HomeMy WebLinkAbout11/26/2012 Council PacketEXPANDED AGENDA
CITY COUNCIL AGENDA
Monday, November 26, 2012
* * * * * * * * * **
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 5:30 P.M.
Community Room (not televised)
1. Record Technician Position
2. Assessment Services — Contract with Anoka County (referred 11- 13 -12)
3. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
➢ Call to Order — 6:30 p.m.
➢ Roll Call - Council Members Stoesz, O'Donnell, Roeser & Rafferty, and Mayor
Reinert were present
➢ Pledge of Allegiance
➢ Open Mike / Public Comment - John DeHaven, 1612 Birch St, noted concern
about the area of Lino Lakes on County Rd 14 just east of 35E bridge that is
full of weeds and is unsightly; He has concerns about the charter commission
➢ Setting the Agenda: Addition or deletion of agenda items
The agenda was approved as presented
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) November 26, 2012 (Check No. 94631 through
94743) in the amount of $844,447.07;
ii) Centennial Fire District (Check No. 5586 through
5595) in the amount of $2,663.96
B) Consider approval of November 5, 2012 Work Session Minutes
C) Consider approval of November 13, 2012 Council Meeting Minutes
D) Consider approval of hiring of a Record Technician (Police Dept)
E) Consider approval of Application to Conduct Excluded Bingo for
Blue Heron Elementary PTO
Action Taken: Motion by Rafferty, seconded by Roeser, to approve
the Consent Agenda, Items 1A through 1E, as presented, was adopted
Council Agenda
-2- November 26, 2012
EXPANDED AGENDA
2. FINANCE DEPARTMENT
No report
3. ADMINISTRATION DEPARTMENT
A) Nonexclusive Gas Franchise to Circle Pines /Centennial Utilities, Jeff Karlson
i. Consider 2nd Reading of Ordinance No. 09 -12, granting a
nonexclusive gas franchise to Circle Pine /Centennial Utilities
Action Taken: Motion by Roeser, seconded by O'Donnell, to waive
full reading of the ordinance, was adopted
Action Taken: Motion by O'Donnell, seconded by Roeser, to approve
the 2" Reading and adoption of Ordinance No. 09 -12 as presented,
was adopted: Yeas 5; Nays none
ii. Consider Resolution No. 12 -114, summarizing Ordinance No. 12 -09
for publication purposes
Action Taken: Motion by Roeser, seconded by Rafferty, to approve
Resolution No. 12 -114 as presented, was adopted
B) Consider Adoption of Resolution 12 -109, Approving Joint Powers
Agreement with County of Anoka for Assessment of Property, Jeff Karlson
Action Taken: Motion by Roeser, seconded by Stoesz, to approve
Resolution No. 12 -109 as presented, was adopted
C) First Reading of Ordinance No. 12 -12, Establishing the 2013 City Fee
Schedule, Julie Bartell
Action Taken: Motion by O'Donnell, seconded by Roeser, to approve
the 1st reading of Ordinance No. 12 -12 as presented, was adopted
4. PUBLIC SAFETY DEPARTMENT
No report
5. PUBLIC SERVICES DEPARTMENT
No report
6. COMMUNITY DEVELOPMENT DEPARTMENT
A) Consider Resolution No. 12 -117, Authorizing Land Acquisition for the Otter
Lake Road Extension Project, Michael Grochala
Action Taken: Motion by Rafferty, seconded by Stoesz, to approve
Resolution No. 12 -117 as presented, was adopted
B) Consider Resolution No. 12 -115 Approving Pay Request 2F (Final) and
Compensating Change Order No. 1, 2011 Sealcoat Project
Action Taken: Motion by Rafferty, seconded by Roeser, to approve
Resolution No. 12 -115 as presented, was adopted
Council Agenda
-3- November 26, 2012
EXPANDED AGENDA
C) Consider Resolution No. 12 -116 Approving Pay Request 2F (Final), Change
Order #1 & Compensating Change Order #2, 2012 Mill & Overlay Project
Action Taken: Motion by Roeser, seconded by Rafferty, to approve
Resolution No. 12 -116 as presented, was adopted
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
Adjournment
None
Motion by Rafferty, seconded by Stoesz, to adjourn at 7:00 p.m. was
adopted.
Community Calendar — A Look Ahead
November 26, 2012 through December 10, 2012
4 Monday, December 3 5:30 pm, Council Chambers Council Work Session
4. Thursday, December 6 8:00 am, Community Room EDAC
. Monday, December 10 6:30 pm, Council Chambers City Council Meeting
•
•
RN OLA KES
CITY COUNCIL AGENDA
Monday, November 26, 2012
***********
6:30 p.m.
(Scheduled to be broadcast on Channel 16)
City Council: Mayor Reinert, Council Members O'Donnell, Roeser, Rafferty & Stoesz
City Administrator: Jeff Karlson
COUNCIL WORK SESSION, 5:30 P.M.
Community Room (not televised)
1. Record Technician Position
2. Assessment Services — Contract with Anoka County (referred from
11-13-12 council meeting)
3. Review Regular Agenda
CITY COUNCIL MEETING, 6:30 P.M.
➢ Call to Order and Roll Call
➢ Pledge of Allegiance
➢ Open Mike / Public Comment
➢ Setting the Agenda: Addition or deletion of agenda items
1. CONSENT AGENDA
A) Consideration of Expenditures:
i) November 26, 2012 (Check No. 94631 through
94743) in the amount of $844,447.07;
ii) Centennial Fire District (Check No. 5586 through
5595) in the amount of $2,663.96
B) Consider approval of November 5, 2012 Work Session Minutes
C) Consider approval of November 13, 2012 Council Meeting Minutes
D) Consider approval of hiring of a Record Technician (Police Dept)
E) Consider approval of Application to Conduct Excluded Bingo for
Blue Heron Elementary PTO
2. FINANCE DEPARTMENT
No report
Council Agenda
-2- November 26, 2012
3. ADMINISTRATION DEPARTMENT
A) Nonexclusive Gas Franchise to Circle Pines /Centennial Utilities, Jeff Karlson
i. Consider 2nd Reading of Ordinance No. 09 -12, granting a
nonexclusive gas franchise to Circle Pine /Centennial Utilities
ii. Consider Resolution No. 12 -114, summarizing Ordinance No. 12 -09
for publication purposes
*Council may vote to dispense with full reading of ordinance
* Roll call vote is required for adoption of the ordinance
B) Consider Adoption of Resolution 12 -109, Approving Joint Powers
Agreement with County of Anoka for Assessment of Property, Jeff Karlson
C) First Reading of Ordinance No. 12 -12, Establishing the 2013 City Fee
Schedule, Julie Bartell
4. PUBLIC SAFETY DEPARTMENT
No report
5. PUBLIC SERVICES DEPARTMENT
No report
6. COMMUNITY DEVELOPMENT DEPARTMENT
A) Consider Resolution No. 12 -117, Authorizing Land Acquisition for the Otter
Lake Road Extension Project, Michael Grochala
B) Consider Resolution No. 12 -115 Approving Pay Request 2F (Final) and
Compensating Change Order No. 1, 2011 Sealcoat Project
C) Consider Resolution No. 12 -116 Approving Pay Request 2F (Final), Change
Order #1 & Compensating Change Order #2, 2012 Mill & Overlay Project
7. UNFINISHED BUSINESS
None
8. NEW BUSINESS
None
Adjournment
Community Calendar — A Look Ahead
November 26, 2012 through December 10, 2012
1 Monday, December 3 6:30 pm, Council Chambers Park Board
Monday, December 3 5:30 pm, Council Chambers Council Work Session
4- Thursday, December 6 8:00 am, Community Room EDAC
1 Monday, December 10 6:30 pm, Council Chambers City Council Meeting
•
•
EXPENDITURES
November 26, 2012
CHECK NO. 94631 -94743
$844,447.07
•
Date: 11/21/2012 Time: 08:39:05
Ranges:
Vendor #: (A)
Invoice #: (A)
Entry Journal #: (r) 10622 - 10646
Trans #: (A)
Line 8: (A)
Due Date: (A)
Bank #: (A)
City of Lino Lakes Operator: TJT Page: 1
FM Entry - Invoice Journal
Options: Detail / Summary: s Invoice Status: A # of copies: 1
Sort: a Check Over Expend: N
•
Discount
Vendor # Name # of items Net Gross Discount Lost
008746 10,000 LAKES CHAPTER 1 210.00 210.00 .00 .00
000020 A &L SUPERIOR QUALITY SOD, INC. 1 6.67 6.67 .00 .00
000369 A -1 HYDRAULIC SALES /SERVICE, INC. 1 50.20 50.20 .00 .00
000080 ABLE HOSE AND RUBBER, INC. 1 82.83 82.83 .00 .00
000093 ACE SOLID WASTE, INC. 1 610.25 610.25 .00 .00
000408 AFSCME COUNCIL #5 1 605.77 605.77 .00 .00
001013 ALTERNATOR & STARTER STORE, THE 1 128.25 128.25 .00 .00
000210 AMERICAN FASTENER & SUPPLY, INC. 1 31.14 31.14 .00 .00
000300 AMERICAN WATER WORKS ASSOCIATION 1 310.00 310.00 .00 .00
000318 AMERIPRIDE LINEN /APPAREL SERVICES, INC. 1 149.89 149.89 .00 .00
000370 ANOKA COUNTY CENTRAL COMMICATIONS 1 477.35 477.35 .00 .00
007987 AVON BUSINESS FORMS & PROMOTIONS 1 95.12 95.12 .00 .00
004842 JULIE BARTELL 1 36.55 36.55 .00 .
000720 CITY OF BLAINE 1 1,969.52 1,969.52 .00 .00
008678 BLUETARP FINANCIAL, INC. 2 92.32 92.32 .00 .00
000903 TIM BUDIG 1 14.99 14.99 .00 .00
000946 C.P. OFFICE PRODUCTS 2 516.40 516.40 .00 .00
000950 C.W. HOULE, INC. 2 71,545.70 71,545.70 .00 .00
001110 CENTENNIAL UTILITIES 1 1,847.15 1,847.15 .00 .00
002700 CENTERPOINT ENERGY 1 245.63 245.63 .00 .00
900235 CENTERVILLE, CITY OF 1 19,824.64 19,824.64 .00 .00
000537 CENTRAL PENSION FUND 1 2,301.12 2,301.12 .00 .00
•
Date: 11/21/2012 Time 08:39:05 City of Lino Lakes
FM Entry - Invoice Journal
Operator: TJT Page: 2
Discount
Vendor # Name # of items Net Gross Discount Lost
111, CENTURY FENCE COMPANY, INC. 1 32.06 32.06 .00 .00
008747 CHAIN OF LAKES CHURCH 1 700.00 700.00 .00 .00
008748 CIVIL SITE GROUP 1 400.00 400.00 .00 .00
008501 CHAD A. CLEMENTSON 1 89.50 89.50 .00 .00
004670 COMCAST 1 84.90 84.90 .00 .00
001187 CONNEXUS ENERGY 1 4,300.59 4,300.59 .00 .00
008245 ROBERT DETERMAN 1 286.50 286.50 .00 .00
008754 FARRIS, ALISON 1 432.00 432.00 .00 .00
001267 FAST BREAK CORNER MARKET, INC. 1 14.37 14.37 .00 .00
000772 FILTRATION SYSTEMS, INC. 1 275.31 275.31 .00 .00
007698 FRATTALLONE'S /CIRCLE PINES ACE 1 24.01 24.01 .00 .00
002328 G &K SERVICES, INC. 2 143.36 143.36 .00 .00
008557 GECK, DUEA & OLSON, PLLC 2 8,150.00 8,150.00 .00 .00
000078 STEVE GILBERTSON 1 44.87 44.87 .00 .00
008240 GOPHER STATE ONE -CALL 1 456.95 456.95 .00 .00
004562 HD SUPPLY WATERWORKS, LTD. 2 1,136.97 1,136.97 .00 .00
001850 MICHAEL HOFFMAN 1 29.98 29.98 .00 .00
11/4 HRONSKI, NICHOLAS 1 26.50 26.50 .00 .00
001881 HUGO HEATING AND COOLING 1 150.00 150.00 .00 .00
000905 MICHAEL HYDEN 1 150.00 150.00 .00 .00
008740 HYDRAULICS PLUS & CONSULTING, LLC 1 421.79 421.79 .00 .00
002340 IMAGE PRINTING & GRAPHICS, INC. 1 21.38 21.38 .00 .00
001971 INFRATECH 1 4,600.00 4,600.00 .00 .00
000303 INSTRUMENTAL RESEARCH, INC. 1 142.50 142.50 .00 .00
000476 INTERSTATE POWER SYSTEMS, INC. 1 1,153.78 1,153.78 .00 .00
002000 INTL UNION OF OPER ENGR 1 487.50 487.50 .00 .00
000082 J.H. LARSON COMPANY, INC. 1 249.67 249.67 .00 .00
•
Date: 11/21/2012 Time: 08:39:05 City of Lino Lakes
FM Entry - Invoice Journal
Operator: TJT Page: 3
Discount
Vendor # Name # of items Net Gross Discount Lost
008394 JANI -KING OF MINNESOTA, INC. 2 3,624.13 3,624.13 .00
•
008182 STEPHEN KELLS 1 50.00 50.00 .00 .00
008574 MARYANNE KUPPERSCHMIDT 1 6.00 6.00 .00 .00
008749 LARSON GROUNDS MAINTENANCE 1 366.00 366.00 .00 .00
002208 LAW ENFORCEMENT LABOR SERVICES, INC. 1 945.00 945.00 .00 .00
002310 LEAGUE OF MINNESOTA CITIES 3 15,472.00 15,472.00 .00 .00
008380 PAUL A. LILLYBLAD 1 44.75 44.75 .00 .00
008379 JEFFREY L. LINDSTROM 1 939.75 939.75 .00 .00
002440 LITTLE FALLS MACHINE, INC. 1 85.82 85.82 .00 .00
008123 LUBRICATION TECHNOLOGIES, INC. 2 6,694.77 6,694.77 .00 .00
008651 MARK MCDONOUGH 1 3,300.00 3,300.00 .00 .00
002550 MENARDS, INC. 2 64.62 64.62 .00 .00
002570 METRO COUNCIL ENRIVONMENTAL SERVICES 1 9,365.40 9,365.40 .00 .00
007694 METROPOLITAN COUNCIL 1 57,077.74 57,077.74 .00 .00
008750 MINNESOTA COACHES, INC. 3 1,318.23 1,318.23 .00 .00
002931 MN CHILD SUPPORT PAYMENT CENTER 4 1,802.76 1,802.76 .00 .00
004791 NAC MECHANICAL& ELECTRICAL SERVICES 2 3,619.15 3,619.15 .00 .00
003091 NCPERS MINNESOTA 1 336.00 336.00 .00 •
008199 NELSON, JULIA 1 50.00 50.00 .00 .00
007268 PETE NOLL 1 110.32 110.32 .00 .00
008679 NORTH METRO ASPHALT & CONTRACTING 1 32,764.80 32,764.80 .00 .00
003300 NORTHWAY IRRIGATION /LANDSCAPING 1 156.25 156.25 .00 .00
003370 NYSTROM PUBLISHING COMPANY, INC. 2 4,832.01 4,832.01 .00 .00
008229 O'DAY EQUIPMENT, LLC 1 51.18 51.18 .00 .00
000900 O'REILLY AUTOMOTIVE STORES, INC. 13 488.08 488.08 .00 .00
000983 OPTUMHEALTH FINANCIAL SERVICES 2 71.10 71.10 .00 .00
003443 OTTER LAKE ANIMAL CARE CENTER, INC. 1 60.00 60.00 .00 .00
•
Date: 11/21/2012 Time: 08:39:06 City of Lino Lakes
FM Entry - Invoice Journal
Operator: TJT Page: 4
Discount
Vendor # Name # of items Net Gross Discount Lost
011111t PEARSON BROTHERS, INC. 1 13,065.72 13,065.72 .00 .00
000217 POLAR CHEVROLET & MAZDA 1 36.37 36.37 .00 .00
000057 PREMIUM WATERS, INC. 1 42.44 42.44 .00 .00
003600 PRESS PUBLICATIONS, INC. 3 350.73 350.73 .00 .00
008751 PROFESSIONAL ASPHALT SERVICE, INC. 1 21,096.00 21,096.00 .00 .00
001832 QUAD AREA CHAMBER OF COMMERCE 1 175.00 175.00 .00 .00
000888 RICK JOHNSON DEER & BEAVER INC. 1 90.00 90.00 .00 .00
900491 CITY OF ROSEVILLE 2 7,095.46 7,095.46 .00 .00
003900 SAFETY KLEEN CORPORATION, INC. 1 38.74 38.74 .00 .00
003910 SAM'S CLUB, INC. 1 72.33 72.33 .00 .00
007385 JAMES SHELLEY 1 380.00 380.00 .00 .00
008752 SLATER, MARTHA 1 29.00 29.00 .00 .00
004125 CITY OF SAINT PAUL 1 6,987.62 6,987.62 .00 .00
008142 STAPLES ADVANTAGE 2 1,029.50 1,029.50 .00 .00
004340 T.A. SCHIFSKY AND SONS, INC. 1 427.44 427.44 .00 .00
008141 TASC - CLIENT INVOICES 1 84.15 84.15 .00 .00
000489 TDS METROCOM MN 1 1,006.27 1,006.27 .00 .00
411113 THOMPSON, COOPER 1 1,845.00 1,845.00 .00 .00
004350 TKDA 3 2,020.62 2,020.62 .00 .00
001165 TRETTEL, GARY 1 487.50 487.50 .00 .00
001534 TRI- COUNTY LAW ENFORCEMENT ASSOCIATION 1 50.00 50.00 .00 .00
008640 U. S. BANK 1 8,517.12 8,517.12 .00 .00
008672 VALLEY PAVING 2 489,944.16 489,944.16 .00 .00
004720 JEAN VIGER 2 108.01 108.01 .00 .00
003465 VIKING ELECTRIC SUPPLY, INC. 1 287.55 287.55 .00 .00
000225 WHITE BEAR LOCKSMITH, INC. 1 172.45 172.45 .00 .00
008395 WSB & ASSOCIATES, INC. 3 5,037.00 5,037.00 .00 .00
•
Date: 11/21/2012 Time: 08:39:06 City of Lino Lakes
FM Entry - Invoice Journal
Operator: TJT Page: 5
Discount
Vendor # Name # of items Net Gross Discount Lost
003250 XCEL ENERGY 2 15,119.05 15,119.05 .00
Grand Totals: 146 844,447.07 844,447.07 .00 .00*
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Date: 11/21/2012 Time: 08:40:05 Operator: TJT
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Page: 1
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Fund:
Dept Id:
Program:
Vendor #:
Invoice 8:
Schedule Journal #:
Bank #:
(A)
(A)
(A)
(A)
(A)
(r) 10623
(A)
Options: Print Ranges /Options: Y
Page on Department: N
Department Vendor Name
- 10647
# of copies: 1
Description
Amount
MAYOR /COUNCIL
MAYOR /COUNCIL
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
ADMINISTRATION
EIONS
ELECTIONS
ELECTIONS
ELECTIONS
ELECTIONS
FINANCE
AFSCME COUNCIL #5
