senior managing underwriter of the syndicate to which the Bonds are awarded as its agent for purposes of distributing copies of the Final Official Statement to each Participating Underwriter. Any underwriter delivering a proposal with respect to the Bonds agrees thereby that if its proposal is accepted by the City (i) it shall accept such designation and (ii) it shall enter into a contractual relationship with all Participating Underwriters of the Bonds for purposes of assuring the receipt by each such Participating Underwriter of the Final Official Statement. Dated September 24, 2012 BY ORDER OF THE CITY COUNCIL /s /_ Julie Bartell -City Clerk 410213v1 SJB LN140 -108 8 • • • • 3. Springsted Incorporated is authorized and directed to negotiate the Bonds in accordance with the foregoing Terms of Proposal. The City Council will meet at 6:30 o'clock P.M. on Monday, October 22, 2012, to consider proposals on the Bonds and take any other appropriate action with respect to the Bonds. 4. The law firm of Kennedy & Graven, Chartered, as bond counsel for the City, is authorized to act as bond counsel and to assist in the preparation and review of necessary documents, certificates and instruments relating to the Bonds. The officers, employees and agents of the City are hereby authorized to assist Kennedy & Graven, Chartered in the preparation of such documents, certificates, and instruments. (The remainder of this page is intentionally left blank.) 410213v1 SJB LN140 -108 9 The motion for the adoption of the foregoing resolution was duly seconded by Councilmember , and upon vote being taken thereon the following members voted in favor of the motion: and the following voted against: whereupon the resolution was declared duly passed and adopted. 410213v1 SJB LNI40 -108 10 • • • • STATE OF MINNESOTA ) COUNTY OF ANOKA CITY OF LINO LAKES • I, the undersigned, being the duly qualified and acting Clerk of the City of Lino Lakes, Minnesota, hereby certify that I have carefully compared the attached and foregoing extract of minutes of a regular meeting of the City Council of the City held on Monday, September 10, 2012, with the original minutes on file in my office and the extract is a full, true and correct copy of the minutes, insofar as they relate to the issuance and sale of $2,030,000 General Obligation Bonds, Series 2012A of the City. WITNESS My hand as City Clerk and the corporate seal of the City this day of , 2012. (SEAL) 410213v1 SJB LN140 -108 City Clerk City of Lino Lakes, Minnesota 11 • STAFF ORIGINATOR: MEETING DATE: TOPIC: VOTE REQUIRED: CITY COUNCIL AGENDA ITEM 6A Michael Grochala September 24, 2012 Resolution No. 12 -100, Approving Variance to Reduce Street and Side Yard Parking Setbacks, Miller's on Main, 8001 Lake Drive. 3/5 INTRODUCTION Staff if requesting council consideration of a variance to allow the reduction in the required parking lot setback from property lines, as established in the zoning ordinance. BACKGROUND The City has been working with Anoka County to reconstruct the intersection of Lake Drive and Main Street and install traffic signals and turn lanes. During the design process it was determined that the Miller's on Main parking lot encroached approximately 10 feet into the Main Street road right -of -way. As part of the project the parking will be relocated onto the Miller's site and new sidewalk constructed along the Main Street side of Miller's. The existing lot width of approximately 65 feet cannot meet the required setbacks and accommodate the two sided 90 degree parking arrangement that currently exists. A variance from the parking setback requirement is being requested to facilitate this shift. The applicant and City of Lino Lakes as co- applicant are requesting a variance from the parking setback requirement to facilitate this shift. As proposed the parking lot would have a 0 foot setback from the Main Street property line and a four foot setback from the north side lot line. ANALYSIS Comprehensive Plan, Land Use and Zoning: The table below identifies the existing land use and zoning as well as guided land uses for the area. Location Existing Land Use Guided Land Use Existing Zoning Site Commercial Mixed Use GB North Commercial Mixed Use GB South Commercial Commercial GB East Vacant Commercial GB West Residential Low Density Residential GB Parking Setbacks: The parking setbacks for the GB, General Business District are as follows: Streets 15 feet Rear