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Home My WebLink About10/08/2012 Council PacketEXPANDED AGENDA CITY COUNCIL AGENDA Monday, October 8, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order — 6:30 p.m. ➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor Reinert were present ➢ Pledge of Allegiance ➢ Open Mike / Public Comment None ➢ Setting the Agenda: Addition or deletion of agenda items The agenda was approved as presented SPECIAL PRESENTATION Charter Amendment Update 1. CONSENT AGENDA A) Consideration of Expenditures: i) October 8, 2012 (Check No. 94224 through 94428) in the amount of $160,903.11; ii) Centennial Fire District (Check No. 5514 through 5538) in the amount of $41,145.16 B) Consider approval of September 24, 2012 Work Session Minutes C) Consider approval of September 24, 2012 Council Meeting Minutes D) Consider approval of September 24, 2012 Special Work Session Minutes Action Taken: Motion by Rafferty, seconded by Stoesz, to approve the Consent Agenda, Items 1A through 1D, as presented, was adopted 2. FINANCE DEPARTMENT No report Council Agenda -2- October 8, 2012 EXPANDED AGENDA 3. ADMINISTRATION DEPARTMENT A) Adoption of Minnesota Snow and Ice Control Handbook, Jeff Karlson Action Taken: Motion by O'Donnell, seconded by Roeser to approve the Snow & Ice Control policy as presented, was adopted 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 -59, Establishing Cartway, Michael Grochala Action Taken: Motion by Rafferty, seconded by Roeser, to postpone the matter to the Oct. 22, 2012 work session, was adopted B) Consideration of Resolution No. 12 -103, Approve Final Payment for Sealcoat Striping, Jason Wedel Action Taken: Motion by O'Donnell, seconded by Roeser, to approve Resolution No. 12 -103, as presented, was adopted 7. UNFINISHED BUSINESS None 8. NEW BUSINESS Adjournment None Motion by Rafferty, seconded by Roeser, to adjourn at 8:05 p.m. was adopted. Community Calendar — A Look Ahead October 8, 2012 through October 22, 2012 Monday, October 22 5:30 pm, Community Room Council Work Session 4. Monday, October 22 6:30 pm, Council Chambers City Council Meeting CITY COUNCIL AGENDA Monday, October 8, 2012 * * * * * * * * * ** 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson ➢ Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment ➢ Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION Charter Amendment Update 1. CONSENT AGENDA A) Consideration of Expenditures: i) October 8, 2012 (Check No. 94224 through 94428) in the amount of $160,903.11; ii) Centennial Fire District (Check No. 5514 through 5538) in the amount of $41,145.16 B) Consider approval of September 24, 2012 Work Session Minutes C) Consider approval of September 24, 2012 Council Meeting Minutes D) Consider approval of September 24, 2012 Special Work Session Minutes 2. FINANCE DEPARTMENT No report 3. ADMINISTRATION DEPARTMENT A) Adoption of Minnesota Snow and Ice Control Handbook, Jeff Karlson 4. PUBLIC SAFETY DEPARTMENT No report 5. PUBLIC SERVICES DEPARTMENT No report Council Agenda -2- October 8, 2012 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 -59, Establishing Cartway, to follow Michael Grochala B) Consideration of Resolution No. 12 -103, Approve Final Payment for Sealcoat Striping, Jason Wedel 7. UNFINISHED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar — A Look Ahead October 8, 2012 through October 22, 2012 1- Monday, October 22 5:30 pm, Community Room Council Work Session 1 Monday, October 22 6:30 pm, Council Chambers City Council Meeting • • • CITY O F RNOL KES CITY COUNCIL AGENDA Monday, October 8, 2012 6:30 p.m. (Scheduled to be broadcast on Channel 16) City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz City Administrator: Jeff Karlson • Call to Order and Roll Call ➢ Pledge of Allegiance ➢ Open Mike / Public Comment • Setting the Agenda: Addition or deletion of agenda items SPECIAL PRESENTATION' Charter Amendment Update CONSENT AGENDA A) Consideration of Expenditures: i) October 8, 2012 (Check No. 94224 through 94428) in the amount of $160,903.11; ii) Centennial Fire District (Check No. 5514 through 5538) in the amount of $41,145.16 B) Consider approval of September 24, 2012 Work Session Minutes C) Consider approval of September 24, 2012 Council Meeting Minutes D) Consider approval of September 24, 2012 Special Work Session Minutes FINANCE DEPARTMENT No report ADMINISTRATION DEPARTMENT A) Adoption of Minnesota Snow and Ice Control Handbook, Jeff Karlson PUBLIC SAFETY DEPARTMENT No report PUBLIC SERVICES DEPARTMENT' No report Council Agenda -2- October 8, 2012 6. COMMUNITY DEVELOPMENT DEPARTMENT A) Consideration of Resolution No. 12 -59, Establishing Cartway, to follow Michael Grochala B) Consideration of Resolution No. 12 -103, Approve Final Payment for Sealcoat Striping, Jason Wedel TIED BUSINESS None 8. NEW BUSINESS None Adjournment Community Calendar —A Look Ahead October 8, 2012 through October 22, 2012 Monday, October 22 5:30 pm, Community Room Council Work Session Monday, October 22 6:30 pm, Council Chambers City Council Meeting • • EXPENDITURES October 08, 2012 • CHECK NO. 94224 -94428 $160,903.11 • Date: 10/01/2012 Time: 15:05:50 Ranges: Options: Vendor # Vendor #: (A) Invoice #: (A) Entry Journal #: (R) 10523 - 10534 Trans #: (A) Line #: (A) Due Date: (A) Bank #: (A) Detail / Summary: S Name City of Lino Lakes Operator: pms Page: FM Entry - Invoice Journal Invoice Status: A # of copies: 1 Sort: A Check Over Expend: N # of items Discount Net Gross Discount Lost 008168 JAMES ACKLEY 001013 ALTERNATOR & STARTER STORE, THE 000200 AMERICAN FAMILY LIFE ASSUR, INC. 008730 AMERICAN MADE ELECTION EQUIPMENT 007602 TOM ANDERSON 000611 PAULA ANDRZEJEWSKI 008426 CRAIG ANKRUM 000370 ANOKA COUNTY CENTRAL COMMICATIONS 008189 MARTIN AUSTIN 008703 BALL, COREY 007880 BETSY BAULER 008714 BECK, JIM 000861 BEE LINE ALIGNMENT SERVICE 008313 JAMES BEILBY 008270 RICHARD T. BERG 008728 BERGELAND, JOHN 008173 BERGER, JIM 008293 BIFF'S INC. 004666 BARBARA BOR 008699 BORDSON, BRENT 008094 STEVEN BREUING 008722 BUDGE, JODI 1 1 1 1 1 1 1 1 1 1 1 1 2 1 1 1 1 1 1 1 1 1 45.00 45.00 .00 .00 117.56 117.56 .00 .00 700.28 700.28 .00 .00 311.00 311.00 .00 .00 65.00 65.00 .00 .00 150.00 150.00 .00 .00 45.00 45.00 .00 .00 442.34 442.34 .00 .00 50.00 50.00 .00 .00 65.00 65.00 .00 .00 50.00 50.00 .00 .00 45.00 45.00 .00 III 150.00 150.00 .00 .00 40.00 40.00 .00 .00 288.00 288.00 .00 .00 47.50 47.50 .00 .00 25.00 25.00 .00 .00 891.85 891.85 .00 .00 100.00 100.00 .00 .0-0 27.50 27.50 .00 .00 27.50 27.50 .00 .00 40.00 40.00 .00 .00 • Date: 10/01/2012 Time: 15:05:50 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 2 Discount r # Name # of items Net Gross Discount Lost 000903 TIM BUDIG 1 50.95 50.95 .00 .00 900524 LUANN BURGER 1 826.40 826.40 .00 .00 000946 C. P. OFFICE PRODUCTS 1 6.67 6.67 .00 .00 008420 THOMAS CASSIDY 1 40.00 40.00 .00 .00 000537 CENTRAL PENSION FUND 1 2,292.48 2,292.48 .00 .00 007776 CENTURYLINK 1 52.99 52.99 .00 .00 001100 CIRCLE PINES POST OFFICE 1 583.85 583.85 .00 .00 008432 BRIAN CLARK 1 80.00 80.00 .00 .00 007606 MATT CLASEMAN 1 65.00 65.00 .00 .00 008733 COLTVET, BETH 1 20.00 20.00 .00 .00 008694 COLTVET, NATHAN 1 25.00 25.00 .00 .00 008049 COLUMBUS AUTO TRUCK & TRAILER 1 75.00 75.00 .00 .00 008725 COPPERSMITH, GREG 1 45.00 45.00 .00 .00 008686 CREGAN, SARA 1 50.00 50.00 .00 .00 008415 TERRI CUNNINGHAM 1 60.00 60.00 .00 .00 008705 CURTIS, DEANNA 1 55.00 55.00 .00 .00 •0 DALCO, INC. 1 424.42 424.42 .00 .00 008167 WILLIAM DAVIS 1 90.00 90.00 .00 .00 900060 DAY -TIMER 1 48.18 48.18 .00 .00 008153 JOSEPH DEBLIECK 1 47.50 47.50 .00 .00 008697 DEBOER, PETER 1 27.50 27.50 .00 .00 000778 SETH DEGEEST 1 40.00 40.00 .00 .00 000395 MARTHA DEHAVEN 1 100.00 100.00 .00 .00 001301 DELTA DENTAL PLAN OF MINNESOTA 1 4,552.25 4,552.25 .00 .00 008726 DICKMAN, JEREMY 1 40.00 40.00 .00 .00 008724 DORAN, MIKE 1 45.00 45.00 .00 .00 008689 DOYLE, CASEY 1 50.00 50.00 .00 .00 • Date: 10/01/2012 Time: 15:05:50 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 3 Discount Vendor # Name # of items Net Gross Discount Lost • 008150 EASON, ERIC 1 40.00 40.00 .00 .00 008702 EHRICH, NIKKI 1 30.00 30.00 .00 .00 008721 ELLIOTT, ADAM 1 80.00 80.00 .00 .00 008161 CHAD ERICHSRUD 1 45.00 45.00 .00 .00 007506 CHARLES EVANS 1 50.00 50.00 .00 .00 001127 JEFF EVENSON 1 40.00 40.00 .00 .00 008149 NEIL EVENSON 1 150.00 150.00 .00 .00 000792 JIM FARRIS 1 55.00 55.00 .00 .00 008449 JAMES FLASCHBERGER 1 29.50 29.50 .00 .00 007592 JEFF FRANCIS 1 80.00 80.00 .00 .00 008429 TIM FRANK 1 40.00 40.00 .00 .00 007698 FRATTALONE'S /CIRCLE PINES ACE 1 17.96 17.96 .00 .00 008716 FREAS, CHRIS 1 90.00 90.00 .00 .00 007914 BRYCE FULLER 1 45.00 45.00 .00 .00 002328 G & K SERVICES, INC. 1 72.97 72.97 .00 .00 008708 GERRELL, MICHAEL 1 90.00 90.00 .00 .00 008159 ADAM GILMORE 1 80.00 80.00 .00 III 008160 GLAESER, MICHAEL 1 90.00 90.00 .00 .00 007684 GLSPORTS 2 3,972.11 3,972.11 .00 .00 008428 SEAN GOTHIER 1 45.00 45.00 .00 .00 008711 GRANZOW, JEFF 1 40.00 40.00 .00 .00 008436 JOE GRUNDFELDT 1 27.50 27.50 .00 _00 000843 DALE HAGER 1 107.64 107.64 .00 .00 007614 DAN HAMSKI 1 105.00 105.00 .00 .00 004562 HD SUPPLY WATERWORKS, LTD. 1 1,494.04 1,494.04 .00 .00 008032 STEVEN HEISKARY 1 150.00 150.00 .00 .00 008183 CHRISTEN HELVIG 1 60.00 60.00 .00 .00 • Date: 10/01/2012 Time: 15:05:51 City of Lino Lakes Operator: pms Page: 4 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Lost 001847 HIRSHFIELD'S PAINT MANUFACTURING,IN 1 395.44 395.44 .00 .00 008729 HOLEMAN, GREG 1 45.00 45.00 .00 .00 000322 KURT HOPKINS - 1 45.00 45.00 .00 .00 008317 MICHELLE HOSFIELD 1 50.00 50.00 .00 .00 008696 HOWARD, TYLER 1 27.50 27.50 .00 .00 001875 PAT HUELMAN 1 50.00 50.00 .00 .00 000905 MICHAEL HYDEN 1 150.00 150.00 .00 .00 002000 INTL UNION OF OPER ENGR 1 570.30 570.30 .00 .00 008271 DONALD LEE JENSEN 1 192.00 192.00 .00 .00 007507 RICHARD JENSEN 1 50.00 50.00 .00 .00 008731 JOHNSON, MARIE 1 7.00 7.00 .00 .00 008272 JOHN F. KARAS 1 576.00 576.00 .00 .00 001860 KENNEDY & GRAVEN, INC. 1 598.50 598.50 .00 .00 007326 NANCIE KLEBBA 1 150.00 150.00 .00 .00 008434 EDWARD KNOX 1 55.00 55.00 .00 .00 007595 MIKE KOOB 1 85.00 85.00 .00 .00 •4 KORBA, NOAH 1 55.00 55.00 .00 .00 008448 TERESA KOSLOWSKI 1 55.00 55.00 .00 .00 000304 WILLIAM KUSTERMAN 1 50.00 50.00 .00 .00 000511 PERRY LADEN 1 150.00 150.00 .00 .00 008690 LANDMEIER, SHANNON 1 25.00 25.00 .00 .00 007312 PAUL LANDRY 1 95.00 95.00 .00 .00 002320 LMCIT 1 995.00 995.00 .00 .00 008710 LEE, MATT 1 45.00 45.00 .00 .00 008443 PAUL LESCH 1 40.00 40.00 .00 .00 008175 JENNY LEWIS 1 55.00 55.00 .00 .00 008715 LIBSON, DAVE 1 80.00 80.00 .00 .00 • Date: 10/01/2012 Time: 15:05:51 City of Lino Lakes FM Entry - Invoice Journal Vendor # Name # of items Net Operator: pms Page: 5 007701 LINCOLN NATIONAL LIFE INS CO 1 1,095.79 007618 CHAD LINDSAY 1 50.00 002355 GEORGE LINDY 1 75.00 008709 LOOTS, JEFF 1 45.00 007126 DARION LOVE 1 95.00 008123 LUBRICATION TECHNOLOGIES, INC. 2 6,844.18 008732 LUTHER, MICHAEL 1 80.31 008615 LUTZ, ANDY 1 60.00 008687 MANTHEY, ANDREW 1 50.00 008693 MARQUARD, KYLE 1 60.00 008422 TONY MARTENSON 1 40.00 001479 LOU MASONICK 1 150.00 008433 STEVE MCCARTHY _ 1 55.00 008719 MCCORTNEY, MIKE 1 45.00 008224 MEDICA 1 34,802.10 002550 MENARDS, INC. 1 8.22 002584 METRO SALES INCORPORATED 1 248.53 007541 MG MCGRATH, INC. 1 31,405.00 008439 CURT MIERS 1 65.00 002931 MN CHILD SUPPORT PAYMENT CENTER 3 1,029.66 000248 MN DEPT OF LABOR /INDUSTRY 1 20.00 008021 MN METRO NORTH TOURISM 1 5,252.00 007339 LISA MUNSON 1 65.00 003091 NCPERS MINNESOTA 1 336.00 008437 DAN NELSON 1 65.00 007893 ERIC NELSQN 1 50.00 000106 ROBERT NELSON 1 150.00 Discount Gross Discount L 1,095.79 .00 .00 50.00 .00 .00 75.00 .00 .00 45.00 .00 .00 95.00 .00 .00 6,844.18 .00 .00 80.31 .00 .00 60.00 .00 .00 50.00 .00 .00 60.00 .00 .00 40.00 .00 .00 150.00 .00 .00 55.00 .00 .00 45.00 .00 .00 34,802.10 .00 .00 8.22 .00 .00 248.53 .00 31,405.00 .00 .00 65.00 .00 .00 1,029.66 .00 .00 20.00 .00 .00 5,252.00 .00 .00 65.00 .00 .00 336.00 .00 .00 65.00 .00 .00 50.00 .00 .00 150.00 .00 .00 • Date: 10/01/2012 Time: 15:05:51 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 6 Discount r # Name # of items Net Gross Discount Lost 008717 NEUDAH, JUSTIN 1 90.00 90.00 .00 .00 007268 PETE NOLL 2 324.46 324.46 .00 .00 003300 NORTHWAY IRRIGATION /LANDSCAPING 2 602.40 602.40 .00 .00 008691 NUUTINEN, BRIAN 1 60.00 60.00 .00 .00 000155 MARY JO O'DEA 1 225.00 225.00 .00 .00 008698 O'HEARN, JEFF 1 32.50 32.50 .00 .00 000900 O'REILLY AUTOMOTIVE STORES, INC. 2 390.15 390.15 .00 .00 008701 OST, LISA 1 27.50 27.50 .00 .00 008179 PETERSON, THOMAS /LAURA 1 55.00 55.00 .00 .00 003491 PETTY CASH 1 53.69 53.69 .00 .00 004001 STEVE PIERSON 1 40.00 40.00 .00 .00 008720 PIETRASZEWSKI, JASON. 1 45.00 45.00 .00 .00 003524 PITNEY BOWES, INC. 1 53.72 53.72 .00 .00 000217 POLAR CHEVROLET & MAZDA 2 422.19 422.19 .00 .00 008430 DAVE POPP 1 90.00 90.00 .00 .00 003600 PRESS PUBLICATIONS, INC. 1 676.21 676.21 .00 .00 41115 PRIMEAU, PHIL 1 50.00 50.00 .00 .00 007696 RATWIK, ROSZAK & MALONEY, PA 1 3,311.80 3,311.80 .00 .00 007300 BILL RECKARD 1 80.00 80.00 .00 .00 007311 TONY REIMERS 1 80.00 80.00 .00 .00 000468 RELIASTAR LIFE INSURANCE COMPANY 1 1,547.98 1,547.98 .00 .00 008051 RIES, PATRICIA 1 85.00 85.00 .00 .00 008031 BYRON ROLAND 1 50.00 50.00 .00 .00 004609 MICHAEL ROOT 1 150.00 150.00 .00 .00 007916 JON RUIKKA 1 90.00 90.00 .00 .00 008276 BRIAN A. RYDLUND 1 138.00 138.00 .00 .00 008273 CARL A. SAARION 1 480.00 480.00 .00 .00 • Date: 10/01/2012 Time 15:05:51 City of Lino Lakes Operator: pms Page: 7 FM Entry - Invoice Journal Discount Vendor # Name # of items Net Gross Discount Loft 008435 TOM SANVICK 1 80.00 80.00 .00 .00 008398 KEVIN C. SCHAFER 1 537.00 537.00 .00 .00 008692 SCHEIBLE, MARK 1 25.00 25.00 .00 .00 007628 DAN SCHLUENDER 1 55.00 55.00 .00 .00 008700 SCHNEIDER, LISA 1 65.00 65.00 .00 .00 008727 SCHOOLMEESTERS, TOM 1 40.00 40.00 .00 .00 008688 SCHULZE, TIM 1 50.00 50.00 .00 .00 003880 SEH TECHNOLOGY SOLUTIONS INC 1 1,065.25 1,065.25 .00 .00 008431 KEVIN SELANDER 1 45.00 45.00 .00 .00 008723 SENDERMAN, JEFF 1 40.00 40.00 .00 .00 008706 SHEPARDSON, SHANNON 1 65.00 65.00 .00 .00 003882 SHRED -IT USA MINNEAPOLIS 1 16.58 16.58 .00 .00 008447 BRENT SKALICKY 1 30.00 30.00 .00 .00 007131 LARRY SOLER 1 40.00 40.00 .00 .00 004788 SPRINT 1 524.76 524.76 .00 .00 007554 GARY STRATING 1 80.00 80.00 .00 .00 008712 SWIM, BEN 1 80.00 80.00 .00 • 008713 SZUREK, PETE 1 45.00 45.00 .00 .00 004340 T.A. SCHIFSKY AND SONS, INC. 1 3,075.69 3,075.69 .00 .00 000539 TARGET BANK 1 122.09 122.09 .00 .00 008141 TASC - CLIENT INVOICES 1 84.15 84.15 .00 .00 008707 THOMAS, HOLLY 1 27.5.0 27.50 .00 .00 007157 STEVE THORESON 1 50.00 50.00 .00 .00 004469 TOUSLEY FORD, INC. 1 641.82 641.82 .00 .00 002130 PAUL TRALLE 1 225.00 225.00 .00 .00 007337 TROJE, NICK 1 45.00 45.00 .00 .00 002592 TURFWERKS /DAVIS EQUIPMENT CORPORATION 1 467.90 467.90 .00 .00 • Date: 10/01/2012 Time 15:05:51 City of Lino Lakes FM Entry - Invoice Journal Operator: pms Page: 8 Discount Ve or # Name # of items Net Gross Discount Lost 008640 U. S. BANK 1 25,056.03 25,056.03 .00 .00 008180 MARIA VANZYL 1 27.50 27.50 .00 .00 008154 RICK WAGNER 1 95.00 95.00 .00 .00 900501 WALDOCH CUSTOM CENTER, INC. 1 9.08 9.08 .00 .00 008718 WEBER, MICHAEL 1 90.00 90.00 .00 .00 007575 FRANK WEISE 1 42.50 42.50 .00 .00 001630 JOSH WLASCHIN 2 137.50 137.50 .00 .00 004836 SANDIE WOOD 1 77.25 77.25 .00 .00 007505 TODD WOOLF 1 77.50 77.50 .00 .00 003250 XCEL ENERGY 1 10,108.06 10,108.06 .00 .00 000518 ZAHL PETROLEUM MAINTENANCE CO. 1 253.75 253.75 .00 .00 008695 ZEH, DAN 1 30.00 30.00 .00 .00 000030 ZIEGLER, INC. 1 406.13 406.13 .00 .00 008162 LANCE ZIRPEL 1 42.50 42.50 .00 .00 Grand Totals: 208 160,903.11 160,903.11 .00 .00* • • Date: 10/01/2012 Time: 15:08:48 Operator: pms Ranges: Page: 1 City of Lino Lakes FM Entry - Invoice Payment - Department Report Fund: (A) Dept Id: (A) Program: (A) Vendor #: (A) Invoice #: (A) Schedule Journal #: (R) 10524 - 10539 Bank #: (A) Options: Print Ranges /Options: Y Page on Department: N Department Vendor Name # of copies: 1 Description ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ADMINISTRATION ELECTIONS FINANCE FINANCE FINANCE FINANCE LEGAL CONSULTANTS LEGAL CONSULTANTS AMERICAN FAMILY LIFE RELIASTAR LIFE INSUR CENTRAL PENSION FUND DELTA DENTAL PLAN OF INTL UNION OF OPER E MN CHILD SUPPORT PAY NCPERS MINNESOTA MEDICA U. S. BANK U. S. BANK U. S. BANK U. S. BANK AFLAC MONTHLY PREMIUM GENERAL SEPT. PENSION 49ER FLEX PLAN LOCAL 49 SEPT. DUES CHILD SUPPORT OCTOBER PREMIUM FLEX EMPLOY PURCASE PLAN OFFS EMPLOY PURCASE PLAN OFFI EMPLOYEE PURCHASE LAPTOP QUARTERLY REBATE Total for Department RELIASTAR LIFE INSUR ADMIN. DELTA DENTAL PLAN OF GENERAL ADMIN. PRESS PUBLICATIONS, ORD 05 -12 LINCOLN NATIONAL LIF BLDG. TASC - CLIENT INVOIC JULY FLEX ADMINISTRATOR MEDICA ADMIN. U. S. BANK BOOK FOR MANAGEMENT TRAI DAY -TIMER DESK 2PPD REF REFILL KAR Total for Department 402 AMERICAN MADE ELECTI PRIVACY CURTAIN WITH FLA Total for Department 403 RELIASTAR LIFE INSUR FINANCE DELTA DENTAL PLAN OF FINANCE LINCOLN NATIONAL LIF FINANCE MEDICA FINANCE Total for Department 407 KENNEDY & GRAVEN, IN CHARTER REVIEW RATWIK, ROSZAK & MAL LEGEAL CONSULTANTS Total for Department 414 ECONOMIC DEVELOPMENT RELIASTAR LIFE INSUR ECONOMIC DEV. ECONOMIC DEVELOPMENT DELTA DENTAL PLAN OF ECONOMIC ECONOMIC DEVELOPMENT LINCOLN NATIONAL LIF ECONOMIC Amount 700.28 1,354.18 2,292.48 2,262.36 570.30 1,029.66 336.00 2,206.98 107.11 -21.41 399.99 -11.27 11,226.66* 13.95 135.77 572.40 66.15 84.15 2,045.33 78.45 48.18 3,044.38* 311.00 311.00* 6.75 90.34 47.96 1,794.84 1,939.89* 598.50 2,969.30 3,567.80* 3.00 40.15 19.22 • • • Date: 10/01/2012 Time 15:08:48 Operator: pms Page: 2 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ECONOMIC DEVELOPMENT MN METRO NORTH TOURI MN METRO NORTH TOURISIM 5,252.00 ECONOMIC DEVELOPMENT MEDICA HEALTH INS. 333.99 Total for Department 415 5,648.36* PLANNING & ZONING NELSON, ROBERT P & Z BOARD 150.00 PLANNING & ZONING LADEN, PERRY P & Z BOARD 150.00 PLANNING & ZONING HYDEN, MICHAEL P & Z BOARD 150.00 PLANNING & ZONING DELTA DENTAL PLAN OF P &2 -78.95 PLANNING & ZONING MASONICK, LOU P & Z BOARD 150.00 PLANNING & ZONING TRALLE, PAUL P & Z BOARD 225.00 PLANNING & ZONING SEH TECHNOLOGY SOLUT P & Z REIMBURSE EXP. COP .00 PLANNING & ZONING ROOT, MICHAEL P & Z BOARD 150.00 PLANNING & ZONING EVENSON, NEIL P & Z BOARD 150.00 Total for Department 416 1,046.05* COMM DEV RELIASTAR LIFE INSUR COMM DEVELOP. 