CENTRAL PENSION FUND
INTL UNION OF OPER E
LAW ENFORCEMENT LABO
METRO COUNCIL ENVIRO
MN CHILD SUPPORT PAY
MN CHILD SUPPORT PAY
NCPERS MINNESOTA
NOV 2012 AFSCME
NOV 2012 PENSION
NOV 2012 DUES
NOVEMBER 2012 LELS
OCTOBER 2012 SAC
11/9/12 CHILD SUPPORT
CHILD SUPPORT
DEC 2012 PREMIUM
Total for Department
LEAGUE OF MINNESOTA MEMBERSHIP DUES 9/12 -8/1
LEAGUE OF MINNESOTA MN MAYORS ASSOC DUES 9/1
Total for Department 401
OPTUMHEALTH FINANCIA OCT 2012 COBRA ELIG PLAN
OPTUMHEALTH FINANCIA OCT 2012 RETIREE ADMINIS
NYSTROM PUBLISHING C CHARTER AMENDMENT FLYER
VIGER, JEAN MILEAGE TO PRECINCTS
TASC - CLIENT INVOIC OCTOBER 2012 FLEX PLAN A
U. S. BANK 2012 UPPER MIDWEST SPRIN
Total for Department 402
C.P. OFFICE PRODUCTS ELECTIONS CALC TAPE
PRESS PUBLICATIONS, PUBLIC NOTICE OF ELECTIO
SAM'S CLUB, INC. ELECTION SUPPLIES
VIGER, JEAN ELECTIONS - FRUIT FOR PO
BARTELL, JULIE ELECTION MILEAGE /BAKERY
Total for Department 403
ROSEVILLE, CITY OF NOV 2012 IT SERVICE
Total for Department 407
LEGAL CONSULTANTS GECK, DUEA & OLSON, PROFESSIONAL SERVICE /FOR
LEGAL CONSULTANTS GECK, DUEA & OLSON, PROFFESSIONAL SERVICE PR
Total for Department 414
ECONOMIC DEVELOPMENT QUAD AREA CHAMBER OF 2013 MEMBERSHIP RENEWAL
ECONOMIC DEVELOPMENT CIVIL SITE GROUP LAND PLANNING, LIBRARY R
Total for Department 415
605.77
2,301.12
487.50
945.00
9,365.40
901.38
901.38
336.00
15,843.55*
14,932.00
30.00
14,962.00*
48.10
23.00
1,051.97
36.07
84.15
125.00
1,368.29*
83.49
155.03
72.33
71.94
36.55
419.34*
6,144.16
6,144.16*
150.00
8,000.00
8,150.00*
175.00
400.00
575.00*
Date: 11/21/2012 Time: 08:40:05 Operator: TJT
Page: 2
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Department Vendor Name Description Amount
PLANNING & ZONING HYDEN, MICHAEL REISSUE CK #91810 /P &Z BOA 150.00
Total for Department 416 150.00*
ENGINEERING TKDA PROF. SERVICES -2012 GEN 74.56
Total for Department 417 74.56*
POLICE ANOKA COUNTY CENTRAL OCTOBER 2012 INTERNET SE 477.35
POLICE CONNEXUS ENERGY OCTOBER 2012 ELECTRIC 21.37
POLICE TRI- COUNTY LAW ENFOR ANNUAL DUES FOR 2012 50.00
POLICE LEAGUE OF MINNESOTA MANDATED PATROL SUBSCRIP 510.00
POLICE OTTER LAKE ANIMAL CA IMPOUND FEE 60.00
POLICE NOLL, PETER K9 FOOD 110.32
POLICE STAPLES ADVANTAGE PAPER, TONER, FILE FOLDE 1,008.94
POLICE STAPLES ADVANTAGE PRINTER RIBBON, TAB DIVI 20.56
POLICE U. S. BANK ALPHA SHIRT CO /CERT SHIR 120.03
POLICE U. S. BANK AMAZON /COMPUTER ITEMS FO 201.96
POLICE U. S. BANK BALL. VEST /STREICHERS #9 849.99
POLICE U. S. BANK BARNES&NOBLE / "DISCIPLINE 59.99
POLICE U. S. BANK BATTERIES PLUS /LSS ALARM 80.18
POLICE U. S. BANK CARIBOU /COFFEE OFFICERS 12.84
POLICE U. S. BANK CERT - KITS.COM /CERT TRIAG 26.91
POLICE U. S. BANK CMI /SUPPLIES TO CALIBRAT 122.77
POLICE U. S. BANK COMMAND CONCEPTS /SPECIAL -50.00
POLICE U. S. BANK CRABTREE CO /LASERFICHE S 344.68
POLICE U. S. BANK CUB /CERT GRADUATION SUPP 54.40
POLICE U. S. BANK EVIDENT /EVIDENCE SUPPLIE 77.00
POLICE U. S. BANK FRATTALLONE'S /CERT TRIAG 16.02
POLICE U. S. BANK HOME DEPOT /CERT EQUIPMEN 34.00
POLICE U. S. BANK K.MCCARTHY /ASPEN MILLS # 243.68
POLICE U. S. BANK K.MCCARTHY /STREICHERS #9 6.40
POLICE U. S. BANK KUSTOM SIGNALS /PRO -1000 101.84
POLICE U. S. BANK LYNN PEAVY CO /EVIDENCE S 122.80
POLICE U. S. BANK M. PAULSON /STREICHERS #9 205.09
POLICE U. S. BANK M.PAULSON /STREICHERS #95 4.26
POLICE U. S. BANK MENARDS /CERT EQUIPMENT 36.10
POLICE U. S. BANK OFFICE MAX /CERT GRAD CER 29.54
POLICE U. S. BANK PD VERIZON WIRELESS 773.45
POLICE U. S. BANK SHRED -IT SERVICE 50.85
POLICE U. S. BANK STAPLES /BINDER CLIPS 7.52
POLICE U. S. BANK STAPLES /TONER, NOTEBOOKS 247.36
POLICE U. S. BANK Z.JOHNSON /STREICHERS #96 353.25
Total for Department 420 6,391.45*
BUILDING INSPECTIONS AVON BUSINESS FORMS SEPTIC TANK PERMITS 95.12
BUILDING INSPECTIONS U. S. BANK U OF M WATER RESOURCE CE 425.00
BUILDING INSPECTIONS 10,000 LAKES CHAPTER NOV 2012 SEMINAR V.R. 210.00
Total for Department 422 730.12*
STREETS A &L SUPERIOR QUALITY 4 ROLLS OF SOD 6.67
STREETS RICK JOHNSON DEER & OCT 2012 DEAD DEER REMOV 90.00
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Date: 11/21/2012 Time: 08:40:05 Operator: TJT
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
STREETS
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
FLEET
F
FL
FLEET
FLEET
FLEET
Page: 3
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name Description
Amount
C.W. HOULE, INC.
CONNEXUS ENERGY
XCEL ENERGY
2012 STORM WATER PROJECT
OCTOBER 2012 ELECTRIC
ELECTRIC PUBLIC WORKS DE
XCEL ENERGY REPLACE CK #94501 /ENERGY
NORTHWAY IRRIGATION/ REPAIR AT 6671 RUFFED GR
ST. PAUL CITY OF OCTOBER 2012 ASPHALT
T.A. SCHIFSKY AND SO NOV 8 &9 ASPHALT
WSB & ASSOCIATES, IN 2012 TRAIL'SEALCOATING P
Total for Department 430
AMERICAN FASTENER &
POLAR CHEVROLET & MA
A -1 HYDRAULIC SALES/
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
O'REILLY AUTOMOTIVE
ALTERNATOR & STARTER
FAST BREAK CORNER MA
G &K SERVICES, INC.
LITTLE FALLS MACHINE
MENARDS, INC.
MENARDS, INC.
SAFETY KLEEN CORPORA
LUBRICATION TECHNOLO
LUBRICATION TECHNOLO
O'DAY EQUIPMENT, LLC
U. S. BANK
HYDRAULICS PLUS & CO
CENTERVILLE, CITY OF
Total for D
GOVERNMENT BUILDINGS PREMIUM WATERS, INC.
GOVERNMENT BUILDINGS J.H. LARSON COMPANY,
GOVERNMENT BUILDINGS ACE SOLID WASTE, INC
GOVERNMENT BUILDINGS WHITE BEAR LOCKSMITH
GOVERNMENT BUILDINGS AMERIPRIDE LINEN /APP
GOVERNMENT BUILDINGS TDS METROCOM MN
GOVERNMENT BUILDINGS FILTRATION SYSTEMS,
GOVERNMENT BUILDINGS C.P. OFFICE PRODUCTS
GOVERNMENT BUILDINGS CENTENNIAL UTILITIES
GOVERNMENT BUILDINGS CONNEXUS ENERGY
GOVERNMENT BUILDINGS CENTERPOINT ENERGY
GOVERNMENT BUILDINGS CENTERPOINT ENERGY
WASHERS, NUTS, HX CAPS
#209 HARNESS
PARTS FOR SALT SPREADER
APPLY OVERPAYMENT
CR APPLIED ON CK #94366 &
DIELECTRIC
DISC PADS, BRAKE ROTOR
MINI BULBS
NEEDLE
OIL FILTER
PWR RTD BELTS
PWR RTD BELTS RETURNED
WINTER WIPER BLADES
#375 CLUTCH PULLEY
CAR WASHES
SHOP TOWELS
SALT SANDER ADAPTOR
BRINE MAKER PLUMBING
TEFLON TAPE, PVC BALL VA
WASHER SERVICE - SOLVENT
1,593.4 87NL 10 %ETH
600.1 EW ULS RED B5
PAPER ROLL
NORTHERN TOOL /ADAPTORS T
PARTS FOR SALT SPREADER
BRINE TANK -60% PER GRANT
epartment 431
KANDIYOHI DISTILLED WATE
FLORESCENT LIGHT BULBS
NOV 2012 TRASH & RECYCLE
KEYS, REKEY INTERNAL DOO
MONTHLY RUGS /MATS
10/13- 11/12/12 PHONE
FILTERS
2013 CALENDARS
OCTOBER 2012 GAS USAGE /6
OCTOBER 2012 ELECTRIC
ENERGY /1187 MAIN ST.
ENERGY /1189 MAIN ST
70,419.70
1,205.34
249.69
155.08
156.25
6,987.62
427.44
384.00
80,081.79*
26.57
36.37
50.20
-55.58
12.83
6.72
238.81
9.11
13.35
5.14
67.10
-33.07
206.59
128.25
14.37
143.36
85.82
40.68
23.94
38.74
4,717.91
1,976.86
51.18
51.40
421.79
19,824.64
28,103.08*
42.44
249.67
475.58
172.45
149.89
896.86
275.31
432.91
1,720.43
838.88
61.22
19.28
Date: 11/21/2012 Time: 08:40:06 Operator: TJT
Department
Page: 4
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
GOVERNMENT BUILDINGS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
PARKS
RECREATION
RECREATION
SOLID WASTE
CENTERPOINT ENERGY
XCEL ENERGY
XCEL ENERGY
NYSTROM PUBLISHING C
VIKING ELECTRIC SUPP
COMCAST
COMCAST
NAC MECHANICAL& ELEC
NAC MECHANICAL& ELEC
FRATTALLONE'S /CIRCLE
JANI -KING OF MINNESO
JANI -KING OF MINNESO
WSB & ASSOCIATES, IN
U. S. BANK
U. S. BANK
U. S. BANK
U. S. BANK
ROSEVILLE, CITY OF
Total for
ENERGY /1189 MAIN ST.
ELECTRIC GOVT BUILDINGS
REPLACE CK #94501 /ENERGY
CHARTER AMENDMENT FLYER
QUAD TUBES, TAPE, Al9 OM
INTERNET SERVICE CITY HA
INTERNET SERVICE PUBLIC
INSTALL EXHAUST FAN FOR
REPLACED SUPPLY FAN MOTO
WEDGE DOOR STOP
NOV 2012 MONTHLY CONTRAC
NOV MONTHLY CONTRACT CIT
PUBLIC WORKS SITE GRADIN
FLEET FARM /BRINE SYSTEM
HOME DEPOT /MAIN BRINE ST
HOME DEPOT /PD TV MOUNT
HOME DEPOT /PD WALL PATCH
NOV 2012 PHONE
Department 432
GILBERTSON, STEVE
ACE SOLID WASTE, INC
CENTURY FENCE COMPAN
CENTENNIAL UTILITIES
CENTENNIAL UTILITIES
CENTENNIAL UTILITIES
CONNEXUS ENERGY
HOFFMAN, MICHAEL
CENTERPOINT ENERGY
CENTERPOINT ENERGY
WALMART /CLOTHING ALLOWAN
NOV 2012 TRASH & RECYCLE
300 9 GA. 7 -1/2" ALUM TI
OCTOBER 2012 GAS USAGE /6
OCTOBER 2012 GAS USAGE /6
OCTOBER 2012 GAS USAGE /7
OCTOBER 2012 ELECTRIC
GANDER MTN /CLOTHING ALLO
ENERGY /1179 MAIN ST
ENERGY /6520 PHEASANT RUN
PROFESSIONAL ASPHALT BIKE TRAILS CRACK FILL /S
Total for Department 450
IMAGE PRINTING & GRA PARK & REC LOGO RE -DESIG
U. S. BANK IMAGE PRINTING /GOBBLER G
Total for Department 451
NYSTROM PUBLISHING C RECYCLING SATURDAY POSTC
Total for Department 462
Total for Fund 101
KELLS, STEPHEN
NELSON, JULIA
KUPPERSCHMIDT, MARYA
MINNESOTA COACHES, I
MINNESOTA COACHES, I
SLATER, MARTHA
REPLACE CK #91815 COACH R
ROOM DEPOSIT REFUND
SENIOR REFUND - PIZZA &
BUS DEPOSIT HISTORY THEA
BUS DEPOSIT PLYMOUTH PLA
PROGRAM REFUND
Total for Department
32.12
4,467.61
4,173.90
1,000.31
287.55
42.45
42.45
2,368.31
1,250.84
24.01
486.28
3,137.85
1,581.00
410.51
31.76
4.18
11.01
951.30
25,638.36*
44.87
134.67
32.06
18.17
44.55
45.83
68.78
29.98
17.46
12.85
21,096.00
21,545.22*
21.38
237.74
259.12*
2,779.73
2,779.73*
213,215.77*
50.00
50.00
6.00
98.00
113.73
29.00
346.73*
•
•
•
Date: 11/21/2012 Time: 08:40:06 Operator: TJT
Page: 5
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
•tment Vendor Name Description Amount
SPECIAL EVENTS /TRIPS U. S. BANK BARNES&NOBLE /RETURN SR. -17.12
SPECIAL EVENTS /TRIPS U. S. BANK BARNES&NOBLE /SENIOR BOOK 148.22
SPECIAL EVENTS /TRIPS U. S. BANK HISTORY THEATRE /LOMBARDI 76.00
SPECIAL EVENTS /TRIPS U. S. BANK OLD LOG THEATER /SENIOR T 1,548.00
SPECIAL EVENTS /TRIPS U. S. BANK ORIENTAL TRADING /BREAKFA 107.50
SPECIAL EVENTS /TRIPS U. S. BANK ORIENTAL TRADING /GOBBLER 10.25
SPECIAL EVENTS /TRIPS U. S. BANK ORIENTAL TRADING /PLAYGRO 20.00
SPECIAL EVENTS /TRIPS U. S. BANK ORIENTAL TRADING /WESTERN 124.25
SPECIAL EVENTS /TRIPS CHAIN OF LAKES CHURC REFUND DAMAGE DEPOSIT /SR 700.00
SPECIAL EVENTS /TRIPS MINNESOTA COACHES, I BUS DEPOSIT OLD LOG THEA 621.50
SPECIAL EVENTS /TRIPS MINNESOTA COACHES, I ST. CROIX FESTIVAL THEAT 485.00
Total for Department 205 3,823.60*
YOUTH SPORTS TRETTEL, GARY CONTRACT SPORTS OFFICIAL 487.50
YOUTH SPORTS PRESS PUBLICATIONS, ADS: FIELD SUPERVISOR &SO 148.00
YOUTH SPORTS DETERMAN, ROBERT CONTRACT SPORTS OFFICIAL 286.50
YOUTH SPORTS LINDSTROM, JEFFREY L CONTRACT SPORTS OFFICIAL 939.75
YOUTH SPORTS LILLYBLAD, PAUL A. CONTRACT SPORTS OFFICIAL 44.75
YOUTH SPORTS CLEMENTSON, CHAD A. CONTRACT SPORTS OFFICIAL 89.50
YOUTH SPORTS U. S. BANK TARGET /FOOTBALL UNIFORM 64.15
YOUTH SPORTS HRONSKI, NICHOLAS CONTRACT SPORTS OFFICIAL 26.50
YOUTH SPORTS FARRIS, ALISON CONTRACT SPORTS OFFICIAL 432.00
Total for Department 208 2,518.65*
Total for Fund 201 6,688.98*
GOVERNMENT BUILDINGS U. S. BANK HP LASERJET PRO 400 PRIN 544.86
Total for Department 432 544.86*
Total for Fund 403 544.86*
PEARSON BROTHERS, IN 2012 SEALCOAT PROJECT 13,065.72
O R NORTH METRO ASPHALT 2012 MILL & OVERLAY PROJ 32,764.80
Total for Department 499 45,830.52*
Total for Fund 421 45,830.52*
OTHER TKDA PROF. SERVICES -BIRCH ST. 1,875.27
OTHER TKDA PROF. SERVICES /MAIN ST.& 70.79
OTHER VALLEY PAVING - SHAK 2012 SIGNAL PROJECTS 489,730.66
Total for Department 499 491,676.72*
Total for Fund 475 491,676.72*
BLAINE, CITY OF 3RD QTR 2012 BLAIN WATER 44.52
VALLEY PAVING - SHAK REFUND HYDRANT METER DEP - 186.50
LARSON GROUNDS MAINT REFUND HYDRANT METER DEP -34.00
Total for Department - 175.98*
WATER ABLE HOSE AND RUBBER 1 -1/2" CLEAR PVC SUCTION 82.83
•
Date: 11/21/2012 Time: 08:40:06 Operator: TJT
Department
Page: 6
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
Vendor Name
Description
Amount
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
WATER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
SEWER
AMERICAN WATER WORKS
INSTRUMENTAL RESEARC
TDS METROCOM MN
BLAINE, CITY OF
O'REILLY AUTOMOTIVE
BUDIG, TIM
CONNEXUS ENERGY
HUGO HEATING AND COO
CENTERPOINT ENERGY
CENTERPOINT ENERGY
CENTERPOINT ENERGY
XCEL ENERGY
XCEL ENERGY
HD SUPPLY WATERWORKS
SHELLY, JAMES
GOPHER STATE ONE -CAL
WSB & ASSOCIATES, IN
U. S. BANK
U. S. BANK
U. S. BANK
U. S. BANK
BLUETARP FINANCIAL,
BLUETARP FINANCIAL,
Total for D
2/1/13 - 1/31/14 MEMBERSHI
TOTAL COLIFORM BACTERIA
10/13- 11/12/12 PHONE
3RD QTR 2012 BLAIN WATER
SOCKET HOLDER
NORTHERN TOOL /WORK GLOVE
OCTOBER 2012 ELECTRIC
BLACK DUCK PUMP HOUSE
ENERGY /1180 BIRCH ST
ENERGY /6774 BLACK DUCK D
ENERGY /6786 CLEARWATER C
ELECTRIC WATER DEPT
REPLACE CK #94501 /ENERGY
2012 METER UPGRADE
FLEET FARM /WALMART /KOHLS
GOPHER STATE ONE -CALL TI
2012 WATER & WASTE WATER
FLEET FARM /FITTING AND C
FLEET FARM /HEX KEY,WRENC
GANDER MTN /T.HILLESHEIM
HOME DEPOT /WELL REPAIR
HOSE BARB
HOSE BARBS, REDUCER NIPP
epartment 494
Total for Fund 601
AMERICAN FASTENER & PHILLIPS WASHER HEAD TEK
INTERSTATE POWER SYS REPLACE HEATER
BLAINE, CITY OF 3RD QTR 2012 BLAIN WATER
C.W. HOULE, INC. HOKAH DR /EXCAVATE STORM
CENTENNIAL UTILITIES OCTOBER 2012 GAS USAGE /S
CONNEXUS ENERGY OCTOBER 2012 ELECTRIC
INFRATECH REPAIR 23 CATCH BASINS
XCEL ENERGY REPLACE CK #94501 /ENERGY
METROPOLITAN COUNCIL DEC 2012 WASTE WATER SER
GOPHER STATE ONE -CAL GOPHER STATE ONE -CALL TI
WSB & ASSOCIATES, IN 2012 WATER & WASTE WATER
U. S. BANK HOME DEPOT /LIFTING CHAIN
U. S. BANK NORTHERN TOOL /RATCHETS
Total for Department 495
Total for Fund 602
PRESS PUBLICATIONS, PUBLIC NOTICE - BILL'S SUP
MARK MCDONOUGH POLICE K9 TRAINING
VALLEY PAVING - SHAK REFUND HYDRANT METER DEP
LARSON GROUNDS MAINT REFUND HYDRANT METER DEP
THOMPSON, COOPER COURT ORDER 02 -CO -12 -205
Total for Department
310.00
142.50
109.41
584.00
17.08
14.99
1,747.57
150.00
12.85
27.91
61.94
2,699.10
3,365.38
1,136.97
380.00
228.48
1,536.00
40.88
61.88
209.98
13.51
11.21
81.11
13,025.58*
12,849.60*
4.57
1,153.78
1,341.00
1,126.00
18.17
418.65
4,600.00
8.29
57,077.74
228.47
1,536.00
71.00
64.25
67,647.92*
67,647.92*
47.70
3,300.00
400.00
400.00
1,845.00
5,992.70*
•
•
Date: 11/21/2012 Time: 08:40:06 Operator: TJT
Page:
City of Lino Lakes
FM Entry - Invoice Payment - Department Report
•ment Vendor Name Description Amount
Total for Fund 801 5,992.70*
Grand Total 844,447.07*
•
•
CENTENNIAL FIRE DISTRICT
Check Register - FIRE GL Page: 1
Check Issue Dates: 11/16/2012 - 11/19/2012 Nov 19, 2012 10:36AM
Report Criteria:
•ePort type: Summary
GL Check Check
Period Issue Date Number
Vendor
Number
Payee
Description
11/12 11/16/2012 5586
11/12 11/16/2012 5587
11/12 11/16/2012 5588
11/12 11/16/2012 5589
11/12 11/16/2012 5590
11/12 11/16/2012 5591
11/12 11/16/2012 5592
11/12 11/19/2012 5593
11/12 11/19/2012 5594
11/12 11/19/2012 5595
Grand Totals:
•
11565
31008
60650
160050
160200
180600
220200
11565
30480
160493
ASPEN MILLS, INC
COMCAST
FRATTALLONE'S HARDWARE S
PAETEC
MIKE T PETERSON
CITY OF ROSEVILLE
VERIZON WIRELESS
ASPEN MILLS, INC
CENTENNIAL UTILITIES
PREMIUM WATERS, INC
UNIFORMS
INTERNET CENTERVILLE STATI
DRILL BITS /MISC
PHONES STATION 2
LODGING /MEALS MN FIRE CHI
NOV PHONE SERVICE
COMMUNICATIONS
UNIFORMS
OCT STATION 1 UTILITIES
BOTTLE WATER DEPOSIT -REM
Check
Amount
195.97
101.50
57.50
149.61
854.17
839.16
78.06
166.05
220.41
1.53
2,663.96
• Manual Check, V = Void Check
•
•
CITY COUNCIL WORK SESSION November 5, 2012
DRAFT
1 CITY OF LINO LAKES
2 MINUTES
3
4 DATE : November 5, 2012
5 TIME STARTED : 5:30 p.m.
6 TIME ENDED : 9:05 p.m.
7 MEMBERS PRESENT : Council Member Stoesz, O'Donnell,
8 Rafferty, Roeser (arrived at 5:45 p.m.) and
9 Mayor Reinert
10 MEMBERS ABSENT : None
11
12 Staff members present: City Administrator Jeff Karlson; Finance Director Al Rolek;
13 Public Safety Director John Swenson; City Engineer Jason Wedel; Community
14 Development Director Michael Grochala; Public Services Director Rick DeGardner; City
15 Clerk Julie Bartell
16
17 Agenda
18
19 2. Five Year Financial Plan — Administrator Karlson recalled that the council reviewed
20 a draft Five -Year Financial Plan back in August and, at that time, postponed
21 consideration because the Charter Commission was proposing a tax cap that would have
22 likely impacted any plan. Staff is looking for further direction at this time. Council
23 Member Rafferty noted that the proposed tax cap charter amendment is not going forward
24 at this time and he understands that the numbers in the draft plan are not firm because
25 they can't be but he wonders what the council should be doing to meet the charter
26 requirement. Finance Director Rolek responded that typically a city prepares a five year
27 capital improvement plan because it contains things that you can look ahead at and use as
28 a planning tool. The city charter calls for something different than that. It calls for a plan
29 that is more like a budget. The council concurred that putting together information has
30 value but it should be called a forecast rather than a plan. Staff will put together
31 numbers and bring forward a forecast in December.
32
33 1. Signal Projects, TKDA Supplemental Authorization — Community Development
34 Director Grochala introduced Larry Boehr, head of the municipal services division of
35 TKDA, present to answer questions. Mr. Grochala explained that staff is requesting that
36 the council consider at their next regular meeting approval of a supplemental
37 authorization for services provided by TKDA related to the signal projects (Ware/Birch
38 and Lake/Main). Mr. Grochala explained the additional engineering services that were
39 required by the city and Anoka County. There were elements added to the original plans
40 requiring additional engineering services, some of which were requested by Anoka
41 County and that will be funded by them. Much of the work related to drainage. Mr.
42 Boehr concurred with Mr. Grochala's explanation adding that the services were required
43 due to an increase in the scope of the project and added that the costs have already been
44 incurred (work is done). Mr. Grochala updated the council on the levy amount for the
45 signal projects, where the projects currently stand with costs and noted that this
•
•
CITY COUNCIL WORK SESSION November 5, 2012
DRAFT
46 supplemental appropriation would not bring the project over the levy amount. The
47 council concurred that they would consider the matter at their next regular meeting.
48
49 3. Circle Pines /Centennial Utilities Franchise Ordinance- Administrator Karlson
50 recalled that the franchise agreement has expired and that previously the utilities
51 commission proposed a change in fees and in response the council established a
52 subcommittee of Mayor Reinert and Council Member O'Donnell who proceeded with
53 discussions with Centennial and eventually other providers (Xcel and CenterPoint) about
54 the option of city purchase of the utilities. In the end a franchise agreement has been
55 negotiated with Centennial for a fee of 4% for non - interruptable service and 2% for
56 interruptible service. The agreement also includes language that allows for an increase
57 under certain circumstances and also that the fee will continue to be collected during
58 negotiation of a new agreement within a year. Mr. Karlson added that the agreement does
59 not provide for a representative on the commission board and that is an appropriate
60 change in his opinion. An ordinance establishing the franchise is on the next council
61 agenda. The city attorney has reviewed that ordinance.
62
63 Mayor Reinert added that much time was spent working out this issue and he feels the
64 city came out in a good position. Users in Lino Lakes will be seeing a reduction from
65 what they were paying through Centennial Utilities. Council Member Stoesz confirmed
66 that the users in Lino Lakes that buy from different providers (Xcel and CenterPoint) will
67 be paying about the same as Centennial users.
68
69 Staff will bring forward the ordinance for council consideration.
70
71 4. 2013 Budget — Finance Director Rolek distributed and reviewed a draft of the water
72 and sewer budgets for 2013. The budgets are made up of personnel services, chemicals,
73 maintenance of the systems, recovering depreciation costs and debt service for projects of
74 the fund. The water fund budget is proposed to be reduced in 2013, mostly due to the
75 retirement of debt for that fund. The sewer fund budget is proposed to be higher in 2012
76 mainly due to an increase in flow services purchased from the Metro Council. He added
77 that the city is in the midst of a utility rate study and recommendations are expected in the
78 near future; an increase in sewer rates are anticipated and possibly the water rates through
79 structuring. Council Member Roeser noted that staff has indicated that the current sewer
80 rate has not covered all costs and so the fund has been subsidized; he wonders if there is
81 wisdom in establishing some type of rate plan.
82
83 Mr. Rolek noted that the council received information on the recreation program fund,
84 another revenue fund. The fund indicates an anticipated surplus but some of the costs are
85 included in the general fund (recreation supervisor positions). There will be some
86 program fee increases as was discussed earlier and that should help to offset some of the
87 general fund participation.
88
•
•
CITY COUNCIL WORK SESSION November 5, 2012
DRAFT
89 Council Member Roeser noted that the aluminum can recycling program will be
90 commencing soon and will support a recreation center. He ensured that staff is prepared
91 to receive that revenue.
92
93
94
95
96
97
98
99
100
101
102
103
104
105
106
107
108
109
110
111
112
113
114
115 Mr. Rolek finally noted that the new agreement with Centennial Utilities will generate
116 about $50,000 and he received council approval to deposit that as a contingency item.
117
118
119
120
121
122
123
124
125
126
127
128
129
130
131
132 Administrator Karlson spoke about personnel in city hall where there have been
133 resignations along with planned retirements coming up. The vacant Planner position has
Mr. Rolek reviewed the preliminary levy amount set by the council in September. When
that preliminary budget was set, the council still had some issues to discuss including
outsourcing possibilities and personnel issues as far as replacing positions. He did
receive a communication from Council Member Stoesz with several suggestions; staff
has responded to some. Public Services Director DeGardner distributed information
comparing neighborhood park services provided by city staff and services contracted out.
From a monetary standpoint the in -house staff continues to make the most sense. There
are many shared services between public works functions that are performed by park
maintenance staff. Mr. DeGardner also provided a comparison of renting versus
purchasing for portable restroom services. Mr. DeGardner reported also on the
suggestion of combining cell phone uses and that there is the possibility of savings that
staff will continue to explore. Council Member Roeser thanked staff for the comparison
information but added that a more comprehensive approach that includes full outsourcing
versus fully staffed in -house could look different. Mr. DeGardner added that it's
particularly difficult to gauge the work when it varies greatly such as this day when public
works staff are providing voting booth transport; he is confident, however, that in house
is a better value. Mayor Reinert framed the discussion; it isn't an indication that any city
employees aren't doing a good job. It's a necessary discussion for elected officials to
have about efficiencies during difficult economic times. Council Member Stoesz added
that the weekly update that goes out to the council each Friday is a good way for staff to
communicate regularly with the council.
Administrator Karlson reviewed his report relating to personnel and indicated a new
change (a police officer has resigned). Therefore there are two police officer positions
open and Chief Swenson provided an update on the hiring process. The hiring process
began in July for one officer but since then, with a new resignation, he believes it would
be appropriate to select two individuals from the good pool that developed through the
hiring process. He asks that the council authorize the hiring of two officers and Chief
Swenson would then be bringing forward his recommendation to the council meeting.
Regarding the Records Technician position that is currently open in the department, Chief
Swenson explained that staff is in the process of reviewing more than 80 applications.
Council Member Rafferty initiated a discussion about the salary step system and how that
could impact hiring at the city. He asked that staff keep the council informed as they
consider placement on the step system. Administrator Karlson indicated that he would
send information on salary steps for all city positions to the council.
•
•
CITY COUNCIL WORK SESSION November 5, 2012
DRAFT
134 been advertised and applications are coming in and he hopes to have a person on board by
135 the first of the year. The Deputy Clerk is retiring at the end of the year and, after
136 studying the situation, he believes the best option is to replace the position. In looking at
137 personnel available at city hall, he feels there are people qualified through their
138 experience to fill the job internally. Filling the position in -house will affect other areas,
139 such as moving one person to full time, changes in staffing the front desk and finding a
140 part-time human resources person. There is no increase in the budget anticipated.
141
142 The council discussed the need to fill the vacant Planner position, including possibilities
143 such as utilizing planning services through WSB or other means to fulfill needs.
144 Community Development Director Grochala outlined current and anticipated needs and
145 costs and explained his responsibility in managing the planner as well as revenue lost by
146 using an outside planner resource. The council asked that staff check on the possibility of
147 utilizing WSB for the necessary services. Mayor Reinert asked that however the position
148 is filled, he wants to see services that are a good fit for this city.
149
150 Administrator Karlson updated the council on proposed health care rates; the city's
151 current provider (Medica) is offering a very favorable rate. That will be a $17,000
152 savings to the proposed budget. He mentioned other changes proposed to the health care
153 programs (decrease in city contribution for deductibles and lower cash option payment).
154
155 5. Audit Services for 2012 — Finance Director Rolek reviewed the city's recent request
156 for proposals (RFP) process and the results. Included in the request was a separate
157 proposal related to audit services for the Centennial Fire District. All firms met the city's
158 requirements. The proposals are quite close in cost so Mr. Rolek recommends that the
159 city retain the current provider, Clifton Allen unless the council wishes to make a change.
160 Mayor Reinert indicated that a change in services to the Fire District will not occur since
161 his proposal on that subject was voted down by the Board. Council Member Rafferty
162 noted that a continuing effort to RFP for best services such as in this case is much
163 supported and saves the city money. The council heard about the value of continuity in
164 who works on the services and concurred to remain with Clifton Allen.
165
166 6. Traffic Accidents/Deer — Public Safety Director Swenson recalled that the council
167 requested a report on deer management and impact on traffic accidents. He has reviewed
168 an archery deer hunt program through Ramsey County in Maplewood. He has gathered
169 count information as much as possible through county and state data. The number of
170 car /deer collisions as well as deer numbers has actually decreased since 2002. Anoka
171 County currently allows archery hunting in the park area and has traditionally met their
172 goals. Options would be to change the city's regulation to expand beyond archery to
173 firearms (not recommended by the chief), or expand regulations to allow archery in the
174 area where it currently isn't allowed. Staff was directed to work with Anoka County on
175 bringing the harvest numbers up and additional signage as necessary.
176
177 7. Otter Lake Road Extension Update — Community Development Director Grochala
178 updated the council on plans for the extension project. Appraisals are complete, a
•
•
•
CITY COUNCIL WORK SESSION
DRAFT
November 5, 2012
179 meeting held with property owners, a city cost established and a gap identified of about
180 $126,000. There is a tentative agreement with developer Bruce Miller (MFC Properties)
181 regarding his offer of a loan of $80,000 to cover the gap, providing for a future credit to
182 trunk fees. That leaves a $46,000 gap. The MFC group has a project for 2013 and staff
183 needs to make offers on properties. Staff has tried to minimize impacts in areas of
184 concern and has had a good meeting with parties involved. They may agree to terms that
185 will close the gap. In the next month, the city attorney will draft a petition and waiver
186 agreement for review. The Mayor recommends moving as necessary to get the work
187 moving.
188
189 8. Northeast 35E Area Drainage Study — Community Development Director Grochala
190 explained that in the same area as the previous item, there is a drainage issue. There is
191 not enough capacity to handle future drainage. Staff included in the Comprehensive Plan
192 a multi functional greenway to assist. With parties trying to address individual areas, it's
193 evident that a comprehensive approach is needed. The watershed district is reviewing the
194 ditch system repairs as another element. Staff wants to start doing more detailed
195 planning to come up with options, working with WSB and Rice Creek Watershed
196 District. The draft plan would run about $16,500 to the city and staff recommends
197 moving forward through the existing engineering budget. The council concurred that
198 staff should proceed to get the answers needed to move ahead.
199
200 9. City Council December Calendar — The council reviewed their December meeting
201 schedule and elected to cancel the December 26 meeting. The city clerk will follow up
202 with notification of the cancelation.
203
204 10. Review Regular Council Agenda — The council reviewed the agenda and there were
205 no changes.
206
207 The meeting was adjourned at 9:05 p.m.
208
209 These minutes were considered, corrected and approved at the regular Council meeting held on
210 November 26, 2012.
211
212
213
214
215 Julianne Bartell, City Clerk Jeff Reinert, Mayor
216
5
COUNCIL MINUTES November 13, 2012
DRAFT
1 CITY OF LINO LAKES
z MINUTES
5 DATE : November 13, 2012
6 TIME STARTED : 6:35 p.m.
7 TIME ENDED : 7:15 p.m.
8 MEMBERS PRESENT : Council Member Stoesz, O'Donnell, Rafferty,
9 Roeser, and Mayor Reinert
10 MEMBERS ABSENT
11
12 Staff members present: City Administrator Jeff Karlson; Community Development Director Michael
13 Grochala; Chief of Police John Swenson; and City Clerk Julie Bartell
14
15 PUBLIC COMMENT
16
17 Bruce Hanson, Surfside Seaplane Services, 6980 Lake Drive, addressed the council regarding a
18 problem with lake weeds. The weeds make it difficult for planes to use the lake and that is impacting
19 his business in a negative way. He provided the council with written information. Mayor Reinert
20 noted that the lakes in the city are very shallow and he too has experienced problems with weeds. He
21 will be happy to visit with Mr. Hanson to share information he's obtained. In addition the council
22 will discuss the problem at their next work session.
23
.
24 SETTING THE AGENDA
25
26 The agenda was approved as presented.
27
28 SPECIAL PRESENTATION
29
30 Police Chief John Swenson and Mayor Reinert presented Michael Wheeler with the Lino Lakes
31 Police Department Citizens Award. Mr. Wheeler was honored for providing assistance to his young
32 brother who was attacked by bees.
33
34 CONSENT AGENDA
35
36 Council Member Roeser moved to approve the Consent Agenda, Items 1A through 1G, as presented.
37 Council Member Rafferty seconded the motion. Motion carried on a unanimous voice vote.
38
39 ITEM ACTION
40
41 Consideration of Expenditures:
42
43 November 13, 2012 (Check No. 94502 -
44 94630, $397,167.72) Approved
45
1
COUNCIL MINUTES November 13, 2012
DRAFT
46 Centennial Fire District (Check No. 5555-
47 5582, $74.531/19) Approved
048
49 October 22, 2012 Council Work Session Minutes Approved
50
51 October 22, 2012 City Council Meeting Minutes Approved
52
53 Centennial Middle School PTA Excluded Bingo Approved
54
55 St. Joseph's Church Exempt Gambling Permit Approved
56
57 YMCA Temporary On -Sale Liquor License Approved
58
59 Appointment of Clifton Larson Allen to provide
60 Audit Services Approved
61
62 FINANCE DEPARTMENT REPORT
63
64 There was no report from the Finance Department.
65
66 ADMINISTRATION DEPARTMENT REPORT
67
68 3A) Resolution No. 12 -109, Approving a Joint Powers Agreement with Anoka County for
.