Yard 10 feet Side Yard 10 The proposed variance would reduce the street parking setback from the required 15 feet to 0 feet. The side yard setback would be reduced from the required 10 feet to 4 feet. The number of parking stalls, due to a more efficient design and removal of an access, will increase from 40 to 45 stalls. OPINION When considering this request it is important recognize the existing conditions on the site. Approximately half of the existing parking stalls are located within the street right -of -way. By relocating the parking stalls and granting the 0 foot setback the city would be decreasing the nonconfonuity, improving pedestrian and vehicle safety, and providing additional off - street parking. FINDINGS In considering all requests for Variance or appeal and in taking subsequent action, the City shall make a finding of fact: a. The variance shall be in harmony with the general purposes and intent of the ordinance. The proposed variance will reduce the existing non - conforming conditions of the parking lot and allow for construction of a sidewalk and separation from parked cars and moving traffic on Main Street. b. The variance shall be consistent with the comprehensive plan. The improvement of the Lake/Main intersection is identified in the City's comprehensive plan. Relocation of the parking lot helps to improve vehicular safety in the area. c. There shall be practical difficulties in complying with the ordinance. Practical difficulties means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. The owner is only requesting the ability to maintain the parking for his use that currently exists. Parking spaces are a reasonable use to service the existing commercial use. d. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. • • • The width of the property is not adequate to support the existing number of parking stalls entirely on -site and still meet the zoning setbacks. This is in part due to acquisition of right -of -way by Anoka County in the mid 80's. e. The variance shall not alter the essential character of the locality. The parking lot is currently extending into public street right -of -way. Granting of the variance will improve the existing conditions. PLANNING AND ZONING BOARD The Planning and Zoning Board reviewed the variance request on September 12, 2012. The board voted unanimously to recommend approval of the request with the following condition: 1. That wheel stops be required for each parking stall abutting the street and side lot line. RECOMMENDATION Staff is recommending approval of Resolution No. 12 -100. • ATTACHMENTS 1. Resolution No. 12 -100 2. Site Plan • CITY OF LINO LAKES RESOLUTION NO. 12 -100 GRANTING A VARIANCE TO REDUCE THE STREET AND SIDE YARD PARKING SETBACK, MILLER'S ON MAIN 8001 LAKE DRIVE WHEREAS, a request has been submitted to the City for the approval of a variance at 8001 Lake Drive, said property legally described to -wit: Lot 18, Auditor's Subdivision No. 138, according to the plat thereof and situate in Anoka County, Minnesota Property ID: 04- 31 -22 -33 -0010 ; and WHEREAS, review and approvals of variances are governed by state statutes and City ordinances, and WHEREAS, the Lino Lakes City Council makes the following findings: a. The variance shall be in harmony with the general purposes and intent of the ordinance. The proposed variance will reduce the existing non - conforming conditions of the parking lot and allow for construction of a sidewalk and separation from parked cars and moving traffic on Main Street. b. The variance shall be consistent with the comprehensive plan. The improvement of the Lake /Main intersection is identified in the City's comprehensive plan. Relocation of the parking lot helps to improve vehicular safety in the area. c. There shall be practical difficulties in complying with the ordinance. Practical difficulties means that the property owner proposes to use the property in a reasonable manner not permitted by the ordinance. The owner is only requesting the ability to maintain the parking for his use that currently exists. Parking spaces are a reasonable use to service the existing commercial use. d. That the plight of the landowners is due to physical circumstances unique to his property not created by the landowner. • • • • • The width of the property is not adequate to support the existing number of parking stalls entirely on -site and still meet the zoning setbacks. This is in part