6.00 COMM DEV DELTA DENTAL PLAN OF COMM DEVELOP. 40.15 COMM DEV SEH TECHNOLOGY SOLUT COMM DEV. PROFESS. 435.25 COMM DEV SPRINT ECONOMIC DEVE. 17.51 COMM DEV LINCOLN NATIONAL LIF COMM DEV. 41.42 Total for Department 418 540.33* POLICE ANOKA COUNTY CENTRAL 17 VERIZON 3G INTERNET A 442.34 POLICE RELIASTAR LIFE INSUR PD 84.00 POLICE HAGER, DALE DOG FOOD 107.64 POLICE DELTA DENTAL PLAN OF PD 1,088.80 POLICE XCEL ENERGY PD 3.54 POLICE NOLL, PETER K9 FOOD, COLLAR 74.61 AKNOLL, PETER UNIFORM ALLOWANCE REIMB. 249.85 LINCOLN NATIONAL LIF POLICE 493.25 P E MEDICA POLICE 17,985.21 POLICE U. S. BANK COLORING CONTEST WINNERS 98.12 POLICE U. S. BANK CONTRACT STRAY DOGS /OTTE 1 029.80 POLICE U. S. BANK GLOBAL LEADERSHIP SOLUTI 6 925.00 POLICE U. S. BANK INTERVIEW PANEL LUNCH MA 47.94 POLICE U. S. BANK INTOXIMETERS 137.98 POLICE U. S. BANK JACKIE BOWDICH BCA CONFE 187.14 POLICE U. S. BANK K -9 INTERVIEW PANEL - PA 14.99 POLICE U. S. BANK MAINT. BLACK & WHITE MET 98.00 POLICE U. S. BANK METER MAINTENANCE BASE 98.00 POLICE U. S. BANK NOLL UNIFORMS 157.75 POLICE U. S. BANK OFFICE SUPPLIES 241.83 POLICE U. 9. BANK OFFICER ORAL BOARD MATTH 53.29 POLICE U. S. BANK OFFIE SUPPLIES 187.02 POLICE U. S. BANK RECON - OTTER LK ANIMAL 506.03 POLICE U. S. BANK RESERVE UNIFORM 97.90 POLICE U. S. BANK RESERVES UNIFORMS 56.75 POLICE U. S. BANK SHRED IT ON SITE 49.73 POLICE U. S. BANK UNIFORM BOEHME 262.27 POLICE U. S. BANK UNIFORM HAGER 79.95 • Date: 10/01/2012 Time 15:08:48 Operator: pms Department Page: 3 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description POLICE POLICE POLICE POLICE POLICE POLICE POLICE POLICE FIRE FIRE FIRE FIRE U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK U. S. BANK UNIFORM NOLL UNIFORM WAGNER UNIFORM WEGENER UNIFORMS - LEIBEL UPS INTOXIMETERS VERIZON VEST PURCHASE OWENS UNIF YOUTH FIREARMS TRAIN HAL Total for Department 420 RELIASTAR LIFE INSUR FIRE DELTA DENTAL PLAN OF FIRE LINCOLN NATIONAL LIF LIFE INS. MEDICA FIRE Total for Department 421 BUILDING INSPECTIONS RELIASTAR LIFE INSUR BUILDING BUILDING INSPECTIONS DELTA DENTAL PLAN OF BUILDING BUILDING INSPECTIONS SPRINT BUILDING BUILDING INSPECTIONS LINCOLN NATIONAL LIF PLANNER BUILDING INSPECTIONS MEDICA BUILDING Total for Department 422 STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS STREETS FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET ZIEGLER, INC. EQUIP. RENTAL ROLLER COM RELIASTAR LIFE INSUR STREETS DELTA DENTAL PLAN OF STREETS XCEL ENERGY GENERAL STREETS T.A. SCHIFSKY AND SO AC FINE ASPHALT /AC MODIF SPRINT STREETS LINCOLN NATIONAL LIF STREETS CENTURYLINK SIGNAL PHONE MEDICA PUBLIC WORKS Total for Department 430 POLAR CHEVROLET & MA POLAR CHEVROLET & MA RELIASTAR LIFE INSUR BEE LINE ALIGNMENT S BEE LINE ALIGNMENT S O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE O'REILLY AUTOMOTIVE ALTERNATOR & STARTER DELTA DENTAL PLAN OF MENARDS, INC. TURFWERKS /DAVIS EQUI BRAKES TRAILER SHORT AT HEADLAMP RYDEEN 2008 CHEV IMPALA 4 WHELL 2011 FORD CROWN VIC ALIG DISC PAD SET /ROTOR INV #1517- 496565 CREDIT INV: 1517- 413480 SOCKET INV: 1517- 433415 FUSE HL INS: 1517- 453908 WINDOW INV: 1517- 455982 SPRING INV: 1517- 463142 FREEZE REPLACE REGULATOR FLEET 1 2X10 10' #2 & BTR FIR PART SALES TINE, 3/4" Amount 101.96 14.99 28.86 194.07 16.56 647.40 849.99 192.61 32,905.17* 9.00 80.30 56.32 1,189.66 1,335.28* 6.90 100.37 35.02 40.56 855.67 1,038.52* 406.13 21.00 240.90 4,954.30 3,075.69 35.02 99.38 52.99 1,857.64 10,743.05* 160.83 261.36 1.95 75.00 75.00 309.15 -12.83 7.47 13.87 18.16 52.36 1.97 117.56 40.15 8.22 467.90 Date: 10/01/2012 Time: 15:08:48 Operator: pms • Department FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET FLEET Page: 4 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS GOVERNMENT BUILDINGS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS PARKS RECREATION RECREATION RECREATION RECREATION TOUSLEY FORD, INC. LINCOLN NATIONAL LIF COLUMBUS AUTO TRUCK LUBRICATION TECHNOLO LUBRICATION TECHNOLO MEDICA U. S. BANK U. S. BANK WALDOCH CUSTOM CENTE REPLACE FUEL PUMP AND FI FLEET 2001 STERLING DOT INSP. 1500 GALLONS 87NL 10 ETH 411.2 GALLONS UNLEADED FLEET RETURNS TO FLEET SHOP STOCK /PLUGS AXLE Total for Department 431 MN DEPT OF LABOR /IND ZAHL PETROLEUM MAINT C. P. OFFICE PRODUCT DALCO, INC. DALCO, INC. LEAGUE OF MN CITIES G & K SERVICES, INC. PITNEY BOWES, INC. SHRED -IT USA MINNEAP MG MCGRATH, INC. U. S. BANK Total for KUSTERMAN, BILL RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF HIRSHFIELD'S PAINT M HUELMAN, PAT LINDY, GEORGE METRO SALES INCORPOR XCEL ENERGY NORTHWAY IRRIGATION/ NORTHWAY IRRIGATION/ SPRINT EVANS, CHARLES JENSEN, RICHARD FRATTALONE'S /CIRCLE LINCOLN NATIONAL LIF ROLAND, BYRON MEDICA BIFF'S INC. U. S. BANK U. S. BANK 641.82 14.12 75.00 5,394.16 1,450.02 855.67 FARM - 129.97 FOR EXT 37.08 9.08 9,945.10* PRESSURE VESSEL ANNUAL HOIST INSP. OF 2 ROLL, 2 -1/4" X 85', 3PK CREDIT INV 2484283 HAND WHITE MULTI FOLD HAND TO 5/15/12 CLAIM #C0014196 G PUBLIC WKS SHOP RAGS SUPPLIES POSTAGE METER SHRED SERVICES LINOLAKES DORMER REPAIR STEEL WOOL Department 432 PARK BOARD PARKS PARKS ATHLETIC FIELD STRIPING PARK BOARD PARK BOARD BLACK & WHITE MAINT. SEP GENERAL PARKS HUNDER PGJ ADJ ROTOR 1" HUNTER PGP ROTOR PARKS PARK BOARD PARK BOARD FASTNERS - 4 PARKS PARK BOARD PARKS RUBBISH REMOVAL FLT FRM SPREADER HM DEPOT. BROADCASE SPRE Total for Department 450 RELIASTAR LIFE INSUR RECREATION DELTA DENTAL PLAN OF RECREATION METRO SALES INCORPOR BLACK & WHITE MAINT. SEP SPRINT RECREATION 20.00 253.75 6.67 -48.87 473.29 995.00 72.97 53.72 16.58 31,405.00 8.53 33,256.64* 50.00 16.50 180.67 395.44 50.00 75.00 161.54 175.52 325.80 276.60 256.04 50.00 50.00 17.96 86.74 50.00 2,994.85 891.85 32.13 32.09 6,168.73* 9.60 128.48 86.99 17.51 Date: 10/01/2012 Time: 15:08:48 Operator: pms Department RECREATION RECREATION Page: 5 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL ENVIRONMENTAL SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE FORESTRY FORESTRY FORESTRY FORESTRY LINCOLN NATIONAL LIF RECREATION MEDICA RECREATION Total for Department 451 O'DEA, MARY JO ENVIRONMENTAL BOARD DEHAVEN, MARTHA ENVIRONMENTAL BOARD RELIASTAR LIFE INSUR ENVIRON. ANDRZEJEWSKI, PAULA ENVIRONMENTAL BOARD DELTA DENTAL PLAN OF ENVIRON. BOR, BARBARA ENVIRONMENTAL BOARD SPRINT ENVIRONMENTAL KLEBBA, NANCIE ENVIRONMENTAL BOARD LINCOLN NATIONAL LIF ENVIRON. HEISKARY, STEVEN ENVIRONMENTAL BOARD MEDICA ENVIRON. Total for Department 461 RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF LINCOLN NATIONAL LIF MEDICA Total for RELIASTAR LIFE INSUR DELTA DENTAL PLAN OF LINCOLN NATIONAL LIF MEDICA Total for SOLID WASTE SOLID WASTE SOLID WASTE SOLID WASTE Department 462 FORESTRY FORESTRY FORESTRY FORESTRY Department 463 Total for Fund 101 HOPKINS, KURT COACHES REFUND DEGEEST, SETH COACHES REFUND FARRIS, JIM COACHES REFUND EVENSON, JEFF COACHES REFUND WLASCHIN, JOSH COACHES REFUND PIERSON, STEVE COACHES REFUND LOVE, DARION COACHES REFUND SOLER, LARRY COACHES REFUND THORESON, STEVE COACHES REFUND RECKARD, BILL COACHES REFUND REIMERS, TONY COACHES REFUND LANDRY, PAUL COACHES REFUND TROJE, NICK COACHES REFUND MUNSON, LISA COACHES REFUND WOOLF, TODD COACHES REFUND STRATING, GARY COACHES REFUND WEISS, FRANK COACHES REFUND FRANCIS, JEFF COACHES REFUND KOOB, MIKE COACHES REFUND 47.75 839.11 1,129.44* 225.00 100.00 1.05 150.00 14.05 100.00 35.23 150.00 6.83 150.00 116.90 1,049.06* .90 12.05 5.85 100.19 118.99* 1.05 14.05 6.82 116.90 138.82* 125,153.27* 45.00 40.00 55.00 40.00 137.50 40.00 95.00 40.00 50.00 80.00 80.00 95.00 45.00 65_..00 77.50 80.00 42.50 80.00 85.00 • • • Date: 10/01/2012 Time 15:08:49 Operator: pms Department Page: 6 City of Lino Lakes FM Entry - Invoice Payment - Department Report Vendor Name Description Amount • • ANDERSON, TOM CLASEMAN, MATT HAMSKI, DAN LINDSAY, CHAD SCHLUENDER, DAN BAULER, BETSY NELSON, ERIC FULLER, BRYCE RUIKKA, JON RIES, PATRICIA BREUNIG, STEVEN EASON, ERIC DEBLIECK, JOSEPH WAGNER, RICK GILMORE, ADAM GLAESER, MICHAEL ERICHSRUD, CHAD ZIRPEL, LANCE DAVIS, WILLIAM ACKLEY, JAMES BERGER, JIM LEWIS, JENNY COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND REFUND FOR FOOTBALL COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND PETERSON, THOMAS /LAU COACHES REFUND VANZYL, MARIA HELVIG, CHRISTEN AUSTIN, MARTIN BEILBY, JAMES HOSFIELD, MICHELLE CUNNINGHAM, TERRI CASSIDY, THOMAS MARTENSON, TONY ANKRUM, CRAIG GOTHIER, SEAN FRANK, TIM POPP, DAVE SELANDER, KEVIN CLARK, BRIAN MCCARTHY, STEVE KNOX, EDWARD SANVICK, TOM GRUNDFELDT, JOE NELSON, DAN MIERS, CURT LESCH, PAUL SKALICKY, BRENT KOSLOWSKI, TERESA COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHES REFUND COACHER REFUND COACHES REFUND COACHES REFUND FLASCHBERGER, JAMES COACHES REFUND LUTZ, ANDY COACHES REFUND PRIMEAU, PHIL COACHES REFUND CREGAN, SARA COACHES REFUND 65.00 65.00 105.00 50.00 55.00 50.00 50.00 45.00 90.00 85.00 27.50 40.00 47.50 95.00 80.00 90.00 45.00 42.50 90.00 45.00 25.00 55.00 55.00 27.50 60.00 50.00 40.00 50.00 60.00 40.00 40.00 45.00 45.00 40.00 90.00 45.00 80.00 55.00 55.00 80.00 27.50 65.00 65.00 40.00 30.00 55.00 29.50 60.00 50.00 50.00 Date: 10/01/2012 Time 15:08:49 Operator: pms Page: 7 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ADULT SPORTS ADULT SPORTS ADULT SPORTS MANTHEY, ANDREW COACHES REFUND 50.00 SCHULZE, TIM COACHES REFUND 50.00 DOYLE, CASEY COACHES REFUND 50.00 LANDMEIER, SHANNON COACHES REFUND 25.00 NUUTINEN, BRIAN COACHES REFUND 60.00 SCHEIBLE, MARK COACHES REFUND 25.00 MARQUARD, KYLE COACHES REFUND 60.00 COLTVET, NATHAN COACHES REFUND 25.00 ZEH, DAN COACHES REFUND 30.00 HOWARD, TYLER COACHES REFUND 27.50 DEBOER, PETER COACHES REFUND 27.50 O'HEARN, JEFF COACHES REFUND 32.50 BORDSON, BRENT COACHES REFUND 27.50 SCHNEIDER, LISA COACHES REFUND 65.00 OST, LISA COACHES REFUND 27.50 EHRICH, NIKKI COACHES REFUND 30.00 BALL, COREY COACHES REFUND 65.00 KORBA, NOAH COACHES REFUND 55.00 CURTIS, DEANNA COACHES REFUND 55.00 SHEPARDSON, SHANNON COACHES REFUND 65.00 THOMAS, HOLLY COACHES REFUND 27.50 GERRELL, MICHAEL COACHES REFUND 90.00 LOOTS, JEFF COACHES REFUND 45.00 LEE, MATT COACHES REFUND 45.00 GRANZOW, JEFF COACHES REFUND 40.00 SWIM, BEN COACHES REFUND 80.00 SZUREK, PETE COACHES REFUND 45.00 BECK, JIM COACHES REFUND 45.00 LIBSON, DAVE COACHES REFUND 80.00 FREAS, CHRIS COACHES REFUND 90.00 NEUDAH, JUSTIN COACHES REFUND 90.00 WEBER, MICHAEL COACHES REFUND 90.00 MCCORTNEY, MIKE COACHES REFUND 45.00 PIETRASZEWSKI, JASON COACHES REFUND 45.00 ELLIOTT, ADAM COACHES REFUND 80.00 BUDGE, JODI COACHES REFUND 40.00 SENDERMAN, JEFF COACHES REFUND 40.00 DORAN, MIKE COACHES REFUND 45.00 COPPERSMITH, GREG COACHES REFUND 45.00 DICKMAN, JEREMY COACHES REFUND 40.00 SCHOOLMEESTERS, TOM COACHES REFUND 40.00 BERGELAND, JOHN COACHES REFUND 47.50 HOLEMAN, GREG COACHES REFUND 45.00 JOHNSON, MARIE REFUND VOYAGEUR CANOE TR 7.00 COLTVET, BETH REFUND FLAG FOOTBALL 20.00 Total for Department 6,204.00* BERG, RICHARD T SPORTS OFFICIAL 288.00 JENSEN, DONALD LEE SPORTS OFFICIAL 192.00 KARAS, JOHN F. SPORTS OFFICIAL 576.00 Date: 10/01/2012 Time: 15:08:49 Operator: pms Page: 8 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount ADULT SPORTS SAARION, CARL A. SPORTS OFFICIAL 480.00 ADULT SPORTS RYDLUND, BRIAN A. SPORTS OFFICIAL 138.00 Total for Department 202 1,674.00* FAMILY ACTIVITIES PETTY CASH ICE 3.00 Total for Department 203 3.00* SPECIAL EVENTS /TRIPS TARGET BANK PLAYGROUND SUPPLIES 60.64 SPECIAL EVENTS /TRIPS PETTY CASH CORN STARCH & POP 3.29 SPECIAL EVENTS /TRIPS GLSPORTS CATCHER'S BAG /COACH BOAR 42.48 SPECIAL EVENTS /TRIPS U. S. BANK ART CAMP .00 SPECIAL EVENTS /TRIPS U. S. BANK ART CAMP SUPPLIES 61.05 SPECIAL EVENTS /TRIPS U. S. BANK ORIENTAL TRADING REFUND -5.00 SPECIAL EVENTS /TRIPS U. S. BANK PLAYGROUND SUPPLIES 608.60 SPECIAL EVENTS /TRIPS U. 5- BANK SCEIENCE CAMP SUPPLIES 1.61 SPECIAL EVENTS /TRIPS U. S. BANK SEIENCE CAMP SUPPLIES 29.34 SPECIAL EVENTS /TRIPS U. S. BANK SENIOR BOOK CLUB 120.83 SPECIAL EVENTS /TRIPS U. S. BANK SENIOR TRIP 1,239.60 SPECIAL EVENTS /TRIPS U. S. BANK STAFF PRIZES 26.41 Total for Department 205 2,188.85* YOUTH INSTRUCTIONAL GLSPORTS CATCHER'S BAG /COACH BOAR 417.97 YOUTH INSTRUCTIONAL LUTHER, MICHAEL REIMBURSEMENT FOR YELLOW 80.31 YOUTH INSTRUCTIONAL BURGER, LUANN DANCE CLASS BILLING FOR 826.40 Total for Department 207 1,324.68* YOUTH SPORTS PRESS PUBLICATIONS, CLASSIFIED DISPLAY FLP S 74.00 YOUTH SPORTS GLSPORTS CATCHER'S BAG /COACH BOAR 1,992.57 YO SPORTS GLSPORTS ORANGE CONEX /SOCCERBALLS 1,519.09 SPORTS SCHAFER, KEVIN C. SPORT OFFICIAL 537.00 SPORTS U. S. BANK BAGS FOOTBALL 12.69 YOUTH SPORTS U. S. BANK WATER BOTTLES 1,873.96 Total for Department 208 6,009.31* Total for Fund 201 17,403.84* POLICE U. S. BANK SQUAD KEYBOARDS 374.16 POLICE U. S. BANK SQUAD TABLET DOCKING STA 940.31 Total for Department 420 1,314.47* Total for Fund 402 1,314.47* GOVERNMENT BUILDINGS U. S. BANK 8 LICENSES FOR IANNOTATE 85_61 Total for Department 432 85.61* Total for Fund 403 85.61* OTHER RATWIK, ROSZAK & MAL I35E 139.50 Total for Department 499 139.50* • Date: 10/01/2012 Time 15:08:49 Operator: pms Page: 9 City of Lino Lakes FM Entry - Invoice Payment - Department Report Department Vendor Name Description Amount Total for Fund 474 139.50* WATER RELIASTAR LIFE INSUR WATER 6.07 WATER BUDIG, TIM CLOTHING ALLOWANCE 50.95 WATER CIRCLE PINES POST OF UTILITY BILLING POSTAGE 291.93 WATER DELTA DENTAL PLAN OF WATER 81.32 WATER XCEL ENERGY WATER OPERATING 3,797.31 WATER PETTY CASH POSTAGE 15.70 WATER SEH TECHNOLOGY SOLUT WATER OPERATING 315.00 WATER SPRINT WATER 60.03 WATER LINCOLN NATIONAL LIF WATER 31.68 WATER MEDICA WATER 754.59 Total for Department 494 5,404.58* Total for Fund 601 5,404.58* SEWER RELIASTAR LIFE INSUR SEWER 6.08 SEWER CIRCLE PINES POST OF UTILITY BILLING POSTAGE 291.92 SEWER DELTA DENTAL PLAN OF SEWER 81.29 SEWER XCEL ENERGY SEWER OPERATING 1,177.39 SEWER PETTY CASH TROWEL & SQUARE 10.95 SEWER SEH TECHNOLOGY SOLUT SEWER OPERATING 315.00 SEWER HD SUPPLY WATERWORKS DRAINAGE PROJECT 1,494.04 SEWER SPRINT SEWER 68.40 SEWER LINCOLN NATIONAL LIF SEWER 31.74 SEWER MEDICA SEWER 754.57 Total for Department 495 4,231.38* Total for Fund 602 4,231.38* TARGET BANK CITY PICNIC 61.45 PETTY CASH TITLE TRANSFER 20.75 PRESS PUBLICATIONS, PUBLIC HEARING 29.81 WOOD, SANDIE CASE 10- 239790 20.75 WOOD, SANDIE CASE 11- 042155 20.75 WOOD, SANDIE IMPALA REGISTRATION 35.75 RATWIK, ROSZAK & MAL GENERAL 203.00 U. S. BANK HAGER - BODYSUIT 1,495.00 U. S. BANK HAGER INTERMEDIATE SLEEV 174.95 U. S. BANK STOP STICK - 10 5,108.25 Total for Department 7,170.46* Total for Fund 801 7,170.46* Grand Total 160,903.11* CENTENNIAL FIRE DISTRICT Check Register- FIRE GL Page: 1 Check Issue Dates: 9/8/2012 - 9/21/2012 Sep 21, 2012 02:48PM ("port Criteria: Report type: Summary GL Check Check Vendor Description Check Period Issue Date Number Number Payee Amount 09/12 09/21/2012 5514 11565 ASPEN MILLS, INC UNIFORM 172.85 09/12 09/21/2012 5515 20353 BLAINE BROTHERS, INC A21 REPAIR & MTC 1,202.15 09/12 09/21/2012 5516 20365 JACOB BOND EMT TESTING REIMB 70.00 09/12 09/21/2012 5517 30480 CENTENNIAL UTILITIES AUG STATION 1 UTILITIES 146.28 09/12 09/21/2012 5518 30485 CENTER MART FUEL 321.22 09/12 09/21/2012 5519 30500 CENTURY LINK CENTERVILLE PHONE 56.54 09/12 09/21/2012 5520 31008 COMCAST INTERNET STATION 1 101.50 09/12 09/21/2012 5521 31137 CONNEXUS ENERGY ELECTRIC STATION 1 494.02 09/12 09/21/2012 5522 60300 FIRE SAFETY USA, INC HELMET SHEILDS 416.83 09/12 09/21/2012 5523 60650 FRATTALLONE'S HARDWARE S VEH SUPPLIES 97.90 09/12 09/21/2012 5524 60700 FRIENDLY CHEVROLET, INC R11 MTC 371.95 09/12 09/21/2012 5525 70578 GRAINGER VEHICLE PART /MTC 233.61 09/12 09/21/2012 5526 80350 HENNEPIN TECHNICAL COLLE TRAINING TRAILER RENTAL 570.00 09/12 09/21/2012 5527 120450 CITY OF LINO LAKES AUGUST REIMBURSEMENTS 34,139.71 09/12 09/21/2012 5528 120490 LOFFLER COMPANIES, INC COPIER MTC CONTRACT 275.83 09/12 09/21/2012 5529 131470 MUNICIPAL EMERGENCY SERV BOOTS 1,011.70 09/12 09/21/2012 5530 160150 PEARSON EDUCATION, INC EMS ONLINE CLASS NON -EMP 31.33 09/12 09/21/2012 5531 160493 PREMIUM WATERS, INC BOTTLED WATER 23.69 09/12 09/21/2012 5532 180060 BRADLEY C RACUTT INSTRUCTOR HIRING MEETING 30.00 09/12 09/21/2012 5533 190825 KEVIN STEWART FUEL REIMB 20.01 09/12 09/21/2012 5534 200150 THOMAS MOTORS, INC C3 VEH BRAKE WORK 450.96 09/12 09/21/2012 5535 210232 UNI- SELECT R21 ALTERNATOR 126,18 9/12 09/21/2012 5536 220200 VERIZON WIRELESS CELL PHONES 164.37 09/12 09/21/2012 5537 220250 VIKING TROPHIES, INC AWARDS 36.00 09/12 09/21/2012 5538 240100 XCEL ENERGY ELECTRIC STATION 2 580.53 Grand Totals: 41,145.16 M = Manual Check, V = Void Check • 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 • 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 • 45 CITY COUNCIL WORK SESSION DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT DRAFT CITY OF LINO LAKES MINUTES September 24, 2012 : September 24, 2012 . 