69 Property Assessment Services — Administrator Karlson reviewed the agreement before the council
70 that would extend the provision of assessment services by Anoka County through the year 2018. The
71 rate per property will not be increased due to efficiencies within the county system. Council
72 Member Stoesz noted that this is a long term contract and he would like to review the situation
73 further; he is aware that some cities have different arrangements. Administrator Karlson indicated
74 that the cost of county services is reasonable to his knowledge but he will explore the numbers further
75 if the council so desires. Council Members indicated that a review would be appropriate.
76
77 Council Member Stoesz moved postpone the matter to the next meeting with direction for staff to
78 place it on the agenda for the next work session. Council Member Roeser seconded the motion.
79 Motion adopted on a unanimous voice vote.
80
81 3B) 1st Reading of Ordinance No. 09 -12, Granting a Nonexclusive Gas Franchise to Circle
82 Pines /Centennial Utilities - Administrator Karlson explained that the ordinance presented will grant
83 a non - exclusive gas franchise to Centennial Utilities for a 20 year period. The previous agreement
84 expired in March of this year and negotiations for a new agreement were undertaken with Centennial
85 Utilities; the city was represented by Mayor Reinert and Council Member O'Donnell. The terms
86 included in the proposed agreement include a four percent franchise fee for non - interruptible
87 customers and terms for an increase if fees are imposed on other providers. Mayor Reinert noted
88 that through tough negotiations, the city will be in a better position having achieved a reduction in
89 fees of 4% (previously 7 %).
90
•
2
COUNCIL MINUTES November 13, 2012
DRAFT
91 Council Member O'Donnell moved to approve the 1st Reading of Ordinance No. 09 -12, as presented.
92 Council Member Roeser seconded the motion. Motion carried on a unanimous voice vote.
1193
94 4A) Approval to hire two police officers to fill vacant positions — Public Safety Director Swenson
95 reported that he is asking permission to hire two police officers to fill vacant positions. The hiring
96 would not increase the police department authorized strength of 25 sworn positions. An appropriate
97 hiring process has been conducted and conditional job offers have been made to two candidates.
98
99 Council Member Rafferty moved to approve the hiring as requested. Council Member Stoesz
100 seconded the motion. Motion carried on a unanimous voice vote.
101
102 PUBLIC SAFETY DEPARTMENT REPORT
103
104 There was no report from the Public Safety Department.
105
106 PUBLIC SERVICES DEPARTMENT REPORT
107
108 There was no report from the Public Services Department.
109
110 COMMUNITY DEVELOPMENT DEPARTMENT REPORT
111
112 6A) Resolution No. 12 -111, Approving Reconveyance of Forfeited Lands to the State of
113 Minnesota and Authorizing Certification of Entitlement to Land under Minnesota Statutes,
14 Section 282.01, Outlot A, Woolan Estates — Community Development Director Grochala explained
glIF 15 the request to reconvey certain lands to the state that are a part of a wetland and restoration project.
116 Wetland credits will come to the city as a result. Under state law the parcels can then be reconveyed
117 to the city as a result of entitlement.
118
119 Council Member Roeser moved to approve Resolution No. 12 -111 as presented. Council Member
120 Rafferty seconded the motion. Motion carried on a unanimous voice vote.
121
122 6B) Resolution No. 12 -112, Approving Final Pay Request for the 2012 Trail Sealcoat Project -
123 Community Development Director Grochala explained that the project is complete and the contractor
124 has requested final payment, at an amount that is $1,800 below the approved contract.
125
126 Council Member O'Donnell moved to approve Resolution No. 12 -112 as presented. Council
127 Member Roeser seconded the motion. Motion carried on a unanimous voice vote.
128
129 6C) Resolution No. 12 -113, Authorizing Professional Services with WSB for the NE 35E Area
130 Drainage Study — Community Development Director Grochala indicated that staff has been working
131 with property owners in the area for the past few years on planning and economic development.
132 Drainage has evolved as an issue that could impact development opportunities. The Rice Creek
133 Watershed District is in the process of completing a repair report for Ditch 55 in the area. Staff
134 believes this is a good time for a coordinated and comprehensive plan identifying best options for
•
3
COUNCIL MINUTES
DRAFT
November 13, 2012
135 drainage. The city's engineering firm, WSB, is proposing to complete a guide plan for the area. Staff
136 supports this work and proposes that it be paid for from the engineering budget.
.37
138 Council Member Roeser moved to approve Resolution No. 12 -113 as presented. Council Member
139 Stoesz seconded the motion. Motion carried on a unanimous voice vote.
140
141 6D) Resolution No. 12 -74, Approving Supplemental Authorization for Engineering Services
142 with TKDA, Lake/Main and Birch/Ware Intersection Improvements — Community Development
143 Director Grochala recalled that the city authorized a contract for plans and specifications for the
144 Lake /Main and Birch/Ware Signal Projects in January of 2011 with TKDA. During the course of the
145 project design, scope expanded due to additional crosswalks at Marketplace Drive and additional
146 paving of Lake Drive, both added at the request of Anoka County. The project scope also changed
147 due to drainage issues caused by project expansion. The original request from TKDA has been
148 reduced and the report before the council provides additional information on cost elements. These
149 supplemental costs would not put the project outside of the authorized amount.
150
151 Council Member Rafferty suggested that better communication is warranted for cost increases of this
152 type and size.
153
154 Council Member O'Donnell moved to approve Resolution No. 12 -74 as presented. Council Member
155 Roeser seconded the motion. Motion carried on a unanimous voice vote.
156
157 UNFINISHED BUSINESS
I58
59 There was no Unfinished Business.
160
161 NEW BUSINESS
162
163 There was no New Business.
164
165 COMMUNITY EVENTS
166
167 December 8, Breakfast with Santa at the Lino Lakes Senior Center from 8:30 to 10:00 a.m.
168 Everyone will enjoy a delicious breakfast and children ages 18 months — 10 years will have the
169 opportunity to decorate gingerbread cookies, make holiday crafts and have their picture taken with
170 Santa. Advance registration is required. Please download the Breakfast with Santa form from the city
171 website at www.ci.lino - lakes.mn.us.
172
173 Lino Lakes Recycling Saturday, November 17, 10:00 a.m. to 2:00 p.m., Lino Park, 7850 Lake
174 Drive. Recycling Day in Lino Lakes is now every third Saturday. Join residents in dropping off
175 items such as electronics, tires, batteries, household goods and computers. For more information,
176 contact city hall at 651- 982 -2424. This is part of an effort to expand our city's residential and
177 business recycling — "LINO LAKES RECYCLES AT HOME, AT WORK AND ON THE GO!"
178
disk179
4
COUNCIL MINUTES
1 so COMMUNITY CALENDAR
181
ill 82
183
184
185
186
187
188 ADJOURN
189
November 13, 2012
DRAFT
Community Calendar — A Look Ahead
November 13, 2012 through November 26, 2012
Wednesday, November 14 6:30 pm, Council Chambers Planning & Zoning
Thur/Fri, November 22 -23 CITY HALL CLOSED Thanksgiving Holiday
Monday, November 26 5:30 pm, Community Room Council Work Session
Monday, November 26 6:30 pm, Council Chambers City Council Meeting
190 There being no further business, Council Member Rafferty moved to adjourn at 7:15 p.m. Council
191 Member Stoesz seconded the motion. Motion carried unanimously.
192
193 These minutes were considered and approved at the regular Council Meeting November 26, 2012.
194
195
196
197
198 Julianne Bartell, City Clerk
199
•
•
5
Jeff Reinert, Mayor
CITY COUNCIL
AGENDA ITEM 1D
STAFF ORIGINATOR: Chief John Swenson
MEETING DATE: November 26, 2012
TOPIC: Hiring of a Records Technician
VOTE REQUIRED: 3/5
INTRODUCTION
The Lino Lakes Police Department is requesting council approval to hire a Records Technician.
The hiring of a Records Technician will fill the current Record Technician opening.
BACKGROUND
On October 12, 2012, Record Technician Jackie Bowdich resigned from the Lino Lakes Police
Department.
The police department has been engaged in a Record Technician hiring process to fill the
vacancy created by the resignation. This hiring process included:
1. Application/Experience Scoring (80 Applicants)
2. Initial Oral Interview (14 Participants)
3. Background Investigation (2 Participants)
4. Final Interview (2 Participants)
This hiring process has been extensive and has identified candidates that will continue high
level of customer service and dedications to the Lion Lakes community.
The 2012 Approved and 2013 Requested Police Department budget is funded for 2 Record
Technician positions. The hiring of a Record Technician will maintain the police department at
2 positions. Approval of this request will not result in an increase to personnel cost for the
police department.
RECOMMENDATION
Staff recommends the Council approve the hiring of a Record Technician.
ATTACHMENTS
None
6,
CITY COUNCIL
AGENDA ITEM lE
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 26, 2012
TOPIC: Approve Application for Blue Heron Elementary PTO to
Conduct Excluded Bingo
VOTE REQUIRED: 3/5
INTRODUCTION
Under Minnesota Statute 349.166, excluded bingo may be conducted by an organization that
conducts four or fewer bingo occasions in a calendar year, or in connection with a county fair, the
state fair, or a civic celebration if it is not conducted for more than 12 consecutive days. Blue
Heron Elementary PTO holds only one gambling event each year.
BACKGROUND
The Blue Heron Elementary PTO is requesting approval to hold its Annual "Back to School
Family Bingo Night ". This event will be held at Blue Heron Elementary School, 405 Elm Street,
on Thursday, December 6, 2012. There is no license fee involved and there will be no charge to
play bingo.
The application, a certificate of non - profit status and the results of the background check on the
applicant are on file in the city clerk's office.
RECOMMENDATION
Approve the request to conduct the bingo event.
•
CITY COUNCIL
AGENDA ITEM 3A
STAFF ORIGINATOR: Jeff Karlson
MEETING DATE: November 26, 2012
TOPIC: Consider 2nd Reading of Ordinance No. 09 -12, Granting a
Nonexclusive Gas Franchise to Circle Pines /Centennial Utilities
VOTE REQIURED: 3/5
INTRODUCTION
The City Council is being asked to consider the adoption of Ordinance No. 09 -12, granting a
nonexclusive gas franchise to Circle Pines /Centennial Utilities for a 20 -year period. The Council
approved the first reading of the ordinance on November 13, 2012.
BACKGROUND
The City's 25 -year franchise agreement with Centennial Utilities expired on March 31, 2012.
After several months of negotiations, we were able to reach a settlement with Circle
IIPines /Centennial Utilities.
The new terms include a four percent franchise fee for non - interruptible customers, retroactive to
October 1, 2012, which can be increased to a maximum of five percent if Lino Lakes imposes a
franchise fee of one percent or more for the other natural gas providers. The previous franchise
fee was seven percent.
RECOMMENDATION
Staff is recommending approval of the 2nd reading of Ordinance No. 09 -12, granting a
nonexclusive franchise to Circle Pines /Centennial Utilities.
ATTACHMENTS
Ordinance No. 09 -12
•
1st Reading: November 13, 2012
Publication:
2 °d Reading:
Effective:
Circle Pines /Centennial Utilities
Gas Franchise Ordinance
CITY OF LINO LAKES, ANOKA COUNTY, MINNESOTA
ORDINANCE NO. 09 -12
AN ORDINANCE GRANTING TO CIRCLE PINES UTILITES, DBA CENTENNIAL
UTILITIES, A MINNESOTA MUNICIPAL CORPORATION, ITS PERMITTED
SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT,
OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE
TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS
ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND
PUBLIC GROUND OF THE CITY OF LINO LAKES, MINNESOTA, FOR SUCH
PURPOSE; AND PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF.
THE CITY COUNCIL OF LINO LAKES ORDAINS:
SECTION 1. DEFINITIONS
For purposes of this Ordinance, the following capitalized terms listed in alphabetical
order shall have the following meanings:
City. The City of Lino Lakes, County of Anoka, State of Minnesota.
City Utility System. Facilities used for providing public utility service owned or
operated by City or agency thereof, including sewer, storm sewer, water service, street lighting
and traffic signals, but excluding facilities for providing heating, lighting, or other forms of
energy.
Commission. The Minnesota Public Utilities Commission, or any successor agency or
agencies, including an agency of the federal government, which preempts all or part of the
authority to regulate gas retail rates now vested in the Minnesota Public Utilities Commission.
Company. Circle Pines Utilities DBA Centennial Utilities, a Municipal corporation,
its successors and assigns permitted by the City including all successors or assigns that own or
operate any part or parts of the Gas Facilities or system subject to this Franchise.
Franchise or Ordinance. This Ordinance, which grants the Franchise to the Company
to provide retail natural gas service to customers in the City under the terms and conditions
herein.
Gas Facilities or System. Gas transmission and distribution pipes, lines, ducts, fixtures,
and all necessary equipment and appurtenances owned or operated by the Company for the
purpose of providing gas energy for public or private use in the City.
1
•
•
•
•
Notice. A writing served by any party or parties on any other party or parties. Notice to
Company shall be mailed to Administrator, 200 Civic Heights Circle, Circle Pines, Minnesota
55014. Notice to the City shall be mailed to City Administrator, City of Lino Lakes, 600 Town
Center Pkwy, Lino Lakes, MN 55014. Either party may change its respective address for the
purpose of this Ordinance by Notice to the other parties.
Public Ground. Land owned or otherwise controlled by the City for park, open space or
similar public purpose, which is not a Public Way but is held for use in common by the public.
Public Way. Any public right -of -way within the City as defined by Minnesota Statutes,
Section 237.162, subd. 3.
SECTION 2. ADOPTION OF FRANCHISE
2.1. Grant and Acceptance of Franchise. City hereby grants Company, for a period of
twenty (20) years from the date this Ordinance is passed and approved by the City, the
nonexclusive right to import, manufacture, distribute and sell gas for public and private use
within and through the limits of the City as its boundaries now exist or as they may be extended
in the future. This right includes the provision of Gas that is (i) manufactured by the Company or
its affiliates and delivered by the Company, (ii) purchased and delivered by the Company or (iii)
purchased from another source by the retail customer and delivered by the Company. For these
purposes, Company may construct, operate, repair and maintain Gas Facilities in, on, over, under
and across the Public Ways and Public Grounds, subject to the provisions of this Ordinance.
Company may do all reasonable things necessary or customary to accomplish these purposes,
subject however, to such lawful regulations as may be adopted by separate ordinance. The
Company accepts the grant and agrees to comply with this Ordinance.
2.2 Effective Date: Written Acceptance. This franchise agreement shall be in force and
effect from and after approval of this Ordinance, its acceptance by Company, and its publication
as required by law. The City by Council resolution may revoke this franchise agreement if
Company does not file a written acceptance with the City within 90 days after publication.
2.3. Publication Expense. Company shall pay the expense of a summary publication of
this Ordinance.
2.4. Dispute Resolution. If either party asserts that the other party is in default in the
performance of any obligation hereunder or is otherwise in breach of the Franchise, the
complaining party shall notify the other party in writing of the default and the desired remedy.
Representatives of the parties must promptly meet and attempt in good faith to negotiate a
resolution of the dispute. If the dispute is not resolved within thirty (30) days of the Notice, the
parties may mediate by jointly selecting a mediator to facilitate further discussion. The parties
will equally share the fees and expenses of the mediator. If either party objects to use of a
mediator or a mutually acceptable mediator cannot be obtained, either party may commence an
action in Anoka County District Court to interpret and enforce this Franchise and /or seek such
other relief as permitted by law or equity.
410 2.5 Continuation of Franchise. If the City and the Company are unable to agree on the
2
terms of the new franchise by the expiration of the term set forth in Section 2.1, the Franchise
shall automatically continue based on the same terms for a period of no more than one year but
may be terminated with or without cause by either party upon ninety (90) days written notice.
SECTION 3. LOCATION, OTHER REGULATIONS
3.1. Location of Facilities. Gas Facilities shall be located, constructed, and maintained
so as not to interfere with the safety and convenience of ordinary travel along and over Public
Ways and so as not to disrupt the operation of any City Utility System. Gas Facilities may be
located on or in Public Grounds as determined by the City and as they presently exist on the date
of the adoption of this ordinance. Company's construction, reconstruction, operation, repair,
maintenance, location and relocation of Gas Facilities shall be subject to other reasonable
regulations of the City consistent with authority granted to the City to manage its Public Ways
and Public Grounds under state law, and to the extent not inconsistent with a specific term of this
Franchise.
3.2. Public Ground, Public Way Openings. Company shall not open or disturb the
surface of any Public Way or Public Ground for any purpose without first having obtained a
permit from the City, if required by a separate ordinance, for which the City may impose a
reasonable fee. Company may, however, open and disturb the surface of any Public Way or
Public Ground without a permit if (i) an emergency exists requiring the immediate repair of Gas
Facilities and (ii) Company gives telephone, email or similar notice to the City before
commencement of the emergency repair, if reasonably possible. Within two (2) business days
after commencing the repair, Company shall apply for any required permits and pay any required
fees.
3.3. Restoration. After undertaking any work requiring the opening of any Public Way,
the Company shall restore the Public Way in accordance with Minnesota Rules, Part 7819.1100
and applicable City ordinances. Company shall restore the Public Ground to a condition as good
as formerly existed, and shall maintain the restoration in good condition for two years thereafter.
All work shall be completed as promptly as weather permits, and if Company shall not promptly
perform and complete the work, remove all dirt, rubbish, equipment and material, and put the
Public Ground in the said condition, the City shall have the right, after demand to Company to
cure and the passage of a reasonable period of time following the demand, but not to exceed five
days, to make the restoration of the Public Ground at the expense of Company. Company shall
pay to the City the cost of such work done for or performed by the City. This remedy shall be in
addition to any other remedy available to the City for noncompliance with this Section 3.3.
3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to
prevent Gas Facilities from causing damage to persons or property. The Company must take
reasonable measures to protect the Gas Facilities from damage that could be inflicted on the Gas
Facilities by persons, property, or the elements. The Company must take protective measures
when the City performs work near the Gas Facilities, if given reasonable notice by the City of
such work prior to its commencement. The City must take reasonable measures to prevent
damage to the Gas Facilities or system during any work performed by the City; its staff or its
agents.
3.5. Notice of Improvements to Streets. The City will give Company reasonable
3
•
•
•
Notice of plans for improvements to Public Ways where the City has reason to believe that Gas
Facilities may affect or be affected by the improvement. The Notice shall contain: (i) the nature
and character of the improvements, (ii) the Public Ways upon which the improvements are to be
made, (iii) the extent of the improvements, (iv) time when the City will start the work, and (v) if
more than one Public Way is involved, the order in which the work is to proceed. The Notice
will be given to Company a sufficient length of time, considering seasonal working conditions,
in advance of the actual commencement of the work to permit Company to make any additions,
alterations or repairs to its Gas Facilities the Company deems necessary.