due to acquisition of right -of -way by Anoka County in the mid 80's. e. The variance shall not alter the essential character of the locality. The parking lot is currently extending into public street right -of -way. Granting of the variance will improve the existing conditions. NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of Lino Lakes hereby approves the variance to reduce the street setback for parking to 0 feet and the side yard parking setback to 4 feet subject to the following condition: 1. That wheel stops be required for each parking stall abutting the street and side lot line. Adopted by the Lino Lakes City Council this 24th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. ATTEST: Julie Bartell, City Clerk Jeff Reinert, Mayor • Plot Date: 09/301101, Drawing name: K: 1g-m 1LinoLekea11n850000Mu ri\C30115ignal _Lake- Main/Exhibite /Maley ON Ma In Parking.d p 0,00 / -. Proposed Base, ExieitingBaee - LakeAtein • 1°) IOZ 'ZZ 'Id3S VIOSINNINI `SdNV'I ONI1 OO"OSBbI'ON "f0-21d G3SOdOHd / I / GRAV z m m m CO 0 G � 1:1m 1 r n m D H m co N I_ O (9t �` 0) r tD W O W co ca W 1 W CO W CD N m x H z G) ea D4 (0 CO —28'- J W + 3NI1 .1.1.?JadO2id 0 \f \. A-0 _,< - .7 I r0 COI 1 o\ Cil I ReI I , 0711 , i II , , , m W H • • CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Michael Grochala MEETING DATE: September 24, 2012 TOPIC: Consider Resolution 12 -101 Amending Conditional Use Permit for Satellite Facility Expansion, Encompass Digital Media VOTE REQUIRED: 3/5 INTRODUCTION Encompass Digital Media, operators of the satellite farm at 6221 Holly Drive, are requesting an amended conditional use permit to allow the construction of a 48 x 56 feet (2,688 sq.ft.) building and the placement of a new satellite antenna on the existing site. SCHEDULE OF ACTIONS: Planning & Zoning Board City Council Action Deadline September 12, 2012 September 24, 2012 October 15, 2012 (may be extended) BACKGROUND Since approximately 1984, Encompass Digital Media or its preceding owners have operated a satellite and fiber optic communications facility on a small portion (5 acres) of the 101 acre site. The City Council recently approved a Conditional Use Permit for the site in August to allow for removal of the earth berm on the south side of the property. Overall the City has reviewed eight (8) conditional use permits for this site since 1984. ANALYSIS Zoning: The site is zoned R, Rural. Commercial and public radio and television transmitting antennas are allowed by conditional use permit. Comprehensive Plan: The site is guided for Civic /Institution uses recognizing this unique land use. Planned Site Modifications 1. The applicant proposes to construct a 48 X 56 feet (2,688 sq.ft.) building to house new electronic equipment. The building will be located to the west of the main building with the same exterior appearance. The building will be a natural concrete gray with a "raked" finish. 2. The applicant proposes to construct a single satellite antenna with a diameter of 13.2 meters (approximately 43 feet) and 48 feet in height. The antenna will be oriented to the SE. 3. The applicant proposes to relocate four (4) of the existing antennas on the site. 4. The applicant proposes to install new perimeter fencing of 8 to 10 feet in height. Landscape plantings are proposed for the southwest corner of the facility. 5. Earth berm removal. Removal of the berm was approved under a separate conditional use permit. The completion of the activity was defined in the CUP as September 1, 2012. The applicant has requested an extension of time to facilitate the site improvements. PLANNING AND ZONING BOARD The Planning and Zoning Board held a public hearing and reviewed the Conditional Use Permit request on September 12, 2012. The board voted unanimously to recommend approval of the request with the following conditions: 1. A revised landscaping plan should be submitted identifying location and types of plantings. 2. Earth moving operation will be completed by November 1, 2012. Exposed soils will be covered in accordance with city requirements. 3. A site performance agreement will be executed by the applicant and the City. 4. All building construction will be completed in accordance with building code requirements. FINDINGS The Council shall order the issuance of such permit only if it finds the following criteria have been met: a. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan. b. The proposed development application is compatible with present and future land uses of the area. c. The proposed development application conforms to performance standards herein and other applicable City Codes. d. Traffic generated by a proposed development application is within the capabilities of the City. e. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. • • • f. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. RECOMMENDATION As noted this facility has been in operation for the past 28 years. The proposed modifications are consistent with the general operation of the facility. The proposed use is consistent with the zoning of the property and the proposed land use as specified in the comprehensive plan. Due to the low intensity of site activity the proposed use is compatible with adjacent existing and future uses. The site is consistent with performance standards regarding tower and antenna facilities. The site operation does not generate traffic that exceeds the capabilities of streets. The site does not generate nuisances that would be detrimental to neighboring properties. Staff is recommending approval of Resolution No. 12 -101 amending a conditional use permit to allow for the expansion of a satellite facility subject to the following conditions: 1. A revised landscaping plan should be submitted identifying location and types of plantings. 2. Earth moving operation will be completed by November 1, 2012. Exposed soils will be covered in accordance with city requirements. 3. A site performance agreement will be executed by the applicant and the City. 4. All building construction will be completed in accordance with building code requirements. ATTACHMENTS 1. Resolution No. 12 -101 2. Site Map 3. Proposed Development 4. Erosion Control Map 5. Building Elevation Photo CITY OF LINO LAKES RESOLUTION NO. 12 -101 RESOLUTION APPROVING AMENDED CONDITIONAL USE PERMIT TO ALLOW EXPANSION OF SATELLITE FACILITY 6221 HOLLY DRIVE, ENCOMPASS DIGITAL MEDIA WHEREAS, Encompass Digital Media has submitted a request to the City to amend the conditional use permit to allow expansion of the existing satellite facility at 6221 Holly Drive; and WHEREAS, the legal description of the property is: Parcel 1: The North 50 feet of the Northeast Quarter of the Southwest Quarter of Section 33, Township 31, Range 22, Anoka County, Minnesota, Except the East 254 feet thereof, according to the United States Government Survey thereof on file and of record in the office of the Register of Deeds in and for said County. Parcel 2: The Northwest Quarter of Section 33, Township 31 North, Range 22 West, Anoka County, Minnesota, Excepting therefrom the following parcels: 1. The South 110.00 feet of the East 254.00 feet of the Southeast Quarter of said Northwest Quarter of said Section 33, Township 31, Range 22, as measured along and parallel with the South and East lines of said Quarter section. 2. The portion commencing at a point on the North -South centerline of said Section 33 which is approximately 300 feet North of the East -West centerline of said Section, being the point of intersection of the centerline of the Public Ditch and said North - South centerline; thence Northwesterly along the centerline of said ditch a distance of 700 -feet, more or Tess, to the centerline of another Public Ditch; thence Northeasterly along the last mentioned Public Ditch centerline a distance of 918 feet, more or Tess, to the point of intersection with the previously mentioned North -South centerline of Section 33; thence South along the centerline of said Section 33, a distance of 907 feet, more or less, to the point of beginning. 3. The Northwest Quarter of the Northwest_ Quarter of Section 33, Township 31, Range 22, Anoka County, Minnesota. 4. That part of the Northeast Quarter of the Northwest Quarter of Section 33, Township 31, Range 22, Anoka County, Minnesota, described as beginning at the Northwest corner of said Northeast Quarter of the Northwest Quarter of Section 33; thence South 89 degrees 52 minutes 21 seconds East, assumed bearing, along the North line of said Northeast Quarter of the Northwest Quarter a distance of 450.00 feet; thence South 15 degrees 58 minutes 24 seconds West 1,008.32 feet; thence North 89 degrees 52 minutes 21 seconds West 160.00 feet to the West line of said Northeast Quarter of the Northwest Quarter; thence North 00 degrees 44 minutes 23 seconds West along said West line a distance of 970,11 feet to the