5:35 p.m. . 6:25 p.m. : Council Member Stoesz, O'Donnell, Rafferty, Roeser and Mayor Reinert : None Staff members present: City Administrator Jeff Karlson; Community Development Director Michael Grochala; Finance Director Al Rolek; Economic Development Coordinator Mary Alice Divine; Public Safety Director John Swenson; City Engineer Jason Wedel; City Clerk Julie Bartell 1. Temporary Sign Permits — Council Member Roeser indicated that he requested a discussion of the city's temporary sign regulations because he feels they may be too restrictive for businesses and non profits, and as well are not well enforced. Currently a city permit allows use of a sign for 17 days limited to once per quarter and he'd be open to considering a longer period. Council Member Stoesz suggested the city could open up the rules for a trial period, perhaps through January. Community Development Director Grochala noted the issue of temporary signs would be a lengthy discussion. A change would require an ordinance amendment. A temporary sign is allowed to recognize that special events can be advertised. He noted that the city must remember that everyone must be treated equally and cannot allow nonprofits different regulations than others. From his experience, wherever the line is drawn, people will want more from that point. Mayor Reinert noted that the issue of signs has been discussed regularly by the city. Does the_council wish to send a message to the Planning and Zoning Board to work on the issue? Council-Member Rafferty added that he thinks that the council is talking about enhancing the rules rather than bending them; he recalled that the Planning & Zoning Board hasn't seen the need to change. The Mayor suggested that council members put together ideas around this issue, things that could be referred to the Planning & Zoning Board. The matter will be discussed at the next regular work session. 2. Quarterly Newsletter — Council Member Roeser noted that the council has discussed the possibility of an all electronic city newsletter. He showed some publications that he received at his home and indicated that they are mainly advertising pieces that contain articles as fillers. He suggested that the city may be able to use such publications to get news out for no cost. Economic Development Coordinator Divine noted that the city would have no control in that type of situation. 1 CITY COUNCIL WORK SESSION September 24, 2012 DRAFT 46 Mayor Reinert suggested that the council discuss the matter at their next work session. 47 He added that he was also thinking about adding an advertising section for Lino Lakes' 48 businesses only. Council Member Stoesz suggested that the council also discuss the 49 possibility of advertising through the parks and recreation program. 50 51 3. Traffic Accidents Caused by Deer — Council Member Roeser noted that police 52 reports for the city indicate that accidents with deer are plentiful. He noted a letter that he 53 received a letter from the City of Maplewood announcing a deer hunt within the city for 54 public safety reasons. Perhaps the city may want to consider some action to help control 55 the deer population. The council will discuss the matter at the November work session. 56 57 4. Review Regular Agenda - 58 59 2A) Resolution No. 12 -99, providing for the issuance and sale of approximately 60 $2,030,000 General Obligation Bonds, Series 2012A — Finance Director Al Rolek 61 introduced the city's financial consultant, Terry Heaton of Springsted, to review the bond 62 actions relating the signal improvement projects. Ms. Heaton noted a recommendation 63 included in the staff report. The bond issue includes the signal project funding as well as 64 a bond refunding that will provide some savings. If approved, the bonds will be 65 marketed, rated and sold. She reviewed information included in the report that indicates 66 details and expectations about the sale. 67 68 The council discussed the bond rating system with Ms. Heaton and heard about the value 69 of the city's current good rating. 70 71 6A) Resolution No. 12 -100, approving a variance to to the street and side yard 72 setbacks for Miller's on Main property — Community Development Director Grochala 73 explained that this change is related to the signal project in the area of the business. The 74 Planning and Zoning Board has found the variance to be appropriate with one condition 75 on parking stops. 76 77 6B) Resolution No. 12 -101, amending a-conditional use permit for Emcompass 78 Digital Media — Community Development Director Grochala explained that this would 79 be a next step in actions at the Encompass site and would allow the addition of a new 80 satellite and a utility building. The Planning & Zoning Board is recommending 81 approval. 82 83 The meeting was adjourned at 6:25 p.m. 84 85 These minutes were considered, corrected and approved at the regular Council meeting held on 86 October 8, 2012. 87 88 89 Julianne Bartell, City Clerk Jeff Reinert, Mayor 90 2 COUNCIL MINUTES September 24, 2012 DRAFT •1 CITY OF LINO LAKES 2 MINUTES 4 5 DATE : September 24, 2012 6 TIME STARTED : 6:30 p.m. 7 TIME ENDED : 6:55 p.m. 8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty, 9 Roeser, and Mayor Reinert 10 MEMBERS ABSENT : none 11 12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael 13 Grochala; City Engineer Jason Wedel; Chief of Police John Swenson; Finance Director Al Rolek; and 14 City Clerk Julie Bartell 15 16 17 PUBLIC COMMENT 18 19 Joe Goetz, Minnesota Chairman of the National Center for Fathering, addressed the council. He 20 explained the work of his group — many children don't have a father in their home and that can lead to 21 problems in their lives. The group works to make a difference in communities like Lino Lakes. He 22 explained their current work at Centennial Middle School and noted that they do have fund raising in • 23 progress. Mayor Reinert asked Mr. Goetz to provide information on the group's efforts to council 24 members. 25 26 SETTING THE AGENDA 27 28 The agenda was approved as presented. 29 30 SPECIAL PRESENTATION 31 32 Charter Amendment Update — Community Development Director Grochala gave a presentation on 33 the charter amendment that is being proposed by the council. Mr. Grochala explained that there is an 34 important local question on the ballot this fall, namely a charter amendment dealing with the city's 35 special improvement process. This city's special improvement process, mainly dealing with road 36 improvements, was reviewed by a citizens task force in 2007. The council has taken up the subject in 37 the past year and is proposing this amendment that includes some of the same changes proposed by 38 the task force. He urges citizens of the city to get informed on the proposed amendment and noted 39 that there is explanatory information on the city Website and at a kiosk at City Hall. There will be 40 information presented on the city cable channel soon. He added that the proposed amendment 41 preserves the rights of property owners to stop projects and also right of all citizens of the city to 42 petition to put projects on the ballot. Staff will continue to offer information on the amendment 43 through the election. 44 • 45 1 COUNCIL MINUTES September 24, 2012 DRAFT 46 CONSENT AGENDA 47 48 Council Member Roeser moved to approve the Consent Agenda, Items lA through 1C, as presented. 49 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote. 50 51 ITEM ACTION 52 53 Consideration of Expenditures: 54 55 September 24, 2012 (Check No. 94130 - 56 94223, $346,661.03) Approved 57 58 Centennial Fire District (Check No. 5481 - 59 5507, $42,566.52 and Check No. 201300, $1,256.46) Approved 60 61 September 4, 2012 Council Work Session 62 Minutes Approved 63 64 September 10, 2012 City Council Meeting 65 Minutes Approved 66 67 FINANCE DEPARTMENT REPORT 68 69 2A) Resolution No. 12 -99, Issuance and Sale of approximately $2,030,000 General Obligation 70 Bonds, Series 2012A — Finance Director Rolek explained that the bonds being requested will finance 71 the referendum approved signal improvement projects as well as refunding of an outstanding bond, 72 the 2003A bond. The refunding will save the city about $32,000. The council has received a 73 positive recommendation from the city's financial advisor, Springsted, for this bond sale. Mayor 74 Reinert noted that the signal projects were approved by the citizens, the amount of the project has 75 come in under budget and now the financing is very reasonable. 76 77 Council Member O'Donnell moved to approve Resolution No. 12 -99 as presented. Council Member 78 Roeser seconded the motion. Motion carried on unanimous voice vote. 79 80 ADMINISTRATION DEPARTMENT REPORT 81 82 There was no report from the Administration Department. 83 84 PUBLIC SAFETY DEPARTMENT REPORT 85 86 There was no report from the Public Safety Department. 87 88 PUBLIC SERVICES DEPARTMENT REPORT 89 90 There was no report from the Public Services Department. 2 • COUNCIL MINUTES September 24, 2012 DRAFT COMMUNITY DEVELOPMENT DEPARTMENT REPORT • 91 92 93 6A) Resolution No. 12 -100, Approving a variance to the street and side yard parking setbacks 94 for the Miller's on Main property - Community Development Director Grochala explained that the 95 variance requested relates to the Lake Drive and Main Street Signal Improvement Project and road 96 changes required around the Miller's on Main property. The design improvements required in the 97 project will eliminate street parking but improve sidewalk access. A variance is being recommended 98 that will allow changes in off street parking. He noted that the Planning Zoning Board has 99 recommended approval of the variance with one condition relative to parking stops. 100 101 The mayor suggested that while variances aren't normally the best solution to problems, he sees this 102 is a unique situation and will support the resolution. 103 104 Council Member Rafferty moved to approve Resolution 12 -100, as presented. Council Member 105 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 106 107 6B) Resolution No. 12 -101, Amending a condition use permit for Encompass Digital Media - 108 Community Development Director Grochala reported that the amendment to this conditional use 109 permit would allow Encompass to proceed with their plans. They previously received authorization 110 to remove some soil from their property in order to make room for an additional satellite dish and a 111 utility building and to allow relocation of existing satellites. The Planning and Zoning Board has 112 reviewed the request and recommends approval with some conditions (that were read). 013 114 Council Member Rafferty moved to approve Resolution No. 12 -101 as presented. Council Member 115 Stoesz seconded the motion. Motion carried on a unanimous voice vote. 116 117 6C) Motion to postpone consideration of Resolution No. 12 -59, Establishing Cartway - 118 Community Development Director Grochala noted that council consideration of the petition of Mr. 119 Adam Johnson for a cartway easement was originally scheduled for this agenda, however, staff has 120 not received and reviewed all the necessary information to proceed. He is recommending 121 postponement of this item for another council cycle. 122 123 Council Member O'Donnell moved to postpone consideration of Resolution No. 12 -59 to October 8, 124 2012. Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote. 125 126 UNFINISHED BUSINESS 127 128 There was no Unfinished Business. 129 130 NEW BUSINESS 131 132 There was no New Business. 133 .134 3 135 136 137 138 139 140 141 142 143 144 145 146 147 148 149 150 151 152 153 154 155 156 157 158 159 160 161 162 163 164 165 166 167 168 169 COUNCIL MINUTES DRAFT COMMUNITY CALENDAR September 24, 2012 September 24, 2012 through October 8 2012 • Wednesday, September 26 6:30 pm, Council Chambers Environmental Board • Monday, October 1 6:30 pm, Council Chambers Park Board • Monday, October 1 6:30 pm, Community Room Council Work Session ▪ Thursday, October 4 8:00 am, Community Room EDAC - Monday, October 8 6:30 pm, Council Chambers City Council Meeting COMMUNITY EVENTS Lino Lakes Farmers Market — the final farmer's market of the season will be held on Thursday, September 27, from 3:00 p.m. to 7:00 p.m. in the Community Green by the Chain of Lakes YMCA. Thanks to the YMCA for organizing the market this year! Advisory Board Appointments — Openings on the following city advisory boards will be filled soon: Planning and Zoning Park Board Economic Development Advisory Committee Environmental Board Persons interested in a serving on a board or committee should complete an application form available on the city Web site or at city hall. ADJOURN There being no further business, Council Member Rafferty moved to adjourn at 6:55 p.m. Council Member Stoesz seconded the motion. Motion carried unanimously. These minutes were considered and approved at the regular Council Meeting on October 8, 2012. Julianne Bartell, City Clerk Jeff Reinert, Mayor 4 • • CITY COUNCIL SPECIAL WORK SESSION September 24, 2012 DRAFT DATE TIME STARTED TIME ENDED MEMBERS PRESENT MEMBERS ABSENT CITY OF LINO LAKES MINUTES : September 24, 2012 . 7:05 p.m. . 8:05 p.m. : Council Member Stoesz, O'Donnell, Rafferty, Roeser and Mayor Reinert : none Staff members present: City Administrator Jeff Karlson; Community Development Director Michael G-rochala; Economic Development Coordinator Mary Alice Divine; Finance Director Al Rolek; City Clerk Julie Bartell The special meeting was called for the purpose of discussing economic development. Anoka County proposal to purchase Legacy site - Economic Development Coordinator Divine distributed and reviewed a letter from Attorney Stephen Bubul regarding a proposal made by Anoka County regarding the tax- forfeited Legacy at Woods Edge property. The letter outlined the downside to such a proposal. Ms. Divine confirmed that a sign would be up soon offering the property for sale and that the property is already listed on line on three different sites. Dominium Townhome Project — Economic Development Coordinator Divine recalled that the council discussed a concept proposal by Dominium at the last work session. The council indicated they would now discuss what they would like to see developed. There were also questions that arose and Dominium's responses are indicated in her written report. The questions related to senior housing, one -story townhomes, apartments versus townhomes and market studies. She confirmed that the proposal would not involve Section 8 housing. Ms. Divine reported that the concept was discussed by the City's Economic Development Advisory Committee (EDAC) and their comments are included in her staff report. The group approved a recommendation thatthe concept of affordable /rental townhomes warrants further exploration with more discussion of financial implications to the city. The mayor suggested that the momentum of a proposal should be good for bringing in others. Staff assured the council that the information is out there and also explained that they are thinking about how to best use the remaining lots in the site. The mayor indicated that he sees interest in the project by five council members so staff indicated that they would continue to work with Dominium on their ideas. Staff also updated the council on other economic development efforts: - Lino Lakes Assisted Living expansion proposal; - Otter Lake Road improvements; CITY COUNCIL SPECIAL WORK SESSION September 24, 2012 DRAFT 46 - (Mayor noted) possibility of the return of the Red Oak Restaurant in a different 47 location. 48 49 The meeting was adjourned at 8:05 p.m. 50 51 These minutes were considered, corrected and approved at the regular Council meeting held on 52 October 8, 2012. 