3.6. Mapping Information. The Company must promptly provide complete and
accurate mapping information for any of its Gas Facilities in accordance with the requirements of
Minnesota Rules, Parts 7819.4000 and 7819.4100.
3.7. Relocation in Public Ways. The Company shall comply with Minnesota Rules,
Part 7819.3100 and applicable City ordinances consistent with law.
SECTION 4. INDEMNIFICATION
4.1. Indemnity of City. Company shall indemnify and hold the City harmless from any
and all liability, on account of injury to persons or damage to property occasioned by the unsafe
construction, maintenance, repair, inspection, the issuance of permits, or the negligent operation
of the Gas Facilities located in the Public Ways and Public Grounds. The City shall not be
indemnified for losses or claims occasioned through its own negligence, or otherwise wrongful
act or omission, except that the Company shall indemnify and defend the City for losses or
claims arising out of or alleging the City's negligence as to the issuance of permits for, or
inspection of, Company's plans or work. This franchise agreement shall not be interpreted to
constitute a waiver by the Company of any of its defenses of immunity or limitations on liability
under Minnesota Statutes, Chapter 466.
4.2. Defense of City. In the event a suit is brought against the City under circumstances
where this agreement to indemnify applies, Company at its sole cost and expense shall defend
the City in such suit if Notice thereof is promptly given to Company within a period wherein
Company is not prejudiced by lack of such Notice. If Company is required to indemnify and
defend, it will thereafter have control of such litigation, but Company may not settle such
litigation without the consent of the City, which consent shall not be unreasonably withheld.
This section is not, as to third parties, a waiver of any defense or immunity otherwise available to
the City. The Company, in defending any action on behalf of the City, shall be entitled to assert
in any action every defense or immunity that the City could assert in its own behalf. This
franchise agreement shall not be interpreted to constitute a waiver by the City of any of its
defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466.
SECTION 5. VACATION OF PUBLIC WAYS
The City shall give Company at least two (2) weeks prior Notice of a proposed vacation
of a Public Way. The City and the Company shall comply with Minnesota Rules, Part
7819.3200 and applicable ordinances consistent with law.
4
SECTION 6. CHANGE IN FORM OF GOVERNMENT
Any change in the form of government of the City shall not affect the validity of this
Ordinance. Any governmental unit succeeding the City shall, without the consent of Company,
succeed to all of the rights and obligations of the City provided in this Ordinance.
SECTION 7. FRANCHISE FEE
7.1. Right and Form. A franchise fee shall be imposed by the City upon adoption of
this ordinance in an amount equal to two percent of the Company's gross revenue within the City
for interruptible customers and four percent of the Company's gross revenue for non -
interruptible customers ( "Franchise Fee "). The Franchise Fee may be based on the following
methods: (i) a percentage of gross revenues received by the Company for its operations within
the City, or (ii) a flat fee per customer based on metered service to retail customers within the
City or on some other similar basis, or (iii) a fee based on units of energy delivered to any class
of retail customers within the corporate limits of the City, or (iv) a fee based on a customer meter
charge or other rate design, but not to exceed the percentages specified above. The Franchise
Fee shall be effective as of October 1, 2012, and shall apply to all gross revenue earned on or
after that date. In the event that all other natural gas providers in the City are required to pay a
franchise fee of one percent or more, the City may increase the Franchise Fee paid by the
Company by one percent for non - interruptible customers, but in no case will the franchise fee
exceed five percent of the Company's gross revenue within the City for non - interruptible
customers.
7.2. Collection of Fee. The City acknowledges that the Company may collect the
Franchise Fee from customers in the City. The City reserves the right to establish and modify
from time to time, the rate design of the fee collected from customers of different classes. Fees
shall be payable not less than quarterly during complete billing months of the period for which
payment are to be made. The Franchise Fee formula may be changed from time to time;
however, the change shall meet the same notice requirements and the fee may not be changed
more often than annually, and must comply with the terms of this Ordinance. The Company
agrees to make available for inspection by the City at reasonable times all records necessary to
audit the Company's Franchise Fee records.
7.3. Continuation of Franchise Fee. If the City and the Company are unable to agree
on the terms of a new franchise by the expiration of the term set forth in Section 2.1, the
Franchise Fee shall automatically continue based on the same terms for a period of no more than
one year unless the Franchise is terminated earlier pursuant to Section 2.5 of this Franchise.
SECTION 8. ABANDONED FACILITIES
The Company shall comply with City ordinances, Minnesota Statutes, Sections 216D.01
et seq. and Minnesota Rules, Part 7819.3300, as they may be amended from time to time. The
Company shall maintain records describing the exact location of all abandoned and retired
Facilities within the City, produce such records at the City's request, and comply with the
location requirements of Minnesota Statutes, Section 216D.04 with respect to all Gas Facilities,
including abandoned and retired Gas Facilities.
5
•
SECTION 9. ADDITIONAL PROVISIONS OF ORDINANCE
9.1. Severability. Every section, provision, or part of this Ordinance is declared
separate from every other section, provision, or part; and if any section, provision, or part shall
be held invalid, it shall not affect any other section, provision, or part. Where a provision of any
other City ordinance conflicts with the provisions of this Ordinance, the provisions of this
Ordinance shall prevail.
9.2. Limitation on Applicability. This Ordinance shall not in any way inure to the
benefit of any third person (including the public at large) so as to constitute any such person as a
third party beneficiary of this Franchise or of any one or more of the terms hereof, or otherwise
give rise to any cause of action in any person not a party hereto.
9.3. No Waiver. The Company shall not be excused from performing the terms of this
Ordinance due to the City's failure to enforce its rights hereunder.
9.4. Data. All "data" provided to the City in connection with this Franchise shall be
governed by the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13.
SECTION 10. AMENDMENT PROCEDURE
This Ordinance may be amended at any time by the mutual consent of the City and
Company by City adoption of an amendatory ordinance, which shall become effective upon
Company consent filed with the City within 60 days after the effective date of the amendatory
ordinance.
SECTION 11. PREVIOUS FRANCHISES SUPERSEDED.
This franchise supersedes any previous franchise granted to Company or its predecessor.
Adopted by the City of Lino Lakes City Council this 13`h day of November 2012.
The motion for the adoption of the forgoing ordinance was introduced by Councilmember
and duly seconded by Councilmember and upon vote being taken
thereof, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
Attest:
Julianne Bartell, City Clerk
CITY OF LINO LAKES
RESOLUTION NO. 12 -114
RESOLUTION APPROVING A SUMMARY OF
ORDINANCE NO. 09 -12 FOR PUBLICATION
WHEREAS, the City Council has approved the first and second reading of Ordinance No. 09-
12, granting a nonexclusive gas franchise to Circle Pines /Centennial Utilities; and
WHEREAS, Ordinance No. 09 -12 is lengthy and Minnesota Statute 412.191 provides for a city
to publish a summary of an ordinance; and
WHEREAS, the City Council has determined that the summary clearly informs the public of the
intent and effect of the ordinance; and
WHEREAS, the publication is the official newspaper will include a notice that a complete copy
of the ordinance is available at City Hall.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Lino Lakes
approves the summary in Attachment A for publication according to state law and the City
Charter.
Adopted by the City Council of the City of Lino Lakes this 26th day of November 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
•
•
•
•
ATTACHMENT A
RESOLUTION NO. 12 -114
SUMMARY OF ORDINANCE NO. 09 -12
AN ORDINANCE GRANTING TO CIRCLE PINES UTILITES, DBA CENTENNIAL
UTILITIES, A MINNESOTA MUNICIPAL CORPORATION, ITS PERMITTED
SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT,
OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE
TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS
ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND
PUBLIC GROUND OF THE CITY OF LINO LAKES, MINNESOTA, FOR SUCH
PURPOSE; AND PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF.
The following is the official summary of Ordinance No. 09 -12 approved by the Lino Lakes City
Council on November 26, 2012. The purpose of the ordinance is to grant Circle
Pines /Centennial Utilities a 20 -year nonexclusive franchise to operate, repair, and maintain a
natural gas distribution system within the city limits of the City of Lino Lakes. The ordinance
provides for a method of dispute resolution if either the City of Lino Lakes or Circle
Pines /Centennial Utilities asserts that the other party has defaulted in the terms of the gas
franchise ordinance. The ordinance provides that all gas facilities shall be located, constructed,
and maintained so as not to interfere with the safety and convenience of ordinary travel along
and over public ways.
The ordinance also provides that Circle Pines /Centennial Utilities shall indemnify and hold the
City of Lino Lakes harmless from liability on account of injury to persons or damage to property
occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the
operations of the Gas Facilities located in the City of Lino Lakes's public rights of way and
public grounds.
Published in the on
ID
•
•
CITY COUNCIL
AGENDA ITEM 3B
STAFF ORIGINATOR: Jeff Karlson
MEETING DATE: November 26, 2012
TOPIC: Joint Powers Agreement with Anoka Co. for Assessment Services
VOTE REQUIRED: 3/5
INTRODUCTION
At the last City Council meeting, the Council was asked to consider approving a Joint Powers
Agreement (JPA) with Anoka County for assessment services for years 2013 through 2018.
The parcel rate for each type of property would remain unchanged for the duration of the
contract period. At the request of Councilmember Stoesz, this item was postponed until the
November 26 meeting for further discussion.
BACKGROUND
Cities use one of the following three methods for property assessments: (1) hire its own in-
house assessor; (2) contract with county assessor; or (3) contract with a private appraiser.
In Anoka County, there are currently three cities that employ a city assessor: Anoka, Coon
Rapids, and Fridley. There are ten other cities in the metropolitan area that employ its own
assessor —all of them located in Hennepin County with a population of at least 50,000, with
one exception (Brooklyn Center at 30,000). Based on the Minnesota Local Government Salary
& Benefits Survey, the average salary for a city assessor is $101,000. In Anoka County, the
average salary is $90,000. When you include benefits and gas or mileage expense, a
conservative annual cost estimate for an in -house assessor would be around $120,000.
Most cities in Anoka use the County Assessor. The charges Lino Lakes has paid the county for
the past three years are as follows: 2010 -- $101,273; 2011 - $97,478; and 2012 -- $97,577. I know
of four Anoka Co. cities that contract with a private appraiser: Spring Lake Park, Centerville,
Columbus, and East Bethel. One of the downsides of hiring a private contractor is we cannot
be sure of getting quality assessments. For example, attached is a newspaper article about
private assessors incorrectly assessing properties in St. Louis County.
RECOMMENDATION
It is still staff's recommendation to adopt Resolution No. 12 -109, approving a joint powers
agreement with Anoka County for assessment of property.
ATTACHMENTS
1. Joint Powers Agreement between the City of Lino Lakes and County of Anoka for
Assessment of Property
2. Duluth News Tribune article
CITY OF LINO LAKES
RESOLUTION NO. 12 -109
RESOLUTION APPROVING A JOINT POWERS AGREEMENT WITH
ANOKA COUNTY FOR ASSESSMENT OF PROPERTY
WHEREAS, pursuant to Minn. Stat. §273.072, subd. 1, any county and city, lying
wholly or partially within the county and constituting a separate assessment district, may, by
agreement entered into under Minn. Stat. §471.59, provide for the assessment of property in the
City by the County Assessor; and
WHEREAS, pursuant to Minn. Stat. §273.03, subd. 2, the agreement may provide for the
abolition of the office of the City Assessor when the assessment of the property within the city is
made under an agreement with the County Assessor; and
WHEREAS, the City of Lino Lakes wishes to cooperate with the County to provide for a
fair and equitable assessment of the property within the City; and
WHEREAS, said work will be carried out in accordance with the provisions of Minn.
Stat. §471.59.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lino
Lakes, Minnesota that the Joint Powers Agreement with Anoka County for assessment services
be approved for the term beginning January 16, 2013, through the year 2018, unless earlier
terminated as provided by the Joint Powers Agreement.
Adopted by the City Council of the City of Lino Lakes this 26th day of November, 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote
being taken thereon, the following voted in favor thereof:
The following voted against same:
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
•
•
•
Anoka County Contract No.
JOINT POWERS AGREEMENT
BETWEEN THE CITY OF LINO LAKES AND
COUNTY OF ANOKA FOR ASSESSMENT OF PROPERTY
THIS AGREEMENT is made and entered into this day of
20_, by and between the City of Lino Lakes, 600 Town Center Parkway, Lino Lakes, Minnesota
55014, hereinafter referred to as the "Municipality," and the County of Anoka, a political subdivision
of the State of Minnesota, 2100 Third Avenue, Anoka, Minnesota 55303, hereinafter referred to as
the "County."
WITNESSETH:
WHEREAS, pursuant to Minn. Stat. § 273.072, subd. 1, any county and city, lying wholly or
partially within the county and constituting a separate assessment district, may, by agreement
entered into under Minn. Stat. § 471.59, provide for the assessment of property in the city by the
county assessor; and
WHEREAS, pursuant to Minn. Stat. § 273.072, subd. 2, the agreement may provide for the
abolition of the office of the city assessor when the assessment of the property within the city is to
be made under an agreement by the county assessor; and
• WHEREAS, it is the wish of the County to cooperate with the Municipality to provide for
a fair and equitable ass essment of the property within the Municipality; and
WHEREAS, said work will be carried out in accordance with the provisions of Minn. Stat.
§ 471.59.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed
as follows:
That said Municipality constitutes a separate assessment district which lies wholly
within the County and that all property in the geographical boundaries of this district shall be
assessed by the County Assessor of the County beginning with the assessment year 2014,
provided this Agreement is approved by the Commissioner of Revenue.
II. Pursuant to Minn. Stat. § 273.072, subd. 2, the office of the city assessor in the
Municipality shall cease to exist on January 16, 2013, but not before the end of the term of the
current city assessor, if serving for a fixed term, or when an earlier vacancy occurs; provided,
however, that upon the termination of this Agreement, the office of city assessor shall be
automatically reestablished and shall be filled as provided by applicable law or charter in
accordance with Minn. Stat. § 273.072.
III. The term of this Agreement shall be from January 16, 2013, through assessment
services performed in the year 2018, unless earlier terminated as provided herein.
IV. In consideration of said assessment services, the Municipality shall pay to the
County an annual payment as follows:
2014 Assessment services payable on or before January 15, 2013
2015 Assessment services payable on or before January 15, 2014
2016 Assessment services payable on or before January 15, 2015
2017 Assessment services payable on or before January 15, 2016
2018 Assessment services payable on or before January 15, 2017
V. For year 2014 assessment services, the Municipality shall pay the County as follows:
A. Twelve Dollars and 50/100s ($12.50) for each improved parcel of residential,
seasonal recreational residential and agricultural type property;
B. Four Dollars and 50/100s ($4.50) for each unimproved parcel of residential,
seasonal recreational residential and agricultural type property;
C. Eighty Dollars and 00 /100s ($80.00) for each improved and unimproved
parcel of commercial, industrial and public utility type of property; and
D. Eighty Dollars and 00 /100s ($80.00) for each improved and unimproved
parcel of apartment and mobile home park type property.
The same procedure shall be used, as described above, in the computation of the
assessment payments due in 2015 through 2018, provided, however, that the cost for each type of
parcel shall be increased according to the County Assessor's increase in operating costs, cost of
living and merit adjustments established by the Anoka County Board of Commissioners for
January 1 to December 31 in the year prior to the date of the assessment.
VI. Notwithstanding Section III. above, the County and /or Municipality shall have the
right to terminate this Agreement by providing, at a minimum, two years written notice by certified
mail, which notice shall be sent prior to January 2 of any year to terminate assessment services to
be performed two years from such date (i.e. to terminate this Agreement for assessment services in
the year 2015, the party must provide written notice of termination by not later than January 2,
2013).
- 2 -
•
•
•
•
•
•
IN WITNESS WHEREOF, the parties have hereunder set their hands on the dates written
below.
COUNTY OF ANOKA CITY OF LINO LAKES
By: By:
Rhonda Sivarajah, Chair Jeff Reinert
Anoka County Board of Commissioners Mayor
Dated: Dated:
By: By:
Jerry Soma
County Administrator Title:
Dated: Dated:
APPROVED AS TO FORM
By: By:
Dan Klint
Assistant County Attorney Title:
Dated: Dated:
The above Agreement is hereby approved by the Commissioner of Revenue this day of
By:
Minnesota Com missioner of Revenue
I: \atty \CIV\DK \CONTRACT12012 \Assessment - JPA \01 -JPA- assess form.doc
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St. Louis County properties not added to tax rolls cost others money - TwinCities.com Page 1 of 6
St. Louis County properties not added to tax rolls cost others money
By Brandon Stahl Duluth News Tribune TwinCities.com- Pioneer Press
Posted: TwinCities.com
A $240,700 building on resort property near the Boundary Waters Canoe Area and Voyageurs
National Park. A $559,800 four - season lake cabin that rents for $5,250 a week in Cook, surrounded
by state forest and with stunning views of Lake Vermilion. A $439,000 addition to the Ziegler
Caterpillar Dealership in Buhl.
What do those three buildings have in common?
They, like hundreds of others in St. Louis County - homes, garages, barns, cabins, campers and
businesses - went for years either off the tax rolls or significantly undervalued, a News Tribune
investigation has found.
Because of that, the rest of the county's property owners paid more in taxes than they should have,
possibly by hundreds to thousands of dollars.
A News Tribune analysis of St. Louis County property records and audits found that building projects
worth at least $16 million either weren't taxed for nine years or were appraised for much less than
their actual worth.
But the actual number is far higher. Records the county provided to the newspaper include hundreds
of other properties that were undervalued or weren't taxed at all.
The News Tribune also has learned that the State Department of Revenue is investigating whether an
assessor in St. Louis County did not include 51 other parcels worth an estimated $4.2 million on the
tax rolls.
"There is no excuse for this," said Mark Monacelli, the St. Louis County public records and property
evaluation director, who oversees the assessment process in the county. "Ifs disturbing."
For years, Monacelli and the county assessor's department have been aware of the problems with the
allegedly missed assessments, the county recorder said. After several attempts to solve the problem,
the county formed a blue- ribbon panel to address it.
But though the county is responsible for how assessments are done, officials have little oversight over
the independent assessors hired by small cities and townships.
Among the News Tribune's findings:
Appraisals and inspections allegedly were conducted of properties that didn't exist.
Following reviews beginning in 2010, the State Department of Revenue ordered the county to
reassess five townships and hundreds of properties because their values were too low - meaning other
taxpayers were paying too much.
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An attempt by a former county official to have the problems investigated eight years ago went largely
ignored by the St. Louis County Board and the State Department of Revenue, allowing the assessment
errors to continue.
The overwhelming majority of incorrectly assessed properties in the county were done by assessors
hired by small municipalities as independent contractors. The local assessors aren't required to have
the training of a county assessor.
Each year, the county is required by law to audit each independent assessor's work. But if the county
finds mistakes, the assessors don't have to fix them. The county's only recourse is to have its staff do
the work and bill the city or township.
Only the State Department of Revenue can discipline assessors, but only twice since 2005 has the
department taken that action - and both times were when assessors failed to pay child support.
The county also can't tell towns and townships whom they should hire to assess properties, so the
townships often go with the lowest bidder, even if county audits show that assessor has incorrectly
assessed other properties for years.
Such is the case with the assessor the county's records show is responsible for inadequately assessing
more properties than any other assessor since 2003 - Rick Vidmar. At one point, Vidmar was
responsible for appraising more parcels than any other St. Louis County appraiser or local assessor.