point of beginning. • • • 5. That part of the Southwest Quarter of the Northwest Quarter of Section 33, Township 31, Range 22, Anoka County, Minnesota, described as beginning at the Northwest corner of said Southwest Quarter of the Northwest Quarter of Section 33; thence South 89 degrees 57 minutes 28 seconds East, assumed bearing, along the North line of said Southwest Quarter of the Northwest Quarter a distance of 1,304.74 feet to the Northeast corner of said Southwest Quarter of the Northwest Quarter; thence South 25 degrees 18 minutes 53 seconds West 387.05 feet; thence North 22 degrees 00 minutes 26 seconds West a distance of 377.62 feet to said North line; thence North 89 degrees 57 minutes 28 seconds West along said North line a distance of 332.74 feet; thence South 64 degrees 53 minutes 35 seconds West a distance of 729.37 feet to the West line of said Southwest Quarter of the Northwest Quarter; thence North 00 degrees 50 minutes 22 seconds West along said West line 310.00 feet to the point of beginning. Property ID: 33- 31 -22 -21 -0003 ;and WHEREAS, the City's review is based on the plans received September 4, 2012; and WHEREAS, the Planning and Zoning Board held a public hearing on September 12, 2012 and unanimously recommended approval with conditions; and WHEREAS, the City Council of the City of Lino Lakes makes the following findings: • a. The proposed development application has been found to be consistent with the policies and recommendations of the Lino Lakes Comprehensive Plan. • b. The proposed development application is compatible with present and future land uses of the area. c. The proposed development application conforms to performance standards herein and other applicable_ City Codes. d. Traffic generated by aproposed development application is within the capabilities of the City. e. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare because of excessive production of traffic, noise, smoke, fumes, glare, or odors. f. Will not result in the destruction, loss, or damage of a natural, scenic or historic feature of major importance. NOW, THEREFORE, BE IT RESOLVED THAT the Lino Lakes City Council approves the amended conditional use permit to allow the expansion of the satellite facility at 6221 Holly Drive. BE IT FURTHER RESOLVED THAT the following conditions apply: 1. A revised landscaping plan should be submitted identifying location and types of plantings. 2. Earth moving operation, approved under Resolution No. 12 -68 will be completed by November 1, 2012. Exposed soils will be covered in accordance with city requirements. 3. A site performance agreement will be executed by the applicant and the City. 4. All building construction will be completed in accordance with building code requirements. Adopted by the Lino Lakes City Council this 24th day of September, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Whereupon said resolution was declared duly passed and adopted. Jeff Reinert, Mayor ATTEST: Julie Bartell, City Clerk • • • • ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 SITE MAP DATE REVISIONS DESCRIPTION 6/28/12 ORIGINAL SUBMISSION 7/22/12 REVISED SIGNATURE I hereby certify that this pion, specification or report was prepared by me or under my supervision and that I am a duly licensed •: • 7 SSIONAL ENGINR under the laws of the State of t.... • Printed name: NATE GRAYSON Date: 7/22/12 Llc. No. 45813 iCECO4 P.O. BOX 1105 SUPERIOR, WISCONSIN 54880 (715) 395 -0965 • • • AVM.3AIWJ-13AV O,ZI, ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 DATE REVISIONS DESCRIPTION I hereby certify that this plan, specification or report was prepared by and or under my supervision GINE and that I am a duly licensed ' :�7 SSIONAL ENGINEER under ic-coR P.O. BOX 1105 SUPERIOR, WISCONSIN 54680 (715) 395 -0965 6/28/12 ORIGINAL 7/22/12 IGNA UREN REVISED SIGNATURE 9/3/12 REVISED CONTOURS, NO WETLAND FILL OR FILL the laws of the State of i.... /�/ WITHINTHEFLOODPLAIN PROPOSED DEVELOPMENT MAP Printed name: NATE GRAYSON Date: 7/22/12 Lie. No. 45813 • • • INba >IO HO 91V9AVH ENCOMPASS DIGITAL MEDIA FACILITY LINO LAKES, MINNESOTA ICECOR PROJECT #102012006 EROSION CONTROL MAP DATE REVISIONS DESCRIPTION 6/28/12 ORIGINAL SUBMISSION 7/22/12 REVISED SIGNATURE 9/3/12 REVISED CONTOURS, NO WETLAND FILL OR FILL WITHIN THE FLOODPLAIN I hereby certify that this plan, specification or report was prepored by me or under my supervision and that I am a duly licensed