53 54 55 56 57 Julianne Bartell, City Clerk Jeff Reinert, Mayor 58 2 • • • CITY COUNCIL AGENDA ITEM 3A STAFF ORIGINATOR: Jeff Karlson, City Administrator MEETING DATE: October 8, 2012 TOPIC: Adoption of Minnesota Snow and Ice Control Handbook VOTE REQUIRED: 3/5 INTRODUCTION The City Council is being asked to adopt the Minnesota Snow and Ice Control Handbook, which is a requirement of the Rice Creek Watershed District (RCWD) grant program to convert to a salt brine deicing system. BACKGROUND In July the City Council approved a Memorandum of Agreement with Rice Creek Watershed District for participation in its Urban Stormwater Remediation Cost -Share Program. This enables Lino Lakes to receive grant funding to integrate deicing into its snow removal operations. To qualify for the grant funds, the Council must adopt the Minnesota Snow and Ice Control Handbook as prepared by the Minnesota Department of Transportation and direct the appropriate City staff to participate in training from the Handbook. Staff training has already been completed. RECOMMENDATION Adopt Minnesota Snow and Ice Control Handbook. ATTACHMENTS Memorandum of Agreement with RCWD Minnesota Snow and Ice Control Handbook • MEMORANDUM OF AGREEMENT WITH RICE CREEK WATERSHED DISTRICT The cities of Centerville, Circle Pines, Columbus, Lino Lakes, Lexington and Hugo are hereinafter referred to as "Cities." WHEREAS, the Cities have determined that the current practice of using sand and salt mixtures on city roads is not the most effective means to control ice, and WHEREAS, the Cities have recognized that using primarily salt in the correct amounts is a better means of providing safe winter roads, and WHEREAS, transitioning to salt alone, without adopting procedures and training for staff, would likely result in excessive use of salt and unnecessarily higher cost, and WHEREAS, deicing salt may accumulate in ponds and lakes, which over time could have an adverse impact on the environment, and WHEREAS, Centerville, on behalf of the cities, has secured a grant from Rice Creek Watershed District (grant application attached as Exhibit A) to implement best management practices for use of road deicing salt, and • WHEREAS, the Grant Agreement (attached hereto as Exhibit B), among other things, requires documentation and reporting activities for each of the cities. NOW, THEREFORE, THE CITIES AGREE TO INDIVIDUALLY TAKE THE FOLLOWING ACTIONS: 1. Each city council will approve participation in the activities envisioned by the grant application in the same manner as if it were a direct party to the grant agreement. 2. Each city will timely pay to the City of Centerville the local share for the equipment it acquires through the grant. 3. Each city will adopt the Minnesota Snow and Ice Control Handbook as prepared by the Minnesota Department of Transportation and will direct the appropriate city staff to participate in training from the Handbook. 4. Each city will adopt any required policies and procedures to implement the grant program activities. 5. Each city will keep records of snow and ice events and its use of deicing materials as required in the grant agreement. • 6. Each city shall be responsible for its own acts and omissions and those of its officers, employees and agents. However, to simplify the defense of any action the parties may consolidate liability in one or more cities. Under no circumstances, however, shall a city be required to pay on behalf of itself and another city, any amount in excess of the limits on liability established in Minnesota Statutes, Chapter 466 applicable to any one city. In such cases, the limits of liability for some or all of the cities may not be added together to determine the maximum amount of liability for any city. This agreement will be executed in multiple originals with separate signature page for each city. Approved by the City of Lino Lakes, Minnesota this 9th day of July, 2012. Jeff Reinert ayor ATTEST: Juli nne Bartell, City lerk • ID • • • • Manual Number 2005 -01 Minnesota Snow and Ice Control Field Handbook for Snowplow Operators UNIVERSITY OF MINNESOTA CENTER FOR TRANSPORTATION STUDIES »c< LTA P MINNESOTA LOCAL'EGHNICAL ASSISTANCE.RDGRAM University of Minnesota Center for Transportation Studies Minnesota Department of Transportation IRRB Minnesota Local Road Research Board • • • Minnesota Snow and Ice Control Field Handbook for Snowplow Operators August 2005 Published By Minnesota Local Road Research Board (LRRB) Web: www.lrrb.org Mn /DOT Office of Maintenance Mn /DOT Research Services Section MS 330, 395 John Ireland Blvd. St. Paul, Minnesota 55155 Phone: 651 - 282 -2274 Fax: 651-297-2354 E -mail: research @dot.state.mn.us The University of Minnesota is an equal opportunity educator and employer. This publication is available in alternative formats upon request. This document represents the authors' summary of practice and does not necessarily represent the views or policy of Mn/DOT or the LRRB. This report does not constitute a standard, specification, or regulation. Printed with 20 percent postconsumer waste. Acknowledgments This field handbook is dedicated to the plow operators who keep our roads safe all winter long. It is based on the Manual of Practice for an Effective Anti -icing Program, produced by the Utah LTAP Center. Thanks to the following sponsors and participants for their valuable input in the production of this document. Funding Sponsors: Minnesota Local Road Research Board (LRRB) Minnesota Department of Transportation (Mn /DOT) Circuit Training and Assistance Program (CTAP), Minnesota Local Technical Assistance Program (MN LTAP), Center for Transportation Studies (CTS), University of Minnesota Technical Advisory Panel: A Technical Advisory Panel was convened to provide input and review drafts of this handbook. Technical and project leaders: Wendy Frederickson, Mn /DOT Statewide Winter Maintenance Coordinator Jim Grothaus, MN LTAP Kathleen Schaefer, CTAP Committee members: Tom Broadbent, Envirotech Services, Inc. Jeff Dubay, City of Minnetonka Bemie Fasnacht, City of Mankato Greg Felt, Scott County James Klessig, Mn /DOT Central Office Dave Redig, Mn /DOT District 6, Rochester Tim Sheehy, Mn /DOT District 1, Virginia Brian Wolfgram, Mn /DOT District 6, Rochester Other Contributors: Bob Vasek, Mn /DOT Central Office Production: Minnesota Local Technical Assistance Program, Center for Transportation Studies (CTS), University of Minnesota Writing: Connie Fortin and Carolyn Dindorf, Fortin Consulting, Inc. Editing: Pamela J. Snopl, CTS Graphic Design: Cadie Wright, CTS • • • • ntents Basic Concepts 1 Before the Winter 3 Before the Storm 5 During the Storm 9 After the Storm 13 Application Rate Guidelines 15 Materials and Quality Control 19 Bibliography and Additional Resources 23 Appendix A -1 • Fine - tuning your program 14 Pounds of Ice Melted Per Pound of Salt 16 *Anti -icing Application Rate Guidelines 16 *Deicing Application Rate Guidelines 17 Chemical Melting Temperatures 19 Material Conversions 20 *Salt Moisture Worksheet 22 *Example Daily Salt/Sand Use Ticket A -2 *Example Loader Ticket: Daily Salt/Sand Issued A -3 *Example Documentation Form For Anti -Icing A -4 *Bare Lanes Data Collection Sheet A -5 *Duplicates are provided in the pocket of this handbook for ease of use and photocopying. • • • • • • P=os.e.saf tbisiiandb.aol The purpose of this field handbook is to help promote the understanding of the tools, best practices, and limitations for snow and ice control. The handbook will also help you under- stand when to use and when not to use these tools and prac- tices. In addition, it encourages progressive changes in snow and ice control practices that will help you reduce salt /sand use and environmental impacts while meeting the safety and mobility needs of roadway users. Improved practices such as anti- icing, prewetting, and pre - treating are emphasized in this field handbook. Also included are standard best practices expected in a quality snow and ice control program. Throughout the field handbook you will find environmental tips shown with this fish symbol )' * . These tips are provid- ed to help you reduce environmental impacts from snow and ice control operations. A blanket approach will not work for the broad range of condi- tions Minnesota experiences; different strategies are needed for different regions and different conditions. We encourage you to continue to test, document, and refine the practices from this field handbook. Less material on roads means less material in lakes and streams. • • • _Basiarzo.acepts WEATHER Knowing existing and potential weather conditions is very important for a successful snow and ice control operation. Six pieces of information are especially valuable: 1. Start of precipitation 2. Type of precipitation 3. Total precipitation expected 4. Expected event length 5. Wind conditions (speed, gusts, directions) 6. Temperature trend Monitor the weather closely so that you are available and pre- pared to act early in storm situations. Weather information sources • Phone 511 to get road condition and travel information or visit the Web: www.511mn.org. • Talk to neighboring agencies and share information on conditions. • Subscribe to a value -added meteorological service (VAMS). These are useful for viewing weather forecasts. • Check the National Weather Service. • Check all available weather sources. PAVEMENT TEMPERATURE Most weather stations- measure temperature and other con- ditions 30 feet above ground, which means these conditions can differ substantially from pavement temperatures. Thus, use the pavement temperature —not the air temperature —to determine your application rate. You'll notice changes in pavement temperature first on bridge decks; pavement temperatures will also be lower in shady ar- eas. Measuring with sensors or RWIS There are two ways to measure pavement temperatures: with sensors or with the Road Weather Information System (RWIS). 1 Pavement temperatures can • be substantially lower or higher than air temperatures. n 0) X Basic Concepts Sensors can be hand -held or truck- mounted. Hand -held in- frared laser sensors are pointed at the pavement to get a pave- ment or surface temperature while your vehicle is stopped or moving slowly. Truck- mounted temperature sensors measure pavement or surface temperatures while your truck is moving. Ideally, ev- ery agency should own at least one truck- mounted unit. RWIS— www.rwis.dot.state.mn.us —is an Internet service provided by Mn /DOT and available to everyone. The RWIS is a predictive system that consists of a network of towers and temperature sensors embedded in state highways. If you do not have road sensors in your truck, look up the road temperature from the closest state highway on RWIS. This will give you an idea of the local road temperatures. DILUTION: THE CAUSE OF REFREEZE An ice control product will work until product dilution causes the freeze point of the brine to equal the pavement tempera- ture. At this point, the material will stop melting and you may experience refreeze if pavement temperatures are dropping. This process is Dilution of Solution. How long an application will last depends on five factors: pavement temperature, application rate, precipitation, begin- ning concentration, and chemical type. These factors explain why one application rate will not fit all storm events. 2 • • • • • Before the Winter Take some time before the season to plan your routes and learn the plowing policies. A little planning up -front can help you do a more efficient job in keeping the roads safe. POLICIES • Make sure you have a plowing policy and meet to discuss it. Your level of service may be based on average daily traf- fic, environmental concerns, safety, mobility, economics, and other factors. • Inform your citizens of policies. • Learn to record what and how much you apply on each shift. Be prepared to analyze and make adjustments to your process based on what you learn. PLAN YOUR ROUTES • During the fall, inspect and make sure ditches, culverts, and surfaces are free from obstructions and ready for the spring melt. • Remove potential snow traps, such as tall grasses, that will catch and accumulate snow. • Drive the assigned routes prior to winter to identify critical areas and find the most efficient way to cover the routes. • Inventory all the areas prone to drifting and have a plan to manage them. • Know your routes. Plan which way you will start. • Be flexible. Conditions could change the way you plow your route. 3 s4 Using less salt doesn't have to reduce safety, but it does protect our lakes, Before the Winter All good programs include calibration. If you don't calibrate your sander, the application rates will not be accurate, CALIBRATE YOUR EQUIPMENT Calibration is an essential procedure to measure the pounds of salt and sand applied to the roadway at various auger set- tings in relation to truck speed. No matter how sophisticated or simplified your operations, always calibrate yearly. • Because spreaders vary, calibrate each truck. Re- calibra- tion is required if changes are made to the hydraulic sys- tem, if the augers have extensive wear or are resurfaced or replaced, or a different material is used. • Follow the manufacturer's guidelines for calibration, and contact the manufacturer for training. For manual sander controls, refer to instructions at www.mnitap.umn.edu /publications or see the insert in the pocket of this hand- book. • Calibrate separately for salt /sand mix vs. salt or sand only. • Remember: The auger plate must be in place during cali- bration. You are not calibrating the truck properly if the material is gravity- flowing. • Place the chart in your truck and check it to see how much material will be applied at each setting, or ask your super- visor. 4 • r • • Befo laQ Stomr..rm___ ANTI-ICING Anti-icing is often the most cost - effective and environmental- ly safe practice in certain winter road maintenance situations. You should consider heading in this direction. Anti- icing —a proactive approach — should be first in a series of strategies for most winter storms. By applying chemical freezing - point - depressant materials before a storm, you can prevent snow and ice from bonding to the pavement. Anti-icing requires about 1/4 the material of deicing at 1/2o the overall cost, making it the least expensive option for improv- ing traffic safety. Anti-icing is effective and cost - efficient when used correctly and approached with realistic expectations. Guidelines for anti -icing • Anti-icing is often effective for heavy frosts. • Anti-icing works best when combined with accurate road weather information. • Early application is particularly important for frost or light freezing drizzle. • Liquids are the most efficient and may be applied days in advance of an event. • Pretreated salts will work at lower applications (lowest possible setting, less than 100 lbs /two -lane mile) closer to the expected event. • See the Application Rate Guidelines on page 16 of this field handbook. What to do • Apply only with stream nozzles to maintain some bare pavement between sprayed areas to reduce slipperiness. Fan spray is not recommended. • Schedule applications on bridge decks and critical areas if temperature and conditions could produce frost or black ice. • Consider spot- applications on hills, curves, and intersec- tions if predicted conditions warrant. • Use appropriate chemical for your pavement temperature range. See the chart on page 19 of this field handbook. 5 s4 Anti -icing can reduce airbome dust and salt particulates. D a m s 0 D co a Before the Storm Use wisely. Chlorides can increase the salinity of soil, which can lead to compaction and erosion. • Apply an anti-ice product during non - rush -hour traffic pe- riods. • When frost on the shoulder starts to move into the travel lanes, reapply anti-icing product. What not to do • Don't anti-ice under blowing conditions, in areas prone to drifting, and anywhere else you would refrain from using salt. Be aware of areas that are prone to wind issues. • Reapplication isn't always necessary if there is still a re- sidual. The residual effect can remain for up to five days after application if precipitation or traffic wear -off does not dilute the initial application. • Remember that the surface can refreeze when precipita- tion or moisture in the air dilutes the chemical. • Don't apply MgC12 or CaC12 to a warm road (above 28° F pavement temperature). It can become slippery and cause crashes! • Don't apply before predicted rain. • For the first application or after a prolonged dry spell, ap- ply liquids at half the rate (not half the concentration). On dry roads, liquids tend to mix with oil from vehicles and cause slippery conditions. • Don't apply too much or the roadway may become slip- pery. Less is better. Always follow application recommen- dations. Equipment • Anti-icing unit, i.e., transport vehicle with tank. • Fan spray is not recommended. 