Reached for comment, Vidmar, who is now retired, said the records provided to the News Tribune
from the county are inaccurate. He said the assessments were done but the county didn't allow him to
enter the records into its electronic database.
"I was locked out of the computer," he said.
He also threatened to sue the News Tribune.
"If you want to dig this up, you better have one hell of an attorney," he said.
VIDMAR INVESTIGATED
Many of Vidmar's assessment issues were first reported by former county assessor Mary Durward,
who in 2004 compiled a 100- plus -page report recounting dozens of properties that she said Vidmar
under - assessed, didn't put on the rolls or said he examined but didn't.
Vidmar began working as a St. Louis County employee in 1990 and retired from his position as a real
estate appraiser in 2003.
Around 2003, the County Board raised the fees the county charged cities and townships for
assessment services, said Mel Hintz, who was county assessor from 2004 to 2008.
When he retired, Vidmar started his own assessment business, Vidmar Appraisals, and offered his
services to cities and townships throughout St. Louis County.
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"Everything was prepped for Rick to go out and do these assessments," Hintz said. "Here comes an
assessor that still has the county brand on him. He has the credentials, and was willing to do it for
less."
By 2004, Vidmar was responsible for appraising more than 10,000 parcels throughout the county. The
reason he got so much business, said County Commissioner Mike Forsman, was simple: He charged
less than the county.
"(Townships) said, 'Rick gives a really good deal, much cheaper than the county would give us,' "
Forsman said.
But with St. Louis County encompassing more land than any other county east of the Mississippi
River, Hintz wondered whether Vidmar took on more properties than he could handle.
"I'm not sure if it was humanly possible for the best assessor in the world to handle that workload," he
said.
Durward's report, which was provided to the News Tribune, alleged that Vidmar also missed more
assessments than any other assessor in the county. She wrote that she and two other county
employees, Clayton Breimon and Hintz, confronted Vidmar about the problems in early 2004 and told
him he was "severely deficient" in several of his jurisdictions.
(Disclosure: Mary Durward worked as a temporary news assistant at the News Tribune following her
employment with the county but did not disclose to or discuss the report with News Tribune
employees.)
"You indicated that you were aware of the deficiencies, and we expected you to comply," Durward
wrote to Vidmar.
But a month later, Durward wrote that Vidmar still had not made "significant progress" on evaluating
hundreds of properties.
Durward's report documented millions of dollars in property allegedly missed by Vidmar: A car wash
and bank in Cook, several new construction projects in Floodwood, cabins in Crane Lake, and
numerous homes and cabins in Beatty Township.
"One of our staff (members) in Virginia and I spent a day in Beatty Township," Hintz said, "and
found over a million dollars in new construction that had been built under building permits, so it was
right out there in the public arena but had not been added to the assessment."
County or municipal officials would add properties after reviewing building permits or doing
something as simple as driving past the parcels.
In other instances, the report accused Vidmar of not reassessing properties that were assessed at too
high a value or classified as a non - homestead when the home could be taxed at the lower homestead
rate. The report also claimed that Vidmar didn't verify hundreds of property sales - a crucial measure
in keeping assessments accurate.
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Durward sent her report to the Minnesota Department of Revenue, which ultimately oversees
disciplinary actions against assessors, saying that in addition to missing properties, he just doesn't
know how to do the work."
"He has no experience in assessment of commercial and resort properties," she wrote. "Regardless of
the reasons, the assessment service is not getting done at an acceptable level, and in many cases, not
getting done at all."
She asked the state to "initiate action" against Vidmar for failing to comply with his duties and state
law.
That didn't happen.
John Hagen, director of the Department of Revenue's Property Tax division, which received
Durward's 2004 report, was asked why no action was taken against Vidmar.
"I can't recall," Hagen said. "I honestly cannot recall exactly how that was resolved."
Some staff members from the Department of Revenue did come to St. Louis County and met with
county assessors and some township board members, Hintz said, but they never met with Vidmar.
"What they said when they left was they wanted to meet with Rick, and they wanted to schedule some
audit meetings with them, and they wanted to sit in on those audits," Hintz said. "I did get those
scheduled, but then Revenue said they couldn't make it, so they never followed through on it. So it
basically ended there."
Monacelli, who has been county recorder since the late 1980s, said that when he took over as head of
the assessment department in August 2010, he asked the state why no action was taken against
Vidmar.
"They said it was a violation of county policy, not state statute," said Monacelli. "I don't see how not
doing the work or not getting the work done is a violation of county policy."
'A TERRIBLE SITUATION'
Cities and townships continued to hire Vidmar, and he continued to undervalue or miss
improvements, according to county audits and other records.
"The problem never went away," Hintz said. "Along the line, Rick had a couple of health issues...but
the point is that doesn't excuse the assessor from doing the work. That's one of the dangers when all
these jurisdictions hire a local assessor. You put all your eggs into one basket, and if that person has
some health issues, you still have an obligation to make sure the assessment is completed. Whereas,
with the county staff, if someone goes down, the work is still going to get done."
In e -mails he sent to Hintz and other county assessors, Vidmar blamed his health for not meeting for
audits.
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"I have not refused to come in for the audit," Vidmar wrote in one e -mail to Hintz in February 2008.
"After the hell I was put through by you and your self - serving schedule last fall, my blood pressure
goes through the roof when I hear your name or see it written."
Hintz said the St. Louis County Board was told of the problems but nothing changed.
"It was really frustrating," Hintz said. "The county is responsible for this, but you'd ask for help, and
you didn't get it."
Forsman, the St. Louis County Board member who represents a large portion of the area with the
unassessed properties, said he first remembers being told about the problems sometime in 2005.
"I was of the belief that the assessor's office was taking action to correct these things, and taking
action to correct these deficiencies as soon as they were made aware of them," Forsman said.
To make sure properties were eventually put on the tax rolls, the county would send its own staff to
assess parcels. They continued to alert Vidmar to missed properties during audits, but by about 2007,
records show that Vidmar refused to respond to county assessors' e -mails asking why work wasn't
getting done, and he wasn't meeting county assessors for audits.
"And that year there had been very little work done at all," Hintz said. "He is required to meet with us,
but he said, 'I'm just not going to do it.' "
In 2008, letters were sent to all Vidmar's cities and townships, alerting them of the situation and
saying the county would do the work and bill the municipalities.
"Our only recourse was to let town boards know these infractions were taking place," Monacelli said.
When called to town board meetings, Vidmar would get into debates with County Assessor Dave
Sippila, Monacelli said. Some townships would continue to hire Vidmar, who was still assessing by
mid -2011, records show.
"The finger was pointing in many different directions," said Monacelli. "Our assessor's office was
trying to take action, but nothing was being resolved."
When he took over in August 2010, Monacelli said he met with Vidmar to try to resolve the
problems, even going to his home and fixing his computer.
"But we still did have some issues, and at that point things were winding down," Monacelli said. "If
there was work to be done in a township, we'd just go in and do it."
By the end of 2011, St. Louis County had assessed 17 of Vidmar's cities or townships, charging them
for the work.
Many of the townships appeared to have taken the money they paid the county out of the money they
owed Vidmar. That's the action Cherry Township took against Vidmar, said town Clerk Stephani
Hartzell.
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"We had problems with him from the get -go," she said. "A lot of stuff that he said was getting done
wasn't. We had a lot of complaints from residents."
However, she said the township still paid Vidmar for some of the work he did, rather than fight to get
all of their money back.
"The Board of Supervisors felt we'd just be spending more money on lawyers and court fees,"
Hartzell said.
Only once, in 2008, did a township ask for its money back from Vidmar, when Clinton Township
sued Rick Vidmar for about $5,000 claiming he "did not do the work as contracted."
"He did not do the work, based on our records, and did not provide the township any evidence that he
had done it," Hintz said.
A judge found for the township.
Several owners of property that didn't make it onto the tax rolls said they've never been told what
happened, and that they thought they were paying the appropriate amount.
"It seems like I visited with an assessor every year," said Karen Whisler, who, with her husband, built
a $250,000 home in Beatty Township near Cook in 2006 that wasn't added to the tax rolls until 2009.
The Whislers paid taxes on the property but weren't assessed for the house until 2011, records show.
Monacelli said it's unlikely that property owners who didn't pay enough in taxes would be ordered
now to pay their share, nor would there be a rebate for taxpayers who paid too much.
"There's no way we'd be able to calculate the value," said Monacelli. "It'd be a terrible situation."
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CITY COUNCIL
AGENDA ITEM 3C
STAFF ORIGINATOR: Julie Bartell, City Clerk
DATE: November 26, 2012
TOPIC: First Reading of Ordinance No. 12 -12
Establishing the 2013 Fee Schedule
VOTE REQUIRED: 3/5
INTRODUCTION
In order to provide for a more efficient and timely method of reviewing and adjusting the various
fees charged by the City, fees are consolidated into one schedule to be reviewed and adopted on
an annual basis.
BACKGROUND
The City's current fee schedule has been circulated to department directors with a request to
update or amend the schedule as appropriate for 2013.
Ordinance No. 12 -12 (the proposed 2013 Fee Schedule) is attached. Recommended amendments
to the ordinance are printed in red. The changes proposed for 2013 are outlined below for your
review:
Removal of obsolete charges — Staff has reviewed the fee schedule for items that are
no longer needed or appropriate.
Building Permit and Land Use Fees — Staff has adjusted fees to account for
inflationary increases; they are generally consistent with neighboring cities. Other
non - monetary changes have been made for formatting purposes.
The 2013 Fee Schedule Ordinance is presented for council review and first reading. Second
reading of the ordinance is planned for the next regular council meeting on December 10, 2012.
RECOMMENDATION
Approve the first reading of Ordinance No. 12 -12, Establishing the 2013 Fee Schedule.
•
•
1st Reading:
November 26, 2013
Publication:
2 °d Reading:
Effective:
City of Lino Lakes
Ordinance No. 12 -12
AN ORDINANCE ADOPTING THE 2013 CITY OF LINO LAKES FEE SCHEDULE AND
PROVIDING FOR THE ISSUANCE OF LICENSES, PERMITS AND COLLECTION OF FEES
THEREOF; REPEALS ALL ORDINANCES, PARTS OF ORDINANCES AND PREVIOUS FEE
SCHEDULES THAT CONFLICT THEREWITH.
The City of Lino Lakes City Council does ordain the following:
Section 1. Findings. Pursuant to Minnesota Law, the Lino Lakes City Charter, and the Lino Lakes
City Code, and upon a review of a study conducted by City Staff, a fee schedule for City services and
licensing is hereby adopted as follows:
2013 FEE SCHEDULE
ALCOHOLIC BEVERAGES
3.2 Beer Investigation, Initial Application Only
3.2 Beer Off -Sale
3.2 Beer On -Sale
3.2 Beer On -Sale Temporary
Club License
Liquor License Investigation Fee, Initial Application Only
Liquor On -Sale License
Liquor Off -Sale
Liquor Temporary Permit
Temporary Set -Up License
Wine License Investigation Fee, Initial Application Only
Wine
Sunday Liquor
On -Sale Brewer Taproom
Off -Sale Growler
AMUSEMENT & COMMERCIAL RECREATION
Cabaret License
Dances
Gambling Permit Application
State Licensed Gambling
BUSINESS & MISCELLANEOUS
Assessment Search Fee
Burning Permit
Dog Kennel - Private
Dog Kennel — Commercial
Dog License Male /Female
1
$250.00 (1 or 2); $450.00 (3 +)
$200.00/Year
$300.00/Year
$50.00 + $5.00 /Day
$300.00
$250.00 (1 or 2); $450.00 (3 +)
$4,500.00/Year
$200.00
$50.00
$25.00
$250.00 (1 or 2); $450.00 (3 +)
$500.00/Year
$200.00/Year
$500/Year
$200/Year
$35.00
$200.00/Year
$10.00
Regulation Tax
0.10% of gross receipts less prizes paid
$20.00 /Search
$50.00
$20.00/Year
$100.00/Year
$10.00
Dog License Male /Female
Copies: Mailed Minute&
Copies: Mailed n genda
Copies: Per Page
Copies: New Resident Labels
Copies: Aerial /Topo Map
City Charter
City Code Book
City Map
Comp. Plan.
Cow. s1ECD or DVD
Environmental Handbook
Fax Charge
Garbage Hauler License
Overweight Permit
Pawn Shop Class A
Pawn Shop Class B
Class A Secondhand Goods Dealer
Class B Secondhand Goods Dealer
Class C Secondhand Goods Dealer
Pawn Shop Investigation
Pawn Shop In -State Investigation
Pawn Shop Out -State Investigation
Peddler, Solicitor, Transient Merchant
1l� LVycling Container Purchase
Rental License (annual)
Rental License Re- inspection Fee
Special Event Permit
Tapes:. -die
Tobacco License
Return Check Charge
Zoning Maps
Zoning Ordinance
PARK & RECREATION USER FEES
Field Rental - Resident Only
Baseball /Softball Drag Only
Baseball /Softball Drag & Chalk
Soccer (Excluding Youth)
Picnic Shelter Reservation
Playground Grab Bags
FIRE REGULATIONS
Annual Permit for Sale
2
$5.00 (Spayed or Neutered)
$36.00/Year
$12.00/Year
1st 10 Copies Free, then .25 per Page
$5.00 per Month Flat Fee
$10.00
1st Copy Free; $10.00 Each Add'l
$75.00
$2.50
$55.00
$7.00
$55.00
1st 10 Pages Free, then .25 per Page
$75.00 /First Truck; $45.00 each add'l
$20.00
$10,000.00
$7,000.00
$720.00
$105.00
No Fee
$15,000 (deposit on costs)
$750.00
$20,000.00
$250.00/6 months
fst Free / $8.00 for each Additional
$50.00 for 1 or 2 units
$50.00 + $10 per unit for 3 or more unit.
(fee to be reduced by 50% if issues less
than six months from expiration date)
$50.00
$50.00
X0.00
X00
$ 50.00
$30.00
$5.00 /Large or Colored
$25.00
$20 /Evening
$30 /Evening
$65 /Evening
Residents - No Fee
Non - Resident - $25
$10.00 / $25.00
Of Consumer Fireworks $350 exclusive retail seller / $100 in
conjunction with existing retail store
POLICE FEES (Costs include all applicable taxes)
Achieving Compliance through Education (ACE)
Equipment Violation
Moving Violation
Ordinance Violation
Parking Violation
Status Offense
Other Violations
Copy of Report
Copy of Report - Mail In
Vehicle Lockouts
Clearance Letter
Fingerprinting
Video Image Printing
Photographs
Booking Photographs
Electronic Photographs
False Alarms
Vehicle Forfeiture Fee
Videotape Copy
Dangerous Dog Registration
BUILDING - CONSTRUCTION UTILITIES
Building Permit Fee Schedule
Building Permit Fees shall be based on the Fee Table.
Fire Suppression Permit fee shall be based on Fee Table
Minimum fee of $60.00 for all permits
Fee Table
Program Fees
$50.00
$100.00
$75.00
$100.00
$50.00
$100.00
Free to subject of data up to 3 pages; 4th
page $1.00; then $.25 add'l pages up to 100
$4.00 up to 4 pages; $.25 per page thereafter
No charge
$5.00
$10.00, by appt.
$5.00
$25.00 plus developing cost
$5.00
$5.00 per page of four
3 free; 4 -10 $50.00;
11 or more $100.00 /calendar yr.
$100.00 per vehicle
$25.00
$250/Year
Total Valuation
Fee
$1.00 to $500,001 360.00
$23,5060.00
$54hOO1,361.00 to $2,000.00
$23.50 for the first $500.00 plus $3.05 for each additional $100.00,
or fraction thereof, to and including $2,000.00
$2,001.00 to $25,000.00
$69.25 for the first $2,000.00 plus $14.00 for each additional
$1,000.00, or fraction thereof, to and including $25,000.00
$25,001.00 to $50,000.00
$391.25 for the first $25,000.00 plus $10.10 for each additional
$1,000.00, or fraction thereof, to and including $50,000.00
$50,001.00 to $100,000.00
$643.75 for the first $50,000.00 plus $7.00 for each additional
$1,000.00, or fraction thereof, to and including $100,000.00
$100,001.00 to $500,000.00
$993.75 for the first $100,000.00 plus $5.60 for each additional
$1,000.00, or fraction thereof, to and including $500,000.00
$500,001.00 to $1,000,000.00
$3,233.75 for the first $500,000.00 plus $4.75 for each additional
$1,000.00, or fraction thereof, to and including $1,000,000.00
3
$1,000,001.00 and up
$5,608.75 for the first $1,000,000.00 plus $3.15 for each additional
$1,000.00, or fraction thereof
Building Permit Fees shall be based on the Fee Table.
Fire Suppression Permit fee shall be based en Fee Table
Other Inspections and Fees:
Work commencing before permit issuance
Erosion Control Inspection Fee (single, two - family, townhomes up to 8 units)
Multi- family > 8 units, Commercial, Industrial and Institutional determined .
by separate agreement.
Erosion Control Re- inspection Fee
Inspections outside of normal business hours
Re- inspection fee
Inspections for which no fee is specifically designed
Additional plan review required by changes, additions, or revisions
For use of outside consultants for plan checking and inspections, or both
l
Double Permit Fee
$150.00
$3960.00 per trip
$3960.00 per hour*
$3960.00 per trip
$3060.00 per trip
$50.00 per hour **
Actual Cost * **
$441,00
... _.__. $50.00
Plan Review Fee
a. 65% of the Building Permit Fee
b. 25% of the Building Permit Fee for review of similar plans (Master Plan) in a 12 month period
Easement Encroachment Fee $53:00count recording fee plus $25.0
Accessory Building Permit: 120 sq. ft. or under in size
Accessory Building Permit. over 120 sq. ft. in size
Fence Permit: 6 feet or under in height
Fence Permit. over 6 feet in height
Grading Permit
Grading Permit Escrow Deposit
Roofing Permit
Siding Permit
Swimming Pool Permit. In Ground
Swimming Pool Permit: Above Ground
Window Replacement Permit ` inaows moor Pem t
Door Replacement (including patio) Permit
4
$60.00
See Building Fee Table
$3060.00
See Building Fee Table
$150.00
$300.00
$100.00
$100.00
$150.00
$100.00
$100.00$75.00 per window (max. $150.00)
$100.00
Retaining Wall Permit
$3060.00
All-Residential Mechanical (HVAC) Permit: Residentials; (except new construction )-and conditioning
$3060.00
Mechanical (HVAC) Permit: New Construction Residential $6075.00
Commercial Mechanical (HVAC) Permit: Commercial 4-2% of the contract price ($360.00 minimum fee)
Manufactured Home Permits $9150.00
Plumbing Permit 9.00 per fixture ($360.00 minimum fee)
Sewer Connection Fee $200.00
Water Connection Fee $250.00
Contractor License Verification
Contractor Lead Certification Verification (effective Feb 1, 2011)
Contractor License
SAC (Sewer Availability Charge)
3/4" Water Meter City cost plus 10% handling fee and sales tax
1" Water Meter City cost plus 10% handling fee and sales tax
MXU Unit City cost plus 10% handling fee and sales tax
Touch Pad $18.00 plus sales tax
Curb Stop Covers $70.00 plus sales tax
Septic Installation or Repair Permit $150.00
Septic Pumping Permit $310.00
Demolition Permit $560.00
Lawn Sprinkler /Irrigation System Permit (effective June 26, 2008) $360.00
Irrigating or Watering of New Landscaping Permit (sod or seed) No Charge
Lawn Sprinkling Violation $25.00 for first violation
$50.00 for each subsequent citation
Driveway Replacement Permit $3860.00
Sign Permit: Existing Billboard $85.00 per year
5
$5.00 per permit
$5.00 per permit
$50.00
Per Met Council
Sign Permit: Permanent See Building Fee Table
Sign Permit: Sandwich Board $25.00
Sign Permit: Temporary (portable/banner) $25.00 /Term
Fee Refund — Per applicant request, City staff may refund permit fees up to 80% for voided permits.