PROFESSIONAL ENGINEER under the laws of the State of Printed name: NATE GRAYSON Date: 7/22/12 Lic. No. 45813 iCECO4 P.O. BOX 1105 SUPERIOR, WISCONSIN 54880 (715) 395 -0965 • • 11 �1 t Veil, • &Tr ViINIIIAMMIXAMINKIZaiiiirdidif AUG 16 2012 CITY OF LINO LAKES CITY COUNCIL AGENDA ITEM 6C STAFF ORIGINATOR: Michael Grochala MEETING DATE: September 24, 2012 TOPIC: Motion to Postpone Consideration of Resolution No. 12 -59, Establishing Cartway, Otter Lake Drive VOTE REQUIRED: 3/5 INTRODUCTION Staff is requesting council action to postpone further discussion on the establishment of the cartway easement until the September 24, 2012 regular council meeting. BACKGROUND The City Council held a public hearing on July 9, 2012 to consider a petition from Mr. Adam Johnson, 2055 Otter Lake Drive, to establish a cartway easement to provide access to a landlocked parcel he owns. Following the hearing the council postponed further discussion to the August 13, 2012 regular meeting. Staff requested additional information to clarify testimony provided at the hearing. Consideration of the item was then postponed until the September 10, 2012 meeting. Following discussion at the September 4, 2012 city council work session it was decided to allow additional time for determination of damages. Additional information was requested from both the homeowners association and the petitioner. Staff requested revisions to the survey information submitted by the petitioner on September 13, 2012. The updated information was not expected until September 20, 2012. Accordingly staff is requesting additional time to complete the review and-prepare _a recommendation. RECOMMENDATION Motion to postpone consideration of Resolution No. 12 -59. • MEMORANDUM Date: September 24, 2012 To: Mayor and Council From: Mary Alice Divine Re: Economic Development Work Session Update Items for Discussion 1. Anoka County proposal to purchase Legacy site 2. Dominium Townhome project 3. Lino Lakes Assisted Living expansion 4. Industrial user prospect 5. Financial impact of above projects Dominium Townhome proposal Mayor Reinert requested that this be put on the agenda for further discussion regarding the housing type the council would like to see in Lino Lakes. Staff requested clarification from Dominium on a number issues Council brought up at the last meeting. Dominium responded as follows: 1. Senior Housing Senior housing is not compatible with the programs we are using for project funding. The Minnesota Housing Finance Agency (MHFA) 9% low- income housing tax credit ( "LIHTC ") allocation process has various threshold requirements. The following project types meet threshold for the metro area: • Single room occupancy housing • Family housing where at least 75 percent of the total units contain two or more bedrooms and at least one -third of the 75 percent contain three or more bedrooms • Substantial Rehabilitation projects We would not be able to obtain a 9% tax credit allocation for a senior project. Furthermore, the tax credit equity generated by the allocation accounts for over 70% of our project funding. Without a LIHTC allocation the project we are proposing is not financially feasible. To meet threshold, we would need to build a project with 2 or more bedrooms in 75 percent of the units with a third of those units being 3 bedrooms or more. This is how Lakewood Apartments met threshold. 2. One -story townhomes One -story townhomes would not make a lot of sense given we need to build them with 2+ bedrooms. 3. Apartment building versus townhome The building on our web -site is Stone Creek apartments in Plymouth, MN. It would be possible to do apartments, but because we are proposing a family project we think townhomes are more desirable to families with children. A townhome project is more likely to be successful. 4. Market Study We have not ordered a market study from a third party market study analyst. We have conducted our own internal rent study. If that would be of interest to the council we would be happy to forward it along. 5. Section 8 housing This will not be a Section 8 project. It will be a Section 42 project. The Section 8 program directly subsidizes the tenant's rent. Under that program, the tenant's rent responsibility is capped at 30% of their income. If that amount is insufficient to cover the total rent, HUD covers the remainder. Under the Section 42 program, tenant rent is not directly subsidized. Instead the tenant is responsible for 100% of their rent. In addition, the developer promises to cap rents at program limits and is only allowed to rent units to tenants that income qualify. In exchange, tax credits are allocated to the project. 