6 • • • Before the Storm PRETREATING AND PREWETTING SALT AND SAND Dry material bounces or blows off the road, so everyone should be either pretreating or prewetting dry material. Liquids also increase salt's effectiveness by jump - starting the melting pro- cess. Depending on the liquid used, it can lower salt's effective working temperature. Because pretreating and prewetting cause material to stick to the road, 20 to 30 percent less material is used — saving money and reducing environmental impacts. Guidelines for pretreating Pretreating is mixing a liquid into the stockpile of salt or sand before it is applied. Unlike prewetting, it does not require equipment changes and requires no new capital investment for equipment. You can also switch from dry application to wet application immediately —just turn down the application rate. Salt stockpile • Treat the salt stockpile with a liquid deicing chemical. It may be purchased pretreated or mixed on site by the ven- dor. • When treating the stockpile at the shop, apply at 6 to 10 gallons /ton. • Because leach risk at a stockpile is increased, store it cov- ered on an impervious pad. Sand stockpile • Pretreat the stockpile to keep it flowable. • Apply to stockpile at 4 to 6 gallons of salt brine /ton sand. • Store the stockpile under cover. 7 • If you must use dry material, follow best practices to reduce bounce and scatter. Q Chemicals leaching from a stockpile into groundwater is a common problem. s64 Apply wisely. We will never have a chance to recover the chlorides applied. Guidelines for prewetting Prewetting is adding a liquid to the salt as it is being applied — either at the spinner or through a soaker pipe in the auger box —to help it stick to the road better. Although prewetting requires some equipment changes, it provides flexibility to switch the chemical makeup depending on conditions. • Salt brine, calcium, magnesium chlorides, and acetates may be used as prewetting agents. • The optimal application rate is 8 to 14 gallons /ton for salt brine. • Prewetting with other chemicals at the spinner can help reduce the application rate. • Below 15° F, salt brine is less effective than other liquids and may freeze hoses and valves. • Salt brine should be mixed at 23.3 %. • • • • _— Quring_tL e Storm DEICING Deicing is a reactive operation in which a deicer is applied to the top of an accumulation of snow, ice, or frost that is already bonded to the pavement surface. Deicing generally costs more than anti-icing in materials, time, equipment, and environ- mental damage. Removing ice that has already bonded to the pavement can be difficult, and removing it mechanically can damage equip- ment and roads. Generally, enough ice must be melted chem- ically to break the bond between the ice and the pavement, which requires larger quantities of chemical than anti- icing. • Use an appropriate amount of salt. Most oversalting can be prevented by using calibrated, speed - synchronized spreaders and good judgment in selecting application rates and truck speed. • It is not necessary to melt all the snow or ice on the road with salt. This is an overuse of materials. Apply just enough to loosen the bond between the road and the ice so it can be plowed off. • See the Application Rate Guidelines on pages 17 -18 of this handbook. • Dilution of Solution (see page 2) also applies to deicing. 9 Use cautiously. Many chemicals contain trace metals including cyanide, arsenic, lead, and mercury. The goal is not to melt everything. The goal is to penetrate through the ice and snow and break the bond so the pavement can be plowed. During the Storm sw Winter abrasives use has been documented as an air pollution concern. If you use a 50/50 salt/sand mix, you're generally either half right or half wrong. Using a salt/sand mix leads to overapplication of both materials. Sand that washes into a stream or lake may smother some small aquatic organisms. USING ABRASIVES Use winter sand and other abrasives when temperatures are too cold for deicing chemicals to be effective. But be aware that sand does not melt anything. It provides temporary traction, and only when it is on top. Sand also clogs sewers, ditches, and streams. As a result, avoid sand use as much as possible. A salt /sand mix is generally not recommended. Salt reduces the effectiveness of sand, and sand reduces the effectiveness of salt. However, a salt /sand mix may be helpful in limited situations such as a long freezing rain event where the salt is washed away quickly. A 25 to 50 percent sand /salt mix has been documented as effective in increasing friction by stick- ing the sand to the surface, like sandpaper. • Use abrasives in slow - moving traffic areas such as inter- sections and curves. • If your purpose is melting, use salt only. • Salt is ineffective in cold weather, so use sand or an alter- native chemical. • Sand is not cheap when you consider the handling, clean- up, and disposal costs. • Sweep up sand frequently, after each event if feasible. STANDARD PRACTICES • Know the pavement temperatures and trends to help you use the right application at the right time. Generally use less chemical when temperatures are rising and more when they are falling. • Don't apply dry salt (sodium chloride) at below 20° F pave- ment temperature. It will not melt fast enough to help and it will blow off the road into the ditch. • Below 20° F, switch to other tools like CaC12 and MgC12 at curves, hills, and intersections to obtain maximum melt- ing. If unavailable, use sand for traction. • Adjust your spinner speed to the lowest setting possible, except at intersections. • Drive at the slowest possible speed -17 to 25 mph— slight- ly higher if prewetting. • Don't let the traffic dictate your speed. Keep it slow to keep material on the road. • Apply deicers in the center of the road or high side of the curve. 10 • • • • During the Storm • Set spinners lower to the ground to reduce bounce and scatter. • Turn off auger when stopped, even briefly. Loading /hauling • Set up and load on a level surface wherever possible. • Maintain loading area. Keep it clear and smooth. • Don't overload. Avoid spilling on units. • Remove loose material from the exterior of the dump body. • Watch for co- workers /pedestrians in or near the loading area. Effective use of plows Plow to remove snow and loose ice before deicing applica- tions. If snow accumulates before or after applications, plow- ing directly before your next application will minimize prod- uct dilution. • Plow first before applying deicers to avoid dilution of the salt. • Coordinate plowing activities to eliminate windrows at intersections and prevent plowing off another operator's material. • Never plow or blow snow over a bridge into the water or onto traffic below. • Remove snow from roads as quickly as possible to reduce compaction; use of underbody blades helps remove com- pacted or slushy snow. • Make use of carbide plow blade edges. • Adjust blade angle to maximize cutting efficiency or snow throwing capabilities. Public safety /operator safety • Perform your required CDL pre- and post -trip inspec- tions. • Make sure you're mentally and physically prepared to drive. • Obey traffic laws. Use the seat belt. Clean lights and win- dows frequently. • Flow with traffic as much as possible. Avoid sudden moves. Be alert to all surroundings. • Demonstrate courtesy toward other drivers and pedestri- ans. 11 • Never use calcium chloride to open drains —it is extremely toxic to aquatic systems. When slush begins to stiffen and kicks to the rear from vehicle tires, it's time to ;plow and then reapply chemical, sy111 Once chlorides enter the ground or surface water, they never go away. During the Storm Make sure a shield is in place to control the application or you'll overapply salt. • Be aware of spinner discharge at all times. • Avoid pushing snow over bridge rails and onto roads be- low. • Be alert to hazards such as downed power poles, stop lights, overhead structures, power lines, etc. • Know the height of your truck box. Raise box only to move material to the back of the box. When raising the box, be certain no overhead obstacles are present. • Be aware of changing braking abilities from a loaded box to an empty one. • Keep others informed of changing conditions. • Assist /report stranded motorists as necessary. Snow cloud Be aware of wind conditions and potential problems. Snow clouds can form during any plowing operation. A very slight snow cloud can temporarily block out any lighting configura- tion and increase chances of being hit from the rear. • Reduce your speed to minimize snow clouds. • Don't plow just to plow. If plowing (shoulder) isn't neces- sary when the wind is blowing, don't do it. 12 • • • • AfteEthe Storm After the storm, when snow and ice control operations have ended, evaluate what was done, how well it worked, and what could be changed to improve operations. • Accurately record your material use at the end of your shift (see below). • Attend a post -storm meeting in the shop to evaluate your operations. • Look for opportunities to try new and improved practices. • Clean and check all equipment. • Report any hazards such as low- hanging branches, raised utilities, snow accumulation on bridges, or other potential problems. • At the end of the season, clean and maintain the truck, tanks, brine - making systems, and pumps according to manufacturer specifications. • Place all piles on an impervious pad and cover them. This includes salt and salt /sand mixes. • STANDARD PRACTICES Documenting and charting Good documentation helps you use less material, reduce costs and environmental impacts, and run a more effective snow and ice control program. Unless you document and chart, you can't measure what you are doing. • Track your material use. • Understand the storm conditions and the target level of service for each route. • Refine your procedures and material use based on obser- vations. • Share observations to improve operations and learn from each other. • Use forms like those shown in the appendix of this field handbook to record and track your work and observa- tions. • Complete forms at the end of your shift. • Turn in documentation forms to your supervisor. 13 • You can't manage what you don't measure. sy� Some fish species are affected by impaired water, which is equivalent to about 1 to 1.5 tablespoons of salt in 5 gallons of water. After the Storm Fine - tuning your program Calibrate Yearly Use Application Rate Guidelines (pages 15 -18) and Best Practices Track and Evaluate Check Weather and Pavement Conditions Adjust Rates and Methods Treat 14 • • • IP • • Application Rate Develop your own application rates using the guidelines on pages 16 -18 as a starting point and modify them incremental- salt spray ly over time to fit your needs. You can summarize information damages roadside gathered from your truck logs into application rates for your vegetation. area. Be aware, though, that sample rate charts vary greatly from one area to another, and most are very high. Make it a goal to reduce application rates while keeping our roads safe. You can reduce rates by following anti-icing and other strate- gies covered in this field handbook. GUIDELINES FOR DETERMINING APPLICATION RATES • Sand /salt mix isn't advised but may help in some situa- tions such as freezing rain. • Always plow before applying chemical. For reapplication, start with the lowest rate in the range. • High traffic volume will work salt into the snow and aid in melting —so use a lower rate. • Higher traffic speeds will blow salt off the road and hinder melting —so increase use of prewetted materials. • Use sand for short-term traction only. It will never melt anything. • For application on a single lane, cut rates in hall. For an 18- foot -wide road, use 3/4 of the listed rate (i.e., multiply rate by 0.75). • It is usually not cost- efficient to apply salt (sodium chlo- ride) at pavement temperatures below 15° F. 15 CO v 0 0 JaI.u!M aye aJo;ag woiS 81.11 Mpg 0 WJOIS ayIJaldV Con a co 5 a 0 d 0 =c d _ m a CD 0- X Application Rate Guidelines Anti -icing Application Rate Guidelines These guidelines are a starting point. Reduce or increase rates incremen- tally based on your experience. Condition Gallons /Lane Mile Other Products MgCIZ Salt Brine 1. Regularly scheduled applications 15 — 25 20 — 40 Follow manufacturers" recommendations. 2. Prior to frost or black ice event 15 — 25 20 — 40 3. Prior to light or moderate snow 15 — 25 20 — 50 Pounds of Ice Melted Per Pound of Salt Pavement Temp. °F One Pound of Salt (NaCI) melts Melt Times 30 46.3 Ibs of ice 5 min. 25 14.4 Ibs of ice 10 min. 20 8.6 Ibs of ice 20 min. 15 6.3 Ibs of ice 1 hour 10 4.9 Ibs of ice Dry salt is ineffective and will blow away before it melts 5 4.1 Ibs of ice anything. 0 3.7 Ibs of ice -6 3.2 Ibs of ice It is not cost - efficient to apply salt (sodium chloride) at pavement temperatures less than 15° F. 16 • • • ID • • Application Rate Guidelines Deicing Application Rate Guidelines 24' of pavement (typical two -lane road) These rates are not fixed values, but rather the middle of a range to be selected and adjusted by an agency according to its local conditions and experience. *Dry salt is not recommended. It is likely to blow off the oad before it melts ice. * *A blend of 6 — 8 gal /ton MgC12 or CaCl2 added to NaCI can melt ice as low as -10 °. 17 Lbs /two -lane mile Pavement Weather Maintenance Salt Salt Dry Salt* Winter Sand Temp. ( °F) and Trend Condition Actions Prewetted/ Pretreated Prewetted/ Pretreated (abrasives) (ti) With Salt With Other Brine Blends >30° j Snow Plow, treat intersections only 80 70 100* Not recommended Frz. rain Apply chemical 80 —160 70 —140 100 — 200* Not recommended 30° j Snow Plow & apply chemical 80 —160 70 —140 100 — 200* Not recommended Frz. rain Apply chemical 150 — 200 130 —180 180 — 240* Not recommended 25 - 30° j Snow Plow & apply chemical 120 —160 100 —140 150 — 200* Not recommended Frz. rain Apply chemical 150 — 200 130 —180 180 — 240* Not recommended 25 - 30° j Snow Plow & apply chemical 120 —160 100 —140 150 — 200* Not recommended Frz. rain Apply chemical 160 — 240 140 — 210 200 — 300* 400 20 - 251 Snow or frz. rain Plow & apply chemical 160 —240 140 — 210 200 — 300* 400 20 - 25° j Snow Plow & apply chemical 200 — 280 175 — 250 250 — 350* Not recommended Frz. rain Apply chemical 240 — 320 210 — 280 300 — 400* 400 15 - 20° j Snow Plow & apply chemical 200 — 280 175 — 250 250 — 350* Not recommended Frz. rain Apply chemical 240 — 320 210 — 280 300 — 400* 400 15 - 20° 1 Snow or Frz. rain Plow & apply chemical 240 — 320 210 — 280 300 — 400* 500 for frz. rain 0 to 15° 1-1 Snow Plow, treat Not 300 — 400 Not 500 — 750 spot with blends, recommended recommended treat as needed sand hazardous areas - < 0° Snow Plow, treat Not 400 — 600 ** Not 500 — 750 spot with blends, sand hazardous areas recommended recommended treat as needed *Dry salt is not recommended. It is likely to blow off the oad before it melts ice. * *A blend of 6 — 8 gal /ton MgC12 or CaCl2 added to NaCI can melt ice as low as -10 °. 17 Application Rate Guidelines How to use the table on page 17: 1. Select the row with the appropriate pavement temperature, temperature trend, and weather conditions. 2. Select the column that has the type of material you are us- ing. 3. Find the box where the row and columns intersect to find the application rate. These rates are not fixed values, but rather the middle of a range to be selected and adjusted by your agency according to your local conditions and experi- ence. 4. Compare those values to the calibration chart for your truck. 5. Dial the correct setting for the rate indicated on the Applica- tion Rate Guidelines. 6. If you are not treating a 24- foot -wide road (typical two -lane road), adjust the rate as follows: for application on a single lane, cut rates in half. For an 18- foot -wide road, use 34 of the listed rate (i.e., multiply rate by 0.75). 18 • to • 1 _Main' .i andQualit Chemical Melting Temperatures Multiple products can be used in a snow and ice control program. This chart helps you choose the correct product and apply it at the correcttimes. Chemical Lowest Practical Melting Temperature Concentration *NaCI (Sodium Chloride)— Delivered as solid rock salt; also can be made into a brine. The basis of most deicing materials. Very corrosive. lnexpensive. 15° F 23.3% *MgC12 (Magnesium Chloride)— Delivered as flakes, pellets, or liquid. Often used to wet NaCI crystals to increase adherence to road and reduce melting points. Corrosive. Higher cost. -10° F 27 to 30% *CaCl2 (Calcium Chloride► — Delivered as flakes, pellets, or liquid. Powerful deicer but extremely corrosive. Sometimes used incorrectly to open storm drains. Higher cost. -20° F 30% CMA (Calcium Magnesium Acetate)— Delivered as a powder, crystals, pellets, or liquid. Liquid CMA is used mainly on automated bridge deicing systems. Non- corrosive, biodegradable. Sometimes added to sodium chloride as a corrosion inhibitor. Alternative for areas where chloride use must be limited. Higher cost. 20° F 32% KAc (Potassium Acetate)— Delivered as a liquid. Used on automated bridge deicing systems. Use for anti - icing, deicing, and prewetting. Non- corrosive, biodegradable. Alternative for areas where chloride use must be limited. Higher cost. -15° F 50% Winter Sand /Abrasives — Winter sand is sand treated with brine or another blend. It is often used as an abrasive for low- temperature conditions when chemicals are not effective. Sand provides temporary traction and only works when it is on top of the ice. Never melts— traction only Liquid chlorides are available with corrosion inhibitors. 