Plan review fees and state surcharge fees are non- refundable._No refund shall be provided if permit has
expired.
All permits issued are subject to applicable State surcharge fees.
* Inspections made out side of normal business hours is a three -hour minimum charge
** Or the total hourly cost to the jurisdiction, whichever is greatest. This cost shall include supervision,
overhead, equipment, hourly wages, and fringe benefits of the employees involved.
* ** Actual costs include administrative and overhead costs.
$25.00 /Term
X5.00
An escrow may be required, as determined by the City Engineer, to cover all costs incurred by the City for
plan revision and construction observation.
ESCROW DEPOSITS
In order to obtain a Certificate of Occupancy, escrow deposits shall be collected if exterior work
cannot be completed due to inclement weather, as determined by City Staff, whereupon a Temporary
Certificate of Occupancy would be issued subject to the execution of an escrow agreement and
payment thereof. Any unfinished work must be completed within six months (weather permitting)
from the date of issuance. The following escrow amounts are hereby established:
a. Driveway - $1,000.00
b. Exterior Concrete - $1,000.00
c. As -built Surveys - $1,000.00
d. Stucco (final coat only) - $1,000.00
e. Garage Floor - $1,000.00
f. Landscaping - $2,500.00 (landscaping may be escrowed year -round per City Staff)
Escrow deposits include a $50.00 non - refundable administrative fee.
Escrow deposits can be submitted through one of the following procedures:
a.) Escrow can be paid to the City upon execution of an agreement signed by both the payee and the
City.
b.) The title company or lending institution can hold the escrow upon execution of an agreement
signed by both the title company or lending institution and the City.
RIGHT -OF -WAY MANAGEMENT
Excavation Permit Fees
Hole (includes administration, plan review, inspection, testing and mapping) $125.00
Trench (includes administration, plan review, inspection, testing & mapping)...$70.00 per 100 lineal
feet plus hole fee
6
•
Obstruction Permit Fee (includes administration, recording, review & inspection)...$50.00 plus $.05 per
lineal foot
Permit Extension Fee (includes administration, recording & review) $55.00
Delay Penalty $60.00
for up to three days of non - completion and non -prior notice before specified date
After three days an additional charter of $10.00 per day will be levied
Degradation Fee Formula:
This formula covers degradation for depreciation caused by intrusion into the right -of -way. The
depreciation applies to the original surface of the right -of -way and to the overlays and seal -coats applied to
the surface. The formula includes life expectancy schedules for each and has an estimated cost per square
yard based on the quality of the right -of -way surface required for different levels of traffic. This formula
creates a degradation fee which is determined by the cost per square yard for street, overlay, and seal -coat,
multiplied by the depreciation schedule, multiplied by the area of the street patch.
Degradation Fee: (cost per square yard for street overlay, and seal -coat x depreciation schedule rates)
x area of street patch = degradation fee.
UTILITY FEES
Sewer Rate
Metered Sewer
Flat Sewer Only
Water Meter Rental
Additional Accessories
Utility Non - Payment Certification Fee
Underground Utility Permit
Meter Testing (Our Cost, Delivered To
5/8" — 3/4" Meter Test
1" Meter Test
1-1/2" -- 2" Meter Test
City Trunk Utility Connection Fees
Sanitary Sewer Unit
Water Unit
$52.00 /Quarter /Reu
$1.00 Per 1000 Gallons Over 10,000 Gallons
(based on winter average)
$62 /Quarter/Reu
$400.00 (Deposit) / $25 Per Month
$25.00 Per Month
$30.00
$50.00
Minneapolis)
$50.00
$65.00
$100.00
$2,8402,911.00 Per Sac Unit
$3,7603,854.00 Per Sac Unit
Lateral Service Connection Fees (Bisel Amendment)
Sanitary Sewer $37.00 Per Front Foot
Watermain $34.00 Per Front Foot
Water Utility Rates (as amended December 8, 2008)
Residential
$10.00 per Quarter / REU *, plus
$1.80 per Thousand Gallons (0 — 20,000 Gal.)
$2.00 per Thousand Gallons (20,001 - 40,000 Gal.)
$2.50 per Thousand Gallons (40,001 -- 80,000 Gal.)
7
$3.00 per Thousand
$3.50 per Thousand
Non - Residential Domestic
$10.00 per Quarter /
$1.80 per Thousand
$2.00 per Thousand
$2.25 per Thousand
Non - Residential h-rigation
$2.50 per Thousand
$3.00 per Thousand
$3.50 per Thousand
Gallons (80,001 — 120,000 Gal.)
Gallons (over 120,000 Gal.)
REU *, plus
Gallons (0 — 20,000 Gal.)
Gallons (20,001 — 40,000 Gal.)
Gallons (over 40,000 Gal.)
Gallons (0 — 40,000 Gal.)
Gallons (40,001 — 80,000 Gal.)
Gallons (over 80,000 Gal.)
Late Penalty: 10% of unpaid balance, assessed quarterly
* REU = a residential equivalent connection:
1. Residential — a single housing unit
2. Non - Residential REU = per Met Council Service Availability Charge Procedures Manual
SURFACE WATER MGMT
Land Use Type
I.
Single /Two
Family Lots
II.
Multi Family
Lots
III.
Commercial /Industrial/
Institutional Property
Fee Charge per Sq. Ft. of Development
Area
$ 0.1352
$ 0.1795
$ 0.1994
Surface Water Management Charge: Applied to developing parcels in accordance with the policy
provisions established in Resolution No. 92 -70. Credits may be earned for watershed improvements. ,
CULVERT PRICES
All culvert prices are based on market prices and include tax & delivery and 15% administration fee
LAND USE
ESCROW
FEE DEPOSIT*
Alternative Urban Area -wide Review (AUAR)
To be charged to land development applications
within I -35E Corridor AUAR area that require
preliminary plats; conditional use permits; site
and building plans; and planned unit
developments. Once paid, the same land will not
be charged again.
$269 per acre
Administrative Permit - Home Occupation Level B $20
Application Fee (Required With Each Submittal) $100.00
Comprehensive Plan Amendment
40 Acres or Less
More Than 40 Acres
8
$1,500
$5,000
•
•
Conditional Use Permit
Residential $750
Commercial /Industrial /Institutional $5,000
Environmental Assessment Worksheet $10,000
Interim Use Permit $750
Ordinance Amendment
Map Amendment (Rezone)
40 Acres or Less $1,500
Over 40 Acres $5,000
Text Amendment $1,500
Planned Unit Development
General Concept Plan $2,500
Development Stage Plan $10,000
Final Plan $2,500
Pafk-De€ eatien D e ide ti ..1
P k Ded ie r mil / Industrial
$2,500 per unit
$2,175 per acre
Site Plan Review $5,000
Subdivision
Concept Plan Review $1,500
Minor Subdivision / Lot Split $1,000
Preliminary Plat
40 Acres or Less $2,500
Over 40 Acres $10,000
Final Plat $1,500
Tax Increment Financing or Tax Abatement $7,500
Vacation (Street, Utility, Drainage) $500
Variance or appeal $500
Zoning Confirmation Letter $25
*An escrow account shall be established as indicated above to cover all expenses incurred by the City as part
of the plan review. In the case of applications including multiple requests the highest escrow deposit amount
will be the only one initially required. The applicant is responsible for all costs incurred by the City during
plan review. If the escrow account drops below 10% of the original deposit amount the City will require the
submittal of an additional escrow deposit sufficient to cover any anticipated expenses. Upon City
determination that the project is complete or expired, the City will return the remaining escrow deposit to the
applicant.
9
DEVELOPMENT FEES
Aerial Photo Cost Recovery $90.00 per lot
Park Dedication — Commercial / Industrial $2,175 per acre
Park Dedication - Residential $2,500 per unit
Street Sealcoating $0.30 per square foot
Tree Preservation Mitigation Fee $300.00 per tree
ENGINEERING
Flood Plain
Elevation Certificate
Elevation Certificate Survey
Digital Contour Mapping
STAFF TIME
$200.00 Fee
Add'l $1,000.00 Escrow Deposit
$800 per 1/2 Section Increment
Staff time for chargeable event/projects shall be charged as the employee's hourly rate of pay plus
benefits plus calculated overhead costs (when applicable). Overtime will be charged at 1.5 times the
calculated hourly rate.
LATE FEE
Late penalty fee: a late charge of 10% or $25.00, whichever is greater, will be charged for any fees not paid
when due.
Section 2. Effective Date of Ordinance. This ordinance shall be in force and effect from and after its
passage and publication according to the Lino Lakes City Charter.
Passed by the Lino Lakes City Council this 10th day of December, 2012.
ATTEST:
Julie Bartell, City Clerk
10
Jeff Reinert, Mayor
•
•
CITY COUNCIL
AGENDA ITEM 6A
STAFF ORIGINATOR: Michael Grochala
MEETING DATE: November 26, 2012
TOPIC: Consider Resolution No. 12 -117, Authorizing Land
Acquisition, Otter Lake Road Extension
VOTE REQUIRED: Simple Majority
INTRODUCTION
Staff is requesting council action to authorize acquisition of land for the Otter Lake Road
Extension.
BACKGROUND
On May 23, 2011 the City Council authorized preparation of a feasibility study for the proposed
improvements. The study was received by the Council on January 9, 2012. A public hearing on
the proposed improvements was held on February 13, 2012. The Council took action at the
February 27, 2012 meeting to authorize the preparation of a special benefit study and land
acquisition appraisals. On March 12, 2012 the Council approved Resolution No. 12 -27
authorizing preparation of plans and specifications. The City Council took action on June 25,
2012 to order the improvement.
As discussed at the November City Council work session, construction of the proposed roadway
will require the acquisition of land and easements from two (2) abutting properties. Staff and
representatives from WSB & Associates have been in contact with, or have personally met with,
representatives of the Owners of each of the parcels. BRKW Appraisals Inc. has prepared
appraisal reports for the properties. The appraisal data will be used to make offers to purchase
the needed property.
State law provides authority for cities to acquire property for public purpose through the use of
eminent domain. However, prior to initiation of these proceedings, the City is required to make
efforts to acquire the property through direct purchase. If this process is unsuccessfull, then the
City will need to consider pursuing eminent domain.
Based on the appraisal reports, the total land value being considered for acquisition is $140,900.
It is anticipated that a portion of the property necessary for the improvements will be dedicated
as part of a development proposal.
Staff will be working concurrently with property owners to try and resolve outstanding issues
with project assessments.
RECOMMENDATION
Staff is recommending approval of Resolution No. 12 -117.
ATTACHMENTS
1. Resolution No. 12 -117
2
•
•
•
•
CITY OF LINO LAKES
RESOLUTION NO. 12 -117
RESOLUTION ORDERING IMPROVEMENT
OTTER LAKE ROAD EXTENSION
WHEREAS, pursuant to Resolution No. 12 -58 adopted the 25th day of June, 2012, the City
Council ordered the improvement of Otter Lake Road between Main Street and a point
approximately 440 feet northerly of Main Street by street construction and installation of sanitary
sewer, water main, storm sewer, traffic control signals and pedestrian/bicycle facilities, and
WHEREAS, the City Council has authorized the preparation of plans and specifications; and
WHEREAS, the construction of the project will require the acquisition of various lands and
easements; and
WHEREAS, the City of Lino Lakes, a Minnesota municipal corporation, acting by and through
the City Council, is authorized by law to acquire real estate which is needed for public use or
purpose; and
WHEREAS, the Project's construction schedule contemplates that work will begin in the spring
of 2013; and
• WHEREAS, it is necessary that the City have title and possession to the necessary right of way
interest for the Project before the construction contracts may be let.
•
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
LINO LAKES, MINNESOTA:
1. City representatives, City Community Development Director and City Attorney are hereby
authorized to make offers and negotiate the acquisition of land and easements necessary for
the making of the improvement in accordance with Exhibit A, attached hereto and made
apart hereof.
Adopted by the Council of the City of Lino Lakes this day of , 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and
upon vote being taken thereon, the following voted in favor thereof:
The following voted against same:
3
Jeff Reinert, Mayor
ATTEST:
Julianne Bartell, City Clerk
Whereupon said resolution was declared duly passed and adopted.
4
•
•
•
•
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INFRASTRUCTURE ENGINEERING PLANNING CONSTRUCTION
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Easement Parcel Sketch
PARCEL 1
City of Lino Lakes, Minnesota
WSB Project No. 2029-19 Date 10/4/2012
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SOUTH LINE OF THE NORTHWEST QUARTER
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INFRASTRUCTURE ENGINEERING PLANNING CONSTRUCTION
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Easement Parcel Sketch
PARCEL 2
City of Lino Lakes, Minnesota
WSB Protect No. 2029 -19 Date 10/4/2012
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•
CITY COUNCIL
AGENDA ITEM 6B
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: November 26, 2012
TOPIC: Consider Resolution No. 12 -115 Approving Pay Request 2F (Final)
and Compensating Change Order No. 1, 2011 Sealcoat Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
At the June 11, 2012 meeting, City Council awarded the 2012 Sealcoat Project contract to Pearson
Bros., Inc.
The contractor for the 2012 Sealcoat Project, Pearson Bros., Inc. is requesting City approval of
Payment Request 2F (Final) in the amount of $13,065.72. A copy of the Final Payment is attached.
The contractor has satisfactorily completed all work and has provided all necessary documentation.
Also included with the request for Final Payment is Compensating Change Order No. 1 in the
amount of $5,314.60. A copy of the Compensating Change Order is attached. With this change
order, the final project amount is $261,314.35.
The additional cost for the project is primarily a result of additional crack sealing that exceeded the
quantity included in the original plans. The quantity included in the plans was based on past
projects that have been completed in the City. However, the streets that were included in this year's
project required more crack sealing than anticipated. The final contract amount is still below the
original engineer's estimate of $263,781.25 and is within the City's budget for 2012.
Approval of the Final Payment will begin the two year warranty period.
RECOMMENDATION
Approve Resolution 11 -115, Approving Payment Request No. 2F (Final) and Compensating
Change Order No. 1, 2012 Sealcoat Project.
ATTACHMENTS
Pay Request No. 2 & Final
Change Order No. 1
•
•
CITY OF LINO LAKES
RESOLUTION NO. 11 -115
APPROVING PAYMENT REQUEST NO. 2F (FINAL) AND COMPENSATING CHANGE
ORDER NO. 1, 2012 SEALCOAT PROJECT
WHEREAS, pursuant to the resolution of the Council adopted June 11, 2012, awarding the
contract for the 2012 Sealcoat Project to Pearson Bros, Inc.;
WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final) and Compensating
Change Order No. 1;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that
Payment Request No. 2F (Final) and Compensating Change Order No. 1 is approved for a final
contract amount of $261,314.35.
Adopted by the City Council of Lino Lakes, Minnesota this 26th day of November, 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
AT "I EST:
Julie Bartell, City Clerk
Jeff Reinert, Mayor
•
•
WSB
• & Ascoc7G7res, Inc.
Owner: City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014 -1182
For Period: 8/4/2012 to 9/26/2012
Contractor: Pearson Bros., Inc.
11079 Lamont Avenue NE
Hanover, MN 55341 -4063
Pay Voucher
LINO - 2012 Sealcoat Project
Client Contract No.:
Project No.: 02029 -20
Client Project No.:
Date: 9/26/2012
Request No.: 2 & FINAL
Project Summary
1
Original Contract Amount
$255,999.75
2
Contract Changes - Addition
$5,314.60
3
Contract Changes - Deduction
$0.00
4
Revised Contract Amount
$261,314.35
5
Value Completed to Date
$261,314.35
6
Material on Hand
$0.00
7
Amount Earned
$261,314.35
8
Less Retainage
$0.00
9
Subtotal
$261,314.35
10
Less Amount Paid Previously
$248,248.63
11
Liquidated Damages
$0.00
12
AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL
$13,065.72
1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT
THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL
VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE
WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by:
WSB 8_. ssociates, Inc.
roved by Contracto :
Pears n Bros., Inc.
7 V COLk
Specified Contract Completion Date:
Comment:
Construction Observer:
roved by Owner:
ity f Lino Lakes
Date:
Page 1
012 SEAL COATING IMPROVEMENT
CITY OF LINO LAKES PROJECT NO. 12 -01
WSB PROJECT NO. 2029 -20
CHANGE ORDER NO. 1
OCTOBER 8, 2012
OWNER:
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
CONTRACTOR:
PEARSON BROS., INC.
11079 LAMONT AVENUE NE
HANOVER, MN 55341
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization).
ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: NA
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF THIS CHANGE ORDER:
•CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
RECOMMENDED
C. WEDEL, PE, PROJECT MANAGER
WSB & ASSOCIATES, INC.
$255,999.75
$0.00
$255,999.75
$5,314.60
$261,314.35
ORIGINAL CONTRACT TIME:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
CONTRACT TIME WITH APPROVED CHANGE ORDERS
9/30/2012
NONE
9/30/2012
NONE
9/30/2012
ENGINEER
APPROVED BY:
P\C-V(-1_ ()- at
CONTRACTOR SIGNATURE
PEARSON BROS., INC.
CONTRACTOR
APPROVED BY:
CITY ENGINEER
DATE
1 / - %G -l'
DATE
+� w 00l42
•
K:102029- 2001Admin1Construc0on Adminl
Page 1 2029 -20 Change Order 1- 100812C0 1
•
•
Project Material Status
Item
No.
Item
Description
Units
Unit
Price
Contract
Quantity
Quantity to
Date
Current
Quantity
Amount to
Date
SCHEDULE A - SEALCOAT IMPROVEMENT
1
2231.608
BITUMINOUS CRACK SEAL - OWNER SUPPLIED
POUND
$1.44
10000
10000
-4646
$14,400.00
2
2356.505
BITUMINOUS MATERIAL FOR SEAL COAT (CRS -2)
SQ YD
$1.19
203025
203025
1156
$241,599.75
Totals For Section SCHEDULE A - SEALCOAT IMPROVEMENT:
$255,999.75
Change Order 1
3
2231.608
BITUMINOUS CRACK SEAL - OWNER SUPPLIED
POUND
$1.44
4646
4646
4646
$6,690.24
4
2356.505
BITUMINOUS MATERIAL FOR SEAL COAT (CRS -2)
SQ YD
($1.19)
1156
1156
1156
($1,375.64)
Totals For Change Order 1:
$5,314.60
Project Totals:
$261,314.35
Page 2
•
Contract Changes
Project Payment Status
Owner: City of Lino Lakes
Client Project No.:
Client Contract No.:
Project No.: 02029 -20
Contractor: Pearson Bros., Inc.