6. EDAC Recommendation The following is from the September 6, 2012 draft minutes of EDAC. Comments from EDAC members regarding the use of Legacy property for affordable rental townhomes included the following: • The City hears from many developers that there is a shift to rental • With quality standards of construction, what is affordable and what isn't is indistinguishable • It's geared toward families. Young families who move into a community tend to stay in that community • The City needs rooftops to attract more commercial • It's not perfect, but it fits a lot of the categories of what the City is looking for Ms. Schwartz moved that EDAC recommend to the city council that the concept of affordable /rental townhomes warrants further exploration considering the following circumstances: • The developer's positive reputation • The plan is not dissimilar from what was originally planned on the site • Current market conditions are not favorable for most for sale townhome developers • The financial situation of the Legacy development EDAC recognizes there needs to be further exploration of financial implications to the city. Mr. Combs seconded the motion. Motion passed unanimously. Recent Economic Development /Marketing Efforts • Meeting with State Senator Roger Chamberlain to discuss economic development issues • Meeting with prospective industrial user in Marshan Industrial Park • Meeting with owners of Lino Lakes Assisted Living re expansion • +100 marketing materials to Metro Area medical manufacturers and software companies • Discussion with Colliers broker regarding Aldi Foods • Organized speed networking event through the Chamber Kennedy raven CHARTERED 470 US Bank Plaza 200 South Sixth Street Minneapolis MN 55402 (612) 337 -9300 telephone (612) 337 -9310 fax http://www.kennedy-graven.com MEMORANDUM TO: Mary Alice Divine Al Rolek FROM: Stephen Bubul DATE: September 21, 2012 RE: Tax - Forfeited Property /Legacy at Woods Edge You asked me to comment on the proposal made by Anoka County regarding the tax - forfeited Legacy at Woods Edge property (which I will refer to as the "Property "). As I understand the facts, County staff has offered to advance the City's second -half total property tax settlement (which would normally be distributed in November), and the City may then use those funds to purchase the Property at the fair market value price determined by the County (which I understand is approximately $4,600,000). As provided by State law, the County would deduct from that amount certain administrative costs of the County, and the balance is returned to the City for application towards the outstanding special assessments against the Property. The County advises that this proposal would allow the City to take title to property, but receive the purchase price back, which results in only a minimal cost to the City (i.e., the County administrative costs). While this proposal appears attractive at first glance, I don't believe it would accomplish the intended purpose. When the net purchase price is returned to the City to pay the outstanding special assessments, those dollars must be deposited in the debt service fund the City's outstanding $5,500,000 Taxable General Obligation Improvement Bonds, Series 2005A (the "Series 2005A Bonds "). In the resolution awarding sale of the Series 2005A Bonds, the City irrevocably pledged all special assessments levied against the Property to payment of the Bonds, and the City would breach its covenant with bondholders if those funds were diverted to some other purpose. The result is that the City would essentially take approximately $4,600,000 from its general fund (i.e., from the levy settlement for the second half of 2012), and apply those funds to pay debt service on the Series 2005A Bonds. That leaves the City general fund short by the same amount. The only advantage is the City would now have title to the Property and could take the lead in finding buyers. However, as a practical matter, the City is already active in that effort, and simply gaining title does not seem a sufficient incentive to implement the County's proposal. If you or Council members have further questions, please let me know. 411348v2 LN140 -80 2