19 v CD a ialuiM ay1 alo08 wjo1s KR a1o08 tams ayl6uuna viols ell' JOIN D co co 0-7 Materials and Quality Control Material Conversions The following quick reference table and the formulas below will help you convert between tons and cubic yards. Weights will vary depending upon moisture content. Sand Salt Yards Tons Yards Tons 1 1.4 1 1.1 2 2.8 2 2.2 3 4.2 3 3.2 4 5.6 4 4.3 5 7.0 5 5.4 6 8.4 6 6.5 7 9.8 7 7.6 8 11.2 8 8.6 9 12.6 9 9.7 10 14.0 10 10.8 11 15.4 11 11.9 12 16.8 12 13.0 13 18.2 13 14.0 14 19.6 14 15.1 15 21.0 15 16.2 16 22.4 16 17.3 17 23.8 17 18.4 18 25.2 18 19.4 19 26.6 19 20.5 20 28.0 20 21.6 1. To converttons of clean sand to cubic yards: #tons divided by 1.4 = cubic yards 2. To convert cubic yards of clean sand to tons: #cubic yards multiplied by 1.4 = tons 3. To convert tons of winter sand to cubic yards: #tons divided by 1.37 = cubic yards 4. To convert cubic yards of winter sand to tons: #cubic yards multiplied by 1.37 = tons 5. To convert tons of straight salt to cubic yards: #tons divided by 1.08 = cubic yards 6. To convert cubic yards of straight salt to tons: #cubic yards multiplied by 1.08 = tons 20 • • • • • Materials and Quality Control MATERIALS TESTING Test your materials to ensure that they are delivered as ordered and will perform as needed. Refer to your contract or Material Safety Data Sheet (MSDS) for specific gravity. Testing liquids • Before unloading the tanker truck, use a clean container to obtain a small sample (about 2 cups). • Measure the specific gravity or percent saturation using a hydrometer or salimeter. • Make sure you have the correct hydrometer for your mate- rial. • Salt brine should have a salimeter reading of 85% or a hy- drometer reading of 1.176, which equates to 23.3% salt in the brine. • If the specific gravity is not within specifications, don't un- load, and notify your supervisor. Testing sand • Conduct a visual inspection of the material to make sure it is clean. • Note that each user has its own specifications based on available materials. Testing solid salt • Make sure someone is present to watch the load being dumped and observe if it is wet. • Test salt for moisture content. You are looking for a mois- ture content of less than or equal to 1.6 %. (Check your agency's specification.) How to measure the moisture content of rock salt: • Get your supplies: an accurate scale and 1/2 cup to 1 cup of salt taken from the pile, away from the outer edge. • Microwave on high for 1 1h minutes, stir and repeat. • Record the information on the worksheet on page 22 and calculate % moisture. 21 sA Protect our roadside vegetation. Chlorides can damage vegetation at concentrations greater than 70 ppm (about 1/3 teaspoon of salt in 5 gallons). Materials and Quality Control • Salt Moisture Worksheet (with scale zeroed out to account for container) Date: Company: P.O. #: Ticket #: A. Weight of wet salt B. Weight of dry salt C. Weight loss (A -B) Tested by: Use the chart below to evaluate product acceptability (Example Mn /DOT specification): Moisture Calculations: C- Ax100= %moisture Remarks: Percent Moisture Recommended Action 0 —1.6% Accept load >1.6 — 2.0% Deduct 5% from the price >2.0 — 2.5% Deduct an additional 3% in contract price for each 0.1 % of moisture content in the salt in excess of 2.0% . >2.5% Reject the load 22 • Bibliography and Ad_d iti opal Re urce Amsler Sr., D. E. 'Are You Using the Right Amount of Ice Control Chemical ?" Salt & Highway Deicing vol. 40, no. 2, summer 2004. Blackburn, R., et al. Snow and Ice Control: Guidelines for Materials and Methods. National Cooperative Highway Research Program Report 526, 2004. Washington, D.C.: Transportation Research Board. www.TRB.org Blackburn, R., D. Amsler, and K. Bauer. Guidelines for Snow and Ice Control. Presented at 10th AASHTO /TRB Maintenance Man- agement Conference, Duluth, MN, July 2003. www.dot.state .mn.us/aashto/maintenance/files/Blackburn.ppt Circuit Training and Assistance Program (CTAP). CTAP Calibra- tion Procedures Manual. 2000 -2001. www.mnitap.umn.edu /ctap Cornell Local Roads Program. Calibration Chart. www.clrp.cornell.edu /techassistance /calibration chart.pdf Cryotech Deicing Technology. www.cryotech.com Dow Chemical. www.dow.com Federal Highway Administration. Manual of Practice for an Effec- tive Anti -icing Program: A Guide for Highway Winter Maintenance Personnel. 1996. www.fhwa.dot.gov /reports /mopeap /eapcov.htm Minnesota Department of Transportation — Guidelines for Anti- icing. 2004 www.dot.state.mn.us/maint/research/chemical /Guidelines for Anti-icing - Public.pdf — Mn /DOT Field Chemical Testing: Anti -icing and De -icing Liquids. www. dot. state .mn.us /maint /research /chemical /The Field Book.pdf Nixon, W.A. "Snow- How." Snow & Ice Manager, January 2004. Primedia Business Magazines and Media. http://snow.grounds-mag.com 23 411 'alum 0111 mpg u'o1S 0111 0.10 108 0 co 0 3 WJO1S 0111 JOIN n c v co n 0 Bibliography and Additional Resources University of New Hampshire Technology Transfer Center. Man- ual of Practice. www.t2.unh.edu /pubs /manofpractice_l.pdf Utah LTAP Center. Manual of Practice for an Effective Anti -icing Program: A Guide for Highway Winter Maintenance. www.utaht2. usu.edu TRAINING AND TECHNICAL ASSISTANCE • The Circuit Training and Assistance Program (CTAP), a joint program of Mn /DOT and the Minnesota Local Technical As- sistance Program (LTAP), brings training to your doorstep. For workshop registration, call 651 - 282 -2160 or visit www. mnitap.umn.edu/ctap. • Minnesota LTAP offers a series of workshops around the state on a variety of topics. Visit www.mnitap.umn.edu or call 612- 626 -1077. • Mn /DOT Winter Maintenance Coordinator: 651- 284 -3606 OTHER WEB RESOURCES • Iowa Department of Transportation. Anti -icing Equipment Manual (with drawings for shop -made equipment). www. dot.statela.us/maintenance/manuals/equip/intro.htm • Minnesota Department of Transportation. Guide to Field - Testing Deicing and Anti -Icing Chemicals. www.dot.state. mn.us /maint /research/ chemical /chem_evaluation_guide. pdf • Pacific Northwest Snowfighters. www.wsdot.wa.gov/partners/pns/default.htm • Salt Institute. • Practical Guide for Storing and Handling Deicing Salt. www.saltinstitute.org/snowfighting • Calibration Instructions (with downloadable Excel work- sheet) www.saltinstitute .org /snowfighting /6- calib.html • Snow and Ice electronic mailing list: www.sicop.net 24 • • • • Append Example Daily Salt/Sand Use Ticket A -2 Example Loader Ticket: Daily Salt/Sand Issued A -3 Example Documentation Form For Anti -Icing A -4 Bare Lanes Data Collection Sheet A -5 • A -1 • co 0 a wM aye aJoog wJo1S at# moo O CO CD 0 wo ;S a41 Jal4V Appendix Example Daily Salt/Sand Use Ticket Operator Shift Date Truck No. Capacity Weather Temp. Stockpile Route Yards Sand Yards Salt Yards Used Yards Returned Liquid Gallons TOTALS A- 2 • • • • • • Example Loader Ticket: Daily Salt/Sand Issued Appendix Operator Shift Date Loader No. Capacity of Bucket Stockpile Truck# Yards Sand Yards Salt Stockpile Truck# Yards Sand Yards Salt TOTALS A -3 0 Je1U1M 01110/0198 aims all 01008 viols all 6uunp viols all Jelly Lll o o a D W o p' pro c 0 v a Appendix Example Documentation Form For Anti -Icing Anti -icing Route Data Form Truck Station: Date: Air Temp. Pavement Temp. Relative Humidity Dew Point Sky Reason for applying: Route: Chemical: Application Time: Application Amount: Observation (151 day): Observation (After event): Observation (Before next application): Name: A -4 r • • • • • Bare Lanes Data Collection Sheet Appendix Event Began Event Ended Event Type Date Time Date Time (snow, rain, both, drifting) Description Route # Bare Lanes Lost Bare Lanes Regained Date Time Date Time A -5 0 co cn crn 0 co s' co 0 I W 0 0 0 0 3 WJOis ayi 6uun0 wJOis ayilai)d a o • For ease of use and duplication, the following tables and forms are included in this pocket: • Application Rate Guidelines • Calibration Procedures • Salt Moisture Worksheet • Example Daily Salt /Sand Use Ticket • Example Loader Ticket • Example Documentation Form for Anti-icing • Bare Lanes Data Collection Sheet For extra copies of one or more of these inserts, please visit the Min- nesota LTAP Web site at www.mnitap.umn.edu /publications. • Snow and Ice Control Calibration Procedures for Spreaders Four basic steps 1. Measure the amount of sand and salt discharged in one auger revolution. 2. Count the number of auger revolutions per minute at each setting. 3. Determine the discharge rate by multiplying the number of revolutions per minute by the amount of sand and salt discharged per revolution. 4. Multiply the discharge rate by the minutes it takes to travel one mile. Example: Speed Time to travel one mile 20 mph = 3 minutes Minutes /mile x Discharge rate /minute = lbs /mile at setting number 4 3 min. /mi. x 200 lbs /min. = 600 lbs /mi. Step -by -step calibration procedures 1. Move the spinner out of the way and set the spinner control to zero. In most situations it is not necessary to disconnect the hydraulic hose. 2. Set the auger control for a normal operating mode. 3. Clean the shaft end of the auger and place an index mark on it, so you can count the number of auger revolutions. 4. Instal an auger shield to gain the most accurate measure- ment. 5. Place enough sand and salt in the truck to put a load on the spreader. The material used for calibration should be of the same percentage mix as what you normally use on the roa-d. 6. Rev the engine to normal operating speed of at least 1500 RPM. 7. Let the auger discharge for a few revolutions until there is a steady flow of sand and salt. 8. While the material is flowing steadily, the observer tells the collector to hold the pail under the discharge of the spreader. 9. The observer counts aloud the revolutions of the auger. When the pail is two - thirds full, the observer gives a ver- bal signal and the collector removes the pail. 10. The observer records the number of auger revolutions on the Calibration Worksheet Field Collection Chart. • 11. Weigh the pail containing the sand and salt sample. Remember to deduct the weight of the pail. Record the pounds for this first sample on the Field Collection Chart. 12. Perform steps 9 through 12 two more times, collecting a total of three samples. Record this data on the Field Col- lection Chart. Calculate the average by adding the three numbers together and then dividing that total by three. Record your calculated average pound per revolution on the Field Collection Chart in the bold box and in column C on the Calibration Worksheet Application Rate Chart. 13. This completes the steps to collect and weigh the three samples. 14. Next, count the number of auger revolutions at each set- ting of the sander. One person counts the auger revolu- tions for 15 seconds at every setting while another person times this procedure. Record the results on the Calibra- tion Worksheet, Application Rate Chart Column A. Mul- tiply by 4 to get revolutions per minute (RPM) and record in Column B. 15. Calculate the Discharge Rate by multiplying Column B by the Average Pounds per revolution from Column C (trans- ferred from the Field Collection Chart). 16. Determine the Application Rate (pounds discharged per mile) by multiplying the Discharge Rate (Column D) by the minutes to travel 1 mile at varying speeds as shown in the columns labeled E. Repeat for each control setting. 17. Transfer the numbers from Column E of the Applica- tion Rate Chart to the Calibration Cab Card in the truck. Round off all numbers to the nearest 25 pounds. Application Rate Chart Spreader Information Agency Date Field Collection Chart Calibration Worksheet Manual spreaders Location Calibrated by A B C D Application Rate in pounds per mile E Control Setting Auger Revs. /15 Sec X 4 RPM X Average* pounds ounds er revolution Discharge Rate (Ibs /min) (15 mph) x 4.00 ** (20 mph) x 3.00 (25 mph) x 2.40 (30 mph) x 2.00 (35 mph) x 1.71 1 } Add these 3 numbers (pounds per revolution) and divide by three. Sample #2 7 = Sample #3 2 7 = 3 4 5 6 7 8 9 10 11 This number remains constant and is obtained through the calculation in the field collection chart * *Minutes to Travel One Mile Spreader Information Agency Date Field Collection Chart Calibration Worksheet Manual spreaders Location Calibrated by Total Average pounds per revolution Record in column C below For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. Pounds Auger Revolutions Pounds per Revolution To determine the average: Sample #1 7 = } Add these 3 numbers (pounds per revolution) and divide by three. Sample #2 7 = Sample #3 7 = Total Average pounds per revolution Record in column C below For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. • • • Deicing Application Rate Guidelines 24' of pavement (typical two -lane road) These rates are not fixed values, but rather the middle of a range to be selected and adjusted by an agency according to its local conditions and experience. 25 - 30° 1 Lbs/ two -lane mile Pavement Weather Maintenance Salt Salt Dry Salt* Winter Sand Temp. ( °F) and Trend Condition Actions Prewetted/ Pretreated Prewetted/ Pretreated 20 - 25° 1 (abrasives) (t1) 200 — 280 175 — 250 With Salt With Other Frz. rain Apply chemical 240 — 320 210 — 280 Brine Blends 15 - 20° t Snow >30° t Snow Plow, treat intersections only 80 70 100* Not recommended Apply chemical Frz. rain Apply chemical 80 —160 70 —140 100 — 200* Not recommended 30°1 Snow Plow & apply chemical 80 —160 70 —140 100 — 200* Not recommended Plow, treat Frz. rain Apply chemical 150 — 200 130 —180 180 — 240* Not recommended 25 - 30° f Snow Plow & apply chemical 120 —160 100 —140 150 — 200* Not recommended Plow, treat Frz. rain Apply chemical 150 — 200 130 —180 180 — 240* Not recommended 25 - 30° 1 Snow Frz. rain Plow & apply chemical Apply chemical 120 —160 160 — 240 100 —140 140 — 210 150 — 200* 200 — 300* Not recommended 400 20 - 25° t Snow or frz. rain Plow & apply chemical 160 — 240 140 — 210 200 — 300* 400 20 - 25° 1 Snow Plow & apply chemical 200 — 280 175 — 250 250 — 350* Not recommended Frz. rain Apply chemical 240 — 320 210 — 280 300 — 400* 400 15 - 20° t Snow Plow & apply chemical 200 — 280 175 — 250 250 — 350* Not recommended Frz. rain Apply chemical 240 — 320 210 — 280 300 — 400* 400 15 - 20° 1 Snow or Frz. rain Plow & apply chemical 240 — 320 210 — 280 300 — 400* 500 for frz. rain 0 to 15° U. Snow Plow, treat Not 300 — 400 Not 500 — 750 spot with blends, sand hazardous areas recommended recommended treat as needed < 0° Snow Plow, treat Not 400 — 600 ** Not 500 — 750 spot with blends, sand hazardous areas recommended recommended treat as needed *Dry salt is not recommended. It is likely to blow off the road before it melts ice. * *A blend of 6 — 8 gal /ton MgC12 or CaCl2 added to NaCI can melt ice as low as -10 °. • Anti -icing Application Rate Guidelines These guidelines are a starting point. Reduce or increase rates incremen- tally based on your experience. Condition Gallons /Lane Mile Other Products MgCl2 Salt Brine 1. Regularly scheduled applications 15 — 25 20 — 40 Follow manufacturers' recommendations. 2. Prior to frost or black ice event 15 — 25 20 — 40 3. Prior to light or moderate snow 15 — 25 20 — 50 • How to use the table on the opposite side of this page: 1. Select the row with the appropriate pavement temperature, temperature trend, and weather conditions. 2. Select the column that has the type of material you are using. 3. Find the box where the row and columns intersect to find the application rate. These rates are not fixed values, but rather the middle of a range to be selected and adjusted by your agency according to your local conditions and experience. 4. Compare those values to the calibration chart for your truck. 5. Dial the correct setting for the rate indicated on the Application Rate Guidelines. 