No.
Type
Date
Description
Amount
CO1
Change Order
10/8/2012
Change Order No. 1 (see change order document for description).
$5,314.60
Change Order Totals:
$5,314.60
Payment Summa
No.
From
Date
To Date
Payment
Total
Payment
Retainage
Per
Payment
Total
Retainage
Total
Payment +
Retainage
Work
Certified Per
Payment
Total Work
Certified
1
7/2/2012
8/3/2012
$248,248.63
$248,248.63
$13,065.72
$13,065.72
$261,314.35
$261,314.35
$261,314.35
2 &
FINAL
8/4/2012
9/26/2012
$13,065.72
$261,314.35
($13,065.72)
$0.00
$261,314.35
$0.00
$261,314.35
Payment Totals:
$261,314.35
$0.00
$261,314.35
$261,314.35
Project Summary
Material On Hand:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
•
•
$0.00
$261,314.35
$0.00
$261,314.35
Original Contract:
Contract Changes:
Revised Contract:
$255,999.75
$5,314.60
$261,314.35
Page 3
•
•
•
CITY COUNCIL
AGENDA ITEM 6C
STAFF ORIGINATOR: Jason C. Wedel, City Engineer
MEETING DATE: November 26, 2012
TOPIC: Consider Resolution No. 12 -116 Approving Pay Request 2F (Final),
Change Order No. 1 and Compensating Change Order No. 2, 2012
Mill and Overlay Project
VOTE REQUIRED: 3/5 Vote Required
BACKGROUND
At the June 11, 2012 meeting, City Council awarded the 2012 Mill and Overlay contract to North
Metro Asphalt Contracting LLC.
The contractor is requesting City approval of Payment Request 2F (Final) in the amount of
$32,764.80. A copy of the Final Payment is attached. The contractor has satisfactorily completed
all work and has provided all necessary documentation.
Also included with the request for Final Payment are Change Orders No. 1 in the amount of
$24,668.09 and Compensating Change Order No. 2 in the amount of ($21,807.41). A copy of both
these change orders is attached. With these change order, the final project amount is $186,602.26.
Change Order No. 1 was for the addition of the paving that was done on Thomas Street. This area
was added to the project after the original contract was approved. The additional work was
approved by the City Council on August 27, 2012 and was originally estimated to cost $29,612.75.
The work is now complete and came in $4,944.66 under budget.
Compensating Change Order No. 2 is a deduction to the contract due to the construction quantities
coming in below the engineer's estimate. The original contract amount was $183,741.58 and the
revised contract, as proposed with both change orders, is $186,602.26 which equates to an increase
of $2,860.68. When the City Council approved Change Order No. 1 staff recommended using
some of the remaining funds from the 2012 surface water management project to cover the cost.
However, now that the project is complete and the increase to the contract is only $2,860.68, staff is
proposing to fund the contract increase through the pavement management fund since there are
adequate funds available. Approval of the Final Payment will begin the two year warranty period.
•
•
RECOMMENDATION
Approve Resolution 11 -116, Approving Payment Request No. 2F (Final), Change Order No. 1 and
Compensating Change Order No. 2, 2012 Sealcoat Project.
ATTACHMENTS
Pay Request No. 2 & Final
Change Order No. 1
Change Order No. 2
•
•
•
CITY OF LINO LAKES
RESOLUTION NO. 11 -115
APPROVING PAYMENT REQUEST NO. 2F (FINAL), CHANGE ORDER NO. 1 AND
COMPENSATING CHANGE ORDER NO. 2, 2012 MILL AND OVERLAY PROJECT
WHEREAS, pursuant to the resolution of the Council adopted June 11, 2012, awarding the
contract for the 2012 Mill and Overlay Project to North Metro Asphalt Contracting
LLC;
WHEREAS, a complete breakdown is detailed in Payment No. 2F (Final), Change Order No. 1
Compensating Change Order No. 2;
NOW, THEREFORE, BE IT RESOLVED by the City Council of Lino Lakes, Minnesota that
Payment Request No. 2F (Final), Change Order No. 1, and Compensating Change Order No. 2 is
approved for a final contract amount of $186,602.26.
Adopted by the City Council of Lino Lakes, Minnesota this 26th day of November, 2012.
The motion for the adoption of the foregoing resolution was introduced by Council Member
and was duly seconded by Council Member and upon vote being
taken thereon, the following voted in favor thereof:
The following voted against same:
ATTEST:
Julie Bartell, City Clerk
Jeff Reinert, Mayor
• wsB
ct Associates, Inc.
Owner: City of Lino Lakes
600 Town Center Parkway
Lino Lakes, MN 55014 -1182
For Period: 9/1/2012 to 10/17/2012
Contractor: North Metro Asphalt & Contracting
1455 165th Avenue NE
Ham Lake, MN 55304
Pay Voucher
LINO - 2012 Mill & Overlay Project
Client Contract No.:
Project No.: 02029 -13
Client Project No.:
Date: 10/25/2012
Request No.: 2 & FINAL
Project Summary
1
Original Contract Amount
$183,741.58
2
Contract Changes - Addition
$24,668.09
3
Contract Changes - Deduction
($21,807.41)
4
Revised Contract Amount
$186,602.26
5
Value Completed to Date
$186,602.26
6
Material on Hand
$0.00
7
Amount Earned
$186,602.26
8
Less Retainage
$0.00
9
Subtotal
$186,602.26
10
Less Amount Paid Previously
$153,837.46
11
Liquidated Damages
$0.00
12
AMOUNT DUE THIS PAY VOUCHER NO. 2 & FINAL
$32,764.80
I HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT, THAT
THE CONTRACT HAS BEEN COMPLETED, THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL
VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE
WITH, AND PURSUANT TO, THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER.
Recommended for Approval by:
WSB ssociates, Inc.
ved by
North Metr
Specified Contract Completion Date:
8/31/2012
Comment:
Construction Observer:
A oved by Owner:
City of Lino Lakes
Date:
//- Z/- /�--
Page 1
•
•
Project Material Status
Item
No.
Item
Description
Units
Unit Price
Contract
Quantity
Quantity to
Date
Current
Quantity
Amount to
Date
SCHEDULE A - MILL AND OVERLAY IMPROVEMENTS
1
2021.501
MOBILIZATION
LUMP SUM
$3,336.00
1
1
0
$3,336.00
2
2104.501
REMOVE BITUMINOUS CURB
LIN FT
$4.15
200
200
149
$830.00
3
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
$1.79
2120
2120
122
$3,794.80
4
2104.513
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
LIN FT
$2.25
100
100
100
$225.00
5
2112.501
SUBGRADE PREPARATION (SPECIAL)
ROAD STA
$142.60
38.8
38.8
0
$5,532.88
6
2331.604
BITUMINOUS PAVEMENT RECLAMATION
SQ YD
$0.89
9560
9560
-1273
$8,508.40
7
2331.607
HAUL BITUMINOUS PAVEMENT RECLAMATION (LV)
CU YD
$7.50
650
650
374
$4,875.00
8
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
$2.85
770
770
120
$2,194.50
9
2360.501
TYPE SP 12.5 WEARING COURSE MIXTURE (2,B)
TON
$57.80
1140
1140
-14
$65,892.00
10
2360.502
TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)
TON
$59.55
1460
1460
308
$86,943.00
11
2535.501
BITUMINOUS CURB
LIN FT
$8.05
200
200
149
$1,610.00
Totals For Section SCHEDULE A MILL AND OVERLAY IMPROVEMENTS:
$183,741.58
Change Order 1
12
2021.501
MOBILIZATION (5% MAXIMUM)
LUMP SUM
$1,450.00
1
1
1
$1,450.00
13
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
$1.79
160
160
160
$286.40
14
2104.513
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
LIN FT
$2.25
30
30
30
$67.50
15
2105.501
COMMON EXCAVATION
CU YD
$26.00
256
256
256
$6,656.00
16
2112.501
SUBGRADE PREPARATION
ROAD STA
$142.60
1.7
1.7
1.7
$242.42
17
2211.501
AGGREGATE BASE CLASS 5
TON
826.50
162.77
162.77
162.77
$4,313.41
18
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
$2.85
40
40
40
$114.00
19
2360.501
TYPE SP 12.5 WEARING COURSE MIXTURE (2,C)
TON
$57.80
62.5
62.5
62.5
$3,612.50
20
2360.502
TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,C)
TON
859.55
86.55
86.55
86.55
$5,154.05
21
2511.501
RANDOM RIPRAP CLASS III
CU YD
$95.00
9
9
9
$855.00
22
2511.515
GEOTEXTILE FILTER FABRIC TYPE IV
SQ YD
$5.75
25
25
25
$143.75
23
2575.502
SEED MIXTURE 260
POUND
$7.50
20
20
20
$150.00
24
2575.501
SEEDING (INCL TOPSOIL & FERTILIZER)
ACRE
$15,000.00
0.07
0.07
0.07
$1,050.00
25
2360.501
ADDL WEAR COURSE TO CORRECT DRAINAGE
TON
$51.72
11.08
11.08
11.08
$573.06
Totals For Change Order 1:
$24,668.09
Change Order 2
26
2331.604
BITUMINOUS PAVEMENT RECLAMATION
SQ YD
$0.89
1273
1273
1273
$1,132.97
27
2360.501
TYPE SP 12.5 WEARING COURSE MIXTURE (2,B)
TON
$57.80
14
14
14
$809.20
28
2104.501
REMOVE BITUMINOUS CURB
LIN FT
($4.15)
149
149
149
($618.35)
29
2104.505
REMOVE BITUMINOUS PAVEMENT
SQ YD
($1.79)
122
122
122
($218.38)
30
2104.513
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
LIN FT
($2.25)
100
100
100
($225.00)
31
2331.607
HAUL BITUMINOUS PAVEMENT RECLAMATION (LV)
CU YD
($7.50)
374
374
374
($2,805.00)
32
2357.502
BITUMINOUS MATERIAL FOR TACK COAT
GALLON
($2.85)
120
120
120
($342.00)
33
2360.502
TYPE SP 12.5 NON WEARING COURSE MIXTURE (2,B)
TON
($59.55)
308
308
308
($18,341.40)
34
2535.501
BITUMINOUS CURB
LIN FT
($8.05)
149
149
149
($1,199.45)
Totals For Change Order 2:
($21,807.41)
Project Totals:
$186,602.26
Page 2
•
Project Payment Status
Owner: City of Lino Lakes
Client Project No.:
Client Contract No.:
Project No.: 02029 -13
Contractor: North Metro Asphalt & Contracting
Contract Changes
No.
Type
Date
Description
Amount
CO1
Change Order
10/17/2012
Change Order No. 1 (see change order document for description).
$24,668.09
CO2
Change Order
10/17/2012
Change Order No. 2 (see change order document for description).
($21,807.41)
Change Order Totals:
$2,860.68
Payment Summa
Project Summary
Material On Hand:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
$0.00
$186,602.26
$0.00
$186,602.26
Original Contract:
Contract Changes:
Revised Contract:
$183,741.58
$2,860.68
$186,602.26
Page 3
No.
From
Date
To Date
Payment
Total
Payment
Retainage
Per
Payment
Total
Retainage
Total
Payment +
Retainage
Work
Certified Per
Payment
Total Work
Certified
1
8/1/2012
8/31/2012
$153,837.46
$153,837.46
$8,096.71
$8,096.71
$161,934.17
$161,934.17
$161,934.17
FINAL
9/1/2012
10/17/2012
$32,764.80
$186,602.26
($8,096.71)
$0.00
$186,602.26
$24,668.09
$186,602.26
Payment Totals:
$186,602.26
$0.00
$186,602.26
$186,602.26
Project Summary
Material On Hand:
Total Payment to Date:
Total Retainage:
Total Amount Earned:
$0.00
$186,602.26
$0.00
$186,602.26
Original Contract:
Contract Changes:
Revised Contract:
$183,741.58
$2,860.68
$186,602.26
Page 3
•012 MILL AND OVERLAY IMPROVEMENT
CITY OF LINO LAKES PROJECT NO. 12 -02
WSB PROJECT NO. 2029 -13
CHANGE ORDER NO. 1
OCTOBER 17, 2012
OWNER:
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
CONTRACTOR:
NORTH METRO ASPHALT CONTRACTING LLC
1455 165TH AVENUE NE
HAM LAKE, MN 55304
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
This change order represents the addition of Thomas Street to the project.
ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: NA
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF THIS CHANGE ORDER:
INONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
RECOMMENDEI BY:
$183,741.58
$0.00
$183,741.58
$24,668.09
$208,409.67
ORIGINAL CONTRACT TIME:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
CONTRACT TIME WITH APPROVED CHANGE ORDER
C. WEDEL, PE, PROJECT MANAGER
WSB & ASSOCIATES, INC.
ENGINEER
APPROVED BY:
8/31/2012
NONE
8/31/2012
NONE
8/31/2012
O RACTOR SIGNATURE
NORTH METRO ASPHALT CONTRACTING LLC
CONTRACTOR
APPROVED BY:
CITY ENGINES' R'
DATE
Caw/4v btos! 00030 -t V ®iVizc EwAr-
//-2 /
DATE
K:102029- 1301AdminIConstructlon Adminl
Page 1 2029 -13 Change Order 1- 101712C0 1
CHANGE ORDER NO 1 DETAIL
2012 MILL AND OVERLAY IMPROVEMENT
CITY OF LINO LAKES PROJECT NO. 12 -02
WSB PROJECT NO. 2029-13
OCTOBER 17, 2012
ADDED ITEMS
Item No. Mat. No. Description
Qty Unit Price Extended Amount
12 2021.501 MOBILIZATION (5% MAXIMUM) 1 LUMP SUM $1,450.00 $1,450.00
13 2104.505 REMOVE BITUMINOUS PAVEMENT 160 SQ YD $1.79 $286.40
14 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 30 LIN FT $2.25 $67.50
15 2105.501 COMMON EXCAVATION 256 CU YD $26.00 $6,656.00
16 2112.501 SUBGRADE PREPARATION 1.7 ROAD STA $142.60 $242.42
17 2211.501 AGGREGATE BASE CLASS 5 162.77 TON $26.50 $4,313.41
18 2357.502 BITUMINOUS MATERIALFOR TACK COAT 40 GALLON $2.85 $114.00
19 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,C) 62.5 TON $57.80 $3,612.50
20 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE 86.55 TON $59.55 $5,154.05
(2,C)
21 2511.501 RANDOM RIPRAP CLASS III 9 CU YD $95.00 $855.00
22 2511.515 GEOTEXTILE FILTER FABRIC TYPE IV 25 SQ YD $5.75 $143.75
23 2575.502 SEED MIXTURE 260 20 POUND $7.50 $150.00
24 2575.501 SEEDING (INCL. TOPSOIL & FERTILIZER) 0.07 ACRE $15,000.00 $1,050.00
25 2360.501 ADDL WEAR COURSE TO CORRECT DRAINAGE 11.08 TON $51.72 $573.06
TOTAL ADDED ITEMS CHANGE ORDER NO. 1 $24,668.09
DELETED ITEMS
Item No. Mat. No. Description
Qty Unit Price Extended Amount
TOTAL DELETED ITEMS CHANGE ORDER NO. 1
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT
$0.00
$24,668.09
K:102029.1301AdminjConstruction Admini
Page 2 2029 -13 Change Order 1- 101712C0 1 Detail
*012 MILL AND OVERLAY IMPROVEMENT
CITY OF LINO LAKES PROJECT NO. 12 -02
WSB PROJECT NO. 2029-13
CHANGE ORDER NO. 2
OCTOBER 17, 2012
OWNER:
CITY OF LINO LAKES
600 TOWN CENTER PARKWAY
LINO LAKES, MN 55014
CONTRACTOR:
NORTH METRO ASPHALT CONTRACTING LLC
1455 165TH AVENUE NE
HAM LAKE, MN 55304
YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION:
This compensating change order shows the actual quantities installed at the unit price bid amounts (see attached itemization).
ADDITIONAL CONTRACT QUANTITIES ARE SHOWN ON THE ATTACHED DETAIL SHEET.
IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR
FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE.
CHANGE IN CONTRACT PRICE:
CHANGE IN CONTRACT TIME:
ORIGINAL CONTRACT PRICE:
PREVIOUS CHANGE ORDERS: NO. 1
CONTRACT PRICE PRIOR TO THIS CHANGE ORDER:
NET DECREASE OF THIS CHANGE ORDER:
CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS:
RECOMMENDED B
WEDEL, PE, PROJECT MANAGER
WSB & ASSOCIATES, INC.
ENGINEER
$183,741.58
$24,668.09
$208,409.67
($21,807.41)
$186,602.26
ORIGINAL CONTRACT TIME:
NET CHANGE FROM PREVIOUS CHANGE ORDERS:
CONTRACT TIME PRIOR TO THIS CHANGE ORDER:
NET INCREASE OF CHANGE ORDER:
CONTRACT TIME WITH APPROVED CHANGE ORDER
APPROVED BY:
8/31 /2012
NONE
8/31/2012
NONE
8/31/2012
NTRACTOR SIGNATURE
NORTH METRO ASPHALT CONTRACTING LLC
CONTRACTOR
APPROVED BY:
eA e-•t•O-F--■e.
CITY ENGINEER
DATE
CAPPtMit t4 o p► J' 4
/7 2 /Z
DATE
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K:102029- 1301AdminlConstruct(on Adminl
2029 -13 Change Order 2401712C0 2
CHANGE ORDER NO. 2 DETAIL
2012 MILL AND OVERLAY IMPROVEMENT
CITY OF LINO LAKES PROJECT NO. 12 -02
WSB PROJECT NO. 2029 -13
OCTOBER 17, 2012
ADDED ITEMS
Item No. Mat. No. Description Qty Unit Price Extended Amount
26 2331.604 BITUMINOUS PAVEMENT RECLAMATION 1273 SQ YD $0.89 $1,132.97
27 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE (2,B) 14 TON $57.80 $809.20
TOTAL ADDED ITEMS CHANGE ORDER NO. 2 $1,942.17
DELETED ITEMS
Item No. Mat. No. Description
Qty Unit Price Extended Amount
28 2104.501 REMOVE BITUMINOUS CURB 149 LIN FT $4.15 $618.35
29 2104.505 REMOVE BITUMINOUS PAVEMENT 122 SQ YD $1.79 $218.38
30 2104.513 SAWING BITUMINOUS PAVEMENT (FULL DEPTH) 100 LIN FT $2.25 $225.00
31 2331.607 HAUL BITUMINOUS PAVEMENT RECLAMATION (LV) 374 CU YD $7.50 $2,805.00
32 2357.502 BITUMINOUS MATERIAL FOR TACK COAT 120 GALLON $2.85 $342.00
33 2360.502
TYPE Bj SP 12.5 NON WEARING COURSE MIXTURE 308 TON $59.55 $18,341.40
34 2535.501 BITUMINOUS CURB 149 LIN FT $8.05 $1,199.45
TOTAL DELETED ITEMS CHANGE ORDER NO. 2 $23,749.58
TOTAL ADJUSTMENT TO ORIGINAL CONTRACT AMOUNT ($21,807.41)
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K:102029- 1301AdminlConstruction Adminl
2029 -13 Change Order 2- 101712C0 2 Detail