6. If you are not treating a 24-foot-wide road (typical two -lane road), adjust the rate as follows: for application on a single lane, cut rates in half. For an 18- foot -wide road, use 3/4 of the listed rate (i.e., multiply rate by 0.75). • For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. •ate: Company: P.O. #: Ticket #: Salt Moisture Worksheet (with scale zeroed out to account for container) A. Weight of wet salt B. Weight of dry salt C. Weight loss (A -B) Tested by: Use the chart below to evaluate product acceptability (Example Mn /DOT specification): Moisture Calculations: C_Ax100= % moisture Remarks: Percent Moisture Recommended Action 0— 1.6% Accept load >1.6 — 2.0% Deduct 5% from the price >2.0 — 2.5% Deduct an additional 3% in contract price for each 0.1 % of moisture content in the salt in excess of 2.0% . >2.5% Reject the load • • For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. Example Daily Salt/Sand Use Ticket Operator Shift Date Truck No. Capacity 41 Weather Temp. Stockpile Route Yards Sand Yards Salt Yards Used Yards Returned Liquid Gallons TOTALS For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. Example Loader Ticket: Daily Salt/Sand Issued I Operator Shift Date Loader No. Capacity of Bucket Stockpile Truck # Yards Sand Yards Salt Stockpile Truck # Yards Sand Yards Salt TOTALS For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. Example Documentation Form For Anti -Icing Anti -icing Route Data Form Truck Station: Date: Air Temp. Pavement Temp. Relative Humidity Dew Point Sky Reason for applying: Route: Chemical: Application Time: Application Amount: Observation (15"day): Observation (After event): Observation (Before next application): Name: For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. Bare Lanes Data Collection Sheet Event Began Event Ended Event Type Date Time Date Time (snow, rain, both, drifting) Description Route # Bare Lanes Lost Bare Lanes Regained Date Time Date Time For extra copies of one or more of these inserts, please visit the Minnesota LTAP Web site at www.mnitap.umn.edu /publications. • • CITY COUNCIL AGENDA ITEM 6A STAFF ORIGINATOR: Joe Langel, City Attorney Michael Grochala, Community Development Dir. MEETING DATE: October 8, 2012 TOPIC: Consider Resolution No. 12 -59, Establishing Cartway, Otter Lake Drive VOTE REQUIRED: 3/5 INTRODUCTION The City received a petition from Mr. Adam Johnson, 2055 Otter Lake Drive, to establish a cartway easement to provide access to a landlocked parcel he owns. Minnesota Statutes, Chapter 435.37 provides a process for the establishment of a cartway subject to certain minimum criteria. Staff is requesting council consideration of Resolution No. 12 -59 establishing cartway and determining damages. BACKGROUND The City Council held a public hearing on July 9, 2012, to consider a petition from Mr. Adam Johnson, 2055 Otter Lake Drive, to establish a cartway to provide access to a landlocked parcel he owns. At the work session on September 10, 2012, the Council requested additional information from the parties, which was subsequently received. The following outlines the factors for creating a cartway and provides some guidance on damages if a cartway is established. Establishing a Cartway In order for a petitioner's request for a cartway to be approved, the following statutory factors must be satisfied: 1.) Own a tract of land containing at least five acres. There is no question that the subject property satisfies the acreage requirement. 2.) No access except over a navigable waterway or over the lands of others, or the existing access is less than 33 feet in width. The subject property is bordered by the lands of others on three sides and by the Otter Lake channel on the west side. The channel is a navigable waterway as that term is used in this context. • • • The Homeowner's Association ( "HOA ") now argues that Mr. Johnson can access the subject property via his own bridge, which they assert does not constitute "access by navigable waterway," so a cartway is not required. This argument is without merit. The statute requires the establishment of a cartway if there is no access "except over a navigable waterway or over the lands of others..." Minn. Stat § 435.37, subd. 1(a). This means that if a property owner has to cross a navigable waterway in some fashion, then he does not have adequate access and a cartway is to be established. If a property owner could build a bridge, he is still going "over a navigable waterway" and the test is satisfied. The methods available for crossing are irrelevant. If a waterway exists and is navigable, the cartway statute treats it in the same manner as if it was land owned by others. The Otter Lake channel acts as a barrier to access and satisfies this element of the cartway statute. With both the acreage and access requirements met, the statute requires that a cartway be established. Public use or purpose The HOA continues to argue that establishment of a cartway is a taking and that all takings must be for a public use or purpose, pursuant to Minnesota Statutes Chapter 117. Because the Council previously indicated that it intended to retain private ownership of the HOA road and does not want to spend public funds on it, the HOA claims that the City is precluded from establishing the public cartway. This argument does not accurately reflect the law. While establishing a cartway is an exercise of eminent domain, it is not a taking under Chapter 117. The procedures and requirements contained within that eminent domain chapter do not control the cartway process. Cartways are established under separate statutory authority. Moreover, all cartways are for public use when initially established. Once constructed, the landowner can consent to designating it a private driveway. Minn. Stat. § 435.37, subd. 1(e). This was the hope and intent of the Council when the statement was made in March. If the HOA will not provide such consent, then the cartway will have to remain public. That does not mean, however, that it will be maintained by the City. The Council has indicated throughout this process that it will not spend public funds to maintain the cartway and it is not required to do so. Enormous Reaction /Small Problem The HOA argues that establishing a cartway for Petitioner's limited use is overkill. The use of the subject property however, is irrelevant. Petitioner made the decision as to the necessity for the cartway when he submitted the petition. The City's role is to determine whether the statutory requirements have been met to establish a cartway, and if so, then to determine the location of the cartway and determine damages. The extent to which Petitioner uses the cartway is up to him. • • • Cartway Location Petitioner Johnson requests that the cartway be coextensive with the HOA's existing driveway to a point where the cartway turns to the northeast into the subject property. The driveway meets the statutory requirement for a cartway that is two rods wide (see attached survey) without any unused width. The statute provides that an alternative route may be selected by the Council if the alternative is deemed "less disruptive and damaging to the affected landowners and in the public's best interest." Minn. Stat. § 435.37, subd. 1(b). Given the existing driveway and bridge, their location relative to the subject property, and the minor amount of modifications required on the HOA's property, no other route meets the statutory standard. Damages Damages must be paid by Petitioner to the City before the cartway is opened. Minn. Stat. § 435.37, subd. 1(c). Damages "means the compensation, if any, awarded to the owner of the land upon which the cartway is established" along with maintenance costs and the City's costs. As you are aware, the parties' positions on damages are wildly divergent. In most cases, cartways are created where no road exists, so the use of the land changes when the cartway is built. What was once open land, timber or field is now a road. Here, a road two rods wide already exists except for a 4' /z' x 33' section where the cartway turns northeast into the subject property. The questions is, what are the damages to the HOA for establishing a cartway upon a portion of the existing driveway, where the only new section of road will be approximately 147 square feet for the turn off? Petitioner Petitioner's most recent damage calculation is as follows: The cartway is 16,120.5 square feet in size. Using the HOA's land value of $.50 per square foot, the total land value of the cartway is $8,060.25. Because Petitioner is just one of six property owners who will utilize the cartway, his share (1/6) of the land value to be paid as damages is $1,343.38. This analysis does not take into account the impact, if any, on the remaining HOA property, including the improvements, incurred as a result of creating the cartway, nor does it address ongoing maintenance costs. HOA The HOA asserts damages of at least $747,987.25, which consists of three components: land value, improvement value and severance damages. • • • Land Value The HOA's appraiser values Outlot A at $.50 per square foot. Using the entire width and length of the Outlot, which is calculated as 131,304 square feet, the estimated value of the entire Outlot is $65,652. The HOA takes this number and simply adds it to their damage calculation. A few issues come to mind with this approach. First, the $.50 per square foot amount was calculated using the sales comparison approach. The properties used as comparable sales appear to all be home lots, whereas Outlot A is an outlot platted for the specific purpose of being used as a road. Roadway outlots and single - family home sites are not terribly comparable. Such outlots are jointly owned whether directly or through a homeowners association by those who use it. It is essentially a servient parcel that benefits only those owners. As a dead -end private right -of -way, it is of no value to the general public and would never be sold to anyone else. Consequently, the value derived by using wooded, single family home sites as comparables is likely inflated. Second, the HOA's damage number is calculated using the entire length and width of Outlot A. The cartway sought, however, is the road width (which happens to be two rods wide — the cartway minimum) and just enough length to get to the point of entry for the subject property. This amounts to 16,121 square feet, or only 12.28% of the total. Staff is unaware of any legitimate justifications for establishing a cartway wider or longer than Petitioner requested. Third, the appraisal calculated the land at sale value. While that approach is commonly used, for example, when more frontage is acquired from a property owner to widen a street or land is acquired to build a new street as part of a neighboring development project, it may not make sense when establishing a cartway over an existing road. Unlike in the typical situation, this land is already expressly dedicated for, and is used as, a roadway. In fact, that is the reason Outlot A was created in the first place. The land is therefore not being connected in the same manner as in a typical road project. The use is not changing at all; it was a road before and still will be if a cartway is established. What is being created, in essence, is a license to access a portion of a private road without any of the restrictions that can accompany a license. This is arguably a lesser impact to the existing rights of the HOA and, consequently, it gives rise to lesser damages than the typical creation of a new right -of -way easement. Thus, even if one only looks at the 16,121 square feet sought by Petitioner, the full sale value of $.50 per square foot (or whatever it ought to be) may be overstated. It is not as if the HOA will lose its use of the road. Rather, they will simply have to share it with another person and his guests. There is a value to that loss of privacy, but it may be less than the full sale value of $.50 per square foot. Improvements The HOA appraiser valued the roadway and bridge at $519,080. The Petitioner only seeks access across the bridge to his property. Adding the bridge value ($273,700) to 12.28% of the roadway, lighting and signage value ($30,133) equals $303,833. This is the estimated total value. As discussed above, these improvements are not being taken in total for this cartway. • • • Rather, the usage of the existing road will simply broaden from the five HOA members to those five plus Petitioner and his guests. It is illogical to assign as damages the total current value of the improvements when the HOA will continue to utilize the improvements in essentially the same manner as before, with the only difference arising out of Petitioner's occasional use. Petitioner is not "taking" the improvements and converting them to his exclusive use. He is simply gaining a legal right to use the existing improvements. That usage is not likely to have a significant impact on the depreciated value of the bridge and road. Severance Damages The HOA appraiser estimated 5 -10% severance damages to the adjoining properties, which the HOA calculates as at least $163,255. The problem with this argument is that these purported damages are attributed to separate parcels that are not directly involved in this action. These damages have nothing to do with Outlot A on which the cartway is located. The single family home lots owned by the HOA members have not been severed in any respect. Severance damages cannot be attributed to parcels that merely adjoin the parcel at issue. Staff sees no merit to the severance damages argument. Damages — Conclusion The creation of a cartway over an existing private road will adversely affect the value of the road. Even though the anticipated usage of the cartway is minimal, it will nevertheless no longer be a truly private road and will be viewed as a loss to the owners. It is very difficult to put a dollar value on that diminution in value. Petitioner suggests using the HOA's land value of $.50 per square foot multiplied by the square footage of the cartway, which equals the sale value of the land underlying the cartway, and then dividing by six to take into account the six property owners who will utilize the property. This 1/6 concept was also used by the HOA in its maintenance fee proposal. This approach results in the following: Land Value $1,343 Improvements $50,639 Total damages $51,982 Maintenance The HOA provided historical maintenance figures and then suggested that a set annual amount would not be equitable given anticipated future costs. That argument makes sense, although it makes the amount variable and possibly more difficult to enforce. The formula proposed by the HOA, however, suggests that 1/6 of the entire private road be factored in, not just the cartway portion. As stated above, staff sees no merit in that approach. Instead, the maintenance costs should be broken down into two parts: those unique to the bridge and the road underlying the cartway, and those common to the entire road. Petitioner should pay 1/6 of the former and 1/6 of • • • 12.28% of the latter. In that manner, Petitioner will pay his portion of the maintenance costs related to the cartway. RECOMMENDATION The council will need to make a determination regarding the location of the cartway and the damages associated with the establishment of such cartway. The information contained herein is intended to provide council with guidance in reaching this conclusion. The draft resolution will need to be completed by staff and the City Attorney based on the council's deliberation. Attachments 1. Draft resolution No. 12 -59 2. Petitioner's Survey 3. September 13, 2012, e -mail from attorney Joe Barnett (Petitioner) 4. September 13, 2012, e -mail from attorney Chris Johnson (HOA) 6 • • CITY OF LINO LAKES RESOLUTION NO. 12 -59 ESTABLISHING A CARTWAY — OAK BROOK PENINSULA WHEREAS, Petitioner Adam C. Johnson petitioned for a cartway pursuant to Minnesota Statutes section 435.37; and WHEREAS, the Council passed Resolution 12 -29 calling for a hearing on the Petition, which hearing took place on July 9, 2012; and WHEREAS, the Council received evidence offered by Petitioner and the affected landowners and has adhered to the statutory requirements for establishing a cartway. NOW, THEREFORE, BE IT RESOLVED that, based upon the evidence in the record, the Council makes the following findings of fact and conclusions: Findings of Fact 1. All affected landowners were served with the Petition, which was also posted at City Hall. 2. Petitioner resides at 2055 Otter Lake Drive in Lino Lakes. 3. Petitioner owns a tract of land containing at least five acres, the legal description of which is attached hereto as Exhibit A ( "the Land "). 4. The Land is abutted on the west by a channel leading to Otter Lake and on all other sides by lands not owned by Petitioner. a. The channel is man -made and was constructed to provide boat access to Otter Lake from a number of parcels, including Petitioner's residence. The channel separates Petitioner's residence from the Land. b. According to Anoka County GIS, the channel is approximately 25 -30 feet wide where it runs between Petitioner's two parcels. c. The existing private bridge over the channel was built instead of a culvert for the express purpose of allowing boat access to Otter Lake via the channel. d. The channel's depth varies from year to year, but it was designed to be navigable and was in fact previously navigated by boat. 5. An existing private drive extends from the eastern terminus of Otter Lake Drive along the entire southern boundary of the Land. The private drive is Outlot A of Oak Brook • • Peninsula and is owned by the Oak Brook Peninsula Homeowners Association (the "HOA "). 6. The private drive can serve as the cartway for purposes of accessing the Land. 7. It is reasonable to utilize the existing paved portion (which is two rods wide) of the private drive for the cartway, beginning at the eastern terminus of Otter Lake Drive and extending eastward as shown on the survey attached hereto as Exhibit B. In addition, to provide reasonable access from the north edge of the existing paved drive north to the southern boundary of the Land, the cartway is to include a portion of Outlot A 33 feet in width as shown on Exhibit B. 8. The City has incurred costs and expenses in connection with these cartway proceedings. Petitioner escrowed $7,500 to apply to the City's costs. Any costs incurred over and above that amount shall be paid by Petitioner. 9. Petitioner intends to use the cartway for the following purposes: a. Occasionally accessing the Land with residential lawn maintenance equipment; and b. Occasionally accessing the Land with normal residential vehicles. 10. The Land is not to be used for commercial purposes or any other purpose contrary to City ordinances. 11. As the owner of Outlot A, the HOA will incur the following damages as a result of the creation of the cartway: a. Damage to the underlying land: $ b. Damage to the existing improvements: $ 12. It is not appropriate for the City to maintain the cartway given its private usage. The cost of maintenance must be equitably divided between the HOA and Petitioner based on factors such as: a. Frequency of use. b. Type and weight of vehicles or equipment. c. Distance traveled on the cartway to Petitioner's property. 13. The City finds that: a. Petitioner's use will be sporadic and infrequent. The HOA members will continue to use the private drive as a residential street for access to their homes. • • • b. Residential vehicles and lawn maintenance equipment will be utilized by Petitioner. The HOA members will cause typical residential traffic to occur on the private drive. c. The distance traveled over Outlot A for the cartway is less than half the distance of the existing private drive. d. The HOA's costs for maintaining the private bridge and road vary from year to year, depending upon the type of maintenance required. Conclusions 1. Petitioner owns a tract of land containing at least five acres that is accessible only by a water channel or over the lands of others. 2. The channel is a navigable waterway. 3. Because of its size, there is no practicable access across the channel in the absence of a bridge. 4. Petitioner has met the statutory requirements for establishing a cartway in order to obtain access to the Land. 5. Utilizing the existing private drive along Outlot A as the cartway is the least damaging and disruptive location for the cartway. It would be unreasonable and more disruptive to require another bridge to be built over the channel between Petitioner's two parcels. 6. The cartway shall be the full width of the existing drive, plus an area to the north of the drive for access to the Land, as further described in Exhibit B. 7. All costs incurred by the City shall be deducted from Petitioner's escrow and the remainder, if any, returned to Petitioner. Any and all additional costs shall be paid by Petitioner. 8. It is not in the public's interest to expend City funds on the cartway, either for initial construction or ongoing maintenance. 9. Pursuant to Minnesota Statutes section 435.37, subdivision 1(c), Petitioner shall pay the City $ in damages for the establishment of the cartway. Said damages shall be forwarded to the HOA. Damages must be paid to the City before the cartway is opened. 10. Pursuant to Minnesota Statutes section 435.37, subdivisions 1(d) and 2, all costs of construction and maintenance of the small access area between the north edge of the existing private drive and the south boundary of the Land, as illustrated in Exhibit B, shall be the sole responsibility of Petitioner. 11. Pursuant to Minnesota Statutes section 435.57, subdivision 2, Petitioner shall pay the HOA for maintenance costs directly related to maintenance of the existing private drive 3 • • • to the extent it serves as the cartway, as shown on Exhibit B. The remainder of the existing private drive shall continue to be maintained by the HOA at its sole cost. Petitioner shall pay 1/6 of the maintenance costs directly attributable to the bridge and that portion of the roadway underlying the cartway. To the extent maintenance costs are incurred for the entire road as whole, Petitioner shall pay 1/6 of 12.28% of the total cost. Said payments shall be made at the same time and in the same manner as members of the HOA are required to make such payments for the same maintenance costs. Adopted by the Council of the City of Lino Lakes this day of October, 2012. The motion for the adoption of the foregoing resolution was introduced by Council member and duly seconded by Council Member and upon vote being taken, the following voted in favor: And the following voted against: ATTEST: Julianne Bartell, City Clerk Jeff Reinert, Mayor • • • a n _ 3 IP V l 0'. 'u • r 0 ..r r H 0•44 - CI 0 • N ° • Z< a �u7ZL1 Ca • • C - N ��'CN N0 � 1 � N C) oo - T. m 0 BLSL .oN asuaol7 O 7O 0 N 0 air ,A9 NO3H0 0 t S Curb shots are token at the top and back of curb. Bearings shown are on an assumed datum. Field survey was completed by E.G. Rud and Sons, Inc. on 09/20/12. 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' ,i_ Y / ' $ / / /i ; `/1TJ // 'tea , ,_, / / / / // / I / / / /r I / / F / I // / it /1', 1 / - -4 - -� A^, NOlIdIUOS]O ONV xai3Hs • Michael Grochala Subject: Attachments: FW: Cartway Petition photo -12 jpg; ATT00001.htm; 4034_001.pdf; ATT00002.htm From: Joseph J. Langel f mailto:JJL @ratwiklaw.comj Sent: Thursday, September 13, 2012 9:42 AM To: Michael Grochala Subject: FW: Cartway Petition R R I/ .R.atwi. lc. froszak ti: Maloney, 1'.� JOSEPH J. LANGEL 730 Second Ave. S., Suite 300 Minneapolis, MN 55402 Ph. (612) 339 -0060 Fax (612) 339 -0038 The information contained in this electronic message may be attorney- client privileged and /or confidential information and is intended only for the use of the individual(s) to whom this electronic message is addressed. If the reader of this message is not the intended recipient, or the employee or agent responsible to deliver it to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this electronic communication or any attachment thereto is strictly prohibited. If you have received this electronic communication in error, you should immediately return it to us and delete the message from your system. Thank you. From: Joe Barnett tmailto:jbarnett50 @comcast.netl Sent: Thursday, September 13, 2012 6:21 AM To: Joseph J. Langel Cc: ajohnso8Pgmail.com Subject: Re: Cartway Petition Joe: Mr. Johnson obtained the exact distance from the end of the Cul -de -sac to the point of entry (483.5'), including the distance from road to his property at the entry point (5'.) See attached. Using the requirement for width of a cartway pursuant to MN Stat. 435.37, the required size would be 488.5' x. 33' (16,120.5 square feet.) A fair way to look at the minimal damage issue is to take the Respondent's appraisal of $.50 cost per sf for unimproved land (Appraisal, p. 3) and multiply it by the size of the easement: Cost Per Square Foot $.50 16,120.5 sf Easement 1 Total Value of • Land $8,060.25 Because Mr. Johnson is only seeking access by easement you would further divide the total land value by the number of properties that routinely use the easement, which is 6 including Mr. Johnson, for a total damages of $1,343.38. Note that my calculation does not take into account Mr. Johnson's minimal use of the roadway. The City Council would certainly be justified in ordering lesser damages. • • • JEJHNSDN ITUFINEFI ATTORNEYS AT LAW & MEDIATION CENTER September 13, 2012 Jeff Karlson, City Administrator City of Lino Lakes 600 Town Center Pkwy Lino Lake, MN 55014 Re: Resolution 12 -29 - Petition to Establish Cartway Our File No.: 12- 1784 -002 Dear Mr. Karlson: VIA E -MAIL ONLY Maintenance Expenses At the Council workshop, the Homeowner's Association was asked to provide some figures relating to the historic costs of maintenance of the private roadway. EXPENSES SNOW PLOW BLVD MOW INSURANCE STREET LIGHT MISC LEGAL FEES STORM SEWER TOTAL 2011 $2,350 $1,550 $652 $480 $200 $5,232 Five Year Total $28,766 2010 2009 2008 2007 $1,575 $2,100 $1,750 $1,200 $1,300 $1,400 $1,390 51,135 $628 $628 $628 $625 $480 $480 $480 $480 $18 $200 $105 212 $6,700 $4,108 $4,838 $4,448 $10,140 Five Year Average $5,753.20 per year As is depicted above, the Association has incurred average annual expenses of $5,753.20 over the past 5 years. The expenses have varied with the highest year being $10,140 in 2007 and the lowest year being $4,108 in 2010. Additionally, these figures do not include actual maintenance and repair of the infrastructure as none took place during that timeframe. The Association recognizes that it needs to now crack fill and seal coat the road. It has obtained bids for both. The crack filling will cost 59,130 and the seal coating will cost $17,150. The association plans to do the crack filling in 2013 and the seal coating in 2014. Given the variations in expenses and the fact that the Association will likely be facing significantly higher maintenance costs for mill and overlays, bridge repairs and eventually, road and bridge reconstruction, we do not believe attempting to set a dollar figure for the Petitioner's contribution towards maintenance and repairs would be an equitable approach, even with an automatic inflationary increase. A much more equitable approach would be to fix a percentage of the actual future costs that would be the responsibility of the Petitioner. The Association believes a 1/6 or 16.67% obligation would be the most equitable approach to the Petitioner's share of the street maintenance and repair expenses. 56 E. Broadway Ave. #206 12425 55th Street N. 539 Bieleaberg Dr., #200 p 651.464.7292 Forest Lake, MN 55025 / Lake Elmo, MN 55042 / Woodbury, MN 55125 f 651.464.7348 www. johnsonandturner. com • In re Cartway Petition September 13, 2012 Page 2 of 3 Thresholds That Would Require the Creation of a Cartway Have Not Been Met. At the Workshop, the City Council seemed to assume that no dispute existed as to whether the threshold issues are met in this case obligating the Council to create the Cartway. To be dear, the Association does not believe the threshold issues are met or that the Council must grant the Cartway. First, the Petitioner has access to the land to which he seeks a cartway; specifically, with a bridge over the creek. The Council seems to be operating under the belief that such a bridge would fall within the navigable waterway exception, but that is not the case. The cartway statute was relatively recently amended to provide that when access is available, but only by navigable waterway, then a cartway should still be required. The predicate to the creation and application of the navigable waterway exception was that the use of the navigable waterway is actually the sole means of access. In Mr. Johnson's case, he can access the land without utilizing the creek. As the Association has demonstrated, he could build a bridge over the creek. As such, the answer to the threshold question of whether he has access to the land should be "yes" and the Council is not therefore obligated to create the Cartway. Additionally, as stated in our July 9, 2012 letter to the Council, as of 2006, all takings of private property by Cities in Minnesota must be for public use or purpose. Minn. Stat. §117.012, subd. 2. In the Council's March 26, 2012 Resolution the Council found that "[ilt is the Council's intention to retain private ownership of that driveway. It is not in the public's interest to expend public funds on the cartway or to make the cartway into a public road." Based on that finding, we believe the Council is precluded by State Law from taking the private property rights from the Association. The Petitioned -For Cartway is an Enormous Reaction to a Small Problem It is useful to recall that the objectives of the Petitioner that have lead to the Petitioner's request that the City of Lino Lakes convert the existing private roadway to a public roadway were the stated need to walk to his land 2 -3 times per week, to drive an ATV to his land 1 -2 times per week in the Spring, Summer and Fall seasons, and to drive a small tractor to his land 2 -3 times per year. First, these objectives can easily be accomplished with a small bridge over the creek for those seasons. Further, the Petitioner already has access during periods of low water and winter. Second and importantly, the alternative being suggested, to create a cartway and in so doing, taking private property interests for public use, exposes the City of Lino Lakes to significant exposure for damages from the taking, with only the Petitioner to turn to for indemnification. This is another reason the bond required should be for the damages that could be awarded. At the hearing, the valuation of the taking was established. The only credible information in the record as to amount of the damages that will result from the taking is the appraisal that was provided by the Association. Pursuant to that appraisal, when factoring in the value of the underlying land that is being taken, the depreciated value of the private improvements that are being taken for public use and the severance damages (the reduction in value of the Association homeowners' retained land due to the conversion from a private to public road), the damages are at least $747,987.25. Though the Council may believe that this figure seems • In re Cartway Petition September 13, 2012 Page 3 of 3 high, when considering that sometime in the future, this cartway and the property owner's use of the newly- created public road could result in an ability to devlop that land that would not otherwise exist. If not today, that right could be of great value to this large parcel of land. It appears that the Council is contemplating the following steps: 1. Deciding that no access is available to the land, despite the clear example by the Association's bridge that the Petitioner has reasonable access by building a bridge. 2. Deciding that the City has authority to take private property for a use that is has already said will not be public. 3. Defining the size of the cartway to be something less than the full roadway despite knowing that the public will inevitably use the entire roadway if for no other reason than to turn around on the dead -end road. 4. Setting a damages figure less than $747,987.25, despite the fact that no evidence in the record supports any lower figure and therefore anything less would be arbitrary on its face. 5. Setting a fixed - dollar - amount maintenance obligation that cannot function as an equitable share of the future road maintenance and repair costs over the subsequent decades and longer. The question for the Council is why consider taking any of these steps and exposing itself as a risk agent for Mr. Johnson, just to solve a stated need to occasionally walk to the land and sporadically drive and ATV or tractor. Particularly when a much smaller solution exists that does not involve the City - namely Mr. Johnson should build a small bridge that will accommodate pedestrians, ATV's and a small tractor. Very truly yours, 10HNSY / NER P.A. Chri opher CD1 /mah Enclosures hnson cc: Joe Langel, Esq. Homeowners Association Board • • • CITY COUNCIL AGENDA ITEM 6B STAFF ORIGINATOR: Jason C. Wedel, City Engineer MEETING DATE: October 8, 2012 TOPIC: Consider Resolution No. 12 -103 Approving Final Pay Request for Sealcoat Striping VOTE REQUIRED: 3/5 Vote Required BACKGROUND At the August 13, 2012 meeting, City Council awarded the contract for the striping of the 2012 Sealcoat project areas to Century Fence. The striping is now complete and he contractor is requesting fmal payment in the amount of $15,388.70. A copy of the fmal invoice is attached. The contractor has satisfactorily completed all work and has provided all necessary documentation. The original contract amount was for $13,230.00. The final payment therefore exceeds the original contract amount by $2,158.70. The additional cost is due to the actual amount of striping that was performed exceeding the estimated quantities included in the request for quotes. The fmal quantities were measured and confirmed and staff is confident that the fmal payment accurately reflects the amount of work that was performed. RECOMMENDATION Approve Resolution 12 -103, Approving Final Payment Request for Sealcoat Striping. CITY OF LINO LAKES RESOLUTION NO. 12 -103 APPROVING FINAL PAYMENT REQUEST FOR SEALCOAT STRIPING WHEREAS, pursuant to the resolution of the Council adopted August 13, 2012, awarding the contract for the 2012 Sealcoat Striping to Century Fence; WHEREAS, a complete breakdown is detailed in the invoice provided by Century Fence; NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that Final Payment Request is approved for a final contract amount of $15,388.70. Adopted by the City Council of Lino Lakes, Minnesota this 8th day of October, 2012. The motion for the adoption of the foregoing resolution was introduced by Council Member and was duly seconded by Council Member and upon vote being taken thereon, the following voted in favor thereof: The following voted against same: Jeff Reinert, Mayor ATTEST: Julianne Bartell, City Clerk •